2 - Village of Palatine

Village Manager's Office 

VILLAGE OF PALATINE 

200 E. Wood Street· Palatine,IL . 60067-5339 

Telephone: (847) 359-9050 . Fax (847) 359-9094 

www.palatine.il.us . Action Line (847) 705-5200 

AGENDA 

SPECIAL MEETING 


VILLAGE COUNCIL MEETING 

MONDAY, OCTOBER 17,2011 

6:30 pm 

VILLAGE HALL - 200 E. WOOD STREET 

1. Consider a Motion Requesting a Closed Session Pursuant to 

5 ILCS 120/2 (c) (2) 

2. As submitted 

Incorporated in 1866 

Council- Manager Government Since 1956

TYPE: MOTION SUBMITTED BY: ADMINISTRATION DATE: 10/17/11 

DESCRIPTION: CONSIDER A MOTION REQUESTING A CLOSED SESSION 

PURSUANT TO 5 ILCS 120/2 (c) (2) 

COMMITTEE ACTION: 

DATE: 

BACKGROUND: The Village Manager and Village Attorney are requesting a closed session 

pursuant to the provisions of the Illinois Compiled Statutes. 

KEY ISSUES: 

This evening I am requesting a closed session pursuant to: 

5 ILCS 120/2 (e) (2) - Collective negotiating matters between the public body 

and its employees or their representatives. 

RECOMMENDATION: Action is at the discretion of the Council. 

ACT ION REQUIRED: At the discretion of the Council

Village Managers Office 



Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 



COMMITTEE OF THE WHOLE MEETING 

MONDAY, OCTOBER 17, 2011 

7:00 P.M. 

ROLL CALL 

" PLEDGE TO THE FLAG 

III 

IV 

APPROVAL OF MINUTES: 

Minutes of the Regular Village Council Meeting and Regular Committee of the Whole 

Meeting of October 10, 2011 

MAYOR'S REPORT 


RECESS 

COMMITTEE OF THE WHOLE 

A. POLICE POLICY & CODE SERVICES COMMITTEE 

AARON B. DEL MAR, CHAIRMAN 

1. Consider a Motion Requesting a Waiver of the Sign Ordinance, 

Palatine High School V.I.P. Booster Club Fall Craft Fair, 

1111 N. Rohlwing Road (Palatine High School V.I.P. Booster Club) 

DISTRICT 4 

2. Consider an Ordinance Granting Variations to Permit an Addition to a 

Detached Garage, 109 S. Elm Street (Morby) DISTRICT 2 

3. Consider an Ordinance Granting a Variation to the Total Ground Floor Area of all 

Accessory Structures, 917 N. Coolidge Avenue (Bixby) DISTRICT 1 

4. Consider an Ordinance Granting a Special Use to Permit the Operation of a 

Foot Massage Business, 509-513 E. Dundee Road (Wu/Hong) DISTRICT 3 







PAGE 2 

B. ADMINISTRATION, TECHNOLOGY &COMMUNITY HEALTH COMMITTEE 

KOlLiN KOZLOWSKI, CHAIRMAN 

1. Review of Commonwealth Edison's Reliability to Service Areas Within 

the Village of Palatine ALL DISTRICTS 


C. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE 

BRAD HELMS, CHAIRMAN 

1. Consider an Ordinance Rezoning from R-1 to R-2, 1015 N. Palos Avenue 

(Wild) DISTRICT 1 

2. Consider an Ordinance Authorizing the Village Manager to Negotiate 

and Enter into an Agreement for a TIF Eligibility Study, Redevelopment Plan, 

and Designation Services for the Proposed 2011 North Rand Road 

Corridor TIF Study Area with SB Friedman Development Advisors 

DISTRICT 1 


D. INFRASTRUCTURE & ENVIRONMENT COMMITTEE 

JIM CLEGG, CHAIRMAN 

1. Consider a Motion Accepting the Grant Agreement with the Illinois Department of 

Commerce and Economic Development for the Gateway Parking Deck 

Lighting Conversion DISTRICT 2 

2. Consider a Motion Concurring and Accepting the Change in Quantities- 

Gas Light Replacement Project DISTRICT 1 

3. Consider a Motion Awarding a Contract for the Hicks Road at First Bank Drive 

Improvements DISTRICT 6 

4. Consider a Motion Awarding a Contract for the 2011 Drainage Improvements 

DISTRICTS 1,5 and 6 

5. As submitted




PAGE 3 

E. BUSINESS FINANCE & BUDGET COMMITTEE 

SCOTT LAMERAND, CHAIRMAN 

1. Consider an Ordinance Amending the CY 2011 Budget Ordinance, 

Third Quarter Budget Adjustments 


F. FIRE POLICY & COMMUNITY INFORMATION COMMITTEE 

GREG SOLBERG, CHAIRMAN 


RECONVENE 

V 

VI 

CONSENT AGENDA 

REPORTS OF STANDING COMMITTEE 

A. Administration Technology & Community Health Committee 

Kollin Kozlowski, Chairman 


B. Business Finance & Budget Committee 

Scott Lamerand, Chairman 


C. Community & Economic Development Committee 

Brad Helms, Chairman 


D. Fire Policy & Community Information Committee 

Greg Solberg, Chairman 


E. Infrastructure & Environment Committee 

Jim Clegg, Chairman 


F. Police Policy & Code Services Committee 

Aaron B. Del Mar, Chairman 

1. As submitted




PAGE 4 

VII 

REPORTS OF VILLAGE OFFICERS 

A. VILLAGE MANAGER 


B. VILLAGE CLERK 


C. VILLAGE ATTORNEY 


VIII 

IX 

X 

CLOSED SESSION AS REQUIRED FOR ACQUISITION OF REAL PROPERTY; 

HIRING, FIRING AND CONDITIONS OF EMPLOYMENT AND PENDING 

AND POTENTIAL LITIGATION 

RECOGNITION OF AUDIENCE 

ADJOURNMENT

MINUTES OF THE REGULAR MEETING OF THE MAYOR AND VILLAGE COUNCIL 

AND THE COMMITTEE OF THE WHOLE OF THE VILLAGE OF PALATINE, COOK 

COUNTY, ILLINOIS HELD IN THE COUNCIL CHAMBERS AT THE PALATINE 

COMMUNITY CENTER ON MONDAY, OCTOBER 10, 2011 

In the absence of Mayor Schwantz, Village Clerk Duer called the Meeting to order 

at 7:00 p.m. 

ROLL CALL: 

Present: 

Absent: 

Also Present: 

Council Members Aaron Del Mar, Scott Lamerand, Jim Clegg, 

Greg Solberg, Kozlowski, and Brad Helms 

Mayor Jim Schwantz 

Village Clerk Margaret R. Duer, Village Manager Reid Ottesen, 

Village Attorney Patrick Brankin, Deputy Village Manager 

Michael Jacobs, Assistant Village Manager Sam Trakas, 

Village Engineer Michael Danecki, Director of Planning and 

Zoning Ben Vyverberg, Police Chief John Koziol, Fire Chief 

Scott Andersen, Director of Public Works Matt Barry, Director 

of IT Larry Schroth, Director of Community Services Harry 

Spila, Assistant Finance Director Sue Conn and Director of 

Human Resources Pam Jackson 

A quorum was present. 

MAYOR PRO TEM 

Clerk Duer opened the floor for nominations for Mayor Pro Tern for this evening's 

meetings. 

Councilman Del Mar, seconded by Councilman Clegg, nominated Councilman 

Helms to serve as Mayor Pro Tern this evening. 

VOICE VOTE: MOTION CARRIED 

PLEDGE TO THE FLAG 

Mayor Pro Tern Helms asked everyone to rise and join him in the Pledge to the 

Flag. 

APPROVAL OF THE MINUTES OF THE REGULAR VILLAGE COUNCIL MEETING 

AND REGULAR COMMITTEE OF THE WHOLE MEETING OF OCTOBER 3.2011 

Councilman Clegg, seconded by Councilman Kozlowski, moved to approve the 

Minutes of the Regular Village Council Meeting and Regular Committee of the 

Whole Meeting of October 3,2011, as submitted. 

VOICE VOTE: MOTION CARRIED

Minutes of the Regular Meeting of the Village Council &COW of October 10, 2011 

MAYOR'S REPORT 

PROCLAMATION OF WELCOME - GERMAN EXCHANGE STUDENTS 

Mayor Pro Tern Helms officially welcomed to Palatine the group of German 

exchange students visiting Palatine High School. 

AS SUBMITTED 

Councilman Lamerand, seconded by Councilman Del Mar, moved to recess to the 

Committee of the Whole Meeting. 

VOICE VOTE: MOTION CARRIED Time: 7:02 p.m. 

[ RECESS TO COMMITTEE OF THE WHOLE 


A. COMMUNITY & ECONOMIC DEVELOPMENT COMMITTEE 

BRAD HELMS. CHAIRMAN 

Chairman Helms opened the Community & Economic Development Committee at 7:02 

p.m. 

1. Consider an Ordinance Amending Planned Development Ordinance #0-80-72, as 

Amended, (Palatine Center Planned Development) to Permit a Change in the Approved 

Use List (Quest) DISTRICT 6 (Continued from October 3, 2011) 

Councilman Clegg, seconded by Councilman Kozlowski, moved to amend Planned 

Development Ordinance #0-80-72, as amended for Quest Academy. 

Village Manager Reid Ottesen explained the revised points 

• Quest maximum occupancy of 50% 

• Staff approval is required for occupancy beyond 35% 

• 336 student enrollment limit 

• New student uses shall be contiguous to existing Quest tenancy in East bUilding 

• Upon 35% student use occupancy, all student use shall relocate to eastern 

portion ofbuilding 

2


In response to Councilman Helms, Village Manager Reid Ottesen stated that the 

separate ownership entity will be for-profit and Quest will be paying rent to that entity, 

ensuring that property tax will be paid for the property. Council can add a condition to 

require Quest to alert the Council if the corporation is to change resulting in tax 

reduction or tax exempt status. 

Councilman Solberg noted that when the large building was a library, it was not on the 

tax rolls. Health, safety and welfare needs to be addressed and how services will be 

funded. 

Village Manager Reid Ottesen recommended careful oversight ofthe property. 

Curtis Maas, treasurer of Quest Academy, 1999 Tweed Road, Inverness stated that 

Quest is in agreement with the conditions presented this evening. The intention is to 

have the corporation own the property and to rent some units to Quest from the 

corporation, the rest to be rented to successful retail operations. He agreed to 

notification and review by the Council at any future time if the corporation intends to 

change to apply for a change in tax status for school occupancy. 

Councilman Del Mar, seconded by Councilman Solberg, offered a substitute motion to 

include a condition requiring the owning corporation to come before the Council for 

review and approval to reduce or eliminate tax status. 

Councilman Solberg suggested that in that case (going to a tax exempt status) the 

property would have to pay the cost for health, safety and welfare services provided by 

the Village. 

Councilman Lamerand, seconded by Councilman Del Mar, moved to recess the 

Community and Economic Development Committee to later in this evening's agenda. 



Councilman Del Mar announced that 0211 school board is interested in streaming 

board meetings and directed staff to generate the cost of streaming other public 

meetings. 

Village Manager Reid Ottesen stated that it is less than $10,000 for the Village 

meetings. Staff will work with 0211 to determine the most efficient method to 

accomplish televising public meetings. 

3


B. POLICE POLICY & CODE SERVICES COMMITTEE 

AARON B. DEL MAR, CHAIRMAN 

Chairman Del Mar opened the Police Policy &Code Services Committee at 7:25 p.m. 

1. Consider an Ordinance Granting a Special Use for Setback Reductions to Allow 

for an Addition, 1103 W. Peregrine Drive (Towns) DISTRICT 1 

Councilman Clegg, seconded by Councilman Kozlowski, moved to grant a Special Use 

for setback reductions to allow an addition at 1103 W. Peregrine Drive. 

Planning &Zoning Director Ben Vyverberg reported on the project. 


2. Consider an Ordinance Amending Appendix A of the Zoning Ordinance to Allow 

Electric Generators as Permitted Obstructions in the Rear and Interior Side Yards 

(Village ofPalatine) ALL DISTRICTS 

Councilman Helms, seconded by Councilman Kozlowski, moved to amend Appendix A 

of the Zoning Ordinance to allow electric generators as permitted obstructions in the 

rear and interior side yards. 

Village Manager Reid Ottesen explained the changes to allow generators and air 

conditioners as permitted obstructions in the rear and interior side yards. 


3. Consider an Ordinance Amending Appendix B of the Subdivision Code, Site 

Development and Floodplain Regulations (Village ofPalatine) ALL DISTRICTS 

Councilman Lamerand, seconded by Councilman Helms, moved to amend Appendix B 

ofthe Subdivision Code Site Development and Floodplain Regulations. 

Village Manager Reid Ottesen explained that this was initiated by a request to install a 

dock and generated this amendment to the Subdivision Code. 


Chairman Del Mar closed the Police Policy & Code Services Committee at 7:29 p.m. 

4


C. ADMINISTRATION, TECHNOLOGY & COMMUNITY HEAL TH COMMITTEE 

KOLLIN KOZLOWSKI, CHAIRMAN 

Chairman Kozlowski opened the Administration Technology & Community Health 

Committee at 7:29 p.m. 

1. Village of Palatine Voice and Data Communication Systems and Networks 

A. Consider a Motion Authorizing Execution of a Contract for Voice 

and Data Communications (Village Facilities) 

B. Consider a Motion Authorizing Execution of a Contract for the 

Purchase, Set up and Instal/ation of a Phone System (Police 

Headquarters) 

Councilman Clegg, seconded by Councilman Lamerand, moved to approve Items A. 

and B., to authorize the Village Manager to execute a contract with Cal/One and to 

authorize the ViI/age Manager to enter into a contract with Cal/One for the purchase, 

setup, instal/ation, and programming of ShoreTel phone system in the amount not to 

exceed $90,695. 

Village Manager Reid Ottesen explained the savings in item A. and the phone system 

for the police headquarters and the beginning of a new phone system for the Village 

offices. 


Chairman Kozlowski closed the Administration Technology & Community Health 

Committee at 7:31 p.m. 

D. BUSINESS FINANCE &BUDGET COMMITTEE 

SCOTTLAMERAND,CHAIRMAN 

Chairman Lamerand opened the Business Finance &Budget Committee at 7:31 p.m. 

1. Consider an Ordinance Authorizing the Sale by Public Auction of Personal 

Property Owned by the Village of Palatine 

Councilman Solberg, seconded by Councilman Kozlowski, moved to authorize the sale 

by public auction ofpersonal property owned by the Village of Palatine. 

Village Manager Reid Ottesen explained the benefit of selling items at public auction. 


5


2. Consider a Motion Authorizing the Purchase of One Water Utility Step Van 

Village Manager Reid Ottesen reported bids for the Purchase of One Water Utility Step 

Van were opened on September 29, 2011 at 11:00 a.m. 

Bidder Name 

Total Bid Price 

Northwest Ford & Trens-Cniceao Truck $96,990.00 

Coffman Truck Sales, Inc. $102,890.56 

Bill Jacobs Joliet LLC $104,040.56 

Councilman Helms, seconded by Councilman Kozlowski, moved to award a contract 

and authorize the Village Manager to purchase one Ford Water Utility Step Van from 

the low compliant bidder, Northwest Ford & Trans-Chicago Truck, an amount not to 

exceed $96,990. 


3. Discussion of the Budget Review Schedule for the Proposed CY 2012 Budget 

(Continued from October 3, 2011) 

Councilman Lamerand announced that budget hearings will begin on Saturday, Oct. 29, 

and continue on Monday night Council Agendas November 7, 14, 21. 

Councilman Kozlowski, seconded by Councilman Helms, moved to approve the budget 

review schedule for the proposed CY 2012 Buddget. 

The formal Public Hearing would be scheduled for Monday, December 5 and the 

adoption of the proposed budget and all other enabling ordinances would be on 

Monday, December 12. 


Chairman Lamerand closed the Business Finance & Budget Committee at 7:34 p.m. 

E. FIRE POLICY &COMMUNITY INFORMA TION COMMITTEE 

GREG SOLBERG. CHAIRMAN 

Chairman Solberg opened the Fire Policy & Community Information Committee at 7:34 

p.m. 

No report. 

Chairman Solberg closed the Fire Policy & Community Information Committee at 7:34 

p.m. 

6


F. INFRASTRUCTURE &ENVIRONMENT COMMITTEE 

JIM CLEGG. CHAIRMAN 

Chairman Clegg opened the Infrastructure & Environment Committee at 7:34 p.m. 

No report. 

Chairman Clegg closed the Infrastructure & Environment Committee at 7:35 p.m. 

RECONVENE COMMUNITY &ECONOMIC DEVELOPMENT COMMITTEE 

BRAD HELMS. CHAIRMAN 

Chairman Helms reconvened the Community and Economic Development Committee at 

7:35 p.m. 

1. Consider an Ordinance Amending Planned Development Ordinance #0-80-72, as 

Amended, (Palatine Center Planned Development) to Permit a Change in the Approved 

Use List (Quest) DISTRICT 6 (Continued from October 3, 2011) 

Councilman Helms read into the minutes the wording of the new condition for the Quest 

petition. 

(1) Prior to any application for tax exempt status for any or a part of the Retail 

Tenant Space by Quest and/or the owner of the retail tenant space, Quest 

and/or the owner of the Retail Tenant Space shall seek Village Council 

review and approval. The Village reserves the right to impose additional 

conditions in the event of any such application. JJ 

Councilman Clegg, seconded by Councilman Kozlowski, moved to amend Planned 

Development Ordinance #0-80-72, as amended with conditions a. through I. for Quest 

Academy 

Mr. Maas agreed to the language. 

Upon Roll Call: Ayes: Council Members Del Mar, Lemerend, Clegg, Solberg, 

Kozlowski and Helms 

Nays: None 

MOTION CARRIED 

As submitted 

In response to Councilman Lemerend, Village Manager Reid Ottesen reported that he 

and Chief Koziol discussed the safety of the preschool located in the retail center. 

Ottesen said Quest understands the safety concerns of the Village and is diligent about 

taking safety precautions. 

7

Minutes of the Regular Meeting of the Village Council & COW of October 10, 2011 

Chairman Helms closed the Community and Economic Development Committee at 7:38 

p.m. 

Councilman Clegg, seconded by Councilman Kozlowski, moved to reconvene the 

Village Council Meeting. VOICE VOTE: MOTION CARRIED Time: 7:38 p.m. 

RECONVENE THE VILLAGE COUNCIL MEETING 


The following are Consent Agenda items, (indicated by *) and were enacted by 

one motion and omnibus vote. Councilman Lamerand, seconded by Councilman 

Clegg, moved to approve Consent Agenda items #1 through #10, with waiver of 

first reading. 

Upon Roll Call: 


Ayes: Council Members Del Mar, Lamerand, Clegg, Solberg, 


Nays: None 

*(1) ORDINANCE #0·116·11 GRANTING A SPECIAL USE FOR SETBACK 

REDUCTIONS TO ALLOW FOR AN ADDITION. 1103 W. PEREGRINE DRIVE 

(TOWNS) DIS"rRICT 1 

Councilman Lamerand, seconded by Councilman Clegg, moved to pass an 

Ordinance Granting a Special Use for Setback Reductions to Allow for an 

Addition, 1103 W. Peregrine Drive, with waiver of first reading. 





Nays: None 

*(2) ORDINANCE #0·117·11 AMENDING THE CODE OF ORDINANCES. 

APPENDIX A OF THE ZONING ORDINANCE SECTION 10.01(DH2HR) TO ALLOW 

ELECTRIC GENERATORS AS PERMITTED OBSTRUCTIONS IN THE REAR AND 

INTERIOR SIDE YARDS (VILLAGE OF PALATINE) ALL DISTRICTS 


Ordinance Amending the Code of Ordinances, Appendix A of the Zoning 

Ordinance Section 10.01(d)(2)(r) to Allow Electric Generators as Permitted 

Obstructions in the Rear and Interior Side Yards, with waiver of 'first reading. 

8






Nays: None 

*(3) ORDINANCE #0·118·11 AMENDING THE CODE OF ORDINANCES. 

APPENDIX B OF THE SUBDIVISION CODE. SITE DEVELOPMENT AND 

FLOODPLAIN REGULATIONS. SECTIONS 2.01 & 6.08(D) (VILLAGE OF PALATINE) 

ALL DISTRICTS 


Ordinance Amending The Code of Ordinances, Appendix B of the Subdivision 

Code, Site Development and Floodplain Regulations, Sections 2.01 & 6.08(d), with 

waiver of first reading. 





Nays: None 

*(4) AUTHORIZE EXECUTION OF A CONTRACT FOR VOICE AND DATA 

COMMUNICATIONS (VILLAGE FACILITIES) 

Councilman Lamerand, seconded by Councilman Clegg, moved to authorize the 

Village Manager to execute a contract for voice and data communications with 

CallOne. 





Nays: None 

*(5l AUTHORIZE EXECUTION OF A CONTRACT FOR THE PURCHASE. SET UP 

AND INSTALLATION OF A PHONE SYSTEM (POLICE HEADQUARTERS) 

Councilman Lamerand, seconded by Councilman Clegg, moved to authorize the 

Village Manager to enter into a contract with CallOne for the purchase, setup, 

installation, and programming of ShoreTel phone system in the amount not to 

exceed $90,695. 





Nays: None 

9


*(6) ORDINANCE #0-119-11 AUTHORIZING THE SALE BY PUBLIC AUCTION OF 

PERSONAL PROPERTY OWNED BY THE VILLAGE OF PALATINE 


Ordinance Authorizing the Sale by Public Auction of Personal Property Owned by 

the Village of Palatine, with waiver of first reading. 





Nays: None 

*(7) AUTHORIZE THE PURCHASE OF ONE WATER UTILITY STEP VAN 

Councilman Lamerand, seconded by Councilman Clegg, moved to award a 

contract and authorize the Village Manager to purchase one Ford Water Utility 

Step Van from the low compliant bidder, Northwest Ford & Trans-Chicago Truck, 

in an amount not to exceed $96,990. 





Nays: None 

*(8) APPROVE THE BUDGET REVIEW SCHEDULE FOR THE PROPOSED CY 

2012 BUDGET 

Councilman Lamerand, seconded by Councilman Clegg, moved to approve the 

review schedule for the proposed CY 2012, with the first public meeting held on 

Saturday, October 29 at 8:30 a.rn, The budget will continue to be reviewed on 

Monday Council Meetings on November 7, 14, 21. The formal Public Hearing 

would be scheduled for Monday, December 5 and the adoption of the proposed 

budget and all other enabling ordinances would be on Monday, December 12. 





Nays: None 

10


*(9) RESOLUTION #R·60·11 AUTHORIZING A DRAW UPON PUBLIC 

IMPROVEMENT LETTER OF CREDIT IN THE AMOUNT OF $25.843.92 FOR 

ARLINGTON STATION TOWNHOMES OF PALATINE SUBDIVISION LOCATED AT 

THE NORTHEAST CORNER OF WILLIAMS AND NORTHWEST HWY. (STATION 

TOWNHOMES LLC) DISTRICT 5 

Councilman Lamerand, seconded by Councilman Clegg, moved to adopt a 

Resolution Authorizing a Draw Upon Public Improvement Letter of Credit in the 

Amount of $25,843.92 for Arlington Station Townhomes of Palatine Subdivision 

Located at the Northeast Corner of Williams and Northwest Hwy. 





Nays: None 

*(10) RESOLUTION #R·61·11 AUTHORIZING A DRAW UPON PUBLIC 

IMPROVEMENT LETTER OF CREDIT IN THE AMOUNT OF $100.000 FOR 

ARLINGTON STATION TOWNHOMES OF PALATINE SUBDIVISION LOCATED AT 

THE NORTHEAST CORNER OF WILLIAMS AND NORTHWEST HWY. (STATION 

TOWNHOMES LLC) DISTRICT 5 

Councilman Lamerand, seconded by Councilman Clegg, moved to adopt a 

Resolution Authorizing a Draw Upon Public Improvement Letter of Credit in the 

Amount of $100,000 for Arlington Station Townhomes of Palatine Subdivision 

Located at the Northeast Corner of Williams and Northwest Hwy. 





Nays: None 

REPORTS OF STANDING COMMITTEE 

ADMINISTRATION TECHNOLOGY & COMMUNITY HEALTH - KOLLIN KOZLOWSKI 

CHAIRMAN 

No report. 

BUSINESS FINANCE & BUDGET - SCOTT LAMERAND. CHAIRMAN 

No report. 

11


COMMUNITY & ECONOMIC DEVELOPMENT - BRAD HELMS. CHAIRMAN 

ORDINANCE #0-120-11 AMENDING PLANNED DEVELOPMENT ORDINANCE #0 

80-72. AS AMENDED. (PALATINE CENTER PLANNED DEVELOPMENT) TO 

PERMIT A CHANGE IN THE APPROVED USE LIST (QUEST) DISTRICT 6 

(CONTINUED FROM OCTOBER 3.2011) 

Councilman Helms, seconded by Councilman Lamerand, moved to pass an 

Ordinance Amending Planned Development Ordinance #0-80-72, as Amended, 

including conditions a. through j. (Palatine Center Planned Development) to 

Permit a Change in the Approved Use List (Quest), to permit a school, as 

amended, with waiver of first reading. 





Nays: None 

FIRE POLICY & COMMUNITY INFORMATION - GREG SOLBERG. CHAIRMAN 

No report. 

INFRASTRUCTURE & ENVIRONMENT - JIM CLEGG. CHAIRMAN 

No report. 

POLICE POLICY & CODE SERVICES - AARON DEL MAR. CHAIRMAN 

PROPOSED ORDINANCE GRANTING A SPECIAL USE AND VARIATIONS TO 

PERMIT AN ELECTRONIC MESSAGE BOARD SIGN. 12 N. NORTHWEST HWY. 

(WALGREEN'S) DISTRICT 6 (CONTINUED FROM AUGUST 8.2011). 

Councilman Clegg, seconded by Councilman Lamerand, moved to grant a Special 

Use and Variations to permit an electronic message board sign at 12 N. Northwest 

Highway. 

Village Manager Reid Ottesen explained that this petition stimulated a review of 

the sign regulations and prompted some proposed changes including the 60 

second hold on a message and to remove the number of messages permitted per 

day and to change the frontage requirement. 

Ottesen reported that this evening Walgreens is offering a new design lacking 

details. Staff continues to recommend denial. 

12


Councilman Solberg stated he is interested in seeing the new proposal. 

Village Manager Reid Ottesen noted that the new proposal exceeds the sign 

requirements even more than the previous request. 

John Harris, Corporate Image Sign Service, Richmond, IL and Brian McCue, 

Community Manager for Walgreens, the petitioners, agreed to return with new 

plans in November. 

Councilman Lamerand expressed his opposition to more clutter on that busy 

intersection where the criteria of the amended sign ordinance cannot be met. He 

did not want Walgreens to invest too heavily in a project that may not be 

acceptable. 

Councilman Clegg said he is interested in seeing a revised sign. Mr. Harris noted 

that the corner is Village owned property, but that locating the sign there would 

meet code requirements. 

Village Manager Reid Ottesen stressed the 500' requirement between large signs. 

The Walgreens Spring Grove sign was cited. November 14 th is the date set for 

Walgreens to come before the Council with a new proposal. 

Councilman Helms, seconded by Councilman Del Mar, offered a substitute 

motion to continue this item to November 14, 2011. 


REPORTS OF VILLAGE OFFICERS 

REPORT OF VILLAGE MANAGER -VILLAGE MANAGER REID OTTESEN 

AS SUBMITTED 

Village Manager Reid Ottesen stated that next week Com Ed will be reporting at 

the Council Meeting. 

REPORT OF THE VILLAGE CLERK - MARGARET R. DUER. VILLAGE CLERK 

AS SUBMITTED 

Clerk Duer reported that the Palatine Farmers' Market is in its last month of the 

season with three more Saturday morning Markets at the Train Station. 

13


REPORT OF THE VILLAGE ATTORNEY - PATRICK BRANKIN 

No report. 

CLOSED SESSION AS REQUIRED FOR ACQUISITION OF REAL PROPERTY; 

HIRING, FIRING AND CONDITIONS OF EMPLOYMENT AND PENDING AND 

POTENTIAL LITIGATION 

No Closed Session was requested. 

RECOGNITION OF AUDIENCE 

Warren Kostka, 108 N. Forest Avenue, stated that signs throughout the 

neighboring communities are bright and moving and recommended the Council 

take note of the lighted signs in the area. He remarked that certain colors are 

more bothersome than others. Mr. Kostka recommended that Councilman Helms 

recuse himself from discussion on proposed signage next to his employer, the 

Palatine Park District. Kostka also stated that Firefighters' memorial should not 

be used to display scarecrows on parade-that that ground, like cemeteries, is 

hallowed ground. 

Village Manager Reid Ottesen stated that the scarecrows will be relocated. 

ADJOURN MENT 

Councilman Del Mar, seconded by Councilman Lamerand, moved to adjourn the 

Regular Village Council Meeting. Time: 7:59 p.m. 

VOICE VOTE: MOTION CARRIED. 

Margaret R. Duer, Village Clerk 

APPROVED: 

_ 

14



200 E. Wood Street· Palatine,lL . 60067-5339 

Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

POLICE POLICY & CODE SERVICES COMMITTEE 



1. Consider a Motion Requesting a Waiver of the Sign Ordinance, 


1111 N. Rohlwing Road (Palatine High School V.I.P. Booster Club) 

DISTRICT 4 

2. Consider an Ordinance Granting Variations to Permit an 

Addition to a Detached Garage, 109 S. Elm Street 

(Morby) DISTRICT 2 

3. Consider an Ordinance Granting a Variation to the 

Total Ground Floor Area of all Accessory Structures, 

917 N. Coolidge Avenue (Bixby) DISTRICT 1 

4. Consider an Ordinance Granting a Special Use to Permit 

the Operation of a Foot Massage Business, 

509-513 E. Dundee Road (Wu/Hong) DISTRICT 3 





DESCRIPTION: CONSIDER A MOTION REQUESTING A WAIVER OF THE SIGN 

ORDINANCE - PALATINE HIGH SCHOOL V.I.P. BOOSTER CLUB FALL CRAFT FAIR. 

SATURDAY, NOVEMBER 5. 2011 - 1111 N. ROHLWING ROAD 

(PALATINE HIGH SCHOOL VIP CLUB) DISTRICT 4 

SUPPORTS THE FOLLOWING APPLICABLE VILLAGE GOALS: 

Financially Stable Government 

Safe Place to Live 

Cost Effective Services Responsive to Citizens Downtown as a Community Focal Point 

X Open Government wi Involved Citizens 

Regional Partnerships 

~ 


DATE: 

BACKGROUND: The V.I.P. Booster Club of Palatine High School is sponsoring a Fall Craft 

Fair on Saturday, November 5,2011 at the high school located at 1111 N. Rohlwing Road. 

Proceeds from the fair benefit the students at Palatine High. Additionally, the Booster Club 

gives out scholarships, sponsors special events, funds equipment purchases and projects that 

benefit academics, athletics and clubs. The organizers are requesting a temporary waiver of 

the sign ordinance so that signs may be displayed throughout the Village advertising the fair. 

As many crafters are from surrounding states and unfamiliar with the Village, the signs will help 

guide those to the school. 

KEY ISSUES: The sign ordinance regulating events occurring within a residential district 

allows no more than five signs to be displayed for an event and allows the signs to be 

permitted only between 8:00 a.m. and 5:00 p.m. for up to 3 consecutive days. As this is a 

major fund raiser for the Booster Club, the organizers would like to publicize the event as much 

as possible with signage throughout the Village. 

The Village has previously approved signage in the right-of-way promoting an event as follows: 

• A total of 10 signs installed the Monday prior to the weekend event 

• An additional 10 signs installed Wednesday prior to a weekend event 

• All signs removed Monday following the event 

Staff recommends the placement of 10 signs beginning on Monday, October 31 and an 

additional 10 signs (20 signs total) beginning Wednesday, November 2. Signs to be removed 

by Monday, November 7. 

ALTERNATIVES: 1. Approve the request to temporarily waive the sign ordinance. 

2. Do not approve the request. 

RECOMMENDATION: At the discretion of the Council. 

BUDGET IMPACT: 

N/A 

ACTION REQUIRED: At the discretion of the Council.

To: Village of Palatine 

Re: Temporary Event Signage 

The V.J.P. Booster Club at Palatine High School respectfully requests to place signs, on 

the parkway, promoting the Fall Craft Fair which will be held on November 5, 2011 for 

up to two weeks prior to the fair. 

Signs will be removed no later than 48 hours after the fair. 

These signs will be no larger than 20 inches X 24 inches and will not be illuminated. 

We would like to place our signs at the following intersections: Algonquin (near 

Harper), Brockway/Slade, Carpenter/Hicks, Colfax/Smith, Dundee/Rand, 

Dundee/Frontage Road (near 53), Dundee/Quentin, Dundee (By Shopping Center 

between lights), Hicks/Cunningham, Hicks/Dundee, Hicks/Northwest Highway (By 

Plaza), Hicks/Illinois, Near Buehler YMCA, Northwest Highway/Palatine, Northwest 

Highway/Rohlwing, Northwest Highway (near PADS), Plum Grove/Palatine, 

Quentin/Illinois, Quentin/Northwest Highway, Rand/Williams, Rohlwing/Palatine, 

Smith/Northwest Highway, Williams/Carpenter, Winston/Palatine & Wood Street 

(near Sanborn School). 

The Fall Craft Fair is sponsored by the Not for Profit v.I.P. Booster Club of Palatine 

High School. The proceeds from this fair benefit the students of Palatine High. The 

Booster Club gives out scholarships, funds Trick or Treat with Pirate Pete, a 

drug/alcohol free After-the-Prom Event, supports Music and Sports and other 

activities, run Concessions, supports Palatine's Promise, an anti-bullying program, 

funds equipment and projects that benefit academics, athletics, and clubs. We strive to 

reach every student at PHS. 

We have crafters who participate from surrounding states as well as our residents. This 

fair brings people into our community. These signs will tell the community about out 

craft fair and along with our advertising bring additional people into the Palatine 

community. We need lots of customers for our crafters and for our event to succeed. If 

we don't have enough customers, then the crafters won't participate in the future and 

the students will lose out. 

The major complaint we have from crafters is not enough signs and residents complain that they 

didn't know ofour fair until after it was over via word ofmouth. 

It's a win-win situation for Palatine High School, our Crafters and our Community to 

allow us this signage. 

Thank you for your consideration, 

Alissa DePue - PHS Craft Fair Cochair 

Joan Scovic - PHS Craft Fair Cochair 

Jan O'Brien - PHS V.I.P. Booster Club President 

Susan Stamatkin - PHS V.I.P Booster Club Co-President

TYPE: ORDINANCE SUBMITTED BY: PLANNING & ZONING DATE: 10/17/2011 

DESCRIPTION: Consideration of two Variations to permit an addition to a detached garage at 109 S. Elm Street 

(Morby - NO.11-75) (District: 2) 


DATE: 

._------------------------------------------------------------------------------------------------------------------------------------- 

BACKGROUND: 

The Subject Property is an existing single-family home with a detached garage. The Petitioner would like to 

put an addition on the garage, and is therefore seeking: 

1. Variation of 415 square feet to allow the total ground floor area of accessory structures to be 982 

square feet instead of the maximum permitted 567 square feet pursuant to Section 6.01 (a) (4) (a) (iii) 

of the Palatine Zoning Ordinance. 

2. Variation to permit an accessory structure (garage) to be set back 4 feet from the side Jotline instead 

of the minimum 5 feet pursuant to Section 6.01 (a) (2) (b) of the Palatine Zoning Ordinance. 

ANALYSIS: 

• The Subject Property is zoned R-2, Single Family Residential. 

• The principal structure is 1,136 square feet. The total ground floor area of accessory structures is limited to 

half the size of the principal structure, or 568 square feet. The existing detached garage and shed already 

exceed the maximum permitted ground floor area for accessory structures. 

• The existing garage is 587 square feet. The Petitioner is proposing to put a 268 square foot addition on the 

rear of the garage, for an overall size of 855 square feet. 

• There is an existinq shed in the rear yard that is 127 square feet, therefore the total square footage of 

accessory structures proposed is 982 square feet (855 sq ft garage + 127 sq ft shed). 

• The garage height would not change. Its existing height is approximately 13 feet, 6 inches. 

• The existing side yard setback for the garage is 4.42 feet. The proposed garage addition would continue this 

setback. A Variation for a side yard setback of 4 feet (instead of 5) is required. 

• The garage is set back 17 feet from the house. The rear setback for the proposed garage addition would be 

54 feet. Both conform to Code. 

• The proposed bUilding coverage would be approximately 19 percent, and proposed lot coverage is 37.2 

percent. Both meet Code. 

• The Petitioner has a boat that he currently stores in his garage. The garage expansion would accommodate 

the boat as well as his vehicles. 

• In 2008, a detached garage of 825 square feet was approved at 132 S. Walnut, approximately 2 blocks from 

the Subject Property. 

ALTERNATIVES: 

1. Recommend approval of the Variations. 

2. Do not recommend approval of the Variations. 

RECOMMENDATION: 

Public Hearing: 

Residents Testifying: 

Concerns: 

Vote: 

October 11,2011, Zoning Board of Appeals 

None 

None 

The ZBA voted 7-0 to approve the request. Staff concurs with this 

recommendation. 

ACTION REQUIRED: 

Consideration of two Variations to permit an addition to a detached garage at 109 S. Elm Street 

(Morby).

k;ltmlillmRWt_@i!il.aW_JM1rwJ)P";~};'fzt¥j~W0:::~%

SPECIAL USE & VARIATION APPLICATION 

Department of Planning & Zoning 

200 E. Wood Street Palatine, IL . 60067-5339 

Telephone: (847) 359-9047 . Fax (847) 963-6247 

dale received 

Petitioner(s) 

C J l off [V10Y-tpy 

Subject Property Address 

\0 q SOLA+h 

Authorized Agent (if applicable) 

Business Name (if applicable) 

El W\ S-tY.e e + 


Address 

City/State/Zip Code 

Telephone 

Fax 

Email 

Relationship to Petitioner (contractor, architect, etc.) 

Type of Application (check one) 

)t"Special Use 0 Special Use Amendment 0 Variation 

Existing Zoning District 

Existing Land Use 

. - ~ Yl.S' 

Generally describe your request: 

Proposed Land Use 

......e S . 

PETITIONER'S EXHIBIT 

# I 

l

VARIATION 

Petitioner Justification 

The Petitioner is required to present specific evidence related to each of the following standards to justify 

the request (paraphrased from Section 14.03 of the Palatine Zoning Ordinance). Attach a separate sheet 

if necessary. 

1. That the property cannot yield a reasonable return if used only under the conditions 

allowed by the regulations governing the zoning district in which it is located 

~ ffV' e4L 

2. That the plight of the owner is due to unique circumstances 

~j/ -e ~ 

4. In order to supplement the above standards, the Zoning Board of Appeals may also 

consider the following: 

a. The particular surroundings, shape, or topographical conditions of the property 

b. A unique hardship for the property not generally applicable to other properties in 

the same zoning district 

c. The request is not based on a desire to make more money out of the property 

d. The petitioner has not created the alleged hardship for the property 

e. The request will not be detrimental to the public welfare or other properties in the 

neighborhood 

f. The request will not impair the supply of light and air to adjacent properties, 

substantially increase the danger of fire, endanger the public safety, or 

substantially diminish or impair neighboring property values

Public Notice 

A public hearing will be held 

belore the Palatine Zoning 

Board 01 Appeals on Tuesday, 

October 11, 2011 at 7:00 

PM, in the Village Council 

Chambers in the Palatine 

Community Center, 200 E. 

Wood Street, relative to a 

request lor: 

1. Variation of 415 square 

leet to allow the total ground 

floor area of accessory 

structures to be 987 square 

leet instead of the maximum 

perm itted 567 square 

leet. 

7. Variation to permit an accessory 

structure (garage) 

to be set back 4 feet from the 

side lot line instead 01 the 

minimum sleet. 

The property is commonly 

known as 109 S. E 1m Street 

(P IN #02-22-109-002). 

The req uest would a IIOW an 

addition to the existing detac 

hed garage on the property. 

The above petition has been 

filed by Cliff Morby and is 

available for examination in 

the office of the Vi lIage 

Clerk, 200 E. Wood Street. 

ZONING DOCKET: 11-075 


Jan Wood, Chair 

Zoning Boord of Appeals 

DATED: This 26th day Of 

seeternber, 7011 

Published in Daily Herald 

September 26, 7011 (42m93) 

CERTIFICATE OF PUBLICATION 

Paddock Publications, Inc. 

Da1IYHemld 

Corporation organized and existing under and by virtue of the laws of 

the State of Illinois, DOES HEREBY CERTIFY that it is the publisher 

of the DAILY HERALD. That said DAILY HERALD is a secular 

newspaper and has been circulated daily in the Village(s) of 

Algonquin, Antioch, Arlington Heights, Aurora, Barrington, 

Barrington Hills, Lake Barrington, North Barrington, South Barrington, 

Bartlett, Batavia, Buffalo Grove, Burlington, Campton Hills, 

Camentersville,Cary,Deer Park, Des Plaines, South Elgin, East Dundee, 

Elburn, Elgin,Elk Grove Village, Fox Lake, Fox River Grove, Geneva, 

Gilberts,Grayslake, Green Oaks, Gurnee, Hainesville, Hampshire, 

Hanover Park,Hawthorn Woods, Hoffman Estates, Huntley, Inverness, 

Island Lake.Kildeer, Lake Villa, Lake in the Hills, Lake Zurich, 

Libertvville.Lincolnshire, Lindenhurst, Long Grove, Mt.Prospect, 

Mundelein,Palatine, Prospect Heights, Rolling Meadows, Round Lake, 

Round Lake Beach,Round Lake Heights,Round Lake park,Schaumburg, 

Sleepy Hollow, St. Charles, Streamwood, Tower Lakes, Vernon Hills, 

Volo, Wauconda, Wheeling, West Dundee, Wildwood, Sugar Grove 

County(ies) of Cook, Kane, Lake, McHenry 

and State ofIllinois, continuously for more than one year prior to the 

date of the first publication of the notice hereinafter referred to and is of 

general circulation throughout said Village(s), County(ies) and State. 

I further certify that the DAILY HERALD is a newspaper as defined in 

"an Act to revise the law in relation to notices" as amended in 1992 

Illinois Compiled Statutes, Chapter 7150, Act 5, Section 1 and 5. That a 

notice of which the annexed printed slip is a true copy, was published 

September 26, 2011 

in said DAILY HERALD. 

IN WITNESS WHEREOF, the undersigned, the said PADDOCK 

PUBLICATIONS, Inc., has caused this certificate to be signed by, this 

authorized agent, at Arlington Heights, Illinois. 

PADDOCK PUBLICATIONS, INC. 

DAILY HERALD NEWSPAPERS 

Control # 4277393

D ~I1IL&CGJIE @IF 

DEPARTMENT OF PLANNING & ZONING 


Telephone: (847) 359-9047 . Fax (847) 963-6247 

IALATINE 


DATE: October 11,2011 

TO: 

FROM: 

RE: 

ZONING CASE: 11-75 

PETITIONER: 

LOCATION: 

PROPOSAL: 

PUBLIC HEARING: 

Mayor and Village Council 

Jan Wood, Chair, Zoning Board of Appeals 

Findings of Fact 

Cliff Morby 

109 S. Elm Street 

Variation of 415 square feet to allow the total ground floor area of 

accessory structures to be 982 square feet instead of the maximum 

permitted 567 square feet pursuant to Section 6.01 (a) (4) (a) (iii) of the 

Palatine Zoning Ordinance. 

Variation to permit an accessory structure (garage) to be set back 4 feet 

from the side lot line instead of the minimum 5 feet pursuant to Section 

6.01 (a) (2) (b) of the Palatine Zoning Ordinance. 

After due notice as required by law, the Zoning Board of Appeals conducted a hearing relative 

to the above mentioned petition on October 11,2011. 

The petitioner, Cliff Morby, was present and provided testimony as to the reasons for the 

request and why he believed that the petition met the necessary standards. 

Christina Johnson, Planning and Zoning Department, was present and testified it was Staff's 

recommendation to approve the proposal. 

FINDINGS: 

The Standards have been met. 


Therefore, by a vote of 7 Ayes to 0 Nays, the Zoning Board of Appeals voted to recommend 

approval of the Variations to permit the above proposal subject to the following conditions: 

The Variation shall substantially conform to the site plan attached hereto as Exhibit "A" 

and the elevations attached hereto as Exhibit "B" except as such plans may be changed 

to conform to Village Codes and Ordinances. 



ZONING BOARD OF APPEALS 

OCTOBER 11, 2011 

PAGE 4 

III. 

11-75 109 S. Elm Street 

Variation of 415 square feet to allow the total ground floor area of accessory structures to be 982 



Variation to permit an accessory structure (garage) to be set back 4 feet from the side lot line instead of 

the minimum 5 feet pursuant to Section 6.01 (a) (2) (b) of the Palatine Zoning Ordinance. 

Notice was published on September 26, 2011, and mailed to nearby property owners. 

PETITIONER'S EXHIBITS: 

1. Petition for special use 

2. Real estate disclosure 

3. Proof of ownership 

4. Plat of survey, Site plan 

5. Floor plan 

6. Elevations 

Ms. Johnson gave the background for this petition. The Subject Property is an existing single family home 

with a detached garage. The Petitioner would like to put an addition on the garage, and is therefore 

seeking two Variations. 

ANALYSIS: 

• The Subject Property is R-2, Single Family Residentlal. 

• The principal structure is 1,136 square feet. The total ground floor area of accessory structures is 

limited to half the size of the principal structure, or 568 square feet. With the existing garage at 

587 square feet, and an existing 127 square foot shed, the existing conditions have already 

exceeded the maximum permitted ground floor areafor accessory structures. 

• The existing horne has a 587 square foot detached garage located in the rear yard. The Petitioner 

is proposing to pl..lta268 square foot addition on the rear of the garage, for an overall size of 855 

square feet. 

• The Retitioner is proposing to add an additional 12 feet to the rear of the garage. The proposed 

garage would be 855 sqUq,re feet in total. 

; .. . :...... •......... ' 

..>' Br~ClkdownofVal"iation.RQqUir~01ent '. 

Existinq~he



PAGE 5 

• The existing side yard setback for the garage is 4.42 feet. The proposed garage addition would 

continue this setback. A Variation for a side yard setback of 4 feet (instead of 5) is required. 

• The garage is set back 17 feet from the house. The rear setback for the proposed garage addition 

would be 54 feet. 

• The Petitioner has a boat that he currently stores in his garage. He would like to expand the 

garage so he can keep his boat inside as well as his vehicles. 

• The proposed building coverage would be approximately 19 percent, and proposed lot coverage is 

37.2 percent. Both meet Code. 

• Similarly sized detached garages have been approved with Variations in Palatine, but not 

necessarily in the neighborhood of the Subject Property. There is also a garage on Walnut Street. 

i 

........... ..... 

.A.cfclf~$$\i:,:«·, 

144 S. Linden Avenue 

748 E. Palatine Road 

44 S. Greenwood Avenue 

271 N. Ashland Avenue 

115 N. Linden Avenue 

••••••• FIQi$f1~cI~at~'QQSize ....... 

672 square feet .... 

829 souarefeet 

." 

736 square Ieet .i· 

856 square feet 

950 square feet .. 

DEPARTMENTAL REVIEWS' 

Community Services 

No issues. 

Engineering 

..... 

Environmental Health .... 

Noisslles. 

.•.... 

No issues. 

Fire Prevention 

Public Works 

Police 

N/A 

N/A 

N/A 

it.hi 

.. 

'i, 

There were no questions of Staff by the Board. 

The Petitioner, Cliff Morby, homeowner, was sworn in. He's owned the home for over twenty years. 

He wants to add on to his garage and will keep the shape of the garage, which is the same design as 

the rest of his neighborhood. The garage would give him room to store 2 cars and a boat, he will meet 

the building code. 

Mr. Coleman asked if he'd spoken to his neighbors; yes, to those adjacent to his home and there were 

no problems. Ms. Wood asked about the materials for the addition; he'll use the same materials like 

the architectural roof and the cedar siding to match the sides. The door and window will be in the same 

place. He will match the existing siding.



PAGE 6 

Ms. Pasillas asked about parking the cars; currently he leaves one outside and wants to be able to park 

both cars inside all the time. 

Ms. Wood asked if he'd considered an addition of less than 12 feet; no, he actually looked at a larger 

addition, but it looked funny. The garage company suggested a gable roof to give him more storage 

space, but he is using the hip roof to make it look smaller. Mr. Morby pointed out that there is a lot of 

room beyond the proposed addition. 

There were no comments from the audience. 

Ms. Johnson stated that the proposed garage addition will is similarto prevlously approved garages, 

and the Variation requirement is based on the size of the house. Building andlot coverage will not 

exceed what is allowed by Code. .. 

Therefore Staff recommends approval of the proposed Variations, subject to the following condition: 

1. The Variation shall substantially conform to the site plan attached hereto as Exhibit 'A,' and the 

elevations attached hereto as Exhibit 'B," except as such plans may be changed to conform to 

Village Codes and Ordinances. 

There was nothing further. There were no audlence comments. The public hearing was closed. 

Deliberations: 

.. . 

Mr. Wheeler made a motion to approve the request, subject to Staff~ recommendation. He felt the 

request meets the standards as boat storage would'fje a unique circumstance. The addition would 

lengthen rather than widen the garage, keeping it in character with the neighborhood. The motion was 

2 nd by Mr. Coleman who said the addition would not bean eyesore. Ms. Wood agreed, that this is a 

reasonable size and there would be no new side yard setback. Mr. Christopher felt the addition would 

add value.

ORDINANCE NO. 

_ 

AN ORDINANCE GRANTING A VARIATION 

109 S. ELM STREET (CASE NO. 11-075) 

WHEREAS, pursuant to a petition and public hearing on October 11,2011, of which 

public notice was given as required by law, the Zoning Board of Appeals of the 

Village of Palatine, in accordance with the Zoning Ordinance of the Village of 

Palatine, in such case made and provided, has held such public hearing and 

reported theirfindings relative to a request for a Variation of415 squarefeetto allow 

the total ground floor area of accessory structures to be 982 square feet instead of 

the maximum permitted 567 square feet pursuant to Section 6.01 (a) (4) (a) (iii) ofthe 

Palatine Zoning Ordinance; and a Variation to permit an accessory structure 

(garage) to be set back four (4) feet from the side lot line instead ofthe minimum five 

(5) feet, pursuant to Section 6.01 (a) (2) (b) of the Palatine Zoning Ordinance, on the 

following legally described property: 

Lot 19 in Block 10 in Merrill's Garden Home, a subdivision in the North half of 

the Northwest quarter of Section 22, Township 42 North, Range 10, East ofthe 

Third Principal Meridian in Cook County, Illinois 

commonly known as 109 S. Elm Street (PIN #02-22-109-002). 

The request would allow an addition to the existing detached garage on the 

property. 

NOW, THEREFORE, BE IT ORDAINED, by the Mayor and Village Council ofthe 

Village of Palatine, Cook County, Illinois, acting in the exercise of their home rule 

power that: 

10/12/2011 3:3'1 PM

SECTION 1: A Variation of 415 square feet to allow the total ground floor area 

of accessory structures to be 982 square feet instead of the maximum permitted 567 

square feet pursuant to Section 6.01 (a) (4) (a) (iii) of the Palatine Zoning Ordinance; 

and a Variation to permit an accessory structure (garage) to be set back four (4)feet 

from the side lot line instead of the minimum five (5) feet, pursuant to Section 6.01 

(a) (2) (b) of the Palatine Zoning Ordinance, is hereby granted, subject to the 

following conditions: 

1. The Variation shall substantially conform to the site plan attached hereto as 

Exhibit 'A,' and the elevations attached hereto as Exhibit 'B," except as such 

plans may be changed to conform to Village Codes and Ordinances. 

SECTION 2: That a copy of the public notice and the report of the hearing be 

attached hereto and form a part of this ordinance. 

SECTION 3: That this ordinance shall be in full force and effect from and after 

its passage and approval as provided by law. 

PASSED: This day of , 2011 

AYES: NAYS: ABSENT:__ PASS: _ 

APPROVED by me this __day of -----J, 2011 

Mayor of the Village of Palatine 

ATTESTED and FILED in the office of the Village Clerk this 

__day of ,2011 

Village Clerk 

10/12/2011 3:3'1 PM 2

s. ELM STREET 

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WEST FACE OF FENCE 0.93 EAST 

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EXHIBIT lA'

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EXHIBIT 'B'

EXHIBIT 'B'

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DESCRIPTION: Consideration of a request for a variation to the total ground floor area of all 

accessory structures to be 750 square feet at 917 N. Coolidge Avenue. 

(Bixby - Case No. 11-69) (District: 1) 


DATE: 

BACKGROUND: 

The Subject Property is a single-family home with related improvements. There are currently two accessory 

structures in the rear yard, and the proposed addition of a gazebo and hot tub will exceed the maximum 

permitted total ground floor area of accessory structures. Therefore, the Petitioner is seeking approval of 

the following: 

Variation to permit the total ground floor area of all accessory structures to be 750 square 

feet instead of the maximum permitted 700 square feet pursuant to Section 6.01 (a) (4) (a) 


ANALYSIS: 

• The Subject Property is zoned R-1, Single-Family Residential. 

• The Petitioner is proposing to add a hot tub within a 10 foot by 10 foot gazebo which will be placed 

on a 10 foot by 10 foot concrete pad. 

• Previously the Petitioner received approval for the hot tub but didn't realize that the associated 

gazebo would also need relief from the Zoning Ordinance. Staff became aware of the proposed 

gazebo when the Petitioner applied for the building permit. 

• There are presently two accessory structures on the property - a 160 square foot shed and a 480 

square foot detached garage, for a total of 640 square feet of ground floor area of accessory 

structures. Including the gazebo with interior hot tub, the total ground floor area of accessory 

structures will be 750 square feet. The total ground floor area of accessory structures allowed is 

700 square feet. 

• The gazebo would be set back 12 feet from the house in conformance with Code. It would be 

located 7 feet from the southern side property line in conformance with Code. 

• The Subject Property is 18,900 square feet. The proposed improvements will result in lot coverage 

of approximately 24% and building coverage of approximately 12%. Both meet Code. 

ALTERNATIVES: 

1. Recommend approval of the Variation. 

2. Do not recommend approval of the Variation. 




Concerns: 

Vote: 

October 11,2011 Zoning Board of Appeals 

None 

None 

The Zoning Board of Appeals voted 7-0 to approve the request. Staff 

concurs with this recommendation. 


Consideration of a request for a variation to the total ground floor area of all accessory structures to be 

750 square feet at 917 N. Coolidge Avenue.

917 N. COOLIDGEAVENUE 

8 

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1073 VV1052 1042 1026 1010 

1195 N 

948 N 

875 VV 

970 N 825 VV 

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1191 N 942 N 

955 N 

956 N 955 N 

1189 N 930 N 

941 N 

942 N 939 N 

1055 1025 1013 

927 N 

928 N 925 N 

907 N 908 N 913 N 

901 N 900 N 

891 N u, 

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901 N 

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53N84: 82 84N 847 N 

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825 N 

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780 N 

795 N 776 N 

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772 N 

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C1.I 85 N 

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702 N a:: 777N 

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s

ORDINANCE NO. 

_ 

AN ORDINANCE GRANTING A VARIATION 

917 N. COOLIDGE AVENUE (CASE NO. 11-069) 

WHEREAS, pursuant to a petition and public hearing on September 13,2011, 

of which public notice was given as required by law, the Plan Commission of the 

Village of Palatine, in accordance with the Zoning Ordinance of the Village of 

Palatine, in such case made and provided, has held such public hearing and 

reported their findings relative to a request for a Variation to permit the total ground 

floor area of all accessory structures to be 704 square feet instead ofthe maximum 

permitted 700 square feet pursuant to Section 6.01 (a) (4) (a) of the Palatine Zoning 

Ordinance, on the following legally described property: 

Lot 8 in Block 3 in Frank E. Merrill and Company's Palatine Acres, in the 

Southeast 1/4 ofthe Southeast 1/4 of Section 9, Township 42 North, Range 10 

East of the Third Principal Meridian, in Cook County, Illinois 

commonly known as 917 N. Coolidge Avenue (PIN #02-09-403-005). 

The request would allow a hot tub to be installed in the rear yard. 



power that: 

10/12/20113:32 PM

SECTION 1: A Variation to permit the total ground floor area of all accessory 

structures to be 704 square feet instead of the maximum permitted 700 square feet 

pursuant to Section 6.01 (a) (4) (a) of the Palatine Zoning Ordinance, is hereby 

granted, subject to thefollowlnq conditions: 

1. The Variation shall substantially conform to the site plan attached hereto as 

Exhibit 'A,' except as such plans may be changed to conform to Village Codes 

and Ordinances. 

SECTION 2: That a copy of the public notice and the report of the hearing be 




PASSED: This day of -', 2011 

AYES:__ NAYS:__ ABSENT:__ PASS: 

_ 

APPROVED by me this __day of " 2011 



__day of -', 2011 


10/12/20113:32 PM 2

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108 LEE LANE . 

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VARIATION APPLICATION 


200 E.Wood Street· Palatine, IL . 60067-5339 

Telephone: (847) 359-9047 • Fax (847) 963-6247 

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Zoning Case # 

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Village Council Date 

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date received 

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Petitioner(s) 


Subject Property Address 

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Authorized Agent (if applicable) 

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Address 

Telephone 

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VARIATION 

Required Materials 

I Filing Fee of $ 2\.3 .~ 

., ApplicationFonn 

~Plat of Survey (must show all current 

improvements and be sealed by an U1inois 

certified surveyor) 

.1t5 Site Plan (dimension, location, and setbacks 

of all existing and proposed buildings) .;.. Qne 

11x17 copy, electronic version preferred 

¢ Real Estate Interest Disclosure Form (see 

attached) 

l,¢ Proof of Ownership or Lease (e.g. Title 

Insurance Policy, Deed, or Purchase Contract) 

Additional R.iI~terl~!s(a$r~uitedbythe 

Village) 

o Elevation Plcm(frOrlt,~ide, and rear elevations of 

a proposedpuil

Public Notice 


before the Palatine Zoning 

Board of Appeals, October 

11, 2011 at 7:00 PM, in the 

Village Council Chambers in 

the Palatine Comm unity 

Center, 200 E. Wood Street, 

relative to a request for: 

1. Variation to permit the total 

ground floor area of all 

accessory structures to be 

750 square feet instead of 

the maximum permitted 700 

square feet pursuant to Section 

6.01 (a) (4) (a) of the 



known os 917 N. Coolidge 

Avenue (PI N #02-09-403 

OOS). 

The request would allow a 

hot tub and sozebc to be instolled 

in the reor yard. 


filed by Kenneth Bixby and 

is available for examination 

in the office of the Village 

Clerk, 200 E. Wood Street. 


VI LLAGE OF PALATI NE 


Zoning Board of Appeals 

DATED: This 26th day of 

Septem ber, 2011 


September 26, 2011 (42mB7) 



DallyHerald 








Carpentersville,Cary,Deer Park, Des Plaines, South Elgin, East Dundee, 











and State of Illinois, continuously for more than one year prior to the 







September 26,2011 







Control # 4277387



Telephone: (847) 359-9047 . Fax (847) 963-6247 


DATE: October 11, 2011 

TO: 

FROM: 

RE: 


PETITIONER: 

LOCATION: 

PROPOSAL: 

Mayor and Villqge Council 



Kenneth C. Bixby 

917 N. Coolidge Avenue 

Variation to permit the total ground floor area of all accessory structures 

to be 750 square feet instead of the maximum permitted 700 square feet 

pursuant to Section 6.01 (a) (4) (a) of the Palatine Zoning Ordinance. 



to the above mentioned petition on October 11, 2011. 

The petitioner, Melissa Bixby, was present and provided testimony as to the reasons for the 

request and why she believed that the petition met the necessary standards. No objectors were 

present. 

Rebecca Leslie, Planning and Zoning Department, was present and testified it was Staff's 

recommendation to approve the proposal. 

FINDINGS: 




approval of the Variation to permit the above proposal subject to the following condition: 

1. The Variation shall substantially conform to the site plan attached hereto as Exhibit 

"An except as such plans may be changed to conform to Village Codes and Ordinances. 





200 EAST WOOD STREET 


Presiding: 

Present: 

Absent: 

Staff: 

Jan Wood 

Josh Wheeler 

Eric Friedman 

Brian Christopher 

Monica Pasillas 

Tom Kaider 

Robert Coleman 

Cindy Roth-Wurster 

Ted McGinn 

Rebecca Leslie, Christina Johnson 

I. ROLL CALL AND APPROVAL OF MINUTES 

At 7:00 p.m., roll was taken and a quorum was declared. The minutes for the meeting of September 

27, 2011, were approved. Staff was sworn in. 

II. 

11-69 917 N. Coolidge Avenue 

Variation to permit the total ground floor area of all accessory structures to be 750 square feet instead 

of the maximum permitted 700 square feet pursuant to Section 6.01 (a) (4) (a) of the Palatine Zoning 

Ordinance. 

Notice was published on September 26, 2011, and mailed to nearby property owners. 


1. Petition for variation 


3. Proof ofPWnership 

4. PlatClf;surVey· 

5. SitEiplan . 

6. Pbotos 

Staff was:i~~S?rn in. Ms. Leslie.qave the background to this request. The SUbject Property is a single 

family home;;Wittl related improvements. There are currently two accessory structures in the rear yard and 

the proposedaq9ition of a gazebo and hot tub will exceed the maximum permitted ground floor area for 

accessory structd(~~. Therefore, the Petitioner is requesting a Variation. 

ANALYSIS: 

• The SUbject Property is zoned R-1, Single Family Residential. 




gazebo would also need relief from the Zoning Ordinance. Staff became aware of the proposed 


• There are presently two accessory structures on the property - a 160 square foot shed and a 480



PAGE 2 









DEPARTMENTAL REVIEWS- 


Engineering 

Environmental Health 


No issues. 

No issues. 

N/A 

N/A 

Public Works 

Police 

N/A 

N/A 

STANDARDS FOR A VARIATION 

Standards for a Variation are:foul"I~in Section 14.03 D (1) and (2) of the Zoning Code. 

Specifically, the Petitioners must show that the property in question cannot yield a reasonable 

return if permitted to beused only under the conditions allowed by the regulations governing the 

district in which it is locateCl;that the plight of the owner is due to unique circumstances; and 

that the variation, if granted;~i,ILnot~lterthe essential character of the locality. The Petition for 

Variation is attached, and the Retitioners have attempted to address the required standards. 

The Petitioner, Melissa Bixby, wassworn in and stated that this was in the original plans which the 

neighbors had seen and approved. Tltelr neighbors have wood decks, so the wood structure will tie in 

nicely and give a more finished look to the hot tub area. 

There were no questions of the Petitioner and no comments from the audience. 

Ms. Leslie stated that the proposed gazebo hot tub will only exceed the maximum permitted ground 

floor area by 50 feet and will meet the setback requirements for an accessory structure. Staff 

recommends approval of the proposed Variation, subject to the following condition: 

1. The Variation shall substantially conform to the site plan attached hereto as Exhibit 'A,' except 

as such plans may be changed to conform to Village Codes and Ordinances 

Mr. Friedman asked if this would meet building codes; yes, the petition will go through the code review 

process at the building permit stage. There were no comments about Staffs recommendation. There 

was nothing further. There were no audience comments. The public hearing was closed. 

Deliberations:



PAGE 3 

Mr. Wheeler made a motion to approve the variation, subject to Staff's recommendation; 2 nd by Mr. 

Coleman. Mr. Coleman addressed the standards, that this will not alter the character of the 

neighborhood and would add value to the home. 

Vote: All Ayes (7-0)

TYPE: ORDINANCE SUBMITTED BY: PLANNING &ZONING DATE: 10/17/2011 

DESCRIPTION: Consideration of a Special Use to permit the operation of a foot massage business at 509 

513 E. Dundee Road. 

jVY~/H_q~$L-_~~~~_No. 11-7~L u __ 


DATE: 

BACKGROUND: 

The Subject Property contains two tenant spaces in the Northwest Shopping Center. The Petitioners, lessees 

of the property, wish to operate a foot massage business. Therefore, the Petitioners are seeking approval of 


Special Use for a masseuses business pursuant to Section 11.03 (d) (22) of the Palatine 

Zoning Ordinance. 

ANALYSIS: 

• The Subject Property is zoned P, Planned Unit Development and is located in the Northwest Shopping 

Center. Ordinance 0-33-98 rezoned the shopping center to P Planned Development and indicated that the 

uses for this property should be regulated by the B-2 standards. 

• The Northwest Shopping Center includes a large retail building and two out lot buildings. 

• The Petitioners wish to open a massage business which would focus on foot massage. The patrons will 

stay clothed and the foot massage would be conducted in an open room with curtains for semi-privacy. 

• Patrons would be seated in chairs similar to nail salon pedicure chairs. All of the services would be 

conducted from those chairs. Customers will have a choice of 1 hour, 1.5 hour, or 2 hour treatments. 

Treatments could also include additional services such as shoulder, back, and neck massages. 

• The business will employ 6 people initially, with the possibility of expanding the staff if necessary. 

• The floor plan shows a total of 10 semi-private work stations. 

• The tenant space is approximately 2,700 square feet. A complete remodel of the space is proposed. 

• A reception and waiting area would be adjacent to the front door. 

• The work area for the foot massage would be an open space in the center of the tenant space. There will 

be half walls separating the treatment areas from the hallways and curtains are proposed to separate 

client areas. 

• The rear of the space would include bathrooms, two rest areas, storage/break room, and laundry room. 

• There are currently approximately 500 parking spaces provided on the property. Based on the business 

uses in the center, 381 parking spaces would be required (1 space per 300 sq. ft. of retail and 1 space 

per 100 sq. ft. of restaurants). With the added business service, Staff has no concerns regarding parking. 

ALTERNATIVES: 

1. Recommend approval of the Special Use. 

2. Do not recommend approval of the Special Use. 




Concerns: 

Vote: 

October 11,2011 Zoning Board of Appeals 

None 

None 

The Zoning Board of Appeals voted 7-0 to approve the request. Staff concurs 

with this recommendation. 


Consideration of a Special Use to permit the operation of a foot massage business at 509-513 E. Dundee 

Road.

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ORDINANCE NO. 

_ 

AN ORDINANCE GRANTING A SPECIAL USE 

509-513 E. DUNDEE ROAD (CASE NO. 11-072) 

WHEREAS, pursuant to a public hearing on October 11, 2011 of which public 

notice was given as required by law, the Zoning Board of Appeals of the Village of 

Palatine, in accordance with the Zoning Ordinance of the Village of Palatine, in such 

case made and provided, has held such public hearing and reported their findings 

relative to a request for a Special Use for a masseuses business pursuant to Section 

11.03 (d) (22) of the Palatine Zoning Ordinance, on the following legally described 

property: 

Lot 1 in Northwest Shopping Center Subdivision, being a subdivision of the 

North half of the Northwest quarter of the Northeast quarter of Section 11, 

Township 42 North, Range 10, East ofthe Third Principal Meridian, according 

to the plat thereof recorded May 19, 1999, as Document 99484020, in Cook 

County, Illinois 

commonly known as 509-513 E. Dundee Road (PIN #02-11-200-018). 

The request would allow for the operation of a massage business, with an 

emphasis in foot therapy. 



power that: 

10/12/2011 12:14 PM

SECTION 1: A Special Use for a masseuses business pursuant to Section 

11.03 (d) (22) of the Palatine Zoning Ordinance, is hereby granted, subject to the 

following conditions: 

1. The Special Use shall substantially conform to the Floor Plan attached hereto as 

Exhibit 'A" and the Business Plan attached hereto as Exhibit 'B," except as such 

plans may be changed to conform to Village Codes and Ordinances. 

SECTION 2: That the petition for a special use, a copy ofthe public notice and 

the report of the hearing be attached hereto and form a part of this ordinance. 



PASSED: This day of , 2011 

AYES:__ NAYS:__ ABSENT:__ PASS: 

_ 

APPROVED by me this __day of , 2011 



__day of , 2011 


10/12/2011 12:14 PM 

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SPECIAL USE & VARIATION APPLICATION 


200 E. Wood Street· Palatine, IL . 60067-5339 

Telephone: (847) 359-9047 . Fax (847) 963-6247 

SEP - 7 2011 

date received 

Petitioner(s)BlJsiness Name (if applicable) 

re/ LL'{>: -r )< G/I~' //f/C; G 

Relationship to Petitioner (contractor, architect. etc.) /,;4-.-ACJLZ);{C( , 

Type of Application (check one) 

~pecial Use 0 Special Use Amendment 0 Variation 

Existing Zoning District Existing Land Use Proposed Land Use 

?~. C'V\0,f'l'",i(\; .)'f\\ }__ '111\ ....'?:;)(\.C 

/ 


#

SPECIAL USE 

J~ls (as required bytM\!-ill)ge) 

·rcml;side,··and reareJ'(3Vationsof 

'-,g),arld/or FloorPI~I1''-' ". "..' 

);;lY()~~) -:- one 11){17_C;~py of 

()rdc verstons preferreci·..: 

Petitioner Justification 

The Petitioner is required to present specific evidence related to each of the following standards to justify 

the request (paraphrased from Section 14.05 of the Palatine Zoning Ordinance). Attach a separate sheet 

if necessary. 

). The use is deemed necessary for the public convenience at that location 

'-7;;;'Y~:';;· c:.·L.-~

Public Notice 


before the Palatine Zoning 

Board of Appeals on Tuesday, 

October 1L 2011 at 7: 00 

PM, in the Village Council 

Chambers in the Palatine 

Community Center, 200 E. 

Wood Street, relative to a 

request tor: 

1. Special Use for a masseuses 

business pursuant to 

Section 11.03 (d) (22) of the 



known as 509-513E. Dundee 

Road (PIN #02-11-200-018). 

The request would allow for 

the operation of a massage 

business, with an emphasis 

in foot therapy. 


filed by Pei Wu and Xuan 

Hong and is available for exam 

ination in the office of the 

Vi lIage Clerk, 200 E. Wood 

Street. 




Zoning Board of Appeals 

DATED: This 26th day of 

September, 2011 


September 26,2011 (42m94) 



DallyHerald 













Libertyville,Lincolnshire, Lindenhurst, Long Grove, M1.Prospect, 



Sleepy Hollow, S1. Charles, Streamwood, Tower Lakes, Vernon Hills, 










September 26,2011 







Control # 4277394

D WIII1ll&@IE @W 



Telephone: (847) 359-9047 . Fax (847) 963-6247 

IALATINE 


DATE: October 11,2011 

TO: 

FROM: 

RE: 


PETITIONER: 

LOCATION: 

Mayor and Village Council 



Pei Wu and Xuan Hong 

509-513 E. Dundee Road 

PROPOSAL: Special Use for a masseuses business pursuant to Section 11.03 (d) (22) 




to the above mentioned petition on October 11, 2011. 

The petitioner, Pei Wu was present and provided testimony as to the reasons for the request 

and why she believed that the petition met the necessary standards. No objectors were 

present. 

Rebecca Leslie, Planning and Zoning Department, was present and testified Staff recommends 

action at the discretion of the Zoning Board of Appeals. 

FINDINGS: 




approval of the Special Use to permit the above proposal subject to the following condition: 

1. The Special Use shall substantially conform to the Floor Plan attached hereto as 

Exhibit "A" and the Business Plan attached hereto as Exhibit "B" except as such plans 

may be changed to conform to Village Codes and Ordinances. 


Council - Manager Government Since 1956



PAGE 11 

VI. 11-72 509-513 E. Dundee Road 

Special Use for a masseuses business pursuant to Section 11.03 (d) (22) of the Palatine Zoning 

Ordinance. 

Notice was published on September 26,2011, and mailed to nearby property owners. 


1. Petition for special use 


3. Proof of ownership 

4. Plat of survey 

5. Shopping center map 

6. Business plan 

7. Floor plan 

Ms. Leslie gave the background to this request. The Subject Property contains two tenant-spaces in 

the Northwest Shopping Center. The Petitioners, lessees of the property, wish to operate a foot 

massage business. Therefore, the Petitioners are seeking a Special Use for the operation of the 

business. 

ANALYSIS: 

• The Subject Property is zoned P, Planned Unlt,Qevelopment and is located in the Northwest 

Shopping Center. Ordinance 0-33-98 rezonedtfl!:~;,shoppingcenter to P Planned Development and 

indicated that the uses for this property should be'regula'feppy the B-2 standards. 

• The Northwest Shopping Genter includes alCjrge retail building and two out lot buildings. 

• Businesses within the main center include: Jewel, Subway, hair salon, nails salon, Chinese 

restaurant, Cricket Wireless, The Dollar Store, topacco store, H&R Block, bank, and weight loss 

center. 

• The Petitipl"lersyvish to open a massage business which would focus on foot massage. 

Business (!)per~ti~ns' 

• The business name is still in development. 

• TheJ~l..lsiness is proposed.to be a foot massage center. The patrons will stay clothed and the 

foot llla$s9ge would be cehouctec in an open room with curtains for semi-privacy. 

• Patrons woulgbe seatedjln chairs similar to nail salon pedicure chairs. All of the services would 

be conducted from those chairs. 

• Customers will have a choice of 1 hour, 1.5 hour, or 2 hour treatments. Treatments could also 

include addition services including shoulder, back and neck massage. All customers, regardless 

of treatment, will stay clothed. 

• The business will employ 6 people initially, with the possibility of expanding the staff if 

necessary. 

• The floor plan shows a total of 10 semi-private work stations.


OCTOBER 11,2011 

PAGE 12 

Floor Plan 

• The tenant space is approximately 2,700 square feet. A complete remodel of the space is 

proposed. 


• The work area for the foot massage would be an open space in the ce riter of the tenant space. 

There will be half walls separating the treatment areas from the hallways and curtains are 

proposed to separate client areas. 

• The rear of the space would include bathrooms, two rest areas, storage/break room, and 

laundry room. 

Parking 

• There are currently approximately 500 parking spaces provided on the property. Based on this 

business uses in the center, 381 parking spaces would be required (1 space per 300 s.f. for 

retail and 1 space per 100 s.f. for restaurants). 

• With the added business service, Staff(t1as no concerns about the parking. 

DEPARTMENTAL REVIEWS 


No comments. 

............ / ...... 

'i;i 

......•.............. 

Engineering 

i 

, ....... 

Environmental Health 


Police 

No cQrrtments. 

•• 

...... 

Establlshrnent shall complywith the Massage License Act (225 

IbPS 57J~s{egulated by thelllinois Department of Financial and 

PrQfes~ional" Regulatie>(l; 

...; /. 

No comnients. 

' . .. 

No comments; 

The Petitioner, Pei Wu, was sworn in. She and her husband operate a restaurant in Schaumburg and 

she had wanted to open a foot massage business near there. Another person opened such a business 

in her area and is doing well, so she wants to operate the foot massage in another area. Her foot 

massage business would be run professionally and it will be clean. The massage would be in a semi 

private area and clients leave their clothes on. Service would be reasonably priced, around $30 per 

hour. 

Ms. Wood asked about training for the massage; Ms. Wu would own and run the business, others 

would do the massage work. Her cousin has 2 locations in California where this concept is very 

popular. Ms. Wu feels this is going to be very popular in our area in a few years and she wants to be in 

on this. She will use her cousin's connections. She has already checked with possible employees who



PAGE 13 

have experience. 

Ms. Wood asked if she was familiar with the Massage License Act; yes, she researched it and on Page 

9 (h) it stated that any massage done where patrons do not disrobe is exempt from the Act. Ms. Leslie 

said the proposed business would be exempt from the act. Mr. Friedman asked what other types of 

massage there would be; Ms. Wu said primarily foot massage. While the client is soaking feet for ten 

minutes, a massage of the ears, head, hands and arms would happen. Ms. Wood noted that the 

Business Plan stated "including shoulders, back, neck". The massage would be manipulated by a 

person, not by a machine. Ms. Wood asked about sanitation requirements; Ms. Leslie said the Health 

Department had not given any additional requirements or comments. 

There were no audience comments. 

Ms. Leslie stated the Special Use request for a foot massage business is the first request for this type 

of business in Palatine. The business model is unique and Staff believes that it will not have any 

negative impacts on surrounding business or residents. In




Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

ADMINISTRATION, TECHNOLOGY & COIVIMUNITY HEALTH COMMITTEE 



1. Review of Commonwealth Edison's Reliability to Service Areas Within 

the Village of Palatine ALL DISTRICTS 



Council - Manager Government Since 1956

TYPE: Motion SUBMITTED BY: PUBLIC WORKS DATE: 10/17/11 

Review of Commonwealth Edison's (ComEd) Reliability to Service Areas 

within the Village of Palatine (All Districts) 



X Safe Place to Live 

~ 

X Cost Effective Services Responsive to Citizens Downtown as a Community Focal Point 

X Open Government wi Involved Citizens X Regional Partnerships 


DATE: 

BACKGROUND: 

Following this summer's storm events and related ComEd service issues, the Village Council 

requested that ComEd attend a Council meeting to discuss their response to these storms as 

well as service reliability issues throughout Palatine. 

KEY ISSUES: 

An outline of the planned presentation is as follows: 

• Summary of July storms including number of customers affected in Palatine, restoration 

time frame in Palatine, how ComEd is changing the response system moving forward to 

address unanswered calls, lengthy restoration (up to one week) and the misinformation 

being provided through e-outage. 

• What general system improvements have been undertaken in our area to improve 

reliability? 

• What specific system improvements have been undertaken in the Palatine area over 

the past several years to improve reliability? 

• What specific system improvements will be or are presently being undertaken to 

improve reliability in Palatine? 

• Brief discussion on the areas we identified as repeat problem areas - why the continued 

outages and what's being done to address the situation? 


At the discretion of the Committee.

Outage Page 1 of 1 

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200 E. Wood Street . Palatine, IL . 60067-5339 

Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

CO 1\11 MU 1\1ITY AI\lD ECONOMIC DEVELOPMENT COMMITTEE 



1. Consider an Ordinance Rezoning from R-1 to R-2, 

1015 N. Palos Avenue (Wild) DISTRICT 1 

2. Consider an Ordinance Authorizing the Village Manager to Negotiate 

and Enter into an Agreement for a TIF Eligibility Study, 

Redevelopment Plan, and Designation Services for the 

Proposed 2011 North Rand Road Corridor TIF Study Area 

with SB Friedman Development Advisors 





DESCRIPTION: Rezoning from R-1 single-family to R-2 single-family for the property at 1015 N. Palos 

Avenue. 

(Wild - Case No. 11-171 [District: 1l _ 


DATE: 

BACKGROUND: 

The Subject Property is one existing lot of record and is presently vacant. The Petitioner, contract 

purchaser of the property, is proposing to construct one new single-family residence. They are 

proposing to rezone the property so that a house could be designed within the Village's R-2 zoning 

standards. Therefore, the Petitioner is seeking: 

ANALYSIS: 

Rezoning from R-1 Single-Family Residential to R-2 Single-Family Residential. 

• The property is a vacant, existing lot of record. 

• The Petitioners are proposing to rezone the property to R-2 in order to allow a house to be designed 

within the Village's R-2 zoning standards. The Petitioners have not prepared architectural plans at 

this time. 

• The majority of the homes to the north of this lot are currently zoned R-2 Single-Family. 

• The remaining homes in the neighborhood which are zoned R-1 were generally constructed in Cook 

County prior to annexation. The setbacks for the proposed home are consistent with those 

surrounding properties that were constructed in the Village. 

• The Petitioner is aware of the required engineering improvements including extending sewer and 

water mains and installing sidewalks. Engineering plans would be required in conjunction with a 

building permit application. 

ALTERNATIVES: 

1. Recommend approval of the Rezoning 

2. Do not recommend approval of the Rezoning 




Concerns: 

Vote: 

October 4, 2011, Plan Commission 

None 

None 

The Plan Commission voted 9-0 to approve. Staff concurs with this 

recommendation 


Consider approval of an Ordinance granting a rezoning from R-1 single-family to R-2 single-family for 

the property located at 1015 N. Palos Avenue.

1015 N. PALOS AVENUE 

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ORDINANCE NO. 

_ 

AN ORDINANCE REZONING CERTAIN PROPERTY FROM 

"R-1" TO "R-2" SINGLE FAMILY -1015 N. PALOS AVENUE (CASE NO. 11-73) 

WHEREAS, pursuant to a public hearing held on October 4, 2011 before the Plan 

Commission of the Village of Palatine, in accordance with the applicable provision of the 

Village Code, and they have reported their findings on a proposal for rezoning the following 

legally described property from "R-1" to "R-2" Single-Family Residential District: 

Lot 4 in Percy Wilson's Forest view Highlands, being a subdivision of part ofthe West 

half of Section 9, Township 42 North, Range 10, East of the Third Principal Meridian, 

according to the plat thereof recorded July 23,1926 as Document No. 9349772, in the 

Village of Palatine, Cook County, Illinois 

commonly known as 1015 N. Palos Avenue (PIN 02-09-308-003). 

The proposal would allow the construction of one new single-family residence. 

NOW, THEREFORE, BE IT ORDAINED, by the Mayorand Village Council ofthe Village 

of Palatine, Cook County, Illinois, acting in the exercise of its home rule power: 

SECTION 1: That the Zoning Ordinance of the Village of Palatine, as amended, is 

hereby further amended by classifying the property described above as "R-2" Single-Family 

Residential District zoning. 

SECTION 2: That the Zoning Map of the Village of Palatine is hereby amended to 

reflect this change. 

SECTION 3: That this ordinance shall be in full force and effect upon passage and 

approval as provided by law. 

PASSED: This __day of ,2011 

AYES: 

NAYS:__ ABSENT:__ PASS: 

APPROVED by me this __day of -', 2011 



__ day of ,2011 


10/11/20117:37 AM

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~SITE 

ABBREVIATIONS 

P.U.E... PUBUC UllUTY EASEMENT 

a.S.L - BUILDING SETBACK UNE 

TfF -= PROPOSED TOP Of fOUNDATION 

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OF 'THE THIRD PRINCIPAL MERIDIAN. ACCORDING TO THE PLAT THEREOF 

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PLAN COMMISSION 

Tuesday, October 4,2011 

Present: Dennis Dwyer, Russ Smith, Gavin Muldowney, Matthew Lewandowski, Doug 

Myslinski, Patrick Noonan, Katherine Sawyer, Teri Williams, Conrad Hansen, 

Assistant Director of Planning and Zoning Kevin Anderson. 

Minutes of the September 20 meeting were approved as distributed. 

Re ort of Public Hearin - Case 11-73 -1015 N. Palos A\l 

The notice of public hearing was read by Chairman Dwyer 

and Mary Wild, seek rezoning from R1 to R2 for a vaca 

Palos and Poplar, commonly known as 1015 N. Palo 

in Case 11-73, Paul 

ortheast corner of 

The following petitioner's exhibits were introduc . 

1. Petition for rezoning 

2. Palatine Real Estate Disclosure Form 

3. Vacant land sales contract 

4. Plat of Survey 

Paul Wild and Dan Beniek, real estate age 

Beniek gave background 0 

home on the parcel, slmi 

construct a 3,000 square foot 

f the street. 

rs Ian to design a home to fit the R2 zone 

since the an ation of the parcel brought it in 

eighborhood constructed prior to annexation 

ity 0 mes have been built to R2 standards. 

have been prepared to date. However, the petitioner is 

ts, including extension of sewer and water mains and 

e made aware of recapture opportunities, he added. 

Staff Reco 

The proposal I 

in the neighborho 

the comprehensive plan and with recent development patterns 

e, staff recommends approval of the proposal. 

The public hearing w 

RECOMMENDATION 

Hansen moved, Noonan seconded that the plan commission recommend to the village council 

that it approve the request of the petitioners in Case 11-73, Paul and Mary Wild, who seek 

rezoning from R1 to R2 for a vacant lot of record at the northeast corner of Palos and Poplar, 

commonly known as 1015 N. Palos ave. 

Unanimously carried 

(9-0)

REZONING 


200 E. Wood Street· Palatlne,lL • 60061-6339 

Telephone: (847)359-9047 • Fax(M7) 963-6247 

Date reoeived 

PLEASE TYPE OR PRINT 'N INK: 

1. Name of Petitioner(s): ..J?AV\ .q- (\t\¥1~W~11:..;:1::.- _ 

2. Authorized Agent of Petitioner (if different): 

Name: DAJ,.,,) ~l~ 

Address: lttslis'/?#!y LANtf: v· ::Z:-~S .. 2,= 

4&/0 

Telephone No. K!17 .~ '73:2--/3'1/ Business No. ---' _ 

Relationship to Petitioner: t?'t.-:...;;;.,~~itJ""9~r&tJ7:i!O..QoI~_· - _ 

3. Property Interest of Petltloner(s): ~4t?~1' .f?;~lJfl!SI'Z- 

Owner, Lessee, Contract Purchaser, etc. 

4. Address of the property for which this application is being filed: 

/£)/.5 jJ t?i1&s b, &/.tn",v~ ;zL.C-ooG>7 

, 

5. This petition is for: (check one) 

~Rezoning of currently incorporated property (within Village limits) 

__ Rezoning of currently unincorporated property, In conjunction with annexation 

6. All existing land use(s) on the property are: 12...1..- flft'S lOON"" ~ c.- VAe4J.rf 

7. The proposed use(s) on the property, if this petition is approved is (are): Tt1. - 12M, Ob-Jl ,£).~ 

8. Current zoning of property: _~....;;,..,;... rt.\ _ Size of the property:~ ~ r() acres 

9. Proposed new zoning classification: ---.f?,-:;2.."-- _ 


# /

Rezoning Page 2 

PETITIONER JUSTIFICATJON: 

The Petitioner Is required to present specific evidence. not opinions, to justify the proposed 

rezonIng. Pleaserespond to the,following questions, attaching a separate sheet Ifnecessary: 

10. Describe why the subject propertycannotbe reasonably developed In accordance with the 

existing zoning classification. 

lilt? c.u~ 12-1- ~V1~ 

5e7f3A.b/&-' ~c,.)/~~

PUBLIC NOTICE 

A public hearing will be 

held before the Palatine 

Plan Comm ission, Tuesday, 

October 4, 2011, at 8:00 PM, 

in the Village Council Chambers 

in the Palatine Communitv 

Center, 200 E. Wood 

Street, relative to a request 

for the following: 

1. Rezoning from R-1 Single-Familv 

Residential to R 

2 Single-Familv Residential. 

The oropertv is commonlv 

known as1015 N. Palos Avenue 

(PIN02-Q9-308-003'. 

The proposal would allow 

the construction of one new 

single-familv residence. 

The above petition has 

been filed bv Paul & Marv 

Wild; and is available for 

exam ination in the office of 

the Village Clerk, 200 E. 

Woad Street. 

FILE #:11-73VILLAGE OF 

PALATINE 

Dennis Dwyer, Chair 

Palatine Plan 

Commission 

DATED: This 19rd dav of 

September, 2011 

PUblished in Dailv Herald 

Sept. 19,2011 (4276620) 



DallyHemld 


















County(ies) ofCook, Kane, Lake, McHenry 















Control # 4276620

TYPE: ORDINANCE SUBMITTED BY: ADMINISTRATION DATE: 10/17/2011 

DESCRIPTION: Consider an Ordinance authorizing the Village Manager to negotiate and enter into an 

agreement for consultant services related to a TIF Eligibility Study. Redevelopment Plan & Designation 

Services for the proposed 2011 North Rand Road Corridor TIF Study with S8 Friedman. 

(Village of Palatine) (District: 1) 


DATE: 

BACKGROUND: 

In 2007, the Village Council approved the annexation of roughly 60 acres of land along Rand Road, 

between Hicks Road and Lake Cook Road. The majority of properties annexed were experiencing 

deteriorating and declining conditions, lack of maintenance, lack of municipal facilities, obsolete platting, 

and little reinvestment. Recognizing the Rand Road corridor's importance to the Village, there is a 

desire to help promote and facilitate reinvestment and redevelopment. Due to these circumstances 

Staff is requesting approval of the following: 

Ordinance authorizing the Village Manager to negotiate and enter into an agreement for 

consultant services related to a TIF Eligibility Study, Redevelopment Plan & Designation 

Services for the proposed 2011 North Rand Road Corridor TIF Study with SB Friedman. 

KEY ISSUES: 

./ The Village sought proposals from qualified consultants. Responses were received from S8 

Friedman (in an amount ranging from $30,400 to $31,400) and Kane McKenna (in an amount 

ranging from $35,000 to $47,000). Neither of these proposals included other related expenses such 

as creating the legal description, mailing and notice costs, and other out of pocket expenses (it is 

anticipated that these costs could range between $3,000 and $5,000) . 

./ S8 Friedman has served as the Village's TIF consultant in the past and thus has an existing 

knowledge of both Palatine and the Rand Road corridor. 

./ This action does not approve or create a new TIF District, but instead begins the initial steps of 

determining feasibility and other related issues. Prior to creating a new TIF District, notification of 

properties that would be included in, as well as properties within 750 feet of the proposed TIF 

District boundary, must be completed. 

./ The Illinois TIF act includes a variety of procedural steps/requirements that must be completed. It is 

anticipated that the process could take between four and six months to complete. 

./ The proposed ordinance also allows the Village to get reimbursed in the future for the related costs 

if the TIF District is ultimately created. 

ALTERNATIVES: 

1. Authorize the Village Manager to negotiate and enter into an agreement for consultant services 

related to a TIF Eligibility Study, Redevelopment Plan & Designation Services for the proposed 

2011 North Rand Road Corridor TIF Study with S8 Friedman in an amount not to exceed 

$31,400 (not including related out of pocket expenses). 

2. Do not authorize the Village Manager to negotiate and enter into an agreement for consultant 

services related to a TIF Eligibility Study, Redevelopment Plan & Designation Services for the 

proposed 2011 North Rand Road Corridor TIF Study with S8 Friedman. 


Staff recommends approval of an Ordinance authorizing the Village Manager to negotiate and enter into 

an agreement for consultant services related to a TIF Eligibility Study, Redevelopment Plan & 

Designation Services for the proposed 2011 North Rand Road Corridor TIF Study with S8 Friedman in 

an amount not to exceed $31,400 (not including related out of pocket expenses). 


Motion to recommend approval of an Ordinance authorizing the Village Manager to negotiate and enter 

into an agreement for consultant services related to a TIF Eligibility Study, Redevelopment Plan & 

Designation Services for the proposed 2011 North Rand Road Corridor TIF Study with S8 Friedman in 

an amount not to exceed $31,400 (not including related out of pocket expenses).

ORDINANCE NO. 

_ 

AN ORDINANCE AUTHORIZING THE 

VILLAGE MANAGER TO NEGOTIATE AND ENTER INTO 

AN AGREEMENT FOR A TIF ELIGIBILITY STUDY, REDEVELOPMENT PLAN, AND 

DESIGNATION SERVICES FOR THE PROPOSED 2011 NORTH RAND ROAD 

CORRIDOR TIF STUDY AREA WITH SB FRIEDMAN DEVELOPMENT ADVISORS 

WHEREAS, in 2007 the Village Council expressed concern that the portion 

of the Rand Road Corridor between Hicks Road and Lake Cook Road (the 

"Corridor") was experiencing deteriorating and declining conditions with 

deterioration of structures, lack of maintenance, lack of municipal facilities, 

obsolete platting, diversity of ownership, among other concerns, all of which 

factors were operating to limit and prevent redevelopment in the Corridor. 

WHEREAS, in response to the concerns outlined above, and to help 

facilitate improvements within the Corridor, the Village Council approved the 

annexation of several properties along the Corridor in 2007. 

WHEREAS, several portions of the Corridor have not been subject to 

growth and redevelopment through investment by private enterprise and would 

not reasonably be anticipated to be developed without the benefits provided by a 

TIF District. 

WHEREAS, the Village Council desires to promote and protect the pubic 

health, safety and welfare of the Corridor by encouraging redevelopment within 

the Corridor. 

WHEREAS, the Village Council sought to determine whether this portion of 

Rand Road corridor qualified as a TIF District. 

WHEREAS, Section 11-74.4-4.1 requires the Village to act by Ordinance or 

Resolution to provide for a TIF feasibility study on the designation of an area as a 

redevelopment project area.

WHEREAS, the Village of Palatine, Cook County, Illinois (the "Village") is a 

duly organized and existing home rule municipality created under the provisions 

of the laws of the State of Illinois; and 

NOW THEREFORE, Be it ordained, by the Mayor and Village Council of the 

Village of Palatine, acting in the exercise of its home rule power that: 

SECTION 1: The foregoing recitals shall be and are hereby incorporated in 

this Section One as if said recitals were fully set forth herein. 

SECTION 2: The Village Council affirms by this Ordinance that the Village 

Manager is authorized to negotiate and enter into an agreement with SB Friedman 

Development Advisors to perform a TIF feasibility study on the designation of the 

2011 North Rand Road Corridor as set forth in the attached Exhibit "A" as a 

redevelopment project area in an amount not to exceed $31,400 (not including 

related out of pocket expenses). 

SECTION 3: As illustrated in the attached Exhibit "B", the Corridor to be 

studied generally includes land located on both the southwest side and northeast 

side of Rand Road from Lake Cook Road on the north to Hicks Road on the 

south, and also includes the properties on the south side of Lake Cook Road 

extending from Irene Drive to just east of Hicks Road. 

SECTION 4: The purpose of the proposed redevelopment plan and project 

is to encourage reinvestment in the study area, to bring municipal utilities to the 

area, and to facilitate redevelopment. 

SECTION 5: Tax Increment Financing under the TIF Act allows a 

municipality to create a TIF District. Once created the amount of real estate taxes 

generated from the TIF District over and above the real estate taxes generated in 

the base year of the TIF will be put into a TIF Fund so that those dollars 

constituting the incremental increase in taxes will be available to be spent on 

specified costs as delineated in the TIF Act. Individual projects will be the 

subject of redevelopment agreements. Utilizing TIF Funds to pay for TIF eligible 

expenses allows developers and property owners to invest money that they 

would not otherwise be willing to invest without the financial assistance provided 

by the TIF Fund. The benefit to the municipality, residents and taxpayers is to 

provide an influx of investment dollars in an area that would not otherwise be 

2

edeveloped. At the end of the TIF period, the real estate taxes over and above the 

base year's amount are then distributed to the taxing bodies and the amount of 

real estate taxes to be generated from the TIF District is anticipated to be higher 

than if no reinvestment occurred. 

SECTION 6: The Ordinance is a declaration of Village intent, pursuant to 

Section 65 ILCS 5/11-74.4-4 (J), to reimburse the Village for the planning 

expenditures incurred after the date of this Ordinance, including but not limited to 

those incurred in the feasibility study. 

SECTION 7: If any section, paragraph, clause or provisions of this 

ordinance shall be held invalid, thereof shall not affect any other provision of this 

ordinance. 

SECTION 8: Inquiries for additional information regarding this potential TIF 

District should be made to Reid Ottesen, Village Manager, (847) 358-7500. His 

address is 200 E Wood Street, Palatine, IL 60067 

SECTION 9: This Ordinance shall be in full force and effect upon passage 

and approval as provided by law. 

PASSED: This __day of , 2011 

AYES: NAYS: ABSENT: _ PASS: _ 

APPROVED by me this day of , 2011 



day of 

_____________" 2011 


3

Exhibit "A"

S.B.Friedman & Company I 221 North LaSalle Street, Suite 820 I Chicago,IL 60601 I T (312) 424-4250 I F(312)424-4262 


Mr. Michael W. Jacobs, AICP 

Deputy Village Manager 

Village of Palatine 

200 East Wood Street 

Palatine, IL 60067 

Re: TIF Eligibility Study, Redevelopment Plan & Designation Services 

Dear Mr. Jacobs: 

S. B. Friedman & Company is pleased to present this proposal to prepare a Preliminary Eligibility 

Reconnaissance Analysis for a Tax Increment Financing ("TIF") district and, if eligibility appears likely, 

proceed to develop a full Eligibility Study and Redevelopment Plan for the proposed Rand Road/Lake 

Cook TIF district. We will then assist the Village of Palatine in conducting the required meetings and 

noticing to designate the district. This letter outlines our proposed scope of services, timeframe and 

fees. 

Project Understanding 

It is our understanding that the Village of Palatine (lithe Village") is interested in potentially designating 

a TIF district to encompass approximately 39 parcels near the intersection of Lake Cook and Rand Roads. 

The proposed TIF district would adjoin the existing Rand Road TIF district. 

It is our understanding that there are fewer than ten residential units in the Study Area. Thus, we do not 

anticipate that a Housing Impact Study will need to be conducted as a part of a TIF designation process. 

Scope of Services 

Our proposed scope of the services for this assignment is broken down into two parts: 

1) Conduct preliminary eligibility research 

2) Complete the eligibility study, prepare the redevelopment plan for the TIF district, and assist the 

Village with the meetings and noticing required to designate the district 

The following outlines our specific scope of services for each phase: 

S8 FRIEDMAN I DEVELOPMENT ADVISORS 

www.sbfriedman.com

Villageof Palatine 

TIF Eligibility Study and Deslqnatlon Services 

PARTONE. PRELIMINARY ELIGIBILITY RESEARCH 

The initial reconnaissance research will give a preliminary sense of whether the Study Area will meet 

qualification under the TIF Statute. The research conducted in this portion of the work will be further 

refined and documented in Part Two if initial findings are positive. 

1. Gather and Analyze Preliminary Data, Including: 

• Age of the buildings in the Study Area 

• Equalized Assessed Value (EAV) of the parcels in the Study Area over the last six years as well as the 

total EAVof the Village over the past six years 

• Preliminary field research to assess observable factors and review available documents regarding 

comprehensive plan, utility and code related factors 

2. Conduct a Conference Call with Staff to Discuss Initial Findings 

If the Study Area does not appear likely to qualify, we will discuss potential alternative strategies going 

forward. If the area appears likely to qualify, we will request your authorization to proceed with Part 

Two. 

PARTTWO. CONDUCT ELIGIBILITY STUDYAND PREPARE REDEVELOPMENT PLAN 

1. Conduct and Finalize the Eligibility Study 

In order to complete our eligibility analyses, we will: 

• Obtain current GISparcel shape files from the Village and prepare base maps 

• Prepare PIN list, and order and enter taxpayer and assessment data 

• Conduct additional fieldwork as needed to more fully document observable eligibility factors 

• Obtain and analyze building permit data for lack of growth in private investment test 

• Assess the presence of other qualifying factors as applicable 

• Enter, proof and map eligibility criteria 

The data will be analyzed to assess the presence and distribution of factors to establish eligibility, and to 

meet the "But For" requirement as outlined in the Act. 

2. & 3. Prepare Redevelopment Plan and Report 

A Redevelopment Project Area Plan and Project will be prepared for the proposed TIF district. As 

required by the Act, the redevelopment plan document will include the following: 

• Redevelopment Project Area Description 

• Formal Legal Description of the Boundary of the Redevelopment Project Area 

• Summary of Eligibility Findings 

• Redevelopment Plan Goals and Project Objectives 

• Redevelopment Strategies and Activities 

• Existing and Proposed Land Use 

58 FRIEDMAN I DEVELOPMENT ADVISORS 2 www.sbfriedman.com


TIF Eligibility Study and Designation Services 

• Estimated Redevelopment Project Costs (TIF Budget) 

• Most Recent EAV and Estimated Future EAV 

• Assessment of Impacts on Other Taxing Districts 

• Affirmative Action Plan 

A series of maps of the proposed TIF district will also be prepared and included in the report. These 

maps will include: community context, proposed boundary, eligibility factors by parcel, existing land 

use, and future land use. 

4. Prepare Mailing Lists 

Our scope includes the compilation of mailing/address lists as required for mailing notices, including: 

taxing agencies, taxpayers and residents within the proposed TIF area; the taxpayers of properties 

within the proposed TIF area for the past three years where taxes were not paid in the prior year; and 

residential addresses within 750 feet of the TIF boundary. We assume that the Village's attorney will 

draft the necessary ordinances, resolutions and notices required for the designation of the TIF. 

It has been our experience that most suburban municipalities handle notification mailings internally. 

Thus, our budget does not include an estimate of the costs of assembling the mailings or postage as 

required by the Act. We assume that the Village will publish notices with the local paper as with any 

public meeting and have not included those costs in our budget. 

We have included an allowance to have a title company conduct a search for property tax delinquencies 

and owners of record for those tax delinquent properties in the Study Area. 

5. Complete Public Approval Process 

We will attend and present at the Joint Review Board meeting and the Public Hearing. If requested, we 

can attend other meetings. 

Timeframe and Fees 

On the basis of the scope of work outlined herein and our experience with similar projects, we estimate 

that it will take approximately 30 days from the initiation of Part One until we are prepared to discuss 

preliminary eligibility findings. Should we proceed, we expect to have a Redevelopment Plan and Project 

ready to file 45 to 60 days from that point. Per the law, a minimum of approximately 90 days are 

required for the noticing and approval process. We will work with you to meet specific deadlines, where 

possible. 

Professional fees for this service will be based on time required at the billing rates of the S. B. Friedman 

& Company personnel assigned to the project. The scope of the engagement and our experience with 

similar services indicate that our professional fees and expenses, including a 5% contingency, are 

estimated as follows and are detailed in the attached budget. 

58 FRIEDMAN I DEVELOPMENT ADVISORS 3 www.sbfriedman.com



Part One: Preliminary Eligibility Research 

Preliminary Research and Conference Call $4,000 

Part Two: Finalize Eligibility Study and Redevelopment Plan, and Public Approvals 

Finalize Eligibility Analysis $5,800 

Eligibility Study & Redevelopment Plan Document $9,700 

Preparing Mailings Lists $5,200 

Public Approval Process $1,300 

Part One and Two Professional Fees $26,100 

Contingency (5%) $1,300 

General Expenses (Incl. assessor's data & general expenses, etc.) $750 

Total S. B. Friedman & Company Fees& Expenses $28,500 

Other TIF Designation Expenses 

Boundary legal Description (allowance) $2,000 to $3,000 

Allowance for Title Company Research (allowance) $235 

Allowance For Mailing Costs 

TBD 

Other TIF Designation Expenses $2,235 to $3,235 

ESTIMATED COSTS $30,400 to $31,400 

This fee estimate is based upon the detailed work steps and time budget shown in the attached budget. 

Actual billings will be based on time expended at the special project rates that are currently as follows: 

Special TIF Designation Rates 

• President $225 

• Practice leader $210 

• Senior Project Manager $180 

• Project Manager $165 

• Associate $115 

• Research Associate $105 

Travel, publications, maps, outside data, report reproduction of the final plan, legal description costs, 

mailing costs, and other out-of-pocket expenses will be billed as incurred without mark up. We will 

facilitate the public notification process by preparing the required mailing lists, including taxpayers, 

taxpayers of prior years for delinquent properties, area residents, residential addresses within 750 feet, 

taxing bodies, and others, as required. 

We anticipate that the Village will publish notices in the local paper and have not included an allowance 

for these costs nor have we included mailing cost estimates. 

S8 FRIEDMANIDEVElOPMENT ADVISORS 4 www.sbfriedman.com


TIFEligibility Study and Designation Services 

These fee estimates are intended to serve as benchmarks and are subject to upward revision if the 

engagement entails more time than estimated due to problems that are encountered which could not 

reasonably have been foreseen at the commencement of the engagement, or if the scope is changed. In 

this event, we will discuss the matter with you so that a mutually acceptable revision may be made. 

This estimate contemplates the following meetings: 

• Joint Review Board 

• Public Hearing 

Additional meeting time and additional services, beyond what has been included in the budget will be 

billed at project rates outlined above. 

Invoices will be rendered monthly as our work progresses for services and costs incurred. 

invoices are payable within 30 days. 

These 

If at any point the decision is made to discontinue our services, our fee will be based upon the actual 

time expended and out-of-pocket costs incurred to that date. 

The attached "Limitations of Our Engagement" apply to this assignment. 

Acceptance Procedures 

Thank you for the opportunity to submit this proposal. We look forward to working on this project. 

Please contact Geoff Dickinson at (312) 384-2404 if you have any questions regarding our proposal. 

To authorize us to begin this assignment, please sign below and return a copy to us as our authorization 

to proceed. 

Sincerely, 

J;t;t--l~ 

Stephen B. Friedman, AICP, CRE 

President 

1JL 

~kinson. Alep 

Senior Project Manager 

Accepted: 

_ 

Printed Name Title Date 

S8 FRIEDMAN IDEVELOPMENT ADVISORS 5 www.sbfriedman.com



Palatine Rand and Lake Cook TIF Designation Budget 

TIF Eligibility Study and Plan 

Number of PINs 39 

Part One 

1. Preliminary Research 

2. Conference Call 

Total Cost 

Practice 

S. 8. Friedman & Company 

Special TIF Designation Rates 

Research 

Leader Project Manager Associate Associate Total 

$ 210 s 165 $ 115 s 105 

4 8 16 28 

1 2 2 5 

Subtotal Hours: Preliminary Eligibility Analysis 

Subtotal Fees: Preliminary Eligibility Analysis 

Part Two 

1. Complete Research and Eligibility Analysis 

Obtain/Create Composite Base Map and Files 

Fieldwork - Inspection of Physical Conditions of Property & Surrounding Props.; Enter Data 

Obtain/Examine Existing Reports/Data (Engineering, environmental, wetland, etc} 

Data Input and Analysis, Proofing 

Analyze and Summarize the Presence of Key Factors 

33 

$ 4.030 

1 6 10 16 II 

$ 210 $ 990 $ 1,150 s 1,680 $ 4,030 

2 2 

2 12 16 30 

2 4 6 

6 6 

2 4 6 

Subtotal Hours: Eligibility Research and Analysis 50 

Subtotal Fees: Eligibility Research and Analysis 

$ 5,830 

0 

• 

22 22 50 

$ $ 990 s 2,530 $ 2,310 $ 5,830 

2. Feasibility Analysis 

Prepare TIF Model 

Call w/Township Assessor, re: project assessed value 

Project Base, Increment, Final EAV 

PrepareTIF Budget 

Obtain/Coordinate and Proof Boundary Survey 

Confirm/Research Property Owners for Mailing 

4 4 

2 2 4 

2 4 6 

2 2 4 

2 4 6 

4 4 

Subtotal Hours: Feasibility Analysis 28 

Subtotal Fees: Feasibility Analysis $ 3,620 

0 8 20 D 28 

$ $ 1,320 $ 2,300 $ $ 3,620 

3. Prepare Plan and Report 

Write First Draft of Plan & Project 

Prepare Maps and Graphics 

Make ReviSions/Finalize Report 

2 4 16 22 

2 4 8 14 

4 4 4 12 

Subtotal Hours: Prepare Plan and Report 48 

Subtotal Fees: Prepare Plan and Report $ 6.090 

2 10 24 12 48 

$ 420 $ 1,650 $ 2,760 $ 1.260 $ 6.0g0 

4. Notification of Residents Within 750 Feet of Boundary 

Create 750 Ft Boundary on GIS 

Fieldwork Prep, Travel TIme, and Collection of Res.Addresses 

Enter Addre5Sesand Mailing Info. into Database 

Proof Data Entry; Prepare and Proof Mailing List 

Manage Noticing Process 

Manage Mailing Process 

2 2 

8 8 16 

4 4 

4 4 

2 4 6 

4 8 12 

Subtotal Hours: List for Notification of Surrounding Area Residents 44 

Subtotal Fees: List for Notification of Surrounding Area Residents 

s 5,260 

6 28 10 44 

$ $ 990 $ 3,220 $ 1,050 $ 5,260 

5. Public Approval Process 

Village Board Meeting - Introduction 0/ Ordinances 

oint Review Board 

Public Hearing 

Assume we need not attend 0 

4 Comp 4 

4 Comp 4 

Sub-Total Hours: Public Approval Process 8 

Sub-Total Fees: Public Approval Process 

$ 1,320 

8 0 8 

s $ 1,320 $ $ $ 1,320 

Subtotal Hours 

Subtotal Fees 

211 

$ 26,150 

3 44 104 60 211 

$ 630 $ 7,260 s 11,960 $ 6,300 $ 26,150 

Total Professional Fees $ 26,150 

Contingency 5% $ 1,308 

Total Professional Fees with Contingency $ 27,458 

General Expenses (estimate) s 750 

Boundary Legal Description (allowance) [1] s 2,000 

Mailing Costs (allowance) {2] 

Title Company (allowance) • Tax Delinquency/Owner of Record Research (assumed % 

tax delinquent parcels @ $30 per parcel for both searches) [3] 20% $ 234 

Total Project Budget $ 30,442 

Note. Meetmgs In Italics. 

5 750 

$ 3,000 

None Assumed 

$ 234 

to $ 31,442 

[1] Based on our experience with other TIF boundary legal costs. 

[2] This budget does not include estimated expenses for mailing and publishing the required legal notices. 

[3] Statute requires that notices be sent to the current texpaver or, for tax delinquent properties, the owner of record in the year prior. Delinquency searches cost apprcxlmatelv $10 per PIN, and 

Owner of Record Searches (only required for, exempt, tax delinquent and new PINs) cost approximately $20 per PIN. 

S8 FRIEDMAN IDEVELOPMENT ADVISORS 6 www.sbfriedman.com



LIMITATIONS OF OUR ENGAGEMENT 

Our report will be based on estimates, assumptions and other information developed from research, 

knowledge of the industry and meetings with you during which you will provide us certain information. 

The sources of information and bases of the estimates and assumptions will be stated in the report. 

While sources used will be ones which we deem reliable, no guarantee can be made as to their accuracy. 

Some assumptions inevitably will not materialize, and unanticipated events and circumstances may 

occur; therefore, actual results achieved during the period covered by our analysis will vary from those 

described in our report, and the variations may be material. Our report will contain a statement to that 

effect. 

The terms of this engagement will be such that we will have no obligation to revise the report to reflect 

events or conditions which occur subsequent to the date of the report. 

58 FRIEDMAN IDEVELOPMENT ADVISORS 7 www.sbfriedman.com

Exhibit "8"



200 E. Wood Street . Palatine, IL . 60067-5339 

Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

INFRASTRUCTURE & ENVIRONMENT COMMITTEE 



1. Consider a Motion Accepting the Grant Agreement with the 

Illinois Department of Commerce and Economic Development 

for the Gateway Parking Deck Lighting Conversion 

DISTRICT 2 

2. Consider a Motion Concurring and Accepting the Change in 

Quantities - Gas Light Replacement Project 

3. Consider a Motion Awarding a Contract for the Hicks Road at 

First Bank Drive Improvements DISTRICT 6 

4. Consider a Motion Awarding a Contract for the 2011 Drainage Improvements 

DISTRICTS 1, 5 and 6 



Council -'- Manager Government Since 1956

TYPE: Motion PUBLIC WORKS DATE: 10/17/11 

DESCRIPTION: Gateway Parking Deck Lighting Conversion 

Award of Grant with Illinois Department of commerce and Economic Opportunity 

(District 2) 




~ 

X Cost Effective Services Responsive to Citizens X Downtown as a Community Focal Point 

Open Government wi Involved Citizens Regional Partnerships 


DATE: 

BACKGROUND: 

On August 1 51 of this year the Village Council awarded a contract for $335,739 to convert the lights at 

the Gateway Parking Deck. This program is designed to replace/retrofit the existing lighting system in 

the Gateway Center Parking Facility. The Gateway Center Parking Facility is a multi-use 1,250 space 

parking deck, primarily used for train commuters during the day and commercial uses during the 

evening. The parking deck is operational 24 hours per day, 7 days per week. Currently the parking deck 

consists of 474 (200 watt) Pulse Start Metal Halide Ballast, which utilizes 762,714 Annual kWh at a cost 

of approximately $70,000. The program will replace the existing lighting fixture with equivalent energy 

efficient lighting as selected during the testing period of 2010. 

KEY ISSUES: 

• The budgeted amount for this project was $260,000 from the federal energy efficiency and 

conservation block grant (EECBG) program. The Village received a total of over $600,000 in 

EECBG funding of which the deck lighting conversion and gas lighting conversion are the primary 

physical improvements planned. 

• The Village's application has subsequently been approved with the Illinois Department of Economic 

Opportunity's (DECO) Public Sector Electric Efficiency participation in an amount of $89,557. 

ALTERNATIVES: 

1. Accept the grant agreement for $89,557. 

2. Refer back to staff. 


It is recommended that the grant agreement be approved. 


Accepting this grant allows for a like amount to be unencumbered from the federal EECBG program and 

thus used to additionally convert more gas lights south of Palatine Road and east of Roselle Road. 


Motion to accept the grant agreement for the Gateway Parking Deck Lighting Conversion in an amount 

of $89,557 and approving the Village Manager to execute all documents necessary and convenient to 

process this grant in its entirety.

ILUNOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY 

Public Sector Energy Efficiency - Com Ed 

Grant No. 12-420001 

for the 


Illinois Department of Commerce and Economic Opportunity 

500 E. Monroe St. 

Springfield, IL 62701 

Page 1 Grant Number 12-420001

STATE OF ILLINOIS 

DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY 

Notice of Grant Award No. 12-420001 

This Grant Agreement (hereinafter referred to as the "Agreement") is entered into between the Illinois Department 

of Commerce and Economic Opportunity (hereinafter referred to as the "Department" or "DCEO") and Village of 

Palatine (hereinafter referred to as the "Grantee"). Subject to terms and conditions of this Agreement, the 

Department agrees to provide a Grant in an amount not to exceed $89,557.00 to the Grantee. 

Subject to the execution of this Agreement by both parties, the Grantee is hereby authorized to incur costs against 

this Agreement from the beginning date of 09101/2011 through the ending date of 05/3112012, unless otherwise 

established within Part II Scope of Work. The Grantee hereby agrees to use the Grant Funds provided under the 

Agreement for the purposes set forth herein and agrees to comply with all terms of this Agreement. 

This Agreement includes the following sections, all of which are incorporated into and made part of this Agreement: 

Parts: 

I. Budget 

II. Scope of Work 

III Grant Fund Control Requirements 

IV. Terms and Conditions 

V. General Provisions 

VI. Certifications 

This grant is state funded. 

Under penalties of perjury, the undersigned certifies that the name, taxpayer information number and legal status 

listed below are correct. 

Name: Village of Palatine 

Taxpayer Identification Number: 

SSN/FEIN: 366006038 


Legal Status: 

Individual (01) Estate or Trust (10) 

Sole Proprietor (02) Pharmacy-Noncoporate (11) 

___ Partnership/Legal Corporation (03) Nonresident Alien (13) 

Corporation (04) Pharmacy/Funeral Home/Cemetery Corp (15) 

-- 

___ Not For Profit Corporation (04) Tax Exempt (16) 

Medical Corporation (06) 

Limited Liability Company (select applicable 

X Governmental (08) tax classification) 

C - Corporation 

___ P - Partnership 

GRANTEE: 

Village ofPalatine 

Grantee's execution ofthis Agreement shall serve as its certification under oath that Grantee has read, understands 

and agrees to all provisions of this Agreement and that the information contained in the Agreement is true and 

correct to the best ofhis/her knowledge, information and belief and that the Grantee shall be bound by the same. 

Grantee acknowledges that the individual executing this Agreement is authorized to act on the Grantee's behalf. 

Grantee further acknowledges that the award ofGrant Funds under this Agreement is conditioned upon the above 

certification. 

By: ----:-----:-----:------:--,--,----_-----,--- 

(Authorized Signator) 

_ 

Date 

Reid T Ottesen, Village Manager 

Name and Title 

STATE OF ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY 

By: --,-,--,_--=-: _ 

Warren Ribley, Director 

Date 

Grantee Address: 

Please indicate any address changes below 

200EWOODST 

Palatine,IL 60067-5332 

In processing this grant and related documentation, the Department will only accept materials signed by the 

Authorized Signatory or Designee of this Agreement, as designated or prescribed herein. Ifthe Authorized 

Signatory chooses to assign a designee to sign or submit materials required by this Agreement to the Department, 

the Authorized Signatory must either send written notice to the Department indicating the name of the designee or 

provide notice as set forth immediately following this paragraph. Without such notice, the Department will reject 

any materials signed or submitted on the Grantee's behalf by anyone other than the Authorized Signatory. The 

Authorized Signatory must approve each Authorized Designee separately by signing as indicated below. If an 

Authorized Designee(s) appears below, please verify the information and indicate any changes as necessary. 


The following are designated as Authorized Designee(s) for the Grantee: 

Authorized Designee: 

Authorized Designee Title: 

Authorized Designee Phone: 

Authorized Designee Email: 

Authorized Signatory Approval: 


PART I 

BUDGET 

Cost Category Description Cost Cat DCEOBudget 

Amount 

Variance % 

Variance Limit 

EQUPMENT/MATERIAL COSTS 1020 89,557.00 10.00 0.00 

Total $89,557.00 

BUDGET LINE ITEM DEFINITIONS 

The definitions listed below will help to identify allowable costs for each of the budgeted lines in this Agreement. 

Any costs not specifically named below should be verified to be allowable by the DCEO grant manager prior to 

incurring the cost. 

EQUPMENT/MATERIAL COSTS 

Electric efficiency measures for lighting/heating/ventilating/airconditioning/water 

heaters/motors and kitchen equipment. Includes 

facility improvements that reduce the electricity use for measures not 

specifically listed under the standard program. 

Pass-Through Entity or Subgrantor Responsibilities. If Grantee provides any portion of this funding to another 

entity through a grant agreement or contract, Grantee is considered to be a pass-through entity or subgrantor. Per 

Section 5.1OeM) of the Agreement, Grantee must obtain written approval before it provides any portion of this 

funding to another entity through a grant agreement or contract. If the Department provides written approval, the 

Grantee must adhere to the following for any awards or contracts entered into using the Grant Funds listed above: 

(1) Ensure that all subgrant or contractual awards of Grant Funds are made in conformance with the terms of 

this Agreement specifically including, but not limited to, Sections 3.4 and 3.6 of this Agreement; and 

(2) Ensure subgrantees are aware of the terms and conditions of this grant and abide by them. 


PART II 

SCOPE OF WORK 

In consideration for the Grant Funds to be provided by the Department, the Grantee agrees to perform the Project 

described in Part II (Scope ofWork) hereof, in accordance with the provisions ofPart I (Budget) hereof. 

Project Description: This project meets the objectives ofthe Public Sector Electric Efficiency 

(PSEE) Program by implementing cost-effective energy efficiency measures and creating energy 

savings. Implementing such measures will also enhance economic development in the State of 

Illinois through job creation and business development. 

Project Tasks: The Grantee shall use the PSEE program grant funds for the purchase and 

installation of energy efficiency measures that include 90 LED Evolucia PS14 fixtures at the 

Gateway Center Parking Structure in Palatine. Grant funds may be requested for project 

expenses incurred prior to the beginning date ofthis Agreement, but not before June 1, 2011. 

The Grantee shall complete the project tasks and meet the applicable specifications as outlined in 

Attachment A. 

Project Monitoring: The Grantee will allow the Department project manager to verify 

compliance of the terms ofGrant Agreement through site visits and grant permission to release 

information requested by the Department. The amount ofincentives reimbursed will be based on 

actual work completed and verified. 


ATTACHMENT A 

Page? Grant Number 12-420001

Complete this form along with the appropriateforms and worksheetsin AppendixB (Standard Incentive Program Worksheets) 

and/or Appendix C (Custom Incentive ProgramWorksheets). For this applicationform and assoeated worksheets, DCED 

encouraqes the use of the Excel spreadsheet, Public Seotor Application CertificationIncentiveWorksheets and Specs.xis, available 

at www.illinoisenergy.org under Illinois Energy Now under the Energy Efficiency link. Applying for electric and/or naturalgas 

incentives from both DCED and participatingutilities for the same energy efficiency measure(s) is prohibited. 

Check one: o Pre-approval Application IllI Final Application 

Name of Public Entity: 


Public Sector Class: 

Local Government 

Public University 

Project Manager: 

Matt Barry 

ll!I 

[J 

Address: 

148 W. Illinois Ave. 

City: 

K·12 School 

State Agency 

[J 

[J 

CommunIty College 

Federal Agency 

[J 

[J 

Title: 

Director of Public Works 

Zip: 

Palatine ""§'...2...Q..£.Z-- ---- 

Telephone: Fax: Email Address: . 

847-705-5200 847-358-4242 

MBarrygpalatine.il.uB 

Contractor Information 

Company: 

Contact Name: i'P KK16~Jl (U3tK Elrc/rue 

Address: 

City: 

Zip: 

4\) I-{ft.~tll. cr 

LJK[HIAJ~ 

C o 01 a. 

Telephone: 

Fax: 

----- ---- 

Email Address: 

p,t{'=t ~:;.o -51'ov TNI '))0 - )7:;Co edQJpvh/cef6 (( 

Natural Gas Utility 

[J Ameren Illinois IBI ComEd [J Ameren Illinois [J Nicor 

[] Peoples Gas [] North Shore 

Total Gas & Ele~ric fcelltj,ye Requested:* 

$~6,1'Q e .557.00 $ 184 r 965 

Total Project Cost:** 

Other Public Incentive Funds:*** 

$ ['JJ(.!?t..'t CW'cW»L'( {'

Illinois Energy Now - Public Sector Energy Efficiency Program 2011·2012 

Applicant hereby certifies that: 

• For electric energy projects, the project received electric delivery service from Ameren illinois or Com Ed. A copy of 

the electric utility bill or other documentation must be submitted with this Application. 

For natural gas energy projects, the project received natural gas delivery service from Ameren Illinois, Nicor, Peoples 

or North Shore. A copy of the gas utility bill or other documentation must be submitted with this Application. 

All authorizations required to perform the project, described in its application, have either been obtained or will be 

obtained no later than 90 days following the grant beginning date set forth in the Notice of Grant Award issued by the 

Department. 

The project complies with all applicable state, federal, and local environmental and zoning laws, ordinances, and 

regulations and that all required licenses, permits, etc., have either been obtained or will be obtained no later than 90 

days following an award by DCEO. 

• It is not in violation of the prohibitions against bribery of any officer or employee of the State of Illinois as set forth In 30 

ILeS 505110.1. 

• It has not been barred from contracting with a unit of state or local government as a result of a violation of Section 33E 

3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33 E·3 and 5/33 E-4). 

• It is not in violation of the Educational Loan Default Act (5 ILCS 385/3). 

• I understand that the State Finance Act, 30 ILeS 105/30 may apply and that payments under this incentive program 

are contingent upon the existence of a valid appropriation, and that no officer, institution, department, board or 

commission shall contract any indebtedness on behalf of the State, or assume to bind the State In an amount in excess 

of the money appropriated, unless expressly authorized by law. 

I understand that the Illinois Prevailing Wage Act (820 ILCS 130/0.01) may apply and that Grantees are responsible for 

determining if their projects will trigger compliance. 

As of the submittal date, the Information provided in its application is accurate, and the individuals signing below are 

authorize to submit this application. 

~=- 8f+ is] 751)D 

Authorized Official (signature)" 

Telephone 

Typed/Printed Name 

\l\\\o.1-t \11\ """0..\l_ 

Fax 

FEIN Number (9 digits, FederalEmployment 

Id Number,does notstart with "E") 

Name of Public Entity 

Authorized Signature Address 

Authorized Signatu~e City, 9 Digit Zip (find 9-Digit Zip at http://zip4.usPs.com/zip4lwelcome.jsp ) 

Co ti eseV\ @J ~ (",irl1.e. .;{. V(, 

" ElectronicSignaturesnot acceptable.PleasesupplyCertifications (this page)withoriginal signaturevie.-mail, tax. or electronically (scanned 

document) 

APPENDIX A A-5 


Illinois Energy Now - Public sector Energy Efficiency Program 2011-2012 

.. ..., _. _. 

. . i' :. ~. 1&;' ,. & 

Complete this Page A·4 for each building included in this Application. 

If your application includes more than one building/facility, a separate Appendix A, Section 2, Page 

A-4, plus all associated worksheets (Appendices B & C) must be filled out for each building/facility 

and submitted as part of this application. 

Location Name of Building/Facility: 

Gateway Center parking Structure 

Address: ICity: IZip: 

251 Colfax St. _LQ..Q..~l-____ 

Electric Utility Account Number: 

eEC - ;),1 L.{(pc) ~4. 01'1 

Electric Meter Number": 

0"\ '4ls-3 Is "-:j- 

*If multiple meters, Just list one meter number. 

Palatine 

Gas Utility Account Number 

Gas Meter Number": 

Required: Attach Electric Bill o Attach Natural Gas Bill 

Please include pages of bills that list Taxes and Fees applied 

Check for availability of funds at www.illinoisenergy.org under the Energy Efficiency link before 

submitting an application to DCEO. 

Subject to funding availability: 

Where the public sector facility is located in Ameren Illinois or ComEd electric service areas, facility 

is eligible for electric efficiency incentives for those measures that produce electric savings. 

Measures include; lighting, electric HVAC equipment, motors, electric kitchen equipment. 

Where the public sector facility is located in Ameren Illinois, Nicor Gas, Peoples Gas or North 

Shore Gas natural gas service areas, facility is eligible for natural gas efficiency incentives for 

those measures that produce natural gas savinqs, Measures include; natural gas HVAC 

equipment, natural gas water heaters, natural gas kitchen equipment. 

Where the public sector facility is located in both a participating electric service area and natural 

gas service area, facility is eligible for both electric and natural gas efficiency measures. 

APPENDIX A A-4 


Exelon 

Energy 

Billing Invoice 

Account Name: 


Exelon Energy 10: 

Utility Account 10: 

eBI/IID: 

Invoice Number: 

Issue Date: 

Due Date: 

Pag.1m3 

EEl 004422 

CEC_2946064019 

1000743 

100442200180 

04/23/11 

06/07/11 

Message Center 

::!F. 

.-, Please see the back of the invoice for line item definitions. 

Note; \M1ere applicable your price per kll'v11 is rounded to 

~... the fifth decimal place for bIll presentment. 

BIlling Summary 

AmDunt Owed From las! Bill 

Payments Received - Thank You 

Opening Balance 

Exeloo Energy Supply Charges 

Utility Distribution Charges 

Total Current Energy Related Charges 

$12,400.88 

-6,562,30 

1-s,B38.Sa 

4,226,09 

1,261.14 

$5',487_23 

General Information 

Customer Care 

Exelon Energy: 1·800·261-4301 

ExelonEnergyCuslomerCare@ExelonCorp,com 

www.exelonenergy.com 

Total Amount Due By 06f07J11 511,325,81 

For Emergencies, Contact Your Utility Company: 

Commonwealth Edison 

1-877-426·6331 

_~_,e;eJJm 

Energy' 

DetacharvJ relUfntneboltom rerrvUance portion W'lh yourpayment inthe enc!Osed~nvetope. 

300EXaONWAY 

KENNOT SQUARE,PA /9348 

... prease"'lt:~~c:or b~ i~~Ie~:e_~~I.~~~':'~~:.! . ._.._.~.:{(>-:.{/:X. c?'iU;-..JoI.$.tJ!.J~';;: 


EE1004422 

Utility Account 10: 

CEC_2946064019 


100442200180 

PaymentDueDate: 

06/07/11 

Total Amount Due: 

$11,325.81 

Please pay bYdue date 10.""Id 1.50%IoIB pay"En\charge. 

Amount Enclosed $ 

Please rt'Iake che

"""age:i OTJ 

Account Name: 



Utility Account Number: 

e8/1110: 


Issue Date: 

EE1004422 

CEC_29460G4019 

1000743 

100442200180 

04/22111 

Product Type: Electric Full Requirem"nts ATC Revenue Billing Month: 04111 

Service Address: 251 W. Collax, Par1

THIS IS NOT AN INVOICE: 'ixf NOT-PAY -- ,-..-- -,..' 

Page30t3 

'_'. .._. _. ... ,._ ..'_"~ _.~._C1r~._ ::q.~~~~ ,.b Y .~omE~~~. ,.1 .~~ ~~d~_~t1es~_ ~harqe~ ~~~. ~ :!~~milt:1 ~~:.~ ~~..:.-__ "~_' __~ ~_ ._•...-' 

US£FUL TELEPHONE NUMBERS 

CUSTOMER SERVICE: I-877-4-ComEd-1 (1-877-426-6331) 

HEARING/SPEECH IMPAIRW, 1-800-572-5789 (ITY) 

www.exeloncorp,cOfl1 

Name 


Service location 251 W. Colfax, Parking Garage, Palatine, IL 6'0067 

Account Nuni>er 2946064019 Original 

Issue Date 04/20/11 

Payme"t Due Date 06/20/11 

Tariff Retai 1 Oel ivery Servi ce - 100 k'~ to 400 kW 03/22/2011 to 04/20/2011 - 29 days 

Current Period Customer Charge $18.85 

Standard Metering Charge 9.72 

Distribution Facilities Charge 145.01 kW X 5.69000 825.11 

Single 8i11 Option Credit -0.54 

Meter Lease 4.43 

Smart Meter Program 1.01 

Envi ronmental Cost Recovery Adj 86,413.00 kWh X 12.96 

Energy Effi ci ency Programs 86.413 .00 IMn X 96.78 

Fral;chise Cost 852.77 DOL X 22,77 

State Tax 270.05 

Total Current Charges $1,261.14 

Other Charges Charges from previous bill 52,870.81 

Total Other Charges $2.870.81 

Total Amount Due $4,131.95 

Weather 

I.,_.~t.!' .B_Jl}~_.L~~.1 Demand 

Information . Current Month 145.01 

, Last Month I 159.62 

..J,eg X~~r___ __: 1~6"P:.::9__L__ 


PART III 

GRANT FUND CONTROL REQUIREMENTS 

3.1 AUDITS 

A. Provide Copy of any Audits Performed If the Grantee is required to obtain an audit by entities other 

than the Department, the Grantee must provide the Department with a copy of the audit report, 

applicable management letters (SAS 115), and applicable SAS 114 letters (Auditor's Communication 

With Those Charged With Governance) within thirty (30) days of the Grantee's receipt of such audit 

report, but in no event later than nine (9) months following the end of the period for which the audit 

was performed. 

B. Discretionary Audit The Department may, at any time, and at its discretion, request a Grant-Specific 

Audit or other audit, Management Letters (SAS 115) and SAS 114 Letters (Auditor's Communication 

With Those Charged With Governance) to be delivered within thirty (30) days of the Grantee's receipt 

of such audit report, but in no event later than nine (9) months following the end of the period for 

which the audit was performed. 

C. Grant-Specific Audit If the Grantee submits a Grant-Specific Audit either by requirement of the 

Department or in place of a Standard Audit, the Grant-Specific Audit must meet the following 

requirements: 

The audit must be completed at the end of the grant and cover the entire grant period. 

The audit must include a Revenue (Receipt) and Expenditure Statement, which verifies budget 

amounts with actual amounts for this grant. The audit must also include a compliance component 

which covers, at a minimum, the following items: 

• Confirmation that the Grantee completed the activities described in the Scope of Work (Part 

II) within the grant term; 

• Confirmation that the Grantee obtained prior written approvals from the Department for 

material changes from the performance of the activities described in the Scope of Work (Part 

II); 

• Confirmation that the Grantee expended grant funds within the grant period; 

• Confirmation that the Grantee adhered to the grant budget (Part I) or, if not variances must be 

identified; 

• Confirmation that the Grantee obtained prior written approvals from the Department for any 

material variances in its expenditure of grant funds; 

• Confirmation that the Grantee adequately accounted for the receipts and expenditures of grant 

funds; 

• Confirmation, if applicable, that the Grantee returned grant funds and interest to the 

Department in accordance with the provisions ofthe Grant Agreement; and 

• Confirmation that the amounts reported in the Grantee's Final Financial Status Report are 

traceable to its general ledger and accounting records. 

D. Audit Performance All Audits shall be performed by an independent certified public accountant or 

accounting firm licensed by the appropriate licensing body in accordance with applicable auditing 

standards. 

E. Audit Submission The Grantee shall electronically send all audit reports and related deliverables to the 

Department at the following address: 

externalauditunit@illinois.gov 


Ifthe Grantee is unable to submit the aforementioned documents to the Department electronically, the 

information shall be sent to the Department at the following address: 

3.2 REPORTING REOUIREMENTS 


Office ofAccountability 

External Audit Section 

500 East Monroe Street 

Springfield,IL 62701 

In addition to any other documents specified in this Agreement, the Grantee must submit the following 

reports and information in accordance with the provisions hereof. 

A. Expenditures and Project Activity Prior to Grant Execution If the Agreement is executed more than 

thirty (30) days after the beginning date of the grant term provided in the Notice of Grant Award, the 

Grantee must submit a Financial Status Report and a Project Status Report, in a format provided by the 

Department, accounting for expenditures and project activity incurred from the beginning of the grant 

term up to the end of the month preceding the date of the Department's execution. If these Reports 

are required, the Department will not disburse any Grant Funds until the report is submitted to and 

approved by the Department. 

B. Final Financial Status Report The Final Financial Status Report described in Section 5.3 hereofis due 

within 45 days following the end date stated in the Notice of Grant Award. The Grantee should refer 

to the We1come Package and the Reports Deliverable Schedule for the specific reporting requirements 

and due dates. Grantee must submit the report in the format provided by the Department. This report 

must summarize expenditure of the Grant Funds and activities completed during the grant term. The 

Grantee's failure to comply with the Close-out requirements set forth herein and in Section 5.3 will be 

considered a material breach of the performance required by this Agreement and may be the basis to 

initiate proceedings to recover all Grant Funds disbursed to the Grantee. Grantee's failure to comply 

with this Section shall be considered prima facie evidence of default, and may be admitted as such, 

without further proof, into evidence before the Department or in any other legal proceeding. 

C. Additional Information Upon request by the Department, the Grantee must, within the time directed by 

the Department, submit additional written reports regarding the Project, including, but not limited to, 

materials sufficient to document information provided by the Grantee. 

D. Submittal of Reports Submittal of all reports and documentation required under this Agreement should 

be submitted to the individual as directed by the Department. Grants in excess of $25,000 require, at a 

minimum, the filing of quarterly reports describing the progress of the program, project, or use and the 

expenditure ofthe grant funds related thereto. 

E. Failure to Submit Reports In the event Grantee fails to timely submit any reports required under this 

Agreement, the Department may withhold or suspend the distribution of Grant Funds until said reports 

are filed and approved by the Department. 

3.3 WELCOME PACKAGE 

Upon execution of this Grant Agreement, the Grantee will receive a We1come Package detailing reporting 

requirements and procedures relating to the Grant. The Grantee is obligated to comply with those 

requirements and any revisions thereto in accordance with Section 3.2(B) ofthis Grant Agreement. 

3.4 FISCAL RECORDING REOUIREMENTS 

The Grantee's financial management system shall be structured to provide for accurate, current, and 

complete disclosure of the financial results of the Project funded under this grant program. The Grantee is 


accountable for all Grant Funds received under this Grant, including those expended for subgrantees. The 

Grantee shall maintain effective control and accountability over all Grant Funds, equipment, property, and 

other assets under the grant as required by the Department. The Grantee shall keep records sufficient to 

permit the tracing of Grant Funds to a level of expenditure adequate to insure that Grant Funds have not 

been inappropriately expended, and must have internal controls consistent with generally accepted 

accounting practices adopted by the American Institute of Certified Public Accountants. 

3.5 DUE DILIGENCE IN EXPENDITURE OF FUNDS 

Grantee shall ensure that Grant Funds are expended in accordance with the following principles: (i) grant 

expenditures should be made in accordance with generally accepted sound, business practices, arms-length 

bargaining, applicable federal and state laws and regulations; (ii) grant expenditures should conform to the 

terms and conditions of this Agreement; (iii) grant expenditures should not exceed the amount that would 

be incurred by a prudent person under the circumstances prevailing at the time the decision is made to incur 

the costs; and (iv) grant accounting should be consistent with generally accepted accounting principles. 

3.6 MONITORING 

The grant will be monitored for compliance in accordance with the terms and conditions of the Grant 

Agreement, together with appropriate programmatic rules, regulations, and/or guidelines that the 

Department promulgates or implements. The Grantee must permit any agent authorized by the 

Department, upon presentation of credentials, in accordance by all methods available by law, including full 

access to and the right to examine any document, papers and records either in hard copy or electronic, of 

the Grantee involving transactions relating to this grant. 

3.7 RECORDS RETENTION 

The Grantee is accountable for all Grant Funds received under this Agreement and shall maintain, for a 

minimum of four (4) years following the Department's final written approval of all required close-outs, 

unless the Department notifies the Grantee prior to the expiration of the four years that a longer period is 

required, adequate books, records, and supporting documents, including digital and electronic data, to 

verify the amount, recipients and uses of all disbursements of Grant Funds passing in conjunction with this 

Agreement. This Agreement and all books, records and supporting documents related hereto shall be 

available for inspection and audit by the Department, the Office of Inspector General, the Auditor General 

of the State of Illinois, the Illinois Attorney General, or any of their duly authorized representative(s), and 

the Grantee agrees to fully cooperate with any audit performed by the Auditor General or the Department. 

Grantee agrees to provide full access to all relevant materials and to provide copies of same upon request. 

Failure to maintain books, records and supporting documents required by this Agreement shall establish a 

presumption in favor of the Department for the recovery of any Grant Funds paid by the Department under 

this Agreement for which adequate books, records and supporting documentation are not available to 

support their purported disbursement or expenditure. 

If any of the services to be performed under this Agreement are subcontracted and/or if subgrants are 

issued/awarded for the expenditure of Grant Funds provided under this Agreement, the Grantee shall 

include in all such subcontracts and subgrants, a provision that the Department, the Office of Inspector 

General, and the Auditor General of the State of Illinois, or any of their duly authorized representatives, 

will have full access to and the right to examine any pertinent books, documents, papers and records of any 

such subcontractor or subgrantee involving transactions related to this Agreement for a period of four (4) 

years following the Department's final approval of all required close-outs (financial and/or programmatic), 

and any such subcontractor shall be governed by the same requirements to which the Grantee is subject 

under this Agreement. 


PART IV 

TERMS AND CONDITIONS 

4.1 AUTHORITY: PURPOSE: REPRESENTATIONS AND WARRANTIES 

A. Authority The Department is authorized to make this grant pursuant to 220 ILCS 5/8 -103. 

The purpose of this authority is as follows: 

The statute provides funding for the Energy Efficiency Portfolio and sets certain statutory requirements 

to meet incremental annual energy savings goals, procure a minimum percent of the portfolio from 

local government, schools, and community colleges, and target low income households proportionate 

to their share of annual utility revenues. 

B. Purpose; Representations and Warranties The sole purpose of this grant is to fund the Grantee's 

performance of the Project, described in Part II hereof, during the term of this grant. The Grantee 

represents and warrants that the grant proposal/application submitted by the Grantee is in all material 

respects true and accurate; that it is authorized to undertake the obligations set forth in this Agreement 

and that it has obtained or will obtain and maintain all permits, licenses or other governmental 

approvals necessary to perform the Project described in Part II. 

4.2 PROJECT SCHEDULE; EXTENSIONS 

A. Project Schedule The Grantee must complete the Scope of Work within the grant term. The 

Department may require the submission of deliverables. Deliverables must be provided as directed by 

the Department. For purposes of this Agreement, the Grant Period Begin Date shall be the Project 

Commencement Date and the Grant Period End Date shall be the Project Completion Date unless these 

dates are clearly identified as distinctly different in the Part II Scope of Work. 

B. Extensions Extensions of the grant term will be granted only for good cause. Grantees requiring an 

extension of the grant term should submit a written request to the Program Manager prior to the grant 

expiration date stating the reason for the extension. All extensions must comply with requirements of 

Section 5.7. 

Grantee's failure to adhere to the schedule set forth in Part II may be grounds for suspension or 

termination of this Agreement pursuant to Section 5.5 herein. Further, failure by the Grantee to 

comply with the terms and conditions outlined in Part II, or with any additional terms and conditions 

within the Agreement, may result in the Grantee being deemed ineligible by the Department for future 

funding. 

4.3 PAYMENT AND EXPENDITURE OF GRANT FUNDS 

A. Expenditure of Funds; Right to Refund Payment of the grant amount specified in the Notice of Grant 

Award shall be made to the Grantee as specified herein. Grant Funds provided under this Agreement 

must be expended only to perform the tasks set forth in the Scope of Work attached as Part II of this 

Agreement. In addition to reasons set forth in other sections of this Agreement, the Department will 

require a refund from Grantee if (i) the total grant expenditures are less than the amount vouchered to 

the Grantee from the Department pursuant to the Notice of Grant Award; or (ii) Grant Funds have not 

been expended or legally obligated within the grant term in accordance with Parts I and Part IT hereof. 

If the Department requires a refund under either of the above circumstances, the Grant Funds must be 

returned to the Department within forty-five (45) days of the end of the grant term or the otherwise 

effective Grant Agreement termination date. 

B. Payment Provisions; Prior Incurred Costs 


Reimbursement 

Payments to the Grantee are subject to the Grantee's submission and certification of eligible costs and 

any documentation as required by the Department. Payment shall be initiated upon the Department's 

approval of eligible costs and cash amount requested for reimbursement of those costs. 

Prior Incurred Costs 

Reimbursement of costs incurred prior to the beginning date as specified in the Notice of Grant Award 

will be allowed only if specifically provided for in the Part II, Scope of Work, as approved by the 

Department. Ifnot clearly indentified in Part II, Scope of Work, any costs incurred prior to this 

Agreement will be disallowed. 

4.4 GRANT SPECIFIC TERMS/CONDITIONS 

4.5 DEPOSIT OF GRANT FUNDS 

Grant Funds paid in advance of realized costs must be kept in an interest bearing account and maintained 

therein until used in accordance with the terms and conditions of this Agreement. The Department may 

waive this requirement upon a written request from the Grantee; however written Departmental approval 

must be received before any Grant Funds are kept in a non-interest bearing account. Grantee will be 

responsible for the payment of interest to the Department at a rate equal to twelve percent (12%) per annum 

on any of the Grant Funds kept in a non-interest bearing account without prior Departmental written 

approval. 

Any interest earned on these Grant Funds must be accounted for as provided in Section 4.6 of this 

Agreement. Exceptions to Section 4.5 are not permissible without prior written approval by the 

Department. 

Grant Funds paid in reimbursement of previously paid costs may be kept in a non-interest bearing account 

at the Grantee's discretion. 

4.6 INTEREST ON GRANT FUNDS 

The Grantee may be allowed to retain interest earned on Grant Funds awarded under this Agreement, 

provided that: 

A. All interest earned must be expended prior to Grant Funds. All reporting documents should reflect the 

full expenditure of any interest earned. Any Grant Funds or earned interest unspent above the total 

cost of the project as detailed in Parts I and II must be returned as Grant Funds to the Department as 

described in Part 5.3 herein; and 

B. Interest may only be expended for activities which are identified in Parts I and II hereof; and 

C. All interest earned must be accounted for and reported to the Department in the Final Financial Status 

Report described in Section 5.3 herein. 

4.7 INTENTIONALLY LEFT BLANK 

4.8 SUPPORT 

Grantee, through its agents, employees and contractors, will provide all equipment, supplies, services and 

other items of support which are necessary for the effective performance of the Project, unless the 

Agreement specifically sets forth items of support to be provided by the Department. 


4.9 OWNERSHIP, USE AND MAINTENANCE OF PERSONAL PROPERTY 

A. Ownership Subject to the provisions of this Section 4.9, and the remedies available to the Department 

as set forth in Section 4.11 below, equipment and material authorized to be purchased with Grant 

Funds becomes the property of the Grantee. Grantee will maintain an inventory or property control 

record for all equipment and material purchased with Grant Funds. 

B. Use: Maintenance; Insurance During the Grant term, the Grantee must: 

(1) use equipment and materials acquired with Grant Funds only for the approved Project purposes set 

forth in Part II; and (2) provide sufficient maintenance on the equipment and materials to permit 

achievement of the approved Project purposes and maintain, at its own expense, insurance coverage on 

all equipment and material purchased with Grant Funds, for its full insurable value, against loss, 

damage and other risks ordinarily insured against by owners or users of similar equipment and material 

in similar businesses. 

c. Prohibition Against Disposition/Encumbrance The Grantee is prohibited from, and may not sell, 

transfer, encumber (other than original financing) or otherwise dispose of said equipment or material 

during the grant term without prior written approval ofthe Department. 

4.10 PUBLIC INFORMATION REQUIREMENTS 

For the duration of the Agreement, the Grantee will prominently acknowledge the participation of the 

Department in the Project in all press releases, publications and promotional materials presented to the 

media or otherwise dissemination published concerning the Project. The Grantee must provide the 

Department with copies of any proposed press releases, publications and promotional materials not less 

than ten (10) days before these materials are disseminated. Grantee will submit copies of any press 

releases, publications and promotional materials to the Department's Project Manager. 

The Grantee will provide adequate advance notice pursuant to Section 4.12 of promotional events such as 

open houses, dedications, or other planned publicity events; and will also coordinate in the planning of said 

events. Any materials or displays to be distributed in connection with the promotional event must be 

submitted to the Department in advance of publication or dissemination and must prominently 

acknowledge the Department's participation in the Project. 

4.11 DEPARTMENT REMEDIES 

In addition to any remedies found elsewhere in this Agreement or at law, the Department may elect any of 

the following remedies in the event this Agreement is terminated pursuant to Section 5.5 herein. Grantee 

must comply with the Department's direction within 45 days following written notice or demand from the 

Department. 

A. The Department may direct the Grantee to refund all grant moneys disbursed to it under this 

Agreement; 

B. The Department may direct the Grantee to remit an amount equivalent to the "Net Salvage Value" of 

all equipment or materials purchased with Grant Funds provided under this Agreement. For purposes 

of this Agreement, "Net Salvage Value" is defined as the amount realized, or that the Parties agree is 

likely to be realized from, the sale of equipment or materials purchased with Grant Funds provided 

under this Agreement at its current fair market value, less selling expenses; 

c. The Department may direct the Grantee to transfer ownership of equipment or material purchased with 

Grant Funds provided under this Agreement to the Department or its designee. 

4.12 NQTICES 


Notices and other communications provided for herein shall be given in writing by fIrst class mail, by 

registered, or certified mail, return receipt requested, by receipted hand delivery, by courier (UPS, Federal 

Express or other similar and reliable carrier), bye-mail, or by fax showing the date and time of successful 

receipt. Notices shall be sent to the respective party at the address set forth on the signature page hereto, or 

to such other authorized designees as the parties may designate in writing from time to time. Grantee is 

responsible for providing the Department with correct address and contact information for itself and its 

designees. Any notice to the Grantee shall be deemed to have been provided if sent to the address or 

contact information on the signature page or to the address of an authorized designee. Notice to the 

Department is deemed to have been provided at the time it is actually received. 

4.13 COMPLAINT PROCESS 

In the event of a Grantee complaint, the Department's Administrative Hearing Rules shall govern and said 

rules can be found at Title 56 Illinois Administrative Code, Section 2605. 

4.14 GRANT FUNDS RECOVERY ACT (30 ILCS 705/1, ET SEQ.) 

This Agreement is subject to all applicable provisions of the Illinois Grant Funds Recovery Act, including 

the requirement that any Grant Funds not expended or legally obligated at the expiration or termination of 

the Grant term must be returned to the Department within 45 days following said expiration or termination. 

Notwithstanding any provision specified elsewhere in this Agreement regarding the treatment of interest 

earned on the Grant Funds, any interest earned on Grant Funds that is not expended or legally obligated 

during the Grant term must also be returned to the Department within 45 days following the expiration or 

termination of this Agreement. 

4.15 GRANT PROJECT MANAGEMENT 

All necessary and ordinary communications, submittals, approvals, requests and notices related to the 

Project shall be submitted to: 

Gerald Downing 


500 E. Monroe St. 

Springfield, IL 6270 I 


PART V 

GENERAL PROVISIONS 

5.1 GRANTEE REPRESENTATIONS AND WARRANTIES; GRANTEE GENERAL COVENANTS 

A. Grantee Representations and Warranties In connection with the execution and delivery of this 

Agreement, the Grantee makes the following representations and warranties to the Department: 

(1) That it has all requisite authority to carry on its business and to execute, deliver and consummate 

the transactions contemplated by this Agreement; 

(2) That its employees, agents and officials are competent to perform as required under this 

Agreement; 

(3) That it is the real party in interest to this Agreement and is not acting for or on behalf of an 

undisclosed party; 

(4) That it has taken all necessary action under its governing documents to authorize the execution 

and performance of this Agreement under the terms and conditions stated herein; 

(5) That it has no public or private interest, direct or indirect, and shall not acquire, directly or 

indirectly any such interest which does or may conflict in any manner with the performance of the 

Grantee's services and obligations under this Agreement; 

(6) That no member of any governing body or any officer, agent or employee of the State, is 

employed by the Grantee or has a financial or economic interest directly in this Agreement, or any 

compensation to be paid hereunder except as may be permitted applicable statute, regulation or 

ordinance; 

(7) That there is no action, suit or proceeding at law or in equity pending, nor to the best of Grantee's 

knowledge, threatened, against or affecting the Grantee, before any court or before any 

governmental or administrative agency, which will have a material adverse effect on the 

performance required by this Agreement; 

(8) That to the best of the Grantee's knowledge and belief, the Grantee, its principals and key project 

personnel: 

(a) Are not presently declared ineligible or voluntarily excluded from contracting with any 

Federal or State department or agency; 

(b) Have not within a three-year period preceding this Agreement been convicted of any felony; 

been convicted of a criminal offense in connection with obtaining, attempting to obtain, or 

performing a public (Federal, State, or local) transaction or contract under a public 

transaction; had a civil judgment rendered against them for commission of fraud; been found 

in violation of Federal or State antitrust statutes; or been convicted of embezzlement, theft, 

larceny, forgery, bribery, falsification or destruction of records, making false statement, or 

receiving stolen property; and 

(c) Are not presently indicted for or otherwise criminally or civilly charged by a government 

entity (Federal, State or local) with commission of any of the offenses enumerated in subparagraph 

(b) of this certification. 

Any request for an exception to the provisions of this paragraph must be made in writing, listing 

the name of the individual, home address, type of conviction and date of conviction. 


(9) That this Agreement has been duly executed and delivered on behalf of the Grantee and 

constitutes a legal, valid and binding obligation of the Grantee, enforceable in accordance with its 

terms, except to the extent that enforcement of any such terms may be limited by 

(a) Applicable bankruptcy, reorganization, debt arrangement, insolvency or other similar laws 

generally affecting creditors' rights; or 

(b) Judicial public policy limitations upon the enforcement of certain remedies including those 

which a court of equity may in its discretion decline to enforce; and performance required 

under this Agreement; and 

(l 0) Grantee certifies that it is not currently operating under or subject to any cease and desist order, or 

subject to any informal or formal regulatory action, and, to the best of Grantee's knowledge, that it 

is not currently the subject ofany investigation by any state or federal regulatory, law enforcement 

or legal authority. Should it become the subject of an investigation by any state or federal 

regulatory, law enforcement or legal authority, Grantee shall promptly notify the Department of 

any such investigation. Grantee acknowledges that should it later be subject to a cease and desist 

order, Memorandum of Understanding, or found in violation pursuant to any regulatory action or 

any court action or proceeding before any administrative agency, that the Department is authorized 

to declare Grantee in default of this Agreement and suspend or terminate the Agreement pursuant 

to Section 5.5. 

B. General Covenants In connection with the execution and delivery of this Agreement, the Grantee 

makes the following covenants to the Department, which are in addition to any specific covenants 

contained in this Agreement: 

(1) That it will use Grant Funds only for the purposes set forth in the Budget and Scope of Work, 

Parts I and II, respectively, of this Agreement; 

(2) That all warranties and representations made by the Grantee in this Agreement shall be true, 

accurate and complete for the term of the Agreement; 

(3) That it shall be subject to, obey, and adhere to any and all federal, state and local laws, statutes, 

ordinances, rules, regulations and executive orders as are now or may be in effect during the term 

of this Agreement which may be applicable to the Grantee; 

(4) That it shall remain solvent and able to pay its debts as they mature. In the event of bankruptcy 

filing by the Grantee, voluntary or involuntary, the Department may decline to make any further 

payment, which may otherwise be required under this Agreement; 

(5) That it shall immediately notify the Department of any and all events or actions that may 

materially adversely affect its ability to carry on its operations or perform any or all of its 

obligations under this Agreement; and 

(6) That it shall not enter into any other agreement or transaction that would conflict with the 

performance ofits duties hereunder. 

5.2 APPROPRIATION; NONAPPROPRIATIONIINSUFFICIENT APPROPRIATION; REDUCED 

FUNDING SOURCESIREVENUES 

A. Appropriation The Grantee is hereby given actual knowledge that pursuant to the State Finance Act, 30 

ILCS 105/30, payments under this grant are contingent upon the existence of a valid appropriation 

therefore and that no officer shall contract any indebtedness on behalf of the State, or assume to bind 

the State in an amount in excess ofthe money appropriated, unless expressly authorized by law. 


B. Non-appropriationlInsufficient Appropriation Payments pursuant to this Agreement are subject to the 

availability of applicable federal and/or state funding from the Department and their appropriation and 

authorized expenditures under State law. The Department shall use its best efforts to secure sufficient 

appropriations to fund this Agreement. However, the Department's obligations hereunder shall cease 

immediately, without penalty or further payment being required, if the Illinois General Assembly or 

federal funding source fails to make an appropriation sufficient to pay such obligation. The 

Department, at its sole discretion, shall determine whether amounts appropriated are sufficient to 

continue its obligations under this Agreement. Termination resulting from non-appropriation or 

insufficient appropriation shall be in accordance with Section 5.5(A)(1) hereof. Any grant is void by 

operation of law if the Department fails to obtain the requisite appropriation to pay the grant in any 

year in which this Agreement is in effect. 

c. Reduced Funding Sources/Revenues The Department reserves the right to reduce the amount to be 

paid to Grantee under this Agreement if the Department determines that it is in the best interest of the 

State of Illinois to reduce its obligation under this Agreement as a result of the occurrence of any of the 

following events during the term of the Agreement: 

(1) Receipts from revenues which provide the funding for this Agreement either fall significantly 

short of anticipated levels, or significantly decrease, or 

(2) Other sources (external grants, contracts, awards, etc.) providing funds for this Agreement are 

decreased or withdrawn. If such an event occurs, the Department will notify the Grantee as soon as 

possible. If the Department and Grantee are able to agree on a reduced compensation amount and 

a corresponding reduced scope of services, the parties shall execute a grant modification so 

stating. If the Department and Grantee are unable to agree on the reduced compensation and 

reduced scope of services, the Department shall terminate the Grant in accordance with the 

provisions of Section 5.5(A)(2) herein. 

5.3 GRANT CLOSE-OUT 

A. Final Financial Status Report In addition to any other reporting requirements specified in this 

Agreement, the Grantee shall complete and submit a Final Financial Status Report on forms provided 

by the Department, within forty-five (45) days of the earlier of the Grant Period end date or the 

effective date of termination of this Agreement. The Grantee should refer to the Welcome Package and 

the Reports Deliverable Schedule for the specific reporting requirements and due dates. The Grantee 

must report on the expenditure of Grant Funds provided by the State, and if applicable, the Grantee's 

required matching funds. The Grantee is responsible for taking the necessary steps to correct any 

deficiencies disclosed by such Final Financial Status Report, including such action as the Department, 

based on its review of the report, may direct. 

B. Grant Refunds In accordance with the Illinois Grant Funds Recovery Act, 30 ILCS 70511, et seq., the 

Grantee must, within forty-five (45) days of the earlier of the Grant Period end date or the effective 

date of termination of this Agreement, refund to the Department, any balance of Grant Funds not spent 

or not obligated as of said date. 

5.4 DEFAULT AND REMEDIES 

The occurrence of any of the following events, during the grant term, shall constitute a default: 

A. Grantee shall fail to observe or perform any covenant or agreement contained in this Agreement, 

including the Exhibits hereto; 

B. Any representation, warranty, certificate or statement made by the Grantee in this Agreement, 

including the Exhibits hereto, or in any certificate, report, financial statement or other document 

delivered pursuant to this Agreement shall prove to have been incorrect when made in any material 

respect; 


C. Grantee shall commence a voluntary case or other proceeding seeking liquidation, reorganization or 

other relief with respect to itself or its debts under any bankruptcy, insolvency or other similar law now 

or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, custodian or other 

similar official of it or any substantial part of its property, or shall consent to any such relief or to the 

appointment of or taking possession by any such official in an involuntary case or other proceeding 

commenced against it, or shall make a general assignment for the benefit of creditors, or shall fail 

generally to pay its debts as they become due, or shall take any corporate action to authorize any of the 

foregoing; 

D. An involuntary case or other proceeding shall be commenced against the Grantee seeking liquidation, 

reorganization or other relief with respect to it or its debts under any bankruptcy, insolvency or other 

similar law now or hereafter in effect or seeking the appointment of a trustee, receiver, liquidator, 

custodian or other similar official of it or any substantial part of its property, and such involuntary case 

or other proceedings shall remain undismissed and unstayed for a period of 60 days; or an order for 

relief shall be entered against the Grantee under the federal bankruptcy laws as now or hereby after in 

effect; 

E. The Grantee permanently ceases the conduct of active trade or business at the location specified in Part 

II, Scope ofWork, for any reason, including, but not limited to, fire or other casualty; 

F. Company fails to provide the Company Contribution, if applicable, as identified in Part II, Scope of 

Work; 

G. Grantee defaults on a loan from a third party. Grantee shall provide the Department with immediate 

notice upon making a determination that it will default on a loan. 

Grantee shall have 30 days from the date Department notifies it of the occurrence of a default to cure the 

default to Department's satisfaction. Grantee's failure to cure, or to initiate a cure which is satisfactory to 

the Department, shall be a sufficient basis for the Department to terminate this Agreement and to direct 

Grantee to refund all Grant Funds disbursed to it by the Department within thirty (30) days of receipt of the 

notice oftermination. 

At the Department's discretion the Grantee shall be responsible for the payment ofinterest at a rate equal to 

twelve percent (12%) per annum for any amount of the Grant Funds which it has not refunded to the 

Department beginning thirty (30) days from the date the termination notice is sent by the Department and 

continuing to the date that all Grant Funds are refunded by Grantee or recovered through other legal 

processes available to the Department. 

5.5 TERMINATION; SUSPENSION 

A. This Agreement may be terminated as follows: 

(1) Non-appropriation, Insufficient Appropriation In the event of non-appropriation or insufficient 

appropriation as described in Section 5.2(B) above, Grantee shall be paid for non-cancelable, 

allowable expenditures incurred in the performance of authorized services under this Agreement 

prior to the effective date of termination which shall be the date stated in the written termination 

notice provided to Grantee. The Department shall provide such notice to Grantee as soon as 

possible after it becomes aware of such non-appropriation or insufficient appropriation. Any 

refunds due the Department shall be submitted in accordance with the provisions of Section 5.3(B) 

hereof. 

(2) Reduced Funding SourceslRevenues In the event the parties are unable to agree on a reduced 

amount of compensation and scope of services necessitated due to a reduction in revenues or other 

funding sources for this Agreement as described in Section 5.2(C) above, Grantee shall be paid for 

non-cancelable, allowable expenditures incurred in the performance of authorized services under 


this Agreement prior to the effective date of termination which shall be the date stated in the 

written termination notice provided to Grantee. Any refunds due the Department shall be 

submitted in accordance with the provisions of Section 5.3(B) hereof. 

For Cause If the Department determines that the Grantee has failed to comply with any of the 

covenants, terms, conditions or provisions of this Agreement, or any other application, proposal or 

grant award executed by the Department and the Grantee, including any applicable rules or 

regulations, or has made a false representation or warranty in connection with the receipt of the 

grant, the Department may terminate this Agreement in whole or in part at any time before the 

expiration date of this Agreement. The Department shall notify the Grantee in writing of the 

reasons for the termination and the effective date of the termination. Grantee shall not incur any 

costs after the effective date of the termination. Payments made to the Grantee or recovery by the 

Department shall be in accord with the legal rights and liabilities of the parties. 

In the event of termination for cause, Grantee shall also be subject to any other applicable 

provisions specified elsewhere in this Agreement. 

Termination for cause may render the Grantee ineligible for consideration for future grants from 

the Department for a period not to exceed two (2) years. 

(3) For Convenience The Grantee acknowledges that this grant was made by the Department based 

on its determination that the activities to be funded under this Agreement are in furtherance of 

either the Department's statutory requirements or its program objectives. The Grantee further 

acknowledges that the Department may unilaterally terminate this Agreement based on its good 

faith determination that the continued expenditure of Grant Funds under this Agreement is no 

longer in furtherance of said statutory requirements or program objectives. Termination for 

convenience shall be effective upon delivery of notice to Grantee pursuant to Section 5.1O(F) 

hereof. The Grantee shall not incur new obligations after the effective date of the termination, and 

shall cancel as many outstanding obligations as possible. The Department shall allow full credit to 

the Grantee for properly incurred expenditures made in connection with the Grant in accordance 

with the provisions of Part I (Budget) and Part II (Scope of Work). Grant refunds shall be 

submitted in accordance with the provisions of Section 5.3(B) hereof. 

B. Suspension If the Grantee fails to comply with the specific conditions and/or general terms and 

conditions of this Agreement, the Department may, upon written notice to the Grantee, suspend this 

Agreement, withhold further payments and prohibit the Grantee from incurring additional obligations 

of Grant Funds, pending corrective action by the Grantee or a decision to terminate this Agreement. 

The Department may determine to allow such necessary and proper costs, which the Grantee could not 

reasonably avoid during the period of suspension provided that the Department agrees that such costs 

were necessary and reasonable and incurred in accordance with the provisions of this Agreement. 

5.6 INDEMNIFICATION 

A. Non-Governmental Entities The Grantee agrees to assume all risk of loss and to indemnify and hold 

the State, its officers, agents and employees, harmless from and against any and all liabilities, 

demands, claims, suits, losses, damages, causes of action, fines or judgments including costs, 

attorneys' and witnesses' fees, and expenses incident thereto, relating to bodily injuries to persons 

(including death) and for loss of, damage to, or destruction of real and/or tangible personal property 

(including property of the State) resulting from the negligence or misconduct of Grantee, its 

employees, agents, or subcontractors or subgrantees in the performance of this Agreement. Grantee 

shall do nothing to prejudice the State's right to recover against third parties for any loss, destruction or 

damage to State property and shall, at the State's request and expense, furnish to the State reasonable 

assistance and cooperation including assistance in the prosecution of suit and the execution of 

instruments of assignment in favor of the State in obtaining recovery. 


The Grantee shall, at its expense, defend the State against all claims asserted by any person that 

anything provided by Grantee infringes a patent, copyright, trade secret or other intellectual property 

right and shall, without limitation, pay the costs, damages and attorneys' fees awarded against the State 

in any such action, or pay any settlement of such action or claim. Each party agrees to notify the other 

promptly of any matters to which this provision may apply and to cooperate with each other in 

connection with such defense or settlement. 

B. Governmental Entities In the event that the Grantee is a Governmental Entity, it will indemnify and 

hold harmless the Department as set out herein to the extent authorized by Federal and/or State 

constitutions(s) and/or laws. 

5.7 MODIFICATION BY OPERATION OF LAW; BUDGET MODIFICATIONS; DISCRETIONARY 

MODIFICATIONS 

A. Modifications by Operation of Law This Agreement is subject to such modifications as the Department 

determines may be required by changes in Federal or State law or regulations applicable to this 

Agreement. Any such required modification shall be incorporated into and become part of this 

Agreement as if fully set forth herein. The Department shall timely notify the Grantee of any pending 

implementation of or proposed amendment to such regulations of which it has notice. 

B. Budget Modifications Grantee must expend the Grant Funds in accordance with the approved budget 

set forth in Part I hereof. If the Grantee determines that its expenditures for the grant term will vary 

from the amounts listed in the approved project budget it must submit a written request for approval 

from the Department prior to incurring the revised costs. Said request must give the reasons for and 

amounts of the revisions. If the Department approves the revised expenditures, it will provide the 

Grantee with a revised Project Budget incorporating the revisions. Grantee's failure to obtain written 

approval for anticipated budget revisions is a sufficient reason for the Department to disallow any costs 

not included in the original project budget and require a refund from the Grantee. 

The Grantee may make a line item transfer up to the allowable variance percentage/amount of the total 

approved line item budget as specified in Part I Budget without prior written approval of the 

Department, subject to the following conditions: 

(l) 

Modifications Requiring Departmental Approval If the Grantee determines that its expenditures 

will vary from the approved budgeted line item amounts listed in Part I Budget by more than the 

allowable variance percentage/amount for any given line item expenditure, but will not exceed 

the total grant award, it shall submit a written request for approval from the Department prior to 

incurring the revised costs. Modification requests shall give the reasons for and amounts of the 

revisions. If the Department approves the revised expenditures, it will provide the Grantee with 

a revised project Part I Budget incorporating the revisions. Grantee's failure to obtain written 

approval for anticipated budget revisions shall be deemed sufficient for the Department to 

disallow any costs not included in the original project budget and require a refund from the 

Grantee. 

(2) Discretionary Transfers Transfers between approved line items that do not exceed the allowable 

variance percentage/amount of the original approved budget line item may be made at the 

Grantee's discretion without the Department's approval. For purposes of the allowable 

discretionary transfer(s), the line item to which the transfer is made cannot be increased by more 

than the allowable variance percentage/amount of the original approved line item. Additionally, 

the allowable discretionary transfer does not apply to an Audit line item (if present). Any and all 

modifications to an existing Audit line item may only be made with the Department's prior 

written approval. 

c. Discretionary Modifications If either the Department or the Grantee wishes to modify the terms of this 

Agreement other than as set forth in Sections 5.7(A) and 5.7(B) above, written notice of the proposed 


modification must be given to the other party. Modifications will only take effect when agreed to in 

writing by both the Department and the Grantee. However, if the Department notifies the Grantee in 

writing of a proposed modification, and the Grantee fails to respond to that notification, in writing, 

within thirty (30) days, the proposed modification will be deemed to have been approved by the 

Grantee. In making an objection to the proposed modification, the Grantee shall specify the reasons 

for the objection and the Department shall consider those objections when evaluating whether to 

follow through with the proposed modification. The Department's notice to the Grantee shall contain 

the Grantee name, Grant number, modification number, purpose of the revision and signature of the 

Department's Director. 

D. Unilateral Modifications The parties agree that the Department may unilaterally modify this 

Agreement without prior approval of the Grantee when the modification is initiated by the Department 

for the sole purpose of increasing the Grantee's funding allocation as additional funds become 

available for the grant during the program year covered by the term of this Agreement. The parties 

further agree that the thirty (30) day period for objection described in Section 5.7(C) above does not 

apply to the unilateral modification authority described in Section 5.7(D). 

E. Management Waiver The parties agree that the Department may issue a waiver of specific 

requirements of this Agreement after the term of the Agreement has expired. These waivers are 

limited to requirements relating to the Grantee's compliance with existing audit requirements in the 

Agreement, retention of interest earned by the Grantee on Grant Funds, variances to budgetary line 

items, non-material changes to the Scope of Work in Part II, and any other non-material changes to 

specific grant terms that the Department determines are necessary to place the Grantee in 

administrative compliance with the terms of this Agreement. A management waiver issued after the 

term of the Agreement has expired will supersede the original requirements of this Agreement that 

would normally require a modification of this Agreement to be executed. The Department will make 

no modifications of this Agreement not agreed to prior to the expiration of the Agreement beyond what 

is specifically set forth in this section. 

F. Term Extensions The Grantee acknowledges that all Grant Funds must be expended or legally 

obligated during the grant term set forth in the Notice of Grant Award. Pursuant to the Grant Funds 

Recovery Act (30 ILCS 70511 et. seq.), no grant term may be extend beyond a two-year period unless 

the Grant Funds are expended or legally obligated during that initial two-year period, or unless Grant 

Funds are disbursed in reimbursement of costs previously incurred by the grantee. 

5.8 CONFLICT OF INTEREST; INTEREST OF PUBLIC OFFICIALS/ EMPLOYEES; 

BONUS/COMMISSION PROHmITED; HIRING OF STATE EMPLOYEES PROHmITED; DUE 

DILIGENCE IN EXPENDITURE OF GRANT FUNDS 

A. Conflict ofInterest A conflict of interest exists if a Grantee's officers, directors, agents, employees and 

family members use their position for a purpose that is, or gives the appearance of, being motivated by 

a desire for a private gain, financial or nonfinancial, for themselves or others, particularly those with 

whom they have family business or other ties. The Grantee must establish safeguards to prohibit such 

a conflict of interest from occurring. Safeguards, evidenced by rules or bylaws, shall also be 

established to prohibit persons from engaging in actions, which create or which appear to create a 

conflict of interest as described herein. 

The Grantee must immediately notify the Department in writing of any actual or potential conflicts of 

interest, as well as any actions that create or which appear to create a conflict of interest. 

B. Interest ofPublic Officials/Employees 

(1) Governmental Entity If the Grantee is a governmental entity, the Grantee certifies that no conflict 

of interest as defined in Section 5.8A exists. Further, Grantee certifies that no officer or employee 

of the Grantee and no member of its governing body and no other public official of the locality in 

which the program objectives will be carried out who exercises any functions or responsibilities in 


the review or approval of the undertaking or carrying out of such objectives shall participate in any 

decision relating to any contract negotiated under a program grant which affects hislher personal 

interest or the interest of any corporation, partnership or association in which helshe is directly or 

indirectly interested, or has any financial interest, direct or indirect, in such contract or in the work 

to be performed under such contract. 

(2) Nongovernmental Entity If the Grantee is a nongovernmental entity, the Grantee certifies that no 

conflict of interest as defined in Section 5.8A exists. If such a conflict or appearance thereof 

exists or arises, the Grantee must provide immediate notification to the Department as provided in 

Section 5.8A. The Department may, in its discretion, issue Grant Funds if it determines that 

appropriate safeguards are in place and that it is in the best interest of the State to proceed. 

Violations of Section 5.8 may result in suspension or termination of this Agreement, and recovery 

of Grant Funds provided hereunder. Violators may also be criminally liable under other applicable 

State or Federal laws and subject to actions up to and including felony prosecution. 

C. Bonus or Commission Prohibited The Grantee shall not pay any bonus or commission for the purpose 

of obtaining the grant awarded under this Agreement. 

D. Hiring State Employees Prohibited No State officer or employee may be hired to perform services 

under this Agreement, or be paid with Grant Funds derived directly or indirectly through this grant 

without the written approval of the Department. 

5.9 APPLICABLE STATUTES 

A. Grantee Responsibility All applicable Federal, State and local laws, rules and regulations governing 

the performance required by Grantee shall apply to this Agreement and will be deemed to be included 

in this Agreement the same as though written herein in full. Grantee is responsible for ensuring 

compliance with all applicable laws, rules and regulations, including, but not limited to those 

specifically referenced herein. Except where expressly required by applicable laws and regulations, 

the Department shall not be responsible for monitoring Grantee's compliance. 

B. Land Trust/Beneficial Interest Disclosure Act ( 765 ILCS 405/2.1) No grant award Grant Funds shall 

be paid to any trustee of a land trust, or any beneficiary or beneficiaries of a land trust, for any purpose 

relating to the land, which is the subject of such trust, any interest in such land, improvements to such 

land or use of such land unless an affidavit is first filed with the Department identifying each 

beneficiary of the land trust by name and address and defining such interest therein. 

C. Historic Preservation Act (20 ILCS 3420/1 et seq.) The Grantee will not expend Grant Funds under 

this Agreement which result in the destruction, alteration, renovation, transfer or sale, or utilization of 

a historic property, structure or structures, or in the introduction of visual, audible or atmospheric 

elements to a historic property, structure or structures, which will result in the change in the character 

or use of any historic property, except as approved by the Illinois Historic Preservation Agency. 

D. State of Illinois Discrimination Laws (775 ILCS 5/1-101 et seq.) In carrying out the performance 

required under this Agreement, the Grantee shall comply with all applicable provisions of the Illinois 

Human Rights Act, and rules and regulations promulgated by the Illinois Department of Human 

Rights, prohibiting unlawful discrimination in employment. Grantee's failure to comply with all 

applicable provisions of the Illinois Human Rights Act, or applicable rules and regulations 

promulgated thereunder, may result in a determination that Grantee is ineligible for future contracts or 

subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, and 

this Agreement may be canceled or voided in whole or in part, and such other sanctions or penalties 

may be imposed or remedies invoked as provided by statute or regulation. 

E. Drugfree Workplace Act (30 ILCS 580/1 et seq.) Grantee will make the certification required in this 

Agreement and will comply with all of the provisions of the Drugfree Workplace Act that are 


applicable to the Grantee. False certification or violation of the requirements of the Drugfree 

Workplace Act may result in sanctions including, but not limited to, suspension of grant payments, 

termination of this Agreement and debarment of contracting or grant opportunities with the State for at 

least one (1) year but not more than five (5) years. 

F. Freedom of Information Act (5 ILCS 140/1 et seq.) Applications, programmatic reports and other 

information obtained by the Department under this Agreement shall be administered pursuant to the 

Freedom of Information Act. 

G. Prevailing Wage Act (820 ILCS 130/0.01 et seq.) All projects for the construction of fixed works 

which are financed in whole or in part with Grant Funds provided by this Agreement shall be subject to 

the Prevailing Wage Act (820 ILCS 130/0.01) unless the provisions of that Act exempt its application. 

In the construction of the project, the Grantee shall comply with the requirements of the Prevailing 

Wage Act, including, but not limited to, inserting into all contracts for such construction a stipulation 

to the effect that not less than the prevailing rate of wages as applicable to the project shall be paid to 

all laborers, workers and mechanics performing work under the contract and requiring all bonds of 

contractors to include a provision as will guarantee the faithful performance of such prevailing wage 

clause as provided by contract. 

H. Victims Economic Security and Safety Act (820 ILCS 180 et seq.) If the Grantee has 50 or more 

employees, it may not discharge or discriminate against an employee who is a victim of domestic 

violence, or who has a family or household member who is a victim of domestic violence, for taking 

up to a total of twelve (12) work weeks of leave from work during any twelve month period to address 

the domestic violence, pursuant to the Victims Economic Security and Safety Act. The Grantee is not 

required to provide paid leave under the Victims Economic Security and Safety Act, but may not 

suspend group health plan benefits during the leave period. Any failure on behalf of the Grantee to 

comply with all applicable provisions of the Victims Economic Security and Safety Act, or applicable 

rules and regulations promulgated thereunder, may result in a determination that the Grantee is 

ineligible for future contracts or subcontracts with the State of Illinois or any of its political 

subdivisions or municipal corporations, and this Agreement may be cancelled or voided in whole or in 

part, and such other sanctions or penalties may be imposed or remedies invoked, as provided by Statute 

or regulation. 

I. Equal Pay Act of 2003 (820 ILCS 112 et seq.) If the Grantee has four or more employees, it is 

prohibited by the Equal Pay Act of 2003 from paying unequal wages to men and women for doing the 

same or substantially similar work. Further, the Grantee is prohibited by the Equal Pay Act of 2003 

from remedying violations of the Act by reducing the wages of other employees or discriminating 

against any employee exercising hislher rights under this Act. Any failure on behalf of the Grantee to 

comply with all applicable provisions of the Equal Pay Act of2003, or applicable rules and regulations 

promulgated thereunder, may result in a determination that the Grantee is ineligible for future contracts 

or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, 

and this Agreement may be cancelled or voided in whole or in part, and such other sanctions or 

penalties may be imposed or remedies invoked, as provided by Statute or regulation. 

J. Steel Products Procurement Act (30 ILCS 565 et seq.) The grantee, if applicable, hereby certifies that 

any steel products used or supplied in accordance with this grant for a public works project shall be 

manufactured or produced in the United States per the requirements of the Steel Products Procurement 

Act (30 ILCS 565 et seq.). 

K. Use of Illinois Labor for Public Works Projects (20 ILCS 605/605-390; 30 ILCS 570/0.01) The 

Grantee shall provide the Department with documentation certifying that at least fifty percent (50%) of 

the total labor hours performed to complete the project described in Part II were performed by actual 

residents of the State of Illinois, in those cases where the project meets the statutory definition of a 

state construction project in 20 ILCS 605/605-390. In periods of excessive unemployment the Grantee 

shall also provide the Department with documentation certifying that it has caused to be employed at 


least 90% Illinois laborers on the project described in Part II, in those cases where the project meets the 

statutory definition of a public works project or improvement in 30 ILCS 570/0.01 et seq. 

L. Minorities, Females, and Persons with Disabilities Act and Illinois Human Rights Act (30 ILCS 

575/0.01; 775 ILCS 5/2-105) The Grantee acknowledges and hereby certifies compliance with the 

provisions of the Business Enterprise for Minorities, Females, and Persons with Disabilities Act, and 

the equal employment practices of Section 2-105 of the Illinois Human Rights Act for the provision of 

services which are directly related to the Scope of Work to be performed under this Agreement. 

5.10 MISCELLANEOUS PROVISIONS 

A. Independence of Grantee Personnel All technical, clerical, and other personnel necessary for the 

performance required by this Agreement shall be employed by or contracted with Grantee, and shall in 

all respects be subject to the rules and regulations of Grantee governing its employees. Neither 

Grantee nor its personnel shall be considered to be the agents or employees of the Department. 

B. Grantor Authority The Department and its payroll employees, when acting pursuant to this 

Agreement, are acting as State officials in their official capacity and not personally or as the agents of 

others. 

C. Governing Law This Grant is awarded in the State of Illinois for execution within the State of Illinois. 

This Agreement shall be governed by and construed according to Illinois law. 

D. Worker's Compensation Insurance, Social Security, Retirement and Health Insurance Benefits, and 

Taxes The Grantee shall provide Worker's Compensation insurance where the same is required and 

shall accept full responsibility for the payment of unemployment insurance, premiums for Workers' 

Compensation, Social Security and retirement and health insurance benefits, as well as all income tax 

deduction and any other taxes or payroll deductions required by law for its employees who are 

performing services specified by this Agreement. 

E. Delivery of Grantee Pavrnents Payment to the Grantee under this Agreement shall be made payable in 

the name of the Grantee and sent to the person and place specified in the Notice of Grant Award. The 

Grantee may change the person to whom payments are sent, or the place to which payments are sent by 

written notice to the Department signed by the Grantee, that complies with the requirements of Section 

5.1O(F)below. No such change or payment notice shall be binding upon the Department until ten (l0) 

business days after actual receipt. 

F. Notice Any notice, demand, or communication required or permitted to be given hereunder shall be 

given in writing at the addresses set forth in the Notice of Grant Award by any of the following means: 

(a) personal service, (b) electronic communication, whether by telex, telegram or telecopy, (c) 

overnight courier, or (d) registered or certified first class mail, postage prepaid, return receipt 

requested. Any notice, demand or communication given pursuant to either clause (a) or (b) hereof 

shall be deemed received upon such personal service or upon dispatch by electronic means, 

respectively. Any notice, demand or communication given pursuant to clause (c) shall be deemed 

received on the day immediately following deposit with the overnight courier. Any notice, demand or 

communication sent pursuant to clause (d) shall be deemed received five (5) business days after 

mailing. The parties, by notice given hereunder, may designate any further or different addresses to 

which subsequent notices, demands or communications shall be given. 

The Grantee acknowledges and agrees that its address set forth in the Notice of Grant Award is its 

current address and shall be considered its last known address for purposes of receiving any and all 

notice(s) required under this Agreement. The Grantee further acknowledges and agrees that the 

Department is justified in relying upon the address information furnished to it by the Grantee in 

absence of notice to the contrary. The Grantee also acknowledges and agrees that it has the burden of 

notifying the Department of its current/last known address. In the event that the Grantee changes its 


current address, it shall contact its Program Manager and notify him/her of said change of address and 

a formal modification will be executed. 

G. Required Notice Grantee agrees to give prompt notice to the Department of any event that may 

materially affect the performance required under this Agreement. Any notice or approval relating to 

Section 5.5 (Termination), Section 5.7C (Discretionary Modifications), Section 5.7E (Waivers), and 

Section 5.101 (Assignment) must be executed by the Director of the Department or her/his authorized 

designee. 

H. Modifications A modification of any condition of this Agreement must be requested in writing. No 

modification of any condition of this Agreement may be effective unless in writing from and signed by 

the Director of the Department. 

I. Assignment The benefits of this Agreement and the rights, duties and responsibilities of the Grantee 

under this Agreement may not be assigned (in whole or in part) except with the express written 

approval of the Department acting through its Director. Any assignment by the Grantee in violation of 

this provision renders this Agreement voidable by the Department. 

J. Severability Clause If any provision under this Agreement or its application to any person or 

circumstances is held invalid by any court of competent jurisdiction, this invalidity does not affect any 

other provision or its application of this Agreement, which can be given effect without the invalid 

provision or application. 

K. Integration Clause This Agreement, with attachments, as written, is the full and complete agreement 

between the parties and there are no oral agreements or understandings between the parties other than 

what has been reduced to writing herein. 

L. Comptroller Filing Notice The Grantee expressly understands that whenever applicable, a copy of this 

Agreement and any modification, cancellation or renewal is required to be filed by the Department 

with the State Comptroller. 

M. Subcontract and Grants The Grantee's services, duties and responsibilities specified herein shall not be 

subcontracted or subgranted by the Grantee without prior written approval of the Department, unless 

such subcontracts or subgrants are provided for elsewhere in this Agreement. Any subcontracts or 

subgrants shall be subject to, and conform with, all applicable State and Federal laws, and shall 

specifically provide that subcontractors or subgrantees are subject to all of the terms and conditions of 

this Agreement. For the Department to approve the use of any subcontract or subgrant, the Grantee 

must employ an open, impartial and reasonably competitive selection process. 

N. Attorney Fees and Costs If the Department is the prevailing party in any proceeding to enforce the 

tenns of this Agreement, the Department has the right to recover reasonable attorney fees, costs and 

expenses associated with recovering the Grant Funds. 


PART VI 

STATE OF ILLINOIS REQUIRED 

CERTIFICATIONS 

The Grantee makes the following certifications as a condition of this Agreement. These certifications are 

required by State statute and are in addition to any certifications required by any Federal funding source as 

set forth in this Agreement. Grantee's execution of this Agreement shall serve as its attestation that the 

certifications made herein are true and correct. 

6.1 COMPLIANCE WITH APPLICABLE LAW 

The Grantee certifies that it shall comply with all applicable provisions of Federal, State and local law in 

the performance of its obligations pursuant to this Agreement. 

6.2 CONFLICT OF INTEREST 

The Grantee certifies that it has no public or private interest, direct or indirect, and shall not acquire directly 

or indirectly any such interest which does or may conflict in any manner with the performance of Grantee's 

services and obligations under this Agreement. 

6.3 BID-RIGGINGIBID-ROTATING 

The Grantee certifies that it has not been barred from contracting with a unit of State or local government 

as a result of a violation of Section 33E-3 or 33E-4 of the Criminal Code of 1961 (720 ILCS 5/33 E-3 and 

5/33 E-4). 

6.4 DEFAULT ON EDUCATIONAL LOAN 

The Grantee certifies that this Agreement is not in violation of the Educational Loan Default Act (5 ILCS 

385/3) prohibiting certain contracts to individuals who are in default on an educational loan. 

6.5 AMERICANS WITH DISABILITIES ACT 

The Americans with Disabilities Act (ADA) (42 U.S.C. 12101 et. seq.) and the regulations thereunder (28 

CFR 35.130) prohibit discrimination against persons with disabilities by the State, whether directly or 

through contractual arrangements, in the provision of any aid, benefit or service. As a condition of 

receiving this grant, the Grantee certifies that services, programs and activities provided under this 

Agreement are, and will continue to be, in compliance with the ADA. 

6.6 DRUGFREE WORKPLACE ACT 

The Grantee certifies that: 

A) It is a Corporation, Partnership, or other entity (other than an individual) with 24 or fewer 

employees at the time of execution of this Agreement. 

B)_ That the purpose of this grant is to fund solid waste reduction. 

C)_ It is a Corporation, Partnership, or other entity (other than an individual) with 25 or more 

employees at the time of execution ofthis Agreement, or 

D) That it is an individual. 

If Option "A" or "B" is checked this Agreement is not subject to the requirements of the Act. 


If Option "C" or "D" is checked and the amount of this grant is five thousand dollars ($5,000.00) or more, 

the Grantee is notified that the Drugfree Workplace Act (30 ILCS 580/1 et seq.) is applicable to this 

Agreement, and the Grantee must comply with the terms of said Act, as set forth below: 

Grantee will provide a drugfree workplace by: 

(a) Publishing a statement: 

(i) Notifying employees that the unlawful manufacture, distribution, dispensing, possession or 

use of a controlled substance, including cannabis, is prohibited in the Grantee's workplace. 

(ii) Specifying the actions that will be taken against employees for violations of such prohibition. 

(iii) Notifying the employee that, as a condition of employment on such grant, the employee will: 

(A) abide by the terms of the statement; and 

(B) notify the employer of any criminal drug statute conviction for a violation occurring in 

the workplace no later than five (5) days after such conviction. 

(b) Establishing a drug free awareness program to inform employees about: 

(i) the dangers of drug abuse in the workplace; 

(ii) the Grantee's policy of maintaining a drug free workplace; 

(iii) any available drug counseling, rehabilitation and employee assistance programs; and 

(iv) the penalties that may be imposed upon an employee for drug violations. 

(c) Providing a copy of the statement required by subparagraph (a) to each employee engaged in the 

performance of the grant and to post the statement in a prominent place in the workplace. 

(d) Notifying the granting agency within ten (10) days after receiving notice, under part (B) of 

paragraph (iii) of subsection (a) above, from an employee or otherwise receiving actual notice of 

such conviction. 

(e) Imposing a sanction on, or requiring the satisfactory participation in, a drug abuse assistance or 

rehabilitation program by any employee who is so convicted, as required by Section 5 of the 

Drugfree Workplace Act, 30 ILCS 580/5. 

(f) Assisting employees in selecting a course of action in the event drug counseling, treatment and 

rehabilitation are required and indicating that a trained referral team is in place. 

(g) Making a good faith effort to continue to maintain a drugfree workplace through implementation 

of the Drugfree Workplace Act, 30 ILCS 580/5. 

If Grantee is an individual, it certifies that it will not engage in the unlawful manufacture, distribution, 

dispensation, possession, or use of a controlled substance in the performance of this Agreement. 

6.7 ANTI-BRIBERY 

The Grantee certifies that neither it nor its employees have been convicted of bribing or attempting to bribe 

an officer or employee of the State of Illinois, nor has Grantee or any of its employees made an admission 

Page 33 

Grant Number 12-42000 I

of guilt of such conduct which is a matter of record as defmed in the Illinois Procurement Code (30 ILCS 

500/50-5). 

6.8 DISCRIMINATION/ILLINOIS HUMAN RIGHTS ACT 

The Grantee certifies (i) that it will not commit unlawful discrimination in employment in Illinois as that 

term is defined in Article 2 of said Act; (ii) that it will comply with the provisions of Article 5 of the Act 

regarding equal employment opportunities and affirmative action; and, (iii) that it will comply with policies 

and procedures established by the Department of Human Rights under Article 7 of the Act regarding equal 

employment opportunities and affirmative action. 

The Grantee further certifies that, if applicable, it will comply with "An Act to prohibit discrimination and 

intimidation on account of race, creed, color, sex, religion, physical or mental handicap unrelated to ability 

or national origin in employment under contracts for public buildings or public works." (775 ILCS 10/0.01 

et seq.) 

6.9 SEXUAL HARASSMENT 

The Grantee certifies that it has written sexual harassment policies that shall include, at a minimum, the 

following information: (i) the illegality of sexual harassment; (ii) the definition of sexual harassment under 

State law; (iii) a description of sexual harassment, utilizing examples; (iv) the Grantee's internal complaint 

process including penalties; (v) the legal recourse, investigative and complaint process available through 

the Department of Human Rights and the Human Rights Commission; (vi) directions on how to contact the 

Department and Commission; and (vii) protection against retaliation as provided by Section 6-101 of the 

Illinois Human Rights Act (775 ILCS 5/2-105 (B)(5)). A copy of the policies shall be provided to the 

Department upon request. 

6.10 INTERNATIONAL ANTI-BOYCOTT CERTIFICATION 

The Grantee hereby certifies that neither the Grantee nor any substantially owned affiliate company of the 

Grantee is participating or will participate in an international boycott, as defined by the provisions of the 

U.S. Export Administration Act of 1979, or as defmed by the regulations of the U.S. Department of 

Commerce, promulgated pursuant to that Act (30 ILCS 582/1 et seq.). 

6.11 FEDERAL, STATE AND LOCAL LAWS; TAX LIABILITIES; STATE AGENCY 

DELINOUENCIES 

The Grantee is required to comply with all federal, state and local laws, including but not limited to the 

filing of any and all applicable tax returns. In the event that a Grantee is delinquent in filing and/or paying 

any federal, state and/or local taxes, the Department shall disburse Grant Funds only if the Grantee enters 

into an installment payment agreement with said tax authority and remains in good standing therewith. 

Grantee is required to tender a copy of any such installment payment agreement to the Department. In no 

event may Grantee utilize Grant Funds to discharge outstanding tax liabilities or other debts owed to any 

governmental unit. The execution of this Agreement by the Grantee is its certification that (i) it is 

current as to the filing and payment of any federal, state and/or local taxes applicable to Grantee; 

and (ii) it is not delinquent in its payment of moneys owed to any federal, state, or local unit of 

government. 

6.12 PROHmITION OF GOODS DERIVED FROM CHILD LABOR 

The Grantee certifies, in accordance with Public Act 94-0264, that no foreign-made equipment, materials, 

or supplies furnished to the State in connection with this Agreement have been produced in whole or in part 

by the labor of any child under the age of 12. 

6.13 PREVAILING WAGE 


The Grantee acknowledges that receipt of Grant Funds under this Agreement require compliance with the 

Prevailing Wage Act (820 ILCS 130 et. seq.). Persons willfully failing to comply with, or willfully 

violating this Act may be in violation of the Criminal Code. Questions concerning compliance with the 

Prevailing Wage Act should be directed to the Illinois Department of Labor. 

6.14 LIEN WAIVERS 

The Grantee shall monitor construction to assure that necessary contractor's affidavits and waivers of 

mechanics liens are obtained prior to release ofGrant Funds to contractors and subcontractors. 

6.15 INTERAGENCY WETLAND POLICY ACT 

The Grantee certifies that the proposed project is compatible with established state policy regarding 

wetlands, pursuant to the Interagency Wetland Policy Act of 1989. The Grantee acknowledges that the 

Illinois Department of Natural Resources may, from time to time, monitor the proposed project to ensure 

continued compliance with the aforementioned Act. In the event that the project does not remain in 

compliance with the Act, such noncompliance shall constitute a breach of the Agreement, and failure to 

cure the breach within sixty (60) days after notice thereof will result in the termination of this Agreement. 


TYPE: 

MOTION SUBMITTED BY: _"'=':""O'o::J..:..:...:,::;..:.:...:.~__ 

Engineering DATE: 10/17/2011 

Project change in quantities - Gas Light Replacement Project 

DESCRIPTION: _.....:.......:.=~=c..:...:L::....:.:..:...===:.-==-==:....:....:.::==:..:..:=:..:.:..:.....:...=.a= 

_ 


QFinancially Stable Government 



Open Government wi Involved Citizens 



DATE: 

BACKGROUND: 

In July, 2011 the bids were opened for the replacement of all the gas lights in the southwest 

area of Palatine. The original bid amount was higher than the budget amount. This led to an 

agreement with the low bidder to replace only the lights that the budget would allow. 

KEY ISSUES: 

• The original bid amount was $317,727. 

• The project award amount was reduced to $262,707.32 to accommodate the allotted 

budget. 

• The original number of lights to be installed was 53. That amount was reduced to 44 due to 

budget constraints. 

• To complete the project this year, a project budget increase of $55,019.68 would be 

necessary. 

• Excess funds from the street micro-surfacing program are available in the capital 

improvement fund-402 that would allow this project to be completed this year. 

ALTERNATIVES: 

1. Concur and accept the change in quantities that have been submitted, thus allowing the 

project to be completed this year. 

2. Refer back to staff with comment. 


It is recommended that the Village Council concur with the change of quantities that have been 

submitted. 


There is no substantial budget impact. Funds are available in the capital improvement fund 

402 that would allow this project to be completed this year. 


Motion to concur and accept the Project Change in quantities - Gas Light Replacement Project.

Bid open: 3:00 PM Tuesday July 12, 2011 

Location: Meeting Room C 

VILLAGE OF PALATINE - DEPARTMENT OF ENGINEERING 

TABULATION OF BIDS 

FOR 

2011 Gas Light Replacement 

ENG· 11·801 

Low Bidder 2 

Utility Dynamics Corp 

H&H Electric Co. 

Red unit price = unit price is above median unit price 23 Commerce Drive 2830 Commerce Street 

Blue unit price = unit price is equal to median unit price Oswego, IL 60543 Frankklin Park IL 60131 

Green unit price = unit price is below median unit price 

3 

..........,v"' ...., ........ ..... . G ..... .... v, .... ........ R '"', ~ 

4 5 

ITEM 

NO. 

1 

2 

3 

UNIT TOTAL UNIT TOTAL 

DESCRIPTION UNIT IQUANTITY PRICE PRICE 

RESTORATION TOPSOIL AND SEED SQYD 1,950 

HOT-MIX ASPHALT DRIVEWAY REMOVAL AND 

REPLACEMENT 

CONCRETE DRIVEWAY REMOVAL AND 

REPLACEMENT 

.:::f1228500 

$6.20 $12,090.00 

SQYD 25 $53.00 1,325.00 $80.40 2,010.00 

~ -,=,000 

SQYD 25 $80.40 2,010.00 

4 SIDEWALK REMOVAL AND REPLACEMENT SQYD 50 $120.00 6,000.00 $78.10 3,905.00 

UNIT TOTAL 

PRICE 

I 

-----l 

UNIT 

PRICE 

TOTAL UNIT TOTAL 

PRICE 

5 CLASS 0 BITUMINOUS PATCH, 6 INCH SQYD 50 $84.00 4,200.00 $56.60 2,830.00 

6 DETECTABLE WARNINGS SQ FT 32 $30.00 960.00 $37.70 1,206.40 

,-1-----= 

7 MOBILIZATION LSUM 1 $4,000.00 4,000.00 $29,980.40 29,980.40 

8 

9 

10 

11 

12 

13 

14 

15 

16 

UNDERGROUND SERVICE CONNECTION EACH 35 $50.00 1,750.00 $180.90 6,331.50 

JUNCTION BOX 11"X18" EACH 39 $260.00 10,140.00 $585.90 22,850.10 

1 1/4" POLYETHYLENE DUCT - DIRECTIONALLY 

BORED 

FOOT 16,350 $6.00 98,100.00 $4.40 71,940.00 

2C, #6 CABLE FOOT 16,850 $1.40 23,590.00 $1.40 23,590.00 

LUMINAIRE, LED, (FURNISH ONLY) EACH 3 $831.00 2,493.00 $1,033.30 3,099.90 

STREET LIGHT ASSEMBLY EACH 53 $1,955.00 103,615.00 $2,042.20 108,236.60 

LIGHT POLE FOUNDATION, METAL EACH 53 $363.00 19,239.00 $387.70 20,548.10 

REMOVAL OF EXISTING LIGHTING UNIT, 

SALVAGE 

EACH 50 $400.00 20,000.00 $93.50 4,675.00 

EXPLORATORY EXCAVATION AND 

RESTORATION 

LSUM 1 $6,500.00 6,500.00 $35,937.30 35,937.30 

17 TRAFFIC CONTROL AND PROTECTION LSUM 1 $2,230.00 2,230.00 $3,076.50 3,076.50 

TOTAL BID AS READ $ 317,727.00 $ 354,316.80 

TOTAL BID AS CORRECTED 

PROPOSAL GUARANTEE 5.00% 5.00% 

5.00% 5.00% 5.00% 

'I' I I' 1

Bid open: 3:00 PM Tuesday July 12, 2011 

Location: Meeting Room C 

Red unit price =unit price is above median unit price 

Blue unit price =unit price is equal to median unit price 

Green unit price =unit price is below median unit price 

ITEM 

UNIT PRICE 

NO. DESCRIPTION UNIT QUANTITY MIN MAX MEDIAN AVERAGE STD DEV 

1 RESTORATION TOPSOIL AND SEED SQYD 1,950 $6.20 $6.30 $6.25 $6.25 +/- $.07 

Low Bid 

Difference 

FROM 

MEDIAN 

$0.05 

2 

HOT-MIX ASPHALT DRIVEWAY REMOVAL AND 

REPLACEMENT 

SQYD 25 $53.00 $80.40 $66.70 $66.70 +/- $19.37 

-$13.70 

3 

CONCRETE DRIVEWAY REMOVAL AND 

REPLACEMENT 

SQYD 25 $52.00 $80.40 $66.20 $66.20 +/- $20.08 

-$14.20 

f---- 

4 SIDEWALK REMOVAL AND REPLACEMENT SQYD 50 $78.10 $120.00 $99.05 $99.05 +/- $29.63 

5 CLASS D BITUMINOUS PATCH, 6 INCH SQYD 50 $56.60 $84.00 $70.30 $70.30 +/- $19.37 

6 DETECTABLE WARNINGS SQ FT 32 $30.00 $37.70 $33.85 $33.85 +/- $5.44 

7 MOBILIZATION LSUM 1 $4,000.00 $29,980.40 $16,990.20 $16,990.20 +/- $18,370.92 

- 

8 UNDERGROUND SERVICE CONNECTION EACH 35 $50.00 $180.90 $115.45 $115.45 +/- $92.56 

- 

9 JUNCTION BOX 11"X18" EACH 39 $260.00 $585.90 $422.95 $422.95 +/- $230.45 

1 1/4" POLYETHYLENE DUCT - DIRECTIONALLY 

10 

FOOT 

BORED 

- 

16,350 $4.40 $6.00 $5.20 $5.20 +/- $1.13 

11 2C, #6 CABLE FOOT 16,850 $1.40 $1.40 $1.40 $1.40 

14 

- 

12 LUMINAIRE, LED, (FURNISH ONLY) EACH 3 $831.00 $1,033.30 $932.15 $932.15 +/- $143.05 

13 STREET LIGHT ASSEMBLY EACH 53 $1,955.00 $2,042.20 $1,998.60 $1,998.60 +/- $61.66 

LIGHT POLE FOUNDATION, METAL EACH 53 $363.00 $387.70 $375.35 $375.35 +/- $17.47 

15 

REMOVAL OF EXISTING LIGHTING UNIT, 

SALVAGE 

EACH 50 $93.50 $400.00 $246.75 $246.75 +/- $216.73 

16 

EXPLORATORY EXCAVATION AND 

RESTORATION 

LSUM 1 $6,500.00 $35,937.30 $21,218.65 $21,218.65 +/- $20,815.31 

17 TRAFFIC CONTROL AND PROTECTION LSUM 1 $2,230.00 $3,076.50 $2,653.25 $2,653.25 +/- $598.57 

$20.95 

$13.70 

-$3.85 

-$12,990.20 

-$65.45 

-$162.95 

$0.80 

-$101.15 

-$43.60 

-$12.35 

$153.25 

-$14,718.65 

-$423.25 

TOTAL BID AS READ $317,727.00 $354,316.80 $336,021.90 $336,021.90 +/- $25,872.9 


PROPOSAL GUARANTEE 

-$18,294.90 

II: , II I

TYPE: Motion 

Public Works DATE: _-....:....::c:.....:....;....:....:....'---__ 

10/17/11 

DESCRIPTION: _....:....:.:..::.:.=:..~==-.=.=....:.....:.:...=-=-==:...=..:...:..:.=....:.:..:..:.i=-:...:.=.:..:..:..=.:...:..==.... 

Hicks Road at First Bank Drive Improvements 

Award of Contract - Alliance Contractors of Woodstock, Illinois 

(District 6) 

_ 




~ 


X Open Government wi Involved Citizens Regional Partnerships 


DATE: 

BACKGROUND: 

During the design of the Police Headquarters the Village conducted a traffic study to ensure 

access to and from the location was suitable for Village needs and did not provide an adverse 

impact to Hicks Road. The traffic study indicated that if a grocer were to occupy the land 

adjacent to the Police Headquarter that the east leg of the signalized intersection should be 

widened to allow for a dedicated right turn lane from the site, a dedicated left turn lane from 

the site, and a dedicated through lane. As part of the redevelopment agreement for the sale 

of Village property for the Mariano's grocery store, it was agreed that the Village would 

improve access in accordance with the 2009 traffic study and IDOT's requirements. 

Planned improvements include installing new traffic signal equipment, reconstructing the 

median on Hicks Road from the traffic signal to the south entry to Mariano's to allow for a flush 

to grade median with left turn lane, adjusting the driveway to Northwest Community Hospital's 

Hicks driveway to a right-inlright-out and widening the uncontrolled driveway to the Mariano's 

development. 

KEY ISSUES: 

• Nine bids were received ranging from a low of $534,455.23 to a high of $694,017.07. 

• The lowest responsible and responsive bid is from Alliance Contractors of Woodstock, 

Illinois, in an amount of $534,455.23. 

ALTERNATIVES: 

1. Award a contract to Alliance Contractors of Woodstock, Illinois in an amount of 

$534,455.23. 

2. Refer back to Staff. 


It is recommended that a contract be awarded to Alliance Contractors of Woodstock, Illinois in 

an amount of $534,455.23. 


This project is to be funded from the 2011 budget in account 402-52-75-6060 ($492,000) and 

a 2011 budget adjustment. 


Motion to award a contract to Alliance Contractors of Woodstock, Illinois in an amount of 

$534,455.23.

---.e--z 

PROPOSED CLASS 0 PATCH, TYPE I. 10" 97+21.06 

_~:3~!!.. 

HOT-MIX ASPHALT SURFACE COURSE, MIX "0", N70. I 3/"" 

HQT-t.4]X APHlAT BINDER COURSE, IL-19,O. N70. l I/tl" 

HOT-MIX ASPHALT BASE COURSE, lL-19.0. N90, 9" 

:------_-_-_-_-_-_-_-_-_-_-_-_-_-_-_ 

\\ MEDlAN REMOVAL 

~----------------------- 

--------------t~aS~~---- 

REMOVE: [X)STlNG 

CONCRETE FOUNDATION 

REt.40V[ (XISTlNG 

CONCRETE FOUNDATION 

FIRST BANK DRIVE (FROM SAwCUT TO ROw) 

Ht.4A SURFACE COuRSE. MIX "0", NTO, 2" 

HMA BINDER COURSE. Il 19.0, N70, 2" 

HMA BASE COuRSE, a- 

SUBBASE GRANULAR MATERIAl. TYPE B, 6" 

------------------~-----::...-:.-:.--~-:.-::...-- ___.-_-_-:--rx-. """'R01'I __-::...-::.. 

REMovE ExiSTING HANDHOLE 

REMOVE EXISTING CONCRETE FOUNDATION 

REMOVE EXISTING CONCRETE fOUNQATION 

REMOVE EXISTING HANDHOLE 

EX. ROw 

~~~~:::::~~~:::~::~~~ 

EX. ROW 

PROPOSED S" 

10+98.81 

48.92' LT 

PROPOSED R.O.w. 

OETECT ABLE WARNINGS 

LOCATION AREA ISFJ 

I 12.3 

I 

PROPOSED B-6.12 COMBINATION 

CURB AND GUTTER IYYP.! 

/ 

/ ~ 

./ 11+8'1.1'1 7T.8S· LT 

2 ' I O ' L T 

-' 12+13.31 

~ 

.,:l 

2 7.8 - 22.78' LT ACCESS FOR THE VILLAGE OF 

~ =T=11 --- ----&- - PALATINE POLICE HEADOUARTERS 

illUilI 

~ SIDEWALK REMOVAL 

WJ PAVEMENT REMOVAL 

PROPOSED MARIANO'S 

I'iDlTI.~' 1IoIIIIlger, Lath 

~ It AIsoclates, Inc. 

lWa.,""'" 

OESIGNED 

~ 

CHECKED 

DATE 

,,' 

CJ[ 

" 

REVISI:D 

REVIS[D 

A[VISED 

IOISlll 

200 

VILlAGE OF PAlATINE 

EAST WOOD STREET. PALATINE, IL 60067 

~CALE, '''')0' 

ROADWAY PlAN 

HIClCS ROAD AT FIRST BANK DRIVE 

SHEET HO. 8 OF 3'9 SHEETS I STA. TO STA. 

F.A.U. 

ATE. 

~[CTION 

CONTRACT NO. 

TOTALISHEET 

SH£E1S NO.

OPENING I 

VILLAGE OF PALATINE - DEPARTMENT OF PUBLIC WORKS 


BID I DATE: October 4, 2011 FOR 

TIME: 

11:00 AM 

HICKS ROAD AT FIRST BANK DRIVE IMPROVEMENTS 

PLACE: Meeting Room C 

DPW -1116 

SECTION NO. 

SHEET 1 OF 6 

COMPUTED BY 

JS 

Engineer's 

Estimate 

Alliance Contractors, Inc 

1166lake Avenue 

Woodstock, IL 60098 

Schroeder Asphatl Services. Inc. IAlampConcrete Contractors 

PO Box 831 

1900 Wright Blvd 

Hunlley,lL 60142 

Schaumburg,ll60193 

Landmark Contractors, Inc. 

11916 W. Main Street 

Huntley,IL 60142 

ITEM 

NO. 

DESCRIPTION 

~~~D0100 EARTH EXCAVATION 

.£u,,0120Q REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL 

20800150 TRENCH BACKFILL 

21101625 TOPSOIL FURNISH AND PLACE. 6" 

25000400 NITROGEN FERTILIZER NUTRIENT 

25000500 PHOSPHORUS FERTILIZERNUTRIENT 

25000000 POTASSIUM FERTILIZER NUTRIENT 

·"00630 EROSION CONTROL BLANKET 

";J,,oo:i""1O SODDING. SALT TOLERANT 

25200200 SUPPLEMENTALWATERING 

---00250 TEMPORARY EROSION CONTROL SEEOING 

,uu00400 PERIMETER EROSION BARRIER 

---00510 INLET FILTERS 

oJ ,,01400 SUBBASE GRANULAR MATERIAL. TYPE B 6" 

31101816 SUBBASE GRANULAR MATERIAL. TYPE B 13 1/2" 

35501320 HOT-MIXASPHALTBASECOURSE. 9" 

- '00200 

00300 

03235 

~uG03540 

42001300 

'42400200 

424OOBi5D 

44000100 

44000500 

'44000600 

BITUMINOUS MATERIALS IPRIME COAT 

AGGREGATE (PRIME COAT) 

POLYMERI2ED HOT-MIX ASPHALT BINDER COURSE.IL-19.0 

POLYMERI2ED HOT·MIX ASPHALT SURFACE COURSE. MIX 

PROTECT~E COAT 

PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH 

DETECTABLE WARNINGS 

PAVEMENT REMOVAL 

COMBINATION CURB AND GUITER REMOVAL 

SIDEWALKREMOVAL 

44003100 MEDIAN REMOVAL 

44201761 CLASS D PATCHES, TYPE I, 10 INCH 

44201771 CLASS D PATCHES,TYPE IV, 10 INCH 

44213200 SAW CUTS 

. --00200 STRIP REFLECTIVE CRACK CONTROL TREATMENT 

"",00500 STORM SEWER REMOVAL 12" 

56400400 FIRE HYDRANTS TO BE RELOCATED 

60200805 CATCH BASINS. TYPE A. 4··DIAMETER. TYPE 8 GRATE 

60201340 CATCH BASINS. TYPE A. 4·-DIAMETER. TYPE 24 FRAME AND 

60250500 CATCH BASINS TO BE AOJUSTED WITH NEW TYPE 1 

60255500 MANHOLES TO BE ADJUSTED 

60500050 REMOVING CATCH BASINS 

60500060 REMOVING INLETS 

---03600 COMBINATION CONCRETE CURB AND GUITER, TYPE B· 

vu,,6"5'OOO COMBINATION CONCRETE CURB AND GUITER. TYPE B· 

60608600 COMBINATION CONCRETE CURB AND GUITER. TYPE M· 

60610400 COMBINATION CONCRETE CURB AND GUITER. TYPE M· 

---18300 CONCRETE MEDIAN SURFACE, 4 INCH 

ulu00400 ENGINEER'S FIELD OFFICE. TYPE A 

67100100 MOBiliZATION 

70301000 WORK ZONE PAVEMENT MARKING REMOVAL 

72000100 SIGN PANEL· TYPE 1 

78000100 THERMOPLASTIC PAVEMENT MARKING - LEITERS AND 

78000200 THERMOPLASTIC PAVEMENT MARKING· LINE 4" 

78000400 THERMOPLASTIC PAVEMENT MARKING· LINE 6" 

---00500 THERMOPLASTIC PAVEMENT MARKING· LINE 8" 

,vuOO6oO THERMOPLASTIC PAVEMENT MARKING· LINE 12" 

---00650 THERMOPLASTIC PAVEMENT MARKING - LINE 24" 

0cii'00 RAISED REFLECTIVEPAVEMENT MARKER 

ov...00020 SERVICE INSTALLATION - POLE MOUNTED 

81000600 CONDUIT IN TRENCH 2" DIA.. GALVANIZED STEEL 

~ CONDUIT IN TRENCH. 21/2- DIA., GALVANIZEDSTEEL 

81000800 CONDUIT IN TRENCH. 3" DIA.. GALVANIZED STEEL 

---01000 CONDUIT IN TRENCH, 4- OIA.,GALVANIZEDSTEEL 

.,.18500 CONDUIT PUSHED. 2" DIA.. GALVANIZED STEEL 

---16700 CONDUIT PUSHED 3" OIA.. GALVANIZED STEEL 

.... "i8900 CONDUIT PUSHED, 4- DIA., GALVANIZEDSTEEL 

_. -00100 HANDHOLE 

SQYD 

FOOT 

SQFT 

EACH I 11 

500.00I 

UNIT I TOTAL UNIT 

I PRICE I I PRICE 

_$6,920~I ~QQJ $10,360,00 $48.00 

4.020.00 30.001 4,020.00 34:sD 

1,989.001 36.00 I 1,836.00 32.00 

4.899.001 4.751 7,756.75 7.00 

90.001 1.001 24.00 

3.00 

'ilO.OOI 1.001 24.00 

3.00 

90.001 1.001 24.00 3.00 

., .. "'''' nn, .. H\l 3,429.30 

1.60 

4.50 

~:~~~:~~I ~:~~I 8,9:~~;~ 15.00 

280.00 10.001 400.00 

15.00 

2.392.75 4.00 2,252.00 4.00 

1.200.001 50.00 I 400.00 180.00 

17.667.00 1.00 1,963.00 

6.00 

3.765.001 1.001 251.00 13.95 

61.984.001 36.001 69,732.00 39.00 

.. ~ ~~. -- - 525.00 

240.00 

= 

26.733.50 __ 

~ 25,456.70 1 

546.00 0.01 2.73 

6.020.00 6.15 7.404.60 

4,224.001 15.00 I 2,640.00 

1.00 

1.00 

98.00 

~OO 

1.00 

4.10 

18.00 

21,490.001 1.00 2.149.00 15.00 

3.460.00 30.00 20,760.00 J:OO 

1.907.501 1.00 763.00 

1.00 

19,382.001 1.001 7.048.00 2.25 

690.00\ 300.001 1,200.00 160.00 

2,080.00 220.00 5,720.00 100.00 

2.584.001 10.001 3,230.00 3.20 

.... '", • '", 1,680.00 

3.85 

__.__. . _.__. 40.00 20.00 

5,000.001 3,500.001 7,000.00 3,800.00 

2.000.001 2,525,00 2,525.00 2,800.00 

2.000.001 2.700.001 2,700.00 3,100.00 

550.00 I 500.00 I 500.00 

500.001 150.001 150.00 

400.001 200.001 200.00 

~ 150.00 150.00 

.... M' "" ", 5.805.80 

_. ,__, __.__ , 9,880.00 

812.00\ 26.201 759.80 

1,848.00 32.00 2,112.00 

3.012.00\ 5.751 1.443.251 

18.000.00 500.00 3.000,00 

500.00 

400.00 

250.00 

150.00 

14.00 

19.00 

14.00 

19.00 

10.00 

3,180:00 

, 

7.000.001 33.342.001 33.342.00 24,300.00 

922.501 1.001 369.00 1.00 

825.001 34.001 1.122.00 34.00 

1.139.50 3.25 861.25 

3.25 

2.995.001 0.651 1.946.75 0.65 

1,488.001 1.151 1.140.80 1.15 

562.501 1.501 337.501 1.50 

1.084.00'- 2.25 684.00 225 

••• _-, ••_, 706.50 

1.501.50 

4.50 

38.50 

t .... UV.Vul I ,LUo.I.VV I 1,285.00 1.175.00 

~60.001 11.101 5,816.40 

8.50 

765.001 17.20 774.00 12.50 

102.001 18.601 112.80 17.50 

..~~ ..~. A.~.. 323.70 24.00 

,_, ...._, 2.353.20 16.00 

--_... "' .. , 1,120.50 21.00 

_. .__, __.• ", 7,620.00 

26.50 

- -_..- •• -- -- 2.234.00 975.00 

PAGE 1 TOTAL $307.846.50 $317 .029.83 $354.030.55 $319,765.70 $378,602.10 

; I, I

,I, I 

BT 

BID 

OPENING I 


TIME: 11:00 AM 


VILLAGE OF PALATINE· DEPARTMENT OF PUBLIC WORKS 


FOR 


DPW -1116 SHEET 2 OF 6 

SECTION NO. 

COMPUTED BY _JS__ 

Engineers Alliance Contractors. Inc. Schroeder Asphan. Services.Inc. [AtarnoConcrete Contractors Landmark Contractors. Inc. 

Estimate 

~ 

ITEM 

UNIT 

TOTAL UNIT 

TOTAL UNIT 

TOTAL 

UNIT 

TOTAL 

UNIT 

TOTAL 

NO. DESCRIPTION UNIT QUANTITY PRICE 1 PRICE 

PRICE 

PRICE 

PRICE 

CARRI 0 FORWARD FROM PAGE 1 ·,!./10HI ~30I,846.50 ,31 ,029.83 '304,u30.oo i"'-;.'--' ~319, 65. a ~3 8,602.1 

81400200 HEAVY·DUTY HANDHOLE EACH 700.001 6,800.00 1,455.00 5,820.00 1,400.' 5,600.00 \455.00 5,820.00 1.455.00 5,820.00 

81400300 DOUBLE HANDHOLE EACH 2,800.00 8,400.00 2,132.00 5,700.00 2,132.00 6,396.00 2,132.00 6.396.00 

-~ ~~~ 

81900200 TRENCH AND BACKFILL FOR ELECTRICAL WORK FOOT 133 5.00 665.00 0.10 3.00 399.00 0.10 13.30 0.10 13.30 

85000200 MAINTENANCE OF EXISTING TRAFFIC SIGNAL EACH 1 800.00 800.00 884.00 884.00 500.001 500.00 884.00 884.00 884.00 884.00 

85700205 FULL-ACTUATED CONTROLLER AND TYPE IV CABINET EACH 1 18,000.00 18,000.00 22,860.00 22,860.00 19,750.00 19,750.00 22,860.00 22,860.00 22,860.00 22,860.00 

- 

86200120 UNINTERRUPTIBLE POWER SUPPLY EACH 1 5,500.00 5,500.00 9,457.00 9,457.00 8,925.00 8,925.00 9,457.00 9,457.00 9,457.00 9,457.00 

86400100 TRANSCEIVER - FIBER OPTIC EACH 1 3,800.00 3,800.00 4.081.00 4,081.00 3,250.00 3,250.00 4,081.00 4,081.00 4,081.00 4,081.00 

87100020 FIBER OPTIC CABLE IN CONDUIT NO. 62.5/125 MM12F FOOT 1,403 2.50 3,507.50 1.90 2,665.70 2.85 3,998.55 1.90 2,665.70 1.90 2,665.70 

87300925 ELECTRIC CABLE IN CONDUIT TRACER NO. 14 lC FOOT 1,374 1.00 1,374.00 0.70 961.80 1.001 1,374.00 0.70 961.BO 0.70 961.80 

87301215 ELECTRIC CABLE IN CONDUIT SIGNAL NO. 14 2C FOOT 1,229 1.00 1,229.00 1.00 1,229.00 1.00 1,229.00 1.00 1,229.00 1.00 1,229.00 


87301245 ELECTRIC CABLE IN CONDUIT SIGNAL NO. 14 5C FOOT 1,147 1.50 1.720.50 1.50 1,720.50 1.00 1,147.00 1.50 1,720.50 1.50 1,720.50 

87301255 ELECTRIC CABLE IN CONDUIT SIGNAL NO. 14 7C FOOT 1,742 1.75 3,048.50 1.80 3,135.60 1.00 1,742.00 1.80 3,135.60 1.BO 3,135.60 

87301305 ELECTRIC CABLE IN CONDUIT LEAD-IN NO. 14 1 PAIR FOOT 4,779 2.00 9,558.00 0.90 4,301.10 1.00 4,779.00 0.90 4,301.10 0.90 4,301.10 

87301805 ELECTRIC CABLE IN CONDUIT SERVICE NO.6 2 C FOOT 43 6.00 258.00 3.20 137.60 6.00 258.00 3.20 137.60 3.20 137.60 

87502500 TRAFFIC SIGNAL POST GALVANI2ED STEEL 16 FT. EACH 4 850.00 3,400.00 1,193.00 4,772.00 985.00 3,940.00 1,193.00 4,772.00 1,193.00 4,772.00 

87700210 STEEL MAST ARM ASSEMBLY AND POLE 34 FT. EACH 1 5,700.00 5,700.00 6,357.00 6,357.00 7,285.00 7,285.00 6,357.00 6,357.00 6,357.00 6,357.00 


87700250 STEEL MAST ARM ASSEMBLY AND POLE 42 FT. EACH 1 9,800.00 9,800.00 8,310.00 8,310.00 8,400.00 8,400.00 8,310.00 8.310.00 8,310.00 8,310.00 

87700300 STEEL MAST ARM ASSEMBLY AND POLE 52 FT. EACH 1 9,600.00 9,600.00 9,691.00 9,691.00 9,775.00 9,775.00 9,691.00 9,691.00 9,691.00 9.691.00 

87800100 CDNCRETE FOUNDATION TYPE A FOOT 16 200.00 3,200.00 119.50 1,912.00 125.00 2,000.00 119.50 1,912.00 119.50 1,912.00 

87800150 CONCRETE FOUNDATION TYPE C FOOT 4 450.00 1,800.00 535.50 2,142.00 225.00 900.00 535.50 2,142.00 535.50 2,142.00 

87800415 CONCRETE FOUNDATION TYPE E 36-INCH DIAMETER FOOT 50 250.00 12,500.00 171.30 8,565.00 150.00 7,500.00 171.30 8,565.00 171.30 8,565.00 

87900200 DRILL EXISTING HANDHOLE EACH 2 200.00 400.00 204.00 408.00 220.00 440.00 204.00 408.00 204.00 408.00 

88030020 SIGNAL HEAD LED l·FACE 3-SECTION MAST-ARM EACH 6 800.00 4,800.00 989.00 5,934.00 950.00 5.700.00 989.00 5,934.00 969.00 5,934.00 

- 

88030100 SIGNAL HEAD LED l·FACE 5-SECTION BRACKET EACH 3 800.00 2,400.00 1,426.00 4,278.00 1,275.00 3,825.00 1,426.00 4,278.00 1,426.00 4,278.00 

88030110 SIGNAL HEAD LED 1-FACE 5-SECTION MAST-ARM EACH 5 1,400.00 7,000.00 1,491.00 7,455.00 1,390.00 6,950.00 1,491.00 7,455.00 1,491.00 7,455.00 

88030220 SIGNAL HEAD LED 2-FACE 5-SECTION BRACKET EACH 1 650.00 650.00 2,809.00 2,809.00 2,450.00 2,450.00 2,809.00 2,809.00 2,809.00 2,809.00 

88102717 PEDESTRIAN SIGNAL HEAD LED 1-FACE BRACKET EACH 8 651.00 5,208.00 879.00 7,032.00 995.00 7,960.00 879.00 7,032.00 879.00 7,032.00 

88200210 TRAFFIC SIGNAL BACKPLATE LOUVERED ALUMINUM EACH 11 170.00 1,870.00 170.00 1,870.00 90.00 990.00 170.00 1,870.00 170.00 1,870.00 

88600100 DETECTOR LOOP TYPE I FOOT 814 180.00 146,520.00 15.90 12,942.60 16.00 13,024.00 15.90 12,942.60 15.90 12,942.60 

88700200 LIGHT DETECTOR EACH 2 1,500.00 3,000.00 1,221.00 2,442.00 1,215.00 2,430.00 1,221.00 2,442.00 1,221.00 2,442.00 

88700300 LIGHT DETECTOR AMPLIFIER EACH 1 2,000.00 2,000,00 1,713.00 1,713.00 1,700.00 1,700.00 1,713.00 1,713.00 1,713.00 1,713.00 

88800100 PEDESTRIAN PUSH·BunON EACH 8 350.00 2,800.00 307.00 2,456.00 300.00 2,400.00 307.00 2,456.00 307.00 2,456.00 

89000100 TEMPORARY TRAFFIC SIGNAL INSTALLATION EACH 1 25,000.00 25,000.00 27,385.00 27,385.00 38,000.00 38,000.00 27,385.00 27,385.00 27,385,00 27,385.00 

89502300 REMOVE ELECTRIC CABLE FROM CONDUIT FOOT 4.200 0.25 1,050.00 0.40 1,680.00 0.50 2,100.00 0.40 1,680.00 0.40 1,680.00 

89502375 REMOVE EXISTING TRAFFIC SIGNAL EQUIPMENT EACH 1 3,600.00 3,600.00 1,360.00 1,360.00 2,400.00 2,400.00 1,360.00 1,360.00 1,360.00 1,360.00 

89502380 REMOVE EXISTING HANDHOLE EACH 8 325.00 2,600.00 204.00 1,632.00 250.00 2,000.00 204.00 1,632.00 204.00 1,632.00 

89502382 REMOVE EXISTING DOUBLE HANDHOLE EACH 1 650.00 650.00 680.00 680.00 250.00 250.00 680.00 680.00 680.00 680.00 

89502385 REMOVE EXISTING CONCRETE FOUNDATION EACH 11 250.00 2,750.00 204.00 2,244.00 250.00 2,750.00 204.00 2,244.00 204.00 2,244.00 

X7010216 #NIA LSUM 1 10,000.00 10,000.00 6,200,00 6,200.00 7,000.00 7,000.00 50,407.90 50,407.90 6,200.00 6,200.00 

X8730250 #NIA FOOT 318 1.50 477.00 0.80 254.40 1.00 318.00 0.80 254.40 0.80 254.40 

X8950215 #NIA EACH 1 1,000.00 1,000,00 1,255.00 1,255.00 1,400.00 1,400.00 1,225.00 1,225.00 1,255.00 1,255.00 

20013798 CONSTRUCTION LAYOUT LSUM 1 6,000.00 6,000.00 1,250.00 1,250.00 3,250.00 3,250.00 7,500.00 7,500.00 1,800.00 1,80000 

ZOO30850 TEMPORARY INFORMATION SIGNING SQFT 77 17.50 1,347.50 12.00 924.00 13.00 1,001.00 25.00 1,925.00 12.00 924.00' 

20033046 RE-OPTIMI2E TRAFFIC SIGNAL SYSTEM LEVEL 2 EACH 1 1,750.00 1,750.00 1,490.00 1,490.00 2,000.00 2,000.00 1,490.00 1,490.00 1,490.00 1,490.00 

Z0056608 STORM SEWER {WATER MAIN REQUIREMENTS 12 INCH FOOT 51 60.00 3,060.00 100.00 5,100.00 90.00 4,590.00 110.00 5,610.00 124.50 6,349.50 

20073510 TEMPORARY TRAFFIC SIGNAL TIMING EACH 1 800.00 800.00 885.00 885.00 800.00 800.00 885.00 885.00 885.00 885.00 

FRAME AND GRATE TO BE REMOVED EACH 1 400.00 400.00 100.00 100.00 200.00 200.00 200.00 200.00 250.00 250.00 

STORM SEWER TO BE ABANDONED FOOT 33 8.25 272.25 50.00 1,650.00 20.00 660.00 50.00 1,650.00 30.00 990.00 

/~ -.......... 

AS READ 

(':) 

" $534,455,23 

$578,027.10 $589,230.00 $597,317.00 

TOTALS 

$667,323,00 '"--..---_.- 

AS CORRECTED 534,455,23 578,029.10 589,230.00 597,317,00 

PROPOSAL GUARANTEE 5% BID BOND 5'%810 BOND 5% BID BOND 5% BID BOND 

COMMENTS

BT 

OPENING 



BID I DATE: October 4,2011 FOR 

i TIME: 11:00 AM 



DPW ·1116 

SECTION NO. 

SHEET 3 OF 6 

COMPUTEO BY 

JS 

Engineer's BolderContractors BergerExcavating Contractors, In J.A. Johnson PavingCo. Martam Construction 

Estimate 440 Lake Cook Road 1205 Garland Road 1025 E. Addison Court 1200 Gasket Drive 

Deerfield.Illinois Wauconda,ll6Q084 Arlington Heights,1160005 Elgin,IL 60120 

ITEM UNIT TOTAL 

UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT 

TOTAL 

NO. DESCRIPTION UNIT QUANTITY PRICE PRICE PRICE PRICE 

PRICE 

20200100 EARTH EXCAVATION CUYOI 346 $20.00 $6.920.00 $27.00 $9.342.00 $44.75 $15,483.50 $40.00 $13,840.00 $36.00 $12.456.00 

20201200 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL CU YD 1'--' 134 4,020.00 27.00 3,618.00 42.00 5.628.00 40.00 5.360.00 33.00 4,422.00 

-~ 

20800150 TRENCH BACKFILL 

CUYD 51 39.00 1,989.00 25.00 1,275.00 40.00 2,040.00 32.00 1.632.00 36.00 1,836.00 

21101625 TOPSOIL FURNISH AND PLACE 6" 

SOYD 1,633 3.00 4,699.00 2.00 3,266.00 8.00 13,064.00 4.75 7,756.75 4.00 6,532.00 

25000400 NITROGEN FERTILIZER NUTRIENT POUND 24 3.75 1.00 24.00 2.00 

48.00 1.00 24.00 1.00 24.00 

~~ 

25000500 PHOSPHORUS FERTILIZER NUTRIENT POUND 

1.00 24.00 2.00 48.00 1.00 24.00 

1.00 24.00 

-~ -----~ f--~ 


POUND 24 3.75 90.00 

1.00 24.00 2.00 48.00 1.00 24.00 1.00 24.00 

25100630 EROSION CONTROL BLANKET 

SOYD 1,633 2.00 3,266.00 

0.50 816.50 2.00 3,266.00 2.10 3,429.30 1.25 2,041.25 

25200110 SODDING SALT TOLERANT 

SOYD 1,633 4.75 7.756.75 4.00 6,532.00 6.00 9,798.00 5.50 8.981.50 6.00 9,798.00 

25200200 SUPPLEMENTAL WATERING 

UNIT 87 30.00 2,610.00 1.00 87.00 30.00 2,610.00 1.00 87.00 

1.00 87.00 

28000250 TEMPORARY EROSION CONTROL SEEDING 

POUND 40 7.00 280.00 15.00 600.00 5.00 200.00 10.00 400.00 

1.00 40.00 

28000400 PERIMETER EROSION BARRIER FOOT 563 4.25 2,392.75 3.00 1,689.00 2.50 1,407.50 5.00 2,815.00 3.00 1,689.00 

28000510 INLET FILTERS EACH 8 150.00 1,200.00 120.00 

960.00 215.00 1,720.00 200.00 1,600.00 150.00 1,200.00 

31101400 SUBBASE GRANULAR MATERIAL TYPE B 6" 

SOYD 1,963 9.00 17,667.00 5.00 9,815.00 10.00 19,630.00 13.50 26,500.50 7.00 13,741.00 

31101816 SUBBASE GRANULAR MATERIAL TYPE B 13 112" SOYD 251 15.00 3,765.00 14.00 3,514.00 24.00 6,024.00 15.00 3,765.00 16.00 4.016.00 

35501320 HOT-MIX ASPHALT BASE COURSE 9· SOYD 1,937 32.00 61,984.00 42.00 81,354.00 37.00 71,669.00 46.00 89,102.00 41.40 80,191.80 

40600200 BITUMINOUS MATERIALS PRIME COAT TON 1 440.00 440.00 250.00 250.00 525.00 525.00 1.00 1.00 555.00 

555.00 

40600300 AGGREGATE PRIME COAT TON 4 44.00 176.00 10.00 

40.00 60.00 240.00 1.00 4.00 66.00 

264.00 

40603235 POLYMERIZED HOT-MIX ASPHALT BINDER COURSE IL-19.0 

TON 254 75.00 19,050.00 120.00 30,480.00 105.25 26,733.50 110.00 27.940.00 121.00 30,734.00 

40603540 POLYMERIZED HOT-MIX ASPHALT SURFACE COURSE MIX 

TON 193 85.00 16,405.00 130.00 25,090.00 131.90 25,456.70 130.00 25.090.00 152.00 29,336.00 

42001300 PROTECTIVE COAT 

SOYD 273 2.00 546.00 1.00 273.00 1.50 

409.50 1.00 273.00 1.00 273.00 

42400200 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH 

SO FT 1,204 5_00 6,020.00 6.00 7,224.00 7.00 8,428.00 4.50 5,418.00 

5.00 6,020.00 

42400800 DETECTABLE WARNINGS 

SOFT 176 24.00 4,224.00 25.00 4,400.00 31.98 5,628.48 20.00 3,520.00 22.00 3,872.00 

44000100 PAVEMENT REMOVAL 

SOYD 2,149 10.00 21,490.00 

3.00 6,447.00 16.00 34,384.00 17.00 36,533.00 13.00 27,937.00 

44000500 COMBINATION CURB AND GUTIER REMOVAL FOOT 692 5.00 3,460.00 12.00 8,304.00 9.00 6,228.00 4.25 2,941.00 10.00 6,920.00 

44000600 SIDEWALK REMOVAL 

SOFT 763 2.50 1,907.50 

2.00 1,526.00 4.00 3,052.00 2.50 1,907.50 1.00 763.00 

44003100 MEDIAN REMOVAL 

SOFT 7,048 2.75 19,382.00 0.50 3,524.00 2.95 20,791.60 3.00 21,144.00 

3.00 21,144.00 

44201761 CLASS D PATCHES TYPE I 10 INCH 

SOYD 4 170.00 680.00 250.00 1,000.00 300.00 1,200.00 120.00 480.00 220.00 880.00 

44201771 CLASS 0 PATCHES TYPE IV 10 INCH 

SaYD 26 80.00 2,080.00 100.00 2,600.00 220.00 5,720.00 120.00 3,120.00 200.00 5,200.00 

44213200 SAW CUTS 

FOOT 323 8.00 2,584.00 4.00 1,292.00 4.50 1,453.50 3.00 969.00 5.00 1,615.00 

44300200 STRIP REFLECTIVE CRACK CONTROL TREATMENT 

FOOT 560 2.15 1,204.00 4.00 2,240.00 10.00 5,600.00 4.00 2,240.00 3.50 1,960.00 

55100500 STORM SEWER REMOVAL 12" FOOT 4 15.00 60.00 45.00 180.00 65.47 261.88 20.00 80.00 15.00 

60.00 

56400400 FIRE HYDRANTS TO BE RELOCATED 

EACH 2 2,500.00 5,000.00 4,500.00 9,000.00 2,700.00 5,400.00 3,800.00 7,600.00 4,200.00 8,400.00 

60200805 CATCH BASINS TYPE A 4'-DIAMETER TYPE 8 GRATE 

EACH 1 2,000.00 2,000.00 3,500.00 3,500.00 3,000.00 3,000.00 2,800.00 2,800.00 2,600.00 2.600.00 

60201340 CATCH BASINS TYPE A 4'-DIAMETER TYPE 24 FRAME ANO 

EACH 1 2,000.00 2,000.00 3,500.00 3,500.00 3,300.00 3,300.00 3,100.00 3,100.00 2,800.00 2,800.00 

60250500 CATCH BASINS TO BE ADJUSTED WITH NEW TYPE 1 EACH 1 550.00 550.00 900.00 900.00 2,600.00 2,600.00 500.00 500.00 650.00 

650.00 

60255500 MANHOLES TO BE AOJUSTEO EACH 1 500.00 500.00 700.00 700.00 1,650.00 1,650.00 400.00 400.00 400.00 

400.00 

60500050 REMOVING CATCH BASINS 

EACH 1 400.00 400.00 500.00 500.00 1,000.00 1,000.00 250.00 250.00 300.00 300.00 

60500060 REMOVING INLETS 

EACH 1 250.00 250.00 400.00 400.00 490.00 490.00 150.00 150.00 100.00 100.00 

60603800 COMBINATION CONCRETE CURB AND GUTIER TYPE B 

FOOT 203 22.00 4,466.00 30.00 6,090.00 18.50 3,755.50 16.00 3,248.00 22.00 4,466.00 

60605000 COMBINATION CONCRETE CURB AND GUTIER TYPE B FOOT 304 22.00 6,688.00 36.00 10,944.00 32.00 9,728.00 21.00 6,384.00 28.00 8,512.00 

60608600 COMBINATION CONCRETE CURB AND GUTIER TYPE M 

FOOT 29 28.00 812.00 30.00 870.00 17.25 500.25 16.00 464.00 26.00 754.00 

60610400 COMBINATION CONCRETE CURB AND GUTIER TYPE M 

FOOT 66 28.00 1,848.00 36.00 2,376.00 33.00 2,178.00 21.00 1,386.00 28.00 1,848.00 

60618300 CONCRETE MEDIAN SURFACE 4 INCH SOFT 251 12.00 3,012.00 6.00 1,506.00 4.41 1,106.91 6.00 1,506.00 

8.00 2,008.00 

67000400 ENGINEER'S FIELD OFFICE TYPE A 

CALMO 6 3,000.00 18,000.00 500.00 3,000.00 2,200.00 13,200.00 3,000.00 18,000.00 2,000.00 12,000.00 

67100100 MOBILIZATION LSUM 1 7,000.00 7,000.00 35.000.00 35,000.00 24,000.00 24,000.00 38,000.00 38,000.00 15,000.00 15,000.00 

70301000 WORK ZONE PAVEMENT MARKING REMOVAL 

SOFT 369 2.50 922.50 1.00 369.00 5.00 1.84500 2.00 738.00 2.00 

738.00 

72000100 SIGN PANEL - TYPE 1 SO FT 33 25.00 825.00 25.00 825.00 34.00 1,122.00 35.00 1,155.00 35.00 1,155.00 

78000100 THERMOPLASTIC PAVEMENT MARKING - LETIERS AND SOFT 265 4.30 1,139.50 3.00 795.00 3.00 795.00 3.00 795.00 

3.75 993.75 

78000200 THERMOPLASTIC PAVEMENT MARKING - LINE 4" FOOT 2.995 1.00 2,995.00 

0.60 1,797.00 0.60 1,797.00 0.60 1,797.00 0.75 2,246.25 

78000400 THERMOPLASTIC PAVEMENT MARKING - LINE 6" FOOT 992 1.50 1,488.00 0.75 744.00 0.75 744.00 0.75 744.00 

1,35 1,339.20 

78000500 THERMOPLASTIC PAVEMENT MARKING - LINE 8" FOOT 225 2.50 562.50 1.00 225.00 1.00 225.00 1.00 

225.00 1.80 405.00 

78000600 THERMOPLASTIC PAVEMENT MARKING - LINE 12" FOOT 304 3.50 1,064.00 1.50 456.00 1.50 456.00 1.50 

456.00 2.60 790.40 

78000650 THERMOPLASTIC PAVEMENT MARKING - LINE 24" FOOT 157 5.00 785.00 3.00 471.00 3.00 471.00 3.00 471.00 

5.25 824.25 

76100100 RAISED REFLECTIVE PAVEMENT MARKER 

EACH 39 50.00 1,950.00 90.00 3,510.00 89.50 3,490.50 90.00 3,510.00 46.00 1,794.00 

60500020 SERVICE INSTALLATION - POLE MOUNTED 

EACH 1 1,500.00 1,500.00 1,285.00 1,285.00 1,285.00 1,285.00 1,175.00 1,175.00 1,300.00 1,300.00 

81000600 CONDUIT IN TRENCH 2" DIA. GALVANIZED STEEL 

FOOT 524 15.00 7,860.00 11.10 5,816.40 11.10 5,816.40 8.50 4,454.00 

9.50 4,978.00 

81000700 CONDUIT IN TRENCH 21/2" DIA. GALVANIZED STEEL FOOT 45 17.00 765.00 17.20 774.00 17.25 776.25 12.50 

562.50 14.50 652.50 

81000800 CONDUIT IN TRENCH 3" OIA. GALVANIZED STEEL FOOT 6 17.00 102.00 18.80 112.80 18.80 112.80 17.50 

105.00 23.00 138.00 

81001000 CONDUIT IN TRENCH 4" OIA. GALVANIZED STEEL FOOT 13 20.00 260.00 24.90 323.70 24.90 323.70 24.00 

312.00 26.50 344.50 

81018500 CONDUIT PUSHED 2" DIA. GALVANIZED STEEL FOOT 212 18.00 3,816.00 11.10 2,353.20 11.10 2,353.20 16.00 3,392.00 

18.00 3,816.00 

81018700 CONDUIT PUSHED 3" DIA. GALVANIZED STEEL 

FOOT 45 20.00 900.00 24.90 1,120.50 24.90 1,120.50 21.00 945.00 23.00 1,035.00 

81018900 CONDUIT PUSHED 4" DIA. GALVANIZED STEEL 

FOOT 254 27.00 6,858.00 30.00 7,620.00 30.00 7,620.00 26.50 6,731.00 29.00 7,366.00 

81400100 HANDHOLE 

EACH 2 1,400.00 2,800.00 1,117.00 2,234.00 1,117.00 2,234.00 975.00 1,950.00 1,100.00 2,200.00 

PAGE 1 TOTAL $307,846.50 $326,928.10 $403,292.17 $410,307.05 $367,608.90 

'I, , I' 1

BT 

BID 

OPENING 






FOR 


DPW -1116 SHEET 4 OF 6 

SECTION NO. 

COMPUTED BY _JS 

Engineers 

Estimate 

Bokter Contractors 

BergerExcava!illQ Contractors, In JA Johnson Paving Co. 

Martam Construction 

ITEM UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL 

NO. 

DESCRIPTION 

UNIT QUANTITY PRICE 

PRICE PRICE 

PRICE 

PRICE 

CARRIED FORWARD FROM PAGE 1 

,c••.,.. $30, ,846. « $326.928.10 .."'.•...•....,. I saoa,..2.1 _. ;:Yi5e(iiiC:~"" .41u,30 .05 

.,6'.bU•. 9 

81400200 HEAVY·DUTY HANDHOLE EACH 17n 6,800.00 '" on 5,820.00 1,455.001 5,820.00 1,400.00 5,600.00 1,550.00 6,200.00 

81400300 DOUBLE HANDHOLE 3 2,800.00 8,400.00 2,132.00 8,398.00 2,1~_...6,396.00 1,900.00 5,700.00 2,180.00 6.540.00 

.,,.5~- 

81900200 TRENCH AND BACKFILL FOR ELECTRICAL WORK 

FOOT 

133 

5.00 

665.00 

0.10 

13.30 

13.30 

3.00 

399.00 

4.00 

532.00 

85000200 MAINTENANCE OF EXISTING TRAFFIC SIGNAL 

EACH 

1 800.00 

800.00 884.00 

884.00 88~:~~1 884.00 500.00 

500.00 550.00 

550.00 

85700205 FULL-ACTUATED CONTROLLER AND TYPE IV CABINET EACH 1 18.000.00 18,000.00 22,860.00 22,860.00 22,860.00 22,860.00 19,750.00 19,750.00 23,000.00 23.000.00 

86200120 UNINTERRUPTIBLE POWER SUPPLY EACH 1 5,500.00 5,500.00 9,457.00 9,457.00 9,457.00 9,457.00 8,925.00 8,925.00 10,000.00 10,000.00 

86400100 TRANSCEIVER - FIBER OPTIC EACH 1 3,800.00 3,800.00 4,081.00 4,081.00 4,081.00 4,081.00 3,250.00 3.250.00 3,600.00 3,600.00 

87100020 FIBER OPTIC CABLE IN CONDUIT NO. 62.5/125 MM12F FOOT 1,403 2.50 3,507.50 1.90 2,665.70 1.90 2,665.70 2.85 3,998.55 3.25 4,559.75 

87300925 ELECTRIC CABLE IN CONDUIT TRACER NO. 14 1C FOOT 1,374 1.00 1,374.00 0.70 961.80 0.70 961.80 1.00 1,374.00 1.10 1,511.40 

87301215 ELECTRIC CABLE IN CONDUIT SIGNAL NO. 14 2C FOOT 1,229 1.00 1.229.00 1.00 1.229.00 1.00 1,229.00 1.00 1,229.00 1.10 1,351.90 


87301245 ELECTRIC CABLE IN CONDUIT SIGNAL NO.14 5C FOOT 1,147 1.50 1,720.50 1.50 1,720.50 1.50 1,720.50 1.00 1,147.00 1.10 1,261.70 

87301255 ELECTRIC CABLE IN CONDUIT SIGNAL NO. 14 7C FOOT 1,742 1.75 3,048.50 1.80 3.135.60 1.80 3,135.60 1.00 1,742.00 1.10 1,916.20 

87301305 ELECTRIC CABLE IN CONDUIT LEAD· IN NO. 14 1 PAIR FOOT 4,779 2.00 9,558.00 0.90 4,301.10 0.90 4,301.10 1.00 4,779.00 1.10 5,256.90 

87301805 ELECTRIC CABLE IN CONDUIT SERVICE NO.6 2 C FOOT 43 6.00 258.00 3.20 137.60 3.20 137.60 6.00 258.00 7.00 301.00 

87502500 TRAFFIC SIGNAL POST GALVANIZED STEEL 16 FT. EACH 4 850.00 3,400.00 1,193.00 4,772.00 1,193.00 4,772.00 985.00 3,940.00 1,100.00 4,400.00 


87700220 STEEL MAST ARM ASSEMBLY AND POLE 36 FT. EACH 1 9,400.00 9,400.00 6,654.00 6,654.00 6,654.00 6,654.00 7,350.00 7,350.00 8,230.00 8.230.00 

87700250 STEEL MAST ARM ASSEMBLY AND POLE 42 FT EACH 1 9,800.00 9,800.00 8,310.00 8,310.00 8,310.00 8,310.00 8,422.00 8,422.00 9,400.00 9,400.00 


87800100 CONCRETE FOUNDATION TYPE A FOOT 18 200.00 3,200.00 119.50 1,912.00 119.50 1,912.00 125.00 2,000.00 140.00 2,240.00 

87800150 CONCRETE FOUNDATION TYPE C FOOT 4 450.00 1,800.00 535.00 2,140.00 535.50 2,142.00 225.00 900.00 255.00 1,020.00 

87800415 CONCRETE FOUNDATION TYPE E 36-INCH DIAMETER FOOT 50 250.00 12,500.00 171.30 8,565.00 171.30 8,585.00 150.00 7,500.00 185.00 8,250.00 

87900200 DRILL EXISTING HANDHOLE EACH 2 200.00 400.00 204.00 408.00 204.00 408.00 220.00 440.00 242.00 484.00 

88030020 SIGNAL HEAD LED 1-FACE 3·SECTION MAST-ARM EACH 6 800.00 4,800.00 989.00 5,934.00 989.00 5,934.00 950.00 5,700.00 1,100.00 6,600.00 

88030100 SIGNAL HEAD LED 1-FACE 5-SECTION BRACKET EACH 3 800.00 2,400.00 1,428.00 4.278.00 1,426.00 4,278.00 1,275.00 3.825.00 1,420.00 4,260.00 

88030110 SIGNAL HEAD LEO 1-FACE 5-SECTION MAST·ARM EACH 5 1,400.00 7,000.00 1,491.00 7,455.00 1,491.00 7,455.00 1,390.00 6,950.00 1,580.00 7,900.00 

88030220 SIGNAL HEAD LED 2·FACE 5·SECTION BRACKET EACH 1 850.00 650.00 2,809.00 2,809.00 2,809.00 2,809.00 2,450.00 2,450.00 2,800.00 2,800.00 

88102717 PEDESTRIAN SIGNAL HEAD LEO l·FACE BRACKET EACH 8 651.00 5,208.00 879.00 7,032.00 879.00 7,032.00 995.00 7,960.00 1,120.00 8,960.00 

88200210 TRAFFIC SIGNAL BACKPLATE LOUVERED ALUMINUM EACH 11 170.00 1,870.00 170.00 1,870.00 170.00 1,870.00 90.00 990.00 100.00 1,100.00 

88600100 DETECTOR LOOP TYPE I FOOT 814 180.00 148,520.00 15.90 12,942.60 15.90 12,942.80 16.00 13,024.00 17.50 14,245.00 

88700200 LIGHT DETECTOR EACH 2 1.500.00 3,000.00 1,221.00 2,442.00 1,221.00 2,442.00 1,215.00 2,430.00 1,380.00 2,760.00 

88700300 LIGHT DETECTOR AMPLIFIER EACH 1 2,000.00 2,000.00 1,713.00 1,713.00 1,713.00 1,713.00 1,700.00 1,700.00 2,000.00 2,000.00 

88800100 PEDESTRIAN PUSH-BUTION EACH 8 350.00 2,800.00 307.00 2,456.00 307.00 2,456.00 300.00 2,400.00 3,600.00 28,800.00 

89000100 TEMPORARY TRAFFIC SIGNAL INSTALLATION EACH 1 25,000.00 25,000.00 27,385.00 27,385.00 27,385.00 27,385.00 38,000.00 38,000.00 43,000.00 43,000.00 

89502300 REMOVE ELECTRIC CABLE FROM CONDUIT FOOT 4,200 0.25 1.050.00 0.40 1,680.00 0.40 1,680.00 0.50 2,100.00 0.55 2,31000 

89502375 REMOVE EXISTING TRAFFIC SIGNAL EQUIPMENT EACH 1 3,800.00 3,600.00 1,380.00 1,360.00 1,360.00 1,360.00 2,400.00 2.400.00 2,700.00 2,700.00 

89502380 REMOVE EXISTING HANDHOLE EACH 8 325.00 2.600.00 204.00 1,832.00 204.00 1,632.00 250.00 2,000.00 300.00 2,400.00 

89502382 REMOVE EXISTING DOUBLE HANDHOLE EACH 1 650.00 650.00 680.00 680.00 680.00 680.00 250.00 250.00 300.00 300.00 

89502385 REMOVE EXISTING CONCRETE FOUNDATION EACH 11 250.00 2,750.00 204.00 2,244.00 204.00 2,244.00 250.00 2,750.00 300.00 3,300.00 

X7010216 #N/A LSUM 1 10,000.00 10,000.00 84,000.00 84,000.00 10,000.00 10,000.00 19,300.00 19,300.00 22,000.00 22,000.00 

X8730250 #N/A FOOT 318 1.50 477.00 0.80 254.40 0.80 254.40 1.00 318.00 1.10 349.80 

X8950215 #NIA EACH 1 1,000.00 1,000.00 1,255.00 1,255.00 1,255.00 1,255.00 1,400.00 1,400.00 1,550.00 1,550.00 

Z0013798 CONSTRUCTION LAYOUT LSUM 1 8,000.00 6,000.00 9,000.00 9,000.00 4,950.00 4,950.00 2,500.00 2,500.00 5,000.00 5,000.00 

Z0030850 TEMPORARY INFORMATION SIGNING SQFT 77 17.50 1,347.50 25.00 1.925.00 12.00 924.00 12.00 924.00 30.00 2,310.00 

Z0033046 RE-oPTIMIZE TRAFFIC SIGNAL SYSTEM LEVEL 2 EACH 1 1,750.00 1,750.00 1,490.00 1,490.00 1,490.00 1,490.00 2,000.00 2,000.00 2,350.00 2,350.00 

Z0056608 STORM SEWER !WATER MAIN REQUIREMENTS 12 INCH FOOT 51 60.00 3,060.00 110.00 5,610.00 169.50 8.844.50 90.00 4,590.00 84.00 4,284.00 

Z0073510 TEMPORARY TRAFFIC SIGNAL TIMING EACH 1 800.00 800.00 885.00 885.00 885.00 885.00 800.00 800.00 950.00 950.00 

FRAME AND GRATE TO BE REMOVED EACH 1 400.00 400.00 500.00 500.00 225.00 225.00 200.00 200.00 100.00 100.00 

STORM SEWER TO BE ABANDONED FOOT 33 8.25 272.25 12.00 396.00 80.00 1,980.00 20.00 660.00 25.00 825.00 

AS READ 

TOTALS 

AS CORRECTED 

5667,323.00 

$610,558.56 $632,217.07 5645,778.60 5662,337.45 

610,558.50 632,217.07 645,800.60 662,337.45 

PROPOSAL GUARANTEE 5% BID BOND 5'% BID BOND 5%610 BOND 5% BID BOND 

COMMENTS

BT 

OPENING 

BID DATE: October 4, 2011 





FOR 


DPW ·1116 SHEET 5 OF 6 

SECTION NO. COMPUTED BY JS 

Engineer's 

Estimate 

ManevalConstruction 

1015 N. Corporate 

Grayslake,IL 60030 


NO. DESCRIPTION UNIT QUANTITY PRICE PRICE PRICE PRICE PRICE 

20200100 EARTH EXCAVATION 

CUYD 346 $20.00 $6.920.00 $45.36 $15.694.56 

--' 

20201200 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL 

CUYD 134 30.00 

4.020.00 51.60 

6,914.40 I 

20800150 TRENCH BACKFILL CUYD 51 39.00 1.989.00 

, - 52.23 2,663.73 I 

21101625 TOPSOIL FURNISH AND PLACE 6~ 

SOYD 1,633 

3.00 

4,899.00 

7.10 11,594.30 

L, 

25000400 NITROGEN FERTILIZER NUTRIENT 

POUND 

24 '3}5 l-r _~ _.. 2.20 

52.80 

25000500 PHOSPHORUS FERTILIZER NUTRIENT 

POUND 

24 

90.00 

---~ 


POUND 

24 

3.75 f---9Q.Oo 2.20 

52.80 

- 

2.20 

52.80 

25100630 EROSION CONTROL BLANKET SO YO 1,633 2.00 3,266.00 2.04 3,331.32 

25200110 SODDING SALT TOLERANT SO YO 1.633 4.75 7,756.75 7,10 11,594.30 

25200200 SUPPLEMENTAL WATERING UNIT 87 30.00 2,610.00 55.00 4,785.00 

28000250 TEMPORARY EROSION CONTROL SEEDING POUND 40 7.00 280.00 11.00 440.00 

28000400 PERIMETER EROSION BARRIER FOOT 563 4.25 2.392.75 2.04 1.148.52 

28000510 INLET FILTERS EACH 8 150.00 1.200.00 180.00 1,440.00 

31101400 SUBBASE GRANULAR MATERIAL TYPE B 6' SOYD 1,963 9.00 17,667.00 6.23 12,229.49 

31101816 SUBBASE GRANULAR MATERIAL TYPE B 131/2" SOYD 251 15.00 3,765.00 14.04 3,524.04 

35501320 HOT,MIX ASPHALT BASE COURSE 9" SOYD 1,937 32.00 61,984.00 45.60 88,327.20 

40600200 BITUMINOUS MATERIALS PRIME COAT TON 1 440.00 440.00 1,452.00 1.452.00 

40600300 AGGREGATE PRIME COAT TON 4 44.00 176.00 1.20 4.80 

40603235 POLYMERIZED HOT·MIX ASPHALT BINDER COURSE IL,19.0 TON 254 75.00 19,050.00 90.72 23,042.88 

40603540 POLYMERIZED HOT,MIX ASPHALT SURFACE COURSE MIX TON 193 85.00 16,405.00 103.38 19,952.34 

42001300 PROTECTIVE COAT SOYD 273 2.00 546.00 2.20 600.60 

42400200 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH SO FT 1,204 5.00 6,020.00 5.50 6,622.00 

42400800 DETECTABLE WARNINGS SOFT 176 24.00 4,224.00 33.00 5.808.00 

44000100 PAVEMENT REMOVAL SOYD 2,149 10.00 21,490.00 15.00 32,235.00 

44000500 COMBINATION CURB AND GUTIER REMOVAL FOOT 692 5.00 3,480.00 16.04 11.099.68 

44000600 SIDEWALK REMOVAL SQFT 763 2.50 1,907.50 3.90 2,975.70 

44003100 MEDIAN REMOVAL SOFT 7,048 2.75 19,382.00 2.56 18,042.88 

44201761 CLASS D PATCHES TYPE I 10 INCH SOYD 4 170.00 680.00 357.60 1,430.40 

44201771 CLASS 0 PATCHES TYPE IV 10 INCH SOYD 26 80.00 2.080.00 127.20 3,307.20 

44213200 SAW CUTS FOOT 323 8.00 2,584.00 2.51 830.11 

44300200 STRIP REFLECTIVE CRACK CONTROL TREATMENT FOOT 560 2.15 1,204.00 1.60 896.00 

55100500 STORM SEWER REMOVAL 12" FOOT 4 15.00 60.00 13.50 54.00 

58400400 FIRE HYDRANTS TO BE RELOCATED EACH 2 2,500.00 5,000.00 5,400.00 10,800.00 

60200805 CATCH BASINS TYPE A 4'-DIAMETER TYPE 8 GRATE EACH 1 2,000.00 2,000.00 1,874.40 1,674.40 

60201340 CATCH BASINS TYPE A 4'-DIAMETER TYPE 24 FRAME AND EACH 1 2,000.00 2,000.00 2,040.00 2,040.00 

60250500 CATCH BASINS TO BE ADJUSTED WITH NEW TYPE 1 EACH 1 550.00 550.00 474.00 474.00 

60255500 MANHOLES TO BE ADJUSTED EACH 1 500.00 500.00 308.40 308.40 

60500050 REMOVING CATCH BASINS EACH 1 400.00 400.00 398.40 398.40 

60500060 REMOVING INLETS EACH 1 250.00 250.00 138.00 138.00 

60603600 COMBINATION CONCRETE CURB AND GUTIER TYPE B' FOOT 203 22.00 4,466.00 18.70 3,796.10 

60605000 COMBINATION CONCRETE CURB AND GUTIER TYPE B' FOOT 304 22.00 6,888,00 33.00 10,032.00 

60606600 COMBINATION CONCRETE CURB AND GUTIER TYPE M, FOOT 29 28.00 612.00 17.60 510.40 

60610400 COMBINATION CONCRETE CURB AND GUTIER TYPE M, FOOT 68 28.00 1.848.00 29.70 1.980.20 

60618300 CONCRETE MEDIAN SURFACE 4 INCH SOFT 251 12.00 3.012.00 4.40 1.104.40 

67000400 ENGINEER'S FIELD OFFICE TYPE A CALMO 6 3,000.00 18,000.00 1.375.00 8.250.00 

87100100 MOBILIZATION LSUM 1 7,000.00 7,000.00 32.000.00 32,000.00 

70301000 WORK ZONE PAVEMENT MARKING REMOVAL SOFT 369 2.50 922.50 2.70 996.30 

72000100 SIGN PANEL, TYPE 1 SOFT 33 25.00 825.00 33.22 1,096.26 

78000100 THERMOPLASTIC PAVEMENT MARKING, LETIERS AND SOFT 265 4.30 1,139.50 3.30 874.50 

78000200 THERMOPLASTIC PAVEMENT MARKING, LINE 4" FOOT 2,995 1.00 2,995.00 0.86 1,976.70 

78000400 THERMOPLASTIC PAVEMENT MARKING - LINE 8" FOOT 992 1.50 1,488.00 0.83 823.36 

78000500 THERMOPLASTIC PAVEMENT MARKING, LINE 8" FOOT 225 2.50 562.50 1.10 247.50 

78000600 THERMOPLASTIC PAVEMENT MARKING, LINE 12' FOOT 304 3.50 1,084.00 1.65 501.60 

76000650 THERMOPLASTIC PAVEMENT MARKING, LINE 24' FOOT 157 5.00 785,00 3.30 518.10 

78100100 RAISED REFLECTIVE PAVEMENT MARKER EACH 39 50.00 1.950.00 97.90 3.816.10 

80500020 SERVICE INSTALLATION, POLE MOUNTED EACH 1 1,500.00 1,500.00 1,443.20 1,443.20 

81000600 CONDUIT IN TRENCH 2" DIA. GALVANIZED STEEL FOOT 524 15.00 7,860.00 9.79 5,129.96 

81000700 CONDUIT IN TRENCH 21/2" DIA. GALVANIZED STEEL FOOT 45 17.00 765.00 16.83 757.35 

81000800 CONDUIT IN TRENCH 3" DIA. GALVANIZED STEEL FOOT 8 17.00 102.00 34.21 205.26 

81001000 CONDUIT IN TRENCH 4" DIA. GALVANIZED STEEL FOOT 13 20.00 260.00 38.17 496.21 

81018500 CONDUIT PUSHED 2' DIA. GALVANIZED STEEL FOOT 212 18.00 3,816.00 9.79 2,075.48 

81018700 CONDUIT PUSHED 3" DIA. GALVANI2ED STEEL FOOT 45 20.00 900.00 34.21 1,539.45 

81018900 CONDUIT PUSHED 4' DIA. GALVANIZED STEEL FOOT 254 27.00 6,858.00 38.17 9,695.18 

81400100 HANDHOLE EACH 2 1.400.00 2,800.00 1,124.20 2,248.40 

PAGE 1 TOTAL $307,846.50 $400,328.06 

II, I

BT 

OPENING 



BID I DATE: October 4, 2011 FOR 

j TIME: 

11:00 AM 



DPW -1116 

SECTION NO. 

SHEET60F 6 

COMPUTED BY 

JS 

Engineer's 

Estimate 

ManevalConstruction 


NO. DESCRIPTION UNIT QUANTITY PRICE 

PRICE PRICE PRICE PRICE 

CARRIED FORWARD FROM PAGE 1 O3U/,046.50 ~400.328.06 ~_:-;:;

Engjne~ 

TYPE: Motion 10/17/11 

DESCRIPTION: --=:.=....:...-=--====....:.:...:...:.J::.:...:..:..::::..:....:...:.=::......- 2011 Drainage Improvements 

_ 

Award of Contract 

(District 1, 5 & 6) 






~ 


DATE: 

BACKGROUND: 

On October 12, 2011 bids were opened for the drainage improvements for the installation of 

storm sewers, inlets and catch basins of various sizes at various locations in the Village of 


KEY ISSUES: 

• Twelve (12) bids were submitted ranging from $41,862.75 to a high of $93,350.00. 

• The low responsive and responsible bid was submitted by RE. Hummel Construction, 

of Island Lake, Illinois in the amount of $41,862.75. 

• The budgeted amount for this program is $15,000.00 and $75,000.00. 

• The engineer's estimate was $41,900.00. 

• Construction observation will be completed by the Department of Engineering. 

ALTERNATIVES: 

1. Award the contract to RE. Hummel Construction, in the amount of $41 ,862.75. 

2. Award the contract to another bidder. 

3. Do not award the contract at this time. 


It is recommended that the contract be awarded to RE. Hummel Construction. 


Funding from the sewer fund will support the improvement. 


Motion to award the contract for the 2011 Drainage Improvements to RE. Hummel 

Construction, of Island Lake, Illinois in the amount of $41,862.75

-- 

I !I I '\ I 

BID I DATE: October 12 2011 

VILLAGE OF PALATINE· DEPARTMENT OF ENGINEERING 


FOR 

OPENING j TIME: 3:00 PM 

2011 Drainage Improvements 

PLACE: Meetina Room C 

ENG - 11.603 

SECTION NO 

\,.,UMl""UI t:u e r: creur e rvutrueri 

Unit Price 

Low Bidder 

R.E. HummelConstruction 

601 E. Burnett Rd. 

2 

Ufco Construction 

P.O. Box 87200 

3 

PatnickConstruction, Inc. 

White Pines Office Center 

4 

RA Mancini 

2530 Rte. 176, Suite 7 

5 

Vian ConstructionCompany. Inc. 

1041 Ma rtha Street 

Green=Below Median # 

Island Lake, IL 60042 Carol Stream, IL 60188 205 W. Grand Ave. #102 Prairie Grove, IL 60012 Elk Grove Village, IL 60007 

Blue=Equal to Median # 

Bensenville, IL 6 0106 

Red=Above Median # 

ITEM TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL UNIT TOTAL 

u~g 

NO. DESCRIPTION UNIT QUANTIT't PRI E 

PRICE 

PRICE 

PRICE 

PRICE 

1 8" PVC Storm Sewer, SDR 26 FT 110 $70.00 $7,700.00 $50.00 $5,500.00 $50.00 $5,500.00 $53.00 $ 5,830.00 $66.0~~ 

2 6" PVC, SDR 26 Underdrain System FT 25 $50.00 __1,250.00 

--f-------- 

$45.00 1,125.00 50.00 1,250.00 75.00 1,875.00 150.001 3,750.00 

3 6" PVC, SDR 26 FT 8 $50.00 400.00 $40.00 320.00 48.00 384.00 62.00 496.00 160.00 1,280.00 

4 Inlet type A R-4340-B Beehive Grate EA 1 $300.00 300.00 $800.00 800.00 1,400.00 1,400.00 750.00 750.00 600.00 600.00 

5 Inlet type A R-2504 FRAME&O.L. (9") EA 1 $300.00 300.00 $900.00 900.00 1,400.00 1,400.00 850.00 850.00 860.00 860.0C 

6 Inlet type A R-2502 FRAME&O.L. (7") EA 1 $300.00 300.00 $900.00 900.00 1,400.00 1,400.00 850.00 850.00 860.00 860.0C 

7 Connection to existing structure EA 3 $500.00 1,500.00 $250.00 750.00 500.00 1,500.00 600.00 1,800.00 600.00 1,800.0C 

8 Trench backfill CY 

---- 

4 $100.00 400.00 $50.00 200.00 

-- 

55.00 220.00 55.00 220.00 87.00 348.00 

9 Pavement Patching SY 9 $100.00 900.00 $100.00 900.00 100.00 900.00 200.00 1,800.00 200.00 1,800.00 

10 PCC Curb & Gutter, various sizes FT 20 $55.00 1,100.00 $40.00 800.00 50.00 1,000.00 120.00 2,400.00 50.00 1,000.00 

11 PCC Sidewalk 5" SF 225 $12.00 2,700.00 $10.00 2,250.00 7.00 1,575.00 21.00 4,725.00 10.00 2,250.00 

,. 

1a 12" PVC Storm Sewer, SDR 26 FT 267 $27.25 7,275.75 $50.00 13,350.00 55.00 14,685.00 34.00 9,078.00 57.00 15,219.00 

2a 3" PVC Storm Sewer, SDR 26 FT 4 $55.00 220.00 $30.00 120.00 40.00 160.00 22.00 88.00 20.00 80.00 

3a 12" RCP Fiared End Section with Trash Grate EA 2 $1,200.00 2,400.00 $800.00 1,600.00 1,000.00 2,000.00 1,100.00 2,200.00 1,400.00 2,8()().QQ. 

4a Rip Rap Assembly SY 6 $50.00 300.00 $100.00 600.00 150.00 900.00 100.00 600.00 120.00 720.00 

-f--------- 

5a Inlet type A R-4340-B Beehive Grate 

-::-l 

1 

$300.00 300.00 $800.00 800.00 1,400.00 1,400.00 750.00 750.00 800.00 

--r-- 800.QQ. 

Type A Catch Basin 48" Dia. With 4" HT. R-2595-A Frame & 

6a EA 1 $3,200.00 3,200.00 $3,300.00 3,300.00 5,000.00 5,000.00 1,400.00 

1,800.00 

O.L. & Baffle 

1,400.00 

1,800.00 

--f---- 7a Trench Backfill CY 43 $42.00 1,806.00 $50.00 2,150.00 38.00 1,634.00 52.00 2,236.00 30.00 1,290.00 

8a Remove Existing Storm Inlet EA 1 $500.00 500.00 $200.00 200.00 50.00 50.00 500.00 500.00 300.00 }.Ql)J)lL 

9a 2" Honey Locust Tree EA 1 $300.00 300.00 $450.00 450.00 600.00 600.00 400.00 400.00 850.00 850.00 

10a Pavement Patching SY 110 $34.50 3,795.00 $60.00 6,600.00 38.00 4,180.00 82.00 9,020.00 60.00 6,600.00 

~:,,,.,.-:,'.'~- ;;;:-; 

t'?i~{':\;:- :1'1, ~1~~;,P;1; ~~~~'''fp,~;:e, 

1b Inlet type A R-4341-A Grate (high stool) EA 1 $800.00 800.00 $1,100.00 1,100.00 1,400.00 1,400.00 1,000.00 1,000.00 2,000.00 2,000.00 

2b Replace Frame & Grate wi R-3278-AL Frame & Open Back EA 1 $500.00 500.00 $1,200.00 1,200.00 600.00 600.00 750.00 750.00 750.00 750.00 

3b 8" PVC Storm Sewer, SDR 26 FT 4 $300.00 1,200.00 $100.00 400.00 50.00 200.00 200.00 800.00 200.00 

8.QClJJQ. 

4b Trench Backfill CY 1 $200.00 200.00 $75.00 75.00 55.00 55.00 75.00 75.00 50.00 50.00 

5b Pavement Patching SY 3 $200.00 600.00 $250.00 750.00 100.00 300.00 85.00 255.00 400.00 1,200.00 

6b PCC Curb & Gutter, various sizes FT 18 $62.00 1,116.00 $40.00 720.00 50.00 900.00 120.00 2,160.00 85.00 1,530.00 

7b Connection to existing structure EA 1 $500.00 500.00 $250.00 250.00 500.00 500.00 600.00 600.00 2,000.00 2,000.00 

BASE BID AS READ $ 

16,850.00 $ 

14,445.00 $ 16,529.00 $ 21,596.00 $ 21,808,00 

ADDITIVE ALTERNATE A AS READ $ 

20,096.75 $ 

29,170.00 $ 30,609.00 $ 26,272.00 $ 30,459.00 

ADDITIVE ALTERNATE B AS READ $ 

4,916.00 $ 

4,495,00 $ 3,955.00 $ 5,640.00 $ 8,330.00 

TOTAL BID AS READ $ 

BASE BID AS CORRECTED 

41,862.75 $ 

48,110.00 $ 51,093.00 $ 53,508.00 $ 60,597.00 

ADDITIVE ALTERNATE A AS CORRECTED 

ADDITIVE ALTERNATE B AS CORRECTED 


PROPOSAL GUARANTEE 5.00% 

5.00% 

5.00% 

5.00% 

5.00% 

c-.';,'-,,'t" ..

1 

I ,I I 'II 



BID 


FOR 

OPENING"'· --- TIME: 

3:00 PM 


PLACE: Meetina Room C 

ENG 

SECTION NO 

COMPUTED BY: George RUDDert 

6 

7 8 9 I 10 

Unit Price 




Concrete Etc. 

38 Ardmore Street 

Glenview, IL 60025 

Behm Enterprises, Inc. IIHC Construction Companies, INeriBrothers Construction, ,nlJ· Congdon Sewer Service, Inc. 

431 Scotland Rd. Unit A 1500 Executive Drive 60 N. Garden Ave. 170 Alexandria Way 

Lakemoor, IL60051 Elgin, IL 60123 Roselle, IL 60172 Carol Stream, IL60188 

~ I I I UNIT I TOTAL IlJNTT I TOTAL UNIT I TOTAL I UNIT I TOTAL ,UNIT I TOTAL 

NO. __ DESCRIPTION UNIT QUANTITY PRICE I PRICE PRICE PRICE I PRICE 

$7,150.00 1 8"PVCStorm Sewer, SDR26 FT 110 

1 

$65.00 • 

$85.001- $9,350.00 $85.00:- $9,350.00 $70.65 1-$-7,771.50 $80.001 $ 8,800.00 

4-lni~ttYp~ A R-434. O~B Be~hive G.~ate - -- - --. --- - - - EA---1- -.-- .. $1.500'.00.1' --1:50()~0. o. $1,ioo.~00 - 1.,3D. 0.~00 - 1,0 ..o.o.oo.t 1,000.00 1,27~%~ ....1,275.00 .....1.,000 ..00 !.' J.,OOO.oo 

. ~-- ::: :~~}~~~~~U~~!~in-Sxst~~--- - _~~~~~-_ __~~_~ •. 2; __~ =-~~~~~~--==-~~~~~:~~ __ ~_:~ :b:~%i-- __ ~H66~ ~-_1~~:~~ i_-2'~~~~6~ -_~H1~~=~-~lb~:~~ ~~~~-~~~-6f-1~t~: 

-- ---- ..-- ---.- --- ---- ..----- ..----- .-----.----- -. ----··------------------··--- ..--·~I---··-------~----·-------1----, 

-~ ~~~~~~!: ::~~~~ :::~~~~t: :~:~ ------- ---..- :~--- -;.. --}~::~~:~~--- ~:~66~66 :~~ci66:~%-·-~::66~66~--~:}~~:~6~---+~6~66 --H~6:661-- -

1 ,I I '1' 

___~;=I 

BID 

OPENINGI-- 

DATE: 

TIME: 

PLACE: 

October 12, 2011 

3:00 PM 

Meetina Room C 

Concept Plumbing, Inc. 

""~_">.=""""~=""""""""_=~=n>, ...,"""Ilt:~~~l~~rf".i":i:I~1i1\""_l;lj'~~ ~ ~-- 



FOR 


ENG 

SECTION NO 

11 12 

Berger Excavating 

+= 

NO. DESCRIPTION UNIT QUANTITY PRICE I PRICE PRICE PRICE 

--L-----..J 

COMPUTED BY: Georze RUDDert 

Unit Price 

554 W. Wood Street 1205 Garland Road 


Palatine, IL 60067 Wauconda, IL 60084 


~ 


I I I UNIT I TOTAL IUNIT 1 TOTAL UNIT I TOTAL I UNIT IOTAL UNIT 

PRICE 

18"PVeStormSewer,SDR26 FT 110 $74.50 $8,195.00 $140.001 $15,400.00 

.__.--._--_. ----._-_ ..._-_. .._._--- ---- ..._--....._--_.. _----- ...._----._--_ .._. -- ---- .- .....----- .-.--\--- ._----1-- . -----Ii= 

f;,~~,}~:~~::':~~:::: -:: --'i -= =J\~~- :;::-'::~:=tm: ==- -= -~---=r ---I .! 

F;:::~f~:~:t~r~: . :~-=- -f,,%",F~::~~= :l:~:~-- ::i'~::--I -_- - _=-- 

I~~: ~~ ~~~-$1 '~~~;~I~~~:;~~~ci~=~;~~:~~L ~l~;~..~~ ==~=J ..---:~ ::==~-T=~ J~~ 

9 Pavement Patching SY 9 

$165.501 1,489.50 $165.001 1,485.00, 

.- ------\-. ·.. ---1 

__.j_ 

10 pee Curb & Gutter, various sizes FT 20 $60.50 1,210.00 $60.00 1,200.00 

.. -----0--- .. 

~~ - ~fe~~~~~:k~~lIexistirl~~f0tu~e~-~ -- u_ 

~ pee Side~~5'" ---....---. . SF- ---225-'--$7.2~1~31251 --$15~Ool-3-:375:00J-- 

1a 12" pvc Storm Sewer, SDR 26 FT 267 $86.251 .__ 23,028.75 $75.00L 20,025.00 

---1 

=f ~~~~i::i'~":~~';;;'h Grn..=_-=--~:f [--1:=- ..~~~~;*~ =-"'':::1= 5::"o%f ----i==--~- ~ ::-_=~- 

~ ~ -f~i~!~;!,·'~~,";:~H~-:2~95.A;~m·&=-=~-;_~~~l ~~~~~~I-~it-~-l~- __ == ~I_~ .~.=:~ -~ 

8a Remove Existing Storm Inlet EA 1 $220.001 220.00 $500.001 500.00 

....... -------.....-~------.--.--. ---~-- ·----·1·---· 

9~- 2;'H~neyLocust T~~e--"-------- ----.--- ..-EA--,---1-- $571.00! 571.001 $650.001 650.001 . I 1 

- ---- 

TOTAL 

- ----.f- . -.--- 

10~ . P~~~-;;~tP

1 'I i 'II 

DATE: October 12, : 

TIME: 

3:00 PM 

PLACE: Meetina Roo 

Unit Price 



Low Bid 


Difference 

.PTION 

UNIT 

FROM 

MEDIAN 

FT 

.._--------- 

-$0,33 

em FT -$27,50 

-----.---- ------- 

FT -$16.45 

at~ . L_~~ 

(9") I EA 

-$777.50 

-$910.00 

(7") 

._---.- 

EA -$957.50 

I EA -$100,00 

"--- ---"-- ------ 

I CY $45,00 

L_~l' 

-$42.50 

s I FT $5.00 

I SF $1.00 

-$31.25 

~f~f~~~~~=~~~;~:[tl~~~~a;~1~>-:~~1~~~i~~;~~ 

$2.50 

$150.00 

-$72,50 

-$776,50 

Type A Catch Basin 48" Dia. With 4" HT. R-2595-A Frame & 

6a 

EA 

O.L. & ~affle . .1 1__ . I-_i1..4..0Q.QQ.I $6,50()JlQ.I__ $3,250.0QI_~~~~~~....:':{:_$1,191.64. -$50.00 

7a Trench Backfill -$8,00 

---- --_.-._-------."---'._--- --=~'I= ~~ 

8a Remove Existing Storm Inlet $225.00 

--- -_.---.. _----_._--- ---. 

9a 2" Honey Locust Tree 

•.._- --._-----_._--_._---..._ 

I EA -$285,50 

10a Pavement Patching ISY _ ~~ .. ~~. ~ ,...••• ~' "._. ~' .,. . • ~ ••.__ -$43,00 

~.ll..:..>l.",,,O;;:m¥~::1;'~~~~~""'I1.' 

~IJ.. ~nle_tl}!Jl=-A R~4341-~.9rate~~i(J~~\()0~). ".__ EA 1 $!lOQ,OO $5,OOQ:o.o. __J1 ,~~.OO __ ._..!1...~~.:.~:3. ":/:J586,92 -$550.00 

__.2tJ. Replac:.eFr.'lme ~ c;r




Telephone: (847) 359-9050 . Fax (847) 359-9094 


AGENDA 

BUSINESS, FINANCE & BUDGET COMMITTEE 



1. Consider an Ordinance Amending the CY 2011 Budget Ordinance, 

Third Quarter Budget Adjustments 




TYPE: Ordinance SUBMITTED BY: Finance & Operations DATE: October 17, 2011 

An Ordinance Amending the CY 2011 Budget (3rd Quarter Adjustments) 


ffi 



~ Safe Place to Live 

X Open Government wi Involved Citizens X Regional Partnerships 


DATE: 

BACKGROUND: 

The Department of Finance & Operations continues to monitor Village fiscal activities through quarterly budget reviews. This is 

done to identify potential problem areas and take corrective action at an early stage. 

KEY ISSUES: 

The 3rd Quarter Budget Adjustments are made up of: 

• $(41,720) - Budget Reductions - These adjustments are Personnel Related savings. 

• $(464,000) - Budget Reduction - Establishing a Debt Service Reserve for Capital Appreciation Bonds. 

• $1,772,800 - Budget Increase Using New Revenue Offsets - These adjustments increase the expenditure budget aswell 

as the revenue budget to account for new revenues that are specifically earmarked, thus do not affect fund reserves. 

• $74,570 - Budget Increase Using Reserves - Theseadjustments result from timing differences between the actual receipt 

of funds and the outlay ofthose funds - i.e., money received for the intended outlay in this year was actually received in 

the prior year, thus increasing the ending reserves in the prior year and resulting in a use ofthose reserves in the current 

year. 

With these changes, total Village-Wide expenditures will be increased in the amount of $1,341,650. 

ALTERNATIVES: 

1. Approve the recommended Budget adjustments. 

2. Do not approve the recommended Budget adjustments. 


Staff recommends that the Village Council approve the 3rd Quarter Budget Adjustments. 


Increase the CY 2011 Budget by $1,341,650. 


Motion to approve the Ordinance providing for the 3rd Quarter Adjustments to the CY 2011 Budget, at Council's discretion.

ORDINANCE NO. 

_ 

AN ORDINANCE 

AMENDING THE CV 2011 BUDGET 

WHEREAS, on December 13, 2010, the Mayor and Village Council ofthe Village of Palatine passed 

Ordinance 0-165-10 providing for a budget for the fiscal year commencing January 1, 2011 and ending 

December 31, 2011 and, 

WHEREAS, Section 8-2-9 of the Illinois Compiled Statutes, makes provision for amendments or 

revisions to an annual budget adopted pursuant to 65 ILCS 5/8-2-9.4. 

NOW, THEREFORE, BE IT ORDAINED by the Mayor and Village Council of the Village of Palatine, 

Cook County, Illinois that: 

SECTION 1: The following sums of money heretofore budgeted for the above mentioned fiscal year 

for the corporate objects and purposes of the Village of Palatine, Cook County, Illinois, are hereby amended 

as set forth in Exhibit A 

SECTION 2: 

SECTION 3: 

All ordinances in conflict with this ordinance are hereby repealed. 

This ordinance shall be in full force and effect from and after its passage, approval, 

and publication as provided by law. 

PASSED: This rz" day of October, 2011. 

AYES: 

NAYS:__ ABSENT:__ PASS: 

APPROVED by me this rz" day of October, 2011. 


ATIESTED and FILED in the 

Office of the Village Clerk this 

17 th day of October, 2011 

Village Clerk


DEPT. OF FINANCE & OPERATIONS 

INTEROFFICE MEMORANDUM 

TO: 

FROM: 

SUBJECT: 

REID T. OTTESEN, VILLAGE MANAGER 

PAUL D. MEHRING, FINANCE DIRECTOR 

CY 20113RD QUARTER BUDGET ADJUSTMENTS 

DATE: OCTOBER 13, 2011 

CC: 

SUSAN D. CONN, ASST FINANCE DIRECTOR 

The Department of Finance & Operations continues to monitor Village fiscal activities through quarterly 

budget reviews. This is done to identify potential problem areas and take corrective action at an early stage. 

The third quarter review is complete with several necessary adjustments to the Village's budget plan. 

General Fund 

Decrease(l) - Allocation of Bradford/Mariano's Land Sales Proceeds per Plan 

Decrease -IMRF Savings from Pre-Payment of ERI Liability 

Decrease - Attrition Savings 

Increase with Revenue Offset(l) - FEMA Snowstorm Grant 

Net Decrease 

Federal Equitable Sharing Fund 

Increase - Use of Prior Year Revenue(2) - Public Safety Programs (Grants) - Fitness Equipment 

Downtown TlF (TIF #3) Fund 

Increase with Revenue Offset(l) - Refunding Bond Proceeds - Payment to Escrow Agent 

Debt Service Fund 

Increase with Revenue Offset(l) - Bond Proceeds -Issue Costs 

Capital Equipment Fund 

Increase with Revenue Offset(l) - Allocate Land Sales Proceeds - Public Safety Radios 

Capital Improvement Fund 

Increase with Revenue Offset(l) - Allocate Land Sales Proceeds - Hicks Rd Improvements 

Waterworks Fund 

Increase - Use of Prior Year Revenue(2) - Contractual Payments 

Sewerage Fund 

Increase - Use of Prior Year Revenue(2) - Contractual Payments 

Parking System Fund 

Increase with Revenue offset'" - FEMA Snowstorm Grant - Snow Removal 

Fleet Services Fund 

Increase with Revenue Offset(l) - Charges for Fuel - Fuel 

Increase with Revenue Offset(l) - FEMA Snowstorm Grant - Fuel 

Net Increase 

LetterofCredit Fund 

Increase with Revenue Offset(l) - Developer Forfeiture 

(1,434,000) 

(31,105) 

(10,615) 

98,050 

(1.377,670) 

72.500 

892.495 

211.460 

920.000 

50,000 

545 

1.525 

12320 

80,415 

28,060 

108,475 

450.000 

(1) These adjustments increase the expenditure budget as well as the revenue budget, thus do not affect fund reserves. 

(2) These adjustments result from timing differences between the actual receipt of funds and the outlay of those funds - i.e., 

money received for the intended outlay in this year was actually received in the prior year, thus increasing the ending reserves in the 

prior year and resulting in a use of those reserves in the current year.

SUMMARY 

Adopted Rollover 1st Quarter 2nd Qua rter 3rd Qua rter Adjusted 

~ Amendments Amendments Amendments Amendments .fu.!.!.:!.W 

100 General Fund $ 48,991,555 $ 24,793 $ (70,585) $ 2,555,000 $ (1,377,670) $ 50,123,093 

205 Motor Fuel Tax Fund 1,522,135 38,746 1,560,881 

210 Community Dev Block Grant Fund 443,850 5,026 448,876 

221 Federal Equitable Sharing Fund 2,100 7,150 17,500 72,500 99,250 

222 State Equitable Sharing Fund 15,050 15,050 

223 DUI Fines Fund 16,075 16,075 

224 Foreign Fire Insurance Tax Fund 61,500 61,500 

231 Dundee Road TIF (TIF #1) Fund 3,700,000 3,700,000 

232 Rand/Dundee T1F (TIF #2) Fund 300,000 300,000 

233 Downtown Area TIF (TIF #3) Fund 5,682,670 1,871,269 3,120,660 892,495 11,567,094 

234 Rand CorridorTIF (TIF #4) Fund 2,292,425 800,925 (5,125) 3,088,225 

250 CDBG - ARRA Fund 

251 EECBG - ARRA Fund 601,201 601,201 

252 Police Grant Fund 30,403 126,853 36,000 193,256 

253 Fire Grant Fund 35,755 5,500 5,000 46,255 

300 Debt Service Fund 4,333,160 211,460 4,544,620 

401 Capital Equipment Fund 1,755,000 53,654 920,000 2,728,654 

402 Capital Improvement Fund 1,114,330 132,547 500,000 50,000 1,796,877 

420 Police HQConstruction Fund 17,383,055 17,383,055 

425 Fire Station Construction Fund 1,580,625 1,580,625 

490 SSA#5 Project Fund 844,873 844,873 

605 Waterworks Fund 7,744,705 28,385 17,690 545 7,791,325 

610 Sewerage Fund 3,474,030 1,676,776 1,525 5,152,331 

615 Refuse Fund 4,488,840 4,488,840 

620 Parking System Fund 624,835 12,320 637,155 

701 Health Insurance Fund 5,716,145 5,716,145 

702 Liabilitylnsurance Fund 1,337,310 1,337,310 

710 FIeet Services Fund 1,798,045 108,475 1,906,520 

801 Police Pension Fund 2,700,000 2,700,000 

802 Fire Pension Fund 3,687,000 3,687,000 

820 Letter of Credit Fund 13,380 450,000 463,380 

825 Special Service Areas Fund 590,000 750 590,750 

s 102,390,760 $ 25,121,413 $ 3,189,578 $ 3,126,815 $ 1,341,650 s 135,170,216


Budget Amendments Report 

From Date: 7/1/2011 - To Date: 9/30/2011 

Account GIL Date Journal 

Fund: 100 General Fund 

Department: 10 Mayor & Council 

Division: 01 Administration 

Program: 0000 General 

510.20 - Fringe Benefits IMRF Er Contribution 

09/30/2011 2011-00004481 

Department: 12 Boards & Commissions 

Division: 06 Beautification Commission 


525.95 - Operating Supplies Other 

09/28/2011 2011-00004207 

Department: 14 Village Clerk 




09/30/2011 2011-00004481 

Department: 20 Village Manager's Office 




09/30/2011 2011-00004481 

Division: 09 Public Information/Events 



09/30/2011 2011-00004481 

Program: 2004 Special Events 

540.95 - Services Other 

09/27/2011 2011-00004426 

Division: 10 Economic Development 


805 - Refunds 

09/30/2011 2011-00004462 

09/30/2011 2011-00004462 

09/30/2011 2011-00004462 

09/30/2011 2011-00004462 

09/30/2011 2011-00004462 

09/30/2011 2011-00004462 

Department: 30 Finance & Operations 




09/30/2011 2011-00004481 

Division: 11 Accounting Services 


500.05 - Salaries Full Time 

09/30/2011 2011-00004473 

500.95 - Salaries Other 

09/30/2011 2011-00004473 


09/30/2011 2011-00004481 

Increases 

Decreases 

$0.00 $85.00 

$0.00 $4,842.00 

$0.00 $215.00 

$0.00 $2,060.00 

$0.00 $365.00 

$0.00 $150.00 

$0.00 $464,320.00 

$0.00 $262,500.00 

$0.00 $50,000.00 

$0.00 $583,225.00 

$0.00 $262,500.00 

$0.00 $920,000.00 

$0.00 $840.00 

$0.00 $2,955.00 

$2,955.00 $0.00 

$0.00 $555.00 

Pages 1 of 9


BudgetAmendments Report 


Account GIL Date Journal Increases Decreases 

Division: 12 Billing & Collections 

Program: 3021 Cashiering 


09/30/2011 2011-00004481 $0.00 $60.00 

Department: 32 Legal 

Division: 15 Labor/Collective Bargaining 


540.30 - Services Legal 

09/30/2011 2011-00004479 $0.00 $20,685.00 

Division: 16 Administrative Adjudication 



09/30/2011 2011-00004481 $0.00 $235.00 

Department: 34 Human Resources 




09/30/2011 2011-00004481 $0.00 $1,390.00 

575.10 - Other Memberships & Publications 

09/13/2011 2011-00003958 $142.00 $0.00 

575.15 - Other Training & Travel 

09/13/2011 2011-00003958 $0.00 $142.00 

Division: 17 Village Wide Benefit Programs 



09/30/2011 2011-00004462 $583,225.00 $0.00 

Department: 36 Planning & Zoning 




09/30/2011 2011-00004481 $0.00 $1,400.00 

Department: 38 Information Technology 




09/30/2011 2011-00004481 $0.00 $2,055.00 

Division: 22 Geographic Information Systems 



09/30/2011 2011-00004481 $0.00 $640.00 

Department: 40 Community Services 




09/30/2011 2011-00004481 $0.00 $845.00 

Division: 24 BUilding Permits & Inspections 



09/30/2011 2011-00004481 $0.00 $1,895.00 

540.20 - Services Architectual 

08/09/2011 2011-00003470 $2,000.00 $0.00 

Pages2 of 9




Account 

GIL Date 

540.45 - Services Data Processing/Technology 

08/09/2011 

08/15/2011 

Division: 25 Neighborhood Services 



09/30/2011 

Division: 26 Environmental Health 


500.15 - Salaries Temporary 

08/15/2011 

510.10 - Fringe Benefits Medicare 

08/15/2011 

510.15 - Fringe Benefits Social Security 

08/15/2011 


09/30/2011 

Department: 42 Police 




09/30/2011 

510.35 - Fringe Benefits Medical/Dental Insurance 

09/30/2011 


09/30/2011 

Division: 27 Crime Control & Investigation 

Program: 4201 Patrol 


09/30/2011 

510.25 - Fringe Benefits Police Pension Er Contribution 

09/30/2011 

Program: 4202 Investigation 


09/30/2011 

Program: 4204 Crime Prevention 


09/30/2011 


09/30/2011 

510.05 - Fringe Benefits Deferred Compensation 

09/30/2011 


09/30/2011 


09/30/2011 


09/30/2011 


09/30/2011 

510.40 - Fringe Benefits Life Insurance 

09/30/2011 

Program: 4205 Records & Identification 

Journal 

2011-00003470 

2011-00003575 

2011-00004481 

2011-00003575 

2011-00003575 

2011-00003575 

2011-00004481 

2011-00004481 

2011-00004475 

2011-00004429 

2011-00004481 

2011-00004462 

2011-00004481 

2011-00004475 

2011-00004475 

2011-00004475 

2011-00004475 

2011-00004475 

2011-00004475 

2011-00004475 

2011-00004475 

Increases 

Decreases 

$0.00 $2,000.00 

$0.00 $725.00 

$0.00 $1,230.00 

$675.00 $0.00 

$10.00 $0.00 

$40.00 $0.00 

$0.00 $340.00 

$0.00 $160.00 

$29,475.00 $0.00 

$1,000.00 $0.00 

$0.00 $680.00 

$262,500.00 $0.00 

$0.00 $455.00 

$0.00 $27,090.00 

$2,235.00 $0.00 

$0.00 $815.00 

$0.00 $375.00 

$0.00 $1,605.00 

$0.00 $3,720.00 

$0.00 $2,390.00 

$0.00 $120.00 





Account G/L Date Journal Increases Decreases 


09/30/2011 2011-00004481 $0.00 $1,845.00 

Program: 4207 Animal Control 


09/30/2011 2011-00004481 $0.00 $235.00 

Division: 28 Traffic Control 

Program: 4212 Overweight Vehicle Enforcement 

520.15 - Office Supplies Printed Forms 

09/26/2011 2011-00004138 $0.00 $50.00 


09/26/2011 2011-00004138 $50.00 $0.00 

Division: 30 Support Services 

Program: 4221 Communication Services 


09/30/2011 2011-00004481 $0.00 $1,260.00 


09/30/2011 2011-00004475 $23,580.00 $0.00 

Program: 4223 Social Services 


09/30/2011 2011-00004481 $0.00 $650.00 

Department: 44 Fire 




09/30/2011 2011-00004481 $0.00 $265.00 

560.15 - Utility Services Water/sewer 

08/05/2011 2011-00003440 $5,000.00 $0.00 

Division: 32 Fire Service 

Program: 4401 Fire Suppression 

510.30 - Fringe Benefits Fire Pension Er Contribution 

09/30/2011 2011-00004462 $262,500.00 $0.00 

575.05 - Other Small Tools & Equipment 

08/05/2011 2011-00003440 $0.00 $5,000.00 

Division: 33 Fire Prevention & Education 

Program: 4411 Fire Prevention 


09/30/2011 2011-00004481 $0.00 $955.00 

Division: 37 Emergency Management 



09/30/2011 2011-00004481 $0.00 $355.00 


09/27/2011 2011-00004426 $150.00 $0.00 

09/30/2011 2011-00004427 $1,570.00 $0.00 

Department: 50 Engineering 




09/30/2011 2011-00004481 $0.00 $1,160.00 

Pages4 of9




Account Gil Date Journal 

Department: 52 Public Works 




09/30/2011 2011-00004474 

500.15 - Salaries Temporary 

09/30/2011 2011-00004474 

500.20 - Salaries Overtime 

09/30/2011 2011-00004474 

500.25 - Salaries Special Compensation 

09/30/2011 2011-00004474 


09/30/2011 2011-00004474 


09/30/2011 2011-00004474 


09/30/2011 2011-00004474 


09/30/2011 2011-00004474 

09/30/2011 2011-00004481 


09/30/2011 2011-00004474 

510.40 - Fringe Benefits life Insurance 

09/30/2011 2011-00004474 

520.05 - Office Supplies General 

09/09/2011 2011-00003908 

545.20 - Communications Postage 

09/09/2011 2011-00003908 

09/21/2011 2011-00004087 

575.05 - Other Small Tools & Equipment 

09/21/2011 2011-00004087 

Division: 38 Building, Grounds, Electrical 

Program: 5201 Buildings & Grounds Maintenance 


09/30/2011 2011-00004479 

09/30/2011 2011-00004479 


09/30/2011 2011-00004481 

560.05 - Utility Services Electric 

09/15/2011 2011-00004008 

560.10 - Utility Services Natural Gas 

09/29/2011 2011-00004257 

560.15 - Utility Services Water/Sewer 

09/15/2011 2011-00004008 

09/29/2011 2011-00004257 

Program: 5202 Mechanical Maintenance 


09/30/2011 2011-00004481 

Increases 

Decreases 

$0.00 $34,065.00 

$10,140.00 $0.00 

$500.00 $0.00 

$0.00 $750.00 

$970.00 $0.00 

$0.00 $490.00 

$0.00 $2,100.00 

$0.00 $4,870.00 

$0.00 $1,895.00 

$0.00 $3,930.00 

$0.00 $120.00 

$0.00 $100.00 

$100.00 $0.00 

$400.00 $0.00 

$0.00 $400.00 

$520.00 $0.00 

$1,035.00 $0.00 

$0.00 $795.00 

$0.00 $5,100.00 

$0.00 $7,000.00 

$5,100.00 $0.00 

$7,000.00 $0.00 

$0.00 $335.00 





Account 

GIL Date 

Division: 39 Forestry 

Program: 5211 Tree Maintenance 


09/30/2011 


09/30/2011 


09/30/2011 

Program: 5212 Landscape Maintenance 


09/30/2011 


09/30/2011 

565.25 - Repair and Maintenance Landscape 

09/28/2011 

Division: 41 Streets 

Program: 5231 Pavement Maintenance 


09/30/2011 


09/30/2011 


09/30/2011 

525.30 - Operating Supplies Salt 

09/30/2011 


09/30/2011 

565.95 - Repair and Maintenance Vehicle Maint Service Charge 

09/30/2011 

Program: 5232 Traffic Control & Safety Signs 


09/30/2011 


09/30/2011 

Program: 5233 Rights of Way Maintenance 


09/30/2011 


09/30/2011 


09/30/2011 

Fund Totals: General Fund 

Fund: 221 Federal Equitable Sharing Fund 


Division: 27 Crime Control & Investigation 

Program: 4201 Patrol 


07/27/2011 

09/14/2011 

FundTotals: Federal EquitableSharing Fund 

Journal 

2011-00004474 

2011-00004479 

2011-00004481 

2011-00004479 

2011-00004481 

2011-00004207 

2011-00004471 

2011-00004479 

2011-00004481 

2011-00004471 

2011-00004471 

2011-00004471 

2011-00004479 

2011-00004481 

2011-00004474 

2011-00004479 

2011-00004481 

2011-00003281 

2011-00003996 

Increases Decreases 

$11,500.00 

$0.00 

$2,070.00 

$0.00 

$0.00 

$1,515.00 

$1,035.00 

$0.00 

$0.00 

$780.00 

$4,842.00 

$0.00 

$24,235.00 

$0.00 

$3,615.00 

$0.00 

$0.00 

$2,145.00 

$34,305.00 

$0.00 

$11,450.00 

$0.00 

$28,060.00 

$0.00 

$1,035.00 

$0.00 

$0.00 

$565.00 

$1,000.00 

$0.00 

$1,550.00 

$0.00 

$0.00 

$845.00 

$1,327,569.00 $2,705,239.00 

$2,500.00 $0.00 

$70,000.00 $0.00 

$72,500.00 $0.00 





Account G/L Date Journal 

Fund: 233 Downtown Area TIF (TIF#3) Fund 


Division: 70 Debt Service 

Program: 3038 GO Series 2004 (TIF 3) 

710 - Interest 

07/07/2011 2011-00003301 

Program: 3065 GO Ref Series 2011B 


07/07/2011 2011-00003301 

720 - Bond Issue Costs 

07/07/2011 2011-00003301 

725 - Other Debt Service - Transfer to Escrow Agent 

07/07/2011 2011-00003301 

FundTotals: Downtown Area T1F (TIF#3) Fund 

Fund: 300 Debt Service Fund 


Division: 70 Debt Service 

Program: 3064 GO Series 2011A 


07/07/2011 2011-00003301 

720 - Bond Issue Costs 

07/07/2011 2011-00003301 

FundTotals: Debt Service Fund 

Fund: 401 Capital Equipment Fund 


Division: 75 Capital Outlay 

Program: 6070 Vehicles & Equipment 

635 - Office and Other Equipment 

09/30/2011 2011-00004462 

Fund Totals: Capital Equipment Fund 

Fund: 402 Capital Improvement Fund 



Program: 6060 Streets 

615 - Improvements Other Than Buildings 

09/30/2011 2011-00004462 

Fund Totals: Capital Improvement Fund 

Fund: 605 Waterworks Fund 





09/30/2011 2011-00004481 

Division: 12 Billing & Collections 

Program: 3022 Utility Billing 


09/30/2011 2011-00004473 


09/30/2011 2011-00004481 


09/30/2011 2011-00004473 


$0.00 $10,200.00 

$10,200.00 

$0.00 

$27,055.00 

$0.00 

$865,440.00 

$0.00 

$902,695.00 $10,200.00 

$83,600.00 

$0.00 

$127,860.00 

$0.00 

$211,460.00 

$0.00 

$920,000.00 

$0.00 

$920,000.00 

$0.00 

$50,000.00 

$0.00 

$50,000.00 

$0.00 

$0.00 $440.00 

$1,595.00 

$0.00 

$0.00 

$110.00 

$0.00 

$1,595.00 





Account GIL Date Journal Increases Decreases 





09/30/2011 2011-00004481 $0.00 $305.00 





09/30/2011 2011-00004479 $1,035.00 $0.00 


09/30/2011 2011-00004481 $0.00 $615.00 

560.10 - Utility Services Natural Gas 

09/16/2011 2011-00004029 $0.00 $2,500.00 


09/16/2011 2011-00004029 $2,500.00 $0.00 

Division: 40 Utilities 

Program: 5223 Water System Maintenance 


09/30/2011 2011-00004479 $3,100.00 $0.00 


09/30/2011 2011-00004481 $0.00 $2,120.00 

Fund Totals: Waterworks Fund $8,230.00 $7,685.00 

Fund: 610 Sewerage Fund 





09/30/2011 2011-00004481 $0.00 $365.00 


Division: 40 Utilities 

Program: 5221 Sanitary System Maintenance 


09/30/2011 2011-00004479 $2,070.00 $0.00 


09/30/2011 2011-00004481 $0.00 $490.00 

Program: 5222 Storm System Maintenance 


09/30/2011 2011-00004479 $520.00 $0.00 


09/30/2011 2011-00004481 $0.00 $210.00 

Fund Totals: Sewerage Fund $2,590.00 $1,065.00 

Fund: 620 Parking System Fund 





08/03/2011 2011-00003388 $40,000.00 $0.00 

560.05 - Utility Services Electric 

09/15/2011 2011-00004012 $0.00 $3,850.00 


09/15/2011 2011-00004012 $3,850.00 $0.00 

565.25 - Repair and Maintenance Landscape 





Account 

GIL Date 

09/30/2011 


Program: 6010 Buildings & Facilities 

610 - Buildings & Structures 

08/03/2011 

Fund Totals: Parking System Fund 

Fund: 710 Fleet Services Fund 


Division: 42 Fleet Services 



09/30/2011 


09/30/2011 

525.15 - Operating Supplies Motor Fuel 

09/22/2011 

09/30/2011 

530.10 - R&M Supplies Vehicle Parts 

09/08/2011 

565.05 - Repair and Maintenance Machinery & Equipment 

09/08/2011 

Fund Totals: Fleet Services Fund 

Fund: 801 Police Pension Fund 


Division: 07 Police Pension Board 



09/30/2011 


09/30/2011 

Fund Totals: Police Pension Fund 

Fund: 802 Fire Pension Fund 


Division: 08 Fire Pension Board 



09/30/2011 


09/30/2011 

Fund Totals: Fire Pension Fund 

Fund: 820 Letter of Credit Fund 




615 -Improvements Other Than Buildings 

07/01/2011 

Fund Totals: Letter of Credit Fund 

Grand Totals: 

Journal 

2011-00004471 

2011-00003388 

2011-00004479 

2011-00004481 

2011-00004095 

2011-00004471 

2011-00003885 

2011-00003885 

2011-00004391 

2011-00004391 

2011-00004391 

2011-00004391 

2011-00003992 


$12,320.00 $0.00 

$0.00 $40,000.00 

$56,170.00 $43,850.00 

$3,100.00 $0.00 

$0.00 $2,185.00 

$79,500.00 $0.00 

$28,060.00 $0.00 

$0.00 $6,000.00 

$6,000.00 $0.00 

$116,660.00 $8,185.00 

$0.00 $1,000.00 

$1,000.00 $0.00 

$1,000.00 $1,000.00 

$0.00 $500.00 

$500.00 $0.00 

$500.00 $500.00 

$450,000.00 $0.00 

$450,000.00 $0.00 

$4,119,374.00 $2,777,724.00 


COI\ISENT AGEI\IDA 


MAYOR AND VILLAGE COUNCIL 


All items are considered to be routine by the Village Council and will be enacted by one 

motion. There will be no separate discussion of these items unless a Council Member 

so requests, in which event the item will be removed from the Consent Agenda and 

considered in its normal sequence on the Agenda. 

1. Approve Warrant #19 and Authorize the Mayor and Clerk to Sign (VM) 

2. Approve a Motion Requesting a Waiver of the Sign Ordinance, 


1111 N. Rohlwing Road (Palatine High School V.I.P. Booster Club) DISTRICT 4 

(PP & CS) 

3. Approve an Ordinance Granting Variations to Permit an Addition to a 

Detached Garage, 109 S. Elm Street (Morby) DISTRICT 2 (PP & CS) 

4. Approve an Ordinance Granting a Variation to the Total Ground Floor Area of all 

Accessory Structures, 917 N. Coolidge Avenue (Bixby) DISTRICT 1 (PP & CS) 

5. Approve an Ordinance Granting a Special Use to Permit the Operation of a 

Foot Massage Business, 509-513 E. Dundee Road (Wu/Hong) DISTRICT 3 

(PP & CS) 

6. Approve an Ordinance Rezoning from R-1 to R-2, 1015 N. Palos Avenue 

(Wild) DISTRICT 1 (C & ED) 

7. Approve an Ordinance Authorizing the Village Manager to Negotiate and Enter 

into an Agreement for a TIF Eligibility Study, Redevelopment Plan and 

Designation Services for the Proposed 2011 North Rand Road Corridor TIF 

Study Area with SB Friedman Development Advisors DISTRICT 1 (C & ED) 

8. Approve a Motion Accepting the Grant Agreement with the Illinois Department of 

Commerce and Economic Development for the Gateway Parking Deck 

Lighting Conversion DISTRICT 2 (I &E) 

9. Approve a Motion Concurring and Accepting the Change in Quantities 

Gas Light Replacement Project DISTRICT 1 (I & E)



PAGE 2 

10. Approve a Motion Awarding a Contract for the Hicks Road at First Bank Drive 

Improvements DISTRICT 6 (I &E) 

11. Approve a Motion Awarding a Contract for the 2011 Drainage Improvements 

DISTRICTS 1, 5 and 6 (I &E) 

12. Approve an Ordinance Amending the CY 2011 Budget Ordinance, 

Third Quarter Budget Adjustments (BF & B) 

13. Approve an Ordinance Granting an Administrative Variation and Special Use 

to Permit a Shed to be Located within a Utility Easement in the Rear Yard, 

138 E. Reseda Parkway (Wood) DISTRICT 3 (VM)



Mayor 

Warrant # 19 having been approved by the Village Council on 10/17/2011 hereby authorizes the Treasurer to 

deposit funds from the accounts indicated below 

Electronic 

Check/ACH 

Disbursements 

(EFT/W‐T) 

Disbursements 

Manual 

Checks 

General Fund 100 124,516.24 583,216.40 ‐ 

State Equitable Sharing Fund 222 987.02 ‐ ‐ 

Downtown TIF Fund 233 37,134.86 ‐ ‐ 

Fire Grant Fund 253 1,316.56 ‐ ‐ 

Debt Service Fund 300 1,000.00 ‐ ‐ 

Capital Equipment Fund 401 623,724.41 ‐ ‐ 

Capital Improvements Fund 402 560.00 ‐ ‐ 

Police Station Construction Fund 420 1,694,803.82 ‐ ‐ 

Fire Station Construction Fund 425 13,383.00 ‐ ‐ 

Water Fund 605 45,953.72 ‐ ‐ 

Sewer Fund 610 3,962.79 ‐ ‐ 

Refuse Fund 615 360,344.11 ‐ ‐ 

Parking Fund 620 20,890.23 ‐ ‐ 

Health Insurance Fund 701 486,341.35 ‐ ‐ 

Liability Insurance Fund 702 250.00 ‐ ‐ 

Fleet Services Fund 710 51,069.88 ‐ ‐ 

Letter of Credit Fund 820 7,660.50 ‐ ‐ 

Total Report 3,473,898.49 583,216.40 ‐

Warrant #19 

Invoice Due Date Range 01/01/11 - 11/07/11 

Report By Vendor - Invoice 

Summary Listing 

Invoice Number Invoice Description Status Held Reason Invoice Date Due Date G/L Date Received Date Payment Date Invoice Net Amount 

Vendor 1553 - Acme Truck & Brake Supply 

1212640080 T-366 Open 09/21/2011 10/21/2011 09/16/2011 137.60 

1212700188 T-289 Open 09/27/2011 10/27/2011 09/29/2011 (10.24) 

1212720024 T-384 Open 09/29/2011 10/29/2011 09/29/2011 47.69 

Vendor 1553 - Acme Truck & Brake Supply Totals Invoices 3 $175.05 

Vendor 3388 - Advanced Industrial Materials LLC 

109 Stock Open 09/29/2011 10/29/2011 09/29/2011 98.40 

Vendor 1437 - Ahlgrim Family Funeral Services 

2011-00001475 Transport to Medical Examiners 

Ofc (Tomasa Cortez) 

Vendor 3388 - Advanced Industrial Materials LLC Totals Invoices 1 $98.40 

Open 09/25/2011 10/24/2011 10/05/2011 165.00 

Vendor 1437 - Ahlgrim Family Funeral Services Totals Invoices 1 $165.00 

Vendor 1759 - Air One Equipment, Inc. 

75813 New engine equipment Open 09/14/2011 10/07/2011 10/07/2011 194.50 

75814 New engine equipment Open 09/14/2011 10/07/2011 10/07/2011 1,489.20 

75928 New engine equipment Open 09/20/2011 10/07/2011 10/07/2011 1,139.90 

76007 New engine equipment Open 09/27/2011 10/07/2011 10/07/2011 158.00 

Vendor 1759 - Air One Equipment, Inc. Totals Invoices 4 $2,981.60 

Vendor 2213 - Al Piemontes Arlington Hts Ford 

571170 R&M Supplies Equipment Parts Open 09/22/2011 10/22/2011 09/23/2011 56.12 






Vendor 2213 - Al Piemontes Arlington Hts Ford Totals Invoices 6 $562.24 

Vendor 2244 - Almost Home 

2011-00001532 September Strays Open 09/30/2011 10/17/2011 10/05/2011 54.00 

Vendor 2244 - Almost Home Totals Invoices 1 $54.00 

Vendor 2441 - Ambius Inc 

015171CH653303 T/S Monthly Plant Fees Open 10/01/2011 11/01/2011 09/29/2011 126.90 

015171CH653304 T/S Monthly Plant Fees Open 10/01/2011 11/01/2011 09/29/2011 23.10 

Vendor 2441 - Ambius Inc Totals Invoices 2 $150.00 

Vendor 2489 - American First Aid Services Inc 

106925 First Aid Kit Supplies Open 09/23/2011 10/23/2011 09/27/2011 73.55 

110926 First Aid Supplies - Police Open 09/28/2011 10/28/2011 09/29/2011 33.50 

Vendor 2489 - American First Aid Services Inc Totals Invoices 2 $107.05 

Run by Susan Conn on 10/13/2011 12:04:17 PM Page 1 of 27

Warrant #19 




Vendor 2491 - Anderson Pest Solutions 

1893599 Custodial Service Open 10/01/2011 11/01/2011 09/29/2011 35.01 

1893600 Custodial Service Open 10/01/2011 11/01/2011 09/29/2011 74.29 

Vendor 1730 - Andres Medical Billing 

28957 Billing Charges - Medicare 

Revalidation Fee 

Vendor 2491 - Anderson Pest Solutions Totals Invoices 2 $109.30 

Open 09/27/2011 10/27/2011 10/10/2011 505.00 

Vendor 1730 - Andres Medical Billing Totals Invoices 1 $505.00 

Vendor 3047 - APB Communications 

2011-00001529 Portable Radio Repair Open 10/04/2011 11/03/2011 10/05/2011 379.00 

Vendor 3047 - APB Communications Totals Invoices 1 $379.00 

Vendor 2322 - Arrow Road Construction Company 

30107MB R&M Supplies Street Maintenance Open 09/29/2011 10/29/2011 10/06/2011 486.09 



Vendor 3398 - Artistic Cuisine 

2011-00001536 Street Fest Volunteer Food 

Coupon Reimbursement 

Vendor 2322 - Arrow Road Construction Company Totals Invoices 3 $1,813.19 

Open 10/10/2011 10/10/2011 10/10/2011 145.00 

Vendor 3398 - Artistic Cuisine Totals Invoices 1 $145.00 

Vendor 2973 - AT & T 

847358750009 Landline Phone Charges Open 09/16/2011 10/11/2011 09/29/2011 12,856.67 

Vendor 2973 - AT & T Totals Invoices 1 $12,856.67 

Vendor 2568 - AT & T Long Distance 

821388518_09 Long Distanct Charges Open 09/04/2011 10/19/2011 09/29/2011 259.51 

Vendor 2568 - AT & T Long Distance Totals Invoices 1 $259.51 

Vendor 1819 - Auto Tech Centers Inc 

229226 Repair Parts Open 09/21/2011 10/21/2011 09/16/2011 452.70 



Vendor 1819 - Auto Tech Centers Inc Totals Invoices 3 $1,312.92 

Vendor 2156 - Badger Meter Mfg Co 

92756501 Meter Parts and Supplies Open 09/12/2011 10/12/2011 10/03/2011 13,182.00 

Vendor 2156 - Badger Meter Mfg Co Totals Invoices 1 $13,182.00 


Warrant #19 





Vendor 1294 - Berland's 

81303 Materials Open 09/26/2011 10/26/2011 10/03/2011 299.99 

Vendor 1294 - Berland's Totals Invoices 1 $299.99 

Vendor 1101 - Beverly Materials LLC 

175852 Wash Stone Open 09/30/2011 10/30/2011 10/03/2011 682.55 

Vendor 1101 - Beverly Materials LLC Totals Invoices 1 $682.55 

Vendor 2856 - Blackburn Manufacturing Company 

0402515-IN Materials Open 09/30/2011 10/30/2011 10/03/2011 249.09 

Vendor 2856 - Blackburn Manufacturing Company Totals Invoices 1 $249.09 

Vendor 1660 - Blue Cross Blue Shield Of Illinois 

965600100090911 BCBS Health/Rx Program Open 10/03/2011 10/24/2011 10/04/2011 486,341.35 

Vendor 1660 - Blue Cross Blue Shield Of Illinois Totals Invoices 1 $486,341.35 

Vendor 1722 - Bollinger Lach & Associates Inc 

15511-21 Engineering for Palatine Road Open 08/31/2011 09/30/2011 10/11/2011 36,634.86 

Vendor 1722 - Bollinger Lach & Associates Inc Totals Invoices 1 $36,634.86 

Vendor 1771 - Brake Align Parts & Services Inc 



Vendor 1771 - Brake Align Parts & Services Inc Totals Invoices 2 $90.94 

Vendor 2750 - Brook Electrical Distribution Co 

S2418025.001 R&M Supplies Equipment Parts Open 09/01/2011 10/31/2011 09/20/2011 3,090.00 

S2427421.001 R&M Supplies Equipment Parts Open 09/15/2011 10/31/2011 09/20/2011 737.10 

Vendor 3397 - Brother's Ribs 



Vendor 2750 - Brook Electrical Distribution Co Totals Invoices 2 $3,827.10 

Open 10/10/2011 10/10/2011 10/10/2011 215.00 

Vendor 3397 - Brother's Ribs Totals Invoices 1 $215.00 

Vendor 2139 - Camosy Construction 

2116-17r Police Headquarters Construction Open 09/30/2011 10/30/2011 10/10/2011 1,682,289.00 

Vendor 2139 - Camosy Construction Totals Invoices 1 $1,682,289.00 

Vendor 1284 - Canon Business Solutions 

4006003316 Copy Charges 8/25-9/24/11 Open 09/27/2011 10/27/2011 10/10/2011 234.76 




Warrant #19 





Vendor 1284 - Canon Business Solutions 


Vendor 1284 - Canon Business Solutions Totals Invoices 4 $571.91 

Vendor 1273 - Canon Financial Services Inc 

11327490 Lease Copiers - October Open 10/01/2011 10/20/2011 10/10/2011 1,571.00 

Vendor 1273 - Canon Financial Services Inc Totals Invoices 1 $1,571.00 

Vendor 2834 - Car Quest Of Palatine 

2396-178399 Repair Parts Open 09/19/2011 10/19/2011 09/16/2011 70.38 



2396-178493 Credit Open 09/20/2011 10/20/2011 09/29/2011 (78.97) 
















Vendor 2834 - Car Quest Of Palatine Totals Invoices 19 $821.50 

Vendor 1246 - Catalog.Com 

1110151105 palatine-ema renewal Open 10/03/2011 11/01/2011 10/06/2011 131.90 

Vendor 1246 - Catalog.Com Totals Invoices 1 $131.90 

Vendor 1769 - Catching Fluidpower Inc 

5685973 Lube System Repair Open 09/30/2011 10/30/2011 09/29/2011 1,941.71 

5686740 Stock Open 10/04/2011 11/04/2011 10/07/2011 109.52 

Vendor 1769 - Catching Fluidpower Inc Totals Invoices 2 $2,051.23 

Vendor 2492 - Certified Fleet Services 

I11052 T-280 Open 09/23/2011 10/23/2011 09/29/2011 450.00 

S13080 T-287 Open 09/23/2011 10/23/2011 09/29/2011 45.96 


Warrant #19 





Vendor 2492 - Certified Fleet Services 

I11053 T-287 Open 09/27/2011 10/27/2011 10/07/2011 450.00 

I11054 T-345 Open 09/27/2011 10/27/2011 10/07/2011 450.00 

I11058 T-308 Open 10/04/2011 11/04/2011 10/07/2011 450.00 

Vendor 2492 - Certified Fleet Services Totals Invoices 5 $1,845.96 

Vendor 2977 - Chicago International Trucks 

1101022 Repairs to T370 Open 08/19/2011 09/19/2011 09/29/2011 6,580.25 

11008532 Repair parts Open 09/20/2011 10/20/2011 09/16/2011 91.81 



CM11006917 Credit Open 09/21/2011 10/21/2011 10/06/2011 (12.68) 

CM11008283 Credit Open 09/21/2011 10/21/2011 10/06/2011 (296.96) 

CM16018834 Credit Open 09/22/2011 10/22/2011 09/16/2011 (3.00) 

11009060 Stock Open 09/23/2011 10/23/2011 10/06/2011 62.93 

11009344 Stock Open 09/28/2011 10/28/2011 10/06/2011 188.94 

11009443 T-310 Open 09/30/2011 10/30/2011 10/06/2011 171.10 

16020267 T-280 Open 09/30/2011 10/30/2011 10/06/2011 415.09 

16020270 Returned Open 09/30/2011 10/30/2011 10/06/2011 488.93 

Vendor 2977 - Chicago International Trucks Totals Invoices 12 $7,840.63 

Vendor 2555 - Chicago Parts & Sound 

411167 Credit Open 08/22/2011 09/22/2011 09/29/2011 (75.00) 











Vendor 2555 - Chicago Parts & Sound Totals Invoices 11 $2,381.62 

Vendor 3050 - Cintas #22 

022309234 Uniform Cleaning Open 09/30/2011 10/30/2011 10/10/2011 72.97 

022312496 Uniform Cleaning Open 10/07/2011 11/07/2011 10/10/2011 72.97 

Vendor 3050 - Cintas #22 Totals Invoices 2 $145.94 


Warrant #19 





Vendor 3393 - Claridge Products & Equipment Inc 

IN1152816 Tackboards for Sta 81 Open 09/28/2011 10/07/2011 10/07/2011 381.00 

Vendor 3393 - Claridge Products & Equipment Inc Totals Invoices 1 $381.00 

Vendor 1596 - Clifford Wald Company 

IN00067707 Plotter Repair Open 09/08/2011 10/08/2011 09/30/2011 347.26 

IN00067803 KIP Meter Reading Open 09/21/2011 10/21/2011 09/27/2011 24.32 

Vendor 1596 - Clifford Wald Company Totals Invoices 2 $371.58 

Vendor 3033 - Comcast Cable 

2011-00001469 FD Backup Internet Connection Open 09/24/2011 10/22/2011 09/29/2011 64.95 

2011-00001473 Backup Internet Connection Open 09/25/2011 10/23/2011 10/04/2011 100.88 

Vendor 3033 - Comcast Cable Totals Invoices 2 $165.83 

Vendor 1807 - Commercial Cleanser Company 

98404 Custodial Supplies Open 09/02/2011 10/02/2011 09/29/2011 911.50 

Vendor 1807 - Commercial Cleanser Company Totals Invoices 1 $911.50 

Vendor 2980 - Commonwealth Edison 

1221013011-92211 Electricity-429 N. Hicks Rd. Open 08/18/2011 10/18/2011 09/22/2011 16.68 

Holiday Lites 

4151059008-92311 Electricity-200 E. Wood St. Open 08/18/2011 10/18/2011 09/22/2011 17.37 

4151113034-92211 Electricity-58 W. Wilson St. Open 08/18/2011 10/18/2011 09/22/2011 29.88 

4823222004-92211 Electricity-0 N. Hicks Pl., 1 W. Open 08/18/2011 10/18/2011 09/22/2011 50.57 

Northwest Hwy 

4909014002-92211 Electricity-SS Northwest Hwy, 1 E. Open 08/19/2011 10/21/2011 09/22/2011 25.47 

Hicks 

0291766008-92211 Electricity-148 W. Illinois Ave. Open 08/22/2011 10/24/2011 09/22/2011 26.49 

0105162061-92211 Electricity-Master Account Open 08/23/2011 10/24/2011 09/22/2011 440.07 

Panorama & Roselle 

0262009138-92211 Electricity-560 S. Hale St. Lift 

Station 

Open 09/19/2011 10/21/2011 09/22/2011 109.26 

Vendor 2980 - Commonwealth Edison Totals Invoices 8 $715.79 

Vendor 2981 - Continental Weather Service 

11825 Forecasting-October Open 10/01/2011 11/01/2011 10/06/2011 150.00 

Vendor 2981 - Continental Weather Service Totals Invoices 1 $150.00 

Vendor 3065 - Convergence Technologies, Inc 

449052 FD 83 Wireless project Open 10/05/2011 11/05/2011 10/07/2011 25.00 

Vendor 3065 - Convergence Technologies, Inc Totals Invoices 1 $25.00 



Vendor 2766 - Cook County Recorder Of Deeds 

2011-00001540 Recorder of Deeds Website Fund 

Replenish 

Open 10/10/2011 10/10/2011 10/10/2011 500.00 

Vendor 2766 - Cook County Recorder Of Deeds Totals Invoices 1 $500.00 

Vendor 2207 - Crimson-Fire 

4049 New Engine Open 10/05/2011 10/11/2011 10/11/2011 489,222.00 

Vendor 2207 - Crimson-Fire Totals Invoices 1 $489,222.00 

Vendor 2584 - Currie Motors Inc 

CEA16276 2- One Ton Dump Trucks Open 09/29/2011 10/29/2011 10/07/2011 127,210.00 

Vendor 2584 - Currie Motors Inc Totals Invoices 1 $127,210.00 

Vendor 2984 - David G Eterno 

10963 Adminstrative Hearing Officer Open 10/03/2011 11/03/2011 10/10/2011 712.50 

Vendor 2823 - Dept Of Financial & Prof Regulation 

2011-00001478 Licensed Clinical Social Worker 

License Renewal Fee (S. Ziesak) 

Vendor 2984 - David G Eterno Totals Invoices 1 $712.50 

Open 09/17/2011 10/17/2011 10/05/2011 60.00 

Vendor 2823 - Dept Of Financial & Prof Regulation Totals Invoices 1 $60.00 

Vendor 2206 - Digi-Key Corp 849565 

36089256 Replacement parts Open 09/13/2011 10/13/2011 09/29/2011 14.96 

Vendor 2828 - Director Of Illinois State Police 

34477 Declaration of Asset Forfeiture - 

Seized Property 

34476 Asset Forfeiture - Seized Property 

(11-09143) 

Warrant #19 




Vendor 2206 - Digi-Key Corp 849565 Totals Invoices 1 $14.96 

Open 10/05/2011 10/17/2011 10/05/2011 254.02 

Open 10/10/2011 10/17/2011 10/10/2011 733.00 

Vendor 2828 - Director Of Illinois State Police Totals Invoices 2 $987.02 

Vendor 1280 - Dobbys World Wide Liquors And Wines 

1487111 Street Fest Wine Open 08/30/2011 10/10/2011 10/10/2011 2,933.28 

Vendor 1280 - Dobbys World Wide Liquors And Wines Totals Invoices 1 $2,933.28 

Vendor 1159 - Document Imaging Dimensions Inc 

113121 Toner Open 09/14/2011 10/14/2011 09/30/2011 92.00 

113642 Toner Open 09/15/2011 10/15/2011 09/30/2011 757.00 

114837 Toner Open 09/21/2011 10/21/2011 09/30/2011 438.00 

114973 Toner Open 09/22/2011 10/22/2011 09/30/2011 288.00 

115222 Toner Open 09/23/2011 10/23/2011 09/30/2011 338.00 


Warrant #19 





Vendor 1159 - Document Imaging Dimensions Inc 

115869 Toner Open 09/26/2011 10/26/2011 09/30/2011 87.20 

116157 Toner Open 09/27/2011 10/27/2011 09/30/2011 454.04 

116215 Toner Open 09/27/2011 10/27/2011 09/30/2011 92.00 

116852 Toner Open 09/30/2011 10/30/2011 10/07/2011 226.00 

Vendor 1159 - Document Imaging Dimensions Inc Totals Invoices 9 $2,772.24 

Vendor 1647 - Drivetrain Service & Components 

182425 T-289 Open 09/27/2011 10/27/2011 09/29/2011 120.00 

Vendor 1647 - Drivetrain Service & Components Totals Invoices 1 $120.00 

Vendor 2174 - Duo-Safety Ladder Corporation 

434716-00 Heat Sensor Label Open 09/12/2011 10/07/2011 10/07/2011 57.86 

Vendor 2174 - Duo-Safety Ladder Corporation Totals Invoices 1 $57.86 

Vendor 3399 - DuPage River Salt Creek Workshop 

92010511 Deicing Workshop Open 10/05/2011 10/18/2011 10/10/2011 80.00 

Vendor 3399 - DuPage River Salt Creek Workshop Totals Invoices 1 $80.00 

Vendor 1490 - Exelon Energy Inc 

100584100230 Electricity-884 Lilly Open 09/16/2011 10/31/2011 09/22/2011 288.92 

100642600230-911 Electricity-1199 W. Northwest Open 09/16/2011 10/31/2011 09/22/2011 1,699.00 

Hwy. Pump Station 

200251200130-911 Electricity-251 W. Colfax St. Lite Open 09/17/2011 11/01/2011 09/22/2011 49.44 

RT/25 

200251300130-911 Electricity-47 W. Slade St. RT/25 Open 09/17/2011 11/01/2011 09/22/2011 89.53 

200251400130-911 Electricity-0 W. Rohlwing Rd. Lite Open 09/17/2011 11/01/2011 09/22/2011 119.42 

RT/25 

200251500130-911 Electricity-0 Smith Lite R25 Open 09/17/2011 11/01/2011 09/22/2011 4,839.58 

200251600150-911 Electricity-700 N. North Ct. Lite Open 09/17/2011 11/01/2011 09/22/2011 201.37 

RT/25 

200251700130-911 Electricity-0 Smith Lite RT/23 Open 09/17/2011 11/01/2011 09/22/2011 6,379.05 

100443200230 Electricity-1535 W. Shire Circle Open 09/18/2011 11/02/2011 09/22/2011 48.84 



100642900230-911 Electricity-0 Haleyshill Ct. Lift Open 09/18/2011 11/02/2011 09/22/2011 81.14 

Station 

100805600230-911 Electricity-1501 N. Hicks Rd. Open 09/18/2011 11/02/2011 09/22/2011 341.27 

100642400230-911 Electricity-1400 W. Northwest Open 09/20/2011 11/04/2011 09/22/2011 34.15 

Hwy. 

100441300230 Electricity-950 W. Illinois Avenue Open 09/21/2011 11/05/2011 10/05/2011 4,177.88 

100442200230 Electricity-251 W. Colfax Parking Open 09/21/2011 11/05/2011 10/05/2011 5,884.88 

Garage 

100443300230 Electricity-950 W. Illinois Open 09/21/2011 11/05/2011 10/05/2011 101.10 


Warrant #19 





Vendor 1490 - Exelon Energy Inc 


100642800230 Electricity-1381 Rohlwing Rd. Open 09/21/2011 11/05/2011 10/05/2011 5,217.83 

Pump 

100643000230 Electricity-200 E. Wood St. Open 09/21/2011 11/05/2011 10/05/2011 695.63 

100643200230 Electricity-200 E. Wood St. Open 09/21/2011 11/05/2011 10/05/2011 100.30 

100643300230 Electricity-137 W. Wood St. Unit 1 Open 09/21/2011 11/05/2011 10/05/2011 599.71 



100805700230 Electricity-200 E. Wood St. Unit Open 09/21/2011 11/05/2011 10/05/2011 91.11 

3A 




100805400230 Electricity-0 Benton and Wilmette Open 09/22/2011 11/06/2011 10/05/2011 54.15 

S/E Corner 

100805900230 Electricity-0 Smith Street Union Open 09/22/2011 11/06/2011 10/05/2011 188.37 

Pacific 

100443100230 Electricity-950 W. Illinois Open 09/23/2011 11/07/2011 10/05/2011 4,681.75 


Vendor 1490 - Exelon Energy Inc Totals Invoices 32 $39,163.05 

Vendor 2204 - Fastenal Company 

ILEAS6593 R&M Supplies Equipment Parts Open 09/29/2011 10/29/2011 10/07/2011 89.20 

Vendor 2204 - Fastenal Company Totals Invoices 1 $89.20 

Vendor 2438 - Federal Express 

7-643-09747 Delivery Charges Open 09/28/2011 10/13/2011 10/10/2011 111.38 

7-643-17577 Shipping Open 09/28/2011 10/28/2011 10/10/2011 25.93 

Vendor 2438 - Federal Express Totals Invoices 2 $137.31 

Vendor 2102 - Fire Service Inc 

2561 Stock Open 09/21/2011 10/21/2011 10/06/2011 55.37 

Vendor 2102 - Fire Service Inc Totals Invoices 1 $55.37 

Vendor 2665 - Fleet Safety Supply 

53684 Repair Parts/Stock Open 09/22/2011 10/22/2011 09/29/2011 127.37 




Vendor 2665 - Fleet Safety Supply Totals Invoices 4 $528.90 


Warrant #19 





Vendor 3017 - Fran Guziel Marketing Consulting 

09-25-2011 Fall/Winter Newsletter Production Open 09/26/2011 10/26/2011 09/27/2011 2,790.00 

Vendor 3017 - Fran Guziel Marketing Consulting Totals Invoices 1 $2,790.00 

Vendor 3196 - Diane L Gartner 

Travel Reimb Travel Reimbursement/Training Open 10/06/2011 10/06/2011 10/06/2011 168.22 

Vendor 3196 - Diane L Gartner Totals Invoices 1 $168.22 

Vendor 3075 - Gateway Palatine LLC 

Nov 2011 Parking Agreement - Nov Open 11/01/2011 11/01/2011 10/10/2011 1,460.00 

Vendor 3075 - Gateway Palatine LLC Totals Invoices 1 $1,460.00 

Vendor 1667 - Gilio Landscape Contractors 

5401 Grass Cutting Requests Open 09/19/2011 10/18/2011 09/27/2011 90.00 



5458 2011 Grass Mowing Program Open 09/30/2011 10/28/2011 10/11/2011 6,524.00 

Vendor 1667 - Gilio Landscape Contractors Totals Invoices 4 $6,679.00 

Vendor 1250 - Global Emergency Products Inc 

AG25554 T-371 Open 09/19/2011 10/19/2011 09/23/2011 68.39 

Vendor 1250 - Global Emergency Products Inc Totals Invoices 1 $68.39 

Vendor 1233 - Golf Rose Boarding Kennel 

2011-00001538 September Strays Open 09/30/2011 10/17/2011 10/05/2011 665.25 

Vendor 1233 - Golf Rose Boarding Kennel Totals Invoices 1 $665.25 

Vendor 2060 - Gov Deals 

269-092011 Auction Fees Open 09/30/2011 10/30/2011 10/11/2011 39.15 

Vendor 2060 - Gov Deals Totals Invoices 1 $39.15 

Vendor 2281 - Grainger 

9410953443 Credit Open 12/07/2010 09/29/2011 09/29/2011 (170.72) 

9618690508 Parts and Stock Open 08/23/2011 09/22/2011 09/29/2011 987.29 





9647205583 UPS unit for replacement Open 09/28/2011 10/28/2011 09/29/2011 60.46 

9648472752 Thermostats & Indoor Sensors Open 09/29/2011 10/29/2011 09/29/2011 1,104.00 


9648836022 batteries Open 09/29/2011 10/28/2011 10/10/2011 22.02 



Vendor 2281 - Grainger 

9649829588 Materials for hand dryer Open 10/03/2011 11/02/2011 09/29/2011 22.58 


Vendor 2281 - Grainger Totals Invoices 12 $4,087.86 

Vendor 2248 - Groot Industries Inc 

7831810 Refuse Service - August 2011 Open 09/30/2011 10/30/2011 10/10/2011 238,112.12 

7831810CR Senior Discount - August Open 09/30/2011 10/30/2011 10/10/2011 (1,721.00) 

Vendor 2248 - Groot Industries Inc Totals Invoices 2 $236,391.12 

Vendor 1289 - Grossinger Chevrolet 

67831 R&M Parts Open 09/21/2011 10/21/2011 09/16/2011 45.84 

67833 R&M Parts Open 09/22/2011 10/22/2011 09/29/2011 307.73 

67938 R&M Parts Open 09/28/2011 10/28/2011 09/29/2011 120.48 

67998 R&M Parts Open 09/30/2011 10/30/2011 09/29/2011 118.15 

Vendor 1289 - Grossinger Chevrolet Totals Invoices 4 $592.20 

Vendor 1916 - Harvard Maintenance Inc 

514455 Deck/TS Contractual Cleaning Open 10/01/2011 11/01/2011 09/29/2011 8,578.00 

Vendor 1916 - Harvard Maintenance Inc Totals Invoices 1 $8,578.00 

Vendor 3394 - Scott P Hayden 

SH-1 Reimburse Open House Expense Open 09/30/2011 10/07/2011 10/07/2011 168.37 

Sh-2 Reimburse Open House Expense Open 09/30/2011 10/07/2011 10/07/2011 184.12 

Vendor 3394 - Scott P Hayden Totals Invoices 2 $352.49 

Vendor 2773 - HD Supply Waterworks Ltd 


Vendor 2773 - HD Supply Waterworks Ltd Totals Invoices 1 $412.16 

Vendor 1734 - Henning Brothers Loc-N-Key Serv. 

378531 T-310 Open 10/04/2011 11/04/2011 10/06/2011 6.50 

Vendor 1726 - Heybecks Market 



Warrant #19 




Vendor 1734 - Henning Brothers Loc-N-Key Serv. Totals Invoices 1 $6.50 

Open 10/10/2011 10/10/2011 10/10/2011 190.00 

Vendor 1726 - Heybecks Market Totals Invoices 1 $190.00 

Vendor 2917 - Home Depot Credit Services 

8313602 Brasscraft Open 03/08/2011 09/30/2011 09/29/2011 10.56 

0014455 Silicone Open 09/02/2011 10/02/2011 09/29/2011 47.76 

6011337 Sewer/inlet repair Open 09/16/2011 10/16/2011 10/03/2011 313.74 

027841-5073696 Operating Supplies/Tools 

Electrical Tester 

Open 09/27/2011 10/26/2011 09/27/2011 14.97 



Vendor 2917 - Home Depot Credit Services 


028830 Small Tools Open 09/28/2011 10/28/2011 10/06/2011 44.32 


2014075 Sewer light for inspection Open 09/30/2011 10/30/2011 10/03/2011 19.94 

1014196 Paint supplies for Sta 82 Open 10/01/2011 10/07/2011 10/07/2011 15.05 



0217474 Paint supplies for Sta 82 Open 10/03/2011 10/07/2011 10/07/2011 (4.81) 

9014438 Meter materials Open 10/03/2011 11/03/2011 10/03/2011 37.46 

005878 Shop Materials Open 10/05/2011 11/05/2011 10/06/2011 72.22 

Vendor 2825 - IL Dept Of Central Mgmnt Services 

T1204457 

Annual Custom Bandwidth 

Charges 

Vendor 2917 - Home Depot Credit Services Totals Invoices 14 $681.45 

Open 09/21/2011 10/21/2011 09/29/2011 420.00 

Vendor 2825 - IL Dept Of Central Mgmnt Services Totals Invoices 1 $420.00 

Vendor 2470 - ILCMA 

PWADMIN101011 Training- M.Barry Open 09/29/2011 10/29/2011 10/10/2011 50.00 

Vendor 2470 - ILCMA Totals Invoices 1 $50.00 

Vendor 1147 - Illinois Fire Inspectors Assoc. 

13134 NFPA 921 2011 Fire & Explosion Open 09/29/2011 10/10/2011 10/04/2011 213.30 

Investigations 

13136 Marek-FPW Open 09/29/2011 10/11/2011 10/05/2011 25.00 

13148 IFIA Fall Fire Safety- 

Eriksen/Marek 

Open 10/03/2011 10/10/2011 10/04/2011 350.00 

Vendor 2664 - Illinois GFOA 

101411 Webinar - Implementing PA 097- 

0609 

Vendor 2598 - Illinois Tactical Officers Assoc 

1915 2011 Conferene Registration 

(Snep) 

1925 2011 Conference Registration (L. 

Canada) 

Warrant #19 




Vendor 1147 - Illinois Fire Inspectors Assoc. Totals Invoices 3 $588.30 

Open 10/01/2011 10/14/2011 10/10/2011 30.00 

Vendor 2664 - Illinois GFOA Totals Invoices 1 $30.00 

Open 09/22/2011 10/17/2011 10/05/2011 265.00 

Open 09/27/2011 10/17/2011 10/05/2011 265.00 

Vendor 2598 - Illinois Tactical Officers Assoc Totals Invoices 2 $530.00 

Vendor 1725 - Interstate Battery Systems 




Vendor 1343 - J Congdon Sewer Service 

PWUTIL101111 Refund Hydrant Meter Deposit 

less Water Usage 

Warrant #19 




Vendor 1725 - Interstate Battery Systems Totals Invoices 2 $423.80 

Open 10/11/2011 10/30/2011 10/11/2011 622.33 

Vendor 1343 - J Congdon Sewer Service Totals Invoices 1 $622.33 

Vendor 2992 - James Messineo & Associates 

09-30-11 Admin. Hearing Officer Open 09/30/2011 10/30/2011 09/30/2011 1,062.50 

Vendor 2992 - James Messineo & Associates Totals Invoices 1 $1,062.50 

Vendor 2695 - JG Uniforms Inc 

25617 2 Exterior Vest Carriers (Briscoe) Open 09/20/2011 10/29/2011 10/05/2011 242.04 

25583 2 Exterior Vest Carriers 

(Mendicino) 

Open 09/21/2011 10/20/2011 10/05/2011 190.91 

Vendor 2695 - JG Uniforms Inc Totals Invoices 2 $432.95 

Vendor 1266 - Johnstone Supply Of Elk Grove 

506171 Auto vent Open 09/21/2011 10/21/2011 09/20/2011 49.62 

Vendor 1266 - Johnstone Supply Of Elk Grove Totals Invoices 1 $49.62 

Vendor 1065 - Joseph M Etchingham 

2011-00001533 Village Prosecutor Open 10/04/2011 10/24/2011 10/10/2011 3,450.00 

Vendor 1065 - Joseph M Etchingham Totals Invoices 1 $3,450.00 

Vendor 2875 - Kale Uniforms 

580765 Misc Uniform Items (Snep) Open 09/13/2011 10/13/2011 10/06/2011 323.90 

580777 Misc Uniform Items (Borgstrom) Open 09/13/2011 10/13/2011 10/06/2011 287.48 

582400 Misc Uniform Items (Lopez) Open 09/19/2011 10/19/2011 10/06/2011 11.99 

582401 Misc Uniform Items (Jano) Open 09/19/2011 10/19/2011 10/06/2011 52.50 

582402 Misc Uniform Items (Longo) Open 09/19/2011 10/19/2011 10/06/2011 17.50 

582404 Misc Uniform Items (Kline) Open 09/19/2011 10/19/2011 10/06/2011 93.95 

582544 Misc Uniform Items (Guimon) Open 09/20/2011 10/20/2011 10/06/2011 13.98 

582546 Misc Uniform Items (cusinato) Open 09/20/2011 10/20/2011 10/06/2011 68.00 

582547 Misc Uniform Items (Syc) Open 09/20/2011 10/20/2011 10/06/2011 24.98 

582548 Misc Uniform Items (Weidman) Open 09/20/2011 10/20/2011 10/06/2011 7.95 

582549 Misc Uniform Items (Seebacher) Open 09/20/2011 10/20/2011 10/06/2011 23.95 

582550 Misc Uniform Items (H. 

Open 09/20/2011 10/20/2011 10/06/2011 114.45 

Rodriguez) 

582813 Misc Uniform Items (Schroeder) Open 09/20/2011 10/20/2011 10/06/2011 35.40 

584265 Misc Uniform Items (Zickert) Open 09/27/2011 10/27/2011 10/06/2011 128.94 

584266 Misc Uniform Items (Syc) Open 09/27/2011 10/27/2011 10/06/2011 154.94 

Vendor 2875 - Kale Uniforms Totals Invoices 15 $1,359.91 


Warrant #19 





Vendor 3283 - Linda Kielas 

2011-00001547 CPR/AED supplies Open 10/06/2011 11/07/2011 10/11/2011 600.30 

2011-00001541 NACCHO Grant Open 10/10/2011 11/07/2011 10/10/2011 406.26 

Vendor 3283 - Linda Kielas Totals Invoices 2 $1,006.56 

Vendor 2075 - Kimball Midwest 

2123137 M-999 and PT-999 Open 09/22/2011 10/22/2011 09/29/2011 419.10 

2127810 Stock Open 09/27/2011 10/27/2011 10/07/2011 47.44 

Vendor 2075 - Kimball Midwest Totals Invoices 2 $466.54 

Vendor 3137 - Robert L King 

PWRK1011 Boot Reimbursement Open 10/10/2011 10/24/2011 10/10/2011 169.72 

Vendor 3137 - Robert L King Totals Invoices 1 $169.72 

Vendor 1442 - KMI 

000010102 Custodial Service Open 10/03/2011 11/01/2011 09/29/2011 5,500.00 

Vendor 1442 - KMI Totals Invoices 1 $5,500.00 

Vendor 3022 - Konica Minolta Business Solutions 

218506705 Copy Charges 4/25 - 7/20/11 Open 07/29/2011 10/10/2011 10/10/2011 1,268.43 

Vendor 3022 - Konica Minolta Business Solutions Totals Invoices 1 $1,268.43 

Vendor 3021 - Konica Minolta Premier Finance 

187763875 Lease Copiers - October Open 10/04/2011 10/30/2011 10/10/2011 576.00 

Vendor 3021 - Konica Minolta Premier Finance Totals Invoices 1 $576.00 

Vendor 2841 - Kustom Signals, Inc. 

449652 Repair radar system Open 09/21/2011 10/21/2011 09/29/2011 281.36 

Vendor 2841 - Kustom Signals, Inc. Totals Invoices 1 $281.36 

Vendor 1522 - Landscaping & Construct Solutions 

17294 Stock Open 09/20/2011 10/20/2011 09/23/2011 235.44 


17366 Stock Open 09/30/2011 10/30/2011 10/06/2011 39.24 

Vendor 1522 - Landscaping & Construct Solutions Totals Invoices 3 $406.38 

Vendor 1854 - Leach Enterprises, Inc. 




773178 Credit Open 09/26/2011 10/26/2011 09/29/2011 (44.63) 


Vendor 1854 - Leach Enterprises, Inc. Totals Invoices 5 $267.98 


Warrant #19 





Vendor 1947 - Lexisnexis 

1063200-20110831 August User Fee (Accurint) Open 09/01/2011 10/17/2011 10/05/2011 150.00 

Vendor 1947 - Lexisnexis Totals Invoices 1 $150.00 

Vendor 1176 - Liberty Tire Recycling Llc 

19038 M-999 and PT-999 Open 09/22/2011 10/22/2011 09/29/2011 109.92 

Vendor 1176 - Liberty Tire Recycling Llc Totals Invoices 1 $109.92 

Vendor 1084 - Logsdon Office Supply 

380056 Office Supplies Open 09/20/2011 10/20/2011 09/27/2011 110.32 

381797I Office Supplies Open 10/06/2011 11/06/2011 10/07/2011 154.35 

Vendor 1084 - Logsdon Office Supply Totals Invoices 2 $264.67 

Vendor 1132 - Lt Lorchem Technologies Inc 

47708 PT-999 and E-153 Open 09/27/2011 10/27/2011 10/07/2011 244.18 

Vendor 1132 - Lt Lorchem Technologies Inc Totals Invoices 1 $244.18 

Vendor 1389 - Martin Implement Sales Inc 

A14301 R&M Parts Open 09/19/2011 10/19/2011 09/16/2011 126.39 

A14442 R&M Parts Open 09/23/2011 10/23/2011 09/29/2011 111.11 

Vendor 3326 - Mary A May 

2011-00001500 Training/Testing Permit 

Technician 

Vendor 1389 - Martin Implement Sales Inc Totals Invoices 2 $237.50 

Open 09/28/2011 10/12/2011 10/12/2011 180.00 

Vendor 3326 - Mary A May Totals Invoices 1 $180.00 

Vendor 2756 - Mc Master Carr Supply Co. 


96211476 R&M Parts Open 09/22/2011 10/22/2011 09/29/2011 10.70 


96576787 E-623 Open 09/27/2011 10/27/2011 10/06/2011 149.73 

Vendor 2756 - Mc Master Carr Supply Co. Totals Invoices 4 $593.25 

Vendor 3389 - McCluskey Engineering Corporation 

4111 Radio Site Design Meetings Open 09/23/2011 10/17/2011 10/05/2011 390.00 

Vendor 2401 - McDonalds Corporation 

313375 Prisoner Meals (09/01/11 thru 

10/02/11) 

Vendor 3389 - McCluskey Engineering Corporation Totals Invoices 1 $390.00 

Open 10/02/2011 10/18/2011 10/05/2011 123.00 

Vendor 2401 - McDonalds Corporation Totals Invoices 1 $123.00 



Vendor 1855 - McHenry Analytical Water Lab Inc 

2011-00001499 Water Samples/Testing Open 10/04/2011 11/04/2011 10/03/2011 240.00 

1104687 Water Samples/Testing Open 10/05/2011 11/05/2011 10/03/2011 1,000.00 

Vendor 1855 - McHenry Analytical Water Lab Inc Totals Invoices 2 $1,240.00 

Vendor 2738 - Meade Electric Company Inc 

652133 Opticom - Purchase & Repair Open 09/19/2011 10/07/2011 10/07/2011 348.74 

652134 Opticom - Purchase & Repair Open 09/19/2011 10/07/2011 10/07/2011 111.73 

Vendor 2738 - Meade Electric Company Inc Totals Invoices 2 $460.47 

Vendor 2173 - Menards Inc 

15751 Automotive spray Open 09/19/2011 10/19/2011 09/20/2011 39.76 

18621 Side boards Open 09/26/2011 10/26/2011 09/20/2011 245.60 


21954 412 Royal Ct. Open 10/04/2011 11/04/2011 10/03/2011 7.08 

Vendor 2173 - Menards Inc Totals Invoices 4 $327.66 

Vendor 2737 - Mes Inc/Global 

00264405_SNV SCBA Parts Open 09/21/2011 10/07/2011 10/07/2011 407.71 

00266020_SNV New engine equipment Open 09/28/2011 10/07/2011 10/07/2011 160.75 

00266300_SNV New engine equipment Open 09/29/2011 10/07/2011 10/07/2011 1,047.49 

Vendor 2737 - Mes Inc/Global Totals Invoices 3 $1,615.95 

Vendor 1866 - Metro Western Cook Credit Service 

61518 Credit Check for FF Candidate Open 08/31/2011 09/30/2011 09/30/2011 36.00 

Vendor 3390 - Midwest Printing Services Inc 

6896 Neighborhood Watch Window 

Signs (1000) 

6897 Neighborhood Watch Window 

Static Clings (250) 

Warrant #19 




Vendor 1866 - Metro Western Cook Credit Service Totals Invoices 1 $36.00 

Open 09/30/2011 10/29/2011 10/05/2011 203.00 

Open 09/30/2011 10/29/2011 10/05/2011 377.00 

Vendor 3390 - Midwest Printing Services Inc Totals Invoices 2 $580.00 

Vendor 2602 - Midwest Stencil Co 

11097 PC & ZBA nameplates Open 10/05/2011 10/05/2011 10/05/2011 49.50 

Vendor 2602 - Midwest Stencil Co Totals Invoices 1 $49.50 

Vendor 2421 - Mikes Towing/Auto & Truck Repair 

1045128 Safety Test Open 09/19/2011 10/19/2011 09/23/2011 254.41 

1045262 Safety lanes Open 10/04/2011 11/04/2011 10/07/2011 80.34 

Vendor 2421 - Mikes Towing/Auto & Truck Repair Totals Invoices 2 $334.75 

Vendor 1856 - Monroe Truck Equipment 




Vendor 1856 - Monroe Truck Equipment 


Vendor 1856 - Monroe Truck Equipment Totals Invoices 2 $944.34 

Vendor 2360 - Napa Of Palatine 








Vendor 2360 - Napa Of Palatine Totals Invoices 7 $431.56 

Vendor 2148 - National Business Furniture, Inc 

ZJ768022-TDQ New Office Chair Open 09/30/2011 10/07/2011 10/07/2011 254.11 

Vendor 2110 - New World Systems 

014621 Implementation Consulting of 

New World Software 

Warrant #19 




Vendor 2148 - National Business Furniture, Inc Totals Invoices 1 $254.11 

Open 09/30/2011 10/30/2011 10/07/2011 2,696.42 

Vendor 2110 - New World Systems Totals Invoices 1 $2,696.42 

Vendor 2567 - Nextel Communications 

2011-00001468 Celluar Services Open 09/21/2011 10/11/2011 09/29/2011 4,169.69 

Vendor 2567 - Nextel Communications Totals Invoices 1 $4,169.69 

Vendor 2616 - Nicor Gas 

11574405947-911 Natural Gas-58 W. Wilson St. Open 09/02/2011 10/21/2011 09/19/2011 73.16 

19505219626-911 Natural Gas-251 W. Colfax St. Open 09/02/2011 10/21/2011 09/19/2011 87.66 

25237600009-911 Natural Gas-39 E. Colfax St. Open 09/02/2011 10/21/2011 09/19/2011 83.72 

37068116476-911 Natural Gas-56 Wilson St. Open 09/02/2011 10/21/2011 09/19/2011 26.18 

49923400003-911 Natural Gas-148 W. Illinois Ave. Open 09/02/2011 10/21/2011 09/19/2011 179.07 

77309667044-911 Natural Gas-220-A W. Ilinois Ave. Open 09/02/2011 10/21/2011 09/19/2011 145.65 

36756460568-911 Natural Gas-884 E. Lilly Ln. Rear Open 09/06/2011 10/24/2011 09/19/2011 82.68 

46007255576-911 Natural Gas-804 W. Panorama Open 09/06/2011 10/24/2011 09/19/2011 25.08 

Rear 

88271305703-911 Natural Gas-1465 Evergreen Dr. Open 09/06/2011 10/24/2011 09/19/2011 106.54 

88097600006-911 Natural Gas-2175 Coach Rd. Open 09/08/2011 10/24/2011 09/19/2011 41.10 

87086600001-10/7 Natural Gas-200 E. Wood Open 09/09/2011 10/27/2011 10/06/2011 948.46 

33367400000-911 Natural Gas-987 E. Palatine Rd. Open 09/12/2011 10/28/2011 09/19/2011 124.64 

37917400006-9/19 Natural Gas-914 W. Lukas Ave. Open 09/15/2011 10/31/2011 09/19/2011 25.68 



Vendor 2616 - Nicor Gas 

03237600006-9/22 Natural Gas-200 E. Wood St. Open 09/19/2011 11/04/2011 09/19/2011 143.25 

Vendor 2616 - Nicor Gas Totals Invoices 14 $2,092.87 

Vendor 1541 - NIPSTA 

7965 Firefighter Academy - Hammer Open 09/12/2011 10/11/2011 10/11/2011 3,495.00 

Vendor 1541 - NIPSTA Totals Invoices 1 $3,495.00 

Vendor 3336 - Nolan Boiler & Tank Services Inc 

8534 CC Boiler Tube Replacement Open 09/23/2011 10/13/2011 10/06/2011 1,491.00 

Vendor 3336 - Nolan Boiler & Tank Services Inc Totals Invoices 1 $1,491.00 

Vendor 2432 - Northern Ill Police Alarm System 

7981 Language Line Usage Open 09/21/2011 10/20/2011 10/05/2011 11.40 

Vendor 2432 - Northern Ill Police Alarm System Totals Invoices 1 $11.40 

Vendor 3311 - Northwest Community Healthcare 



Vendor 3311 - Northwest Community Healthcare Totals Invoices 2 $310.00 

Vendor 3002 - Northwest Community Hospital-OHS 

137-208 Screenings-PW Open 10/05/2011 11/05/2011 10/10/2011 297.00 

Vendor 3002 - Northwest Community Hospital-OHS Totals Invoices 1 $297.00 

Vendor 1324 - Northwest Municipal Conference 

9132 Seminar Tony Garcia Open 09/27/2011 10/27/2011 09/29/2011 70.00 

Vendor 1324 - Northwest Municipal Conference Totals Invoices 1 $70.00 

Vendor 2715 - NSN Employer Services Inc 

111019160 Unemployment Administration Open 10/01/2011 10/16/2011 10/03/2011 250.00 

Vendor 2229 - NWBOCA 

Fall School Reg. NWBOCA 2011 Fall School 

Registration 

Warrant #19 




Vendor 2715 - NSN Employer Services Inc Totals Invoices 1 $250.00 

Open 10/12/2011 10/12/2011 10/12/2011 720.00 

Vendor 2229 - NWBOCA Totals Invoices 1 $720.00 

Vendor 2753 - Office Depot Inc 

2011-00001527 Office Supplies Open 09/30/2011 10/30/2011 10/07/2011 17.28 



2088176 CS General Office Supplies Open 09/30/2011 10/30/2011 10/12/2011 9.70 


Warrant #19 





Vendor 2753 - Office Depot Inc 


Vendor 2753 - Office Depot Inc Totals Invoices 5 $316.75 

Vendor 1214 - On Time Inc. 

16741 NIPAS Clothing - G. Snep Open 10/03/2011 11/02/2011 10/05/2011 226.30 

Vendor 1214 - On Time Inc. Totals Invoices 1 $226.30 

Vendor 1706 - Orange Crush 

405392 Mod surface Open 09/21/2011 10/21/2011 09/20/2011 164.22 

Vendor 1706 - Orange Crush Totals Invoices 1 $164.22 

Vendor 1418 - Otto Engineering Inc 

704304 Motorola Ear Pieces Open 09/28/2011 10/27/2011 10/05/2011 261.71 

Vendor 1418 - Otto Engineering Inc Totals Invoices 1 $261.71 

Vendor 2572 - Paddock Publications, Inc 

T4276620 1015 N. Palos Ave Open 09/24/2011 10/24/2011 10/05/2011 48.60 

T4276621 874 & 896 N. Quentin Rd. Open 09/24/2011 10/24/2011 10/05/2011 58.05 

T4276655 

Request for Proposal IT Open 09/24/2011 10/24/2011 10/05/2011 79.65 

Motorola PTP 800 

T4276658 

Notice to Bid-PW 1st Bank at Open 09/24/2011 10/24/2011 10/05/2011 139.05 

Hicks Improvements 

T4276696 

Definition for Water Dependent Open 09/24/2011 10/24/2011 10/05/2011 81.00 

Use 

T4277387 917 N. Coolidge Ave Open 10/01/2011 11/01/2011 10/05/2011 58.05 

T4277392 Vacant Lot between 275 and 205 Open 10/01/2011 11/01/2011 10/05/2011 74.25 

W. NW Hwy 

T4277393 109 S. Elm Open 10/01/2011 11/01/2011 10/05/2011 63.45 

T4277394 509-573 E. Dundee Rd Open 10/01/2011 11/01/2011 10/05/2011 54.00 

T4277396 

Printing/Advertising - Legal Open 10/01/2011 11/01/2011 10/05/2011 55.35 

Notices 

T4277805 

Notice of Bid-2011 Drainage 

Improvement 

Open 10/01/2011 11/01/2011 10/05/2011 136.35 

Vendor 2572 - Paddock Publications, Inc Totals Invoices 11 $847.80 

Vendor 1561 - Palatine Ace Hardware 

19226/1 Mounting tape Open 09/07/2011 10/07/2011 09/29/2011 11.58 

19501/1 Caulk Open 10/04/2011 11/04/2011 09/29/2011 8.88 

19531/1 Mailbox Open 10/06/2011 11/06/2011 10/07/2011 13.49 

19545/1 Spout oiler Open 10/07/2011 11/07/2011 09/29/2011 4.94 

Vendor 1561 - Palatine Ace Hardware Totals Invoices 4 $38.89 


Warrant #19 





Vendor 3004 - Palatine Ace Hardware 




Vendor 3004 - Palatine Ace Hardware Totals Invoices 3 $63.33 

Vendor 1784 - Parent Petroleum 

634836 Oil/Vehicle Fluids Open 09/20/2011 10/20/2011 09/23/2011 211.34 

636279 Oil/Vehicle Fluids Open 09/29/2011 10/29/2011 09/29/2011 400.60 

Vendor 1784 - Parent Petroleum Totals Invoices 2 $611.94 

Vendor 2387 - Park Towne Condominium Association 

Sept 2011 Parking Agreement - Sept Open 09/30/2011 10/30/2011 10/10/2011 2,176.00 

Vendor 2387 - Park Towne Condominium Association Totals Invoices 1 $2,176.00 

Vendor 1170 - Pervasive 

172554 Maintenance for Data Integrator Open 09/28/2011 10/28/2011 10/04/2011 1,250.00 

Vendor 3366 - Kellie A Poliquin 

2011-00001476 Briefcase Allowance - Uniform 

Reimbursement Request 

Vendor 1170 - Pervasive Totals Invoices 1 $1,250.00 

Open 10/01/2011 10/18/2011 10/05/2011 55.89 

Vendor 3366 - Kellie A Poliquin Totals Invoices 1 $55.89 

Vendor 2167 - Pomp's Tire Service, Inc. 

721936 Tires/Repair Parts Open 09/21/2011 10/21/2011 09/16/2011 1,535.54 

Vendor 2167 - Pomp's Tire Service, Inc. Totals Invoices 1 $1,535.54 

Vendor 2730 - Prairie Material Sales Inc 


Vendor 2730 - Prairie Material Sales Inc Totals Invoices 1 $845.00 

Vendor 2308 - Praxair Distribution Inc 

40870159 Oxygen & Cylinder Rental Open 09/29/2011 10/07/2011 10/07/2011 107.99 

40870160 Oxygen & Cylinder Rental Open 09/29/2011 10/07/2011 10/07/2011 105.77 

Vendor 2308 - Praxair Distribution Inc Totals Invoices 2 $213.76 

Vendor 2162 - Professional Equipment 

1017847800 Replace sensor Open 09/07/2011 10/07/2011 10/07/2011 352.70 

Vendor 2162 - Professional Equipment Totals Invoices 1 $352.70 

Vendor 1701 - Promos 911 Inc 

2646 Pub Ed Materials Open 09/26/2011 10/07/2011 10/07/2011 6,706.34 

Vendor 1701 - Promos 911 Inc Totals Invoices 1 $6,706.34 



Vendor 2149 - Prosafety 

2/707880 Stock Safety Supplies Open 09/23/2011 10/23/2011 09/29/2011 239.94 

Vendor 1145 - PSG Consulting Inc 

6373 Rental Dwelling License 

Inspections 

Vendor 2149 - Prosafety Totals Invoices 1 $239.94 

Open 09/19/2011 10/18/2011 09/27/2011 191.95 

Vendor 1145 - PSG Consulting Inc Totals Invoices 1 $191.95 

Vendor 1944 - Quill Corporation 

6822357 General Office Supplies - CS Open 09/19/2011 10/19/2011 09/27/2011 84.15 

Vendor 1944 - Quill Corporation Totals Invoices 1 $84.15 

Vendor 2872 - Radio Shack 

024256 Lithium photo batteries Open 09/23/2011 10/23/2011 09/29/2011 31.58 

Vendor 2872 - Radio Shack Totals Invoices 1 $31.58 

Vendor 1487 - Robert W. Hendricksen Company Inc 

2011-213 2011 Contractual Tree Removal Open 08/29/2011 09/30/2011 09/30/2011 10,652.55 

Vendor 2358 - Ronald Kalbas 

2011-00001462 Storm Sewer Reimbursement for 

119 E Palatine Rd. 

Warrant #19 




Vendor 1487 - Robert W. Hendricksen Company Inc Totals Invoices 1 $10,652.55 

Open 09/28/2011 10/18/2011 09/28/2011 2,500.00 

Vendor 2358 - Ronald Kalbas Totals Invoices 1 $2,500.00 

Vendor 3026 - George S Ruppert 

37 Reimbursement/G. 

Open 09/26/2011 10/26/2011 10/06/2011 80.00 

Ruppert/Training 

100611 Reimbursement/G.Ruppert/Stakes Open 10/06/2011 10/26/2011 10/06/2011 17.41 

Vendor 3026 - George S Ruppert Totals Invoices 2 $97.41 

Vendor 3391 - Rydin Decal 

267778 Taxi Inspection Stickers (200) Open 09/23/2011 10/22/2011 10/05/2011 266.61 

268040-9 Taxi Inspection Decals Open 10/04/2011 11/03/2011 10/05/2011 340.00 

Vendor 3391 - Rydin Decal Totals Invoices 2 $606.61 

Vendor 3057 - Lawrence A Schroth 

2011-00001523 Power Transfer Switches Open 10/05/2011 11/05/2011 10/07/2011 342.00 

2011-00001524 Replace Broken Antenna Open 10/05/2011 11/05/2011 10/07/2011 54.94 

Vendor 3057 - Lawrence A Schroth Totals Invoices 2 $396.94 



Vendor 2822 - Secretary Of State 

2011-00001502 Registration & Title Fee for Open 10/05/2011 10/17/2011 10/05/2011 194.00 

Forfeited Veh 

VMSOS1011 Title & Plates for T-387 Open 10/07/2011 10/27/2011 10/07/2011 105.00 

VMSOS10112 Title & Plates T-388 Open 10/07/2011 10/27/2011 10/07/2011 105.00 

Vendor 1136 - Sente Rubel Bosman Lee Architects 

09118-28 Police St Architectural and 

Construction Services 

Vendor 2822 - Secretary Of State Totals Invoices 3 $404.00 

Open 09/30/2011 10/30/2011 10/10/2011 12,124.82 

Vendor 1136 - Sente Rubel Bosman Lee Architects Totals Invoices 1 $12,124.82 

Vendor 1474 - Sewer Equipment Corp Of America 

114293 Aries camera materials Open 09/27/2011 10/27/2011 10/03/2011 85.16 

Vendor 1799 - Shaw Environmental Inc 

633700-r8-00501 Redevelopment Services for 5 W. 

Palatine Rd 

Vendor 3396 - Siri Thai II 



Vendor 2398 - Slice Of Chicago 



Vendor 1474 - Sewer Equipment Corp Of America Totals Invoices 1 $85.16 

Open 09/29/2011 10/28/2011 10/11/2011 7,660.50 

Vendor 1799 - Shaw Environmental Inc Totals Invoices 1 $7,660.50 

Open 10/10/2011 10/10/2011 10/10/2011 160.00 

Vendor 3396 - Siri Thai II Totals Invoices 1 $160.00 

Open 10/10/2011 10/10/2011 10/10/2011 255.00 

Vendor 2398 - Slice Of Chicago Totals Invoices 1 $255.00 

Vendor 3064 - Thomas L Smith 

2011-00001551 Office Supplies - General Open 07/05/2011 10/24/2011 10/12/2011 10.23 

Vendor 1422 - Spunky Dunkers 

2011-00001474 Prisoner Meals (09/20/11 thru 

10/02/11) 

Warrant #19 




Vendor 3064 - Thomas L Smith Totals Invoices 1 $10.23 

Open 10/02/2011 10/18/2011 10/05/2011 70.25 

Vendor 1422 - Spunky Dunkers Totals Invoices 1 $70.25 

Vendor 1681 - Stanard & Associates, Inc. 

SA000018460 Personality Eval for Russ Hammer Open 09/30/2011 10/30/2011 10/11/2011 375.00 

Vendor 1681 - Stanard & Associates, Inc. Totals Invoices 1 $375.00 

Vendor 2313 - Standard Equipment Co 

C68626 Repair Parts Open 09/28/2011 10/28/2011 10/06/2011 274.14 


Warrant #19 





Vendor 2313 - Standard Equipment Co 

C68362 Repair Parts Open 09/30/2011 10/30/2011 10/06/2011 1,032.37 

Vendor 2313 - Standard Equipment Co Totals Invoices 2 $1,306.51 

Vendor 1613 - Steiner Electric Company 

S003743881.001 Repair generator at Peppertree lift Open 09/20/2011 10/20/2011 10/03/2011 348.00 

station 

Vendor 1613 - Steiner Electric Company Totals Invoices 1 $348.00 

Vendor 3012 - Storino Ramello & Durkin 

55828 labor/collective Bargaining Open 09/01/2011 10/03/2011 10/03/2011 455.00 

55829 labor/collective Bargaining Open 09/01/2011 10/03/2011 10/03/2011 218.75 

Vendor 3012 - Storino Ramello & Durkin Totals Invoices 2 $673.75 

Vendor 2507 - Superior Door 

C-3412 Overhead door maintenance Open 09/28/2011 10/07/2011 10/07/2011 1,175.00 

Vendor 2507 - Superior Door Totals Invoices 1 $1,175.00 

Vendor 2111 - Terminal Supply Co 

78458-00 Stock Open 09/29/2011 10/29/2011 10/07/2011 237.91 

Vendor 2111 - Terminal Supply Co Totals Invoices 1 $237.91 

Vendor 2545 - Terrace Supply Co 

70042767 Stock Open 10/03/2011 11/03/2011 10/07/2011 5.40 

70043103 Stock Open 10/05/2011 11/05/2011 10/07/2011 24.30 

Vendor 3013 - The Cutting Edge 

10/5/11 Restoration of 2 areas at 15 

Kerwood St 

Vendor 2545 - Terrace Supply Co Totals Invoices 2 $29.70 

Open 10/05/2011 10/28/2011 10/12/2011 110.00 

Vendor 3013 - The Cutting Edge Totals Invoices 1 $110.00 

Vendor 2088 - The Verdin Company 

00996085 Motor for clock tower Open 09/23/2011 10/23/2011 09/29/2011 718.69 

Vendor 2088 - The Verdin Company Totals Invoices 1 $718.69 

Vendor 1844 - Third Millennium Associates Inc 

13977 UB Bill Processing - Sept Open 09/30/2011 10/30/2011 10/11/2011 1,010.74 

Vendor 1844 - Third Millennium Associates Inc Totals Invoices 1 $1,010.74 


Warrant #19 





Vendor 1199 - Thompson Elevator Inspection Serv. 

11-3430 Elevator 

Inspections/Reinspections/Plan 

Reviews 

Open 10/04/2011 11/03/2011 10/12/2011 2,419.00 

Vendor 1199 - Thompson Elevator Inspection Serv. Totals Invoices 1 $2,419.00 

Vendor 1629 - Todays Uniforms-Elgin 

31712 Uniforms Open 09/23/2011 10/07/2011 10/07/2011 89.26 

31713 Uniforms Open 09/23/2011 10/07/2011 10/07/2011 85.96 

31714 Uniforms Open 09/23/2011 10/07/2011 10/07/2011 89.26 

31737 Uniforms Open 09/26/2011 10/07/2011 10/07/2011 44.63 

31755 Uniforms Open 09/26/2011 10/07/2011 10/07/2011 143.79 

31756 Uniforms Open 09/26/2011 10/07/2011 10/07/2011 89.26 

31757 Uniforms Open 09/26/2011 10/07/2011 10/07/2011 39.98 

31758 Uniforms Open 09/26/2011 10/07/2011 10/07/2011 84.61 

31776 Uniforms Open 09/27/2011 10/07/2011 10/07/2011 74.80 

31786 Uniforms Open 09/28/2011 10/07/2011 10/07/2011 133.89 

31888 Uniforms Open 10/05/2011 10/07/2011 10/07/2011 35.98 

31901 Uniforms Open 10/05/2011 10/07/2011 10/07/2011 45.98 

31754 Uniforms Open 10/26/2011 10/07/2011 10/07/2011 44.63 

Vendor 1629 - Todays Uniforms-Elgin Totals Invoices 13 $1,002.03 

Vendor 1472 - Tom Hsieh 

930 Architectual Services Open 10/07/2011 10/12/2011 10/12/2011 180.00 

931 Architectual Services Open 10/07/2011 10/12/2011 10/12/2011 120.00 

Vendor 1472 - Tom Hsieh Totals Invoices 2 $300.00 

Vendor 3018 - Trend Graphics 

9201 Village Newsletter - Fall 2011 Open 09/23/2011 10/23/2011 10/10/2011 4,727.00 

Vendor 2835 - U.S. Bancorp Equipment Finance Inc 

187580980 ID Networks Records 

Management User Fee (Sept) 

Vendor 3018 - Trend Graphics Totals Invoices 1 $4,727.00 

Open 09/28/2011 10/17/2011 10/05/2011 1,766.00 

Vendor 2835 - U.S. Bancorp Equipment Finance Inc Totals Invoices 1 $1,766.00 

Vendor 1674 - Ultimate Plumbing Supply 








Vendor 1674 - Ultimate Plumbing Supply 

237281 Boiler repair Open 09/22/2011 10/22/2011 09/29/2011 5.75 

Vendor 1674 - Ultimate Plumbing Supply Totals Invoices 6 $720.02 

Vendor 3157 - UniFirst Corporation 

0610626872 Carpet Runners/Shop 

Open 09/20/2011 10/20/2011 09/23/2011 61.64 

Rags/Supplies 

2011-00001420 Carpet Runners Open 09/27/2011 10/27/2011 09/27/2011 689.43 

Vendor 3157 - UniFirst Corporation Totals Invoices 2 $751.07 

Vendor 1243 - Union Pacific Railroad Company 

Sept 2011 Parking Agreement - Sept Open 09/30/2011 10/30/2011 09/29/2011 322.08 

Vendor 1243 - Union Pacific Railroad Company Totals Invoices 1 $322.08 

Vendor 3296 - USA Mobility Wireless 

U0702451l-FD October Pager Service Open 09/20/2011 10/10/2011 09/30/2011 115.21 

U0702451l-PD October Pager Service Open 09/20/2011 10/10/2011 09/30/2011 95.90 

Vendor 3296 - USA Mobility Wireless Totals Invoices 2 $211.11 

Vendor 3020 - Village of Palatine Petty Cash 

2011-00001539 Betar - Mileage Reimbursement Open 09/30/2011 10/10/2011 10/10/2011 34.48 

2011-00001550 Council Chamber Supplies - Open 10/03/2011 10/11/2011 10/11/2011 109.38 

Trakas 

2011-00001542 A. Bonneville - Thumb Drive for Open 10/10/2011 10/17/2011 10/10/2011 19.70 

Schroeder project 

2011-00001543 K. Schroeder (Glue to Repair Open 10/10/2011 10/17/2011 10/10/2011 3.80 

Mannequin's Injury) 

2011-00001544 R. Young - Prisoner Blanket Open 10/10/2011 10/17/2011 10/10/2011 27.00 

Cleaning 

2011-00001545 J. Ferraro - Drinks for Peer Jury Open 10/10/2011 10/17/2011 10/10/2011 26.48 

Monthly Meeting 

2011-00001546 A. Stoeckel (NSACP Luncheon) Open 10/10/2011 10/17/2011 10/10/2011 15.00 

Vendor 1707 - W.B. Olson, Inc. 

#14 Quentin Road Fire Station 

Construction 

Warrant #19 




Vendor 3020 - Village of Palatine Petty Cash Totals Invoices 7 $235.84 

Open 09/30/2011 10/30/2011 10/10/2011 13,383.00 

Vendor 1707 - W.B. Olson, Inc. Totals Invoices 1 $13,383.00 

Vendor 2780 - Walgreen Company 

100136810 Medication for Prisoner (Rpt # 11- 

17026) 

Open 10/02/2011 11/01/2011 10/05/2011 24.52 

Vendor 2780 - Walgreen Company Totals Invoices 1 $24.52 


Warrant #19 





Vendor 3092 - Paul J Wallis 

RM - 4 Reimburse for Training Books Open 08/17/2011 10/07/2011 10/07/2011 67.11 

PM - 3 Reimburse for Training Aids Open 08/25/2011 10/07/2011 10/07/2011 193.25 

Vendor 3092 - Paul J Wallis Totals Invoices 2 $260.36 

Vendor 2611 - Warren Oil Co 

10684652 Fuel Open 09/23/2011 10/23/2011 09/28/2011 23,714.96 

Vendor 2611 - Warren Oil Co Totals Invoices 1 $23,714.96 

Vendor 2201 - Wells Fargo Bank 

798376 Paying Agent Fees Open 10/03/2011 11/02/2011 10/11/2011 250.00 






Vendor 2201 - Wells Fargo Bank Totals Invoices 6 $1,500.00 

Vendor 2685 - Wells Fargo Bank As Trustee(Swancc) 

4084 Refuse Service - November Open 10/01/2011 10/24/2011 10/10/2011 123,952.99 

Vendor 2685 - Wells Fargo Bank As Trustee(Swancc) Totals Invoices 1 $123,952.99 

Vendor 2752 - West Side Exchange 

W05705 Credit Open 08/23/2011 10/18/2011 09/23/2011 (98.27) 

W06272 R&M Supplies Equipment Parts Open 09/20/2011 10/20/2011 09/23/2011 190.27 







W06646 Credit Open 10/05/2011 11/05/2011 10/06/2011 (17.22) 

W06647 Returned Open 10/05/2011 11/05/2011 10/06/2011 2,119.49 

W06648 Credit Open 10/05/2011 11/05/2011 10/06/2011 (2,119.49) 

Vendor 2752 - West Side Exchange Totals Invoices 11 $942.84 

Vendor 2258 - Wickstrom Ford Lincoln Mercury 




83306 Stock Open 10/04/2011 11/04/2011 10/06/2011 157.96 

Vendor 2258 - Wickstrom Ford Lincoln Mercury Totals Invoices 4 $969.37 


Warrant #19 





Vendor 1901 - Wurth Usa Inc 

94033419 PT-999 and M-999 Open 09/29/2011 10/29/2011 10/06/2011 174.03 

Vendor 1901 - Wurth Usa Inc Totals Invoices 1 $174.03 

Vendor 1209 - Zep Sales & Service 

30467130 PT-997 Open 09/27/2011 10/27/2011 09/29/2011 136.91 

Vendor 1209 - Zep Sales & Service Totals Invoices 1 $136.91 

Vendor Kyung Do 

2011-00001548 Refund of sign deposit Open 10/11/2011 10/11/2011 10/11/2011 450.00 

2011-00001549 2379 N. Hicks Road SU refund Open 10/11/2011 10/11/2011 10/11/2011 150.00 

Vendor Vanessa Hopp 

2011-00001497 Refund 50/50 S/W - Resident in 

flood sidewalk raising program 

Vendor Kyung Do Totals Invoices 2 $600.00 

Open 10/06/2011 10/13/2011 10/06/2011 450.00 

Vendor Vanessa Hopp Totals Invoices 1 $450.00 

Vendor Quest Academy 

2011-00001552 Quest Academy - sign refund Open 10/12/2011 10/12/2011 10/12/2011 1,500.00 

Vendor R D C S Inc. 

2011-00001501 Contractor Registration Refund - 

Cr11-0368 

Vendor Quest Academy Totals Invoices 1 $1,500.00 

Open 10/12/2011 10/12/2011 10/12/2011 106.50 

Vendor R D C S Inc. Totals Invoices 1 $106.50 

Grand Totals Invoices 483 $3,473,898.49 


EFT #1 Warrant #19 

G/L Date Range 10/06/11 - 10/06/11 




Vendor 1014 - Illinois Municipal Retirement Fund 

54848 Employer ERI Cost Paid by EFT #10352 10/06/2011 10/06/2011 10/06/2011 10/06/2011 583,216.40 

Vendor 1014 - Illinois Municipal Retirement Fund Totals Invoices 1 $583,216.40 

Grand Totals Invoices 1 $583,216.40 



DESCRIPTION: CONSIDER A MOTION REQUESTING A WAIVER OF THE SIGN 

ORDINANCE - PALATINE HIGH SCHOOL V.I.P. BOOSTER CLUB FALL CRAFT FAIR, 

SATURDAY, NOVEMBER 5, 2011 -1111 N. ROHLWING ROAD 

(PALATINE HIGH SCHOOL VIP CLUB) DISTRICT 4 



Safe Place to Live 


X Open Government wi Involved Citizens 


~ 


DATE: 

BACKGROUND: The V.I.P. Booster Club of Palatine High School is sponsoring a Fall Craft 

Fair on Saturday, November 5, 2011 at the high school located at 1111 N. Rohlwing Road. 

Proceeds from the fair benefit the students at Palatine High. Additionally, the Booster Club 

gives out scholarships, sponsors special events, funds equipment purchases and projects that 

benefit academics, athletics and clubs. The organizers are requesting a temporary waiver of 

the sign ordinance so that signs may be displayed throughout the Village advertising the fair. 

As many crafters are from surrounding states and unfamiliar with the Village, the signs will help 

guide those to the school. 

KEY ISSUES: The sign ordinance regulating events occurring within a residential district 

allows no more than five signs to be displayed for an event and allows the signs to be 

permitted only between 8:00 a.m. and 5:00 p.m. for up to 3 consecutive days. As this is a 

major fund raiser for the Booster Club, the organizers would like to publicize the event as much 

as possible with signage throughout the Village. 

The Village has previously approved signage in the right-of-way promoting an event as follows: 

• A total of 10 signs installed the Monday prior to the weekend event 

• An additional 10 signs installed Wednesday prior to a weekend event 

• All signs removed Monday following the event 

Staff recommends the placement of 10 signs beginning on Monday, October 31 and an 

additional 10 signs (20 signs total) beginning Wednesday, November 2. Signs to be removed 

by Monday, November 7. 

ALTERNATIVES: 1. Approve the request to temporarily waive the sign ordinance. 

2. Do not approve the request. 

RECOMMENDATION: At the discretion of the Council. 


N/A 

ACTION REQUIRED: At the discretion of the Council.


DESCRIPTION: Consideration of two Variations to permit an addition to a detached garage at 109 S. Elm Street 

(Morby - No.11-75) (District: 2) 


DATE: 

---------------------------------------------------------------------------------------------------------------------------------------- 

BACKGROUND: 

The Subject Property is an existing single-family home with a detached garage. The Petitioner would like to 

put an addition on the garage, and is therefore seeking: 

1. Variation of 415 square feet to allow the total ground floor area of accessory structures to be 982 



2. Variation to permit an accessory structure (garage) to be set back 4 feet from the side lot line instead 

of the minimum 5 feet pursuant to Section 6.01 (a) (2) (b) of the Palatine Zoning Ordinance. 

ANALYSIS: 

• The Subject Property is zoned R-2, Single Family Residential. 

• The principal structure is 1,136 square feet. The total ground floor area of accessory structures is limited to 

half the size of the principal structure, or 568 square feet. The existinq detached garage and shed already 

exceed the maximum permitted ground floor area for accessory structures. 

• The existing garage is 587 square feet. The Petitioner is proposing to put a 268 square foot addition on the 

rear of the garage, for an overall size of 855 square feet. 

• There is an existing shed in the rear yard that is 127 square feet, therefore the total square footage of 

accessory structures proposed is 982 square feet (855 sq ft garage + 127 sq ft shed). 

• The garage height would not change. Its existing height is approximately 13 feet, 6 inches. 

• The existing side yard setback for the garage is 4.42 feet. The proposed garage addition would continue this 

setback. A Variation for a side yard setback of 4 feet (instead of 5) is required. 

• The garage is set back 17 feet from the house. The rear setback for the proposed garage addition would be 

54 feet. Both conform to Code. 

• The proposed building coverage would be approximately 19 percent, and proposed lot coverage is 37.2 

percent. Both meet Code. 

• The Petitioner has a boat that he currently stores in his garage. The garage expansion would accommodate 

the boat as well as his vehicles. 

• In 2008, a detached garage of 825 square feet was approved at 132 S. Walnut, approximately 2 blocks from 

the Subject Property. 

ALTERNATIVES: 

1. Recommend approval of the Variations. 

2. Do not recommend approval of the Variations. 




Concerns: 

Vote: 

October 11, 2011, Zoning Board of Appeals 

None 

None 

The ZBA voted 7-0 to approve the request. Staff concurs with this 

recommendation. 


Consideration of two Variations to permit an addition to a detached garage at 109 S. Elm Street 

(Morby).


DESCRIPTION: Consideration of a request for a variation to the total ground floor area of all 

accessory structures to be 750 square feet at 917 N. Coolidge Avenue. 

(Bixby - Case No. 11-69) (District: 1) 


DATE: 

BACKGROUND: 

The Subject Property is a single-family home with related improvements. There are currently two accessory 

structures in the rear yard, and the proposed addition of a gazebo and hot tub will exceed the maximum 

permitted total ground floor area of accessory structures. Therefore, the Petitioner is seeking approval of 


Variation to permit the total ground floor area of all accessory structures to be 750 square 

feet instead of the maximum permitted 700 square feet pursuant to Section 6.01 (a) (4) (a) 


ANALYSIS: 

• The Subject Property is zoned R-1, Single-Family Residential. 




gazebo would also need relief from the Zoning Ordinance: Staff became aware of the proposed 


• There are presently two accessory structures on the property - a 160 square foot shed and a 480 









ALTERNATIVES: 

1. Recommend approval of the Variation. 

2. Do not recommend approval of the Variation. 




Concerns: 

Vote: 

October 11, 2011 Zoning Board of Appeals 

None 

None 

The Zoning Board of Appeals voted 7-0 to approve the request. Staff 

concurs with this recommendation. 


Consideration of a request for a variation to the total ground floor area of all accessory structures to be 

750 square feet at 917 N. Coolidge Avenue.

_ 

TYPE: ORDINANCE SUBMITTED BY: PLANNING &ZONING DATE: 10/17/2011 

DESCRIPTION: Consideration of a Special Use to permit the operation of a foot massage business at 509 

513 E. Dundee Road. 

n('N!!~,,:,-q!.l_g -=- G~se_N9_·JJ:?~) _nn__ _ n n __ _ -'Rt~!~i9t~ ~L m 


DATE: 

BACKGROUND: 

The Subject Property contains two tenant spaces in the Northwest Shopping Center. The Petitioners, lessees 

of the property, wish to operate a foot massage business. Therefore, the Petitioners are seeking approval of 


Special Use for a masseuses business pursuant to Section 11.03 (d) (22) of the Palatine 

Zoning Ordinance. 

ANALYSIS: 

• The Subject Property is zoned P, Planned Unit Development and is located in the Northwest Shopping 

Center. Ordinance 0-33-98 rezoned the shopping center to P Planned Development and indicated that the 

uses for this property should be regulated by the B-2 standards. 

• The Northwest Shopping Center includes a large retail building and two out lot buildings. 

• The Petitioners wish to open a massage business which would focus on foot massage. The patrons will 

stay clothed and the foot massage would be conducted in an open room with curtains for semi-privacy. 

• Patrons would be seated in chairs similar to nail salon pedicure chairs. All of the services would be 

conducted from those chairs. Customers will have a choice of 1 hour, 1.5 hour, or 2 hour treatments. 

Treatments could also include additional services such as shoulder, back, and neck massages. 

• The business will employ 6 people initially, with the possibility of expanding the staff if necessary. 

• The floor plan shows a total of 10 semi-private work stations. 

• The tenant space is approximately 2,700 square feet. A complete remodel of the space is proposed. 


• The work area for the foot massage would be an open space in the center of the tenant space. There will 

be half walls separating the treatment areas from the hallways and curtains are proposed to separate 

client areas. 

• The rear of the space would include bathrooms, two rest areas, storage/break room, and laundry room. 

• There are currently approximately 500 parking spaces provided on the property. Based on the business 

uses in the center, 381 parking spaces would be required (1 space per 300 sq. ft. of retail and 1 space 

per 100 sq. ft. of restaurants). With the added business service, Staff has no concerns regarding parking. 

ALTERNATIVES: 

1. Recommend approval of the Special Use. 

2. Do not recommend approval of the Special Use. 




Concerns: 

Vote: 

October 11, 2011 Zoning Board of Appeals 

None 

None 

The Zoning Board of Appeals voted 7-0 to approve the request. Staff concurs 

with this recommendation. 


Consideration of a Special Use to permit the operation of a foot massage business at 509-513 E. Dundee 

Road.

TYPE: ORDINANCE SUBMlrrED BY: PLANNING & ZONING DATE: 10/17/2011 

DESCRIPTION: Rezoning from R-1 single-family to R-2 single-family for the property at 1015 N. Palos 

Avenue. 

(Wild - Case No. 11-171 !District: 1) 


DATE: 

BACKGROUND: 

The Subject Property is one existinq lot of record and is presently vacant. The Petitioner, contract 

purchaser of the property, is proposing to construct one new single-family residence. They are 

proposing to rezone the property so that a house could be designed within the Village's R-2 zoning 

standards. Therefore, the Petitioner is seeking: 

ANALYSIS: 

Rezoning from R-1 Single-Family Residential to R-2 Single-Family Residential. 

• The property is a vacant, existing lot of record. 

• The Petitioners are proposing to rezone the property to R-2 in order to allow a house to be designed 

within the Village's R-2 zoning standards. The Petitioners have not prepared architectural plans at 

this time. 

• The majority of the homes to the north of this lot are currently zoned R-2 Single-Family. 

• The remaining homes in the neighborhood which are zoned R-1 were generally constructed in Cook 

County prior to annexation. The setbacks for the proposed home are consistent with those 

surrounding properties that were constructed in the Village. 

• The Petitioner is aware of the required engineering improvements including extending sewer and 

water mains and installing sidewalks. Engineering plans would be required in conjunction with a 

building permit application. 

ALTERNATIVES: 

1. Recommend approval of the Rezoning 

2. Do not recommend approval of the Rezoning 




Concerns: 

Vote: 

October 4, 2011, Plan Commission 

None 

None 

The Plan Commission voted 9-0 to approve. Staff concurs with this 

recommendation 


Consider approval of an Ordinance granting a rezoning from R-1 single-family to R-2 single-family for 

the property located at 1015 N. Palos Avenue.

TYPE: ORDINANCE SUBMITTED BY: ADMINISTRATION DATE: 10/17/2011 

DESCRIPTION: Consider an Ordinance authorizing the Village Manager to negotiate and enter into an 

agreement for consultant services related to a TIF Eligibility Study, Redevelopment Plan & Designation 

Services for the proposed 2011 North Rand Road Corridor TIF Study with S8 Friedman. 

TYPE: Motion PUBLIC WORKS DATE: 10/17/11 

DESCRIPTION: Gateway Parking Deck Lighting Conversion 

Award of Grant with Illinois Department of commerce and Economic Opportunity 

(District 2) 




~ 




DATE: 

BACKGROUND: 

On August 1st of this year the Village Council awarded a contract for $335,739 to convert the lights at 

the Gateway Parking Deck. This program is designed to replace/retrofit the existing lighting system in 

the Gateway Center Parking Facility. The Gateway Center Parking Facility is a multi-use 1,250 space 

parking deck, primarily used for train commuters during the day and commercial uses during the 

evening. The parking deck is operational 24 hours per day, 7 days per week. Currently the parking deck 

consists of 474 (200 watt) Pulse Start Metal Halide Ballast, which utilizes 762,714 Annual kWh at a cost 

of approximately $70,000. The program will replace the existing lighting fixture with equivalent energy 

efficient lighting as selected during the testing period of 2010. 

KEY ISSUES: 

• The budgeted amount for this project was $260,000 from the federal energy efficiency and 

conservation block grant (EECBG) program. The Village received a total of over $600,000 in 

EECBG funding of which the deck lighting conversion and gas lighting conversion are the primary 

physical improvements planned. 

• The Village's application has subsequently been approved with the Illinois Department of Economic 

Opportunity's (DECO) Public Sector Electric Efficiency participation in an amount of $89,557. 

ALTERNATIVES: 

1. Accept the grant agreement for $89,557. 

2. Refer back to staff. 


It is recommended that the grant agreement be approved. 


Accepting this grant allows for a like amount to be unencumbered from the federal EECBG program and 

thus used to additionally convert more gas lights south of Palatine Road and east of Roselle Road. 


Motion to accept the grant agreement for the Gateway Parking Deck Lighting Conversion in an amount 

of $89,557 and approving the Village Manager to execute all documents necessary and convenient to 

process this grant in its entirety.

TYPE: 

MOTION SUBMITTED BY: _-="-'==~__ 

Engineering DATE: 10/17/2011 

DESCRIPTION: _.....:........:==-=--="--'-=.:.=....:.:..:.....=:.:..:.==-----==....=.:..;:;L:...:.:....:....>.:.I==.:..:..:..:..:....:.....:.=.:..:....- 

Project change in quantities - Gas Light Replacement Project 

_ 


bFinancially Stable Government 



Open Government wi Involved Citizens 



DATE: 

BACKGROUND: 

In July, 2011 the bids were opened for the replacement of all the gas lights in the southwest 

area of Palatine. The original bid amount was higher than the budget amount. This led to an 

agreement with the low bidder to replace only the lights that the budget would allow. 

KEY ISSUES: 

• The original bid amount was $317,727. 

• The project award amount was reduced to $262,707.32 to accommodate the allotted 

budget. 

• The original number of lights to be installed was 53. That amount was reduced to 44 due to 

budget constraints. 

• To complete the project this year, a project budget increase of $55,019.68 would be 

necessary. 

• Excess funds from the street micro-surfacing program are available in the capital 

improvement fund-402 that would allow this project to be completed this year. 

ALTERNATIVES: 

1. Concur and accept the change in quantities that have been submitted, thus allowing the 

project to be completed this year. 

2. Refer back to staff with comment. 


It is recommended that the Village Council concur with the change of quantities that have been 

submitted. 


There is no substantial budget impact. Funds are available in the capital improvement fund 

402 that would allow this project to be completed this year. 


Motion to concur and accept the Project Change in quantities - Gas Light Replacement Project.

TYPE: Motion Public Works DATE: _---'-'=-=-.:....:....:--'-- 10/17/11 

DESCRIPTION: _....:....:..:..==-..:....:.==..=....;::..:....:..~~=.=..:...:.~:..:....:....:.:..:....:::..::~=:...:.:=-- 

Hicks Road at First Bank Drive Improvements 

Award of Contract - Alliance Contractors of Woodstock, Illinois 

(District 6) 

_ 

_ 




~ 


X Open Government wi Involved Citizens Regional Partnerships 


DATE: 

BACKGROUND: 

During the design of the Police Headquarters the Village conducted a traffic study to ensure 

access to and from the location was suitable for Village needs and did not provide an adverse 

impact to Hicks Road. The traffic study indicated that if a grocer were to occupy the land 

adjacent to the Police Headquarter that the east leg of the signalized intersection should be 

widened to allow for a dedicated right turn lane from the site, a dedicated left turn lane from 

the site, and a dedicated through lane. As part of the redevelopment agreement for the sale 

of Village property for the Mariano's grocery store, it was agreed that the Village would 

improve access in accordance with the 2009 traffic study and lOOT's requirements. 

Planned improvements include installing new traffic signal equipment, reconstructing the 

median on Hicks Road from the traffic signal to the south entry to Mariano's to allow for a flush 

to grade median with left turn lane, adjusting the driveway to Northwest Community Hospital's 

Hicks driveway to a right-in/right-out and widening the uncontrolled driveway to the Mariano's 

development. 

KEY ISSUES: 

• Nine bids were received ranging from a low of $534,455.23 to a high of $694,017.07. 

• The lowest responsible and responsive bid is from Alliance Contractors of Woodstock, 

Illinois, in an amount of $534,455.23. 

ALTERNATIVES: 

1. Award a contract to Alliance Contractors of Woodstock, Illinois in an amount of 

$534,455.23. 

2. Refer back to Staff. 


It is recommended that a contract be awarded to Alliance Contractors of Woodstock, Illinois in 

an amount of $534,455.23. 


This project is to be funded from the 2011 budget in account 402-52-75-6060 ($492,000) and 

a 2011 budget adjustment. 


Motion to award a contract to Alliance Contractors of Woodstock, Illinois in an amount of 

$534,455.23.

Engine~ 

TYPE: Motion 10/17/11 

DESCRIPTION: --=-::....:....:.--=..:.=.:.:..:.=:....:.:..:..~:..:.=:..:..:.=:...:..:..:.. _ 


Award of Contract 

(District 1, 5 & 6) 






~ 


DATE: 

BACKGROUND: 

On October 12, 2011 bids were opened for the drainage improvements for the installation of 

storm sewers, inlets and catch basins of various sizes at various locations in the Village of 


KEY ISSUES: 

• Twelve (12) bids were submitted ranging from $41,862.75 to a high of $93,350.00. 

• The low responsive and responsible bid was submitted by RE. Hummel Construction, 

of Island Lake, Illinois in the amount of $41 ,862.75. 

• The budgeted amount for this program is $15,000.00 and $75,000.00. 

• The engineer's estimate was $41,900.00. 

• Construction observation will be completed by the Department of Engineering. 

ALTERNATIVES: 

1. Award the contract to RE. Hummel Construction, in the amount of $41 ,862.75. 

2. Award the contract to another bidder. 

3. Do not award the contract at this time. 


It is recommended that the contract be awarded to RE. Hummel Construction. 


Funding from the sewer fund will support the improvement. 


Motion to award the contract for the 2011 Drainage Improvements to RE. Hummel 

Construction, of Island Lake, Illinois in the amount of $41 ,862.75

TYPE: ORDINANCE SUBMITTED BY: PLANNING &ZONING DATE:..;..;10:::.:../...:..;17:...:.;/2=0:....;1....;.1 _ 

DESCRIPTION: Consideration of an Administrative Variation and Special Use to permit a shed to be 

located within a utility easement in the rear yard for property located at 138 E. Reseda Parkway 

(Woo.d ~_1~~QL___ _ _ _ _ (Di~t~ict 3t _ 


BACKGROUND: 

DATE: 

The Subject Property contains a single-family residence with related improvements. The Petitioner, owner 

of the property, wishes to request that an existing shed (64 square feet) be allowed to remain in place. The 

existing shed is does not meet the required setback and is located within an easement. Therefore, the 

Petitioner is seeking: 

Administrative Variation to allow an existing shed to remain in a utility easement 

pursuant to Section 14.03 (b) of the Palatine Zoning Ordinance. 

Administrative Special Use to allow an existing shed to encroach upon the 

required setback, pursuant to Section 14.05 (b) (1) of the Palatine Zoning 

Ordinance. 

ANALYSIS: 

• The home is located on an interior lot. There is an existing shed which the petitioner would like to 

maintain. This shed was placed many years ago, without a building permit and without zoning review. 

The Petitioners are making modifications to their shed and are presently in for building permit. 

• There are no other accessory structures on the subject property. The dimensions of the shed are 8 feet 

by 8 feet. 

• While the new shed will encroach into the 5-foot utility easement, it will be set back approximately 1 foot 

from the property line. This subject property abuts the Tom T. Hamilton Reservoir. 

• As required, the Petitioner will have to obtain the required approvals from all of the utility companies, 

prior to the issuance of a building permit. The Petitioner obtained signatures of approval from all of the 

surrounding single-family residential property owners related to these requests. 

ALTERNATIVES: 

1. Recommend approval of the Administrative Variation and Special Use 

2. Do not recommend approval of the Administrative Variation and Special Use 


This request was reviewed by all of the relevant Departments and the Petitioners submitted sign off 

approvals of the shed's existing location from all of the surrounding residents, as required in the 

Administrative Variation and Special Use application. 


Consideration of an Administrative Variation and Special Use to permit a shed to be located within a 

utility easement for property located at 138 E. Reseda Parkway.

138 E. RESEDA PKWY. 

1017 N 

1013 N 

1005 N 

30 E 

63 E 

67 E 

1020 N 

1016 N 

119 E 125 E 

1019 N 1022 N 

1017 N 1014 N 

1013 N 

1010 N 

1009 N 

1006 N 

1002 N 

1003 N 

139 E 

1019 N 

1015 N 

1011 N 

1007 N 

143 E 

1020 N 

1016 N 

1012 N 

1008 N 

1004 N 

1029 N 1028 N 

1023 N 1024 N 

1017 N 1020 N 

1013 N 1014 N 

9 E 33 E 39 E 47 E 55 E 63 E 71 E 

N 

996 N 

992 N 

998 N 

~7 "L'__---j 

991 N "" 994 N 

995 N 177 E 85 E191 E1 7 E 

44 E 52 E 58 E 102 E 108 E 116 E 124 E 128 E 132 E 136 E 140 E 148 E204 E210 E 222 E 236 E 244 E 252 E 258 E 

, 241 

E 1:249 E 55 E2 ~3 E 

238 E 242 E 250 E 56 E 

213 E 219 E 

936 N 

943 N 

59 E 

151 E 

159 E 

850 N 

851 N 

222 E 230 E 236 E

ORDINANCE NO. 

_ 

AN ORDINANCE GRANTING 

AN ADMINISTRATIVE VARIATION AND SPECIAL USE 

138 E. RESEDA PARKWAY (CASE NO. 11·90) 

WHEREAS, pursuant to an application submitted to the Village of Palatine for 

an Administrative Special Use to permit an existing shed to be located one (1) foot 

from the side property lines instead of the minimum required setback of five (5) feet 

pursuant to Section 14.05 (b)(1) ofthe Palatine Zoning Code; and an Administrative 

Variation to allow an existing shed to remain in the utility easement pursuant to 

Section 14.03(b)(1) of the Palatine Zoning Code, on the following legally described 

property: 

Lot 104 in Reseda West Unit 3, being a subdivision of part of the south % 

of the southwest % of Section 11, Township 42 North, Range 10 east of the 

Third Principal Meridian, Cook County, Illinois 

commonly known as 138 E. Reseda 

NOW, "rHEREFORE, BE IT ORDAINED, by the Mayor and Village Council ofthe 


power that: 

SECTION 1: An Administrative Special Use to permit an existing shed to be 

located one (1) foot from the side property lines instead of the minimum required 

setback of five (5) feet pursuant to Section 14.05 (b)(1) of the Palatine Zoning Code; 

and an Administrative Variation to allow an existing shed to remain in the utility 

easement pursuant to Section 14.03(b)(1) of the Palatine Zoning Code, is hereby 

granted, subject to the following conditions: 

10/13/2011 10:22 AM

1. The Administrative Special Use and Administrative Variation shall 

substantially conform to the site plan attached hereto as Exhibit 'A', except as 

such plans may be changed to conform to Village Codes and Ordinances. 

2. Prior to the issuance of a building permit, the property owner will obtain the 

necessary approvals from the utility companies for the easement 

encroachment. 

SECTION 2: That the petition for Administrative Variation and Special Use be 




PASSED: This day of -', 2011 

AYES: NAYS: ABSENT:__ PASS: _ 

APPROVED by me this __day of , 2011 

Mayor of the Village of Pa.latine 


__day of ,2011 


10/13/201110:22 AM 

2

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M 104 in RESEDA WEST UNIT N~.l1-lREE I bein5 0.. ~ubdivision 

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'Sou+!. Yz 0'>; +he 'Sou+hwesf >~ & Dec-hen II, Township 4'2. I-JOf"th) Ranee \0 to..-5+ ~ +he Third 

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COUNn OF KANt B. October g~ 19m 

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5. List of addresses in our neighborhood with similar structures 

• 126 Heatherlea 

• 119 Heatherlea 

• 1019 N. Plum Grove 

• 13 E. Farmgate Lane 





• 1003 Timberlea 

• 19 E. Russet 

• 44 E. Russet

2 - Village of Palatine

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