APPENDIX G: DTS and GEX Error Codes

APPENDIX G: 

DTS AND GEX ERROR CODES 

DTS Error Codes 

Table G-1 . . . . . . . . . . . . . . . . . ADS System 

Table G-2 . . . . . . . . . . . . . . . . . CAPS-W System 

Table G-3 . . . . . . . . . . . . . . . . . DAI System 

Table G-4 . . . . . . . . . . . . . . . . . DBMS System 

Table G-5 . . . . . . . . . . . . . . . . . DCD System 

Table G-6 . . . . . . . . . . . . . . . . . DIFMS System 

Table G-7 . . . . . . . . . . . . . . . . . DWAS System 

Table G-8 . . . . . . . . . . . . . . . . . eBIZ System 

Table G-9 . . . . . . . . . . . . . . . . . GAFS-DTS System 

Table G-10 . . . . . . . . . . . . . . . . GFEBS System 

Table G-11 . . . . . . . . . . . . . . . . MCTFS System 

Table G-12 . . . . . . . . . . . . . . . . SABRS System 

Table G-13 . . . . . . . . . . . . . . . . SFIS System 

Table G-14 . . . . . . . . . . . . . . . . SOMARDS System 

Table G-15 . . . . . . . . . . . . . . . . SRD-1 System 

Table G-16 . . . . . . . . . . . . . . . . SSC-SD System 

Table G-17 . . . . . . . . . . . . . . . . STANFINS System 

Table G-18 . . . . . . . . . . . . . . . . STARS-FL System 

Table G-19 . . . . . . . . . . . . . . . . STARS-HCM System 

Table G-20 . . . . . . . . . . . . . . . . STARS-OP System 

Table G-21 . . . . . . . . . . . . . . . . WAAS System 

System Administrator Error Codes 

Table G-22 . . . . . . . . . . . . . . . . DTS Rejects 

GEX Error Codes 

Table G-23 . . . . . . . . . . . . . . . . DTS UDF Records 

Table G-24 . . . . . . . . . . . . . . . . DTS UDF Data Specification Errors 

Table G-25 . . . . . . . . . . . . . . . . Component Rules 

Table G-26 . . . . . . . . . . . . . . . . DTS UDF Data Structure General Errors 

Table G-27 . . . . . . . . . . . . . . . . Business Rule Errors 

Note: Each system varies in their error codes. Ensure the correct codes are used for the applicable system. 

DTS Release 1.7.1.12B, DTA Manual, Version 4.4.16, Updated 9/02/08 Page G-1 

This document is controlled and maintained on the www.defensetravel.dod.mil Website. Printed copies may be obsolete. 

Please check revision currency on the Web prior to use.

Appendix G: DTS and GEX Error Codes 

G.1 DTS Error Codes 

Table G-1: ADS 

Error Error Name 

Error System Description 

Code 

001 Missing/Invalid CTO Office Identifier No Specific Description 

002 Missing/Invalid Transaction Type Missing/Invalid total transaction required for appr. format 

003 Missing/Invalid Total Transaction Amount Missing/Invalid total transaction amount 

004 Missing/Invalid Disbursed Amount No Specific Description 

005 Missing/Invalid Transaction Date Missing/Invalid transaction date required to build SDW 

006 Missing/Invalid Billed Amount No Specific Description 

007 Missing/Invalid Voucher Number No Specific Description 

008 Missing/Invalid Disbursing Office/Disbursing Station Symbol Identifier No Specific Description 

009 Missing/Invalid Federal Organization Treasury Agency Symbol Code No Specific Description 

010 Missing/Invalid Transfer Dept Indicator - Transfer Agency (Transferring Missing/Invalid transferring agency required for appr. format 

Agency - LOA) 

011 Missing/Invalid Beginning Fiscal Year Indicator - Period Type Code (Fiscal 

Missing/Invalid FY required to build SDW 

Year - LOA) 

012 Missing/Invalid Basic Symbol Number - FAO Treasury Basic Symbol Missing/Invalid fund symbol required for appr. format 

Code (Appropriation - LOA) 

013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA) Subhead required for appr. format 

014 Missing/Invalid Program Year No Specific Description 

015 Missing/Invalid Fund Code No Specific Description 

016 Missing/Invalid Resource Code - Object Class Code (WBS) No Specific Description 

017 Missing/Invalid Operating Agency Code No Specific Description 

018 Missing/Invalid Bureau Control Number (BCN - LOA) No Specific Description 

019 Missing/Invalid Allotment Serial Number No Specific Description 

020 Missing/Invalid Op Budget Activity Number - Op Budget Acct Number No Specific Description 

(Tran. Type Code - LOA) 

021 Missing/Invalid Sub-Allotment - Sub Allotment Number (Sub Allotment - No Specific Description 

LOA) 

022 Missing/Invalid Accounting Class Reference Number No Specific Description 

023 Missing/Invalid Reimbursement Billing Code No Specific Description 

024 Missing/Invalid Reimbursement Order Number No Specific Description 

025 Missing/Invalid Customer Indicator - Organization Code (Req. UIC - No Specific Description 

SDN) 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) Invalid or closed job order 

027 Missing/Invalid Fund Administrator No Specific Description 

028 Missing/Invalid Work Center No Specific Description 

029 Missing/Invalid Cost Account Code No Specific Description 

030 Missing/Invalid Object Class - Object/Sub Object Class (Object Class - No Specific Description 

LOA) 

031 Missing/Invalid Budget Program Activity - Activity Identifier (Service No Specific Description 

Code - SDN) 

032 Missing/Invalid Project/Sub Project No Specific Description 

033 Missing/Invalid Fund Control Number/Mord Number/616 Number/MIPR No Specific Description 

Number 

034 Missing/Invalid Job Order No Specific Description 

Page G-2 DTS Release 1.7.1.12B, DTA Manual, Version 4.4.16, Updated 9/02/08 




Table G-1: ADS (Continued) 



Code 

035 Missing/Invalid Special Ops/Management Decision Package No Specific Description 

036 Missing/Invalid Emergency/Special Program Code No Specific Description 

037 Missing/Invalid Budget Reporting Code No Specific Description 

038 Missing/Invalid Accounting Processing Code - Job Order Cost Code No Specific Description 

(Shop Number) 

039 Missing/Invalid Cost Allocation Code - Job Number/Local Use (Other No Specific Description 

Function Code) 

040 Missing/Invalid Project Account/Program Element Code No Specific Description 

041 Missing/Invalid Accounting Station Number - Organization Identifier No Specific Description 

(AAA - LOA) 

042 Missing/Invalid IBOP No Specific Description 

043 Missing/Invalid Social Security Number No Specific Description 

044 Missing/Invalid Pay Grade No Specific Description 

045 Missing/Invalid Employee Name No Specific Description 

046 Missing/Invalid Remit To Information No Specific Description 

047 Missing/Invalid Payment Method No Specific Description 

048 Missing/Invalid Total Amount Of Payment No Specific Description 

049 Missing/Invalid AO Approval Date (Date Claim Accept/Approved Date) No Specific Description 

050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) No Specific Description 

051 Missing/Invalid Estimated Obligation Amount Insufficient funds 

052 Missing/Invalid Per Diem/Advance/CBA Code No Specific Description 

053 Missing/Invalid Invoice Number No Specific Description 

054 Missing/Invalid ABA Routing Number No Specific Description 

055 Missing/Invalid Account Number No Specific Description 

056 Missing/Invalid Remittance Advice Number No Specific Description 

057 Missing/Invalid Payee Information No Specific Description 

058 Missing/Invalid Old Obligation Amount No Specific Description 

059 Missing/Invalid Credit/Debit Obligation Amount No Specific Description 

060 Missing/Invalid Adjusted Obligation Amount No Specific Description 

061 Missing/Invalid Prompt Payment Act No Specific Description 

062 Missing/Invalid CBA Invoice Date No Specific Description 

063 Missing/Invalid Date Received No Specific Description 

064 Missing/Invalid Gross Amount Of Payment No Specific Description 

065 Missing/Invalid Credit Amount No Specific Description 

066 Missing/Invalid Net Amount No Specific Description 

067 Missing/Invalid Deferred Amount No Specific Description 

068 Missing/Invalid Accounts Receivable No Specific Description 

069 Missing/Invalid Accounting Line No Specific Description 

070 Cost Code Frozen on MADD No Specific Description 

071 Cost Code, OBJ Class CD Unmatched to Matrix No Specific Description 

072 Transaction Unmatched to Operating Target No Specific Description 

073 Doc Number Exists with Different Status, Cancel and Reissue TON No Specific Description 

074 Doc Exists - One or More Incoming Data Elements Unmatched No Specific Description 

075 Doc Already Completed No Specific Description 

076 Doc Not On File No Specific Description 

077 Duplicate TON/Doc Number No Specific Description 








Code 

078 Doc Was Not Canceled No Specific Description 

079 Multiple Job Order Numbers on same Travel Order Number No Specific Description 

080 Missing/Invalid Transaction Set Control Number No Specific Description 

081 Missing/Invalid Header Use for duplicate file check 

082 Missing control number Use for duplicate file check 

083 Missing/Invalid DUNS/DUNS+4 No Specific Description 

084 Missing data to build SDN One or more of the elements required to build the standard 

document number are missing or invalid 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Estimated trip start date are missing or not valid 

086 Missing/Invalid estd-complt-date No Specific Description 

087 No Header Record in Set No Specific Description 

088 No Detail Record in Set No Specific Description 

089 No Summary Record in Set No Specific Description 

090 No Header or Detail Records in Set No Specific Description 

091 No Summary or Detail Records in Set No Specific Description 

092 No Loop ID in Detail Record No Specific Description 

093 Invalid detail Record Order No Specific Description 

094 Invalid Detail Record No Specific Description 

095 No Header and Invalid Detail Order No Specific Description 

096 No Summary and Invalid Detail Order No Specific Description 

097 Invalid Transaction Type in Obligation/Payment Record No Specific Description 

098 Missing/Invalid Type Action No Specific Description 

099 Missing/Invalid Block Number No Specific Description 

100 Missing/Invalid Obligation Data Code No Specific Description 

101 Missing/Invalid Liquidation Indicator Code No Specific Description 

102 Duplicate Record No Specific Description 

103 Missing Invalid Project Unit No Specific Description 

104 Project Directive Line Item already exists for another Project Unit No Specific Description 

105 Project Unit Exist on another Project Directive Line Item No Specific Description 

106 Missing Invalid Project Directive Line Item No Specific Description 

107 Missing Invalid Project Directive Line Item Suffix No Specific Description 

108 Missing Invalid Input Type Code No Specific Description 

109 Missing Invalid Processing Action Code No Specific Description 

110 Subhead not on Chart of Accounts No Specific Description 

111 Requiring Financial Manager not on Chart of Accounts No Specific Description 

112 Project unit not on Chart of Accounts No Specific Description 

112 Missing Invalid Revision Number No Specific Description 

114 Missing Invalid Number of Days No Specific Description 

115 Participating Manager; Sub Allotment; Project Unit does not meet No Specific Description 

CMET edits 

116 Amount Sign does not agree with Action Code No Specific Description 

117 Major Command; Fiscal Year; Appropriation; Subhead does not meet No Specific Description 

CMET edits 

118 Requiring Financial Manager; Project Unit does not meet CMET edits No Specific Description 

119 Major Claimant Indicator Invalid No Specific Description 

120 Missing Invalid Operating Budget UIC No Specific Description 








Code 

121 Revision Number Present with Action Code A No Specific Description 

122 Project Directive Line Item Suffix Invalid: Appropriation expired or No Specific Description 

lapsed 

123 Reimbursable segment missing for this Project Unit No Specific Description 

124 Operating Budget UIC must be 000140 for a W Subhead No Specific Description 

125 Major Claimant required for DARPA Appropriation No Specific Description 

126 Major Claimant does not match Chart of Accounts No Specific Description 

127 Operating Budget UIC must be 000140 for DARPA Appropriation No Specific Description 

128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation No Specific Description 

129 Appropriation No Longer Available for Travel Obligations No Specific Description 

130 Operating Budget UIC must be 000230 for this Requiring Financial No Specific Description 

Manager 


Manager 


Manager 


Manager 


Manager 

135 Change of OMB Object Class Invalid After Travel Disbursement No Specific Description 

136 Accounting Data does not meet CMET edits No Specific Description 

137 Unmatched Obligation Adjustment No Specific Description 

138 Job Order Fiscal Year unmatched to SDN Fiscal Year No Specific Description 

139 Missing/Invalid Obligation Transaction No Specific Description 

140 Missing/Invalid Cancellation Amount No Specific Description 

Table G-2: CAPS-W 



Code 

005 Missing/Invalid Transaction Date Blank or future date not acceptable 

009 Missing/Invalid Federal Organization Treasury Agency Symbol Code Blank department ID not acceptable 


Blank Fiscal year not acceptable 

Year - LOA) 

012 Missing/Invalid Basic Symbol Number - FAO Treasury Basic Symbol No Specific Description 


013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA) 4-digit suffix to basic symbol, subdivision of funds tied to 

funding purpose 

015 Missing/Invalid Fund Code IDS Fund Code, Table Driven 

016 Missing/Invalid Resource Code - Object Class Code (WBS) Blank EOR not acceptable; FY/EOR combination must be 

valid in accounting edit table 



025 Missing/Invalid Customer Indicator - Organization Code (Req. UIC - 

SDN) 

Customer indicator required to build an SDN is missing/ 

invalid 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) Identifies the cost accounting code table 





Table G-2: CAPS-W (Continued) 



Code 

029 Missing/Invalid Cost Account Code Identifies the cost accounting code table 

030 Missing/Invalid Object Class - Object/Sub Object Class (Object Class - Identifies general purpose and nature of product or server 

LOA) 


041 Missing/Invalid Accounting Station Number - Organization Identifier 

(AAA - LOA) 

Identifies accounting activity responsible Organization Identifier 





048 Missing/Invalid Total Amount Of Payment Credit invoice not acceptable; CLIN sum must equal invoice 

total 

049 Missing/Invalid AO Approval Date (Date Claim Accept/Approved Date) Approval date of trip record is invalid 

050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) Unique ID 

051 Missing/Invalid Estimated Obligation Amount Amount by line item, standard document number 

052 Missing/Invalid Per Diem/Advance/CBA Code Code identifies per diem/CBA/advance/specifics 

053 Missing/Invalid Invoice Number Duplicates invoice number not acceptable, A-Z and/ or 0-9 

only valid 


055 Missing/Invalid Account Number CBA account number invalid for paying office 



060 Missing/Invalid Adjusted Obligation Amount Insufficient funds 

061 Missing/Invalid Prompt Payment Act Terms must be valid; disc %0-99.99, disc days 0-365, net 

days 0-365 

062 Missing/Invalid CBA Invoice Date Future days not acceptable, inv. date can't be > inv. 

Received date 







070 Cost Code Frozen on MADD Cost Code is present but in a frozen status in the MADD 

071 Cost Code, OBJ Class CD Unmatched to Matrix Cost Code/Object Class are not in the Matrix File for the 

stated Basic Symbol 

072 Transaction Unmatched to Operating Target Transaction does not match an Activity Code, Fund Code, 

ASN, ORG, Cost Code, Fund Distribution Indicator (FDI) in 

the detail operating target line 

073 Doc Number Exists with Different Status, Cancel and Reissue TON If a document number with a maintenance code A, P or M 

(for DTS this is purpose code of 00, 01, 05, or 31) already 

exists on the database 

074 Doc Exists - One or More Incoming Data Elements Unmatched If the document already exists and any incoming data elements 

are different than those data 

075 Doc Already Completed If a document has been finalized and incoming transaction 

is not purpose code “31”, reject the transaction 





Table G-2: CAPS-W (Continued) 



Code 

076 Doc Not On File If purpose code is 01, 05, or 31 (and maintenance code is 

not A, P, or M) and there is not an open document number 

in the history file for that incoming transaction, reject the 

document 

077 Duplicate TON/Doc Number Document number has been established manually within 

the system. Cannot process the transaction 

078 Doc Was Not Canceled Amounts do not equal zero when trying to cancel document 

(TON) 

079 Multiple Job Order Numbers on same Travel Order Number Only one Job Order Number allowed per Travel Order 

Number 

080 Missing/Invalid Transaction Set Control Number Should really be missing/invalid purpose code? 


084 Missing data to build SDN Blank SDN not acceptable 

093 Invalid detail Record Order Blank Line Item (CLIN) Number not acceptable 

146 Missing/Invalid CBA Routing Indicator Missing/invalid CAPS-W CBA Routing Indicator 

147 Missing CBA Transaction ID Missing CBA Transaction ID not acceptable: No Specific 

Description 

148 Missing/Invalid Line Item (CLIN) Quantity Missing/Invalid Line Item (CLIN) Quantity 

Table G-3: DAI 



Code 

002 Missing/Invalid Transaction Type No Specific Description 

003 Missing/Invalid Total Transaction Type The sum of the individual obligation amounts within the 

Detail Records of the transaction set does not equal the 

amount within the Header Record; Header total transaction 

out of balance 

005 Missing/Invalid Transaction Date The date or time stamp within the Header Record is invalid 



051 Missing/Invalid Estimated Obligation Amount Obligation amount is not numeric 


058 Missing/Invalid Old Obligation Amount Adjusting obligation does not include previous amount 

060 Missing/Invalid Adjusted Obligation Amount Adjusting obligation does not include new obligation 

amount 

068 Missing/Invalid Accounts Receivable Received adjusting accounts receivable transaction and no 

original accounts receivable record found 

075 Doc Already Completed Received adjusting obligation after voucher settlement, system 

expects supplemental obligation 

076 Doc not of File Received adjusting/supplemental obligation for an accounting 

record not found 













Code 

102 Duplicate Record Transaction matches previously posted and acknowledged 

record 

140 Missing/Invalid Cancellation Amount Received obligation cancellation transaction that does not 

equal total amount previously obligated 

153 Duplicate Accounts Receivable Received Transaction matches previously posted and acknowledged 

record 

154 Accounts Receivable Amount is Greater than Disbursed Amount Received an accounts receivable amount that exceeds the 

amount previously disbursed 

155 Cannot cancel Accounts receivable - Accounts Receivable Already 

Equal to $0.00 

Received a cancellation for an accounts receivable for 

which the balance equals zero 

157 Missing/Invalid Receivable Amount Received an accounts receivable transaction without an 

amount 

158 Receivable Amount Previously Established Cannot Process Adjustment Transaction matches previously posted and acknowledged 

record 

170 Amount must be Greater than $225.00 Transaction received (T1); attempted to write off Out of Service 

Debt (OOSD) for $225.00 or greater, but existing 

accounts receivable amount is less than $225.00 

175 Write-off/Waiver/or Transfer Record not Processed Accounts Receivable 

Record not Found 

Received a debt write-off, waiver, or transfer record for 

which an original accounts receivable transaction does not 

exist in the accounting system 

176 Write-off Amount Exceeds Receivable Amount The amount received for a debt write-off exceeds the current 

balance for the accounts receivable 

500 Missing/Invalid Agency Accounting Identifier Code Incorrect accountable station number used, formerly known 

as FSN/AAA/ASN 

501 Missing/Invalid Department Regular Code (Acct 1) Missing/Invalid Department Regular for Cost Object used 

502 Missing/Invalid Department Transfer Code (Acct 1) Missing/Invalid Transfer for Cost Object used 

503 Missing/Invalid Main Account Code (Acct 1) Missing/Invalid Main Account for Cost Object used 

504 Missing/invalid Sub Account Code (Acct 2) Missing/Invalid Sub Account for Cost Object used 

505 Missing/Invalid Period of Availability Fiscal Year Date (Acct 2) Invalid Period of Availability for Cost Object used 

506 Missing/Invalid FMS Customer Code (Acct 2) Main Account equals 8242, an FMS Customer Code is 

required when Main Account = 8243 

507 Missing/Invalid FMS Case Identifier (Acct 3) Main Account equals 8242, an FMS Case Identifier is 

required when Main Account = 8243 

508 Missing/Invalid FMS Case Line Item Identifier (Acct 3) Main Account equals 8242, an FMS Case Line Item Identifier 

is required when Main Account = 8243 

509 Missing/Invalid Budget Line Item Identifier (Acct 4) Invalid Budget Line Item Identifier for Cost Object used 

510 Missing/Invalid Fund Center Identifier (Acct 5) Invalid Fund Center Identifier for Cost Object used 

511 Missing/Invalid First Instance of Cost Object (Acct 6) Invalid Cost Object/Cost Object Type 

512 Missing/Invalid First Instance of Cost Object Type (Acct 6) Invalid Cost Object Type for Cost Object used 

513 Missing/Invalid Second Instance of Cost Object (Acct 7 and 8) Invalid Cost Object/Cost Object Type 

514 Missing/Invalid Second Instance of Cost Object (Acct 8) Invalid Cost Object Type for Cost Object used 

515 Missing/Invalid Appropriation Limit (Acct 8) Invalid Limit for Agency Accounting Identifier Code 

516 Missing/Invalid Future Use (Acct 9) No Specific Description 

517 Missing/Invalid User Defined Field (Acct 10) No Specific Description 

518 Insufficient Funding Available Insufficient funding available for Cost Object used 

519 Accounting Processor Error Processor Error, contact Finance Defense Travel Administrator 








Code 

900 Positive Acknowledgement The code used when the accounting system positively 

acknowledges receipt and successful processing of the 

accounting transaction 

999 Invalid Incoming File No Specific Description 

Table G-4: DBMS 



Code 

005 Missing/Invalid Transaction Date Future date not acceptable 

009 Missing/Invalid Federal Organization Treasury Agency Symbol Code Departments 


FY must be populated 

Year - LOA) 




funding purpose 

015 Missing/Invalid Fund Code IDs fund code; Table driven 





SDN) 


invalid 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) Identifies activity address code table 

029 Missing/Invalid Cost Account Code Identifies the cost accounting code table 


LOA)* 



(AAA - LOA) 

Identifies accounting activity responsible for accounting service 



050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) Cannot process transaction 

051 Missing/Invalid Estimated Obligation Amount Cannot process transaction 

060 Missing/Invalid Adjusted Obligation Amount Insufficient Funds 


070 Cost Code Frozen on MADD Cost Code is present but in a frozen status in the MADD 

071 Cost Code, OBJ Class CD Unmatched to Matrix Cost Code/Object Class are not in the Matrix File for the 

stated Basic Symbol 

072 Transaction Unmatched to Operating Target Transaction does not match an Activity Code, Fund Code, 

ASN, ORG, Cost Code, Funds Distribution Indicator (FDI) in 

the detail operating target line 

073 Doc Number Exists with Different Status, Cancel and Reissue TON If a document number with a maintenance code A, P, or M 

(for DTS this is purpose code of 00, 01, 05 or 31) already 

exists on the database 





Table G-4: DBMS (Continued) 



Code 

074 Doc Exists - One or More Incoming Data Elements Unmatched If the Document already exists and any incoming data elements 

are different than those data elements existing in the 

report, reject 

075 Doc Already Completed If a document has been finalized and incoming transaction 

is not purpose code “31”, reject the transaction 

076 Doc Not On File If purpose code is 01, 05, or 31 (and maintenance code is 

not A, P, or M) and there is not an open document number 

in the history file for that incoming transaction, reject the 

document 

077 Duplicate TON/Doc Number Document number has been established manually within 

the system. Cannot process the transaction 

078 Doc Was Not Canceled Amounts do not equal zero when trying to can document 

(TON) 

079 Multiple Job Order Numbers on same Travel Order Number Only one Job Order Number allowed per Travel Order Number 

080 Missing/Invalid Transaction Set Control Number Should really be Missing/Invalid purpose code? 

157 Missing/Invalid Receivable Amount No Specific Description 

158 Receivable Amount Previously Established Cannot Process Adjustment No Specific Description 

159 Cannot Process Transaction - Disbursement Not Previously Recorded No Specific Description 

175 Write-off/Waiver/or Transfer record not processed. Accounts receivable Cannot process Write-off, Receivable Not Found 

record not found 

176 Write-off Amount Exceeds Receivable Amount No Specific Description 

177 Cannot Process Write-off Receivable not Found No Specific Description 

Table G-5: DCD 



Code 



055 Missing/Invalid Account Number CBA account number is mandatory field, must be valid 


160 SSN Not Found in CEFT No Specific Description 

161 CEFT Profile is in a Deleted Status No Specific Description 

164 Invalid EFT information No Specific Description 

169 Duplicate LII The same LII was assigned to 2 different LOAs in the same 

Invoice; no 2 lines in an invoice can have the same LII - 

needs to be changed and resubmitted 

200 CEFT Profile is in a Suspended Status No Specific Description 

201 Treasury Level Line of Accounting Edits Failed No Specific Description 





Table G-6: DIFMS 



Code 

002 Missing/Invalid Transaction Type Action Code must be “A” or “C” 

003 Missing/Invalid Total Transaction Amount Total-Amt must be numeric and positive when ACTN- 

CD=”A” 

025 Missing/Invalid Customer Indicator - Organization Code (Req. UIC - Restriction CD POS-3 must be “1”, “3” or “4” 

SDN) 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) IND JON Type must be P, G, or S; JON must be alphanumeric; 

JOB Closed - TXN Date cannot be > Close Date or 

Final Billed; Direct-JON-DATA-RECORD Not Found; Indirect-JON-DATA-RECORD 

Not Found; If ACTN-CD not “A”, 

RESTR-CD POS 3 Must be = 1,3,4 or 8 

038 Missing/Invalid Accounting Processing Code - Job Order Cost Code 

(Shop Number) 

Valid Shop Record not found; Shop Amendment must be 

blank for Action Code = A; CD-MFG-TYPE-CD Must Not = 

8 - Direct Cite CON; SHOP must be alphanumeric; AUTH 

SHOP REC not found; SHOP is no longer valid 

043 Missing/Invalid Social Security Number Name must be alphanumeric or blank or coma or period 

045 Missing/Invalid Employee Name name must be alphanumeric or blank or coma or period or 

dash; Name must be Present/Alphanumeric-BK when 

ACTN-CD = A 

048 Missing/Invalid Total Amount Of Payment Ticket-AMT must be numeric and positive when ACTN-CD 

= “A”; Ticket-AMT (Input-AMT + TRAV-REC-AMT) must be 

>=0; Ticket AMT must be numeric; SSN is mandatory when 

ACTN-CD is “A” or “C” 

049 Missing/Invalid AO Approval Date (Date Claim Accept/Approved Date) Date Accept must be numeric; Date Due must be numeric 

052 Missing/Invalid Per Diem/Advance/CBA Code Per-Diem-AMT must be numeric and positive when ACTN- 

CD = “A”; Per-Diem-AMT (INPUT-AMT + TRAV-REC-AMT) 

must be >=0; Per-Diem-AMT must be numeric 

063 Missing/Invalid Date Received Date Accept and Date Due must be blank when Action 

Code = A 

068 Missing/Invalid Accounts Receivable ACCTS-Receivable (DUE US) must be numeric (can be 

zero); ACRN is Required - must be alphanumeric 

078 Doc Was Not Canceled If Void-TR-IND = “Y” Only when SHOP-AMEND = “CAN”; If 

Turn In Ticket = Y Shop AMEND NBR must not be “CAN”; 

VOID-TR-IND must be alphanumeric; TURN-IN-TIC must 

be alphanumeric 

080 Missing/Invalid Transaction Set Control Number Invalid Transaction Set Purpose Code 

084 Missing data to build SDN Document Number is mandatory - must be alphanumeric; 

DOC NBR 9 and 10 must be “TO” or “T0” 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Date Effect is not within calendar range; Date Effect must 

be numeric 

102 Duplicate Record Travel Accrual REC already exists for input JON 

114 Missing Invalid Number of Days Travel Days must be present and numeric 

128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation TXN CAUES CI Level Funds to be exceeded for Old JON 

137 Unmatched Obligation Adjustment Travel Accrual REC Not Found for INPUT JON 





Table G-6: DIFMS (Continued) 



Code 

139 Missing/Invalid Obligation Transaction Other-AMT must be numeric and positive when ACTN-CD 

= “A”; POV=AMT must be numeric and positive when 

ACTN-CD = “A”; Other-AMT (INPUT-AMT + TRAV-REC- 

AMT) must be >=0; POV-AMT (INPUT-AMY = TRAV-REC- 

AMT) must be >=0; Other AMT must be numeric; POV- 

AMT must be numeric 

140 Missing/Invalid Cancellation Amount All ACRL-AMT & ACRL-AMT-LIQD Must = 0 when 

AMEND-NBR='CAN' 

165 Void-TR-IND must be alphanumeric, only present for ACTN-CD-D Void-TR-IND must be alphanumeric, only present for 

ACTN-CD-D 

166 TURN-IN-TIC must be alphanumeric, only present for ACTN-CD-C TURN-IN-TIC must be alphanumeric, only present for 

ACTN-CD-C 

167 TRN is required - must be alphanumeric TRN is required - must be alphanumeric 

168 CUI-RT-ID must be “CUI EAST” CUI-RT-ID must be “CUI EAST” 

178 TXN-IS is required - must be alphanumeric TXN-IS is required - must be alphanumeric 

900 Valid Message Received Positive Acknowledgement 

Table G-7: DWAS 



Code 

002 Missing/Invalid Transaction Type Missing/Invalid total transaction required for appr. format 


005 Missing/Invalid Transaction Date Missing/Invalid transaction date required to build SDW 

009 Missing/Invalid Federal Organization Treasury Agency Symbol Code Departments 


Missing/Invalid FY required to build the SDW 

Year - LOA) 

012 Missing/Invalid Basic Symbol Number - FAO Treasury Basic Symbol Missing/Invalid fund symbol required for appr. format 


013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA) Subhead required for appropriate format 

018 Missing/Invalid Bureau Control Number (BCN - LOA) No specific description 

021 Missing/Invalid Sub-Allotment - Sub Allotment Number (Sub Allotment - 

LOA) 


SDN) 

No specific description 


invalid 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) Identifies activity address code table 

030 Missing/Invalid Object Class - Object/Sub Object Class (Object Class - 

LOA)* 

031 Missing/Invalid Budget Program Activity - Activity Identifier (Service 

Code - SDN) 


(AAA - LOA) 

Identifies general purpose and nature of product or server 

Cannot process transaction 

043 Missing/Invalid Social Security Number No specific description 

Identifies accounting activity responsible for accounting services 





Table G-7: DWAS (Continued) 



Code 

050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) No specific description 

051 Missing/Invalid Estimated Obligation Amount Cannot process transaction 


083 Missing/Invalid DUNS/DUNS+4 No specific description 


document number are missing/invalid 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Estimated trip start date missing or not valid 

086 Missing/Invalid estd-complt-date Estimated trip ending date missing or not valid 

087 No Header Record in Set No specific description 

088 No Detail Record in Set No specific description 

Table G-8: eBIZ 



Code 


003 Missing/Invalid Total Transaction Amount No Specific Description 

005 Missing/Invalid Transaction Date Missing/Invalid Date Interchange Data 


Missing/Invalid Budget Fiscal Year 

Year - LOA) 



LOA) 




(AAA - LOA) 




051 Missing/Invalid Estimated Obligation Amount Missing/Invalid Amount 






081 Missing/Invalid Header Missing/Invalid Application Header 

094 Invalid Detail Record No Specific Description 


128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation Insufficient Funds at Appropriation Level 


143 Missing/Invalid Defense Agency Level Organization No Specific Description 

144 Missing/Invalid Major Command Level Organization No Specific Description 





Table G-8: eBIZ (Continued) 



Code 

145 Missing/Invalid Field Level Organization No Specific Description 

149 Transaction Purpose Code Not on LOA The transaction purpose code = R0, R5, W1 or W5 and the 

LOA elements on the incoming transaction do not match 

the LOA elements on the referenced document 

150 Transaction Purpose Code Not in the System The transaction purpose code = R0, R5, W1 or W5 and a 

referenced document does not exist in the accounting system 

(ex: eBiz) 

151 Cannot Process Accounts Receivable, Advance Disbursement Amount 

Not equal to $0.00 

The transaction purpose code = R0, R5, W1 or W5 and a 

referenced document does not exist in the accounting system 

(ex: e-Biz) 

Table G-9: GAFS-DTS 



Code 

001 Missing/Invalid CTO Office Identifier N102 DTS CUI Name; N104 DTS CUI DUNS or DUNS +4 


003 Missing/Invalid Total Transaction Amount Header total and transaction out of balance 

004 Missing/Invalid Disbursed Amount Transaction out of balance 

005 Missing/Invalid Transaction Date No Specific Description 




009 Missing/Invalid Federal Organization Treasury Agency Symbol Code Missing/Invalid Departments 

010 Missing/Invalid Transfer Dept Indicator - Transfer Agency (Transferring Missing/invalid transferring agency required for appr. format 

Agency - LOA) 


Missing/Invalid Fiscal Year 

Year - LOA) 

012 Missing/Invalid Basic Symbol Number - FAO Treasury Basic Symbol Missing/Invalid Fund Symbol required for appr. format 


013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA) Missing/Invalid Limitation 



016 Missing/Invalid Resource Code - Object Class Code (WBS) Missing/Invalid EEIC/SRAN 

017 Missing/Invalid Operating Agency Code Missing/Invalid Operating Agency Code (OAC) 



020 Missing/Invalid Op Budget Activity Number - Op Budget Acct Number Missing/Invalid Operating Budget Account Number (OBAN) 



LOA) 



024 Missing/Invalid Reimbursement Order Number Missing/Invalid sales code 


SDN) 

Customer indicator required to build a SDN is missing/ 

invalid; No specific description 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) Missing/Invalid RCCC, only “A” accepted 





Table G-9: GAFS-DTS (Continued) 



Code 

027 Missing/Invalid Fund Administrator Missing/Invalid Budget Activity Code (BAC) 


029 Missing/Invalid Cost Account Code Missing/Invalid Cost Account Code (SMC/CSN) 


LOA) 

031 Missing/Invalid Budget Program Activity - Activity Identifier (Service Code No Specific Description 

- SDN) 

032 Missing/Invalid Project/Sub Project Missing/Invalid Project/Sub project or BPAC Number/66 

Number/MIPR Number 


Number 

034 Missing/Invalid Job Order Missing/Invalid Program Element Code (PEC) 

035 Missing/Invalid Special Ops/Management Decision Package Missing/Invalid DIFMS Object Class 

036 Missing/Invalid Emergency/Special Program Code Missing/Invalid ESP Code 

037 Missing/Invalid Budget Reporting Code Missing/Invalid DIFMS Contractual Others Code 

038 Missing/Invalid Accounting Processing Code - Job Order Cost Code Job Order number/BCE work order number 

(Shop Number) 



040 Missing/Invalid Project Account/Program Element Code Missing/Invalid FMS data (Case, County, Line) 

041 Missing/Invalid Accounting Station Number - Organization Identifier (AAA Missing/Invalid ADSN 

- LOA) 

042 Missing/Invalid IBOP Missing/Invalid International Balance of Payment Code 

(IBOP) 






048 Missing/Invalid Total Amount Of Payment Transaction out of balance/payment amount not equal to 

accounting details 

049 Missing/Invalid AO Approval Date (Date Claim Accept/Approved Date) No Specific Description 


051 Missing/Invalid Estimated Obligation Amount Transaction out of balance/total obligation amount not equal 

to accounting details; insufficient funds 










061 Missing/Invalid Prompt Payment Act No Specific Description 










Code 




067 Missing/Invalid Deferred Amount No Specific Description 


069 Missing/Invalid Accounting Line Missing/Invalid appropriation element (includes Department, 

Transfer Department, Basic Symbol, and Limitation) 

070 Cost Code Frozen on MADD No Specific Description 

071 Cost Code, OBJ Class CD Unmatched to Matrix No Specific Description 

072 Transaction Unmatched to Operating Target No Specific Description 

073 Doc Number Exists with Different Status, Cancel and Reissue TON No Specific Description 


075 Doc Already Completed No Specific Description 


077 Duplicate TON/Doc Number No Specific Description 


079 Multiple Job Order Numbers on same Travel Order Number No Specific Description 


081 Missing/Invalid Header No Specific Description 

082 Missing control number No Specific Description 


084 Missing data to build SDN No Specific Description 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) No Specific Description 

086 Missing/Invalid estd-complt-date No Specific Description 

087 No Header Record in Set Incomplete file cannot process missing 01 loop 

088 No Detail Record in Set Incomplete file cannot process missing 02 loop 

089 No Summary Record in Set Incomplete file cannot process missing 03 loop 



092 No Loop ID in Detail Record Incomplete file cannot process missing loop ID in 02 record 

093 Invalid detail Record Order No Specific Description 

094 Invalid Detail Record Incomplete file cannot process invalid 02 loop 


096 No Summary and Invalid Detail Order No Specific Description 

097 Invalid Transaction Type in Obligation/Payment Record Must be 00, 01, 05, or 31 for obligations and 14, 20, 22, 25 

or 41 for payments 


099 Missing/Invalid Block Number No Specific Description 

100 Missing/Invalid Obligation Data Code No Specific Description 



103 Missing Invalid Project Unit No Specific Description 

104 Project Directive Line Item already exists for another Project Unit No Specific Description 

105 Project Unit Exist on another Project Directive Line Item No Specific Description 

106 Missing Invalid Project Directive Line Item No Specific Description 

107 Missing Invalid Project Directive Line Item Suffix No Specific Description 








Code 

108 Missing Invalid Input Type Code No Specific Description 


110 Subhead not on Chart of Accounts No Specific Description 

111 Requiring Financial Manager not on Chart of Accounts No Specific Description 

112 Project unit not on Chart of Accounts No Specific Description 

113 Missing Invalid Revision Number No Specific Description 

114 Missing Invalid Number of Days No Specific Description 

115 Participating Manager; Sub Allotment; Project Unit does not meet CMET No Specific Description 

edits 

116 Amount Sign does not agree with Action Code No Specific Description 

117 Major Command; Fiscal Year; Appropriation; Subhead does not meet No Specific Description 

CMET edits 

118 Requiring Financial Manager; Project Unit does not meet CMET edits No Specific Description 

119 Major Claimant Indicator Invalid No Specific Description 

120 Missing Invalid Operating Budget UIC No Specific Description 

121 Revision Number Present with Action Code A No Specific Description 

122 Project Directive Line Item Suffix Invalid: Appropriation expired or lapsed No Specific Description 

123 Reimbursable segment missing for this Project Unit No Specific Description 

124 Operating Budget UIC must be 000140 for a W Subhead No Specific Description 

125 Major Claimant required for DARPA Appropriation No Specific Description 

126 Major Claimant does not match Chart of Accounts No Specific Description 

127 Operating Budget UIC must be 000140 for DARPA Appropriation No Specific Description 

128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation No Specific Description 

129 Appropriation No Longer Available for Travel Obligations No Specific Description 

130 Operating Budget UIC must be 000230 for this Requiring Financial Manager 

No Specific Description 









135 Change of OMB Object Class Invalid After Travel Disbursement No Specific Description 

136 Accounting Data does not meet CMET edits No Specific Description 


138 Job Order Fiscal Year unmatched to SDN Fiscal Year No Specific Description 



666 Test No Specific Description 

900 Valid Message Received Positive Acknowledgement 






Table G-10: GFEBS 



Code 





076 Document not on File No original document posted 


405 Missing/Invalid Debt Amount No Specific Description 

500 Missing/Invalid Agency Accounting Identifier Code Incorrect accountable station used 

501 Missing/Invalid Department Regular Code (Acct 1) Missing/Invalid Department Regular for Cost Object used 

502 Missing/Invalid Transfer Code (Acct 1) Missing/Invalid Department Transfer for Cost Object used 

503 Missing/Invalid Main Account Code (Acct 1) Missing/Invalid Main Account for Cost Object used 

504 Missing/Invalid Sub Account Code (Acct 2) Missing/Invalid Sub Account for Cost Object used 

505 Missing/Invalid Period of Availability Fiscal Year Date (Acct 2) Invalid Period of Availability for Cost Object used 

506 Missing/Invalid FMS Customer Code (Acct 2) No Specific Description 

507 Missing/Invalid FMS Case Identifier (Acct 3) No Specific Description 

508 Missing/Invalid FMS Case Line Item Identifier (Acct 3) No Specific Description 

509 Missing/Invalid Budget Line Item Identifier (Acct 4) Invalid Budget Line Item Identifier for Cost Object used 

510 Missing/Invalid Fund Center Identifier (Acct 5) Invalid Fund Center Identifier for Cost Object used 

511 Missing/Invalid First Instance of Cost Object (Acct 6) Invalid Cost Object/Cost Object Type 

512 Missing/Invalid First Instance of Cost Object Type (Acct 6) Invalid Cost Object Type for Cost Object used 

513 Missing/Invalid Second Instance of Cost Object (Acct 7 and 8) Invalid Cost Object/Cost Object Type 

514 Missing/Invalid Second Instance of Cost Object Type (Acct 8) Invalid Cost Object Type for Cost Object used 

515 Missing/Invalid Appropriation Limit (Acct 8) Invalid Limit for Cost Object used 



518 Insufficient Funding Available Funding not available for Cost Object used 

519 Accounting Processing Error Processing Error, Contact Accounting 

900 Positive Acknowledgement The code used when the accounting system positively 

acknowledges receipt and successful processing of the 

accounting transaction 

901 GEX Automatic Positive Acknowledgement No Specific Description 


Table G-11: MCTFS 



Code 

401 Duplicate Transaction Duplicate Transaction 

402 No Matching debt maintained in MCTFS No matching debt maintained in MCTFS or debt prev. 

stopped/collected in full 

403 No Matching SSN maintained in MCTFS; first byte of SSN not equal to ‘0’ No Matching SSN maintained in MCTFS; first byte of SSN 

not equal to ‘0’ 

404 Incoming file future dated Time-stamp (transaction Date) on incoming DMPC file is 

future dtd 





Table G-11: MCTFS (Continued) 



Code 

405 Missing/Invalid Amount LINE-OBL-AMT is not numeric or is not > $0.00 

406 Missing/Invalid Amount LINE-OBL-AMT-PER-PAY-PERIOD is not numeric or is not 

equal to $0.00 

407 Member Deceased killed in action; noncombat Member deceased 

408 Inactive record; SSN change; fraudulent enlistment Inactive record; SSN change, fraudulent enlistment 

409 Inactive reservist Inactive reservist 

410 Separated Separated 

411 Retired Retired 

412 Purpose Code Invalid, must be (N, S, or C) - Purpose Code invalid - not equal to N, S, or C 

413 Incomplete Record (LII, SDN, Routing-Indicator, Transaction-ID not populated 

or contains invalid data) - 

Incomplete Record (LII, SDN, Routing-Indicator, Transaction-ID 

not populated or contains invalid data) 

414 Member Deceased killed in action; noncombat Member deceased - returned uncollectible via MCTFS 

415 Inactive Reservist Inactive Reservist - returned uncollectible via MCTFS 

416 Separated Separated - returned uncollectible via MCTFS 

417 Retired Retired - returned uncollectible via MCTFS 

Table G-12: SABRS 



Code 

001 Missing/Invalid CTO Office Identifier Header/Vendor ID 

002 Missing/Invalid Transaction Type EDI-IC 

003 Missing/Invalid Total Transaction Amount The SUM of the LONE OBL AMOUNTS within the Detail, 

Records of the Transaction Set does not equal the SUM of 

the AMOUNT within the Header Record; Header total transaction 

out of balance 

005 Missing/Invalid Transaction Date The CENTURY or TIME STAMP within the Header Record 

is invalid; Header “file pull date” 


Year - LOA) 

Trip received is for a Future year; CCYY, 1st year funds are 

available 


funding purposes 

015 Missing/Invalid Fund Code (1) Fund Code received was not found on X FUND CODE 

Table 020. (2) Activity Address Code (Unit Identifier) and 

Fund Code was not found on CIF Default Table 302 


018 Missing/Invalid Bureau Control Number (BCN - LOA) 5-digit identifies distribution of funds 

021 Missing/Invalid Sub-Allotment - Sub Allotment Number (Sub Allotment - 1 digit identifies sub-allotment recipient 

LOA) 


023 Missing/Invalid Reimbursement Billing Code Identifies reimbursement billing code table 

024 Missing/Invalid Reimbursement Order Number Identifies reimbursement order number table 





Table G-12: SABRS (Continued) 



Code 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) (1) Activity Address Code (Unit Identifier) was not found on 

AAC ID Table 208. (2) Financial Information Pointer (FIP) 

was not found on S FIP Table 073.; Identifies activity 

address code table 

027 Missing/Invalid Fund Administrator WORK CTR ID, BUD EXEC ACTY, and BUD EXEC SUB- 

ACTY combination was not found on WORK CTR ID table 

207; Identifies the organization managing funds 

028 Missing/Invalid Work Center Identifies work center table; Identifies cost accounting code 

table 

029 Missing/Invalid Cost Account Code Cost Account Code (CAC) was not found on X CAC Table 

014 


LOA)* 


Number 

037 Missing/Invalid Budget Reporting Code (1) Local Special Interest Code was not found on L SPCL 

INTEREST CODE Table 234. (2) Central Interest Code was 

not found on SPCLINTRST Table 228. 

039 Missing/Invalid Cost Allocation Code - Job Number/Local Use (Other 



041 Missing/Invalid Accounting Station Number - Organization Identifier (AAA 

- LOA) 


Identifies accounting activity responsible for accounting services 

044 Missing/Invalid Pay Grade Identifies civilian or military level 

050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) Standard Document Number Serial (Trip Record Number) is 

Missing or Invalid 

051 Missing/Invalid Estimated Obligation Amount LINE OBL AMOUNT is not Numeric or is less than $0.00 

052 Missing/Invalid Per Diem/Advance/CBA Code Charge Code is missing or invalid 

075 Doc Already Completed Processing Action Code of transaction is equal to “I”, but 

previous accounting record found in a Completed or Retired 

Status.; If a documents has been finalized and incoming 

transaction is not purpose code “31”, reject the transaction. 

076 Doc Not On File Processing Action Code of transaction is equal to “M”, but 

previous accounting record was not found 

077 Duplicate TON/Doc Number Processing Action Code of transaction is equal to “I”, but 

previous accounting record found (Dupe); Document number 

has been established manually within the system. Cannot 

process the transaction. 

078 Doc Was Not Canceled (1) Processing Action Code of transaction is equal to “I”, but 

current Accounting Obligation is equal to $0.00 (2) Processing 

Action Code of transaction is equal to “C”, but Current 

Accounting Record has either and Advance or Disbursement/ 

CBA Disbursement recorded.; Amounts do not equal 

zero when trying to cancel document (TON) 

080 Missing/Invalid Transaction Set Control Number Transaction Set Control Number is Blank 

081 Missing/Invalid Header Use for duplicate file check 

082 Missing control number Use for duplicate file check 








Code 

083 Missing/Invalid DUNS/DUNS+4 DUNS-DUNS+4 is Blank 

084 Missing data to build SDN Standard Document Number, Document Type Code does 

not equal “TO” 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Missing/Invalid proceed on-or-about date 

086 Missing/Invalid estd-complt-date Missing/Invalid estd-complt-date 

087 No Header Record in Set Routing Indicator within the Header Record does 





092 No Loop ID in Detail Record No Specific Description 

094 Invalid Detail Record The number of Detail Records within the Transaction Set 

does not equal the number within the DETAIL COUNT 

within the Header Record 


096 No Summary and Invalid Detail Order Summary record within the transaction set is missing 

097 Invalid Transaction Type in Obligation/Payment Record No Specific Description 


102 Duplicate Record Document number already exists for another line of 

accounting 

109 Missing Invalid Processing Action Code Processing Action Code is not equal to either “I”, “S”, “M”, or 

“C” 

111 Requiring Financial Manager not on Chart of Accounts Spending General Ledger Account Table 300 value was not 

found 

115 Participating Manager; Sub Allotment; Project Unit does not meet CMET 

edits 

A two-position alphanumeric character representing an 

organization or individual designated as having responsibility 

for acceptance and execution of a Project Directive (PD) 

issued by a RFM 

116 Amount Sign does not agree with Action Code Sign must be negative for action code delete, position for 

action code add, and negative or minus for action code 

change 

117 Major Command; Fiscal Year; Appropriation; Subhead does not meet 

CMET edits 

Subhead must be valid for major commands, fiscal year, 

and appropriation and it must be also valid on CMET edits 

119 Major Claimant Indicator Invalid Major Claimant is a bureau, office, command designated as 

an administering office 

128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation Trip exceeds Available Funding and or RECTYPE 6 Key 

was not found on the Fund Control Spend File 


138 Job Order Fiscal Year unmatched to SDN Fiscal Year (1) Two Digit year Standard Document Number is not 

Numeric. (2) Standard Document Number Two-Digit Year 

does not match FY FULL. (3) Basic Symbol and FY FULL 

combination was not found on Basic Sym Table 206 



Cannot Process Accounts Receivable, Advance Disbursement 









Code 



Cannot process Accounts Receivable, Disbursement equal 

to $0.00 

153 Duplicate Accounts Receivable Received Duplicate Accounts Receivable Received 

154 Accounts Receivable Amount is greater than disbursed Amount Accounts Receivable Amount is greater than disbursed 

amount 

155 Cannot cancel Accounts Receivable - Accounts Receivable already 

equal to $0.00 

Cannot cancel Accounts Receivable, Accounts Receivable 

System already equal to $0.00 

156 Public Debt Type Invalid or Blank Public Debt Type invalid or Blank 

170 Amount must be greater than $225.00 Transaction received (WT1) attempted to write off Out of 

Service Debt (OOSD) for $225.00 or greater, but existing 

Refund Received Amount (RRE) is less than $225.00. 

171 Amount must be equal to $225.00 Transaction received (WT1) attempted to write off Out of 

Service Debt (OOSD) for $225.00 or greater, but existing 

Refund Received Amount (RRE) does not equal (WT1) 

Amount. 

172 Disbursement must correlate to the actual disbursed amount Transaction received (WV1, WV5, or WW1) amount is 

greater than existing LIQ-AMT (Funds Disbursed). ** (Would 

create a negative Disbursement if processed). 

173 Refund amount is greater than amount disbursed, refund amount need to 

be determined 

Transaction received (WW1) attempted to write off Out of 

Service Debt (OOSD) for less than $225.00, but Refund 

Received Amount (RRE) is greater than or equal to 

$225.00. 

174 Refund amount incorrect, must determine refund amount Transaction received (WW1) attempted to write off Out of 

Service Debt (OOSD) for less than $225.00, but Refund 

Received Amount (RRE) does not equal (WT1) Amount. 

Table G-13: SFIS 



Code 

500 Missing/Invalid Agency Accounting Identifier Code (Acct 1) No Specific Description 

501 Missing/Invalid Department Regular Code (Acct 1) No Specific Description 

502 Missing/Invalid Department Transfer Code (Acct 1) No Specific Description 

503 Missing/Invalid Main Account Code (Acct 1) No Specific Description 

504 Missing/Invalid Sub Account Code (Acct 2) No Specific Description 

505 Missing/Invalid Period of Availability Fiscal Year Date (Acct 2) No Specific Description 

506 Missing/Invalid FMS Customer Code (Acct 2) No Specific Description 

507 Missing/Invalid FMS Case Identifier (Acct 3) No Specific Description 

508 Missing/Invalid FMS Case Line Item Identifier (Acct 3) No Specific Description 

509 Missing/Invalid Budget Line Item Identifier (Acct 4) No Specific Description 

510 Missing/Invalid Fund Center Identifier (Acct 5) No Specific Description 

511 Missing/Invalid First Instance of Cost Object (Acct 6) No Specific Description 

512 Missing/Invalid First Instance of Cost Object Type (Acct 6) No Specific Description 

513 Missing/Invalid Second Instance of Cost Object (Acct 7 and 8) No Specific Description 

514 Missing/Invalid Second Instance of Cost Object Type (Acct 8) No Specific Description 

515 Missing/Invalid Appropriation Limit (Acct 8) No Specific Description 







Table G-13: SFIS 



Code 

518 Insufficient Funding Available No Specific Description 

519 Accounting Processing Error No Specific Description 

Table G-14: SOMARDS 



Code 


004 Missing/Invalid Disbursed Amount No Specific Description 







Year - LOA)* 


Code (Appropriation - LOA)* 

013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA)* No Specific Description 







LOA) 



026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) No Specific Description 


LOA) 


038 Missing/Invalid Accounting Processing Code - Job Order Cost Code No Specific Description 

(Shop Number) 



041 Missing/Invalid Accounting Station Number - Organization Identifier (AAA No Specific Description 

- LOA) 








Table G-14: SOMARDS (Continued) 





051 Missing/Invalid Estimated Obligation Amount No Specific Description 








128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation Obligation exceeds authorized funds at appropriation level 

129 Appropriation No Longer Available for Travel Obligations Appropriation is no longer available for travel obligations. 

Invalid appropriation amount. 

141 Sub Job Order received contains embedded blanks or special characters No Specific Description 

142 Missing/Invalid IFS-M No Specific Description 

Table G-15: SRD-1 



Code 

001 Missing/Invalid CTO Office Identifier N102 DTS CUI Name; N104 DTS CUI DUNS or DUNS+4 



004 Missing/Invalid Disbursed Amount Transaction out of balance 





009 Missing/Invalid Federal Organization Treasury Agency Symbol Code No Specific Description 

010 Missing/Invalid Transfer Dept Indicator - Transfer Agency (Transferring No Specific Description 

Agency - LOA) 



Year - LOA) 



013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA) No Specific Description 



016 Missing/Invalid Resource Code - Object Class Code (WBS)* No Specific Description 






Table G-15: SRD-1 (Continued) 



Code 






LOA) 



024 Missing/Invalid Reimbursement Order Number No Specific Description 


SDN) 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) Invalid or closed job order 


invalid 

027 Missing/Invalid Fund Administrator No Specific Description 




LOA) 

031 Missing/Invalid Budget Program Activity - Activity Identifier (Service No Specific Description 

Code - SDN) 



Number 


035 Missing/Invalid Special Ops/Management Decision Package No Specific Description 

036 Missing/Invalid Emergency/Special Program Code No Specific Description 

037 Missing/Invalid Budget Reporting Code No Specific Description 

038 Missing/Invalid Accounting Processing Code - Job Order Cost Code Invalid/missing shop code 

(Shop Number) 



040 Missing/Invalid Project Account/Program Element Code No Specific Description 


(AAA - LOA) 

042 Missing/Invalid IBOP No Specific Description 








050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) Unique ID 

051 Missing/Invalid Estimated Obligation Amount Amount by line item; standard document number 

052 Missing/Invalid Per Diem/Advance/CBA Code Code identifies per diem/CBA/advances/specifics 






Table G-15: SRD-1 (Continued) 



Code 















document number are missing or invalid 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Estimated trip start date are missing or invalid 

086 Missing/Invalid estd-complt-date Estimated trip ending date missing or not valid 

Table G-16: SSC-SD 



Code 

002 Missing/Invalid Transaction Type (1) Invalid status code in SAP input file. (2) Errors occurred 

during transaction FB60. (3) Error executing transaction 

FMX1. (4) Error executing transaction - unable to report 

specific error 

003 Missing/Invalid Total Transaction Amount REC 01 Header Total does not equal sum of REC02 line 

item amounts 

034 Missing/Invalid Job Order (1) Cost object required - missing from file. (2) Invalid cost 

object - does not exist. (3) Cost object not open for posting. 

(4) Direct cite cost object not allowed. 

069 Missing/Invalid Accounting Line (1) Invalid Line of Accounting. (2) Incorrect Cost Code in 

LOA 

075 Doc Already Completed Voucher has already been processed - cancellation/modification 

not allowed 

079 Multiple Job Order Numbers on same Travel Order Number Multiple Cost Objects/LOAs not allowed 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Cost Object not effective yet 

086 Missing/Invalid estd-complt-date Funding dates expire prior to travel end date 

087 No Header Record in Set (1) Rec01 Header missing from file. (2) Rec01 Header field 

size is incorrect - cannot read file 

088 No Detail Record in Set Rec02 file size incorrect - cannot read file 

094 Invalid Detail Record Number of Rec02 line items does not match with Header 

Rec02 count 

128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation Insufficient Funds at Appropriation Level 

138 Job Order Fiscal Year unmatched to SDN Fiscal Year Fiscal year in document number is not numeric 





Table G-16: SSC-SD (Continued) 



Code 

139 Missing/Invalid Obligation Transaction Final Voucher not processed yet, supplemental not allowed 

145 Missing/Invalid Field Level Organization AAA incorrect. Transaction does not belong to organization 

Table G-17: STANFINS 



Code 

002 Missing/Invalid Transaction Type DTS the system has a problem. Transaction type must be 

“821” 

004 Missing/Invalid Disbursed Amount GEX misinterpreted possibly user. Amount must be populated 

and numeric 

005 Missing/Invalid Transaction Date Transaction date must be populated, numeric-mmdd format 


FY must be populated 

Year - LOA) 

016 Missing/Invalid Resource Code - Object Class Code (WBS) EOR must exist on EOR table for site 

038 Missing/Invalid Accounting Processing Code - Job Order Cost Code APC must exist on APC master file for site 

(Shop Number) 

041 Missing/Invalid Accounting Station Number - Organization Identifier FSN must be populated and validated for site 

(AAA - LOA) 

042 Missing/Invalid IBOP IBOP must be populated and valid 

045 Missing/Invalid Employee Name Name field must be populated 


083 Missing/Invalid DUNS/DUNS+4 DUNS qualifier must be 1 or 9 



098 Missing/Invalid Type Action T/A must equal “21” 

099 Missing/Invalid Block Number Block number must be populated and in correct format 

100 Missing/Invalid Obligation Data Code ODC must equal “2” 

101 Missing/Invalid Liquidation Indicator Code LI must equal K 

162 APC/FSN Not Compatible with Master File Agreement No Specific Description 

163 APC Has Invalid Appropriation (FSN) Not Appropriate For Transactions No Specific Description 

Table G-18: STARS-FL 



Code 

005 Missing/Invalid Transaction Date Missing/Invalid transaction creation date, which is Effective 

Date in STARS UDF; FY required to build SDW 


Year - LOA) 

012 Missing/Invalid Basic Symbol Number - FAO Treasury Basic Symbol 


Beg FY not matched to Beg FY in Root Job Order table 

Period Type Code; FY required to build the SDW 

Symbol not matched to Symbol in Root Job Order table 

Organization Treasury Basic Symbol Code 

013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead - LOA) Subhead not matched to Subhead in Root Job Order Table 





Table G-18: STARS-FL (Continued) 



Code 

018 Missing/Invalid Bureau Control Number (BCN - LOA) BCN not matched to BCN in Root Job Order Table 

021 Missing/Invalid Sub-Allotment - Sub Allotment Number (Sub Allotment - 

LOA) 

Suballotment not matched to Suballotment in Root Job 

Order Table 

022 Missing/Invalid Accounting Class Reference Number ACRN contains space or special character 

025 Missing/Invalid Customer Indicator - Organization Code (Req. UIC - DOC NR UIC not matched to STARS-FL UIC Table Code 

SDN) 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - LOA) JON in Cost Code not matched to Root Job Order Table 

Identifier 

028 Missing/Invalid Work Center Work Center not spaces or is not valid 

030 Missing/Invalid Object Class - Object/Sub Object Class (Object Class - Object Class not equal “210” Class 

LOA) 

031 Missing/Invalid Budget Program Activity - Activity Identifier (Service Code Service Designator, pos 1 of doc nr, not valid identifier 

- SDN) 

041 Missing/Invalid Accounting Station Number - Organization Identifier (AAA AAA UIC not STARS AAA Organization Identifier 

- LOA) 

045 Missing/Invalid Employee Name Traveler's name contains numeric or special character 

050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - SDN) TRN contains a space or special character 

051 Missing/Invalid Estimated Obligation Amount Amount of amt sign not valid for new obligation (Action Code 

“A”) 


060 Missing/Invalid Adjusted Obligation Amount Amount or amt sign not valid for obligation adjustment 

(Action Code “C”) 

079 Multiple Job Order Numbers on same Travel Order Number Action Code “C” (change) transaction with JON that Number 

match JON of existing SND/doc nr-ACRN does not record in 

STARS-FL 

084 Missing data to build SDN One or more of the elements in the standard document number 

are missing or are not valid 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Estimated trip start date missing or not valid 

086 Missing/Invalid estd-complt-date Estimate Complete Date is not valid 

102 Duplicate Record SDN/travel doc nr-ACRN combination already exists in 

STARS-FL; applies to Action Code “A”; Document number 

already exists for another line of accounting 

109 Missing Invalid Processing Action Code Code used to designate input status (“A” for new obligation 

or “C” for obligation adjustment) is not valid; A one position 

alpha indicator code used to designate the input status to 

the processing system in order to facilitate validation requirements 

and processing functions 

116 Amount Sign does not agree with Action Code Amount must be positive for Action Code “A” or amt for 

Action Code “C” would result in negative obligation amount; 

Sign must be negative for action code debit, position for 

action code, add, and negative or minus for action code 

change 

136 Accounting Data does not meet CMET edits Accounting date not matched to CMET 

137 Unmatched Obligation Adjustment Action Code “C” transaction not matched to existing SDN/ 

doc nr-ACRN record 

138 Job Order Fiscal Year unmatched to SDN Fiscal Year Job order Fiscal Year is unmatched to Standard Document 

Number 





Table G-19: STARS-HCM 



Code 

005 Missing/Invalid Transaction Date Missing/Invalid Transaction Creation Date, which is effective date in 

STARS UDF; Required to build SDW 

011 Missing/Invalid Beginning Fiscal Year Indicator - Period Type Missing/Invalid FY required to build the SDW 

Code (Fiscal Year - LOA) 

012 Missing/Invalid Basic Symbol Number - FAO Treasury Basic 

Symbol Code (Appropriation - LOA) 

Missing/Invalid fund symbol required for appr. format 

013 Missing/Invalid Subhead or Limit - Limitation/Subhead (Subhead 

- LOA) 

Subhead invalid to Major Claimant Subhead Table, or Subhead is 

missing 

018 Missing/Invalid Bureau Control Number (BCN - LOA) PARM and/or RFM are missing or invalid 

022 Missing/Invalid Accounting Class Reference Number ACRN is missing or invalid 

025 Missing/Invalid Customer Indicator - Organization Code (Req. Organization Code is missing or invalid for an “A” Action Code 

UIC - SDN) 

026 Missing/Invalid Major Command Indicator - Unit Identifier (JON - Missing/Invalid Major Command indicator/Unit Identifier 

LOA) 

030 Missing/Invalid Object Class - Object/Sub Object Class (Object OMB Object Class Code Invalid or not equal to either “210”, “220” 

Class - LOA) 


Document Number UIC not on UIC Table 

(AAA - LOA) 

043 Missing/Invalid Social Security Number Social Security Number contains spaces or special characters 

045 Missing/Invalid Employee Name Traveler's name contains a numeric of special character or is missing 

and “A” Action Code 

050 Missing/Invalid Trip Record Number (Trip # - LOA/Serial # - 

SDN) 

All edits pertain to the Document Number structure with various values 

being invalid 

051 Missing/Invalid Estimated Obligation Amount Insufficient Funds; invalid total amount or invalid value 

052 Missing/Invalid Per Diem/Advance/CBA Code Insufficient Per Diem amount, or Transaction amount, or invalid 

value 


069 Missing/Invalid Accounting Line LOA missing or invalid 

085 Missing/Invalid proceed on-or-about date (Fiscal Year - SDN) Estimated trip start date missing or not valid '121', '122', or '257' 

102 Duplicate Record Document Number-ACRN already exists; applies to Action Code “A”; 

Document number already exists for another line of accounting 

103 Missing Invalid Project Unit Project Unit is invalid or missing 

104 Project Directive Line Item already exists for another Project Duplicate Project Directive Line Item 

Unit 

105 Project Unit Exist on another Project Directive Line Item Duplicate Project Unit 

106 Missing Invalid Project Directive Line Item Project Directive Line Item is either missing or invalid on the chare of 

accounts 

107 Missing Invalid Project Directive Line Item Suffix Project Directive Line Item Suffix is either missing or invalid on the 

chare of accounts 

108 Missing Invalid Input Type Code Input Type Code is either missing or invalid on the chart of accounts 

109 Missing Invalid Processing Action Code A one position alpha indicator code used to designate the input status 

to the processing system in order to facilitate validation requirements 

and processing functions 

110 Subhead not on Chart of Accounts A subhead is used to identify the budget activity, major claimant, and 

expenses limitation holder and it has to be valid on the chart of 

accounts 







Code 

111 Requiring Financial Manager not on Chart of Accounts Requiring Financial Manager (RFM) are termed Project Managers or 

Program Managers on funds usage Headquarters Procurement 

Requests. RFMs must be valid on the chart of accounts 

112 Project unit not on Chart of Accounts Project Unit does not exist on the chart of accounts 

112 Missing Invalid Revision Number Revision number assigned sequentially to identify an instrument to 

change a document 

114 Missing Invalid Number of Days Number of days does not exist on the travel document 

115 Participating Manager; Sub Allotment; Project Unit does not 

meet CMET edits 

Table G-19: STARS-HCM (Continued) 

A two-position alphanumeric character representing an organization 

or individual designated as having responsibility for acceptance and 

execution of a Project Directive (PD) issued by a RFM 

116 Amount Sign does not agree with Action Code Negative on an “A” Action Code, or not equal to 'blank', negative '-' or 

positive '+'; Sign must be negative for action code delete, position for 

action code add and negative or minus for action code change 

117 Major Command; Fiscal Year; Appropriation; Subhead does not 

meet CMET edits 

118 Requiring Financial Manager; Project Unit does not meet CMET 

edits 

Subhead must be valid for major commands, fiscal year, and appropriation 

and it must be also valid on CMET edits 

Requiring Financial Manager & Project Unit must be valid on CMET 

edits 

119 Major Claimant Indicator Invalid Major Claimant is bureau, office, or command designated as an 

administering office 

120 Missing Invalid Operating Budget UIC A code used to identify an organizational unit must be valid on the 

chart of accounts 

121 Revision Number Present with Action Code A Revision number cannot be present with Action Code “A” 

122 Project Directive Line Item Suffix Invalid: Appropriation expired 

or lapsed 

A one position alphanumeric character added to the PDLI to permit a 

further subdivision of a specific line item 

123 Reimbursable segment missing for this Project Unit Assigning Reimbursable segment to Project Unit to indicate whether 

it is classified as automatic or other 

124 Operating Budget UIC must be 000140 for a W Subhead UIC is required and must be 000140 for a “W” subhead ONR with a 

“W” subhead 

125 Major Claimant required for DARPA Appropriation Major claimant is required for DARPA appropriation (0400 & 1304) 

126 Major Claimant does not match Chart of Accounts Major claimant has to be valid on the chart of accounts 

127 Operating Budget UIC must be 000140 for DARPA Appropriation 

128 Insufficient Funds at Appropriation Level / Living Lapsed Appropriation 

UIC is required and must be 000140 for DARPA appropriations 

(0400 & 1304) 

Obligation exceeds authorized funds appropriation level 

129 Appropriation No Longer Available for Travel Obligations Appropriation is no longer available for travel obligation. Invalid 

appropriation number 

130 Operating Budget UIC must be 000230 for this Requiring Financial 

Manager 


Manager 


Manager 


Manager 


Manager 

Operating Budget UIC must be 000230 for this Requiring Financial 

Manager. 


Manager. 


Manager. 


Manager. 


Manager. 





Table G-19: STARS-HCM (Continued) 



Code 

135 Change of OMB Object Class Invalid After Travel Disbursement OMB Object Class in an OMB-controlled classification that identifies 

the nature of resources acquired/consumed 



175 Write-off/Waiver/or Transfer record not processed. Accounts 

receivable record not found 


Table G-20: STARS-OP 



Code 

048 Missing/Invalid Total Amount Of Payment Either there is no Amount in the Invoice Gross Amount Field 

or there is Something Other than Numeric in the Gross 

Amount Field 

053 Missing/Invalid Invoice Number Invoice number field is Alpha Numeric. Either the field was 

blank or it contained special characters 

062 Missing/Invalid CBA Invoice Date Either the date was not formatted YYMMDD or the date was 

greater than the system date 

102 Duplicate Record One Pay does not duplicate payment match or PIIN, SPINN, 

invoice number, invoice date and gross amount. If all five of 

those fields on an incoming invoice match all five of those 

fields on an invoice already in one pay, the invoice will flag 

as a duplicate invoice 

143 Missing/Invalid Defense Agency Level Organization PIIN on the invoice record is a required field and must be at 

least 13 positions with no special characters. Document 

number on the INV CLIIN record must be at least 13 positions 

with no special characters. Based on the error message, 

either the PIIN and/or document number was wither 

less than 13 positions or contained special characters. 

Table G-21: WAAS 



Code 






Year - LOA) 




016 Missing/Invalid Resource Code - Object Class Code (WBS) 4931/4950 Object Class of 2525 must have Document Type 

of WO and Document Type of WO must have Object Class 

of 2525 


SDN) 






Table G-21: WAAS (Continued) 



Code 


LOA) 

032 Missing/Invalid Project/Sub Project 0833 must have DOC CODE of ER or Program Project FYR 

of 1 or 2 

041 Missing/Invalid Accounting Station Number - Organization Identifier (AAA No Specific Description 

- LOA) 


051 Missing/Invalid Estimated Obligation Amount Missing/Invalid Amount 












G.2 System Administration Error Codes and Specific Description* 

Table G-22: DTS Rejects 

NOMATCH System desc: RejectedTransactionID + “and/or “+ TANUM + “cited in an 824/820 originating from your system 

does not match any travel document in DTS 

DUPLICATE System desc: DTS has identified an 824/820 originating from your system as a duplicate transaction based 

on the “+ RejectedTransactionID + “and “+ TANUM + “cited in the 824/820 

PAY_AMOUNT_DIF System desc: Advice of payment amount cited in the 820 originating from your system does not match the 

DTS request for payment 

SSN_NOT_MATCH System desc: TravelerSSN + “cited in an 824/820 originating from your system with “+ RejectedTransactionID 

+ “and “+ TANUM + “, does not match any travel document in DTS 

* DTS Rejects are the Electronic Commerce/Electronic Data Interchange (EC/EDI) 864 transactions that 

are transmitted to the financial systems via GEX. The GEX sends an email to the respective system, indicating 

the type of reject encountered by DTS. 





G.3 GEX Error Codes 

This is an excerpt from the Defense Travel System Finance Guide, September 2001, Version 9. 

G.3.1 Introduction 

To perform the accounting and disbursing functions associated with defense travel, the Defense Travel 

System (DTS) sends the authorizations and vouchers to the Global Exchange (GEX) system for translation 

into the appropriate financial transactions (obligations and invoices). Upon translation to the 

appropriate data format, the GEX routes the transaction to the intended accounting, disbursing or entitlement 

system for processing. 

The communications between the DTS and the GEX are governed by the DTS User Defined File 

(UDF) format document (Document Control Number DTS-AA10-UDF-U-003). This DTS UDF document 

specifies the data format that is provided from the DTS, and is the basis for the GEX to ‘interpret’ 

the authorization and voucher documents. If the data provided to the GEX does not match the 

format defined in the DTS UDF document, the GEX cannot interpret the document (authorization or 

voucher). When this occurs, the GEX will create a ‘Translation Failure Notification’ that is sent back 

to the DTS. The DTA will be notified of the error, and the appropriate action must be taken to ensure 

the problem is corrected and the document is retransmitted to the GEX. Most of these errors are not 

correctable by the traveler, or the DTA, as they are a direct result of the output of the DTS; however, 

some of these errors are a result of missing personal profile information and are correctable by the 

traveler or the DTA. The Translation Failure Notifications may also be the result of translation failure 

due to business process rules. These types of errors are a result of the content of the data not supporting 

the business rules. These rules may be associated with how to route the transaction to the appropriate 

financial system, missing account information required for payment, etc. The business rule failures are 

correctable by the traveler, DTA or Help Desk (depending on the error) as they are data content problems 

(not data format problems). 

The rest of this document describes the errors that are provided in Translation Failure Notification 

messages. The description is provided in a table with the error message, a brief description/explanation, 

and who is responsible for correcting the error. The table is divided into sections, grouping similar 

errors together for ease of reference. 

G.3.2 Translation Failure Notification Error Messages 

G.3.2.1 DTS UDF Structure Errors 

As described in Section 1, the DTS UDF structure as defined in the DTS UDF document is the 

key to GEX’s capability to interpret the authorization and voucher documents. If the data format 

received at the GEX does not conform to the specification, then GEX will return a Translation 

Failure Notification to the DTS. 

In order to understand or interpret the UDF structure errors, one must be familiar with the 

actual DTS UDF data structure. The UDF is the exported batch of data (ASCII file) for a 

selected group of travel documents from the DTS. Each of these travel documents is composed 

of a group of records. The group of records representing each travel document (authorization 

or voucher) that are sent to the GEX are as defined in Table G-20. 





Table G-23: DTS UDF Records 

Travel Authorization 

Record Type Number of Occurrences Required 

Batch Header (BH) One per batch Yes 

Outline Header (OH) One per document Yes 

Outline Accounting (OA) One or More per document Yes 

Outline Extended Accounting (OEA) 

Zero or More per Outline Accounting 

No 

Record 

Outline Status History (OSH) One or More per document Yes 

Outline Personal Information, Set 1 (OP1) One per document Yes 


Outline Comment (OC) One per document No 

Outline Advance (OAD) Zero or One per document No 

Outline Extended Advance (OED) 

Zero or More per Outline Advance No 

Record 

Batch Trailer (BT) One per batch Yes 

Travel Voucher 



Outline Header (OH) One per document Yes 

Outline Accounting (OA) One or More per document Yes 

Outline Extended Accounting (OEA) 

Zero or More per Outline Accounting 

No 

Record 

Outline Status History (OSH) One or More per document Yes 



Outline Comment (OC) One per document No 

Outline Advance (OAD) Zero or One per document Yes (for advances only) 

Outline Extended Advance (OED) 

Zero or More per Outline Advance No 

Record 


CBA Voucher 



Outline CBA Primary (OCP) One per CBA Invoice Yes 

Outline CBA Detail (OCD) One or more per CBA Invoice Yes 


Each of the DTS UDF Record Types is made up of a series of fields. Each field consists of one 

of the following data types: Character, Constant, Integer, Decimal, Date, Time, or Logical. 

Refer to the DTS UDF document for a detailed list of data fields that are contained in each 

record specified in Table 1 above. These data fields are described by the location in the record, 

data type, size, and a list of valid values. If any of the data elements in the UDF do not match 





its specification, the GEX will generate an error based on that discrepancy. Since this type of 

error may occur for any data element in the UDF, each possible error is not listed. Instead, the 

following is an explanation on how to interpret these errors: 

1. The format of the error descriptions are “Data Element Name” “Record Type” “Error 

Type” “Value in Error” 

Data Element Name = Name of data element in error 

Record Type = Record (Listed in Table 1) containing data element in error 

Error Type = Data specification which is violated 

Value in Error = Actual Value provided in UDF 

Example: The UDF document specifies the traveler SSN in the OH record as a Character Field 

with a maximum length of 12. If the UDF received has a SSN with a length of 15 characters 

(value = 012345678901234), the following error messages would be provided in the Translation 

Failure Notification: 

SSN of OH Record Exceeds Size Restrictions 01234568901234 

In the above example: 

Data Element Name = SSN 

Record Type = OH 

Error Type = Exceeds Size Restrictions 

Value in Error = 012345678901234 

2. The error types that may occur for violating the specification of the data are shown in 

Table G-21. The following error types may occur for UDF Specification violations: 

Table G-24: DTS UDF Data Specification Errors 

Error Statement Error Description Responsible Party to 

Address Error 

Object failed restriction 

Element contains value that are not in a list of acceptable values. 

DTS Developer 

(e.g. valid values for DocType = AUTH, LATH, VCH, 

LVCH) 

Object failed presentation 

Element does not meet presentation expectations (i.e. valid DTS Developer 

date = 09/19/1999 – invalid date due to presentation = 09/a3/ 

87). 

Object failed size check Element is larger or smaller than expected value DTS Developer 

Invalid or missing terminator Object’s terminator is not what is expected (e.g. Character field DTS Developer 

is enclosed in quotes; therefore terminator is “--- If it is any 

other symbol or not there, this error will occur) 

Invalid or missing initiator 

Object’s initiator is not what is expected (e.g. Character field is DTS Developer 

enclosed in quotes; therefore initiator is “--- If it is any other 

symbol or not there, this error will occur) 

Object missing required component Sometimes the data is described as a group of objects. An 

example is the Accounting Data. The accounting data fields 2 – 

10 may consist of multiple data values grouped in the one field. 

In the case of grouped data, this error will occur if one of the 

items in the group is missing or in error. 

DTA or DTS Developer 





Table G-24: DTS UDF Data Specification Errors (Continued) 

Error Statement Error Description Responsible Party to 

Address Error 

Object failed partitioning 

Sometimes the data is described as a group of objects. An DTA or DTS Developer 

example is the Accounting Data. The accounting data fields 2 – 

10 may consist of multiple data values grouped in the one field. 

This error occurs when grouped objects are not found within 

expected results 

Object failed component rule. A component rule is a specific requirement associated with 

each of the data fields in order to successfully translate the 

UDF document (authorization or voucher) into the corresponding 

financial transaction (obligation or invoice). Reference Table 

3 for the list of specific Component Rules. 

Traveler, DTA or DTS Developer 

as defined in Table 3. 

3. The DTS UDF data specification errors contain an error type of “Object failed component 

rule”. As defined earlier, the error message details which data element and record are in 

error. The component rule errors are detailed by record & data element within Table G-22. 

Table G-25: Component Rules 

Data Element Component Rule Responsible Party to Address Error 

Batch Header Record 

Batch Header Value of data element must equal “BH” DTS Developer 

Batch Type Value of data element must equal “OUT” DTS Developer 

Format 

Value of data element must equal “Fixed” or “Variable” 


Batch Date A value in Batch Date is required DTS Developer 

Batch Trailer Record 

Batch Trailer Value of data element must equal “BT” DTS Developer 

Outline Accounting Record 

Outline Accounting Value of data element must equal “OA” DTS Developer 

Acct1 There must be a value provided in Accounting 1. DTA 

This element is used to identify the intended 

recipient of the financial transaction. 

Acct2 through Acct10 

The Accounting String format must match one of DTA 

the DTS published service line of accounting formats. 

Expense code If the document is an authorization (DocType = 

“AUTH” or “LATH”), a value for expense code 

must be present. 


Cost If the document is an authorization (DocType = 

“AUTH” or “LATH”), a value for cost must be present. 

This reflects the amount that will be obligated 

against the specified LOA. 

Reimb Cost 

If the document is a voucher (DocType = “VCH” 

or “LVCH”), a value for cost must be present. This 

reflects the amount that will be paid against the 

specified LOA. 

Outline Advance Record 

OAD 

If the travel involves an advance, an OAD 

record will be supplied in the UDF. Value of 

data element must equal “OAD”. 

DTA or Traveler if no amount was specified 

when travel arranged. DTS Developer if 

amount was specified but not contained in 

UDF. 

DTA or Traveler if no amount was specified 

when voucher was approved. DTS Developer 

if amount was specified but not contained 

in UDF. 






Acct1 

There must be a value provided in Accounting 

DTA 

1 for an advance voucher. This element 

is used to identify the intended recipient of 

the financial transaction. 


Acct1 through Acct10 

The Advance Accounting String format DTA 

must match one of the DTS published service 

line of accounting formats. 

Advance Request If the document is a voucher (DocType = DTA 

“VCH” or “LVCH”), a value for cost must be 

present. This reflects the amount that will 

be paid against the specified LOA. 

Advance Type If the document is a voucher (DocType = DTA 

“VCH” or “LVCH”), the value of data element 


Outline Comment Record 

OC Value of data element must equal “OC” DTS Developer 

Outline CBA Detail Record 

OCD Value of data element must equal “OCD” DTS Developer 

Trip Record Number 

There must be a trip record number present. 


Billed Amount 

US$ Amount Credited 

US$ Advance Credits 

US$ Airport Credit 

US$ Previously Applied Credit 

At least one of the listed data elements 

must have a value present. 


Outline CBA Primary Record 

OCP Value of data element must equal “OCP” DTS Developer 

Transaction ID There must be a Transaction ID present. DTS Developer 

To (Destination) 

The destination (routing indicator) data element must DTS Developer 

be present. 

Century – Invoice Received at The century data element must be present. 


DTS 

Date – Invoice Received at DTS The date must be present. DTS Developer 

Net CBA Payment Amount There must be a value supplied in this data element. DTS Developer 

Outline Extended Accounting Record 

OEA Value of data element must equal “OEA” DTS Developer 

Outline Extended Advance Record 

OED Value of data element must equal “OED” DTS Developer 

Outline Header Record 

OH Value of data element must equal “OH” DTS Developer 

SSN 

Table G-25: Component Rules (Continued) 

A valid SSN (greater than 8 characters) 


Doc Type A data value for Doc Type must be present. DTS Developer 

Current Status Date A current status date must be present. DTS Developer 

Dep Date 

For Doc Type “AUTH”, the estimated departure 


date of the trip. For Doc Type “VCH”, 

the actual departure date of trip. 

Auth Num An authorization number must be present. DTS Developer 

Ret Date A return date must be present DTS Developer 

Traveler if SSN not supplied in personal 

profile information. DTS Developer if SSN 

is supplied in personal profile information. 






Cost 

For an authorization (Doc Type = “AUTH” or 

“LATH”), a cost must be present. This represents 

the entire expected trip costs that 

will be obligated by the financial system. 


Net to Traveler 

Gov’t Charge Card Amount 

Traveler’s Account Amount 

Transaction Type 

Settlement Type 

For a voucher (Doc Type = “LVCH” or 

“VCH”), the net due to traveler must be 

present. This represents the total payment 

to be disbursed to the traveler. 


“VCH”), an amount must be present in 

either Gov’t Charge Card Amount or Traveler’s 

Account Amount (or both). This represents 

how the payment will be disbursed 

to the traveler. 

For an authorization (Doc Type = “AUTH” or 

“LATH”), a transaction type must be present. 


“VCH”), a settlement type must be present. 





Transaction ID A transaction id must be present DTS Developer 

Amendment Number 

An amendment number must be present for DTS Developer 

an authorization (Doc Type = “AUTH” or 

“LATH”) which is not the original authorization 

(in other words, Transaction Type = 

“Amendment” or “Cancel” or “Supplement”) 

Invoice Number 

For a voucher (Doc Type = “LVCH” or DTS Developer 

“VCH”), an invoice number is required to be 

present. 

Outline Personal Information Record, Set 1 

OP1 

Value of data element must be equal to DTS Developer 

“OP1” 

Last Name 

A last name for the traveler must be present. 

Traveler if last name is not specified in personal 

profile information. 

DTS Developer if last name is specified. 

First Name 

Home Address1 

Home City 

Home State 

Home Zip Code 


A first name for the traveler must be present. 


“VCH”), a home address must be present. 


“VCH”), a home city must be present. 


“VCH”), a home state must be present. 


“VCH”), a home zip code must be present. 

Outline Personal Information Record, Set 2 

OP2 Value of data element must equal “OP2” DTS Developer 

Traveler if first name is not specified in personal 


DTS Developer if first name is specified. 

Traveler if home address is not specified in 

personal profile information. DTS Developer 

if home address is specified. 

Traveler if home city is not specified in personal 


DTS Developer if home city is specified. 

Traveler if home state is not specified in 

personal profile information. 

DTS Developer if home state is specified. 

Traveler if home zip code is not specified in 

personal profile information.=DTS Developer 

if home zip code is specified. 







Position This data element must be present. Traveler if position is not specified in personal 


DTS Developer if position is specified. 

Outline Status History Record 

OSH Value of data element must equal “OSH” DTS Developer 

4. There are UDF errors that are sometimes not directly attributable to a specific data element 

in error. These general errors are usually related to communications failures or missing 

UDF required records. The general errors that may be present in a Translation Failure 

Notification are specified in Table G-23. 

Table G-26: DTS UDF Data Structure General Errors 

Error Statement Error Condition Description Responsible Party to Address Error 

Message is unrecognizable. 

The document could not be interpreted. DTS Developer 

This is very likely due to a required UDF 

record missing. 

Transmission was unidentifiable. 

The entire DTS UDF batch file could not be 

interpreted. This may be due to a missing 

or “bad” Batch Header record or Batch 

Trailer Record. This also could be a result 

of a bad file transfer. 

DTS Developer, DTS System Administrator, 

or GEX System Administrator. 

Transmission had an invalid or missing terminator. 

Transmission missing a required component. 

Transmission was invalid because it contained 

components in error. 

Transmission missing a required data element. 

The file has an invalid or missing Carriage 

Return – Line Feed. 

The file is missing a required UDF 

record(s). 

The file contains several bad or missing 

UDF records. 

The file contains several bad or missing 

data elements. 





Unexpected Transmission error. The file is incomplete. DTS Developer 

Transaction was unidentifiable. 

The transaction (authorization or voucher) DTS Developer 

could not be interpreted. This may be due 

to a required UDF record missing or missing 

terminator. 

Transaction had an invalid or missing terminator. 

The transaction (authorization or voucher) DTS Developer 

contains an invalid or missing Carriage 

Return – Line Feed. 

Transaction missing a required component. The transaction (authorization or voucher) 

contains several missing required UDF 

records. 

DTS Developer. 

Transaction was invalid because it contained 

components in error. 

Transaction missing a required data element. 

Unexpected Transaction error. 

The transaction (authorization or voucher) 

contains several bad UDF records. 


contains several bad or missing data elements. 


is incomplete. 








G.3.3 Business Rule Errors 

Business rule errors occur as a result of the data provided by the DTS not following the agreed upon 

business rules between the DTS and GEX. The Translation Failure Notifications resulting from business 

rule errors are outlined in Table G-24 below. 

Table G-27: Business Rule Errors 

Error Statement Error Description Responsible Party to Address 

Error 

Lookup Failure: Invalid Line Item Accounting 

Format 

Invalid or Unknown Accounting string in OA, OAD, 

or OCD record. The accounting string format must 

match one of the DTS published service line of 

accounting formats. 

DTA 

Lookup Failure: Invalid AAA/FSN/DODAAC 

for GS03 Lookup 

Cannot find accounting string in lookup tables that 

match Acct1 field. This value is used to determine 

the appropriate financial system for processing the 

document. 

DTA if Acct1 data element is 

invalid. Help Desk if Acct data element 

is valid. 

Lookup Failure: Inactive Routing Entry 

Lookup Failure: Mult Route Entry-Limit, 

BSN or ASN mismatch 

Lookup Failure: Missing Personal Account 

Routing Number 

Lookup Failure: Unrecognized Personal 

Account Type 

Lookup Failure: Missing Personal Account 

Number 

Lookup Failure: Missing Charge Card Routing 

Number 

Lookup Failure: Missing Book Number. 

Field not present: Both CBAInvStmntDate 

OCP Element & CBAAccountNo OCP Element 


Acct1 field passed lookup, but data has been 

flagged as inactive. The communications pathway 

from GEX to the financial system has not been 

established. 

Acct1 field passes primary lookup, but fails secondary 

lookup. In some cases, to determine the appropriate 

financial system, data in addition to the FSN 

must be used. The Limit, BSN, and ASN should be 

validated. 

Personal Routing Number in the OP2 record is 

missing. If payment is made to Traveler’s Account 

(checking or savings), the routing number must be 

supplied. 

Value of Personal Account Type in the OP2 record 

is not expected. It does not equal to “CHECKING”, 

“SAVINGS”, or “CHECK”. 

Personal Account Number in the OP2 record is 

missing. If payment is made to Traveler’s Account 

(checking or savings), the account number must be 

supplied. 

Govt Charge Card Routing Number in the OP2 

record is not present. If payment is made to Traveler’s 

Government Credit Card, the credit card routing 

number must be supplied. 

User – 4 field (book number) is missing. If payment 

is made to Traveler’s Government Credit Card, the 

book number must be supplied. 

Both of these fields are required to create the 

invoice number. 

Help Desk 

DTA if Limit, BSN, and ASN data 

element are invalid. Help Desk if 

Limit, BSN, and ASN data element 

are valid. 

DTA if personal routing number is 

not specified in personal profile 

information. 

DTS Developer if personal routing 

number is specified. 

DTA if personal account type is not 

specified. 

DTS Developer if personal account 

type is specified. 

DTA if personal account number is 

not specified in personal profile 

information. 

DTS Developer if personal account 

number is specified. 

DTA if Govt Charge Card routing 

number is not specified in personal 


DTS Developer if Govt Charge 

Card routing number is specified. 

DTA 






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