J - Harrison County

MINUTES 

BOARD OF SUPERVISORS, HARRISON COUNTY, MISSISSIPPI 

MINUTE BOOK JULY-AUGUST 2009 

August 3, 2009, Item # 0 

The Board met August 3, 2009, pursuant to recess taken on July 30,2009, in the meeting 

room for the Board ofSupervisors in the First Judicial District Courthouse in Gulfport, Harrison 

County, Mississippi. All Supervisors were present and in attendance. 

WHEREUPON, after proclamation ofthe Sheriff, the following proceedings were had 

and done, viz:

MINUTES 



Supervisor WILLIAM W. MARTIN moved adoption ofthe fo11owing: 


ORDER ACKNOWLEDGING RECEIPT OF AND 

SPREADING UPON THE MINUTES COPIES OF THE 

FOUR UNCLAIMED REGISTERED LETTERS SENT TO 

RAY GUEPET, III AND PROOFS OF PUBLICATIONS OF 

SUMMONS TO SAME REGARDING HEARING SET FOR 

AUGUST 3, 2009 AT 9:30 A.M., FIRST JUDICIAL 

DISTRICT COURTHOUSE, ON DERELICT SWIMMING 

POOL LOCATED AT 604 SANDY HOOK DRIVE, PASS 

CHRISTIAN, MS 39571 

ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON COUNTY, 

MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand HEREBY 

SPREADS UPON THE MINUTES copies ofthe four unclaimed registered letters sent to Ray 

Guepet, III and proofs ofpublications of summons to same regarding hearing set for August 3, 

2009 at 9:30 a.m., First Judicial District Courthouse, on derelict swimming pool located at 604 

Sandy Hook Drive, Pass Christian, MS 39571. which documents follow this Order as Exhibit A. 

Supervisor CONNIE M. ROCKCO seconded the motion to adopt the above and 

foregoing order, whereupon the question was put to a vote with the following results: 

Supervisor W. S. SWETMAN III voted 

Supervisor KIM B. SAVANT voted 

Supervisor MARLIN R. LADNER voted 

Supervisor WILLIAM W. MARTIN voted 

Supervisor CONNIE ROCKCO voted 

AYE 

AYE 

AYE 

AYE 

AYE 

The motion having received the affirmative vote from the majority ofthe supervisors 

present, the motion was declared carried and the order adopted. 

THIS 3rd day ofAugust 2009.

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SUPERVISOR C':'.i,· ,. 

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r----THR 

.••·.FPROOF 

OF PUBLICATION 

STATE OF MISSISSIPPI 

COUNTY OF HARRISON 

Before me, the undersigned Notary of Harrison County, 

Mississippi personally appeared CfJ21GlJ2s L.--l\UX 

who, being by me first dUly sworn, did depose and say that she is a 

clerk of The Sun Herald , a newspaper published in the city 

Gulfport 

,in Harrison County, Mississippi, and the publication 

of the notice, a copy of which is hereto attached, has been made 

in said paper .3 times in the following numbers and on the 

following dates of such paper, viz: 

No.,cLt1 dated ~ day of~ , 20~ 

No.,4l?t./ dated l3...- day of ~ dOff ,20~ 

No.,Oti; dated ~ day of .....1.-&cJ ' 20~ 

No., __ dated __ day of~~~~_ ,20__ 

No., __ dated __ day of 

No., __ dated __ day of 

____ No., __ dated __ day of 

,20__ 

, 20~_ 

,20__ 

Affiant further states on oath that said newspaper has been 

established and published continuously in said country for a period 

of more than twelve months next prior to the first publication of said 

notice. 

JUL 2, 42009 

Clerk 

Sworn to and subscribed before me this ----"'oZ,'--'-I'- 

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PROOF OF PUBLICATION 

SIJperVlsOrConliieM"fiOi;I\i;ll' 

=:~. :~... :f0~.ilJ.,.r.,.:.,.~: 

ANOROER Of.Tf'ir;:HA:Rf;lIO.' 

SOWCo.UNTY BQA~O.OF 

THE 

I SUPER~!lS·;~. "'VVlNlMII'l....poOC 

+;".V:lil~e.Jtl.G,.'. 

,aWNEP ,B . J:,.,.]' 

GUEPEJ 0 

AT ''I( 




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Mississippi personally appeared 

who, being by me first duly sworn, did depose and say that she is a 


Gulfport 

,in Harrison County, Mississippi, and the publication 


in said paper 3 times in the following numbers and on the 


Vol. /&::; NO.tf'Z:Z dated ~ day of ".L~,20DS- 

Vol. loz ..s- No.,~ dated ~ day of 

~%- ,20m- 

Vol. IdS No.,aC( I dated d£:L day of ,-t(~_,20~ 

Vol. No., __ dated __ day of ,2O__ 

Vol. No.,__ dated __ day of ,2O__ 

Vol. No.,__ dated __ day of ,2O__ 

Vol. No., __ dated __ day of ,20__ 



of more than twelve months next prior to the first publication of said 

notice. 

r:,o,:DI f\. E5RKlEY , 

r)otG;~i :~i...ib!~c, st~Tle of ~J1issisSlppl 

!-\lJq~.Cj;Jn C:ounty 

Vy C00,mlt'Sion Expires 

?p~:! 06.2010 

..~---- 

JUL 242009 

Notary Public 

Printer's Fee $~ _ 

Furnishing proof of publication........ $ _ 

TOTAL . 

Clerk 

Sworn to and subscribed before me this ~~_'.' ~' 

- 

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=:-:::==:====~i!====r' A. D., 20~ 

day of

Boyce 

HOLLEMAN 

ASSOCIATES 

June 26. 2009 

VIA REGISTEREDMAlL 

RETURNRECEIPTREQUESTED 

ADDRESSEEONLY 

Ray J. Guepet, III 

4 Yacht Club Drive 

Daphine, AL 36526 

Re: 

Re-Notice ofHearing 

Dear Mr. Guepet 

As attorney for the Harrison County Board of Supervisors, I have been directed to write you and 

advise you that the hearing previously scheduled for July 6. 2009, has been reset The Governor of the 

State of Mississippi has declared July 6, 2009, a legal holiday, which requires the rescheduling of the 

hearing. Therefore. please be advised that the hearing has been reset to Monday, August3, 2009, at 9:30 

am. in the Board Meeting Room ofthe Harrison County Courthouse. Gulfport. Mississippi. 

The hearing is to detennine whether or not the conditions of the property located at 604 Sandy 

Hook Drive, Pass Christian, MS 39571. Parcel No. 02120-02-023.000, is in such a state of uncleanliness 

as to be a hazard to the health, safety and welfare of the Citizens of Harrison County, 

Mississippi, and ifso. whether or not the County should proceed to have the land cleaned, with the cost of 

same being assessed as a lien against the property in an amount not to exceed $10.000. 

You are invited to attend this hearing. 

TCHlgrng 

cc: Board Members (via email) 

Pam Ulrich (via email) 

John McAdams (via email) 

Claudine Forbes (via email) 

Richard Herrin (via email) 

Ray J. Guepet, III (via registered mail) 

~~TES 

oJleman 

Jesse Boyce Holleman 

1924-2003 

Tim C. Holleman 

tim@boycel1011ellltm.co/1J 

L. DeaN Holleman 

dean@boycelzo11emall.com 

V.Jeffrey White 

jejf@Uoycellolleman.cc11f 

1720 23rd Avenue • Boyce Holleman Blvd. • Gulfport, MS 39501 • P.O. Drawer 1030 • Gulfport, MS 39502 

Office: 228~863-3142 • Toll Free: 1-888-863--3140 • Fax: 228-863-9829 • www.boyceholleman.com

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HOLLEMAN 'dation =CIATFS 

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Supervisor WILLIAM W. MARTIN moved the adoption of the following Order: 

AN ORDER OF THE HARRISON COUNTY BOARD OF 

SUPERVISORS FINDING THAT THE SWIMMING POOL 

OWNED BY RAY J. GUEPET, III, LOCATED AT 604 SANDY 

HOOK DRIVE, PASS CHRISTIAN, MS 39571, PARCEL NO. 

02120-02-023.000, SHOULD BE FILLED IN BY THE COUNTY 

AND THE COST ASSESSED TO THE PROPERTY NOT TO 

EXCEED $10,000.00, AND FOR RELATED PURPOSES. 

WHEREAS, on August 19, 2008, Richard Herrin, Harrison County Code Administrator, 

gave written notice to Ray J. Guepet, III, Four Yacht Club Drive, Daphne, AL 36526, owner of 

the swimming pool located at 604 Sandy Hook Drive, Pass Christian, MS 39571, Parcel No. 

02120-02-023.000, that it is a potential hazard to the health, safety and welfare of the Citizens 

of Harrison County and should be filled or placed in service; and 

WHEREAS, on March 23, 2009, the Code Administrator advised the Harrison County 

Board of Supervisors that Ray J. Guepet, III, had not complied with this notice; and 

WHEREAS, the Board finds that notice by registered mail, return receipt requested, was 

sent on four separate occasions to Ray J. Guepet, III, Four Yacht Club Drive, Apartment 56, 

Daphne, AL 36526-7190, advising that a public hearing would be held on August 3, 2009, 

however, all of the registered letters were unclaimed; and 

WHEREAS, the Board finds that summons by publication was issued to Ray J. Guepet, 

III, advising that a public hearing would be held on August 3, 2009, at 9:30 a.m., in the Board 

Meeting Room of the Harrison County Courthouse in Gulfport, Mississippi, for the purpose of 

determining whether or not the swimming pool located at 604 Sandy Hook Drive, Pass 

Christian, MS 39571, Parcel No. 02120-02-023.000, is a hazard to the health, safety and 

welfare of the Citizens of Harrison County and whether or not same should be filled by the 

County and the cost up to $10,000 assessed as a lien against the property; and 

WHEREAS, Ray J. Guepet, III, was not present at the hearing on August 3,2009; and

WHEREAS, the Board adopted an Order to fill the swimming pool located at 604 Sandy 

Hook Drive, Pass Christian, MS 39571, Parcel No. 02120-02-023.000, and directed the Code 

Office to proceed with filling the swimming pool with the cost thereof, up to $10,000.00, to be 

assessed as a lien against the property. 

NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF 

HARRISON COUNTY, MISSISSIPPI: 

SECTION I. The findings, conclusions, and statements of fact contained in the foregoing 

preamble are hereby adopted, ratified, and incorporated herein. 

SECTION II. 

That the Code Enforcement Officer shall immediately proceed to fill the 

swimming pool located at 604 Sandy Hook Drive, Pass Christian, MS 39571, being Parcel No. 

02120-02-023.000. 

SECTION III. 

That the cost of filling the swimming pool shall be assessed as a lien on 

the herein described property in an amount not to exceed $10,000.00. 

Supervisor CONNIE M. 

ROCKCO seconded the Motion to adopt the above and 

foregoing Order, whereupon the question was put to a vote with the following results: 

SupervisorW. S. SWETMAN III voted 





AYE 

AYE 

AYE 

AYE 

AYE 

The majority of the members present having voted in the affirmative, the Motion was 

declared carried, and the Order adopted on this the 3 rd day of August, 2009. 

-2-


Supervisor KIM B. SAVANT moved the adoption of the following Order: 


SUPERVISORS RESETTING HEARING TO ADJUDICATE AND 

DECLARE THAT THE PROPERTY OWNED BY GLORIA ROMAN AND 

DAVID DAVIS LOCATED AT 26416 WEST BEACH BOULEVARD, 

PASS CHRISTIAN, MISSISSIPPI 39571, PARCEL NO. 0213J-02 

016.000, IS A MENACE TO THE PUBLIC HEALTH AND SAFETY OF 

THE CITIZENS OF HARRISON COUNTY AND PROVIDING NOTICE 

OF A PUBLIC HEARING FOR THE 8 TH DAY OF SEPTEMBER, 2009, 

AT 10:00 A. M. TO DETERMINE WHETHER OR NOT HARRISON 

COUNTY SHOULD CLEAN THE PROPERTY AND ASSESS COST TO 

THE PROPERTY OWNER, AND FOR RELATED PURPOSES. 

WHEREAS, on March 23, 2009, 

the Harrison County Board of Supervisors found that the 

swimming pool located on property owned by Gloria Roman and David Davis, 26416 West Beach 

Boulevard, Pass Christian, MS 39571, was in such a state as to be a hazard to the health, safety and 

welfare of the citizens of Harrison County, Mississippi; and 

WHEREAS, the Board found that notice by registered mail, return receipt requested was 

previously mailed but returned "unclaimed" and that notice by registered mail, return receipt requested 

should be re-sent to Gloria Roman and David Davis, 3011 Heatherbrook Trace, Canton, GA 30114; 

advising that a public hearing will be held on August 3, 2009, at 9:30 a.m., in the Board Meeting Room of 

the Harrison County Courthouse for the purpose of determining whether or not the swimming pool located 

at 26416 West Beach Boulevard, Pass Christian, Mississippi 

39571, Parcel No. 0213J-02-016.000, is a 

hazard to the health, safety and welfare of the citizens of Harrison County and whether or not same 

should be filled by the County and the cost up to $10,000 assessed as a lien against the property; and 

WHEREAS, the notice was re-sent to Gloria Roman and David Davis at their last known address 

of 3011 Heatherbrook Trace, Canton, GA 30114, by registered mail, return receipt requested but also 

returned "unclaimed"; and 

WHEREAS, Gloria Roman and David Davis received information about the hearing from some 

other source and contacted the Board Attorney to prOVide him with their current address and to advise 

that they were in the process of cleaning the property and securing the swimming pool; and 

WHEREAS, the Board Attorney mailed copies of preVious notices concerning the scheduled

hearing on August 3, 2009, to Gloria Roman and David Davis at their current address of 6809 Hilo Street, 

Diamondhead, Mississippi 

39525, and advised that due to a change of address, the hearing scheduled 

for August 3,2009, would have be reset to the September Board Meeting. 

WHEREAS, on August 3, 2009, the Harrison County Board of Supervisors reset the hearing 

Tuesday, September 8, 

2009, at 10:00 a.m., in the Board Meeting Room of the Harrison County 

Courthouse at Gulfport, Mississippi. 

NOW THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF HARRISON 

COUNTY, MISSISSIPPI AS FOLLOWS: 

SECTION I. 

The findings, conclusions, and statements of fact contained in the foregoing 


SECTION II. 

That upon the adoption of this Order, Gloria Roman and David Davis, owners of 

Supervisor W. S. SWETMAN III 

Supervisor KIM B. SAVANT 

Supervisor MARLIN LADNER 

Supervisor WILLIAM MARTIN 

Supervisor CONNIE ROCKCO 

voted 

voted 

voted 

voted 

voted 

AYE 

AYE 

AYE 

AYE 

AYE 

The majority of the members present having voted in the affirmative, the Motion was declared 

carried, and the Order adopted on this the 3 rd day of August 2009. 

property located at 26416 West Beach Boulevard, Pass Christian, MS 39571, Parcel No. 0213J-02 

016.000, shall be notified by registered mail, return receipt requested, to their current address of 6809 

Hila Street, Diamondhead, Mississippi 39525, of a hearing on said matter for Tuesday, September 8, 

2009, at 10:00 a.m., in the Board Meeting Room of the Harrison County Courthouse, Gulfport, 

Mississippi, to determine whether or not the swimming pool located on said property is filled/secured and 

if not, shall be filled/secured by the County, with the cost of same being assessed as a lien against the 

property in an amount not to exceed $10,000. 

Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and foregoing Order, 

whereupon the question was put to a vote with the following results: 

-2-

MINUTES 



Supervisor WILLIAM W. MARTIN moved adoption ofthe following: 



SPREADING UPON THE MINUTES THE LETTER FROM 

FEMA UNDER DATE OF JUNE 19,2009 STATING THAT 

HARRISON COUNTY HAS RETAINED ITS CURRENT 

RATING AS A CRS CLASS 8 COMMUNITY IN THE 

NATIONAL FLOOD INSURANCE PROGRAM 



SPREADS UPON THE MINUTES the letter from FEMA under date ofJune 19, 2009 stating 

that Harrison County has retained its current rating as a CRS Class 8 community in the National 

Flood Insurance Program, which letter follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




u.s. Department of Homeland Security 

500 C Street, SW 

Washington, DC 20472 

JUN 19 2009 

Larry Bonfield 

President, Harrison County Board ofSupervisors 

Post Office Box 66 

GulfPort, Mississippi 39503 

Dear Mr. Bonfield: 

The purpose ofthis letter is to provide you with the results ofthe National Flood Insurance Program 

(NFIP) Community Rating System (CRS) field verification findings based on your five-year cycle 

application. I am happy to infonn you the Department ofHomeland Security, Federal Emergency 

Management Agency (FEMA), has deteffilined your community will retain its current rating as a CRS 

Class 8 community in the National Flood Insurance Program (NFIP) Community Rating System 

(CRS). The floodplain management activities implemented by your community will continue to 

qualify flood insurance policy holders in your community for a ten percent discount in the premium 

costs for NFIP policies issued or renewed in Special Flood Hazard Areas. I am enclosing the field 

verification report based on your five-year cycle application for your records. This savings is a 

tangible result ofthe flood mitigation activities your community implements to protect lives and 

reduce property damage. 

Please note Preferred Risk Policies, applicable in Zones B, C, and X, are not eligible for the CRS 

discount. Standard rated flood insurance policies in Zones B, C, X, D, AR, and A99 are limited to a 

CRS discount often percent in Class 1-6 communities and five percent in Class 7-9 communities. The 

rates for these zones already reflect significant premium reductions. The CRS discount is applied 

before the addition ofthe Federal Policy Fee. 

Ifthere are no NFIP noncompliance actions, the CRS rating for your community will automatically be 

renewed annually and a notification letter will not be sent to your community. This renewal will occur 

as long as your community continues to implement the CRS activities you certify each May. Ifno 

additional modifications or new CRS activities are added, the next verification visit for your 

community will be in accordance with its established five-year cycle or three-year cycle for CRS Class 

5 or better communities. In the interim, FEMA will periodically send the "NFIP/CRS Update" 

newsletter and other notices to your CRS Coordinator to keep your community informed. 

I commend you on your community actions and your detennination to lead your community to be 

more disaster resistant. This commitment enhances public safety and property protection and protects 

the natural functions offloodplains as well as reduces flood insurance premiums. 

Ifyou have any questions or need additional information, please contact FEMA Region IV, CRS 

Coordinator, Robert Durrin, by telephone at (770) 220-5428. 

Sincerely, 

Deborah S, Ingram 

Acting Deputy Assistant Administrator 

for Mitigation 

Mitigation Directorate 

Enclosure 

cc: Richard Herrin, CRS Coordinator 

www.fema.gov

... 

NFIP/CRS 

COMMUNITY 

RATING 

SYSTEM 

VERIFICATION 

REPORT 

Harrison County, MS 

NFIP Number: 285255 

Date of Verification Visit: January 24, 2008 

Verified Class 8 

Cycle 

This Verification Report is provided to explain the recommendations of Insurance 

SeNices Office, Inc. (ISO) to DHS/FEMA concerning credits under the Community 

Rating System (CRS) for the above named community. 

A total of 1588 credit points are verified. The community has a Building Code 

Effectiveness Grading Schedule (BCEGS) Classification of 8/8 that does not meet the 

Class 7 prerequisite; therefore, it is recommended that the community remain classified 

as a CRS Class 8. The following is a summary of our findings with the total CRS credit 

points for each activity listed in parenthesis: 

Activity 310 - Elevation Certificates: The Building Department maintains elevation 

certificates for new and substantially improved buildings. Copies of elevation 

certificates are made available upon request. (53 points) 

Activity 320 - Map Information Service: Credit is provided for furnishing inquirers 

with flood zone information from the community's latest Flood Insurance Rate Map 

(FIRM), publicizing the service annually and maintaining records. (140 points) 

Activity 330 - Outreach Projects: A community phonebook is delivered to all 

properties in the community on an annual basis. An outreach brochure is mailed 

annually to all properties in the community's Special Flood Hazard Area (SFHA). The 

community also has various handouts available at pUblic locations and conducts annual 

presentations to civic organizations. (153 points) 

Activity 340 - Hazard Disclosure: Credit is provided for the local real estate agents 

disclosure of flood hazards to prospective buyers. Credit is also provided for state 

regulations requiring disclosure of flood hazards. (51 points) 

Activity 350 - Flood Protection Information: Documents relating to floodplain 

management are available in the reference section of the Harrison County Public 

Library. Credit is also provided for floodplain information displayed on the community's 

website. (54 points) 

Activity 360 - Flood Protection Assistance: The community provides technical 

advice and assistance to interested property owners and annually publicizes the 

service. (12 points)


NFIP #: 285255 

Page 2 

Activity 410 - Additional Flood Data: Credit is provided for conducting and adopting 

flood studies for areas not included on the flood insurance rate maps and that exceed 

minimum mapping standards. Credit is also provided for (a) cooperating technical 

partnership agreement(s) with FEMA. (63 points) 

Activity 420 - Open Space Preservation: Credit is provided for preserving 

approximately 11 percent of the SFHA as open space. Credit is also provided for open 

space land that is deed restricted and preserved in a natural state. (104 points) 

Activity 430 - Higher Regulatory Standards: Credit is provided for enforcing 

regulations that require freeboard for new and substantial improvement construction, 

cumulative substantial improvement, enclosure limits and low density zoning in the 

SFHA. Credit is also provided for adoption and enforcement of building codes, and for 

staff education and certification as a floodplain manager. (667 points) 

Activity 440 - Flood Data Maintenance: Credit is provided for maintaining and using 

digitized maps in the day to day management of the floodplain. (100 points) 

Activity 450 - Stormwater Management: The community enforces regulations for 

freeboard in non-SFHA zones, and soil and erosion control. (59 points) 

Activity 510 - Floodplain Management Planning: Based on the updates made to the 

NFIP Report of Repetitive Losses as of June 30, 2008 Harrison County has 40 

repetitive loss properties and is a Category C community for CRS purposes. All 

requirements for the 2008 cycle have been met. A revised and adopted existing plan 

(per current 2007 criteria) or a new adopted Floodplain Management Plan is 

required to be submitted on or before October 1, 2009. (No current credit points) 

Activity 530 - Flood Protection: Credit is provided for buildings that have been 

elevated to protect them from flood damage. (8 points) 

Activity 610 - Flood Warning Program: Credit is provided for a program that 

provides timely identification of impending flood threats, disseminates warnings to 

appropriate floodplain residents, and coordinates flood response activities. (56 points) 

Activity 630 - Dam Safety: All Mississippi communities currently receive CRS credit 

for the state's dam safety program. (68 points)


NFIP #: 285255 

Page 3 

Attached is the Community Calculations Worksheet that lists the verified credit points for 

the Community Rating System. 

CEO Name I Address: 

William E. Martin 

President, Harrision County BOS 

1801 23 rd Avenue 

Gulfport, Mississippi 39502 

eRS Coordinator Name I Address: 

Richard Herrin 

Director, Harrison County Code Administration 

15309 Community Road 

GUlfport, Mississippi 39503 

(228) 832-1622 

Date Report Prepared: August 4, 2008

Community: Harrison County, MS NFIP Number: 285255 

720 COMMUNITY CREDIT CALCULATIONS (Cycle): 

CALCULATION SECTION: 

Verified Activity Calculations: 

Credit 

c310 53 53 

c320 140 140 

c330 153 153 

c340 51 51 

c350 54 54 

c360 12 12 

c410 59 xCGA 1.07 

;;; 

63 

c420 97 xCGA 1.07 

;;; 

104 

c430 623 xCGA 1.07 

;;; 

667 

c440 93 xCGA 1.07 

;;; 

100 

c450 55 xCGA 1.07 = 59 

c510 

c520 

c530 8 8 

c540 

c610 56 56 

c620 

c630 68 68 

722 Community Classification Calculation: 

cT =total of above 

Community Classification (from Appendix C): 

cT = 1588 

Class = 8 

* CRS Class 8 applies in lieu of Class 7 due to a BCEGS Classification of 8/8. 

CEO Name/Address: 

William E. Martin 

President, Harrision County BOS 

1801 23rd Avenue 


eRS Coordinator Name/Address: 

Richard Herrin 

Director, Harrison County Code Administration 

15309 Community Road 


(228) 832-1622 

Date Report Prepared: August 4,2008 

AW-720

MINUTES 



(SUPERVISOR SWETMAN OUT ON VOTE.) 

Supervisor CONNIE M. ROCKCO moved adoption ofthe following: 


ORDER APPOINTING JON LUCAS AS A MEMBER OF 

THE HARRISON COUNTY TOURISM COMMISSION TO 

FULFILL THE UNEXPIRED TERM OF G. N. CREEL WHO 

PREVIOUSLY RESIGNED, SAID TERM ENDING MAY 31, 

2010 


MISSISSIPPI, that the Board does HEREBY APPOINT Jon Lucas as a member ofthe Harrison 

County Tourism Commission to fulfill the unexpired term ofG. N. Creel who previously 

resigned, said term ending May 31,2010. 

Supervisor KIM B. SAVANT seconded the motion to adopt the above and foregoing 

order, whereupon the question was put to a vote with the following results: 





Supervisor CONNIE ROCKeo voted 

(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 





ORDINANCE NO. 0603HC069 

Supervisor KIM B. SAVANT moved the adoption ofthe following order: 

AN ORDER CONCURRING WITH THE PLANNING 

COMMISSION TO APPROVE A TEMPORARY USE 

PERMIT FILED BY GAIL STERLING TO ALLOW FOR 

THE EXTENTION OF A MANUFACTURED HOME ON A 

lA-ACRE PARCEL OF LAND. 

WHEREAS, the Harrison County Board of Supervisors tinds and does so determine 

under Section 40l.0l.a. and based upon the recommendation ofthe Harrison County Planning 

Commission and county departments, as well as its existing needs and development, and based 

upon a reasonable consideration ofthe character ofthe district and neighborhood and suitability 

for particular purposes, that the property which is generally described as being lA-acres located 

at 14441 Lumpkin Road, should be granted an extension ofa temporary use pennit not to exceed 

six months with a favorable recommendation by the Planning Commission. The ad valorem tax 

parcel ofthe subject property is 07070-02-007.000. The case tile is 0603HC069. 

NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF SUPERVISORS OF 

HARRISON COUNTY, MISSISSIPPI, AS FOLLOWS: 

SECTION 1: That the following described property be granted an extension ofa 

Temporary Use Permit. 

DESCRIPTION: 0707D-02-007.000 

LOT 6 COUNTRY PINES SUBD 

The ad valorem tax parcel is 07070-02-007.000. 

See attached site location map. 

SECTION 2: For good cause being shown and the interest and welfare ofHarrison 

County, the citizens thereofrequire that the said Ordinance be in full force and effect 

immediately upon its passage and enrolled as provided by law. 


foregoing Ordinance whereupon the question was put to a vote with the following results:

Supervisor W.S. SWETMAN III voted 


Supervisor MARLIN LADNER voted 

Supervisor WILLIAM MARTIN voted 


AYE 

AYE 

AYE 

AYE 

AYE 

The majority of the members present having voted in the affirmative, the President then 

declared the Motion carried and the Order adopted on this the 3RD day ofAugust, 2009.

0603HC069 

Temporary Use Permit 

'::::~>-::






PERMIT FILED BY DANIEL AND BERYLYN MARIEW 

TO ALLOW FOR THE EXTENTION OF A 

MANUFACTURED HOME ON A 3.49-ACRE PARCEL OF 

LAND. 

WHEREAS, the Harrison County Board ofSupervisors finds and does so determine 

under Section 401.01.a. and based upon the recommendation ofthe Harrison County Planning 



for particular purposes, that the property which is generally described as being 3.49-acres located 

at 13118 Dillon Road, should be granted an extension ofa temporary use permit not to exceed 6 

months with a favorable recommendation by the Planning Commission. The ad valorem tax 

parcel ofthe subject property is 01070-01-024.000. The case file is 0711HC357 



SECTION 1: That the following described property be granted an extension ofa 

Temporary Use Permit. 

DESCRIPTION: 01070-01-024.000 

3.7 AC(C) LOT 137 HIGHLAND ACRES AMENDED 





immediately upon its passage and enrolled as provided by law. 

Supervisor WILLIAM W. MARTIN seconded the motion to adopt the above and 

foregoing Ordinance whereupon the question was put to a vote with the following results:






AYE 

AYE 

AYE 

AYE 

AYE 


declared the Motion carried and the Order adopted on this the 3 rd day ofAugust, 2009.

~",,,i· _~'_ .. ~ .,: ;~'. ,.....:.:. - 

0711HC357 

Use Permit 

o Parcels 

_ Harco_bJdgftprinls.shp 

Katrina_harco_abfes.shp 

ABFE Contour 

Umitof ABFE 

Limit of Wave Action 

N NewJoac,-2002.dwg 

-. Zoning:-02apr07.shp 

CJ A~1 General Agriculbue 

_ E~1 Very Low Density Residential 

R"1 Low Density Residential 

o R"2 Medium Density Residential 

..R"3 High Density Residential 

l






PERMIT FILED BY SHIRLEY DIANE SCHULTZ FOR THE 

PLACEMENT OF A MANUFACTURED HOME ON A 6.2 

ACRE PARCEL OF LAND FOR A FAMILY MEMBER. 


under Section 401.0l.a. and based upon the recommendation ofthe Harrison County Planning 



for particular purposes, that the property which is generally described as being 6.2-acres located 

at 17249 Northrup Cuevas Road should be granted a six month temporary use permit to allow for 

the placement ofa manufactured home for a family member. It is the applicant's responsibility 

to request an extension every six months. Failure to request an extension or the use ofthe 

manufactured home for a different purpose other than applied for will result in the termination of 

the temporary use permit. The expense ofa septic system, well, and moving/removing the 

manufactured home for what may be a short period oftime is the property owner's risk. The ad 

valorem tax parcel ofthe subject property is 03050-01-013.000. The case file is 0802HC059. 



SECTION 1: That the following described property be granted a six month Temporary 

Use Permit to allow for the placement ofa manufactured home for a family member. 

DESCRIPTION: 03050-01-013.000 

6.2 AC(C) BEG 325 FT S OF NE COR OF NW 1/4 OF SW 1/4 OF SEC 12 W 622 FT S 335 FT 

E 727 FT TO W MAR OF NORTHRUP CUEVAS RD NELY ALONG RD TO PT 335 FT S OF 

N LINE OF SW 1/4 W 265 FT TO POB PART OF NE 1/4 OF SW 1/4 & NW 1/4 OF SW 1/4 

OF SEC 12-6-13 



SECTION 2: For good cause being shown and the interest and welfare of Harrison 


immediately upon its passage and enrolled as provided by law.


foregoing Ordinance whereupon the question was put to a vote with the following results: 






AYE 

AYE 

AYE 

AYE 

AYE 


declared the Motion carried and the Order adopted on this the 3 rd day ofAugust, 2009.

0802HC061 

Temporary Use Permit 

--ri -_·_'8----:>>'""'7/"7"""">--~i~i 

Legend 

III.t.i1 A-1 General Agriculture 

_ 

D 

E-1 Very Low Density Residential 

R-1 Low Density Residential 

~ R-2 Medium Density Residential 

_ 

R-3 High Density Residential 

_ 

0-1 Office 

_ 

C-1 Neighborhood Commercial 

_ 

C-2 General Commercial 

_ 

C-3 Resort Commercial 

r11-1 Lighl!ndustry 

_ 

1-2 General Industry 

W+E 

N 

s 

800 400 o 

800 Feet 

if 

• 

• 

•





COMMISSION TO APPROVE A ZONING MAP 

AMENDMENT FILED BY EVERETT & CECILE LEWIS 

FOR A 25.2~ACRE PARCEL OF LAND, THE PROPERTY IS 

CURRENTLY ZONED AS AN A-I (GENERAL 

AGRICULTURAL) DISTRICT. THE REQUEST IS TO 

CHANGE THE ZONING DISTRICT CLASSIFICATION TO 

AN E-l (VERY LOW DENSITY RESIDENTIAL) DISTRICT. 


under Section 1407 and based upon the recommendation ofthe Harrison COWlty Planning 



for particular purposes, that the property which is generally described as a 25.2-acre parcel of 

land being located 1961oWilson Drive should be rezoned for the purpose ofsubdividing the 

property, relocating a manufactured home and building a house on the property. The subject 

property ad valorem tax parcel is 0504-27~009.001. The case file is 0907HC192. 



SECTION 1: That the Official Zoning Map ofHarrison County Zoning Ordinance ofthe 

County ofHarrison, adopted the 28th day ofAugust, 2000, as amended, be and the same is 

hereby amended to provide that the following described property be rezoned from its present 

classification ofa A-I (General Agricultural) District to that ofa E-l (Very Low Density 

Residential) District. 

DESCRIPTION: 0504-27-009.001 

25.2 AC BEG AT NW COR OF NE 1/4 OF SE 1/4 OF SEC 27 S 1659.7 FT E 662.2 FT N 

1660.4 FT TO N LINE OF NE 1/4 OF SE 1/4 W ALONG 1/2 SEC LINE 662.2 FT TO POB 

BEING PART OF SE 1/4 OF SEC 27-5-12 

The subject property ad valorem tax parcel is 0504-27-009.001 




immediately upon its passage and enrolled as provided by law.


foregoing Ordinance whereupon the question was put to a vote with the following results: 






AYE 

AYE 

AYE 

AYE 

AYE 

The majority of the members present having voted in the affirmative, the motion was 

declared carried and the Order adopted on this the 3 rd day ofAugust, 2009.

Zoning Map Amendment & Conditional Use Permit 0907HC192 

Legend 

I~Jl'il A-1 General Agriculture 

..E-1 Very Low Density Residential 

c=J R-1 Low Density Residential 

~'lrj,] 

R-2 Medium Density Residential 

..R-3 High Density Residential 

..0-1 Office 

..C-1 Neighborhood Commercial 

..C-2 General Commercial 

..C-3 Resort Commercial 

c=J 1-1 Light Industry 

_ 

1-2 General Industry 

• 

o 

£: 

600 1,200 

Feet 

2,400 

• 

- 

3,600 4,800 

•

MINUTES 



Supervisor KIM B. SAVANT moved adoption ofthe following: 

August 3,2009, Item # 10 

ORDER RESETTING FOR AUGUST 10,2009 AT 10 A.M., 

AS REQUESTED BY LEGAL COUNSEL FOR THE SIFERS, 

APPEAL OF THE PLANNING COMMISSION'S DECISION 

TO DENY A CONDITIONAL USE PERMIT FILED BY 

DONOVAN SCRUGGS FOR LEE BRUMFIELD FOR THE 

DEVELOPMENT OF A COTTAGE COMMUNITY ON A 9.5 

ACRE PARCEL OF LAND AS IDENTIFIED ON THE SITE 

PLAN ZONED AS R-2 (MEDIUM DENSITY RESIDENTIAL) 

DISTRICT FOR THE DEVELOPMENT OF A 77 UNIT 

MULTI-FAMILY DWELLING UNIT DEVELOPMENT ON 

PROPERTY LOCATED SOUTH LANDON ROAD AND 

ADJACENT TO JFM PARKWAY. THE SUBJECT 

PROPERTY IS A PORTION OF TAX PARCEL 

0709B-02-004.000, CASE FILE 0906HC181 


MISSISSIPPI, that the Board does HEREBY RESET for August 10, 2009 at 10 a.m., as 

requested by legal counsel for the Sifers, appeal ofthe Planning Commission's decision to deny a 

Conditional Use Permit filed by Donovan Scruggs for Lee Brumfield for the development ofa 

cottage community on a 9.5 acre parcel ofland as identified on the site plan zoned as R-2 

(medium density residential) District for the development ofa 77 unit multi-family dwelling unit 

development on property located south Landon Road and adjacent to JFM Parkway. The subject 

property is a portion oftax parcel 0709B-02-004.000, case file 0906HC 181. 

Supervisor CONNIE M. ROCKeO seconded the motion to adopt the above and 





AYE 

AYE 

AYE

MINUTES 





AYE 

AYE 



THIS 3 rd day ofAugust 2009.

MINUTES 



August 3, 2009, Item # 11 

Olie Elfer with Jimmy G. Gouras, Urban Planning, advised the Board that a Small 

Municipal and Limited Population Grant up to $100,000.00 is available to fund one county 

project with in-kind matching funds. Applications must be submitted no later than August 28, 

2009. 

There was no Board action taken on this matter.

MINUTES 




August 3, 2009, Item # 12 

ORDER APPROVING THE REQUEST OF TRINITY 

YACHTS TO REPAY HARRISON COUNTY $25,000.00 PER 

WEEK FOR OVERAGE ON SLIP BID FOR PROJECT NO. 

R-103-024-02-KED, FORA TOTAL OF $309,744.12 


MISSISSIPPI, that the Board does HEREBY APPROVE the request ofTrinity Yachts to repay 

Harrison County $25,000.00 per week tor overage on slip bid for Project No. 

R·1 03-024-02-KED, for a total of$309,744.12. The letter ofrequest follows this Order as 

Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




lTV 

13085 SEAWAY ROAD / GULFPORT, MS 39503 • 228-276-1000/ FAX 228-276-1001 

Mr. Marlin Ladner 

President of Harrison County Board of Supervisors 

P.O. Drawer CC 


RE: Trinity Yachts, LLC CDBG Covered Slip Bid Overage 

Proposed Payment Plan, Project No. R-103-024-02-KED 

Mr. Ladner, 

File No. 07-09- 01 COBG 

Page 1 of 1 

July 17, 2009 

Trinity Yachts would like to take this opportunity to thank the Harrison County 

Board of Supervisors for approving the recent construction of our CDBG Covered 

Slip Project. Trinity is already reaping the benefits from both of these slips by 

enabling our projects to be moved in the water earlier, working our projects more 

efficiently and protecting them from the weather till delivery. 

As of today, Trinity has invested over $23 million dollars in the Gulfport facility 

including but not limited to a new corporate office, two new fabrication buildings, 

a 3,325 LT Capacity Syncrolift Launching system, two new overhead cranes 

servicing the newly constructed covered slips, one 500 ton travel-lift with 

.Iaunching system and much more equipment. Along with this private investment 

Trinity has hired 435 employees since the inception of this grant. One hundred 

and eighty~seven (187) of which are low to moderate income families and we are 

continuing to grow as new work is awarded. 

On a letter dated September 22,2008, Trinity acknowledged the fact that the low 

bidder exceeded our allotted budget as granted from your office. Furthermore, 

Trinity informed you that we would fund the difference as part of our private 

investment contribution or de-scope the project to get within the budget 

allowance. 

We recently received a letter dated July 2,2009 from Jimmy G. Gouras office 

requesting payment to your office in the amount of $309,744.12 for the overage 

on pay application #7 and #8 from Continental Construction. For Cashflow 

purposes and based on the current economy Trinity would like to propose a

weekly payment plan in the amount of $25,000.00 per week until the total project 

over run amount is paid in full. 

We sincerely hope that the Harrison County Board of Supervisors considers this 

plan in order to help us through these tough times. Please contact me if you 

require additional information in this or other matters. I am available to meet to 

review this proposal in person if you feel necessary. 

hn Dane, III 

President and CEO 

cc: 

Wayne Bourgeois, Trinity Yachts 

Tommy Sharp, Trinity Yachts 

John Siben, Trinity Yachts 

Pam Ulrich, County Administrator 

Olie Elfer, Jimmy Gouras Urban Planning 

2

MINUTES 



August 3, 2009, Item # 13 

Report by Scott Ratcliff with the Mississippi Sports Commission to the Board has been 

postponed until August 10,2009. 


MINUTES 



August 3, 2009, Item # 14 

Carl Lassabe appeared before the Board to request cleaning ofa ditch on private property 

which is causing flooding on his property located at 22209 Evangeline Drive, Pass Christian, MS 

39571. The Board requested the County Engineer to review the request and report his findings at 

a later date. 


MINUTES 





APPROVING PETITIONS FOR CHANGES TO THE 2008 

REAL AND PERSONAL PROPERTY ROLLS, AS 

RECOMMENDED BY THE TAX ASSESSOR 



MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofand hereby approves 

petitions for changes to the 2008 Real and Personal Property Rolls, as recommended by the Tax 

Assessor, which petitions for changes follow this Order as Exhibit A. 






Supervisor WILLIAM W. MARTIN' voted 


AYE 

AYE 

AYE 

AYE 

AYE 



TI-US 3rd day ofAugust 2009.

:~ 

RBI LRMNPT53 07/28/2009 09:58 Landroll Appraisal 2008 

Petitions And Actions, Taken by Board Of Supervisors and State Tax Commission 

Run Date: 07/22/2009 THUR07/2812009 

Property Type: R REAL Report Sequence: PARCEL NUMBER 

PARCEL NUMBER 

OWNER NAME 

Tax 

Dist 

0313A-03-084.003 CARBONE PROPERTIES OF PC 3P 

172515 

PPIN: 123230 Filed By: T CHANGED TO--> 

Tax Year: 2008 Remarks: EXEMPT/BELONGS TO UNITED POSTAL SYSTEM 

0506 -16-004.001 HARRISON CTY SCHOOL DISTR 2M 7616 5791 


Tax Year: 2008 Remarks: EXEMPT/LEASE NEVER FINALIZED PER JODI TROCLAIR W/BOARD 

OF EDUCATION 

05121-01-029.002 WHALEN MICHAEL W 3L 2937 18713 

PPIN: 107824 

Filed By: T CHANGED TO--> 4405 

Tax Year: 2008 Remarks: DELETE IMPS & LAND @ 15% ASSESSED VALUE 

0609A-01-012.000 JONES LARRY C & RITA J 2K 4830 26783 

PPIN: 043164 

Filed By: T CHANGED TO--> 

Tax Year: 2008 Remarks: EXEMPT-CONVERTED HOUSE TO CHURCH(CENTRAL BAPTIST) 

0711G-01-057.001 PETTINGER NEIL & MEAGAN 4G 1380 10153 

PPIN: 123640 Filed By: T CHA..N"GED TO- - > 920 6769 

Tax Year: 2008 Remarks: CLASS I 

0807M-01-021.000 PUCHEU E J & WF 2GO 16330 

PPIN: 056658 Filed By: T CHANGED TO--> 10887 


08080-01-026.001 PUCHEU ELDER J 2GO 6900 9346 

PPIN: 057053 Filed By: T CHANGED TO--> 4600 6231 


0809J-02-032.000 MAGEE SANDRA EVANS 4GO 1079 6667 


Tax Year: 2008 Remarks: DELETE IMP 2 OF 2-DBL ASSESSED 

0907K-01-001.049 ANDERSON KELLY L & NOLA 0 2GO 6000 15061 



1009A-02-001.033 STAPP DAVID SCOTT & STACE 2BO 3450 12193 



1010E-01-018.000 FULMER GREGORY A & MONICA 2G 6986 11879 

PPIN: 020696 

Filed By: T CHANGED TO--> 6986 972 

Tax Year: 2008 Remarks: ERROR IN CONDITION LETTER ON FILE FROM 

CITY OF GULFPORT 

10101-01-059.037 LOVIN RODNEY J 5G 

PPIN: 102344 


Tax Year: 2008 Remarks: ERROR IN SQ FOOTAGE 

PAGE 1 

-----Assessed------ 

Land Improve Total Change BaS Approval 

4313 

4313 

17173 

11896 

172515 

13407 

21650 

4405 

31613 

11533 

7689 

16330 

10887 

16246 

10831 

7746 

3886 

21061 

14041 

15643 

10429 

18865 

7958 

21486 

16209 

-172515 

-13407 

-17245 

-31613 

-3844 

-5443 

-5415 

-3860 

-7020 

-5214 

-10907 

-5277 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

00/00/0000 

m, 

X 

:c 

- 00, 

--4 •

"- 


Petitions And Actions Taken by Board Of Supervisors and State Tax Commission 

Run Date: 07/22/2009 THUR 07/2872009 

Property Type: R REAL Report Sequence: PARCEL NUMBER 

PARCEL NUMBER OWNER NAME 

Tax 

Dist 

1106 -22-012.156 JOHNSON VANDEAVEN P & JOH 5A 

PPIN: 120559 



11060-01-013.003 

PPIN: 124998 

Tax Year: 2008 

HOLMES JASON D & ANGLE M 5A 


Remarks: CLASS I 

1309A-03-086.000 BARNES TYNITA 

1DW 

PPIN: 018153 



1310A-02-061.000 STRICKLAND ROBERT & HICE IB 2533 


Tax Year: 2008 Remarks: EXEMPT/SOLD TO BILOXI HOUSING AUTHORITY 

1310J-02-047.000 CHESNESS DANNY & APRIL IB 

PPIN: 012610 



PAGE 2 

-----Assessed------ 

Land Improve Total Change BOS Approval 

3450 

2300 

3600 

2400 

3450 

2300 

3060 

2040 

21685 

14457 

19047 

12698 

10559 

7040 

3905 

2603 

25135 00/00/0000 

16757 -8378 

22647 00/00/0000 

15098 -7549 

14009 00/00/0000 

9340 -4669 

2533 00/00/0000 

-2533 

6965 00/00/0000 

4643 -2322 

REAL 

REAL 

SUB-TOTAL CHANGE 

FINAL TOTAL CHANGE 

-307211 

-307211

... 



Run Date: 07/22/2009 THUR 07/2872009 

Property Type: P PERSONAL Report Sequence: OWNER NAME 

OWNER NAME PPIN NUMBER 

Tax 

Dist 

UNITED STATES MARINE 22024 GO 

PARCEL: 1009-E-02-003-008 Filed By: T CHANGED TO--> 

Tax Year: 2008 Remarks: REMOVE EXEMPT EQUIP 

Col 

1 

49443 

15369 

Col 

2 

Col 

3 

Col 

4 Total Change BOS Approval 

232360 281803 

15369 -266434 

00/00/0000 

PAGE 1 

PROPERTY SUB-TOTAL CHANGE 

-266434 

PROPERTY FINAL TOTAL 

CHAN 

-266434

MINUTES 


MINUTE BOOK JULY~AUGUST 2009 


August 3, 2009, Item # 16 

ORDER APPROVING PETITION TO INCREASE THE 2008 

PERSONAL PROPERTY ROLL IN THE TOTAL AMOUNT 

OF $207,583.00 


MISSISSIPPI, that the Board does HEREBY APPROVE petition to increase the 2008 Personal 

Property Roll in the total amount of$207,583.00, which petition follows this Order as Exhibit A. 






Supervisor WILLIAM W. MARTn'J voted 


AYE 

AYE 

AYE 

AYE 

AYE 




... 



Run Date: 07/22/2009 THUR 07/2872009 

Property Type: P PERSONAL Report Sequence: OWNER NAME 

OWNER NAME PPIN NUMBER 

Tax 

Dist 

UNITED STATES MARINE 23409 Z 21902 

PARCEL: 1009-E-02-003-008 Filed By: T CHANGED TO--> 229485 

Tax Year: 2008 Remarks: TO CORRECT EXEMPT EQUIP VALUE 

PROPERTY SUB-TOTAL CHANGE 

PROPERTY FINAL TOTAL CHAN 

- -I 

m X 

:3):1: 

- OJ 

Col 

1 

Col 

2 

Col 

3 

PAGE 

Col 

4 Total Change BOS Approval 

21902 

229485 207583 

207583 

207583 

00/00/0000 

~1 

1

MINUTES 




ORDER APPROVING TRAVEL FOR TAL FLURRY TO 

ATTEND THE 75TH ANNUAL INTERNATIONAL 

CONFERENCE ON ASSESSMENT ADMINISTRATION, 

SEPTEMBER 13 -16, 2009 IN LOUISVILLE KENTUCKY 

AT AN ESTIMATED COST OF $1,500.00 

August 3, 2009, Item # 17 


MISSISSIPPI, that the Board does HEREBY APPROVE travel for Tal Flurry to attend the 75th 

Annual International Conference on Assessment Administration, September 13 - 16, 2009 in 

Louisville Kentucky at an estimated cost of $1 ,500.00. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING TRANSFER OF $30,000.00 FROM 

096-153-581 TO 096-153-920 

August 3, 2009, Item # 18 


MISSISSIPPI, that the Board does HEREBY APPROVE transfer of$30,000.00 from 

096-153-581 to 096-153-920. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER ACKNOWLEDGING RECEIPT OF SETTLEMENT 

CHECKS FROM THE CIRCUIT CLERK'S OFFICE FOR 

THE JUNE 2009 COLLECTIONS IN THE TOTAL 

AMOUNT OF $89,024.50, REPRESENTING $76,044.81 FOR 

CRIMINAL CLEARING AND $12,979.69 FOR CIVIL 

CLEARING, FOR DEPOSIT IN THE PROPER ACCOUNT 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofsettlement checks 

from the Circuit Clerk's office for the June 2009 collections in the total amount of $89,024.50, 

representing $76,044.81 for criminal clearing and $12,979.69 for civil clearing, for deposit in the 

proper account, a copy ofsaid checks following this Order as Exhibit A. 







Supervisor CONNJE ROCKCO voted 

AYE 

AYE 

AYE 

AYE 

AYE 




GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY 

CIVIL CLEARING ACCT. 

10231 

7/14/2009 

A2401g4{10109 

A24O'10400213 

A24010500273 

A24010600404 

A24010600432 

A24010600456 

A24010700012 

A24010700099 

A24010700100 

A24010700322 

See Check Register 

1,893.90 10231 

MARY SCAGGS VS GARDEN PARK MEDICAL CENTER 

DEANNA J ROWAN ET AL VS KIA MOTORS OF AMERICA ET AL 

LAWRENCE WAYNE MINCHEW VS STATE OF MISSISSIPI 

MARGARET CORBAN ET AL VS UNITED SERVICES AUTOMOBILE ASSN ET 

MICHAEL EDWARDS ET AL VS HARRISON COUNTY BOARD OF SUPERVISOR 

MARGUERITE B HOLDER ET AL VS ORANGE GROVE MEDICAL SPECIALTIES El 

WASTEWATER PLANT SERVICE CO INC VS CITY OF LONG BEACH MS ET AL 

HILLSIDE TERRACE L P VS MS CITY OF GULFPORT 

Diann Hans, plaintiff, et al vs Memorial Hospital At Gulfport, defendant, et al 

GERALD R HISLOP VS MISSISSIPPI DEPARTMENT OF PUBLIC 



10231 

7/14/2009 

A2401 04001 09 

A24010400213 

A24010500273 

A24010600404 

A24010600432 

A24010600456 

A24010700012 

A24010700099 

A24010700100 

A24010700322 


1,893.90 10231 

MARY SCAGGS VS GARDEN PARK MEDICAL CENTER 

DEANNA J ROWAN ET AL VS KIA MOTORS OF AMERICA ET AL 

LAWRENCE WAYNE MINCHEW VS STATE OF MISSISSIPI 

MARGARET CORBAN ET AL VS UNITED SERVICES AUTOMOBILE ASSN ET 

MICHAEL EDWARDS ET AL VS HARRISON COUNTY BOARD OF SUPERVISOR 

MARGUERITE B HOLDER ET AL VS ORANGE GROVE MEDICAL SPECIALTIES El 

WASTEWATER PLANT SERVICE CO INC VS CITY OF LONG BEACH MS ET AL 

HILLSIDE TERRACE L P VS MS CITY OF GULFPORT 

Diann Hans, plaintiff, et al vs Memorial Hospital At Gulfport, defendant, et al 

GERALD R HISLOP VS MISSISSIPPI DEPARTMENT OF PUBLIC

"''''' L

C,;AYLE PARKER CIRC;UI r CLI:::RK OF HARRISON COUNTY 

~/1~9 

~4020100085 

A24020500016 

A24020500031 

A24020600030 

A24020600225 

A24020700022 

A24020700082 

A24020800021 

A24020900063 

A24020900078 



1,095.20 10221 

ED LITTLE VS MS DEPARTMENT OF HUMAN SERVICES 

THERESA DAMARIO VS WilLIAM R HOOD ET Al 

lora A lopez, plaintiff, et al vs Linda Nesline, defendant, et al 

GULF COAST EQUITIES llC VS GULF BEACH RESORT HOTEL INC 

ADVANCED CONSTRUCTION TECHNOLOGIES VS BROADWAY INN EXPRESS LL 

Aremenia Fair vs Beau Rivage Resorts Inc 

RONDEll YOUNG VS CITY OF BilOXI A BODY POLITIC AND 

JOSEPH HOPPER VS JOES GARAGE WEST INC ET Al 

Envirocap, llC vs Dirtworks, Inc. Of Biloxi, llC , defendant, et al 

Biloxi Partnership For Community Reinvestment, Lie vs Biloxi Housing Authority, Et T. 

10221 



10221 

7/14/2009 

A24020100085 

A24020500016 

A24020500031 

A24020600030 

A24020600225 

A24020700022 

A24020700082 

A24020800021 

A24020900063 

A24020900078 


1,095.20 10221 

ED LITTLE VS MS DEPARTMENT OF HUMAN SERVICES 

THERESA DAMARIO VS WilLIAM R HOOD ET Al 

lora A lopez, plaintiff, et al vs Linda Nesline, defendant, et al 

GULF COAST EQUITIES llC VS GULF BEACH RESORT HOTEL INC 

ADVANCED CONSTRUCTION TECHNOLOGIES VS BROADWAY INN EXPRESS LL 

Aremenia Fair vs Beau Rivage Resorts Inc 

RONDEll YOUNG VS CITY OF BilOXI A BODY POLITIC AND 

JOSEPH HOPPER VS JOES GARAGE WEST INC ET Al 

Envirocap, llC vs Dirtworks, Inc. Of Biloxi, llC , defendant, et al 

Biloxi Partnership For Community Reinvestment, Lie vs Biloxi Housing Authority, Et T. 

.c;1f\1~?? ,

GAYLE PARKER CIRCUIT CLERK OF HARRISON COUNTY CIVIL CLEARING ACCT. 

10228 

7/14/2009 

500.00 

10228 

A240297~ 

LAWRENCE 0 SPIEGEL VS. FAYE YEAGER ET AL 



10228 

7/14/2009 

A24029700107 

LAWRENCE 0 SPIEGEL 

500.00 

VS. FAYE YEAGER ET AL 

10228

______ _ .. "''''' vLI:"'''' VI" nAKKI::iUN L:UUN I Y l:IVIL L:Lt::AKINu Al:L: I. 

10219 

7/14f3P09 

~10000165 

A24019900386 

526.00 10219 

ROSEMARIE HOLTZMAN VS GRAND CASINOS INC ET AL 

MISSISSIPPI REAL ESTATE COMMiSSION VS CHERYL lYNN HIGH ET AL 


10219 

7/14/2009 

A24010000165 

A24019900386 

526.00 10219 

ROSEMARIE HOLTZMAN VS GRAND CASINOS INC ET AL 

MISSISSIPPI REAL ESTATE COMMISSION VS CHERYL LYNN HIGH ET AL 

•

• 

I,jAYLI= l-'AKKI=K GIKGUII GLI=KK ur- HARRISON COUNTY 

7/1~ 

024020900247 

024020900416 

024020900522 

D24020900523 

D24020900524 

D24020900525 

D24020900526 

D24020900527 

D24020900528 

024020900529 



Edward Long vs Marlyn Fields 

2,243.00 

Baneorpsouth Bank vs Andrew Alexander 

Discover Bank vs Michelle E Wilkerson 

Credit Acceptance Corporation vs Steven Mack, ET AL 

Ge Money Bank vs Sandra Bailey 

Enterprise Rent-A-Car vs Mark Guillotte Jr 

Atlantic Credit &Finance Inc vs Bobbie J Formica 

Atlantic Credit &Finance Ine vs Ernest Moldovan 

Harrison County Utility Authority vs Russell D Fayard 

Bailey Lumber &Supply Co vs Island Breeze Construction Lie, ET AL 

10197 

10197 



10197 

7/10/2009 

D24020900247 

D24020900416 

D24020900522 

024020900523 

024020900524 

D24020900525 

024020900526 

D24020900527 

024020900528 

D24020900529 


2,243.00 

Edward Long vs Marlyn Fields 

Bancorpsouth Bank vs Andrew Alexander 

Discover Bank vs Michelle E Wilkerson 

Credit Acceptance Corporation vs Steven Mack, ET AL 

Ge Money Bank vs Sandra Bailey 

Enterprise Rent-A-Car vs Mark Guillotte Jr 

Atlantic Credit & Finance Inc vs Bobbie J Formica 

Atlantic Credit & Finance Inc vs Ernest Moldovan 

Harrison County Utility Authority vS Russell 0 Fayard 

Bailey Lumber &Supply Co vs Island Breeze Construction Lie, ET AL 

10197

GAYLE PARKER/CIRCUIT CLERK OF HARRISON COUNTYI 

CRIMINAL CLEARING ACCOUNT 24067 

7/1312009 

40,201.87 24067 

8~4010000104 

824010000462 

8240102002~ 

824010200460 

824010200806 

824010200896 

824010200904 

824010300519 

824010300647 

824010400182 


THE STATE OF MISSISSIPPI 










VS. CYNTHIA M 8ROCHARD ET AL 

VS. RICKEY RODRECUS MCLAURIN 

VS. JERRY MICHAEL JAMES ET AL 

VS. RANDALL STEVEN AKRIDGE JR ET AL 

VS. QUIRINA GUEDALUPE MARQUEZ 

VS. ARMAH RAHMAIN ALLEN 

VS. STANLEY DAVID MAGEE ET AL 

VS. SAMUEL EARL SMITH ET AL 

VS. MERLIN WADE WINTERS 

VS. ASHLEY LEE WALKER ET AL 

THE PEOPLESBANKOF BILOXI 

GULFPORT, MS395Q1 

85"7516q5 .1 

.:::':::>~:/,",:',',",':::, ,,":..'.::, ': :': ',: :,":::\'::,:,:.';:, ' ".',' ·:'::.:::','::",::X,:': ::,:: :', >,:,.." :,'::,' 

PAYTO TJiOUntY·"~rE!~~~rY'.·."···'··· .... . 

·"ORDEROF 

MEMO 

;.;" 

, :~ 


24067 

CRIMINAL CLEARING ACCOUNT 

7/1312009 

824010000104 

824010000462 

824010200291 

824010200460 

824010200806 

824010200896 

824010200904 

824010300519 

824010300647 

824010400182 


40,201.87 24067 

THE STATE OF MISSISSIPPI VS. CYNTHIA M BROCHARD ET AL 

THE STATE OF MISSISSIPPI VS. RICKEY RODRECUS MCLAURIN 

THE STATE OF MISSISSIPPI VS. JERRY MICHAEL JAMES ET AL 

THE STATE OF MISSISSIPPI VS. RANDALL STEVEN AKRIDGE JR ET AL 

THE STATE OF MISSISSIPPI VS. QUIRINA GUEDALUPE MARQUEZ 

THE STATE OF MISSISSIPPI VS. ARMAH RAHMA/N ALLEN 

THE STATE OF MISSISSIPPI VS. STANLEY DAVID MAGEE ET AL 

THE STATE OF MISSISSIPPI VS. SAMUEL EARL SMITH ET AL 

THE STATE OF MISSISSIPPI VS. MERLIN WADE WINTERS 

THE STATE OF MISSISSIPPI VS. ASHLEY LEE WALKER ET AL

• 

bATLt: PARKER/CIRCUIT CLERK OF HARRISON COUNTY' 


7/10/2009 

82~0464 

824020100765 

824020200019 

624020200183 

824020200284 

824020200413 

824020300043 

824020300340 

B24020300826 

824020400061 


32,771.94 

The State af Mississippi vs Terrance Elwada Veney 

THE STATE OF MISSISSIPPI VS. MICHA SIMPSON 

THE STATE OF MISSISSIPPI VS. ANGELO DEMETRIUS HARRIS 

THE STATE OF MISSISSIPPI VS. MICHAEL WILLIAM BUFKIN 

THE STATE OF MISSISSIPPI VS. LUCAS WAYNE MOORE 

THE STATE OF MISSISSIPPI VS. KEVIN PAUL TURNER ET AL 

THE STATE OF MISSISSIPPI VS. MICHAEL RAY CARRINGTON 

THE STATE OF MISSISSIPPI VS. KENNETH CONNER ALLISON ET AL 

THE STATE OF MISSISSIPPI VS. AARON PATRICK PRESCOTT 

THE STATE OF MISSISSIPPI VS. CALVIN R DAILEY 

24005 

24005 

. ••.•. ..C;AYl;J:)ARKER .12/97 

CIRCU!T CL.ERKOFHARRISON COUNTY 

.. CRIMINAL CLEARING ACCOUNT 

P,O.BOX998 

GUl.FPQRT,MS 3950~-0998 

..• ······ipAYro.n~aunty •• ~r~~~u~·············· . 

ORDEROF . 

" ':""" 

.....MEMO 

::

GAYLE PARKERjCIRCUIT CLERK OF HARRISON COUNTY/ 

CRIMINAL C~RING ACCOUNT 

/ . 

. 7/10/2009 

E24010400111 

E24010600004 

E24010600045 

E24010600060 

E24010600102 

E24010700018 

E24010700057 

E24010700059 

E24010700063 

E24010800008 








2,673.50 

VS JAMES B WILKINSON 

VS JOHN FOX 

VS NEIL F STRICKLAND 

VS CARY MORREALE 

VS JAMES CURTIS SALLY JR 

VS BRUCE ALLEN WOOTEN 

CITY OF GULFPORT I VS NORMAN ASHFORD RUBLE 




VS KYLE R OTIS 

VS REGINALD NORMAN 

VS ROBERT J FLEMING 

23843 

23843 

"', '" ',:, ",.' "',(:

GAYLE PARKER/CIRCUIT CLERK 01' HAKKI~UN l,;UUN I TI 

CRIM!NAL CLEARING ACCOUNT 

7/10/~ 

E24010700057 


80.00 

VS NORMAN ASHFORD RUBLE 

23846· 


23846 


7/10/2009 

E24010700057 


ao.oo 

VS NORMAN ASHFORD RUBLE 

23846 

• 

51N320

,. h" " 



23852 

~9 

E24020800026 

CITY OF BILOXI 

317.50 

VS. MATTHEW JOHN BAUMAN 

23852 

.' . thr~e hundreQSeventeen $n~.SO 1100. 

'MEMO 

.. County treasury' .•.' 

1801 23rd Avenye 

'. Gulfport, :MS 39501 

:':'" ::',': ".'. ::'::, '~:':, ::' ' ': : :" 

7Si2()11.· .• ••·.•....·· 

';,',..\'"",':",::":,,.,, 


23852 


7/10/2009 

E24Q20800026 

CITY OF BILOXI 

317.50 

VS. MATTHEW JOHN BAUMAN 

23852

MINUTES 




August 3, 2009, Item # 20 


SPREADING UPON THE MINUTES THE MEMO FROM 

JANICE GREEN, DIRECTOR OF THE HARRISON 

COUNTY SENIOR SERVICES, UNDER DATE OF JULY 14, 

2009 ADVISING THE BOARD THAT MR. HILDRETH L. 

BARKER, A RETIRED CERTIFIED LICENSED 

ARCHITECT, HAS BEEN ASSIGNED TO HARRISON 

COUNTY AS A AMERICORE VISTA WORKER AT NO 

COST TO THE COUNTY, AND OUTLINING HIS DUTIES 



SPREADS UPON THE MINUTES the memo from Janice Green, Director ofthe Harrison 

County Senior Services, under date ofJuly 14,2009 advising the Board that Mr. Hildreth L. 

Barker, a retired certified licensed architect, has been assigned to Harrison County as a 

AmeriCore Vista worker at no cost to the County, and outlining his duties, which memo follows 

this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 






Pamela J. Ulrich 

From: 

Sent: 

To: 

Subject: 

Attachments: 

Janice M. Green 

Thursday. July 23.200912:10 PM 

Pamela J. Ulrich 

FW: Agenda Item/Board Approval 

job & qualifications.pdf 

*1 FORGOT TO PUTTHE ATIACHMENT IN THE PREVIOUS ONE. 

From: Janice M. Green 

Sent: Thursday, July 23, 2009 10:20 AM 

To: 'Pam Ulrich' 

Subject: Agenda Item/Board Approval 

«J. 

Blackberry Request for Mag Holland, RSVP Director: RSVP Budget can support cost. (Discussed with Melissa as 

requested) 

Linda Maggard, Center Director at Lyman has requested to take some computer classes that will require her to 

be away from her work station for approximately 4 hours, 8 days, 4 days for each class. The class is at the Winn 

Job Center on Highway 49. Linda has little or no computer skills and this would improver her performance. ( I 

wasn't sure if it had to go on agenda or not) 

~ • Introduce Vista assigned to work in Harrison County. 

Hildrith Barker, (See attached) He is using part of the conference room now as an office. There is not a computer 

available for his use at this time, but a phone is available. He is using his personal computer at one of the sites that he is 

working with (Gaston Point Community Development) as we could not hook him up to our system. Mr. Barker is 

committed to supporting any Harrison County Non Profits rebuilding effort. He has already designed a house for 

Gaston Point Community Development, and has set up a mentoring class once a week to teach the architectural basis to 

the young people enrolled in Youth Build. He is working directly with Mag Holland. These are some of the other 

organizations they are collaborating with: HABATAT FOR HUMANITATY, SQUARE FOOT MINISTRIES, YOUTH BUILD, ST. 

ANN'S CATHOLIC CHARITIES, CITY OF GULFPORT, EAST BILOXI COORDINATION PROJECT, BACK BAY MISSIONS, & GASTON 

POINT COMMUNITY DEVELOPMENT. I explained to Mr. "H" and Mag that since Harrison County is his sponsor projects 

that the county might wish him to work on should take priority. 

Thank You Janice

JOB TITLE: 

DEPAR1MENT: 

. REPORTS TO: 

Architect 

Harrison County Senior Resources / RSVP 

RSVP Project Director 

ESSENTIAL JOB FUNCTIONS: 

1. Monitor the construction ofthe new senior center in Harrison County. 

2. Work with individual homeowners to help with the design and construction oftheir 

homes. 

3. Will be a resource for RSVP stations such as Habitat for Humanity, Gaston Point 

Community Development etc. 

4. Mentor Youth in architecture and construction for RSVP stations such as Youth Build 

and Hands on GulfCoast 

5. Perfonn other duties as needed.

H. BARKER ARCHrrECTS 

209 Gold Ave. SW 

Albuquerque, New Mexico 87102 

Work: 505.842.6789 

Fax: 505.842.1818 

• Graduate of the University of New Mexico 1958 

• Open Office of H. Barker Architect 1964 

• Member of the American Institute of Architect 1965 to the present 

• Board of Directors of Design and Planning Assistance Center at the University of New Mexico 1969-1979 

• Board of Directors of New Mexico Society of Architects 1970 

• Former Chairman of Save the Volcanoes 1972-1973 

• Fonner Chairman of 6-year member of the Open Space Task Force for the City of Albuquerque 1973-1979 

• Board of Directors of the Rio Grande Chapter of the Sierra Club 1974-1975 

• Trustee for the New Mexico Nature Conservancy 19n-1979 

• Board of Directors of Albuquerque Child and Family Guidance Center 1978--2004 

• Former Chairman of 6-year member of the Environmental Planning Commission for the City of Albuquerque 

1979-1985 

• Chairman of Albuquerque's Comprehensive Plan Revision Committee 1984-1985 

• Former Vice-Chairman of the Urban EnhancementTrust Fund for the City of Albuquerque 1987-1994 

• Distinguished Alumnus Award for the School of Architecture and Planning at the University of New Mexico 

1991 

• Former Chairman of the Albuquerque Arts Alliance Board of Directors 1993-1995 

• Board of Directors and Vice Chairman of All Faiths Receiving Home 2000-Present 

• Board of Directors of the City of Albuquerque Open Space Alliance 2007 

Design Awards: 

• Albuquerque Chapter of American Institute of Architect Honor Award for the Carl and Elizabeth Park 

Residence 1968 

• Friends of Architecture at the University of New Mexico Award of Merit for Plaza East OffICe Complex 1972 

• Associated General Contractors Architectural Excellence Award for alameda Shopping Center 1985 

• Friends of Architecture at the University of New Mexico Award of Merit for Children's Psychiatric Center, 

UNM North Campus 1985 

• The Albuquerque Conservation Association Design Award for the Flamingo Office BUilding 1988 

• New Mexico Society of Architects Honor Award for Valencia Campus of the University of New Mexico Master 

Plan 1988 

• National Association of Home Builders Best Project Design for Vista del Ray Condominiums 1989 

• The Albuquerque Conversation Association Design Award for Faith lutheran Church 1990 

• Albuquerque Chapter of the American Institute of Architects AI.A. Horne Tour for the Robert and Karen 

Turner Residence 2003 

• National Association of Industrial and Office Properties; Best Planned Community for La Luz del Sol 2005

MINUTES 


MINUTE BOOK JLTLYMALTGUST 2009 


August 3, 2009, Item # 21 

ORDER AUTHORIZING LINDA MAGGARD, LYMAN 

SENIOR CENTER DIRECTOR, TO ATTEND COMPUTER 

CLASSES AT THE WIN JOB CENTER AT NO COST TO 

THE COUNTY 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE Linda Maggard, Lyman Senior 

Center Director, to attend computer classes at the WIN job center at no cost to the county. 







Supervisor CONNIE ROCKeO voted 

AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 22 

ORDER AUTHORIZING THE COUNTY TO PAY FOR USE 

OF A BLACKBERRY TO BE ASSIGNED TO MAGDELENA 

HOLLAND, RSVP DIRECTOR 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the county to pay for use ofa 

Blackberry to be assigned to Magdelena Holland, RSVP Director; cost is within the budget. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING PAYMENT APPLICATIONS, AS 

LISTED AND AS RECOMMENDED BY DANIEL R. 

BOUDREAUX, COUNTY ENGINEER 

August 3, 2009, Item # 23 


MISSISSIPPI, that the Board does HEREBY APPROVE payment applications, as listed and as 

recommended by Daniel R. Boudreaux, County Engineer. 

a) Application No.4 to Miller Co Inc. for the sports field lighting project in the amount of 

$45,804.00, payable from 307-545-906. 

b) Application No.4 to Griggs Construction Co. Inc. for the Lyman Senior Sunroom 

Project in the amount of$21,463.47, payable from 302-548-581. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING THE PROGRAM, AGREEMENT 

AND PROJECT ORDER FOR BRIDGE INSPECTIONS 

BR-NBIS(071)B AND BRIS-24(71), ON & OFF SYSTEM 

FOR HARRISON COUNTY, MISSISSIPPI 

August 3, 2009, Item # 24 


MISSISSIPPI, that the Board does HEREBY APPROVE the program, agreement and project 

order for Bridge Inspections BR-NBIS(071)B and BRlS-24(71), On & OffSystem for Harrison 

County, Mississippi, which documents follow this Order as Exhibit A. 

IT IS FURTHER ORDERED that the Board members are HEREBY AUTHORIZED to 

sign said agreement. 








AYE 

AYE 

AYE 

AYE 

AYE 

The motion having received the affinnative vote from the majority ofthe supervisors 



1. Brooks Miller, Sr., P.E. 

State Aid Engineer 

Telephone (601) 359-7150 

www.msstateaidroads.us 

OFFICE OF 

STATEAID ROAD CONSTRUCTION 

MISSISSIPPI DEPARTMENT OF TRANSPORTATION 

P. 0. BOX 1850 

JACKSON, MISSISSIPPI 39215-1850 

July 1,2009 

412 E. Woodrow Wilson Avenue 

Jackson, Mississippi 39216 

Fax (601) 359-7141 

mail@osarc.state.ms.us 

A. Gamer Russell, P.E. 

P. O. Box 1677 


SUBJECT: 

FY- 2010 Bridge Inspection 

BR-NBIS(071)B / BRIS-24(71) (On & OffSystem) 

HARRISON COUNTY 

Dear Mr. Russell: 

Enclosed is the FY-2010 Program, Agreement and Project Orderfor the above referenced project. Please have the Program, 

Agreement and Project Order executed by the Board ofSupervisors, County Engineer and attested to by the Chancery Clerk 

with a certified copy returned to State Aid. 

Time is ofthe essence in executing the Agreements. Regulations require us to track actual inspection dates to insure that the 

inspections are done within the Frequency (Item 91) + 30 days ofthe previous years inspection date. Any bridge inspected 

more than thirty days after the due date is considered late. 

(Example: A bridge's previous years inspection date was September 1,2008 and its frequency (Item 91) was 12 months. The 

due date would then be September 1,2009 and the Inspection would be considered late 30 days after the due date. Ofcourse 

any ofthe bridges could be inspected prior to the due date.) 

Also enclosed is the form required for the certification ofthe Bridge Inspection Team Leader. Ifa Team Leader will work 

in multiple counties, complete a form for each county. Please retain a copy ofthe completed form in your county's Quality 

Control file. A notice to proceed will be issued once the enclosed and properly executed documents have been received and 

approved by this office 

The final date for submittal ofrequired inspection data to State Aid is on or before February IS, 2010. 

Thank you for your prompt attention to this matter. Ifthere are any questions, please call. 

Yours very truly, 

J. Brooks Miller, Sr., P.E. 


By: 

~ c.YltJ 

Freddy C. Hollis, P.E. 

Bridge Engineer 

FCHlcdb 

Enclosures 

pc: File

PROGRAM, AGREEMENT AND PROJECT ORDER FOR INSPECTION OF 

DESIGNATED BRIDGES IN HARRISON COUNTY, MISSISSIPPI 

FOR THE FISCAL YEAR OF 2010 

Pursuant to the provisions ofgoverning State and Federal Laws and Regulations, We, the 

Board ofSupervisors of Harrison County, Mississippi, hereinafter referred to as the Board, hereby 

order that the proposed project listed hereon constitute the Bridge Inspection Program for Harrison 

County, subject to the approval of the State Aid Engineer and Concurrence by the Executive 

Director ofthe Mississippi Department ofTransportation. 

In support ofthis order, the Board certifies and agrees that: 

1. All designated bridges affected by this project are on roads under local 

jurisdiction (County or City) and are to be inspected, inventoried and evaluated 

in accordance with the National Bridge Inspection Standards (23 CFR 650 C) 

hereinafter referred to as the NBIS. 

2. The Board has employed a Registered Professional Engineer as County 

Engineer, who will provide such other qualified technical personnel to properly 

supervise and perform the required work in compliance with the rules and 

regulations oftheNBIS and any additional instructions!guidance provided by the 

State Aid Engineer. 

3. The County Engineer will provide at least one team leader, who meets the 

minimum qualifications stated in § 650.309 of the NBIS, at the bridge at all 

times during the inspection as in accordance with required § 650.313 of the 

NBIS. 

4. The supervision ofall phases ofthe inspection, inventory and evaluation will be 

the responsibility ofthe Board, acting through its County Engineer. 

5. The County Engineer will maintain a bridge file on behalfofthe County for each 

bridge in accordance with the regulations set forth in § 650.313 (d) ofthe NBIS. 

Bridge files shall remain the property ofthe Board. 

6. All components of the bridge file will be made available to authorized 

representatives of State Aid and/or FHWA for inspection and review at all 

reasonable times in the General Offices ofthe County Engineer. 

Page I of 3

7. Afterfinal completion ofthe work and acceptance by the State AidEngineer, the 

Board will be paid on the basis ofthe final quantities at the agreed unit prices 

specified below. 

8. The inspection shall be completed on or before February 15.2010. 

Project Number: BR-NBIS(071)B. BRIS-24(7l) 

Road Designation: All Locally -Maintained Roads "ON" and "OFF" Federal-Aid Highways 

Character ofWork: 

Inspection. Invento.ry and Evaluation ofDesignated Bridges 

Estimated Project Cost: 

A. 187 Bridges @ $240.00 per bridge 

B. Contingencies @Approximately (2%) 

C. Total Estimated Cost: 

D. Federal Bridge Replacement Funds Requested 

E. Federal Off-System Bridge Credit Requested 

$ __4_4,

IN WITNESS WHEREFORE, The parties have hereunto affixed their signatures, the 

Board on the day of and the State Aid 

Engineer on the dayof _ 

BOARD OF SUPERVISORS 


----------------- President 

----------------- Member 

_________________ Member 

----------------- Member 

_________________ Member 

County Engineer 

State Aid Engineer . 

Executive Director, MDOT 



This is to certify that the foregoing is a true and correct copy ofan order passed by the Board 

of Supervisors of Harrison County, Mississippi, entered into the minutes of the said Board of 

Supervisors', Minute Book No. ,Page No. ,same having been adopted at a meeting 

ofsaid Board ofSupervisors on the , dayof _ 

(SEAL) 

Chancery Clerk 

Harrison County, Mississippi 

Page 3 of 3

QUALIFICATIONS OF PERSONNEL - BRIDGE INSPECTION TEAM LEADER 

(A separate form must be complated for each county In which the applicant intends to work.) 

APPLICANT: .11::11-,' Q W t: AV UL COUNTY: ---l.:t....li\~I~l..JlIQ~•.:.l.j~~~ ........ ) _ 

There are five ways to qualify as a Team Leader. Please indicate below which way qualifies the applicant as 

a team leader. Attach supporting certificates and documentation giving dates and location of experience. 

~1 

___ 2 

23 CFR 650.309(b)(1) 

Have the qualifications specified for a program manager in 23CFR650.309(a)(1) & (2). Be a 

registered professional engineer, or have 10 years bridge inspection experience; and ' 

Have successfully completed an FHWA approved comprehensive bridge inspection training 

course. The two week FHWA-NHI-130055 course. 

23 CFR 650.309(b)(2) 

Have five years bridge inspection experience; and 



___ 3 

___ 4 

23 CFR 650.309(b)(3) 

Be certified as a Level III or IV Bridge Safety Inspector under the National Society of 

Professional Engineer's program for National Certification in Engineering Technologies 

(NICEn; and 



23 CFR 650.309(b)(4) 

Have all of the following: 

(I) A bachelor's degree in engineering from a college or university accredited by or 

determined as substantially equivalent by the Accreditation Board for Engineering 

and Technology; and 

(II) Successfully passed the National Council of Examiners for Engineering and 

Surveying Fundamentals of Engineering examination; and 

(JII) Two years of bridge inspection experience; and 

(IV) Successfully completed an FHWA approved comprehensive bridge inspection 

training course. The two week FHWA-NHI-130055 course. 

___ 5 

23 CFR 650.309(b)(5) 

Have all of the following; 

(I) An associate's degree in engineering or engineering technology from a college or ~ 

university accredited by or determined as substantially equivalent by the 

Accreditation Board for Engineering and Technology; and 

(II) 

(III) 

. -- - ----------._--------- 

Four years of bridge inspection experience; and 

SuccessfUlly completed an FHWA approved comprehensive bridge inspection 

training course. The two week FHWApNHI-130055 course. 

• 

I, the County Engineer, for ----8", K.~, ~.o....) County do certify that the attached information 

is true and correct and that the'said applicant is fully qualified for this position per 23 CFR 650.309. 

County Engin~_G ..... ,., l-~ K.,-,~S C l-L . 

Signalure:~12~Dale: -1=/09

t"J 

u.s.Department 

ofTransportation 

Federal Highway 

Administration 

National Highway Institute 

Certificate of Training 

ROBERT A. WEAVER 

has satisfactorily completed training in 

SAFETY INSPECTION OF IN-SERVICES BRIDGES 

(COURSE # 13055) 

conducted by 

MICHAEL BAKER, JR., INC. 

Location: 

JACKSON, MS 

Hours ofinstruction: 80 

Date: ruNE 13, 1997 

Continuing Education Units: 6.0 

~~~ u 

Sttategic 

.way Institute Initiatives

o 

u.s.Deportment 

of Transportation 

Federal Highway 


Certificate of Training 

MISSISSIPPI CENTER FOR TECHNOLOGY TRANSFER 

Certifies that 

BOBBY WEAVER 

M ISRIRSI PPI 

DEPARTME:O;T OF TRA:O;SPORTATIO:,\ 

has satisfactorily completed 8 hours in training in 

"BRIDGE MAINTENANCE and INSPECTION" 

under the Local Technical Assistance Program. 

J ACKSo:" STATE U:-; I \'ERKIT'i 

\:::I- bircctor. Technology Transr:Center~ 

..----:~ 

I ...... ,- VV· liN· • JUNE 29, 1995 

Date 

(L~ 

Continuing Education Units

Bridge Inspection Team Leader: Robert Weaver 

Training: 

One Day - Bridge Maintenance and Inspection Training 

Two Week - Safety Inspection ofIn-Service Bridges 

(Course# 13055) 

Experience: Bridge Inspection Team Leader for inspecting Harrison 

County's Bridges since 1988

MINUTES 




ORDER AMENDING THE FOUR-YEAR ROAD PLAN BY 

ADDING PROJECTS, AS LISTED 



MISSISSIPPI, that the Board does HEREBY AMEND the Four-Year Road Plan by adding 

projects, as listed: 

1) Mills Road, Asphalt Overlay 

2) SA24-34 Herman Ladner Road Bridge Replacement. 



Supervisor W. S. SWETMAN 1Il voted 





AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER ADJUDICATING OVERTIME IN THE ROAD 

DEPARTMENT, AS PER ATTACHED LIST 



MISSISSIPPI, that the Board does HEREBY ADJUDICATE overtime in the Road Department, 

as per attached list, which follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




I 

~ t,JuI.20. 2009 7:41AM 

~' 

HARRISON CO LYMAN WORK CENTER No. 9802 P. 1 

H 

ARRISON COUNTY 


15001 COUNTY FARM ROAD· GULFPORT. MISSISSIPPI 39503 

(228) 8324635 / FAX (228) 831-3365 

MEMO TO: BOBBY WEAVER 

ROAD DEPT 

FROM: 

RE: 

ROBERT SAUCIER 

LYMAN WORK CENTER 

OVERTIME 

DATE: July 20.2009 

PLEASE APPROVE THE FOLLOWING OVERTIME: 

FOR: July 17,18,19,2009 

JULy 17 

PAT JEFFERSON 13 HOURS THREE RIVERS TOURN. 

PETE CULBERSON 13 HOURS THREE RIVERS TOURN. 

JULY 18 

PAT JEFFERSON 13 HOURS THREE RIVERS TOURN. 


ruLY 19 

PAT JEFFERSON 11 HOURS 1HREERIVERS TOURN. 


THANK Y°l} -4. J • 

1(~.A7~ 

ROBERT SAUCIER

MINUTES 




August 3, 2009, Item # 27 

ORDER ADJUDICATING THE BURIAL OF TWO FARM 

ANIMALS, ONE IN DISTRICT TWO AND ONE IN 

DISTRICT FIVE. VETERINARY CERTIFICATES ARE ON 

FILE WITH THE CLERK OF THE BOARD 


MISSISSIPPI, that the Board does HEREBY ADJUDICATE the burial oftwo farm animals, one 

in District Two and one in District Five. Veterinary certificates are on file with the Clerk ofthe 

Board and follow this Order as Exhibit A. 



Supervisor W. S. SWETMAN III yoted 





AYE 

AYE 

AYE 

AYE 

AYE 

The motion having received the affirmative Yote from the majority ofthe supervisors 



Ju1. 20, 2009 7:31AM HARRISON CO LYMM WORK CENTER No,9801 P. 2 

Jeff Peterman, DVM • Rya.n Byrd, DVM 

17342 Highway 53 


831-9123 

Specializing In On The Farm Services 

.\) \~:r- 

MOBILE VETERINARY SERVICES, LLC ?- 

1~)'30 \o\i\ RU~j~ 

CLIENT 

PATIENT 

....I-~_,ooor_----:..--+_;....",L.l............:.---------- 

----I::~~~-------------- 

AMOUNT 

, " 

.. , 

\ 

\ 

I~ 

-I-' r'\ I J 

~I \\)(), 

I 1 

I / 

r) 1"1 

1 J jAr 

v 

'J 

A v \ 

I 

INSTRUCTIONS 

TOTAL 

Payment Due At Time 

Services Are Rendered.

Ju1. 13. 2009 9:05AM Woolmarket Work Center 

, ,No. 5903 P. 2 " 

Date 

~-d 9tOl__ 

MOBILE VETERINARY SERVICES, LLC 

JeffPt!terman, DVM • Ryan Byrd, DVM 


Gulfport,MS 39503 

831-9123 

Specializing In On The Fann Services 

CLIENT__......I'-:(/A~1..... 1....:....;1N:..::-l.1_---l-Ik:.""'-l..:.(2{ .....?..:../.... N_~"7._,.)_';J__~- 

_ 

PATIENT -~~- _ 

AMOUNT 

INSTRUcrlONS 

TOTAL 


Services Are Rendered. 

o STRAIGHTWAY PRJNTIHO - 

Ou"",o' la-o?

MINUTES 


MINUTE BOOK JULY~AUGUST2009 



ORDER ADJUDICATING THE BURIAL OF TWO FARM 

ANIMALS, ONE IN DISTRICT TWO AND ONE IN 

DISTRICT FIVE. VETERINARY CERTIFICATES ARE ON 

FILE WITH THE CLERK OF THE BOARD 


MISSISSIPPI, that the Board does HEREBY ADJUDICATE the burial oftwo farm animals, one 

in District Two and one in District Five. Veterinary certificates are on file with the Clerk ofthe 

Board and follow this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




Jul. 20, 2009 7:31AM HARRISON CO LYMAN WORK CENTER No.9801 P. 2 

Date__·_l--!...-I--+-~+--T-7- 

JeffPeterman, DVM • Ryan Byrd, DVM 



831-9123 

Specializing In On The Fann Services 

. ~ct-- 

\) \ ~ 

MOBILE VETERINARY SERVICES, LLC ?- 

I}~30 \o\~ 

RUSJ~ 

CUENT ..L.--...;..,£,.,.. --...:.-------I~~......I-.--------- 

PATIENT __----~~~-A.-------------- 

AMOUNT 

, \ \ 

I 

I 

, . \I 

\ \~ ....... 

)1'/\\)(), 

/ J 

I / 

v 

A. ... \ 

I 

'J 

fi " 

1 /, fAr 

VJ I ~ "'II 

I 

INSTRUCTIONS 

TOTAL 


Services Are Rendered.

Ju1.13. 2009 9:05AM' Woo1markd Work Center 

Dale "1i'1 /01 

No. 5903 P. 2 .' 

MOBILE VETERINARY SERVICES, LLC 

JeffPeterman, DVM • Ryan Byrd, DVM 

17342 Highway S3 


831-9123 

Specializing In On The Farm Services 

CLIENT__~ftt:;..:"".L.1..l-1....!....1N~1_-+-tkr.:.L.l.!.(2(;;.L;7;..:.",/.:..:../II..;..~ "7..;.....J_'I.1 

_ 

PATIENT - --- _ 

AMOUNT 

------J/...J

MINUTES 




August 3, 2009, Item # 28 

ORDER APPROVING PERMIT APPLICATION WITH THE 

MISSISSIPPI DEPARTMENT OF TRANSPORTATION TO 

PLACE DUNE VEGETATION AND PALM TREES WITHIN 

THE RIGHT-OF-WAY OF HIGHWAY 90 AND 1-110 LOOP 

INTERCHANGE, AND AUTHORIZING THE BOARD 

PRESIDENT TO EXECUTE SAME 


MISSISSIPPI, that the Board does HEREBY APPROVE permit application with the Mississippi 

Department ofTransportation to place dune vegetation and palm trees within the right-of-way of 

Highway 90 and 1-110 loop interchange, and HEREBY AUTHORIZES the Board President to 

execute same, which application follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




MND-004 

Rev. 2-93 


APPLICATION FOR PERMIT TO LOCATE CERTAIN FACILITIES 

ON OR TO PERFORM CERTAIN WORK ON STATE 

HIGHWAY RIGHT OF WAY 

(Please Print) Name: HARRISON COUNTY Address: P.O. DRAWER CC 

StreeVRoute 

G1JLFpORT HARRISON MS 39501 

Cily County Slate Zip Co

I 

MND~05 

Rev. 2-93 


Supplement to: 

MND-001 

MND-002 

MND-004 

Sheet No.: _'2._ of Z. 

-- 

Permit No.:__~ 

_ 

APPLICANT 

REVISIONS 

MOOT 

DATE BY DATE BY 

8ShowNorth 

cD (1'1 

» 

f" 

0 ? ... :r: 

~ 

11' 

(. " 

3 

t- 

-\ t:> 

~ '" 

; \ 

._.......

MINUTES 




ORDER APPROVING DOCKET OF CLAIMS FOR 

SERVICES PROVIDED TO THE HARRISON COUNTY 

EMERGENCY COMMUNICATIONS COMMISSION, AS 

APPROVED BY THE COMMISSION AT THE JULY 23, 

2009 MEETING 

August 3, 2009, Item # 29 


MISSISSIPPI, that the Board does HEREBY APPROVE docket ofclaims for services provided 

to the Harrison County Emergency Communications Commission, as approved by the 

Commission at the July 23, 2009 meeting, as listed: 

a) Dukes, Dukes, Keating & Faneca, P.A. in the amount of $680.00, per Invoice # 53393 

for legal services for the period ofMay and June 2009, payable from 097-287~550. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 30 

ORDER APPROVING RENEWAL OF THE AGREEMENT 

FOR RADIO SYSTEM ACCESS BETWEEN THE 

HARRISON COUNTY EMERGENCY COMMUNICATIONS 

COMMISSION AND THE CITY OF GULFPORT 

NON-PUBLIC SAFETY AGENCIES, AND AUTHORIZING 

THE BOARD PRESIDENT TO EXRCUTE SAME 


MISSISSIPPI, that the Board does HEREBY APPROVE renewal ofthe agreement for radio 

system access between the Harrison County Emergency Cotrummications Commission and the 

City ofGulfport Non-Public Safety agencies, and authorizing the Board President to execute 

same, which renewal ofagreement follows this Order as Exhibit A. 



Supervisor W. S. SWETMAN 1lI voted 





AYE 

AYE 

AYE 

AYE 

AYE 




.. 

AGREEMENT FOR NON-PUBLIC SAFETY RADIO SYSTEM ACCESS 

~ ~s License Agreement i~ made and entered into this the 1k- day of 

l.,J}J E , 2009 (date of issuance), by and between Harrison County Board of 

Supervisors arid Harrison CO\lllty Emergency Communications Commissio~ herei.rnifter 

collectively refeITed to as the "County" and City ofGulfpoIt hereinafter referred to as "Userl!. ' 

RECITALS 

WHEREAS, County owns and maintains a 800 MHz Trunked Radio System, hereinafter 

referred to 'flB the "Radio System" or "County System," that is licensed by the Federal 

Communications Commission (FCC); and . 

WHEREAS, the User desires to have access to the Radio System owned and managed 

by the County; 

NOW, THEREFORE, for and in consideration of the mutual promises and covenants 

contained herein, the County hereby grants to User a revocable license to use 300 units on the 

County's system. for one (1) year; beginning June L 2009 and ending May 31, 2010. User's 

license will be revoked only for good cause and only after User has had an opportunity to show 

cause why its license should not be revoked as hereinafter provided. Such license is not intended 

to and does not grant to User any property interest in the County system. 

Section 1. User Agrees to: 

. A. Limit the number of all subscriber units, including but not limited to mobile, 

portable, and console, to 300 units. User may request additional units by making 

formal application with supporting documentation ofneed to the Harrison County 

Emergency Communications Commission. The application for additional units 

shall be reviewed and approved by the Commission. In making this decision the 

Harrison County Emergency Communications Commission will consider all 

.relevant criteria, including, but not limited to, system loading, air time usage, 

number of system busies, and will m~e a decision based on maintaining the 

efficiency of the County's System for all users. Any application denied may be 

appealed as hereinafter set forth. User is absolutely proh!bited from selling, 

assigning or otherwise transfeiring its license to use the County System; in whole 

or inpart, to any other person or entity. 

B. Be solely responsible for PtJIchasing and maintaining all equipment necessary to 

be a user on the County System. All equipment shall meet the specifications 

established by the Harrison County Emergency Communications Commission 

I' 

C. Comply with all security constraints and all other Rules and Regulations of the 

Harrison County Emergency Communications Commission.

D. Have any ofits equipment which causes any problems on the system immediately 

taken out ofservice and repaired by User. User shall be responsible for all repair 

costs and for any damages or consequences arising out of such problematic 

equipment. 

E. Guarantee that all persons who will be operating equipment on the Radio System 

are adequately trained. . 

F. Guarantee that its employees who are traiIied and authorized to use the system do 

so in compliance with federal, state, and county laws, codes, regulations and 

ordinances, as well as with this Agreement. . 

G. At the request of the County, to be solely responsible for responding to or 

assisting the County in responding to any-correspondence or complaint received 

by the County from federal, state or local agencies involving User's equipment. 

H. Restrict its use of the County System to legitimate business-related purposes of 

the User. The County System shall not be used to conduct personal or unrelated 

business, except that which is incidental and occasional. 

1. Comply with any and all mandates(s) issued by the County or other authorized 

regulatory agencies. If, subsequent to this Agreement being entered into, 

technical or other changes are mandated by a regulatory agency, User will have 

the opportunity to remain on the Cowty System ifUser is able to timely comply 

with the mandates. The County will in no way be responsible for bringing User 

into compliance with the mandate(s) or be responsible for ~y direct or indirect, 

tangible or intangible costs, damages, or losses incurred due to the mandate. If 

User is unable to comply with the mandate(s) within the applicable time allowed, 

User agrees it shall be removed in whole or in part from the County System. 

J. Comply with any voluntary upgrades, or any other changes requested by the 

County. The County will have the sole discretion to update or change the System. 

The County will not be responsible for any expenditures, losses, or other claims 

caused by or attributable to such voluntary upgrades and/or changes to the County 

System. 

K. Remit to the County $5.17 per month per Subscriber Unit. The County agrees to 

invoice the User quarterly. Should the User change the number of Subscriber 

Units in service during the te1'm ofthis Agreement, the User will be billed for the 

full month that any Suhscriber Unit is in service, regardless of which day of the 

month the radio is placed in service or taken out of service. If a unit is 

programmed and its identification number has been entered into the system access 

control records so that its use is enabled, it is deemed to be in service, regardless 

ofwhether it is actually used or not. The monthly rate represents the pro rata cost 

for maintaining the Radio System taking into consideration the total number of 

radios on the Radio System and the total annual maintenance cost.

L. Save and hold harmless the County, its officers and employees from all damages 

or injuries to persons and property resulting from the User's negligence, error, or 

willful misconduct, or other acts in any way connected with the use and operation 

of the Radio System under this License Agreement or for claims resulting from 

"the Uset's omissions or failure to use the Radio System. 

Section 2. The County Agrees to: 

1. Maintain and support the core of the County System to the extent funds are 

available. 

2. Use best efforts to answer questions and facilitate- use cif the County System by 

User. 

3. Comply with federal, state, and local rules. 

4. Grant to User a non-exclusive license to use the radio frequency assigned to the 

County by the FCC, and to use the Radio System backbone infrastructure for 

voice and data communications as agreed between the County and the User. 

Section 3. Suspension and/or Revocation ofLicense: 

Any User who violates the Policies, Procedures andlor Guidelines ofthe Harrison County 

Emergency Communications Commission, may have its license suspended for a 

cumulative period not to -exceed one (1) year. Any penalty imposed pursuant to this 

section may, in the Commission's discretion, include the revocation ofthe license. In the 

event the license is revoked, the licensee shall not reapply for a period ofone (1) year. 

Section 4. Notice ofViolation: 

Any licensee charged with a violation ofthe Policies, Procedures and or Guidelines shall 

be furnished written notification of said violation within sixty-five (65) calendar days 

after the Commission receives notification of the alleged violation. The notice shall 

describe'the alleged violation and the recommended penalty: If the license does not 

accept the recommended penaltY, he must request an administrative hearing in writing 

within fifteen (15) days from the date ofdeliyery oftlie notice. Failure to make a timely 

request for a'hearing, will result in the imposition ofthe penalty. 

Section 5. Administrative Hearing: 

I 

'" 

Ifan Administrative Heming is requested in accordance with the afore stated sections, the 

Harrison County Emergency Communicatio,ns Commission will conduct an 

administrative hearing to determine whether a license should be issued or whether alleged 

violations have occurred, and if so, what suspension' and/or restrictions, should be 

imposed. 

The procedure for an. administrative hearing is as follows:

A 

The Harrison County Emergency Communications Commission will deliver 

written notice ofthe hearing to the applicant or license holder at least fifteen (15) 

calendar days in advance ofthe day ofthe hearing. 

B. The written notice shall include, but not be l.irnited to, the follo~g: 

(l) 

The name ofthe applicant or the alleged violator; 

(2) The date, time and place ofheanng; 

(3) A description of the reasons for denial or a description of the alleged 

violation; and . . 

(4) An invitation to appear at the hearing: 

(a) to defend against the allegations; 

(b) to be represented by counsel at the applicant's or the violator's 

own expense; and/or 

(c) to introduce testimony and other evidence. 

c. The Harrison County Emergency Communications Commission shall select an 

independent Hearing Officer, who shall control the conduct and decorum of the 

hearing. The Commissioners mayor may not attend the hearing, at their sale 

discretion. The Hearing Officer shall hear and consider the evidence and make a 

written recommendation to the Commission. 

D. The procedure at the hearing shall be as follows: 

(1) The reason for denial or the basis for the alleged violations(s) shall be 

presented first; 

(2) The applicant or the alleged violator shall then present hislher case; 

(3) The party presenting the initial case shall be allowed a rebuttal; 

(4) The Hearing Officer may question all witnesses who teStify; and 

(5) Although the Hearing Officer may be liberal in allowing matters to be 

presented and become part ofthe hearing record, only evidence relevant to 

the suitability ofthe applicant or relevant to the alleged violation(s), shall 

be considered by the Commission in deCiding a disposition of this case· 

and determining what penalties, ifany, should be assessed. 

. . 

E. The Hearing Officer shall forward a copy of the hearing record.and his 

recommendations to the Commission, within thirty (30) calendar days after the 

conclusion ofthe hearing. Within forty-five (45) calendar days after receiving a 

copy of the hearing record and recommendations from the Hearing Officer, the

Commission shall consider the same and deliberate in Executive Session at a 

regular or special meeting and shall render a decision as to whether the license 

should be issued or whether the alleged violation occurred, and if so, what 

penalties, ifany, to impose. The Commission shall re~der a decision based solely 

on the record and the recommendation ofthe Hearing Officer and no additional 

.evidence will he considered. The meeting of the Commission shall not de a de 

novo hearing, and no evidence may be offered to the Commission or considered 

by the Commission other than the record and the recommengation ofthe Hearing 

Officer. The Commission shall furnish written notification to the applicant or to 

the alleged violator of the Cpmmission's decision within fifteen (15) calendar 

days,after rendering a decision. . 

F. Any penalty imposed by the Commission may, in the Commission's discretion 

take effect immediately following the regular" or special meeting at which the 

decision is rendered. ' 

Section 6. Term ofLicense: 

This License shall expire (unless otherwise suspended or revoked pursuant to Section 3) 

twelve (12) twelve months from the date ofissuance. 

Section 7. Waiver ofBreach: 

The waiver by any party ofa breach ofany ofthe provisions ofthis Agreement shall not 

operate or be construed as a waiver ofany subsequent breach by either party. 

Section 8. Severability ofProvisions: 

All agreements, covenants and clauses contained herein are severable, and in the event 

any ofthese shall be deemed or held to he unconstitutionally invalid or unenforceable, 

the remainder ofthis License Agreement shall be interpreted as ifsuch unconstitutionally 

invalid or unenforcea1;>le agreements, claus~ and covenants were not contained herein. 

Section 9.' Venu.e: 

This Agreement is governed and c6nstrued according to the laws of the State of 

Mississippi. The venue for any action or claim arising out ofthis Agreement is Harrison 

County, Mississippi. 

Section 10. Modification to Agreement: 

This instrument contains the entire Agreement between the parties relating to the rights 

granted and the obligations assumed. Any modification concerning this Agreement are 

ofno force and effect unless in writing and executed by both parties.

IN WITNESS WHEREOF, the parties hereto. hav~ caused this License Agreement to be 

executed in duplicate and made effective the day and ye~ first above written. 

(USER) 

(COUNTY) 

BY: 

BY: 

(HCECe) 

BY: 

~I---' _

There came on for consideration at a duly constituted meeting ofthe Mayor and Members 

of the City Council of the City of GulfPort, Mississippi J held on the 16 th day of June, 2009, the 

following Resolution: 

A RESOLUTION BY THE GULFPORT CITY COUNCn., 

TO APPROVE AGREEMENT FOR NON~PUBLICSAFETY RADIO SYSTEM ACCESS 

AND TO AUTHORIZE THE MAYOR TO EXECUTE SAID AGREEMENT 

WHEREAS, Harrison Copnty. Mississippi, owns and maintains a 800 MHz Trunked 

Radio System that is licensed by the Federal Communications Commi.ssion'(FCC); and 

"VHEREAS. the City ofGulfPort desires to have access to the Radio System owned and 

managed by Harrison County; and 

WHEREAS J 

as more fully set forth in the memorandum from the Chief ofPolice which J 

along with the proposed Agreement J 

are collectively attached hereto as Exhibit "A" attached 

hereto J 

it is necessary for the City ofGulfport to enter into a written AGREEMENT FOR NON· 

PUBLIC SAFETY RADIO SYSTEM ACCESS in order for the City to be able to access the 

desired Radio System. 

NOW THEREFORE, BE IT RESOLVED BY THE MAYOR AND CITY 

COUNCIL OF GULFPORT, MISSISSIPPI, AS FOLLOWS: 

I 

1 

SECTION 1. That the matters, facts, and things recited in the Preamble hereto are hereby 

adopted as the official findings ofthe Governing Authority. 

SECT.ION 2. That the AGREEMENT FOR NON-PUBLIC SAFETY RADIO 

.. 

SYSTEM ACCESS be and it is hereby approved, in the-form as is found in Exhibit "A" to this 

resolution. and the Mayor is, hereby, authorized to execute the same on behalfofthe City of 

Gulfport.

SECTION 4. That this Resolution shall be in effect immediately upon its passage and 

enactment according to law, and shall be spread upon the minutes ofthe Gulfport City Council. 

The above and foregoing Resolution was introduced by Councilmember Hollimon, 

seconded by Councilmember Resh, and was adopted by the following roll call vote: 

AYES 

Hollimon 

Roland 

HolmeswHines 

Smith 

Resh 

Nalley 

NAYS 

None 

ABSENT 

Carriere 

WHEREUPON, the President declared the Resolution adopted, this the 19 th day ofJillle, 

2009. 

(SEAL) 

ATTEST: 

ADOPTED: 

/J46~ 

tRESIDENT 

The above and foregoing Resolution submitted to and approved by the Mayor, this the 

th . 

17 day ofJune, 2009. 

.~ 

MAY~ 

2

MINUTES 




August 3, 2009, Item # 31 

ORDER APPROVING CORRECTED APPROVAL LETTER 

FOR THE HARRISON COUNTY, MISSISSIPPI 

MULTI-JURISDICTIONAL HAZARD MITIGATION PLAN 

HMGP 1604, IN COMPLIANCE WITH DISASTER 

MITIGATION ACT OF 2000, AS CONTAINED IN 44 CFR 

201.6. THE PLAN IS APPROVED UNTIL JUNE 2, 2014, AS 

RECOMMENDED BY RUPERT H. LACY, DIRECTOR 

EMERGENCY MANAGEMENT AGENCY 


MISSISSIPPI, that the Board does HEREBY APPROVE corrected approval letter for the 

Harrison County, Mississippi Multi-Jurisdictional Hazard Mitigation Plan HMGP 1604, in 

compliance with Disaster Mitigation Act of2000, as contained in 44 CFR 201.6. The plan is 

approved until June 2, 2014, as recommended by Rupert H. Lacy, Director Emergency 

Management Agency, which letter follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




U.S.lkparlllH'nt of HOllwl"nd S~('lIdly 

Rq~iol1 IV 

WO; ('!,.\ll1h!""'!'lIlkn R",,,! 

,\11.1111,1, C;,\ HUll 

FEMA 

June 2,2009 

Mr. Thomas M. Womack, Executive Director 

Mississippi Emergency Management 


Pearl, Mississippi 39208 

Attention: 

Mr. Billy Patrick 

Reference: 

Dear Mr. Womack: 

Harrison County, MS, Multi-Jurisdictional Hazard Mitigation Plan 

HMGP 1604 - Corrected Approval Letter 

We are pleased to inform you that the Updated Harrison County Hazard Mitigation Multijurisdictional 

Plan is in compliance with the federal hazard mitigation planning standards resulting 

from the Disaster Mitigation Act of2000, as contained in 44 CFR 201.6. The plan is approved for a 

period offive (5) years, to June 2, 2014. 

This plan approval extends to the following participating jurisdictions that provided copies oftheir 

resolutions adopting the plan: 

• Harrison County, Unincorporated. 

• Harrison County School District 

The approved participating jurisdictions are hereby eligible applicants through the State for the 

following mitigation grant programs administered by the Federal Emergency Management Agency 

(FEMA): 

Hazard Mitigation Grant Program (HMGP) 

• Pre-Disaster Mitigation (PDM) 

• Severe Repetitive Loss (SRL) 

• Flood Mitigation Assistance (FMA) 

We commend the participants in the Harrison County plan for the development ofa solid, workable 

plan that will guide hazard mitigation activities over the coming years. Please note that all requests 

for funding will be evaluated individually according to the specific eligibility and other 

requirements ofthe particular program under which the application is submitted. 

WWW.klll.l.g

For example, a specific mitigation activity or project identified in the plan may not meet the 

eligibility requirements for FEMA funding, and even eligible mitigation activities are not 

automatically approved for FEMA funding under any ofthe aforementioned programs. In addition, 

please be aware that ifany ofthe approved jurisdictions participating in this plan are placed on 

probation or are suspended from the National Flood Insurance Program, they may be ineligible for 

certain types offederal fWlding. 

We strongly encourage each Community to petform an annual review and assessment ofthe 

effectiveness oftheir hazard mitigation plan; however, a formal plan update is required at least 

every five (5) years. We also encourage each Community to conduct a plan update process within 

one (1) year ofbeing included within a Presidential Disaster Declaration or ofthe adoption ofmajor 

modifications to their local Comprehensive Land Use Plan or other plans that affect hazard 

mitigation or land use and development. When the plan is amended or revised, it must be 

resubmitted through the State as a "plan update" and is subject to a formal review and approval 

process by our office. Ifthe plan is not updated prior to the required five (5) year update, please 

ensure that the draft update is submitted at least six (6) months prior to expiration ofthis plan. 

The State and the participants in the Harrison County plan should be commended for their 

comprehensive update ofthe original plan. We also commend the State for its close coordination 

and communications with our office in the review and subsequent approval ofthe updated hazard 

mitigation plan. Ifyou or Harrison County have any questions or need any additional information 

please do not hesitate to contact Patricia Powell ofthe Hazard Mitigation Assistance Branch, at 

(770) 220-5392, or Linda L. Byers ofmy staffat (770)-220·5498.

MINUTES 


MINUTE nOOK JULY-AUGUST 2009 


August 3, 2009, Item # 32 

ORDER APPROVING THE DOMESTIC PREPAREDNESS 

COOPERATIVE AGREEMENT BY AND BETWEEN 

HARRISON COUNTY AND THE MISSISSIPPI 

DEPARTMENT OF PUBLIC SAFETY, AND 

AUTHORIZING THE BOARD PRESIDENT TO EXECUTE 

SAME 


MISSISSIPPI, that the Board does HEREBY APPROVE the Domestic Preparedness Cooperative 

Agreement by and between Harrison County and the Mississippi Department ofPublic Safety, 

($7,210.00 RRT Grant and $316,668.00 Task Force), and HEREBY AUTHORIZES the Board 

President to execute same, which agreement follows this Order as Exhibit A. 

Supervisor CONNIE M. ROCKeD seconded the motion to adopt the above and 







AYE 

AVE 

AYE 

AYE 

AYE 





AND 

GOVERNOR HALEY R. BARBOUR 

DOMESTIC PREPAREDNESS COOPERATIVE 

AGREEMENT 

BETWEEN 

HARRISON COUNTY, MS 

AND 

. DEPARTMENT OF PUBLIC SAFETY

DOMESTIC PREPAREDNESS 

COOPERATIVE AGREEMENT (CA) 

lbis Cooperative Agreement is entered into between the Mississippi Department of Public 

Safety, hereto referred to as Grantee, and Harrison County (Coast Response Team), Mississippi, 

hereto referred to as Subgrantee. 

Article I. 

Purpose 

The purpose of this Cooperative Agreement (CA) is to utilize 100% federal funding (no match 

required) provided through the Office of Grants and Training to enhance capabilities within the 

State of Mississippi to respond to acts of domestic and international terrorism including the use 

of weapons of mass destruction. The Department of Public Safety will accomplish this by 

prioritizing and facilitating the delivery and use offederal financial assistance as identified in the 

published Office of Grants and Training Homeland Security Grant Program guidance. This 

agreement enables the Sub-grantee to exercise management discretion and control in achieving 

the specified objectives of this Cooperative Agreement within the State of Mississippi. It is 

intended that this partnership will result in the development of a competent and sustainable 

system designed to provide prevention/deterrence and emergency response to a potential 

terrorism event within the State. 

Article n. Scope ofWork 

The objectives and project outcomes outlined within the perfonnance period ofthis Cooperative 

Agreement will be supportive ofthe priorities defined in the State Homeland Security three (3) 

year strategic plan in the form of equipment, planning, training, exercise, management and 

adIIlinistration funding and shall be in compliance with the Office of Grants and Training 

Homeland Security Grant Program Guidance. 

Article ID. Period ofPerformance 

The period ofperformance ofthis Cooperative Agreement shall begin on the date ofacceptance 

of the SUB-GRANT AWARD and shall continue through the period of the SUB-GRANT 

AWARD unless tenninated by the Department of Public Safety. Future SUB-GRANT 

AWARDS supporting the requirements of the jurisdiction may be awarded under the terms of 

this agreement through additional sub-grants so long as all signatory officials remain unchanged. 

Article IV. 

Roles and Responsibilities 

A. Local Sub-grantee 

1. The local Sub-grantee shall be Harrison County desiring to develop or improve 

their ability to combat the affects of a terrorism event through the purchase of 

specialized equipment as identified in the published aOT selected equipment 

list. 

2

2. The chief elected official of the Sub-grantee jurisdiction is the local official 

responsible for committing to the tenus of this CA, budgeting local funds to 

purchase equipm.ent, and for executing this CA on behalf of the Sub-grantee 

jurisdiction. 

3. The Team Leader shall be the principle local official appointed by the Subgrantee 

's public official as the Sub~grantee Grant Administrator (SOA). Said 

Team Leader will be responsible for developing the team enhancement plan 

and providing investment justification for team expenditure of funds. Team 

Leader will be responsible for obtaining project approval from respective local 

government officials and reporting and submitting applications to Grantee. 

Also team leaders will handle equipment distribution, training, and obtaining 

and submitting supporting documentation and requests for reimbursement on 

behalf of the Sub-grantee to Grantee. The SGA shall be responsible for 

reporting to the Mississippi Office of Homeland Security (MSOHS) via 

the Initial Strategy Implementation Plan (lSIP) and the Biannna.l Strategy 

Implementation Report (BSIR). 

4. The name and contact information for the SGA and record ofappointment by 

local officials shall be included as part ofthis Cooperative Agreement. 

5. Sub-grantee agrees that ifthe response team, which received property through 

this Cooperative Agreement, ceases to function, Sub-grantee will return all 

such property to the Grantee and executes all docwnents necessary to transfer 

title ofthe property to the Grantee. 

B. Homeland Security Program Guidance 

The Homeland Security Grant Program (HSGP) through the State Homeland 

Security Program (SHSP) provides funds for homeland security and 

emergency operations planning; the purchase of specialized equipment to 

enhance the capability of State and local agencies to preven~ respond to, and 

mitigate incidents of terrorism involving the use of chemical, biological, 

radiological, nuclear, and explosive (CBRNE) weapons and cyber attacks; for 

costs related to the design, development, and conduct of a State CBRNE and 

cyber security training programs and attendance at OGT-sponsored CBRNE 

training courses; for costs related to the design, development, conduct, and 

evaluation of CBRNE and cyber security exercises; and for costs associated 

with. implementing State Homeland Security Assessments and Strategies 

(SHSAS). See Homeland Security Program for specific guidance, policies, 

and reporting requirements. 

C. State Grantee 

1. The Grantee shall be the Mississippi Department ofPublie Safety - Office of 

Homeland Security acting on behalfofthe State ofMississippi. 

3

2. The Commissioner of the Department of Public Safety (DPS) or the 

Commissioner's Designee is the state signatory official and shall be the 

principal state official responsible for committing the state to the tenns ofthis 

agreement. The DPS Conunissioner, or his designee acting in the absence of 

the Commissioner, will exercise final approval authority of all Sub-grantee 

applications, grant awards, allocations, and requests for reimbursements and 

for ensuring overall Grantee administration. 

3. The DPS Office of Homeland Security is designated the Grantee Point-of 

Contact (POC) for assisting the Sub-grantee in developing the authorized 

equipment purchase list, specialized training requirements, and for providing 

overall day-to-day program management. 

Article V. 

Funding Consideration 

The Grantee POC will receive and review Sub-grantee's application and forward it to the 

Mississippi Department of Public Safety - Office of Homeland Security for approval. After 

approval the Grantee will issue a sub-grant award letter, which authorizes the Sub-grantee to 

expend local funds and be reimbursed pursuant to the teons of this CA. Local funds expended 

prior to the date of the award letter are not authorized to be reimbursed. When the Subgrantee 

has expended funds awarded. the SGA will prepare and submit a Request for 

Reimbursement to the Grantee POe. This request shall contain all appropriate supporting 

documentation to substantiate expenses made in accordance with all applicable requirement.;;. 

The Grantee poe will review the reimbursement package for completeness and forward to the 

Grantee Office ofthe Comptroller for payment. 

A. The Grantee will not be liable under this Agreement for any amount greater than 

the award allocated by the Office of Grants and Training to the State for the 

grant performance period. 

B. No cost or obligation shall be incurred by the Grantee under this Agreement 

unless and until the Grantee advises the· Sub-grantee in writing that the 

application has been approved and funds are available. 

c. Reimbursement will be made by the Grantee to the Sub-grantee based on the 

Mississippi Sub-grantee Reporting Worksheet. Required documentation must 

accompany the worksheet. 

D. Reimbursement is contingent upon the funds being expended in accordance with 

all applicable local and state regulations, as well as Federal guidelines, and 

submission for reimbursement made in accordance with DPS administrative 

procedures. 

E. Sub-grantee's request for advance of funds to support purchase ofequipment or 

other expenditure must be requested in writing to the grantee poe explaining the 

justification for the request. Reasons. i.e., shortage of local funds or items not 

contained in current annual jurisdictional budget must be accompanied by 

4

purchase orders. No requests for advance of fimds will be granted for amounts 

less than $2,500.00. 

F. Sub-grantee's request for ReimbW"Sement and other required financial reports will 

be submitted to the Grantee with a copy ofaU receipt(s) or invoices showing that 

authorized equipment has been paid for in full by Sub-grantee and attached to an 

approved grant application. 

Article VI. 

Maintenance, Replacement Costs and Use ofEqnipment 

Equipment purchased under the terms of this CA will be stored, maintained and used in 

accordance with the purpose and objectives of the State Strategic Plan and this Cooperative 

Agreement. The equipment may be used for terrorism training, for exercise purposes, and in 

response to· an actual terrorism·event. If the equipment is used in response to a non-terrorist 

related event. then any maintenance or replacement costs may be the sole responsibility of the 

Sub-grantee. 

Article Vll. 

Nonperformance 

Failure by the Subgrantee to comply with the terms ofthis Cooperative Agreement may result in 

suspension from the program and loss of any outstanding grant fund allocation balance, as 

determined by the Grantee. Failure to expend all grant funds awarded (by date stated on Awards 

Letter) and to comply with Grantee request and guidelines will result in the reallocation of 

unspent grant funds and the immediate redistribution of all equipment purchased with grant 

funds. In addition, the failure to maintain adequate response capability (as detennined by the 

MOHS) will also result in the reallocation ofgrant funds and the immediate redistribution ofall 

equipment purchased with grant funds. 

Article VIll. 

Administrative Provisions 

A. General 

The Grantee and Sub~grantee agree to carry out the administrative and financial 

requirements of this Agreement in accordance with the policies and procedures 

established by the Office of Grants and Training and set forth in other applicable state 

and federal guides. 

B. Reports 

2. Initial Strategy Implementation Plan (ISIP) is a detailed report ofthe planned 

activities associated with OGT grant funding. All funds provided must be 

linked to one or more projects, which in twn must support specific goals or 

objectives in the State Homeland Security Strategy. 

5

3. The Biannual Strategy Implementation Report (BSIR) will update inforn1ation 

on obligations, expenditures, and progress made on activities noted in the ISIP, 

and will include an update ofall information submitted in that report 

C. Other Provisions 

1. Nothing in this agreement is intended to conflict with cutrent laws or 

regulations of Mississippi or your jurisdiction. If a tenn of this agreement is 

inconsistent with such authority, then that term shall be invalid, but the 

remaining terms and conditions ofthis agreement shall remain in full force and 

effect. 

2. Sub-grantee is required to ensure that grant monies are used to support all 

disciplines and departments. specifically those jurisdictions located within the 

team area of responsibility. 'They are encouraged to work together in 

detennining and prioritizing their needs and requirements prior to submitting 

their plan. The team must establish a board of governance from officials 

within the team area of operation to facilitate the management of team 

funding. 

3. The Planner and Trainer employed by your jurisdiction using the Homeland 

Security Grant Program funds day-to-day assignment is the responsibility of 

the Team Leader. The Office of Homeland Security reserves the right to 

DJRECnY assign TASKS to the Planner and Trainer and follow-up 

coordination with the team leader. 

4. The Office ofHomeland Security will only support the salaries oftwo positions 

for the response team. The salary will not exceed $40,000 a year (plus fringe 

benefits) per position. The positions are to support the training and planning 

efforts of the team and the team's area of responsibility. No other positions will 

be funded or supported by this office. 

5. Failw-e by the Subgrantee to comply with the terms ofthis Cooperative Agreement 

may result in suspension from the program and loss ofany outstanding grant fund 

allocation balance, as determined by the Grantee. Failure to expend all grant 

funds awarded (by date stated on Awards Letter) and to comply with Grantee 

request and guidelines will result in the reallocation ofunspent grant funds and the 

immediate redistribution ofall equipment purchased with grant funds. In addition, 

the failure to maintain adequate response capability (as determined by the MORS) 

will also result in the reallocation ofgrant funds and the immediate redistribution 

ofaU equipment purchased with grant fimds. 

6. All request for Reimbursement are required to be submitted to the Mississippi 

Office ofHomeland Security on a quarterly basis. 

6

Article IX.. 

Execution 

IN WITNESSES WHEREOF, the parties names herein have duly executed this 

Cooperative Agreement on the date set forth below: 

SUBGRANTEE: HARRISON COUNTY, MS 

ATTEST: 

BY:~__, " By: _ 

Clerk ofthe Board 

John McAdams 

APPROVED AS TO FORM; 

President, Board ofSupervisors 

Marlin Ladner 

By: - - Date 08-03-09, _ 

County Attorney 

Tim Hollman 

GRANTEE: STATE OF MISSISSIPPI, DEPARTMENT OF PUBLIC SAFETY 

By:_- -_Date: . _ 

Commissioner 

7

Board ofGovemance Signatories': 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

By: 

Date: 

For: 

of 

8

HOMELAND SECURITY PROGRAM FISCAL YEAR 2008 

TOTAL AWARD: 

Task Force Award - $316,668.00 

RRT Award - $7,210.00 

Allowable Equipment Costs 

Allowable equipment categories for FY08 HSGP are listed on the web-based Authorized 

Equipment List (AEL) on the Responder Knowledge Base (RKB), which is sponsored by OGT 

and the Oklahoma City National Memorial Institute for the Prevention of Terrorism (MIPT) at 

http;//www.rkb.us The website is designed to provide emergency responders, purchasers, and 

planners with a trusted, integrated, online source of information on products, standards, 

certifications, grants, and other equipment related'information. By integrating this information, 

which includes the Inter-Agency Board's (IAB) Standardized Equipment List (SEL) and the 

AEL from OGT, into one location, responders, vendors, standards organizations, training 

facilities, and grant making organizations have a "trusted first source to answering questions such 

as: 

• What equipment is on the market? 

• Has it been certified? 

• Ifso, to what standard? 

• What training is needed to use it effectively? 

• Are there experts available for consultation and questions? 

The FY08 HSGP AEL is housed on the RKB and relies heavily on the SEL developed by the 

IAB for Equipment Standardization and Interoperability. The 2008 AEL has been modified to 

facilitate cross-referencing of the SEL in an effort to eliminate redundancy. Both the AEL and 

SEL are available on the RKB, which also offers an interactive version that provides links to 

corresponding SEL items and commercial products. In some cases, items on the SEL are not 

allowable under FY08 HSGP or will not be eligible for purchase unless specific conditions are 

met. In addition, some items eligible under this grant program are beyond the scope ofthe SEL 

and thus will only appear in the AEL. 

Planning Costs Allowable 

SHSP fimds may be used for a range of homeland security planning activities, including the 

following: 

Developing and implementing homeland security support programs and adopting DHS national 

initiatives including but not limited to the following: 

• Costs associated with the implementation and adoption HSPD-8 initiatives 

• Costs associated with the implementation and adoption ofNIMS 

• Costs associated with the modifying existing incident management and emergency operations 

plans to ensure proper alignment with the NRP coordinating structures, processes. and protocols 

9

• Establishment or enhancem.ent ofm.utual aid agreements 

• Development ofcoJDtnunications and interoperabilityprotocols and solutions 

• Conducting local, regional, and tribal program implementation meetings 

• Developing or updating resource inventory assets in accordance to typed resource definitions 

issued by the NIC 

• Design state and local geospatial data systems 

• Development ofrelated critical infrastructure terrorism prevention activities including: 

o Planning for enhancing security during heightened alerts, during terrorist incidents, 

and/or during mitigation and recovery 

o Public infonnationleducation: printed and electronic materials, public service 

announcements, seminars/town hall meetings, web postings coordinated through local Citizen 

Corps Councils 

o Citizen Corps activities in communities surrounding critical infrastructure sites, including 

Neighborhood Watch, VIPS, and other opportunities for citizen participation 

o Evaluating eIP security equipment and/or personnel requirements to protect and secure 

sites 

o CIP cost assessments, including resources (fmancial, personnel, etc) required for security 

enhancements/deployments. 

Develop and enhance plans and protocols, including but not limited to: 

• Develop or enhance emergency operations plans and operating procedures 

• Develop terrorism prevention!deterrence plans 

• Develop plans, procedures, and requirements for the management of Infrastructure and 

resources related to HSGP and implementation of State or Urban Area Homeland Security 

Strategies 

• Develop or enhance border security plans 

• Develop or enhance cyber security plans 

• Develop or enhance cyber risk mitigation plans 

• Develop or enhance agricult\lrelfood security risk mitigatio~ response, and recovery 

plans 

• Develop public/private sector partnership emergency response, assessment, and resource 

sharing plans 

• Develop or update local or regional communications plans 

• Development of plans to support and assist special needs jurisdictions, such as port 

authorities and rail and mass transit agencies 

• Development or enhancement of continuity of operations and continuity of government 

plans 

• Development or enhancement of existing catastrophic incident response and recovery 

plans to include and integrate federal assets provided under the NRP. 

Develop or conduct assessments, including but not limited to: 

• Conduct point vulnerability assessments at critical infrastructure sites/key assets and 

develop remediation/security plans 

.. Conduct cyber risk and vulnerability assessments 

10

• Conducting assessments and exercises of existing catastrophic incident response and 

recovery plans and capabilities to identify critical gaps that cannot be met by existing local and 

state resources 

• Activities which directly support the identification of specific catastrophic incident 

priority response and recovery projected needs 

• Activities which directly support the identification and advance preparation of predesignated. 

temporary housing sites; for example: 

o Conducting assessments and studies to identify qualified candidate sites 

o Obtaining accurate site surveys and existing utility infonnation 

o Coordinating zoning requirements and necessary permits andlor waivers 

o Coordinating environmental impact requirelhents related to a selected site 

o Coordinating historic preservation requirements related to a selected site. 

Allowable Training Costs 

Local jurisdictions may use HSGP funds to enhance the capabilities ofstate and local emergency 

preparedness and response personnel through development of a state homeland security training 

program- Allowable training-related costs under OGT grant programs include: 1) establishment 

of CBRNE terrorism and cyber security training programs within existing training academies, 

universities or junior colleges; and 2) overtime and backfill costs associated with attendance at 

OaT sponsored and OaT approved cBRNE and cyber security training courses. 

The target audience for training courses includes emergency preparedness, prevention and 

response personnel, emergency managers and public/elected officials within the following 

disciplines: firefighters, law enforcement, emergency management, emergency medical services, 

hazardous materials, public works, public health, health care, public safety communications, 

governmental administrative, cyOOr security and private security providers. The homeland 

security training program should also include training for citizens in awareness, preparedness, 

prevention, response skills, and volunteer activities and be coordinated through state and local 

Citizen Corps Councils. 

Local jurisdictions are encouraged to adopt current OaT awareness and perfonnance level 

courses. In order to deliver these courses, state and local instructors must have been certified to 

deliver the course by successfully completing OGT train-the-trainer course delivery. 

Descriptions of OGT courses are in the OGr Training Course Catalog at 

http://www.ojp.usdoj,gov/odp/docslcoursecatalog.pd£ Programs of instruction for these courses 

will be made available upon request to assist efforts to institutionalize these training programs at 

the state and local levels. 

OGT will conduct periodic reviews of all state and urban area training funded by DOT. These 

reviews may include requests for all course materials and physical observation ofor participation 

in the funded training. If these reviews determine that courses are outside the scope of this 

guidance, grantees will be asked to repay grant funds expended in support ofthose efforts. 

OGT provides the following definitions of key training tenus to facilitate a common 

understanding ofthe FY08 HSGP guidance: 

11

• OGT Courses: J1lose cOQrses developed for and or delivered by institutions and 

organizations fim.ded by OGT. 

• Federal Courses Related to CBRNE Terrorism: Those courses developed for and or 

delivered by institutions funded by federal entities other than OGT that fall within the OOT 

mission scope to prepare state and local personnel to prevent, respond to, and recover from acts 

ofterrorism involving CBRNE weapons. 

• Non-Federal Courses: Those courses developed for and or delivered by institutions or 

organizations other than federal entities or OOT. 

In addition, local jurisdictions shall follow accepted principles of instructional systems design, 

employing the Analysis, Design, Development, Implementation, and Evaluation (ADDIE) model 

or equivalent methodologies. (The ADDlE process is explained in greater depth in the OGT 

Blended Learning Strategy available on the OGT website at: 

http://www.ojp.usdoj.gov/odplblendedleaming.) Local jurisdictions shall apply these 

methodologies to ensure that complete curriculum exists for training funded by OOT grant. 

Complete curriculum consists of: 

• Level of Training. Ibe state or urban area will identify the level(s) oftraining ofthe course(s) 

and materials submitted. Each submission must be identified as Awareness, Performance 

Defense (Occupational Safety and Health Administration (OSHA) Operations). Performance 

Offensive (OSHA Technician), or PJanningIManagement (OSHA Incident Command) levels. 

More detailed descriptions can be found at http://www.ojp.usdoj.gov/odp/training.htmor 

http://www.osha.gov. 

. • Program. of Instruction/Syllabus. The program of instruction or syllabus is an outline or 

matrix of the course content. It addresses the scope of the training, course learning objectives, 

duration of the training (broken-down by module, session, Or lesson), resource requirements, 

instructor to student ratio and an evaluation strategy. These items are not all-inclusive, but are 

the minimum categories that should be addressed. 

• Training Support Package. The training support package includes all of the materials 

associated with the delivery ofa training course. The following items should be included: 

o Instructor Guide/lnstructor OutlineJInstructor Lesson Plans: The published 

in.stmctor material that contains course text and special instructor notes that provides the 

information to deliver the material. 

o Participant ManuallGuideIWorkbook: The published student material that contains the 

supporting information in booklet or handout form that the participant has available for 

reference. 

o AudioNisuaJ Support Materials: Any audio/visual components that are part of any 

learning module, session, lesson, or that supports the overall training being delivered. 

o Special Support Materials: AJJ.y descriptions of practical exercises, tabletop exercises, 

hands-on exercises, or other material that supports learning objectives. 

• ModuleiSessionlLesson Content. Training courses should be designed based on a building 

block approach. Each sub-component in the course should be titled as a module, session, or 

12

lesson. Regardless of the title, each module, session, or lesson, should have a Lesson 

Administration Page that outlines the following: 

o Scope Statement: A briefdescription ofthe content ofthe module, session, or lesson. 

o Terminal Learning Objectives: An action verb statement that outlines what the 

participant is expected to learn or be capable of performing at the conclusion of the module, 

session, or lesson. There should be only one terminal learning objective per module, session, or 

lesson. 

o Enabling Learning Objectives: Enabling learning objectives are the incremental 

learning objectives that support the terminal learning objective. There should be at least one 

enabling learning objective per module, session, or lesson. Each enabling learning objective must 

be a measurable perfonnance statement that enables the participant to demonstrate achievement 

ofthe terminal learning objective. 

o Resource List: A listing ofthe resources needed to successfully accomplish the module, 

session, or lessoIL 

o Instructor to Participant Ratio: The instructor to participant requirement for successful 

presentation ofthe material (e.g., 1:25). 

o Reference List: A listing ofall reference materials used to develop the module, session, 

or lesson (This information may also be included as a bibliography). 

o Practical Exercise Statement: lbis describes any exercises associated with the module, 

session, or lesson. 

o Evaluation Strategy: 1ms defines the strategy used to evaluate the module, session, or 

lesson (e.g., written and/or perfonnance test). 

Conditional Approvals ofNon-OGT Courses: In contrast to FY04, no conditional approvals in 

advance of an independent third-party subject matter e:xpert (SME) review will be granted in 

FY08 for use of OaT funds to develop or institutionalize non-OGT courses. OGT will require 

local jurisdictions to adhere to a streamlined course approval process. Please see Appendix E: 

Overview ofApproval Process for Non-OGT Developed Courses for more infonnation. Courses 

will either be approved or disapproved following this review process. 

Attending Other Federal Courses Related to CBRNE Terrorism: Local jurisdictions are no 

longer required to submit requests for personnel to attend certain Federal courses that fall within 

the OOT mission scope ofpreparing state and local personnel to prevent, respond to, and recover 

from acts of terrorism involving CBRNE weapons. In lieu of requesting approval, local 

jurisdictions will be required to submit infonnation on all federal training they are supporting 

with OGr funds via the Training section of the OGT website 

(http://www.ojp.usdoj.gov/odpftraining.htm).This information will consist of course title, level 

of the training, the training provider, the date of the course, the number of individuals to be 

trained, and the sponsoring jurisdiction. Several broad categories ofcourses will automatically be 

included in the list ofeligible federal courses: 

• All NIMS training approved by the NlMS Integration Center (NIC) is eligible for use of 

OGTfunds. 

• All Incident Command System (leS) training offered through the National Fire Academy 

and the Emergency Management Institute is eligible for use ofOOT funds. This guidance applies 

to resident training, train-the-trainer, and field delivery ofcourses. 

13

A list of federal courses that fall within the OGT mission scope is included in Appendix F: 

Federal Training Course List These courses must build additional capabilities that 1) meet a 

specific need identified through the homeland security assessment process, and 2) comport with 

the State or Urban Area Homeland Secwlty Strategy. 

Federal funds must be used to supplement--not supplant---existing ftmds that have been 

appropriated for the same purpose. Thus, if the state or urban area has already budgeted for 

personnel10 attend courses, OGT funds may only be used to send additional individuals abovc 

and beyond those previously budgeted. 

Eligibility of Huardous Materials Courses: Hazardous materials courses, including basic, 

operations, and technician level courses, are eligible for support through OOT funds only ifthe 

course fully addresses the hazardous materials sections included in the OGT Emergency 

Responder Guidelines and the OaT Homeland Security Guidelines for Prevention and 

Deterrence. If the hazardous materials course does not fUlly. address the hazardous materials 

sections included in the OGTEmergency Responder Guidelines and the OGrHomeland Security 

Guidelines for Prevention and Deterrence> then the course is not considered an allowable use of 

OGTfunds. 

The training must not supplaI1t existing resources, but rather must build additional capabilities 

above and beyond those that currently exist. Any additional capabilities pursued through these 

training opportunities must meet a specific need identified through the homeland security 

assessment process and must comport with the State or Urban Area Homeland Security Strategy. 

Eligibility of Search and Rescue, Special Weapons and Tactics (SWAn, and Medical 

Trauma Counes: On September 1, 2004, OGT issued Information Bulletin #132 on the 

Interagency Security Plan, available at h:tltp:llwww.'ojp..usdoj..gov/odp/:ducs7bril;}etlnsJhtm. In this 

bulletin, OGT expanded the allowable use of grant funds to support additional training in the 

areas ofsearch and rescue, SWAT> and medical trauma provided certain requirements were met. 

The following sections provide further detail on these initiatives. 

• Eligibility ofSearch and Rescue Courses: Local jurisdictions shall conduct search and rescue 

training in compliance with: 

o NFPA 1670, Standard on Operations and Training for Technical Rescue and Search 

Incidents 

o NFPA 1006, Standard for Rescue Technician Professional Qualifications Only Urban 

Search and Rescue (USAR) courses approved by FEMA and delivered by FEMA-certified 

providers are eligible for use of ODP :fimds. A list of these courses and providers will be 

maintained by OGT in coordination with FEMA. 

The training must not supplant existing resources, but rather must build additional capabilities 

above and beyond those that currently exist. Any additional capabilities pursued through these 

training opportunities must meet a specific need identified through the homeland security 

assessment process and must comport with the State or Urban Area Homeland Security Strategy. 

If the basic, foundational USAR course fully addresses the fire service and or hazardous 

materials sections included in the OCT Emergency Responder Guidelines and the OGT 

14

Homeland Security Guidelines for Prevention and DeterrenCe. no additional CBRNE-specific 

training is necessary for eligibility purposes. However. if the foundational USAR course does 

not fully address these sections included in the OGT Emergency Responder Guidelines and the 

OGr Homeland Security Guidelines for Prevention and Deterrence, then the student must also 

complete follow-on CBRNE awareness training within a reasonable timeframe in order for the 

USAR course to be considered an allowable use ofOGT funds. 

These USAR courses are intended to build a critical capacity at the [)1ate and local levels. The 

execution of this training in the stated capacity-building context is unrelated to designation of 

national USAR teams. Therefore, local jurisdictions and UASIjurisdictions may not request such 

designation based on training. 

• Eligibility ofSWAT Courses: SWAT courses. including basic. foundational courses. are eligible 

for support through OGT funds. provided that the training meets the following requirements: 

o The training must not supplant existing resources. but rather must build additional 

capabilities above and beyond those that currently exist. Any additional capabilities pursued 

through these training opportunities must meet a specific need identified through the homeland 

security assessment process and must comport with the State or Urban Area Homeland Security 

Strategy. 

o Local jurisdictions shall conduct training in compliance with state and local regulations 

and policies governing the certification ofSWAT personnel. 

o Trainees shall be sworn officers and shall have completed a Basic SWAT school 

accredited by the appropriate state-level crim.ituU jUstice organization. 

o Training shall be conducted by instructors certified by a state or national level criminal 

justice organization 

o The State or Urban Area shall develop and implement a safety plan excluding service 

ammunition and weapons from the training site and shall not employ live chemical agents (to 

include OC) or impact weapons during the training 

o If a foundational SWAT course fully addresses the law enforcement sections included in 

the OGr Emergency Responder Guidelines and the OGr Homeland Security Guidelines for 

Prevention and Deterrence. no additional CBRNE-specific training is necessary for eligibility 

pwposes. However, if the foundational SWAT course does not fully address the law 

enforcement sections included in the OGr Emergency Responder Guidelines and the OGr 

Homeland Security Guidelines for Prevention and Deterrence. then the student must also 

complete follow-on CBRNE awareness training within a reasonable timeframe in order for the 

foundational SWAT course to be considered an allowable use ofOGT funds. 

• Eligibility ofMedical Trauma Courses: Medical trauma courses-including basic, foundational 

courses--are eligible for support through OGT funds, provided that the training meets the 

following requirements: 

o The training must not supplant existing resources, but rather must build additional 

capabilities above and beyond those that currently exist. Any additional capabilities pursued 

through these training opportunities must meet a specific need identified through the homeland 

security assessment process and must comport with the State or Urban Area Homeland Security 

Strategy. 

15

o Local jurisdictions shall conduct training in compliance with NFPA 473, Standard for 

Competencies for EMS Personnel Responding to Hazardous Materials Incidents. 

o Local jurisdictions shall conduct training in compliance with state and local regulations 

and policies governing the certification ofEMS providers. 

o Local jurisdictions shall coordinate their efforts with the closest MMRS jurisdiction. 

o Trainees shall have completed a basic Emergency Medical Technician (EMT) 

certification per the state or local accreditation requirements. This type of training may not be 

funded with ODP monies. 

o If a. foundational medical tr:auma course fully addresses the emergency medical services 

sections included in the OGT Emergency Responder Guidelines and the OGrHomeland Security 

Guidelines for Prevention and Deterrence, no additional CBRNE-specific training is necessary 

for eligibility purposes. However, if the foundational medical trauma course does not fully 

address the emergency medical services sections included in the OGT Emergency Responder 

Guidelines and the OGT Homeland Security Guidelines for Prevention and Deterrence, then the 

student must also complete follow-on CBRNE awareness training within a reasonable timeframe 

in order for the foundational medical trauma course to be considered an allowable use of OGY 

funds. 

Evaluation of OGT Training Courses: The goal of evaluating OGY training courses is to 

determine how much a participant's knowledge, skills, and abilities change after completion of a 

course relative to knowledge, skills, and abilities prior to the class. OGT utilizes a selfassessment 

methodology and collects information via a standardized evaluation form. The form 

is designed to gather data about the course and participant, including data such as the 

participant's professional discipline and years of service. Additionally, the evaluation measures 

the participant's knowledge relative to a set of standardized learning objectives both before and 

after taking the course. 

If(J state or local jurisdiction uses oarfunds to provide OGT-approved courses, the state or 

localjurisdiction must use the standard evaluation form to colled data about the course and 

its participants. An OGT-approved course is defined as one developed by the state or local 

jurisdiction and approved by OGT for delivery. Ifthe state or local jurisdiction receives training 

through its OaT course allocation, the training partner delivering the course is responsible for 

data collection and entry. Similarly, ifthe state or local jurisdiction enters into a direct contract 

with one ofthe OGT training partners, training partner is still responsible for the data collection 

and entry function. 

However, if the OOT-sponsored course is delivered by a state or local orga.nb..ation, the course 

provider is responsible for collecting data on the course and its participants. As part ofthe course 

approval process, the course developer establishes a set of course objectives directly tied to the 

course content. The objectives are incorporated into the standardized course evaluation fonn. 

Course participants are required to complete all fields and the course instructor are responsible 

for ensuring that all forms are complete. Course providers are granted access to and enter data 

into the OGT Secure Portal. Costs related to developing and administering the self-assessment 

and collecting infonnation via a standardized evaluation fonn is allowable. 

16

Allowable Exercise Costs: 

Exercises conducted with OGT support (grant funds or direct support) must be managed and 

executed in accordance with the Homeland Security Exercise and Evaluation Program (HSEEP). 

HSEEP Volumes I~m contain guidance and recommendations for designing, developing, 

conducting, and evaluating exercises. HSEEP Volumes I-III are at OGT's website at 

http://www.ojp.usdoj.gov/odp/exercises.htm Volume IV, which contains sample exercise 

materials and documents, can be found on OGrs Secure Portal at https://odp.esportals.comor 

http://www.llis.gov. 

Exercise Planning Workshop: Local jurisdictions must conduct an annual Exercise Planning 

Workshop (EPW) to examine the progress and effectiveness of their current exercise strategy 

and program. A Multiyear Exercise Plan and schedule must be produced from the EPW and 

submitted through OGT's Secure Portal Exercise Scheduler located at https://odp.esportals.com 

Refer to HSEEP Volume III, Chapter 2 for further guidance on EPWs and the Multiyear Exercise 

Plan and schedule. 

Exercise Scenarios: The scenarios used in SHSP, VASI, and LETPP-funded exercises must be 

terrorism-related and based on the state/urban area's homeland security strategy and plans. 

Acceptable scenarios for exercises include: chemical, biological, radiological, nuclear, explosive, 

cyber and agricultural. Grantees that need further clarification on scenarios should consult with 

their ODP Exercise Manager for assistance and/or approval. Fifteen all~hazards National 

Planning Scenarios, including twelve terrorism scenarios, have been developed, and will be 

made available for use in national, federal, state, and local homeland security preparedness 

activities (See HSPD-8: National Preparedness on page 48). Citizen participation in exercises is 

encouraged to include back filling non~professional tasks for first responders deployed on 

exercise, administrative and logistical assistance with exercise implementation, and providing 

simulated victims, press, and members ofthe public. Citizen participation in exercises should be 

coordinated with local Citizen Corps Council(s). 

Grantees that wish to expend funds on models, simulations, or games (MS&G) must consult with 

"Review of Models, Sim~ations, and Games for Domestic Preparedness Training and 

Exercising, Volume III," which provides an overview and analysis of existing models, 

simulations and games. lIDs report is available at http;//www.ojo.usdoj.gov/odp/exercises.htm 

Grantees mustjustify the purchase and use ofa given MS&G product/service, by a) documenting 

the training and/or exercise objective(s), b) documenting how the selected product/service will 

support those objectives, and c) justification for the chosen product category (potentially 

referring to Volume III benefitsllimitations). The fonn for justification is found at 

http://www.oip.usdoj.gov/odp/exercises.htm 

If a state or urban area will be hosting an upcoming special event (e.g., Super Bowl, 0-8 

Summit, etc.), or they anticipate that they will apply to be a venue for a future Top Officials 

17

(TOPOFF) exercise, they should plan to use SHSP or UASI funding to fund training and exercise 

activities in prepamtion for that event. 

All tabletop exercises (TTXs). drills, functional exercises (FEs), and full-scale exercises (FSEs) 

will be evaluated and performance based. An After Action Report (AAR) and Improvement Plan 

will be prepared and submitted to DRS/OOT following every TI'X. drill, FE, and FSE. AARJIPs 

must be provided to OGT within 60 days following completion of each exercise (see HSEEP 

Volume n, Appendix A). Currently, this AAR!IPs can be submitted through the OGT Secure 

Portal. However oaT is working with other agencies to develop a national reporting system. A 

state or local jurisdiction that conducts an exercise using SHSP, UASI, and LETPP funds 

mustfollow the lISEEPdoctrine andprotocol contained In Volume II. 

Local jurisdictions are encouraged to develop a self-sustaining State Homeland Security Exercise 

and Evaluation Program which is modeJed after the national HSEEP. This roay include, for 

example: hiring dedicated exercise program staff, awareness seminars on HSEEP, attending 

exercise training courses, and maintaining a system to track the completion and submission of 

AARs and Improvement Plans from exercises (including costs ac;sociated with meeting with 

local units ofgovernment to define procedmes). 

Allowable Management and Administrative Costs: 

All programs within HSGP have allowable M&A costs for both the state':level as well as the 

local unit ofgovernment, urban area, or designated sub-grantee. 

• SHSP, VASI, LETPP, CCP. MMRS: No more than 3% ofthe total amount allocated to 

the state for each program within HSGP may be retained at the state level and used for M&A 

purposes. These &1ate M&A funds must be included in the total funds retained by the state. In 

additio~ local jurisdiction sub-grantees may retain and use up to 2.5% oftheir sub-award from 

the state for local M&A purposes. Note: M&A costs are not allowed for either the state or 

designated recipientsfor UASI allocations to nonprofit organizations. 

Unauthorized Program Expenditures: 

Unauthorized program expenditures include: 1) Expenditures for items such as general use 

software (word processing, spreadsheet, graphics, etc), general-use computers (other than for 

allowable M&A activities, or otherwise associated preparedness or response functions) and 

related equipment, general-use vehicles, licensing fees, weapons systems and ammunition; 2) 

activities unrelated to the completion and implementation of the SHSP; 3) other items not in 

accordance with the Authorized Equipment List or previously listed as allowable costs; and.., 4) 

eonstructiQll or renovation offacilities. 

18

----,..,.. 

, 

19

Designation of Sub-grantee Grant Administrator (SGA) HOMELAND SECURITY 

PROGRAM 

The following person is officially appointed to represent your jurisdiction as the Sub-grantee 

Grant Administrator (SGA) and is hereby duly authorized to fulfill the terms ofthis Cooperative 

Agreement during the perfonnance period on behalfofthe Sub-grantee. 

Nwne: Rupert H. Lacy 

(Sub-grantee Grant Administrator) 

Title: Direc.tor ,. 

Organization Name: 

Harrison County Emergency Managment and Homeland Securi ty 

!gency 

Mailing Address: P.O. Box 68 

Ci~: 

Gulfport, MS 

Zip Code: ----'3'--'9'-=5;...;:O'-=2'--~_~_ 

Telephone Number: ( ) (228) 865-4002 

Fax Number: ( ) (228) 865-4087 

Cellular Number: ( ) (228),323-6420 

Pager Number: ( ) ----'-N'"'/-"""'AL..-...~~ _ 

Email Address:Tupertlacy@co.heTriSon.ms-.-u.....s..l....---. 

_ 

Appointed by: Ma r] j n La d n e r I ' • 

(print Sub-grantee Official's Name) 

Date: 08/03/09 

Signed: ~~ Tit1e: President, .BOS 

(Signature) 

20

ALLOWABLE PROJECTS, GOALS & OBJECTIVES: 

PROJECT: 

Establish/enhance a terrorism intelligence/early warning system, center) or task 

force. 

GOAL: 

Increase jurisdiction participation with multi-level 

components/agencies to deter/prevent WMDfferrorism incidents 

intelligence 

Objectjves: 

Provide Intel gathering and information sharing capabilities to 50% of local 

jurisdictions within 3 years after approval ofstate strategy. 

Develop a joint 24-hour emergency notification system for first responders and 

others who are in a critical, need-to-know position. lbis includes the Health Alert 

Network (HAN) and DPS information dissemination to local law enforcement 

within 3 years after approval ofstate strategy. 

PROJECT: 

Establish/enhance statewide deterrence/prevention and response efforts. 

GOAL: 

Reduce Mississippi's vulnerability to terrorism through preparedness and 

protective efforts. 

Objectives: 

Create, implement, and maintain terrorism preparedness plans consistent with the 

National Response Plan (NRP) and provide advice, assistance, training, and 

oversight to local governments in the development of such plans within 3 years 

after approval ofstate strategy. 

Improve by 5% the number of emergency responders prepared to respond to 

WMD/CBRNE incidents, including hoaxes and suspicious packages within 3 years 

ofthe approval ofthe state strategy. 

21

MINUTES 




August 3, 2009, Item # 33 

ORDER ACKNOWLEDGING RECEIPT OF AWARD 

LETTER FROM MISSISSIPPI OFFICE OF HOMELAND 

SECURITY GRANT #A8HS024T IN THE AMOUNT OF 

$7,210.00 FOR REGIONAL RESPONSE TEAM (RRT) FOR 

CELL PHONES, APPROVED EQUIPMENT, AND 

MAINTENANCE CONTRACTS, AND AUTHORIZING 

RUPERT H. LACY AS SUB-GRANTEE TO SIGN 

ACCEPTANCE THEREOF, AND REQUESTING THE 

COUNTY ADMINISTRATOR TO SET UP A NEW 

ACCOUNT NUMBER FOR SAID GRANT 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofaward letter from 

Mississippi Office ofHomeland Security Grant #A8HS024T in the amount of $7,210.00 for 

Regional Response Team (RRT) for cell phones, approved equipment, and maintenance 

contracts, and HEREBY AUTHORIZES Rupert H. Lacy as sub-grantee to sign acceptance 

thereof, and HEREBY REQUESTS the County Administrator to set up a new account number 

for said grant. The letter follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 






HALEY R. BARBOUR 

GOVERNOR 

STATE Of MISSISSIPPI 

DePARTMENT Of PUBLIC SAFETY 

OFFIGE Of HOMELAND SECURITY 

STEPHEN H. SIMPSON 

COMMISSIONER 

STATE HOMELAND SECURITY GRANT PROGRAM AWARD 

DATE OF AWARD: 

July 1, 2009 

GRANT NO: S8HS024T 

SUB-GRANTEE: 

PROGRAM NAME: 

GRANT PERIOD: 

AWARD AMOUNT: 

HARRISON COUNTY (TASK FORCE FUNDS) 

Fiscal Year 08 ODP Homeland Security Grant Program 

07/01/2009 to 07/3112010 

$316,668.00 

Under the State Homeland Security Grant Program, the Department of Public Safety hereby awards to the aforementioned 

sub-grantee, a grant in the amount shown above for the purchase of equipment, for planning, training, exercise management 

and administrative costs. The allowable expenditures for these monies are described in detail in the Department of 

Homeland Security GUidelines, which can be accessed via Department of Homeland Security website at www.dhs.gov. 

These funds are to be used by your jurisdiction to enhance existing capabilities in order to develop the initial capacity within 

the state of Mississippi to respond to acts of domestic and international terrorism, the use of weapons of mass destruction 

and biochemical agents. 

The projects and objectives outcome to be accomplished during the performance period of this grant will be in the form of 

equipment, selected from the approved equipment list, planning, training, exercise, management and administrative cost. All 

must be in compliance with the State Homeland Security Grant Program Guidance. 

The sub·grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and requirements set 

forth in the DOJ Financial Guide and the Standard Assurances as they relate to the application, acceptance, and use of 

federal funds. The grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and 

requirements set forth in Local, State and Federal purchasing laws and in stipulations set forth in attached grant recipient 

agreement. 

This award document is your authorization to expend jurisdiction funds. Expenditures incurred prior to the 

execution of this grant award period are not allowable. Reimbursements and advances will only be provided once a 

month. A signed copy of said agreement must be returned to DPS prior to release of payment. Ifyour jurisdiction 

has not expended funds prior to the end of the grant period, this office will redistribute these funds accordingly. 

Acceptance for the Sub~Grantee: 

Sub-Grantee 

Rupert H. 

Lacy 

08-03-09 

POST OFFICE Box 958 'JACKSON, MISSISSIPPI 39205,0958 .TELEPHONE 601-346-1499 '" FAX 601-346-1521 .www.homclaodsccuritpnsyov

GRANT RECIPIENT AGREEMENT 

1. The designated representative certifies that he/she has legal authority to apply for 

assistance. 

2. The Applicant shall provide all necessary financial and managerial resources to meet the 

terms and conditions ofreceiving Federal and State assistance. 

3. The Applicant shall use awarded funds solely for the purpose for which these funds are 

provided and as approved by the DPS Authorized Representative. 

4. The Applicant is aware ofand shall comply with cost-sharing requirements. 

5. The Applicant shall establish and maintain a proper accounting system to record 

expenditures ofawarded funds in accordance with generally accepted accounting 

standards and OMB Circulars A-87 and A-I33 as applicable and/or as directed by the 

DPS Authorized Representative. 

6. The Applicant shall comply with the Single Audit Act of 1984 and will provide copies of 

audit reports when issued, 44CFR Part 14. 

7. The Applicant shall give State and Federal agencies designated by the DPS Authorized 

Representative access to and the right to examine all records and documents related to 

use of award funds. 

8. The Applicant shall return to the State, within thirty (30) days ofsuch request by the DPS 

Authorized Representative, any advance funds which are not supported by audit or other 

Federal or State review ofdocumentation by the Applicant. 

9. The Applicant shall comply with all applicable provisions ofFederal and State laws and 

regulations in regard to procurement of goods and services. 

10. The Applicant shall comply with regulations implementing the Drug-Free Workplace Act of 

1988, 44CFR Part 17, SubpartF. 

11. The Applicant shall comply with all Federal and State statutes and regulations relating to 

non-discrimination. 

12. The Applicant shall comply with provisions ofthe Hatch Act limiting political activities of 

public employees and 44CFR Part 18, New Restrictions on Lobbying. 

13. The Applicant shall comply, as applicable, with provisions ofthe Davis-Bacon Act relating 

to labor standards. 

14. The Applicant shall not enter into any contracts or purchase merchandise from any party 

or vendor whjch is disbarred or suspended from participating in Federal 

assistance programs. 

Grant Recipient Representative 

Rupert H. Lacy 

08 03 09 

Date

MINUTES 




August 3, 2009, Item # 34 

ORDER ACKNOWLEDGING RECEIPT OF AWARD 

LETTER FROM MISSISSIPPI OFFICE OF HOMELAND 

SECURITY GRANT # S8HS024T IN THE AMOUNT OF 

$316,668.00 FOR TACK FORCE FOR EXERCISES, 

OVERTIMEIBACKFILL, OFFICE SUPPLIES AND 

MEETING EXPENSES OVERTIME, AND AUTHORIZING 

RUPERT H. LACY AS SUB-GRANTEE TO SIGN 

ACCEPTANCE THEREOF, AND REQUESTING THE 

COUNTY ADMINISTRATOR TO SET UP A NEW 

ACCOUNT NUMBER FOR ABOVE GRANT 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofaward letter from 

Mississippi Office ofHomeland Security Grant # S8HS024T in the amount of$316,668.00 for 

Tack Force for exercises, overtime/backfill, office supplies and meeting expenses overtime, and 

HEREBY AUTHORIZES Rupert H. Lacy as sub-grantee to sign acceptance thereof, and 

HEREBY REQUESTS the County Administrator to set up a new account number for above 

grant. The letter follows this Order as Exhibit A. 



Supervisor W. S. SWETMAN JJJ voted 




Supervisor CONJ'JIE ROCKCO voted 

AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 





THfS 3rd day ofAugust 2009.

HALEY R. BARBOUR 

GOVERNOR 

STATE OF MISSISSIPPJ 

OEPARTMENT OF PUBLIC SAFETY 

OFFICE OF HOMELAND SECURITY 

STEPHEN B. SIMPSON 

COMMISSIONER 

STATE HOMELAND SECURITY GRANT PROGRAM AWARD 

DATE OF AWARD: July 1,2009 GRANT NO: A8HS024T 

SUB-GRANTEE: 

PROGRAM NAME: 

GRANT PERIOD: 

AWARD AMOUNT: 

HARRISON COUNTY (REGIONAL RESPONSE FUNDS) 

Fiscal Year 08 ODP Homeland Security Grant Program 

07/0112009 to 07/3112010 

$7,210.00 

Under the State Homeland Security Grant Program, the Department of Public Safety hereby awards to the aforementioned 

.sub-grantee, a grant in the amount shown above for the purchase ofequipment, for planning, training, exercise management 

and administrative costs. The allowable expenditures for these monies are described in detail in the Department of 

Homeland Security Guidelines, which can be accessed via Department of Homeland Security website at www.dhs.gov. 

These funds are to be used by your jurisdiction to enhance existing capabilities in order to develop the initial capacity within 

the state of Mississippi to respond to acts of domestic and international terrorism, the use of weapons of mass destruction 

and biochemical agents. 

The projects and objectives outcome to be accomplished during the performance period of this grant will be in the fonn of 

equipment, selected from the approved equipment list, planning, training, exercise, management and administrative cost. All 

must be in compliance with the State Homeland Security Grant Program Guidance. 

The sub-grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and requirements set 

forth in the 001 Financial Guide and the Standard Assurances as they relate to the application, acceptance, and use of 

federal funds. The grantee hereby assures and certifies that it will comply with regulations, policies, guidelines and 

requirements set forth in Local, State and Federal purchasing laws and in stipulations set forth in attached grant recipient 

agreement. 

This award document is your authorization to expend jurisdiction funds. Expenditures incurred prior to the 

execution of this grant award period are not allowable. Reimbursements and advances will only be provided once a 

month. A signed copy of said agreement must be returned to DPS prior to release of payment. Ifyour jurisdiction 

has not expend~dfunds prior to the end ofthe grant period, this office will redistribute these funds accordingly. 

Acceptance for the Sub~Grantee: 

Sub-Grantee Ru per t H. 

08-03-09 

Date 

Lacy 

EXHIBIT 

POST OFFICE Box 958 ·JACKSON. MISSISSIPPI 39205-0958 .TELEPHONE 601-346-1499 . FAX 601-346-1521 .www.homciandsccurjr)'.!TIs-!:'o\,

GRANT RECIPIENT AGREEMENT 

1. The designated representative certifies that he/she has legal authority to apply for 

assistance. 

2. The Applicant shall provide all necessary financial and managerial resources to meet the 

terms and conditions ofreceiving Federal and State assistance. 

3. The Applicant shall use awarded funds solely for the purpose for which these funds are 

provided and as approved by the DPS Authorized Representative. 

4. The Applicant is aware ofand shall comply with cost-sharing requirements. 

5. The Applicant shall establish and maintain a proper accounting system to record 

expenditures ofawarded funds in accordance with generally accepted accounting 

standards and OMB Circulars A-87 and A-I33 as applicable and/or as directed by the 

DPS Authorized Representative. 

6. The Applicant shall comply with the Single Audit Act of 1984 and will provide copies of 

audit reports when issued, 44CFR Part 14. 

7. The Applicant shall give State and Federal agencies designated by the DPS Authorized 

Representative access to and the right to examine all records and documents related to 

use ofaward funds. 

8. The Applicant shall return to the State, within thirty (30) days ofsuch request by the DPS 

Authorized Representative, any advance funds which are not supported by audit Or other 

Federal or State review ofdocumentation by the Applicant. 

9. The Applicant shall comply with all applicable provisions ofFederal and State laws and 

regulations in regard to procurement ofgoods and services. 

10. The Applicant shall comply with regulations implementing the Drug-Free Workplace Act of 

1988, 44CFR Part 17, Subpart F. 

11. The Applicant shall comply with all Federal and State statutes and regulations relating to 

non-discrimination. 

12. The Applicant shall comply with provisions ofthe Hatch Act limiting political activities of 

public employees and 44CFR Part 18, New Restrictions on Lobbying. 

13. The Applicant shall comply, as applicable, with provisions ofthe Davis-Bacon Act relating 

to labor standards. 

14. The Applicant shall not enter into any contracts or purchase merchandise from any party 

or vendor which is disbarred or suspended from participating in Federal 

assistance programs. 

Grant Recipient Representative 

Rupert H. Lacy 

08-03-09 

Date

MINUTES 



(SUPERVISOR ROCKCO OUT ON VOTE.) 


August 3, 2009, Item # 35 

ORDER APPROVING PAYMENT TO SPEC RESCUE 

INTERNATIONAL FOR TRAINING FOR 

SWIFTWATER/FLOOD SOUTH MISSISSIPPI TASK 

FORCE IN THE AMOUNT OF $15,805.00, PAYABLE FROM 

HS GRANT #08HS024T, LINE ITEM #030-278-475 


MISSISSIPPI, that the Board does HEREBY APPROVE payment to Spec Rescue International 

for training for Swiftwater/Flood South Mississippi Task Force in the amount of $15,805.00, 

payable from HS Grant #08HS024T, line item #030-278-475, 

Supervisor W. S. SWETMAN III seconded the motion to adopt the above and foregoing 




Supervisor MARLIN R. LADNER-voted 



AYE 

AYE 

AYE 

AYE 

(OUT ON VOTE) 




MINUTES 




August 3, 2009, Item # 36 

ORDER APPROVING CONTRACT WITH ROYAL 

RESTROOMS FOR EMERGENCY RESERVE UNITS FOR 

USE BY HARRISON COUNTY DURING THE 2009 

HURRICANE SEASON ENDING NOVEMBER 30,2009, AS 

PER BIDS AWARDED JUNE 30, 2008, ITEM # 59, AND 

AUTHORIZING THE BOARD PRESIDENT TO EXECUTE 

SAME AS PER ORDER OF AUGUST 29, 2008, ITEM # 5, 

AND APPROVING ISSUANCE OF THE DEPOSIT IN THE 

AMOUNT OF $7,400.00 


MISSISSIPPI, that the Board does HEREBY APPROVE contract with Royal Restrooms for 

emergency reserve units for use by Harrison County during the 2009 hurricane season ending 

November 30, 2009, as per bids awarded June 30,2008, Item # 59, and HEREBY 

AUTHORIZES the Board President to execute same as per order ofAugust 29,2008, Item # 5, 

and HEREBY APPROVES issuance ofthe deposit in the amount of $7,400.00. The contract 

follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 




. present, the motion was declared carried and the order adopted. 


RENTAL AGREEMENT 

Roy:d Resfrooms, LLC 

THIS AGREEMENT made and entered into tliis day of .20_--, by and bctw~ Royal Restrooms. 

lJ&... hereinafter reforr~.d to as "Suppliers." whose addres;s i~ P,O. Box 13(j()5. Sa....annah Gi\ 314 J6 and Harrison Cgum" 80S horcinafter referred 10 

lIS "CljSTOMER.'· 

wrrNESSP,TH 

L 

P!tOPERTY: Suppliers agree 10 rent 10 Customer the d.::s

tJni~(:;) or {ii} is caused by Customer Of any OfC'llst(iUl~I:'S :;emints. guests, agents, or in ....itees, whether resulting frorn negligence. Jack ofcare, 

abuse or ordinary uSe. AllY damage tor which Customer is liable .;onstitutes a breach ofthis Agreement for which un action iur the recovery 

tht:Teof may be had, abl'lYl: and beyond the security deposit Onc~ the Unil{s) is(are) left at the evenl it is tbe full responsibilJiy of the 

, Customer. Any damag~ is the responsibi Iity ofthe Customer, (I.lsiomer is responsible for keeping the Units safe from nIl

Jul 14 2009 10~48AM HP LASERJET FAX 912-964-1228 page 7 

Rental Agreement 

Royal Restroom", LLC 

Attachment "Air - The Units 

ID Unit Type Quality 

227 8 SHA Type Wedding 

233 lOA Type Wedding 

274 3SHA Type Wedding 

Total Amount: 

Sales Tax: 

BUlinl Amount: 

7,400.00 

.00 

7,400.00 

Tuc:sday, July 14.2009 

Page 1 of I

Exhibit "A" 

Pricing Schedule 

Unit Cost: 

Within 48 Hours 

MaxQTY / Cost per Cost per uniU Cost per Overall number of 

Type: Supplv uniU 1 day 7 days uniU month Units Available 

Restroom Trailers: 

12 Foot Full-Service Restroom $1,500.00 $1,500.00 $3,200.00 30 

Trailer 

18 Foot Full-Service Restroom $1,800.00 $1,800.00 $3,900.00 45 

Trailer 

24 Foot Full Service Restroom $2,500.00 $2,500.00 $5,900.00 25 

Trailer 

Shower Trailers: 

12 Foot Full~Service $1,800.00 $1,800.00 $3,600.00 4 

Restroom/Shower Trailer Combo, 

2 Private Stalls 

18 Foot Full-Service $2,400.00 $2,400.00 $4,800.00 6 



30 Foot Gang Stall Shower $2,000.00 $2,000.00 $5,000.00 7 

Trailer 

32 Foot Private Stall Shower $2,500.00 $2,500.00 $6,500.00 18 

Trailer, 8 showers/4 sinks 

We can provide between 20 and 28 restroom or shower trailers within the 48 hour time period 

based upon availability. 

Delivery is based on the location oftrailers. Delivery is currentl otly $2.00 per mile one way for mobililzation. 

Demobilization is $2.00 a mile one way returning to the home office of the office owner. 

Onsite personnel is $500.00 per day. This may vary if an office is located in the market affected. 

Disposal of black or grey water is subject to subcontractor cost. 

Additional costs may consist of fresh water tank refills, propane, fuel or other necessary cost that may 

be incurred.

A 'W/jJM1dbk rr.IirotmJ.~. 

Exhibit "B" 

Pricing Schedule 

Unit Cost: 

Within 48 Hours 

MaxQTY / Cost per Cost per unit! Cost per Overall number of 

Type: Supply unit! 1 day 7 days unit! month Units Available 

Restroom Trailers: 

12 Foot Full-Service Restroom $1,500.00 . $1,500.00 $3,200.00 60 

Trailer 

18 Foot Full~Service Restroom $1,800.00 $1,800.00 $3,900.00 75 

Trailer 

24 Foot FuJI Service Restroom $2,500.00 $2,500.00 $5,900.00 26 

Trailer 

Shower Trailers: 





Restroom/Shower Trailer Combo. 


30 Foot Gang Stall Shower $2,000.00 $2,000.00 $5,000.00 7 

Trailer 

32 Foot Private Stall Shower $2,500.00 $2,500.00 $6,500.00 28 

Trailer, 8showers/4 sinks 

We can provide an number of restroom or shower trailers after a 72 hour period based on availability.

Exhibit"C" 

cJJ~M 

. . . -- 

~ "PIpm4Ml~ t:Jtfn~ 

Restroom Trailers 

Modify Date: 05-22-2008 

Unit 

Toilet 

Men's 

Women's 

Urinll Sncwer Toilet Shower 

ToIlet 

ADA 

Shower 

Fresh Water" I Waste' 

Lenoth 

WJdth· I HeIght I Weioht" .------POwer" I HolWater" Qntion.1 Enui""'ent 

Unisex· 

Tv.o-SlaU 

Three-Stall 

ADA Plus Two-Stall 

Ten-Stall 

P~~num Two-Sta~ 

Platinum Thr

Exhibit "D" 

Bdders Signature Page 

Note: it is the proposer's responsibility to provide adequate information in their RFP 

package to enable Harrison County to ensure that the RFP meets the required criteria. It 

is required that the complete descriptive technical literature on the item being proposed, 

be submitted with the proposal. 

Such literature shall be in sufficient detail to indicate conformance with the specifications 

ofthe make(s) and model(s) specified in the proposal. Items listed in the package shall 

be in the same order as the specifications. Failure to do so can result in rejection ofthe 

proposal as a whole. 

EMPLOYEES NOT TO BENEFIT 

I (we) certify that ifthe contract is awarded to our firm, partnership, or corporation, that 

no employee ofHarrison County, or member ofhislher families, spouse, parents, or 

children has received or been promised, directly or indirectly, any financial benefit, by 

way offee, commission, finder's fee, political contribution, or any similar form of 

remuneration on account ofthe act ofawarding andJor executing this contract. 

COLLUSION 

I certify that the offer is made without prior understanding, agreement, or connection 

with any corporation, firm, or persons submitting an offer for the same services, 

materials, supplies, or equipment and be in all respects fair and without collusion or 

fraud. I understand collusive bidding/proposals is a violation of State and Federal law 

and can result in fmes, prison sentences, and civil damage awards. 

I hereby certify that the responses to the above representations, certifications, and other 

statements are accurate and complete. I agree to abide by all conditions ofthe RFP and 

certify that I am authorized to sign for my company. 

Signature 

Date 

June 2,2008 

David E. Sauers Jr. 

Name (printed) 

Title 

President

May 30,2008 

City of Gulfport: 

This letter is written to confirm that Royal Restrooms LLC, Royal Restrooms 

Management Corporation, Royal Restrooms Management LLC, David E. 

Sauers, Jr. and Robert Glisson are clients in good standing with Sea Island 

Bank. 

Sea Island Bank has enjoyed the relationship with Mr. Sauers and Mr. Glisson 

since their company (and Affiliates) opened in 2004. The bank has had several 

loan and deposit accounts. All loans and deposit accounts have been handled 

as agreed and in good standing. Sea Island Bank looks forward to many years of 

continued service to Royal Restrooms, Mr. Sauers, and Mr. Glisson. We are very 

proud to be their bank of choice. 

I can be reached at 912.235.3704 if you have any questions. 

Sincerely, 

Thomas E. Butler 

Vice~President 

Commercial Relationship Officer

A regalportable restroom experience... 

Exhibit "F" 

RFP:Emergency Stand-By Service Contract for Portable Restrooms and Showers for 

Operations Center Personnel 

Submitting Company: 

EIN: 

DUNS: 

TPIN/CCR: 

CAGEINCAGE: 

GSA: 

Mailing: 

Physical: 

Main Contact: 

Office: 

Fax: 

Cellular: 

Email: 

Secondary: 

Cellular: 

Email: 

Cellular: 

Email: 

Office Manager: 

Cellular: 

Email: 

Royal Restrooms, LLC 

90~0225649 

169578346 

39863665 

49C31 

Pending 

P.O. Box 13605 

Savannah, GA 31416 

2403 West HWY 80 

Garden City, GA 31408 

David E. Sauers, Ir. 

800.969.7434 I 912.234.6800 I 912.964.1220 

912.964.1228 

912.655.1996 

david@royalrestrooms.com I info@royalrestrooms.com 

Robert R. Glisson 

912.663.1836 

robert@royalrestrooms.com 

Tom C. Turner 

912.844.0516 

tturner@royalrestrooms.com 

Marla Szczepaniec 

912.655.8770 

marla@royalrestrooms.com 

P.O. Box 13605. Savannah, Georgia 31416. Phone 912-234-6800 

Fax: 912-964.1228. www.royalrestrooms.com

MINUTES 



Supervisor W. S. SWETMAN III moved adoption ofthe following: 

August 3, 2009, Item # 37 

ORDER ACCEPTING DONATION OF SIX JUNKED CARS 

FROM THE HANCOCK COUNTY VO-TECH CENTER TO 

BE USED FOR TRAINING PURPOSES (EXTRICATION 

JAWS OF LIFE) BY THE HARRISON COUNTY FIRE 

SERVICES, AS APPEAR ON ATTACHED LIST 


MISSISSIPPI, that the Board does HEREBY ACCEPT donation ofsix junked cars from the 

Hancock County Vo-Tech Center to be used for training purposes (extrication - jaws oflife) by 

the Harrison County Fire Services, as appear on attached list, which list follows this Order as 

Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




nBO fi'temnis Airpor-t DriV~ 

Kiltl. fV f;;' 39556 

Office (228) lf67-J56B 

Fa)(: (22m '166-/f9cp, 

WCK Saucier, Ph.D· 

VoCadohal DireCtOr 

rsaucler@t1anCOck.t

MINUTES 




August 3, 2009, Item # 38 

ORDER RESCINDING ORDER OF JULY 13, 2009, ITEM # 

24, APPROVING ADVERTISEMENT FOR REPLACEMENT 

SERVER SOLUTION FOR THE IMAGING RECORDS 


MISSISSIPPI, that the Board does HEREBY RESCIND order ofJuly 13, 2009, Item # 24, 

approving advertisement for replacement server solution for the Imaging Records. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 



(SUPERVISOR MARTIN OUT ON VOTE.) 


August 3, 2009, Item # 39 

ORDER ACCEPTING THE LOW QUOTE OF METRIX 

SYSTEM IN THE AMOUNT OF $27,736.84 FOR 

PURCHASE OF SERVERS FOR COUNTY-WIDE IMAGING 

RECORDS, PAYABLE FROM 001-110-922, AS 

RECOMMENDED BY LISA VAUGHAN, IT/GIS 

DIRECTOR 


MISSISSIPPI, that the Board does HEREBY ACCEPT the low quote ofMetrix System in the 

amount of$27,736.84 for purchase ofservers for county-wide imaging records, payable from 

001-110-922, as recommended by Lisa Vaughan, IT/GIS Director, which quotes follow this 

Order as Exhibit A. 








AYE 

AYE 

AYE 

(OUT ON VOTE) 

AYE 




Sales Quotation 

M..mSoLttims, LLC 

1.10 E. CapidS",< A.hms 

Harrison County 

PonN-'- D P.n Ez1md

14257 Dedeaux Rd. 

Suite A 


Estimate 

Date Estimate # 

.. ysrllms • networks· web 

7/2712009 I 13315 

Name 1Address 


Project 

Item 

Qty 

Description 

Cost 

Total 

Server 

1 HP Proliant DL 380 G5 Server 

- Quad Core Intel Xeon X5450 Processor 

- HP 16GB Fully Buffered DIMM PC2-5300 4X4GB Memory 

- SlimLine DVD-ROM Drive (8x124x) 

- HP Smart Array P400-512 Controller Low Profile 

• RAID 1 drive set 

- HP 72GB Hot Plug 2.5 SAS 10,000 RPM Hard Drive 

- HP 100o-W Hot-Plug Power Supply 

- HP 1000-W Redundant Hot-Plug Power Supply 

• HP Redundant Hot-Plug Fans 

- Embedded NC373i Multifunction Gigabit Network Adapter 

- HP NC364T PCI Express Quad Port Gigabit Server Adapter 

- Low Profile 

- Integrated Lights out 2 

- HP 1.83m Power Cord 

- HP Standard Limited Warranty - 3 Years parts and on-site 

labor, Next Business Day 

- HP Care Pack, 3 Years, 4 Hours, 13x5, Hardware, ProLiant 

DL380 

29,592.88 

29,592.88 

Subtotal 

$29.592.88 

Sales Tax (7.0%) 

Total 

$0.00 

$29,592.88 

Phone # 

228-392-7133 

Fax # 

228-392-7601 

WebSite 

www.agjsystems.com 

All prices subject to change.

MINUTES 





August 3, 2009, Item # 40 

ORDER ACCEPTING THE LOW QUOTE OF AGJ IN THE 

AMOUNT OF $28,972.03 FOR VIRTUALIZATION 

SOFTWARE, PAYABLE FROM 001-110-681, AS 


DIRECTOR 


MISSISSIPPI, that the Board does HEREBY ACCEPT the low quote ofAG] in the amount of 

$28,972.03 tor virtualization software, payable from 001-110-681, as recommended by Lisa 

Vaughan, IT/GIS Director, which quotes follow this Order as Exhibit A. 








AYE 

AYE 

AYE 

(OUT ON VOTE) 

AYE 




(agj 

sys!ems,· networks" web 

14257 Dedeaux Rd. 

Suite A 


Estimate 

Date Estimate # 

7/27/2009 I 13315 

Name 1Address 


Project 

Item Qty Description Cost Total 

Server 

1 HP ProLiant DL 380 G5 Server 

~ Quad Core Intel Xeon X5450 Processor 

- HP 16GB Fully Buffered DIMM PC2·5300 4X4GB Memory 

~ SlimLine DVD~ROM Drive (8x124x) 

~ HP Smart Array P400~512 Controller Low Profile 

~ RAID 1 drive set 

~ HP 72GB Hot Plug 2.5 SAS 10,000 RPM Hard Drive 

~ HP 1OOO~W Hot~Plug Power Supply 

~ HP 1000-W Redundant Hot-Plug Power Supply 

~ HP Redundant Hot~Plug Fans 

~ Embedded NC373i Multifunction Gigabit Network Adapter 

~ HP NC364T PCI Express Quad Port Gigabit Server Adapter 

~ Low Profile 

~ Integrated Lights out 2 

~ HP 1.83m Power Cord 

~ HP Standard Limited Warranty ~ 3 Years parts and on~site 

labor, Next Business Day 

~ HP Care Pack, 3 Years, 4 Hours, 13x5, Hardware, ProLiant 

DL380 

29,592.88 29,592.88 

Subtotal $29,592.88 

Sales Tax (7.0%) $0.00 

Total $29,592.88 

Phone # Fax # Web Site 

228~392~7133 228~392~7601 www.agjsystems.com 

All prices subject to change. 

IEX~'B'~


Mtt

MINUTES 



Supervisor KIM B. SAVANT moved adoption ofthe fo 11owing: 

ORDER APPROVING THE LOW QUOTE OF METRIX 

SOLUTIONS IN THE AMOUNT OF $46,579.51 FOR 

REMAINING DATA CENTER PROTECTION 

COMPONENTS, PAYABLE FROM 001-152-920, AS 


DIRECTOR 

August 3, 2009, Item # 41 


MISSISSIPPI, that the Board does HEREBY APPROVE the low quote ofMetrix Solutions in 

the amount of$46,579.51 for remaining data center protection components, payable from 

001-152-920, as recommended by Lisa Vaughan, IT/GIS Director, which quotes follow this 









AYE 

AYE 

AYE 

AYE 

AYE 

The motion having received the affirmative vote trom the majority ofthe supervisors 




Metri>: SoIutiom. u.c 

210 F. c.pitolSI=t 

Suite 1950A 

Jadson. MS 39201 

601.352.2120 

7/30/2009 

Ql996 


PutNuwbct Price Enmdcd Total 

ACRD100 InRow RD, 300mm, Air Cooled, 20B-230V, 60Hz 3 $ 8,728.50 $ 26,185.50 

AP9326 APC Leak Sensor Extension Cable· 20 It (6.1 m) 3 $ 173.51 $ 520.54 

ACCD75214 Condenser 1 Fan, Single Circuit, 2.4MBH/l F TD, 230V/1/60 3 $ 1,936.14 $ 5,808.42 

ACAC75009 Flooded Receiver 171b, R410A, 6" Diameter, 18" Length 3 $ 1,110.90 $ 3,332.70 

Cable Containment Brackets with PDU Mounting Capability for 

AR771 0 NetShelter SX 6 $ 73.00 $ 438.01 

AR8136BLK APC 1U 19" Black Modular Toolless Blanking Panel - Oty 10 12 $ 35.97 $ 431.66 

WSTRTUP7X24·AX·15 Start-up Service 7x24 For In Row ACRD Half Rack 10kw 3 $ 1,216.70 $ 3,650.10 

Scheduled Air Assembly Service for In Row ACRD Half Rack 

WASSEM·AX-15 10kw 3 $ 650.67 $ 1,952.01 

WSITECOORD Site Coordination Service 1 $ 2,660.87 $ 2,660.87 

ACAC10022 Isolation Valve Assemblies, 1/2" ODF 3 $ 69.83 $ 209.48 

AP7532 Rack PDU, Basic, Zero U, 30A, 120V, (24) 5-20 6 $ 231.70 $ 1,390.21 

Cost $ 46.579.51 

Shipping" $ 

Sales Tax 

Total Cost $ 46,579.51 

Contact: 

Ship to: 

" Freight Estimate not included in proposal. To request freight estimate, please provide shipping address, indicate whether litigate 

service and/or inside delivery are requested. If inside delivery requested, please indicate which floor items will need to be delivered 

to. 

This quote is valid for 30 days. Prioing is subject to change at any time. Mrtrix will notify the customer to receive approval before processing an order in the 

event of a price change. Ifyou wish to ordrt the items in the quote you may fax a PO form Or a signed copy ofthe quote to 601-352-2191. 

Once order has been submitted and processed by Metrix, a restocking fee may apply if customer decides to caned the order or return itenlS from the order. 

Please nOte [hat this doauuent is a sales quotation :md nor an im·oicc. An invoice will be sent upon ddivery of irem.." and/Of services ordered. 

* This is not an invoice. *

July 29, 2009 

Harrison County IT Departmnet 

Attn: Lisa Vaughan, IT 

Project Manager 

1801 2:[d Street 


RE: Harrison County Data Center 

We are pleased to offer the following proposal for the referenced project: 

Qty Item Description 

Item 

Price 

Price 

3 AP9326 

3 ACCDZ5214 

3 ACAC75009 

12 AR8136BLK 

Area name: Area 1 

InfraStruXure Designer 

Equipment 

InRow RD',ii~QQtl1m, Air Cooled; 208-230V, 60Hz 

APC Leak Sensor Extension Cable - 20 ft (6.1 m) 

1 Fan,;qirigle Circuit, 2.4MElI-l/JI"TD, 230V/1/60 

Flooded Receiver 17lb, R410A, 6" Diameter, 18" Length 

Cable Containment Brackets withPDU Mounting Capability for NetSheller SX 

1U 19" Black Modular Toolless Airflow Management Blanking Panel - Qly 10 

12,000.00 36,000.pO 

239.99 719.97 

2,675.00 8,025.00 

1,525.00 4,575.00 

89:99 539.94 

44.99 539.88 

3 

3 

3 ACAC10022 

6 AP7532 

Service 

q!~~fWService7')(g4For In Row ACRDHalf Rack 10kw 

Scheduled Air Assembly Service for In Row ACRD Half Rack 10kw 

Site Coord' 

Area name: Area 2 

Additional Parts and Accessories 

Equipment 

IsolationNalve Assemblies, 1/2" ODF 

Rack PDU, Basic, Zero U, 30A, 120V, (24) 5-20 

899.00 2,697.00 

,650.003,650.00 

11,37iQ(li 

6..··i.1 ..... ·.···~ 

."'!~ 

99.99 299.97 

309.99 1,859.94 

ISX588678-LT Harrison County MS 

12182008 

Total Solution Price: 63,931.70 

(Any

Terms and Conditions: 

Nothing contained in this Quote will be deemed to grant either directly or by implication, estoppel, or otherwise, any intellectual property 

rights, patents, copyrights, trademarks or any ownership rights whatsoever in the Program, Solution 10 or configuration herein. All such 

rights in the Program, Solution number and configuration remain with APC. 

Any quotes, including but not limited to any quote for price, availability, or shipping dates, are estimates only and do not include any applicable taxes, 

duties or other similar fees. You acknowledge and agree that your use of the Program in no way binds APC to any given price, product or service 

availability or any other terms of sale not expressly accepted and approved by APC. All prices are valid for 90 days from the date of approval of the 

quote, provided that the price may be revised if the reason for a change in price is due to a change or inaccuracies in the data provided to APC for the 

configuration (a misconfiguration.) APC reserves the right to reject any or all parts of the quote after 90 days from the date of approval. The terms and 

conditions below represent the terms and conditions under which American Power Conversion, or any of its affiliates that you may be doing business 

with (hereinafter either collectively or individually referred to as "APC"), shall sell any and all APC products ("Products"), non-APC, third party equipment 

("Equipment"), and services (including installation) included on this quote. Unless a master purchase agreement or similar contract has been executed 

by you with APC, in which case such contract or agreement shall govern any sale of any products or services by APC, but only to the extent the terms of 

that agreement do not conflict with the terms below, APC's sale of any and all products and services and any and all bona fide purchase orders 

submitted to APC or a trading partner of APC are expressly conditioned upon and subject to the follOWing terms and conditions. Any and all conflicting 

terms, including those on any existing agreement between the parties or on any purchase order, shall be considered null and void and APC expressly 

rejects and disclaims any and all such supplied terms, conditions representations, warranties, guarantees or such other obligations. 

Unless a Site Delivery Form is prOVided by you and accepted by APC, All shipments from APC will be made EXW (Ex Works) as per Incoterms 2000, 

from APC's shipping docks to such destinations as you may state in a Purchase Order. All payments to APC for anything whatsoever are due net 30 

days. 

APC shall not be liable for any, differing, SUbsurface, latent or concealed conditions encountered in the performance of any services or provision of any 

products. The existence of such differing, latent or concealed conditions shall constitute a "Change." "Change" means any alteration to a Purchaser 

Order or any extra work, or any delay, or other circumstance which adversely impacts the cost, delivery schedule or results in an adjustment to any of the 

cost, delivery schedule, and/or any other affected provision of a Purchase Order. Should any Change cause an increase or decrease in the cost of or 

time required for performance or otherwise affect any provision of a Purchase Order, a product solution, product, services, or project, an equitable 

adjustment will be made to any of the cost, on a Purchase Order as affected. Some Purchase Orders for APC products services and product 

solutions are not cancelable. Please check with your APC representative prior to placing any Purchase Order. 

APC warrants that APC hardware products will be free from defects in workmanship and materials under normal use for the length of time outlined in the 

hardware Product manual for the relevant hardware Product. The length of a warranty on a given product may differ depending on the country that you 

are located in. Conditions to any warranties are contained in the applicable product manual. APC HEREBY DISCLAIMS ALL EXPRESS OR IMPLIED 

WARRANTIES, EITHER IN FACT OR BY OPERATION OF LAW, STATUTORY OR OTHERWISE, INCLUDING WARRANTIES OR CONDITIONS OF 

MERCHANTABILITY, TITLE, NONINFRINGEMENT AND FITNESS FOR A PARTICULAR PURPOSE. THE APPLICABLE WARRANTIES FOR ANY 

PRODUCTS ARE STATED ON THE LIMITED WARRANTY CARD OR PRODUCT MANUAL ACCOMPANYING EACH PRODUCT. APC NEITHER 

ASSUMES NOR AUTHORIZES ANY OTHER PERSON TO ASSUME FOR IT ANY OTHER LIABILITY IN CONNECTION WITH THE SALE, 

INSTALLATION, MAINTENANCE OR USE OF ITS PRODUCTS. 

IN NO EVENT, WHETHER BASED IN CONTRACT OR TORT (INCLUDING NEGLIGENCE) OR OTHER LEGAL THEORY SHALL APC, ITS 

OFFICERS, DIRECTORS, AFFILIATES OR EMPLOYEES BE LIABLE FOR INCIDENTAL, CONSEQUENTIAL, INDIRECT, SPECIAL OR PUNITIVE 

DAMAGES OF ANY KIND, OR FOR LOSS OF REVENUE OR PROFITS, LOSS OF BUSINESS, LOSS OF INFORMATION OR DATA, OR OTHER 

FINANCIAL LOSS ARISING OUT OF OR IN CONNECTION WITH THE SALE, INSTALLATION, USE, PERFORMANCE, FAILURE OR INTERRUPTION 

OF THE PRODUCTS PURCHASED. TO THE EXTENT PERMITTED BY APPLICABLE LAW, THE MAXIMUM LIABILITY OF APC FOR DAMAGES 

HEREUNDER SHALL NOT EXCEED THE AMOUNTS ACTUALLY PAID TO APC UNDER A PURCHASE ORDER. 

SOME COUNTRIES, TERRITORIES, LOCALITIES OR STATES, AS APPLICABLE, DO NOT ALLOW LIMITATIONS ON HOW LONG A WARRANTY 

LASTS, IMPLIED WARRANTIES, OR THE EXCLUSION OR LIMITATION OF INCIDENTAL OR CONSEQUENTIAL DAMAGES, SO SUCH 

LIMITATIONS OR EXCLUSIONS MAY NOT APPLY TO YOU. IT IS APC'S INTENT TO MAKE SUCH LIMITATIONS AND EXCLUSIONS IN THESE 

TERMS AND CONDITIONS TO THE FULLEST EXTEND ALLOWED UNDER ANY APPLICABLE LAW 

THE RIGHTS AND OBLIGATIONS OF THE PARTIES SHALL NOT BE GOVERNED BY THE PROVISIONS OF THE 1980 UNITED NATIONS 

CONVENTION ON CONTRACTS FOR THE INTERNATIONAL SALE OF GOODS. 

Any and all disputes, claims, controversy or causes of action arising from or related to these terms and conditions ('Dispute") which the parties are 

unable to resolve for any reason, shall be completely and finally settled by submission of any such Dispute to arbitration under the Commercial 

Arbitration Rules of the American Arbitration Association ("AAA") if in North America, or the Rules of the International Chamber of Commerce ("ICC") 

outside of North America, then in effect. All arbitration proceedings hereunder shall be conducted in English. The laws of the Commonwealth of 

Massachusetts, USA [or State of New York, USA] shall govern the validity, interpretation, construction, performance, and enforcement of this Purchase 

Order, provided that any provision of such law invalidating any provision of the terms of this Appendix A or modifying the intent of the Parties as 

expressed in the terms of this Agreement shall not apply. 

Thank you for the opportunity to provide this proposal. Please let us know if you have any questions. 

Sincerely, 

Lanny P. Toups 

Critical Power Solutions, Inc. 

Manufacturer's Representative for 

American Power Conversion

MINUTES 





ORDER APPROVING THE RENEWAL OF THE 

MAINTENANCE CONTRACT WITH PREMISE, INC. IN 

THE AMOUNT OF $21,120.00 FOR A ONE YEAR TERM 

RICOH/lBM ON-SITE MAINTENANCE AGREEMENT 

FOR 20 PRINTERS, AS PER ATTACHED LIST, AS 


DIRECTOR 

August 3, 2009, Item # 42 


MISSISSIPPI, that the Board does HEREBY APPROVE the renewal ofthe maintenance contract 

with Premise, Inc. in the amount of$21,120.00 for a one year term Ricoh/IBM on-site 

maintenance agreement for 20 printers, as per attached list, as recommended by Lisa Vaughan, 

IT/GIS Director, which list follows this Order as Exhibit A. 








AYE 

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(OUT ON VOTE) 

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PREMISE inc. 

m X:r 

- OJ 

HARRISON COUNTY BOARD OF SUPERVISORS 

IBM PRINTER MAINTENANCE CONTRACT 

Quote date July 17,2009 

PRINTER MODEL SERIAL # 1YR. CHARGE DEPARTMENT 

4232-302 AH384 $ 478.20 Circuit 

4232-302 AH386 $ 478.20 Justice Court 

4232-302 AH387 $ 478.20 EnQineerinQ 

4232-302 AH392 $ 478.20 Code Office 

4232-302 AH484 $ 478.20 Justice Court 

4232-302 AH487 $ 478.20 IT 

4232-302 BF082 $ 478.20 Election Commission 

4232-302 BL446 $ 478.20 Justice Court 

6400-008 A1710 $ 1,374.84 BLX Tax Collector 

6400-008 A1715 $ 1,374.84 Chancery 

6400-008 A1009 $ 1,374.84 Tax Collector 

6408-CTO 20428 $ 1,865.00 Chancery 

6408-CTO 20431 $ 1,865.00 Tax Collector 

6408-CTO 20433 $ 1,865.00 Administrator 

6400-009 E3662 $ 1,374.84 Tax Collector 

6400-10 H1332 $ 1,422.66 Circuit 

6400-015 H0603 $ 1,936.74 Tax Assessor 

4232-302 AH385 $ 478.20 Youth Court 

6408-CTA 122872 $ 1,865.00 Tax Assessor 

--t 

6400-CTA 01E4737 $ 1,374.84 Justice Court 

$ 21,997.40 

**Special Package Price $ 21,120.00 

This quote is for a one year term Ricoh{IBM on-site maintenance agreement. 

Since the maintenance agreement has expired for the listed equipment, this IBM/Ricoh 

maintenance agreement is being proposed with the assumption that the covered 

equipment is operational. Within 90-days ofthe agreement start date, should it be 

determined that a listed item was not operational on the agreement start date, IBM/Ricoh 

reserves the right to bill the customer for the repair charges. 

".--

MINUTES 




Supervisor CONNIE M. ROCKeO moved adoption ofthe following: 

August 3, 2009, Item # 43 

ORDER APPROVING THE PURCHASE OF TWO 

STEELHEAD 1050 WAN ACCELERATION DEVICES AND 

ONE YEAR GOLD SUPPORT FROM THE LOW QUOTE 

OF METRIX SOLUTIONS IN THE AMOUNT OF $32,407.50, 

PAYABLE FROM 001-152-920, AS RECOMMENDED BY 

LISA VAUGHAN, IT/GIS DIRECTOR 


MISSISSIPPI, that the Board does HEREBY APPROVE the purchase oftwo Steelhead 1050 

Wan acceleration devices and one year Gold support from the low quote ofMetrix Solutions in 

the amount of $32,407.50, payable from 001-152-920, as recommended by Lisa Vaughan, IT/GIS 

Director, which quotes follow this Order as Exhibit A. 








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(OUT ON VOTE) 

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SOLUTIONS 

UNm'i lICHNOlQGY 'to 110, W!1cM liNE 

M

iver 

111 

Sales Quotation and Terms 

Riverbed Technology, Inc. 

Quote Number: Harrison County- - Jul/23/2009 - 0067000000Gd8LCAAZ 

End Customer: Harrison County 

Buyer: 

Attn: 

Address: 

Phone: 

Fax: 

Email: 


Lisa Vaughan 


Gulfport, MS 39501, US 

228-865-4247 

LVaughan@co.harrison.ms.us 

Date: 

Contact: 

Address: 

Phone: 

Fax: 

Email: 

07/23/2009 

Isaac Muwaswes 

199 Fremont 

San Francisco, CA 94105 

USA 

(415) 247-6304 

(415) 651-9785 

isaac.muwaswes@riverbed.com 

Valid Until: 2009-08-28 

Steelhead 01050 1U Model SHA·01050 inc!. inc!. 2 inc!. 

Configured As 

Steelhead 1050-M SHA-01050·BASE-M $16,495.00 0.00% $16,495.00 2 $32,990.00 

Mandatory Options 

Unit 

Price 

Default Software version OS-DEFAULT inc!. inc!. 2 inc!. 

Cable Power cord, North America PWR-CORD·US inc!. inc!. 2 inc!. 

Maintenance 

Stee/head 1050 Gold Support MNT-GLD-SHA-01 050 $2,24000 0.00% $2,240.00 2 $4,480.00 

Product IQ1aI' $1649500 $1649500 $3299000 

Maintenance Tolal' $224000 $224000 $448000 

SJJ1ltQtat $1873500 $1873500 $3747000 

Total 

US $37,470.00 

Page 1 of 2

Please note that shipping charges and taxes will be finalized with invoice. THE PURCHASE OF THE ABOVE PRODUCTS AND SERVICES SHALL BE 

GOVERNED BY RIVERBED'S STANDARD TERMS AND CONDITIONS OF SALE AND LICENSE LOCATED AT 

WWW.RIVERBED.COMfTERMSANDCONDITIONS. PROVIDED THAT IF THERE IS A SEPARTE MUTUALLY SIGNED AGREEMENT (NOT INCLUDING 

ANY PURCHASE ORDER OR SIMILAR DOCUMENT) EXPRESSLY COVERING THE SALE OR LICENSE OF PRODUCTS OR SERVICES 

BY RIVERBED TO BUYER IN EFFECT AT THE TIME THIS QUOTE IS ACCEPTED BY RIVERBED, THE EXPRESS TERMS OF THAT 

AGREEMENT WILL GOVERN. PLEASE SIGN BELOW TO CONFIRM YOUR AGREEMENT OF THE FOREGOING AND TO COMMENCE 

PROCESSING OF YOUR ORDER. 

Purchase Order # 

Bill To 

BUYER 

_ 

Ship To 

Name of Authorized Buyer Representative 

(Print or Type) 

Please 

1. Sign this page 

2. Fax all pages to (415) 651-9785 

No fax cover page is required 

(Title) 

For Riverbed Use Only 

(Signature) 

(Date) 

Riverbed Technologies, Inc 

199 Fremont St, San Francisco, CA 94105 

rev 8-08 

Page 2 012

MINUTES 




ORDER APPROVING TERMINATIONS, AS LISTED 

August 3, 2009, Item # 44 


MISSISSIPPI, that the Board does HEREBY APPROVE tenninations, as listed: 

Michael Hernandez, Building & Grounds, Custodian, effective 7/21/09. 








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MINUTES 




ORDER ACCEPTING RESIGNATIONS, AS LISTED 

August 3, 2009, Item # 45 


MISSISSIPPI, that the Board does HEREBY ACCEPT resignations, as listed: 

1) Warren Conway, Summer Worker, effective 7/24/09. 

2) La'Keshia Keller, Youth Court, Relief Child Care Worker, effective 7/28/09. 

3) Jamie Newsome, Youth Court, Relief Child Care Worker, effective 7/28/09. 

4) Melanie Allen, Youth Court, Relief Child Care Worker, effective 8/16/09. 








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MINUTES 




August 3, 2009, Item # 46 

ORDER CONCURRING WITH THE COUNTY 

ADMINISTRATOR ON EMPLOYMENT, AS LISTED AND 

ON FILE WITH THE PAYROLL CLERK AND 

PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY CONCUR with the County Administrator on 

employment, as listed and on file with the Payroll Clerk and Personnel Department: 

7/9/09. 

1) Debra Godber, Human Services, full-time Office Manager, effective 7/16/09. 

2) Scott Furney, Sand Beach, temporary full-time Equipment Operator I, effective 

3) Stephen Oliphant, Sand Beach, temporary full-time Equipment Operator I, 

effective 7/28109. 

4) Lawrence Beaugez, Parks and Recreation, full-time Equipment Operator II, 

effective 8/10109. 








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MINUTES 






MINUTES 



Supervisor KIM B. SAVANT moved adoption ofthc following: 

August 3, 2009, Item # 47 

ORDER SPREADING ON THE MINUTES RESIGNATIONS 

FOR THE DISTRICT ATTORNEY'S OFFICE, AS LISTED 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES resignations for the 

District Attorney's Office, as listed: 

7/14109. 

John Gargiulo, District Attorney's Office, Assistant District Attorney, effective 








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AYE 

The motion having received the aflinnative vote from the majority ofthe supervisors 



MINUTES 




August 3, 2009, Item # 48 

ORDER SPREADING ON THE MINUTES CHANGES FOR 

THE DISTRICT ATTORNEY'S OFFICE, AS LISTED AND 

ON FILE WITH THE PAYROLL CLERK AND 

PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES changes for the 

District Attorney's Office, as listed and on file with the Payroll Clerk and Personnel Department: 

George Huffman, Assistant District Attorney, transfer to State ADA position, effective 

8/1109, replacing John Gargiulo. 

Robert Walker, Assistant District Attorney, transfer from Drug Court to District 

Attorney's Office, replacing George Huffman; pay increase within the budget. 








AYE 

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MINUTES 




August 3, 2009, Item # 49 

ORDER SPREADING ON THE MINUTES TERMINATIONS 

FOR THE HARRISON COUNTY SHERIFF'S 

DEPARTMENT, AS LISTED 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES terminations for the 

Harrison County Sheriff's Department, as listed: 

David Vontoure, Correctional Officer, effective 717/09. 

Rodney Pascley, Correctional Officer, effective 7/16/09. 








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MINUTES 




August 3, 2009, Item # 50 

ORDER SPREADING ON THE MINUTES RESIGNATIONS 


DEPARTMENT, AS LISTED 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES resignations for the 

Harrison County Sheriff's Department, as listed: 

Robert Edwards, Deputy, effective 7/23/09. 








AYE 

AYE 

AYE 

AYE 

AYE 

The motion having received the aflirmative vote from the majority ofthe supervisors 



MINUTES 




August 3, 2009, Item # 51 

ORDER SPREADING ON THE MINUTES EMPLOYMENT 


DEPARTMENT, AS LISTED AND ON FILE WITH THE 

PAYROLL CLERK AND PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES employment for the 

Harrison County Sheriffs Department, as listed and on file with the Payroll Clerk and Personnel 

Department: 

Jennifer Taylor, Corrections Specialist, full time, effective 717/09. 

Lourdes Saenz, Clerk Ill, full time, effective 7115/09. 

Adam Santalla, Deputy, full time, effective 7122/09. 

Patrick McLemore, Corrections Officer, full time, effective 8/4/09. 

Doug Ladner, Corrections Officer, full time, effective 8/3/09. 








AYE 

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AYE 

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MINUTES 




August 3, 2009, Item # 52 

ORDER SPREADING ON THE MINUTES EMPLOYMENT 

CHANGES FOR HARRISON COUNTY SHERIFF'S 

DEPARTMENT, AS LISTED AND ON FILE WITH THE 

PAYROLL CLERK AND PERSONNEL DEPARTMENT 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES employment 

changes for Harrison County Sheriffs Department, as listed and on file with the Payroll Clerk 

and Personnel Department: 

7/27/09. 

7/16/09. 

Michael Cooke, Corrections Officer, education pay increase, effective 7/16/09. 

James Zugg, Jr., assignment from DUI Unit to Patrol Division, effective 7/27/09. 

Henry Hughes, transfer from Patrol Division to School Resource Officer, effective 

Anthony Piazza, transfer from Patrol Division to CID, effective 8/4/09. 

Daniel Gilkerson, K-9 Officer, removal ofK-9 pay, effective 7/16/09. 

Robert Anderson, Maintenance, status change from part time to full time, effective 








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AYE 

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MINUTES 






MINUTES 




ORDER APPROVING PAYMENT FOR ACCIDENT 

RELATED CLAIMS FROM THE HARRISON COUNTY 

TORT ACCOUNT 

August 3, 2009, Item # 53 


MISSISSIPPI, that the Board does HEREBY APPROVE payment for accident related claims 

from the Harrison County Tort Account: 

Kent Jones. 

$170.80 payable to Dawn Duncan for broken window, as recommended by Safety Officer 

$178.69 payable to Brent Cuevas for broken window and tint, as recommended by Safety 

Officer Kent Jones. 








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MINUTES 




ORDER APPROVING PAYMENT TO ASSOCIATED 

ADJUSTERS FROM THE HARRISON COUNTY TORT 

ACCOUNT FOR SERVICES RENDERED, AS LISTED 

August 3, 2009, Item # 54 


MISSISSIPPI, that the Board does HEREBY APPROVE payment to Associated Adjusters from 

the Harrison County Tort Account for services rendered, as listed: 

$120.51 on claim ofHCBS 

$288.00 on claim ofJohn Hale 

$563.25 on claim ofBoston Grace, Jr. 

$939.14 on claim ofHeather Bullock 








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MINUTES 




ORDER APPROVING PAYMENT OF $200,000.00 TO FOX 

EVERETT FOR INSURANCE CLAIMS 

August 3, 2009, Item # 55 


MISSISSIPPI, that the Board does HEREBY APPROVE payment of$200,000.00 to Fox Everett 

tor insurance claims. 








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AYE 

AYE 

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MINUTES 




ORDER WAIVING THE SIX-MONTH WAITING PERIOD 

FOR BENEFIT COVERAGE FOR LISA VAUGHAN, IT 

DIRECTOR 



MISSISSIPPI, that the Board does HEREBY WAIVE the six-month waiting period for benefit 

coverage for Lisa Vaughan, IT Director. 








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AYE 

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MINUTES 




August 3, 2009, Item # 57 

ORDER SPREADING ON THE MINUTES THE EXECUTED 

CONTRACT FOR ONE AMERICA LIFE INSURANCE, A 

VOLUNTARY LIFE INSURANCE FOR EMPLOYEES TO 

BE PAYROLL DEDUCTED, AS APPROVED ON JULY 7, 

2009 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES the executed 

contract for One America Life Insurance, a voluntary life insurance for employees to be payroll 

deducted, as approved on July 7,2009, which contract follows this Order as Exhibit A. 



Supervisor W. S. SWETMAN HI voted 





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" 

ApplicatlonlSubscriptlon 

.Agreement for Group Insurance 

Products andfinanclal senrlcnprwidedby 

American UnitBd Life Insurance Qlmpany'" 

a ON1lAMBmCA.· company 

O1leAmerlcan Square, P.O. Box 6123 

Indianapolis,IN46206-8123 

(BOO) 553-5318 

www.emplayeelnnqits.aul.com 

1. logal Name of Employor: Harrison County Board of Supervisors 

2. Street Address (location of primary office): ...:;1..::.8..::.0..:..1.;;.;2;.;;;3.;..;rd;:.;A:....:.:..ve~ _ 

City: Gulfport State: MS Zip: 39501·0000 County/Parish: ~H=a:.:.rri:.=:so~n~ _ 

3, Mailing Address (if different from above): _ 

City: 

State: .____ Zip: County/Parish: _ 

4. Administrative Contact: Patti Dedeaux Phone: I 228 ) ,;::8;,=:6=..5-4-=-.:.1=2.::.,0 _ 

5. Email Address: insurance@co.harrison.ms.U5Fax:( 228 )..:.:8:..::::6..:::5~-4..:..:04::..:...;1:.- _ 

1. Nature of Business Operations: County Government 2. SIC:~9:...:1....:.1....:.1 _ 

3. Date Business Operations began: 4. Years at location: 20 5. Federal Tax 10#: 13-4222123 

6. Business is Organized as (Select One): 0 Corporation 0 Partnership 0 LlC 0 Union 0 Other:..=G::..:o::..:v..:'t:.- _ 

7. Rnancial Risk Of Yes to any question please explain below.) 

a. Has Applicant ever filed for bankruptcy. or does it anticipate filing for bankruptcy within the next year? 0 Yes llYNo 

b. Does Applicant anticipate ceasing or materially reducing active business operations within the next two (2) years? 0 Yes IB"""No 

c. Has Applicant opted out (or does it anticipate opting out within the next two (2) years) of Workers' Compensation? 0 Yes Iir'"No 

d. Is Applicanfs revenue dependent upon government contracts or private grants? 0 Yes ~o 

Explanation: 

1. Identify any affiliates aRd/or subsidiaries to be included. Employees will be insured under the policy only if the affiliate or 

subsidiary is identified below and approved by American United Ufe Insurance Compan.,. (AUl). (If more space is needed, 

please attach aseparate page.) 

Name Address (if different) Natura of Business Operations %Owned by Applicant 

0-20355 (NDl,) 0.20355 INDIJ 12/21107

1. Requested effective date: {mm/ddIW}. 09101109 (NOTE: Coverage is not effective until written approveI is received 

from AUL) 

2. Requested Employer Anniversary Date (mm/ddf. 

08/01 

If Yes to 4or 5, please provide additional information in the space provided and enclose a copy of eacb existing contract that could 0( 

will be replaced by or supplement AUL'scoverage. 

3. Does Applicant have any other AUl group insufance policies in force? 

4. Will any portion of AU!.:s coverage supplement similar coverage that is currently or will be in fOfce? 

5. Will any portion of AU!.:s coverage raplace similar coverage? 

lM"Yes 

0 No 

o Yes ~o 

o Yes ~o 

Coverage(s) Carrier Effective Date Termination Date 

6. Requested Group Inlunlnt8 Coverage(s): 

Coverages 

o Term Ute and AD&D 

o DependentTenn ute and AD&D 

o Supplemental Term Ufe and AD&D 

~ Voluntary Term Life and AD&D 

~ Voluntary Dependent Term life and AD&D 

o Short Term Disability 

o long Term Disability 

o Voluntary Disability 

o CorePlus 8m 

o CorePlus LTD 

54480 

Proposal' 

-2- 

G·Z0355 lJI/DL) 

12/Zll07

1. ActivelV at Work - Will All eligible Employees be Actively at Work on the requested effective date? 

If No. please complete the supplemental Actively at Work statement 

2. International Employeas - Will ALL eligible Employees be working or residing inside the United States? 

If No. please indicate in Special Considerations the country, number of eligible Employees there, their 

citizenship and expected return date. 

~ [JNo 

3. AJternetive Worksite(sl-Are there any eligible Employees working atworksites other than the primary lJffices? 0 Yes 0 No 

If Yes. indicate number of employees 

(Note: Alternative worksites must be approved by ALlL) 

4. Exclusions - Are there any class of employees that will not be offered coverege under AUL's contract? ~s EJNo 

If Yes. please explain: _~--!.....1ec.-~\;~\·.Li"':K..e~S,--- _ 

For Term Life Insurance Coverage(s) only: 

5. Retirees: Will retirees be offered coverage under the AUL contract? OYes 0 No 

For Disability Insurance Cov.raDe(sl only: 

6. State Mandated Plans - Are there any eligible Employees working and/or residing in CA, HI, NJ, Ny' or Rt? 0 Yes 0 No 

If Yes. please indicate below the state. number of eligible Employees in that state, and number currently insured under the state 

mandated disability plan. 

7. Waiting Period: 

For Term Life Coverages: 

Prese'J,t Employees (Eligible employees hired before the Policy's effective date) 

Ii1'O calendar days 0 30 calendar days 0 60 calendar days D 90 calendar days [B1)ther _..;;.\.;::B~D:..- 

New EJployees (Eligible employees hired on or after the Policy's effective date) .-/ tao 

IV1I calendar days 0 30 calendar days 0 60 calendar days D 90 calendar days l!1' Other _--"'O--",:::...-__~ 

For Disability Insurance Coverages: 

Present/lnitial Employees (Eligible employees hired and havB completed the Waiting period before the Policy's effective data) 

o 0 calendar days 0 30 calendar days 0 60 calendar days D 90 calendar days 0 Other 

_ 

New Employees (Eligible employees hired on or after the Policy's effective date OR eligible employees hired before and have not 

completed the Waiting period for a Present/lnitial employee before the Policy's effective date) 

o acalendar days 0 30 calendar days 0 60 calendar days D 90 calendar days 0 Other 

_ 

8. Initial Enrollment Period: 

For Term Life Coverages: 

Present Employees (Eligible employees hired before the Policy's effective date) 

from 07/1 to 08/31 (must occur on or prior to Policy's effective date) 

New Employees (Eligible employees hired on or after the Policy's effective date): 

31 days after completing waiting period 

For Disability Insurance Coverages: 

Present/lnitial Employees (Eligible employees hired and have completed the Waiting period before the Policy's effective date) 

from to (must occur on or prior to Policy's effective date) 

New Employees (Eligible employees hired on or after thePolicy's effective date OR eligible employees hired before and have not 

completed the Waiting period for aPresent/lnitial employee before the Policy's effective date) 

31 days after completing waiting period 

-3- 

_ 

G-20355lNDLl 12/21/07

9. Effective Date of coverege(s): 0 Immediate after Waiting Period ~ of Coverage Month after Waiting Period 

10. EffectjlJe Date for changes in the amount of insurance resulting from a slIlary change 

C!'Policy Anniversary 0 1st of Coverage Month on or after change 

11. Effe.:tift Date for cbanges in the amount of premium resulting from an age change - 

6l'Pollcy Anniversary· 0 1st of Coverage Month on or after change 

12. For Employee Paid Coverage(st only: ~...#' J 

Scheduled Enrollment Period prior to Policy's Anniversary Date gao calendar days !!l60 calendar days 

NOTE: Ifrequirements will vary by coverage or class, please explain in Special CDnsidemtions section on page 5. 

Earnings Detennination Date - Benefits will be based upon earnings as last reported in writing to and approved by AUL In 

no event will the amount of earnings used to calculate benefits under the AUL contract exceed the lesser of the amount 

approved by AU!.. amount shown in the Employer's payroll records, or for which premium has been paid. 

1. AnnJIII BBI8 Salary will be bued on: 

IM"'"Annual Base Salary (ABSI only 

o Annual Base Salary, plus Commissions averaged for last 36 months 

o Annual Base Salary, plus Bonuses averaged for last 36 months 

o Annual Base Salary, plus Commissions and Bonuses averaged for last 36 months 

o Teacher's Annual Base Salary 

o W·2 Earnings with Plan Contributions 

o W-2 Earnings without Plan Contributions 

1. Individual Terminations: 

a. For Disability insurance coverage, the termination date will be immediate. 

b. For TelYl'Life insurance coverage, the termination date will be: 

IM'1mmediate 0 End of Coverage Month of employee tennination 

2. IRS Rula 2004-55 

For 100% employer paid disability coverage: 

8. Do employees have the option of having premiums paid pre- or post-tax? 

b. Are premiums included in Employee's gross income reported to the IRS? 

DYes 

DYes 

o No 

D No 

-4- 

G-20355 (NDU G-20355 00>1.) 12/21/07

-- _.- .. _-_ ..._------ 

• Any person who knowingly presents a false or fraudulent claim for payment of a loss or benefit or knowingly presents false 

information in an application for insurance may be guilty of a crime and may be subject to fines and confinement in prison. 

• Florida: Any person who knowingly and with intent to injure, defraud, or deceive any insurer files a statement of claim or an 

application containing any false, incomplete, or misleading information is guilty of afelony of the third degree. 

• New Jersey and Virginia: Any person who includes any fals9 Dr misleading information on any application for an insurance 

policy is subject to criminal and civil penalties. 

• louisiana, Pennsylvania and Tennessee: Any person who, knowingly and with intent to defraud any insurance company or 

other person files an application for insurance or statement of claim containing any materially false information or conceals 

for the purpose of misleading, information concerning any fact material thereto commits afraudulent insurance act, which is 

acrime and subjects such person to criminal and civil penalties. 

• Maine: Any person who knowingly provides false, incomplete or misleading information to an insurance company for the 

purpose of defrauding the company commits a crime. Penalties may include imprisonment, fines or denial of insurance 

benefits. 

• Washington: It is a crime to knowingly provide false, incomplete, or misleading information to an insurance company for the 

purpose of defrauding the company. Penalties include imprisonment fines, and denial of insurance benefits. 

• Washington DC: 1t is a crime to provide false or misleading information to an insurer for the purpose of defrauding the insurer 

or any other person. Penalties include imprisonment and/or fines. In addition, an insurer may deny insurance benefits if false 

information materielly reltted to a claim was provided by the applicant. 

• Coverage under the group insurance contract for which you have applied may include a binding or non-binding arbitration 

agreement 

• The arbitration agraement requires that any disagreement related to the contract must first be resolved by arbitration and 

not in a court of law. 

• The results oUha arbitration can be final and binding on you and AUL 

• In an arbitration, an arbitrator, who Is an independent neutral party, gives adecision after hearing the positions of the 

parties. 

• When you accept coverage under AUl's insurance contract you agree to first resolve any disagreement related to the 

contract bV arbitration instead of atrial in court including atrial by jury (note that llome states may not allow mandatory 

arbitration). 

• Arbitration takes the place of resolving disputes by a judge and jury and the docision of the arbitrator normally is not 

reviewable in court by ajudge and jury. 

-6- 

G-20355lNDJJ G-20355 lNDlJ 12/21/07

The undersigned Employer understands and agrees: 

• to engage AUl to offer group insurance coverage{s) to eligible participants as set forth in the policy and also to provide 

standard administrative services to participants in connection with the group insurance product(sl {·contract"}, all in 

accordance with the terms and conditions of the contract and outlined in Alit's written guidelines, Administrative Guide and 

any applicable Administrative Agreement, and applicable laws; 

• that no descriptive brochures, advertising materials and other promotional matarials relating to AUl and the contract will be 

disseminated without the prior written approval of AUt; 

• to endorse and sponsor the group insuranCQ product(s) established pursuant to this Application/Subscription Agreement. 

AUL and its representative(s) shall be the claims administrator for the group insurance product(s) and is not a fiduciary of 

the employee welfare benefit plan; 

• the basis for approval or disapproval of coverage by AUL is the information provided by the Employer, within application 

forms, and requested medical information, if necessary. Coverage will be considered null and void as ofthe effective date if 

the Employer or participants fail to furnish information which AUl may reasonably require; 

• that AUl will not be liable for claims or losses incurred after failure to pay correct amount of premium and/or the termination 

of coverage. Collecting and paying premium for coverage not approved by AUl and/or beyond the termination date will 

result in the employer's solo liability for the benefits for which the premiums have been collected and/or paid; 

• any controversy or claim arising out of or relating to this application, the sale, solicitation, or receipt of any coverage, or its 

breach thereof whether in tort, contract, breach of duty (including but not limited to) any alleged fiduciary, good faith, and 

fair dealing duties, shall be first decided by non-binding arbitration* in accordance with the Federal Arbitration Act, the 

pfllcedures of the commercial arbitretion rules of the American Arbitration Association, and this contract The Court of 

Arbitrators, which is to be held in Indianapolis, Indiana is domiciled, shall consist of three (3) qualified arbitrators familiar 

with group insurance pfllducts; 

*NH does not allow any type of arbitration in life Insurance contracts. 

• that the Employer agrees to 81ld does hereby indemnify, hold harmless, and agree to defend AUl, its officers, directors, 

employees, and agents, from and against any and all claims. liabilities, payments, demands, causes of action, damages, 

suits or costs of any kind that may be brought against AUL, whether at law or in equity arising from or caused by any acts or 

omissions of Employer and/or its representatives that may arise in connection with the contract excepting those claims, 

damages or liabilities that arise as a result of AUl's intentional errors or omissions. The indemnity obligation contained in 

this paragraph shall survive and be fully enforceable after the termination of the contract 

• that the Employer and AUL are, and will remain, independent contractors. Nothing shell be construed as making the parties 

joint venturers or as creating a relationship af employer and employee, master and servant, or principal and agent. Neither 

party has any power, right or authority to bind the other or to assume or create any obligation or responsibility on behalf of 

the other. In the event the Employer amends the contra ct and/or offers increased or reduced benefits Inconsistent with the 

contract without first obtaining AUt's written authorization, AUL shall have no legal obligation or responsibility for payment 

of any increased or reduced benefits inconsistent with the contract. 

• DISCLOSURE: The Employer understands that if the Mandatory Rehabilitation Program is elected, a disabled Employee will 

be bound to the terms of the Program and will not receive benefits if he does not adhere to the Program AUl determines is 

appropriate for his Disability and that has been approved by the Employee's Physician. 

-7- 

G-20355 (NDU 12/2I1lrl

The undersigned Employer acknowledges: 

• that the producer has informed the Employer he is compensated for the sale of insurance products by AUL, and he may 

receive, or his organization/agency may receive, compensation based, in part,. on the persistency or profitability or premium 

volume or total volume of assets or deposits of the business sold by the producer for AUL, including the product(s) being 

applied for by the Employer. The producer has also informed the Employer that histher compensation may be included, 

directly or Indirectly, in the premiums or fees* for the product(s) being purchased by the Employer. These disclosures were 

made at the time of application, and therefore, prior to the purchase of the product(s); 

Win Kansas fees are factored into the premium; 

• the attached proposal oudining the terms and conditions of the coverage being offered by AUL is Incorporeted by reference. 

Except as outlined in this document, all other terms, conditions, and provisions of the underlying proposal shall remain 

unchanged. If there is any conflict between the provisions expressly contained in this document the proposal, the underlying 

contract,. and/or any other document. then the provisions expressly stated in the contract shall govern. The attached 

proposal, this document and the contract may be modified. supplemented, amended or revised only in writing by AUt. All 

previous agreements and understandings. written or oral, between the parties as to the subject matter hereof are 

superseded; 

• lif applicable) it will adopt, subscribe to, and be bound by the American United life Group Insurance Trust ("Trust"), agrees 

the Trustee shall function as the policy owner, and upon AUl's approval will become a Participating Unit in the Trust 

• that the Employer represents and warrants to AUL that. as of the Date of this Application. (a) it has all power and authority to 

execute and deliver this application and to perform its obligations hereunder, (bl no consent, approval or authorization from 

any agent is required In connection with Employer's execution. delivery, and performance of this application, except such as 

~ havs been obtained and are in full force and effect, (c) the execution, delivery and performance of this application by 

."Em 10yerlNill not violate any relevant law, regulation. contract, court order, or ruling applicable to Employer to the best of its 

:5Wk. 

I any Information or documents provided to AUL by Employer prior to and after the Application Data and the 

~IIii cts and oth r matters ined i~ the r ~ng are,e and accurat the best of Empl r's knowledge and belief. 

~ ~ ~ 

Date: 

I have complied with all applicable laws, AUL:s underwriting guidelines. and have accurately and fully explained to the 

Employer, the coverage and terms/conditions ofthe group insurance coverage. I have informed the Employer that I am compen 

4 

satad for the sale of this product by AUL Further, I have informed the Employer that I may receive, or my organization/agency 

may receive, compensation based. in part, on the persistency or profitability or premium volume or total volume of assets or 

deposits of the business sold by me for AliL including the product(s] being applied for by the Employer. I have also informed the 

Employer that this compensation may be included, directly or indirectly, in the premiums or fees* for the products being purchased 

by the Employer. These disclosures are being made at the time of application, and therefore. prior to the purchase of 

the produet(s). 

*10 Kansas fees afe factored into the premium. 

Ageot of Record 

Signature: 

_ 

Printed Name: __- "'-- "'--__ 

Producer License issued in: -,-- _ 

litle: 

Date: 

Producer License Number: 

_ 

G-20355 l.NDI,1 

-8- 

G-20355 IN DLj 12/21107

ACCEPTANCE OF APPUCATION 

Complete for direct coverages only. 

This Application has been reviewed by AUL's Group Underwriting Department and has been approved for coverage effective 

By 

_ 

Date 

_ 

-9- 

0.20355 (NOfJ 

&20355 (NDlJ 12/2I1Cf1

".. / 

Administrative Options Election 

Form for Group Insurance Policyholder. 

o New Policyholder or 

120 Existing Policyholder Change Request 

Products and/fn4nciaI services provided by 

American United ute InsuTWIClJ Companya 

ONllAMBAICIt.· company 

One Amer{can Square. RD. Box 6123 

Indianapolis. IN 46206-6123 

(800) 553-5.318 

www.employeebenejits./lUl.com 

1. legal Name of Policyholder; Harrison County Board of Supervisors 

EIN/TIN; j 3-4222123 

If changes are being requested: 

2. Policyholder I: 3, Proposed Effective Date of Change: _ 

'·'·'~r1!~::_-":'·;~~9nt -;:,.","'~, 

The elections fa this section must be made by 8 new policyholder. Existing policyholders should only make elections for 

items they want changed. 

1. Billing Contact Name: Robin DiGiacomo 

2. Billing CDntact Phone: ( 228 I 897-6700 3. Billing Contact Fax: I 228 ).... 8:w9..... 7-~6.... 7.... 260.2 _ 

4. Billing Contact Email Address:robin.digiacomo@foxeverett.com 

5. Billing Options; 

~st--billed - American United life Insurance CompanV- (AUl) will provide you apremium billing statement. 

ILYiBilI Policyholder Administered, Self Billed - PolicyhOlder maintains records and generates premium billing statement using Alil's 

intemat-based billing system (iSHn. 

o iBiII Policyholder Administered. AUl Billed - Policyholder maintains records using iBiII and AUl provides apremium billing statement. 

o Policyholder Administered. Summarv Billed (only available for '100 or more insureds)- Policyholder maintains records and generates 

premium billing statement using a system acceptable to AUl. 

D Producer Administered. Producer Billed - Producer maintains records and generates premium billing statement using a system 

acceptable to AUL Producer must be approved by AUl prior to maintaining records and preparing statements. 

o Third Party Administrator (TPA): TPA maintains records and generates premilJ1l billing statement using asystem acceptable to AUL 

lPA must be approved by AUl prior to maintaining records and preparing statements. 

o Combined Premium Billing Statement with Dental coverages (only available for 10 or more insureds or existing policyholders}. 

6. Payment Method: N'I Check o ACH (requires submission of Automatic Payment Authorization Forml 

7. Billing Mode: J8l Monthly 0 Quarterly 0 Semi-Annually D Annually 

o School Year: 0 Bmonths 0 9 months 0 10 months 

If School Year is selected. what is the first premium billing statement date? 

o 11 months 

_ 

8. Deduction Frequency: Policyholders should complete this section only if premium-billing statements are to be aligned with your payroll 

cycla and/or deductions. 

o Weekly [52 deduetions/year): Beginning deduction date (must be within 7 days of coverage effective date) of: 

D Bi-weekly (26 deduetions/year): Beginning deduction date [must be within 14 days of coverage effective date) of: 

~ .Semi-mDnthly (24 deductionsfyear) 

o Monthly (12 deductions/yearl 

-1- 

G-ADMIN G.l7571 l/ZB/OB

1. Policyholder Information Materials should be communicated to: ~ Employer 0 Producer 0 Regional Group Office 0 TPA 

2. Administrative Guide should be communicated via: 0 Web Site [] Email I8l Paper 

3. Contracts, if applicable; should be communicated via: 0 Wab Site 0 Email ~ Paper 

Existing policyholders should only provide information for items thoy went changed. 

1. Administtative Contact 2. Phone: ( _ 

3. E-mail address: 

________________ 4. Fax: 

If any change is requested by an existing polieyholder. AUL must receive this form from an authorized representative of the policyholder 

indicating the cha~s) desired and the proposed effective date of the changets). 

The undersigned hereby requests the above information and selections be shown in AUl's policyholder records. 

The undersigned agrees to the terms, conditions, guidelines, and responsibilities outlined in the Administrative Guide and to withhold and/or 

pay the amount of premiums required for the coverage approved by AUl, including any premium increases due to age bracket changes or 

changes in insurance, when applicable. Premium payments greater than the amount of premiums owed, tor individuals or entities not 

approved for coverage, will not result in additional coverage under AUL's policy. 

The undersigned represents any information or documents provided to AUl by the undersigned prior to and after the date of the application 

for insurance and tile facts and other matters contained in the foregoing are true and accurate to the best of the undersigned's knowledge 

and belief. 

Any pelSol who knowingly presents a false or fraudulent claim for payment of a loIS or benefit or knowingly presents fllise 

infonnation in an application for insurance may be guilty of a crimu and may be subject to fines and confinement in prison. 

Date 

Printed Name 

TItle/Position 

-2- 

6-11577 1/28/08

MINUTES 




August 3, 2009, Item # 58 

ORDER SPREADING ON THE MINUTES EXECUTED 

CONTRACT FOR FOX-EVERETT, AS TPA FOR HEALTH 

INSURANCE AND PERICO INSURANCE CO., AS THE 

EXCESS LOSS INSURANCE COMPANY, AS APPROVED 

ON JULY 7, 2009 


MISSISSIPPI, that the Board does HEREBY SPREAD ON THE MINUTES executed contract 

for Fox-Everett, as TPA for Health Insurance and Perico Insurance Co., as the Excess Loss 

Insurance Company, as approved on July 7, 2009, which contract follows this Order as Exhibit 

A. 







Supervisor CONNIE ROCKeD voted 

AYE 

AYE 

AYE 

AYE 

AYE 

The motion having received the affirmative vote from the m~ority ofthe supervisors 



.. 

• 

PERICO 

LIFE INsuRANcE COMPA..1\lY 

IJJS,J/ffJldinlll'R..u.SI. uuU. Miuollrl 61lJl 

Tth,lttlll" {JU} 16$4111 l'iru;mil,: (JU) IdS·1DJ.! 

SI70 CDlmnrru Cirdr.ln4i","pmir,/nJi""4 ./6U7 

Trll'Plrllnn (JI7) .tII7-Df)JO Ftlu;lIIilr: (ll7) 1l88.7US 

Date: 

NOTIFICATION OF SALEIRENEWAL FORM 

To: AM.P-!,Vrrl"eR 

Front: y SCJ1~ax Numbcr:.1..t.D..L..1.tb'11lDoa- 

Sender's Emni Address 

II!!Vri;CbnNotification of: 0 snfc---cJRCnewaI 

EtrcctivcDalc: . t. I/Lives: B3Q:!ol~Rroposal Numbc:r:jlg 

Group Name: Lfty'/i~fty and Statc:,J::iu.li:p2'+;ro:s. 

1.) ~cess Loss Insurance: -./ 

A.) Specific Deductible: $'2fX),0 D Q Rx Cnrd: I£r Rx Samc As Any Other: 0 

Aggregating Specific Deductible ifapplicable): S Limited Increase Plan: 0 

Specific Rates: BE:SE+I:S E·t-Childn:n: $, _ 

Family: S . Cotnp-osite: S 

ConttaetTenns: 12112: 0 15112: 24/12: n:r--Paid: O:':---"'=--o-wer: 0 __~_ 

'Name ofPPO Utilized: ~~~C:l~~. ~-:Jr.;::MiiL"D:::r;:]r.-::::;;::------- 

Direct Precut Company Name: ~~!!.r.W~:l::::!...J:::t:!OQ::~~ClI::~¥~>;-'T"":lr-:- - 

Large Case Mnnngemcnt Company Name: lna~S" - 

Commission: % Remitting Net lJ 

• 

B.) Aggregate Coverage: Yes: 0 No:S- Aggreg.1tC Rnte (PEPM): S Split Funded Aggregate: 0 

Oplionnl Aggregate Accommodation Option @ PEPM Yes: 0 No: 0 

Optional Terminal L1nblli!Y OptiOll@ PEPM Yes: 0 No: 0 

ContrnctTerms: 12112: U 15/12: 0 24112: C1 Pllid: U12l1S: 0 OI1lcr: 0 _ 

Benefits Covered: Medienl: 0 Rx Card: 0 Rx Snmc As Any Other: 0 

Dental: 0 Vio;ion: 0 Short Term Disnbility: 0 

Factors: EE: S"'- E+I: S~ E+Childrcn: $ _ 

Family: S Composite: 5 _ 

• 

C.) Group Life and Accidental Dcnth and Dismcmbcmlcnt: Yes: 0 No: ~./ 

UfeSclledulc Copy Attached 

Ycs: 0 No: U:r 

Rates: $_per 1110usand llermonth Iifc $__per thousand pcr monlll AD8:D 

s_per unit per month Dependent tife 

Commission: % Remitting Ncr: Yes: 0 No: 0 

0.) CopyofBCllcfit Planes) SoMis atlaclted: Yes: 0 No: 0 

2.) TPA Namc:h)'t"t.'tfV'e?::&- iJjoc:... City and Statc:.~'R~'I&:::;';~ 

rU"I~r~''''''..t.:=.l-':;'''';'''~ r\ 

Contaci Person ntTPA~'~p-< Phone: ~ 

Claims Contact at TPA: .ev----serurLLPhone:. 5 S 

-re't"; eut"ol\ 

3.) Name ofLiccnscd Ag~n~~igning POIiCYI'\APPlicaliOn(S):."}~rcss::::r:iii~~ii~~~~~~~::;:i 

Agent Phone Number: ~'l.54?~ Agellt E-mnil Address: 

4.) Licensed Agency, or Agent, to whom commissions are assigned:. rlrn;m~~~~~~~mim: 

PLEASE COMPLETE 114 REGARDLESS OF CASE BEING-QUOTE 

PLEASE FAXIEMA/L IMMEDIATEL}' TO YOUR ltJARKE71NG llEPRESENTA11VE

!{ClI> 

•PERICO LIFE INSURANCE COMPANY 

• 

~. 

• 

Exees, Loss.lo8Ul'8nee 

Disclosu'e Form 

orouPNam,J11rr,~~doP~"~Qt.)_IBO\ .Q3 rei Ale-, GwlQ»t:blYlS 6150\ 

Thta Disdosuro Fomlls 111 Into... put ofyour mques. (or UIdIor JeDeWIll of Excess L0S5 I~ h wW be rdied upon by Perico Ufo 

Insurance ComPlmY fn Issuinga StopLoss 1nIunaceContract ThIs DJsclOSUl8 Fmm mUll "0 compJered no earlier1Mn the Ialerofcttheta)thUty 

(JO) days prior 10 the proposed Conbact Effeclive or Renewal Dale. or b) the date 1he premfum is received by Perico Life lns8I'IDCI Company. 

'fhis form musl be forwarded to Pcrico Life Insurance CompaD,y wlthiD fifteen _. of colaptet1on by the f'IaQ Sponsor. Tbe Excess Loss 

Insumnce PsoposIl requires (he Plan Sponsor fo drsctose employees who al'D nol aatvel)' at work and dependenls that are bospItal.con.fined or 

totally disabled onthe Disclosure DIte. hrd1crmore. the PIa.Sponsor is requlRd to disclose lbesame lnformadon for covered lndivldulllis whose 

paid claims under mo Plan have exceeded SO% oftbe requested Specific Retention Amount during IJIe twelve 

:;;:: 

= 

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en 

a = = 

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-0 

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AS_UIlAarOPUCC~I~bu:.. 

Rcv.'ZI06 

•_-------------••.•_._--._----_._--_•.•_-"••.._. ->.• ---- •••• __..•_ 

••

• • • .' '", 

After receipt and review ofthe completed Disclosure Fonn, Perico Life insurance Company reserves the right to revise the initial offer ofcoverage 

and/or to withdraw its offer to provide Excess Loss insurance. Furthermore. Perico Life Insurance Company reserves the right upon discovery of 

any omitted infonnation, toteviSe of otherwise reconsider any underwriting actions that may have been made. and any such actions may be 

retroactive to the Effective Date ofcoverage. This information sball be treated lIscontidential by Perieo Life Insurance Company. 

Please provide full explanation below to any "YES" answers to Questions 1 tbrough7 on Page 1: 

.~:~INiJfg~:ait 

I 

I lSAq CL~L.J) 11. 

'"3 I,,", tlc 'Htd'hJtil 

~ A l~o 1l4imi,oA 

If ~ I~ Ii i-MJ,JlAJ' 

c::; ~ A~I'},,, A 

"'~~!d~yee 

Dependent 

0.· .. at~:of ····•..I·.. Oerider , '.Fiilt.: .•.~' ~.·[.O.·:f .. ,.•\ J)iagn.••.........osis&.RrOgnOS.i.$ , 91rre.•8ta;:~ti1.· ..· th $tat.~...•......, .....•..........•.••..;ae 

•...•....•..;~...•..p ~.· .••ti.'.ts 

.....•.....··.,..R.....•.....at.· 

Birth" . :PisatiiUtS'· ." . .. . . ··.and:SSfuriareofNew ;':fYeitdedof .•..·.d.. 

..' ctarmS ··J~~ieainl.aSt 

r 

I 

I 

.12 Months 

Please answer the following questions regarding this group: 

I.) Are there multiple locations? 

Yes /No 

Ifso, please provide full address and number ofemployees in each location on a separate form. 0 - 

2.) Are retirees to be covered under this policy? , _ Yes _ No 

Ifso, indicate here or on the census the Name, Date ofBirth, Sex and SinglelFamily status for each person by line ofcoverage. 

3.) Are there any COBRA participants (employee and/or dependent) ~s _ No 

Ifso, indicate here or on the census the Name, Date ofBirth, Sex and SingiefFamily status for each person by line of coverage, 

4.) What is the Employer's (not employee's) percent ofcontribution for medical coverage? Em Joyee % D..se,sndl,nt '7S: % 

5.) What is the name and telephone number ofthe Claims contact at the TPA? -re".t'~ '8..((0 ..,.:>3 

6.) What is the name and telephone number ofthe Premium contact at the TPA? 's '1. - 

PL-ELDF 2 

A Sl'BSIOlARY OF HCC INSUIlANC£ HOLDINGS, INC.Q!l 

Rev. 2/06

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;

MINUTES 




ORDER APPROVING THE PURCHASE OF ONE ICE 

MACHINE FOR THE SAND BEACH DEPARTMENT 

FROM MILLER ICE COMPANY IN THE AMOUNT 

$2,175.00, AND AUTHORIZING THE LINE ITEM 

TRANSFER OF THIS AMOUNT FROM 156-355-641 TO 

156-355-919 TO COVER SAID EXPENDITURE 

August 3, 2009, Item # 59 


MISSISSIPPI, that the Board does HEREBY APPROVE the purchase ofone ice machine for the 

Sand Beach Department from Miller Ice Company in the amount $2,175.00, and HEREBY 

AUTHORIZES the line item transfer ofthis amount from 156-355-641 to 156-355-919 to cover 

said expenditure. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 60 

ORDER REJECTING THE ONLY BID RECEIVED FROM 

PREFERRED TANK AND TOWER INC. FOR THE 

FOUNDATION REPAIR OF THE BILOXI NORTH TOWER 

SITE FOR NOT MEETING SPECIFICATIONS 

WHEREAS, the Board ofSupervisors does hereby find as follows: 

1. That this Board, at a meeting heretofore held on the 13 th day ofNovember, 2007, 

adopted an Order authorizing and directing the Clerk ofthe Board to cause publication to be 

made ofNotice ofInvitation for Bids for the foundation repair ofthe Biloxi North Tower Site 

located at 16522 Switzer Park Road, Biloxi, Mississippi. 

2. That as directed in the aforesaid Order, said Notice ofInvitation for Bids was 

published in The Sun Herald, a newspaper published and having a general circulation in Harrison 

County, Mississippi fore more than one year next immediately preceding the date ofsaid Order 

directing publication ofsaid Notice, and that the Publisher's Affidavit ofProofofPublication has 

been filed with the Clerk ofthis Board, by said Clerk exhibited to the Board, and shows that said 

notice was published on May 18 and 25, 2009. 

3. That publication ofsaid notice has been made once each week for two consecutive 

weeks, the last ofwhich was at least seven working days prior to June 16, 2009, the day fixed for 

receiving said bids in the legal notice identified in paragraph one thereof: which Proofof 

Publication follows this Order as Exhibit A. 

4. That on June 8, 2009, an Order was entered designating the Board's 

representatives to receive bids on June 16,2009 on behalfofthe Board. 

5. That only one bid was received at the time and place and in the manner provided 

in said Notice ofInvitation for Bids which was from Preferred Tank and Tower, Inc. in the

MINUTES 



amount ofSIXTEEN THOUSAND FIVE HUNDRED AND 001100 DOLLARS ($16,500.00), 

which bid was rejected for not meeting specifications. It is therefore, 


MISSISSIPPI, that the single bid received from Preferred Tank and Tower, Inc. be, and the same 

is HEREBY REJECTED. 








AYE 

AYE 

AYE 

AYE 

AYE 




PROOF OF PUBLICATION 




Mississippi personally appeared e. .etsrn A;

MINUTES 





ORDER APPROVING CAPITAL EXPENSE PURCHASE OF 

AN ICE MACHINE IN THE AMOUNT OF $1,632.48 FOR 

USE AT THE YOUTH COURT SHELTER, AND LINE 

ITEM TRANSFER OF THIS AMOUNT FROM 001-174-671 

TO 001-174-919 TO COVER SAID EXPENDITURE 


MISSISSIPPI, that the Board does HEREBY APPROVE capital expense purchase ofan ice 

machine in the amount of $1 ,632.48 for use at the Youth Court Shelter, and line item transfer of 

this amount from 001-174-671 to 001-174-919 to cover said expenditure. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER APPROVING THE EMfLOYMENT OF ELEY 

GUILD HARDY ARCHITECTS, FOR PROFESSIONAL 

SERVICES AS PROJECT ARCHITECT ON RE-ROOFING 

THE GULFPORT COURTHOUSE 


MISSISSIPPI, that the Board does HEREBY APPROVE the employment ofEley Guild Hardy 

Architects, for professional services as project architect on re-roofing the Gulfport Courthouse. 








AYE 

AYE 

AYE 

AYB 

AYE 




MINUTES 




August 3, 2009, Item # 63 

ORDER AUTHORIZING ADVERTISEMENT FOR BIDS TO 

RE-ROOF THE GULFPORT COURTHOUSE 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement for bids to re-roofthe 

Gulfport Courthouse. 

Supervisor W. S. SWETMAN III seconded the motion to adopt the above and foregoing 







AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 64 

ORDER ACKNOWLEDGING RECEIPT OF THE LETTER 

FROM ELEY GUILD HARDY, ARCHITECTS, ADVISING 

THE BOARD THAT THE FINAL DRAWINGS AND 

SPECIFICATIONS FOR THE 361 EVACUATION 

SHELTERS ARE FINALIZED AND REQUIRED 

DOCUMENTATION PROVIDED TO FEMA AND MEMA 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofthe letter from Eley 

Guild Hardy, Architects, advising the Board that the final drawings and specifications for the 361 

evacuation shelters are finalized and required documentation provided to FEMA and MEMA, 

which letter follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




,'" 

I 

'...... ~ ".'~. ~.." 'n'

MINUTES 




ORDER AUTHORIZING ADVERTISEMENT FOR BIDS 

FOR THE HARRISON COUNTY 361 EVACUATION 

SHELTERS LOCATED AT LOBOUY, SAUCIER LIZANA 

AND COUNTY FARM ROADS 

August 3, 2009, Item # 65 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement for bids for the 

Harrison County 361 evacuation shelters located at Lobouy, Saucier Lizana and County Farm 

Roads. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 



August 3, 2009, Item # 66 

The Sheriffs representative reported that 977 persons are currently housed in the Harrison 

County Jail Facilities with 637 at the mail facility and 340 in pods. These numbers include 159 

misdemeanors and 129 females. 


MINUTES 




ORDER APPROVING THE PURCHASE OF THREE SAF 

5117 CHAIRS FOR BOOKING FROM GULF COAST 

BUSINESS SUPPLY AT $404.23 EACH FOR A TOTAL OF 

$1,212,69, PAYABLE FROM 029-215-919 



MISSISSIPPI, that the Board does HEREBY APPROVE the purchase ofthree SAF 5117 chairs 

for booking from Gulf Coast Business Supply at $404.23 each for a total of$I,212,69, payable 

from 029-215-919 (forfeiture). 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING THE PURCHASE OF ITEMS, AS 

LISTED, FROM THELOW QUOTE SUBMITTED BY 

COASTAL AUTOMOTIVE EQUIPMENT, PAYABLE 

FROM 029-215-921 

August 3, 2009, Item # 68 


MISSISSIPPI, that the Board does HEREBY APPROVE the purchase ofitems, as listed, from 

the low quote submitted by Coastal Automotive Equipment, payable from 029-215-921 

(forfeiture), which quotes follow this Order as Exhibit A: 

a) Two Rotary two post lifts at $3,795.00 each, totaling $7,590.00. 

b) One open front lift at $6,235.00. 








AYE 

AYE 

AYE 

AYE 

AYE 




JUL-22-2009' 11:00 AM COASTAL AUTOMOTIVE-MS 

I, l.. 

Coastal 

Automotive Equipment 

ESTIMATE 

COMPAN~INCORPoRATeo 

83 Ray Simmon, Rd.- l'urvls. MS 39475 

601.168-1!J9 • 800-256-1539 . 

DATE 

ESTIMATE 

7/2212009 2061 

NAME/ADDRESS 

HARRISON COUNTY SHERlFF.S DEPT. 

1004.6 LORRAINE ROAD 

GULFPORT, MS 39~03 

ATTN; MU

, 

JUL-24-200~ 01:46 PM COASTAL AUTOMOTIVE-MS 6012682258 P. 2 

Coastal 

Automotive Equipment 

-I!..

JUL-24-2009 '10:59 From: To: 2288960229 

MAXIMUM AUTO PARTS & SUPPLY, 

INC. 

QUOTE FOR SHOP LIFfS 

Rotary SPOA-IO 

2 post lift 

Rotary SM.l4L 

4 post lift closed front 

Rotary SM014L 

4 post lift open front 

$ 4250.00 

$ 5800.00 

$ 7150.00 

LABOR 

This is for the two post lift and the 

Closed end fOUf post lift 

LABOR 

This is for the two post lift and the 

open end four post lift 

$ 1550.00 

$ 1650.00 

TOTALS 

Two post and closed end four post lifts 

Two post and open end four post lifts 

$11600.00 

$13050.00 

You would he responsihle for the electrical hook-up 

Each unit requires a 220 anlp breaker single phase

., 

JUL-24-2009' 10:59 From: To: 2288960229 

Warranty is one year on parts and labor but will increase to two 

years on parts with a company backed installer. 

It will take a week to receive the lifts and a two day max for 

installation. Installation start time depends on the installers 

schedule. 

Thank you for the opportunity to work with you on these quotes. 

Iflean be of any further assistance please feel free to call me.

MINUTES 




ORDER AUTHORIZING THE PURCHASE OF FLOOR 

COVERING FROM THE LOW QUOTE SUBMITTED BY 

RHODES FLOORING AMERICA IN THE AMOUNT OF 

$8,228.00, PAYABLE FROM 029-215~920(FORFEITURE) 

August 3, 2009, Item # 69 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase offIoor covering from 

the low quote submitted by Rhodes Flooring America in the amount of$8,228.00, payable from 

029-215-920 (forfeiture), which quotes follow this Order as Exhibit A. 








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iJUL-0'2-20D? THU 

12:36 PM 

RHODES 

CARPET 

FAX No. 228-432-8575 

p, 001 l 

RHODES 

FlooringAmerica 

Page No. 

'PROPOSAl. 

" . " 

COVERING THE COAST SINCE 1947 

1227:3A HIGHWAY 67 

BILOXI, MS 39532 

Corporate Offica 

Phone: (228) 432-2501 

3000 BIENVILLE BLVD 

OCEAN SPRINGS, MS 39564 

Phone: (228) 872.·1341 

of 

Pages 

2719 PASS ROAD 

BILOXI, M539531 

Phono: (228) 388-7085 

We hereby submit speclfleatlons estimates for: 

I have read "About Our Install 

·1nitI!ll 

A 25% reslock charge will bQ applied en any unopened. relurned merchandise within 7 days from' order date. SeEr salesperson for details.. 

Invoice due on receipt. Balances over 30 days will be assessed a finance charge of 1.5%. This is an annual 

percentage rate of 1B'%.. Purchaser agrees to pay all costs of coll.ection, plus Attorneys Fees•. 

We Propose hereby to furnish malerlal and labor - complete in accordance with above specifications, for the sum of: 

__________________________ dollars ($ ). 

Paynllll1llg be made:

·,'_·_~ \_- 

_ 

, 

__ 

.. 

.... 

~fI••• 

I~. 

:-.- 

M 15, 200.i;r.,r 

MAI/l/:;~f 

PLOORS 

14499 Hwy. 49 Gulfport, MS ,39803 

(228) 832..1008 

Fax (228) 832....U 

IN,t 

TO lJaU'/SQ" &-"'Y ,"h~Utn 

No. 5864 P. 1 

JOB ESTIMATJ11 

-:~HON:-::-'=1!~=~ JP2~ir~" ; 

JOS NAAI.JlOCATlON 

""---_u~....... ,c·+I------- 

,·,-'__ III.....-..11'IIiI-'_ '..I _ .., _.,._-..__-- , _ ••••••' l~..t" " --- "'_ l _.".._ .._~ _ ••_._._.._ _ _ _ _ .. ._ _ __"' _ Il.,., 

~~•••• _ ••_ _,_·..·._ ---. _ ••_··_, _ ••__ r••_i1.I."' _ -... •...,.• .., _ _••_ _'.,~"" _ •..-- ,""••,_ _._.: __ "" ., _.__ __••_ •••_._, _••~ ; _ .._~i •••• 

.._ _---,......"Ii...,-_·_..-I _-.._- " , _.._,t.10_ __.._.,._ _·..•••__,,_ H•.•.__·__ _•••.,._ _ ..__.._I1I11 •••__..__ " n'__"', _ _ .. 

.... ;~~ __ 

_ •._.t"" _._.._ •...•_ _._ _ ",._j/.,jII\O~_ 

.•_ "._._ _ .., __ _ _ __._.•__ -.. ...-__ _ ,_.._ Ol _ ••• __._ _ _ ••_ t 

·,••.•~ _ ~ 

_._, _._••__ __••iI""';•• j.._ ••__ , _ _~._"'_ 

, _ _ __ __.,_ _._•••_._ .._._ _ _ _._.__ _ _.&__._.., ,_,._ .. 

•••••..1'..... - .. ~'" 

,;18 ESTIMATIi IS FOACOMPLETlNG rHE JOB ASDESCRIBEP ABOVE, 

'IS BASED'ONOUFI EvAtuA110N AND,DOES NOT INCLUOE MATERIAl.. 

1~ce INOREASES OR ADDITIONAl." LABOA AND MATEAIALS WHICH 

A't' BE AI!CUIRED SHOULD UNFORISSEEN PROBLEMS OR ADVERSE 

RATHER CONOlr\ON8 ARleE AFrEA THe WORK HAS STARTED. 

JOB 

ESTIMATED 

COST -=- ~__ 

ESTIMATED 

BY

MINUTES 




August 3, 2009, Item # 70 

ORDER DECLARING THE ATTACHED LIST OF GUNS 

SURPLUS, DAMAGED BEYOND REPAIR IN HURRICANE 

KATRINA, AND AUTHORIZING THE INVENTORY 

CLERK TO REMOVE SAME FROM THE INVENTORY 

LIST TO BE DESTROYED 


MISSISSIPPI, that the Board does HEREBY DECLARE the attached list ofguns surplus, 

damaged beyond repair in Hurricane Katrina, and HEREBY AUTHORIZES the Inventory Clerk 

to remove same from the inventory list to be destroyed, which list follows this Order as Exhibit 

A. 








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* 

HARRISON COUNTY SHERIFF'S DEPARTMENT 

Melvin T. Brisolara, Sheriff 

(228) 865-7095 

ACADEMY FrnBARMS ON LOAN FROM SHEIDFF 

THE FOLLOWING FIREARMS WERE ON LOAN TO THE ACADEMY FROM THE SHERlFF'S 

DEPARTMENT. EACH OF THE FOLLOWING WEAPONS WERE RECOVERED FROM THE ARMOR 

AT THE POLICE TRAINING ACADEMY IN LONG BEACH AFTER THE STORM. ALL WEAPONS 

WERE UNDER WATER FOR SEVERAL DAYS. THESE WEAPONS NEED TO BE DISTROYED AND 

REMOVED FROM HARRISON COUNTY INVANTORY LIST. 

SHOTGUNS 

REMINGTON 870 12GA SIN W353185M 

REMINGTON 870 12GA SIN A583768M 




HANDGUNS 

S/W MODEL 686 CAL .357 SIN AJR341 0 

S/W MODEL 586 CAL .357 SIN AEL4621 

S/W MODEL 686 CAL .357 SIN AJN2847 

S/W MODEL 686 CAL .357 SIN AFT6400 

S/W MODEL 686 CAL .357 SIN AFR0926 

S/W MODEL 686 CAL .357 SIN ACL4995 

S/W MODEL 686 CAL .357 SIN AJR7818 

S/W MODEL 5906 CAL 9mm SIN TZC5859 

(recovered) (Damaged beyond repair) 












In Capt. Rick Gastons Home during Katrina (umepairable) 

TAURUS MODEL PT92AF CAL. 9MM SIN TLF55882D (recovered) (Damaged beyond repair) 

S/W MODEL 1006 CAL. 10MM SIN TFB3739 (recovered) (Damaged beyond repair) 

S/W MODEL 59 CAL. 9MM SIN A4082DS 


BERETTA MODEL 92FS 9mm SIN BR097779Z (recovered) (Damaged beyond repair) 

Unclaimed Recovered Weapons (Realeased By Court) 

North American Arms MODEL 22LR CAL. .22 SIN V72916 

North American Arms MODEL 22LR CAL. .22 SIN B38268 

Raven Arms MODEL MP-25 CAL. .25 SIN 831734 

Phoenix Arms MODEL Raven CAL. .25 SIN 3015979 

Remington Anns MODEL Darringer CAL. .38 SIN 404 

Ruger MODEL P89DC CAL. 9mm SIN 305~85711 

RG MODEL RG-14 CAL. .22 LR SIN 395015 

Hungarian Arms MODEL R~9 CAL. 9mm SIN OR 6532 

Intratec MODEL TEC-DC9 CAL. 9nun SIN D022843 

IEX~IBITI

MINUTES 


MINUTE BOOKJULY~AUGUST2009 


ORDER DECLARING THE ATTACHED LIST OF GUNS 

RELEASED BY THE COURT TO BE UNCLAIMED AND 

DESTROYED, PURSUANT TO SECTION 97-37-3 MISS. 

CODE 1972 ANNOTATED 

August 3, 2009, Item # 71 


MISSISSIPPI, that the Board does HEREBY DECLARE the attached list ofguns released by the 

court to be unclaimed and destroyed, pursuant to Section 97-37-3 Miss. Code 1972 Annotated. 








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* 

HARRISON COUNTY SHERIFF'S DEPARTMENT 

Melvin T. Brisolara, Sheriff 

(228) 865-7095 

ACADEMY FIREARMS ON LOAN FROM SHERlFF 

THE FOLLOWING FIREARMS WERE ON LOAN TO THE ACADEMY FROM THE SHERIFF'S 

DEPARTMENT. EACH OF THE FOLLOWING WEAPONS WERE RECOVERED FROM THE ARMOR 

AT THE POLICE TRAINING ACADEMY IN LONG BEACH AFTER THE STORM. ALL WEAPONS 

WERE UNDER WATER FOR SEVERAL DAYS. THESE WEAPONS NEED TO BE DISTROYED AND 

REMOVED FROM HARRISON COUNTY INVANTORY LIST. 

SHOTGUNS 


REMINGTON 870 12GA SIN A583768M 




HANDGUNS 

SIW MODEL 686 CAL .357 SIN AJR3410 

S/W MODEL 586 CAL .357 SIN AEL4621 

S/W MODEL 686 CAL .357 SIN AJN2847 

SIW MODEL 686 CAL .357 SIN AFT6400 

SIW MODEL 686 CAL .357 SIN AFR0926 

S/W MODEL 686 CAL .357 SIN ACL4995 

S/W MODEL 686 CAL .357 SIN AJR7818 

S/W MODEL 5906 CAL 9mm SIN TZC5859 








(recovered) l'Damaged beyond repair) 





In Capt. Rick Gastons Home during Katrina (unrepairable) 

TAURUS MODEL PT92AF CAL. 9MM SIN TLF55882D (recovered) (Damaged beyond repair) 

S/W MODEL 1006 CAL. lOMM SIN TFB3739 (recovered) (Damaged beyond repair) 

S/W MODEL 59 CAL. 9MM SIN A4082DS 


BERETTA MODEL 92FS 9mm SIN BR097779Z (recovered) (Damaged beyond repair) 

Unclaimed Recovered Weapons (Realeased By COllrt) 

North American Arms MODEL 22LR CAL. .22 SIN V72916 

North American Arms MODEL 22LR CAL..22 SIN B38268 

Raven Arms MODEL MP-25 CAL. .25 SIN 831734 

Phoenix Arms MODEL Raven CAL..25 SIN 3015979 

Remington Anus MODEL Darringer CAL..38 SIN 404 

Ruger MODEL P89DC CAL. 9mm SIN 305-85711 

RG MODEL RG-14 CAL. .22 LR SIN 395015 

Hungarian Arms MODEL R-9 CAL. 9mm SIN OR 6532 

Intratec MODEL TEC-DC9 CAL. 9mm SIN D022843 

IEX~'B'TI

MINUTES 




August 3, 2009, Item # 72 

ORDER AUTHORIZING THE HARRISON COUNTY 

SHERIFF'S DEPARTMENT TO SUBMIT THE 2009 

MISSISSIPPI OFFICE OF HOMELAND SECURITY 

INVESTMENT JUSTIFICATION/GRANT APPLICATION, 

AND AUTHORIZING THE BOARD PRESIDENT TO 

EXECUTE THE REQUIRED NIMS COMPLIANCE FORMS 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Harrison County Sheriffs 

Department to submit the 2009 Mississippi Office ofHomeland Security Investment 

Justification/grant application, and HEREBY AUTHORIZES the Board President to execute the 

required NIMS compliance forms. The forms follow this Order as Exhibit A. 








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Understanding the FY 2009 

Grant Proc'ess 

S1ep 1 step 2 Step 3 step 4 

Slsp 1: EValuate 

CUffent prcx:pam and 

capabiKty levels, 

dentfy firengths and 

Vt.e8knesses, and 

utilize analysis 

carpleted through the 

Program and 

Capablity Revievtl 

Step 2: Prioritize the 

strengths and 

ooa/messes identified 

in Step 1 accorcing to 

need andimpact 

Step 3: FcrmLJate a 

Plan/lnitiatives to meet 

needs/rrai1tain 

strengths for the 

prbrities ickJntified in 

step 2 through the 

Fornalbn ard 

implementation of 

Initiatives (see InitiatNe 

Plan Terrpate attached) 

**Uro only for guidance; 

cb nof subrrit 

Step 4: Submit 

Investments to MS 

OHS. (Up to Rve(5) to 

request funding you wish 

to allocate to those 

areas th at have been 

dentlied in the last three 

steps as priorities i1 the 

nearterm **SUBMIT TO 

THE STATE USING 

ATTAQ-IED 

/M/ESTMENT FORMS 

2S 

IEX~IBITI

SEVEN NATIONAL PRIORITIES 

~ Expanded Regional Collaboration 

~ Implement the NIMS and NRP 

~ Implement the Interim NIPP 

~ Strengthen Information Sharing and Collaboration Capabilities 

~ Strengthen Interoperable Communications Capability 

~ Strengthen CBRNE Capabilities 

=> Strengthen Medical Surge and Mass Prophylaxis Capabilities 

Tar et Capabilities List 

Homeland 

Security 

7 

3

WORKING GROUP/STAKEHOLDERS 

Identify all members who contributed to the development of the FY 2009 Grant 

Process 

Name Jurisdiction Agency Sector 

4

STEP 1: EVALUATE 

1. In the area of response, what are your strengths for the following? 

-/ All Hazards to include CBRNE 

-/ Implementation of NIMS/NRP 

-/ Regional Collaboration 

-/ Implementation of NIPP 

-/ Information Sharing 

-/ Interoperable Communications 

-/ Medical Surge/Mass Prophylaxis 

2. What are your weaknesses in the area of response? 

-/ All Hazards to include CBRNE 

-/ Implementation of NIMS/NRP 

-/ Regional Collaboration 

-/ Implementation of NIPP 

-/ Information Sharing 

-/ Interoperable Communications 

-/ Medical Surge/Mass Prophylaxis 

3. List what you have identified as the weakness factors within your 

discipline·(vulnerability/threat)? 

4. How would you prioritize your strengths? How would you maintain 

your strengths? How would you enhance your strengths? 

5. Discuss how much risk would increase if the preparedness strength is 

not maintained. 

6. Discuss current funding challenges 

7. Discuss Resource challenges 

8. Where do the largest resource short falls exist? 

9. Which areas of need/strength have the potential to impact/benefit 

multiple jurisdictions? How are stakeholders from those jurisdictions 

engaged? 

5

STEP 2: PRIORITIZE 

Jurisdictions will utilize the analysis conducted in Step 1 and prioritize the 

strengths and weaknesses based on need and impact. Then group these 

priorities to develop key Initiatives for the State to implement. 

Step 2 includes a series of questions designed to assist Jurisdictions in engaging 

a systematic process for identifying needs. While it is critical to answer each 

of these questions, the answers to these questions are not required for 

submission. 

Discussion Questions 

1. What areas ofneed (weaknesses/deficiencies) could have the largest 

impact if not addressed? What risk(s) could be mitigated, and how 

would that risk(s) be mitigated by addressing the need? 

Consider the number of people, the (physical) area, transportation, 

and critical infrastructure that are affected. Consider how they are 

at risk, how the need and risk are related, and how much the risk is 

mitigated by addressing the need. 

2. What areas of strength, if not maintained, could have the largest 

adverse impact? Discuss how much risk would increase if the 

strength is not maintained. 

Consider the number of people, the (physical) area, transportation, 

and critical infrastructure that are affected if the strength(s) is not 

maintained. Discuss how the strength is directly related to risk 

mitigation, and the potential negative impact if the strength is not 

sustained. 

3. Discuss current funding and resource challenges, and which areas 

of need could be affected the most by funding and resource 

limitations. Where do the largest resource shortfalls exist? 

Given current situations, consider which needs/strengths are least 

likely to be addressed. Discuss why they are least likely to be 

addressed, such as whether it is because of low priority, low 

risk/threat, low impact, and/or cost-prohibitiveness. Consider if any 

of the needs/strengths least likely to be addressed are critical to the 

homeland security program and capability enhancement. 

4. Which areas of need/strength have the potential to impact/benefit 

multiplejurisdictions? How are stakeholders from thosejurisdictions 

engaged? 

Consider the depth and breadth of the need/strength. Identify the 

number of jurisdictions that are affected and whether the 

need/strength has the potential to benefit people and jurisdictions 

outside the immediate response/focus area. Consider if the 

successful mitigation of risk could be leveraged across multiple 

jurisdictions, and therefore increase potential impact and benefit. 

Investment Name: 

Local Jurisdiction: 

6

Further, if multiple jurisdictions are affected, discuss 

communication, outreach, and involvement strategies with the 

appropriate stakeholders from those jurisdictions to ensure that all 

security needs are being met. 

5. Based on the above analysis; determine the priority needs/strengths 

around the program/capability that should be addressed. 

Review the discussions and responses to the above questions, and 

consider which strengths and weaknesses represent the greatest 

need in terms of risk mitigation, sustainment, benefit, and impact. 

Identify "priority" areas of need that must be maintained and 

addressed in order for the State to meet the program and capability 

expectations. 

6. Group priority needs together to form an Initiative. 

Review the priority needs identified and cluster related or like needs 

that could be addressed through a single Initiative. An Initiative is 

defined as the compilation and coordination of related projects 

geared towards achieving a common State homeland security 

goal/objective, National Priority, and/or Target Capability. An 

Initiative may be comprised of one or more projects that span one 

or more National Priorities, Target Capabilities, and/or Capability 

Elements. Ensure that needs are grouped together in a way that 

will maximize the Initiative's effectiveness. Review Initiatives to 

make certain key program and capability strengths and 

weaknesses are being addressed to the largest extent possible. 

Give the Initiative a short, descriptive name. 



7

INITIATIVE PLAN TEMPLATE 

This Template should be completed for each Initiative that will be created to 

address program and capability need. One Initiative can encompass one or more 

capabilities and/or programs. While it is critical to answer each of these 

questions. the answers to these questions are not required for submission. 

The Initiatives should represent solutions to the needs identified through the 

Program and Capability Review. 

1. Provide the Name of this Initiative. 

Describe how this Initiative will address the priority needs and 

strengths identified through the program and capability 

evaluation, and prioritization analysis. 

2. Regional Construct: 

Briefly describe the geographical context of this Initiative. 

3. Resources, Processes, and Tools: 

Identify the resources, processes and tools that already exist, 

and those that will need to be leveraged, created, or acquired 

for this Initiative. Briefly consider how these resources, 

processes and tools may be attained. 

4. Governance Structure: 

Describe the high-level governance structure (e.g., 

management plan, stakeholder involvement) required for 

successful implementation of this Initiative. 

5. Program Management: 

Explain how this Initiative relates to the overall State homeland 

security program, and/or how it helps incorporate the three 

Overarching National Priorities. 



8

I. BACKGROUND 

Investment Narne: 


9



10



11



12



13



14



15

Fiscal Year 2009 Investment Justification 

Budget Summary 



16

Article IX (City) 

Execution 

IN WITNESS WHEREOF, the parties names herein have duly executed this 


ATTEST: 

SUBGRANTEE: 

By: _~_~_~ 

Clerk 

_ 

By: 

Title: Mayor 

-_ 

APPROVED AS TO FORM: 

By: 

City Attorney 

ACKNOWLEDGE: 

_ 

Date: 

------------~ 

By: 

Senior Fire Official 

_ 

By:. 

Senior Law Enforcement Official 

_ 

By: 

Emergency Management Director 

_ 

By: 

Emergency Medical Services 

_ 



17

Article IX (County) 

Execution 

IN WITNESS WHEREOF, the parties names herein have duly executed this 


ATTEST: 

SUBGRANTEE: 

By: 

Clerk 

_ 

By: ------------- 

Title: President Board ofSupervisors 

APPROVED AS TO FORM: 

By: 

County Attorney 

ACKNOWLEDGE: 

_ 

Date: ------------- 

By: 

Senior Fire Official 

_ 

By: 

Senior Law Enforcement Official 

_ 

By: 

Emergency Management Director 

_ 

By: ------------- 

Emergency Medical Services 

09 MS Grants NIMS Compliance Letter 



18

To: 

The Mississippi Office ofHomeland Security 

P. O. Box 958 

Jackson, MS 39205 

Attn: Office of Grants 

Homeland Security Directive 5 mandates governments shall implement 

a consistent system for working together during incidents or events. The 

National Incident Management System (NIMS) has been designed to 

provide effective incident and event management. NIMSCAST has been 

designed for recording said NIMS compliance. Mississippi under 

Executive Order #932 established NIMS as the standard for incident 

management within the state. Department of Homeland 

Security/Federal Emergency Management Agency guidance provides 

that accepting grant funding is conditional on compliance with NIMS. 

This jurisdiction attests that we continue to strive toward NIMS 

compliance as provided under federal and state NIMS guidance. This 

jurisdiction also attests that compliance shall be correctly recorded 

within the NIMSCAST tool. This jurisdiction understands receiving 

and/or using Homeland Security grant funds remains conditional upon 

successful participation in respect to NIMS compliance and reporting. 

Non-compliance of NIMS can result in Homeland Security dollars being 

withheld from or drawn back from our jurisdiction because of 

ineffective NIMS support and participation. 

This understood and attested to: 

Signed: ~__~ _ 

Printed name: 

----------------- 

Jurisdiction represented: 

_ 

Dated: ----------------- 

Witness sign: 

_ 

Printed name: 

----------------- 



19

MINUTES 




August 3, 2009, Item # 73 

ORDER AUTHORIZING THE PAYMENT OF $10,000.00 TO 

THE POLICE ATHLETIC LEAGUE OF GULFPORT TO BE 

USED IN THE P.A.L. DRUG PREVENTION PROGRAM, 

PAYABLE FROM 029-214-581 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the payment of$10,000.00 to the 

Police Athletic League ofGultport to be used in the P.A.L. drug prevention program, payable 

from 029-214-581 (forfeiture fund). 








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The motion having received the atlirmative vote from the majority ofthe supervisors 



MINUTES 




August 3, 2009, Item # 74 

ORDER APPROVING TRAVEL EXPENDITURES FOR JOE 

C. GEWIN TO THE PETERSBURG FEDERAL 

CORRECTIONAL INSTITUTE IN HOPEWELL, VA TO 

VIDEOTAPE DEPOSITION OF MORGAN LEE 

THOMPSON IN LITIGATIONS, AS LISTED, IN THE 

APPROXIMATE AMOUNT OF $643.46, PAYABLE FROM 

THE TORT FUND 


MISSISSIPPI, that the Board does HEREBY APPROVE travel expenditures for Joe C. Gewin to 

the Petersburg Federal Correctional Institute in Hopewell, VA to videotape deposition ofMorgan 

Lee Thompson in litigations, as listed, in the approximate amount of$643.46, payable from the 

Tort Fund: 

a) McBay v. Morgan Thompson, et aI., CA No. 1:07cv1205 

b) AI-Khidhr v. Morgan Thompson, et al., CA No.1 :07cv1223 

c) Sae/v. Morgan Thompson, eta!., CANo. 1:08cv175 








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MINUTES 

BOARD OF SUPERVISORS, HARRISON COUNTY, NIISSISSIPPI 





MINUTES 




ORDER ACKNOWLEDGING THE RECEIPT OF LISTED 

CHECKS TENDERED TO THE HARRISON COUNTY 

SHERIFF'S OFFICE FOR DEPOSIT IN THE PROPER 

ACCOUNT TOTALING $105,353.04 

August 3, 2009, Item # 75 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE the receipt oflisted checks 

tendered to the Harrison County Sheriffs Office for deposit in the proper account totaling 

$105,353.04: 

City ofPass Christian $1,650.00 

City ofD'Iberville $1,400.25 

City ofGulfport $38,025.00 

State ofMississippi (2) $607.90 & $2,929.25 

Evercom $26,356.23 

Coca Cola $5.00 

Thomson Reuters $160.41 

Harrison County Sheriffs Department, Service ofProcess (2)$2,537.00 & $9,957.00 

Harrison County Sheriffs Department, Records Check $80.00 

Tiger Canteen (2) $110.00 & $110.00 

City ofLong Beach $21,425.00 


foregoing order, whereupon the question was put to a vote with the following results:

MINUTES 








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MINUTES 




ORDER AUTHORIZING THE PURCHASE OF ONE OR 

MORE DELL COMPUTERS FROM DELL, STATE BID 

#70137, AT A COST OF $817.56 EACH, AS 

RECOMMENDED BY IT, PAYABLE FROM 029-215-919 

August 3, 2009, Item # 76 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofone or more Dell 

Computers from Dell, state bid #70137, at a cost of$817.56 each, as recommended by IT, 

payable from 029~215-919. 








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MINUTES 




ORDER AUTHORIZING THE PURCHASE OF LISTED 

ITEMS FROM THE LOW QUOTE SUBMITTED BY SUN 

COAST OFFICE SUPPLY, PAYABLE FROM 029-215-919 

August 3, 2009, Item # 77 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase oflisted items from the 

low quote submitted by Sun Coast Office Supply, payable from 029-215-919 (forfeiture), which 

quotes follow this Order as Exhibit A. 

a) Ten gray granite top and black table bases at $422.66 each totaling $4,226.60 

b) 40 stacking chairs at $49.95 each totaling $1,998.00 








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1801 26th Ava.' GUlfpon. MS 39501 

(228) 8611·2522· (BOO) 752-2576· Fax (226) 868-2722 

(228) 86e-an 0 • (BBS) 868·8710' Fax (228) 868-5642 

SOLDTOU ...

.....- _. 

mU1JF ~OASTBUSINESS SUPPLY CO., INC. 

• .. P.O. BOX 2116 

GUI.FPOltT, MS 39505-2116 

(601) 831-1019 

1..800-23$-5262- 

FAX (601) 831-1046 

OFFICE SUPPLIES. FURNITURE, JANITORIAL SUF'PUES. PAPE.F1 SUPpLIES, PRINTING A~D JANITORIAL MAINTENANce 

------~-;.,..------------.. 

••"If 

: -,-. 

. .:,' 

SPECIAL INSTRUCTIONS: 

ATTENTION:

MINUTES 




August 3, 2009, Item # 78 

ORDER APPROVING THE CONTRACT WITH 

TECHNICAL SERVICES GROUP FOR THE JAIL 

COMMUNICATIONS SYSTEM, AND AUTHORIZING THE 

BOARD PRESIDENT TO EXECUTE SAME 


MISSISSIPPI, that the Board does HEREBY APPROVE the contract with Technical Services 

Group for the jail communications system, and authorizing the Board President to execute same, 

which contract follows this Order as Exhibit A. TSG's low bid was accepted June 22, 2009, 

Item # 49. 



Supervisor W. S. SWETMAN IIJ voted 





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INSTALLATION AND SERVICES CONTRACT 

BETWEEN: 


1801 23 M Avenue 


{hereinafter referred to as the "Client"} 

AND 

TECHNICAL SERVICES GROUP, INC. 

12015 Oovcr Court 

Baton Ro~ LA 70809 

(hereinafterrefdled to as the"Contractor") 

(The Client and the Contractor hereinafter collectively refened to as the "Parties") 

PREAMBLE 

WHEREAS, the Client wishes the Contractor to carryout the work descnDed hereafter; 

WHEREAS, the Contractor wishes to carry out this Worl4 in return for good and valuable 

consideration; 

WHEREAS, the Parties wish to evidence their agreement in writing; 

WHEREAS, the Parties are duly authorized and have the capacity to enter into and perform this 

Agreement; 

NOW TBEREFORE, THE PARTIES AGREE AS FOLLOWS: 

1.00 PREAMBLE 

The preamble hereto shall form an integral part hereof. 

2.00 SCOPE 

2.1 Description oftheWork 

1Dst!D in baiJding radio system., hereinafter "Work". The description ofthe 

work is set forth in Schedule"A". Project Scope Statement. herein attached. 

That wotkwill follow the TSG Proposal indicated by TSG Project number 

(Project #2009075) shown in Schedule "B". 

1

The Contractor undertakes to carry out the worlc for the Client as described above in 

accordance with the Plans and Specifications and Contractors bid documents all of 

which are attached hereto as Scbedule ~ and incoIporated herein. Inthe event a 

conflict develops between the Plans and Specifications and Contractor's bid documents, 

the Plans and Specifications shall control This Agreement is only for Option A as set 

forth in the Plans and Specifications. 

2~02 TenB ofWork 

The period oftime to peIfonn the work is 75 days. 

3.00 CONSIDERATION 

3.01 Price 

Inconsideration ofthe Wod carried out. the Client shall pay the Contractorthe amount 

of$97,059.02. 

3.02 TSG proposal 

A detailed listingofthe laborand materials are set forth in Schedule "B" annexed hereto. 

3.03 Terms and Conditions ofPayment 

]heterms and conditions ofpayment are setforth in Schedule ~n, Pcqment Terms, 

herein attached. 

4..00 SPECIAL PROVISIONS 

4.01 UsefullD.fonution 

The Client acknowledges that, before the signing ofthis Agre.emen:t,. the contractor has 

provideditwith all useful infonnation regarding the Wolk "the contractor has undertaken 

to do. 

4.02 Permits aDd LiceDSeS 

The Contractor sball hold all necessarypennits and licenses. ifso required bythe 

appropriate authorities, before and during the Work. 

4.03 MeaJ15 ofPerformanee 

Except as regards compliance with the Specifications and p~ the Contractorshall be 

Jree to choose the means ofperforming this Agreement 

4.04 Care Diligence 

The Contractor shall act in the best interest ofthe Client, with care and diligence. 

4..05 Subcontracting 

Contractor may employ any third party subcontractor as an independent Contractor to 

perform services within this agreement without written approval ofClient. The 

2

performance ofany subcontractor shall remain under the supervision and responsibility of 

Contractor. Client shall have 1he rightto object to any third party independent contractor 

based on poor pe:rfonnance or iDappropriate behavior ~ in such eve:nt, shall promptly 

notify Contractor and Contractor agrees to undertake appropriate corrective action. 

4J)6 Supply ofMaterials 

The Contractor sbaIl provide the necessary materials for the performance ofthis 

Agreement. Unless otherwise specified in specifications or plans~the materials shall then 

be ofgood quality. 

.4.JYl WorkAccptante 

The Client shall determine when substantial completion has occurred; where the work is 

performed in successive~ locations, zo~ or sob-systems, the Client may accept 

substantial completion in phases. 

Upon Substantial completi~ as determined by Clien~ client will provide a punch list 

within 30 days for resolution ofminor issues, or wammty related items. 

Fmal acceptance shall occur whenproofofperformance, final test data, and completion of 

:final punch Iists are all completed to the satisfitction ofClient. 

4..88 DestruetioII by "ForeeMajeure" 

Ifthe necessatY materials used to perfoIm the Work are destroyed by"force nugeure"', the 

Joss shall be home by the party that provides it. 

4..09 Warranty 

The Contractor agrees to guarantee all materials and workmanship which arethe subject of 

this Contract to befree ofall defects, including latent defects and to bein accordance with 

the specifications as stated in the Contract Documents. Inthe event any defect in 

workmanship or materials is discovered within the warranty perioct then the Contractor 

shall replace orrepair, as shall be detennined by the Client, the work, which is the subject 

of1his Con1:Iact at no cost to the Client and in accordance with the specifications as stated 

in the Contract Documents. The wammty shall befor a period ofone (1) year, beginning 

onfinal acceptance ofthe project by Owner. 

4.10 IDterest 

Ifthe Contractor is not paid within forty-five (45) calendar days from the daypayment is 

~ then the payment shall bear interest from the due date mill paid at therate ofone 

percent (1 %) permonth. 

4.11 Liquidated Damages 

3

IfUquidated Damages are called for, failure to complete the work within "Term" 

(see Article 2) from the "'Effective Date" (see Article 6) will result in a perdiem penalty of 

$500.00 per business day and may be credited from the "F'mal Project Acceptance" 

payment (see Scbedule "Cj. Delays brought about by rain delays and/or "fmce nugeure" 

(see Special provisions Article 5.01) will be exempted from this term ofwork penalty 

clause. 

4.12 IDsunBee 

Con1ractor agrees to supply throughout the life oftbis Contract and any extensions thereof: 

Workers' Compensation Insunmce. Automobile Liability Insurance; Property damage 

Insurance, and Comprehensive General Liability Insurance for any and all work perfonned 

under this Contract. Theamount ofthe Automobile Liability Insmance shall not be less 

than Five Hundred Thousand and noIl00 (SSOO.OOO.OO). combined single limit. The 

amount ofComprehensive General Liability Insurance sball not be less that One Million 

and noIl00 Donars ($1,000,000.00). combined single limit. The amount ofPtoperty 

Damage Insurance sball not be less than Five Hundred Thousand and noIloo Dollars 

($SOO.OOOJ)()1 combined single limit. Certificates ofInsurance naming the Client as an 

additional insured sball be delivered to the Client on orbefore the date this Contract is 

executed byboth parties. 

5.00 GENERAL PROVISIONS 

Unless otherwise stated in this Agreement, the following provisions shall apply. 

5.01 "ForceMajeure" 

Neither party sball be considered to beindefimlt pursuant to this Agreementifthe 

fidfiJtrnent ofall orpart ofits obligations is delayed orprevented dueto "force mejeure". 

"Force Majeure" is an external unforeseeable and irresistible event, makingit absolutely 

impossible to fulfill an obligation. 

5..02 Severability 

Ifall or part ofany section, paragraph or provision ofthis Agreement is held invalid or 

unenforceable, itshall not have any effect whatsoever onany other section, paragraph or 

provision ofthis Agreement, nor on the remainder ofthe said section, paragraph or 

provisi~unless o1benvise expressly provided for inthis Agreement. 

5.03 Notices 

Any notice intended for either party shall be deemed to be validly givenifit is inwriting 

and is sent byregistered or certified mail, or bycourier service to such Party's address as 

set froth inthis Agreement, or to any other address which the party in question may have 

indicated inwriting to the other Party. A copy ofany notice sent by e-mail shall also be 

sent according to one ofthe above-mentioned delivery modes. 

4

5.04 Headinp 

The beadings inthis Agreement have been inserted solely for ease ofreference and shall 

notmodify, in any manner whatsoever, the meaning or scope ofthe provisions hereof 

5.05 Schedules 

The Schedules to this Agreement shall be deemed to fonn an integral parthereofifthey 

have been duly iDitialed by all the Parties. 

5.06 No Waiver 

Undec no circumstances shall the fail~negligence ortardiness ofa party as regards to 

the exercise ofa right or a recourse provided for inthis Agreement be considered to be a 

waiver ofsuch right orrecourse.. 

5.07 CUDuilative RigIIu 

All rights set forth inthis Agreement shaD be cumulative and not altemative. The waiver 

ofa right shall not be inteIpreted as the waiver ofany other right 

5.OB Eatire Agreement 

This Agreement constitutes the entire understanding between the Parties. Declarations, 

representations, promises or conditions other than those set forth inthis Agreement sball 

not beconstrued in any way so as to contradict, modify or affect the provisions ofthis 

Agreement. 

5.09 Ameadmenu 

The Agreement shall not be amended or modified except by another writt.eil document 

duly signed by all the Parties. 

5..10 No Rightto Tnmsfer 

Neither ofthe Parties may, in any manner whatsoever, assi~ transfer orconvey its righ~ 

inthis Agreement to any third party, withoutthe priorwritten consent ofthe other party. 

5..ll Sueeessors 

This Agreement shall bind the Parties hereto as well as their respective successors, heirs 

and assigns. 

5.12 Joint and Severability 

Whenever one oftbe Parties is constituted oftwo or more persons, these persons shall be 

jointly and severally liable towards the otherParty. 

5.13 Hold Harmless 

The Contractor shall hold the Client free and hannless from any and all claims for labor, 

materials. charges, damages, suits, demands or claims ofany and all types or kinds arising 

5

outofor flowing from the Contractor's work by any person claiming through the 

Contractor including but not limited to the amount ofthe claim or demand, interest, 

~court costs or attorney fees. 

5..14 Governing Law 

This ContIaet and all amendments or addenda thereto shall be interpreted and enforced in 

accordance with the laws ofthe State ofMississippi. and any proceeding to enforce or 

otherwise adjudicate therights and obligations ofthe parties hereunder shall be 

commenced in a coW1 ofcompetentjurisdictioninHarrison Coun1¥. Mississippi. 

6..00 EFFECI1VE DATE 

This Agreement shall become etreetive as ofexecution date by bothparties. 

7.00 ACKNOWLEDGMENTBY THE PARTIES 

• THE PARTIES HEREBY ACKNOWLEDGE AS FOLLOWS: 

• DUE NEGOTIATIONS TOOK PLACEBEfWEEN 1HEM PRIOR TO lHE 

DRAFllNG OF TInS AGREEMENT; 

• THIS AGREEMENT TRULY AND COMPLETELY DEFINES THE 

UNDERSTANDING REACHED BETWEEN TIIEM; 

• THEY DID NOT ENCOUNTER. ANY DIFFICULTIES IN UNDERSTANDING 

mEPROVISIONS OF TIllS AGREEMENT; 

• BEFORE SIGNING TIllS AGREEMENT. EACH PARTY HAD mE 

OPPOR1UNITY TO CONSULT A LEGAL ADVISER; AND 

• EACH PARTY OBTAINED A COpy OF TInS AGREEMENT IMMEDIATELY 

AFTER ALL TIlE PARTIES SIGNED IT. 

SIGNED IN (3) COUNTERPARTS, IN GULFPORT, STATE OF MISSISSIPPI 

ONTHE DAY OF -'t " 

REPRFSENTA11VE 

HARRISON COUNfY BOARD OF 

SUPERVISORS 

NAME:'-- 

TITI.E: 

_ 

_ 

SIGNED IN (3) COUNTERPARTS IN BATONROUGE, STATE OF LOUISIANA 

6

ON TBE DAy OF ----' -.: 

TECHNICAL SERVICES 

GROUP, INC. 

NAME: 

_ 

TITLE: 

---------- 

7

SCHEDULE "A'" 

ProvideadInstall Option A InBuilding Radio System. TSG system to iDclnde dna! site 

monitoringwith Auto faiIover detection, 4 hourUPS, Betterthan -95dB coverage over 95% 

ofthefacility. System instaBation is targeted in room adjacent toIT based on OUT Current 

design. Rareway is iDcluded only for cable I'11D5 atbadled to ceiling below 9' elevation. 

CableswiD be h1lDg above eetlinglIfhere allowable. AntenDas aDd splitters are standard 

eeiIiJtg MOlIBt without any external security enclosures as specified by Owner. 

8

-9- 

SChedule "B" 

(Bill of MaterialsITSG Proposal) 

Harrison CountySherrifs Dept In Building Radio (Base Bid) 

1 RFS BOA OR2-SBLP1-88JO SMRflX) BOA 

2 RFS antenna 10108-1 SMR Donarantema 

RFS antenna l-AT02-8OOl25OO Indoor Omnidirectbnal Anlenna lJItra..&oadband fOr 

37 2GI3GI'NFNIt..AHNWMAX 

10 RFS cable NMNMS12-QX1P7 ..funller Cable .,.1m· SCF12-5OJ N-Male I N Male 

:J15O RFS cable HCA12-5OJP1. 1fZ'AirDieJedric, PlenUm Rated, PVDF, 50-0hm 

131 RFS conncecIcr NM-LCF12-D70 N Male RAPID FIT ColvJeetar 

1 RFS spIitIer PJX;4-38OI25OQ 4-wa.y Power SptiIler (Reative) 700-2700 MHz - N Connector 

6 RFS spIiUer PDC2E-7W25002-way Power Spitler(Rea1Mt) 700-2700 MHz - N Comedor 

10 RFS spliUBr PDC3-38(Y.l500 3-way Power Splitler (Reative) 700-2700 MHz - N ConnedDr 

5 RFS spliUer CD10E-7OOI27OO 3 port Directional~ 10 dB 

2 RFS spIitIBr CD6E-7002700 3 port DiFedional Coupler 6 dB 

'I Various mise. Various ConstmabeIs Morris AdapfBcs Barrels Bbaws 

1 Raceway Allowance Various Hard ceiling Raceway 

1 Baird NonPen Non Pen Mount 

'I Block Non Pen Mount Ballast 

'I Failover Redunt Site Switching System 

t Allive Telecom Travel 

.1 Alive TeIemm Design Engineering 

1 Alive Telecom Testing & Report 

'I APe 1500 'I5lY»I Rack Mt UPS 

1 RSC Rental Scisor lift Rental 

-- 

Each_c, ._-, .. - 

-..•.l'cmtl· ..... :;0. 

$3,475.51 $3,475.51 

$248.78 $497.56 

$95.43 $3,530.79 

$75.61 $756.10 

$3..05 $11,432.93 

$26.66 $3,439.02 

$2OQ.61 $200..61 

$95.12 S570.73 

$191.46 $1,914.63 

$295.12 $1,475.61 

$295.12 $50024 

$1,524.39 $1,524.39 

$1,829.27 $1,8'29Zl 

$347.56 $347,56 

$78.05 $78.05 

$1,829.27 $1,829.27 

$0..00 $0.00 

$0.00 $0.00 

$0..00 $0.00 

$1,048.78 $1,048.78 

$1,95122 $1,951.22 

1 Mise Materials Install EJedric:aI--PoMr, cable, Rack, etc 

1 Mise Materials InstaD E1eetroniQ-Connedol"l'>, Interconnect. Iabets 

1 MlSC Ua1eriaIs InstaU Mec:hankaI-Umtrut; ~ bolts, screws etc 

10 Mise Travel Allowance 0veI'nght acx:ornmodatbns (2 Men) 

38 MI5C Trawl Allowance Man Days Per diem 

1 MiSe Travel t.IIeage RT PerVetw':ls 

$419.30 $479.30 

$691.72 $691.n 

$272.33 $27233 

$200.00 $2,OOOJX) 

$S6.S7 $2,533.33 

$128.00 $128.00 

378.67 

56.80 

8.00 

Field lalxlrtD provide, install, and caIil:ntle Harrison~ Sherrifs Dept In BWding Radio (Base 

BicI) 

Project management, and "lIation OOcument Fe'Iriew 

Engineering, Design, Cad Time, PrograrrJrBng 

$65.00 

$125.00 

S15{UXl 

$24,613.58 

$7.100.07 

$1,200.00

8.00 

0.00 

1.00 

26.51 

16.00 

SUb ContractcrSCope LUMP SUM 

Admin & pl'DCt.n!tOlri 

Round Trip Tnwel time Per Man & Truck Hcuty 

-10- 

Materials Sub Total 

%8alesTax 

Freigtt 

Labor 

% Discount. 

Suggested Retail 

TSG Grand Total 

$60.00 

$16,176.4-7 

$50.00 

$89.79 

$ 

$400.00 

$t6,176.47 

$1,325.35 

$1

SCHEDULE "C" 

(payment Terms and Milestones) 

40010 Upon delivery ofmaterials. 

500/0 Due at substantial completion as detennined by Client 

l00t'o Due upon delivexy ofsatisfactOIy proofofperfonnance and final test data.

NOTICE OF INVITATION FOR SEALED BIDS 

Sealed Bids \-v.ill be accepted by the Bomd of supervisors of Hmison County, 

~ at the Board Meeting Room in the FIISt .Jndicia1 Distrld Courthouse in 

GulfP.ort. Mi~ nntil1he hour of10:30 o'clock AM. on AprIl 7s 2009, fur sealed 

bids fur IN-BUILDING RADIO COVERAGE :FOR THE HARRISON COUNTY 

SHERIFF'S DEPAR'I'MENT. 

All prospectiyc vendors are invited to attend a Pre-Bid Site VJSit and meeting to beheld 

onMatch2d",. 2009 at 9".30 o"clock AM. at the Harrison County Adult Detention Center 

at 10451 Larkin Smith~ Gulfport, MS 39503. All Vendots attending must provide 

Driver's License or DMV ldenIificafion number, date of birth. and campIstB name of 

each individtmlto secure clearance far !lJlfmiUaru:e 10 the 18ciIity. To ammgc fur your 

particlpaliaa in tbc site ~ all i:Dformmion IJm5I be :faxed to the attention of Robert 

Bailey, Harrison County E-911 Commission at 228-83I-u762 by 3:00 o"c1ock PM. 

March 19. 2009. 

Bidders:interested inthe detailiI oftbisprojectneed tn CODtact theHatrison County 

Pm:cbasing Department at 228--865-4028 between the hours of &:00 am. and 5:00 p.m., 

Monds:y 1bm Friday. 

All bids nmst be on file with 1he CJdaI1he Boatd prior 10 the opening time as stated 

above. All bids must be sealed and cleady madred on the outside of the envelope as 

indiCPfed. ""IN-BUILDING RADIO COVERAGE FORTHE HARRISON COUN1Y 

SRKRJF.I.l"S DEPAR'l"MmT to beopeu.ed on.April?,2009'". 

Envelopes not so marked am submitted at the risk of the prospective Bidder and the 

County assumes no responsibility for the premature opening of same by any Ccn.mty 

employee. 

Bids sent tbroughthe U.S. Mid) &Ie done so at the risk ofthe Prospectiw Vendor and 

should be addressed 10 the H&lrlsnn County Board of~ in care of the 

Cumcely Clmh Offit=. POst Office Dmwer cc. GulfPort, Mississippi. 39502. The 

County is NOT responsible :fur bids tbBt m:rl.ve in the mail after the designated opening 

time. Bidsmay be delivered inperson to the Hamson County Cumcely Clerk's Office in 

theFimt Judicial District Courthouse located at 1801 23"Ave. GuUport, MississiP,pi until 

5:00 p.lll. on Monday,. April 6,. 2009. or the Board ofSapervisar's meeting .room. at the 

F"lrSt Jndicisl District Courthouse in Gu11porl,. MiS'ti$ippi on Tuesdays Aprll 7, 2009~ 

prior10 theopeoingtime as listed above. 

The Board ofSupervisor"s will meet at the time BDd in the place stated first above in this 

Notice and will "then and there open. read aloud, consider and take sncb. action as the 

Board may then determine on bids :received in accoIdance wit.h this Notice. The Board 

resecves theright to reject any and all proposals and to waive in:fimnaIi:ties. 

Initials: 

CIic:Dt 

11

By Older ofthe BoaId ofSupcrvisor.;, adoptedthe tjh day ofFebrnary, 2009. 

(SEAL) 

lsi John McAdams 

Clerk 

Board ofSupeMsors

BID SPECIFICATIONS FORIN-BUILDING 

RADIO COVERAGE AT THElIARRISON COUNTY 

ADULT DETE.NTION CEN'I'KR. 

OVERVIEW: 

Hatrison County, hereinafter reter:red to as "TheCauaty".isrequesting bids for the tum-key 

installation manin-buildingmdio COYCrage system:f.br1heHarrison CountyAdult Detention 

Center located at10451 LarldnSmithDr. in~MS. Inaddition to meeting the 

specification oftbis bid docnmeot 1hcvendor sbaU also complywith U1e CUI!Q1f "f1m:riSDlJ 

CountyEmergeocyRadio SystemCoverage Ordinance"" {copy attached}. Ifthttcme difi"ereaces 

in reqtJiremcDts between the "OnJinance"" 8Dd the bid specifications the Bid Specifications shall 

prevail 

Hanison Countyisrequesting the proposed vendms to submita base bid for1he iDstalIation ofa 

redundant capablepuhlic safetyin-boilding radio aMDge sysIem. The vendors aIe additionally 

requested toprovide ::qmatcpricing designated as Option .,.A" to iocJude tbe costs to provide 

SSOMHz Cellular B .I;B" coverage and Option"13"" to inclnde the coststo provide oovcmgc fbr 

PCS Band wimless systems. 

The mpid eYolmion ofwireless services and applications require an in-buildingsystem to 

accommodate alarge may ofservices and beable to scale graccfu1Jy. without displacing 

c.tisting invcstmems orrequire additiODal cabling ovUys. The in-building system sbaIl be 

capable ofsupporting iDitiaUy and in the future 1hc fnlInwiog spectr um ofsenoiccs. appficatiaos 

and technologies. 

Public Safety: 806 - 824MHz/851-869MHz 

Cellular: SSOMHz Cellular B & B' 

PCS "WIreless Systems 

SIGNAL COVERAGE AND REJ.TABHJTY: 

'The fundamental pUrpose of1bhin-buiJdingwitcless system is to significantly enbance the 

covemgc ofpublie saft:ty fu;q'tmQes 806- ~J 851- 869MI:Iz. The systemmust have 

the ability to add a cmierusing CeDnlar B & B· at 850MHz and PCS wireless services. The 

system mustbe designed 90 as 10 mitigateco-channel interlerence between the public safety and. 

eelluJar frequencies.

AcnVE SIGNAL HANDLING: 

The in-buildingsystemshall have active (powered) elements that Iilter and ampIifY signals on a 

:fu:quency specific basis to consistently deliver wireless services atthe appropriate power levels. 

Thesolution shall baYe the flexibility to support all rcqucsred services with separate amplifiers to 

insure that each service (or cauier)1m3 the ability to aajUSl and controlpower IeveJs wi:l:hout 

disbttbing otherservices. Harrisan Cotmty e:xpeds a signal SIreDgtb.ofatleast -85 dB 

tbmughout 9S% ofthe covsmge area. furthe given platfaanon all ccm:red :fioms and locations 

within the facility. This signallcml mustbedemonstrated as proposed via a post-installation 

~As Built Covemge S'mvcy"' at the time ofcommissioning orpriorto system. acceptance by 

Hmison County. 

IN BUILDING TRANSPORT: 

The CountycuaentIybas llD existing.fiber optic backbone. The vendor slmIlprovide all fibet 

optic or other cabling riser backbones as needed to support their proposed sysIem. 

HORIZONT.AL CABLING: 

The selected vendoris required toProvide any couial cablefrom each teleeom roam to any 

antenna. access point, or device teqDin:d10 support the proposed sysfmn. All cabling shall be 

plenumrared andshall beiodependentIy supported above the ceiliog andinamduit where 

exposed ceilings exist and are accessible:from iomate areas. AJ1y penetrations offiIe walls or 

between :floors shaU be properly sealed as required by cmrent fut: codes. 

POWER: 

The power sbaIl be utilized from the data centerlocated an the ~ floor or the 

telecmnmmrications roam on thor floor. Ifthis is not poss1~the venda! shaD cksign.their 

proposed equipment to be located inthe releeommunicatkms. room located Qll each floor. 

MODULARSCALABILlTY: 

The proposed m..bnilding sysrem shall support all required seMces in a modular arcbitectm:e so 

thst~ can be added orremoved withoutrequirlng:oew Dmaslroctmc or disturbing existing 

services. This architecturo sbaIl enable a ~y as you~stmtegyforincremenmIly adding 

service-specifi.c modules whennew services me reqnired or expansion ofthe system. isrequired.

CONFORMANCE WrrR STANDARDS AND REGUALTIONS: 

Tho proposed system sball utilize industry or~ staDdmds wherever possible a cpposcd to 

proprietary implementations. The vendor shall comply withall~~ and fcleIaJ 

telemmmonicatirms regnhmons This will fnclDdc hotnotbe Jimitcd. tohmng all active 

elements (remote~ APs) insecure telecommnnicatiom closets to sfulpIify ongoing 

1ll8intemmee and insnre security afthesystem. 

SCOPE OF PROJECT SERVICES: 

The \'eador will meetwith County represematives to establish the implementation services to 

include worlc schedule. projected completion date: and significrmt mi1esroncs to bemet. 

The vesxlac isrespansihlefur the de!ivety ofan cqnil'.....d to FOB Gulfimt:s MS. The vendor 

will unpack and properly installall equipment and suftwaIeattho designated insm1lation sim{s) 

according to the previmlsIy agreed npcm.tjmeHnebetwccu the vendorandthe County. The 

vendor sballprovide all nec ,.:ossa,y equipment, materials, and laborfor 1he installation afa 

COlupleto and:fimctioDal system. The vendor sbaJl ntiIimpe1sonncl that are tmined in the 

inst&Uarian oftheproposed in-buildingwireless spiems.. The vcodor will iDsme1hat an 

ec:plqml8Dtprovided is identical to the eqrdj;ijueDf listed on their bid ptopusttl. All insf.aDed 

cabling and wiring willbe oniedy and neaU:y dressed. All cabling end equipmentwiII be 

identified and JCfeEcnced inthe

:functional block diagrams orsystem.-generak documentation 1bJl1 provides an avera1l system 

ccmfigomtian with each device identlfil'd Thewndor shallprovide floorplans thatindicate 

raceway. wiring, and all other system camponeots used within the system. 

PROJECI'TEAM: 

Thevendor shall staffthe project withsufficient qualified analysts and technicians to configure 

install and fest the complete system in acc:ordancc with thetimeIinc csmhUMed in the 

implemmlt8tion schedule. The vendor will hold mgWarly scheduI.edmeetings throngbout the 

installation and implementation of1be system with previonmy designated C

Bid Form 

fll/. bZ3. z.. tf 

TOTAL BID PRICE $ 

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Warranty: , K r~/ Ids 

> I 

If blf' f4u.y. \.h 100d'1 

TeJephone~ 1..."2.';.-IS \ -q £;00 

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INCORPORATeD 

TO: 

FROM: 

RE: 

DATE: 

FILE: 

Hanison County Sheriffs Dept 

1801 ~ Avenue 

Gulfport. MS, 39501 

Arthur "So- Hoover 

In Building Radio System 

FrKlay, AprB 03. 2009 

2009075 

Please find our proposal for the In buikii1g radio system. System is designed to 

meet orexceed spedfk:ations. 

Should you haVe any questions regarding 0lXdesign orproposal. pleasedo not 

hesitate to call and disaJsS. We look forward to working with on this project. 

~~---- 

Page t 41312009 6:21:22 PM 

Technical8ervices Group, Inc. t 12015 CkJYedand Court f Balm Rouge. LA I 70809 

(225) 751-9800 ph f (.225) 153-1726 fax

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~ to tim~ c:Iecfrk; magnetic:, ad electromagnetic fields 

Page 21 2

PrajeetDIlle: Harrison County Jail 

Prujed:CRlIfiu. tim:3l.3112009 

Equipmentlist report 

ADIl:ma RFS 1011)8..1 Y8f!J.lIIdeIt-. (CetIu"baud) NlA 1 

- . 

Antenm RFS l-A'fOl-8DM.SDO 

- 

Antenna fur COMA. IN/A 35 

r'-- 

GSM, DCS, Ja,30and WLAN -1Q6.960 

MHz/171f1..2SOO 

. 

MHz 

BOA RfS I-BDA-4B71 0 Amplifir:r·~Solutiaa NlA ! 

fbi' SMRIOO (Ul: 806-824 MHzI 01.: 

BS1-869 MHz)· I-Input and l-Output- 'N 

Female 

[Cable RfS HCAJ2-SWPL i112- AirDicledrie. Plenum Rated. PVDF, NlA 

fP;ot 

5O-obm 

Cacmcctor RfS '-..nL..T ~2-D70 N Mall: RAPID FIT Coancctor NJA 116 

~ RFS Low Loss.2-wq Indoor Powa-Divider- NlA 6 

()pcrat:ilIft a.d 800-2500 MHz - 20dB 

1&:lI:tIioIl- N CuaDec:tors 

Sp&uer RFS .scpll3- 1...fNLoss, 3-way lDrJDm' PowerDirider- N1A 10 

Opetatias Band 800-2500 MHz - 2MB 

1sDIation - N Cawit£tars 

Spfira!r RfS SCPf>4..8OQl2SO Low Lcs.4-way IDdoor Power [)jyjda-- 

Operating Band B0Q..2S00 Mfh- 20dB 

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PnIject..-: Hamson Coanty J:dl Deip tempu~AfwcTek:cam 

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ANT3 Off'AirCl (SJ*m -13.39 fI..OQOO OMOS 0.04 P:Is$ 

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ANT4 0ffAir0 (SystIm ·13.69 ooסס.‏‎0‎ 0.0392 Q.l)f P2ss 

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ANnO OID\irO (Sysb:m -U.82 0..0000 O.tB86 Q..04 P2SS 

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ANTI} 0ffAir0 (Syskm -13.82 ooסס.‏‎0‎ M386 0..64 PiISS 

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ANTI2 0i'fM0 (SystJ:m ·13.7& G..oooo 6.0387 Ql)4. Puss 

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ANT13 0ffAiI1} (SJ5tcm -13.59 EUJOGO CUn90 Q.04 Pess 

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ANTl6 Qffi\irO(S)ostcm -13.44 tlOOOO 0.04Q3 0.04 Pass 

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ANTI!' 0ffAir0 (System -13.76 OOסס.‏‎0‎ 0.0389 0.04 Pass 

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ANT20 OffAirO (System -1350 ooסס.‏‎0‎ 0.0400 0.04 Pass 

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ANT21 0f'f"AK0 (Sysb:m -13.42 0.0000 0.6404 

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~!!! 

Friday, April OS, 2009 

Chancery Cletks Office 

Hanisun County Board of Supervisors 

1801 23rdAvenue 

Gulfport, Ms. 39501 

Dear Chancery, 

TSG Job., 2009075 

Ref: HarrIson CotlntN SherrIrs Dept In BtBld'mg 

Radio (Base Bkl) 

Weare pleased to provide a proposal foryour review farbnishillg the SBnIices for the Harisoo County SherriIS 

DeptIn BuiIclkIg Radio (BaSe Bid) al1801 23cd Avenue Gulfport, Us. S9501. 

Our is based on DDT oftbe ofwort: 

ProvfcIa and Install Option A In Bulking Radio System. TSG system to includedual_ moniloring wiIh 

Inf8i1oveJ" rIefecIbn. 4 hour UPS, Beller" Dsn -95dB coverage over 95% of1he ftIciily. System 

insIalIation is Iargeted in room adjacentto IT basedon DUr Cwrent design. Raceway isindudsd anty b" 

nmsatlached 10 dsIing below g elevaIkn Cables wit be hung above cfeIng where aIowabIe. 

Iennas and spJiIBrs are standard cisIing mountwIhotJt al1'J external semrfty encfosl.res as spedIied by 

Owner. 

We wil fUrnish and JnsfaII~ shoMl an IhB alliidled dBtaiad pmposaI page. The cost WOffc wil be: 

MaleriaIs SubTolal $42.5m'.07 

% SalesTa $0.00 

FreWtt $2,,129.85 

Labor $52,332.10 

1SG GrandTobII $97psg..Q2 

The costfndudes aD ~ents and Instalalfon laborIncluded WI the scope. Travel expenses, project 

management, testing, and teQUired system documentation are addlti0naiiy inckJded unless oIhefWise exckJdsd. 

AI carnponenl unit priceS and op6ons are shown on Ihe alac:hed proposaf. 

Our pmposaI fates Into aa:ountthe foaMing ex'*ldOIlS and does not fndude !he tbllawing; 

tQ.lStOfllei pmvkied~ Abare CeiI!1g Raceway. EIecIrical. and oCherfaQlty modiiicalions. 

Ourwork is guaranteedInbetee rA deEdson materials IRIWOItmmshJp for at new scope components 

provided ~ TSG tJra periodofone yeari::IIIrMIng thelistuse ordeIiYe«y ofIhe c:omponenIs. OUr warranty 

excludes damages caused byadSofgod, tt*d partfes, misuse. vandaIsm, theft. and abuse as sfipufafed in the 

T5G standard Termsand CondiIions. During this period. wewill repair" orJepIaca at ouropIion any defectivB 

components or-wortmanship dumg normal wortfrV hours exduding travel~ at no addIUonaI costto 

Hallimn CClUIlly Board ofSUpervIsors. O&r pmposaI ramains vai:f tor the next 30 days 

05'D3I09 

Ifscope's scheduled WllipletiAl is less Ihan 30 days from sfaMD-tinish and yourtirms iiJXOlRIt is curn:mt and 

approved b open account biIing. our tenns HI&: lBO. 

If the scopes scheduled campJetion is ptqeded to be greaIer than 30daysinm aa:eplance, TSG requlres a fifty 

percentdepasftatacceptance to ab:aIB the requSed resources. forty pen:ent due upon commencement dthe 

project on sHe. with the rsnaining bala1ce due wilhln ~ days afterthe~mille project. 

Accepfi:m:e ofthis praposaJ can be~byJeceipt ofa nDJH:a1Celabie plU'Chase order, or by~ a 

.signRd copy ofUte aItached page{s). All sales are $Ubjed.to TSG's standard terms and condilions as attacJled 

oravaIabIe iJrreview an ourweb site atwwwJsacom.eom 

Please do nothesftale to callifyou have any questions, Ican be reached at 225--151-9600. 

Sincerely, 

~0B\2009 Jobs\2009075 Harris County JaiI\TSG Proposal\2009075 Harrfson Proposal BASE BID 

040309 v1JI2OO9075 Harrison Proposal BASE BID 040309 vijl Page 1

1) Biding Requirement 

2) Specifications and Plans Diagram 

3) Perfonnance and Payment Bonds 

4) Retainage 

5) Certificate ofResponse 

12

MINUTES 





ORDER AUTHORIZING THE PURCHASE OF THREE 

TOUGHBOOK COMPUTERS AND THREE MOBILE 

PRINTERS FROM THE LOW QUOTE SUBMITTED BY 

CDW-G AT $8,038.62, PAYABLE FROM 029-215-920 

(FORFEITURE), AS RECOMMENDED BY IT, AND TO BE 

REIMBURSED BY THE JAGIBYRNE GRANT 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the purchase ofthree Toughbook 

computers and three Mobile printers from the low quote submitted by CDW-G at $8,038.62, 

payable from 029-215-920 (forfeiture), as recommended by IT, and to be reimbursed by the 

JAG/Byrne grant. The quotes follow this Order as Exhibit A. 








AYB 

AYB 

AYB 

AYE 

AYE 




oIIl 

The Right Technology. 

RightAway. '" 

www.CDWG.com 

800-8D8~4239 

Page 1 

SALES QUOTATION 

BRENDA BAREFOOT 

~ 10451 LARKIN SMITH DR 

L 

L HARRISON COUNTY SHERIFF 

T GULFPORT, MS 39503-4615 

o 

Cu~omerPhone# 2286042361 

HARRISON COUNTY SHERIFF 

~ 10451 LARKIN SMITH DR 

I 

P BRENDA BAREFOOT 

T GULFPORT, MS 39503-4615 

o Contact: BRENDA BAREFOOT 228-604-2361 

Customer P.O. # PoLNl703 QUOTE 

3 1506601 PAN TB 52 P8600 160GB 1GB DVR XPP 2264.20 6792.60 

Mfg#: PNB-CF-52EKMBDAM 

Contract: SYNNEX GSA SCHEDULE (SLED) 

GS-35F-0143R 

3 470719 PAN TOUGHBOOK WARRANTY PRO PLUS 3YR 220.34 661.02 

Mfg#: PAW-CF-SVCLTNF3Y 

Contract: SYNNEX GSA SCHEDULE (SLED) 

GS-35F-0143R 

3 1355187 HP OJ H470B MOBILE PRINTER 195.00 585.00 

Mfg#: H-P-CB027A#BIH 

Contract: MARKET 

Recommended items for 

PAN TB 52 pa600 150GB 1GB OVR XPP 

565717 PAN TOUGHBOOK BAT WAR EXT YE 

PAW-CF-SVCBATTXT2Y 253.36 

Recommended items for 

HP OJ H470B MOBILE PRINTER 

1011309 SVN 2YR EXT 

SVN-054453 

1011304 SVN 1YR EXT 

SVN-0544S0 

REPLACEMENT 

69.82 

REPLACEMENT 

29.92 

$20 

$20 

SUBTOTAL 

FREIGHT 

SALES TAX 

B038.62 

.00 

.00 

TOTAL. 

US Currency 

8,038.62 

COW Government, Inc. 

230 North Milwaukee Ave. 

Vernon Hills, IL 60061 

General Phone: 847-371-5000 Fax: 847-419-6200 

Account Manager's Direct Fax: 312-70S-919B 

Plssse rsmltpayment to: 

CDWGovemmenf, Inc. 

15Rsmittsncs Drive 

Suits 1515 

Chicago, IL 60675-1515

'j'!'I,' 

-_._---------~.~-~-=,-=: .., 

HP Officejet H470b Mobile Printer IStaples® 

Page 1 of2 

Back to; Inkjet Printers I HP Officejet H470 ~loblle Printer Series 

i ' 

'1 HP Officejet H470b Mobile Printer 

a; Special Buy 

Price: $299.98 

Instant Savings; -$50.00 

Price after savings: $249.98 

Each 

ltem qualifies for free delivery 

t:l;Q;ected Delivery 3 Business Days 

Item qualities for free delivery to a store 

near you. (l.eil.J:IL.lJlPre) 

Delivery Only 

ltem: 73Sn7 

'-lod.I, CB027.,~em' 

Uve Wstomer 

Sllalllll1 

10f4 

Product Details 

Customer Rating 

(3 reViews) 

Write a ReYiew 

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Specifications 

Customer Reviews 

Promotional Details 

The small, sleek printing device that's 

perfect for mobile professionals. 

rm--- 

"""=- 

• Prints up to 22 ppm black, 18 ppm color(mrr specs) 

• Up to 4600 x 1200-dpl resolution 

• HP U-lon battery included 

• Fold-up SO-sheet paper feeder 

• Simple control panellndudes one-touch power. resume, 

and cancel buttons and LEO indicators 

• Monthly duty cycle of up to sao pages 

• 3.25" H 13_4' W x 6.45" 0, 4.5100. 

• 1-yeat mfr. limited warranty 

SUpplies 8< Accessories 

Recommended Items 

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$28.99 

Each 

Expected D.livltr.X 

1 8usiness Day 

HP 1go IC936SAN,l 

Grav Photo Ink 

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$28.99 

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$23.99 ..!,I 

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seriftS Ale usa Cable Ad.d to FavOrites It 

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Panasonic Toughbook CF52 Toughbook 52 Toughbook CF52 OCRuggedLaptops.com 

Page 2 of4 

B",nd. ProdlJcts DC Rugged Info C.nter Contact U. AboutOCRLT (866) 511-6113 

sao: l:lomo ~ Semi R1I9\I.d 1.$tct lnformall"" 

?l'lone Numbelrs: 

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fax; (n4) 183-5023 

E-ma;~~ 

Office H(NJ~t 

500am- 5:001'ffi PST 

Eve~ day low pnCQs, Ot1; 

RII_llaplcps 

j!)!lU;!il~U~TQtl,ghbock5 

DUidb(jlJoK 

Rug:;,t'}d TabJel!ito 

R-lJgJ8d H~MI'\'E!1d 

RIJoOOel:IUM?C':!iI 

2417 

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MINUTES 




ORDER APPROVING CLAIMS DOCKET, PER STATUTE 

August 3, 2009, Item # 80 


MISSISSIPPI, that the Board does HEREBY APPROVE claims docket, per statute, as follows: 

FUND DESCRIPTION BEGINNING ENDING 

CLAIM CLAIM 

001 GENERAL COUNTY 6625 7102 

002 SPECIAL LEVY REAPP (ESCROW) 265 289 

012 DRUG COURT 48 51 

015 COUNTY FARM 63 64 

029 SHERIFF'S FEDERAL FORFEITURE 78 81 

030 FEDERAL GRANT 85 91 

063 CACFP CHILD ADULT CARE FOOD PROG. 8 8 

096 REAPPRAISAL FUND 42 43 

097 EMERGENCY 911 FUND 307 333 

098 PORT AND HARBOR 22 22 

105 GARBAGE AND SOLID WASTE 33 36 

106 VOLUNTEER FIRE 452 492 

110 RECORD MANAGEMENT FUND 24 24 

114 SHERIFF'S FORFEITURE FUND 107 114 

115 SHERIFF'S CANTEEN FUND 72 75 

125 STATE TRIAD GRANT 25 26 

127 Hie WASTEWATER FUND 33 33

MINUTES 



150 ROAD FUND 1789 1899 

156 ROAD PROTECTION FUND 527 610 

160 BRIDGE & CULVERT FUND 155 169 

170 HURRICANE FUND 147 159 

302 SENIOR CENTERS 27 27 

307 $15M MDB, 2004 120 123 

311 JAIL REPAIRS - 2008 130 135 

650 JUDICIAL ASSESSMENT CLEARING 105 112 

655 REGIONAL AIRPORT 20 20 

681 PAYROLL CLEARING FUND 537 543 

690 COMMUNITY COLLEGE MAINT/SUPP 10 10 

691 COMMUNITY COLLEGE SUPP/REPAIR 10 10 

693 MGCCCBOND 20 20 

697 LONG BEACH WATER MGT LB DRAIN 56 62 

698 D'IBERVILLE W/S DISTRICT 10 10 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 






MINUTES 




ORDER TABLING PAYMENT OF CLAIMS, AS LISTED 



MISSISSIPPI, that the Board does HEREBY TABLE payment ofclaims, as listed: 

a) $53,872.13 to Crawford Roofing, Inc., Application and Certificate for Payment No.8 

for HVAC Upgrades at Adult Detention Center, Project# 2008-08-0026 and 2008-08-0027, 

approved for payment by Eley Guild Hardy, payable from 311 224 902. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 82 

ORDER APPROVING PAYMENT OF CLAIMS, AS LISTED 


MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, as listed: 

(a) (This item tabled in previous agenda item # 8I.) 

b) Total payment of$6,352.65 to Eley Guild Hardy Architects, PA, Inv. 08-009-9 and 

08-010-6 for Architectural Services for HVAC Upgrades at Adult Detention Center, Project # 

08-08-0026 and 08-08-0027, payable from 311 224581. 

c) Total payment of$470.92 to Stutsman, Thames & Markey, P.A., Inv. 22169 and 

22542, Winn-Dixie Stores, Inc., submitted for payment by William P. Wessler, payable from 001 

100581. 

d) $33,809.06 to Miller Co, Inc., Application for Payment No.2, Courthouse Antenna 

Project, Hurricane Katrina PW #10536, approved for payment by Rupert Lacy, payable from 170 

367922. 

e) Total payment of$6,240.00 to Southern Mississippi Planning and Development 

District, Inc., Inv.#6072, 6030, 6071, technical guidance for mapping stafffor GIS development 

services from 5/11/09 - 6/30/09, payable from 001 700581. 

f) $142,466.10 to Mississippi Security Police, Inc., Inv. 5698, services rendered for 

Management ofthe Harrison County Youth Detention Center, payable from 001 223581. 

g) $1,063.87 to William P. Wessler, collection ofdelinquent personal property taxes for 

the month ofJune 2009, payable from 001 100581.

MINUTES 



h) $2,244.00 to Advance Disposal, Inv #432,445 and 457, regular trash disposal, 

approved for payment by Robert Weaver, payable from 105 340581. 

i) $2,587.00 to Professional Service Industries, Inc., Inv. 622849, testing services on 

Pedestrian Pathway Project PW 10358, approved for payment by Robert Weaver and Brown & 

Mitchell, payable from 170 369 904. 

j) $3,225.00 to Advance Disposal, Invoice #484 and 498, regular trash disposal, payable 

from 105 340 581. 

k) $2,648.00 to Professional Service Industries, Inc., Inv. 623243, testing services on 

Pedestrian Pathway Project PW 10358, approved for payment by Robert Weaver and Brown & 

Mitchell, payable from 170 369 904. 

1) $81,631.33 to Twin L Construction, Application for Payment # 3, work completed 

through July 17, 2009 on Preservation Oaks Parking Lot, Katrina PW #7184, approved for 

payment by Robert Weaver, payable from 170369904. 

m) $674,036.03 to Coleman Hammons Construction Co., Inc., PW #10358, Payment 

Application No. 13 for repairs to Pedestrian Pathway, approved for payment by Brown & 

Mitchell and Robert Weaver, Pedestrian Pathway, FEMA related work $659,446.13, payable 

from 170369904, and electrical conduit work, non-FEMA, payable from 156355906. 

n) Total payment 01'$41,863.10 to Brown & Mitchell, Inc., Inv. 17374 and 17375, 

Pedestrian Pathway Project, PW #10358, approved for payment by Robert Weaver, payable from 

170369555. 

0) $4,600.00 to Gulf Coast Consulting Group, LLC, engineering services for Bayou 

View Park Bathroom pavilion, payable from 307 545 555.

MINUTES 



p) $2,750.00 to Simpkins & Castelli, Inc., Inv. 0926, structural engineering services 

investigation and report on the Gulfport Library, payable from 170367581. 

q) $42,125.00 to Thos. Y. Pickett & Co., Inc. for July billings on valuation contracts, as 

listed, payable from 001 100581. 

1) $20,125.00, Gaming Vessels 

2) $9,375.00, Casinolhotels 

3) $12,625.00, Industrial 

r) $8,970.00 to Health Assurance, LLC, Inv. 64, medical services for July 2009 at 

Juvenile Detention Center, payable from 001 223 552. 

s) $147,331.00 to Health Assurance, LLC, Inv. 64, medical services for July 2009 at 

Adult Detention Center, payable from 001 211 552. 

t) Total payment of $4,751.30 to Tanner Consultants Inc., Inv. 510, 511 and 515 for 

travel, meals, lodging, and professional service rendered on 7/7/14 and 7/21/2009, payable from 

311224554. 

u) $6,205.89 total to Dukes, Dukes, Keating & Faneca, Harrison County Sheriffs 

Department Administrative files: 

1) General Administrative, Inv. 53691, $5,565.89 

2) Civil Service Matters, Inv. 53692, $640.00 

v) $5,940.00 to Eley Guild Hardy Architects, PA., Inv. 07-003-3, professional services 

for replacement and relocation ofGulfport Library, payable from 170 367 581. 

w) $510,903.35 to Edwards Electric Services, LLC, Application and Certificate for 

Payment No.3, Harrison County Hurricane Shelter Generators, Ph II, payable from 030 247 922.

MINUTES 



x) $6,999.01 to Eley Guild Hardy Architects, Inv. 4, architectural services for Harrison 

County Hurricane Shelter Generators, Ph II, payable from 030 247 581. 








AYE 

AYE 

AYB 

AYE 

AYE 




MINUTES 




ORDER APPROVING PAYMENT OF CLAIMS, UPON 

RECEIPT OF FUNDS, AND AUTHORIZING BOARD 

PRESIDENT TO EXECUTE THE FOLLOWING CDBG 

REQUESTS FOR CASH AND SUMMARY SHEETS 

August 3, 2009, Item # 83 


MISSISSIPPI, that the Board does HEREBY APPROVE payment ofclaims, upon receipt of 

funds, and HEREBY AUTHORIZES the Board president to execute the following CDBG 

Requests for Cash and Summary Sheet. 

a) $3,866.66 to Jimmy G. Gouras Urban Planning Consultants, Inc., Inv. 8018, Coliseum 

Project, CDBG # R-l 03-024-03-KED, payable from 308 674 562, Request for Cash No.6 in the 

amount of $745,056.66. 

b) $741,190.00 to MCC Mechanical, LLC, Inv. 1, Coliseum Project, CDBG # 

R-103-024-03-KED, payable from 308674581. 

c) $5,525.00 to Jimmy G. Gouras Urban Planning Consultants, Inc., Inv. 8013, Gulf Ship 

Project, CDBG # R-103-024-01-KED, general administration, payable from 308 678 562, 

Request for Cash No.9 in the amount of$1,800,189.03. 

d) $1,800,664.03 to Bodden Enterprises, Inc, Inv. 9, Gulf Ship Project, CDBG # 

R-I03-024-01-KED, boat launching facility expense, payable from 308678581. 

e) $1,286.00 to Eley Guild Hardy, Inv. 08-005-4, Courthouse annex and Downtown 

Library, CDBG # R-I09-024-02-KCR, Architectural/Engineering expenses, payable from 308 

679581, Request for Cash No.7. 

t) $22,743.00 to Remedial Services, Inc., Inv. 1, Gulfport Parking Structure, CDBG # 

R-I09-024-01-KCR, payable from 308 672 581, Request for Cash No.7 in the amount of

$22,743.00. 

MINUTES 



g) $2,149.35 to Eley Guild Hardy, Inv. 08-050-3, Coliseum Project, CDBG # 

R-I03-024-03-KED, architect/engineering expenses, payable from 308674581, Request for 

Cash No.7 in the amount of$127,237.36. 

h) $2,114.01 to Eley Guild Hardy, Inv. 08-072-5, Coliseum Project, CDBG # 

R-103-024-03-KED, architect/engineering expenses, payable from 308 674 581. 

i) $122,974.00 to PSX, Coliseum Project, CDBG # R-103-024-03-KED, renovation of 

public building, payable from 308 674 581. 








AYE 

AYE 

AYE 

AYE 

AYE 



TI-IIS 3rd day ofAugust 2009.

• MEMO 

DATE: 

TO: 

FROM: 

RE: 

July 31, 2009 

Honorable Marlin Ladner 


Olie Elfer 

Jimmy G. Gouras Urban Planning 


Community Revitalization Grant 

CDBG Project # R-103-024·03-KED 

Request for Cash and Summary Support Sheet 

• 

Enclosed please find the following invoices for the above referenced project: 

1. Jimmy Gouras Urban Planning ?::>Ot::;, .... lol L\- ~ (p~ 

Invoice number 8018 in the amount of $3 1 

866.66 

For administration expense 

2. MCC Mechanical, LLC ~

Mississippi Development Authority 

REQUEST FOR CASH 

Section A: Genorallnforrnation B.ok Informat

MissIssippi Development Authority 

Cash Summary Support Sheet 

Page 1 of2 

Applicant Harrison County 

Request No: 

6 Grant Number: 

R-103-06 

Period Cost· Beginning 

June 1, 2009 

Ending Date: 

June 30, 2009 

Contract Number: 

R-103-024-03-KED 

1. Activity: Administration (a) , (b) 

Line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share 

A. Administration Jimmy Gouras 8018 $3,866.66 $3,866.66 

B. $0.00 

c. $0,00 

D. $0.00 

Subtotal: $3,866.6& $ . $3,866.66 

2. Activity: Architect/Engineering (a) , (b) 

Une Item Vendor Name Invoice # Invoice Amount Match Share Federal Share 

A. ArchitectJEngineering $0.00 

B. $0.00 

C. 

D. 

Subtotal: $ - $ - $ - 

3. Activity: Renovation of Public Building (a) : 

(b) 

Une [1em Vendor Name [nvolee # Invoice Amount Match Share Federal Share 

A. Renovation of Public Building MeC Mechanical, LLC 1 $741,190.00 $741,190,00 

B. $0.00 

c. $0.00 

D. $0.00 

E. $0.00 

Subtotal; $ 741.190,00 $ . $ 741.190[00 

•



Request No: 6 

R-103-06 

Page 2 of2 

R-103·024-D3-KED 

4. Activity: Construction of Public Building (a) : (b) 

A. 

B. 

C. 

D. 


Subtotal: 

5. Activity: Contingencies (a) : (b) 

A. 

S- 

C. 

D. 


Subtotal: 

6. Activity: Renovation of Public Building (a) : (b) 

A. 

8. 

C. 

D. 

Une Item Vendor Name Jnvoice# Invoice Amount Match Share Federal Share 

Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: I $ 745,056.68f $ . 1$ 745,056.861 

Cumulative Federal Expended To Date: $2,134,809.57 

I hereby Certify That: a} the services covered by this request have not been received from the Federal Government or expended for such services under any other 

contracl agreement or grant: b) the amour'll requested will be expended for allowable costslexpendllures under the terms of lhe C

Mississippi Development Authority Consolidated Support Sheet 

Applicant: 

Request for Cash Number: 


6 

Contract Nurnber: R-1 03-024-'03-KED 

Total Amount Requested: S 745,056.66 

Line Items 


Engineering 

Spec1fic Une Items as Listed in the Budget: 

Application Preparation 

ArchitecturaIIEngineerlng 

Construction of Public Building 

Contingencies 

Renovat'lon of Public Building 

Street & Road Improvements 

Other 

Amount Requested to 

Date f Amount of This Reauestl Balance 

$ 140,000.00 $ 29,233.32 $ 3,866,66 $ 106,900.02 

______________ S~__~__ 

$ 10,000.00 $ 10,000.00 ~ 

$ 1,252,847.00 $ 825, 127.59 ~ 

$ 9,935,000.00 $ - $ 

$ 984,011.00 $ . 

~ 

S 4,299,000.00 $ 525,392.00 ~ 741,190.00 

$ 680,840.00 $ - $ 

l 37;584.00 $ S 

$ 

$ 427,719.41 

$ 9,935,000.00 

$ 984.0iUO 

$ 3,032,418.00 

$ 680,840.00 . 

$ 37.584.00 

$ 

--------------------$"------ 

S 

$ 

TotaI Budget $ 17,339,282.00 $ 1,389,752.91 $ 745,056,66$ 15,204,472.43 

Total Funds Request to Date: 

Amount of Other Funds Expended to Date: 

COBG Project Balance 

Period of Projected Cash Needs· Beginning: June 1, 2009 Thru June 30, 2009 

$ 

$ 

2,134,809.57 

15,204,472.43 

TODAY'S DATE 

CONTRACT BEGIN DATE 

(FROM CONTRACT) 

CONTRACT END DATE 

(FMM CONTRACT) 

CONTRACT EXTENSION (MONTHS) 

(ENTER fJ OF MONTHS OR "0") 

FINAL CONTRACT COMPLETION DATF:: 

CONTRACT DURATION {MONTHS} 

% OF CONTRACT PERIOD ElAPSeD 

7/3112009 

9/17/20011 

9/17/2011 

911712011 

36.00 

28.95% 

% OF CONTRACT PERIOD REMAINING 71.05% 

TOTAL CONTRACT 

BUDGET S 

TOTAL AMOUNT SPENT 

TODATE $: 

% TOTAL CONTRACT 

BUDGET S~ENT 

% CONTRACT9UOGET 

REMAININ'G 

CONSTRUCTION 

BUDGET AMOUNT $ 

TOTAl CONSTRUCTION 

DOLLARS SPENT TO $ 

% CONSTRUCTION 

BUDGET SPENT 

17,339,282.00 

2,134,809.57 

12.31% 

8Hi9% 

Enter number from Cash 

15,936,435,00 Request. 


1,256,582,00 Request. 

7,95% 

• • •

• 

STATEMENT 

FOR SERVICES RENDERED 


KATRINA SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT 

Economic Development Project 

PROJECTNO. R-103-0U-03-KED 

Mississippi GulfCoast Coliseum and Convention Center 

June 30 t 2009 

INVOICE #8018 

Monthly Administrative Services Rendered Pertaining Project #R-I03-024-03-KED. 

Services rendered include overall coordination of project activities; Attending State monitoring 

visits, meetings, etc.; Maintaining financial records; Preparing the necessary documentation to 

request funds from the State; and Providing all other services considered normal administrative 

services within the course ofthis Agreement 

TOTAL DUE $ 3.866.66 

• 

JIMMY G. GOURAS 

.....------------ URBAN PLANNING CONSULTANTS. INC.---------------..1 

lIDO CHERRY ST. • VICKSBURG, MS 39183· 601-638-7121· FAX 601-638-5292 • Email: jggouras@bellsouth.net

'AlA Document G702 m 

Application and Certificate for Payment 

TO OWNER: . Harrison Olunty Eoard ofSupervisors PROJECT: 

. }'.O. Drawer CC 


FROM 

CONTRACTOR: Mec Mechllllical. L.L.C. 

24101 Spyder Drive 

Pass Christian, MISlllssipPI :19511 

·VIA 

ARCHITECT: 

S 39.010.00 

1992 

Mississippi Coast Coliseum 

08-050 Chlller Package 

2350 Beach Blvd. Biloxi, MS 

Elcy Guild Hnrdy Architects PA 

HI91 Tommy MUnfoDrivc 

Biloxi. Mississippi 39532 

CONTRACTOR'S APPUCATION FOR PAYMENT 

Application is made for payment, liS shown below, in ccnnectionwith the Contract. 

Continuatlon Sheet, fJA Document 0703, is attached. . 

1. ORfGINAL CONTRACT SUM " w............................................ .$' 1.100,000.00 

2. NET CHANGE BY CHANGE ORDERS .$ 0.00 

3. CONTRACT SUM TO DATE (Line 1::1:2) , $ 1,IOO,OOO.ilO 

4. TOTAL COMPLETED & STORED' TO DATE (Column Gon 0703) ..m...... $ 7&0,200.00 

5. RET A1NAGE: 

a. _5__%ofCompleted Work 

(Column D + E on 0703) 

b. _0_% ofStored Malerial 

(Column F on 07(3) $' () ,00 

Total Retainage (Lines 5a + 51) or Totlll in Ollumn I of 07(3) .$ 39,010.00 

6. TOTAL EARNED LESS RETAlNAGE .$ 741,190.00 

(Une 4 Less Une 5 Total) 

7. LESS PREVIOUS CERTifICATES FOR PAYMENT , .$ O.IlO 

(Line 6 from prior Certificate) 

S. CURRENT PAYMENT DUE " , ,. 1.$ 741,190.0q 

9. BAlANCE TO P1NISH, INCLUDING RETAlNAGE 

(Une 3 less Line 6) 

S '358,810.00 

HANGEORDERSUMMARY ADDlTlONS DEDUCTIONS 

ota! changes approved In previous montllS by Owner :b' o.oe $ 0.0 

Totlll aooroved tlilil Month .$ o.oe .$ 0.0 

TOTALS $' O.DC $ D,O 

NET CHANGES by ChBnl!e Order So c.oe 

, ~. 

t ~":.- , 

. +.- 

"-~~ 

APPLICATION NO: 001 

PERIOD TO: June 30,2009 

CONTRACT FOR: Genernl Constrlletion 

COf.lTRACT DATE: Febmllry 27, 2009 

PROJECT NOS: I I 

,Distribution to: 

"", -:,.' .,.'.,..... ,. 

'"'""w.. .. , ".,." OWNER: X 

ARCHITECT: X 

CONTRACTOR: 

FIELD: 

OTHER: 

The undersigned Contta(:toT certifies that to the best ofthe Contractor's knowledge, information and 

bclicfthe Work COVl:red by this Application for Payment has been completed in aCCOrdance with the 

Contract Documents, th at all amounts have beenpaid by the Contractor for Work for whic!\ previous 

Certificates for Payment ""Ier" issued md jlll)'ments received from the Owner, and that cunent 

pHyment shown jlerein is now due. 

CONTRACTO 

• HOC Mechanical, L.L.C. 

.., 

By: D~o: July 10, 2009 

Staleor: Louisi a . Ed O'~ E1MAILLHO~ESQ. 

Coun~ of: Jeffe ,n Pansh Notary Public#82757 

SubscnbeollJ1d sworn to before Lot isla' B ~2895 ~ 

methis lOth 'ayor July, 2009 I na ar1t ~~ 

, J'" I State ofLouisiana 

NotnryPublic;l1VV1~ . '. :#J: 

My Commi¥fon'expir!s: commiss~~n IsIssuedfor Lne 

ARCHITECT'S CERTIFICATE FOR PAYMENT 

Tn accordance with the Contract Doemnents, based Oll on-site observations and the data comprising 

this appUcation, the Architect certifies to the Owner thatto the best of the Architect's knowledge, 

informat ion and beliefthe Work has progressed as indicated, the quality oftlle Work is if\ accordl\J1ce 

with the Contract Documents. and the Contrnclor is enritled to payment of the AMOUNT 

CER111'llill. 

AMQUNT CERTIFIED "' ~ ".,,'~ , " S 741,190.00 

(Attach eXPla.nalioJl!f 0; Ce'E{/]ed. differs from the amount applied. InIiJOI.t1IJfigures on this 

Applieatlon and all It a Inuail nSheet thaI are changed to coliform w/Ill the amouilt certified.) 

.ARCHITECT: 

By: Date: . '7 ~ 2.? ..Cp; 

This Certificilte is ot negotiable. The AMOUNT CERTIFIED is payable only to the ContractM 

. named herein. Issuance. payment and acceplance ofpayment are without prejudice tonny rig!ltsof 

the Owner or Contractor under Ihls Contract. 

AlA OMum"n! G702'" -1992. CopJlflghl iO 1953, 1963. 1965.1978 and 1992 bYlh&Amerir.an tnsUtuleol Aj'(;hltecl•• All righta Iu,,"'td. WARNING: This AlA" OocllIoont J. prOtected by U,S. Copyright Law aM 

IntolflaUnal Tro.tles. Unautllori:zud OIp'ductkm or dl.lrlbutJon onhls AlA Dooument, or /lOy port/gn of 1t. muy fll&ullin sworo eMI lIi'ld crlmlnal ponam01l, and will hn pri>'eclltQd to 1M mlldmunl 

ald.. ntllou10 Ie llI11l11rth .. law. This document was ptoc!tJced by AlA softwaro al 1~:34:43 on Q711512009 llflde. Order No.1 000 ~71724_1 which expIro. on Qat1812009, and Is not fonesale. 

U..r Notas: 

(S295!l2S50} 

-.-- 

---t '~ 

i 

.-.----

~'1.4 

~i ~AIA Document G703 -1992 

Continuation Sheet 

AlA Document 0702, APPLICATION AND CERTIFICATiON FOR PAYMENT, 

containing Contractor's signed certification is attached. 

10 tabulations below, amounts are stated to the nearest dollar- 

Use Column Ion Contracts where variable retainage for line items may apply. 

APPLICATION NO: DO I 

APPLICATION DATE: 0711012009 

PERIOD TO; 06130n009 

ARCHITECT'S PROJECT NO: 08-850 

A B C D I E F 0 H I 

WORK COMPLETED 

TOTAL 

MATERIALS 

ITEM SCHEDULED FROM PRESENTLY COMPLETED BALANCE TO RETAINAOE 

% 

DESCRIPTION OF WORK 

NO, 

VALUE PREVIOUS STORED (NOT AND STORED FINISH (IF VARIABLE 

(O+C) 

APPLICATION THIS PERIOD TO DATE (C -0) RATE) 

IN 0 OR E) 

(D+E) 

(D+E+F) 

° 

I Chillers 561,059 

476,900 0 476,900 85.00 % 84,159 23,845 

2· Coolin.1?; Tower & VPD 304,059 

258,450 0 258,450 85.00% 45,609 12,923 

3 Pumps & VFO 47,000 0 25,850 0 25,850 . 55.00 % ?1,150 1,293 

4 Chill Water Piping 32,000 0 8,000 0 8,000 25.00 % 24,000 400 

5 Condenser Water Pipin~ 44,000 11,000 0 ] 1,000 25.00 % 33,000 550 

° 

6 Insulation 4,982 0 0 0 0 0.00% 4,982 0 

7 Temperature Controls 55,900 0 

0 0 0.00% 55,900 0 

8 Electrical 50,000 0 ° 0 0 0 0.00% 50,000 0 

9 Test & Balance [,000 0 0 0 a 0.00% 1,000 ·0 

0 0 0 0 () 0.00% 0 0 

0 0 0 0 0 0.00 % 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 a 0 

° 

0.00 % a 0 

0 0 0 

0.00 % a 0 

° 

0 0 0 0 0 0.00% 0 0 

0 0 

0 

0.00% a 

0 0 ° 0 0 ° 0 0.00% 0 ° 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 a 

GRAND TOTAL $1,100,000 SO $780,200 SO $780,200 70.93 % $319,800 $39,0\0 

° 

AlA Document G703 'M -1992. Co~yrl9htI!> 191>3, 1965, 1966,1967,1970.1978.1983 and 1992 by The American InstllLlIe of Architects. All rlghts reserved. WARNING: This AlA" Docume'll is protected by U.S. 

Copyright LilW~lld llltetl\a\ion~1Treatles. Unalllhorized rel'roduetion or dlstributioIt of this AlA''" Document, or anyporlion of It, m~y result in s.".r. civil ~nd criminal penjlltic's, ~ncJwlli b~ prosecuted 10 1 

the ma~imul\\ e"t~nt possible u'lderthe law. Thi. documetlt was produced by AlA saflware at 14:32:35 on 0711512009 under Order Na.1000371724_1 which expires an 0911812009. and is not fOI resale. 

User Notes: (963136374) 

• • •

I I 

I 

1M 

Document G706 - 

1994 

Il 

II 

i 

CONTRACT FOR: General Construction 

CONTRACT DATED: February 27, 2009 

OWNER: 

ARCHITECT: 0 

CONTRACTOR: 0 

SURETY: 0 

OTHER: 0 

II 

i 

I 

s that, except as listed below, payment has been made in full and all obligations have 

aterials and equipment furnished, for all work, labor, and services per-fonned, and for 

s against the Contractor for damages arising in any manner in connection with the 

renced above for 'Which the Owner or Owner's property might in any way be held 

DHERETO; 

.ent. Whenever 

Surety is 

7, Consent of 

ose 

@ No 

Isshouldbe attached 

CONTRACTOR: (Name and address) 

MCC Mechanical, LLC 


Pass Christian, Mississippi 3957i 

BY: 

Ed 0 I Conno'r, Controller 

(Printed name andtitle) 

es or Waivers ofLiens from 

Subcontractors and material and. equipment 

. to the extent required by the Owner, 

'ed by a list thereof: 

Subscribed and swonlto before me on this date: July 10, 2009 

• 

or's Affidavit ofRelease ofLiens (AlA 

nt G706A). 

ANDRE E. MAILLHO, ESQ. 

Notary Public #82757 

Louisiana Bar #28955 

State ofLouisiana 

My Commission Is Issued for Life 

for Life 

AlA ooeument G70e '" - 1994.Copyrighl(\ 1970 and 1994 by The Amertea'1 Institute ofAn:hilects. All rights reserved. WARNING: Thl~ AlA" DocumanI Is • 

pr"teeted 1>1' u.s. COPyright Law and Intematlonal Treat),... Unautho,i2.d "'p'oduellon o,dlstrtbulfon of thl. AlA'" Doeunten~ orallY po,tlon of It. m"y 1 

result In UV&re civil and enmfn'" penalties. ""'I wlll!>. p",s""utl>

• 

PA'RTIAL RELEASE AND WAIVER OF LIEN 

MCC MECHANICAL., LLC 

3001 17 th Street 

Metairie, LA 70002 

PROJECT: 

GENERAL: 

, OWNER: 

Mississippi Coast Coliseum Chiller Package (08-050) 

MeG Mechanical. LLC 

Harrison County Board of Supervisors 

The status of our account is as follows: 

Contract amount, including all change orders and any other amounts due 

to the undersigned on the above referenced project. $ 1,100,000.00 

Less total payments made to present time and applied against the above listed amount. $ 

Balance due on the abo.ve at present time. $1,100,000.00 

• 

In consideration of partial payment of $ 741,190.00 , the undersigned as the General Contractor for the above project: (a) 

covenants and warrants that alf labor, materials, equipment, services and other items. including without limitation and 

payroll, sales and privilege taxes, furnished pursuant to the above contract, and any additions or changes thereto. have 

been paid for (b) waives any lien rights with respect to the project; and (c) agrees to defend and indemnify

,,-.~Cimtractors 

~;'t~~~ :~~t; rt::r~M~~ 

IX Document G706A w - 1994 

A.ffidavitofRelease ofLiens 

";;,[!PROJECT:(l{ame an'd.a:ddress) 

ARCHITECT'S PROJECT NUMBER: 

;::~'T~~iIIer Pll';;= . ,;:r~ippi Coast 08-050 

'~,1,:~~)iseu 

~~~;·~.h 

CONTRACT FOR: General 

Construction 

CONTRACT DATED: February 27, 

2009 

OWNER: 0 

ARCHITECT; 0 

CONTRACTOR: 0 

-SURE1Y:O 

OTHER;D 

that to the best ofthe undersigned's knowledge, infonnation and belief, except as 

'vers ofLien attached hereto include the Contractor, all Subcontractors, aU suppliers 

all performers ofWork, labor or services who have or may have Hells or 

ert liens or encumbrances against any property ofthe Owner arising in any manner out 

tract referenced above. 

5 ofLiens from 

'al and equipment 

uired by the Owner, 

eot: 

CONTRACTOR: (Name and address) 

MeC Mechanical, LLC 


Pass Christian, Mississippi 39571 

BY: ~ . 

~~--- 

representative) 

Ed O'Connor, 

Controller 

(printed name and tit/e) 

and sworn to' before me on this date; 

~ 

hUe: Andre E. Maillho 

ommission Expires; Commission for 

ANDRE E. MAILLHO, ESQ. 

Notary Public #82757 

I.ou1siana Bar #28955 

State ofLouisiana 

My Commission Is Issued for Life 

Life 

I 

1 

II 

• 

AlA Oocument G706A'" -1994, Copyright Q 1982 and 1994 by The American Institute 01 ArcMects. All rlghUl ..."erve

• 

Correspondence 

View 

Mec Mechanical, LLC 

Mce Mechanical, LLC - Gulf Coasl 


Pass Christian, MS 39571 

Phone: (228) 452-1403 

Fax: {228} 452.14f 1 

Website: www.rnecgroup.com 

Email: info@mccgroup.com 

Page 1 of 1 

07/17/09 

LTR No: 006 

Eley Guild Hardy Architects, PA 

1091 Tommy Monroe Drive 

Biloxi, MS 39532 

Phone: 228-594-2323 

Attn: Heath Perry 

Project: MGCCC Chiller Addition 

Project No.: 5190216 

SUbject: MCGCC Chiller Addition 08-050 • Rain Day Letter 

Dear Mr. Perry, 

During the period of June 1, 2009 to June 30, 2009 we did not have any rain days that caused 

delays. 

• 

Please let me know if you need any further information. 

san Riorda 


MCG Mechanical, LLC ~ 

(228) 452-1403 

Gulf Coast 

SRlsr 

• 

https://mccgulfcoast.accubid.com/correspondence/correspondence_view.cfm?cnData=E30... 7/17/2009

• 

Correspondence 

View 

......... MeC Mechanical,. LLC 

Mce Mechanical, LLC • Gulf Coast 


Pass Chrlsllan, MS 39571 

Phone: (2.28) 452.·1403 

Fax: (228)452.1411 

Website: www.mcegroup.com 

Email: info@mccgroup.com 

Page 1 of 1 

07/17/09 

Eley Guild Hardy Architects, PA 

1091 Tommy Monroe Drive 


Phone: 228-594·2323 

Attn: Heath Perry 

Project: MGCCC Chiller Addition 


SUbject MeeCe CHILLER ADDITION - 08 ~ 050 

Dear Mr. Perry, 

LTR No.: 005 

As you are aware, the project is shut down from July 15, 2009 to July 20, 2009. We will commence 

work on July 21st. 

• 

Please let this letter serve as documentation that we were unable to work during this period. 

We are not requesting an extension at this time. 

SRlsr 

• 

https:llmccgulfcoast.accubid.comJcol1'espondenceicorrespondence_view.cfm?enData=781... 7/17/2009

• 

• 

MEMO 

DATE: 

TO: 

FROM: 

RE: 

July 31, 2009 



Olie Elfer 


= 

c,ounty 

utf Sh'iR 

COB roject # R 103-024-01-KED- 

w 


~ 

fE (G fE UW~w 

(11 '1'! 

-t!~ L ~ V 

2009 

COUNTY ADMINISTRATOR 

Enclosed please find the following invoice for the above referenced project: (p 

1. Jimmy G. Gouras Urban Planning Consultants Inc. ?:J5S,.-l6lg ,- ~ 'd-- 

Invoice Number 8013 in the amount of $5,525.00 

For general administration 

2. Bodden Enterprises. Inc. ~O~ ,-{o1



Section A: General Information Book Infarmal!c,' Section s: Prol~ Information 

Applicant Nama: 

Harris¢n County 

Mailing Add"•• Post O,'fice Drawer CC Ban k. Account 

Electroni c Traosler 065500752 

1595467 

GrlI,ll No. C",,~INo. Rtl:lllJest No. 

R·;II:\.G6 R,'OHI24-0,·KEO 10 

Street Address Bani< Name: The People's Sa nk FOR MOA USE OIiLY 

City. Slate ZIp GUllport, MS 39502 AdcHess P 0 Drawer 5213 

T.lophone NO. ne·865-4116 Chy. Slllto liP 8iloxi, MS 39530 V.on.ctOf NI).. 

Fax Number 22f!.865-4 t 6e Tel.phono No. 228-891-87i 5 

Email Address : :;':..:: . ..'.j:::,., ".'.•. " . Services Rondeled lOIS Vouchor Nwnl>Ol 

0.



Page 1 of2 


Request No: 


R-103-06 

Period Cost - Beginning 

July 1, 2009 

Ending Dale: 

July 31, 2009 


R-103-024-01-KED 

1. Activity: Administration (a) 

, 

(b) 


A. Administration Jimmy Gouras 8013 $5,525.00 $5,525,00 

B, $0.00 

C. 

D. 

Subtotal: $552500 $ - $5,525,00 

2. Activity: Boat Launching Facility (a) 

, 

(b) 


A. Boat Launching Facility Bodden Enterprises 9 $1,800,664.03 $1,800,664.03 

B. $0,00 

c. 

D, 

Subtotal: $ 1,800,664,03 $ - $ 1,800,664,03 

3. Activity: (a) : (b) 

A. 

B. 

C. 

D. 


SUbtotal: 

•



Request No: 10 

R-103-06 

Page 2 of 2 

R-103·024-01·KED 


A. 

B. 

C. 

D. 


Subtotal: 


A. 

B. 

C. 

D. 


Subtotal: 

6. Activity: (a) , (b) 

A. 

B. 

C. 

D. 


Subtotal: 

Cumulative Match Expended To Date: GRANO TOTAL: I$ 1,806,189.03 I $ . 1$ 1,806,189.03 


I hereby Certify That: a) the services covered by this request have nol been received from the Federal Government or expended for such services under any other 

contract agreement or grant; b) the amount requested will be expended for allowable costs/expenditures under the terms of the contract agreement or grant; 

c) the amount requested herein does not exceed the lotal funds obligated by contract; and dl the funds are requeslecl for only immediate disbursements. 

I Hereby Certify I1hat the goods sold and/or services rendered have been delivered and/or performed in good order and are In compliance with all statutory requirements 

and regul ati 0ns, 

Marlin Ladner, President 

Typed Name and Title of Authorized Official 

• • 

Signature of Authorized Official


Applicant: 



10 

Contract Number: R-103-024-01-KED 

TotaI Amou nt Requested: $ 1,806,189.03 


line Items Amount BUdgeted Date Amount of This Request Balance 

Administration $ ~59,OOO.OO $ 65,700.00 $ 5,525.00 ~ 87,775.00 

Engineering $ 

Specific Line Items as Listed in the Budget: 

Application Preparation $ 10,000.00 $ 10,000.00 $ - $ - .--- 

Boat Launching Facility $ 11,831,000.00 $ 4,208,494.32 $ ~ ,800,664.03 $ 5,821,841.65 

$ 

$ 

$ 

$ -~ 

~ 

$ 

$ 

$ 

Total Budget $--- 12,000,000.00 $ 4,284,194.32 $ 1,806,189.03 $ 5,909,616.65 

Total Funds Request to Date: 

Amount of Other Funds Expended to Date: 


Pertod of Projected Cash Needs - Beginning: July 1, 2009 

Tl1ru July 31, 2009 

$ 

$ 

6,090,383.35 

5,909,616.65 

• 

•

• 

STATEMENT 

FOR SERVICES RENDERED 


KATRINA SUPPLEMENTAL COMMUNITY DEVELOPMENT BLOCK GRANT 

Economic Development Project 

PROJECTNO. R-I03-0U-OI-KED 

GulfShip Project 

July 31, 2009 

INVOICE #8013 

Monthly Administrative Services Rendered Pertaining Project #R-I03-024-01-KED. 

Services rendered include overall coordination of project activities; Attending State monitoring 

visits, meetings, etc.; Maintaining financial records; Preparing the necessary documentation to 

request funds from the State; and Providing all other services considered normal administrative 

services within the course ofthis Agreement 

TOTAL DUE 

$ 5.525.00 

• 

Irnmy 

ouras 

JIMMY G. GOVRAS 

1.- - URBAN PLANNING CONSULTANTS, INC.------------....11 

1100 CHERRY ST.· VICKSBURG, MS 39183· 601-638-7121 • FAX 601-638-5292' Email:jggouras@bellsouth.net

APPLICATION AND CERTIFICATE FOR PAYMENT 

PAGE 1 OF 2 PAGES 

TO OWNER: 

fROM CONTRACTOR: Sodden Enlerpnaes;lM. 

1109 Lske Avenue 

PasCagoula, MS 39567 

CONTRACT FOR: 

Harrison CO~rlty Board of SUPllrvisors 


~M:::.;S=-,3fI:::.:,:.::.50=-1'----- 

JOB NO. 

R·103-Q24-01-KED 

_ 

PROJECT: 

Gulf Shlp.LlC Economic DevelopmentProJ APPUCATlON NO.: 9 

12351 Glascock Drive PERIOD TO: 011'21109 

GuffpQrt, MS 39503'-4646 

PROJECT NO.: R-103-024-o1-KED 

VIA ENGINEER: Holen Engineering and Construction, LLC CONTRACT DATE: 

Attn: Mike Shirley, PE 

5550 Commer

CONTINUATION SHEET JOB NUMBER: R-103-024-01-KED PAGE 2 OF 2 PAGES 

APPLICATION AND CERTIFICATE FOR PAYMENT,containing APPLICATION NUMBER: 9 

Contractor's signed Certification is attached. APPLICATION DATE: 07/21109 

In tabulations be!ow,amounts are stated to the nearest dollar. PERIOD TO: 07121/09 

Use Column I on contracts where variable retainage for line items may apply. OWNER'S PROJECT NO: R-103-024-01-KED 

A B C D I E F G H I 

TEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAGE 

NO. VALUE FROM PREVIOUS THIS PERiOD PRESENTLY COMPLETED (GlC) TO FINISH 

APPLICATION STORED AND STORED (0 - G) 

(0 + E) (NOT IN TO DATE 

DORE) 

(0 + E +F) 

1 Mobilization $ 574,438.00 $ 574,438.00 $ 574,438.00 100% $ - $28,721.90 

2 Sitework, Drainage $ 372,374.00 $ 287,783.04 $ 42,295.48 $ 330,078.52 89% $ 42,295.48 $16,503.93 

3 Excavation, Backfill & Compo $ 940,025.00 $ 94,002.50 $ 84,602.25 $ 178,604.75 19% $ 761,420.25 $8,930.24 

4 Steel Sheet Bulkhead $ 815,710.00 $ 815,710.00 $ 815,710.00 100% $ - $40,785.50 

5 Soil Mix Columns $ 1,550,440.00 $ 1,550,440.00 $1,550,440.00 100% $ . $77,522.00 

6 Steel H-Piles and Pipe Piles $ 168,200.00 $ 168,200.00 $ 168,200.00 100% $ - $8,410.00 

7 East - West Transfer Beams $ 596,693.00 $ - 0% $ 596,693.00 $0.00 

8 North ~ South Transfer Beams $ 607,123.00 $ 24,284.92 $ 24,284.92 4% $ 582,838.08 $1,21425. 

9 Bearing Beams $ 1,119,247.00 $ 44,769.88 $ 194,534.59 $108,694.00 $ 347,998.47 31% $ 771,248.53 $17,399.92 . 

10 Steer Cover Plates $ 936,468.00 $ 234,867.00 $ 234,867.00 25% $ 701,601.00 $11,743.35 

~ 

$5,852.00 

11 Dredging $ 2,569,500.00 $ 770,850.00 $ 449,662.50 $1,220,512.50 48% $1,348,987.50 $61,025.63 

12 Underground Mechanical Pipin£ $ 117,040.00 $ 29,260.00 $ 87,780.00 $ 117,040.00 100% $ 

13 Electrical Work $ 49,120.00 $ 24,560.00 $ 24,560.00 50% $ 24,560.00 $1,228.00· 

14 Furnish & Set Tilt Beams $ 1,255,800.00 $ 693,000.00 $ 693,000.00 55% $ 562,800.00 $34,650.00 

15 De-MoblJ!zation $ 299,822.00 $ 45,696.18 $ 45,696.18 15% $ 254,125.82 $2,284.81 

; 

$11,972,000.00 $4,429,994.52 $1,786,741.82 $108,694.00 $6,325,430.34 $5,646,569.66 $316,271.52 

• •

• 

Bodden Enterprises Inc.-CDBG 

CDBG Project 

11 09 Lake Avenue 

Pascagoula, MS 39567 

Invoice 

Date Invoice # 

7/20/2009 009 

Bill To 

Hamson County Board ofSupervisorslCDBG 



Terms 

Rep 

Ship 

Via 

l~prOJ~.~I 

Net 30 

MS 

7120/2009 

• 

Item Code 

02 Site Work 

03 Excavation... 

09 Reinforced Concrete... 

10 Steel Cover Plates 

J 1 Dn~dging 

12 Underground Meeh.... 

14 Steel Tilt Beams 

Retainage 

Description 

Labor and Materials Site Work,Drainage and Underground Drainage 

Labor and Materials Excavation, Backfill and Compaction 

Labor and Materials Reinforced Concrete Bearing Beams and 

Reinforced Concrete Tilt Beams 

Labor and Materials Steel Cover Plates for Concrete Beams 

Labor and Materials Dredging 

Labol' and Materials Underground Mechanical Piping 

Labor and Materials Labor and Materials Furnish and Set Srruetul1ll 

Steel Tilt Beam Assembles 

5% ofCornpieted Work 

89 

19 

31 

25 

48 

100 

55 

% completed 

Amount 

42,295.48 

84,602.25 

303,228.59 

234,867.00 

449,662.50 

87,780.00 

693,000.00 

-94,771.79 

Total 

$1,800,664_03 

•


REQUEST FORCASH 

-~ 

Section A; General Information B:an5'i: InfOl!"n atlofl Section B: Pro ect Informalion 

G"nlNo. Conllacl ~o. RequoS!: 1-10. 

AppliCa nl Name; Halffson C""nly 

Electronic TransrElr 065500752 - 

MaiHng Mdreo. Post Office O'awer CC "", 

8.nk Aeoo~nt 

R·l0:l-06 R.l 09-024·02- KCR ) 

159".A87 

Street Add ress B.nk Nam!: The People's Bank 

FOR MDA USE ONLY 

CitY, State Zip GUlfport, MS 39502 Addreo. PO. Drawer 529 

Telephone No 228-86S-4 116 Cil'j, Stite ZIP 8illlxi, MS 39530 Vondcl:I" NO.: 

Fax Number 226-865·4168 Telephone No. 228-897-



Applicant Harrison County. 

Request No: 


Page 1 of2 

.\ 

R-103-06 

.....- 


May 1, 2009 

Ending Date: 

May 30, 2009 


R-109-024-Q2-KCR 

1. Activlty: Architectural/Engineering (a) (b) 

Line !tern Vendor Name Invoice # Involce Amount Match Share Federal Share 

A. . Architectural/Engineering Eley Guild Hardy 08-005-4 $1,286.00 $1,286.00 

B. 

C. 

D. 

Subtotal: $1,286.00 $ - $1.28600 


" 


A. $0,00 

B. $0.00 

c. 

D. 

Subtotal: $ . $ . $ - 

3. Activity·, (a) 

; 

(b) 

A. 

B. 

C. 

D. 

Une Item Vendor Name Invoice # Invoice Amount Match Share Federa~ Share 

Subtotal: 

•

.~ 


, 

4; Activity: Construction of Public Building (a) 

: (b) 

A. 

B, 

C. 

D. 


'\ 

Subtotal: 

5. Activity: Contingency (a) : (b) 

A. 

B. 

C. 

D. 


Subtotal: 

6. ActivitY: (a) 

: 

(b) 

A 

B. 

C. 

D. 


Une item Vendor Name Invoice # Invoice Amount Match Share Federal Share 

Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: I $ 1,286.00 1$ - 1$ 1,286.00 

Cumulative Federal Expended To Date: $179,070.64 

Request No: - 7 Grant Number: 

Contract Number' 

R-103-06 

Page2of2 

R-109-024-02-KCR 

, 

- 

I hereby Certify That: a) the services covered by this request have not been receWed from the Federal Government or expended for such services under any other 

contract agreement or grant; b) the amount requested will be expended for allowable costsfexpenditures under the terms of the contract agreement or grant; 

0) the amount requested hereln does not exceed the total funds obllgated by contract; and d) the funds are requested for only immediate disbursements. 

I Hereby Certify !that the goods sold andfo! services rendered have been delivered and/or performed in good order and are in compliance with all stalulory requirements 

and regulations. 

Marlin ladner, President 


• 

Signature of Authorized Official 

• 

I~

, 


Applicant: 


Ham son County 

7 

Contract Number: R-109-024-02-KCR, 

Total Amount Requested: $' 

1,286.00' 

. ~ 

_. 

line Items 

AdmInistration 

Engineering 

Specific Line Items as Listed in the BUdget: 

Application Preparation 

Architectural/Engineering 

Construction of PUblic Building 

Contingenev 

Amount Requested 10 

Date I Amount ofThls Reauest I Balance 

v .v••_~_.vv $ 27,466.66 $ • $ 139,733.34 

------- --------$""-------- 

$ 10,000.00 $ 10,000.00 $ • $'-- _ 

$ 404.375.00 $ 140,317.98 $ 1,286.00 $ 262,771.02 

$ 5,375,000.00 $ • $ $ 5.375,000.00 

$ 457,125.00 $ - $ - $ 457,125.00 

----------------------$"'-------- 

$ 

-------------------$::....-_---- 

$ 

$ 

Total BUdget $ 6,413.700.00 $ 177,784.64 $ ~ $ 6,234.629.36 

Total funds Requesl to Date: 

A~ount of Other Funds Expended to Date: 

CDBG Project Balance 

Period of Projected Cash Needs· Beginning: May 1, 2009 Thru May 30,2009 

$ 

$ 

179.070.64 

6,234,629.36 

lODAY'S DATE 




(FROM CONTRACT} 


(ENl'ER # OF MONTHS OR "01 

FINAL CONTRACT COMPLETION DATE 

CONTRACT DURATION (MONTHS) 

% OF CONTRACT PERlOD ELAPSED 

% OF CONTRACT PERIOD REMAINING 

7[3112009 

1111712008 

11/17/2011 

1111712011 

36.00 

23.38% 

76.62% 


BUnGET $ 


TO DATE 

'k TOTAL CONTRACT 

aUOGEl SPENT 

6,413.700.00 

2.79% 

$179.070.64 

'to CONtRACT BUDGEr 

REMAlNING 

97.21% 

CONsmUCTION 


BUDGET AMOUNT $ 5,832,125.00 Request. 

TOTA.L CONSTRUCTION 

Enter number from Cash· 

DOLLARS SPENT TO $ - Request 

• 

"i{CH 

1r·.C1S 

J",nGS H. Elov. I:..\ 

Vv '\"ylol G,,;I(I. III. _"". c:;, 

DavId J. H~~rdYI ..1 t, 

Stephen A. StojClGh, /.;. 

Joseph B. Cra,,,. AA 

Mn(k [. I.Is.h~f). ~;I"•. U:~D ,",:-' 

July 2,2009 

f>:'~(!~:I:;.'T~ 

Joseph R. St(o;-vE-n~, )1'., ;'ITl j 

L.HI) 1_; 

EriC J. Co~-=n'\~f~1t). ~t ~\ 

6.""glas M.· Roberts, ,./\ 

M,~h"d VI!. 5~hw",an_ "," 

Ms. Pam Ulrich 


1801 23,d Avenue . 


• 

Re: 

08-005 Gulfport Downtown Governmental Complex & Library 

CDBG Katrina Supplemental Grant, Harrison County 

Dear Ms. Ulrich: 

Please find enclosed Invoice No, Pour (4) for Professional Services in the amount of 

$1,286,00 on the above reference project. 

If you should have any questions, please do not hesitate to contact me. 

Sincerely, 

j 

r 

, \ i 

! 

i 

I. 

, 

I 

i 

ii 

i 

• 

WTG/j~g 

Cc: Olie Elfer, Jimmy G. Gouras Urban Planning Consultants, Inc. 

Knesal Engineering Services, Inc. 

Enclosure 

GUU' ('e,;.:!;'!' 

C'nlet; 

109"i Tr;n'dny fVh.mro ()nv~ 


228.594.232.1 f 

22B.59'.2223 L 

JAGI\~ON 

OFfiCE 

418 EaST Carnel StrCl(l\ 

J~ckson, MS 39201 

"'" 6OUS~ 2572 p 

(,a 1.$55.2006 f 

i 

I I ,. 

I. 

i 

1 I· 

t· 

I 

! 

I.' 

i. 

I 

i. 

I 

I, 

I 

I 

! 

i 

I 

I I I 

·f

• 

elcy 

Guild Hardy Architects PA 

1091 Tommy Munro Drive 

Biloxi. MS 39532 

228·594·2323 

INVOICE 

City of Gu\fpon 

2200 15th Street 

GUlfport, MS 39502 

Project: 

Gulfport. Downtown Governmental Complex & 

Library 

Invoice number 

Invoice Date 

08-005-4 

07/02/2009 

i 

I 

Billing Period Through: 07/02/2009 

Construction Cost BaSlS: $ 5,500,000,00 

Fee Basis: 623 % 

Billing Fee: $ 342,710,50 

• 

Design 

Architectural % of Percent Prior Fee Current 

Description Fee Total Fee Complete Billings Earned Fee 

Schematic Design $ 51,406.58 15.00 100,00 $ 51.406.58 $ 51,406_58 $ 0,00 

Development $ 68,542,10 20.00 100.00 $ 68,542.10$ 68.542.10 $ 0,00 

Construction Documents $ 137,084.20 4000 0.00 $ 0.00$ 0.00 $ 0.00 

Bidding and Negotiation $ 17,135.53 5.00 0.00 $ 0.00$ 0.00 $ 0.00 

Construction Administration $ 68,542.09 20.00 0.00 $ 0.00 $ 0.00 $ 0.00 

$ 342,710.50 100.00 3500 $ 119,948.68$ 119,948.68 $ 0.00 , 

1 

Reimbursables 

Consultant 

Testing & Suivey Consultant 

Knesal Engineering Services, Inc 

Phase sublotal 

Units 

tOlal 

Rale 

$ 

,$ 

$ 

Billed 

Amount 

1.286.00 

1,286.00 

1,286.00 

I 

II. 

l,:"· 

j: 

\' 

I 

/'. 

I, 

I 

j 

L 

iI1: 

~'Total Project Invoice Amount" 

$ 

1,286.00I 

II 

• 

Approved BY:. 

\ 

-M~---\/,..........------ 

City 01 Gulfport Invoice number: 08·005-4 

ri 

iI' 

I' 

1 

I 

! 

f , 

i , 

I 

I ! 

i 

I

• 

June 

5,2009 

Invoice No. 29~168 

Mr. Taylor Guild 

Eley Guild Hardy Architects, P, A. 



Re: Surveying Services ~ GUlfport Governmental Complex and Library Site 

KES Project No. 2672.50 

DESCRIPTION OF SERVICES: From April 26, 2009 through May 31.2009 

• 

Boundary Survey Complete: Hours Rate Totals 

Professional Land Surveyor 2.50 x $ 85.00 := 

$ 212.50 

Draftsman 1\ I 1.50 x 74.00 := 111.00 

Draftsman I 19.00 x 50.00 := 950,00 

Clerical 0.25 x 50.00 =:: 12.50 

TOTAL INVOiCE AMOUNT: $ 1,286.00 

Please 90 not hesitate, to call if you have any questions. 

Sincerely, 

KNESAL ENGINEERING SERVICES, INC. 

Robert J, Knesal, P. E. 

President 

• 

COliSUlTING 

ENG1NEERS 

i'321 (RfOSlilE ROAD' GUlfPORT lo1I'>SISSII'PJ 3950:;·27.8·867

• MEMO 

DATE: 

TO: 

FROM: 

RE: 

~~J~ ; 9ll2~j~ 

July 31, 2009 


COUNTY ADMINISTRATOR" 


alie Elfer 


Harrison County {c; ~ ~ (luI ~ 

Community Revitalization Grant - 1 ...", l/l . -.J 

CDBG Project # R~109~024~01-KCR 


• 

Enclosed please find the following invoke for the above referenced project: 

1. Remedial Services. Inc. ~ ,CtJ7;t - 5q ) 

. Invoice Number 1 in the amount of $22,743.00 . 

For Downtown Parking expense 

Also enclosed is "Request for Cash and Summary Support Sheet No.7" in the 

amount of $22,743.00 for payment of the above invoice. 

Please have the above invoice and Request for Cash and the supporting 

documentation placed on your next agenda for approval. After its approval, the 

appropriate official should sign the "Request for Cash and Cash Summary 

Support Sheet No.7" and return it along with the supporting documentation for 

processing to our office at the follOWing address: . 

Debra Tompkins 

Jimmy Gouras Urban Planning 

1100 Cherry Street 

Vfcksburg, MS 39183 

If you have any questions, please do not hesitate to call me or Debra TomPkin~.. ···1 

(601)638·7121. lV 

Enclosures 

JINIMY G. GOURAS 

r...- URBAN PLANNING CONSULTANTS, INC. - -l 

1100 CHERRY ST. • VICKSBURG, MS 39183· 601-638-7121 • FAX 601-638-5292' Email: jggouds@bellsouth.net

-. 



Section A: General Informallon SanK lntormatio.n Section B: Project Information 

- GOIniHO. Con/nlcHlo. 

Applicant Name: Harri,on Counl'/ Ele



Page 1 of 2 


Request No: 


R-103-06 


May 1, 2009 

Ending Date: 

May 30, 2009 

Contract Number. 

R-f09-024-01-KCR 

1, Activity: Administration (a) : (b) 


A. Administration $0.00 

B. 

C. 

D. 

Subtotal: $0.00 $ . $0,00 

2. Activity: Downtown Parking (a) : (b) 


A. Downtown Parking Remedial Services, Inc. 1 $22,743.00 $22,743.00 

8. $0.00 

c. 

D. 

Subtotal: $ 22,743.00 $ . $ 22.743 00 

3. Activity: (a) : 

(b) 

A. 

B. 

C. 

D. 

Line Item Vendor Name invoice # Invoice Amount Match Share Federal Share 

Subtotal: 

• •



Request No: 7 

Page 20f2 

R·103·06 

R-109-024-01-KCR 

4. Activity: (a) 

: (b) 


A. 

S. 

C. 

D. 

Subtotal: 

5. Adlvity: (a) : (b) 


A. 

B. 

C. 

D. 

Subtotal: 



A. 

B. 

C. 

D. 

Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: I$ 22,743.00 I$ - 1$ 22,743.00 I 

Cumulative Federal Expended To Date: $150,871.88 

I hereby Certify That: a) lhe services covered by this request have not been received from the Federal Government or expended for such services under any other 

contract agreement or grant; b} the amount requested will be expended for allowable cosls/expenditures under the terms of the contracl agreement or grant; 

c) the amount requested herein does not exceed the lotal funds obligated by contract; and d} the (unds are requested for only Immediate disbursements. 

I Hereby Certify tthal the goods sold and/or servIces rendered have been delivered and/or performed in good order and are in compliance with all statutory requirements 

ami reg ulati ons, 



• • 

Signature of Authorized Official


Applicant: 



7 

Contract Number: R-109-024·01-KCR 

Total Amount Requested: $ 22,743.00 

Une Items 

Administratlon 

Engineering 

Specific Une Ilems as Listed in the 8udget: 

ApplLcalion PreparatIon 

NchitectlJl!i!!(E:ngineerlI]9 _ 

Contingency 

Downtown Parking 

! 

~ 

~ 

$ 

Amount Requested 10 

Date I Amount ofThls Request I Balance 

.. 'vu,vvv.vv S 35,166.68 S - $ 70.833.32 

------- --------------$"-------- 

10,000.00 $ 10,000.00 $ $'-- _ 

150,027.00 $ 82,962.20 S • $ 67,064.80 

149,973.00 $ • $ - iii 149,973.00 

3,000,000.00 $ • $ 22,743.00 $ 2,977,257.00 

$ 

-------------------$:....-._---- 

$ 

$ 

------------------- $:....-._---- 

$ 

$ 

Total Budget $ 3,416,000.00$ 128.128.88 $ 22,743.00 $ 3 1 265,128.12 

Tolal Funds Request to Date: 

Amount of Olher Funds Expended to Date: 

COSG Project Balance 

Period of Projected Cash Needs· Beginning: May 1, 2009 Thru May 30, 2009 

$ 

$ 

150,871.88 

3,265,128.12 

lODAY'S DATE 






(ENTER# OF MONTHS OIl, 'Q'~ 

FINAL CONTRACT COMPLETlON DATE 


% OF CONTRACT PERIOD ELAPSED 

% OF CONTRACT PERIOD REMAINING 

7131fZ009 

BllI/tOOS 

81Sf2011 

£l!8f2011 

36.00 

32.£0% 

67.40% 


BUDGET $ 

TOTAl AMOUNT SPENT 

10 DATE 

% TOTAL (;ONTRACT 

I'lUDGETSPEN'r 

% CONTRACT BUDGEl 

REMA1NING 

CONSTRUCTION 

SUDGET AMOUNT $ 

TOTAL CONSTRucnON 

DOLLARS SPENT TO $ 

% CONSTRUCTION 

BUDGET SPENT 0.72% 

3,416,000.00 

4.42% 

$150,871,88 

95.5B% 


3.149.973.00 Request. 


22.743.00 Request. 

• •

• 

'cLEY GUILD HARDY ARC HIT E C T S 

June 16, 2009 

Mr. Marlin R. Ladner, Board Supervisor 

Harrison County Board ofSupervisors 



/310 / 

(J {·I(eK- DK Cf. 

po-l,\,Ji 

PRINCIPALS 

James H. Eley, FAIA 

W. Taylor Guild, III, AlA, CCS 

David J. Hardy, AlA 

Stephen A. Stojdch, AlA 

Joseph B. Crain, AlA 

Mark E. Lishen, AlA, LEW AP 

ASSOCIATES 

Joseph R. Stevens, Jr., AlA, LEED AP 

Eric J. Cammarata, AlA 

Douglas M. Roberts, AlA 

-Michael W. Schwirian, AlA 

Re: 

Demolition of the Old Turan Foley Dealership, GuLfport, Mississippi 

Dear Mr. Ladner: 

Enclosed please find Two (2) copies of the Final Application and Certificate for Payment No. 

One (1) from Remedial Services, Inc., in the amount of $22,743.00 for the above referenced 

project. We find the application to be in order and Qur.certification is on the cover. 

• 

Also, enclosed please find our Invoice No. One (1) for Architectural Services for the above 

referenced project. 

The.following dose Ol,lt documents are enclosed: 

• Contractor's Affidavit of Release of Liens and Certification 

• Contractor's Affidavit of Payment of Debts and Claims 

• Consent ofSurety Company to Final Payment . 

• Asbestos Abatement reports 

As always, ifyou have any questions please do not hesitate to call. 

Sincerely, 

• 

Enclosures 

cc: Remedial Services, Inc. 

OB·07B/G·l 

GULF COAST OFFICE 


Biloxi, M539532 

228.594.2323 p 

228.594.2223 F 

• JACKSON OFfIC~ 

'~~ 8 East Capitol Street 

ackson, MS 39201 

601.354.2572 p 

601.355.2006 " 

WoNW.eleygul/dhardy.com

APPLICATION AND CERTIFICATE FOR PAYMENT G702 k'\2r4S~ 

1 I· /,S>;;> II.~ "~ 

TO OWNER: 

RH~am~·iisOionilCCo.o.:lB3io>aaU::rd~oQjf'Si:ijierv;im:s~---I-iT~~~~~05emiOIfflOr1-I--t-----fp~~[if4~::.:...:=-tff;r-m~ijj~fff~~ 

Ix 

1==IP.O.Drawercc -[ I I I ---+-t----/=r== IPrOJeCI~6: -108~071t -II~. JI/tJJJ.~ct~l-IX I 

Gulfport, MS 39502 . \ t..~ l" ..... A •••. a 

t actor ':. j l< 

~ ....... IlU~ I:!Ilf[DY "r', / 

l-F-R-O-.,LMC--:::O-::-:N~TRA:::C-:C:-:::T--:::O-=-R-:+----+----f---+-:-:::~-___1:____I_:::::___=__:_:_:_::_:..L....:_____!_...,..._::_____,____=:_:_+::__-_:::__+______,:_::_::___,_,...p,~~ . ~r ,,:,~':/J 

Remedial Services, Inc. ~~ II" . l>'/ 

P.O. Box609 I ~ - I I I I I I I I "'Z.ccJ..;;;jn7E.\,'7 

Salsuma, AL. 36572 1 I I I I IThe undersigned Contractor certifices thaI 10 the best ofthe con\nleto~~OW!fClge InfOlTT1slion 

I I I I I land beller!he Work covered by this Appti"callon for Paymenl has been COOlpleted In accordance with tile 

Contract Documen16, Iba\all amounls have been paid by the Con!rllctor forWork forwhlcll previous 

CONTRACTOR'S APPLCIATION FOR PAYMENT I I J I I ICertificates fOf Payment were Issued and payments recelvad from the Owner, and !hat currenl payments 

I I I I I I I Ishown harein is now due, 

APPLICATION IS MADE FOR PAYMENT, AS SHOWN BELOW, IN CONNECTION WITH THE Contract. 

Continuation sheet, AlA Document G703, Is attached. " I I 

1 !ORIGINAL CONTRACT SUM 

2 INet change by Change Order 

3 ICONTRACT SUM TO DATE 

4 ITOTAl COMPLETED & STORED TO DATE 

eOLUMN G on G703) 

f5 IRETAINAGE 

a. 5.00% lofCompleted Work 

b.] %Iof Siored Materral 

Total Relainage (Total column I G703) 

6 IrOTAL EARNEDLESS REAINAGE 

Une 4 less Une 5 Total 

7- I[ESS PREVIOUS CERTIFICATE FOR PAYMENT 

[me 6 from prior Certificate I 1 

8 !CURRENT PAYMENET O"UE 

9 IBALANCE TO FiNI.SH, INCLUDING RETAINAGE 

I 

jLine 3 less Une 6 

1 I 

CHANGE ORDER SUMMARY 

IADDITIONS 

I 

Total changes approved in previous 

months by owner 

$22,743.00 

o 

$22,743.00 

-l22~743-:-0a 

~22,743.00 

o 

o 

o 

o 

DEDUCTIONS 

CONTRACTOR: 

I 1/1 

T1.~ J1~' 

By I 1/lLllA -' (lfl,LJ 

!ltim Cain 

Slate ofAlaoama 

County of Mooile 

Subscribed and sWorn to before 

me this I 2SIdayof 

May,20lJ9 

NotarYP~~

CONTINUATION SHEET 

G70S 

AlA Document G702, APPLICATION AND CERTIFICATE FOR PAYMENT, 

containing Contractor's signed certification is attached. 

In tabulations below, amounts are stated to be nearest dofar. 

Use Column 1on Contracts where variable retainage for line items may apply. 

APPLICATION NO: 

APPLICATION DATE 

PERIOD TO: 

ARCHITECTS'S PROJECT No. 08-078 

1 

A B C o E G H 

DESCRIPTION OF 

Item No. WORK SCHEDULED WORK COMPLETED THIS PERIOD . TOTAL % BALANCE TO RETAfNAGE 

VALUES FROM PREVIOUS COMPLETED G.I.C FINISH (IF VARIABLE 

APPLICATION AND STORED C-G RATE) 

TO DATE 

1 Building Demolition $22,743.00 0 $22,743.00 $22,743.00 0 0 

2 . 

3~ 

4- 

5 

GRAND TOTAL $22,743.00 $22,743.00 $22,743.00 0 a 

/ 

• 

._-.-._-----~- 

•

• MEMO 

DATE: 

TO: 

FROM: 

RE: 

July 31, 2009 



Olie Elfer 



Community Revitalization Grant 

CDBG Project # R·103 w 024-03 w KED 


• 

Enclosed please find the following invoices for the above referenced project: 

1. [ley Guild Hardy ~d -(o1~ -G



Section A: General tnf¢rmatlon Bank nFmma:!.iM $ecfion S: Pro eel In'ormallon 

Applicant Nome; 

Homson County 

Mail"ll Morass P. O. Drawe, CC Sonk Ael1o ZIP Bilo,;' MS 39-530 VtndorNo. 

F",Numbor 228 -885· 416a T...~noneNo 228·897-



Page 1 of2 


__________Request No: 


R-103-06 


July 1, 2009 

Ending Date: 

July 31,2009 


R-103-024-03-KED 

1. Activity: Administration (a) : (b) 

Line Item Vendor Name invoice # Invoice Amount Match Share Federal Share 

A. Administration $0.00 

B. $0.00 

C. $0.00 

D. $0.00 

Subtotal: $0.00 $ . $0,00 

2. Activity: ArchitectJEngineenng (a) : (b) 


A. Architect/Engineering Eley Guild Hardy 08-050-3 $2,149.35 $2,149,35 

8. Architect/Engineering Eley Guild Hardy 08-072-5 $2,114.01 $2,114.01 

C. 

D, 

Subtotal: $ 4,263,36 $ . $ 4.263,36 

3. Activity: Renovation of Public Building (a) , (b) 

Line Item Vendor Name Invoice # Invoice Amount Match Share Federa! Share 

A. Renovation of Public BuJlding PSX 3 $122,974.00 $122,974.00 

B. $0.00 

C. $0.00 

D. $0.00 

E. $0.00 

. 

Subtotal: $ 122974 00 $ - $ 122.974,00 

• •



Request No: 7 

R-103-06 

Page 2 of 2 

R-103-024-03·KED 

4. Activity: Construction of Public Building (a) : (b) 

A 

B. 

C. 

D. 


Subtotal: 

5. Activity: Contingencies (a) : (b) 

A. 

B. 

C. 

D. 

line Item Vendor Name Invoice # Invoice Amount Match Share Federal Share 

Subtotal: 

6. Activity: Renovation of Public Building (a) : (b) 

A. 

8. 

C. 

D. 


Subtotal: 

Cumulative Match Expended To Date: GRAND TOTAL: I $ 127,237.361 $ - 1$ 127,237.36 I 


I hereby Certify That: a) the services covered by this request have not been received from the Federal Government or expended for such services under any other 

contract agreement or grant; b} the amount requested will be expended for allowable costs/expenditures under tl1e terms of the cOntract agreement or grant; 

c) Ihe amourli requested hereln does not exceed the total funds obligated by contract; and d) the funds are requested for only immediate disbursements. 

I Hereby Certify lthat the goods sold and/QT services rendered have been delivered and/or performed in good order and are in compliance with all slatutory requirements 

and re9ulalie rlS. 



• • 

Signature of Authorized Official 

~


ApplIcant 


Hamson County 

7 

Contract Number: R-10S-024-03-KED 

Tolal Amouht Requested: $ 127,237.36 

Line Items 


Engineering 

Specific Line Items as Listed in the Budget: 

Ap plication Preparation 

ArchitecturallEngineering 

Construction of PUblic Building 

Contingencies 

Renovation of Public Sullding 

Street & Road Improvements 

Other 


Dale I Amount of This Request I Balance 

~ ,..u,uvu.uu $ 33,099,98 $ $ 106,900.02 

$ 10.000.00 

$ 1,252,847.00 

S 9,935,000.00 

S 984,011.00 

$ 4,299,000.00 

$ 6$0,840,00 

$ 37,584.00 

$ 10,000.00 $ 

$ 825,127.59 ~ 4,263.36 

$ $ 

S 

S 

$ 1,266,582.00 S 122,974.00 

$ S 

$ - $ 

-------$"---------- 

__________________ S'-- 

$ 

S 423,456.05 

$ 9,935,000.00 

$, 984,011.00 

$ 2,909,444.00 

$ 680;840,00 

$ 37,584.00 

$ 

_ 

$ 

s 

Total Budget $ 17,339,282.00 $ 2,134,809.57 $ 127,237,36 $ 15,077,235.07 

Total FUrlds Request to Date: 

Amounl of Olher Funds Expended 10 Date: 


Period of Projecled Cash Needs -Beginning: July 1,2009 Thru July 31, 2009 

$ 

$ 

2,262,046.93 

15,077,235.07 

TODAY'S DATE 

CONTRA.CT BEGIN DATE 



(FROM CONTRAC1) 

CONTRACT EXTENSION lMONTHS} 

(ENTER II OF MONTHS OR '0") 

ANAL CONTRACT COMPLETION DATE 


% OF CONTRACT PERIOD ELAPSED 

7/3112009 

9f17f2008 

911712011 

9/1712011 

36.00 

28.95% 


BUDOET S 


TOOATE $ 

'I.. TOTAL CONTRACT 

8UDOETSPEN'f 

%CONTRACT BUDGET 

REMAlNING 

CONStRUCTION 

aUOGET AMOUNT $ 

TOTAL CONSTRUCTION 

OOlLARSSPENTTO S 

%CONSTRUCTION 

BUpGI:T SPENT 

17,339.282,00 

2,282,046,,93 

13.05% 

86,95% 


15,936,435.00 Request 

El1ler number from Cash 

1,389,555.00 Request. 

8.72% 

Yo OF CONTRACT PERIOD REMAINING 

71.l:l5% 

• •

• 

July 24, 2009 


Pam Ulrich, Furchasing Manager 

1801230.1 Avenue 


ARCHITECTS 

1'k:NtWAlS 

James H. Eley, ff,\A 

W. Tayior Guiid, iii, A'A, ccs 


Stephen A.. SWjdeh, Aii, 


Mark E.. Lishen, A:;\! LEED AP 

ASSOCIATES 

Joseph R. Stevens/ Jr" A.\A~ Ltt.D A? 

Ene J. Cammarata, Ail>. 

Douglas tvt Roberts, AlA 

Michael W. Schwirion, AlA 

RE: New Sound System at Halls A, B, C, & 0 

Katrina Supplemental CDSC Project No. R-I03~024-03-KED 

Mississippi Coast Coliseum & Convention Center 

Dear Mr, Ladner: 

Enclosed please find Two (2) copies of the Application and Certificate for Payment No. Three (3) 

submitted by PSX, Inc., in the amount of $122,974.00 for the above referenced project. We find 

this application to be in order and our certification is on the cover. 

• 

Also, attached is the contractors request for rain/impact days for the period June 14, 2009 to July 

14, 2009 for Zero (0) days extension of the contract. The cumulative day's extension to date is 

Zero (0) days added to the contract based on previous data 

Also, enclosed please find our Invoice No. Five (5) for CDBG Katrina Supplemental Grant, MS 

Coast Coliseum, for the above referenced project. 

If you have any questions regarding this project, please do not hesitate to call me. 


Eley Guild Hardy Architects PA 

lBC/dab 

• 

Enclosures 

cc: PSX, Inc., Jeffrey Borne, President 

08-0n/payment applications 

GULF COAST OFFICE 



228.594.2323 p 

2213.594.2223 F 

JACKSON OFFIC~ 

418 East Capito! Street 

Jackson, fillS 39201 

601.354.2572 p 

601.355.2006 F 

www.eleygu.ildhardy.com

• 

July 22, 2009 

ARCHITECTS 

Ms. Pam Ulrich, Harrison County Administrator 


1801 23 rct Avenue 

Gulfport, M5 39501 

?RINCIP!l.lS 

James 1-1. tie)', "AU, 

W. Taylor GuHd, III, AlA, (c:s 

David J. Hardy, ,~if, 

Stephen A Stojcich, A!'\ 


Mark E. Lishen, W;, ~HD AP 

ASSOCIATH 

Joseph R. SteV

• 

ILD' 

.,SanH1$ r'1. E:lcy~ h\lA 

VJ. T(1yk>,· Gui(d, W, A~'f",: \X:, 

Davi·d J. Httrdy. .:H~ 

Stephen A. Stojcich, 

Joseph· 8. Cti)lf';, 

!\'ti':Hk E. U5"~h(.;'r·;; /~~~'!.,~ 

LETTER OF TRANSMITTAL 

JOSHph R" SteV(~nSl Jr., At\:: l FU) AP 

Eric J. Conw'O(ilt'o, AA 

DCi;,JS~l;~s tvt Robc:'rts j 

/:,ji, 

Michaci v...r. Sdiwil;r:,n..\I,.~ 

Date: 

To: 

Attn: 

Front: 

Project: 

July 24,2009 

Urban Plaruung Consultants, Inc. 

Betty Wilson 

Denese Bloom 

08-050, Chiller Package, Mississippi Coast Coliseum & Convention Center 

• 

We are sending you thefolloWing item(s): 

Copies 

2 

Description 

Two (2) payment Applications No. Three (3) submitted by PSX, Inc., for 

the above mentioned project. 

These are transmitted as checked below: 

( ) No Exceptions 

( ) Exceptions as Noted 

( ) Revise & Resubmit 

(X) For your use 

( ) As requested 

( ) For your review 

Remarks: 

Betty, 

Enclosed are Two (2) paymentapplications No. One (1) for your office to submit 

to MDA for their approvaL 

If you have any questions please do not hesitate to call. 

• 

1091 TQin'YI/ Munro Drive: 

Bilox;, MS 39532 

228:)9'1.2323 r 

2285942223 , 

JACKSON OFFIC£ 

4r8 East Capito! Street 

J,'CkSOh, fv'S 3920 \ 

601354.)5'72 (. 

6DUS~\2006 " 

\\"Nw..oieyguildl""j,.dy.vn·

• 

j,V"ne~; H Fk>\.;, ,:·.""l.>", 

\/1/. Ta/or GUlf-d, ill.' :I·i::!~, >,:,>, 

D,;",id .J. HiHdy. ,7,',

_AlA Document G702'" -1992 

Application and Cerlificate for Payment 

TO OWNER: Harrison County Board ofSupervisors PROJECT: 

P. O. Drawer CC, Gulfport, MS 39502 

FROM PSX, Inc. 

CONTRACTOR: 17587 I-lard Hat Dr.• Covington, LA 

70435 

VIA 

ARCHITECT: 

CONTRACTOR'S APPLICATION FOR PAYMENT 

Application is made for payment, as shown below, in connection with the Cantr-Jcl. 

Continuation Sheet,AIA Document G703, is attached. 

1. ORIGINAL CONTRACT SUM ~~ ~ " ~ ~~ _ ~ . 

2. NET CHANGE BY CHANGE ORDERS " .. 

3. CONTRACT SUM TO DATE (Line 1± 2) . 

4. TOTAL COMPLETED & STORED TO DATE (Column G on 0703) .. 

5. RETAlNAGE: 

a. 2.499 

~% ofCompleted Work 

(Column D+ Eon G703) 

b. 0 % ofStored Material 

$ 16,624.00 

(Column F on (703) $ 0.00 

Eley Guild Hardy Architects 

4 ;;:::;::j--:;:::;:" 

.t"_t..... ~Q~" ~ ........ :':(} ........... 

~.'''' ''''.?, ~ 

j:;:-'~'i.~~ o,,~~~ 

. 1C- " >or. )\\\r 

( ~ 

t>-~ 

\\:J\. 

...J 

~- 

\~, or.,.,r 

Sound System Package MS Coast 

Coliseum and Convention Center APPLICATION NO: 003 . ~"~3,' .• ? ' .•...'c· •.... Distribution to; 

$ 684,990.00 

Total Retainage (Lines 5a + 5b or Total in Column 1ofG703) $ 16,624.\\0 

6. TOTAL EARNED LESS RETA1NAGE .. $ 648,366.00 

(Line 4 Less Line 5 Total) 

7. LESS PREVIOUS CERTIFICATES FOR PAYMENT $ 525,392.00 

(Line 6 from prior Certi.ficate) 

8. CURRENT PAYMENT DUE 1 $ 122,974.001 

S. BALANCE TO FINISH, INCLUDING RETAINAGE 

(Line 3 Jess Line 6) 

$ 36,624.00 

CHANGE ORDER SUMMARY ADDITIONS DEDUCTIONS 

rotal changes approved in previous months by Owner $ o.oe $ 0.00 

Total approved this Month $ O.DC $ 0.00 

TOTALS $ O.OC $ 0.00 

!NET CHANGES bvChange Order $ D.Oe 

~ .. ~ j 

PERIOD TO' Julv 14 2009 ~):> r"< / OWNER: 

• .J' c.., r~-'~/ 

CONTRACT FOR: Sound System .::..::::.~~,._.,~;/ ARCHITECT: X 

CONTRACT DATE: April 14, 2009 

PROJECT NOS: 08-0nl 08-0721 08-on 

CONTRACTOR 

FIELD: 

~ ~A 7 

OTHER: 

The undersigned Contractor certifies that to the bestof the Contractor's knowledge, information 

and belief the Work covered by this Application for Payment has been completed in acc{)rdance 

with the Contract Documents, that all amounts have been paid by the Contractor for Work tor 

which previous Certificates for Payment were issued and payments received Irom the O",.-'Oer, and 

that current payment shown herein is now due. 

$ D.et:::: :o~: 

$ 684,990.00)';;e;vf /!1------.... 

$ 664,990.00 Stute of; / pt 

My Commission e~es! /5;c(l/f! {/ k :: 

ARCHITECT'S CERTIFICATE FOR PAYMENT ~ 

In accordance with the Contract Documeo.ts, based on on-site observations and the data comprising c:: 

this application, tile Architect certifies to the Ov.ner that to tile best of the Architect's J..'Tlowledge, « 

information and belief the Work bas progressed as indicated, the quality of the Work is in ?'o 

accordance with tile Contract Documents, and the Contractor is entitled to pa)mcnt of the ~ 

AMOUNT CERTfFIED. ..:; 

/ 

AMOUNT CERTIFIED .\'; $ 122,974.00 

(AI/aell explana!Y1n ffpmollnt unifieddiffirsjrom the amollnt applied. initiaiallfigureson this 

Application a¢i Irlt;fe Continuation Sheet tIlal al'e dlanged to conform with the amount cel'li/ied.) 

Date: 

'I.z.. y:, (JO( 

This Certi1Jtate is 1I0t negotiable. TheMl0UNT CERTIFIED is payable only to the Contractor 

named herein. Issuance, payment and acceptance ofpayment are without prejudice to any rights of 

the Owner or Contractor tmder this Contract. 

~ 

d 

z 

~ 

$1 

AlA Document G702""-1992. COP}'\i9htll:l 1953. 1963.1965. 1978 and 1992 byThe American Institute of Architecls. All rights reserved. WARNiNG: ThIs AlA"' Oo

• 




228·594·2323 

INVOICE 


2350 Beach Boulevard 



08-050-3 

Project: 

CDBG Katrina Supplemental Grant, MS Coast 

Coliseum, Chiller Package 

Invoice Date 

07/20/2009 


Construction Cost Basis: $ 

Fee Basis: 

Billing Fee: $ 

• Description 

Schematic Design 

Design Development 

Construction Documents 

Bidding 

Construction Administration 

1,100,000.00 

8.38 % 

92,131.60 

••• , •• ~" ..., 


Fee 

...•_._._._._,. _ .. 

Total Fee Complete BiJlings 

".~,.·•• u.~mM'", 'N'~~ 

Earned Fee 

•• • N ••·.~~~~~.,,"'_~=__~ 

$ 13,819.74 15.00 100.00 $ 

w 

15,965.47 $ 13,819.74 $ -2,145.73 

$ 18,426.32 20.00 100.00 $ 21,287.29 $ 18,426.32 $ -2,860.97 

$ 36,852.64 40.00 100.00 $ 42,574.58 S 36,852.64 $ -5,721.94 

$ 4,606.58 5.00 100.00 $ 5,321.82 $ 4,606.58 $ -715.24 

$ 18,426.32 20.00 70.93 $ 0.00$ 13,069.79 $ 13,069.79 

$ 92,131.60 100.00 94.19 $ 85,149.16$ 86,775.07 $ 1,625.91 

Reimbursables 

Reimbursables 

Printing & Reproduction 

Postage, Shipping & Delivery 

Rate 

$ 

$ 

Billed 

Amount 

407.19 

68.66 

Phase subtotal 

$ 

475.85 

total 

$ 

475.85 

• 


Invoice subtotal 

10% Handling & Coordination Fee per Contract 

**Total Project Invoice Amount** 

Invoice number: 08~050·3 

$ 2,101.76 

$ 47.59 

$ 2,149.3S[ 

EG-I

INVOICE 

• Mississippi Coast Coliseum & Convention Center 

Approved By:, -"=H-~ _ 

• 

• 


Invoice number: 08-050-3 

EG-I

INVOiCE 

flC 

An American R"prographlcs Company· 

BILL TO: 

REMIT TO: 

RIDGWAY'S - BILOXI 

LOCKBOX 403984 

ATLANTA, GA 303843984 

Phone: (228) 388 - 866 8 

Fax: (228) 388-8187 

Taxld: 746036592 

SHIP TO: 

82-061265 

Order: 086239 

Date: 02/09/2009 

Time: 2: 39PM 

• 

ELEY GUILD HARDY 

32931 


NO TAX JOBS 

NO TAX LTOBS 

1041 TOMMY MUNRO DR 


BILOXI MS 39532 


Phone: (228) 594 -2323 

ATTN: ACCOUNTS PAYABLE 

Customer's P.O. Number 

Ordered By 

08-050 JOHNNY BEARDEN 

Project Number Ship Via Salesman Invoiced By 

08-050 Our truck RICHARD UNIPAN RAI LYNNE GOM 

~.~~~·~~~-~0~e:==t~~=~~:~~~~~rOIC=--=~r;Ef'~T~~T~f~2~~~1 

i1 copy of 254 originals I j I ! 

3064.01 iECO CAD Plot B&W Bond SF' 42l i '64.26 

3064.01 

i1 set of 7 (24x36) 42 sq ft I ! i 

iECO CAD plot B&W Bond SF 841 1 '1 set of 7(36x48) 84 sq ft ! I I I 

128.52 

: ! i 

! I ! 

! I 

! 1 

i 

i 

j 

I 

! iI! 

, 

i i 

WE SELL HP, KI P ,i aCE, PLOTTERS 

AND COPIERS. CAnL US FOR A QUOTE 

TODAY!! ! 

i 

I 

I i 

I 

I 

I 

• 

---"GROSSAMOUNT-'-- -j··'-·TAX-~I.··-r--- 

TAX AMOUNT-r--- FREIGHT CHARGEs'- 

218.18 i i 

.•,.~ ~. .. ., ._. , .. ..J. .•._ ....L............ .. .. __ . .__ ._ _ 

. ~ .. ~ - , ' . , ~-' 

.. - 

: TOTAL AMOUNT D~E ;-, 

RECElvm ,"I GOOD CONDITION 

- 

! Z ! i T i 

! \'~ - 

_~ ,:::::::.: ..,. .•... . - ,.----:::-:::::::::::..::.:.=:-'-.. ,,-- ,.--=.::.::..:::.. :::::::::::'::.~::_:::_: ..:.:_ ..-::=:_-:::::-_::.:::::.:':-_::.::'::"::::"' JJ L.::::::.:.:.:::::.::: :::.::::.:::::'.:JJJ.:.::..:::':'.., 

Late Charges of 1.5% per month, equal to 18% annually, will be applied to past due balance. 

iI 

$218.18

INVOICE 

ARC 

An Am"-rlc811Repro9raphles Company' 

BILL TO: 

REMIT TO: 




Phone: (228) 388-8668 

Fax: (228) 388 - 818 7 

TaxId: 746036592 

SHIP TO: 

82-062460 

Order: 087705 

Date: 03/17/2009 

Time: 8:58AM 


NO TAX JOBS 



Customer.'s P.O. 

08,,050 

Project Number 

08-050 

Number 

ATTN: 

Ship Via 

Our truck 

32931 ELEY GUILD HARDY 

NO TAX JOBS 



Phone: (228) 594 -2323 

ACCOUNTS PAYABLE 

Ordered By 

JOHNNY BEARDEN 

Salesman 

Invoiced By 

RICHARD UNIPAt\J RAI LYNNE GOM 

• 

1 

iii 

I I 

! 

I 

j 

I 

I

INVOICE 

~ 

An AMerIcan Repro!lraphl..... Company' 

BILL TO: 

REMIT TO; 




Phone: (228) 388-8668 

Fax: (228) 388 - 8187 

TaxId: 746036592 

SHIP TO: 

82-064156 

Order: 089923 

Date: 05/12/2009 

Time: 11:42AM 


NO TAX JOBS 




08-050 

project Number 

08-050 


NO TAX JOBS 



Phone: (228)594-2323 


Ordered By 


Ship Via Salesman 

Invoiced By 

Our truck KRISTEN LAYUS RAT LYNNE GOM 

• 

INVOICE TERMS: Net 30 Days 

"--'--'~~-E-M-N-U-M-B-E~R-.-r-------~D-E-S-C __R~I~P_T~1-0_-.:N_:.:_::-:_=.._=_-=_~_=-_-_-:_---.J-r~-M-r-S·;~~TI~EO ~.~~~ PRICE 'l-~-XTENS'~~::] 

3064.04 ECO B&W 8. 5X11 COPIES !CP 283 0.1001 28.30 

1 copy of 283 originals ! 

WE SELL HP, KIP, OCE, PLOTTERS 

AND COPIERS. CA L US FOR A QUOTE 

TODAY !!! 

O'O'"lAMOON' TAX % [ TAX AMOUNT I "eOHTC"",O'" 

.EivE~}ad~'-ON-D-Il-'ON-'------ 

1--_--.---- 

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$28.30 

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X=========--===================.=...-==---=.~=======-l...~========:..L..i...l=::~ -~_-__ ::.:-=:.:....~ __._. 

Late Charges of 1.5% per month, equal to 18% annuafly, will be applied to past due balance.

INVOICE 

~c 

An Arnerjear. Reprographlca Company' 

BILL TO: 

REMIT TO: 




Phone: (228) 388- 8668 

Fax: (228) 388-8187 

TaxId: 746036592 

SHIP TO: 

82-065682 

Order: 091922 

Date: 07/02/2009 

Time: 12: 3 9 PM 

ELEY GUILD HAIWY 

NO TAX JOBS 




08-050 


08-050 


NO TAX JOBS 



Phone: (228) 594-2323 


Ordered By 


Ship Via Salesman 

Invoiced By 

Our truck KRISTEN LAYUS 

MELODY DAVIDS 

• 

INVOICE TERMS: Net 30 Days 

j_···..····.-·.·.-.. i~~_~~~~~~R ~_~~~.. r-~-._·.-~..~~=~=-~~~~~~RIP~J~.--==.~~ ..~. -~~li~I~~rIT1f~:=G~~~~~~~~.\ __ E~~~~·;~~~] 

3064.04 ECO B&W 8.5Xl~ COPIES CPj 2761 I 0.100! 27.60 

1 copy of 276 originals , . I 

3064.01 ECO CAD Plot B&W Bond SFI 3 I 4.59 

1 set of 1 (18x24) 3 sq ft i 

i 

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WE SELL HPJ KIPj aCE, PLOTTERS 

AND COPIERS. CA L US FOR A QUOTE 

TODAY! !! 

i 

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!

• 

UPS 

Consulting I What We Do 

Welcome, guifdh

• 

UPS 

Consulting r What We Do 

Welcome, gUildhardy f Logo\lt 

Shipment Detail 

Invoice Datel 

Invoice Number: 

UPS Account Number: 

Apr 11,2009 

352276159 

352276 

Page 1 of 1 

Shipment Information 

Pickup Date: Apr 09, 2009 

Pickup Record: 9872471254 

Tracking Number: 123522760364740374 

Entry: 2 

Service: Ground Commercial 

Zone: 002 

Weight: 3 Ibs 

Number of Packages: 1 

Ref. #1: 08-050 

Ref. #2: submittals 

Message Codes: ag 

Sender: 

Receiver: 

Canon Engineering 

511 32nd Street 

GULFPORT MS 39507 US 

Charge Information 

To make an adjustment, select the total charges. 

Published Charge 

Incentive Credit 

BlIIed Charge 

• 

Ground Commercial 

Fuel Surcharge 

Total 

$4.69 

$0.12 

($0.12) 

$0,00 

$4,57 

$0.12 

1P4.69 

Customer Service I Billillg Center fAQ I Help 

UPS Global I UPS Corporate 

Copyri{lht @ 1994-2007 United PMr.eJ Service of Allled(:

• 

UPS 


Welcome, gulldhardy I LOgOl.lt 


Invoice Date: 


UPS AccoUnt Number: 

Apr 25,2009 

352276179 

352276 

Page 1 of 1 


Pickup Date: Apr 21, 2009 



Entry: 5 


Zone: 002 

Weight: 21bs 


Ref. #1: 08-050 

Ref. #2: submittal 

Message Codes: ;]9 

Sender: 

Receiver: 

MCC Mechanical, L.L.C 


PASS CHRlSnAN M5 39571 US 





BlIIed Charge 

• 


Delivery Area Surcharge 

fuel Surcharge 

$4.65 

$1.60 

$0.16 

($0.08) 

$0.00 

$0.00 

$457 

$1.60 

$0.16 

Total 

$6.33 

Customer ServIce I Billing Center FIIQ I Help 

UPS Globai I UPS Corporilte 

Copyright @ 1994·2007 UnIted P~rcel Sl~rvic~' of America,Inc. All rights reserved. 

Web Site Terms of Use I Privacy Policy I Trademark::. I UPS Tf:lriff(Terms and Condil:ion~ 

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https:/fbillingcenter.ups.com/UPS/Il1voice%20Management/ModelllWebPages!ModellShi... 4127/2009

• 

UPS 


welcome, gUlldhardy I Logoui: 


Invoice Date: 



Shipment InformatIon 

Pickup Date: Feb 19, 2009 


Tracking Number: 1Z3522760362269665 

Entry: 7 

Serl/lce: Ground Commercial 

Zone: 002 

Weight: 1 Ibs 


Ref. # 1: 08-050 

Ref. #2: Doc A10l / Denese Bloom 

Message Codes: ;'ig 

Feb 21, 2009 

352276089 

352276 

Sender: 

Receiver: 

Philip Garcia Jr. 

MCC Mechanical 

24101 Spyder Dr 

PASS CHRISTIAN MS 39571 US 

Page 1 of] 



• 

Published Charge Incentive Credit Billed Charge 

Ground Commercial $4.57 $0.00 $4.57 

Delivery Area Surcharge $1.60 $0.00 $1.60 

Fuel Surcharge $0,20 $0.00 $0.20 

Total $0.37 

Customer Service I Billing CeMer FAQ i He!p 

UPS Global I UPS COl'por

• 

UPS 


Welcome, gUildhardy I l.ogOt!t 


Invoice Date: 

Il1voice Number: 


Feb 28,2009 

352276099 

352276 

Page 1 of 1 


Pickup Date: Feb 27, 2009 


Tracking Number: lZ3522760349748350 

Entry: 3 


Zone:· 002 

Weight: 1 Ibs 


Ref. #1: 08650 ~~ 

Ref. #2: contracts 


Sender: 

Receiver: 

Mr. Duke Mauterer 

MCC Mechanical, LLc 

24101 Spyder Dr. 


Charge Inform

• 

UPS 


Welcome, guildllardy I Logout 


Invoice Date: 



May 09,2009 

352276199 

352276 

Page 1 of 1 


Pickup Date: May 05, 2009 

Pickup Record: 9872.471405 


Entry: 4 


Zone: 002 

Weight: 3 Ibs 


Ref. #1: 08-050 



Sender: 

Receiver: 



GULFPORT M$ 39507 US 





Billed Charge 

• 



Total 

$4.69 

$0.11 

($O.12) 

$0.00 

$4.57 

$0.11 

$4.68 

Customer Service I Billing C~~l1ler FI\Q i HElp 


Copyright (l;;> 1994-2007 United P

• 

UPS 


Welcome, guildhardy I Logout 


Invoice Date: 

Invoice Number; 

UPS Account Number; 

May 23,2009 

352276219 

352276 

Page 1 of 1 


Pickup Date: May 20, 2009 



Entry: 1 


Zone: 002 

Weight: 2 Ibs 

Number of packages: 1 

Ref. #1: 08-050 


Message Codes: 039 

Sender: 

Receiver: 



GULFPORT MS 39507 us 



PubUshed Charge 


Billed Charge 

• 



Total 

$4.65 

$0.10 

($0,08) 

$0.00 

$4.57 

$0.10 

$4.67 

Customer Service I Billing Center fAQ I Help 

UPS Globill I UPS Corporate 

Copyright ~~) 199

• 

UPS 

Consulting IWhat We Do 

Welcome, guildhardy I logout 


Invoice Date: 

Invoice lIIumber: 


May 23, 2009 

352276219 

352276 

Page 1 of 1 


Pickup Date: May 20,2009 



Entry: 2 


Zone: 002 

Weight: 2 lbs 


Ref. #1: 08-050 

Ref. #2: submittal 

Message Codes: a9 

Sender: 

Receiver: 

MeC Mechanical, l.l.C 



Charge Informatlot\ 



• 

Ground Commercial $4.65 ($0.08) $4.57 


Fuel Surcharge $0.14 $0,00 $0.14 

Total $6.31 

ClistOnll!r Selvlte 1 Billing Center FAQ I Help 

UPS GIO!)

• 

UPS 

Consulting i What We Do 



Invoice Date: 



Jun 27, 2009 

352276269 

352276 

Page I of I 

Shil'mewt Information 

Pickup Date: Jun 23, 2009 



Entry: 6 


Zone: 002 

Weight: 2 Ibs 


Ref. #1: 08-050 



Sender: 

Receiver: 

MCC Mechanical 

24101 Spyder Dr 





• 

Ground Commercial $4.65 ($0.C8) $4.57 


Fuel Surcharge $0.17 $0.00 $0.17 

Total $6.34 

Cllstome,. SerVICi~ I Billing Center FAQ i Help 


Copynght © 1994 .. 2007 United Parcei S~'TVjC(: or AnwriCi.'i,Inc. All rights re~;~rved. 

Web Site Terms of Use i Privacy Policy I Trademrlrks j UPS Tariff[Term'l al1t1 Conditions 

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Page I of 1 

• 

Welcome, gUildhardy 1 Logollt 


Invoice Date: 




Pickup Date: Nov 20, 2008 



Entry; 7 


Zone: 003 

Weight: 1 Ibs 

Number of packages: i 

Ref. #1: 08-050 

Ref. #2: CD 


Nov 22,2008 

352276478 

352276 

Sender: 

Receiver: 

Susan 

Dodge / McGraw Hill 

1012 Edenton St. 

BIRMINGHAM AL 35242 US 





Billed Charge 


$4.32 

($0.12) 

$4.20 

• 


Total 

$0.36 

($0.01) 

$0.35 

$4.55 

ClJ.>tmner S.ervice I Billing Center fAQ I Help 

liPS Global I UPS Corporate 

Copyright © 1994-2007 United Parcel Service of AmeriGl,lnc All rights reserved. 

Web Site Terms of Use I Privacy Policy I Trademarks 1UPS Tariff/Term~ and Conditions 

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Page 1of 1 

• 

Welcome, guildhardy I Logot,t 


Invoice Date: 



Shipment Infom1


Page 1 of 1 

• 



:rnvoice Date: 




Pickup Date: Nov 20, 2008 



E;ntry;lO 


Zone: 002 

Weight: 1 Ibs 


Ref. #1: 08-050 

Ref. #2: CD 

"Message COdes: ag 

Nov 2.2, 2008 

352276478 

352276 

Sender: 

Receiver: 

Lawrence stephens{Vi 


Sl1 32nd Street 




• 

Publishect Charge Incentive Credit Billed Charge 


~.__.- 

$4.20 

$0.00 

$4.20 


$0.35 

$0.00 

$0.35 

Total 

$4.5E! 

customer Service I Blljing Center FAQ I Help 

UPS Global! UPS Corporate 

Copyright © 1994-2007 United Pi1rcel Service of Amerlca,Inc. All rights reserved. 

Web Site Terms of Use I Privacy Policy I TrademarkS I UPS Tariff/Tem,!> and Conditions 

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Page 1 of 1 

• 



lnvolce Date: 



Shipment Infol"matiol1 

Pickup Date: Nov 24,2008 


Tracking Nultlber: 1Z3522760363373540 

Entry: 5 


Zone: 002 

Weight: 4 Ibs 

Numb~r of Packages: 1 

Ref. #1: 08-050 

Ref. #2: plans & specs 


Nov 29, 2008 

352276488 

352276 

Sender: 

Receiver: 

Pam Ulrich 

Harrison Cty. Board of Supervisors 

1801 23rd Ave., 




Published Ch.arge 


Billed Charge 


$4.43 

($0.23) 

$4.20 

• 


$0.37 

($0.02) 

$0.35 

Service I Billing Center FAQ I Help 

CU$tO'~1er 

UPS Globell I UPS Corporate 

Copyright © 1994·2007 United Parcel Service of America,Inc. All rights reserved. 

Web Site Terms of Use I Privacy Policy I Trarjemarks I UPS Tarirf/Terrns and Conditions 

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• 




228-594-2323 

INVOICE 

MissiSSippi Coast Coliseum & Convention Center 




08-072-5 

Project; 

CDSG Katrina Supplemental Grant, MS Coast 

Coliseum, Sound System 

Invoice Date 

07/20/2009 


44/LOG of Construction Cost x 1.15 

Construction Cost Basis: $ 684,990.00 

Fee Basis: 8.67 % 

Billing Fee: $ 59,394.11 


• Description 

Fee Total Fee Complete Billings 

_......_._----",._-",.. 

Earned Fee 

Construction Documents $ 44,545.58 75.00 100.00 $ 44,545.58 $ 44,545.58 $ 0.00 

Bidding $ 2,969.71 5.00 100.00 $ 2,969.71 $ 2,969.71 $ 0.00 

Construction Administration $ 11,878.82 20.00 97.08 $ 9,590.96 $ 11,531.96 $ 1,941.00 

$ 59,394.11 100.00 99.42 $ 57,106.25$ 59,047.25 $ 1,941.00 

Reimbursables 

Reimbursables 

Printing & Reproduction 

~_.,.~.. ,.~ 

.._....- 

Billed 

Rate Amount 

$ 173.01 

Phase subtotal $ 173,01 

total $ 173.01 

UTotal Project Invoice Amount*"' 

I $ 2,114.01 1 

• 

Approved By:--_fL- 


_ 

Invoice number: 08-072-5 

EG-t

INVOICE 

ARC 

An America" Reprographics Company' 

BILL TO: 

REMIT TO: 




Phone: (228) 388-8668 

Fax: ( 2 2 8 ) 3 8 8 - 8 18 7 

TaxId: 746036592 

SHIP TO: 

{_~~~~y()i~§-NUMi3ER~j 

82-065712 

Order: 091953 

Date: 07/02/2009 

Time: 2:23PM 

ELEY GUILD HARDY ARCH. 

1041 TOMMY MUNRO DRIVE 


customer' I s P.O. Number 

08-072 


08-072 

PA 

ATTN: 

Ship Via 

Our truck 

32930 ELEY GUILD HARDY ARCH. PA 

1041 TOMMY MUNRO DRIVE 


Phone: ( 22 8) 5 94 - 2 3 2 3 

ACCOUNTS PAYABI,E 

Ordered By 

JOHh1NY BEARDEN 

Salesman 

Invoiced By 

KRISTEN LAYUS 

MELODY DAVIDS 

• 

------~~EM-~C~;~;_·--·T----·-·----·--------·-~~;~RIP~IONINVO~~~---·....·I·~~crUANTiT}:~=:~~:T~~T:~~~: t rJ)~x~:;~~---'-l 

1 . .-;__.. . __ __ .._.... ..__,,__. .. .._..__ ...__.__~..- SHIPPED _s~~~...I......-..----------.I'.--..---_------..-----..! 

3064.04 ECO B&W 8.5X11 COPIES lep 1941 I 0.100 19.40 

1 copy of 194 originals I I I 

3064.01 BCO CAD plot B&W Bond SF 93 [ 142.29 

1 set of 31 (18x24) 93 sq ft! I! 

! I ' 

I ! I 

. I j 

Iii 

I ! 

i II 

Ij 

I 

._ ....1- .. __ ..

"AlA Document G703'" -1992 

Continuation Sheet 

AlA Document G702, APPLlCATION AND CERTIFICATION FOR PAYMENT, 

ccntaining Contractor's signed certification is attached. 

In tabulations below, amounts are stated to the nearest dolJar. 

Use Colunm I 011 Contracts where variable retainage for line items may apply. 

APPLICATION NO: 003 

APPLICATION DATE: 

PERIOD TO: 

ARCHITECT'S PROJECT NO: 08-072 

A B C 0 E F G H I 

WORK COMPLETED 

TOTAL 

MATERIALS 

ITEM SCHEDULED FROM PRESENTLY COMPLETED BALANCE TO RETAINAGE 

% 

DESCRIPTION OF WORK 

NO. 

VALUE PREVIOUS STORED (NOT AND STORED FINISH (IF VARIABLE 

THIS PERIOD (G+C) 

APPLlCAnON 

TO DATE (C-G) RATE) 

INDORE) 

(D+E) 

(D+E+F) 

I AV Racks 280,923 278,1l4 1,809 0 280,923 100.00 % 0 7,023 

2 A&B Speakers 220,903 209,858 11,045 0 220,903 100.00 % 0 5,523 

3 C&D Speakers 92,298 0 92,298 0 92,298 100.00% 0 2,307 

4 Lobby Speakers 36,637 36,637 0 0 36,637 100.00% 0 916 

5 Panels & Mise Equip 15,854 15,06] 793 0 15,854 100.00 % 0 396 

6 Bonding & Insurance 13,375 13,375 0 0 13,375 100,00 % 0 334 

7 Mechanical & Electrical 25,000 0 5,000 a 5,000 20,00 % 20,000 125 

0 a 0 0 0 0,00% 0 0 

0 0 0 0 0 0,00% 0 0 

0 0 0 0 0 0.00 % 0 0 

0 0 0 0 0.00 % 0 0 

° 0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0,00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0,00% 0 0 

0 ' 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

0 0 0 0 0 0.00% 0 0 

GRAND TOTAL $684,990 $553,045 $111,945 $0 $664,990 97.08% $20,000 $16,624 

AlA Docum&ntG103'" -1992. Cop~righte1963,1965,1966,1967,1970,1978.1983 and 1992 by The American Institule of Architects. All rlgllts r&served. WARNlOO: This AlA" Documentis prolecte

• 

July 14,2009 

Eley Guild Hardy ArchitectsPA 

1091 Tommy Mumo Drive 


RE: 

Sound System Package MS Coast Coliseum and Convention Center 


Dear Sir: 

• 

PSX, Inc. is 110t requesting any Weather Days. All ofour work on the AudioNisual 

Systems will be done indoors and should 110t be intenupted because of inclement weather 

conditions unless the facility is shut down and not accessible because ofweather 

conditions. 

Sincerely, 

Donald Borne 

ChiefFinancial Officer 

• 

PSX WORLDWIDE AUDIOVISUAL TEGHNOLOGIES 

17587 \-laid Hal Drive, Covington, LA 704:>5 USA 

\las~-{lOO1 Voice' 9BS.oog·OOZ7 Fax • jbom@@psx.inc.oom

• 

PARTIAL WAIVER OF LIEN 

The undersigned lienor, PSX, Inc. having performed or furnished, labor, services or materials in the 

construction, alternation or improvement ofthat property ofthe Owner described as: 

Mississippi Coast Coliseum and Convention Center 


P. O. Drawer CC 


(the "Project," which term includes the J'eal property on which construction is taking place) certifies that the 

lienor is requesting pariial payment of $122,974.00 for Pay Request No.3 pursuant to a contract with PSX, 

Inc. in the total amount of$684,990.00 (including all change orders approved to date). 

• 

The lienor certifies, under oath, that all lienors, including laborers, subcontractors or 

materialmen, have been paid in full for all materials and equipment, and fees, licenses, 

insurances and taxes of evelY description have been paid, in full, and that there are no 

liens, causes for liens or claims against the lienor for such items. The lienor certifies that 

he will indemnify and save harmless the Owner from any and all manner ofclaims, liens, 

suits, losses, costs, expenses and damages, including, but not limited to reasonable 

attorney's fees, arising out ofor resulting from the contract agreement referred to above, 

or any work performed or material supplied thereunder, and hereby releases forever all 

claim, title and interest in the Project for the same through the effective date of this 

Release. 

The lienor for value received does hereby release and discharge the Project from any 

and all liens, equitable or legal, which the undersigned has or may have against the 

Project fot· labor, services or materials to the effective date hereof, and fUlther hereby 

releases and discharges any and all claims against the Payment Bond, ifany, applicable to 

the Project for labor, services or materials to the effective date hereof. Lien rights or 

rights against any Payment Bond which the lienor may acquire for labor, services or 

materials furnished subsequent to the effective date hereof are not released. 

The lienor warrants that no assignment ofclaims for payments, rights to perfect 

a lien against the Pl'Oject, or claims against the Payment Bond have been made, and that 

the undersigned has the authority to execute this Partial Waiver of Liens and has 

performed the labor and services and has supplied the materials required of the lienor to 

the state of completion. The undersigned has personal knowledge that the statements 

made herein are true and correct. 

PSX. Inc. 

BY: 

PRINTED NAME: 

Donald Borne 

• 

TITLE:_---"C~I"""li.>

MINUTES 




ORDER AUTHORIZING REDEMPTIONS FOR 

ERRONEOUS TAX SALES, AS LISTED 

August 3, 2009, Item # 84 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE redemptions for erroneous tax sales, 

as listed: 

JOHN McADAMS· FIRST JUDICIAL DISTRICT 

Service. 

Service. 

a) $95.17, ParcellOl0G-01-015.000, exempt, belongs to the City ofGulfport. 

b) $11,117.31, Parcel 0313A-03-084.003, exempt, belongs to United States Postal 

c) $9,860.37, Parcel 0313A-03-084.003, exempt, belongs to United States Postal 

d) $241.66, Parcel 0908D-01-130.000, exempt, belongs to State ofMississippi. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING PAYMENTS, AS LISTED, TO 

SUBGRANTEES UNDER THE WEED & SEED GRANT, 

AND AS RECOMMENDED BY RENE DAVIS, WEED & 

SEED COORDINATOR, GRANT 2008-WS-QX-0217, IN 

TOTAL AMOUNT OF $33,401.74, PAYABLE FROM 

030221581 

August 3, 2009, Item # 85 


MISSISSIPPI, that the Board does HEREBY APPROVE payments, as listed, to subgrantees 

under the Weed & Seed Grant, and as recommended by Rene Davis, Weed & Seed Coordinator, 

Grant 2008-WS-QX-0217, in total amount of $33,401.74, payable from 030 221 581: 

a) $12,046.43, Biloxi Police Department (check payable to City ofBiloxi) 

b) $9,272.25, Boys & Girls Clubs ofthe GulfCoast 

c) $5,017.44, D'Iberville Police Department (check payable to City ofD'Ibervil1e) 

d) $2,860.12, GulfCoast Women's Center for Non-violence 

e) $3,055.50, Visions ofHope 

f) $1,150.00, Youth for Christ 








AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 






MINUTES 




August 3, 2009, Item # 86 

ORDER SETTING ASIDE TAX SALE OF AUGUST 25, 2003 

FOR 2002 TAXES ON PARCEL 0404P-OI-020.000, AND 

AUTHORIZING REIMBURSEMENT OF $1,344.29 TO 

BOBBY C. AND ROLANDA S. SHERMAN, PER 

JUDGMENT IN CAUSE NO. 07-01136(3), CHANCERY 

COURT OF HARRISON COUNTY, MISSISSIPPI 


MISSISSIPPI, that the Board does HEREBY SET ASIDE tax sale ofAugust 25, 2003 for 2002 

taxes on parcel 0404P-01-020.000, and HEREBY AUTHORIZES reimbursement of$1,344.29 to 

Bobby C. and Rolanda S. Sherman, per judgment in Cause No. 07-01136(3), Chancery Court of 

Harrison County, Mississippi. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 87 

ORDER ACKNOWLEDGING RECEIPT OF 2009-2010 

BUDGET ADOPTED BY THE GULFPORT-BILOXI 

INTERNATIONAL AIRPORT AT ITS REGULAR 

MEETING ON JULY 1, 2009, SAME BEING ON FILE WITH 

THE CLERK OF THE BOARD 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt 01'2009-2010 Budget 

adopted by the Gulfport-Biloxi International Airport at its regular meeting on July 1,2009, same 

being on tile with the Clerk ofthe Board, which budget follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




Gulfport-Biloxi 

International Airport 

Commissioners: Fronk Genzer, NCARB, AlA; Travis Lott, Jr.; Richard Matheny 

B.A. hollie, AAE, Executive Director 

July 17,2009 

Mr. John McAdams 




Re: Airport Budget 2009-2010 

Dear Chancery Clerk McAdams: 

At the regular meeting ofthe Gulfport-Biloxi Regional Airport Authority held July 1,2009 the 

Commissioners adopted the FY 2009-2010 budget. A copy ofthe budget is enclosed for your 

reference. There is no change to the Airport's request for funds from Harrison County from last 

year. The budget request is $115,000 for FY 2009-2010. 

We will be pleased to answer any questions you have. Please let us know ifyou would like us to 

participate in a budget hearing. 

Sincerely, 

GULFPORT-BILOXI REGIONAL 

AIRPORT AUTHORITY 

Commissioner 

Enclosure 

14035-L Airport Road, Gulfport, MS 39503 • Ph: 228-863-5951 • Fax: 228-863-5953 • www.FlyGPT.com

2009-2010 BUDGET 

APPROVED 

DEBT COVERAGE RATIO: 

106% 

Amended 2009-2010 $ Incrense ..09 vs % Increase 

2008109 Budget PROPOSED 2010 09 vs 2010 

1. REVENUES 

A GENERAL 

300001 PERMITS $ 18,000 $ 18,000 $ 0 0% 

300101 CLERICAL FEES $ 0 $ 0 S 0 /lDlY/O! 

301001 SAVINaS INTEREST $ 4,000 S 4,000 $ 0 0% 

301101 CHECKING INTEREST $ 20,000 S 20,000 $ a 0% 

301701 FINGERPRINT INCOME ($ 1,000) $ 0 $ 1,000 -100% 

301801 BADGE INCOME S 3,000 S 3,000 $ a 0% 

301901 RENEWALFEE S 2,500 S 2,500 .$ 0 0% 

302001 MISC. INCOME· GENERAL S 3,500 $ 3,500 .$ 0 0% 

TOTAL GENERAL 50,000 51,000 $ 1,000 2% 

B AIRSIDE 

303002 NW LANDING FEES $ 115,290 $ 136,736 S 21,446 19% 

303003 NW POWER CHARGES S 0 $ 0 .$ 0 IIDlY/O! 

303012 US AIRWAYS LANDING FEES $ 36,880 $ 148,508 $ tll,628 303% 

303013 US AIRWAYS POWER .$ 0 .$ 0 .$ 0 IIDiV/O! 

303102 COX LANDING FEES .$ 150,638 S 223,667 .$ 73,029 48% 

303103 COX POWER CHARGES .$ 19,610 $ 0 ($ 19,610) -100% 

303202 ASA LANDING FEES $ 405,189 $ 434,304 $ 29,115 7% 

303203 ASA POWER CHARGES $ 638 $ 0 ($ 638) -100% 

303]02 AMERICAN LANDING FEES .$ 82,383 $ 121,009 .$ ]8,626 47% 

]0]]03 AMERICAN POWER CHARGES $ 12,570 $ 0 ($ 12,570) -100% 

303502 AT LANDING FEES .$ 110,664 $ 0 ($ 110,664) -100% 

7/1712009 al 8:20 AM Page: 1

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 $ Increase -09 vs % Incrense 

2008109 Budget PROPOSED 2010 09 vs2010 

303503 AT POWER CHARGES $ 0 $ 0 $ 0 #DIV/O! 

303702 ALLEGIANT FEES $ 23,072 S 33,982 $ 10,910 47% 

303902 CHARTER LANDING FEES $ 267,700 $ IOl t 477 ($ 166,223) -62% 

304002 ATLATIC FUEL FEES $ 336,000 $ 336,000 $ 0 0% 

305002 FBO% $ 20,000 $ 20 t OOO $ 0 0% 

305602 RATECH% $ 397 $ 794 $ 397 100% 

305912 COASTAL AIR RENT $ 7,440 $ 7,440 $ 0 0% 

306002 AT[.ATIC BASE RENT $ 38,880 $ 12,965 ($ 25,915) -67% 

306102 FBG GROUND tEASE - MILLIONAIRE $ 67,000 $ 90,000 $ 23,000 34% 

306202 HANGAR SITE RENT $ 3],640 $ 20,000 ($ 13,640) -41% 

306302 APOLLO HANGAR SITE $ 0 S 0 $ 0 #OlV/O! 

306402 BAGGAGE % - AIR CHEF $ 3,600 $ 3,500 ($ 100) -3% 

306602 VEHICLE FUEL SALES $ 30,000 $ 30,000 $ 0 0% 

306802 AIR. CHEF % SERVICES .$ 0 S 0 $ 0 #DIV/O! 

307002 MISC. INCOME· AIRSIDE $ 100 S 100 $ 0 0% 

TOTAL AI RSIDE 1,761,691 1,720,482 ($ 41,209) -2% 

C. LANDSIDE 

309003 GROUND SITE R.ENT $ 0 $ 0 $ 

#OlV/O! 

309103 PARKING SPACE RENT $ 75,000 $ 75,000 $ ° 0 0% 

310803 OFFICE PARK % $ 37,000 $ 37,000 $ 

0% 

310813 HOTEL % $ 60,000 S 75,000 $ 15,000 ° 25% 

311003 STARTER REBATE $ 125,000 $ 125,000 $ 0 0% 

311013 CUSTOMER SVC TRAINING INCOME $ 7,000 $ 7,000 $ 0 0% 

311103 TRASH DISPOSAL REBATE $ 8,000 $ 8,000 $ 0 0% 

311203 INSURANCE REBATE (RAe) $ 2,000 $ 2.000 $ 

0% 

311303 UTILITY REBATE (RAC) $ 6,000 $ 6,000 $ 

0% 

312003 PARKING FEES & FINES $ 716,000 $ 800.000 $ 84,000 ° 12% 

313003 MISC. INCOME· LANDSIDE $ 0 $ 0 $ 0 #DIV/Ol 

TOTAL LANDSlDE 1,036,000 1,135,000 $ 99,000 10% 

7/1712009 al 8:20 AM Page: 2

2009-2010 BUDGET 

APPROVED 

Amended 2009·2010 S Incrense -09 vs % Increase 

2008109 Budgct PROPOSED 1010 09vs 2010 

D. TERMINAL 

314004 NWRENT $ 252,127 $ 205,408 ($ 46,719) -19% 

314014 US AIRWAYS RENT .$ 142,640 $ 303,623 .$ 160,983 113% 

314104 COX RENT .$ 252,373 $ 471,642 .$ 219,269 87% 

314204 ASARENT .$ 496,792 $ 770,457 $ 273,665 55% 

314304 AMERICAN EAGLE RENT $ 91,586 $ 201,941 .$ 110,355 120% 

314504 AT RENT .$ 105,694 $ 0 ($ 105,694) -100% 

314514 AIR CHEF RENT .$ 148,140 $ 114,524 ($ 33,616) -23% 

TBD ALLEGIANT RENT $ 57,165 .$ 57,165 #D1V/O! 

314704 OFFICE RENT $ 31,000 $ 46,000 .$ 15,000 48% 

314714 GIFT SHOP RENT $ 27,000 $ 32,000 .$ 5,000 19% 

314734 ATM RENTAt & FEES .$ 18,000 $ 18,000 S 0 0% 

314804 CHARTER TERMINAL USE .$ 102,375 $ 173,473 $ 71,098 696/0 

314904 JETWAYRENT .$ 188,391 $ 0 ($ 188,391) -100% 

316004 PORTER/WHEELCHAIR REBATE $ 58,654 $ 269,000 $ 210,346 359"/0 

316104 RESTAURANT RENT .$ 18,000 $ 18,000 $ 0 0% 

316106 RENT INCOME- TSNGSA .$ 265,037 $ 201,755 ($ 63,282) -24% 

316204 UTI1HY REBATE (REST/GIFT) .$ 29,000 .$ 29,000 S 0 0% 

316206 UTILITY REIMB - TSA .$ 0 S 0 .$ 0 #DIV/O! 

316304 CUSTODIAL SERVICE CONTRACT .$ 30,000 .$ 30,000 .$ 0 0% 

316504 AIRPORT SECURITY REBATE S 500,000 S SOOtOOO S 0 0% 

316904 FIDS REBATE $ 8,400 S 8,400 .$ 0 0% 

317004 SECURlTY/PA SYSTEM LINE FEES .$ 6,500 $ 6t500 $ 0 0% 

317104 SECURITY EQUIPMENT REBATE $ 9,000 $ 9,000 $ 0 0% 

318004 ADVERTISING % S 250,000 $ 275,000 $ 25,000 10% 

318104 VENDING % .$ .3,000 S 3tOOO .$ 0 0% 

318304 RESTAURANT % $ 26,228 $ 26,228 $ 0 0% 

318404 GIFT SHOP % $ 66,360 .$ 66,360 .$ 0 0% 

318504 GROUND LEASE S 0 $ 0 $ 0 #DlV/O! 

319004 MISCELLAN EOUS $ 0 .$ 0 .$ 0 #DlV/O! 

TOTAL TERMINAL 3,126,297 3,836,477 $ 710,180 23% 

711712009 al 6:20 AM Page: 3

2009-2010 BUDGET 

APPROVED 

Amended 2oo!>-2010 $ Increase -09 vs % Increose 

2008109 Budget PROPOSED 2010 09 vs 2010 

E, RENTALCAR 

310003 AVIS % $ 227,156 S 252,120 $ 24,964 11% 

310103 BUDGET % $ 200,288 S 211,200 $ 10,912 5% 

.110203 HERTZ % $ ]09,658 $ 320,600 $ lO,942 4% 

310303 NATlONAL% $ ]24,778 $ 352,743 $ 27,965 9% 

310403 NON·TENANT RAC % $ 15,000 $ 15,000 $ 0 0% 

310503 THRIFTY % $ 60,000 $ 60,000 $ 0 0% 

310603 ENTERPRISE % $ 293,983 $ 310,000 $ 16,017 5% 

309403 CFC - $1 REVENUE $ 207,125 $ 250,000 .$ 42,875 21% 

314604 RAC COUNTER RENT .$ 83,757 S 107,513 $ 23,757 28% 

_. TOTAL RENTAL CAR 1,721,145 1,879,176 .$ 151,43 J 9% 

F. AIRCARGO 

306502 GCIC AIR CARGO RENT $ 25,000 $ 59,400 $ 34,400 138% 

TOTAL AIR CARGO 25,000 59,400 $ 34,400 138% 

TOTAL OPERATING REVENUE 7,720,733 8,681,534 $ 960,802 12% 

II. OPERATING EXPENSES 

A- GENERAL 

400101 EXECUTIVE DIRECTOR $ 168,600 $ 168,602 $ 2 0% 

400111 ASSISTANT DIRECTOR $ 82,000 $ 84,460 .$ 2,460 3% 

400121 DIRECTOR FINANCE $ 77,620 $ 79,954 .$ 2,334 3% 

400131 DIRECTOR PLANNING & ADMlN .$ 80,000 iii 82,400 $ 2,400 3% 

400141 DIRiMARKETING & BUS. DEV. $ 66,240 $ 0 ($ 66,240) -100% 

400151 CONSTRUCTION MANAGER .$ 72,450 $ 74,624 .$ 2,174 3% 

400171 DlRECTOR AIR SERVICE DEV .$ 50,500 S 62,000 .$ 11,500 23% 

4tJGISJ AIR SERVICE DEV MGR $ 26,250 $ 0 ($ 26,250) -100% 

400191 CONSTRUCTION SECRETARY .$ 29,060 S 28,922 ($ 138) 0% 

400201 DIRECTOR OPERATIONS/MAINT. .$ 48,000 S 55,000 $ 7,000 15% 

711712009 at 8:20 AM Page: 4

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 $ Increase -09 vs % Increase 

2008109 Budgel PROPOSED 2010 09 vs 2010 

400211 OPERATIONS MANAGER oS 36,500 $ 40,000 $ 3,500 10% 

400221 ACCOUNTANT S 41,000 $ 42,227 $ 1,227 3% 

400301 OPERAnONS SUPERVISOR $ 32,590 $ 36,000 $ 3,410 [0% 

400341 OPERAnONS SUPERVISOR $ 32,590 $ 34.000 $ 1,410 4% 

400351 OPERATIONS SUPERVISOR $ 29,990 $ 34,000 $ 4,010 13% 

400361 OPERATIONS SUPERVISOR $ 15,000 $ 32,000 .$ 17,000 113% 

400401 EXECUTIVE ASSISTANT $ 62,210 $ 64,080 .$ 1,870 3% 

400411 FINANCE ASSISTANT $ 39,770 $ 40,968 S 1,198 3% 

400501 SECRETARY $ 27,585 $ 34,092 $ 6,507 24% 

400601 SECRETARY $" 37,450 $ 38,576 $ J,120 3% 

400701 DIR. OF MKT & BUS DEV $ 41,500 S 55,000 $ 13,500 33% 

400801 RECEPTION 1ST/CLERK S 31,050 $ 34,154 $ 3,104 10% 

409101 OVERTIME PAY S 23,000 S 23,000 $ 0 0% 

4091 Jl VACATION PAY S 9,000 $ 9,000 $ 0 0% 

409121 SICK L.EAVE PAY $ 6,000 S 6,000 $ 0 0% 

409131 HOLIDAY PAY $ 8,000 S 8,000 $ 0 0% 

410201 STATE RETIREMENT $ 131,205 S 140,046 $ 8,841 7% 

412001 SOCIAL SECURITY $ 84,702 S 84,702 $ 

0% 

413001 GROUP INSURANCE (39%) $ 70,820 S 63,659 ($ 7,161) ° -10% 

414001 WORKMAN'S COMPENSATION $ 11,880 $ 8,960 ($ 2,920) -25% 

420101 BUSINESS EXPENSE $ 12,000 $ 12,000 $ 0 0% 

420201 SEMINARS/CON FERENCES $ 60,000 $ 80,000 $ 20,000 33% 

420301 MIL.EAGE $ 17,000 $ 17,000 $ 0 0% 

420401 PER DIEM 5: 9,000 $ 9,000 $ 0 0% 

420501 AIRPORT PROM.lPUBLIC RELATIONS S 50,000 S 50 t OOO $ 0 0% 

420511 ADVERTISING AND MARKETING $ 425,000 $ 425 t ODO $ 0 0% 

420611 CARGO DEVELOPMENT - GENERAL & IRAVEL $ 100,000 S 85,000 ($ 15,000) -15% 

420621 CARGO CONSUlTANT- RETAINER $ 135,000 $ 95,000 ($ 40,000) -30% 

TBD CARGO CONSULTANT-TRAVEL & EXPENSES $ 0 $ 85,400 $ 85,400 

420701 BUSINESS DEVELOPMENT $ 55,000 S 55.000 $ 0 0% 

430001 POSTAGE $ 5,500 S 5,500 $ 

0% 

431001 TELEPHONE $ 21,500 $ 21,500 $ ° 0 0% 

432001 ADVERTISINGIPUBUSHING $ 3,000 S 3,000 $ 0 0% 

433001 DUESISUBSCRIPTIONS $ 30,000 51 30,000 $ 

0% 

711712009 a18:20 AM Page: 5 

°

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Increase -09 vs % Increose 

2008/09 Budget PROPOSED 2010 O!) vs 2010 

434001 OPS/SAFETY EQUIPMENT $ 15,000 $ 12,000 ($ 3,000) -20010 

435101 OFFICE SUPPLIES ,$ 14,000 $ 14,000 ,$ {) 0% 

435201 PRlNTED SUPPLIES ,$ 7,500 $ 7,500 ,$ 0 0% 

440101 ATIORNEY FEES ,$ 275,000 $ 288,000 $ 13,000 5% 

440103 ATTORNEY - GROUND TRANSPORTAnON ,$ 25,000 $ 0 ($ 25,000) -100% 

440111 ATIORNEY FEES- LAND ISSUES ,$ 30,000 $ 0 ($ 30,000) ·100% 

440121 ATIORNEYFEES-EXPENSES ,$ 0 $ 30,000 ,$ 30,000 #D1V/O! 

440201 ATIORNEY FEES- LITIGATION ,$ 75,000 $ 150,000 :Ii 75,000 100% 

440301 L.DBB VIST RETAINER- SrATE & FEDERAL ,$ 30,000 $ 54,000 ,$ 24,000 80% 

TBD LOBBYIST CONSULTANT TRAVEL EXP- STATE & FEDERAL :Ii 0 $ 9,000 ,$ 9,000 #D1V10! 

440401 GOVERNMENT LIAISON ,$ 0 $ 0 $ 0 #D1V10! 

442001 AUDITORS $ 59,911 S 55,000 ($ 4,911) -8% 

443001 IT REPAIR & MAINTENANCE $ 15,000 $ 15,000 ,$ 0 0% 

444001 PROFESSIONAL SERVICES ,$ 135,000 $ 135,000 $ 0 0% 

450101 OFFICE MACHINE EXPENSE ,$ 6,000 $ 6,000 $ 0 0% 

450201 OFFICE. EQUIPMENT REPAIR $ 1,000 ,$ 1,000 $ 0 0% 

470101 E & 0 INSURANCE $ 17,000 $ 18,515 ,$ 1,515 9% 

499001 MISC. EXPENSE-GENERAL $ 500 ,$ 500 $ 0 0% 

TOTAL GENERAL 3,101,473 3,233,334 $ 131,861 4% 

B. AIRSIDE 

400612 MAINTENANCE SUPERINTENDENT $ 77,910 $ 80,252 .$ 2,342 3% 

400712 LEAD ELECTRICIAN S 51,390 $ 52,948 ,$ 1,558 3% 

400812 LEAD AIRSIDE .$ 44,730 $ 46,293 .$ 1,563 3% 

400922 MAINTENANCE ASSOCIATE $ 0 $ 25,607 $ 25,607 #DIV/O! 

401102 MAINTENANCE ASSOC. $ ]0,850 $ 31,779 .$ 929 ]% 

401202 MAINTENANCE ASSOC. ,$ 2],680 $ 24,960 .$ 1,280 5% 

409102 OVERTIME PAY .$ ],000 $ 4,000 .$ 1,000 3]% 

409112 VACATION PAY .$ 6,500 $ 6,500 $ 0 0% 

409132 HOLIDAY PAY .$ 230 $ 230 S 0 0% 

410202 STATE RETIREMENT .$ 29,890 $ 32,708 .$ 2,818 9% 

412002 SOCIAL SECURITY .$ 19,300 $ 19,300 $ 0 0% 

41.3002 GROUP INSURANCE {I 7%) .$ 34,820 $ 27,537 ($ 7,283) -21% 

7/1712009 a18:20 AM Page: 5

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Increase -09 V5 % Inercose 

2008/09 Budget PROPOSED 2010 09 vs 2010 

414002 WORKMAN'S COMPENSATION .$ 5,180 $ 3,906 ($ 1,274) -25% 

450002 RUNWAY/TAXIWAY MAINTENANCE S 50,000 $ 60,000 $ 10,000 20% 

450202 AIRSIDE EQUIPMENT L.EASE ,$ 0 $ 0 $ 0 #DIV/O! 

421502 ELECTRICITY .$ 33,600 $ 46,000 $ 12,400 37% 

430102 AIRFIELD SUPPLIES $ 14,000 $ 35,500 $ 21,500 154% 

430202 ELECTRICAL SUPPLIES $ 18,000 $ 36,000 $ 18,000 WOO!O 

439002 MAINTENANCE UNIFORMS $ 18,000 $ 18,000 $ 0 0% 

460002 FENCING REPAIRS $ 2,606 $ ~OOO $ 2,394 92% 

461002 SECURITYICOMMUNICATIONS $ 56,000 $ 23,000 ($ 33,000) -59% 

470302 INSURANCE BIC (20010) S 169,680 $ 102,986 ($ 66,694) -39% 

480602 GENERATOR MAINTENANCE $ 69,255 S 18,000 ($ 51,255) -74% 

470502 VEHICLE LIABILITY INSURANCE S 20,550 S 16,559 ($ 3,991) -19% 

470602 AIRPORT LIABILITY INSURANCE S 34,070 .$ 28,000 ($ 6,070) -18% 

480002 VEHICLE SUPPLlESIREPAIRS S 15,000 $ 18,700 $ 3,700 25% 

480502 EQUIPMENT REPAIRS $ 31,500 $ 31,500 $ 0 0% 

480702 CARGO EQUIP REPAIRS .$ 5,000 $ 0 ($ 5,000) ·100% 

480802 CARGO FACILITY RIM .$ 7,500 $ 0 ($ 7,500) -100% 

481002 FUEUOIL - MAINTENANCE $ 67,000 $ 75,000 .$ 8,000 12% 

TOTAL AIRSIDE 939,241 870,264 (,$ 68,977) -7% 

C. LANDSIDE 

400813 FLEET SPECIALIST $ 43,190 $ 44,486 .$ 1,296 3% 

400823 LEAD LANDSIDE ,$ 41,980 $ 44,498 .$ 2,518 6% 

400903 MAINTENANCE ASSOC. ,$ 26,110 $ 26,896 .$ 786 3% 

400913 MAINTENANCE ASSOC. .$ 24,860 $ 0 ($ 24,860) -100% 

400923 MAINTENANCE ASSOC. S 26,110 $ 26,896 $ 786 3% 

400933 MAINTENANCE ASSOCIATE .$ 23,680 ,$ 24,960 .$ 1,280 5% 

401103 MAINTENANCE ASSOC .$ 2.3,680 $ 24,391 .$ 711 3% 

409103 OVERTIME PAY $ 7,000 $ 10,000 .$ 3,000 43% 

409113 VACATION PAY .$ 2,000 $ 2,000 $ 0 0% 

409123 SICK LEAVE-PAY .$ 2,000 $ 2,000 .$ 0 0% 

409133 HOLIDAY PAY S 2,000 $ 2,000 .$ 0 (}i'!o 

711712009 al 8:20 AM Page: 7

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Increase -09 vs % Incr1lftse 

2008f09 Budgel PROPOSED 2010 09 vs 2010 

410203 STATE RETIREMENT .$ 25,620 $ 24,735 ($ 885) -3% 

412003 SOCIAL SECURITY .$ 16,540 $: 16,540 .$ 0 0% 

413003 GROUP INSURANCE (17%) .$ 27,820 $ 27~37 ($ 283) -1% 

414003 WORKMAN'S COMPENSATION $ 5,180 $ 3,906 ($ 1,274) -25% 

421503 ELECTRICITY .$ 0 $ 0 .$ 0 #DIV/O! 

430203 ELECTRICAL. SUPPLIES .$ 2,000 $ 8,000 .$ 6,000 300% 

430303 SHOP SUPPLIES/REPAIRS $ 15,000 $ 15,000 $ 0 0% 

430313 SHOP OFFICE SUPPLIES .$ 3,600 $ 3,600 .$ 0 0% 

431303 GROUNDS SUPPLIEs/REPAIRS .$ 18,000 .$ 30,000 .$ 12,000 67% 

442003 STARTER SERVICE .$ 0 $: 0 .$ 0 #DIV/O! 

450503 LEASE BUILDING REPAIRS .$ 1,000 $ 0 ($ 1,000) -100% 

452003 TRASH REMOVAL S 25,000 $ 30,000 .$ 5,000 20% 

452023 PARKING LOT REPAIRS $ 2,000 $ 5,000 .$ 3,000 150% 

460503 ROAD MAINTENANCE S 6,500 $ 30,000 .$ 23,500 362% 

461503 ROAD LIGHT REPAIRS $ 3,000 $ 6,000 $ 3,000 100% 

TSD WATER/lRRlGATION $ 0 .$ 14,500 $ 14,500 #DIV/O! 

470303 INSURANCE B/C (lO%) $ 84,730 $ 102,083 .$ 17,353 20% 

480503 EQUIPMENT REPAIRS $ 16,000 $ 16,000 .$ 0 0% 

TOTAL LANDSIDE 474,600 541,030 $ 66,430 14% 

D TERMINAL 

400714 I..EADHVAC .$ 38,970 $ 40,137 .$ 1,167 3% 

400814 ELECTRICAL SPECIALIST $ 42,390 $ 43,665 $ 1,275 3% 

400824 LEAD TERMINAUCONSTR $ 44,730 $ 49,215 .$ 4,485 10% 

400834 HVAC SPECIALIST - TERMINAL $ 41,400 $ 38,688 ($ 2,712) -7% 

400894 MAINTENANCE ASSOC. $ 30,240 $ 27,040 ($ 3,200) -11% 

400914 LEAD SYS TECH .$ 47,560 $ 50,412 $ 2,852 6% 

400924 SYSTEM TECH SPECIALIST $ 23,579 $ 41,200 $ 17,621 75% 

7/1712009 at 8:20 AM Page: 8

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Increase -09 vs % Increase 

1008/09 Budget PROPOSED 2010 09 vs 2010 

400915 ELECTRlCAL. SPECIALLIST .$ 34,440 S 36,525 $ 2,085 6% 

400934 MAINTENANCE ASSOCIATE $ 25,830 $ 26,609 $ 779 3% 

401204 CUSTODIAL. SUPERVISOR $ 23,680 $ 31,179 $ 7,499 32% 

401404 CUSTODlAN $ 23,680 $ 25,761 S 2,081 9% 

401504 CUSTODIAN $ 21,530 $ 19,946 ($ 1,584) -7% 

401604 CUSTODIAN $ 21,530 $ 23,608 $ 2,078 10% 

401704 CUSTODIAN $ 20,450 $ 19,946 ($ 504) -2% 

401804 CUSTODIAN $ 20,450 S 21,445 $ 995 5% 

401814 CUSTODIAN $ 20,450 $ 19,946 ($ 504) -2% 

401824 CUSTODIAN $ 19,380 S 21,445 $ 2,065 11% 

409104 OVERTIME PAY $ 15,000 $ 15,000 $ 0 0% 

409114 VACATION PAY $ 1,000 $ 1,000 $ 0 0% 

409134 HOUDAYPAY .$ 5,000 $ 5,000 .$ 0 0% 

410204 STATE RETIREMENT .$ 55,540 $ 66,932 $ 11,392 21% 

412004 SOCIAL SECURITY $ 34,521 $ 34,521 $ 0 0% 

413004 GROUP INSURANCE (27%) $ 51,180 $ 43,736 ($ 7,444) -15% 

414004 WORKMAN'S COMPENSATION S 8,230 $ 6,203 ($ 2,027) -25% 

417004 CONTRACT LABOR (PORTER) $ 175,000 $ 269,000 $ 94,000 54% 

421504 ELECTRICITY $ 475,000 S 502,000 $ 21,000 6% 

421704 WATER/SEWER $ 25,000 $ 20,700 ($ 4,300) -17% 

421804 NATURAL GAS $ 150,000 $ 150,000 $ 0 0"10 

421904 CABLE SERVICE S 1,000 $ 1,000 $ 0 0% 

431104 JANITORIAL SUPPLIES $ 87,669 $ 93,000 5: 5,331 6% 

430204 ELECTRICAL SUPPLIES $ 15,000 $ 18,000 $ 3,000 20% 

439004 TERMINAL UNIFORMS $ 3,000 $ 3,000 . $ 0 0% 

446004 POLICE (100%) $ 500,000 $ 500,000 $ 0 0% 

446104 FLIGHT INFO DISPLAY SYSTEM $ 8,400 $ 8,400 $ 0 0% 

447004 SECURITY EQUIPMENT $ 2,000 $ 0 ($ 2,000) -100% 

462004 JETWAY REPAIRS $ 30,000 $ 35,000 $ 5,000 17% 

463004 TERMINAL. BUILDING REPAIRS $ 20,000 $ 20,000 $ 0 0% 

463104 TENANT IMPROVEMENTS $ 20,000 $ 20,000 $ 0 0% 

TBD GENERATOR MAINTENAN CE·TERMINAL $ 0 $ 18,760 $ 18,760 #DIV/O! 

463204 HVAC CONTRACT $ 19,000 S 19,000 $ 0 OC'1o 

464004 HVAC REPAIRS $ 30,000 $ 35,580 $ 5,580 19% 

7/1712009 at 8:20 AM Page: 9

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 SIncrease -09 vs % Increase 

2008/09 Budget PROPOSED 2010 09vs 2010 

470.304 INSURANCE BIC (70%) $ 465,339 $ 597,487 $ 132,148 28% 

480504 TERMINAL EQUIPMENTfSERVICE $ 20,000 $ 22,000 $ 2,000 10% 

480604 ELEVATOR & ESCALATOR REPAIRS $ 35,000 $ 35,000 $ 0 0% 

TBD WINDOW CLEANING 3> 0 $ 24,000 $ 24,000 #D1V10! 

TOTAL TERMINAL 2,752,168 3,101,084 $ 348,916 13% 

E RENTAL CAR SERV1CE CENTER 

400904 RENTAL CAR SERVICE CTR MANAGER $ 41,400 .$ 40,000 ($ 1,400) -3% 

410105 STATE RETIREMENT-RAC SRVC eTR $ 0 .$ 4,800 $ 4,800 #DIVlO! 

409105 OVERTIME· RAC SRVe CTR $ 0 $ 0 $ 0 #D1V/O! 

TBD MAINTENANCE CONTRACT .$ 0 $ 35,000 .$ 35,000 #D1V/O! 

421505 ELECTRICITY-RAC SERVICE CENTER .$ 25,000 S 36,300 $ 11,300 45% 

430305 RAC REPAIRS & MAINTENANCE S 25,000 S 19,000 ($ 6,000) -24% 

431005 TREPHONE/ALARM-RAe SRVC CTR $ 1,000 S 0 ($ 1,000) -IOQGIa 

470305 INSURANCE B/C - RAC SRVC eTR $ 41,280 S 62,042 $ 19,762 47% 

481205 FUEUOIL-RENTAt. CAR SRVC CTR $ 10,000 ($ 10,0(0) ($ 20,000) ·200% 

TBD WATERISEWER $ 0 $ 5,000 .$ 5,000 #D1V/O1 

481305 WASTE/OIL DISPOSAL - RAC $ 1,000 S 1,000 $ 0 0% 

412005 SOCIAL SECURITY - RAC SRVC CTR $ 3,170 S 3,170 $ 0 0% 

TOTAL RENTAL CAR SRVC eTR 148,850 196,312 $ 47,462 32% 

F AIR CARGO 

470316 INSURANCE REBATE - AIR CARGO ($ 42,280) ($ 51,000) ($ 8,720) 21% 

TBD UlTLlTY/OTHER REIMBURSEMENT $ 0 ($ 167,500) ($ 167,500) 

421506 ELECTRICITY-AI RCARGO $ 46,200 $ 71,000 $ 24,800 54% 

TBD CARGO EQUIPMENT REPAIRS $ 

$ 5,000 $ 5,000 #DIV/O! 

TBD CARGO FACITLlY REPAIR & MAINTENANCE $ ° 0 $ 40,000 $ 40,000 #DIV/O! 

TBD MAINTENANCE CONTRACTS $ 0 $ 43,100 $ 43,100 ffDIV/O! 

TBD FUEL $ 0 $ 8,400 $ 8,400 flDIV/Ol 

711712009 at 11:20 AM Page: 10

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Incrense -09 vs % Incrense 

2008/09 Budget PROPOSED 2010 09 YS 2010 

TSD WATER/SEWER $ 0 $ 5,000 $ 5,000 #DIV/O! 

TSD ELECTRlCAL SUPPLIES $ 0 S 10,000 $ JO,OOO #DIV/Ol 

470306 INSURANCE BIC - AIR CARGO $ 84,560 S 118,026 $ 33,466 40% 

TOTAL AIR CARGO 88,480 82,026 ($ 6,454) -7% 

G. SOUTHWEST GA 

TBD ELECTRICITY 0 45,000 $ 45,000 HDIV/a! 

TBD ELECTRICAL SUPPILES 0 3,000 $ 3,000 HDIV/O! 

TBD WATER/SEWER 0 0 $ 0 IID1V/O! 

0 48,000 $ 48,000 HDIV/OJ 

TOTAL OPERATING EXPENSES 7,504,812 8,072,050 $ 567,238 SO/O 

OPERATING INCOME (LOSS) 215,921 609,485 $ 393,564 182% 

ill. 

OTHER SOURCES & USES 

A SUBSIDIES & TRANSFERS 

800100 GULFPORT SUBSIDY 115,000 115,000 $ 0 0% 

800200 BIl·OXI SUBSIDY 115,000 115,000 $ 0 0% 

800300 HARRISON COUNTY SUBSIDY 115,000 115,000 $ 0 0% 

&70100 INSURANCE PROCEEDS 0 0 $ 0 HDIV/Ol 

rOTAL SUBSIDY AND TRANSFERS 

345,000 345,000 $ o 0% 

711712009 at 8:20 AM 

Page: 11

2009·2010 BUDGET 

APPROVED 

Amended 2009-2010 $ InCRUSt -09 VS % Increuse 

2008109 Budget PROPOSED 1010 09 vs2010 

B. DEBT SERVICE 

850050 REVENUE BOND ISSUE PAYMENTS 2,719,000 2,719,000 $ 0 0% 

301301 BOND INTEREST 0 

° 

$ 0 #DIV/Ol 

850150 REVENUE BOND INTEREST 100,000 100,000 $ 0 0% 

TOTAL DEBT SERVICE 2,619,000 2,619,000 $ 0 0% 

TOTAL SUBSIDIES & TRANSFERS (2,274,000) (2.274,000) $ 0 0% 

IV. 

CAPITAL PROJECTS 

A FEDERAL GRANTS REVENUE 

900146 46- FAA REVENUE·CARRIER RAMP E 148,200 

($ 148,200) -100% 

900147 47 -FAA REVENUE-PERI MITER ROAD 3,520 ° 0 ($ 3,520) ·100% 

900148 48 -FAA REVENUE-SW GA RAMP DEV 1,449,000 0 ($ 1,449,000) -100% 

900149 49 - FAA REVENUE-NOISE PHASE 1 1,411,700 0 ($ 1,411,700) -100% 

900150 50· FAA REVENUE·TW REHAB&WIDE 61,750 0 ($ 61,750) -100% 

900151 51- FAA REVENUE-LAND,SWEEPER 95,000 0 ($ 95,000) -100% 

900152 52 - FAA REVENUE-RW 14-32 201,400 0 ($ 201,400) -100% 

900157 57 - FAA REVENUE·NOISE PHASE 1 1,333,800 855,000 ($ 478,800) -36% 

900158 58 - FAA REVENUE-JETWAY, C&D W 2,555,500 

° 

($ 2,555,500) -100% 

900159 59 - FAA REVENUE·HURRICANE MIT 0 0 $ 0 #DIV/Ol 

900160 60- NOlSECOMPATIBILlTY PHAS 4,050,800 1,805,000 ($ 2,245,800) -55% 

900161 6I-FAA TERM EXP, JETWAY, DBE 387,600 367,650 ($ 19,950) -5% 

900162 62 - FAA T/W F HARDSTAND 653,600 171,000 ($ 482,6(0) ·74% 

900163 63 FAA REV-NOISE PHASE 4 0 4,455,500 $ 4,455,500 #D!V/O! 

900164 64 FAA-PER RD PHS JA &TW C 0 950,000 $ 950,000 #DlV/O! 

900165 65 FAA-LAND & WILDLIFE HZRD 0 190,000 $ 190,000 #DlV/O! 

7117/2009 at 8:20 AM Page: 12

2009-2010 BUDGET 

APPROVED 

Amended 2009·2010 SIncrease -09 vs % Increase 

2008/09 Budget PROPOSED 2610 0!hrs2010 

900166 66 FAA-T/W A, OBE-, VEHICLE 0 142,500 .$ 142,500 #OIV/O! 

900167 67 FAA-T/W J PHS 2 CONST 0 3A20,OOO .$ 3,420,000 #DIV/OI 

900168 68 FAA-COVERED WALKWAY 0 1,041,654 .$ 1,041,654 #DlV/OI 

900169 69 FAA-REHAB 18/36 0 1,737,539 $ 1,737,539 #DIV/O! 

900170 70 FAA-COVERED WKWY, PCI,DBE,KCS,MASTER PLAN 0 2,219,642 $ 2,219,642 #DlV/O! 

TOTAL FEDERAL GRANTS 12,351,870 17,355,484 $ 5,003,614 41% 

B. STATE GRANTS REVENUE 

900546 46- MDOT REVENUE 3,900 0 ($ 3,900) ·100% 

900547 47- MOOT REVENUE 90 0 ($ 90) -100% 

900548 48- MOOT REVENUE 40,250 0 ($ 40,250) ·100% 

900549 49 - MDOT REVENUE 37,150 0 ($ 37,150) -100% 

900550 50 - MDOT REVENUE 1,630 0 ($ 1,630) -100% 

900551 51 ~ MDOT REVENUE 2,500 0 ($ 2,500) -100% 

900552 52 - MOOT REVENUE 5,300 0 ($ 5,300) -100% 

900557 57 - MDOT REVENUE. 35,100 22,500 ($ 12,600) -36% 

900558 58 - MDOT REVENUE 67,250 0 ($ 67,250) -100% 

900560 60 - MDOT REVENUE 106,600 47,500 ($ 59, 100) -55% 

900561 61 -MOOT-TERM EXP, JETWAY, OBE 10,200 9,191 ($ 1,009) -10% 

900562 62 - MOOT REV TfW F 17,200 4,500 ($ 12,100) -74% 

900563 63 MDOT REV-NOISE PHASE 4 0 117,250 $ 117,250 #DlV/Ol 

900564 64 MDOT PER RD PHS JA &TW C 0 25,000 $ 25,000 #DIV/OI 

900565 65 MOOT LAND & WILDLIFE STUDY 0 5,000 .$ 5,000 #DIV/O! 

900566 66 MOOT T/W A,DBE VECHICLE 0 3,750 S .3,150 #D1V/O! 

900567 67 MOOT TIW J PHS2CONSTRUCTION 0 90,000 $ 90,000 #D1V/Ol 

900568 68 MOOT COVERED WALKWAY 0 27,412 .$ 27,412 #DIV/O! 

900569 69 MOOT REHAB RlW 18/36 0 45,725 .$ 45,725 #D1V/O! 

900570 70 MDOT COVERED WKWY, PCI,DBE,KCS,MASTE.R PLAN 0 58,412 $ 58,412 #D1V/OI 

711712009 a18:20 AM Page: 13

2009-2010 BUDGET 

APPROVED 

Amended 2009·2010 $ Increase -09 vs % Increase 

2008/09 Budgel PROPOSED 2010 09 vs2010 

900580 MOOT 8TH AVE REV 0 280,342 .$ 280,342 #DlV/Ol 

900590 WATER TANK· MDOT REVENUE 0 0 .$ 0 #DIV/O! 

900690 MOOT REV· GA UTILITIES 0 0 S 0 #D1V10l 

900790 MDOT ICIP-AIRPORT RD1LlGHTING 0 1,507,018 S 1,507,018 IIDlV/O! 

900890 MDOT MM·AIRPORTJTOWER RD 0 271,925 .$ 271,925 #DIVIO! 

TOTAL 8TATE GRANTS 327.170 2,515,525 .$ 2,188,355 669% 

C. PASSENG. FAC. CHARGE REVENUE 

901072 PFC • CARRIER COMPENSAnON (51,620) 0 $ 51,620 ·100% 

901070 PFC REVENUE· TERMINAL 1,797,833 1,922,241 $ 124,408 7% 

TOTAL PFC FUNDS 0 1,746,213 1,922,241 .$ 176,028 10% 

D. CUSTOMER FACILITY CHARGE REV. 

901075 CFCREVENUE 439,250 500,000 .$ 60,750 14% 

TOTAL CFe FUNDS 439,250 500,000 .$ 60,750 14% 

E. BOND PROCEEDS 

910171 BOND PROCEEDS RECEIVED 0 0 .$ 0 #D1V1Ol 

TOTAL LOAN PROCEEDS 0 0 .$ 0 #D1V1Ol 

0 0 .$ 0 #DIV/Ol 

TOTAL CAPIYAL PROJECT REVENUE 14,864,503 22,293,250 $ 7,428,747 50% 

7/1712009 at 8:20 AM Page: 14

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Increase -09 vs % Increllse 

2008109 Budget PROPOSED 2010 09 vs 20]0 

G. CONSTRUCTION 

910160 60· NOISE COMPATIBILITY PHAS 4,264,000 1,900,000 ($ 2,364,000) -55% 

910161 61-TERM EXP, JETWAY,DBE,PCl 408,000 387,000 ($ 21,000) -5% 

910162 62 - T/L F HARDSTAND APRON 688,000 180,000 ($ 508,000) ·74% 

910163 63-NOISE PHASE 4 DISCRETIONARY 0 4,690,000 $ 4,690,000 #DlV/Ol 

910164 64 PER RD PH 3A AND TlW C WIDE 0 1,000,000 $ 1,000,000 #DIV/O! 

910165 65 LAND & WILDLIFE HZRD 0 200,000 $ 200,000 #DlV/Ol 

910166 66 REHAB T/W A, VEHICLE,DBE 0 150,000 $ 150,000 #DlV/O! 

910167 67 - TAWIWAY J PHS 2 CONST 0 3,600,000 $ 3,600,000 #DIV/Ol 

910168 68 • COVERED WALKWAY 0 1,096,478 $ 1,096,478 #DIY/O! 

910169 69 • REHAB RJW 18/36 0 1,828,988 $ 1,828,988 flDIY/O! 

910170 70- COVERED WKWY, DBE,PCl,KCS,MASTER PLAN 0 2,336,465 $ 2,336,465 #DlY/O! 

910146 46- CARRIER RAMP EXPANSION 156,000 ($ 156,000) -100% 

910147 47- PER ROAD PHASE 3 3,700 ($ ],700) -100% 

910148 48- SW GA RAMP DEVELOPMENT 1,610,000 ($ 1,610,000) ·100% 

910149 49· NOISE COMPATIBILITY 1,486,000 ($ 1,486,000) -100% 

910150 50 - TW REHAB & RW LIGHTING 65,000 ($ 65,000) -100% 

910151 51 - LAND, SWEEPER, DAVIS 100,000 ($ 100,000) -100% 

910152 52 - RW 14-32 212,000 ($ 212,000) -100% 

9[0157 57 - NOISE COMPATIB ILlTY 1,404,000 900,000 ($ 504,000) -36% 

910158 58 - JETWAY, C&D WIDE, AIRFIEL 2,690,000 ($ 2,690,000) -100% 

910159 59 - HURRICANE MITIGATION 0 $ 0 flDl V/O1 

910205 MDOT- 8TH AVENUE CONNECTOR 0 $ 0 /,IDlV/O! 

9[0206 ICIP • 8TH AVENUE 383,000 350,428 ($ 32,572) -9% 

910215 MDOT - WATER TANK 0 $ 

flDlV/O! 

910221 AIRPORT RD LIGHTING & SIGNAGE 521,000 2,052,716 $ 1,5]1,716 ° 294% 

9[0224 REHAB AIRPORTffOWER RD 0 302,139 $ 302,139 flDlV/O! 

910590 GA RELOCATlON· NON AlP ELlGlBL 0 $ 0 #D1V!OI 

910610 FBO Av CENTER 0 1,695,000 $ 1,695,000 #DIVlO! 

910806 FAAlPFC TERMINAL EXPANSION 0 $ 0 #DlV/Ol 

7/17/2009 at 8:20 AM . Page: 15

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Incfuse -09 YS % Increase 

2008109 Budget PROPOSED 2010 09 vs20Ut 

910807 FUTURE LAND . 0 0 $ 0 #DIV/Ol 

911597 FUTURE ENGINEERING 154,400 154,400 $ 0 0% 

914598 FUTURE APPRAISALS 0 0 $ 0 #DIVIO! 

915098 FUTURE SURVEYS 0 0 $ 0 #DlV/o! 

9'6097 . FUTURE AlP - AHORNEY FEES 0 0 $ 0 #DIV/O! 

916098 FUTURE·LAND 0 0 $ 0 #DlV/Ol 

TOTAL CONSTRUCTION 0 14,145,100 22,823,614 $ 8,678,514 61% 

H. TERMlNAL EQUIPMENTIPROJECTS 

921090 TERMINAL. EQUIPMENT 33,000 72,300 $ 39,300 119% 

TOOLS & SMALL EQUIPMENT 0 19,450 $ 19,450 #DIV/Ol 

921490 SIGNAGE (lNTERlOR) 4,000 4,000 $ 0 0% 

920590 CONVEYOR PARTS 20,000 20,000 $ 0 0% 

940190 3RD FLOOR REHAB 60,000 60,000 $ 0 0% 

TOTAL TERMINAL EQUIP/PROJ 117,000 175,750 S 58,750 50% 

I. MAINTENANCE EQUIPMENT 

930690 CUSTODIAL EQUIPMENT 5,000 3,500 ($ 1,500) -30% 

930890 TOOLS & SMALL EQUIPMENT 3,500 3,500 $ 0 0% 

931890 GENERAL MAINTENANCE EQIUP 5,000 89,100 $ 84,100 1682% 

TOTAL MAINTENANCE EQUIP. 13,500 96,100 $ 82,600 612% 

J. ADMINISTRATIVE EQUIPMENT 

711712009 a18:20 AM Page: 16

2009-2010 BUDGET 

APPROVED 

Amended 2009-2010 S Increase -09 vs % Increase 

2008109 Budget PROPOSED 2010 09vs 2010 

940690 ADMIN. COMPUTERS WINETWORK 183,210 20,000 ($ 163,210) -89% 

TBD OFFICE FURNITURES / FIXTURESIEQUIP 0 4,000 $ 4,000 #DIY/O! 

940809 COPY MACHINE 2.,600 0 ($ 2,600) -100% 

941090 ACCOUNTING SOFTWARE PKG 0 32,400 $ 32,400 #DIV/O! 

TOTAL ADMlNISTRATIVE EQ1JIP. 185,810 56,400 ($ 129,410) -70% 

K AIRSIDE EQUIPMENT/PROJECTS 

950390 AIRFIELD CULVERTS 500 500 $ 0 0% 

950690 RWrrW REPAIRS 21,000 73,735 $ 52,735 251% 

TBD BUIl.DlNG IMPROVEMENTS 0 12,000 $ 12,000 #01 Y/O ! 

TBD SECURITY / COMMUNICATIONS 60,000 

950890 SAFETY EQUIP- AIRSIDE 0 3,000 $ 3,000 #DI V/OI 

TOTAL AIRSIDE EQUIPMENT 21,500 149,235 $ 127,735 594% 

l. LANDS1DE EQUIPMENTIPROJECTS 

960290 SIGNAGE 89,500 20,000 ($ 69,500) -7&% 

960390 LANDSCAPING 54,000 30,000 ($ 24,000) -44% 

960410 SAFETY EQUIPMENT-lANDSIDE 3,000 1,000 ($ 2,000) -67% 

TBD TOOLS & SMALL EQUIPMENT 0 27,830 $ 27,830 "DIV/O! 

960690 EMPLOYEE PARKING LOT 0 0 $ 0 "DIV/O! 

960890 RAC SERVICE CENTER CFC PROJECT 0 0 $ 0 "DIV/O! 

961090 OFFICE PARK 1,000 0 ($ 1,000) -100% 

962490 REGULATOR PARTS 5,000 5,000 $ 0 0% 

7J17J2009 at 8:20 AM Page: 17

2.009·2.010 BUDGET 

APPROVED 

Amended 2009-2019 $ Increase -09 vs 

2008/09 Budget PROPOSED 2010 

TOTAL LANDSIDE EQUIP/PROJ 1~2.500 83,830 ($ 68,670) 

% Increase 

09v52010 

-45% 

M. RENTAL CAR SERVICE CENTER 

TSD GENERAL EQUIPMENT PURCHASES 

o 

26,500 

26,500 

$ 

.$ 

26,500 

26,500 

#DIV/OI 

#DIV/Ol 

TOTAL CAPITAL PROJECTS EXPENSE 

o 

14,635,410 0 

23,411,429 

.$ 

8,776,019 

60% 

TOTAL CAPITAL INCOME !(EXPENSE) __ __. ~093 (1,118,179) ($ 1,347,272) -588% 

USE OF UNRESTRICTED CASH $ 2,800,000 

NET INCOME (LOSS) 

(1,828,986) 17,306 .$ 1,846,292 -101% 

7/1712009 at 8:20 AM 

Page: 18

MINUTES 




August 3, 2009, Item # 88 

ORDER APPROVING INTERLOCAL AGREEMENTS FOR 

ASSESSMENT AND COLLECTION OF TAXES WITH THE 

CITIES OF BILOXI, D'IBERVILLE, GULFPORT, LONG 

BEACH, AND PASS CHRISTIAN, MISSISSIPPI, AND 

HEREBY AUTHORIZES THE SIGNING THEREOF BY 

THE BOARD PRESIDENT, CLERK OF THE BOARD, TAX 

ASSESSOR, AND TAX COLLECTOR 


MISSISSIPPI, that the Board does HEREBY APPROVE Interlocal Agreements for Assessment 

and Collection ofTaxes with the Cities ofBiloxi, D'Iberville, Gulfport, Long Beach, and Pass 

Christian, Mississippi, and HEREBY AUTHORIZES the signing thereofby the Board President, 

Clerk ofthe Board, Tax Assessor, and Tax Collector, which Interlocal Agreements follow this 

agreement as Exhibits A, B, C, D and E. 








AYE 

AYE 

NAY 

AYE 

NAY 

The motion having received the affirmative vote fi-om the majority ofthe supervisors 





INTERLOCAL AGREEMENT RELATING TO 

THE ASSESSMENT AND COLLECTION OF TAXES 

BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF BILOXI 

WHEREAS, the City of Biloxi, Mississippi, under the authority of Chapter 33, Title 21, 

Mississippi Code of 1972, as amended, and the County of Harrison under the authority of 

Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain 

separate offices for the purpose of Ad Valorem tax collection; and 

WHEREAS, it is the desire of both these local governmental units, under the authority of 

Chapter 13, Title 17, Mississippi Code of 1972, Annotated, as amended, to serve the best 

interest of their taxpayers through consolidation of services and reduction of costs where 

possible; 

NOW, THEREFORE, IT IS AGREED by and between the City of Biloxi (City), and the 

County of Harrison (County) as follows: 

1. The duly elected Tax Collector of Harrison County shall assume the responsibility for 

the collection of all City and Biloxi Municipal Separate School District Ad Valorem taxes within 

the City, and the Biloxi Municipal Separate School District on real, personal and public service 

properties. The Tax Collector will collect County and City taxes at the same time and on the 

same receipt. Tax receipts and tax statements will show City, County and School taxes 

separately. 

2. This Agreement will not supersede or replace any previous agreements between the 

City and County relating to the collection of taxes and the terms thereof. 

3. The city agrees to allow the County Tax Collector to retain a fee of $3 for each 

receipt collected or sold at tax sale. The fee will be deducted from each monthly settlement of 

funds to the City. Fees collected by the County Tax Collector will be credited to the County's 

General County Fund. The Chancery Clerk will retain the cost of redemption of City Taxes. 

4. Ad valorem taxes on real and personal property shall be collected as soon as 

reasonably practical after October 1 of each year to insure that operating funds are available 

prior to the tax delinquency date of February 1 of the subsequent calendar year. Any partial 

payment which the Tax Collector accepts will be divided proportionately between the parties. 

5. All sums collected shall be delivered to the City on or before the 20 th of the month 

following that in which said funds are collected. However, the County Tax Collector may make 

a cash advance to the City of the 20 th of the collection month, based on his estimate of prior 

collections. The Tax Collector will take necessary action to fully secure the investment of any 

City funds in his possession.

6. The County Tax Collector shall collect all homestead exemption, chargebacks and all 

damages and interest authorized by law on City and Biloxi, Municipal Separate School District 

taxes which shall be distributed within the same time limitations and in the same manner as 

described in the previous section. 

7. The County Tax Collector will conduct land tax sales for the City at the same time 

and place as land tax sales for the County are now held, and the City will receive all interest, 

damages and other fees from such sales that the City may be entitled to in accordance with law. 

The City will be furnished a list of all land sold for taxes on its behalf or struck off to the City 

within thirty (30) days after said sale. 

8. The Harrison County Chancery Clerk will be responsible for receiving and receipting 

for tax redemption payments, notifying owners of the time for expiration of redemption and 

issuing deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per parcel for 

the cost of researching land records for notifying owners and Iienors of maturity dates. Said 

$10.00 will be paid by the City wherein the property is located. 

9. The duly elected Tax Assessor of Harrison County shall provide assessment and 

assessment related services to the City of Biloxi on all property within the City of Biloxi and 

within the Biloxi School District for additional compensation as may be agreed between the Tax 

Assessor and the Harrison County Board of Supervisors, said assessment services including, 

but not necessarily limited to, the following: 

A. The County Tax Assessor shall provide to the City the assessment for 

taxation purposes of all property within the City and the School District as of 

the annual tax lien data regarding each class of property. 

B. The County Tax Assessor shall keep records concerning City Tax 

Exemptions on industries, both real and personal. 

C. The County Tax Assessor shall provide assessment figures to the City 

for all Non-profit Electric Utilities located within the City or City School 

District. 

D. The County Tax Assessor shall assist Cities with figures and formulas 

necessary to calculate mill rates. 

E. The County Tax Assessor shall take all City homestead applications. 

F. The County Tax Assessor shall maintain maps on property within the 

corporate limits, and the School District and assign tax district numbers to 

each parcel for taxation purposes. 

G. The County Tax Assessor shall provide access to updated tax maps on 

an annual basis. Copying costs for maps shall be billed by the Tax 

Assessor directly to the City for payment to the County. The City shall be 

responsible for all computer software and equipment required to be 

compatible for discs and tapes furnished by the County Tax Assessor's 

Office. 

-2-

H. The County Tax Assessor shall make available to the City facts and 

figures concerning annexation values and make all necessary map changes 

and assign new taxing districts numbers, and will provide facts and figures to 

assist the City in any redistricting plan. 

I. The County Tax Assessor shall make available to the City all 

information helpful to the City in regard to existing and future City Bond 

Issues, Tax Increment Financing, and any other types of debt financing. 

J. The County Tax Assessor shall provide at the earliest available date 

estimated property values for the City and School District budget preparation 

and planning purposes. 

K. The County Tax Assessor shall cooperate with the City in making any 

information available which will assist the City in all aspects of planning 

subject to the limitations of the computer capabilities, programs, and 

information available to the Tax Assessor. 

10. The Chancery Clerk, the County Tax Assessor, and the County Tax Collector, shall 

provide assessment, assessment related services, and tax redemption services to the City on 

all property within the City, and within the City School District, for additional compensation as 

may be agreed between the Chancery Clerk, the County Tax Assessor, the County Tax 

Collector, and the Board of Supervisors. 

11. On or before December 1 of each calendar year, the County will furnish the City 

with actual values and anticipate tax collection revenues on all real and personal property within 

the City and the Biloxi Municipal Separate School District. 

12. The County Tax Collector will make refunds of all taxes erroneously collected by 

his office and will make prompt adjustments to the monthly distribution reports accordingly. The 

City agrees to allow the County Tax Collector credit for the list of delinquent or insolvent 

taxpayers properly presented to it in the same manner as prescribed by Chapter 49, Title 27, 

Mississippi Code of 1972. 

13. The County will furnish the City with a supplemental homestead exemption roll 

containing homestead tax loss values on both regular and senior homestead properties for the 

City and Biloxi Municipal Separate School District so that homestead reimbursement can be 

applied for with the State. The County will supply this information on or before December 15 of 

each calendar year. 

14. Any real and personal property acquired under the auspices of this Agreement 

shall be distributed to the party assuming the cost of such acquisition upon termination of this 

Agreement. 

15. The City or its authorized representative shall have the right to audit the County 

Tax Collector's records at any time as they may relate to this contract in any way. 

16. This contract will be in effect for an initial term of two (2) years commencing August 

3, 2009, and thereafter shall be automatically renewed on an annual basis unless terminated by 

one of the parties hereto. Such termination shall be in the form of a written notice to the other 

party not less than nine (9) months in advance of the date of termination. However, this 

-3-

contract must be approved and spread on the minutes by the newly elected Board of 

Supervisors in 2012, when the newly elected Board of Supervisors' term begins. Likewise, this 

contact must be approved by the newly elected City Councfl and spread on the City's minutes in 

2014, when the newly elected City Council term begins. 

17. Amendment to this contract shall take place only by mutual written consent of the 

parties pursuant to §17-13-9(e), Mississippi Code Annotated, as amended, and with Resolutions 

passed by each governing entity. 

18. The County agrees to provide the following reports: 

A. Real Estate and Personal Property Rolls showing assessed values 

of all real estate and personal property inside the City of Biloxi in 

order to add property exempted by Harrison County and not 

exempted by the City of Biloxi, and to calculate expected revenue to 

be generated for the current year. These may be provided on 

computer tape. 

B. A copy of the Regular Homestead Exemption roll, inside the City of 

Biloxi and the Biloxi Municfpal Separate School District, and a copy 

of the Senior and Disabled Citizen Additional Homestead Exemption 

Roll, inside the City and the Biloxi Municipal Separate School 

District. 

C. A monthly listing of all collections by MAP NUMBER ON REAL 

ESTATE and RECEIPT NUMBER on PERSONAL PROPERTY and 

for all interest collected if applicable. 

D. A monthly report of all collections of real estate and personal 

property, showing the total assessed value, total regular homestead 

value, total senior citizen homestead value, total taxes collected and 

total interest collected. 

E. A copy of the Tax Sales of all properties inside the City of Biloxi on 

real estate Ad Valorem taxes. 

F. A Yearly report on both real estate and personal property should be 

furnished shortly after September 30 of each fiscal year showing 

assessed values, homestead values, (both regular and senior, 

SEPARATELY) taxes and interest separately and totals should be 

accumulative by map on real estate and by letter of the alphabet on 

personal property. 

G. A detailed listing of all unsold real estate and unpaid personal 

property should be furnished with accumulative totals printed by 

map on real estate and letter of the alphabet on personal property. 

19. This Agreement shall be in force and in effect from and after its approval by 

the Attorney General pursuant to §17-13-11, Mississippi Code of 1972, as amended. 

-4-

20. There will be no separate or legal or administrative entity created hereby, 

but the purposes of this Agreement shall be that the governing authorities of the 

respective governmental entities shall cooperate together within and under the terms of 

this Agreement to achieve maximum efficiency for governmental services at minimum 

cost to the taxpayers of the City of Biloxi and Harrison County, Mississippi. 

21. The City and County recognize that the services provided herein to be 

rendered and engaged in jointly between the City and County require the approval and 

cooperation of the Harrison County Tax Collector, Harrison County Chancery Clerk and 

Harrison County Tax Assessor, and that they have been fully advised and have 

cooperated in the formulation of this Agreement and join herein as signature parties. 

THIS AGREEMENT is entered into by the governing authorities of the City 

and the County as the same appears of record in their respective minutes. 

CITY OF BILOXI, MISSISSIPPI 

By: ----------.------- 

Mayor 

HARRISON COUNTY, MISSISSIPPI 

By: 

President, Harrison County Board of Supervisors 

_ 

APPROVED: 

HARRISON COUNTY TAX COLLECTOR 

APPROVED: 

HARRISON COUNTY CHANCERY CLERK 

APPROVED: 

HARRISON COUNTY TAX ASSESSOR 

BOARD ATTORNEY 

-5-





BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF D'IBERVILLE 

WHEREAS, the City of D'Iberville, Mississippi, under the authority of Chapter 33, Title 

21, Mississippi Code of 1972, as amended, and the County of Harrison under the authority of 






possible; 

NOW, THEREFORE, IT IS AGREED by and between the City of D'Iberville (City), and 

the County of Harrison (County) as follows: 


the collection of all City and Harrison County Municipal Separate School District Ad Valorem 

taxes (all schools in D'Iberville are part of the Harrison County School District), and the Harrison 

County School District on real, personal and public service properties. The Tax Collector will 

collect County and City taxes at the same time and on the same receipt. Tax receipts and tax 

statements will show City, County and School taxes separately. 














collections. The Tax Collector will take necessary action to fUlly secure the investment of any 



damages and interest authorized by law on City and the Harrison County School District taxes 

which shall be distributed within the same time limitations and in the same manner as described 

in the previous section. 









the cost of researching land records for notifying owners and lienors of maturity dates. Said 



assessment related services to the City of D'Iberville on all property within the City of D'Iberville 

and within the Harrison County School District for additional compensation as may be agreed 

between the Tax Assessor and the Harrison County Board of Supervisors, said assessment 

services including, but not necessarily limited to, the following: 


taxation purposes of all property within the City and the Harrison County 

School District as of the annual tax lien data regarding each class of 

property. 





District. 












Office. 

-2-









estimated property values for the City and the Harrison County School 

District budget preparation and planning purposes. 







all property within the City, and within the Harrison County School District, for additional 

compensation as may be agreed between the Chancery Clerk, the County Tax Assessor, the 

County Tax Collector, and the Board of Supervisors. 



the City and the Harrison County School District. 








City and its schools located in the Harrison County School District so that homestead 

reimbursement can be applied for with the State. The County will supply this information on or 

before December 15 of each calendar year. 



Agreement. 







-3-


Supervisors in 2012, when the newly elected Board of Supervisors' term begins. likewise, this 

contact must be approved by the newly elected City Council and spread on the City's minutes in 







of all real estate and personal property inside the City of D'Iberville 

in order to add property exempted by Harrison County and not 

exempted by the City of D'Iberville, and to calculate expected 

revenue to be generated for the current year. These may be 

provided on computer tape. 


D'Iberville and the Harrison County School District, and a copy of 

the Senior and Disabled Citizen Additional Homestead Exemption 

Roll, inside the City and the Harrison County School District. 








E. A copy of the Tax Sales of all properties inside the City of D'Iberville 

on real estate Ad Valorem taxes. 














-4-

espective governmental entities shall cooperate together within and under the terms of 


cost to the taxpayers of the City of D'Iberville and Harrison County, Mississippi. 








CITY OF D'IBERVILLE, MISSISSIPPI 

By: 

Mayor 

_ 


By: 


_ 

APPROVED: 


APPROVED: 


APPROVED: 



-5-





BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF GULFPORT 

WHEREAS, the City of Gulfport, Mississippi, under the authority of Chapter 33, Title 21, 

Mississippi Code of 1972, as amended, and the County of Harrison under the authority of 






possible; 

NOW, THEREFORE, IT IS AGREED by and between the City of GUlfport (City), and the 

County of Harrison (County) as follows: 


the collection of all City and Gulfport Municipal Separate School District Ad Valorem taxes 

within the City, and the Gulfport Municipal Separate School District on real, personal and public 

service properties. The Tax Collector will collect County and City taxes at the same time and on 

the same receipt. Tax receipts and tax statements will show City, County and School taxes 

separately. 

















damages and interest authorized by law on City and Gulfport, Municipal Separate School 

District taxes which shall be distributed within the same time limitations and in the same manner 

as described in the previous section. 









the cost of researching land records for notifying owners and lienors of maturity dates. Said 



assessment related services to the City of Gulfport on all property within the City of GUlfport and 

within the Gulfport School District for additional compensation as may be agreed between the 

Tax Assessor and the Harrison County Board of Supervisors, said assessment services 

including, but not necessarily limited to, the following: 


taxation purposes of all property within the City and the School District as 0 






District. 












Office. 

-2-













sUbject to the limitations of the computer capabilities, programs, and 









the City and the Gulfport Municipal Separate School District. 








City and GUlfport Municipal Separate School District so that homestead reimbursement can be 

applied for with the State. The County will supply this information on or before December 15 of 

each calendar year. 



Agreement. 







-3-










of all real estate and personal property inside the City of GUlfport in 

order to add property exempted by Harrison County and not 

exempted by the City of GUlfport, and to calculate expected revenue 

to be generated for the current year. These may be provided on 

computer tape. 

B. A copy of the RegUlar Homestead Exemption roll, inside the City of 

Gulfport and the Gulfport Municipal Separate School District, and a 

copy of the Senior and Disabled Citizen Additional Homestead 

Exemption Roll, inside the City and the Gulfport Municipal Separate 

School District. 








E. A copy of the Tax Sales of all properties inside the City of GUlfport 

on real estate Ad Valorem taxes. 












-4-





cost to the taxpayers of the City of Gulfport and Harrison County, Mississippi. 








CITY OF GULFPORT, MISSISSIPPI 

By: 

Mayor 

_ 


By: 


_ 

APPROVED: 


APPROVED: 


APPROVED: 



-5-





BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF LONG BEACH 

WHEREAS, the City of Long Beach, Mississippi, under the authority of Chapter 33, Title 

21, Mississippi Code of 1972, as amended, and the County of Harrison under the authority of 






possible; 

NOW, THEREFORE, IT IS AGREED by and between the City of Long Beach (City), and 

the County of Harrison (County) as follows: 


the collection of all City and Long Beach Municipal Separate School District Ad Valorem taxes 

within the City, and the Long Beach Municipal Separate School District on real, personal and 

pUblic service properties. The Tax Collector will collect County and City taxes at the same time 

and on the same receipt. Tax receipts and tax statements will show City, County and School 

taxes separately. 














col/ections. The Tax Collector will take necessary action to fully secure the investment of any 



damages and interest authorized by law on City and Long Beach, Municipal Separate School 










issuing tax deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per 

parcel for the cost of researching land records for notifying owners and lienors of maturity dates. 

Said $10.00 will be paid by the City wherein the property is located. 

9. The dUly elected Tax Assessor of Harrison County shall provide assessment and 

assessment related services to the City of Long Beach on all property within the City of Long 

Beach and within the Long Beach School District for additional compensation as may be agreed 

between the Tax Assessor and the Harrison County Board of Supervisors, said assessment 

services including, but not necessarily limited to, the following: 








District. 












Office. 

-2-









estimated property values for the City and School District bUdget preparation 




sUbject to the limitations of the computer capabilities, programs, and 









the City and the Long Beach Municipal Separate School District. 








City and Long Beach Municipal Separate School District so that homestead reimbursement can 

be applied for with the State. The County will supply this information on or before December 15 

of each calendar year. 


shall be distributed to the party assuming the cost of such acqUisition upon termination of this 

Agreement. 







-3-










of all real estate and personal property inside the City of Long 

Beach in order to add property exempted by Harrison County and 

not exempted by the City of Long Beach, and to calculate expected 

revenue to be generated for the current year. These may be 

provided on computer tape. 

B. A copy of the RegUlar Homestead Exemption roll, inside the City of 

Long Beach and the Long Beach Municipal Separate School 

District, and a copy of the Senior and Disabled Citizen Additional 

Homestead Exemption Roll, inside the City and the Long Beach 

Municipal Separate School District. 








E. A copy of the Tax Sales of all properties inside the City of Long 

Beach on real estate Ad Valorem taxes. 


furnished shortly after September 30 of each fiscal year shoWing 

assessed values, homestead values, (both regUlar and senior, 









-4-




tl"lis Agreement to achieve maximum efficiency for governmental services at minimum 

cost to the taxpayers of the City of Long Beach and Harrison County, Mississippi. 








CITY OF LONG BEACH, MISSISSIPPI 

By: 

Mayor 

_ 


By: 

--=-__~---- 


APPROVED: 


APPROVED: 


APPROVED: 



-5-





BETWEEN HARRISON COUNTY, MISSISSIPPI, AND THE CITY OF PASS CHRISTIAN 

WHEREAS, the City of Pass Christian, Mississippi, under the authority of Chapter 33, 

Title 21, Mississippi Code of 1972, as amended, and the County of Harrison under the authority 

of Chapter 1, and 29-53, Title 27, Mississippi Code of 1972, as amended, presently maintain 





possible; 

NOW, THEREFORE, IT IS AGREED by and between the City of Pass Christian (City), 

and the County of Harrison (County) as follows: 


the collection of all City and Pass Christian Municipal Separate School District Ad Valorem 

taxes within the City, and the Pass Christian Municipal Separate School District on real, 

personal and public service properties. The Tax Collector will collect County and City taxes at 

the same time and on the same receipt. Tax receipts and tax statements will show City, County 

and School taxes separately. 









prior to the tax delinquency date of February 1 of the subseqlJent calendar year. Any partial 








damages and interest authorized by law on City and Pass Christian, Municipal Separate School 



7, The County Tax Collector will conduct land tax sales for the City at the same time 







issuing tax deeds for such tax sales. The Chancery Clerk shall be reimbursed $10.00 per 

parcel for the cost of researching land records for notifying owners and lienors of maturity dates. 

Said $10.00 will be paid by the City wherein the property is located. 


assessment related services to the City of Pass Christian on all property within the City of Pass 

Christian and within the Pass Christian School District for additional compensation as may be 

agreed between the Tax Assessor and the Harrison County Board of Supervisors, said 

assessment services including, but not necessarily limited to, the following: 







for all Non-profit Electric Utilities located wit~lin the City or City School 

District. 












Office. 

-2-






















the City and the Pass Christian Municipal Separate School District. 








City and Pass Christian Municipal Separate School District so that homestead reimbursement 

can be applied for with the State. The County will supply this information on or before 

December 15 of each calendar year. 



Agreement. 







-3-










of all real estate and personal property inside the City of Pass 

Christian in order to add property exempted by Harrison County and 

not exempted by the City of Pass Christian, and to calculate 

expected revenue to be generated for the current year. These may 

be provided on computer tape. 


Pass Christian and the Pass Christian Municipal Separate School 

District, and a copy of the Senior and Disabled Citizen Additional 

Homestead Exemption Roll, inside the City and the Pass Christian 

Municipal Separate School District. 








E. A copy of the Tax Sales of all properties inside the City of Pass 

Christian on real estate Ad Valorem taxes. 












-4-





cost to the taxpayers of the City of Pass Christian and Harrison County, Mississippi. 








CITY OF PASS CHRISTIAN, MISSISSIPPI 

By: 

Mayor 

_ 


By: ----:--::------ 


APPROVED: 


APPROVED: 


APPROVED: 



-5-

MINUTES 




August 3, 2009, Item # 89 

ORDER APPROVING, AND AUTHORIZING THE BOARD 

PRESIDENT TO EXECUTE, PROJECT REQUISITION 

NUMBERS 51 AND 52 AUTHORIZING HANCOCK BANK 

TO MAKE PAYMENTS, AS LISTED, FROM THE $68M 

COLISEUM/CONVENTION CENTER EXPANSION 

PROJECT FUND 


MISSISSIPPI, that the Board does HEREBY APPROVE AND HEREBY AUTHORIZES the 

Board President to execute Project Requisition Numbers 51 and 52 authorizing Hancock Bank to 

make payments, as listed, from the $68M Coliseum/Convention Center Expansion Project Fund. 

The documents supporting this Order follow as Exhibit A. 

1) $1,330,241.68 to W. G. Yates & Sons, Payment Application # 20, Convention 

Center, Ph II Expansion. (51) 

2) $45,831.21 to Graybar, Communication Material for C. C. Expansion. (51) 

3) $26,346.36 to American Systems Technology, Inv. 1701, communication/wireless 

network Installation labor. (51) 

4) $1,700.00 to Mainstage Theatrical, Lighting and Control Package. (51) 

5) $27,890.73 to Eley Guild Hardy, Inv. 05-006-17, Convention Center Expansion 

Architectural Services. (51) 

6) $106,385.13 to Vision Landscape, Convention Center expansion and Grounds. (51) 

7) $1,013.36 to William Caruso & Associates, design work for Convention Center 

Satellite kitchen. (51) 

8) $29,905.33 to ATGIX, Surveillance camera system for C. C. Expansion (51) 

9) $417,347.00 to Hufcor, Wall Partitions for C. C. Expansion. (51)

MINUTES 



Supervisor CONNIE M. ROCKeD seconded the motion to adopt the above and 







AYE 

AYE 

AYE 

AYE 

AYE 




-----------'---------------------"-.:.:..:...=-= .._.:-=.,,=---_...~-----_.~-"'-.-.'~- ..... 

tll:.V VU VJ IIIV 11' IV nil 

• 

I'ROJECT FOND RRQlJISUrON 

$68,000,000 

MISSISSIPPI D'EygLOPMENT HANK 

SPECIAl, OBLIGATION BONDS, SRlUES 2005 

(MSBOND l)ROGRAM - I1AIUUSON COUNTY, M.ISSISSIPPI COLISIWM/CONVI':NTlON 

CENTKR EXPANSION ANn RI~li'(JNDING PROJECT) 

(the "B

uc.v--vu l);J IIIU I I ' I U nil I 'In ltV, 

• 

The undcrsigned hereby ccrtincs that such obligllliollS have been properly incurred, are proper 

chnrgcs against th~ Project Fund, and have not been the basis of any previous withdrawal; thal no "event 

of defaull" in tilt; Indenture or the Bond Resolution of Ihe County, adoptcd Novt;mbcr 22, ;20Q4 and 

sLlpplemented January 24, 2005 (or as may be further amended Or suppte.:·rnented) (the "Bond 

Resolution"), that tho County has no notice of any mcchanic\ materialmen's or other liens or rights to 

liens or olllt:r Obligations (other than those being contesled il1 good faith) which should he satisfieu or 

discharged before payment of stich obligations urc made; and that stich payments do not include any 

amount which is then entitled to be retained under any holdbacks or n:1idnoges provided for in ~tny 

ngfcement. 

In addition, the ~mdcrsigncd certifte!) that COlll1ty has complied with all terms and condiliollS set 

forth in the Indenture llnd the Bond Resolution and, insofar as the oblig,utiol1s for which the foregoing 

payments arc requested were inClll'red for work, malerial or supplicl; in eonnectiOI) with Ihc acquisition, 

construction, equipping and/or installation of the Construction Project, sHch work. W

• 

REQUISITION NUMBER: 51 DATE: 712112009 

Amount of 

Item # Name and Address of Payee Payment Purpose of Payment E# 

1. W.G. Yates & Sons Construction $1,330,241.68 Convention Center Phase II Expansion E1 

1 Gully Avenue Pay Application No. 20 

Philadelphia, MS 39350 

2. Graybar $45.831.21 Communication Material for C.C. E1 

PO Box 403052 

Expansion 

Atlanta, GA 30384-3052 

3. American Systems Technology $26,346.36 CommunicationlWireless Network E1 

11 James Blvd. Suite 205 Installation Labor 

St. Rose LA 70087 Invoice # 1701 

4 Mainstage Theatrical $1,700.00 Lighting and Control Package E1 

8761 A Ely Road C.C. Expansion 

Pensacola, FL 32514 #101524 

• 

6 

5 Eley Guild Hardy $27,890.73 Convention Center Expansion E1 

1091 Tommy Munro Drive Architectural Services 

Biloxi, MS 39532 Inv. # 05-006-17 

Vision Landscape $106,385.13 ' Landscaping for Convention Center E1 

P.O. Box 101324 

Expansion and Grounds 

Irondale, AL 35210 #17315 

7 William Caruso & Associates $1,013.36 Design work for Convention Center E1 

9200 E. Mineral Avenue Satellite Kitchen 

Suite 320 

Englewood, CA 80112 

8 ATGIX $29,905.33 ; Surveillance Camera System for E1 

P.O. Box 2685 

C.C. Expansion 

Madison, MS 39130 #441 

9 Hufcor $417,347.00 .; Wall Partitions for C.C. Expansion E1 

P.O. Box 591 

Janesville, WI 53547 

TOTAL $1,986,660.80 E1 $1,986,660.80 

E2 

E3 

Note: E1=ExpansionlConv Ctr; E2=Coliseum; E3"'Land 

TOTAL 1,986,660.80 

•

- 

"HUFCOR 

ORIGINAL INVOICE I Invoice Page ] 

185420 1 

Remit to: POBOX 591 I Date: I 

JANESVillE, WI 53547 6/19{2009 

(608) 756-1241 

SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUE ON 7/19/2009 

2350 BEACH BOULEVARD We hereby certify that the goods covered by Ihis 


Invoice were manufactured or produced by us in 

SHIP TO: 

conformity with the provisions of the Fair labor 

Standards Act of 1938 as amended. 

FORM F-1687 

MS COAST COLISEUM 

2350 BEACtlBOUlEVARD 


USA I Terms Currency 

NET 30 DAYS 

CUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER 

4000000 VAN, PPD BOl-19888B 636706 40 I FY09366 

Item Number Description U/M Quantity Price Amount 

PROJECT# 636700 

PROJECT: MS COAST COLISEUM EXP 

TNC: USER INITIALS 

SERIES: 641 

EfU: 08 

SHIPPING COMMENTS: 

W/636707-PKT 

636706-2 41SUQ-30-59.PVR2.NAR SL4 EA 0.300 

LEVERCL LEVER CLOSURE EA 8.000 

MArl NET $43,756.24 

FREIGHT 

BALANCE DUE $43,756.24 

• •

ORIGINAL INVoicE 

__HUFCOR 

I Invoice Page ) 

185421 1 

Remit to: POBOX 591 I Date: J 

JANESVilLE, WI 53547 6/19{2009 

(608) 756-1241 

SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 7/19{2009 

2350 BEACU BOULEVARD We hereby certiry that the goods covered by lI,is 

BILOXI, MS 3953'1 

invoice were manufactured or prOduced by us in 

conformity with the provisions of the Fair Labor 

Standards Acl of j9J8 as amended. 

SHIP TO: 

FORM F-16B7 


2350 BEACH BOULEVARD 



NET 30 DAYS 


4000000 VAN, PPO BOL - 198888 636707 40 I FY09366 

Item Number Description UfM Quantitv Price Amount 




SERIES: PUK1, P6K3 

E/U: 08 


W/636706-0P 

636707-1 M P6K1-30-2.MOD. NAR EA 1.000 

PKT-1, PKT-3 

MArL NET $4,087.34 

FREIGHT 


• •

__HUFCOR 

~~ ~ 

ORIGINAL INVOICE I Invoice PClg8 I 

185168 1 

Remit to: POBOX 591 \ Date: I 

JANESVILLE, WI 53547 6/9/2009 

(608) 756-1241 

SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 719/2009 

2350 BEACH BOULEVARD We hereby cerlify lt1allhe goods covered by this 

BILOXI, MS 3953'1 

invoice were manuractured or produced by us in 

confonnity will, the provisions or Ihe Fail Labor 

SHIP TO: 

-- 

Standards Act of 1g3/l as amended. 

FORM F·16117 



BILOXI. MS 39535 


NET 30 DAYS 

CUST. NO. SHIP VIA OROERNO. SLS. NO.1 REFERENCE NUMBER 

4000000 VAN, PPO SOL -198775 636706 40 1 FY09366 



PROJECT: MS COAST COUSEUM EXP 


SERIES: 641 

E/U: on 


WIlB0707-PI

CONPANY: 1 HOFCOR JANESVL 

CUST NAME; MISSISSIPPI eOA 

AGED RECEIVABLES REPORT 

RANGE 

CUSTOMERS WITH BALANCES 

DATE 6/22/09 TIME g.20.24 

AS OF CURRENT STA'I'EtolENT 

MINIMUM BALANCE: 

NUMBER -AGING--- TRN DATE AMOUNT CURRENT OVER 30 OVER 60 OVER YO 

4000000 MISSISSIPPI COAST COLISEU SALESREP 40 PHONE 

U 184744 1 5/22/09 

U 886698 ] 5/18/09 

U 185131 0 6/08/09 

U 185132 

° 6/08/09 

"(1 18513] 0 6/08/09 

U 185134 0 6/08/09 

U 185168 0 6/09/09 

5/22/09 215024.20 215024.20 ,~~. ~_.~ 

5/18/09 3970.79- 3970.79- VV~~ 

6/08/09 67822.16 67822.16 

6/08/09 7351.29 7351.29 

6/08/09 14465.51 14465.51 

6/08/09 2450.43 2450.43 

6/09/09 66363.62 66363.62 

TOTAr, AMOUNT DUE -~ a6~;D--~ ~ ~ ~ ~ ~ ~ ~: ~ ------21i ~ ;;;53~ ~i ------------- ~ ~ ~- --- , 

UNAPPLIED PMTS- 3,970.79- UNAPPLIED ADcfS- 

*** EXCEEDS CREDIT LIMIT BY 269,506 CREDIT LIMIT: 100,000 

.00 

PAGE 1 AMR802 

INVOICE SUMMARY 

,00 

'j '7 3 • 4"7"1 . 21 

OVER 

l~n 

.00 

• •

ORIGINAL INVOICE I Invoice Page I 

_,HUFCOR 185131 1 

Remit to: POBOX 591 I Date: J 

JANESVILLE, WI 53547 618/2009 

(608) 756-1241 

I 

SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUE ON 7/8/2009 

2350 BEACH BOULEVARD We hereby certify Ihat the goods covered by this 


invoice were manufaclured or produced by us in 

SHIP TO: 

conformity with the provisions of the F"ir Labor 

Standards Acl ot 1938 as amended. 

FORM F-1687 





NET 30 DAYS 


4000000 VAN, PPD SOL - 198761 636706 40 I FY09366 

Item Number Description U/M Quanlily Price Amount 




SERIES: 641 

E/U: 011 

SHIPPfNG COMMENTS: 

W/636707-PKT. 

636706-1 41 SUO-3D-59. PVR2. NAR. SL4 EA 0.215 

P-1 

636706-2 41SUQ-30-S9. PVR2. NAR. SL 4 EA 0.250 

P-3 

MAT'l NET $67,822.16 

FREIGHT 


• •

ORIGINAL INVOICE I Invoice Page ] 

,_HUFCOR 185132 1 

Remit to: POBOX 591 

, 

Date: I 

JANESVILLE, WI 53547 6/812009 

(608) 756-1241 

SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUE ON 71812009 

2350 BEACH BOULEVARD We hereby certify th~t the goods covered by this 


invoice were manufactured or produced by us in 

SHIP TO: 

conformity with the provisions of the Fair Labor 

Standards Act of 1938 as amended. 

FORM F-1687 





NET 30 DAYS 


ORIGINAL INVOICE I Invoice Page I 

_,HUFCOR 185133 1 

Remit to: POBOX 591 I Dale: I 

JANESVILLE. WI 53547 6/8/2009 

(608) 756-1241 

SOLO TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 7/8/2009 

2350 BEACH BOULEVARD We hereby certify that the goods covt?red hy tl1is 

BILOXI, MS 39531 invoice were manufaclured or produced by lt~ in 

SHIP TO: 

conformity with the provisions of the Fair labor 

Slandalds Act of 19311 as amended. 

FORM F-1687 





NET 30 DAYS 

CUST NO. SHIP VIA ORDER NO. SLS. NO.1 RErERENCE NUMBER 

4000000 VAN, PPD BOL - 198761 636708 40 I FY09366 



PROJECT MS COAST COLISEUM EXP 


SERIES: 641 

E/U: 08 


W/636709-PKT. 

636708-1 41 SUQ-13-11 EA 1.000 

P-9 

21995 SEAL BULLNOSE 60 DUROMETER 120" EA 4.000 

51646 DRL SCR TEJ< '10X1 PH PANHD BlK EA 2.000 

66173 MECH. OPERATING HANDLE EA 1.000 

LEVERCL lEVER CLOSURE EA 1.000 

MAT'L NET $14,465.51 

FREIGHT 


• •

.. 

ORIGINAL INVOICE I Invoice Page l 

_,HUFCOR 185134 1 

Remit to: POBOX 591 I Date: I 

JANESVILLE, WI 53547 61B/2009 

(608) 756-1241 

SOLD TO: MISSISSIPPI COAST COLISEUM COMM. DUEON 7/812009 

2350 BEACH BOULEVARD We hereby cerlify tl1~llhe goods coveled by Illis 


invoice were manllr~cfured or produced by us in 

conformily willl Ihe provisions of tile Fair L~bor 

SHIP TO: 

Standards Act or 19:18 as alllend!'d. 

FORM F-IG87 





NET 30 DAYS 


4000000 VAN, PPO SOL - 198761 636709 40 FY09366 

Item Number Description UfM Quantity Price Amount 


PROJECT MS COAST COLISEUM EXP 


SERIES: PGK1, P6K3 

EIU: 08 


Wf63670B-OP 

I 

--- 

636709-1 pm

'"YHUfCOR 

---- ----'--" 

ORIGINAL INVoicE I Invoice Page~ 

184744- 1 

Remit to: POBOX 59i I Dale: I 

JANESVILLE, WI 53547 5/2212009 

(608) 756-124" 

!. 

SOLD TO: MISSISSiPpi COAST ColiSeUM caNiM. bUeoN 6121 {2009 

SHIP TO: 

2350 BEAcH BOULEVARD We hereby cerllfy thai the goods covered by IIlls 

BILOXI, ivls 39531 

Invoice were manuraclured or produced by us In 

confonnily wllh ihe provisions oi (he Fair Laber 

Standards Act 01 1938 as amended. 

FORM F·1687 

Wis COAST COLISEUM 

2350 BEACH BouLeVARD 

BILOXI, ivIs 39535 

USA ! Terms Currency 

NET 30 bAYS 

GUST. NO. SHIP VIA ORDER NO. SLS. NO.1 REFERENCE NUMBER 

4000000 VAN, PPO SOL - Hi8775 636706 40 I FY09366 

Ilem Number Description UlM Quanlily Price Amount 

PROJECTit 636700 

PROJECT: MS COAST COLISEUM EXp 


SERIES: 641 

E/U: 08 


W/636707-PI

ATGIK ACCESS TECHNOLOGY GR(YCP, INC. 

• 

dba aTgix 


Madison, MS 39130 

Invoice 


6/15/2009 441 

Bill To 

Ship To 

MS Coast Coliseum & Convention Center 

P.O. Box 4676 


P.O. Number Terms Rep Ship Via F.O.B. Project 

FY09-546 Due on receipt .IR 5/14/2009 

Quantity Item Code Description Price Each Amount 

1 Sales Camera S... IP Surveillance Camera System per bid (BID #MCC 29,905.33333 29,905.33 

1207-924): 

1/3rd Billing of $89,716.00 Bill 3 of 3 

• 

Total $29,905.33 

• 

Phone # Fax # E-mail Web Site 

601 488-0341 888-611-7870 john@atgix.com www.atgix.com

• 

r4lnstase Theatrical Sur1pIy, IIf,c. 

d61 A Ely Road 

.Pensacola, FL 32514 I N V 0 ICE 

11 Ph,85Q.434·2080 Fax, 85O-434-flO4lj 

/ ..... Remit To: 129 W. Pittsburgh Ave. 

....... MIlw8ukee, VVl53204 

Customer No. 574856 

Mississippi Coliseum & Conv Ct 


P.O. Box 4676 

Biloxi ,MS 39531 

USA 

ATTN: Ron Luetuen 

NO. 101524 

PAGE 

1 MS 

WHC CD"; PNS 

04/13/2009 

Ship To No. 10 

MS Coliseum & Convention Ctr. 


Biloxi,MS 39531 

USA 

ATTN: Ron Luetuen 

ORDERED ORDER P.O. NO. SHIP VIA F.O.B. SHIPPED TERMS 

04/13/09 C02623 VERBAL PER TRIPP 

-------------------------------------------------------------------------------- 

ORDERED 

B/O SHIPPED UM PART NUMBER 

a 

-~------~-~-------~-~----------~------~~----~------~-----~---------------------- 

UPS 

ORIGIN 

PRICE/UNIT 

1 EA SPECIAL 1700.000 EA 

FACEPLATES MS COAST COL & CON CETNER 

04/13/09 NET 30 

EXTENSION 

1,700.00 

I i 

I 

i 

I I 

I 

• 

BILLING FOR FACEPLATES. 

SUB-TOTAL: 

PLEASE PAY: 

1,700.00 

1,700.00 

1 

IIII 

I I 

**************************** 

INV SE~T FROM PNS 

**************************** 

..' .~ 

•

•INVOICE NO. D75109.03 

June 27, 2009 

Mr. Bill Holmes 

Executive Director 

Mississippi Coast Coliseum and Convention Center 



RE: Design of Mobile Foodservice Area - Mississippi Coast Colisuem - Biloxi, Mississippi 

D41909.604 

The following description ofservice, as per our approved proposal have been completed as foUows: 

PROJECT INVOICED 

FEE TO DATE 

DESCRIPTION OF SERVICES (including this period) 

PAID 

TO DATE 

TOTAL 

DUE 

Design work 

.ascontracted 

$1,500.00 $1,000.00 $0.00 $0.00 

Expenses 

0.00 0.00 

TOTAL: 

TOTAL DUE TIllS MONTH: 

$1,000.00 

PAST DUE: (lnv. No. D56109.01 4/2709) 

(Inv. No. D65909.02 5/27/09 

0.00 

$0.00 

$0.00 

500.00 

513.36 

TOTAL DUE: $],013.36 

EXPENSE BREAKDOWN 

TRAVEL 

PRINTING: 

Airfare: 

Blueprints: 

Automobile: 

Mylar Sepia: 

Lodging: 

Bond: 

Food: 

Film: 

Gas: 

Film Developing: 

Parking: 

ToUs: 

FACSIMILE: 

COPIES: 

LD. PHONE: 

COURIER: 

POSTAGE: 

OTHER: 

• 

TOTAL EXPENSES THIS MONTH:

(:11 merican 

~- rf)ystems 

• 'TechnOlOgy, Inc. 

Invoice 


7il0/2009 1701 

Bill To 

MCC&CC 

Gregg Blaize 

2350 Beach Blvd 


.' 

• 

P.O No 

Terms 

Description Qty Rate Amount 

Expansion Fiber Optic Materials 1,583.18 1,58318 

• 

11 

IDPSElnstallii!ion 400 prCat 3 Cable 900.00 90000 

IDFSE Installation 12 Strand Fiber Optic Cable 22500 22500 

IDFSM Installation 400 pI' Cat 3 Cablc 2,700.00 2,.7UO.00 

IDFSM Installation 12 Strand Fiber Optic Cable 675.00 67500 

lDFSW Installation 400 pI' Cat 3 Cable 3.60000 3.60000 

IDFSW Installation 12 Strand Fiber Optic Cable 90000 90000 

IDFNE Installation 12 Strand Fibcr Optic Cable 675.00 67500 

IDFNE Installation 400 pI' Cat 3 Cable 2.700.00 2.700(JO 

IDFi\Jrvl Installation 400 pI' Cat 3 Cablc 4.20000 4.200.00 

IDFi\JM Installation 12 Strand Fiber Optic Cable 1.050.00 1,05000 

IDFi\JW Installation 400 pI' Cat 3 Cablc 5.400.00 5.40000 

IDFNW Installation 12 Strand Fiber Optic Cablc USO.OO 1.,S(Jlll) 

Fiber Optics Connectors and Materials 38~U8 38R 18 

Sales Tax (0.0%) 

Total 

SOO() 

S26.J463h 

James Boulevard, Suite 205 . St. Rose, LA 70087 • (504) 466·4444 • Fax (504) 469-1979 • (888) 858·7905 

Voice . Data . Internet • Long Distance Communications

MISSISSIPPI COAST COLISEUM AND CONVENTION CENTER 

COMMUNICATIONS SYSTEM 

CONVENTION CENTER EXPANSION 

CABLE PLANT 

MDF 

#OF 

FEEDS 

TOTAL 

MATERIAL 

INSTALLATION 

TERMINATION 

TOTAL 

LOCATION 

CABLE TYPE 

AVE DIST 

DISTANCE 

COST 

TOTAL 

LABOR 

LABOR 

LABOR 

IDFSE 200 Pair Cal 3 2 150 300 $4,00 $1,200.00 590000 $780,00 $1,680,00 

12 stand MM f 1 150 150 $1,60 $240.00 $22500 $780,00 $1,005.00 

IDFSM 200 Pair Cat 3 2 450 900 $4.00 $3,600.00 $2,700.00 $780.00 53,480.00 

12 Pair MM Fit 1 450 450 $1.60 $720.00 $675.00 $780.00 $1,455.00 

IDFSW 200 Pair Cat 3 2 600 1200 $400 $4,800.00 $3,600.00 $780.00 $4,380.00 

12 Slrand MM 1 600 600 $1,60 5960.00 $900,00 $780,00 $1.680,00 

IDFNE 200 Pair Cat 3 2 450 900 $4.00 $3,600.00 52,70000 $780.00 53,480,00 

12 Strand MM 1 450 450 $1.60 $72000 $675.00 $780.00 $1,45500 

IDFNM 200 Pair Cat 3 2 700 1400 $4.00 $5,600.00 S4,200,00 $780,00 $4,98000 

12 Slrand MM 1 700 700 $1.60 $1,120.00 $1,05000 $780,00 S1,830,00 

IDFNW 200 Pair Cat 3 2 900 1800 $4,00 $7,200,00 55.400.00 $780.00 $6,1 BOOO 

12 Strand MM 1 900 900 $1.60 $1,440.00 S1.35000 S78000 $2.130,00 

• •

• 

/ ...., ,,\ 

0"\4\ 

\} "11> 

VISION LANDSCAPES, INC. 

po, BOX 101324 

IRONDALE AL 35210 

205-776-8841 

Invoice 

Invoice#: 17315 

Date: 06/29/2009 

Client No. 480 Job No: 2426 

Billed To: 

Mississippi Coast Coliseum Com 


biloxi MS 39531 

Project: 

MS Coast Colliseum 


Biloxi MS 39531 

Due Date: 07/29/2009 

Terms: 30DY 

Order# 

Description 

PAY APPLICATION 1 

Amount 

106.385.13 

• 

• 

A 

selVice charge of 18,00 % per annum will be charged on all amounts 

overdue on regular statement dates. 

Thank you for your prompt payment! 

,---------------~ 

Non-Taxable Amount: 

Taxable Amount: 

Sales Tax: 

106,385.13 

0,00 

0,00 

; 

Amount Due 106,385.13

\'5};J ~?\lAIA Document G702 - 1992 

Applicatioll alld Certificatefor Paymel1t 

'ro OWNER: PROJECT: APPLICATION NO: Distribution To: 

ll,c Mississippi Coast Coliscum COlllmission 



FIWM CONTRACTOR: 

Vision Landscapes Inc. 

1459 RulTncr Court 

Mississippi Coast Coliscum and Convention Center 



VIA ARCHITECT: 

Greg Cantrell. Inc. 

83& Vieux Marcile 

PERIOD TO: 

CONTRACT ).'OR: 

CONTRACT DATE: 

Irondale. AL 35110 Biloxi, MS 39530 PRO.IEel' NOS: 1416 

CONTRACTOR'S APPLICATION FOR PAVMENT 

Application is madc Jor paymcnt. as shown below. in connection with the contract Continuation 

Sheet AlA Document G70J is attached. 

I. ORIGINAL CONTRACT SUM 

$ 147,320.40 

2. NET change by Change Orders 

$ -0· 

3. CONTRACT SUM TO DATE (Line I + 1) 

$ 147,320.40 

4. TOTAL COMPLETED & STORED TO DATE (Column G on G703) $ J J 1,984.34 

5. RETAINAGE: 

a. _5_% ofCompleted Work 

(Column]) + Eon (703) 

h. _5_% ofStorcd Material 

(Column F on G703) 

Total Retainage (Lines 5a + 5h or total in Column I ofG703) 

6. TOTAL EARNED LESS RETAINAGE 

(Line 4 less Line 5 Total) 

7. LESS PREVIOUS CERTIFICATES FOR PAVMENT 

(Lines 6 from prior Certi Iieate) 

8. CURRENT PAVMENT DUE 

9. BALANCE TO FINISn, INCLUDING RETAINAGE 

(Line 3 less Line 6) 

I CIIANGE ORDER SUMARY ADDITIONS DEDUCTIONS 

Total changes approved in previous months by Owner 

Total approved this Month 

TOTALS 

NET CHANGES by Change Order 

$ 5,599.21 

$ 

$ 40,935.27 

$ 

$ 

$ 

5,599.11 

106,385.13 

-0- 

I $ 106,385.13 I 

June 30. 2009 

Landscaping and Irr 

May 17. 2009 

ARCH (TECT'S CERTlFlCAn: FOR I'AYM ENT 

OWNER 

ARCllITECT 

CONTRACTOR 

FIELD 

OTIIER 

The undersigned Contractor certi ties that to the hest ofthc Contractor's knowledge. in/ormation 

and belief the Work covered by this Application for payment has been completed in accordancc 

with the Contract Doeuments, that all amounts have been paid hy thc Contractor for Work for 

which prcviou~ 

Certificates for Payment werc issued and payments rcceivcd from the Owner. and 

that current payment shown herein is not due. 

Contractor: Vision l.al\ds~~. £? 

By: John Lawrcnce ~~ 

Statc of: Alabama 

·~r "ZtJtJy 

Date: 6/29109 

r,f{ COMMISSION EXPIRES 

OCTOBER 5, 2011 

In ac;;ordanec with the Contract Documents, bascd on on-sitc observations and the data comprising 

this application, the Architect ccrtified to the Omler that to thc best oflhe Archilcct'~ knowlcdge. 

information and belief the Work bas progressed as indicated. the quality of Ihe Work is in 

Accordance with the Contract Documcnts. and the Contractor is cntitlcd to payment of the AMOUNT 

CERTIFIED 

AMOUNT CERTIFIED $ 

(Attach explanation ifamount certified diffcrs (rom the amounl applicd. initial of figure~ on this 

Application and on the Continuation Sheet thai arc changed (0 conform with the amount certified.) 

ARCHITECT: 

By: 

Tb is Certi ficate is not negol iablc. The AMOUNT CERT IFIED is payable ol1ly to the Contraclor 

names herein. Issuance, payment and acceptance ofpayment me without prejudice to any righls of 

the Owner or Contractor under this Contract. 

/\IA DOCllIn.2",copyright © 1953. 1963, 1965. 1971. 1978. 1983 and 1993 by The American Jnstitu.rChiteets. All rights rcservcd. WARNING: This AIA® Documcn1 is protccted to\' Ihc I!.'


_.__.._ 

. __ ~--l._ 

IAIA DOCUMENT G703 

___ --L.------- -t.- ... API'LJCAnON ])ATE:~ 06/01/09 

----1---. PERIOD TO: i 06/30/09 

J-.--- .. -1- ._AI.{CHlTECrSPROJECT NO: jMs GulfCoast Coliseum 

AlA Document 0702, APPLICATION_AND CERTIFICATION FOR P~Yt>1J'!if,~~nt~inlI1L__.-, ___._ -1- ._~,_. __ _APPLICATION NO' j 

1 

Conlractors signed eertilication is atlac)1.ed. 

In tabulations below. amounts are slated to the nearest dollar. .__ __ __ _ 

Usc Col umn I on Contract> wbere variable relainalle for Iine items mayaPl'lt. 

A 

rn;M 

NO. 

B 

DlcSCRIPTION OF WORK 

1 8 Medjool Date Pal m 18' C-T. 

2 4] Sabal Palm 10-12 C.T. 

3 49 Chinese ['an Palm 15 gal. 

4 Altii 1- 3 Sabal Palm 10· [2' CT 

5 Alt#2- 47 Chinese Fan Palm 15 gal 

6 870 Japanese 5i I,er Gmss 3gal 

7 930 Parson Juniper 3gal 

8 AltIIl· 30 Parson Juniper 3 gal 

9 AI\#2· 39 Sp1il LcafPhilod~ndron 7 gal 

10 /\ltJl]· 24 Buford Ilolly .lgal 

11 1634 Seasonal Color 4"pot 

12 n5 Bermuda S.y, 

13 435- Additional topsoil for herm.' c.y. 

14 146 Bcd prep 3"OM c.y. 

15 394 Pi ne Stmw Mulch halcs 

16 7.2 C""hed Gmnite Mulch c.y. 

17 788 Filter Fabric for granite mulch 

18 /\1\111- Bcd Prep 3"OM and 3" tnpsoil 

19 AlIff 1- 5 I'ine straw mulch bales 

20 Altff2- 84 Bcd Prcp 3"OM and 3" topsoi I 

21 Al~#2· 37.5 Crushed Gml\itc Mulch C.y. 

22 AllIiZ- 3904 Filter Fabric for granile mulch s. f 

23 A[lff3- (, Bcd Prep 3"OM and 3" topsoil 

24 AltJlJ- 8 Pine straw mulch bales 

25 Irrigation syslcm base bid 

26 Irrigalion /\Wi I 

_. 

i 

c I DIE I FIG 

SCIIEOULED WORK COMPLETED MATERlALS TOTAL 

. - VALuE---- -'- FROM PREVIOUS TH[S PERIOD 'PRESENTLV' -COMPLIfrED 

------ -XPPLtCA'i'foN- -- -----.---.- --STORED- -A:NIYSTCJREO 

---.- ----TO+·Ej------- ---~- ." --{NOfiN---rO O/ITE-' 

.-.------.----. - . -bOifEJ .- I'D+F+Fj' 

$54.240.00 

SIO,019.00 

$4,802,00 

S699.00 

S4.606,OO 

$9,352.50 

$9,765.00 

S315.00 

$\.706,25 

$25200 

$2,777.80 

$2,590,00 

SIO,222.50 

$4.886.04 

$2,953.50 

S387.40 

$78.80 

$135.\1 

$34.811 

$2,541.00 

$2.197.00 

S39040 

SI81.59 

S5200 

$21,350,00 

S770,OO 

SO.OO 

SO.OO 

SO,OO 

SO.OO 

SO.OO 

SO.OO 

SO,OO 

SO,OO 

$0,00 

$0.00 

SO.OO 

SO.OO 

SO.OO 

SO.OO 

SO.OO 

SO.OO 

SO.OO 

SO.OO 

SO,OO 

SO,OO 

So.00 

$0.00 

SO,OO 

SO,OO 

SOQ{) 

SOQ{) 

S54,24000 

SIO.019.00 

S4,802,00 

SO.OO 

S4.606,00 

SO.OO 

S4,882.50 

SO.OO 

SO.OO 

S252.00 

SO.OO 

SO.OO 

SIO,222.50 

$4,886.04 

SO.OO 

SO.OO 

SO.OO 

S135.1\ 

SO.OO 

S2,541.00 

SO.OO 

SO.OO 

S181.59 

SO.OO 

$15,216.60 

SO.OO 

$0.00 , S54.240.00 

$0,00 SIO.O 19.00 

$0,00 S4,802.00 

SO.OO 

SO,OO S4,606.00 

$0.00 

SO,OO S4.88250 

SOOO 

SO.OO 

SO 00 S252.00 

SO.OO 

SO,OO 

SO.OO $10,222.50 

SO.OO $4.886.04 

SO.OO 

SO.OO 

SO.OO 

SO.OO S135.11 

SO.OO 

SO.OO S2,541.00 

SO.OO 

$0.00 

SO.OO $181.59 

SO,OO 

SO 00 SI5,216.60 

SO.OO 

., ., 

(G_'ci . 

100.00% 

100.00% 

1OD.OU% 

0.110% 

100.00% 

0.00% 

50.00% 

OJ)(I% 

0.110% 

100.00% 

0.00% 

0.00% 

100.00% 

100.00% 

0.00% 

0.00% 

0.00% 

10000% 

0.00% 

10000% 

0.00% 

000% 

100.00% 

O.OO~/[) 

71.27% 

0.00% 

II 

BALANCE 

'ro FiNiSH 

iC-G) 

S699,00 

$9,352.50 

$4,1\82.50 

S315,1I0 

$1.706.25 

$2,77780 

$2.590.00 

$Z,95J50 

$3RHO 

$7880 

$34.88 

S2.197.00 

$390.40 

S52.00 

$6.133.40 

$770.00 

RFTAINAl,E 

(II: VARIABI.I: 

RIITEI 

GRAND TOTALS 

$14 ?20_'!::??T~_-~~~_~=~_-jo,ool-'----"---I" _~I,9.~3.4L_ 

--.-- __S_Ooo 

SI11,984.34 

76.02% 

$35.320.43 

Users may obtain validation 01 t1l.is document by requesting of the license a completed AlA Document D401 - Certification of Document's Authenticity 

AlA OOCUM.3' CONTINUAPON SHEET FOR G7{12· '992 EDITION· AlAe· C 1992 

THE AMER 

ITUTE OF ARCHITECTS. 1735 NEW YOR'K AVENUE. NW.. WASHINGTON. D,C. 2lI006·5232 

• 

.03.1992

• 

ElEY GUILD HARDY ARC HIT E C T 5 

PRINCIPALS 

James H. Eley, FAiA 

W. Taylor Guild, III, AlA, CCS 


Stephen A. Stojcich, AlA 


Mark E. Lishen, AlA, LEEO A? 

Invoice 

ASSOCIATES 

Joseph R_ Stevens, Jr., AlA, LEW A? 

Eric J_ Commarato, AiA 

Douglas M. Roberts, AlA 

-- Michael W, S-chwirian, f>JA 

To: 

Mississippi Coast Coliseum Commission 


BilOXi, MS 39531 

- Attention: Bill Holmes, Executive Director 

invoice Number: 

Date: 

16 

March 13, 2009 

Project: 05·006 

Mississippi Coast Coliseum Convention Center Expansion, Biloxi, MS 

Professional Services for the Period: 012/13/2008 through 0311312009 

BillIng Group: 001 

Phased Fixed Fee 

Billing Fixed Fee: $ 3,240,000.00 

Adjustment for FEMA projects $ (222,471.11) 

TOTAL FEE $ 3,017,528.89 

• Phase- 

Percent Percent 

Phase Fee of Total Fee Complete Fee Earned Prior Billing Current Fee 

• - Schematic Design $ 486,000.00 15% 100% $ 486,000.00 $ 486,000.00 $ 

Design Development $ 648,000.00 20% 100% $ 648,000.00 $ 648,000.00 $ 

Construction Documents $ 1,296,000.00 40% 100% $ 1,296,000.00 $ 1,296,000.00 $ 

Bidding $ 162,000.00 5% 100% $ 162,000.00 $ 162,000.00 $ 

Construction $ 648,000.00 20% 86.00% $ 557,280.00 $ 332,838.16 $ 224,441.84 

Adjusted for FEMA $ (222,471.11) 100.00% $ (222,471.11) $ $ (222,471.11) 

$ 3,017,528.89 97.20% $ 2,926,808.89 $ 2,924,838.16 $ 1,970.73 

Phase Billing Totals: $ 1,970.73 

Project Totals: 

"''''* Total Amount Due this Invoice *"'* 

$ 

1,970.73 

• 

GULf COAST OFFiCE 

1C91 -;-ommy Munro Drive 


223.594.2323 p 

228.594.2223 F 

JACKSON OFFICE 

418 East Capitol 5treet 

Jackson, MS 39201 

601.354.2572 p 

601.355.2006 F 

wNw_eleY9I.1ildhardy.com 

~--~----•._-."._---------_....._------------------------------

• 



.Biloxi, MS 39532 

228-594-2323 

INVOICE 

Mississippi Coast Coliseum &Convention Center 



Bill Holmes 


05·006·16 

Project: 

05-006 MS Coast Coliseum & Convention 

Center Expansion 

Invoice Date 

04/14/2009 

Billing Period Through: 03/3112009 

Schematic Design 

• Design·Oevelopment 

Construction Documents 

Bidding and Negotiation 

Construction Administration 

Contract Amount 

Percent Complete 

Prior Billed 

Total Billed 



Prior Billed 

Total Billed 



Prior Billed 

Total Billed 



Prior Billed 

Total Billed 



Prior Billed 

Total Billed 

Amount 

486,000.00 

100.00 

486,000.00 

486,000.00 

Amount 

648,000.00 

100.00 

648,000.00 

648,000.00 

Amount 

1,296,000.00 

100.00 

1,296,000.00 

1,296,000.00 

Amount 

162,000.00 

100.00 

162,000.00 

162,000.00 

Amount 

648,000.00 

90.00 

557,280.00 

583,200.00 

Current Billed 





0.00 

0.00 

0.00 

0.00 

25,920.00 

• 

Page 10f2

--------- .~~--- 

_...~~-~~,...~..~-~~._---~-~ ...--- ..... , '- " .._._,... _~~--_.- ,_._._~,~~----'-~~~~.~"' ........ -_._-_.~_.,,~,_.,_ .._.. " .•..'~ .._.__ .~---'--~--. ~..........-.._- -~_ ...•._...-_....._-_ ... _.~.._._----"._.._...._-.~-~----~-- 

• 

INVOICE 


Adjustment for Bond % of 06 projects 



Prior Billed 

Total Billed 

Amount 

-222,471.11 

100.00 

-222,471.11 

-222,471·11 


Total $ 

0.00 

25,920.00 

**1otal Project Invoice Amount- [! 25.920.0°1 

------ 

Approved by: 

• 

Joseph B. Crain 

Principal. 

.. 

• 

Page 20f2 

EG-I

APPLICATION AND CERTIFICATION FOR PAYMENT AlA DOCUA1ENTG702 PAGE I of 3 PAGES 

TO OWNER MS COAST COLISEUM COMMISSION 

2350 BEACH BLVD 


FROM CONTRACTOR: 

\V.G. YATES & SONS CONSTRUCTION 

I GULLY AVENUE 

PHILADELPHIA, MS 39350 

CONTRACT FOR: 

CONTRACTOR'S APPLICATION FOR PAYMENT 

Application is made for payment, as shown below, in connection with the Contract. 

Continuation Sheet, AlA Document 0703, is attached. 

PROJECT 53725 

Mississippi Coast 

Col., Bx, MS 

VIA ARCHITECT: 



PERIOD TO 

PROJECT NOS: 

CONTRACT DATE: 

23 

7/912009 

6/30/2009 

Yates# 

Owner's #: 

Architect's #: 

53725 

The undersigned Contractor certifies that to the best ofthe Contractor's knowledg6, 

information and belief the Work covered by this Application for Payment has bee~ '." 

completed in accordance with the Contract Documents, that all amounts have been\pai\l by 

the Contractor for Work for which previous Certiticates for Payment were issued a~lI··'" 

payments received from the Owner, and that current payment shown herein is now due.:' 

Distribution to: 

~OWNER 

ARCHITECT 

---- 

CONTRAC!O,lt:;:~.:j·V~·lL" - 

/

,.~ • 

~~ 

T 

• ~ 

_ 

~ 

__ 


AlA Document G702, APPLlcA j IVN AND U:K nt-lCA (IUN tVR PA YMI:N I, contalnmg 

Contractor'5 signed certification is attached. 

In tabulations below, amounts are stated to the nearest dollar. 

Use Column I on Contracts w here variable retainage tor line item s may apply. 

AlA DOCUMENT G703 



PERIOD TO: 

ARCHITECT'S PROJECT NO: 

PAGE 2 OF 3 PAGES 

23 

7/9/2009 

6/30/2009 

.. 

A B C 0 E F G H I 

ITEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETA1NAGE 

NO. VALUE fRUM PREVIOUS THIS PERIOD PRESENTLY COMPLETED (G -+- C) TO FINISH (IF VARIABLE 

APPLlCAnON STORED AND STORED (C - G) RATE) 

(D + E) (NOT IN TO DATE 

-_. 

DORE) (D+E+F) 

1 MOBILIZATION 282,685.50 282,685.50 0.00 0.00 282,685.50 100% 0.00 7,067.13 

5 GENERAL CONDITIONS 3,666,244.00 3,262,957.16 146,649.76 0.00 3,409,606.92 93% 256,637.08 85,240.17 

10 GIL INSURANCE 625,795.00 625,795.00 0.00 0.00 625,795.00 100% 0.00 15,644.88 

15 BUILDER'S RISK INSURANCE 1,380,263.00 1,380,263.00 0.00 0.00 1,380,263.00 100% 0.00 34,506.58 

20 BOND 665,371.00 665,371.00 0.00 0.00 665,371.00 100% 0.00 16,634.28 

25 DEMOLITION 537,255.00 537,255.00 0.00 0.00 537,255.00 100% 0.00 13,431.38 

30 SITEWORK 2,020,645.23 2,000,438.78 20,206.45 0.00 2,020,645.23 100% 0.00 50,516.13 

35 ASPHALT PAVING AND BASE 723,958.00 361,979.00 0.00 0.00 361,979.00 50% 361,979.00 9,049.48 

40 CONCRETE PAVING 311,810.00 265,038.50 46,771.50 0.00 311,810.00 100% 0.00 7,795.25 

45 CONCRETE 4,347,735.50 4,347,735.50 0.00 0.00 4,347,735.50 100% 0.00 108,693.39 

50 PRECAST CONCRETE 2,314,105.00 2,314,105.00 0.00 0.00 2,314,105.00 100% 0.00 57,852.63 

55 MASONRY 868,679.00 868,679.00 0.00 0.00 868,679.00 100% 0.00 21,716.98 

60 STRUCTURAL STEEL 9,986,500.00 9,986,500.00 0.00 0.00 9,986,500.00 100% 0.00 249,662.50 

65 MISCELlANEOUS METAL 127,162.00 127,162.00 0.00 0.00 127,162.00 100% 0.00 3,179.05 

70 ROUGH CARPENTRY 130,188.00 130,188.00 0.00 0.00 130,188.00 100% 0.00 3,254.70 

75 MILLWORK 121,424.00 6,071.20 84,996.80 0.00 91,068.00 75% 30,356.00 2,276.70 

80 WATERPROOFING 242,51200 206,135.20 0.00 0.00 206,135.20 85% 36,37680 5,153.38 

85 FIRESTOPPING 11,790.00 11,790.00 0.00 0.00 11,790.00 100% 0.00 294.75 

90 INSULATION 451,441.00 451,441.00 0.00 0.00 451,441.00 100% 0.00 11,286.03 

95 METAL SIDING/PANELS 380,100.00 342,090.00 19,005.00 0.00 361,095.00 95% 19,005.00 9,027.37 

100 ROOFING/SHEET METAL 1,735,550.00 1,648,772.50 0.00 0.00 1,648,772.50 95% 86,777.50 41,219.30 

105 DECK SYSTEM 459,113.00 459,113.00 0.00 0.00 459,113.00 100% 0.00 11,477.82 

110 HOLLOW MET AL DOORS & FRAMES 258,600.00 245,670.00 0.00 0.00 245,670.00 95% 12,930.00 6,141.75 

115 SPECIAL DOORS 353,759.00 353,759.00 0.00 0.00 353,759.00 100% 0.00 8,843.97 

120 SLIDING DOORS 273,712.00 27,371.20 109,484.80 0.00 136,856.00 50% 136,856.00 3,421.39 

125 OVERHEAD/COILING DOORS 160,509.00 160,509.00 0.00 0.00 160,509.00 100% 0.00 4,012.73 

130 GLASSIGLAZI NG 1,506,519.00 1,431,193.05 75,325.95 0.00 1,506,519.00 100% 0.00 37,662.98 

135 DRYWALL/LATH AND PLASTER 3,554,371.00 3,376,652.45 177,718.55 0.00 3,554,371.00 100% 0.00 88,859.28 

140 TILE 414,596.00 352,406.60 41,459.60 0.00 393,866.20 95% 20,729.80 9,846.65 

GRAND TOTALS 37,912,392.23 36,229,126.64 721,618.41 0.00 36,950,745.05 97% 961,647.18 923,768.5563 

AlA DOCUMENT 0703· CONTINUATION SHEET FOR G702· 1992 EDITION AlA· © 1992 

THE AMERICAN INSTITUTE OF ARCHITECTS. 1735 NEIWORK AVENUE. N.W WASHINGTON. D.C. 20006-5292 

G703-1992 

•


AlA Document G702, APPLICAnON AND CERTIFICATION FOR PAYMENT, containing 

Contractor's signed certification is attached. 

In tabulations below, amounts are stated to the nearest dollar, 

Use Column 1on Contracts where variable retainage for line items may apply. 

AlA DOCUMENT G703 

APPLICATION NO; 


PERIOD TO; 

ARCHITECTS PROJECT NO: 

PAGE 3 Of 3 PAGES 

23 

7/9/2009 

6/3012009 

A B C 0 E F 0 H I 

iTEM DESCRIPTION OF WORK SCHEDULED WORK COMPLETED MATERIALS TOTAL % BALANCE RETAINAOE 

NO, VALUE FROM PREVIOUS THISPERrOD PRESENTLY COMPLETED (0'" C) TO FINISH (IF VARIABLE 

APPLICATION STORED AND STORED (C. G) RATE) 

(D+ E) (NOT IN TO DATE 

DORE) 

(D+E+F) 

BALANCE FROM PREVIOUS PAGE $37,912,392.23 $36,229,126.64 $721,618.41 $0.00 $36,950,745.05 97% $961,647.18 $923,768.56 

145 TERRAZZO $647,430.00 550,315.50 64,743,00 0.00 615,058.50 95% 32,37150 15,376.46 

150 ACOUSTICAL TREATMENT 201,300,00 201,300.00 0.00 0.00 201,300.00 100% 0,00 5,03250 

155 SPECIAL FLOORING 37,390,00 14,956.00 22,434.00 0.00 37,390.00 100% 0,00 934,75 

160 PAINTING 822,419.00 699,056.15 82,241.90 0.00 781,298.05 95% 41,120.95 19,532.45 

165 WALL COVERING 157,257,00 78,628.50 39,314.25 0.00 117,942.75 75% 39,314.25 2,948.57 

170 MISCELLANEOUS SPECIALTIES 318,526.00 111,484.10 159,263.00 0,00 270,747.10 85% 47,778.90 6,768.68 

175 OPERABLE PARTITIONS 88,900,00 44,450,00 40,005.00 0,00 84,455,00 95% 4,445.00 2,111.38 

180 LOADING DOCK EQUIPMENT 18,875.00 18,875,00 0.00 0.00 18,875.00 100% 0.00 471.88 

185 FSE lNSTALLA.TION 19,659.00 000 0.00 0.00 0.00 0% 19,659.00 0.00 

190 FIRE PROTECTION 365,996.00 362,336.04 0,00 0.00 362,336.04 99% 3,659.96 9,058.40 

195 HVAC 7,781,550.00 7,703,734.50 0.00 0.00 7.703,734.50 99% 77,815.50 192,59336 

200 ElECTRICAL 5,868,272.00 5,574,858.40 234,730.88 0.00 5,809,589.28 99% 58,682.72 145,239.72 

205 CONTINGENCY 318,334.77 318,334.77 0.00 0,00 318,334.77 100% 0.00 7,958.37 

210 GROSS RECEIPTS TAX 1,978,799.00 1,948,658.58 0.00 0.00 1,948,658.58 98% 30,140.42 48,716.46 

CIO 1 OWNER CHANGE ORDER 1 (100,000.00) (100,000.00) 0.00 0.00 (100,000.00) 100% 0.00 (2.500.00) 

C/02 OWNER CHANGE ORDER 2 1,432,774.00 1,432,774.00 0.00 0.00 1,432,774.00 100% 0.00 35,819.35 

CIO 3 OWNER CHANGE ORDER 3 72,553.20 14,510.64 0.00 0.00 14,510.64 20% 58,042.56 362.76 

CI04 OWNER CHANGE ORDER 4 123,223.07 123,223.07 0.00 0.00 123,223.07 100% 0.00 3,080.57 

CIO 5 OWNER CHANGE ORDER 5 47,169.56 47,169.56 0.00 0.00 47,169.56 100% 0.00 1,179.24 

C/06 OWNER CHANGE ORDER 6 138,685.25 138,685.25 0.00 0.00 138,685.25 100% 0.00 3,467.13 

CIO 7 OWNER CHANGE ORDER 7 216,850.63 162,637.97 0.00 0.00 162,637.97 75% 54.212.66 4,065.95 

GRAND TOTALS 58,468,355,71 55,675,114.67 1,364,350.44 0.00 57,039,465,11 98% 1,428,890.60 1,425,986,53 

AlA DOCUMENT 

• 

G703 CONTINUATION SHEET FOR 0702, '992 EomON . AlA, © 1992 

THE AMERICAN INSTITUTE OF ARCHITECTS, 1735 NEW YORK AVENUE, N,W, WASHINGTON, D,C. 20006·5292 

G703·1992

CONTRACTOR'S AFFIDAVIT OF RELEASE OF LIENS 

AlA DOCUMENT G706A 

TO CONTRACTOR: 

(Name and Address) 

MS Coast Coliseum Commission 




CONTRACT FOR: 

OWNER 

ARCHITECT 

CONTRACTOR 

SURETY 

OTHER 

GENERAL CONSTRUCTION 

• 

PROJECT: 



Biloxi, MS 

CONTRACT DATED: ----------- 

STATE OF: 

COUNTY OF: 

MISSISSIPPI 

HARRISON 

The undersigned herby certifies that to the best of the undersigned's knowledge, information and belief, except as listed below, the Releases or 

waivers of Lien attached hereto include the Contractor, all Subcontractors, all suppliers of material and equipment and all performers of Work, labor 

or services who have or may have liens or encumbrances or the right to assert liens or encumbrances against any property or the Owner arising 

in any manner out of the performance of the Contract referenced above. 

EXCEPTIONS: 

This affidavit is for work covered by Application #23 dated July 9, 2009 and is contingent upon receiving 

full payment for pay application #23 in the amount $1,330,241.68. 

All monies outstanding due to change orders, IOCGs and change directives or modifications. 

• 

SUPPORTING DOCUMENTS ATTACHED HERETO: 

1 Contractor's Release or Waiver of Liens, conditional upon 

receipt of final payment. 

2 Separate Releases or Waivers of Liens from Subcontractors 

and material and equipment suppiiers, to the extent 

reqUired by the Owner, accompanied by a list thereof. 

CONTRACTOR: 


W.G. Yates & Sons Construction Company 

115 Main Street 

BiIQ~MS 39530 

BY: / 

;;~/ib....,=::=:::::::::~JR;;~~~) 

Beth Gunter - Controller - Gulf Coast Division 

(printed name ana Ime) 

Subscribed and Sworn to before me on this p.i:lte~..,': ;.:' . , 

J I 9 2009 ••; , 

1 • ...-( >;of, 'w" "" 

.:t . '-q. -y '- > t: ' 

. ~:n A'> ~~t.( 

V 'ii';:s ~ "j;; 

""...~ '~" ,)- 0 n:··, 

~l':",{) 'P.:

PAYMENT OF DEBTS AND CLAIMS 

AlA Document G706 

TO CONTRACTOR: 


MS Coast Coliseum Commission 




CONTRACT FOR: 

ARCHITECT 

CONTRACTOR 

SURETY 

.QIl:iEB 

GENERAL CONSTRUCTION 

• 

PROJECT: 



Biloxi, MS 

CONTRACT DATED: 

----------~ 

STATE OF: MISSISSIPPI 

COUNTY OF: HARRISON 

The undersigned herby certifies that except as listed below, Payment has been made in full and all obligations have otherwise been satisfied 

for all materials and equipment furnished, for all work, labor and services performed and for all known indebtedness and claims against the 

Contractor for damages arising in any manner in connection with the performance Of the contract referenced above for which the Owner 

or Owners property might in any way be held responsible or encumbered. 

EXCEPTIONS: 

NONE 

• 

SUPPORTING DOCUMENTS ATTACHED HERETO: 

Consent of Surety to Final Payment. Whenever Surety is 

involved. Consent of Surety is required. AlA Document 

G707. Consent of Surety, may be used for this Purpose 

CONTRACTOR: 


W.G. Yates & Sons Construction Company 

115 Main Street 

Bilo~S 39530 

indicate attachments: DYes M No 

The following supporting documents should be attached 

here so if required by the Owner. 

1 Contractor's Release or Waiver of liens, conditional upon 

receipt of final payment 

2 Separate Releases or Waivers of Liens from Subcontractors 

and material and equipment suppliers, to the extent 

required by the Owner, accompanied by a list thereof 

Notary Public: 

AlA DOCUMENTG706 - CONTRACTOR'S AFFIDAVIT OF PAYMENT OF DEBTS AND CLAIMS 1994 EDITION -AlA - 01994 - THE AMERICAN 

INSTITUTE OF ARCHITECTS. 1735 NEW YORK AVENUE NW WASHINGTON DC 20006 - 5292 WARNING: UNLICENSED PHOTOCOPYING 

VIOLATES U.S. COPYRIGHT LAWS 

•

YATES 

• 



PHONE: 22&38&5306 

FAX 22&38&5308 

July 10, 2009 

Mr. Brian Williams 

Eley Guild Hardy Architects 

1041 Tommy Munro Dr. 


RE: MCeCC Phase II Expansion 

Dear Brian, 

• 

W.G. Yates Construction makes no claims for weather related delays through June 30, 

2009 in conjunction with Payment Application #23. 

Sincerely, 

~ 

Eric Moody 


W.G. Yates & Sons Construction Co. 

•

Remit To: 

• 

@ 

GraybaR 

PO BOX 403052 

ATLANTA GA 30384-3052 

INVOICE 

251-666-6600 

Invoice No: 942329599 

Invoice Date: 07/10/2009 

Account Number: 0000385803 

Account Name: MISSISSIPPI COAST 

COLISEUM 

Ship to: 

MISSISSIPPI COAST COLISEUM 

ATTN: DAVE MARTIN 504-466-4444 



Page 1 of 1 

Order Number: FY08040S 

Del. Doc. #: PRO # 

Routing 

0327626575 

Quantity Catalog # 1Description 

12 33159 1-00E-2TJ SEMTRON INC 

12 274831-00E-4TJ SEMTRON INC 

Date Shipped Shipped From 

07106/2009 FACTORY 

Rt. To 

Amount 

38.88 

43.44 

Terms of Payment 

15 Days, net 30 Days 

a condition of the sales agreement, a monthly service charge of the lesser of 

-1/2% or the maximum permitted by law may be added to all accounts not pE\id 

by net due date. Visa, MasterCard, American Express, and Discover credit car(js 

are accepted at point of purchase only. 

82.32 

0.00 

0.00 

82.32 

0.82- 

• 

KEEP THIS COpy FOR YOUR RECORDS

• 

Remit To: 

6 

G:n.wbaR 

PO BOX 403052 


INVOICE 





COLISEUM 

Ship to: 


ATTN: DAVE MARTIN 504-466-4444 



Page 1 of 1 

Order Number: FY080409 

Del. Doc. #: PRO # Routing 

0835351684 lZ61X3X40210132282 UPS-BLUE 

Quantity 

Catalog # 1Description 

1 OR-30200024 ORTRONICS INCORPORATED 

110-PA2-900FT 110 BKBOARD 

Date Shipped 

Shipped From 

07/09/2009 ZONE-FRESNO, CA 

Rt. To 

Amount 

368.93 


% 15 Days, net 30 Days 


-1/2% or the maximum permitted by law may be added to all accounts not paig 

by net due date. Visa, MasterCard, American Express, and Discover credit cards 


t (if paid within terms) 

368.93 

97.10 

0.00 

466.03 

3.69- 

• 

KEEP THIS COpy FOR YOUR RECORDS 

~, 

•• 

-I( 

• w

c9 

Remit To: G~ 

• 

PO BOX 403052 

ATLANTA GA 30384·3052 

INVOICE 

251 -666-6600 





COLISEUM 

Ship to: 


AnN: DAVE MARTIN 504·466-4444 



Page 1 of 1 


Del. Doc. #: PRO # 

Routing 

0835166780 

GBTRUGK 

Quantity Catalog # / Description 

8000 5ENP4P24-BL·P·BER~PV BERK-TEK INC 

10032528 


06/26/2009 GULFPORT, MS 

Rt. To 

Amount 

880.00 


o 15 Days, net 30 Days 


-1/2% or the maximum permitted by law may be added to all accounts not pai 

by net due date. Visa, MasterCard, American Express, and Discover credit ca" 


SubTo ," ' 

Freight&:~Handling 

:Tax",{>"( 

:1':':1'ot';ll Due,.! 

ash i ,caL/ht (if paid within terms) 

880.00 

0.00 

0.00 

880.00 

8.80- 

• 

KEEP THIS COPY FOR YOUR RECORDS

Remit To: 

• 

t9 

GraYbaR. 

PO BOX 403052 


INVOICE 





COLISEUM 

Ship to: 


AnN: DAVE MARTIN 504-466-4444 



Page 1 of 1 


Del. Doc. #: PRO # Routing Date Shipped Shipped From Rt. To 

0327443732 06/20/2009 FACTORY 

Quantity Catalog # / Description Amount 

1000 3NP400P24-GY-R-ESS-PV SUPERIOR ESSEX COMMUNICATIONS LP 

9412.27 




-1/2% or the maximum permitted by law may be added to all accounts not pail:! t (if paid within terms) 

by net due date. Visa, MasterCard, American Express, and Discover credit ca~ 


9412.27 

179.87 

0.00 

9592.14 

94.12- 

• 

KEEP THIS COpy FOR YOUR RECORDS

6 

Remit T'): G~ 

• 

PO BOX 403052 


INVOICE 





COLISEUM 

Ship to: 





Page 1 of 1 



0835041867 1Z34428X0308524875 UPS-GROUND 

Quantity Catalog # 1Description 

100 TY535M THOMAS & BETTS CORPORATION 

10 

LOCKING CABLE TIE 

1700-3/4X60FT-1.5CORE 3M CO. - ELECTRICAL MARKETS DIV 

VINYL TAPE 3/4 X 60 1.5 CORE 

31-381 IDEAL INDUSTRIES INC 

GAL PULLING LUBE 


06/18/2009 ZONE-AUSTELL,GA 

20.33 / 1 

Rt. To 

Amount 

26.67 

5.70 

20.33 

erms of Payment 

1% 15 Days, net 30DaYS"~i . 

As a condition of the sales agreement, a monthly service charge of 1~~lesser of 

1-1/2% or the maximum permitted by law may be added to all s· paid 

by net due date. Visa, MasterCard, American Express, and,O' re 

are accepted at point of purchase only. . 

52.70 

10.36 

0.00 

63.06 

0.53- 

• 

KEEP 

THIS COpy FOR YOUR RECORDS

Remit To: 

• 

6 

Gra:y1JaR. 

PO SOX 403052 


INVOICE 





COLISEUM 

Ship to: 





Page 1 of 1 




0834952499 CCII JEFF NOWELL LOCAL EXP SERVICE 

06/15/2009 GULFPORT, MS 

Quantity Catalog # / Description 

3750 3NP400P24-GY-R-ESS-PV SUPERIOR ESSEX COMMUNICATIONS LP 

18-C99-33 

Rt.To 

Amount 

35296.01 




-1/2% or the maximum permitted by law may be added to all accounts not pai(j 

by net due date. Visa, MasterCard, American Express, and Discover credit ca. 

are accepted at point of purchase only_ 

ht (if paid within terms) 

35296.01 

0.00 

0.00 

35296.01 

352.96- 

• 

KEEP THIS COPY FOR YOUR RECORDS

UI..:.V UU U:J {IIU 11' {t) 1111 

• 

PROJRCT FUND RF.QlJISffION 

$68,000,000 

MISSISSIPPI Dll:VELOPMTCNT BANK 

SPECIAL 013LIGATlON BONDS, SRRIES 2005 

(MSBONT> l'nOGRAM - JIAIUHSON COUNTY, MTSSISSll'l'1 COLISIWM/CONV[(NTlON 

CEt'lTKR EXPANSION AND RI~ll'(.JNDING PROJECT) 

(the IIBHlllh ll ) 

urcQUIS1TION NUMkER~ 

Hancock Bank, 

as 'l'rlls(ec 

1855 Lakelnnd Drive, Suite Q·230 

Jackson, Mis~issippi 39216 

Attention: Corporate Tnl$t Department 

Ladies and Gentlemen: 

• NAMe 

The ut\dersigMll Authorized County ReprelScnlatlVc of Harrison County, Missis!iippi (the 

"COI1l1ty") hereby authorizes amI directs disbursements from the Project Fund cstnblished pursuant to tho 

Trust Indenture (the "Inderlture") between the Mississippi Development Bank (the \IIs~tld') and HancooK 

Bank, as Truslee (the "Trustee"), dated February 2, 2005. in tho amounts amI payable to the following: 

ANI> ADDRrf.SS OF I'An:l~ 

S&{Jtik .._ 

I. 

AMOUNT OF 

l'AYMENT 

$--~, 

PtJll POSE 0(' 

l'AYM~:r'fl' 

L ,,- ". _ 

2. 

.......... - 

-"-"'---~ 

----_...-- 

--~. --~~~ ......~-- 

-----..... ---~-_ .. 

-- _-- -- 

3. 

4. 

--,---~-~ 

--~-~._--- 

__ 4 ... ~ 

$-_.~---- 

_.-------.---- 

--._~_.~---"..--- 

--- ....-----...,---- 

---..~._--- 

--~- ...---- 

(D£SCRlnR PURPOSE IN RRASONAIJLE Jh:'['AIL) 

•

LJL.V-UU UJ IllU I l' lU nil I IILL liV. 

• 

The undc!'signed hereby ccrtitks that such obligations have been properly ir\cun'cd, are proper 

clw.rgcs against the l'roject [fund, and huvc not been the basis of any previous \vithdraw;:l!; thal no "event 

of default" in th

• 

REQUISITION NUMBER: 52 DATE: 

Amount of 

llim!.l! Name and Address of Payee Payment Purpose of Payment 

1. MCCC $10,553.60 Phoenix Products - Irrigation Lights 

2350 Beach Blvd 


2. MCCC $115,552.50 United Displays LLC -Video Display 

2350 Beach Blvd Final Payment 


3. MCCC $15,000.00 Greg Cantrell Inc- Landscape 

2350 Beach Blvd Design and Management (1 of 2) 


4 MCCC $6,980.04 Christopher Paccard Bellfoundries 

2350 Beach Blvd Large Wall Clock and Shipping 


• 

5 

6 

7 

8 

9 

• 

TOTAL $148,086.14 E1 

E2 

E3

7073, 27FM952~. 38315 6/19/2009 10.553.60 

• 

i 

MiSS, 55IPi:I~~~ ~.;- --- --,Ji=-=ld:~;;;,~O-·~==F:'~cro=CKi');;:f~:~_-~L_.=-G_E:C2S:5-~,\X6G~!:f"---:'-=.QL§"COU~T-.= ""j'" =--=CHE·,~~'A~/icijNT..== 

C:OLi:"t:UM CQWillSSICA ~,__, __, __406083 L' '~30/09L ..._,_.1M53.60!- ..... Jl~L ___.1Q._523~6_Q _ 

_ 

--~~- --------~.~~ ~~~-~----- --------~ ~ ~~~~-------------------- 

------------ -~.-------_.~~.~------"------- 

MISSISSIPPI COAST COLISEUM COMMISSION 

P.O. BOX 4676 

BILOXi, MS 39531 

Hancock Bank 85-368 

Gulfporj, MiSSissippi 39501 655-- 

406083 

VENDOR NO 

CHECK NO 

CHECK DATE 

CHECK AMOUNT 

7073 , 

j' 

I 

406083' 

I 

6/30/09 

$10.553.60 

DOLLARS 

CENTS 

TEN THOUSAND FIVE HUNDRED FIFTY THREE AND 60/100 

HE 

• 

PHOENIX PRODUCTS CO. 

F 8711 W PORT AVENUE 

ORDERO MILWAUKEE WI 53224 

MP 

.. __._._. _.. _--_ .. 

,-------------- 

• .< 

',.1' . 

406083 q/30/09 10.55360 000 10.55360

PHOENUf /\, 

I j) \ 

~hoenix Products Co. \ // 

Wl711 W. Port Ave. Phone: (414) 973-3300 

Milwaukee, WI 53224 Fax: (414) 973-3210 

J 

c, 

I, 

Invoice PAGE 1 

REMIT TO: 

8711 W. Port Avenue 

Milwaukee, WI 53224 



POBOX 4676 


/ 

I 

~ ! / 

\.~/ 




LOT 

16 

16 

16 

16 


010100.102 MG100MH/PAR38-RG-BRZ 

4220052 LMP,CDM,100W,MHPAR38,SP 

PHILIPS MASTERCOLOR LAMP 

10553.60 

SUB TOTAL 

10553.60 

10553.60 

/1._ r 

I 

" II -/)'1 

1/) .~ . 

This sale is subject to the Terms & Conditions which 

accompanied your Sales Order Acknowledgement. 

PLS NOTE: REMIT TO HAS CHANGED!! 

All Currency is in U.S. Dollars 

1. Unit Price is Net of all Discounts. 

2. A Service Charge of 1 - 15% per Month 

or Fraction Thereof Will be Charged 

on Past Due Balance. 

3 Please Pay From This Invoice 

4. Payable in US. Funds 

5 NO RETURNS ACCEPTED WITHOUT AUTHORIZATION. 

We accept electronic payments. Please contact 

Karen at kschmidt@PhoenixProducts.com 

for more details. 

CUSTOMER COpy

Enhanced Wire System 

Page 1 of 1 

• 

Wire transfers must be submitted before 4:00 PM CT. Wire transfers submitted after 4:00 PM CT will be 

Enhanced Wire System Transaction - FedWire 

rejected by the system 

10: 

Status: 

Transaction No: 

Reference Info: 

Wire from: 

Ordering Customer: 

Account With institution: 

(beneficiary's bank) 

32 

bank confirmed 

20091830061700 

20090702L1LFBE2C000121 

0010420603 (MS COAST COLISEUM) 

MS COAST COLISEUM COMMISSION 

3800 W BEACH BLVD 


062005690 

REGIONS BANK 

ATHENS, AL 

Beneficiary customer: 7301025619 

United Displays LLC 

320 Tossachs lane 

~noxville.Tr::LE922 

~- " 

Amount: ( __12~~5552.50 . ) 

---.~ 

Value date: 7/2/2009 

• 

Remittance info: 

Created by: 

Submitted by: 

System Ref: 

Back Print 

Reference for Beneficiary: 2193 

1002 on 7/2/2009 2:14:46 PM 

1002 on 7/2/2009 2:16:13 PM 

19832139 

• 

712/200921915 

PM ET 

https' 1\1,.\\\\ .hdl1cockbank. I1dsol ulion.bl i Ik.l.:om.\\ ir

• 

11'fV()IC l~ 

'l r- 'TT'E'0 [') IS F)( v S 

~,['-L, ''"/\ 1 ,LLC 

'1 .- 0' '-t·, ') ,-' ,-' " ("' 1" IS [ ;\ \ rcI"'1\ r0 Xv[[ l r-. 'l-"'N T '') 79) 2 

~) 2 t'\.l) ./.':1 A~ c ,__ _. t'\l\1 c.: '- j \j __ ,I • L t~) l J _' 

TEL EPl--1 Ol"IE (865) 693 -\232, Ff\.X (865) 694··0320 

Sold to 


2350 Beach Blvd. 


Invoice No 

Invoice Date 

Shipped to 

2193 

Apr, 15,2009 

Biloxi, MS 

• 

Quantity Description Price 

one Single face indoor 4.8mm video display as per contract $184,545.00 

On-site maintenance agreement $ 23,280.00 

Sales Tax exempt 

Sub Total $207,825,00 

Less Deposit $ 92,272.50 

Balance Due $115,552.50 

(PLEASE PAY FROM THIS INVOICE) 

" I\() (,/ 

, : \l) , ( _ 

: \ i ". ; ! ../(-) 

j i 

•

6917 1028 38346 6/17/2009 15,00000 

• 

MISSISSIPPI COt,ST COLlSEUlVI COMMISSION 

P,O BOX 4676 

BilOXI, MS 39531 

Hancocl\ San!, 35·368 

Gulfport, I\\ississi"p, 3

Greg Cantrell, Inc. 

121 Oak Manor Lane 

• 

Saint Rose, LA 70087 

Invoice 

DATE INVOICE # 

6/17/2009 1028 

BILL TO 

MS Coast Coliseum & Convention Center 



ATIN: Matt McDonnell 

I..-.. 

, !/ 

-----J "',J 

,; 

/ 

/ 

; 

I 

; 

, ! 

ITEM DESCRIPTION Est Amt Prior Amt Curr % Total % Amount Due 

Provided Landscape Architectural services for 

the design and management of the Mississippi 

Coast Coliseum & Convention Center located 

in Biloxi, MS. 

Design Project Management 30,000.00 50.00% 50.00% 15,000.00 

/00-0 /-/110 

Please make checks payable to Greg Cantrell, Inc, ( 

address 

Thank you for your business! 

Phone # Fax # E-mail 

504-468-8481 504-467-5826 ctcantrell@gmail.com 

I 

$15,00000

,-- 

.1(.: .; ~,~ .\ .:'. i !,'.;. (~; ·'i ; 

7049 38162 6/9/2009 6,78600 

• 

I 

.-._---- .. _..~..._., 

MiSS1SSiPF! co/J..s"( 

C!JL!:';=LJ~i~ cr;~ii~,:\iSS1()i'.i 

,. . 

I I ; , 

--··-·-·-~~~~·~._~.·~~:i_~~~~_~Q~~~I~=-~,~~~~,f;~.Q,~i~~ ~--=~'~"?, i~:S3~·.':\;·,j.~~Q~=-~-~~.~.-t-= ,~~ _=~:~~~.~r~~!y~~:_.. ~-==~~,~L~~-.~~;~~.~~~~.~~9~~~~~~· ,.~,==. 

, i i : ! 

405935 i 

.,.,, -i ~._ 

6/9/09 

...-~----.-~-----.__... 

i 6,78600: 

., .._~_._~.L 

0_00 i 

_~ 

6786,00 

__ l_~.~ .. ~_.,~~ __ ._._,. ·0 . _,.,-,_ ,. . .... ._.. , _ 

---_.__._------ -- --'--'~---" ----_.._----_._.... --_.--"..._.--------------------- -----...._," -- ----------------------._----------------_._---------- 

MISS!SSIPPI COAST COLISEUM COMMISSION 

PO BOX 4676 

B'LOXI. MS 39531 

Hdncock Banh 

Guifport. Mississippi 39501 

Wi-3c5 

GS5 

405935 

VENDOR NO. CHECK NO CHECK DATE CHECK AMOUNT 

7049 '" 405935' 

I: 

DOLLARS 

CENTS 

eE 

SIX THOUSAND SEVEN HUNDRED EIGHTY SIX AND 00/100 

CHRISTOPH PACCARD BELLFOUNDRIES 

F POBOX 1042 

ORDER 0 CHARLESTON SC 29457 

6/9/09 $6.786.00 

----_._~-------.._-------- ,-----~--------- 

/ 

/ 

" 

• 

/ 

r'·" \ 

1 , • 1> 

'. 

'.' 

,. i·'· : 

405935 

f3.! 9/0~ 

000 

6)8600

PURCHASE REQUISITION FORM 

PURCH,-\SE ORDER 0:0.: 

. • "1' .r ,-{.·.f /~ :.:' 

-;-'-',:_,~_._._..~~~.,~~,~~,- 

BUDGET CODE 

--.,------'------_.._- 

DEPART~TENT: 

j .", l'\ {j\), 

D-\TE REQliESTED: 

DATE ORDERED· 

f 

_~~y J'.)'\ 

REQUESTED BY: 

DEPT HEAD APPROVAL: 

AD\![i\ISTRUIVE APPROVAL: ị .'.1./) /.,' 

j ··i 

.( ". f\ 

ARTICLES OR SERVICES I ( ) 

~/ . / 

\ ' i{. I I 1\/\·/·..·.·1 ) ,'\ !. "1"I:'~:' 'i"... ./ ../'/ /'\, ,./ 

'/\/,'\ r ,_ .. ' '.. .." ...f.-A K 

fr·:e llfe)-l \T ~('~'rrJ K'f\J 

") 

r:~f

Page 3 of4 

• 

e haven't heard back from you in several days; is this project stil! available? 

tan Christoph, President 

hristoph Paccard Bellfoundries 

.!'N'!'1,Chri.sI9Ph Paccard ,com 

00-849-6670 

ax: 843-557·1619 

,S,: 

Create your own bell online at wvvwGamp_aDuDa:pell-s:;om 

---- Original Message ---- 

rom: GL§g9~[i?J,~.§ 

0: 'Stan~b[istQPh' 

ent: Thursday, May 14, 2009 5:23 PM 

ubject: RE: Coast Coliseum Clock 

hank you for the prompt reply. Can you provide a sketch or picture of your design? 

regg 

• 

rom: Stan Christoph [mailto:stan@christophpaccard.com] 

ent: Thursday, May 14, 20093:40 PM 

0: GBlaize@mscoast~ollS.gJJJI1..."J;;Qm 

c: Chuck White; Beverly Kline 

ubject: Coast Coliseum Clock 

hanks for your inquiry with us. The style you have mentioned to me is a standard style for us. The hands 

nd markers are of aluminum finished to your specifications. The bUdget for the clock including automatic 

ontroller with GPS and installation is $6,786 + any taxes, fees, permits, shipping. 

lectrical, safe access, provision of recess in wall for movement, (we will provide cover panel to match 

our finish), is the responsibility of the purchaser. 

lease let me know if this meets your requirements and I will send out a formal purchase agreement. 

• 

tan Christoph, PreSident 

hristoph Paccard Bellfoundries . 

,1'/'!\f.LChr!$tophp:;'1ccarQ,corn i, \ ('" LI( _/ Ii) I 

/"' ,i "tll 

00-849-6670 if) ./ I:_;!~' f 

ax: 843-557- 1619 i r', I~\ i'( .r (::i '/ 

.S.: 

\ 'r\l}1. ,," 

Create your own bell online at W':l'NCamp?nUlla-b~ll_com 

/ (\ 

7 v') I i:- 

{Ii 

,J I 

" (",-J" 

A '0, ')(\no

, 

'/049 1305 

38462 5/11/2009 19404 

• 

,~,,\:,:;:~j:::~:3;~~~F~'1 C.rJr\.':;;! 

Cf'.)\ iSC-:t. 1 : 1 .;\ c(>\,r,A;I:):;:~i(~·\j 

" 

406174 1 

7/21/09 

.. ._..._,_~ ... _l 

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2:.;:-5._~.~:?).i::l =. __..___ _1.-, ...._..(:'~·.!~i; :(,::.j~'!.Q:J:\: 

_____Q,QQ L.__. 199.Q~ _ 

M1SSiSSIPFjl CO t\ST COLISEUM COMi\1ISSiON 

P.O BOX 4676 

BilOXI, MS 39531 

~·~anc()c~( 8~3nK BS·,3f.;~ 

G~jlfp0n. 1-,!iSSlssippi 'J~lS(i \ nSS 

406174 

7049 406174 7/21/09 ....$194.04 

DOLLARS 

CENTS 

ONE HUNDRED NINETY FOUR AND 04/100 

CHRISTOPH PACCARD BELLFOUNDI:;IES 

POBOX 1042 

CHARLESTON SC 29457 

----- .---_..---_._---------------_._-_._--------._-_.._-~ 

--...-.-..----.-- .--- -. ~..-.-------....-,_.. .-------"'.----- r"-·---·· .--.------ _..... 

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7049 1 1305 !38462 I 5/11/2009 

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_ •...__._.__ ._.__.. .__._ .._•.. _. . __ L 

194.04 

...._----------_.- ._-_._------- 

• 

406174 7;21/09 19404 000 19404

• 

.'~', . 

The Christoph Company, Inc. 

Phone: 800-849-6670 

PO Box 1042 

843-557-1619 

Invoice Number: 1305 

Invoice Date: 

Page: 

Jun 11 .. 2009 

Bill To: 


PO Box 4676 


___ 

---~"~~,.,-~~---- 

~~,.. ~,__,--__J 

Shlpto:·--.------.-------------.. -.'~~-'-i, 

----~~~, -,~-~.~._~ .., - ~~",_ "..........; 

• 

, ....,« ',Cu~t6mer,.c., 

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--- .,...._...._,-------.,...._~----- ----------._- _.---- 

.•• -,---,-~t.=3)'·:i':; .:':iCuSI?n1Elr PO '.. .". --':.,'J ••:,,:-}",::" .Paym~nt Terms' ,", '..'--'-lJ 

Mississippi Coast I i Net Due 

~_:~."SalesRe'p'·lp LL:2L,:,J'i,': .'L: ::~hippil1g~eth6d".;X:

MINUTES 




August 3, 2009, Item # 90 

ORDER AUTHORIZING DISPOSAL OF RECORDS, BEING 

PRELIMINARY LAND ROLL DOCUMENTATION, 

WHICH ARE ELIGIBLE FOR DISPOSAL IN 

ACCORDANCE WITH RETENTION SCHEDULES, 

PREVIOUSLY APPROVED BY LOCAL GOVERNMENT 

RECORDS COMMITTEE AND ADOPTED BY THE BOARD 

OF SUPERVISORS 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE disposal ofrecords, being 

-Preliminary Land Roll documentation, which are eligible for disposal in accordance with 

Retention Schedules, previously approved by Local Government Records Committee and 

adopted by the Board ofSupervisors, the list ofeligible records to be disposed follows this Order 

as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




• INTEROFFICE MEMORANDUM 

TO: 

FROM: 

SUBJECT: 

HARRISON COUNTY-BOARD OF SUPERVISORS 

JANI GLASIER-RECORDS MANAGEMENT ASSISTANT 

RECORDS ELIGIBLE FOR DISPOSAL 

DATE: 6/16/2009 

These are records which have reached their Retention Schedules and are currently 

eligible for disposal. .Attached is a copy of the retention schedules and signatures needed 

to comply with the records disposal procedures. 

They have been reviewed and 

approved for disposal by the appropriate departmental heads. Please add these items to 

the next Board of Supervisors agenda. Thank you for your time, 

• 

Janis Glasier 

•

• 

Department: DSC 048 

Request for Disposal of Inactive Records 

Office: 

Tax Assessor 

Date: 

• 

Box Box Contents Date Retention Retention Destroy 

# Barcode [Chan. Ct Reporter's Notes) Range Schedule Period Date 

35 52.246 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005 

0102.05.001.000 - 1704 

°313C.°3·021.000 

36 52247 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005 

°31·1i.02.013·000 - 1704 

°503.16.002.000 

37 52248 2001 Preliminary Land Roll 2001 

'-1-- 

GSC 3 years 01/2005 

050 3.16.002.001 - 1704 

06110.04·082.000 

38 52249 2001 Preliminary Land Roll 2001 GSC 3 years 

.- 

01/2005 

0612B.Ol.022.000 - 1704 

0806.21.018.020 

39 522.5 0 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005 

0806.21.018.021 - 170 4 

0811H.05.043·000 

-- 

4° 52251 2001 Preliminary Land Roll 2001 GSC 3 years 01/200 5 

0811H.05·0 43·000 - 1704 

1008D.Ol.020.009 

41 52252 2001 Preliminary Land Roll 2001 GSC 3 years 01/2005 

1108D.Ol.020.010 - 17°4 

1106.15.0 02.008 

.- 

•

• 



Office: 

Date: 

Tax Assessor 

July 14 th , 2009 

• 

• 

Box Box Contents Date Retention Retention Destroy 

# Barcode Range Schedule Period Date 

128 85380 Petitions for Change in 1990-1992 GSC 3 years 01/1996 

Assessed Value 1706 




Assessed Value/Tax 1706 

Refunds 







139 85394 Homestead Exemption 1990 GSC 3 years 01/1994 

Applications 1701 

(AA - CANI) 



(CANN - ES) 

- 



(ET - HOll) 



(HOLL- LEV) 



(LEW -Ol) 

144 85480· Homestead Exemption 1990 GSC 3 years· 01/1994 


(PAC- SHE)

• 



Office: 

Date: 

Tax Assessor 

July 14 th , 2009 

- 

Box# Box Contents Date Range Retention Retention Destroy 

Barcode Schedule Period Date 



(SHI-ZWART) 

146 89561 Disallowed HE 2002 GSC 3 years 01/2006 

1705 

• 

•

Counties 

Tax Assessor 

State of Mississippi Local Government Records 

RECORDS RETENTION SCHEDULE 

SERlES # TITLE DESCRIPTION RETENTION 

GSC 17 01 

Homestead Exemption 

Applications 

Tax Assessor's copy of Homestead Exemption Applications. 

Three (3) years from date of 

application 

Approved 1'0/15/2002 

X.'" GSC 17 02 

GSC 17 03 

GSC 17 04 

GSC 17 05 

Appraisal Database 

Property Record Card/Sheets 

Preliminary Tax Roll 

Disallowed. Homestead 

Exemption Applications 

Database containing property appraisal information. 

Record of each property within the county containing appraisal 

information. 

Preliminary roll prior to changes/corrections made by Board of 

Supervisors. 

Applications for homestead exemption that have been rejected. 

Seven (7) years or until 

superceded, whichever is longer. 

If database is captured as it is 

used to generate the Assessment 

Roll (GSC-Ol-12), the electronic 

copy may be preserved in Heu of 

the paper copy ofthe Assessment 

Roll. 

Approved 

Seven (7) years or until 

superceded, whichever is longer. 

The electronic copy (GSC-17-02) 

may be preserved inlieu of the 

paper copy. 

Approved 

Three (3) years. 

Approved 


Approved 

-J 

Th is retention sehedule has been approved for use only by the jurisdiction indicated above In accordance with instructions which appear on the cover of this schedule. 

Thursday, Apri[ 2\,2005 

Page 40 of48 

•

Counties 

Tax Assessor 

State of Mississippi Local Government Records 


.)J!..,.ltil!.J,) # TITLE DESCRIPTION RETENTION 

GSC 17 06 Petitions for Change in 

Assessed Value 

Requests from landowners for adjustments in valuations of 

property. 


Approved 

This retention schedule has been Jlpproved for use only by the jurisdiction indicftted above.in accordance with instructions which appear on the cover of this schedule. 

Thursday, A.2005 

. 

Page 41 of 48

MINUTES 




August 3, 2009, Item # 91 

ORDER AUTHORIZING DISPOSAL OF RECORDS, BEING 

RECEIVING REPORTS DOCUMENTATION, WHICH ARE 

ELIGIBLE FOR DISPOSAL IN ACCORDANCE WITH 

RETENTION SCHEDULES, PREVIOUSLY APPROVED BY 

LOCAL GOVERNMENT RECORDS COMMITTEE AND 

ADOPTED BY THE BOARD OF SUPERVISORS 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE disposal ofrecords, being receiving 

reports documentation, which are eligible for disposal in accordance with Retention Schedules, 

previously approved by Local Government Records Committee and adopted by the Board of 

Supervisors, the list ofrecords eligible for disposal follow this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




Memorandum 

"~---_.._~~--------- 

July 21, 2009 

• 

To: 

From: 

Phone: 


Janis Glasier, Records Vault 

228-865-4121 

These are records stored at ACE Data Storage that are eligible for disposal according to their retention 

schedules. A copy of the relevant retention schedules is also attached. These records have been 

processed thru the appropriate departments and have been approved for disposal pending Board of 

Supervisors approval. Please add these records for disposal to the official Board Agenda. Thank you for 

your time and if you have any questions, contact me and I will do my best to answer them. I am 

available on Tuesdays and Thursdays from 8am-5pm. You can also email me at 

JEGlasier@co.harrison.ms.us 

Sincerely, 

Janis Glasier 

• 

•

Counties 

Purchasing Records 

State of Mississippi Local Government Re.cords 


SERIES # TITLE DESCRIPTION RETENTION 

GSC 04 01 

Bids 

Successful and unsuccessful bids received for purchases of 

goods or services. Associated documentation may include 

correspondence, preliminary work papers, requests for 

proposals or information, published notices, proofs of 

publication, plans, specifications and other related materials. 

Five (5) years or three (3) years 

after release ofaudit, whichever is 

later. 

Approved: 4/2111998 

GSC 04 02 

Purchase Orders 

Purchase orders. 

Three (3) years after release of 

audit. 

Approved: 4/2111998 

GSC 04 03 

State Contracts 

Reference copy ofpurchase contracts issued by State of 

Mississippi. 

Until superseded. 

Approved: 4/21/1998 

I This retention schedule has been approved for use only by the jurisdiction indicated above in accordance with instructions which appear on the cover ofthis schedule. I 

MaY6,2oo. 

P.Of57

• 


Department: DSC 012-320 

Office: 

Purchasing 

Date: 

• 



27 1726 Receiving Reports 10/22/1998- GSC 4 years 01/2004 

(copies) 01/25/1999 012.6 

28 4441 Receiving Reports 01(26/1999- GSC 4 years 01/2004 

(copies) 03/19/1999 0226 

56 118108 Receiving Reports 01/12/2004- esc 4 years 01/2009 

(copies) 03/25/2004 0226 

57 118109 ReceiVing Reports 03/25/2004- GSC 4 years 01/2009 

(copies) 05/03/2004 0226 

58 118110 Receiving Reports 05/04/2004- GSC 4 years 01/2009 

(copies) 08{og/2004 0226 

59 159695 Purchase Orders 03/2002 GSC 4 years 01/2007 

(processed) °4°2 

60 1596 96 Purchase Orders 03/2002- GSC 4 years 01/2007 

(processed) 04/2002 °4°2 



62 1596 98 Purchase Orders 04/2002 GSC 4 years 01/2007 

(processed) °4°2 -- 

63 159699 Purchase Orders OS/2002 GSC 4 years 01/2007 

(processed) 0402 

64 159700 Purchase Orders OS/2002- GSC 4 years 01/2007 

(processed) 06/2002 °4°2 

65 1597°1 Purchase Orders 06/2002 GSC 4 years 01/2007 

(processed) 04°2 

66 159702 Purchase Orders 06/2002- GSC 4 years 01/2007 

(processed) 07/2002 °4°2 

67 1597°3 Purchase Orders 07/2002 GSC 4 years 01/2007 


68 .159704 Purchase Orders 07/2002- GSC 4 years 01/2007 . 

(processed) 08/2002 °4°2 

•

• 



Office: 

Date: 

Purchasing 

July 15 t h, 2009 

• 




(processed) 09/2002 

-- 

°4°2 







73 1597°9 Purchase Orders 10/2002- GSC 4 years 01/200 7 

(processed) 11/2002 °4°2 



f----------- 




(processed) 01/12/2003 0402 

- 


~...... 

(processed) °4°2 .- 


(processed) 

- 

°4°2 


(processed) 03/2003 0402 

80 1611 0 3 Purchase Orders 02/2003 GSC 4 years 01/2008 




82 161105 Purchase Orders 04/200 3 GSC 4 years 01/2008 


83 161106 Purchase Orders OS/2003 . G5C~arS 01/2008" 

(processed) °1°2 _.. 

•

• 

Request 

for Disposal of Inactive Records 


Office: Purchasing 

Date: 

July 15 th , 2009 

• 



84 161106 Purchase Orders °5/zo03 GSC 4 years 01/2008 





(processed) 

1--- 

°4°2 

87 161109 Purchase Orders 07/2003 GSC 4 years 01/zo08 




89 161111 Purchase Orders 08/z003 GSC 4 years 01/2008 


go 161112 Purchase Orders 08/2003 GSC 4 years 01/2008 




J 

9 2 161114 Purchase Orders 09/2003 GSC 4 years 01/2008 








96 161118 I Purchase Orders 12/2003 GSC 4 years 01/2008 


~._-. 


(processed) 

0402 

-~c-- 

... 

98 -161120 . Purchase Orders 01/2004 . GSC 4 years· .02/2009 


-- 

•

MINUTES 






SPREADING UPON THE MINUTES LETTER FROM 

STATE OF MISSISSIPPI ATTORNEY GENERAL JIM 

HOOD, DATED MAY 19, 2009, APPROVING THE 

INTERLOCAL GOVERNMENTAL COOPERATION 

AGREEMENT BETWEEN HARRISON COUNTY AND THE 

CITYOF PASS CHRISTIAN FOR ALL EMERGENCY 

COMMUNICATIONS, INCLUDING 911 SERVICES FOR 

PUBLIC SAFETY AND PROTECTION AND OTHER 

PURPOSES 



SPREADS UPON THE MIJ\JUTES letter from State ofMississippi Attorney General Jim Hood, 

dated May 19,2009, approving the Interlocal Governmental Cooperation agreement between 

Harrison County and the City ofPass Christian for all emergency communications, including 911 

services for public safety and protection and other purposes, which letter follows this Order as 

Exhibit A. 







Supervisor CONNIE ROCKCD voted 

AYE 

AYE 

AYE 

AYE 

AYE

MINUTES 







• 

JIM HOOD 

ATTORNEY GENERAL 

May 19, 2009 

OPINIONS 

DIVISION 

Cy Faneca, Esquire 

P.O. Drawer W 


Re: 

Interloeal Agreement Between The City ofPass Christian and 

Harrison County for All Emergency Communications, Including 911 

Services for Public Safety and Protection and Other Purposes 

• 

Dear Mr. Faneca: 

Attorney General Jim Hood has received your request to review and approvEfthe 

above-referenced Interlocal Agreement. 

We have examined the Agreement pursuant to the Interlocal Cooperation Act of 

1974 and find that the Agreement is in proper form and compatible with state law, and is 

hereby approved. Prior to becoming effective, in addition to being executed by the 

governing authorities and receiving the approval of this office, the agreement must be 

filed with the Chancery Clerk of Harrison County and with the Secretary of State. 

Further, the agreement must be filed with the State Auditor within sixty (60) days of its 

effective date. 

Sincerely, 

~VOJ~ 

James Y. Dale 

Special Assistant Attorney General 

• 

550 HIGH STREET - POST OFFICE BOX 220 ~ JACKSON, MISSISSIPPI 39205-0220 

TELEPHONE (601) 359-3680 - FACSIMILE (601) 359-2285

MINUTES 




August 3, 2009, Item # 93 

ORDER ACKNOWLEDGING RECEIPT OF THE LONG 

BEACH WATER MANAGEMENT DISTRICT DOCKET OF 

CLAIMS APPROVED AT ITS JULY 23, 2009 MEETING, AS 

SUBMITTED BY DUKES, DUKES, KEATING & FANECA, 

AND AUTHORIZING THE CHANCERY CLERK TO PAY 

CLAIMS, AS LISTED 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofthe Long Beach 

Water Management District Docket ofClaims approved at its July 23, 2009 meeting, as 

submitted by Dukes, Dukes, Keating & Faneca, and HEREBY AUTHORIZES the Chancery 

Clerk to pay claims, as listed: 

$10,750.00 

a) Mary Ladner, Commissioner, $40.00 

b) Dave Marshall, Commissioner, $40.00 

c) Brett Mallette, Commissioner, $40.00 

d) Neel-Schaffer, Professional services from May 1,2009 - May 31, 2009/SEIS, 

e) Neel-Schaffer, Professional services from June 1,2009 - June 30, 2009, $10,020.00 

i) Quality Engineering Services, Inc., Engineering service/consulting time and report 

preparation Canal No.1, $1,850.00 

g) Dukes, Dukes, Keating & Faneca, Attorney fee, $1,559.76 



MINUTES 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING TOTAL PAYMENT OF $32,080.00 

TO DUKES, DUKES, KEATING & FANECA, FOR TORT 

LITIGATION SERVICES, PER LIST ATTACHED, 

PAYABLE FROM THE TORT ACCOllNT 

August 3, 2009, Item # 94 


MISSISSIPPI, that the Board does HEREBY APPROVE total payment of$32,080.00 to Dukes, 

Dukes, Keating & Faneca, for tort litigation services, per list attached, payable from the tort 

account, which list follows this Order as Exhibit A. 






Supervisor WILLIAM W. MARTrN voted 


AYE 

AYE 

AYE 

AYE 

AYE 




• 

WalterW. Dukes 

Hugh D. Keating 

ev Faneca 

Phillip W. Jarrell' 

W. EdWard Hatten, Jr. 

Trace D.McRaney 

Bobby R. Long 

Je'Nell B. Blum •• 

Haley N. Broom 

Jon s. Tiner 

Matthew M. Williams 

Adam S, Harris 

"'also licensed In TX 

".Iso licenSed In CA 

John McAdams, Chancery Clerk 

Harrison County Courthouse 

ATTENTION: ANGELA 

1801 23''':\ Avenue 


LAw OFFICES OF 

DUKES, DUKES, KEATING & FANECA, P.A. 

2909 13 th Street, Sixth Floor 

GuHport, Mississippi 39501 

Telephone: 228-868-1111 

Facsimile: 228-863-2886 

www.ddkf.com 

July 27, 2009 

BY HAND 

WILLIAM F. DUKES 

(19:/7· 200$) 

GUlfport Mailing Address: 

Post Office Drawer W 


Toll Free; (8881 542-2034 

Hattiesburg Office: 

100 Dudley W. Conner Street 

Hattiesburg, MIsSissippi 39401 

Telepone: 601·583·0999 

Facsimile: 601'583-0997 

RE: 

HCSD Litigation Matters 

Dear Mr. 

McAdams: 

• 

Please find enclosed invoices totaling $32,080.00, for current legal fees 

and expenses incurred in the representation of various Harrison County Sheriff's 

Department litigation claim matters as listed below. The majority of these files 

allege excessive force at the HCADC. We would appreciate your placing these 

statements on the August 3, 2009 Board Agenda for approval . 

FILE NO. MATTER INV. NO. AMOUNT 

1811.0092 McBroom, Zeta 53693 $ 240.00 

1811.0104 Farrow, James T. V. Payne, et al 53694 $3,552.76 

1811.0109 Johnson, Devin Curt v. HCSD 53695 $ 290.00 

1811.0119 McBay, Gary Brice v. Payne, et al 53696 $4,386.22 

1811.0121 Carrubba, Marguerite v. County, 53697 $3,811. 68 

1811.0123 Only AI-Khidir v. Harrison Co., 53698 $ 480.00 

1811.0125 Ortland, John v. County, et al 53699 $ 20.00 

1811.0132 vanderburg, John Aaron v. HCSD, 53700 $2,054.40 

1811.0135 Seal, William v. HCSD, et al 53701 $1,941.70 

1811.0139 Hale, John 53702 $ 430.00 

1811.0141 Shadley, Clay Randolph v. Chinn 53703 $ 900.40 

1811.0142 weidow, Robert v. Sheriff, et al 53704 $ 441. 00 

1811.0143 Winters, Jermaine v. Sheriff 53705 $ 322.80 

1811.0144 Page, Aaron Wayne v. Payne, et al 53706 $9,438.44 

1811.0147 Farrow, James v. Cabana, et al 53707 $ 10.00 

1811.0149 VanMeter, Andrew Michael v. HCADC 53708 $ 80.60 

1811.0151 Parr v. Sigalas, et al 53709 $2,760.00 

1811.0154 Frady, Charles v. HCADC, et al 53710 $ 920.00 

If you have any questions regarding the above listed statements, please do 

not hesitate to call. 

Sincerely, 

• 

Enclosure 

cc: Sheriff Melvin Brisolara (w/encl.) 

Associated Adjusters (w/encl.) 

DUKES, DUKES, KEATING &: FANECA, P.A•

MINUTES 




August 3, 2009, Item # 95 

ORDER ACKNOWLEDGING RECEIPT OF MINUTES AND 

EXPENDITURES OF THE HARRISON COUNTY 

DEVELOPMENT COMMISSION FOR MEETING MAY 19, 

2009, RECEIVED BY AND ON FILE WITH THE CLERK 

OF THE BOARD/COUNTY AUDITOR, PER SECTION 

59-9-27(2), MISS. CODE OF 1972 ANNOTATED 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofMinutes and 

Expenditures ofthe Harrison County Development Commission for meeting May 19,2009, 

received by and on file with the Clerk ofthe Board/County Auditor, per Section 59-9-27(2), 

Miss. Code of 1972 Annotated. 








AVE 

AYE 

AYE 

AYE 

AYE 




August3,2009, Item # 96 

There next came on for consideration the request of HARRISON COUNTY 

DEVELOPMENT COMMISSION to concur in a Resolution authorizing a Interlocal 

Governmental Cooperation Agreement by and between The Harrison County 

Development Commission, the Harrison County Board of Supervisors, the Stone County 

economic Development Partnership and the Stone County Board of Supervisors for the 

purpose of providing joint administration and to conduct a study to be funded by a U.S. 

economic Development Administration grant to explore, evaluate and identify economic 

development opportunities among them, and authorizing the Harrison County 

Development Commission to enter into said agreement, and after a full discussion of the 

subject, Supervisor CONNIE M. ROCKeO offered the adoption ofthe following Order, 

to-wit: 

AN ORDER CONCURRING IN THE RESOLUTION OF THE HARRISON COUNTY 

DEVELOPMENT COMMISSION TO ENTER INTO A INTERLOCAL 

GOVERNMENTAL COOPERATION AGREEMENT BY AND BETWEEN THE 

HARRISON COUNTY DEVELOPMENT COMMISSION, THE HARRISON 

COUNTY BOARD OF SUPERVISORS, THE STONE COUNTY ECONOMIC 

DEVELOPMENT PARTNERSHIP AND THE STONE COUNTY BOARD OF 

SUPERVISORS FOR THE PURPOSE OF PROVIDING JOINT ADMINISTRATION 

AND TO CONDUCT A STUDY TO BE FUNDED BY A U.S. ECONOMIC 

DEVELOPMENT ADMINISTRATION GRANT TO EXPLORE, EVALUATE AND 

IDENTIFY ECONOMIC DEVELOPMENT OPPORTUNITIES AMONG THEM, AND 

AUTHORIZING THE HARRISON COUNTY DEVELOPMENT COMMISSION AND 

THE HARRISON COUNTY BOARD OF SUPERVISORS TO ENTER INTO SAID 

INTERLOCAL AGREEMENT. 

WHEREAS, that it is hereby acknowledged that this Board has received the 

Resolution by the Harrison County Development Commission, as stated above, and 

therefore,

ORDERED, that this Board does concur III 

said Resolution and adopts the 

findings contained therein; and it is further, 

ORDERED, that the Harrison County Board of Supervisors does hereby approve 

the Interlocal Governmental Cooperation Agreement by and between The Harrison 

County Development Commission, the Harrison County Board of Supervisors, the Stone 

County economic Development Partnership and the Stone County Board of Supervisors 

for the purpose ofproviding joint administration and to conduct a study to be funded by a 

U.S. economic Development Administration grant to explore, evaluate and identify 

economic development opportunities among them, and authorizing the Harrison County 

Development Commission and the Harrison County Board of Supervisors to enter into 

said Interlocal Agreement, and does hereby authorize the Commission to enter into said 

Interlocal Agreement, and it is, further, 

ORDERED, that the President and Clerk of the Board are hereby authorized and 

directed to sign any necessary documents in furtherance of the Interlocal Governmental 

Cooperation Agreement by and between The Harrison County Development 

Commission, the Harrison County Board of Supervisors, the Stone County economic 

Development Partnership and the Stone County Board of Supervisors for the purpose of 

providing joint administration and to conduct a study to be funded by a U.S. economic 

Development Administration grant to explore, evaluate and identify economic 

development opportunities among them, and authorizing the Harrison County 

Development Commission and the Harrison County Board of Supervisors to enter into 

said Interlocal Agreement.

t 

I' flo 

SUPERVISOR KIM B. SAVANT seconded the motion. On a roll call vote, the 

result was as follows: 

Supervisor W. S. Swetman III Voted: AYE 

Supervisor Kim Savant Voted: AYE 

Supervisor Marlin Ladner Voted: AYE 

Supervisor William Martin Voted: AYE 

Supervisor Connie M. Roekeo Voted: AYE 

A majority ofthe Supervisors present and voting in the affirmative, the President 

declared the motion carried and the order adopted on the 3 rd day ofAugust, 2009.

INTERLOCAL GOVERNMENTAL COOPERATION AGREEMENT 

, BY AND BETWEEN 

THE HARRISON COUNTY DEVELOPMENT COMMISSION, 

THE HARRISON COUNTY BOARD OF SUPERVISORS, 

THE STONE COVNTYECONOMUC DEVELOPMENT PARTNERSHW 

AND THE STONE COUNTY BOARD OF SUPERVISORS 

TillS INTERLOCAL GOVERNMENTAL COOPERATION AGREEMENT (the 

"Agreement") is made by and between the Harrison County Development Commission, the 

Harrison County Board ofSupervisors, the Stone County Economic Development Partnership 

and the Stone County Board ofSupervisors and hereinafter parties to this Agreement. 

WIT N E SSE T H: 

WHEREAS, the Harrison County Development Commission (the "Commission") is a 

body politically organized and existing pursuant to Mississippi Laws of 1956, Chapter 199 (Miss. 

Code Ann. §59-9-1, et seq., (1972)) and performs such duties and exercises such powers as it is 

authorized to do pursuant to said laws; and 

WHEREAS, the powers and duties ofthe Commission granted under Miss. Code Ann. 

§59-9-l5 (1972), as amended, are the same, as to matters within the jurisdiction ofthe 

Commission, as those set forth and prescribed by law, and as the same may be amended from 

time to time, relating to the duties and powers ofcounty port commissions under Miss. Code 

Ann. §59-l-9 (1972), as amended; and 

WHEREAS, under Miss. Code Ann. §59-9-l7 and §59-9-l9 (1972), as amended, the 

Board of Supervisors ofHarrison County, Mississippi, acting through the Commission, is further 

granted certain powers and authority; and 

1

WHEREAS, the Stone County Economic Development Partnership ("SCEDP") is a notfor-profit 

corporation, created by the State ofMississippi and organized and existing pursuant to 

Mississippi law (SB 3072 ofthe 1999 Regular Session, as signed by the Governor); and 

WHEREAS, the Harrison County Development Commission, the Harrison County 

Board ofSupervisors, the Stone County Economic Development Partnership and the Stone 

County Board of Supervisors have expressed a desire to join together to conduct a joint economic 

development study to explore, evaluate and identify economic development opportunities 

bebweenthern;and 

WHEREAS, the Harrison County Development Commission, the Harrison County 


County Board of Supervisors desire to enter into the Agreement as provided by Miss. Code Ann. 

§17-13-1, et. seq., (1972); and 

WHEREAS, the purpose ofthis Agreement is to provide for the joint administration and 

conduct ofa study to be funded by a U.S. Economic Development Administration grant in an 

amount not to exceed Four Hundred Thousand and No/IOO Dollars ($400,000.00) to conduct a 

joint economic development study to explore, evaluate an.d identify economic development 

opportunities between them during the term hereof and under the conditions as more specifically 

set forth in this Agreement; and 

WHEREAS, there will be no separate or legal or administrative entity created hereby, 

but the purposes ofthis Agreement shall be that the governing authorities ofthe respective 

governmental entities, the Harrison County Development Commission, the Harrison County 


2

County Board ofSupervisors shall each cooperate together within and under the terms ofthis 

Agreement to accomplish the purposes hereof. 

NOW, THEREFORE, BE IT RESOLVED, by the Harrison County Development 

Commission, the Harrison County Board ofSupervisors, the Stone County Economic 

Development Partnership and the Stone County Board ofSupervisors, that they do hereby enter 

into this Agreement for the purposes hereinafter outlined; said Agreement being authorized by 

Miss. Code Ann. §17-13-1, et. seq., (1972), and subject to the approval ofthe Attorney General 

ofthe State ofMississippi, said Agreement being as follows, to-wit 

SECTION 1 

ADMINISTRAnON AND ADMINISTRATIVE ENTITY PROVISION 

This Agreement will be administered in accordance with the terms and conditions set 

forth herein by the designated representatives under the direction ofthe Harrison County 

Development Commission, the Harrison County Board of Supervisors, the Stone County 

Economic Development Partnership and the Stone County Board ofSupervisors. Each county 

will be represented by five (5) delegates. Four (4) delegates will be appointed by each County's 

Development Commission or Development Partnership, and one (1) delegate will be the 

president ofeach county's Board of Supervisors. The Executive Director oftbe Harrison County 

Development Commission and the Stone County Economic Development Partnership shall serve 

as non-voting ex-officio members. No separate legal or administrative agency will be created by 

this Agreement. 

SECTION 2 

PURPOSE AND STATUrORY AUTHORITIES 

(A) 

Under the provisions ofMiss. Code Ann. §59-1-9 (1972) et seq., the Harrison 

County Development Commission is established and granted all rights, duties and powers vested 

3

upon a county port authority. Pursuant to the provisions ofMiss. Code Ann. §59-98-15 (1972), 

the Commission is authorized to enter into contracts or agreements with other political 

subdivisions or governmental entities to carry out one or more ofthe powers or duties ofthe 

Commission. 

(B) 

The Stone County Economic Development Partnership is established to promote 

economic development in Stone County, including the following: to develop, promote and/or 

expand existing businesses and industries in Stone County; to promote tourism in Stone County; 

and to assist and support the development ofinfrastructure and community services to 

accommodate a growing economy and community. 

(C) 

The specific purpose ofthis Agreement is to establish a working group of 

representatives ofthe two (2) counties whose direction and authority is limited to administration 

of the joint economic development planning grant awarded by the U.S. Economic Development 

Administration received or to be received pursuant to the Grant Application attached hereto as 

Exhibit A, upon adoption ofan appropriate Resolution, duly spread upon the official minutes of 

the Harrison County Economic Development Commission, the Harrison County Board of 

Supervisors, the Stone County Economic Development Partnership and the Stone County Board 

ofSupervisors. 

SECTION 3 

FINANCING 

(A) 

The parties have received a grant from the U.S. Economic Development 

Administration not to exceed Four Hundred Thousand and Noll 00 Dollars ($400,000.00) to fund 

the conduct and administration ofthe joint study. A matching total sum not to exceed One 

Hundred Thousand and Noll00 Dollars ($100,000.00) is due from the grant recipients, which 

4

sum has been agreed to be divided and agreed to be equally paid by the Commission and the 

Partnership, in an amount not to exceed Fifty Thousand and No/lOO Dollars ($50,000.00) for 

each county. The Commission and the Partnership may each finance the performance oftheir 

individual duties under this Agreement by any means lawfully available to them. Consequently, 

no extraordinary or additional means offmancing, staffing, supplying or budgeting ofthis 

cooperative undertaking is required. 

(B) 

The South Mississippi Regional Planning and Development District shall act as 

treasurer and disbursing officer for the administration ofthe grant funds and expenses; all funds 

shall be received by it and all disbursements shall be made through it. 

SECTION 4 

JOINT BOARD PROVISIONS 

There is hereby established a joint board consisting often (10) members. Each county 

will be represented by five (5) delegates. Four (4) delegates will be appointed by each County's 

Development Commission or Development Partnership, and one (l) delegate will be the 

president ofeach county's Board of Supervisors. The Executive Director ofthe Harrison County 

Development Commission and the Stone County Economic Development Partnership shall serve 

as non-voting ex-officio members ofsuch Board and shall be vested with authority for the 

operation and administration ofthe joint operations under direction and control and supervision 

ofthe Board and the Harrison County Development Commission, the Harrison County Board of 

Supervisors, the Stone County Economic Development Partnership and the Stone County Board 

of Supervisors. 

5

Upon its first meeting a schedule ofmeetings shall be established by the joint board to 

take place at such location(s) and time as may be agreed upon. The joint board will alternately 

meet in Harrison County and Stone County. 

No meeting ofthese representatives shall be held unless a quorum ofmembership is 

constituted. A quonnn shall be defined as no less than three (3) voting members represented by 

Stone County and three (3) voting members represented by Harrison County. Unless such a 

quorum is established, no action will be taken or considered a valid moving action by this 

quorum unless a consensus amongst all voting partners has been met. 

No action shall be taken by the joint board, or considered valid, without a "consensus 

vote." A consensus shall be defmed as a unanimous vote in the affmnative by all present board 

members. All actions ofthe Joint Board shall also be subject to and require approval ofthe 

Harrison County Development Commission, the Harrison County Board ofSupervisors, the 

Stone County Economic Development Partnership and the Stone County Board ofSupervisors 

SECTIONS 

REAL AND PERSONAL PROPERTY 

It is not the intent ofthis Agreement that title to any real or personal property shall be 

transferred between the parties in order to implement this Agreement. 

SECTION 6 

ACQUISITION OF PROPERTY 

No additional real or personal property is to be acquired, held or disposed ofin this joint 

cooperative undertaking, and all real and personal property utilized by any party in implementing 

this Agreement shall remain the party's property upon partial or complete termination or 

amendment ofthis Agreement. 

6

SECTION 7 

SEVERABILITY 

Ifany part, term or provision ofthis Agreement shall be held illegal, unenforceable or in 

conflict with any applicable law, the validity ofthe remaining portions or provisions shall not be 

affected thereby. 

SECTION 8 

TERM OF AGREEMENT 

This Agreement shall be deemed effective as of_~ 

, 2009, once and if 

same has been approved by the Harrison County Development Commission, the Harrison County 

Board of Supervisors, the Stone County Economic Development Partnership, the Stone County 

Board of Supervisors, and the Attorney General, filed with the Secretary ofState, State Auditor 

and Chancery Clerk ofHarrison County, and shall expire on the~ 

~__. However, 

the same shall be subject to renewal by the parties. It is also agreed and understood that the 

parties shall notify each other, no later than thirty (30) days prior to the _~~_ 

that they intend to renew or reject the Agreement for another period oftime to be agreed upon, 

but no longer than each governing Board's term ofoffice. Ifrenewed, the Agreement does not 

need resigning, but a Resolution adopting this Agreement and spread on each governing Board's 

minutes will suffice. Provided, however, this agreement may be terminated by either ofthe 

parties, upon thirty (30) days written notice to the other parties hereto. 

SECTION 9 

AMENDMENT 

7

· . 

TIlls Agreement may be amended upon the written agreement ofboth parties provided 

such amendment is approved by the Attorney General of the State ofMississippi, as provided in 

Miss. Code Annotated §17-13-1, et. seq., as amended. 

SECTION 10 

APPROVAL BY ATTORNEY GENERAL 

The parties direct that after the execution ofthis Agreement the same shall be forwarded 

to the Attorney General ofthe State ofMississippi for his approval, as provided by law. In the 

event ofdisapproval ofany section ofthe services listed herein, the parties will be required to 

adopt a newly drafted Agreement before any provisions ofthe Agreement are in effect. 

The Secretary ofthe respective Boards shall spread this Agreement, after its execution, 

upon the minutes ofthe respective authorities and shall, upon the return ofthe approval or 

rejection upon the minutes ofthe respective authorities noting in the minute book that the 

original recordation where the Attorney General's approval may be found on the minutes, and 

said Agreement shall be in full force and effect after approval by the Attorney General ofthe 

State ofMississippi, recorded in the Office ofthe Secretary of State, State Auditor and Chancery 

Court Clerk. 

IN WITNESS WHEREOF, the parties hereto have caused this Interlocal Governmental 

Cooperation Agreement to be executed by each ofthem or their duly authorized representatives 

on the dates hereinafter subscribed. 

COMMISSION 

HARRISON COUNTY DEVELOPMENT 

8

Dated: ,2009 

By: 

_ 


Dated: ,2009 

By: 

_ 

STONE COUNTY ECONOMIC 

DEVELOPMENT PARTNERSHIP 

Dated-4-fr-__,2009 

B~ 

STONE COUNTY BOARD OF SUPERVISORS 

Dated:__7_~ ~ 20,,'7 ,2009 

9

MINUTES 


MINUTE BOOKJULY~AUGUST 2009 


August 3, 2009, Item # 97 

ORDER ACCEPTING THE LOW BID OF WARREN 

PAVING, INC. IN THE AMOUNT OF $565,817.80 FOR 

IMPROVEMENTS TO THE LAMEY BRIDGE ROAD AT 

THE NEW D'IBERVILLE SCHOOL, PROJECT NO. SAP 

24(58), SUBJECT TO CONCURRENCE BY STATE AID, 

AND ESTABLISHING PROJECT FUND FOR THE ABOVE 

NUMBERED PROJECT 

WHEREAS, the Board ofSupervisors does hereby find as follows: 

1. That this Board, at a meeting heretofore held on the 13 th day ofApril 2009, 

adopted an Order authorizing and directing the Clerk ofthe Board to cause publication to be 

made ofNotice to Contractors that sealed bids will be received by the Board ofSupervisors of 

Harrison County at the First Judicial District Courthouse at Gulfport, Mississippi for the 

widening, curb and gutter, and overlay ofapproximately 0.616 miles ofCounty roadway in 

Harrison County, Mississippi, known as Lamey Bridge road, also known as State Aid Project No. 

SAP-24(58). 

2. That as directed in the aforesaid Order, said Notice was published in The Sun 

Herald, a newspaper published and having a general circulation in Harrison County, Mississippi 

for more than one year next immediately preceding the date of said Order directing publication of 

said notice, and that the Publisher's Affidavit ofProofofPublication has been tiled with the 

Clerk ofthis Board, by said Clerk exhibited to the Board, and shows that said notice was 

published on June 12 and 19,2009. 

3. That publication of said notice has been made once each week for two consecutive 

weeks, the last ofwhich was at least seven working days prior to July 14,2009, the day fixed for 

receiving said bids in the legal notice identified in paragraph one thereof, said Proofof

MINUTES 



Publication following this Order as Exhibit A. 

4. That on July 13, 2009 an Order was entered designating the Board's 

representatives to receive bids on July 14,2009 on behalfofthe Board. 

5. That bids were received at the time and place and in the manner provided in said 

Notice, at which time said bids were opened, read aloud, and have remained on file with the 

Clerk ofthe Board. The bids received follow this Order as Exhibit B. 

6. The Board does hereby find that the bid ofWarren Paving, Inc., in the amount of 

FIVE HUNDRED SIXTY FIVE THOUSAND EIGHT HUNDRED SEVENTEEN AND 80/100 

DOLLARS ($565,817.80), is the lowest bid meeting specifications and, therefore, the best 

received for the widening, curb and gutter, and overlay ofapproximately 0.616 miles ofCounty 

roadway in Harrison County, Mississippi, known as Lamey Bridge road, also known as State Aid 

Project No. SAP-24(58), and that said bid is reasonable and fair and should be accepted. It is 

therefore, 


MISSISSIPPI that the bid ofWarren Paving, Inc., in the amount of FIVE HUNDRED SIXTY 

FIVE THOUSAND EIGHT HUNDRED SEVENTEEN AND 801100 DOLLARS ($565,817.80), 

be and the same is HEREBY ACCEPTED for the widening, curb and gutter, and overlay of 

approximately 0.616 miles ofCounty roadway in Harrison County, Mississippi, known as Lamey 

Bridge road, also known as State Aid Project No. SAP-24(58), and that said bid is reasonable and 

fair and should be accepted. 



MINUTES 








AVE 

AYE 

AYE 

AYE 

AYE 




CONCRETE DRIVEWAY 

217,0 

S.Y. . 

COMBINATION .... CURB & 

GUTTER(TYPE "3'11) 

4,582 '. 

L.F, ...,. ..., ;, ' 39502), :Guffport. Mi!;l;I"'lPl?', I 

RIGH'-OF·WAYMARKERS and In ,the,office o",th~Slale 

31 . Aid Efl9in""r,~1 Nal'd '01 

201 ...., . .,' SupeNlSOfs;,·care':.9' Ihe 

EACH ..' Chancery Clerk's Ofli~, Post 

EROSION CONTROL ITEMS OffICe ~ox CC;Gulfpol1, Miss· 

AGRICULTURAL· 

STONE .. . 

.. LlME- isslppl, 39502.: Bids.may be 

delIVered in' per$Qw'to· the 

3.561 c;lerkor his QepuiY 'at ollher 

tg~MERCIAL FERTILIZER ~:~~~2~~e~I~II'j~~0J1\~~i 

(13-'13-13) ,\ "OffIce rnuslbildelivered nol 

1.761 . laler Ihan July 14.2P09, bids 

TON' 

delivered July 14, 2009. Illust 

AMMONIUM NITRATE be ..deliVered \0 ·\he ..Clerk's 

0.267' . Offl!le In !he ArstJupicial Dis' 

,ON triel Courthouse, Gunport, 

SEEDING MissiSsippi. '.. , .. ,,"',:.,.';).' 

1.761 The',Board of ':IlUp"tvIsOrs 

ACRE 

VEGETATIVE MAiE~IALS' 

h~by nollfies all. bidders thai 

il: will affirmatlvalylnsiJ...,.Ihal 

FOHMULCH 

In any contract enlered into 

3.561 ' p~(Suanllo .th;s ·edve,('tisa. 

TON . . menl." mlnority,.llusJness 

SOLID SODDING .' enlerprises' will be ,atfarded 

740' .. full pppllitui;iityIOs\Jbrn~ bld~ 

S. Y. iii respbn:.e'to· thi~ invilation 

,EMPORARY SILT FENCE 8nd will·not.bl> .dlscrimlnated 


COUNTY OF HARRISOI\l 

Before me,.the undersigned Notary of Harrison County, 

Mississippi personally appeared (tQ.A bSY-\ ~)'¥ 

who, being by me first duly sworn, did depose and say that she is a 


Vol. 

Vol. 

Gulfport 

_ 

, in Harrison County, Mississippi, and the publication 


in said paper d times in the following numbers and on the 


Vol. \c>:~ 

Vol. 

Vol. 

Vol. 

Vol. 

notice. 

_ 

_ 

_ 

_ 

No.,~ 

dated 

No., d.~ dated 

No., __ dated 

No.,__ dated 

No., __ dated 

No., __ dated 

No., __ dated 

JUN 252009 

\~ day of 0U'\--Q ,20~ 

--- 

\S, day of "31N ,20.03..- 

day of 

day of 

day of 

,2O__ 

,2O__ 

,20__ 

--- day of ,2O__ 

day of 

Clerk 

~.. 

,20__ 



of more tllan twelve months next prior to the first publication of said 

Sworn to and subscribed before me this -!-1-..J.2~~_day of 

N~O ';'fc~;~J~~~I",~~~~'I;n?~ ~~ AD 20 Ost 

TEMPORARY EROSION Iconsiderallon for an award. , ------~~~~---:..---=""""'='-------,.., 

CHECKS , The. Board 01 Supervisors Will --~-~ 

116 me\'lt'~1 the lime and In place K."-N D i .to" j} ER K.U:\~ .". 

BALE ',~rst:st~ll"!lnlllis,,,r:#\;C!!,iJ.I'd I' Stai8 0: MISSIS,lppl 

LOOSE:' Rlp·RAP, 200 LB. 'W11/lhe~ and lnereo""n, rea

HARR~ONCOUNTYBOARDOFSUPERWSORS 

STATE AID PROJECT NO. SAP~24(58) 

WIDENING, CURB & GUTTER, oVERLA Y M 

LAMEYBRIDGE ROAD A T D'IBERVILLE SCHOOL 

JULY 14, 2009 TABULATION OF BIDS 10:00 a.m. 

PLAN HOLDER 

CERTOF NON-COL BID BID AMOUNT 

RESP. AFFIDAVIT BOND 

/ 

,f~ 

,/ Bond Paving Co., Inc. 01621-MC 

/ y ~I3Z 130;58[ 

~.& F Construction, Inc. 11070 

/ 

V 

1/ GeoPave (dba SCI) 04939-MC 

~ 

/' r" / /nk"h~ '1...- 

~ VHuey Stockstill, Inc. 02764 /' / ,-5J&5¢. OCJ~d ~ z... 

:/ Superior Asphalt, Inc. 08457-MC 'V' / 76JZ2 ~z. / ~ ~ 

TCB Construction Co.• Inc. 

08983 

./ 

~ 

'" 

.- . 

, 

I 

, 

~ 

,'~ , I .. 

. . .. 

;/ vWarren Paving, Inc. 02932-SC v' /' r5"h5: , B1.., ~ 

.~ 

Page 1 

A. GARNER RUSSELL & ASSOCIATES, INC.

SECTION902 

PROPOSAL 

J u ('i-I i-'--llc.....=.-?----'..--o_0_--t--1~ 

-, _ 

Proposal of ~v0-=---a.._Y_r_e=--".,_--=}l.~A--_(j--,(~I)...L--Gr---,-------,t_Yl-C_. 

ofhiT IE~ h-=cJ-/1-f-------- y: '2-s,-Cfr 

(Names and addresses of those interested) 

and no others. Evidence of my (our) authority to submit the Proposal is hereby furnished. The Proposal is made without 

collusion on the part of any pe.rson, fum or corporation. I (we) certify that] (we) have carefully examined the Plans, and the 

Specifications, including the Special Provisions and Revisions herein, and have personally examined the site of the work. On 

the basis of the Specifications, Special Provisions, Revisions and Plans] (we) propose to furnish all necessary machinery, tools, 

apparatus and other means of construction and do all the work and furnish ~] the materials in the manner specified. I (we) 

understand that the quantities mentioned below are approximate only and are subject to either increase or decrease, and hereby 

propose to perfoon any increased or decreased quantities of work at the unit prices bid. 

The following is my (our) itemized Proposal: 

Form SA·902 

Revised 1-2·03

SECTION 902 

PROPOSAL SHEET NO. 2-1 

PROJECT NO. SAP-24(5B) 


For: 

For the widening, curb and gutter, and overlay of approximately 0.616 miles of existing County roadway known as Lamey Bridge Road in Harrison County, Mississippi, 

also known as State Aid Project No. SAP-24(58}. 

I (we) agree to complete the entire site within Seventy-Five (75) Working Days. 

'''SPECIAL NOTICE TO BIDDERS'" 

BIDS WILL NOT BE CONSiDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED 

Ref. Pay Approx. Unit Price Item Totai 

No. llemNo. Description Quantity Unit Dollars Cents Dollars Cenls 

ROADWAY ITEMS 

XXXXXXXXXXX 

1 S-200-A MOBI L1ZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX 00 

XXXXXXXXXXX ·xxxxxx ~cJi 751 

XXXXXXXXXXX XXXXXX 0 0 

2 S-201-A CLEARING AND GRUBBING LUMP SUM L.S. XXXXXXXXXXX XXXXXX 

111,$""li - 

XXXXXXXXXXX XXXXXX 


3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX 0° 

11/5" 1 7 - 

XXXXXXXXXXX 

4 S-202-D REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y. 

3,~ 

5 S-202-E REMOVAL OF PIPE (ALL SIZES) 226 L.F. 

6 S-Z03-A UNCLASSIFIED EXCAVATION (F.M.) 1,436 C.Y. 

7 8-Z08-A LIGHT LINEAR GRADING 33 STATION 

XXXXXX 

XXXXXX 

/C,6 

-~z... 

3 Jz....3 

- 

oJ- 

E=- 

/3 

7(.. 

rZ7( 

sc. 

~ - -- 

q-CJ~ 

/d -gO 

:;.-- 

1330 2- 

Jo/ 

;/ 

v/ 

I 

_I

SECTION 902 


PROJECT NO. SAP-24(58) 


Ref. Pay Approx. Unit Price Item Total 

No. Ilem No. Description Quantity Unit Dollars Cents Dollars Cents 

2-'2...- 

a S-304-A 

GRANULAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. 

jCJ 'Y 2'0726 

- - 

9 S-304-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y. 

!-:? e-S""" 3::>if'> /r!) v 

10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON 

-- 

7s-' 

11 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.0j) TON 

7r 

a~ 

12 S-403-A HOT MIX ASPHALT, ST, 25 mm MIX 881.00 TON 

13 8-403-B HOT MIX ASPHALT, ST, 12.5 mm MIX, (LEVELING) 425.00 TON 

14 S-406-A 

- 

COLD MILLING OF BITUMINOUS PAVEMENT (ALL DEPTHS) 889 S.Y. 

c:;sO 

-- 

I 

- 

72/~S'" 00 

- ~7 SV a -" 

I 

o

SECTION 902 


PROJECT NO. SAP-24(S8) 

HARRiSON COUNTY 


No. Item No. Description Quantity Unit Dollars Cents Dollars Cents 

20 S-604-8 GRATINGS 400 LB. 

i! 

-fJ, { 

ItlJi-/ - 

09 

21 S-606-8 CONCRETE DRIVEWAY 217.0 S.Y. 

03 /Ov:JS-" 

rf 

22 S-609-D COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 L.F. 

/¥ 

~7 - - 

- 

23 S-617-A RIGHT-OF-WAY MARKERS (TIPE I) 31 EACH /tJ O S/O 


24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM LS. XXXXXXXXXXX XXXXXX 


-- 

t,g / Co 

Co70"S4 ~ 

0 0 ~ 

CJ - 

IS-OOC) - 

25 S-616-8 ADDITIONAL CONSTRUCTION SIGNS a S.F. 10 00 0 00 

26 S-621-A 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE 

/.>ZJ 0 0'" 

.>-c:f 

- ~&' -- 

27 S-521-B 

6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (50 0 6 

MILS) 

0.052 MILE 

"1 000 - 

",,0 

20cf 

~ 

28 5-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHiTE) (60 MILS) 1.084 MILE 

?fOOO uo::.> Lf33G, ~~ 

- 

oc. 

QO 

29 5-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (gO MILS) 0.058 MILE -; 

/S"00 

30 S-621-E-1 

31 S-621-G-1 

6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (gO 00 

7,129 L.F. 

MILS) 

- 

THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (\'VHITE) 

(120 MILS) 

831 L.F. 

Z- 

---- 

/ - 

- 

87 

7/2,'7 

C'O 

1" 

oO 

/~G2- 0 6 

-

SECTION 902 




Ref. Pay Approx. Unit Price \tern Total 


32 S-62108-2 

THERMOPLASTiC DETAiL STRlPE (6" EQUIVALENT LENGTH) (YELLOW) 

(120 MILS) 

1,458 L.F. 

2- 

~ 

- 2? /G, 

-, 

c::::I CJ 

33 S-621-H-1 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 480 L.F. 

2- 

- 

----~ 

c::. C1 7~O 

- 

34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F. 

S- 0° //8-0 

-y 

'" 

35 13 

C)~ 

...-- esO 

'7/ 

S-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS EACH 

7 

GO 

l,. 

36 S-627-L 

TlNO-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED 0-0> ..:10 

201 EACH 

MARKERS 

7 

....- 

/7"07 ---" 

Subtotal Roadway Items S~O( 2...:z....t 

EROSION CONTROL ITEMS 

37 901-S-212-A AGRICULTURAL LIMESTONE 3.561 TON 

38 5-212-8 COMMERCiAL FERTiLIZER (13-13-13) 1.781 TON 

~I- 

?8- 

-J- 

- - 

0° 

3'2- 

/2-0 ttL? , 

0 0 /tJ~ 60 

39 S-212-F AMMONIUM NITRATE 0.257 TON "" - 0-0 

... 

/00(;; 267 -" 

,'0 Z-6 

40 S-214-A SEEDING 1.781 ACRE 

/2-0 - 0 V37 - ,.// 

41 S-215-A VEGETATIVE MATERIALS FOR MULCH 3.561 TON 

~OO 

---- 

zoo - 

(jf;f 

- ;1- 

7/2.- 

~I'

SECTION 902 




45 S-815-A LOOSE RIP-RAP, 200 LB. 32 TON 

(p( 

t!>~ 

-- 17S-S 

z..8" 

; 

Subtotal Roadway Items $"J.ftJ '::"~l 

Subtotal Erosion Control Items 

tS:r:rS 

/ 

I 

Ref. Pay Approx. Unit Price Item Tolal 


- 

c;;%:> 

42 S-226-A SOLID SODDING 740 S.Y. 

~ :.ro ......-- ;' 

333CJ 

43 S-233-A TEMPORARY SILT FENCE 4,190 L.F. q-~ 

.5 

J~~97 

4 G 

:..--- :---;; 

44 S-235-A TEMPORARY EROSION CHECKS 116 BALE 

/el 

'37 92..- 

- 

/ZOZ- 

-~. 

;--f- 

- 

'7Z- 

~ 

GRAND TOTAL BID S-C.S;cf/c -- 

~ 

-It SbS- ~/7. 

,/ 

c?-a 

&I? 

t1~ 

--' ..'.- ... ~-......... ~. ,;.--- .. -..-

SECTION 902 - Proposal (Conlinucd) 

J (we) furlher propose to perform all "force account Of extra work" Ihat mny be required of me IUS) on the basis provided 

in [he Specifications and to give such work my (our) personnl attenrjon in order 10 see Ihat it is ecollomiGllly performed. 

J (we) further propose to execute the attached contract agreement (Section 903) as soon as the work is awarded to me 

(us), and to begin and complete the work within the lime limil provided for)n the Specifications and Notice to Contractors. ] 

(we) also propose to execute the attached contract bond (Section 904) in an amount not Jess than one hundred (100) per cent 

of the total of my (our) bid. This bond shall not only serve to guarantee the completion of lhe work on my (our) pan, but aJso 

to guarantee the excellence of both workmanship and materials until the work is finally accepted. 

] (we) enclose a certified check (bid bond) for ft fI-e.- pel' CeM ~ B .tel _($ 5%) Dollars 

and hereby agree that in case of my (our) failure to execute the contract and furnish bond with FIFTEEN (] 5) lays after notice 

of award, the amount of this check (bid bond) will be forfeited to the County of , 

State of Mississippi, as liquidated damages arising out of my (our) failure to execute the contract as proposed. ]1 is understood 

that in case] am (we are) not awarded the work, the check wi]] be returned as provided in the Specifications. 

Date__1--'-----_-_I_i.,.......... > 20 

Respectfully submitted, 

_- (~1 ..... ~ W-(h f:w IYl ~ / y1 c._~.__~---------: 

Signed 

By 

---rr---- L.14.y.;/tMC LV. W t:tr~"" 

C. e.o. 

Address Bo. PoX 2~-c{~- C;vuEP,rc:r 

,vt - 

(To be filled in if a corporation) 

Our corporation is chanered under the Laws of the State of Ifi 55/ S'~ I pp ; 

names, titles and business addresses of the executives are as follows: ~ , 

lJ 

J ' 

PreSIdent 

C 

~; fl1 II 

and the 

Treasurer

SECTION9

SECT10N 902--Proposal (Continued) 

In the event of award of the Contract to me (us) under this Proposal, J (we) conlemplate the sub-contracting of the 

following items, to the persons or firms named after each item in accordance with Speci:ll Provisions providing for the subcontracting 

:.Htached hereto if such sub-contracting thereof is approved by the Board of Supervisors and the Stale Aid 

Engineer. In the. event of disapproval of such SUb-contracting, J (we) agree to perform such item or items of work with my (our) 

own organization, in full compliance with all applicable temlS of this Proposal. 

NOTE: Bidder will insert below a list of the specific Pay ltems and Quantities thereof which he proposes to sub-contract, 

and the names and addresses of the persons or firms to whom he proposes to sub-contract each Item. 

In the event of the award of this contract to the above named bidder, for the performance of the work. and in the further 

event that the sub-contractor(s) named herein are approved by the Board of Supervisors and the State Aid Engineer. the subcontractor 

or sub-contractors shall execute the following: 

I (we) hereby certify that the use of our names as sub-contractors on the above items, was and is with our knowledge 

and consent. 

___________~ 20 

_ 

___________ 20 

______ 20 

_ 

_ 

___ 20 

_ 

2

SECTION 902 




For: 

For the widening, curb and gutter, and overlay of approximately 0.618 miles ofexistlng County roadway known as Lamey Bridge Road in Harrison County, Mississippi, 

a/so known as Slale Aid Project No. SAP-24(5B). 

I (we) agree to complete the entire site wilhin Seventy-Five (75) Working Days. 

···SPECIAL NOTICE TO BIDDERS'" 

BIDS W/U. NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND /TEM TOTALS ARE ENTERED 

Ref. Pay Approx. Unit Price !lem Total 

No. Item No. Description Quantity Unit Dollars Cents Dollars Cenls 

ROADWAY iTEMS 

XXXXXXXXXXX 

1 S-20D-A MOBIUZAnON LUMP SUM L.S. XXXXXXXXXXX XXXXXX 

31.) 750 - 



2 5-2Q1·A CLEARING AND GRUBBING LUMP SUM LS. XXXXXXXXXXX XXXXXX / J-.OOf!j - 

XXXXXXXXXXX XXXXXX I 


3 S-202-A REMOVAl OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX )1/5tJo - 


4 5-202-0 REMOVAL OF ASPHALT PAVEMENT (AlL DEPTHS) 48 SS. 

e( 

~ 

XXXXXX 

3

SECTION 902 






8 S-304-A GRANUlAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. IcJ - /t( /30 - I 

9 S-304-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y. /() 0 

..- 

54-00 - 

~ 

10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON 70 --- G7(p 9t? - I 

11 • S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.00 TON to - 4-~~oO - y 

12 S-403-A HOT MIX ASPHALT, ST, 25 mm MIX 881.00 TON 70 - &J{p 70 - ;- 

13 S-403-B HOT MIX ASPHALT, ST, 12.5 rnm MIX, (LEVELING) 425.00 TON 70 - :J. 0 7~'@ - , 

14 S-406-A COLD MILLING OF BITUMINOUS PAVEMENT (ALL DEPTHS) 889 S.Y. 

3 - ;? ~? 7 - II' 

15 8-601-8 CLASS "S" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y. 'J.- 00 0 

../"" 

73717- - , 

16 S-602-A REINFORCING STEEL 3,129 LB. 

I -- 3J).tt - .v 

17 S-603-C-A 18" REINFORCED CONCRETE PIPE, CLASS III 992 L.F. 30 - :J. q 7(pIJ ..- 

~ 

18 S-603-C-B 18" REINFORCED CONCRETE PIPE, END SECTION 6 EACH '7(p5 - ir51(fJ - 

~ 

19 S-604-A CASTINGS 2,615.00 LB. 

3 - 7rt4-5 -

SECTION 902 



HARRISON COUNlY 



20 8-604-8 GRATINGS 400 LB. 

t 25 'Jv6 iY& - :- 

21 8-608-8 CONCRETE DRIVEWAY 217.0 8.Y. 

54 tP5 II 7,2~ ~5 ~ 

22 8-609-0 COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 L.F. 

/6 "?7 i:J.7{(D 34-~ 

23 • 8-617-A RIGHT-OF-WAY MARKERS (TYPE I) 31 EACH {Pit- .- ICJ ~ 4- 

- p 


24 S-618-A MAINTENANCE OF TRAFFIC LUMP SUM L.S. XXXXXXXXXXX XXXXXX 

/ !50[JO 

XXXXXXXXXXX XXXXXX -- 

25 S-618-B ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00 

26 S-621-A 6" WlDE THERMOPLASTIC TRAFFIC STRIPE (SKIP WHITE) (60 MILS) 0.039 MILE 17;15 - (,7 .J.~ , 

27 S-621-8 

6' WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (60 

MILS) 

0.052 MILE !f0VO '-- .230 ;1...0,. 

28 S-621-C 6' WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE fj-!JJ 00 - q 9-00 4-f!.);- 

29 8-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (90 MILS) 0.058 MILE 

/7.76 - /()O eJ5 # 

30 5-621-E-1 

31 8-621-G-1 

6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS YELLOW) (90 

MILS) 

THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (WHITE) 

(120 MILS) 

7,129 L.F. ) /5 If/ q-o 3-5 I: 

831 L.F. ;2. 30 It! /{ 30

SECTION 902 






32 S-621-G-2 

THERMOPLASTIC DETAIL STRIPE (6 n EQUIVALENT LENGTH) (YELLOW) 

(120 MILS) 

1,458 L.F. 

:2 3r;J S353 Lrv )IV 


:L. 3() 1104- - V y 

34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F. f) 75 IS!; 7 -t' '" 

35 5-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH

SECTION 902 


PROJECT NO. SAP-24{58) 




42 S-226-A SOLID SODDING 740 S.Y. 5 /rt 37533 :w 

43 S-233-A TEMPORARY SILT FENCE 4,190 L.F. 4- &0 /4;. 74- - ~ 

44 S-235-A TEMPORARY EROSION CHECKS 116 BALE )0 95 /;;2 t;JO (at> ~ 

45 8-815-A LOOSE RIP-RAP, 200 LB. 32 TON 50 

....- 

)bOD -t- 

. 

Subtotal Roadway Items 

55/54/ "! '7 

Subtotal EroSion~ems 

3iai I 

I 

q7 

v-

SECTION 902· Proposa) IConlinued) 

) (we) further propose 10 perform all "force accounl or extra work" that may be required of me (us) on the basis provided 

in the Specifications and to give such work my (our) personal at£enrion in order to See thai it is economically performed. 

I (we) funher propose 10 execute the attached conlract agreement (Section 903) as soon as the work is awarded to me 

(llS), and to begin and complete the work within the time limit provided for.in the Specifications and Notice to Conlractors. I 

(we) also propose to execute the attached contracl bond (Section 904) in an amount not less than one hundred (100) per cent 

of the lotal of my (our) bid. This bond shall nol only serve to guarantee the completion of the work on my (our) pan, but also 

[0 guarantee the excellence of both workmanship and materials until the work is finaJly accepted. 

) (we) enclose a certified check (bid bond) for ($)Dollars 

and hereby agree that in case of my (our) failure to execute the contract and furnish bond with FIFTEEN (15) days after notice 

of award, the amount of this check (bid bond) wj]] be forfeited to the County of HCtrd{1J1l , 

State of Mississippi, as liquidated damages arising OUI of my (our) failure to execule the contract as proposed. ]1 is understood 

that in case I am (we are) nol awarded the work, the check will be returned as provided in the Specifications. 

Respectfully submitted, 

By 

Title 

:TM1eS'Dco.ld 

Ife$,d(f) .j- 

Signed 

Date :fu It-t /4 

,20 oC; 


Our corporation is chanered under the Laws of the State of 

names, titles and business addresses of the executives are as follows: 

and the 

PreSIdent 

Secretary 

Treasurer 

Address 

Address 

Address 

3

SECTION902 

PROPOSAL 

Proposal of 

sc..\ ,\ ce. 

for constructing the following designated project within the time hereinafter specified. 

County at 

The Plans are composed of drawings and blue prints on file in the offices of the Chancery Clerk of \-:hr:n~ 

Q.,.,.1. \ QpO'c-T" 

- I 

Mississippi. 

The Specifications are the currently approved Standard Specifications of the Office of State Aid Road Construction of 

the Mississippi Department of Transportation and the Federal Highway Administration, except where superseded or amended 

by Special Provisions and Revisions of the Specifications attached hereto and made a part thereof. 

Board of Supervisors 

\:\0 .cr- r ''s~ County, c=,\A\ £pov-=\: Mississippi 

Sirs: ThefoJlowing is made on behalf of Sc...\ \ oc•. - 

~e.oPo .. )e D \ V·, s iof\ 

10210 ~C\.c. Cl".op~sd,Gtu l\i::ov±, (Y)S..::B50;:' 


and no others. Evidence of my (our) authority to submit the Proposal is hereby furnished. The Proposal is made without 

collusion on the part of any person, fum or corporation. I (we) certify that] (we) have carefully examined the Plans, and the 


the basis of the Specifications, Special Provisions, Revisions and Plans I (we) propose to fumish all necessary machinery, tools, 

apparatus and other means of construction and do all the work and furnish all the materials in the manner specified. I (we) 


propose to perform any increased or decreased quantities of work at the unit prices bid. 


FOl7Tl SA-902 

R~\'is.d 1·2·03 

EXHIBIT 

13, ~ 

1

SECTlON 902--Proposal (Cominued) 

In (he event of Jward of the Contrnct to me (us) under this Proposal, I (we) contemplate the sub-contracting of the 

following items, 10 the persons or firms named afler e

SECTION 902-·Proposal (Continued) 

In the event of award of the Contract to me (us) under this Proposal, I (we) contemplate the sub-COnll

SE CTJ0 N 902--Proposal (COOl inued) 

ln lhe evenl of 3wnrd of the ContnJCt 10 me (us) under this Proposal, J (we) contemplate the sub-contr3cting of the 

following items, to the persons or firms named after each item in accordance wilh Special Provisions providing for the subconlracting 

attached hereto if such sub-contracting thereof is approved by the Board of Supervisors and the Sl31e Aid 

Engineer. In the event of disapprovn] of such sub·contr'lcting, I (we) agree to peri"orm such item or items of work with my (our) 

own organization, in full compliance with all applicable tem1S of this Proposal. 

NOTE: Bidder wi]] inseJ1 below a list of the specific Pay I {ems and Quantities (hereof which he proposes to sub-contract, 

and the names and addresses of the persons or firms fa whom he proposes to sub-contract each ltem. 

Pay Item No. _.__: 

10 _ 

Pay Item No. 

to 

Pay Item No. 

to 

Pay Item No. 

_ 

(qu,lnlit)') 

(quaolity) 

(quantity) 

(quantily) 

Pay ltem No. _~ : " _ 

(quantity) 

_ 

(0 _ 

{O 

_ 

Pay ltem No --,- _ 

(quantity) 

10 _ of 

Pay Item No. _ 

(quantity) 

10 _ 

1 hereby certify that the persons or firms are named above as 

persons or firms named. 

_ 

of 

of 

of 

of 

of 

of 

(description) 

(description) 

------------_._--- 

(description) 

(descri ption) 


(description) 


-------"---- 

knowledge and consent of the 

Signed -----~]p.~~~-s::::.._ItL------------- 

In the event of the award of this contract to the above named bidder, for the perrormance of the work, and in the further 

event that the sub-contractor(s) named herein are approved by the Board of Supervisors and the State Aid Engineer, the subcontractor 


I (we) hereby certify that the use of our names as sub-contractors on the above items, was and is with our knOWledge 

and consent. 

___________ 20 

___________ 20 

20 _ 

____________ 20 __~_ 

_ 

_ 

• 

• 

• 

• 

2

SECTION 902--Propos3] (Conlinued) 

In the event of 3wB2.. 's;' Cs.>CV'")bioa.k\o-o CoC'c.rVe C,v.,rb +~u.t\;e.c ~ 3-A') 

(guJnliry) . (descnpllon) 

IO~""·('f\c1""\)u..reo ~.Ir. \0::.. of \'2. mc.-O~Lape..C ...\\j(\'5. fO~_.0g4Z~__ 

1 hereby certify that the persons or firms are name 

persons or fIrms named. 

____________ 20 

20 _ 

_ 

-------------------_.._---~- 

Ide5criprjon) 

• 

• 

Ide5cnpl;on) 

----------------------------- Idescriplion) 

• 

(description) 

(description) 

2 

(description) 

(description) 

(description) 

actoTs with the knowledge and consent of the 

In the event of the award of this contract to the above named bidder, for the performance of the work, and in the further 

event that the sub-contractor(s) named herein are approved by the Board of Supervisors and the State Aid Engineer, the subcontractor 


1 (we) hereby certify thaI the use of our names as sub-contractors on the above items, was and is with OUT knowledge 

and consent. 

___________ 20 

____________ 20 

_ 

_ 

•

SECTION 902 



HARR\SON COUNTY 

For: 

For the widening, curb and gulter, and overtay of approximately 0.616 miles of existing County roadway known as Lamey Bridge Road in Harrison County, Mississippi, 

also known as State Aid Project No. SAP-24(58). 

I (we) agree to complete the entire site within Seventy-Flve (75) Working Days. 

·--SPECIAL NOTICE TO BIDDERS-- 

BIDS WlLL NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED 


No. 1Iem No. Description Quantity Unit Dollars Cents Dollars Cents 

ROADWAY ITEMS 


1 S-200-A MOBILIZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX 

XXXXXXXXXXX ·xxxxxx A0000 

XXXXXXXXXXX XXXXXX / 

2 S-201-A CLEARING AND GRUBBING LUMP SUM LS. XXXXXXXXXXX XXXXXX 

XXXXXXXXXXX XXXXXX tn. (JOO 00 


f 

3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM LS. XXXXXXXXXXX XXXXXX 

XXXXXXXXXXX XXXXXX .? flX) 00 

I 

4 5-202-0 REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y. 

OQ 

j 00 2-.~O 00 

5 S-202-E REMOVAL OF PIPE (ALL SIZES) 226 LF. 

6 S-203-A UNCLASSIFIED EXCAVATION (F.M.) 1,436 C.Y. 

7 S-208-A LIGHT LINEAR GRADING 33 STATION 

11 5""0 2599 00 , 

'7 00 10 Q{"2- on 

iSD CO 1,95'0 00

SECTION 902 





No. Item No. 

Description Quantity Unit Dollars Cents Dollars Cents 

8 5-304-A GRANULAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. 

9 S-3D4-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y. 




13 S-403-B HOT MIX ASPHALT, ST, 12.5 mm MIX, (LEVELING) 425.00 TON 


15 5-601-B CLASS "B" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y. 


17 S-603-G-A 18" REINFORCED CONCRETE PIPE, CLASS III 992 L.F. 

18 S-aD3-C-B 18" REINFORCED CONCRETE PIPE, END SECTION a EACH 

19 S-e04-A CASTINGS 2,615.00 LB. 

20 00 38260 00 "I- 

61 00 -1.37~ (fO 

7/5 00 7542-6 , 100 " 

78 00 6"/,480 00 y 

R~ 00 71:88~ roO .)- 

, 

78 oD 33/S-0 00 " 

7 5"0 0hb7 

, 

~O [,' 

leOO 00 hb310 ISO 4 

f 

0 60 },877 10 £ 

I 

~O 00 49,600 00 .... 

, 

B70 00 [;;12f) 00 

.3 7S- 980b 25" J; 

, 

jY 

,/

SECTION 902 


PROJECT NO. SAP-24(58} 



No. Item No. Deseripti 0 n Quantity Unit Dollars Cents Dollars Cents 

20 S-604-B GRATINGS 400 LB. 


22 S-609-D COMBINATION CURB & GUTIER (TYPE "3-A) 4,562 L.F. 

23 S-617-A RIGHT-OF-WAY MARKERS (TYPE I) 31 EACH 

3 75 /)00 00 II' 

I 

~O 00 IO~~O 00 y 

I 

14 00 1A.l48 00 ~ 

f 

/S-O 00 1,bSO tOt) ~ 



XXXXXXXXXXX XXXXXX 30000 00 

, 

6- 

25 S-618-B ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00 

, 


}000 00 ~8 I.~v l' 

27 S-621-8 

6" WIDE THERMOPLASTIC TRAFFIC STRIPE (CONTINUOUS WHITE) (60 

MilS) 

0.052 MILE 

.J.11)()() 00 

I 

28 S-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE 

29 S-621-D 6' WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (90 MILS) 0.056 MILE 

30 S-621-E-1 

31 S-621-G-1 


208 ro~ 

.11000 00 

I 

1336 (JO 

, 

l- 

I 

, 

("00 00 87bO J- 

7,129 L.F. 

MILS) 

I 00 Z)2.9 00 J, 


(120 MILS) 

831 L.F. 

;"2- 

2- fJD 00 ~

SEcnON902 






32 5-621-G-2 

THERMOPLASTIC DETAIL STRIPE {6 U 

EQUIVALENT LENGTH) (YELLOW) 

(120 MILS) 

1,458 L.F. 


2... 00 7,9) b 00 ,..v 

f 

2. 00 qtf,() 00 ~It' 


35 S-627-K RED-ClEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH 

36 S-627-L 


5 vo } IJ2JO 00 /.11' 

7 

7 CO 9/ 00 J. 

nNQ-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED 

201 EACH 

MARKERS 

7 .. 


00 1.40700 

7 

t,'5~.JIO 

~ 

37 901-S-212-A AGRICULTURAL LIMESTONE 3.561 TON 

38 5-212-8 COMMERCIAL FERTILIZER (13-13-13) 1.781 TON 

39 S-212-F AMMONIUM NITRATE 0.267 TON 



} 2f) 00 12,,7 32. v~ 

600 00 ) o6R 60 ... 

f 

I .(J()O ~D 2-67 00 y~ 

7 

J2.fJ(] ~O 

7 

2.,) 37 7-0 1'1- 

2..00 00 7/2- l:2-0 ,..l-

SECTION 902 




Ref. 

Pay 

No. Item No. Description 

Approx. Unit Price Item Total 

Quantity Unit DoUars Cents Dollars Cents 


43 8-233-A TEMPORARY SILT FENCE 4,190 L.F. 



-4 ~O 3330 OtJ f" 

'" 

~5 ~o /4 £.,(.,S;" ot{) ~ 

I 

1"2- 00 i312. 00 &10- 

. " 

~O 00 Z~6000 ;1-' 


'31//0 

, 

4S 


J,65~ 7)... . 

, 

GRAND TOTAL BID 

~60~h9 17/ ~~ 

tJt: AIL.

SECTION 902 - PrOpOsallCoolinuedl 

1 (we) furlher propose 10 perform all "force account or extra work" that may be required of me (us) on tbe basis provided 

in the Specifications and to give such work my (our) personal attention in order to see that it is economicaHy performed. 

I (we) further propose to execute the attached contract agreement (Section 903) as soon as (be work is awarded to me 

(llS), and to begin and complete the work within the time limit provided for)n the Specifications and Notice to Contractors. 1 

(we) also propose to execute the attached contract bond (Section 904) in an amount not less than one hundred (100) per cent 

of lhe rotal of my (our) bid. This bond shall not only serve to guarantee the completion of the work on my (our) part, but also 

to guarantee the excellence of both workmanship and materials until the work is finally accepted. 

1 (we) enclose a certified check (bid bond) for 5'2., ($ ) Dollars 

and hereby agree that in case of my (our) failure to execute the contract and furnish bond with FJFTEEN (15) days after nOlice 

of award, the amount of tbis check (bid bond) will be forfeited to the County of }\o...ct:,~ , 

Siafe of Mississippi, as liquidated damages arising out of my (our) failure to execute the contract as proposed. 1t is understood 

that in case I am (we are) not awarded the work, the check will be returned as provided in the Specifications. 

R"p,"fully ,ubmitt,d, ~ 

By~.:S Se\\eC5 :S-r. 

l 

Signed 

--------- 

Date 3 .. L. ,,4 

\ 


,20cP) 

Our corporation is chartered under the Laws of the State of D:\:5$;':;:'5 \'p~" 

names, titles and business addresses of the executives are as fo}}ows: 

and the 

1020) L.c~o ('~~f\:3~(1u\q:ud. m'5Y£o: 

A Tess j 

IDUn I ~c.x,o

SEcnON902 

PROPOSAL 

Proposal of 

\Ju.~~---'--'~'----.:..-~-...:.+-ll ~-Za::::::L......l

SECTION902--Proposal (Continued) 

In the event of award of the Contract to me (us) under this Proposal. I (we) contemplale the sUb-contracting of Ihe 

following items, to the persons or firms named after each item in accordance with Speci~l Provisions providing for the subcontracting 

SECTION 902 


PROJECT NO. SAP-24(S8) 


For; 

For the widening, curb and gUller, and overlay of approximately 0.616 miles of eXisting County roadway known as Lamey Bridge Road in Harrison County, Mississippi, 



•...SPECIAL NOTICE TO BIDDERS'" 

BIDS WILL NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED 



ROADWAY ITEMS 


f S-200-A MOBILIZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX 

XXXXXXXXXXX ·XXXXXX 53 i!cJ1) 0-0 

xxxxxx.xxxxx XXXXXX 

2 8-201-A CLEARING AND GRUBBING LUMP SUM L.S. XXXXXXXXXXX XXXXXX 



3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX 


4 S-202-0 REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y. 

5 S-202-E REMOVAL OF PIPE (ALL SIZES) 226 L.F. 

6 S-203-A UNCLASSIFIED EXCAVATION (F.M.) 1,436 C.Y. 

Iv lilt) 

J3,1nJ{) VnJ 

J3 fJlJ7) 0"!7 

LIfO knJ 

/5 IJV '33QO OV 

~ Of) ~ f.p I i.e fJt) 

, 

7 S-208-A LIGHT LINEAR GRADING 33 STATION 

Lf5a IW I'-fY6~ t!O I-

SECTIONlf02 



HARRISON COUNlY 



8 S-304-A GRANUlAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. 

9 S-304-C CRUSHED STONE (SIZE 610) (LVM) 54 C.Y. 




13 S-403-8 HOT MIX ASPHALT, ST, 12.5 mm MIX, (LEVELING) 425.00 TON 


15 S-601-B CLASS "B" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y. 


17 S-603-C-A 18" REINFORCED CONCRETE PIPE, CLASS III 992 LF. 

18 S-603-C-B 18" REINFORCED CONCRETE PIPE, END SECTION 6 EACH 

19 S-604-A CASTINGS 2,615.00 LB. 

/~ tv ,;(~qa (J() 

7~ Itm .::S .Vy}( - - (J{) 

7£~t1O 

7dl):1~ItJtI 

75 O?J J./ClStJ1J1m 

7/ 100 (p ,:) I-)~Iltv ) 

77 fJO ~,2 ?;lC)VIT7; 

5 tJt) '-ftj'l5 {[f) , 

/ J tJ7JZ} IJt} 3/1 85tJ ~~ 

./ 

~ ~ro I~-;?g!.m?i 

3/ bt' 30i15:J 00 / 

?tn' fJ7J 

L/;;'1JlJ /tJ; 

LfIpt) /ai/fpC?~ ..

SECTION 902 

PROPOSAL SHEET NO. 2·3 




No. Item No. Description Quantity Unit Dollars Cenls Dollars Cents 

20 S-604-8 GRATINGS 400 L6. 


22 S-609-D COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 LF. 

23 S-617-A RIGHT-Of-WAY MARKERS (TYPE I) 31 EACH 

5 ltD .;(, U!J7) {J(}~ 

iff LrfJ 




IOiL/rft; {Jt)f- 

I 

/6 1m f/J8/laO (){);; 

//110 tT/} 4tJ~o ptJJ- 

&rOZr-o !J1[} ~ 

25 8-618-8 ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00 


27 8-621-8 


MILS) 

0.052 MILE 

28 8-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE 

29 8-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YELLOW) (90 MILS) 0.058 MILE 

30 S-621-E-1 

31 S-621·G-1 


7,129 l.F. 

MILS) 


(120 MILS) 

831 L.F. 

J{[a07J tv &~ IL/O J. 

doR I/OV' 

ilO7TV m-) 

4/)277) 07) Lf. 33fR DO ;- 

/, !,,1J1J {)iJ q,~ ~O t- 

I 

/ (J() 7j/~q fT{) : 

c1 tw 

/J~~~ t'1f)~

SECTION 902 






32 5-621-G-2 

THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (YELLOW) 

(120 MILS) 

1,458 L.F. 



35 S-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH 

36 S-627-L 

TWO-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED 

MARKERS 

201 EACH 

,;(l(J(J .2 qlC; '{;7tJ ~ y 

d IUZJ qf12{) 

of) ~y 

5 ro I, / yo IJO ,; y 

7 fJtJ q/ tJt} yl- 

7 Iw j / Ljo 7 crtJ"" 


~5&od'do v- 


37 901-8-212-A AGRICULTURAL LIMESTONE 3.561 TON 

38 S-212-B COMMERCIAL FERTILIZER (13-13-13) 1.781 TON 

/8,0 tJ7} '-/()1 l3~ 

(~tTO rm /,IJI/) 8' 1&0 .. 


1,1J7)D (JV ~(JJ7Iva, 

~... 



//atm 1m :;;. /31l;2t? J~ 

S{07J ov 

7/;) .;?(J J

SECTION 902 






42 8-226-A SOLID SODDING 740 S.Y: 

43 S-233-A TEMPORARY SILT FENCE 4,190 L.F. 



5 oD ~- "7 tiV lTO j 

L/ 11Tt) I ~ '7tJ{) rt1J~ 

II 1m I ,.;L70 UO j, 

-, 

~1 trTJ d./44 {)1} l 



GRAND TOTAL BID 

f55(Jl~ ao 

r~it/c;; 3~ 

5ft/LII~ 5..J- 

/ 

,.' 

Cf~~

SECTION 902· Proposal (Conlinued) 

) (we) further propose to perform -F~c~pfb;d($5% pr6/~ ) Dollars 

and hereby agree that in case of my (our) failure to. execute th~ontract and fumiSh_~JFTEEN (15) days after notice 

of award, the amount of this check (bid bond) will be forfeited to the County of SON , 

State of Mississippi, as liquidated damages arising out of my (our) failure to execute the cOntract as proposed. It is underslood 

thar in case J am (we are) nor awarded the work. the check wi]] be returned as provided in the Specifications. 

., 

RespectfuIly submitted, 

Dale 

·.......:.1_-~1_4__'__,,20~ 

By ---J..-l..l"""'-L.=:L.",,-,. 9-'....,.--'---"""-......k-:..B=·:.....J'-'--='---=--I

SECTION902 

PROPOSAL 

Proposal of_--",6,"",,-upeftOY A,p----=~=l~+,---,-,1~c=.-=-(.., 

Mississippi. 

Dale44,------P4 --C..-1J_2..D_D_q 

of IA:rnI-..55~~ 

________------'~Dnl~----- 

for constructing the following designated project within the time hereinafter specified. ~ 

The Plans are composed of drawings and blue prints on file in the offices of the Chancery Clerk of J:fa.,Vlrl SO,.) 

County at G.~ \t'P~O(~}-~ _ 

The Specifications are the currently approved Standard Specifications of the Office of State Aid Road Construction of 

the Mississippi Department of Transportation and the Federal Highway Administration. except where superseded or amended 

by Special Provisions and Revisions of the Specifications attached hereto and made a part thereof. 

_ 

_ 

Board of Supervisors 

---±:hyy tS 0 to County, &utf P_D_rt-" Mississippi 


and no others_ Evidence of my (our) authority to submit the Proposal is hereby furnished. The Proposal is made without 

collusion on the part of any person, fmn or corporation. I (we) certify that 1 (we) have carefully examined the Plans, and the 


the basis of the Specifications, Special Provisions, Revisions and Plans I (we) propose to furnish all necessary machinery, tools, 

apparatus and other means of construction and do all the work and furnish all the materials in the manner specified. I (we) 


propose to perform any increased or decreased quantities of work at the unit prices bid. 


Fonn SA·902 

R..·ised 1-2-03

SECT)ON 902--Proposal (Conlinu~d) 

1n the event of award of the Contract to me (us) under this Proposal, J (we) contemplate the sub-contracting of the 

following items, to the persons or firms named 3fler erich item in accordance with Special Provisions providing for the subcontracting 

attached hereto if such sub-conrracting thereof is approved by the Board of Supervisors and the State Aid 

Engineer. In the event of disapproval of such SUb-contracting, 1 (we) agree [0 perform such item or items of work with my (our) 

own organization, in full compliance with all applicable tem1S of Ihis Proposal. 

NOTE: Bidder will insert below a list of Ihe specific Pay hems and Quantities thereof which he proposes to sub-contract. 

and the names and addresses of the persons or firms ro whom he proposes to sub·contracl each Item, 

PayltemNo,,zllk :3k--r-~/C.... C~-

SECTION 1102 

PROPOSAL SHEET NO, 2-1 

PROJECT NO. SAP-24(Se) 


For: 

For the widening, curb and gutter, and overlay of approxlmately 0.616 miles of existing County roadway known as Lamey Bridge Road In Harrison County, Mississippi, 



'USPECIAL NOTICE TO BIDDERS'·' 

BIDS WILL NOT BE CONSIDERED UNLESS BOTH UNIT PRICES AND ITEM TOTALS ARE ENTERED 

Ref. Pay Approx. I Unit Price Item Total 

No. !tern No. Description Quantity Unit Dollars Cents Dollars Cents 

ROADWAY ITEMS 


1 5-200-A MOBILIZATION LUMP SUM L.S. XXXXXXXXXXX XXXXXX 

XXXXXXXXXXX 'XXXXXX 


2 S-201-A CLEARING AND GRUBBING LUMP SUM L.S. XXXXXXXXXXX XXXXXX 



3 S-202-A REMOVAL OF OBSTRUCTIONS LUMP SUM L.S. XXXXXXXXXXX XXXXXX 


4 S-202-D REMOVAL OF ASPHALT PAVEMENT (ALL DEPTHS) 48 S.Y. 

5 8-202·E REMOVAL OF PIPE (ALL SIZES) 226 L.F. 

9/(100 CJo 

J. ,,,,. - ,~ 

'Tf;,> ~ -' / ,J 

//s/7 

"'~~ 

00 

/1~7 c-o 

9 £/ ~~ 08 ' 

/3 $Z- 3/13 3'z- ~ 

6 S-203-A UNCLASSIFIED EXCAVATION (EM.) 1,436 C.Y. 

:5 7b &7/ 

.5~ ;. 

~ 

7 8-208-A LIGHT LINEAR GRADING 33 STATION 

~J /0 / ..:l3:J.;Z.. 

30 J

SECTION 902 




Ref. Pay Approx. Unit Price Item Tolal 


8 S-304-A GRANULAR MATERIAL (LVM) (CLASS 9, GROUP B) 1913.0 C.Y. /D 9y ,..LJ ~ ,22- 1 

9 S-304-C CRUSHED STONE (SIZE 810) (LVM) 54 C.Y. ~~1105 3)#1'''' / i) " 

10 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 967.00 TON //~ ~ ///...2iJ5 t:>O iI 

11 S-403-A HOT MIX ASPHALT, ST, 12.5 mm MIX 660.00 TON /1 §~ 759i!J f!k;;. J; 

12 S-403-A HOTMIXASPHALT,ST.25mmMIX 881.00 TON /07 gO C/~7 eo j 

13 5-403-8 HOTM1XASPHALT,ST, 12.5mmMIX,(LEVELlNG) 425.00 TON I/~~ ~o7j&O;, 

14 S-406-A COLD MILLING OF BITUMINOUS PAVEMENT (All DEPTHS) 889 S.Y. d Pv //55"7 oc.;. i' 

15 S-601-S CLASS"S" STRUCTURE CONCRETE, MINOR STRUCTURES 36.856 C.Y. 970 ~5'" ~#o )tJ; 

16 5-602-A REINFORCING STEEL 3,129 LB. r / 1'3 YI/3 /7 ; 

17 S-603-C-A 18" REINFORCED CONCRETE PIPE, CLASS \Il 992 L.F. ~ Lt ~'I zz.. ~...t~J'/ ,2f'" II 

18 S-603-C-B 18" REINFORCED CONCRETE PIPE, END SECTION 6 EACH t 13"7

SECTION 902 




Ref. Pay Approx. Unit Pfice /tem Total 

No. Item No. Description Quantity Unit Dollars cents Dollars Cents 

20 5-604-8 GRATINGS 400 LB. 

Lj 6/ /§I( 

Gt). .. 

21 S-608-B CONCRETE DRIVEWAY 217.0 S.Y. 

L/l ErO /O#;- 

22 S-609-0 COMBINATION CURB & GUTTER (TYPE "3-A) 4,582 L.F. 

23 5-617-A RIGHT-OF-WAY MARKERS (TYPE I) 31 EACH 

/-10 

e'O 




tn:J t- 

/3 kf'o /3-9/ ~~ 

~L/o 

erD 

7 r B1) I- 

7£j# 

25 S-618-8 ADDITIONAL CONSTRUCTION SIGNS 0 S.F. 10 00 0 00 

.. 

iJbiJ 


27 S-621-8 


MILS) 

0.052 MilE 

28 8-621-C 6" WIDE THERMOPLASTIC EDGE STRIPE (WHITE) (60 MILS) 1.084 MILE 

29 S-621-0 6" WIDE THERMOPLASTIC TRAFFIC STRIPE (SKIP YEllOW) (90 MILS) 0.058 MILE 

30 S-621-E-1 


7,129 L.F. 

31 S-621-G-1 


(120 MILS) 

831 L.F. 

4:)0 

~. 

:5tJ )i.>;- 

/:${)O 

PO ~lJg UO y 

~{}(j}O 

/~'jf) 

/ 

00 

~1:j6 

t:rV y 

aD 

n ~O ,.. 

6!{) 

712-9 ~I" 

~ fJD 16hZ: Cl:lJ,.

SECTION 902 






32 5-621-G-2 

THERMOPLASTIC DETAIL STRIPE (6" EQUIVALENT LENGTH) (YELLOW) 

(120 MILS) 

1,458 L.F. 

.,2 .&0 2CJJh tJ-Q • 


2 flO 96D tJo " 

:s- 

34 S-621-H-2 THERMOPLASTIC LEGEND (WHITE) (120 MILS) 236 S.F. OD /Jt5D ~o V 

35 S-627-K RED-CLEAR REFLECTIVE HIGH PERFORMANCE RAISED MARKERS 13 EACH 

1 6 1 0 

Cf/ fJC) 

36 S-627-L 

90 /Lf01 W 

TlNO-WAY YELLOW REFLECTIVE HIGH PERFORMANCE RAISED 

201 EACH ,. 

MARKERS 

1 


YI ;. 

765JZl 


37 901-5-212-A AGRICULTURAL LIMESTONE 3.561 TON 

38 5-212-8 COMMERCIAL FERTILIZER (13-13-13) 1.781 TON 



41 8-215-A VEGETATIVE MATERIALS FOR MULCH 3.561 TON 

Ih &D 

~OO ffJO /068 

/()()f) 

J;2.t;lJ 

t/O 

£lC-' 

~7 .:Ii:.- t 

~D t- 

A/ ~li:') . y 

~.g7 ZD , 

~tJ .eo 7/z- ~O)

SECTION 902 







~ 55 32J3D OCJ. 

... - .- 

43 S-233-A TEMPORARY SILT FENCE 4,190 L.F. 

,L/ 'l}-D /&/ZO eo j 


q ~ /0# 00; 


6/ vL/- P;;>3 zt3 , 

Subtotal Roadway Jlems 

SUbtotal Erosion Control Items 

}t; 

76'5'/2/ 

'7'?-'1L/~ 

~ 

ftt-,tH 60 , 

GRAND TOTAL BID p~ /, .....\/ 

-:;JiC/= / Y r.J 

~ 

~lr 

79g~.a/ ~ 

iCiZ.B2I. {)j/' 

t/Jt-~

SECTlON 902 - PropOSallConlinued) 

J (we) furrher propose to perform all "force account or extra work" that may be required of me (us) on the basis provided 

in the Specificalions and to give such work my (our) personal attenlion in order to see that it is economically performed. 

J (we) furrher propose to execute the attached contract agreemen1 (Section 903) as soon as the work is awarded 10 me 

(us), and to begin and complete the work within the time limit provided forin the Specifications and Notice to Contractors. 1 

(we) also p:ropose to execute the a\l3ched contract bond (Section 904) in an amount not less than one hundred (J 00) per cent 

of the lotal of my (our) bid. This bond shall not only serve to guarantee the completion of the work on my (our) part, but also 

to guarantee the excellence of both workmanship and materials until the work is finaJly accepted. 

J (we) enclose a certified check (bid bond) for ~rleo}i,5.o)oF1lIE'(Oi1f'LblL ($ 6"/0 )Dollars 

and hereby agree that in case of my (our) failure to execute the contract and fumish-.Hd with FIFTEEN (15) days after notice 

of award, the amounl of this check (bid bond) will be forfeited (0 the County of A~"ISO,.,) , 

Stale of Mississippi, as liquidated damages arising out of my (our) failure to execute the contract as proposed. ]1 is understood 

thai in case I am (we are) not awarded the work, the check will be returned as provided in the Specific3lions. 

Respectfully submitled, 

Signed 


,20 0 tt 

OUf corporation is chartered under the Laws of the Slate of .=;Jdt-"-..o...::;~J

MINUTES 




August 3, 2009, Item # 98 

ORDER APPROVING SUPPLEMENTAL AGREEMENT 

FOR STATE AID PROJECT NO. ER-0024(19)B 

EMERGENCY OVERLAY FOR ADDITIONAL WORK BY 

WARREN PAVING CO. INC., IN THE AMOUNT OF 

$47,979.63 AS OUTLINED IN CONSTRUCTION CHANGE 

REQUEST NO.3, AND AUTHORIZING THE BOARD 

PRESIDENT TO EXECUTE SAME 


MISSISSIPPI, that the Board does HEREBY APPROVE, and does HEREBY AUTHORIZE the 

Board president to execute, supplemental agreement for State Aid Project No. ER-0024(l9)B - 

emergency overlay for additional work by Warren Paving Co. Inc., in the amount of$47,979.63 

as outlined in Construction Change Request No.3, which supplemental agreement follows this 









AYE 

AYE 

AYE 

AYE 

AYE 




State Aid Suppl. Agreement - Contract 

(6-1-54) 

SUPPLEMENTAL AGREEMENT 

State Aid Project No. 

Harrison 

ER-0024(19)B 

County 

DIVISION OF STATE AID ROAD CONSTRUCTION 

STATE HIGHWAY DEPARTMENT OF MISSISSIPPI 

WHEREAS,. (1). (We), Warren Paving Company, Inc. 

Contract'or, of 11211 Reichold Road, Gulfport. MS 39503 and 

the Travelers Casualty and Surety of America 

of 

~H~a~r~t~f-o-r_d~•.-C_T--__~ ~~~~----, Surety, entered into a contract with the Board 

of Supervisors of Harrison County on the 7th· day of 

January 2009 , for the construction of the above designated project, and 

WHEREAS, the Harrison County Board ofSupervisors has entered into a contract with Warren Paving Company, Inc,. for the construction of 

Asphalt Overlay Project in Harrison County, [ER-0024(l9)Bj. and 

WHEREAS, the Harrison County Board ofSupervisors has determined that existing 4" thermoplastic pavement markings along centerline of 

bridges on Road B (Henderson Ave) need removing so the neW 6" thermoplastic can be installed properly, and 

WHEREAS. the Harrison County Board ofSupervisors has determined that excess excavation need to be removed to properly construct the new 

roadway typical section on Road B (Henderson Avenue) and, 

WHEREAS, the Harrison County Board ofSupervisors has determined that installation ofthree (3) four-way stop beacon assemblies be installed 

at the intersection ofHenderson Ave. and St. Louis Str. (FHWA Disaster No. MS05-1); the intersection ofHenderson Ave and North Sir, (FHWA 

Disaster No. MSOS-l); the intersection ofEast Second Sir and Menge Ave (FHWA Disaster No. MS05-1); also include the installation oftwo 

post-mounted solar-powered crossing beacon assemblies near the Pass Christian High School, on North Street, West ofHenderson Ave. (F1iWA 

Disaster No. MS05-1), and 

WHEREAS. the Harrison County Board ofSupervisors has determined that damaged guardrail be repaired located on North Sir. at Heim Ave, 

(FHWA DiSl\Sler No. MS05-1) and, 

WHEREAS, the Harrison County Board ofSupervisors has directed that above described items be added to ER-Q024(l9)B by Construction 

Change Request No.3. 

NOW, THEREFORE, be it resolved that it is mutually agreed that said above described items be added to the Contract of ER-0024(19)B in the 

construction amount of$47.979.63, all in accordance with the attached Construction Change Request No.3. Also add 30 working days for lead time 

to order and install the flasher assemblies and guard rail items. 

This agreement in no way modifies or changes the original contract of which it 

becomes a part, except as specifically stated herein. 

NOW, THEREFORE, (I) (We) Warren Paving Company, Inc. 

CDntractor. and the Travelers Casualty and Surety of America , Surety hereby 

agree to said Supplemental Agreement consisting of the above, mentioned items and 

prices and agree that his Supplemental Agreement is hereby made a part of the 

original contract to be performed under the specifications thereof, and that the 

original contract is in full force and effect except as it might be modified by this 

Supplemental Agreement. 

Dated this the 21st 

day of July 

------ -~'---------- 2009 

Travelers Casualty and Surety of America Warren Paving Company, Inc. 

BY: 

""P-r-e-s....,i..,d~e-n.,.t------------ 

surety 

Contractor 

BY: 

-:;;A-ct""t-o-rn--eY---l~'n---:F::-a-c""t---:&,.---;cM;";;S:-:OR-e-s""id-ce-n--Ct:--OA~g-e-nt' 

BY; -=T"'"i.,.-tl;;-e------------- 

Charles F. Porter 

RECOMMENDED FOR APPROVAL: 

APPROVgD 

_ 


Date 

APPROVED: 


--:-::--"7'---:-_H_a_r_r,,-:L_'s...,o~n--::-__-;-_ COUNTY 

Division of State Aid Road Construction 

(By Order of the Board 

Dated 3/14/88

SA Form C·10 

CONSTRUCTION CHANGE REQUEST 

Page 1 of 1 

No._--,3~ 

_ 

July 20, 2009 

Project No. 

ER-0024(19)B 

ATTN.: STATE AID ENGINEER Harrison COUNTY 

reason stated in detail: 

The following changes on the above project, with stations, quantities and items involved, are recommended for the 

A. PROPOSED: 

B. REASON: 

A. PROPOSED: 

B. REASON: 

A. PROPOSED: 

B. REASON: 

A. PROPOSED: 

B. REASON: 

Remove existing 1hermoplastic on bridges on Road "B". 

The proposed 6" thermoplastic striping will not properly overlay existing 4" thermoplastic striping on bridges. 

Remove excess excavation on Road "B". 

This excess material require removal for construction of roadway in accordance with typical 

Section - Road "B". 

Replace damaged flasher assemblies. 

Replace damaged flasher assemblies In accordance with datailed inspection report (FHWA. 

Disaster No. MS 05-1) 

Repair damaged guardrails. 

ReplaceJrepair guardrails as described on Detailed Damage Inspection Report (FHWA 

Disaster No. MS 05-1) 

Original Quantities & Cost 

S-202-C 

ALL ORIGINAL QUANTITIES ARE EQUAL TO 0 

Removal Of Thermoplastic Striping 

0.00 LF. @ $1.15 

$0.00 

S·203-H 

Excess Excavation (FM) 

0.00 C.Y.@ $10.00 

$0.00 

901-S-606-B 

W-Beam Guardrail Bridge End Section 

0.00 L.F. @ $28.75 

$0.00 

901-S-606-D 

Guardrail Bridge End Section 

0.000 EA@ $1,437.50 

$0.00 

901·S-606-E 

Terminal End Section 

0.00 EA@ $2,702.50 

$0.00 

901-645-A 

Flasher Assembly 

0.00 EA@ $6,434.25 

$0.00 

901-645-B 


0.00 EA@ $6,434.25 

$0.00 

901-645-C 


0.00 EA@ $6,434.25 

$0.00 

901-645-0 Two Posted Solar-Powered SChool Crossing 

Revised Quantities &Cost 

0.00 EA@ $5,203.75 

$0.00 

$0.00 

S-202-C 

Removal of Thermoplastic Striping 

5,000.00 LF.@ $1.15 

$5,750.00 

S-203-H 

Excess Excavation (FM) 

710.00 CY @ $10.00 

$7,100.00 

901-S-606-B 

W-Beam Guardrail Bridge End Section 

37.50 LF. @ $28.75 

$1,078.13 

901-S-606-D 

Guardrail Bridge End Section 

1.00 EA@ $1,437.50 

$1,437.50 

901-S-606-E 

Terminal End Section 

3.00 EA@ $2,702.50 

$8,107.50 

901-645-A 


1.00 EA@ $6,434.25 

$6,434.25 

901-645-B 


100 EA@ $6,434.25 

$6,434.25 

901-645-C 


1.00 EA@ $6,434.25 

$6,434.25 

901 "645-0 Two Posted Solar-Powered School Crossing 

INCREASEfQECRE

Attachment to 

Construction Change Request No.3 

ER-0024(19)B 


Explanation of Unit Prices 

1. Items S-202-C and S-203-H are negotiated prices and the prices reflect small quantities. 

Also they include remobilization of equipment. 

2. Items 901-8-606-B, 901-8-606-0, and 901-8-606-E require mobilization on small 

quantities and are really close to State Aid low bid prices. 

3. Items 901-645-A, 901-645-B, 901-645-C and 901-645-0 reflect negotiated prices with 

prime contractor using sub-contractors, small quantity material costs and mobilization. 

We also note that the combined prices noted on the OIR are more than the proposed 

prices. 

Explanation of Time 

1. Twenty (20) days estimated for locating and purchase of equipment and material. We 

also will need to get permission to sub-contract for new sub-contractors after approval of 

Supplemental Agreement and CCR NO.3. 

2. Five (5) days for mobilization (3 sub-contracts), performance of work for guard rail. 

3. Five (5) days to restripe and removal of excess excavation 

APPROVAL 

RECOMMENDED , 2009 

County Engineer

MINUTES 



(SUPERYISOR MARTIN OUT ON YOTE.) 


August 3, 2009, Item # 99 


SPREADING UPON THE MINUTES THE LETTER OF THE 

OFFICE OF STATE AID CONSTRUCTION UNDER DATE 

OF JULY 24, 2009 ADVISING HARRISON COUNTY THAT 

IT HAS BEEN GRANTED AN ADDITIONAL 12 MONTHS 

TO EXPEND $362,800.66 ALLOCATED UNDER THE 

LOCAL SYSTEM BRIDGE REPLACEMENT AND 

REHABILITATION PROGRAM THAT WERE SUBJECT 

TO FORFEITURE ACCORDING TO DB 1320 OF THE 2009 

REGULAR SESSION 



SPREADS UPON THE MINUTES the letter ofthe Office of State Aid Construction under date 

ofJuly 24, 2009 advising Harrison County that it has been granted an additional 12 months to 

expend $362,800.66 allocated under the Local System Bridge Replacement and Rehabilitation 

Program that were subject to forfeiture according to HB 1320 ofthe 2009 Regular Session, 

which letter follows this Order as Exhibit A. 

Supervisor CONNIE M. ROCKCD seconded the motion to adopt the above and 







AYE 

AYE 

AYE 

(OUT ON YOTE) 

AYE

~~~~~w~~ 

COUNTY ADMINISTRATOR 



Tele 601-359-7150 

www.msstateaidroads.us 

OFFICE OF 

STATE AID ROAD CONSTRUCTION 


P. O. BOX 1850 

JACKSON, MISSISSIPPi 39215-1850 

~l!Cl!lMElD 

JUt 2 7 2003 

~UpervisDrr Dist. 5 

i:J() I {J eX' {~'} 

4";/1. .1 ··5- If 

l.. c'. 

412 Woodrow Wilson Ave. 

Jackson, Mississippi 39216 

Fax 601-359-7141 

mail@osarc.state.ms.us 

July 24, 2009 


P. O. Box413 


Re: Forfeiture of LSBP funds 

House Bill 1320 which was passed during the 2009 Regular Session ofthe Mississippi Legislature states 

"when a county has failed to expend the monies allocated to it under the Local System Bridge Replacement 

and Rehabilitation Program..., for an uninterrupted period oftwo successive fiscal years, the county shall 

forfeit and no longer be entitled to the outstanding cumulative balance on hand ofthe monies that were 

allocated to it under the program before that period oftime. Before a forfeiture offunds may occur under 

the provisions ..., the State Aid Engineer shall give written notice to the board ofsupervisors ofthe county 

at least ninety days before the forfeiture, and for good cause shown, he may allow the county an additional 

twelve months to expend the funds subject to the forfeiture." 

Pursuant to HB 1320, this is written notice that Harrison County has $362,800.66 eligible to be forfeited. 

However, after receiving Mr. Gamer Russell's letter dated July 7,2009 outlining the circumstances 

surrounding Harrison County's funds, I will allow an additional twelve (12) months to expend the funds 

subject to the forfeiture. 

Ifyou have any questions please contact Daphonie Daniel at 601-359-7150. 

Sincerely, 


State AId Engineer 

JBM:ma 

cc: 

A. Gamer Russell, County Engineer 

Charles M. Fulghum, District Engineer 

Carey Webb, Asst. State Aid Engineer 

Daphonie Daniel

MINUTES 





ORDER ACKNOWLEDGING RECEIPT OF BROWN & 

MITCHELL, INC.'S CHECK NO. 12587 IN THE AMOUNT 

OF $9,957.36 AS CREDIT BALANCE ON INVOICE NO. 

17376 FOR THE HENDERSON POINT DRAINAGE AND 

ROADWAY RESTORATION, PHASE 2, FOR DEPOSIT IN 

THE PROPER ACCOUNT 

August 3, 2009, Item # 100 


MISSISSIPPI, that the Board does HEREBY ACKNOWLEDGE receipt ofBrown & Mitchell, 

Inc.'s check No. 12587 in the amount of$9,957.36 as credit balance on Invoice No. 17376 for the 

Henderson Point drainage and roadway restoration, Phase 2, for deposit in the proper account. 

(Project 100% complete.) 



Supervisor W. S. SWETMAN 1I1 voted 





AYE 

AYE 

AYE 

(OUT ON VOTE) 

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MINUTES 



August 3,2009, Item # 101 

Rip Daniels and Tamara Wingerter presented the Board with a token ofappreciation for 

their support ofthe first Saving Our Sisters' Summit attended by over 5,000 women. 


MINUTES 

BOARD OF SUPERVISORS, HARRISON COUNTY, NIISSISSIPPI 



August 3, 2009, Item # 102 

ORDER FINDING THAT THE MISSISSIPPI 

DEPARTMENT OF PUBLIC SAFETY, DIVISION OF 

PUBLIC SAFETY PLANNING, HAS APPROVED 

SUBGRANT APPLICATION 08SP1241 EFFECTIVE JULY 

1, 2009 FOR THE MS STOP VIOLENCE AGAINST 

WOMEN PROGRAM IN THE AMOUNT OF $28,000.00 

(70/30 GRANT - WITH $11.492.54 STATEILOCAL MATCH), 

AND AUTHORIZING THE BOARD PRESIDENT TO 

EXECUTE THE NECESSARY CONTRACTS PERTAINING 

THERETO 


MISSISSIPPI, that the Board does HEREBY FIND that the Mississippi Department ofPublic 

Safety, Division ofPublic Safety Planning, has approved Subgrant Application 08SP1241 

effective July 1,2009 for the MS Stop Violence Against Women Program in the amount of 

$28,000.00 (70/30 grant - with $11.492.54 state/local match), and HEREBY AUTHORIZES the 

Board President to execute the necessary contracts pertaining thereto, which documents follow 

this Order as Exhibit A. 







Supervisor CONNIE ROCKeo voted 

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MINUTES 






i;.i·.·······SUBGRANTSIGNAT1JRE SHEETi ..•... .. 

'UlVIS{ONOFPUBLICSAFETYPLANNING 

'., .. OFFICE OF JUSTICE PROGRAMS 

.3750 1-55N.Frontage Road' 

'., '. .....•...... Jackson,MS3921l 

Ph()lle: 601987~4990 Fax: 601 987-4154 

2. Effective Date: 07/01/09 

1. Name, Address, & Phone Number: 

3. SubgrantNurnber: 08SP1241 

Harrison County Board Of Supervisors 

County Prosecutor's Office 

4. Grant Identifier: (Funding Source & Year) 2008-WF·AX-0043 

P. O. Drawer CC . 

Gulfport , MS 39502 5. Beginning & Ending Dates: 07/01/09-04/30/10 

Phone: (228)865-4116 

7. The following funds are obligated: 

6. Subgrant Payment Method: X Cost Reimbursement Other 

Budget Category Source of Funds Total 

Program Budget 

Federal % State/Local % In-Kind % 

Personnel $ 28,000.00 $ 8,089.63 $ 36,089.63 

Frinee Benefits $ 3,402.91 $ 3,402.91 

Equipment 

Travel 

Ooeratinl! Exoenses 

Contractual Services 

Miscellaneous 

Indirect Costs 

•• 

TOTAL····.·.··· ..... 

·i.·i ......... $ 28,000.00 70 $ 11,492.54 30 $ 39,492.54 

8. The Subgrantee agrees to operate the ~rogram outlined in this subgrant in accordance with all provisions of 

this subgrant as included herein. The ollowing sections are attached and incorporated into this agreement. 

..... 

Attachment A - Statement ofSpecial Conditions Attachment C- Certification Regarding Debarment, etc. 

Attachment B - Standard Assurances 

Attachment D - Certification Regarding Lobbying 

Attachment E - Drug-Free Workplace Certification (When Applicable) 

... 

Ii·' .... ...... AGENCYl\PPROVA~/. ......... . ...... SUBGRANfEEACCEPTANCE • i .... i.···.... 

9. Typed Name & Tide of Approving DPSP Official: 10. Typed Name & Title of Authorized Subgrantee Official: 

Joyce Word 

Bureau Director 

MRIN R. LADNER 

President, Harrison CountyBoard of Supervisors 

•• 

11. Signature: Date: 12. Signature: Date: 

~VJ1, Cp{ tJ~d{,~(jr 

[) EX 

I ~IBITI

1. Applicant Agency: Harrison County BOS • County Prosecutor's Office IPage lof 1 

.. I 

.> ,... . ... -', 

,... 

>:;> ........... I. '. .• , 

2. Sub2I'8DtNUIIlber . . 3. GrantIdentifiei" Number ..... ........ ,"-'. ,·•.•······4.··&· Date. .... i\ ..5.·.. Ending Date 

I 

OSSPl241 

07/01109 

2008-WF-AX-0043 

04/30/10 '; ... 

6. Activity: STOP Violence Against Women - Prosecution I/'i:< '.::

Harrison County BOS - County Prosecutoc~sOffice 

····3Jdrarit]d~tifiC~~~~~lll1tber········ 

. . 

2008·WF-AX-0043 

A.FunmngRequ~t:X 

B. Modification Number: 

C. Modification Effective Date: 

SoUrces· 

9. Activity 

Federal 

State 

Program Income 

Other 

(Local-Private) 

Total 

STOP Violence Against Women 

$ 28,000.00 

$ 11,492.54 

$ 39,492.54 

Prosecution

U.S. DEPARTMENT OF JUSTlCE 

OFFICE OF JUSTICE PROGRAMS 

OFFICE OF THE COMPTROLLER 

Certification Regarding 

Debarment/ Suspension/ Ineligibility and Voluntary Exclusion 

Lower lier Covered Transactions 

(Sub-Recipient) 

This certification is required by the regulations implementing Executive Order 12549, Debarment and 

Suspension, 28 CFR Part 67, Section 67.510, Participants' responsibilities. The regulations were published 

as Part VII of the May 26, 1988 Federal Register (pages 19160-19211). 

(BEFORE COMPLETING CERTlFICATION/ READ INSTRUCTIONS ON REVERSE) 

(1) The prospective lower tier participant certifies, by submission ofthis proposal, that neither it nor its 

principals are presently debarred, suspended, proposed for debarment, declared ineligible, or 

voluntarily excluded from participation in this transaction by any Federal department or agency. 

(2) Where the prospective lower tier participant is unable to certify to any of the statements in this 

certification, such prospective participant shall attach an explanation to this proposal. 

Name and Title of Authorized Representative 

Signature 

Date 

Name of Organization 

Address of Organization

Instructions for Certification 

1. By signing and submitting this proposal, the prospective lower tier participant is providing the 

certification set out below. 

2. The certification in this clause is a material representation of fact upon which reliance was placed 

when this transaction was entered into. If it is later determined that the prospective lower tier 

participant knowingly rendered an erroneous certification, in addition to other remedies available to 

the Federal Government, the department or agency with which this transaction originated may 

pursue available remedies, including suspension and/or debarment. 

3. The prospective lower tier participant shall provide immediate written notice to the person to which 

this proposal is submitted if at any time the prospective lower tier participant learns that its 

certification was erroneous when submitted or has become erroneous by reason of changed 

circumstances. 

4. The terms "covered transaction", "debarred", "suspended", "ineligible", "lower tier covered 

transaction", "participant", "person", "primary covered transaction", "prinCipal", "proposal", and 

"voluntarily excluded," as used in this clause, have the meanings set out in the Definitions and 

Coverage sections of rules implementing Executive Order 12549. 

5. The prospective lower tier participant agrees by submitting this proposal that, should the proposed 

covered transaction be entered into, it shall not knowingly enter into any lower tier covered 

transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded 

from participation in this covered transaction, unless authorized by the department or agency with 

which this transaction originated. 

6. The prospective lower tier participant further agrees by SUbmitting this proposal that it will include 

the clause titled "certification Regarding Debarment, Suspension, Ineligibility and Voluntary 

Exclusion-Lower Tier Covered Transactions," without modification, in all lower tier covered 

transactions and in all solicitations for lower tier covered transactions. 

7. A participant in a covered transaction may rely upon a certification of a prospective participant in a 

lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded 

from the covered transaction, unless it knows that the certification is erroneous. A participant may 

decide the method and frequency by which it determines the eligibility of its principals. Each 

participant may check the Nonprocurement List. 

8. Nothing contained in the foregoing shall be construed to require establishment ofa system ofrecords 

in order to render in good faith the certification required by this clause. The knowledge and 

information ofa participant are not required to exceed that which is normally possessed by a prudent 

person in the ordinary course of business dealings. 

9. Except for transactions authorized under paragraph 5 of these instructions, if a participant in a 

covered transaction knowingly enters into a lower tier covered transaction with a person who is 

suspended, debarred, ineligible, or voluntary excluded from participation on this transaction, in 

addition to other remedies available to the Federal Government, the department or agency with 

which this transaction originated may pursue available remedies, including suspension and/or 

debarment.

CERTIFICATION REGARDING LOBBYING 

Each person shall file the most current edition ofthis certification and disclosure fonn, ifapplicable, 

with each submission that initiates agency consideration ofsuch person for an award ofa federal 

contract, grant, orcooperative agreement of$1 00,000 ormore; or Federalload of$150,000 ormore. 

This certification is a material representation of fact upon which reliance was placed when this 

transaction was made or entered into. Submission oftms certification is a prerequisite for making 

or entering into this transaction imposed by section 1352, title 31, U.S. Code. Anypersonwho fails 

to file the required certification shall be subject to a civil penalty ofnot less than $10,000 or not 

more than $100,000 for each such failure. 

The undersigned certifies, to the best ofms or her knowledge and belief, that; 

(1) No Federal appropriated funds have been paid or will be paid to any person for influencing 

or attempting to influence an officer of employee of any Federal agency, a Member of 

Congress, an officer or employee ofCongress, or any employee ofa member ofCongress, 

in connection with the awarding of any Federal contract, the making of any Federal grant, 

the making of any Federal loan, the entering into of any cooperative agreement, and the 

extension, continuation, renewal, amendment, ormodificationofanyFederal contract, grant, 

loan or cooperative agreement. 

(2) If any non-Federal funds have been paid or will be paid to any person for influencing or 

attempting to influence an officer oremployee ofany Federal agency, a MemberofCongress, 

an officer or employee ofCongress, or an employee ofa MemberofCongress in connection 

with this Federal contract, grant, loan, orcooperative agreement, the undersigned shall initial 

here 

and complete and submit "Disclosure of Lobbing Activities", in 

accordance with its instructions. 

(3) The undersigned shall require that the language ofthis certification be included inthe award 

documents for all sub-awards at all tiers and that all sub-recipients shall certify and disclose 

accordingly. 

Name and Address ofOrganization 

Name ofAuthorized Individual 

Signature and Date 

Subgrant Number

The applicant'subgrantee assured and certified that: 

SUBGRANT STANDARD ASSURANCES 

1. It possesses legal authority to apply for and receive the grant; that a resolution, motion or similar action has 

been duly adopted or passed as an official actofthe applicant's governing body, authorizing the filing ofthe 

application; including all understanding and assurances contained therein, and directing and authorizing the 

person identified as the official representative oftbe applicant to act in connection with the application and to 

provide such additional information as may be required. 

2. It will comply with Title VI ofthe Civil Rights Act of 1964 (p.L. 88-352) and, in accordance with that Act, 

no person shall be discriminated against based upon the grounds ofrace, color, creed, national origin, sex, age, 

handicap, political affiliation, or beliefs, in any program or activity fundedunderthis grant. This includes, but 

is not limitedto, recruiting and employmentpractices, project operations, and eligibility for programbenefits. 

3. It will comply with requirements ofthe provisions ofthe Uniform Relocation Assistance and Real Property 

Acquisition Act of1970 (p.L. 91-646) which provides for fair and equitable treatmentofpersons displaced as 

a result offederal and federally assisted proirams. 

4. It will comply with the provisions ofthe Hatch Act which limit the political activity ofemployees. 

5. Itwill complywiththe minimumwage andmaximwnhoursprovisions ofthe FederalFairLabor Standards Act, 

as they apply to hospital and educational institution employees ofstate and local government. 

6. It will establish safeguards to prohibit employees from using their position for a purpose that is or gives the 

appearance ofbeing motivated by a desire for private gain for themselves or others, particularly those with 

whom they have family, business or other ties. 

7. Itwill give the grantor agency orits dulydesignatedrepresentative, the StateAuditor's Office, the Comptroller 

General of the United State or any authorized representative and the Office of Management and Audits 

(OMSA), DepartmentofFinance and administration (DFA), access to at all reasonable times, and the right to 

examine, monitor, audit, copy, remove, or otherwise, all records, books, papers, documents, or items oflike or 

similar nature related to the grant. 

8. It will establish and maintain both fiscal and program controls and funds accounting procedures acceptable to 

grantor agency, to assure the proper expenditure and disbursement ofall funds, and for programmanagement 

and execution, and that it willkeep and maintain such books and records until audited by the OMSA, DFA of 

by an official representative ofthat office, by the federal grantor agency, the State Auditor, or either's duly 

authorized representative. Records must be maintained for a period ofat least three years. Before destruction 

ofany record, written approval must be obtained from the OMSA. These records include, but are not limited 

to: 

Financial report covering expenditures ofthe grant; 

Internal and external audit reports and project evaluation; 

Approved budget and subsequent modifications; 

Contracts, leases, employment agreements, and purchase invoices; 

Indirect cost allocation plans; 

All invoices, billings, request for cash, and reporting worksheets; 

General ledger, cash receipts journals, cash disbursements journals, and other subsidiary records; 

All personnel records ofindividuals paid with gnuit funds, including time sheets, 

wage authorization, tax withholdings forms, employment applications and other relevant data; 

Inventory records for all property purchased with grant funds showing acquisition data, cost of 

property, identification number, bid information, and the use ofthe property; and 

Bank statements and reconciliations. 

Page 1 on

9. It will insure that the facilities under its ownership, lease or supervision which shall be utilized in the 

accomplishmentofthe project are not listed onthe Environmental Protection Agency's(EPA) list ofViolating 

Facilities and that it will notify the federal agency and the state grantor agency of the receipt of any 

communicationfrom the Director ofth EPA Office ofFederal Activities indicating that a facility to be used in 

the project is under consideration for listing by the EPA. 

10. It will comply with the flood insurance purchase requirements of Section 102(a) fo the Flood Disaster 

Protection Act of 1973 (p.L. 93-234, 87 Stat. 975). Section I02(a) requires, on and after March 2 1975, the 

purchase offlood insurance in communities where such insurances is available as a condition for the receipt 

ofany federal [mancial assistance for construction or acquisition purposes for use in any area that has been 

identified by the Secretary ofthe Department ofHousing and Urban Development as an area having special 

flood hazards. The phrase "federal fmancial assistance" includes any form ofloan, grant, guaranty, insurance 

payment rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect federal 

assistance. 

II. 

Itwill assist the federal grantoragency in its compliancewith Section 106 oftheNational Historic Preservation 

Act of 1966 as amended (16 U.S.C. 470), Executive Order 11593, and the Archaeological and Historic 

Preservation Act of 1966 (16 U.C.S. 469a~1 et seq.) by (a) consulting with the State Historic Preservation 

Officer on the conduct of investigations, as necessary, to identify properties listed in or eligible for inclusion 

in the National Register of Historic Places that are subject to adverse effects (see CFR Part 800.8) by the 

activity, and notifyingthe federal grantor agency ofthe existence ofany such properties, andby (b) complying 

withall requirements established bythe federal grantoragency andthe state grantoragencyto avoid ormitigate 

adverse effects upon such properties. 

12. It will insure that no memberofthe governing or policymaking body of applicant/grantee shall cast a vote or 

influence any matter whichhas a direct hearing on services to be provided by that memberor any organization 

which such member directly or indirectly represents, or on any matter that would fmancially benefit such 

member or any organization such member represents. 

13. It will comply with the provisions ofthe Single Audit Act of 1984 (p.L. 98-502) and if it does not meet 

minimum requirements as established in the Single Audit Act ofl984, it will consult with the OMSA, DFA, 

in regard to audit requirements. 

We have read and understand all Subgrantee StandardAssurances as shown above and agree to fully comply with 

these conditions in the operation ofthe subgrant. 

ChiefAdministrative Officer 

Date 

Page 2 0£2


DEPARTMENT OF PUBLIC SAFETY 

DIVISION OF PUBLIC SAFETY PLANNING 

STATEMENT OF SPECIAL CONDITIONS 

Pursuant to subgrantee management policies, the following 

mandatory and are hereby made a part of this subgrant award: 

special conditions are 

* 

* 

Acceptance Procedures. The Subcontract Signature Sheet constitutes the 

operative document obligating and reserving Federal funds for use by the 

subgrantee in execution of the program or project covered by the award. Such 

obligation may be terminated without further cause ifthe sUbgrantee fails to affirm 

its timely utilization of the grant by signing and returning the signed acceptance to 

the Division of Public Safety Planning (DPSP) WITHIN 21 DAYS from the date of 

award. No federal funds shall be disbursed to the subgrantee until the signed 

acceptance has been received. 

Subgrantee agrees to sign and submit the following forms along with the 

Subcontract Signature Sheet: 

a. Certification Regarding Debarment, Suspension, Ineligibility and 

Voluntary Exclusion Lower Tier Covered Transactions. 

b. Certification Regarding Lobbying 

c. Subgrant Standard Assurances 

* 

Special Cancellation Condition for Subgrantees. 

(1) Commencement With 60 Days. If a project is not operational within 60 

days of the original starting date of the grant period, the subgrantee must 

report by letter to the DPSP the steps taken to initiate the project, the 

reasons for the delay, and the expected starting date. 

(2) Operational Within 90 Days. Ifa project is not operational within 90 days 

of the original starting date of the grant period, the subgrantee must submit 

a second statement to the DPSP explaining the implementation delay. Upon 

receipt of the gO-day letter, the DPSP may cancel the project and request 

redistribution of the funds to other project areas. The DPSP may also, where 

extenuating circumstances warrant, extend the implementation date of the 

project past the 90-dar period. When this occurs, the appropriate subgrant 

files and records must so note the extension





* 

Non-expendable Property Purchased with Grant Funds. Subgrantee agrees 

to submit a 'fully executed copy of an Equipment Control Sheet (attached) listing all 

non~expendable property purchased with grant funds. The Equipment Control Sheet 

should be submitted to the DPSP no later than ten (10) working days after the last 

item of non-expendable property is received. 

Subgrantee agrees to notify the DPSP of all lost, stolen, or damaged property and 

shall submit within five (5) working days a detailed narrative of the incident, a copy 

of the police report, and any measures taken to resolve the problem. 

SUbgrantee agrees not to loan, transfer, or liquidate property under any 

circumstances. 

* 

* 

Requirements for Publication ofProiectActivities. When issuing statements, 

press releases, and other documents describing projects or programs funded in 

whole or in part with federal money, the subgrantee shall clearly state (1) the 

percentage of the total cost of the project or program which will be financed with 

federal money, and (2) the dollar amount of federal funds for the project or 

program. 

Project Reporting Requirements. Subgrantee agrees to submit monthly 

progress reports to the DPSP, Justice Programs, no later than ten (10) working days 

after the end of each month. 

Annual performance reports are due after the end date of the subgrant or any 

approved extension thereof (reVised end date) along with the final financial 

reporti ng worksheet. 

* 

Audit Requirements. The subgrantee agrees to comply with the organizational 

audit requirements as established by the Office of Management and Budget (OM B). 

One of the folloWing will have specific information regarding your agency's audit 

requirements: 

a, OMS Circulal" A-128. Audits or State and Local Governments. 

c. QMB(!rcular A-I 33, AudIts of Institutions (Jf Higher [:durat.'On and 

()tr,eV :\;O~i..:J~~~;}fiUDSUlulioi·!5, 

DP$P (September 2()Ur~





All audit reports (initial and subsequent) shall be submitted no later than nine (9) 

months after the close of the subgrantee's fiscal year. 

Subgrantee Fiscal Year: 

(Check One) 

o oo 

State (July - June) 

Federal (October - September) 

Calendar (January - December) 

The Office of Management and Budget (OMB) Circular A-133 requires a Single Audit 

for state and local governments as well as for non-profit organizations when federal 

expenditures are at least $500,000. Please check below if you are required to have 

a Single Audit 

Single Audit Required: DYes o No 

* Americans With Disabilities Act. SUbgrantee hereby assures and certifies 

compliance with Subtitle A, Title II of the Americans With Disabilities Act (ADA) 42 

U.S.C.12131-12124, which removes the barriers that deny individuals with 

disabilities an equal opportunity to share in and contribute to the vitality ofAmerican 

life. In other words, full participation in, and access to, all aspects fo society. 

EQUAL EMPLOYMENT OPPORTUNITY 

SUbgrantee hereby certifies that it has formulated an Equal Employment 

Opportunity Program plan in accordance with 28 C.F.R,42, 301, et seq., Subpart e. 

of the Code of Federal Regulations. The plan is on file for review or audit by 

officials of the Mississippi Division of Public Safety Planning or the Office of Justice 

Programs, U.s. Department of Justice as required by relevant laws and regulations. 

;""1 Required 

,---, Not Required 

EQUAL TREATMENT REGULATION 

Subgrantee certifies that it complies with the Equal Treatment Regulation in 28 

CF.R. parts 31 1 33, 38/ 90, 91, and 93/ which ensures that no organization will be 

discriminated against in a Department of Justice funded social services program 

based on religion. The regulation, entitles "Participation in Justice Department 

Programs by ReligiOUS Organization: Prnvidino for Foual Treatment of all Justier' 

Department ~)rOQr3m Parttc:'Dants,,'1 

DPSF' (5epternblo!f 2DCI?) lJAGE: 1\10.

ENFORCING CIVIL RIGHTS LAWS 

Subgrantee certifies that as a local government entity or non-profit organization 

recipient of Federal financial assistance, regardless ofthe particular funding source, 

the amount of the grant award, or the number of employees in the workforce, is 

subject to the prohibitions against unlawful discrimination. 

We have read and understand all SPECIAL CGNOmONS as stated above and agree to fully 

comply with these conditions in the operation of the sUbgrant. 

NON-SUPPLANT CERTIFICATION 

The (Applicant) hereby assures that 

Federal funds will not be used to supplant State or local funds and that Federal funds will 

be used to supplement existing funds for program activities and not to replace those funds 

which have been appropriated for the same purpose. 

Signature: (Chief Administrative Officer) 

Title: 

Date: 

DPSP (September ?OU7,\ 

PAGF No

Office of Justice Programs 

Division of Public Safety Planning 

Match Certification Form 

Name of Organization or Unit of Government 

_ 

The 

, hereby certifies that it will provide the matching 

funds or services in the amount required for this subgrant according to federal guidelines. It 

further certifies that the match is from a non-federal source that is not being used to match other 

federal grants. The match will be derived from the following source(s): 

Source(s) Amount Type(Cash/ln-kind) 

1. ~ $ 

2. $ 

3. $ 

4. $ 

Signature 

Date 

Note: If in-kind match will be used, the agency must provide the Division of Public Safety 

Planning with an analysis that shows how the value of the match was determined.

· "/ 

' ..... ; 

HALEYR. BARBOUR 

GOVERNOR 



DIVISIO~M'Bifim>~LANNING 

STEPHEN B. SIMPSON 

COMMISSIONER 

TO: 

Attention: 

STOP Violence Against Women Subgrants 

FROM: Joyc 0 d, Bureau Director 

om e of Justice Programs 

SUBJECT: 

2009-2010 STOP Violence Against Women 

Subgrant Award Special Conditions 

DATE: June 10,2009 

Pursuant to subgrantee management policies, the following special conditions are 

mandatory and are hereby made a part of this subgrant award. 

• The subgrantee agrees to complete the Subgrant Award and Performance Report 

(SAPR) and submit to the Division of Public Safety Planning, Office of Justice 

Programs immediately following the official award of a new or continuation 

subgrant. 

• The subgrantee certifies that they have consulted with, law enforcement, prosecution 

and yi~tim service progralJls du,ring tbe_ cours~ of 4eveloping the 2009-20010 STOP 

Violence Against Women subgrant application to ensure that the proposed activities 

are designed to promote safety, confidentiality and economic independence ofvictims. 

We have read and understand all SPECIAL CONDITIONS as stated above and agree to 

fUlly comply with these conditions in the operation ofthe subgrant. 

Chief Administrative Officer's Signature 

Date 

Project Director's Signature 

Date 

3750 I-55 NORTH FRONTAGE ROAD, JACKSON, MS 39211-6323· PHONE: 601-987-4990. www.dps.state.ms.us

u.s. DEPARTMENT OF JUSTICE 

OFFICE ON VIOLENCE AGAINST WOMEN 

INSTRUCTIONS FOR ANNUAL PROGRESS REPORT FOR 

STOP VIOLENCE AGAINST WOMEN FORMULA GRANT PROGRAM 

INTRODUCTION 

The Violence Against Women Act of2000 (VAWA 2000) requires grantees to report on the 

effectiveness ofthe activities carried out with grant funds, including number ofpersons served and 

number ofpersons seeking services who could not be served. In addition, the Violence Against 

Women Act of 1994 requires the Attorney General to provide a detailed report on the use of STOP 

Violence Against Women Formula Grants Program (STOP Program) funds. To meet these 

Congressional reporting requirements and the requirements ofthe Government Performance and 

Results Act, the Office on Violence Against Women (OVW) requires all STOP Program 

subgrantees to complete this Annual Progress Report. (A STOP Program grant is an award made 

by OVW to each ofthe states and territories; a STOP Program subgrantee is a recipient offunds 

distributed by the states or territories.) 

A subgrant administrator or coordinator for the STOP Program subgrant must ensure that the form 

is completed fully with regard to all grant-fundedactivities. Subgrant administrators and 

coordinators are responsible for compiling and submitting a single report that reflects all 

information collected from grant partners. Subgrant partners, however, may complete sections 

reJevant to their portion ofthe grant. 

This form is to be used for reporting progress annually for the period January I to December 31. 

All subgrantees should read each section to determine which questions they must answer 

based on the activities engaged in under this subgrant during the current reporting period. 

Sections Band F and subsections Al and C2 ofthis form must be completed by all subgrantees. In 

sections D, E, and subsections A2, CI, and C3"C7, subgrantees must answer an initial question 

about whether they supported certain activities during the current reporting period. Ifthe response 

is yes, then the subgrantee must complete that section or subsection. Ifthe response is no, the rest 

ofthat section or subsection is skipped. Only sections that address subgrant-funded activities 

engaged in during the current reporting period should be answered. 

Ifyou are required to provide a match for your STOP Program subgrant, report on activities 

supported with this match. The activities ofvolunteers or interns may be reported ifthey are 

coordinated or supervised by STOP Program-funded staff or if STOP Program funds subslantially 

support their activities. 

This form must be submitted to the STOP administrator in your state or territory within 45 days of 

the end ofthe annual reporting period, December 31 (i.e., by February 15), or by whatever date is 

set by your STOP administrator. 

Ifyou have any questions about this form, or if you need a::.sislallce complt:ling lht: form, contad 

the STOP Program administrator for your state or territory. Helpful hints, reporting forms, 

instructions, and other information regarding the reporting process for the STOP Program can be 

found at hup:/!muskie.usm.mamc.cduivawamcl. 

STOP Program /\nnun! PfC-'greS$ R~pon Instructions

collaboration with another entity. 

6. Point of contact 

Provide the name, agency/organization name, mailing address, telephone number, facsimile 

number, and e-mail address for the contact person responsible for the day-to-day coordination of 

the subgrant. 

7. Tribal populations 

Check yes ifyour STOP Program subgrant specifically focuses on American Indians and 

indicate which tribes or nations you serve or intend to serve. Report only on tribes or nations 

you intentionally serve. Do not include a tribe or nation ifthey are seeved incidentally by your 

program. 

The term "Indian tribe" means a tribe, band, pueblo, nation, or other organized group or 

community ofIndians, including any Alaska Native village or regional or village corporation (as 

defined in, or established pursuant to, the Alaska Native Claims Settfement Act [43 U.S.C. 

§1601 et seq.]), that is recognized as eligible for the special programs and services provided by 

the United States to Indians because oftheir status as Indians. 

EXAMPLE 1: Your victim services program is located on the Nez Perce reservation. There are 

members ofover a dozen other tribes living on the reservation, andyou provide services to 

anyone who lives on the reservation that needs services. Report that you provide services to the 

Nez Perce tribe, but do not report other tribes whose members reside on your reservation. 

EXAMPLE 2: You hold a training eventfor law enforcement in your non-tribal area andpolice 

from a nearby reservation attend Your training does not address tribal codes, nor didyou 

intend to train tribal police, even though they are welcome to attend the training. Even though 

tribalpolice attended, do not report that you served a tribe or nation, because it was not your 

intent to specificallyfocus on the tribe. 

8. Percentage ofsubgrant funds 

Report the area(s) addressed by your STOP Program subgrant during the current reporting 

period and estimate the approximate percentage offunds (or resources) committed to each area 

[consider training, victim services, etc.]. The subgrantee may choose how to make this 

determination. 

Sexual assault is a continuum of behaviors defined in the Violence Against Women Act 

(VAWA) to include sexual assaults committed by offenders who are strangers to the 

victim/survivor and sexual assaults committed by offenders who are known to, related by blood 

or marriage to, or in a dating relationship with the victim/survivor. VA WA defines sexual 

assault as any conduct proscribed as sexual abuse by federal statute. Such proscribed behavior 

includes knowingly causing another person to engage in a sexual act by using force against that 

other person or by threatening or placing that other person in fear. It also includes engaging in :1 

sexual act with another person after knowingly rendering that person unconscious, or 

administering to another person by force or threat of force. or without the knowledge or 

permission ofthat person, a drug. intoxicant, or other similar substance and thereby 

substantia"" impairinQ: the ahility ofthat nther oerson to arrraise nr control c:;exmtl rnnowt 

STOP Program Annual Progress Report Instructions

Legal advocate: A staffperson who assists a victim/survivor with civil or criminal legal issues 

including preparing paperwork for protection orders; accompanying a victim/survivor to a 

protection order hearing, administrative hearing, or other civil proceeding; and all other 

advocacy within the civil justice system. Does not include attorneys, paralegals, or 

governmental victim advocates (i.e., victim assistant/victim-witness coordinator) or nongovernmental 

victim advocates 

Program coordinator: Staffwho coordinate specific aspects ofthe program, such as Training 

Coordinator, Victim Services Coordinator, and Legal StaffCoordinator 

Support stqfJ: Staffwho are secretaries, administrative assistants, bookkeepers, accountants, 

and/or receptionists 

Victim advocate (includes domestic violence, sexual assault, anddual): A person who facilitates 

a victim/survivor in accessing needed resources or services. An advocate may also provide 

crisis intervention. safety planning. and support during medical exams. . 

Victim assistant (includes victim-witness specialist/coordinator): A staffperson who provides 

victim assessment and coordination in support ofcase prosecution activities, assists with 

victim-witness statements, coordinates victim/survivor court appearances, and provides 

victims/survivors with court dates. The services provided are generally limited to the period 

and scope ofcourt proceedings. Typically, this is a governmental employee ofa law 

enforcement agency, prosecution office, or court, and confidential communications are 

usually limited. 

EXAMPLE 1: You have onefull·time attorney whose salary is 100%funded with STOP 

Programfunds and another attorney employedfull-time whose salary is 25%fundedwith STOP 

Programfunds. Report them as 1.25 FTEs under attorney. 

EXAMPLE 2: A staffmember, whose salary is 100%fundedwith STOP Program funds, spends 

approximately 20 hours 01her/his time coordinating the victim services program, 16 hours 

providing victim advocacy, and4 hours collecting and analyzing evaluation data. Report this 

as .50 under program coordinator, AD under victim advocate, and .10 under other as 

"evaluator. " 

EXAMPLE 3: An employee workedfull timelor theftrst six months and hadno time on the 

subgrant during the last six months ofthe reporting period. Report that staffperson as .50 FTE. 

EXAMPLE 4. Ifyou cpnlracted with an injormation technology specialisejor the equivalenr of 

three months offull-time work over the course ofthe reporting period, report that person as .25 

FTE (520 divided by 2.080). 

STOP Program Annual Prugress Report Inslructions

Example 3: You use STOP Programfunds to sendfivejudges to the same judicial institute. 

Count this as one event, and reportfive (5) court personnel trained. . 

12. Number ofpeople trained 

Report the number ofpeople trained during the current reporting period. Use the category that 

is most descriptive ofthe people who attended the training event. These should be people 

trained by STOP Program~fundedstaffor people attending training events that were directly 

supported with STOP Program funds during the current reporting period. Ifyou are unable to 

detennine the disciplines represented at a training event, report those people under 

"Multidisciplinary," but this category should be used only as a last resort. STOP Programfunded 

staffattending training should not be counted. 

13. Training content areas 

Check the topics addressed in training events reported in question 11. Check all that apply. Do 

not include topics ofstaffdevelopment training attended by STOP Program-funded staff. Do 

not use the "Other" category to report the name ofthe group that received the training, the title 

of the training event, or the name ofthe conference that was attended. 

14. (Optional) Additional information 

Use this space to discuss the effectiveness oftraining activities funded or supported by your 

STOP Program subgrant. You may provide examples, data, or any other infonnation about your 

training activities that you have not already provided. 

C2. Coordinated Community Response 

All subgrantees must answer question 15. 

15. Coordinated community response (CCR) activities 

Check the appropriate boxes to indicate which agencies or organizations you provided 

victim/survivor referrals to, received victim/survivor referrals from, engaged in consultation 

with, provided technical assistance to, and/or attended meetings with, during the current 

reporting period, according to the usual frequency ofthe interactions. Ifthe interactions were 

not part ofa regular schedule, you will need to estimate the frequency with which these 

interactions occurred during the current reporting period. You should also count the meetings 

attended by staffwho are partially funded by your STOP Program subgrant. Ifthe meeting was 

with a task force, you should check all attendees. 

EXAMPLE: A STOP Program-fundedprobation ~fficer has regular consultations with victim 

services advocates regarding issues relating to victim/survivor safety and whether offenders are 

comp~yingwith the conditions oftheir probation regarding contact with victims/survivors. 

During the current reporting period, the oJficer logged 95 phone calls and meetings with the 

advocates. The probation ~fJicer is also a member ofa regional taskforce that meetsfour times 

a year to address the .\:v.'1tem re,

to underservedpopulations to include protocolsfor people who are elderly and disabled. 

During the current reportingperiod, the new protocols were distributed and became standard 

practice within the agency. You would report this activity during the current reporting period 

because the protocol became standardpractice. You would not continue to report this same 

activity infuture reportingperiods. 


Use the space provided to discuss the effectiveness ofthe policies you have developed, revised, 

or implemented that were funded or supported by your STOP Program subgrant. You may 

provide examples, data, or any other information about your policy activities that you have not 

already provided. 

C4. Products 

IfSTOP Program-funded staffdeveloped, substantially revised, and/or implemented products 

or if STOP Program funds were used to develop, substantially revise, and/or distribute 

products during the current reporting period, check yes and answer question 19. Ifnot, check 

no and skip to C5. 

19. Product development. revision. and/or distribution 

Report the number ofproducts developed, substantially revised, and/or distributed with STOP 

Program subgrant funds during the current reporting period. Report the number of new products 

developed and/or substantially revised during the current reporting period; the title/topic; and 

intended audience for each product developed, revised, and/or distributed; and the number of 

products used or distributed. Ifa product was created in or translated into a language other than 

English, including Braille, indicate the language. Report on products that were newly 

developed or substantially revised during the current reporting period whether or not they were 

used or distributed, and on products that were previously developed or revised and were used or 

distributed during the current reporting period. Do not report the number ofproducts printed or 

copied; only report the number developed or revised-in most cases that number will be one for 

each product described-and/or the number used or distributed. 

EXAMPLE: You used STOP Programfunds to develop a training curriculum to help law 

enforcement officers identify predominant aggressors. You distributed 50 copies at a train-the 

trainer event. You also used STOP Program funds to translate anddistribute 200 copies ofa 

brochure on sexual assault developed during a previous reporting period. Finally. you 

developed a new brochurefor battered immigrant women, although no copies were distributed 

during the current reporting period. You would report this asfollows: 

STOP Program Annual Progress Report Instrudions

23. Victimizations addressed by STOP-funded specialized units 

For any specialized unit reported in question 22, indicate all victimizations addressed by that 

unit during the current reporting period. 

C7. System Improvement 

Ifyour STOP Program funds were used to support system improvement during the current 

reporting period, check yes and answer question 24. Ifnot, check no and skip to section D. 

24. Use ofSTOP Program funds for system improvement 

Indicate the system improvement activities engaged in during the current reporting period with 

STOP Program funds and identify the system(s) in which the improvement occurred. Check all 

that apply. 

D. Victim Services 

IfSTOP Program-funded staffprovided victim services, or ifgrant funds were used to 

support victim services during the current reporting period, check yes and answer questions 

25-32. Ifyour STOP Program funds were not used for victim services, skip to section E. 

25. Number of primary victims/survivors served, partially served. and victims/survivors seeking 

services who were not served 

Only provide information in this section that represents victims/survivors served and services 

provided with STOP Program funding during the current reporting period. Report all victim 

services provided, whether by legal services, a victim services agency, or by staff providing 

victim services within law enforcement, prosecution, or the court system, in this section. 

Report criminal justice activities, such as 911 calls, investigations, and prosecutions, in section 

E only. 

Report the following, to the best ofyour ability, as an unduplicated count for each category 

during the current reporting period. This means that each victim/survivor who was seeking or 

who received services during the current reporting period should be counted only once in that 

reporting period. You can report victims/survivors in each reporting period that they request 

services. 

Victims/survivors are those against whom the sexual assault, domestic violence, dating 

violence, or stalking was directed. Some victims/survivors may have experienced more than 

one type ofvictirnization, such as sexual assault and domestic violence, or domestic violence 

and stalking. These victims/survivors should be counted only once under the primary 

victimization. (See Example I below on primary victimization, and refer to definitions of 

sexual assault, domestic violence, dating violence, and stalking in question 8 ofthese 

instructions.) RQno!r.~p.9r! _s~~9Jlcl.!JIyyj'2!lms h~I~=~~:..@.ndar:v victims will l1e counled in 

question 26 below. 

EXAAfPLE: A victbn/survivor requested services three d(fferenttime." during the current 

reporting perIOd: you Wlti rep0rl this person only once m question 25. 


Program subgrant. You are unable to provide the requested service, therefore she should be 

counted as "not served" in the sexual assault column. . 

EXAMPLE 5: (Not counted) You receive police reports on all domestic violence incidents 

responded to bypolice. During the reportingperiod, you sent out letters to 500 victims/survivors 

based on these police reports, informing victims/survivors ofservices you provide; twenty-jive 

letters are returned as undeliverable. Only victims/survivors who contact you after receiving the 

letter andwho request a service thatyou arefunded to provide with STOP Program funds would be 

counted in question 25; none ofthe other victims/survivors to whom you mailed letters would be 

counted at all in this question. (You would, however, count the letters sent to victims/survivors in 

question 30D, ifthis activity wasfunded byyour STOP Program subgrant.) 

(Examples 6A, 6B, and 6C use the same scenario to illustrate how the three categories of"served," 

"partially served," and "not served" should be applied to the varying responses the victim/survivor 

received.) 

EXAMPLE 6: 

A. A sexual assault victim/survivor calls your program lookingfor crisis intervention and group 

support. You provide crisis intervention andshe attends a support groupfor sexual assault 

victims/survivors. This Victim/survivor has received the services she requested that you are funded 

to provide under your STOP Program subgrant and should be counted as "served. " 

B. A sexual assault victim/survivor calls yourprogram lookingfor crisis intervention and group 

support. .You provide crisis intervention. However, your group support services are full andyou 

can notprovide this service. This victim/survivor has received some, but not all, ofthe services she 

requested that you are funded to provide under your STOP Program subgrant andshould be 

countedas "partially served. " 

C. A sexual assaullvictim/survivor calls your program lookingfor crisis intervention and group 

support. You have a waiting listfor all services and cannot provide her any services at this time. 

When your services become available. you cannot locate her. This victim/survivor has not received 

any ofthe services she requested that you are funded to provide under your STOP Program 

subgrant and should be counted as "not served. .. 

The partially served and not served categories generally have to do with issues within your 

program that keep you from providing grant-funded services to a victim/survivor who requests 

those services. Ifa victim/survivor chooses to discontinue services once they have begun 

receiving them, then the victim/survivor should be reported as "served." The same is true ifa 

victim/survivor moves, even ifthey do not inform you, and they are unable to complete the 

services. When determining whether a victim/survivor is served, partially served. or not served, 

do not consider services the victim/survivor declined, unless the victim/survivor requested a 

service but found the program rules unacceptable. 

26. Number ofsecondary victims served 

Report the following, to the best ofyour ability, as an unduplicated count for each category 

during the current reporting period. This means that each secondary victim who was seeking or 

who received services during the current reponmg pCllud should be counted only once 111 that 

reponing penod, vl'lllch should correspund to the cakgory o1vlctlll1lzation 01 the primary 

" 


to use shelter services. 

Lackofchild care: Victim/survivor is unable to receive requested services due to the lack of 

available child care. 

Program reached capacity/limited service availability: Program is operating at full capacity. 

Victims/survivors may be placed on a waiting list. 

Program rules not acceptable to victim/survivor: Although eligible for services under the grant, 

a victim/survivor is not willing to comply with rules ofthe program. For example, a 

program requires eight individual counseling sessions and the victim/survivor does not want 

to attend individual counseling. 

Program unable to provide service due to limited resources/priority setting: Program has set 

priorities (e.g., that they will only represent victims/survivors in protection order hearings 

who are in imminent danger, or who have complex legal issues related to their protection 

orders) and is unable to serve victims/survivors who do not meet the priority criteria because 

oflimited resources. 

Services inappropriate or inadequatefor people with mental health issues: Staffare not able, 

for any reason, to provide appropriate or adequate services for victims/survivors with mental 

health problems. For example, the program does not have overnight staff and the 

victim/survivor cannot be left alone overnight. 

Services inappropriate or inadequatefor people with substance abuse issues: Staffare not able, 

for any reason, to provide appropriate or adequate services for victims/survivors with 

substance abuse problems. 

Services not appropriate for victim/survivor: For any reason, the services available under the 

grant are not appropriate for a victim/survivor. For example, although support groups are 

offered under the grant for survivors ofsexual assault, a victim/survivor requesting support 

group services is not served because it is clinically detennined that the victim/survivor is not 

appropriate for the group. 

Services not available for victims/survivors accompanied by male adolescent: Although shelter 

services are provided under the grant, your shelter has rules prohibiting adolescent males 

from residing in the shelter, and the victim/survivor refuses to go to the shelter without the 

chiJd. Therefore, the Victim/survivor is denied shelter services. 

Transportation: Victim/survivor is unable to arrange for transportation to receive services or to 

attend court hearings. This includes situations in which public transportation is not available 

or, ifavailable, cannot be paid for. 

Below are examples ofresponses in the "other" category that indicate the victim/survivor should 

have been reported in a different category or should not have been reported at all in answer to 

this question. 

EXAMPLE 1: In the "Other" category, you report, "Victim refUsed services" 

Ifyour program offers services, lIsua/~v through outreach, and the victim/survivor refuses the 

services or does not contact yourprogram to accept services, you would not count this person at 

all in this section. 

EXAMPLE 2: In the "Other" category, you report "Service was not provided by our program" 

Only consider services supported with grant funds. For example, your STOP Program subgranl 

funds only crisis intervention services but a victim/survivor contacts your prowam seekinK 

crisis intervention and a support group. You onLv conSider VOUr prowam 's ahilitv 10 prOVide 

the crisl.'i intervemion when determining i(lhe viclimi~urv;vorshould he counled as served. 


http://datawarehouse.hrsa.gov/RuraIAdvisorl.) 

EXAMPLE: You serveda 20~year-old woman who is a victim/survivor ofsexual assault, who 

identifies as American Indian and Latina, who does not reador write English, and whose 

primary language is Lakota. Count this victim/survivor under Race/Ethnicity (American Indian 

and Hispanic or Latino), Gender (Female), Age (I8-25), andas a person with limited English 

proficiency. 

29. Victims/survivors' relationship to offender by victimization 

For those victims/survivors reported as served and partially served in questions 25A and 25B, 

report the relationship ofthe victim/survivor to the offender by type ofvictimization. 

Victims/survivors are those against whom the sexual assault, domestic violence, dating 

violence, or stalking was directed. Ifa victim/survivor experienced more than one type of 

victimization and/or was victimized by more than one perpetrator, count the victim/survivor in 

all categories that apply. The total number ofrelationships in the sexual assault column must be 

at least the sum ofthe number ofsexual assault victims/survivors reported in 25A and 25B; the 

total number in the domestic violence/dating violence column must be at least the sum ofthe 

number ofdomestic violence/dating violence victims/survivors reported in 25A and 25B; and 

the total number in the stalking column must be at least the sum ofthe number ofstalking 

victims/survivors reported in 25A and 25B. The total number of victims/survivors reported here 

all together may total more than the sum of aU victims/survivors reported in 25A and 25B. Do 

not report relationships to offenders for secondarv victims. 

Current orformer spouse or intimate partner: The victim/survivor (1) is currently or fonnerly 

married to the offender, (2) shares a child in common with the offender, (3) is cohabitating 

with or has cohabitated with the offender as a spouse, or (4) is a person similarly situated to 

a spouse ofthe offender under the domestic or family violence laws ofthe jurisdiction 

receiving grant monies. 

Otherfamily member or household member: The victim/survivor is related to the offender by 

blood, kinship, or similar relationships. Family is defined to include both traditional and 

non-traditional family structures, including foster parents, grandparents and other relatives, 

single parents, gay or lesbian parents, extended family, clans, etc. This includes 

victims/survivors who shared a household or havelhad a roommate relationship with the 

offender. 

Dating relationship: The victim/survivor is, or has been, in a social relationship ofa romantic 

or intimate nature with the offender. The existence ofsuch a relationship is determined by 

the following factors: I) length ofthe relationship; 2) type ofrelationship; and 3) frequency 

ofthe interaction between the persons involved. 

Acquaintance: The victim/survivor is known to the offender. For example. the victim/survivor 

is a neighbor, employee, co-worker, friend, fellow schoolmate, student, etc., ofthe offender. 

Stranger: The victim/survivor and the offender are not known to each other. 

EXAMPLE: A victim/survivor who was being stalked by her/ormer intimate partner and wus 

sexually assaulted h)' the person with whom she is CUr,.enf~l' in (l dating rp!ationshil' would he 

counted as toUows: 


emergency shelter and/or transitional housing. This should be an unduplicated count of both 

victims/survivors and family members. This means {hat each victim/survivor and each family 

member who received shelter services during the current reporting period should be counted 

only once. Report the total number of bed nights provided in emergency shelter and/or 

transitional housing to victims/survivors and family members. The number ofbed nights is 

computed by multiplying the number ofvictims and family members by the number ofnights 

they stayed in the shelter. The number of bed nights will typically be significantly higher than 

the number ofvictims and family members. 

EXAMPLE: 10 victims/survivors stayed in the emergency shelterfor 5 days each andeach 

victim survivor was accompanied by 3family members who also stayedfor 5 nights each, this 

would be reported asfollows: 

Number of Number offamily Number ofbed 

Sbelter service 

victims/survivon . members niebts 

Emergency shelter 10 30 200 

Emergency shelter: Victim/survivor is housed in a safe, sometimes confidential place that 

provides 24-hour access to living quarters for a limited amount oftime. Emergency shelter 

can also be safe~homes (generally private homes allowing a victim/survivor who is in 

immediate danger to stay for a short period oftime on an emergency basis) and hotel 

accommodations. 

Transitional housing: Victim/survivor is housed either in an apartment or single-family unit. 

This housing often includes a case management component that would include a work plan 

for what the client will accomplish while staying at the facility. Victims/survivors and their 

children are offered the array ofdirect services that the victim service agency offers other 

clients, such as court advocacy and assistance in getting TANF, WIC, job training, child 

care, legal assistance, permanent housing, vouchers, support and educational groups, and 

other services. 

30C. Hotline calls 

Report the number ofhotline calls received from primary victims, and the total number of 

hotline calls received on phone lines paid for with STOP Program funds or answered by STOP 

Program-funded staffduring the current reporting period. Primary victims whose calls 

reported here should not be reported as victims/survivors served in question 25 unless they 

also received at least one ofthe services listed in question 30A Victim Services or question 

30B Shelter Services. Victims/survivors who receive services such as crisis intervention or 

victim advocacy over the telephone, in addition to basic hotline information and/or referrals, 

should also be reported in question 30A. Hotline calls that include victim advocacy or crisis 

intervention services are those that require more time than the average call and involve a more 

intensive focus on the immediate needs and situation ofthe victim. All calls, whether or not 

from victims/survivors, should be included in Total number ofcalls. 

EXAMPLE 1: A victim/survivor calls the grant-funded hotline and is in crisis. The advocate 

spends 30 minutes on the call assisting the victim/sunJivor, In this case. the call would be 

counted in this question under "Number ofcalls from primarv victims" and under "Total 

number ot'calls.'· The victiml:~urVlvor would also be counted in questIOn 25 as a victim 


32. (Optional) Additional infonnation 

Use the space provided to discuss the effectiveness ofvictim services activities funded or 

supported by your STOP Program subgrant. You may provide examples, data, or any other 

infonnation about your victim services activities that you have not already provided. 

E. Criminal Justice System 

Only provide information in this section tbat represents STOP Program-funded criminal 

justice activities engaged in during tbe current reporting period. Report all victim services 

provided by staffwithin law enforcement, prosecution, or the court system, in section D only. 

El. Law Enforcement 

Ifyour STOP Program funds were used for law enforcement activities during the current 

reporting period, check yes and answer questions 33~36. Ifnot, check no and skip to E2. 

33. Activities 

Uyou have an advocate employed by or located at the law enforcement agency, but STOP 

Program funds are not supporting the law enforcement activities listed in question 33, you 

would not fill out this subsection. You would report the advocate's activities in the Victim 

Services section. Provide information only for STOP Program-funded law enforcement 

activities engaged in during the current reporting period. 

Report on any ofthe following activities supported with STOP Program funds relating to sexual 

assault, domestic violence, dating violence, and/or stalking cases/incidents during the current 

reporting period, by providing atotal number for each ofthose activities. (See question 8 of 

these instructions for definitions ofsexual assault, domestic violence, dating violence, and 

stalking.) 

For the purpose ofthe law enforcement section ofthis report, each incident is one case and may 

involve one or more offenses and/or one or more victims/survivors. Each case/incident may also 

involve one or more offenders. For example, each time a law enforcement officer responds to a 

domestic violence call, it is one incident or case. Ifan activity relates to a case/incident involving 

more than one type ofcrime, the activity should be counted only once under the primary 

victimization. 

EXAMPLE 1: An officer responds to a 911 call that involves a single victim/survivor who has 

been sexually assaulted and beaten by her current husband The officer writes a report and 

collects evidence. This wvuld be cvnsidered one case/incident even though it involves more than 

one type ofcrime. You will need to choose which category to report this under-asexual assault 

or domestic violence. 

EXAMPLE 2: Use the .mme example above but add that the brother ofthe husband also 

participated in the aSS£1u[t vIthe victim/survivor. This would also be considered one 

l·'I.~I,;',.'iticidnll'I.;rul LfitJugh IItel",' dCI (; /lwhipie pcrpcil'l/Ur::,. rULI a Ii! .\fil/ Ii,''-',; il) ..JWv."l 

i.,'{Jlego/:~ to rcj'h'Jr"t ;/-;i,\ :1"nd(t r, ~(.·Xiti!/ (l,\" .... (jU!: or i!uHiC.....'/':l ~·iLf/t. nCf:-. 

STOP Program Annual Progress Report instructions 

, " 

. 

hitil.Ji 

, I

35. Protection orders 

Report the total number oftemporary and/or final protection orders requested and granted, for 

which STOP Program-funded law enforcement staffprovided assistance to victims/survivors of 

sexual assault, domestic violence, dating violence, and/or stalking during the current reporting 

period. This should include all orders having the force of law that are designed to protect the 

victim/survivor from contact with the offender during the pendency ofthe order. They may be 

. referred to as protection from abuse, protection from harassment or anti-harassment orders, 

restraining orders, or "no-contact" or "stay-away" orders in your jurisdiction, and they may be 

civil or criminal. Temporary orders are generally issued ex parte, meaning without a court 

hearing for a short period oftime (e.g., 30 days), and final orders are issued after a court 

hearing, for a longer period oftime (e.g., one to two years). For all instances in which law 

enforcement provided assistance to the victim/survivor in obtaining such an order, the number 

ofthose orders requested and granted should be reported here. 


Use the space provided to discuss the effectiveness of law enforcement activities funded or 

supported by your STOP Program subgrant. You may provide examples, data, or any other 

information about your law enforcement activities that you have not already provided. 

'., . 

E2. Prosecution 

Ifyour STOP Program funds were used for prosecution activities during the current 

reporting period, check yes and answer questions 37-43. Ifnot, check no and skip to E3. 

Provide information only for STOP Program-funded prosecution activities engaged in during 

the current reporting period. 

37A. Number ofcases received. accepted for prosecution. declined. or transferred 

Ifyou have an advocate employed by or located at the prosecutor's office, but grant funds are 

not supporting the prosecution activities listed in question 37A, you would not fill out this 

section. You would report the advocate's activities in the Victim Services section. 

Report the number ofdomestic violence, dating violence, sexual assault, or stalking-related case 

referrals received-including cases already charged before reaching the prosecutor's officeand 

of those cases referred, report the number that were accepted and the number that were 

declined for prosecution during the current reporting period. A case should be characterized by 

the most serious offense and may include numerous charges or counts. In most instances, a case 

will refer to one victim, one offender, and one incident. 

Domestic violence cases may include any assaults, battery, vandalism, or other offenses that 

occurred in a domestic violence incident. Your state law does not have to name an offense 

"domestic violence" for a case addressing that offense to be counted here. Similarly, cases 

addressing sexual assault, dating violence, and stalking ofTenses should be counted, even if your 

state law uses other names for these types ofoffenses, such as "sexual battery" or 

. 'harassment.' , 


Domestic 

R,ason for d.c1inin, violence/dating Sexual assault Stalking· 

violence 

Insuffiejent evidente (returned lor lurther investigation) 1 

Insufficient evidence/victim unavailable 1 

.equest of victim/victim salety 

Olher 

38. Disposition ofcases 

Report the disposition oflisted types ofcases that occurred during the current reporting period, 

including dismissals, deferred adjudications, convictions, and acquittals. 

Dismissed: Report cases that were dismissed. 

Deferred adjudication: Report cases in which there was a deferred adjudication. Deferred 

adjudication is a process in which adjudication ofthe case is deferred pending successful 

completion ofcertain tenns. Ifa defendant successfully completes those terms, the case is 

then dismissed. 

Convicted: Report cases in which there was a conviction, and indicate whether the offender was 

convicted as the result ofa plea to, or was found guilty of, the highest offense charged 

("plead as charged" or "guilty as charged"), ofa lesser charge within the same category 

(e.g., another felony or misdemeanor), or ofa lesser charge in a lower category (e.g., a 

felony reduced to a misdemeanor). 

Acquitted: Report cases in which the offender was acquitted. 

EXAMPLE J: Defendant was charged with a Class Aftlony, a Class Bfelony, and two 

misdemeanor domestic violence offenses. As the result ofa plea bargain, the defendant pleaded 

guilty to the Class A felony charge and the other charges were dismissed (Plead as charged.) 

EXAMPLE 2: Defendant was charged with a Class Alelony, a Class Bfelony, and two 

misdemeanor domestic violence offenses. As the result ofa plea bargain, the defendant pleaded 

guilty to the Class B felony and the other charges were dismissed (Plead to lesser in the same 

category.) 

EXAMPLE 3: Defendant was chargedwilh a Class Afelony, a Class Bfelony, and two 

misdemeanor domestic violence offenses. As the result ~fa plea bargain, the defendant pleaded 

guilty to the two misdemeanor charges and the felony charges were dismissed (Plead to lesser in a 

lower category.) 

39. (Optional) Other issues present in cases that reached disposition 

If possible, discuss the extent to which cases that were characterized as domestic 

violence/dating violence, sexual assault, and/or stalkmg also included additional charges or 

elements ofdomestic violence/dating violence, sexual assault, and/or stalking beyond that case 

characterization. For example, x % ofcases reported above. as domestic violence cases also 

iridlidcd (Glints "I' .~cxija: J:.;.sau!L and \ o;) '~if case,; ;"T,,'rtcd ;:s d,'!"ilCo;tic " i,'de!;.;:.:' or sC':UJ: 

assault also incluJcJ stalki!1b'. churges. The purpu"(,.;'thi,, yuc;;(i"n ;;, L, ;;:;

EXAMPLE: Your STOP Program subgrantfunds a special domestic violence court. The special 

domestic violence court is located in a larger district court. You would report only on domestic 

violence cases handled by the special domestic violence court. 

EXAMPLE: Your STOP Program subgrant providesfunds to support the attendance ofstate court 

judges at a national training institute thatfocuses on domestic violence. .You would report those 

training activities in subsection elandyou wouldNOTprOVide information in subsection E3 on 

Courts. 

EXAMPLE: Your STOP Program subgrantfunds a resource coordinator in the court who assists 

victims/survivors with protection orders, informs victims/survivors about the civil and criminal 

legal process and options, andrefers victims/survivors to appropriate community agencies and 

resources. You wouldreport the activities ofthis person in Section D Victim Services andyou 

wouldNOTprovide information in subsection E3 on Courts. 

Report the total number ofnew sexual assault, domestic violence, dating Violence, and/or 

stalking cases filed during the current reporting period. 

Misdemeanor andfelony domestic violence cases may include any assaults, battery, vandalism, 

or other offenses that occurred in a domestic violence incident. Your state law or tribal code 

does not have to name the offense "domestic violence"for the case to be countedhere. 

Similarly, cases addressing sexual assault andstalking offenses should be counted, even ifyour 

state law or tribal code uses other namesfor these types ofoffenses, such as "sexual battery" or 

"harassment. " 

45. Disposition ofcriminal cases 

Report the disposition ofsexual assault, domestic violence/dating violence, and/or stalking cases 

resolved during the current reporting period, including dismissals, deferred adjudications, 

convictions, and acquittals. 

Dismissed: Report cases that were dismissed. 

Deferred adjudication: Report cases for which there was a deferred adjudication. Deferred 

adjudication is a process in which the judge requires the defendant to adhere to certain terms 

prior to any adjudication ofguilt. Ifa defendant successfully fulfills those terms, the case 

against that defendant is usually dismissed. 

Convicted: Report cases for which there was a conviction. 

Acquitted: Report cases in which the offender was acquitted. 

46. Judicial monitoring 

Report the number ofsexual assault domestic violence, dating violence, andlor stalking 

offenders whose cases were reviewed by the court for compliance with conditions of probation 

or other court-ordered conditions, or for violations ofthose conditions. Also report the total 

number ofreview hearings conducted. The numher of review hearings ;s the number of 

individual hearings held for each offender, even when that offender is reviewed during the same 

monitoring sessions as other offenders. 

!i.'l:AMPU:i: L)uring the current reporting period, 10 offenders were reviewed aI/he same Ihree 

sessions. The number ul'ot{enJers reviewed would he / O. and /he t1umher olreview hearIngs 

27 


ofthe order. They may be referred to as "no~contact" or "stay·away" orders. Generally, these 

orders are requested by the prosecutor's office, do not require the victim/survivor to appear in 

court, and are effective only while the criminal case is active. Criminal protection orders may 

be issued as a condition ofbail or probation. 


Use the space provided to discuss the effectiveness ofcourt activities funded or supported by 

your STOP Program subgrant. You may provide examples, data, or any other infonnation about 

your court activities that you have not already provided. 

E4. Probation and Parole 

Ifyour STOP Program funds were used for probation and parole activities during the current 

reporting period, check yes and answer questions 52-56. Ifnot, check no and skip to ES. 

52. Number ofoffenders 

Provide information only for STOP Program-funded probation and parole activities engaged 

in during the current reporting period. 

Report the total number ofcontinuing and new offenders charged with sexual assault, domestic 

violence, dating violence, and/or stalking for which a STOP Program-funded probation or 

parole officer provided supervision. This is an unduplicated count. Ifyou have not previously 

filed an annual report, include all pending offenders at the beginning ofthe current reporting 

period as "number ofcontinuing offenders." 

Misdemeanor andfelony domestic violence cases include offenders who have been convicted of 

assaults, battery, vandalism, or other offenses in a domestic violence incident. .Your state law 

or tribal code does not have to name the offense "domestic violence"for it to be countedhere. 

Similarly, cases involving offenders who have been convictedofsexual assault andstalking 

offenses should be counted, even ifyour state law or tribal code uses another name for these 

types ofoffenses, such as "sexual battery" or "harassment. " 

53. Monitoring activities 

For new and continuing offenders reported in question 52, report the number ofthe monitoring 

activities engaged in during the current reporting period. Report only those offenders who were 

monitored using the specific activity under "number ofoffenders." Report the total number of 

contacts for all offenders for the specific activity under "total contacts." The total number of 

contacts for each activity should be at least equal to the number ofoffenders for each activity. 

Face-to-face meeting with offender: The probation or parole officer has regularly scheduled 

(e.g., once or twice a week) in-person meetings with the offender, consistent with terms of 

probation. 

Telephone contact with offender: The probation or parole officer has regularly scheduled or 

unscheduled contact with the offender by telephone. 

rlnscheduled surveillance ofC?ffender: The probation or parole officer observes specific 

locations (e.g.. victim/survivor's home. otlender's workplace) or monitors the whereahoLlls 

ollhe offender Wilh or without lhe olTender's prior knowledge. 


victim/survivor is referred to victim services several times during the reporting period, count the 

number of referrals, not the number of victims/survivors. 


Use the space provided to discuss the effectiveness ofprobation activities funded or supported 

by your STOP Program subgrant. You may provide examples, data, or any other information 

about your probation or parole activities that you have not already provided. 

E5. Datterer InteITention Program (DIP) 

Ifyour STOP Program funds used for DIP activities during the current reporting period, 

check yes and answer questions 57-59. Ifnot, check no and skip to section F. 

57. Offenders in program 

Report the number ofcontinuing and new offenders in your batterer intervention program 

during the current reporting period. Ifyou have not previously filed an annual report, include 

all cases at the beginning ofthe current reporting period as "Number ofoffenders continuing in 

BIP from last reporting period." 

58. Outcomes 

Report the total number ofdomestic violence/dating violence offenders in your program who 

successfully completed the program, who were terminated from the program, and who returned 

to the program after termination during the current reporting period. 

59. Length ofBIP in weeks 

Report the number ofweeks batterers are expected to remain in the program in order to achieve 

successful completion. Ifyou have programs ofmore than one length, report the length ofeach 

type" ofprogram under A, B, and C. 

EXAMPLE: Your ElP program has two different models, one designedfor male offenders that is 

48 weeks long and a second model designedforfemale offenders that is 26 weeks long. During 

the current reporting period, there were four groupsfor the male offenders and one groupfor 

the female offtnders. In this case, you would report asfollows: 

INUMBER Of WEEKS 

I 

A 

48 

B 

26 

c 

F. Narrative 

All subgrantees must answer questions 60 and 61. 

PLEASE LIMIT YOUR RESPONSE TO THE SPACE PROVIDED FOR EACH QUESTION. 

60. What do you see as the most significant areas of remaining need, with regard to improving 

services to victims/survivors ofsexual assault, domestic violence/dating violence, and stalking, 

increasing victims/survivors safety, and enhancing community response (in~luding offender 

accountabilitv for both barterers and sex offenders)? 

Descrihe any significant remaining areas of need. Consida geographic regions. underserved 

STOP Program Annual Progress Repot1 Instructions

';.i

OMS Clearance # 1122-0003 

Expiration Date: 3/31/2012 

u.s. Department of Justice 

Office on Violence Against Women 

ANNUAL PROGRESS REPORT FOR 

Brief Instructions: This form must be completed for all STOP Violence Against Women Formula Grant Program (STOP 

Program) subgrants received. The grant administrator or coordini'ltor must ensure that the form is completed. Grant 

partners, however, may complete sections relevant to their portion ofthe grant. Grant administrators and coordinators 

are responsible for compiling and submitting a single report that reflects all information collected from grant partners. 

All sUbgrantees should read each section to determine which questions they must answer, based on the activities supported 

under this subgrant during the current reporting period. Sections Band F ofthis form must be completed by all 

subgrantees. Subsections Al and C2 must be answered by all subgrantees. In sections D, E, and subsections A2, Cl, 

and C3-C7, subgrantees must answer an initial question about whether they supported certain activities during the 

current reporting period. If the response is yes, then the subgrantee must complete that section or subsection. If the 

response is no, the rest of that section or subsection is skipped. 

. For example, 1) if you are a victim services agency providing training and victim services with staff funded under this 

grant, you would complete Al, A2, B, Cl, C2, D, and F (and answer 'no' in C3-e7, and E1-5); or 2) if you are a law enforcemeht 

agency receiving funds to pay for staff who provide training to other law enforcement, you would complete 

Al, A2, S, Cl, C2, and F (and answer 'no' in C3, C7, D, and El-5). 

If you are required to provide a match for your STOP Program sUbgrant, report on activities supported with this match. 

The activities of volunteers or interns may be reported if they are coordinated or supervised by STOP Program-funded 

staff or ifSTOP Program funds substantially support their activities. 

For further information on filling out this form, refer to the separate instructions, which contain detailed definitions and 

examples illustrating how questions should be answered. 

SECTION 

Section A: General Information 

Al: Grant Information 

A2: Staff Information 

Section B: Purpose Areas 

Section C: Function Areas 

Cl: Training 

C2: Coordinated Community Response 

C3: Policies 

C4: Products 

C5: Data Collection and Communication Systems 

C6: Specialized Units 

C7: System Improvement 

Section D: Victim Services 

Section E: Criminal Justice System 

El: Law Enforcement 

E2: Prosecution 

E3: Cour~ 

E4: Probation and Parole 

E5: Batterer Intervention Program (BIP) 

Section F: Narrative 

Page Number 

1 

1 

3 

4 

5 

5 

B 

10 

13 

14 

15 

16 

17 

24 

24 

27 

32 

36 

39 

40


Expiration Oate: 3/31/2012 

-.2l 1 . 

....~ 

:1" 2. 

3J 3. 

."iiI 

""'~ .. 4. 

..", 

iJ . 5. 

,.,~ 

Current reporting period 

SUbgrantee name 

GENERAL INFORMATION 

Grant Information 

All subgrantees must complete this subsection. 

Date of report~ (format date with 6 digits - 01/31/07) 

January 1- December 31 

(Year) Il-.l..--I..-"- 

Subgrant number(s) for each subgrant award under which activities were supported during 

the current reporting period 

(List the numbers for all subgrants supporting activities engaged in during the current reporting period.) 

I I I I 1 _ 

I I I J IL-- _ 

I I I I l~ ___J 

Type of funded organization 

(Check the one answer that best describes the organization receiving the STOP Program sUbgrant.) 

o Community-based organization 

D Court 

D Domestic violence program 

D Domestic violence state coalition 

o Dual program (sexual assault and 

domestic Violence) 

D Dual state coalition (sexual assault and 

domestic violence) 

o Government agency (Department of 

Human Services, Bureau of Health) 

o Law enforcement 

o Probation, parole, or other correctional agency 

"",l! ." Sa. Is this a faith-based organization? 

DYes DNo 

If" 

~.' Sb. Is this a culturally-speciflc community-based organization? 

DYes DNo 

D Prosecution 

D Sexual assault program 

o Sexual assault state coalition 

o Tribal coalition 

D Tribal government 

D Tribal sexual assault and/or domestic 

violence program 

o Unit of local government 

o University/school 

o Other (specify): 

1'--------

.., 

Wi_! '"'. 6. 

Point of contact 

(person responsible for the day-to-day coordination ofthe 5ubgrant) 

First name 


Expiration Date: 3/3112012 

MI ~ last name _ 

Agency/organization name 

Address --_-~----------------~--------~---- 

City 

_____- - State 1'--~_lziP code ~_ 

Telephone Facsimile _- _ 

E-mail 

....;;'\ 

U. '" 7. Does this subgrant specifically address tribal populations? 

(Check yes ifyour STOP Program subgrant focuses on tribal populations and indicate which tribes or natIons you 

served or intend to serve.) 

DYes 0 No If yes, which tribes/nations:I_~ - _ 

.Ii(' 

\Il



Staff Information 

Were STOP Program grant funds used to fund staff positions during the current reporting period? 

(Check yes ifSTOP Program funds were used to pay staff, including part-time staffand contractors.) 

D Yes-answer question 9 

o No-skip to Section B 

'oj'1 

~..; 9. Staff 

(Report the total number atfu/Hime equivalent (FTE) stafffunded by the STOP Program subgrant during the current 

reporting period. Report staffby the tunction(s) performed, not by title or location. Include employees who 

are part-time and/or only partially funded with these subgrant funds as well as consultantS/contractors. Include 

employees who are funded with any required grant match. Report grant-funded overtime. If an employee or contractor 

was employed or utilized for only a portion ofthe reporting period, prorate appropriately. For example, if 

you hired a full-time advocate in October who was 100% funded with STOP Program funds, you would report that 

as.25 FIE Report all FTEs in decimals, not percentages. One FTE is equal to 2,080 hours-40 hours per week x 

52 weeks. See separate instructions for examples ofhow to calCUlate FTEs.) 

Staff 

Administrator (fiscal manager, executive director) 

Counselor 

;(d~ljijtJh¢fudejjrO$e.c~r) 

,;:-.';.!,.,;(.:",: '" . '-, 

1.~~~nnl!l:,:' 

Information technology staff 

::J~';ii;~lllr"";'.1 iOSecutJon~based' 

/1;r?;,:;~;;!.~: ..:~~,·::/, "~';'7" .~;.,

PURPOSE AREAS 

All subgrantees must complete this section. 



.~ 

UL -' 

10. Statutory purpose areas 

(Check all purpose areas that apply to activitIes supported with STOP Program funds durIng the current 

. . d) 

Check ALL 

that apply 

o 

o 

D 

- 

Purpose areas 

Training law enforcement officers,judges, other court personnel, and prosecutors to more effectively identify 

and respond to violent crimes against women, including crimes of sexual assault, domestic violence, 

and dating violence. 

f~.Jn~ii~~.~~~'~, 

i.:;,:'::'.\\; .',.',:. ';:,

81. FUN;:~~:'~REAS 

~",/,!, "c,-" ", 

Were your STOP Program funds used for training during the current reporting period? 



Check yes if STOP Program-funded staff provided training or if subgrant funds were used to directly support training. 

Yes-answer questions 11-14 

o No-skip to C2 

';r) 

w J 11. training events provided 

(Report the total number oftraining events provided during the current reporting period that were either provided 

by STOP Program-funded staffor directly supported by STOP Program subgrant funds. Do not include training provided 

to STOP Program-funded staff. For purposes ofthis reporting form, training means providing information 

on sexual assaUlt, domestic violence, dating violence, and stalking that enables professionals to improve their response 

to victims/survivors as it relates to their role in the system.) 

'~ 

Total number of training events provided I 

'------- 

...j j 12. Number of people trained 

(Report the number ofpeople trained during the current reporting period by STOP Program-funded staffor training 

supported by STOP Program funds. Use the category that is most descriptive ofthe people who attended the 

training event. STOP Program-funded staffwho attended training events should not be counted as people trained. 

/fyou do not know how many people to report in speciffc categories, you may report the overall number in "Multidisciplinary, 

~ but this category should be used only as a last resort. Do not include staff funded unaeryour STOP 

Program grant who attended staffdevelopment events.) 

People trained 

Tribal governmentjTribal government agency staff 

~_~teS:ihoj)id\ierilmeritalC-/HBtvWts~~aj ~~i:lit, tfom~Siib"Abience~'anddua;)"', 

Victim assistants (governmental, includes victim-witness specialists/coordinators) 

~~i;i~"'':':·::',:i,;;'-,. ' 1'- -- -- ---- .. ~-: 

~~;!~i;,j;';'f~"'t;;;;1ff'~~);;\PHti':':J;W,q};::;:':'1ifii"4!;:;;";;o; ~'\j;it;;''o/t'~r0;;';;(;01.t=J 

'. "", -,. -- ·...'.'\~i;..l.i! p. ";::'.. ! :!' .... ;:

'Ii'" 

u) 13. 



Training content areas 

(Indicate all topics covered in training events provided with yourSTOP Program funds during the current 

reporting period. Check all that apply.) 

Sexual assault, domestic violence/dating violence, 

and stalking 

o Advocate response 

o Child witnesses 

D Confidentiality 

o Dating violence overview, dynamics, and 

services 

o Domestic violence overview, dynamics, and 

services 

Mandatory reporting requirements 

o Response to victims/survivors who have been 

trafficked 

o Resppnse to victims/survivors who are incarcerated 

o Safety planning for victims/survivors 

o Sexual assault overview, dynamics and, 

services 

Stalking overview, dynamics and, services 

o Supervised visitation and exchange 

o Other (specify): 1 

--' 

Justice system 

Civil court procedures 

Criminal court procedures 

Domestic violence statutes/codes 

Firearms and domestic violence 

o Identification and arrest of 

predominant aggressor 

Immigration 

Judicial response 

Law enforcement response 

Pro-arrest policies 

o Probation response 

o Prosecution response 

D Protection orders (including full faith 

and credit) 

Sexual assault statutes/codes 

o Sexual assault forensic examination 

o Stalking statutes/codes 

D Tribal Jurisdiction and Public Law 280 

o Other (specify): [~----'---'--'--'~---'-'-l 

. I 

Underserved populations 

Issues specific to victims/survivors who: 

o are American Indian or Alaska Native 

o are Asian 

D are black or African American 

o are elderly 

o are Hispanic or Latino 

D are homeless or living in poverty 

o are immigrants, refugees, or asylum 

seekers 

o are lesbian, gay, bisexual, transgender, 

or intersex 

o are Native Hawaiian or other Pacific 

Islander 

o have disabilities 

o have limited English proficiency 

D have mental health issues 

o have substance abuse issues 

D live in rural areas 

o Other (Specify):Ir-----------, 

Community response 

o Community response to sexual assault 

o Coordinated community response 

D Response teams (DART, DVRT, SART) 

o Technology 

o Other (Specify):I'--- 

~_

OMB Clearance H 1122-.Q003 


.'ii"l 

.....1 i 1.4. (Optional) Additional Information 

(Use the space below to discuss the effectiveness oftraining activities funded or supported by your STOP Program 

subgrant and to provide any additional information you would like to share about your training activities beyond 

what you have provided in the data above. Examples might include a reduction In dual arrest rates following 

training provided on identifying the predominant aggressor, or improved system response to victimS/survivors 

with disabilities following a mUltidisciplinary training provided to advocates, law enforcement, and prosecution 

agencies on issues specific to victims/survivors with disabilities.) (Maximum 2000 characters)

OMS Clearance # 1.122-0003 


Coordinated Community Response 

All subgrantees must complete this subsection. 

jl 15. Coordinated community response (CCR) activities during the current reporting period 

(Check the appropriate boxes to indicate the agencies or organizations that you provided victim/survivor referrals 

to, received victim/survivor referrals from, engaged in consultation with, provided technIcal assistance to, and/or 

attended meetings with, during the current reporting period, according to the usual frequency of the interactions. 

Ifthe interactions were not part ofa regular schedule, you will need to estimate the frequency with which these 

interactions occurred during the current reporting period. Do not report Mtask force- in the -Other" category. If 

STOP Program-funded staffparticipated in a task force or work group, indicate that under -Meetings" by checking 

the"frequency of the meetings and the types of organizations participating.) 

Agency/organization 

Advocacy organization (NAACP, 

AARP) 

, iit~rventforfpfbgiarri . 

~, :');-~;;'~~:/'::', "; "'.:: 

Corrections (probation, 

parole, and correctional 

facility staff) 

Domestic violence organization 

:if:(Ostltutlons/6r~anl~. 

Faith-based organization 

.. I agency ($sA, 

Health/mental health organization 

":ii 4ftN ihent 

.;'",.,;,....,;."". 

Legal organization (legal services, 

bar association, law school) 

;~2L'"~:t:~!~:~~;. 

Sex offender managemenVsex 

offender treatment provider 

.,~'~';-.':'~It or~nlzation 

'Social s~~~ice organization (nongovernmental) 

-""'''~'~rrJment/Tribal 

"nt~gency'. 

Other (specify)1-~---- 

Victim/survivor referrals. 

consultations, technical assistance 

Meetings 

Dally Weekly Monthly Weekly Monthly Quarterly 

c=J c=J CJ 0 0 0 

0 D····-0 '·0 -.' c:::J CJ 

CJ CJ CJ CJ CJ CJ 

0 0 0 0 0 0 

[:=J CJ c=J CJ CJ CJ 

0 0 -0 CJ 0 0 

CJ CJ CJ 0 0 0 

0 0 CJ c=J CJ 0 

CJ CJ 0 c:=J CJ c=J 

CJ 0 .C=J CJ '0 CJ 

CJ CJ CJ CJ CJ CJ 

0 CJ 0 Cl CJ 0 

CJ CJ CJ LJ 0 CJ 

0 0 0 0 0 0 

c::::J c::::J CJ CJ CJ CJ 

.C=J L~ CJ CJ LJ l~ 

r-----, 

CJ I J l : L-J L_J L~



.~ 

J.i 16. (Optional) Additional InformatIon 

(Use the space below to discuss the effectiveness of CCR activities funded or supported by your STOP Program 

subgrant and to provide any additional information you would like to share about your CCR activities beyond what 

you have provided in the data above. Examples might include an improvedjudicial response to victims/survivors 

requesting protection orders, following meetings ofa regional task force that Included victim advocates, legal ser~ 

vices attorneys, andjudges; or improved information to victimS/survivors regarding resources and greater coordination 

between the prosecutor's office and the iocal victim services agency as a result of meetings between the 

governmental and non-governmental advocates.) (Maximum 2000 characters)



.~-, 

Policies 

Were your STOP Program funds used to develop, substantially revise, or Implement policies or 

protocols during the current reporting period? 

Check yes if STOP Program-funded staff developed, substantially revised, or implemented polices or protocols, or 

if STOP Program funds were used to directly support the development, revision, or implementation of policies or 

~~ . 

D Yes--answer questions 17-18 

o No-skip to C4 

j i 17. Types of protocols and/or policies developed, substantially revised, or Implemented during the current 

reporting period 

(Check all that apply,) 

Victim services 

0 Policies to protect victims/survivors from Ino 

Appropriate response to underserved populations ternet disclosure of identifying information 

D Appropriate response to victims/survivors with 

Pro-arrest/mandatory arrest 

substance abuse issues and/or mental health di- 0 Procedures for anonymous, confidential, or 

agnoses 

Jane Doe reporting of sexual assault 

o Appropriate response to victims/survivors who are 0 Protection order enforcement (including full 

elderly or have disabilities 

faith and credit) 

Confidentiality 

0 Providing information to victims/survivors 

o Mandatory training standards for staff and volun- about victim services 

teers 

0 Sexual assault response and protocols 

o Procedures for anonymous, confidential, or Jane D Other (specify):I 

Doe reporting of sexual assault '-. .....l 

o S~aff, board, an~/or volunteers represent the diver~ Prosecution 

Slty of your servIce area 

O v , t' / . . f d b t C ' V· t' 0 Appropriate response to underserved populate 

1m survIvors In orme a ou nme IC Ims tions 

Compensation and Victim Impact Statements 

O 

' I 0 Appropriate response to Victims/survivors 

Other (specIfy): 

who are elderly or have disabilities 

0 Mandatory training on sexual assault, domes- 

tic violence, dating violence, and/or stalking 

Law enforcement 

o Appropriate response to underserved populations 

.0 Appropriate response to victims/survivors who are 0 N~ ~h~r;et~o victim/sUt~ViVO~S for aniy costsIt 

elderl or have disabilities re a e .0 . e proseeu .Ion ~ sexua assau , 

_ y domestic Violence/datIng VIolence, and/or 

I_J Identifying primary aggressor/discouraging dual stalking 

arrest 

0 No victims/survivors polygraphed 

D. Immediate access to protection order information 0 P I" t t t . t' / . f I 

o ICles 0 pro ee VIC Ims survivors rom n- 

[J Mandatory training on sexual assault, domestic temet disclosure of identifying information 

__ violence, dating violence, and/or stalking 0 Protection order enforcement (including fulf 

o No charge to victims/survivors for service of pro- faith and credit) 

tection orders, warrants, or subpoenas 0 S I It d t I 

exua assau response an pro oco s 

[J- No charge to sexual assault victims/survivors for V r I f 

~ any costs associated with forensic exam 0 er lea prosecu Ion 

[J No charge to victims/survivors for any costs related 0 Victim-witness n 

l otification 

to the investigation of sexual assault, domestic vio- 0 Other (specify): 

lence/dating violence. and/or stalking offenses ---~------- 

'.] No victims/survivors polygraphed

o 

D 

D 

Courts 

o Do 

o 

D 

D 

D 

D 

D 

o 

Accelerated trial schedules 

Appropriate response to underserved populations 

Appropriate response to victims/survivors who are 

elderly or have disabilities 

Dedicated domestic violence docket 

Full faith and credit for protection orders 

Immediate access to obtaining protection orders 

Judicial monitoring of sexual assault, domestic violence/dating 

violence, and/or stalking offenders 

Mandatory training on sexual assault, domestic violence, 

dating violence, and/or stalking 

No charge to Victims/survivors for any costs related 

to prosecution of a sexual assault, domestic violence/dating 

violence, and/or stalking offense or to 

obtaining a protection order 

Policies to protect victims/survivors from Internet 

disclosure of identifying information 

Policy against mutual restraining orders 

Procedures for courtroom security 

Standard proteclioo order form 

Other (specify): 

~---..,...------- 

Probation and parole 

D Appropriate response for cases involving uoderserved 

populations 

D Appropriate response for cases involving victims/ 

survivors who are elderly or have disabilities 

o Mandatory training on sexual assault, domestic violence. 

dating violence, and/or stalking 

D Strategies to assist and protect victims/survivors 

during probation and parole 

D Victim/survivor inclusion in offender supervision 

planning process/sex offender management 

o Victim/survivor ni.,!.;o!:

OMS Clearance # 1122-{J003 


~ 

..... , 18. (Optional) Additional Information - 

(Use the space below to discuss the effectiveness ofpolicies you have developed or implemented that were 

funded or supported by your STOP Program subgrant and to provide any additional information you would like to 

share about your activities related to the developing, revising, and Implementing ofpolicies beyond what you have 

provided In the data above. An exampie might include a significant increase in victimjsurvivor contact with, and 

input to the specialized probation officer/unit following the implementation ofa policy on victim/survivor involvement.) 

(Maximum 2000 characters) 

'--------~------~---_._---.----_.~------------~----_._-~--~- -"--._---.

OMB Clearance # 1122-0003 


U J 19. 

"'"' 

Products 

Were your STOP Program funds used to develop, substantially revise, and/or distribute products 

during the current reporting period? 

Check yes if STOP Program-funded staff developed, revised, and/or distributed products or if STOP Program funds 

directly supported the development, revision, or distribution of products. 

o Yes-answer question 19 

D' No-skip to C5 

Use of STOP Program funds for product development, substantial revision, and/or distribution 

(Report the number ofproducts developed, substantially revised, and/or distributed with STOP Program funds 

during the current reporting period. Report the number ofnew products developed or substantially revised during 

the current reporting period; the title/topic and intended audience for each product developed, revised, and/or 

distributed; and the number ofproducts used or distributed. Ifa product was created in or translated into a language 

other than English, including Braille, indicate the language. Report on products that were newly developed 

during the current reporting period whether or not they were used or distributed, and on products that were previously 

developed or revised that were used or distributed during the current reporting period. Do not report the 

number ofproducts printed or copied; only report the number developed or revised-In most cases that number 

will be one for each product described -and/or the number used or distributed. See separate instructions for 

examples ofho••r "d"""oped or,.,.;sed"and "usedor distributed. oJ 

• 

Products 

., . 

Brochures 

Title/topic 

J. I 

;:::::=====;1: L====:::==::::;==:;= 

'------------'II~~~- 

1====1 [============] 

Manuals 

1 ] I ] 

I Ie] 

I ] C I 

Training curricula 

1 ] L I 

c-------l r -------J 

C=---J ~I 

Training materials r----~ I ] 

'- .~. J '--__. . . . _ 

I lC I 

Other (specify): 

f~-----·-···-"'-------"'-·--~·----' 

I 

J 

r-=~~-·----"-~~ 

Intended 

audience 

••• 

f 

I •. • • - - 

1=::=::=::::1 I====II=====; 

1 1I I'========: 

I ]1 11__ 

I=~I[ 

'========1 

I 

IC 

I==:::::::::::=ll=:=:====:; 

/C~I__ 

I il IL_~ 

l..--.. J 1__ ._._m. ..J l_._.. .. J 

C~ [--'---J, C--~ 

r----·----·---] r-- -------- -ll---- --------····1 

~--- ..-. r-----J [-----1 

l. ,-__J L ._._ ... ._. __....__ ._ _.-1 

r~--···_"~-~·~·_-----··_·i r----'--- 

"'_r.." r'·· W'_"'"' 

- •••,.~._ _ft"O 

I ! j II. ._.1 

l



Data Collection and Communication Systems 

Were your STOP Program funds used to develop, install, or expand data collection and/or 

communication systems during the current reporting period? 

Check yes if STOP Program funds or STOP Program-funded staff were used to develop, install, or expand data collection 

and/or communication systems. 

o Yes-answer questions 20-21 

D No-skip to C6 

~ 20. Use of STOP Program funds for data collection and/or communication systems 

(Check all that apply.) 

D Develop new data collection/communication systems 

~ 

Install data collection/communication systems 

o Expand existing data collection/communication systems 

o Link existing data collection/communication systems 

D'~Share information with other community partners 

D Manage data collection and communication 

o Purchase computers and other equipment 

o Arrests/charges 

D Bail/bond orders 

..... 1 21. Purpose of data collection and/or communication systems 

(Indicate all types of information identified or tracked with this technology by checking ail that apply.) 

Case management 

Compliance with court-ordered sanctions 

Convictions 

Court docket management 

Evaluation/outcome measures 

Incident reports 

Probation conditions/violations 

o Prosecutions 

o Protection orders 

D Recidivism 

o Sentencing 

D Stalking and harassment orders 

Victim notification 

Victim service availability 

o Violations of protection orders 

o Other (specify): 

o Warrants I J



"ii"'! 

:J.J 22. 

Specialized Units 

Were your STOP Program funds used for specialized units In the criminal Justice system during the current 

reporting period? 

Check yes if any STOP Program-funded staff were part of a specialized unit in any of the categories listed below 

or if STOP Program funds were used to directly support a specialized unit. (A specialized unit Is a centralized or 

coordinated group unit, or dedicated staffoflaw enforcement offlcers, prosecutors, probation offlcers, judge, or 

other court personnel responsible for handling sexual assault, domestic violence/dating violence, and/or stalking 

. cases. A specialized unit may consIst ofone person, even if that person is partially funded by your STOP Program 

subgranL) 

o Yes-answer questions 22-23 

o Ncr-skip to C7 

Use of STOP Program funds for specialized units 

(Check all that apply for the current reporting period.) 

Develop a new unit 

~~>.·:'",~·\~'fJ:l'I~~~~ij,;·' 

Train a specialized unit 

~n~~;:~!.~'Ir------ 


D 

Prosecution 

Probation or parole 

D 

D 

'

OMS Clearance It 1122-0003 


System Improvement 

Were your STOP Program funds used for system improvement during the current reporting period? 

Check yes if any STOP Program-funded staff engaged in system improvement activities or if STOP Program funds 

directly supported system improvements (e.g.,interpreters, safety audits, security). 

o Yes-answer question 24 

D No--skip to section 0 

';"'1 

..1 J 24. Use of STOP Program funds for system Improvement 

(Check all that apply for the current reporting period.) 

Evaluation 

Victim services 


Prosecution 

Probation or parole 

Safety audits 

o . 

J'~~~!~:0;i' 

Translation of forms 

and documents 

CJ CJ CJ 

.:Uk~;i;:\i:~'U:'/\

OMB Clearance II 1122-0003 


• VICTIM SERVICES 

Were your STOP Program funds used to provide victim services? 

Check yes jf STOP Program-funded staff provided victim services or if STOP Program funds were used to 

support victim services during the current reporting period. Report all victims/survivors served, and victim services 

provided with STOP Program funds, whether by a victim services agency or victim services within law enforcement, 

prosecution, or the court system in this section. Report criminal justice activities, such as 911 calls, cases 

investigated, and cases prosecuted, in section E only. 

o Yes--answer questions 25-32 

o No-skip to section E 

.-~ 

W, 25. Number of primary victims/survivors served, partially served, and victims/survivors seeking services 

who were not served 

Please do not answer this Question without referring to the separate instructions for further explanation and ex~ 

amples of how to distinguish among these categories, (Report the following, to the best ofyour ability, as an Ufr. 

duPlicated count for each category during the current reporting period. This means that each victim/survivor who 

was seeking or who received services during the current reporting period should be counted only once in that 

reporting period. For purposes of this question, victimS/survivors are those against whom the sexual assault, domestic 

violence, dating Violence, and/or stalking was directed. Ifthe victim/survivor experienced more than one 

victimization, that person should be counted only once under the primary victimization. Do not report secondary 

yjctims here.l 

•••• 

Primary victims/survivors 

A. Served: Victims/survivors who received the service(s) they requested, 

if those services were funded by your STOP Program subgrant 

'~"~'wa~~.~~~~,¥f, I~ 

TOTAL SERVED and PARTIALLY SERVED (25A + 25B) 1 ~_ 

.!R:a"1\.il~ ,-... 

....1" 26. Number of secondary victims served 

Please do not answer this Qyestion withoyt referrin~to the separate instructions for fyrther explanation and for 

examples of how and when to report secondary victjms. (Report the following, to the best ofyour ability, as an 

unduplicated count for each category during the current reporting period. This means that each secondary victim 

who received services during the current reporting period should be counted only once and in only one ofthe 

listed categories, which should correspond to the category ofvictimization ofthe primary victim/survivor. For 

purposes of this question, secondary victims are those who are Indirectly affected by the domestic violence/dat 

Ing Violence, sexual assaUlt, and/or stalking-i.e., chi/dren, siblings, spouses or intimate partners, grandparents, 

other affected relatives, friends, neighbors, etc.) 

• 

Secondary victims Sexual assault Domestic violence/ Stalking 

dating violence 

Secondary victims who received service(s) 

funded by your STOP Program subgrant I I 

~-~------_.! 

I 

_____-----1I 

_ 

01 

01 

01 

01 

,-, ,.,-.. '~ r" ( ~, ....,.; I'" '. "', .", ......'.

OMS Clearance ## 1122.0003 


'~ 

d, j 27. Reasons that primary victims/survivors seeking services were not served or were partially served 

(Check all that apply.) 

Reasons not served or partially served 

o Conflict of interest 

Did not meet statutory requirements 

o Hours of operation 

o Insufficient/lack of culturally appropriate services 

D Insufficient/lack of language capacity (including sign language) 

D Insufficient/lack ofservices for people with disabilities 

o Lack of child care 

o Program reached capacity 

D Program rules not ~cceptable to victim/survivor 

Program unable to provide service due to limited resources/priority-setting 

o Services inappropriate or inadequate for victims/survivors with mental health issues 

o Services inappropriate or inadequate for victims/survivors with substance abuse issues 

D Services not appropriate for victim/survivor 

Services not available for victims/survivors accompanied by male adolescents 

Transportation ' ~ ~ _ 

o Other(speC;fy)J~~ 

.....J

'Ii" 

U_-, 28. 



Demographics of primary victims/survivors served or partially served 

(Based on the primary victims/survivors reported in 25A and 258, report the total numbers for all that apply. 

Because victimS/survivors may identify In more than one category of race/ethnicity, the total for ~Race/ethnicity" 

may exceed the total number ofvictims/survivors reported in 25A and 25B. However, the total number of 

victims/survivors reported under ~Race/ethnicity" should not be less than the total number ofvictims/survivors 

reported in 25A and 258. The total number ofvictimS/survivors reported under MGender" and the total number 

reported under MAge" should equal the total number ofvictims/survivors reported in 25A and 258. Those victims/ 

survIvors for whom gender, age, and/or race/ethnicity are not known should be reported in the MUnknown" category. 

Do not report demQgraphlcs for secQndaey victims.) 

Race/ethnicity (Victl/11S/Sur VIVOI:, slwuld /lot be corm/cd 

/I/()'e rl1clll ol1ce 1/1 ("Itllel tliP calegc!lY L1l1leur:FJlIll1cllal1 ami 

A/dSki ,\alive" 01 JI1 tile categolY '; JatlVc H,Mal/al J dlle! athel 

PdC ,f,c Is/Ci/lciel, ) 

American Indian and Alaska Native 

lfi~J'';'

'ii" 

I...!.: 29. 

OMS Clearance # tl22·0003 


Victims/survivors' relationships to offender by victimization 

(For those primary victims/survivors reported as served and partially served in 25A and 258, report the victim/ 

survivor's relationship to the offender by type ofvictimization. Ifa victim/survivor experienced more than one 

type ofvictimization and/or was victimized by more than one perpetrator, count the victim/survivor in all categories 

that apply. 

The total number ofrelationships in the sexual assault column must be at least 

the total number in the domestic violence/dating violence column must be at least 

and the total number In the stalking column must be at least 

Do not report relationshlQs to offender for secondary victims,) 

o ; 

Q. , 

0; 

_Current or former spouse or intimate partner 

f~m_itYOrhoUSi:lho/d member 

,~i~{Jij-" - - . 

Dating relationship 

Stranger 

'fjcelneignbcJr, emp lpye8,Co;V(omer, 

,.,,?~#qc,imii~;:~tc.) -.:; '. -':< ',pes noUnclude advocacy byattorneys and/or paraleg~Js~) . 

_.> \ - • r c ~.. I , • J- I 

a~lstance (CIvl/legal $eNICes provided by an attorney and/oraP{Jtalegal.) 

Counseling services/support group (Individual orgroup counseling orsupport provided 

by a volunteer, peer, or professional) 

"1' jMstic~.advocaCY/courtacCQmpaniment(Ass/~tinga vlctlm/survivqiwitf] crim/ 

"~esff:tt::lu_dlnll-hqtffylnilth.~.v1t#im/sQrvfY§f ot ~~i:J,~t.,s,,::#J~rJjjg ~~_~-1-" 

·~Qt$i~nd'~e.t1te~#ln~ tf1i'171s:p($PcI1Jng:tifJ~~rlf~~6ff~·yr£t!(iJIi6~9t'.: 

"aceompanYlnga vlctlffl/survlvottoacrlinlnal C9tittptDceed1i)g'o"~efl.: 

'Interview; aMallotheradVocacy within' the criminalJustice system.)' ' , 

Crisis intervention (Crisis intervention is a process by which a person identifies, assesses, 

and intervenes with an individual in crisis so as to restore balance and reduce 

the effects of the crisis in her/his life. In this category, report crisis intervention that 

occurs in person and/or over the telephone.) 

';';''''';'';''~exam (Examcondl)cted by a sexual assault nurse examiner or by a sexual as- 

';~~ns!cexamlner) ,,' 

Hospital/clinic/other medical response (Accompanying a victim survivor to or meeting a 

victIm/survivor at a hospital, clinic, or medical office) 

':'-,~ivlCes(lnterpretationJ trtJn~/atlon) 

., '~ll ,.- ' . , 

Transportation 

i~CtlijjJ~r.vjVOf'advocacy (ActJonsdes/gned,to assist the victim/survivor In obtaln-'" 

! .~J?£8t; 'res~urces, or serVlc~s,includingemployment, lIous/ng, shelter services, 

K:'¢arei victim's compensation, etc.) '.' ' , 

Other (specify): l --' 

":·ir(·~r! !·:,-;r.>3!~-i .l\,r~f"I ...;_'3: P!\~,S:!l:',::;:. !:·~;"";~.. '.-'.r~: ::~c (J~il-·e :);1 '-/I-);~!";C£~ Ag2.Jnst V\,'crri(:::~ 

', .• 

Number of victims/ 

survivors served 

~_I 

'--------------_I 

1__ 

[~-----'--J 

I" I 

, -----' 

I I, 

[M'. J 

i__~_~~. 

i-== J



c.~ 308. Shelter services 

ioJL.. (Report the number ofvictimS/survivors and accompanying family members who received emergency shelter 

and/ortransitional housing provided with STOP Program funds during the current reporting period. This should 

be an unduplicated count for both victims/survivors and for family members. This means that each victim/survivor 

and each family member who received shelter services during the current reporting period should be counted 

only once. Report the total number of bed nights provided in emergency shelter and/or transitional housing 

to victimS/survivors and family members. The number ofbed nights Is computed by multiplying the number of 

victims and family members by the number ofnights they stayed In the shelter. The number ofbed nights will 

typically be signfffcantly higher than the number ofvictims and family members. For example, one victim and her 

three chi/dren all stayed In the shelter for 10 nights. The number ofbed nights would be 4 x 10, or 40.) 

Shelter service Number of victims/ Number of Number"of 

survivors family members bed nights 

Emergency shelter 

~~~~~r~~{fll.i;Y''i!'. 

[ Iu 

[~I.'···· 

I I 

1'---_1 

I 

J 

··I~_] 

'i"l 

....; 3OC. Hotline calls 

(Report the number of hotlfne calls received from primary victims, and the total number of hotlfne calfs received, 

on phone lines paid for with STOP Program funds or answered by STOP Program-funded staff, during the current 

reporting period. Primary victims whose calls are reported here should not be reported as victims served in quee· 

tion 25 unless they also received at least one ofthe services listed in question 30A Victim Services or question 

308 Shelter Services. VictimS/survivors who receive services such as crisis intervention or victim advocacy over 

the telephone, in addition to basic hotline information and/or referrals, should also be reported in question 30A. 

Hotline calls that include victim advocacy or crisis intervention services are those that require more time than the 

average call and involve a more intensive focus on the immediate needs and situation of the victim. For examples 

ofwhen to report only the hotline call and when to report both the hotline call and a service or services in ques~ 

tion 30A, see separate instructions.) 

: Hotline calls (Crisis Of information and referral calls 

! re.c..eivedbyan agency's hotline or office telephone) 

Number of calls from 

victims/survivors 

Total number of 

calls 

~, 

~. 30D. Victim-witness notification/outreach to victims/survivors 

(Report the number ofunsoUcited letters, phone calls, or visits to victims/survivores ofspecific incidents ofsexual 

aisault, domestic Violence, dating violence, and stalking identified in police reports-or court documents, informing 

them ofservices and/or providing information about the criminaljustice system. Victims/survivors who are 

the recipients ofthese notification/outreach activities should not be reported as victims/survivors served In question 

25 unless they also received at least one of the services reported in question 30A Victim Services or question 

308 Shelter Services. VictimS/survivors who receive services such as criminaljustice advocacy over the telephone 

should be reported in question 30A.) 

. Victim-witness notification/outreach to victims/ 

survivors (unsolicited letters, phone ca/1s, or visits) 

.. . . 

Number of notification/outreach activities to 

victims/survivors



31. Protection orders 

(Report the total number of temporary and/or final-protection orders requested andgranted for which STOP Program-funded 

victim services staffprovided assistance to vlctims/sulYivors during the current reporting period. 

These orders may also be referred to as protection from abuse, protection from harassment or anti-harassment 

orders, restraining orders I orncx:ontact or stay-away orders.) 

Sexual assault protection orders 

- Number requested 

Temporary orders 

Final orders 

Domestic violence/dating 

violence protection orders 


Fina~ orders 

Stalking protection orders 

Number requested 


Final orders

.-.., 

Wi.... ) 32. 

OMS Clearance # 1122..Q003 

Expiration Date: 3/31/201 Z 

(Optional) Additional Information 

(Use the space below to discuss the effectiveness of victim services funded or supported by your STOP Program 

subgrant and to provide any additional information you would like to share about your victim services activities beyond 

what you have provided in the data above. An example might include that your agency, as a result of STOP 

Program-funding, was able to provide medical accompaniment to an increased percentage of sexual assault survivors. 

This resulted in a higher percentage of victims/survivors seeking additional support services.) (Maximum 

2000 characters) 

'------------------~._---~---



CRIMINAL JUSTICE SYSTEM 

.Law Enforcement 

Were your STOP Program funds used for law enforcement activities during the current reporting period? 

Check yes if your STOP Program sUbgrant funded law enforcement activities. IfSTOP funds supported only a victim-witness 

assistant or victim advocate located in a law enforcement agency, then only Section D Victim Services 

should be completed, 

o Yes-answer questions 33-36. Provide information only for STOP Program-funded law enforcement 


o No-skip to E2. 

··1fI 

....... 33. Activities 

(Report the number ofSTOP Program-funded activities related to sexual assault, domestic violence/dating Violence, 

and/or stalkIng caseS/incIdents for the current reporting period. Ifan activity relates to a case/incident 

involving more than one type ofcrime, the activity should be counted only once under the primary victimization.) 

Activity 

Calls for assistance (Aff 911 and other 

caffs made to law enforcement) 

'~-*j~~~(i\'{4;'~,-"." . 

I 

Sexual assault 

Domestic violence/ 


Stalking 

Cases/incidents investigated (Aff cases in 

Which evidence was collected/witnesses 

Interviewed relating to an incident) 

Arrests (Aff arrests made by law enforce~ 

ment, exceptdqal arrests) ... 

Protection/ex parte/temporary restraining 

orelers served (All instances in which these 

types oforders were served on offenders) 

~, i'1H\~~1t(i~~·:~{~ 

Enforcement of wa rrants (All instances in 

which warrants relating to these incidents 

were enforced) 

')~~'~~~~_~~i~~~~f'W.Si'-t;;:Lfil. 

Protection orders issued (All orders directly 

issued by law enforcement in jurisdictions 

where Jaw enforcement officers are so 

authorized) 

";~t~~~:~,f~~~2'~;,:,::,-:--,~:'~i,;,:· 

.~. 

r" .'" .. 'j 

L_----.J 

L_.__] 

[---------..-' 

,[-..:J-·.-_::,;;y-!·t.\1~:·)··':;;:L~--~-J 

,; _i~;,:j~L-,---,--1 ......·1-"" ; ;·-.:";;,.~~.~:-,l,,C-:J;::'.:_.,;:,,·, ,~,:-,;;:J;r: I 

~~:;:~I;r~~:~~~~~1 firearms charges to [~~'-_." -": [~_~'_~,~._] [~~,~~,~,]



~ 34. VIctim/survivor referrals to victim services 

(Report the total number of victIm/survivor referrals to victim services during the current reporting period. "Governmental'" 

refers to victim services provided by victim assistants orvictim-witness specialists/coordinators employed 

by criminaljustice agencies, such as law enforcement, prosecution, courts, or probation that are targeted 

to victims/survivors ofdomestic violence, dating violence, sexual assault, and/or stalking. "Non-governmental· 

refers to services provided by non-profit community-based agencies to victimS/survivors ofdomestic violence, 

dating violence, sexual assault, and/orstalking.) 

'if'l 

:J} 35. 

I Number of victim/survivor referrals 

~__._~ ,._ .•.__._.~ ,~_,r~_.'~_~,.•.'_. "~"_~_'''''M'~~·'''_·'_~'·.··' ",.,~. __.- 

Non-governmental victim 

services 

----- 

Protection orders 

(Report the total number of temporary ami/or tinal protection orders requested andgranted for which STOP Program-funded 

Jaw enforcement staffprovided assistance to victimS/survivors during the current reporting period. 

These orders may also be referred to as restraining orders, anti-harassment orders, or no-contact orstay-away 

orders.) 




Final orders 

Domestic violence/dating 

violence protection orders 



Final orders 




Final orders

. "ii:"\ 

,.,! ......, 36. 



(Optional) Additional information 

(Use the space below to discuss the effectiveness oflaw enforcement activities funded or supported by your 

STOP Program subgrant and to provide any additional Information you would like to share about these activities 

beyond what you have provided in the data above. An example might include an increase in the number of cases 

accepted for prosecution as the result ofa STOP Program-funded specialized investigator focused on domestic 

violence/dating violence, sexual assault, and stalking.) (Maximum 2000 characters)

OMB Clearance #I 1122..0003 


Prosecution 

wi.. .'" J 

Were your STOP Program funds used for prosecution during the current reporting period? 

Check yes if your STOP Program subgrant funded prosecution activities. If STOP Program funds supported only a 

victim assistant/victim-witness specialist or victim advocate located in a prosecution office. then only section 0 

Victim Services should be completed. 

D Yes-answer questions 37-43. Provide the information only for STOP pmiram4unded prosecution 


D No-skip to E3. 

37A. Number of cases received, accepted for prosecution, declined, or transferred 

(Report the number ofdomestic violence/dating violence, sexual assault, or stalking-related case referrals received 

during the current reporting period-including cases already charged before reaching the prosecutor's 

offlce. Of those cases referred, report the number that were accepted and the number that were declined for 

prosecution during the current reporting period. A case should be characterized by the most serious offense and 

may include numerous charges or counts. In most instances, a case will refer to one victim, one offender, and 

one incident. It is strongly suggested that you refer to the separate instructions for examples of how to count and 

characterize cases.) 

Misdemeanor and felony domestic violence cases may include any assaults, battery, vandalism. or other offenses 

that occurred in a domestic violence incident. Your state law does not have to name an offense "domestic violence" 

for a case addressing that offense to be counted here. Similarly. cases addressing sexual assault and 

stalking offenses should be counted, even if your state law uses other names for these types of offenses. such as 

"sexual battery" or "harassment." 

Received/accepted/declined/transferred 




a. Number of case referrals received ~--JI 1__ 

~........,..,,-'I'j';,;;}1r.'ll,..,....,--··.·.·~ 

--,----"",,---,-I I~_ 

Stalking 

..~ 

..J 

378. Reasons for declining cases 

(Of those cases reported in line c ofquestion 37A as declined, report only the primary reason for the decision to 

decline prosecution. Please see separate instructions for further explanation ofthe reasons and for examples of 

how to apply them.) 

Reason for declining 

Insufficient evidence (returned for 

further investigation) 




Stalking 

l__._._. 

..........:. 

J 

. I'T~.

..,_JI 

3i"l 

j 38. Disposition of cases 

(Report the dispositions ofal/ cases resolved during the current reporting period.) 

OMS Clearance" 1122-0003 


Felony domestic 

violence/dating 

violence 

~II----------,II_II_II_I....--.-- ~[I~rl~ 

«~~:':':]::::J[::::J~:::I:::I~C:::::t::~J~:::jC:~:J 

~::':::~~~t I II II II " II II II II I 

i:·'.':~uaf~s-::"e;J e..·..... 'li""II:' """"'1["'"'''''11''''''''"']1'''; .. ". '11·:'"",,·r-"II'·""':Y'f"-'>< I 

~~~~:da:Sault II" II II " II " II I 

'::~:~~ihEt'6~:,'i;I II Jill II II . II .11, " I 

~~~~~~eanor II II II II II II II II I 

!"J~~}';';'';~S;1 . II II II II " II II II I, 

Stalkingh~rnicide .' [ II II" .II' '11 /I II . II II I 

;'~'d!:~~ii~:::::1~;;;'r .. '1" II' 111111 Ir-lr"H'I 

~~~a~~O~a~~I~rOba- I Ii II II II II II II II I 

";;";::Pcr~'

'Alifl 

iJ,; 39. 



(Optional) Other Issues present In cases that reached disposition 

(If possible, use the space below to discuss the extent to which cases that were characterized as domestic violence, 

dating violence, sexual assault. and/or stalking also included additional charges or elements of domestic 

violence, dating violence, sexual assault, and/or stalking. For example, cases reported above as domestic violence 

felony cases may also have included counts ofmisdemeanor sexual assault. and cases reported as felony 

sexual assaults may also have included stalking charges. The purpose ofthis question is to gather Information 

on how often muitiple crimes were present in the cases reported. Ifdetailed information is not available, feel free 

to provide est/mates based on your experience.) (Maximum 2000 characters) 

I 

I 

____~__-----l

'Mf' 

,•.j() 40. 

OMS Clearance if 1122.{)003 


Tribal subgrantees 

(Report the total number ofsexl,Jal assault, domestic violence, dating violence, and stalking cases referred for 

state or federal prosecution during the current reporting period.) 

Number 

Cases referred to federal entity for prosecution 

-." 

.J-: 41. 

~ 

~-! 42. 

! TOTAL 

L .__d'-._ 

VIctim/survivor referrals to victim services 

(Report the total number victimfsurvivor referrals referred to victim services during the current reporting period. 

8Governmental" refers to victim servIces provided by victim'assistants or victim-witness specIalists/coordinators 

employed by criminaljustice agencies, such as law enforcement, prosecution, courts, orprobation that are targeted 

to victims/survivors of domestic violence, dating vIolence, sexual assault, and/or stalking. "Non-governmental" 

refers to services provided by non-profit community-based agencies to victim/survivors ofdomestic 

Violence, dating violence, sexual assault, and/orstalking.) 

!Number of victim/survivor referrals 

i 

L. __.__.,~,,,...~.*._ ... ,_. 

I 

Governmental victim services 

01 

Non-governmental victim services 

Protection orders 

(Report the total number of temporary and/or final protection orders STOP Program-funded prosecutors requested 

and the numbergranted during the current reporting period. These orders may also be referred to as protection 

from abuse or protection from harassment orders, restraining orders, or no-contact or stay-away orders.) 




Final orders 

Domestic Violence/dating violence 

protection orders 



Final orders 




Final orders

OMB Clearance ## .1122-0003 


43. (Optional) Additional Information 

(Use the space below to discuss the effectiveness ofprosecution activities funded or supported byyourSTOP 

Program subgrant and to provide any additional Information you would like to share about those activities beyond 

what you have provided in the data above. An example might include expedited prosecution of felony domestic 

violence and sexual assault cases as a result offunding a specialized prosecutor to handle those cases.) 

(Maximum 2000 characters)

OMS Clearance # 1122.0003 

Expiration Date: 3/31/201 2 

Courts 

Were your STOP Program funds used for courts during the current reporting period? 

Check yes if your STOP Program subgrant funded court activities. If STOP funds supported only a victim advocate 

located in a court, then only section D Victim Services should be completed. 

o Yes-answer questions 44-51. Provide the information only for STOP Program-funded court activities 

engaged in during the current reporting period. 

o No-skip to E4. 

44. Number of criminal cases 

(Report the total number ofnew sexual assault, domestic violence, dating violence, and/or stalking-related cases 

filed during the current reportIng period.) 

Misdemeanor and felony domestic violence cases include any assaults, battery, vandalism, or other offenses that 

occurred in a domestic violence incident. Your state law or tribal code does not have to name the offense "domestic 

violence" for it to be counted here. Similarly, sexual assault and stalking cases should be counted under 

the appropriate sexual assault or stalking offense listed below (e.g., felony sexual assault), even if your state law 

uses another name for these types of offenses, such as "sexual battery" or "harassment." 

Type of case 

Misdemeanor sexual assault 

~lb~~ualaasau~ 

·-:"'·,.!I{;h:';"{r""';"i;::"I:',,",' ~.':. 

Homicide related to sexual assault, domestic violence/ 

dating violence, or stalking 

:tftf{ifJii~16Ience/dating~101~riCeOidina'nee . 

·:::~~'{"~:".'·!::':h:':·.,.:~:, ~'i,:"" '. ,'.' ,', :;. "', .' : ...;.: ',:' .•' . : i :'.' ': .',': 

Misdemeanor domestic violence/dating violence 

:.;~~.';~:::':, ;' ...: ~:'~~':i~';:,:,;)~~~.:,c:!'-:::';~";1

'.,.,i: .. 

Type of case 

Misdemeanor sexual assault 

.~~.,.:. 



.. .... 

45. Disposition of criminal cases 

'. , . rReportthe disposition ofany sexual assaUlt, domestic violence/dating violence, or stalking cases resolved during 

"'the cur~ntreporting period.) . 

I I 1 1 I J 1 I 

., I ..... '1 I i';'-,.i): > I "J' ",1 I 

, ,,:'··8 '::"B'"8 

Felony stalking 

,.,,",,·:'::i?f'Pl-Otect ion order I I" "1 [. I 1 I I 

Violation of bail 

·MQj.tJ~nOf prOpation/parole 

_ ·.'.~''1~:''~-_'-;:I'.':''·:;\~· . 

Violation of other court order 

I 1 I I I 1 I I 

I I[ II II J 

I I 1 I I I I I 

I 01 1 01' I oJI 01 

Judicial monitoring 

(Report the number ofsexual assaUlt, domestic violence. dating violence, and/or stalking offenders whose cases 

were reviewed by the court for compliance with conditions ofprobation or other court-ordered conditions, or for violations 

ofthose conditions, during the current reporting period. Also report the total number of individual review 

hearings conducted. The number of review hearings is the number ofindividual hearings held for each offender, 

even when that offender is reviewed during the same monitoring sessions as other offenders. For example, if 

10 offenders were reviewed at the same three sessions during the reporting period, the number ofoffenders re~ 

viewed would be 10and the number ofreview hearings conducted would be 10 multiplied by 3. or 30.) 

TOTAL ~rtm"~~,'Wlsm:3 rlif1~4W§. 1 trrtiij ,fU,JIJrnrm,MJl1l1rrhijIIfii,tf,[!t:1' 

~ 

,-,iii 

'47. 

Disposition of violations 

(Report the number ofsexual assault. domestic violence, dating violence. and/orstalking cases In which there 

were dispositions ofviolations during the current reporting period. The violation does not have to have occurred 

during this reporting period, only the disposition. A case may be counted more than once if there were multiple 

v: 

... ,, 

Violation 

Protection order 

••..•..• '., 

, I,. r • t' . t 

• I . I • • •• • ~ • r 

.. '".~" .. 

Other conditions of probation r---'.~ 

or parole L. I 

[---, ;--~ 1 I 

L ! L__-----.J 

l~__J 

C~',:~=~J 

r---~ 

I 

I 

'--- .J

:2' 48. 



Victims/survivor referrals to victim services 

(Report the total number victim/survivor referrals to victim services during the current reporting period. -Governmental- 

refers to victim services provided by victim-assistants or victim-witness specialists/coordinators employed 

by criminaljustice agencies, such as law enforcement, prosecution, courts, or probation that are targeted 

to victims/survivors of domestic violence, dating violence, sexual assault, and/or stalking. MNon-governmental 

R 

refers to services provided by non-profit community-based agencies to victimS/survivors ofdomestic vioience, 

dating violence, sexual assault, and/or stalking.) 

: Number of victim/survivor referrals 

!, 

Governmental victim services 

Non-governmental victim services 

'''f't 

,J,': 49. Civil protection orders 

(Report the total number oftemporary and/or final ~ protection orders requested and granted by the court to 

victimS/survivors ofsexual assault, domestic violence/dating violence, and stalking during the current reporting 

period. These orders may be referred to as protection from abuse or protection from harassment oranti-harassment, 

or restrain1M orders. Include onlv civil orders.) 




Final orders 

Domestic violence/dating violence 

protection orders 



Final orders 




Final orders 

~ 

,,-,Ij 50. Criminal protection orders 

(Report the total number ofcriminal protection orders requested and the total numbergranted by the court to 

victimS/survivors ofsexual assault, domestic violence/dating violence, and stalking during the current reporting 

period. These orders may be referred to as no-contact or stay-away orders.) 

. Number of protection orders 

Requested , Granted 

[

'~ 

~_ ,i 

OMS Clearance # 1122.0003 


51. (Optional) Additional Information 

(Use the space below to discuss the effectiveness ofcourt activities funded or supported by your STOP Program 

subgrant and to provide any additional information you would like to share about those activities beyond what you 

have provided in the data above. An example might include an increased percentage ofcourt-monitored offenders 

complying with mandated offender treatment and batterer intervention programs.) 


I 

L-~._. , . , J

OMS Clearance # 11.22-0003 


Probation and Parole 

-a'\ 

io.!_ " J 

~ 

"",II 

Were your STOP Program funds used for probation and parole during the current reporting period? 

Check yes if your STOP Program subgrant funded probation and parole activities. 

o Yes-answer questions 52-56. Provide the information only for STOP Program-funded probation 

and parole activities engaged in during the current reporting period. 

D No--skip to E5. 

52. Number of offenders 

(Report the total number ofcontInuing and new offenders charged with sexual assault, domestic vIolence, dating 

vIolence, and/or stalking. ThIs Is an unduplicated count. Ifyou have not preViously filed an annual report, include 

all pending offenders at the beginning of the current reportIng period as anumber ofcontinuing offenders. ~) 

Unduplicated count of 

domestic violence/dating 

violence offenders 

Unduplicated count of 

stalking offenders 

Number of continuing 

offenders 

Number of new 

offenders 

Number who 

completed probation 

•• • With violations 

;::. "~'~,"',.,:,.,~ 

, -I'k0' 

, ;, ~j.:,. 

",=~.,....."..,---"_:":~ 

_11_1 I I 

_l~t~~21~&~]fu!!lT's f,5.~~0,'l,-__----,°1:1~!0'i:-\~sH?Qt;~~:itr:01 0 I;Bff:'~f;i;'l 0 r~:('~;::;~4?;;;J';r:I -"of :r 

53. Monitoring activities 

(For new and continuing cases reported in question 52, report the numberofthe monitoring activities engaged in 

during the current reporting period. Report only those offenders who were monitored using the specific activity 

under "Number ofoffenders. ~ Report the total number ofcontacts for all offenders for the specific activity under 

-Totai contacts." For example, out ofa total caseload of150, a probation officer has face-te-face contact with 

100 ofthose offenders during the reporting period. Multiplying those offenders by the number offace-ta-face 

meetings the officer had with each offender, the total contacts amount to 900. The number ofoffenders reported 

as havIng face-to-face meetings would be 100, and the number oftotal face-te-face contacts would be 900.) 

Face-ta-face meeting with offender 

Activity Number of offenders Total contacts 

I 

(1rj~i~~~1iJJi:-i;j~i:f:;:1'bjt.;,~rj;t,1~)[~ ',,'~:1!{B;;:g;~;r'L=I';~1,f~~i"i#;'~;i;'::fJ= __ ===~, I;'I'~'(" 

Unscheduled surveillance of offender I I I 

ActiVity 

i Outreach to victims/survivors 

Number of victims/ 

survivor:s 

Total contacts 

- ,

OMS Clearance 1# 1122.0003 


::1 54. DisposItions of violations 

(Report the total number ofsexual assault, domestic violence/dating violence, and/or stalking cases in which 

there were dispositions of violations during the current reporting period. The violation does not have to have occurred 

during this reporting period, only the disposition. A case may be counted more than once if there were 

multiple violations.) 

Violation 

Protection order 

Other conditions of probation I 

or parole ---- 

" ··I~.-- 

••.•'" 

I I .. ' ••• .. • .• 

I I" ••• I 

~=II II 11 I 

~===I' n h'j!=:::::=n\':J;:::==:=I' 

_II II II I 

", ::r'l' ;'.: 'I ~,.f-··· .. I 

.' ·c·": ,",,_': .' . :. ,:.; .;~:!: ", .. ' ~."!,' ~ 

...... " •....,." ..• >;~':;~'(;';:"-::~:::':'::.

'ii"\ 

~~J 

OMB Clearance # 1122"()()()3 



(Use the space below to discuss the effectiveness ofprobation activities funded orsupported byyour STOP Program 

subgrant and to provide anyadditional information you would like to share about those activities beyond 

what you have provided in the data above. An example might Include a decrease In caseload and higher number 

- -of.contacts with,offenders as aresultoffunding a spec!alized domestic violence probation officer.) 


I 

______. ~ .~-- ~_._.. _._--- ,,_. _.... .. ~.__J

OMS Clearance # 1122.()003 


:l! -"" 57. 

""l"" 

iwl!; 58. 

Batterer Intervention Program (BIP) 

Were your STOP Program funds used for SIP during the current reporting period? 

Check yes if STOP Program-funded staff or STOP Program funds directly supported BIP activities. 

o Yes-answer questions 57-59, providing information for grant-funded activities 

o No-skip to section F 

Offenders In program 

(Report the number ofcontinuing and new offenders in your batterer intervention program during the current reponing 

period. Ifyou have not previously filed an annual report, include ail cases at the beginning of the current 

reporting period as ·offenders 

-- 

continuing in SIP. ") 

l....-0_ffi_e_n_d_e_rs_in-=-pr_o-=g~ra_m_-' 

Outcomes 

(Report the total number ofdomestic violence/dating violence offenders in your program who completed the program, 

who were terminated from the program, or Who returned to the program after termination during the current 

reporting period.) 

Completed program 

·:!~~~~~d.frwn'~fu~~til.·' 

Returned to program after termination 

,(~~k'I 

_ 

I,== 

Number of offenders 

I 

-'I=~ 

;;'! 

......1Ii; 59. 

Length of HIP In weeks 

(Repon the number ofweeks batterers are expected to remain in the program in order to complete it. Ifyour alP 

has more than one program length and/orcurriculum, provide the length for each type of program.) 

~I_~ 

...l--~-

,·!N:·· 

••,.,.,••.. 



NARRATIVE 

.~ 

, iii ' ",,-!!!-, ; 

•.•.•.'.·..',·.s·,·.·,,'.t.·.·'r.·.~.t:.,'.', ..,·.~'.·.·.·.·.,Oa.:.·.,· ns,·T~.',.,·.u .•·.'.',.r,·:W,.~.'.' 

•. , ','.,.·.'.·,·.' 

•.•.•.".,'.•. ,: •.'.· 

..,'.:t .•.-,':·:.....•• ·.'".,·.•~.-.':.,·:'.'£.·.q.',,·.:.D.'.".,.i.",·,·.n4!JQ.'."'.'.·.·.·V.·,·,,, 

f·: '.,·,_.·,6.,.'E:.:.·~.'.(:.··H'.·,' .•,•.:..:_·~.'.· 

.•·.j',·•.. ,'p.·.·., I,'.ED','·.O,', .•. '.'." ..ns 

.• '.. .•.·.',.d.,'·.,rt.,'.·,$1'.'.,1,1.'.0'. :_..•.'N.'~ :...• .•••:.'.' 

~ I:~ _,', ," ~J;,:;JrR~f~~ c - ~_", O R 

.. 

_.V~~;J ," -, __ '''' j_~,. '~';?:··:··;;~:~~/'~:~·";/~:':·':::,::'~,;;J~~~t;~.,;f::-r;·:::~:~:.:::·;:,::.;~:~:~ ..»;-\· ~.. ~ 

.•.-.:.',.:.'~..•......',•...":•..•"..•, ,...•.,.,.'.'.',' ·.i ·",'.·.•.•.·..,..·.....,: ',- :c,: .:'::";~:"" :;, ' 

60. What do you see as the most significant areas of remaining need, with regard to Improving services 

to victims/survivors of sexual assault, domestic violence, dating violence, and stalking, Increasing 

victim/survivor safety, and enhancing community response (Including offender accountability for 

both batterers and sex offenders)? 

(Consider geographic regions, underserved populations, service delivery systems, types ofvictimization, and challenges 

and barriers unique to yourjurisdiction.) 

61.. What has STOP Program funding allowed you to do that you could not do prIor to receiving this fund 

Ing? 

(e.g., expand coordination and cross~referra/swith victim/survivor services, or track data on arrests and prosecutions) 

, 

'~ 

.....1; 62. Provide any additional Information that you would like us to know about your STOP Program subgrant 

and/or the effectiveness of your grant. 

(Ifyou have any other data or information that you have not already reported in answer to previous questions that 

demonstrate the effectiveness ofyour STOP Program-funded program please provide it below. Refer to separate 

instructions for a fuller explanation and examples;) 

~: 

...)1 63. Provide any additional Information that you would like us to know about the data submitted. 

(Ifyou have any Information that could be helpful In understanding the data you have submitted In this report, 

please answer this question. For example, ifyou submitted two different progress reports for the same reporting 

period, you may explain how the data was apportioned to each report; or ifyour STOP Program funds supported 

staff-e.g., victim advocates, law enforcement officers, etc.- but did not report any corresponding victim services 

or law enforcement activities, you may explain why; or ifyou did not use STOP Program funds to support either 

staff or activities during the reporting period, please explain how program funds were used, ifyou have not already 

done so.) 

Public Reporting Burden 

Paperwork Reduction Act Notice. Under the Paperwork Reduction Act, a person is not reqUired to respond to a collection of 

information unless it displays a currently valid OMS control number. We try to create forms and instructions that are accurate, 

can be easily understood, and which impose the least possible burden on you to prOVide us with information. The estimated 

average time to complete and file this form is 60 minutes per form. If you have comments regarding the accuracy of this estimate. 

or suggestions for making this form simpler, you can write to the Office on Violence Against Women, U.S. Department of 

Justice, 800 K Street. NW. Washington, DC 20531.


Expiration Date: 3/31n012 

What do you see as the most significant areas of remaining need, with regard to improving services to victims/survivors 

of sexual assault, domestic violence, dating violence, and stalking, increasing victim/survivor safety, and enhancing 

community response (including offender accountability for both batterers and sex offenders)? 

Question #60

OMB Clearance # 1122.()()03 


What do you see as the most significant areas of remaining need, with regard to improving services to victims/survivors 

of sexual assault, domestic violence, dating violence, and stalking, increasing victim/survivor safety, and enhancing 

community response (including offender accountability for both batterers and sex offenders)? 

Question *60 (cont.)

What has STOP Program funding allowed you to do that you could not do prior to receiving this funding? 

Question *61. 

OMB Clearance N U22-OO03 


STOP Program AnnlJal Progress Report • 43 • Office (111 Violence Against Women

What has STOP Program funding allowed you to do that you could not do prior to receiving this funding? 

Question #61 (cont.) . 



::::TOP Prog'8'11 Annu;.;1 Progress Report • 44 • Office on Violence Against l'IIo!n():l

OMS Clearance II 1122-0003 


Provide any additional information that you would like us to know about your STOP Program subgrant and/or the effectiveness 

of your grant. 

Question '62

,~ ,._~.__.•._. 

OMS Clearance ft 1122-0003 

Expiration Date: 3/31,12012 

Provide any additional information that you would like us to know about your STOP Program subgrant and/or the effectiveness 

of your grant. 

Question '62 (cont.) 

• --~ 

....l

OMS Clearance H 1122-0003 

Expiration Date: 3/3:1/2012 

Provide any additional information that you would like us to know about the data submitted. 

Question 163 

STOP Progralll ,II.nnual Progress Report • 47' Office on Violence Against Women



Provide any additional intormation that you would like us to know about the data submitted. 

Question #63 (cont.) 

STOP Program ADm,al Progress Repoll • 48' Office on \jic.lenCE, Ag811'St ·Wonce;"




Subgrantee: 

Project Director: 

Name: 

Address: 

Name: 

Address: 

Telephone: 

Telephone: 

Project Title: 

Grant Period: 

Through 

Grant Number: 

Report Period: 

Through 

Prepared By: 

Date Submitted: 

DPSP (May 2008)

BREAKDOWN OF EXPENDITURES 

Project Title: 

Sub-grant Number: 

Dates ofExpenditures: 

LINE ITEMS Federal Amount Match Amount 

Personnel 

Total 

Fringe 

Equipment 

Travel 

Operating 

Ex enses 

Contractual 

Services 

:::::::;~~---------+--------- 

I~~:;DITURES i ,J 

-"------ ~ 

Updated: 8120n8 

Updated by: J, Ledger 

!,'orrn:

PERSONNEL &FRINGE BENEFITS 

Subcontract Number: 

Date: (from) 

Date: (to) 

Date 

Check # 

EmployeelTitle 

Gross· 

% Time to Grant Fringe·· 

Retirement 

(Indicate % X Salary=Total) 

Social Security 

~--=-~,.-- 


Insurance 


Workmen's 

Compenstation 


Total Fringe 

Date 

Check # 

EmployeelTltle 

Gross· 

% Time to Grant Fringe·· 

Retirement 


Social Security ~_-=--:--:::- 


Insurance 


Workmen's 

Compenstation 


Total Fringe 

~ Gross- before any deductions. 

*.. Agency's portion of fringe benefit not to include employee's portion of fringe.

MONTHLY TIME ACTIVITY REPORT 

Project Staff 

Employee Name: 

MoNr: 

Agency: 

Date Time Time Total Principal Activities 

In Out Hours 

- 

Employee Signature/Date: I TOTAL: 

_., 

_~ __L ...~_______________._J 

Employer/SupervIsor SIgnature 

Date

EQUIPMENT 

Subcontract 

Number: 

_ 

Date: (from) 

_ 

(to) 

_ 

Date Check # Vendor Description/Serial# Total

EQUIPMENT CONTROL FORM 

Office of Justice Programs 

To be completed for each piece of equipment purchased with federal funds 

Subgrantee: 

Address: 

Subgrant #: 

Serial Number: 

Manufacturer: 

Serial Number: 

Manufacturer: 

Date of Purchase: 

Item Cost: 

Purchase Order #: 

Paymen1 

Voucher/Checker #: 

project Ulfector's 

Signature: 

Description 01 

Equipmen1 

Intended Usage: 

Location 01 

Equipment: 

DPSP Use Only 

DPS Inventory 

Number: 

"'---..r---";"':""'-1I--'~"'--'---'-'-"'-'-'>"-""'"--''-'''~"., ..".".."-.. ,,.. 

IProgram Manager 5 

,., - , " ",,-" "''' __ ~ .. 

Signature

TRAVEL EXPENSES 


---------------------- 

Date: (from}__- 

(to}_~ 

_ 

_ 

Date Description of Travel Total

.__'. 

.__... 

MONTHLY MILEAGE LOG 

Project Staff 


I Mo/Yr: 

Agency: 

Destination: 

Purpose: 

Date Time Time Total Start End Total Miles 

In Out Hours Mileage Mileage 

_.~-- -~~~-_._--- '-'--"--. _.... _,...•_-_ ..__ .".. ~ .. --_._--_ .. ".~." 

-_..._-- "---- ------- 

Employee Signature/Date: 

TOTAL: 

___~__.'~....__".. _.-~_' .~ 

Employer/Supervisor Signature 

.. _~_._.._w.__..__._ 

Date

OPERATING EXPENSES 


----------------------1 

Date: (from) 

(to) 

_ 

_ 

Date Check # Vendor Description Total

MONTHLY TELEPHONE LOG 

Project Staff 


I Mo/Yr: 

Agency: 

Date Time Person Number Nature of Call 

Called Called 

~ ,.- 

Employee Signature/Date: 

[TOTAL: 

Employer/Supervisor Signature 

Date

MISCELLANEOUS EXPENSES 


_ 

Date: {from) 

{to) 

_ 

_ 

Date Check # Vendor Description Total


SUBGRANTEE'S CLOSEOUT CHECKLIST 

SUBGRANTEE ~ SUBGRANT NO: _ 

In compliance with the requirements ofDPSP Subgrantee Closeout Procedures and the terms and conditions ofthe subgrant, the following 

closeout documents are enclosed: (Check the appropriate boxes concerning each ofthe closeout documents. Explain fully any item not 

submitted or any item to be sent separately. Use separate sheet ifnecessary.) 

1. Certification of Subgrant Compliance 

2.FinaJVVorksheet 

3. Copy of Workers' Compensation or 

4. Copy of Cancellation/Adjustment 

S. Outstanding Claimants List 

6. Refund Check 

7. Other (Specify) 

Explanation/Comments:_~ ~ _ 

Signature 

Title 

Date 

Fot use byDPSPonly. 

Not be completed by 

subgrantee 

DE-OBLIGATION AUTHORIZATION 

Federal 

Grant Award 

Authorized Expenditures 

Unexpended Balance 

Tlus is to certify ano authorize deueasing the obligation for Subgrant No. 

the unexpended balance as shown. 

b,y the amount of 

Name Title Date 

IS THIS AN ADMINISTRATIVE CLOSEOUT? YES_ NO_,_ 

Revised 4105ldb Page 1 of 4

Division ofPublic Safety Planning 

CERTIFICATION OF SUBGRANT COMPLIANCE 

SUBGRANTEE, ~~__~~_SUBGRANTEENO.~ _ 

A. RELEASE 

Pursuant to the tenus of said subgrant and in consideration of the sum of 

$-------------------------------- 

Total Amount Paid & Payable by Division ofPublic Safety Planning 

which has been or is to be repaid to the Subgrantee or to its assignees, ifany, the Subgrantee upon payment of 

the said sum does remise, release, and discharge DPSP, its officers, agents, and employees, of and from all 

liabilities, obligations, claims and demands whatsoever under arising from the said subcontract, except: 

1. Specified claims in stated amounts or in estimated amounts where the amounts are not 

susceptible to exact statement by the Subgrantee, as follows: 

(Ifnone, so state) 

2. Claims together with reasonable expenses incidental thereto, based upon the liabilities of the 

Subgrantee to third parties arising out ofthe performance ofthe said subgrant, which are not 

know to the Subgrantee on the date of execution of this release and ofwhich the Subgrantee 

given notice in writing to the DPSPDepartmentDirectorwithin the period specified in the said 

contract. 

3. Claims, after closeout, for costs which result from the liability to pay Unemployment Insurance 

costs under a reimbursement system or to settle Workers' Compensation claims. 

B. ASSIGNMENT OF REFUNDS, REBATES AND CREDITS 

Pursuant to the terms ofsaid subgrant and in consideration ofthe reimbursement ofcosts and payment offees 

as provided in the said subgrant any assignment thereunder, the Subgrantee does hereby: 

1. Assign, transfer, set over and release to DPSP all rights, titles and interest to all refunds, rebates, 

credits or other amounts (including any interest thereon) arising or which may hereafter accrue 

thereunder. 

2. Agree to take whatever action may be necessary to effect prompt collection ofall such refunds, 

rebates, credits orother amounts (including interest thereon due orwhich may become due, and 

to forward promptly to DPSP) for any proceeds so collected. 

3. Agree to cooperate fully with DPSP as to any claim or suit in connection with such refunds, 

rebates, credits or other amounts due (including any interest thereon); to execute any protest, 

pleading, application, power of attorney or other papers in connection therewith; and to permit 

DPSP, the State Attorney General's Office or the Federal Grantor Agency to represent it at any 

hearing, trial or other proceeding arising out such claim or suit. 

'h'\Ji~prf 4/nSltlh Page 2 of 4

C. INVENTORY CERTIFICATION (Select one) 

1.,_~~~ 

_ 

The Subgtantee hereby certifies that all items ofmaterials and equipment purchased, futnished 

or transferred of or to said Subgrantee were done so in accordance with the terms and 

conditions of said subgrant. 

2., ~~_ 

The Subgtantee hereby certifies that no equipment was furnished or acquired under the tenns 

and conditions of said subgrant. 

D. CERTIFICATION OF CASH BALANCE 

The Subgrantee hereby certifies that the cash balance applicable to said subgrant as of the date of the execution of this 

document is as follows:: 

1. Total DPSP funds received: 1) 

2. Less [mal DPSP cumulative cost reported: 2) 

3. Equals (:::) unexpended balance: 3) 

4. (a) Plus(+)balance=unexpended funds: 

(Refund due to DPSP) 4a) 

(b) Minus(-)balance=funds dues Subgrantee: 4b) 

(Subgrantee submits request) 

5. Balance must equal zero 5) ~O- 

*Refund check must include the following: 

(a) Unexpended funds amount: 4a) 

(b) Outstanding claimants amount 

(as applicable) 

(c) 

Total amount refunded 

Enter Check Number, 

_ 

Page 3 of 4

E. GENERAL STATE OF COMPLIANCE 

The subgtantee further certifies that all other terms and conditions of said subgrant have been met. 

IN WITNESS THEREOF, this Certification of Subgrant Compliance has been executed this day of 

_~~ 

-', 20._~~ 

SUBGRANTEE 

BY SIGNATORY OFFICIAL 

TITLE 

WITNESSED BY: 

1.. _ 

2., _ 

n ~_. _.J Alnc/;I1... 

Page 4 of 4

MINUTES 




August 3,2009, Item # 103 

ORDER AUTHORIZING THE BOARD PRESIDENT TO 

EXECUTE THE MISSISSIPPI DEPARTMENT OF MARINE 

RESOURCES' AGENT AUTHORIZATION FORM 

DESIGNATING KNESAL ENGINEERING SERVICES, INC. 

AS THE COUNTY'S AGENT FOR CDBG PROJECT 

R·I03·024·04~KED,JOHN HILL BLVD. EXTENSION 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute the 

Mississippi Department ofMarine Resources' agent authorization form designating Knesal 

Engineering Services, Inc. as the county's agent for CDBG Project R-I03~024-04-KED, John Hill 

Blvd. extension, which form follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




~e~ 

.,.. ~ 

~ .'/,9 

~ WI 

not,..~,.\".~'" 

MISSISSIPPI DEPARTMENT OF MARINE RESOURCES 

Agent Authorization 

I authorize the person(s) and/or company listed below to act as my agent regarding the proposed 

project as described in the Joint Application and Notification at the location listed below: 

Knesal Engineering Services, Inc. 

(name of agent) 

14321 Creosote Road 

John Hill Boulevard, Gulfport, MS 

(location of project) 

(address) 


(city, state. Zip code) 

228-867-9100 

(agent phone number) 

(print applicant name) 

(applicant 8ignature) 

(date) 

Do you want the permit mailed to the agent?__Yes 

__ No

MINUTES 




August 3, 2009, Item # 104 

ORDER APPROVING THE CLOSING OF FUND 303 

MISS. DEVELOPMENT BANK $10 M, AND THE 

TRANSFER OF THE $27,825.35 BALANCE TO FUND 210 

BOND & INTEREST SINKING FUND 


MISSISSIPPI, that the Board does HEREBY APPROVE the closing ofFund 303 - Miss. 

Development Bank $10 M, and the transfer ofthe $27,825.35 balance to Fund 210 - Bond & 

Interest Sinking Fund. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




August 3, 2009, Item # 105 

ORDER WAIVING INSURANCE FOR STATE POSITIONS 

IN THE DISTRICT ATTORNEY'S OFFICE, AND 

TRANSFERRING SAME INTO THE MISS. DEPARTMENT 

OF PUBLIC SAFETY, DIVISION OF PUBLIC SAFETY 

PLANNING SUBGRANT 07HR1243, 2007 HURRICANE 

RELIEF GRANT, IN THE AMOUNT OF $300,000.00 FOR 

YEAR BEGINNING SEPTEMBER 1, 2009 FOR MATHEW 

BUSBY, KIMBERLEY HENRY AND DAVID STEPRO 


MISSISSIPPI, that the Board does HEREBY WAIVE insurance for State positions in the District 

Attorney's office, and HEREBY TRANSFERS same into the Miss. Department ofPublic Safety, 

Division ofPublic Safety Planning Subgrant 07HRI243, 2007 Hurricane Reliefgrant, in the 

amount of$300,000.00 for year beginning September 1, 2009 for Mathew Busby, Kimberley 

Henry and David Stepro. (All have been employed at least one year). 







Supervisor CONJ'l"IE ROCKCO voted 

AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 



Supervisor KIM B. SAVANT moved adoption ofthc following: 

ORDER ACCEPTING COAST TRANSIT AUTHORITY'S 

PROPOSAL FOR TEMPORARY TRANSPORTATION OF 

COUNTY EMPLOYEES DURING CONSTRUCTION OF 

THE PARKING GARAGE AT THE GULFPORT 

COURTHOUSE AT AN ESTIMATED COST OF $42,750.00 

FOR A 10 MONTH PERIOD 

August 3, 2009, Item # 106 


MISSISSIPPI, that the Board does HEREBY ACCEPT Coast Transit Authority's proposal fbr 

temporary transportation ofcounty employees during construction ofthe parking garage at the 

Gulfport courthouse at an estimated cost of$42,750.00 for a 10 month period. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 





August 3, 2009, Item # 107 


EXECUTE FORMS REGARDING THE AUDIT OF FISCAL 

YEAR 2008 CUMULATIVE FEDERAL FUNDING 

THROUGH THE MDA DISASTER RECOVERY DIVISION 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute 

forms regarding the audit ofFiscal Year 2008 cumulative federal funding through the MDA 

Disaster Recovery Division, which forms follow this Order as Exhibit A. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




... 


Funding Certification Form- Disaster Recovery Division 

Organization: 

~ Fiscal Year End:~~__ 

o We have exceeded the federal expenditure threshold of $500,000. We will have our Single Audit or Program 

Specific Audit completed and will submit by 

, which is no later than nine (9) months after the end of the 

audited fiscal year. 

o We have exceeded the federal expenditure threshold of $500,000, but did not receive any of these funds through the 

Disaster Recovery Division of the Mississippi Development Authority. 

o We did not exceed the $500,000 federal expenditure threshold required for a Single Audit or a Program Specific 

Audit to be performed this fiscal year. (Fill out schedule below) 

Must be filled out If Single Audit or Program Audit is not required: 

Federal Funds 

Federal Grantor Pass-through Program Name & CFDA Contract Number Expenditures 

Grantor 

Number 

Total Federal Expenditures for the Fiscal Year $ 

Authorized Signature (Executive Director, 

Mayor, Board President) 

Printed Name 

Title 

Mailing Address 

City, State 

Zip Code 

Email Address 

phone Number 

Fax Number 

Chief Financial Officer/Comptroller 

Phone Number 

Fax Number 

Submit this form as soon as the data is available, but no later than nine months after the end of your Fiscal Year. Failure to 

submit this completed form or a completed Single Audit package, In accordance with Federal regulations by the required due 

date, could affect your funding needs. 

Submit this form to: 

MissiSSippi Development Authority, Disaster Recovery Division 

Attn: Joseph E. Oakes 

P.O. Box 849 

Jackson, Mississippi 39205-0849 

Page 1 of 1

MINUTES 




Supervisor KIM B. SAVANT moved adoption ofthe foJ lowing: 

August 3, 2009, Item # 108 


SIGN ACKNOWLEDGMENT THAT THE LAST DAY OF 

SERVICE FOR VALLEY SERVICES, INC. TO PROVIDE 

FOOD AT THE ADULT DETENTION CENTER IS AUGUST 

14,2009 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to sign 

acknowledgment that the last day ofservice for Valley Services, Inc. to provide food at the Adult 

Detention center is August 14,2009, which acknowledgment follows this Order as Exhibit A. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




® 

July 17, 2009 

Mr. Marlin R. Ladner 



Gulfport, Mississippi 39502-0860 

Re: Food Service Agreement between Valley Services, Inc. ("Valley") and Harrison County Jail 

Dear Mr. Ladner: 

We are in receipt of your March 3, 2009 letter providing notice of termination of the above referenced Agreement. 

Additionally, we have been verbally notified that Valley's last day of service provided under this Agreement shall 

be August 14, 2009. This letter hereby acknowledges our understanding of the final day of service. 

Section 26 of the Agreement indicates that Valley will provide certain equipment to be used in providing the food 

service to Harrison County Jail. Section 26 of the Agreement further states that "in the event the Food Service 

Agreement between Valley and the Client is terminated before three (3) years, the Client shall purchase said items 

from Valley at a purchase price equal to the book value of said items." Enclosed with this letter is a summary of the 

equipment contemplated by Section 26 of the Agreement and the book value of the equipment as of August 14, 

2009. Also enclosed is an invoice totaling $102,987.74 for the purchase of the equipment by Harrison County Jail. 

Payment of this invoice is due no later than August 14, 2009. 

Please sign below acknowledging receipt of this letter and agreement of the final day of service of August 14, 2009. 

We appreciate the opportunity to provide food service to Harrison County Jail. If you have any questions or 

concerns, please contact me at 601-664-3129 or John Covert at 601-420-8805. 

Sincerely, 

~ 

Michael Usher 

EVP Finance & Accounting 

ACKNOWLEDGEMEN"( 

Harrison County Jail acknowledges the final day of food service provided by Valley Services, Inc. shall be 

August 14, 2009. 

By: 

_ 

Title: 

_ 

Enclosures 

Cc: Sheriff Melvin Brisolara 

Dr. Don Cabana 

John Covert, EVP Operations 

Rodney Carman, District Manager 

P.O. Box 5454 • 4400 Mangum Drive • Jackson, MS 39288-5454 

601.664.3100· 800.541.3805· Fax 601.664.3399· www.valleyservicesi.com

August 3, 2009, Item # 109 

(SUPERVISOR SWETMAN OUT ON VOTE) 

Supervisor CONNIE M. ROCKCQ-noved the adoption of the following Order: 

ORDER AJLlDICATING THE EMPLOYMENT OF 

COUNTY ATTORNEY TIM C. HOLLEMAN, BOYCE 

HOLLEMAN & ASSOCIATES, TO REPRESENT THE 

BOARD OF SUPERVISORS IN THE LITIGATION 

MATTERS LISTED BELOW. 

WHEREAS, the Board of Supervisors for Harrison County has employed 

Tim C. Holleman, Boyce Holleman & Associates, as attorney to represent Harrison 

County, Mississippi, in legal matters, including general and litigation claims; and 

WHEREAS, lawsuits were filed against Harrison County on or about June 

16, 2009, and summons were delivered to John McAdams, Chancery Clerk; and 

WHEREAS, in order to protect their interests Responses to the Complaints 

had to be filed on behalf of John McAdams, Chancery Clerk and Harrison County in 

the following lawsuits; 

Clyde L. Collins and Norma J. Collins v. Albert J. Lacoste, Jr., et al 

Cause No. 09-01497(4); 

Clyde L. Collins and Norma J. Collins v. Skyline Hills, Inc., et al 

Cause No. 09-01498(2); 

Clyde L. Collins and Norma J. Collins v. Joseph M. Bruno, et al 

Cause No. 09-01499(4); 

Clyde L. Collins and Norma J. Collins v. Albert J. Lacoste, Jr., et al 

Cause No. 09-01500(1); 

NOW, THEREFORE, BE IT ORDERED BY THE BOARD OF 

SUPERVISORS OF HARRISON COUNTY, MISSISSIPPI that Tim C. Holleman, 

Boyce Holleman &Associates, attorney for the Board of Supervisors, is adjudicated 

to represent Harrison County, Mississippi, in those matters listed above, and any 

future general matters pertaining to county business.

Supervisor KIM B. SAVANT seconded the Motion to adopt the above and 

foregoing Order, whereupon the question was put to a vote with the following 

results: 



Supervisor MARLIN R LADNER voted 



-4OUI' ON VOTE) 

AYE 

AYE 

AYE 

AYE 

The majority of the members present, having voted in the affirmative, the 

Motion was declared carried and the Order adopted on this, the 3rd day of 

August 2009. 

-2-

August 3,2009, Item # 110-A 




SUPERVISORS AUTHORIZING THE CREMATION AND/OR 

BURIAL OF AN UNIDENTIFIED WHITE MALE, WHO DIED AT 

SAUCIER, MISSISSIPPI, AND WHOSE BODY HAS REMAINED 

UNCLAIMED SINCE THE DATE OF HIS DEATH, WHICH 

OCCURRED ON OR ABOUT FEBRUARY 3, 2008, AND FOR 

RELATED PURPOSES. 

WHEREAS, the Harrison County Coroner has advised the Harrison County Board of 

Supervisors that an unidentified white male, whose date of birth and Social Security Number are 

unknown, died on or about February 3, 2008, at Highway 49 and Pine Tree Road, Saucier, 

Mississippi; and 

WHEREAS, the decedent's last address is unknown; and 

WHEREAS, the Coroner has advised the Board, that upon diligent search and inquiry, 

he has been unable to locate any relatives of decedent to claim the body, and has requested 

authority from the Board to cremate and/or bury the unclaimed body; and 

WHEREAS, the Board finds that this request should be granted. 





SECTION II. The Board finds that an unidentified white male, whose date of birth and 

Social Security Number are unknown, died on or about February 3, 2008, at Highway 49 and 

Pine Tree Road, Saucier, Mississippi.

SECTION III. That the last known residence address of the decedent is unknown. 

SECTION IV. That upon diligent search and inquiry by the Harrison County Coroner, 

he has been unable to locate any relatives of decedent to claim the body, and has requested 

authority from the Board to cremate and/or bury the unclaimed body; 

SECTION V. Pursuant to Miss. Code Ann. § 41-39-5, et. seq. (1972), the Board of 

Supervisors has the right and responsibility to bury unclaimed bodies held by a funeral home, 

such as Riemann Funeral Home in Gulfport, Mississippi, which has not been claimed for burial 

or cremation within forty-eight (48) hours of death. 

SECTION VI. The Board further finds that upon diligent search and inquiry, the Coroner 

has been unable to locate any relatives of decedent to claim the body, and has requested 

authority from the Board to cremate and/or bury the unclaimed body; and 

SECTION VII. The Board does hereby authorize Riemann Funeral Home in GUlfport, 

Mississippi, to cremate and/or bury the remains of the unidentified white male who died on or 

about February 3,2008, at Highway 49 and Pine Tree Road, Saucier, Mississippi, and to render 

its statement to the County for such services. 

Supervisor CONNIE M. ROCKCO seconded the Motion to adopt the above and 


Supervisor W. S. SWETMAN III voted (OUT ON VOTE) 

Supervisor KIM B. SAVANT voted AYE 

Supervisor MARLIN LADNER voted AYE 

Supervisor WILLIAM MARTIN voted AYE 

Supervisor CONNIE ROCKCO voted AYE 


declared carried, and the Order adopted on this the 3 rd day of August 2009. 

-2~

August 3, 2009, Item # 110-B 





BURIAL OF HOLLINE VARNADO, WHO DIED AT GULFPORT, 

MISSISSIPPI, AND WHOSE BODY HAS REMAINED 

UNCLAIMED SINCE THE DATE OF HER DEATH, WHICH 

OCCURRED ON OR ABOUT DECEMBER 18, 2008, AND FOR 



Supervisors that Holline Varnado, born September 11, 1951, Social Security Number _-_- 

6894, died on or about December 18, 2008, at Memorial Hospital, Gulfport, Mississippi; and 

WHEREAS, the last known address of the decedent was 1500 Broad Avenue, Gulfport 



the funeral home has located decedent's daughter, Deborah Burnett, who has refused to claim 

the body because she has no assets to pay for the burial or cremation of the decedent, and has 

requested authority from the Board to cremate and/or bury the unclaimed body; and 






SECTION II. The Board finds that HOLLINE VARNADO, born September 11, 1951, 

Social Security Number ***-**-6894, died on or about December 18, 2008, at GUlfport, 

Mississippi.

SECTION III. That the last known residence address of the decedent, was 1500 Broad 

Avenue, Gulfport, Mississippi. 

SECTION IV. That upon diligent search and inquiry by the Harrison County Coroner, the 

funeral home has located decedent's daughter, Deborah Burnett, who has refused to claim the 

body because she has no assets to pay for the burial or cremation of the decedent and her body 

has therefore remained unclaimed. 

SECTION V. Pursuant to Miss. Code Ann. § 41-39·5, et. seq. (1972), the Board of 




SECTION VI. The Board further finds that decedent's daughter was notified but she is 

without assets to pay for the burial or cremation of the decedent and that the body has remained 

unclaimed. 

SECTION VII. The Board does hereby authorize Riemann Funeral Home in Gulfport, 

Mississippi, to cremate and/or bury the remains of Holline Varnado, and to render its statement 

to the County for such services. 









declared carried, and the Order adopted on this the 3 rd day of August 2009.. 

-2-


Supervisor KIM B. SAVANT moved the adoption of the fOllowing Order: 



BURIAL OF JANET LADNER, WHO DIED AT GULFPORT, 

MISSISSIPPI, AND WHOSE BODY HAS REMAINED 

UNCLAIMED SINCE THE DATE OF HER DEATH, WHICH 

OCCURRED ON OR ABOUT JUNE 22, 2009, AND FOR 


August 3, 2009, Item # 110-C 


Supervisors that Janet Ladner, born December 28, 1952, Social Security Number _-_-8724, 

died on or about June 22, 2009, at Memorial Hospital, G1.1Ifport, Mississippi; and 

WHEREAS, the last known address of the decedent was 1530 Broad Avenue, GUlfport 



he has located decedent's daughter, Jeannette Ladner, who has refused to claim the body 

because she has no assets to pay for the burial or cremation of the decedent, and has 

requested authority from the Board to cremate and/or bury the unclaimed body; and 






SECTION II. The Board finds that JANET LADNER, born December 28, 1952, Social 

Security Number ***-**-8724, died on or about June 22, 2009, at Gulfport, Mississippi. 


Avenue, Gulfport, Mississippi.

SECTION IV. That upon diligent search and inquiry by the Harrison County Coroner, he 

has located decedent's daughter, Jeannette Ladner, who has refused to claim the body 

because she has no assets to pay for the burial or cremation of the decedent and her body has 

therefore remained unclaimed. 

SECTION V. Pursuant to Miss. Code Ann. § 41-39-5, et. seq. (1972), the Board of 




SECTION VI. The Board flJrther finds that decedent's daughter was notified but she is 

without assets to pay for the burial or cremation of the decedent and that the body has remained 

unclaimed. 

SECTION VII. The Board does hereby authorize Riemann Funeral Home in Gulfport, 

Mississippi, to cremate and/or bury the remains of Janet Ladner, and to render its statement to 

the County for such services. 

Supervisor CONNIE M. ROCKeD seconded the Motion to adopt the above and 


Supervisor W. S. SWETMAN III voted, (OUT ON VOTE) 

Supervisor KIM B. SAVANT voted, AYE 

Supervisor MARLIN LADNER voted, AYE 

Supervisor WILLIAM MARTIN voted, AYE 

Supervisor CONNIE ROCKCO voted, AYE 



-2-

(SUPERVISOR SWETMAN OUT ON VOTE) 

August 3, 2009, Item # 11 O-D 



SUPERVISORS AUTHORIZING rHE CREMATION AND/OR 

BURIAL OF MARY KENT, WHO DIED AT MEMORIAL 

HOSPITAL IN GULFPORT, MISSISSIPPI, AND WHOSE BODY 

HAS REMAINED UNCLAIMED SINCE THE DATE OF HER 

DEATH, WHICH OCCURRED ON OR ABOUT JULY 23,2009, 

AND FOR RELATED PURPOSES. 


Supervisors that Mary Kent, born July 12, 1939, Social Security Number ***- ***-4327, died on 

or about July 23,2009, at Gulfport, Mississippi; and 

WHEREAS, the last known address of the decedent was 1500 Broad Avenue, Gulfport, 



he has located decedent's daughter, Cindy Wigley, who has refused to claim the body because 

she has no assets to pay for the burial or cremation of the decedent, and has requested 

authority 'from the Board to cremate and/or bury the unclaimed body; and 






SECTION II. The Board finds that Mary Kent, born July 12, 1939, Social Security 

Number ***- ***-4327, died on or about July 23, 2009, GUlfport, Mississippi.


Avenue, Gulfport, Mississippi. 

SECTION IV. That upon diligent search and inquiry by the Harrison County Coroner, he 

has located decedent's daughter, Cindy Wigley, who has refused to claim the body because she 

has no assets to pay for the burial or cremation of the decedent and her body has therefore 

remained unclaimed. 

SECTION V. Pursuant to Miss. Code Ann. § 41-39-5, et. seg. (1972), the Board of 




SECTION VI. The Board further finds that reasonable efforts were made to notify 

decedent's family, or other known interested parties, and that the body has remained 

unclaimed, despite such efforts. 

SECTION VII. The Board does hereby authorize Riemann Funeral Home in GUlfport, 

Mississippi, to cremate and/or bury the remains of Mary Kent, and to render its statement to the 

County for such services. 










-2-

MINUTES 





ORDER APPROVING ASSUMPTION OF ONE STREET 

LIGHT LOCATED AT 23140 BELMONT PLACE, 

DISTRICT 2 

August 3, 2009, Item # 111 


MISSISSIPPI, that the Board does HEREBY APPROVE assumption ofone street light located at 

23140 Belmont Place, District 2. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER APPROVING INSTALLATION OF STREET 

LIGHTS, AS LISTED 

August 3, 2009, Item # 112 


MISSISSIPPI, that the Board does HEREBY APPROVE installation ofstreet lights, as listed: 

a) 10361 34th Avenue, District 2. 

b) 21548 E. Edgewood Drive, District 2 

c) 19386 N. Shaw Road, District 2 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





August 3, 2009, Item # 113 

ORDER AUTHORIZING ADVERTISEMENT OF COUNTY 

RESOURCES PAYABLE FROM 002-100-522, AS LISTED 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement ofcounty resources 

payable from 002-100-522, as listed: 

a) $250.00 to the Biloxi Little League for the 11-12 year old All-Stars to represent 

Harrison County at the 2009 Southwest Regional Tournament, August 7-13, 2009 in Waco, TX. 

b) $250.00 to the Harrison County Senior Resources Agency for back cover ad on the 

program for the 1st Annual GulfCoast Cultural Festival, October 2,2009 to be held at the Prime 

Life Center. 

c) $500.00 to the North Gulfport School Football Booster Club for outside page in the 

2009-2010 football program. 



Supervisor W. S. SWETMAN 1II voted 





(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE

MINUTES 






MINUTES 



(SUPERVISOR SWETMAN OUT ON YOTE.) 


ORDER ADJUDICATING TRAVEL FOR ANGELIQUE 

WHITE, YOUTH COURT, JULY 13-17,2009 TO ATTEND 

THE MISSISSIPPI BAR ANNUAL MEETING AND 

SUMMER SCHOOL FOR LAWYERS IN DESTIN, 

FLORIDA, AT NO COST TO THE COUNTY 

August 3,2009, Item # 114 


MISSISSIPPI, that the Board does HEREBY ADJUDICATE travel for Angelique White, Youth 

Court, July 13-17,2009 to attend the Mississippi Bar annual meeting and summer school for 

lawyers in Destin, Florida, at no cost to the County. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER APPROVING TRAVEL, AS LISTED 

August 3, 2009, Item # 115 


MISSISSIPPI, that the Board does HEREBY APPROVE travel, as listed: 

a) Seniors to travel with county bus to Mobile, AL August 7, 2009 

b) Seniors to travel with county bus to Hattiesburg, MS August 19, 2009 

c) Magdelena Holland, RSVP, to attend RSVP Peer Mentoring Program at no cost to the 

county, August 18-21,2009 in Whispering Woods, MS 

d) Jolie Spiers, Beautification, to attend the Mississippi and Tennessee Recycling 

Coalitions, August 12-13,2009 in Tunica, MS at an estimated cost of$350.00. 

e) Julia Encalade, County Service Officer, to attend mandatory training school, October 

14-16, 2009 in Flowood, MS at an estimated cost of$316.00. 

f) Danny Boudreaux, County Engineer, to attend design, build, contracting seminar 

November 19-20, 2009 in Denver, CO at an estimated cost of $1 ,887.00, replacing seminar from 

Savannah, GA that was cancelled. 

g) Any Supervisor, Chancery Clerk and County Administrator to attend the MAS County 

Government workshop, October 12-14,2009 in Starkville, MS at an estimated cost of$400.00 

each. 



MINUTES 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





August 3, 2009, Item # 116 

ORDER DECLARING THE OLD SITE OF THE 

GULFPORT LIBRARY LOCATED AT 1300 21 st AVENUE, 

GULFPORT, MS AS SURPLUS AND NO LONGER OF USE 

TO HARRISON COUNTY 


MISSISSIPPI, that the Board does HEREBY DECLARE the old site ofthe Gulfport Library 

located at 1300 2pt Avenue, Gulfport, MS as surplus and no longer ofuse to Harrison County. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER AUTHORIZING ADVERTISEMENT FOR THE 

MARKETING RE-USE PLAN FOR THE GULFPORT 

LIBRARY PROPERTY LOCATED AT 1300 21 ST AVENUE, 

GULFPORT, MS 

August 3, 2009, Item # 117 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE advertisement for the marketing 

re-use plan for the Gulfport Library property located at 130021 st Avenue, Gulfport, MS. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





ORDER APPROVING ADVERTISEMENT FOR THE 

POSITION OF PROJECT MANAGER FOR THE 361 

SHELTERS LOCATED AT LOBOUY, SAUCIERILIZANA 

AND COUNTY FARM ROADS 

August 3,2009, Item # 118 


MISSISSIPPI, that the Board does HEREBY APPROVE advertisement for the position of 

Project Manager for the 361 shelters located at LoBouy, Saucier/Lizana and County Farm roads. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 





August 3, 2009, Item # 119 

ORDER SPREADING UPON THE MINUTES THE 

EXECUTED SERVICE AGREEMENT WITH MISS. 

SECURITY POLICE FOR SERVICES AT THE HARRISON 

COUNTY JUVENILE DETENTION CENTER 


MISSISSIPPI, that the Board does HEREBY SPREAD UPON THE MINUTES the executed 

service agreement with Miss. Security Police for services at the Harrison County Juvenile 

Detention Center, which agreement follows this Order as Exhibit A. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




SERVICE AGREEMENT 

FOR THE HARRISON COUNTY JUVENILE DETENTION CENTER 

THIS AGREEMENT entered into on the last date indicated below by and between MISSISSIPPI 

SECURITY POLICE INC., a Mississippi corporation, domiciled in Pascagoula, Jackson County, 

Mississippi, (hereinafter referred to as "Mspn) and HARRISON COUNTY, MISSISSIPPI, by and through 

its Board of Supervisors (hereinafter referred to as "County"). 

NOW, THEREFORE, for the mutual covenants herein contained "and other good and valuable 

consideration, the receipt of which is hereby acknowledged, MSP and County do hereby agree, bind and 

obligate themselves as follows, to-wit: 

ARTICLE 1. GENERAL PROVISIONS 

1.1 Purpose - The purpose of this agreement is to establish the terms and conditions of the 

contractual services to be rendered by MSP to assume the management of and to provide 

qualified personnel to run the Harrison County Juvenile Detention Center (hereinafter referred to 

as "HCJDC") located at 765 McElroy Street, Biloxi, Mississippi. 

1.2 Term· This agreement shall be in effect from April 1, 2009 until December 31, 2009 unless 

terminated earlier in accordance with the provisions of Article 4 herein. County may, if both parties 

agree, renew this contract for one (1) year term upon 90 days notice to MSP prior to the expiration 

of the contract of intent to renew this contract. 

ARTICLE 2. FACILITIES 

2.1 The County is the owner of the HCJDC located at 765 McElroy Street in BiloXi, Mississippi. 

2.2 Said facility has been completely remodeled, refurbished, is fully operational and ready for the 

housing up to forty-eight (48) juveniles in a secure detention facility pursuant to the laws of the 

State of Mississippi, United States and in compliance with regulations for juvenile detention 

facilities as set forth by the United States Department of Justice. 

2.3 The County shall be responsible for any major structural repairs and maintenance of the facility 

during the term of this Contract or any extension thereof upon notification by MSP of the need 

thereof. 

2.4 The County shall provide a fully operational facility at the HCJDC on or before the effective date of 

this Contract, including but not limited to: 

a. A fUlly functional kitchen necessary to prepare and feed the juveniles housed therein, 

including but not limited to utensils, pots, baking sheets, serving dishes, locking knife 

cabinet, serving carts, garbage cans, trays, cups, bowls, eating utensils, 5 gallon 

beverage holders and related items to start the kitchen. If replacements are necessary 

MSP will be responsible therefore; 

b . 

All necessary student desks, tables, chairs, and book cases necessary for class rooms for 

juveniles; 

c. All necessary mattresses and other necessary bedding, including but not limited to 50 

mattresses, with two sets of sheets, blankets, pillOWS, and pillowcases for each mattress 

and 20 dozen towels. If replacements are necessary MSP will be responsible therefore;

d. All necessary office furnishings and equipment, as specified and agreed prior to MSP 

accepting the facility; 

e. A telephone system for the building with telephones for the following locations: intake 

office, office next to break room, director's office, medical examination room, secretarial 

office, central control room, property room if necessary, staff area on the corridor and any 

other location that MSP advises a phone is necessary; and 

f. Any other equipment or materials necessary to operate the facility as determined by the 

parties prior to acceptance of the facility by MSP or as required by any regulations for 

juvenile detention facilities as set forth by the United States Department of Justice. 

g. MSP shall have three (3) days from the date of the execution of this agreement to accept 

the facilities, equipment, or other items set forth above. MSP shall provide the County 

written acceptance at the end of said three (3) day period, which shall relieve the County 

of any further obligation with respect to providing any of the items set forth above. 

2.5 The County shall pay the line service and local usage for the phone system. MSP shall be 

responsible for any long distance service. 

2.6. The County shall pay all utilities, including but not limited to, electricity gas and water. 

2.7 The County shall provide and/or pay for pest control of the property and facility. 

2.8. The County shall provide and be responsible for the camera and security control systems in the 

facility. 

2.9. The County shall be responsible for providing or arranging for providing any and all necessary 

medical care and/or treatment to juveniles housed or detained in the facility. 

ARTICLE 3. SCOPE OF SERVICES 

3.1 FOR AND IN CONSIDERATION of the payment of One Million Seven Hundred Nine Thousand 

Five Hundred Thirty-nine and 20/100 dollars ($1,709,539.20) to be paid as hereinafter set forth, 

and the mutual covenants herein stated, MSP shall provide services as follows: 

a MSP shall provide qualified, trained personnel with law enforcement/corrections 

experience to manage and operate the HCJDC to house and feed up to forty-eight (48) 

juveniles in a secure detention facility pursuant to the laws of the State of Mississippi and 

of the United States and regulations for juvenile detention facilities as set forth by the 

United States Department of Justice. 

b. MSP shall prOVide all personnel as needed twenty-four (24) hours a day, seven (7) days a 

week to effectively run, man and staff the HCJDC. The personnel provided by MSP shall 

provide security, supervision, management, transportation, food services, and any other 

related necessary services to the HCJDC. The personnel shall not be employees or 

agents of Harrison County Mississippi, but at all times shall remain solely employees of 

MSP. MSP shall at all times have a minimum of three (3) correctional officers on duty. 

MSP agrees to provide trained, professional personnel to manage and operate the 

HCJDC to house housing up to forty-eight (48) juveniles in a secure detention facility 

pursuant to the laws of the State of Mississippi and of the United States. It is understood 

and agreed by MSP and County that these personnel must be . qualified but must not 

currently be employed in a capacity that would permit them to be active law enforcement 

officers in Harrison County. 

Page 2 of 6

c. It shall be MSP's responsibility to author and implement Standard Operating Procedure, 

acceptable to Youth Court Judge, for the Youth Court in accordance with the provisions 

set forth herein and to see that it is properly administered and adhered to. MSP shall 

adhere to all procedures and regulations for juvenile detention facilities as set forth by the 

United States Department of Justice. 

d. MSP is to totally assume responsibility for the operation and management of the HCJDC 

and provide all services necessary to adequately effectuate proper management and 

operation of the HC.IDC. 

e. MSP will be responsible for providing all training, necessary uniforms, equipment and 

radios for its correctional officers and personnel. 

f. At the request of the Harrison County Youth Court, MSP shall provide a complete list of 

employees and their qualifications, background and employment history. MSP 

acknowledges and understands that any additional services not covered by this 

agreement will require approval on its minutes of the Harrison County Board of 

Supervisors prior to such being rendered, in order to be paid therefore. It is the 

responsibility of MSP to obtain such approval before rendering the service or MSP shall 

not be paid therefore. 

g. MSP shall provide for preparation and delivery of food service to the juvenile detainees. 

h. MSP shall provide for the sanitation and maintenance for the Facility from and after the 

date of acceptance of the facility by MSP, except Harrison County will be responsible for 

major structural repairs and other maintenance as stated above. 

I. MSP shall provide for recreational activities for the facility. 

j. MSP shall provide for the secure transportation of juveniles from the facility in Biloxi, 

Mississippi to the Youth Court location in GUlfport, Mississippi as directed by the Youth 

Court of Harrison County and to appropriate locations within Harrison County, Mississippi, 

if required, for juveniles to attend or appear in Court or in the case of medical 

emergencies. 

k. MSP shall be responsible for appropriate record keeping and all reporting required by the 

Harrison County Board of Supervisors or by the Youth Court. 

ARTICLE 4. 

PAYMENT 

4.1 For and in consideration of the services to be provided herein, Harrison County, Mississippi shall 

pay to MSP the balance of One Million Seven Hundred Nine Thousand Five Hundred Thirty-nine 

and 20/100 dollars ($1,709,539.20) for the twelve (12) months of term herein in twelve equal 

installments of One Hundred Forty-two Thousand Four Hundred Sixty-six and no/100 dollars 

($142,466.10) with the first installment being due on February 10,2009 and continuing thereafter 

expiration or termination of the Contract. 

4.2 MSP shall submit an invoice by the 25th of each month to be approved by the Harrison County 

Administrator to be paid by the 10th of following month. (e. g. invoice submitted for January on 

January 25, 2009 and paid by February 10, 2009). 

Page 3 of 6

ARTICLE 5. 

CANCELLATION AND TERMINATION 

5.1 MSP understands and acknowledges that its inability to fulfill this agreement and/or termination 

thereof will severely damage Harrison County's ability to operate its HCJDC. Both parties must 

provide 90 days written notice in order to terminate this agreement. In the event of cancellation by 

the County, the County shall pay MSP for all charges accrued pursuant to this contract through 

the actual date of termination. 

5.2 Should MSP terminate said agreement not in accordance with Article 4.1 or fail to perform said 

agreement through no fault of County, MSP may be liable for damages incurred by Harrison 

County for MSP's failure to perform or early termination. 

5.3 If either party breaches this agreement, the breaching party shall be responsible for all attorneys' 

fees, expenses and costs incurred by the non-breaching party in enforcing the Agreement. The 

breaching party will further be liable for interest in an amount not to exceed the rate allowed by 

law. 

ARTICLE 6. CHANGES IN SERVICE 

The County reselVes the right to request that MSP deviate from the agreed upon scope of services 

and MSP shall be additionally compensated therefore. Any change of scope shall be made part of this 

agreement by written consent of both parties, which shall require approval by the Harrison County Board 

of Supervisors reflected upon its minutes. 

ARTICLE 7. 

CONFLICTS OF INTEREST 

7.1 MSP certifies that to the best of its knowledge, no circumstances exist which will cause a conflict 

of interest in performing the services by this contract, that no employee of Harrison County nor 

any member thereof, not any public agency or official affected by the Agreement, has any 

pecuniary interest in the business of MSP and that no person associated with MSP has any 

interest that would conflict in any manner of degree with the performance of the Agreement 

pursuant to the MS Ethics in Government Act. 

7.2 Should MSP become aware of any circumstances, which may cause a conflict of interest during 

the term of its contract, MSP shall immediately notify the County. 

ARTICLE 8. 

LIABILITY 

8.1 Each party to this Agreement shall be liable for its own acts and the results thereof to the extent 

authorized by law and shall not be responsible for the acts of the other party, its officers, 

employees, agents or assigns. 

8.2 It is understood and agreed that MSP and/or its employees in the performance of work and 

services pursuant to this Agreement, shall act as and be deemed to be an independent contractor, 

and not an employee of the County, and shall not obtain any rights or benefits which accrue to 

employees of the County. MSP further understands and agrees that the County shall not be 

responsible for any personal injury or property damage sustained or incurred by the HCJDC 

detainees while in the custody and care of MSP, MSP, its managers, agents or employees and 

any other persons while such persons are performing work required by this Agreement. 

8.3 MSP agrees to indemnify and save harmless the County, and its respective supervisors, agents, 

officers, employees, and directors from arid against any and all liability, loss, damages, interest, 

judgments and liens growing out of any and all costs and expenses (including, but not limited to, 

reasonable attorney fees and disbursements) arising out of or incurred in connection with any and 

all claims, demands, suits, actions or proceedings, which may be brought against the County by 

reason of, or as the result of: 

Page 4 of 6

a. Acts or omissions of MSP, its agents, servants, or employees related in any way to or 

while in, in the performance of this Agreement. 

b. Any act or omission, conduct or misconduct, of MSP; its agents, servants or employees 

not included in the paragraph above and for which the County, its agents, servants, or 

employees are alleged to be liable. 

8.4 MSP agrees to comply with all Federal Wage and Hours Laws, and all other state and federal 

laws applicable to employees and shall indemnify and hold harmless the County for its failure to 

do so. 

ARTICLE 9. 

INSURANCE 

9.1 MSP shall procure and maintain during the duration of this contract insurance with limits of not 

less than One Million dollars ($1,000,000.00) for General Public Liability and Property Damage 

Insurance, including general liability coverage, and auto liability, insuring MSP from all claims from 

personal injury, including death, and claims for negligence, wrongful acts, and omissions, wrongful 

termination, slander, libel, civil rights violations, destruction or damage to property arising out of or 

in connection with any operations under this contract, whether such operations are by MSP or by 

an employee, agent or subcontractor of MSP and said insurance shall name the County as an 

additional insured. 

9.2 MSP shall provide and maintain at its expense during the term of this contract, Workers 

Compensation Coverage, including occupational disease, which shall name the County as an 

additional insured and contain a waiver of subrogation against the County, for all of MSP's 

employees. In case employees engaged in hazardous work under this contract are not protected 

under the Worker's Compensation Law, MSP shall provide adequate and suitable insurance for 

the protection of its employees not otherwise protected. 

9.3 Certificates of Insurance acceptable to County must be filed with County simultaneously with the 

execution of this Agreement. These certificates shall contain provisions that coverage afforded 

under the policies will not be canceled unless at least thirty days written notice is given to Harrison 

County. Mississippi. 

ARTICLE 10. 

MSP does not guarantee or insure County's premises from theft, vandalism- or damages of any 

type, other than such that is caused by MSP, its agents or employees. 

ARTICLE 11. 

Both parties acknowledge that there may be grants available to MSP to provide some additional 

services to the Juvenile Detention Center. MSP hereby agrees to keep the Youth Court JUdge or 

Administrator informed of any grants applied for and the results thereof. If any grants are received by 

MSP. MSP understands and acknowledges that any additional service provided with grants will be at no 

additional cost to the County. 

ARTICLE 12. 

12.1 This agreement is the final expression of the agreement of the parties and is the complete and 

exclusive statement of the terms agreed upon and shall supersede all prior negotiations, 

understandings, or agreement. There are no representations, warranties, or stipulations, either 

oral or written, not herein contained. 

Page 5 of 6

12.2 No assignment of this contract is permitted without the written mutual consent of both parties. 

12.3 The provisions of this Agreement shall be deemed severable. If any part of this Agreement is 

rendered void, invalid, or unenforceable, such rendering shall not affect the validity and 

enforceability of the remainder of this Agreement unless the part or parts which are void, invalid or 

otherwise unenforceable shall substantially impair the value of the entire Agreement with respect 

to any party. 

12.4 Any alterations, variations, modifications, or waivers of the provisions of this Agreement shall only 

be valid when they have been reduced to writing and signed by authorized representatives. 

ARTICLE 13. NOTICES. 

The parties agree that any notices or other communications between them shall be through the 

following authorized persons: 

For the County: 

1. Pam Ulrich 

County Administrator 

Harrison County Courthouse 


GUlfport. Ms 39501 

(228) 865-4070 office 

For MSP: 

1. Nicky Maxwell 

3003 Pascagoula Street 

Pascagoula, MS 39567 

(228) 762~0661 office 

(228) 769-5583 fax 

(228) 324-1216 Emergencies 

2. Tony Best 

3003 Pascagoula Street 

(228) 762-0661 office 

(228) 769-5583 fax 

(228) 324-1217 Emergencies 

Should the authorized person to whom notices or communications should be directed be changed, 

the respective party shall notify the other immediately and confirm the same in writing. 

ARTICLE 14. AUTHORITY 

The person signing hereinafter represents to the other that he/she has been duly authorized to 

execute this service agreement on behalf of the respective party on whose behalf he/she has executed the 

same. 


By and through its Board of Supervisors 

MISSISSIPPI SECURITY POLICE, INC. 

tiP 

DATE: _.....:..7...L.!-t::2c.=2'-'-!-==2~O""""O....,:.9 

_ 

Page 6 of 6

MINUTES 





ORDER APPROVING PAYROLL FOR AUGUST 2009 

August 3,2009, Item # 120 


MISSISSIPPI, that the Board does HEREBY APPROVE payroll for August 2009. 








(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 






EXECUTE THE MEMORANDUM OF UNDERSTANDING 

BY AND BETWEEN THE MISSISSIPPI TRANSPORTA 

TION COMMISSION AND THE HARRISON COUNTY 

BOARD OF SUPERVISORS FOR IMPROVEMENTS TO 

THE MARTIN LUTHER KING, JR. BLVD. FROM 34TH 

AVENUE TO JACKSON STREET, PROJECT NO. 

STP-9096-00(006)104568-701000 

August 3, 2009, Item # 121 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board President to execute the 

Memorandum ofUnderstanding by and between the Mississippi Transportation Commission and 

the Harrison County Board ofSupervisors for improvements to the Martin Luther King, Jr. Blvd. 

from 34th Avenue to Jackson Street, Project No. STP-9096-00(006)104568-701 000, which 

memorandum follows this Order as Exhibit A. 



Supervisor W. S. SWETMAN 1lI voted 





(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 

The motion having received the affirmative vote trom the majority ofthe supervisors 



Memorandum of Understanding 

Improvements to Martin Luther King Jr. Blvd. from 34 th Avenue to Jackson Street 

Project No. STP-9096-00(006)/104568-701000 

Gulfport, MS 

This Agreement is made between the Mississippi Transportation Commission, a body 

Corporate of the State of Mississippi (The "COMMISSION"), acting by and through the duly 

authorized Executive Director of the Mississippi Department of Transportation ("MOOT") and 

Harrison County Board of Supervisors(the Local Public Agency or the "LPA"), effective as of 

the date of the last execution below. 

WHEREAS, the LPA has announced its intentions to make improvements to Martin Luther King 

Jr. Boulevard including lighting and sidewalks; and 

WHEREAS, it is anticipated that approximately $400,000.00 in federal funds have been 

designated for the construction of the Project which may be made available over a period of 

time and are subject to normal reductions and obligation limitations; and 

WHEREAS, the COMMISSION is hereby consenting to allow the LPA to manage the project 

under the terms and provisions of this Memorandum of Understanding; and 

WHEREAS, the LPA and the COMMISSION desire to set forth more fully the understandings of 

the parties with respect to the process by which this will be accomplished; and 

NOW, THEREFORE, for and in consideration of the premises and agreements of the parties as 

hereinafter contained, the LPA and the COMMISSION mutually enter into the following 

Memorandum of Understanding for these and any future federal funds that may be allocated to 

this project: 

ARTICLE I. DUTIES AND RESPONSIBILITIES 

A. The LPA, which is hereby designated as the Local Sponsor for the purposes 

herein, will: 

1. Designate an employee of the LPA as the Project Director, who will serve as the person 

of responsible charge for the project and will coordinate all project activities with the MOOT 

District LPA Coordinator. 

2. Follow the procedures set out in the Project Development Manual for Local Public 

Agencies (PDM) necessary for the project including, but not limited to, project activation, 

consultant selection, environmental process, preliminary design, Right of Way acquisition (if 

required), advertisement for and selection of a contractor, construction oversight, and project 

close out. 

3. Submit to the MOOT four (4) complete sets of "as-built" plans in printed form and the 

original electronic files in a format that is compatible with Microstation prior to MOOT 

acceptance. Upon request, MOOT may waive this requirement for selected projects.

4. Be responsible for all maintenance of the project during and after completion. 

5. Promptly pay any consultants or contractors monies due them within 15 days of 

submittal of invoice from the consultant or contractor. 

6. If there is any requirement for "matching" funds, or if the anticipated cost of construction 

will exceed the available Federal-aid funds, the LPA shall be solely responsible for providing 

said local share at such time as the funds may be required. 

7. All contracts and subcontracts shall include a provision for compliance with Senate Bill 

2988 from the 2008 Session of the Mississippi Legislature entitled "The Mississippi Employment 

Protection Act," as published in the General Laws of 2008 and codified in the Mississippi Code 

of 1972, as amended, and any rules or regulations promLJlgated by the COMMISSION, the 

Department of Employment Security, the State Tax Commission, the Secretary of State, or the 

Department of Human Services in accordance with the Mississippi Administrative Procedures 

Law (Section 25-43-1, et seq., Mississippi Code of 1972, as amended) regarding compliance 

with the Act. Under this Act, the LPA and every sub-recipient or subcontractor shall register 

with and participate in a federal work authorization program operated by the United States 

Department of Homeland Security to electronically verify information of newly hired employees 

pursuant to the Immigration Reform and Control Act of 1986, Pul.L.99-603, 100 Stat. 3359, as 

amended. 

B. THE COMMISSION WILL: 

1. Allow the LPA to design and construct the proposed transportation improvements 

provided that the design meets with MTC and FHWA approval and that all costs of the 

improvements that are not covered by federal funds are borne by the LPA. 

2. Enter into any cooperative agreements or permits necessary to allow the LPA access to 

the property of the COMMISSION for the purposes of constructing the proposed transportation 

improvements. 

3. Work with the LPA, through the District LPA Coordinator, during the various phases of 

the work with the goal of producing a project that will be acceptable to the COMMISSION upon 

completion. 

4. Review all submittals in a timely manner, in accordance with the PDM, to allow the 

project to progress in an orderly fashion. 

5. During the progress of the project, assist the LPA in obtaining reimbursements of federal 

funding for any phase that is eligible for reimbursement. All costs associated with this process, 

and any other involvement by the MDOT staff in this project, will be charged as a project cost. 

6. Submit all documents to the Federal Highway Administration (FHWA) when required or 

requested by the FHWA. 

ARTICLE II. GENERAL PROVISIONS

A. Should the lPA fail to complete the construction of the proposed transportation 

improvements as contemplated by this agreement after construction is commenced, the lPA 

agrees that it will bear all costs of completion over and above the funds supplied by the FHWA 

through MOOT. The COMMISSION shall have the right to audit all accounts associated with the 

project, and should there be any overpayment by the COMMISSION to the LPA, the LPA 

agrees to refund any such overpayment within 30 days of written notification. Should the LPA 

fail to reimburse the COMMISSION, the COMMISSION shall have the right to offset the amount 

due from any other funds in its possession that are due the LPA on this or any other project, 

current or future. 

B. This Memorandum of Understanding shall be subject to termination at any time upon 

thirty (30) days written notice by either party. This Memorandum of Understanding shall be 

considered an "at will" contract, and may be terminated by either party for any reason or no 

reason. Such notice shall not, of itself, cancel any contract made in reliance hereon which is 

underway at the time of termination. 

C. It is understood that this is a Memorandum of Understanding and that more specific 

requirements for the conduct of the design of the transportation improvement project are 

contained in the Federal Statutes, the Code of Federal Regulations, the Mississippi Code, and 

the Standard Operating Procedures for MOOT, and other related regulatory authorities. The 

LPA agrees that it will abide by all such applicable authority. 

ARTICLE III. NOTICE & DESIGNATED AGENTS 

A. For purposes of implementing this section and all other sections of this Agreement with 

regard to notice, the following individuals are herewith designated as agents for the respective 

parties unless otherwise indentured in the addenda hereto: 

For Contractual Administrative Matters: 

COMMISSION: 

Larry L."Butch" Brown 


MOOT 

P.O. Box 1850 

Jackson, MS 39215-1850 

Phone: (601) 359-7002 

Fax: (601) 359-7110 

For Technical Matters: 

COMMISSION: 

David Seyfarth 

District 6 LPA Coordinator 

MOOT 

16499-B Hwy 49 

Saucier, MS 39574 

Phone: (228) 832-0682 

Fax: (228) 832-0681 

LPA: 

William Martin 

President 


P.O. Box CC 


Phone: (228) 865-4238 

Fax: (228) 865-4206 

LPA: 

Danny Boudreaux 



15309C Community Road 


Phone: (228) 832-4891 

Fax: (228) 831-3356

B. All notices given hereunder shall be by U.S. Certified Mail, return receipt requested, or 

by facsimile and shall be effective only upon receipt by the addressee at the above addresses 

or telephone numbers. 

ARTICLE IV. RELATIONSHIP OF THE PARTIES 

A. The relationship of the LPA to the COMMISSION is that of an independent contractor, 

and said LPA, in accordance with its status as an independent contractor, covenants and 

agrees that it will conduct itself consistent with such status, that it will neither hold itself out as, 

nor claim to be, an officer or employee of the COMMISSION by reason hereof. The LPA will not 

by reason hereof, make any claim, demand or application or for any right or privilege applicable 

to an officer or employee of the COMMISSION, including but not limited to workers' 

compensation coverage, unemployment insurance benefits, social security coverage, retirement 

membership or credit, or any form of tax withholding whatsoever. 

B. The COMMISSION executes all directives and orders through the MOOT. The LPA executes 

all directives and orders through its Executive Director and by Board of Commissioners. All 

notices, communications, and correspondence between the COMMISSION and the LPA shall 

be directed to the designated agents shown above in Article III. 

ARTICLE V. RESPONSIBILITIES FOR CLAIMS AND LIABILITY 

A. The COMMISSION, MDOT, and all of their agents, officials, and employees have no 

obligations or responsibilities toward the activities conducted under this Memorandum of 

Understanding except those specifically stated herein, and have no authority to select, employ, 

supervise, or control any contractor employed by the LPA, or any employee, agent, or official of 

the LPA, its contractors, or subcontractors. The LPA shall be responsible for all damages to 

property or injuries to persons which may arise from or be incidental to the prosecution of work 

under the Project conducted by the LPA, and the COMMISSION shall be responsible for all 

damages to property or injuries to persons which may arise or be incidental to the prosecution 

of work under the Project conducted by the COMMISSION or MOOT. 

B. The COMMISSION will not be a party to any contract or subcontract entered into by the 

LPA, other than this Memorandum of Understanding. 

C. No provision of this Memorandum of Understanding is intended, nor shall it be 

construed, to provide any right, title, or interest to any person or entity not a signatory hereto. 

ARTICLE VI. MISCELLANEOUS 

No modification of this Memorandum of Understanding shall be binding unless such 

modification shall be in writing and signed by all parties. If any provision of this Memorandum of 

Understanding shall be held to be invalid or unenforceable for any reason, the remaining 

provisions shall continue to be valid and enforceable. If a court finds that any provision of this 

Memorandum of Understanding is invalid or unenforceable, but that by limiting such provision it 

would become valid and enforceable, then such provision shall be deemed to be written, 

construed, and enforced as so limited.

, ' 

ARTICLE VII. AUTHORITY TO CONTRACT 

Both parties hereto represent that they have authority to enter into this Memorandum of 

Understanding. 

So Agreed this the day of I 2009. 


William Martin, President 


So Agreed this the. day of ,2009. 

MISSISSIPPI TRANSPORTATION COMMISSION 

By and through the duly authorized 


Larry L. Brown, Executive Director 

Mississippi Department of Transportation 

Book I Page _

MINUTES 





August 3, 2009, Item # 122 

ORDER ADJUDICATING TRAVEL FOR MICHAEL 

WARD, COUNTY COURT JUDGE, TO ATTEND THE 

ANNUAL BAR ASSOCIATION CONVENTION IN DESTIN, 

M 

FL JULY 12 17, 2009, AND APPROVING 

REIMBURSEMENT OF TRAVEL EXPENSES IN THE 

AMOUNT OF $1,248.41 PAYABLE FROM 001-100-475 


MISSISSIPPI, that the Board does HEREBY ADJUDICATE travel for Michael Ward, County 

Court Judge, to attend the Annual Bar Association convention in Destin, FL July 12-17,2009, 

and HEREBY APPROVES reimbursement oftravel expenses in the amount of $1 ,248.41 

payable from 001-100-475. 




Supervisor KIM B. SAV ANT voted 




(OUT ON VOTE) 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER AUTHORIZING HARRISON COUNTY TO JOIN 

NACO'S PRESCRIPTION DRUG CARD PROGRAM, AND 

AUTHORIZING THE BOARD PRESIDENT TO SIGN THE 

CONTRACT WITH NACO AND CAREMARKPCS 

HEALTH, L.P., AFTER REVIEW BY THE BOARD 

ATTORNEY 

August 3,2009, Item # 123 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE Harrison County to join NACO's 

prescription drug card program, and HEREBY AUTHORlZES the Board President to sign the 

contract with NACO and Caremarkpcs Health, L.P., after review by the Board Attorney, which 

contract follows this Order as Exhibit A. 








AYE 

AYE 

AYE 

AYE 

AYE 




*This checklist is notpart ofthe NACo contract, however. please return it with your signed contract* 

*Incomplete or incorrect checklists will deloy implementation oftheprog,."",* 

NACo Prescription Drug Program checklist 

County Name/State: Date contract returned to NACo: _ 

1. Who is the ONE contact person in the county with whom we may communicate about this program? 

Name and title 

_ 

Address (wi City, State, Zip) 

Phone Fax _ 

E-mail (We must have your e-mail address!) 

_ 

_ 

2. What is your county's anticipated start-up/rollout date for the program? _ 

PLEASE NOTE: CURRENTSTART UP TIME IS 8-10 WEEKS FROM THE TIME THE CONTRACTIS 

RETURNED TO NACo. Please plan your county's roll out ofthe program accordingly. 

3. Please choose a design for your discount cards: (YOU MUST CIRCLE ONE) 

A. County Name (State Abrv) 

B. County NameRx 

C. Logo/Seal on cards (with County Name or County NameRx) 

Ifyou choose to have a logo/seal, be sure to e·mail a black lUld white logo/seal to 

ralplLjrissore@caremark.com Pleaseput ("County Name - LOGO") in the subject line. 

4. What is your county's population? _---:- _ 

Will you be needing cards and posters in Spanish? 

_ 

s. Please provide a street address for delivery ofcards. Cards will be sent via UPS Ground. NO P.O. BOXES! 

6. What is your county's web address (ifavailable)? ~-:---__---_--------- 

Will this program have its own page? (please provide) _-,-- 

~~_ 

What number would county residents call to pick up a card? 

_ 

Notes:

CARDIARKPCSHEALTH,LoP. 

AMENDED AND RESTATED MANAGED PHARMACY BENEFIT SERVICES AGREEMENT 

CONSUMER CARD PROGRAM 

nus AMENDED AND RESTATED AGREEMENT (the "Ap-eemeatj is effective bqiJmi:q May 1S, 2008 

(the "Effeedv' Date") amooa N.tionIJ AssoeiatkJD ofCouDtics ("Customer"'), C01UIIics that are membc:n oftbr; Naticmal 

Assoc:iation ofCounties ("MUIIber County'") IDd CaremadcPCS Health, L.P., fomIerly bown II AdvaDccPCS Health. 

L.P. ("Caremarkj. for the purpose ofdeliDeatiDa the tmms ad ccmditioDs under w1Uch Cuemark will provide certain 

manaaed pbmnacy ~fit 30IViCCI to Member County IIId Customer. This ApcmcDl ameada 1bc exiItiaa Member 

CoUDty ApmeDII CODSistcnt with the tmIII thcRlo£ CuIImu:r agrcca that it will require each Member ComIty added 

after the Effective Date to cxceutc III iDdividual agreemcut with CIremIrk in the bm attacbed hereto II Exbibit C (the 

"Member Coauty AFeemeut") prior to Cue:tDllk', providiDs Scrvica 10 'uch Member CouDty. Camnark will DOt 

provide Services to McmbR County prior 10 the receipt of the Member Couaty's acetdion of the Member CouDty 

Agrccmcnt. 

1. STATEMtNTorSERVICES I OBUGAnONS. 

1.1 Senleel. Carcmadt will provide Member County the scrvicea u set forth in this Secticm. I, and tho 

services described in any attachment. addendum or IlDCDdment bema (collectively the "Sen'icet"). CucmIrk may 

make chaqca to the Services from time 10 time 10 long u such chaaaca do DOt materially alter any ofthe provisiou of 

~A~~ , 

1.2 ParddpaUDI Pbarmada. Caremark bas created a network ofParticipating Pbanuacies, which will 

perform phannaey acrviccs for Participants. 

1.3 Pbarmaey Help Delt aad Voice Respo.... UDJt. Caremark will provide Participating Pharmacies 

with help desk u,istance and acccu to Camnlrk's voice rcspoasc unit duriDs Caremark', houri ofopcratiOD. 

1.4 Clalml 'rocealDIa. 

SubmlllloD or CIa1aII. CarcmaD:: will adjudicate CJaima submitted by Puticipating 

Pbarmacies to CIp'emark in accordance with the Participatiq Pbarmacy's apemcDt with Carcmark and the 

Consumer Card Prop.m. 

b. Collectloa at PolDt of Sale. Customer aDd Member County ackoowlcdgll that Participating 

Pharmacies will collect from 1be Participmt ODC huDdrcd perce:at (lOO%) of tbc Ipplicablc prescription price, 

discouatcd at the rates set forth OD Exlu'bit B as IppJicab1c, plus a trmsaction fcc fiom the Participllllt. 

1.5 Cutomer Senlce. Carcmark will make available to Customer, Member County and Participants a 

toll free number duriq tbose houri of operatiOll maiD1ained by Carcmark. Staff' will be available to IDSM:t 

qucstiOlll on the Consumer Card Program and ConIuDm Card Program guidelinel. 

1.6 Identification Carda. Cucmatk wiD, at ita own COlt, produce identi6c:aticm cardl for Participants. 

which contain Member County'. and Customcr'.logo(.). ratificationcards will be available to any 

individual the Member County or Customer cIecm appropriate. Carcm8rk will work with Member County on 

the distribution method for identification cuds; provided. however ifMcmber County requatt tblt Caremark 

mail the identification cuds to Mcmbcn, postage and handling charscs will apply. The Participant ,ball be 

responsible for paying for any prescriptions obtained while Ulina the identification card 

1.7 CUnJeal Services and DruK UtlllzaUoa RevIew ("DUR"). 

•• Clinical Semen. CllttmarSc may provide to Member County its member compliance 

programs and other programs designed to ensure proper drus UtilizatiOD and encourage the usc ofcost--cffeaive 

medications. These programs may include maiJings to Participants with active prescriptions for targeted drug 

NACo k4-vl,doc: (5121101) IR.aCIaII1lI PIP: I or 14 

This doc:umtnt conlaina proprimry information ofCtmnII1c. IfNI nynol be used ror My purpose olJlcr chin 10 evaluate en""lIJ inlo I relatiOflship 

with ('_remark. nor may it be duplicated 111' diselQSCd to otJw:n (or any pwpose..

products or dNa classes or to let PartkiplDb bow that they may qualifY for pan:k:ipatiOD ill a clinical trial 

propm. Such mailinp may include ParticipaDt aDd chuB specific information and/or geocral educ:atioDal 

material Participants. by notifying Carcmark. may opt-out ofsuch prop1lDS. 

b. DUR Servlctl. CaRmuk wDl provide its automated coDCUrlCDt DUR Scrvicca for Claims. 

1bc iJIformatioD generated in coDDCeti01l with DUR. Services is intended as ID economicall1lJlPlcmmt to. and 

not as I substitute Cor. the bowledge, expertise, skill, and judgmeot ofphyaiciIDs. pharmacilts, or other beaJth 

cue providers in providiq patient cue. Providcn IR individually respoDSible for aetiDa or not actiDa upon 

information generated IUd traDlmitted thrwp the DUR. Servicea, IIId far pcrformiq semcca in eaeh 

jurisdiction comistat with the scope oftheir 1iccDIeI. NotwithltlDdiq anythiDa set forth in this Asreemcm. 

Caremark will have DO obliption to aequire intormaticm concemiDB any Participant beyoud the infonnation 

that is iDcludod in Camnark', eu,ibility recorda or the CIaima submitted by pllrticipating Pbannaciea in 

cozmccdon with the CoDIumet CadPropam. . 

1.1 Formulary Sen1ca. c.nmat will admiDiItcr III open formU1uy for the Member County IlDd will 

provide certain Servicq that lIRl deaipcd to proWte usotbI c:1inica1 iDformation to physic:imI (tho "Fonnulary 

Servlcaj. C8mnark may make cbmp to the Pormuluy Services delaibed in tbiI Aplcmcnt1iomtime to time, and 

will notify Member CoUDly md Customer of any matr::rial chaDpt to any formuhuy rtIJUIlpmeqt progmna. In aU 

cues, the pn:scribiDg physician shall have final authority over the chug that is prcacribed to the participut. 

L 

Rebate Contr.c.... Caremark eoDtnK:ts with certain ManufactuRn for Rebate progRmI. 

b. DlldGture or Mauufacturer Fees. Carcmark may receive fees or other compensation from 

Mauufac:turm. includin& without IitnitatioD, admiDiauative feca not exceedin& tbn:e pcttCCDt ofthe agrepte 

COlt of the pharmaceutical products diIpcued to partic:ip.... __ feel for property provided or services 

rendered to I MIDufActurcr (which may include providing physicianl cliDical mesaapl CODIiItcnt with the 

Pcrfonnancc Drug List, at defiDcd below). Cuemuk's apecialty pharmacies may also receive feel froID 

MaDu.facturcd for productI and seMc:ea provided. In addition, Caremark'. mail order md specialty 

phanDlciel may DCJOtiate on 1bei:r O'WD behalf diJ=tly with Mmufactunn for discoaD1a. iacludiq rebated 

di.scouDtI bUed on market ahare or atbel' fiIc:ton. Tho tam Rebates u UICd in ddI Aareemeut doe- DOt iucJude 

tbeIe rees and c:Uscounta which be10Dg cxc1ulivcly 10 CaRmark or Cucmarkt, mail order or lIJSeciahy 

phumacies, respectively. 

Co 

Partldpaat AuthorizatioN ..... DIIcJ....... Customer and Member CouDty sha1l comply 

with aU Laws applicable to it II a IpODIOl' ofthe ScrviceI or U otbcnrile consiItart with its obligatiobl under 

this ApcemeDt. 

d. Addldoul PartldpaDt DllcODDtI. Carcmark may provide a prop1Dl that wiD provide 

Participants with additioDa1 lDIDufac:turer discou:Dts on certain dmp at the point ofsale. From time to time, 

Carcmark may revile the list ofdn1p that have addidoul participat ditcouatI. Tbc: cumnt lilt ofdrup on 

which Participuts may receive additioaal dilCOUlltl is available upon request Caremark will timely notify 

Member County aDd Customer ofany reviJioos to tbillist ofdrop. 

1.9 Manapmeat Reporb. Carcmuk will provide Member County and Customer with Camnark'. 

standard management reports in c:otmee:tion with the Services. which rcportl may change from time to time at 

Caremark's discretion. Member County and Customer may elect to receive a reasonable number of the standard 

management repons made available by CIl'emIrk. 

1.10 Man Service Prop'.m. Caremark may provide to Member County mail order pharmacy services 

through its mail order phanmc:y facilities. For the duration ofthis Agreement. Member County Igrees that it will offer 

only Carcmark mail order p~cy services for ita Participants covered under this Agreement. as further descn'bcd 

below. 

Carcrnark shall fill prescriptions for Participanta and sball mail such drugs or medications to such Participants subject to 

the following terms and conditions: 

NACO k+v).doc ("21101) (IbO.lm! p..:2 or 14 

Thi. document conlailll proprietlly inrDnNtion ofC..-cmart. Il1d may not be used for 111)' purpoao otbcr thllllIO evaluate enterin. into. reladCllllhip 

willt Cuemark. nor ma), it be duplicated or difClosed to othert for Ill)' pu.lJIOH.

.. Dlstrfbutloa of laformatioD. Carcmuk IbaU provide Partieipants with its standard 

iDformatioua\ material explaiDina the mail service aad the fonDI occessary for Participmll to utilize mail 

service. Puticipantl will have toU-iRe ~lcpbonc access to • pbumacist IUd customer service representative. 

Access to a p1wmacist win be available 24 houri per day, seven days per week. 

b. Delivery ud DIIpeIIIlq. CamDarIt shaD dispense tbrouah ill mail semce pbamw:y DeW 

or retill prcscriptioa orden upon receipt ftom a Participent of(i) • valid preac:riptioD order or a complctcd refill 

Older form aDd (ii) the applicable payment. Cuemark sbaII C&UIe the filled pracripdoos to be mailed to each 

Participant via common carrier at the add:rcu appeIriDg on the face of die prescription 10 loag u such 

addresses IItC in the UDited StUll. Cucmuk shaD DDt be liable to Member Couuty, Customer or PuticipaDt 

for Illy delay in delivery resWtma fl'om cin:umstaDccs beyoDd CucmIrt·. CODIroI u set forlb illSection 6.2. 

Clremark'. mail order phamlaciea may diapc:nIc drup even if the prescription is DOt aceompaDicd by the 

comet amount however, Member County aDd Cuatome:r acbow1cdp aud 1lpCCl1bat Caremart may rd'uIe to 

fill my preacriptioD that is either 1lOt accompanied by the com:ct amouat udlor for any Participaat who has an 

unpaid ba1uK:c with Caremark. 

1.11 Preferred Drul Propam. CaremIrk lUId the retail Participating Pbumacies will work to8cthcr to 

ClDCOurage the usc ofPreferred Drup by (i) idc:DdfyiDa appropriate oppoabmiticl for convertina a prescription from a 

DOD~Prcfcm:d Drus to • Pref'erred Drug. md (ii) coaJactiua die PU1icipaDI aDd the ptCICriber to ICqUOIt that the 

prescription be cbaaaed to the Prefemld Drua- A Prefcmd Drus is one on the Performance Drua Lilt, which baa bccD 

developed by ClmlW'k u a clioic:ally appropriate aDd CCODOJDicaUy advaotaaCOUl subtct ofthe Carcmuk Fammlary, 

as reviJcd by CuemaIk from time to t:ime. 

1.1:1 Specialty PbIll'llllCY. Camoark·. apeci&lty pharmacy acrvicc wUt be provided by a Cucmark 

specialty plwmacy entity or ita affiUatc (''eaRmark SpecbdtJRsj, IDd ofrcra a distribution cblamcl for certain 

pbarmaccutica1 prod.ucta that IItC scncnJly biotm:lmolop:at in Datum, ere given by injectioD, or otbcrwiJe require 

apceial b.ndlins ("Specialty MedlcadoDlj. 

CaromarJc SpecialtyRx shall provide preac:riptioD tblfiJlmcot IUd diItribution of Spccillty Mcdicatiou uuI suppliea, 

pharmaceutical CII't maaapmcot acrviccI., II weD II the typea of Service that M=bcr County receivca ~ this 

AJreemcDt, iDcludmB but DOt limited to customer serviccI, utilization IDd cliDicl1l111Dl1emcnt, integrated reporting mel 

C1Iims proccuiDg ("Spedalty~ Servlcesj. 

Caremark SpecialtyRx may receive pracriptioDI from PuticipantI tbrousb III affiliated CImDark mail facility or 

directly via die U.S. Mail or WIDDIClI'Cial carrit:r at tM IIddrea apcciflcd by Cammrk &om time to time mel uay alao 

receive prescriptiooa trom phyaicianl by fa or by U.S. Maillcommcrcfal cmie:t. In acconIace with tM Consumer 

Card Program. Cueam'k SpecialtyRx shaD diapcmac Covered Items in accordance with thoac pracriptions lIDd mail the 

Covered Items to Puticiplotl at the designated address, 10 long II sucb addreu is located within the United Statel. 

Caremark Spccia1tyRx may not etiapcoIc drugs to PuticipaDIa who fail to submit the comet payment with their 

prcacription. 

Catemark SpecialtyRx pharmaceutical care management services include but may not be limited to: (I) patient profiling 

focusing OD the appropriateoca ofSpccillty Medication therapy uuI cue and the pJevcnt:ion ofdrug-drug interactions; 

(2) paticot education materials; and (3) disease IDIDlIgcmcot and coJq)liance programs with respect to Specialty 

Medications. ~ part ofthese services, Participants will be ubd to participate in Vlrious surveys. 

Carcmark will provide Member COUDty aad Customer with a list ofthe Specialty Medications and their com:spondins 

rates (which may vary from Network Rates) upon rcqtJCst. Routine supplies (DCCldlcs, syringe., alcohol swabs) in a 

sufficient quantity will be included .t no additional expense. 

NACo k4-vl.doc (5121101) lRsClalm! 

PaE 3 af14 

This docwncnt COIItlins proprletlly Infanration ofC.mnut. IIld may not btllIICd for .ny PIIfPDIC otMr !bin to ev....r.c C1\tcrinl ilUO • relatiCIIIShip 

with Camnaric. nor may il be duplic:alcd or disclOBCd to olher1 for lilY PUl'pOle..

1. FEU AND PAYMENT. 

1.1 'eel. Tbc panics apecI that. iD lieu of biUq Member County I "per Clahn" fee for Services, 

Carcmark sball retain 100% of the lebatcl II reasonable compensation for the Services. Customer and Member 

CoUDty UDdcntand BDd agree that DCitbcr they DOt any Participant will sbare in the R.cbate mouies conCCkd from 

Manufacturen by Caremark. 

1.2 RemecUet. In the event Member County or Customer incurs lID)' fee, U identified in Exhibit B, it will 

pay Caremark such fees II reasoaable compeaaation. In the C'VCDt any such fees apply IDd Member Co1lDty or 

Customer &i1J to pay Camnark by tbIl due date any amount owing, Camnark, after maIdng I reuouable effort to 

conect IIDd upon notice to such Member County or Customer may, in addition to its ~dies UDder tbiJ AarcclDCDlt at 

Law or in equity, do any or all ofthe foDowinl: (i) suspeDd performance ofany or aU ofCamDII'lc'. obliptionl UDder 

or in conueetion with this Agrcemcut witb reapec:t to such Member County or Cuatoar, incImtina Caremmk's 

obligation to proecu Claims or (ll) set off apiDst any amounts payable to such Member County or Cuatomer by an)' 

amountI due Caremark &om such Member County or Customer. . 

1.3 PrldqCbl"", After the IDitlal Termoftbia Agreement, II set forth inSection 7.1, Caremark may 

change the fees applicable to the CoDIumcr Card Propm. Caremuk will give Customer sixty days' written DOtice of 

my change, IDd such c~ will lib effect on the first day of the mouth fonowiDg the sixty~y DOticc period. 

Cuatomer may object to an iDcteasc in fees by providiDg written DOticc to Caremart at 1cut thirty da)'ll before the 

expiration of tho aixty-day DOD period. If the parties cumot ape on an epptopliate fee. this Agreement will 

~at the eDd of the sixty"y ootiee period. IfCustomer docs DOt timely object, Custmm:r will have DO risbt to 

terminate this AsrcemeDt based on the prleina chuge. 

3. CUSTOMER. AND MEMBERCOUNTY OBLIGATIONS. 

3.1 MarkedDl Materlall. Tbe parties ape to usc only thole marketiJ:Jg brochures and otbel' advertisins 

matcrials portainine to Customer', Consumer Card Propam (in any medium, includiD&. but DOt limited to, written 

communications, verbal c;ommnnicatiODl IIDd web based.mubtiq) that have been approved by the other. Member 

CoUDty and Customer turtbcr agree 1bat they will convmmic;ate such requirementa to ita c1iema or puupa llDd wU1 

ensure that such cJicnta or IfOUPI comply with the reqWremcnta of tbiJ ScctioD 3.1. Ouemark may terminate this 

Agreement jJlllN'

4.1 Rl&bt to Audit Rebates. Customer, at its sole cxpenIC, may audit a reasoubJc ample of records 

directly related to Customer's Rebates oace in each twelve-month period. (following sixty (60) days written notice to 

Caremark). Such records shall be limited to iafonnation acccsary for validaq the accuracy oftile Rebate aDlOUDta 

clistnbuted to Member County by CamDark. Tbc partin apee that an iDdcpcndent third-party auditor agreeable to 

Customer IU1d Carcmut shall conduct IUCh audit. and that neh firm will .ip a CuemIrIt ccmfidcatiality .~ 

ensuring that all details aDd tcrmI of all Mamdicturer Rebate contracta with C~k (except the total IQTCIIW 

amount due to Customer) will be treated u confidcDtial to Caremark and will DOt be revealed in aD)' !DIDDCf or form by 

or to Illy perIOD or entity. Furthermore. such audit aba11 be coDductcd at Cucmark's office where such records arc 

located, duriDa normal busiDeu hours. without uadu intcaCcreDce with buaiDc.. activities, IDd in accordIDcc with 

reasonable audit procedures. 

5, CONJ'IDENTW.lTYAND INTELLECTUAL PROPERTY. 

5.1 CoDlldoatlal ud Proprietary lDfo......do.. In CODDCCtiOll with this Apcc:mcut. ClCh party may 

disclose to the other party certain proprietary or COIIfIdcDtial tccImical IDd buaiDols iDformatioa, databuca, Indo 

secrets, aDd DmovatiOU belobIiDI to the dilClosiDa party ("CoaIIdeadal Iaformatloa"), the value ofwhich DJisht be 

lost ifthe proprietary nature or COIlfidcntiaJit ofsuch CoDfide:atial Inf'onaatioD is !lOt maintliDecl Por the puIpOIeI of 

this Section, the contents of this ApcmcDt aDd ofany exhibits, ameadmentJ, or addenda attached hereto are dccmcd 

Confidential lDformation. Furtbcrmore, IIDY work, coqrilatioa, procc8ICI or invcDtioua developed by Caremark, 

Member County Dr Customer, or their reapectiw 1lpIl1I, employees or cODtnctorl. is deemed CoDfide:adallDformation 

of such puty UDder this Alfccmont. Notwitbatudbla the foregoing. CoD1idcntial1DtormatioD may be· diaclOlCd by 

Member County in I'CIpOnse to. a request made pumsant to the Member Coumy's Ipplicablc date Public 1lccords Law, 

insofar u disclosure is required by that Law. Member County abaU provide Caremut with (i) notice ofill iDteDt Co 

disclose CoDfidcDlia1lDformation aDd eii) aD opportuDity for CIremark to objoct to such ctiIclosuze in accordaDcc with 

Law. 

5.1 ~oD-DlaclOIare of Coldldeatlal IalormadoD. The parties will DOt (except 10 1M extent cxprculy 

authorized by this Agreement) disclose Confidential Information ofany oth« to aayoM ootaide ofCueruark, Member 

CoWlty Of Customer, uor will they copy or n=procluce II!)' Confidential Information of uother ualcu cxpraaly 

authorized to do.1O by such party in writing. Each party wi11 diac10le Con6dcnri'l IDtClllmtiou ofIDOther ODly to its 

employees who have a aced to know tbc CoDfidcnti,llDformation in order to ace:omplilh the purpose oflbis Apeemcnt 

and who (i) have been iDfonncd ofthe coutidC'diallDd propriewy Da1UR ofthe Cnnfidentjal·1Df'onDatioD. IDd (n') have 

agreed DDt to disclose it to othen. In order to pIaerVO IDd protect 1he (!ODftetendal or plopaietuy Datme of Illy 

CoJlfidcntial IDformatioa IDd to preveDt it ftoIIl falHq iato the public c:Ioa:al or iuto tho poIlClIIion ofpcnoDI not. 

bound to maintain ita c:oufideDti,Jity. each party will bm:De the Coafidealia1 Infonuatioa ofmy other puty with the 

same~ ofcare that it apptia with respect to ita OWD information that it considera IS confideDtiaI and proprietaIy. 

but in DO event with leas than rcasouab1c care. 

5.3 ExceptioDl ud Permitted DllcJOIurtI. The receiving put)' ofCon1idcDtia1lafomation wi11 uot be 

liable for any discloJUJO or usc of ConfidcDtW IJd'oImation which is publicly available or later becomes publicly 

available other than through a breach of this Agreement, or if 1he CoDfidcatial Information is shown by written 

documentation to be mown to the reeciviDa party on the date ofexecution of this Aarcement. baviq been RCeived. 

from, lOurce (otbct thaD a party to 1his AJl'CClDeDt) tbat had tho risbt to disclose the CoDfidentiai Information. 

5,4 Subpoena. ConfidentiallDtormatioo may be discloacd putSUIIDt to a boaa fide subpoena ifthe pal1y 

receiving the hooa fide subpoena bas given the other party prompt written notice ofreceipt ofthe subpoena 10 that the 

other party can object or otherwise iotcrveae as itdeems proper. 

5.5 RetUrD or DatruetioD ofIaformatioD. AU Confidcnti,llufonnation win remain the property ofthe 

disclosing party, and the receiving party will mum aU written or tangible materials, 8dd aU copies thereof, upon request 

ofthe disclosing party. Ifand II? the cxtent fcuible, upon tcnnination ofthis Agreement, Carcmatk W111 destroy or will 

return to Member County or Customer aU pm obIalDcd pursuant to this Agreement and shall retain DO copies thereo~ 

provided however. that if such return or destruction is not reuouably feasible. the provisions of Section 4 of this 

Agreement shall continue to apply to such information after the termination hereof. 

5.6 Proprietary to eaRmark. Member County and Customer acknowledae that the Fonnulary is 

This document contains propriewy inrot'Tl'lllion orCamnwtk, ud Il1IY not be II.Ied for afty~ 0Ihcr tban 10 "aJuate cntcrina inlo I reladonlhip 

wilh Camnark. nor lMy it ~ duplicated or discloMd to otbm fur mypurpose.

proprietary to Camnart. Further. aU Caremark databases. u weD u the 1Oftwarc, bard c:odiDg. and top: used 10 

generate the compilations ofinf'ormaticm contained in Caremut·. CIaimI adjudication system IDd in all olber databases 

developed by Carcmark or its desiJDCCI in coonec:tiOD with perf'ormiDg Services iDcJudiDa identifien aaipcd by 

Carcmark, and the fonnat of aU reports. priulouts, aDd copies there &om, and 111)' prior aDd fbttR vcniooa thereof by 

any name. are the property oCCaremark and are protected by copyript.w1Uch -ball be oWDed by CIretnark. 

5.7 TradeumeI; Trademarb; aad Senlce Mara. NODe of the puti.ca bcrcto may usc any 

tradcDamca. tradcmub or service marks ofanother. or my word or Iymbollibly to be coaf\ued with such trldc:na~. 

trademarks or service marb. UD1cu authorized in writioa orII expRISly permitted by this Agreement. 

5.8 Remedlu. A11y UDluthorizcd cfilc:losurc or usc of ConfidentiaJ Information would callie CIremlut, 

Member County or Customer immediate IDd imparable OVUlY or 1011 that eaaot be adequately compcaaate

incwred by any Customer Indemnitee, as the result of • third party claim that Cu'eJmrk. its officm. directors, 

employees, spts, successors. or wip acted with nepigeDCC, willfWly, and/or in violation ofapplicable ltaDdarda of 

care, provided that the Customer Indemnitee bas acted in a maDIleI' that is CODIistcnC with this Apecment, the CoDSUJDCr 

Card Program IIDd spplieab1c .taDdardI ofcue. However, nothiDg in tbiI AsrcemeDt is to be CODItru.ccl II a waiver of 

govemmcntal immunity as offerCd by the court or state law. 

6.4 . CompUaace wttb Law. Customer end Memba' County will comply with aU Laws applicable to its 

prcscripliou dmg benefit plaD, iDcludinS without limitation iusurance Jiceasina. lIDtitNst. coasumcr proteetioD, IDd any 

other laM that may apply. Caremark bas no rapcmsibility to advise Member County or C1IItomcl' about the 

applicability'ofor compliulce with any applicable Law iDcludiDg, witbo~t limitaticm, HIPAA, the Employee R.eIircmeDt 

Iraccnm Security Act, or the AmericanI with Disabilities Act. 

Carcmlu'k will comply with all Laws appliclble to it UId to tbc 8ervices it provides uadt:r tbiI Ap'ce1DODt Member 

County lIDd Customer have no rcspomibility to advise Caremark reprdiDa ita comptiaDce with Ill)' applicable Law. 

Effective u ofScptcmbct 8, 2005, each pIrty certifies that it shall DOt violate the fcdcra11Dti·ldckblck statute, set earth 

at 42 U.S.C. I 1320a·7b(b) (ltAnti·K.ickback Statulc"). or tho federal "Stark Law,1t set forth at 42 U.S.C. f 139SDD 

("Stade LaW'). with respect to the performmce ofita obUptiooa UDder this Ap-cemnt. Purther. Carcmut shaD eaaure 

that individuals meeting the definitiOn of "CoveRd Penooa" (II such 1am is defiDcd in the CoIponteI:okpity 

Agn:cmeat between the Office of lDspcctor Geacra1 of dac Dcputmeat of HaIth and Human ServicClI and 

AdvllQCcpcs) shall comply with Carcmlrlt'l CompliaDce Pmpam, iDeludiaa traiaiDa related to the AJdi·Kickback 

Statute aod the Stark Law. In addition. Clrcmut'l Code ofCOIIduct aDd po1icic. aDd proecchns aD the ADti·Kiekback 

Statute and StIl'k Law may be accessed at hnp;lIWWW.cmmark,CODJIwpslpottall s.ISSI337O?cms=CMS-2:OO7164. 

6.5 Clwaae lD Law. The parties willauempc to equitably adjust the termI ofthis Apcmeot to take into 

account any Change in Law or any material cblDae in d:rua iDdustry pradice that matmally a1IIn the ri&htI or 

obliptiODl ofeither part)' UDder Ibis AgrtCIDODL Ifthe paItics arc 1Ulab1o to alf" upon an equitable adjustment within 

sixty days after either party notitiea the other ofsuch a Cbanso in Law or material chanp in dru& iDduatry practice. dUa 

A~ will automatically tcrmiDatc. 

6.6 Llndt,Uo'" In DO event ,ball eitbel' part)" be liable to the other party. DOr ahall CItcmark be liablc to 

any PuticipaDt for my iadircct, special, or ccmscquential damaaes or JOlt profits. ariIfDa out oC or related to 

perfoz:mance oftbis ApCDlCDt or a brelch oftbiI AgrcemeDt, eveD ifadvised ofthc pouibility ofsuch damapa or lolt 

profita. 

Carcmark does not direct or cxerciac any CODtroI CMlt the profeafoDal judplcDt exercised by my pbamacist in 

dispeDsins peacriptioDl or otbetwilc providiDa pbarmaceutical related semecs at • PuticipatiDa Pharmacy. 

ParticipatiDg Pharmacies are indcpc:adcnt contractorI, DOt aubcoutncton or aputa ofCamDIl'k, IIId CIrcmIrk IhaU 

have DO liability to Member CowUy or Customer tor a claim arisiag out ofany act or omiuioD of any participating 

Pharmacy orits qCDta or employees. 

Carcmark ahal1 be entitled to rely OD First Data Bank, Medi-Span or any other matioaally a\'lilable nlpOrtiII& service of 

pharmaceutical prices selected by Caremuk to cIch:JmiDc AWP for J'IIIPOICI of eatabliahina the pricing provided to 

Customer under this Agreement. Customer acbowledlCl that Clremark does not cstablilh AWP, ud Caremark ahall 

have DO liability to Customer .nama from the usc of Firat DataBank. Mcdi.spaa or any other natioaaUy available 

reporting service. Customer acknowledges dw ifthe rcportiDg sourec for dcterminiDa Cua1omer', AWP should DOt 

continue to support Awp. Customer shall cooperate with Caremark to DClotiatc the priciag bereunder to maintain the 

partics' respective economic poIitioD under this Apecment.. orthc Effective nab:. 

7. TERM AND TERMINATION OF AGREEMENT. 

7.1 Term. This Apeemcnt is for In initial term ofthree years from the Effective Date, tbroup May 14, 

2011, (the "Iuldal Term"). and will automatically continue in effect for successive one year terms thereafter, subject to . 

the remaining provisions ofthis Section. 

7.2 Termination. This Agreement may be terminated as follows: 

NACo k4-d.doc (WI08) IRxCllllIIJ 

Paae 7 of/4 

Thi. docullll;ftl conllinl proprielary iJlformalfon ofCaremarlc. ud may not be uted for any pwpoIC other than to evaluate cnlerina into a rdationlhlp 

with Caremartc:. nor .my it be dupllca1ed or dlJ

L By" any party, with or without cause, It the end of the lnitill Term or ay reoewal term. by 

liviDa writtcD noticc to the others at lcat 60 days prior to the end orsuch Initial Term or JellCwaI term; 

b. Automatically, iftbc parties are unable to agree on aD equitablc adjustment UDder Section 6.5 

ofthis Agreement; 

Co 

By any party ifanother makriaUy defaults in its pcrfonnancc of1biI ApccmcDt and such 

default continues without cure for a period oflixty days after the tcrmiDatina party provides written notice to 

the defaulting party spccifyinJ the nature ofthe default; 

do 

By Illy party, at ill option. if my c:owt, or govcmmcntal or repdatory IgCDCY OUI to 

another party an order or fiIldiDg 'of impairment or i.uo1vency, or ID Older to ccue aDd desist from writiDa 

busiDcsI. Tbc party rcceivina notice ofan order or fiDdiIlc must provide the others Mia= notice within. two 

business days ofreceipt; 

eo By any party if8DOIhcr puty: (i) makclm UIipment for the bcDcfit ofcreditors; (ii) bas a 

petitioD filed (whctbcr vohmtuy or involuldary) UDder Title 11 oftile Uaikd States Code, or my other similar 

staCUte DOW or hereafter iD effect; (iii) bas a rcccivc:r, custodilD, CODICn'ator, or trustee lIppOiIded with respect 

to all or a substantia1 part of ill property; or (iv) baa a procccdiDa commenced apiDlt it which substlDtiaUy 

impairs perfOhDllDCC hcrcuadcr; or 

r. By Caremuk. jmn:Jffljatcly on writteD DOtico to Member County or Customer, if (i) either 

fails to comply with the provisioDs of~ 3.1 ofthis Agreement, or (li) Carcmut dctamincs, in itilOJe 

discretion that Membct County or Customer', program may not fUlly comply with aIlapplicablc Laws. 

7.3 Effect ofTermlDatioD and SuniYaL 

ScctionI 4. 5 aDd 6 of this Agtcem:nt. and obliptions arising UDder this Agrcc:mcnt prior to the 

effective date ofany tmDiDation, will survive termination. 

B. NOTICES. 

All notices under this AgreemeDtmuat be in MitiD& dclivcn:d in person. sent by ccrtiticd mail, delivcml by IIir courier, 

or transmitted by facsimile and confirmed in writing (by air courier or certified mail) to a party at the facsimile number 

and addrea shown in this Agreement A party may notify the other party of my cbaqes in the listed addrca or ' 

facsimile number inaccordance with the provisioas ofthis Section. All noticc.s arc cff'cctiVCl upon receipt. 

Notices to Carcmark must be addressed u foUows: 

Vice President, ClieDt CoDtrae:t: Services 

Cucmark: Inc. 

2211 SaDdcrs Road, NBT9 

Northbrook, IL 60062 

Fax No.: 847-559-4302 

With a ~opy to: 

Managing Counsel, Client and Account Services 

Caremark Inc. 

2211 Sanders Road. NBT9 

Northbrook, IL 60062 

Fax No.: 847-559-4879 

Notices to Customer must be addressed IS faDows: 

National Association ofCounties 

NACo k4-v3.doe (5121108) (lbCb1.., 

Pap 8 of14 

Thi. doeumcnt contain. proprietary int'onnation ofCaranIrtt, IIICl may not be IIICd for my purpose other than 10 evaluate cnu:rin. into. relationship 

with Carematk, nor lNy it be duplic:allld or d~loscdto othcn for afty purpoIC.

Attn: Mr. Andrew Goldschmidt, Director. Membership Marketing 

2S Massachusetts Ave., NW Ste. SOO 

WashingtoD, DC 20001 

Fax No.: (202) 393-2630 

9. MISClLLANEOUS. 

9.1 Eatlre Ap'eemeat; laterpretatloD; Amendme.t; COUDterpartl. This Agreement (iDcluding 

exhlbits. schedules, attacb:mcDIs. or any addeadnm to tbia Apement) ccmstitutcl the CDtiR UDderstediDg lIIld 

obligation ofthe parties with respect to the ServicellDd supenedes my prior apet:meDts. wridDp, or UDdentmfiDp. 

whether oral or written. The bcadiDp in this Agrccmcnt Ire used cm1y for convCDicncc ofrcfaace ad do DOt affcc::t 

the meaojag or intetplctation of any proviaioll. Tbe parties may amend this Asreemeat ODIy through a properly 

executed writiDa authorized by both parties. This Apemcnt may be executed in sevenl COUD1apIr1S, all of which 

taken toscthcr CODltitute a single agreement betwccD the partieI. 

9.2 Blad1D& Elfect; AIsIpmellt. 'Ibis ApemeDt is binding on the particI aDd their rapective 

SUCcesSOR UJd permitted usigDI. None ofthe parties may uaip this Agreement, in wbole or in put, without the prior 

written cODSCDt of the others (which ccmsent will DOt be umeUODlbly withheld); except that Carcmart may usip this 

Agreement, in whole or in part. to any entity that CODtroll, is controlled by, or is UDder common control with~ 

9.3 IDdepeDdcnt Coatractor; TbIrd Partlu. The parties to this Agreemem arc iDdcpeudCllt ccmtraeton, 

and have DO other lepl rclatiODShip under or in c:cmncction wida this Agreement. No term or provision of this 

Agrccmcnt is for the bcacfit of any person who is DOt a party hereto (iDcludin& without IimitatioD. any participant or 

broker), and no such party will have any right or C8UIC ofaction hcrcundcr. 

9.4 WalYen. Any failure by a party to comply with any covenant. ap:emeDt, or condition herein or in 

any other agrccmcDta or iDlln1mcDtI executed aDd delivered bcmmdcr may be waived in writias by the puty in whose 

favor sucb obligation or condition IUDS: except that failun to iDsiat upon Itrict coqJliaDcc with any such covenant, 

agrccmcnt. or cODdition will not operate u a waiver o~ or estoppel wid! raped co. my IUbscqueut or crtber fidluR. 

9.5 SeverabWty. In the evcat lDy term or provision oftbiI Agrcemmt is dee1lrcd to be invalid or iUcpl 

for any reuoa, tbia Ap'cemcDt wiD remain in fUJl force IDd cffcc:t and wiD be Wteipteted u thoush I\ICh invalid or 

illegal provision were not a put of this Agreement. The mmiDing provisioal will be c:oastmed to prcacrve the mteDt 

and purpose of thiJ Agreement IDd tbe parties will aegotiatc in Iood faith to modifY my invalidated provisiou to 

preserve each party. anticipated benefits. 

9.6 Enforcement Coati. If any party hereto iDstiane. an action or proceeding to enforce amy riaJrta 

winS UDder this A.greeiUCI1t, the party prevailins in such action or proceedm. will be paid alllCUOllable attonlcys' 

fees and COlts to enforce such rights by the ot1Hlr party, such fees and cosll to be set by the court, not by a jury, aDd to 

be included in the judpncDt entered in such proc:ccdi:ng. 

9.7 Autborlty. Each party represents and warrants that it hal tbe DCCeslll)' power and authority to enter 

into this Agreement and to COII&11DBII8te the traIlSICtiODS contemplated by this Apcemcat. 

9.8 E:tcbuhity. Member County aDd Customer hereby srant Carcmark during 1bc term of this 

Agreement. and any renewals bcrco~ the nclusive right to provide I Consumer Card Program to Member County and 

Customer. 'Ibis exclusive right is 101ely lIppUc:ablc to Participants dc.ipated by Member County .. elillble for the 

Member County's discount ccmsumcr card propam and shall not affect my other bcaefits C;Jt progrIIDI provided to 

Participants by Member County. Member County and Customer fuI1hcr qrcc that, duriDg the term of this Apccmtnt 

and any rencwllJ hereof, it will not negotiate. contract, or IJRC with aD)' dru. IIJIIlU&c:t1Im' for the pwpose of 

obtaining Rebates or other discounts related to Participants Wlder this Agreement. Member County aDd Customer also 

agree to cancel any existing asrecmcnts or contracts with any druB rnanufacturcrs related to such drug Rebates or 

discounts u of the Effective Date ofthis Agreement In the event ofa breach of this ScctiOD by Member County or 

Customer, Carcmark may terminate this Agreement. By entering into this Agrcemcnt. Customer docs not endonc. and 

Caremark will not represent Customer's endorsement ofany other programs or services which Caremark may offer to a 

Mell1bcr County or Participant. 

NACO k4-d.doc (5121101) llba.hll! P!p9 or .4 

Thil document c:ontains proprietuy inrormatiClll orCucmark,lnd rnay not be used ror any purpose other dian to CVIIIUlC enlcrinJ into a relationship 

with Caremark. nor rnay it be duplicated or ditcloled to otllcrs for liliy purpose:.

9.9 DMII CI...lncadoD IUId Prldq. Camnlrk sbaI1 usc the indicaton of McdioSpaa Master DruB 

Database (Medi-Span), aad their associated files. U updated regularly by Mcdi-Span. or ID01bcr uationally availisble 

reporting service ofpbarmaceutical druB information in dctenninins the claa,ificatioD ofdrugs (e.,. leaend VI. over the 

counter. brand VI. ,merle. single-source VI. multi-source) for purpolCl oftbis Aarccment 

9.10 CUItOmer-5peclftc Pro....ramIa.. Upon request by the Cuatomer for services or changes to 

Services that require customized prop-ng 01' systems work, Carcmark will estimate the time BDd cost for 

completion of such work. If Customer aut:boriza Carcmark to perform such work, it will pay Carcmark the cost of 

performing such work at the establi.shed programmin& nte. 

10. DEFlNlnONS. The followiDg termllDd phruea, when capitalized. have the mnDiDp set forth below. 

L "Awp. IDCIDS the averap wbolelaJc price ofthe dru. dispcDscd u ..fOJdl in tho 1atc:st edition of 

the Fint DataBauk Blue Book (with supplcmcall). the Medi-Span Preacription Pricing Ouide (with supplcmcnU) or any 

other similar oatioully rccopized refCfCDCC selected by~ 

b. "Cha..,e ID Law" mcua my (i) clumse in or adoption of my Law, (ii) cblnae in the judicial or 

admWstrativc interpretation of any Law. or (iii) chaDp in the enforcement of any Law, occunins after the date 

Customer is implemented or the Etrcc:tivc Date, whichever is earlier. 

Co "ClI1m(a)" DaJ1 tboac claims processed tbroup the Can=muk on-line claiml adjudication system or 

otherwise tralWni.ttcd or processed in accordaDcc with the tcnnI of this Ap'eelDCDt in coDDCCtion with the Couumc:r 

Card Prosramd. 

"Covered lte..." mean the prescription drug benefits for which Participants are clipDlc punuant to 

Member County'. c!ruI bcDcfit plan. 

e. "Law" mcaDlany fcdcraJ, stale, local or other cODItitutiOn. clwter, act, .tatute.law, ordiDancc, code. 

rule, regulation. order, specified standards or objective criteria coDtaiDcd in any applicable pmnit or approval, or other 

legislative or admUristntivc .dioa ofthe Uaited Statta ofAmerica, or any state or any aaeaeY. department, authority, 

political subdivision orother instrumentality tbcm1fora decree orjudsmcnt or order of. court 

f. "MaDar.dUrer" means a pharmaccutical company that bu contraeUld with CilIebll1k (or its aftiliatc 

or .gent) to offer diacOUDtl for pharmaceudcal products in cormcction with Caremut's Formulary Service•• 

I. "Mulmum Allowable COlt (MAC)" means the tbeD current ma:dtmll11 allowabla coat for a 

J'RSCriptiOD drua tii1cd u a druI avaibble from more than one Manuf'actmcr in CaremIrt'. pharmaceutical MAC 

pricing formula. iXJcludiq but not limited to formulas utilizinl the Mcdi-Span Muter Drua Priciaa Source or Firat Data 

Bank. 

b. "P.rddpaut" IDCUII an individual designated by Member Ccnmty u e1iJible for Covered ltema 

UDder the terms oflhc Consumer Card Prosmm 

I, "PartfelpaUDI Pharmacy" means • pharmacy that baa .greed to provide certain phumacy services 

to Participants in accordance with the terms ofita agrccmcnt with Caremark. A list ofParticipating Pbannacies can be 

accessed via Caremark's Internet website, which is subject to change &om time to time. 

J. "Rebate(s)" means. for any period" all rebatel. reimbursements. or other discounts received uncler a 

pharmaceutical manufacturer's discount propam. with respect to pharmaceutical products dispensed to a Paeticipant 

under the Consumer Card Program for such period. 

NACo k4-vJ.doc: em/lOS) Ilbo.hnl 

rap 10 ofl4 

Thi. doc:ument CQlltainJ proprietary informltion ofCar'l:ltWlc. and 11111 JIOt be UJed for any PUlJ'OIC olMr lJJan to cvaluat. cnterin. inw a RllatiClnlllip 

with Caremark, lIOf lRIy it be duplicated Of disclosed to IItbcn for Illy PU'l'OlC.

IN WITNESS WHEREOF, the parties have caused thiI Ap-ecmcu1 to be executed by their respective duly authorized 

officers or ageDts u ofthe date first above written.- 

NATIONAL ASSOCIATION OF COUNTIES 

By:. 

Larry P, Nuke 

Title: Executive Director 

Date: 

,-$-- ?..-dtf 

CAREMARKPCS RIALTB, LoP. 

B)': CaremarkPCS Health S)'ItemI, LLC, 

Ita GeaenI PartDeI' 

Title:Sn tDC 

Date: 

I 

" 

\I f', Ij cd e(u) C!~4 

5-2f-08': 

NACo k4·y).doc ("21108) IIblClalml Paac 11 of 14 

This dCJCument contains propr!dI/Y inrormalion orCaremark. and may nOI be lIted ror any purJlOH olhcr !han 10 evaluace enlCrin, inlo I 

with Carernuil. nor mI)' it be duplicamt or dixloscd 10 olhc=n ror any purpose. 

relaliOlllhip

EXlUBlTB 

NatloDaJ AAoelatioa of COUDdes 

Effective"the later ofMay 15, 2008 or within 30 days ofCatemIl'k's receipt ofthis executed Apccmcnt. 

Subject to the terms and COnditiODS ofthis Agreement, Prognm Participants utiliziDg the Prosram shall receive from the 

Participating Phamllcies the discoums set forth below. Customer Specific Programming or additicmal services DOt 

identified herein will be quoted upon CUstomer request. 

Program ParticiplDlS will receive an average 22% discoUDt OD their prcscriptioD dNa trIIlIactioDs when 

prescriptions IR purchased at a Participatioa mail pharmacy, • Caremuk Mail or. Caremark SpcciaItyRx pharmacy as 

compared to the pbarmacy's aggregate usual and cuatomary price (the cash pa)'iD& CUItomer price). Propmn 

Participants will DOt pay more for a prcac:ripIioD drug traasIc:tioD by usma tile Propm. Tbcrc will be prcscriptioD drua 

ttanaacUons under this program that will be priced at the pbmaacy'. usual and customary price wben that price is equal 

to or more favorable to their contnctua1 cIiIcoUDt rate with Carcmark. 

Pricca may vuy in certain area for reuoJlI IUCh u local lepl rcqWrementa, geographic locatioD, IpCCialized 

manufacturer proccsscs, limited availability. atraordiDluy shippiDa requiremeDtJ or other factora beyoDd Cuemark'. 

control. ParticipatiDs Pbanracica shall eollect &om the Proaram Participant aU applicable tucI for covered iteml, and 

Caremark is not liable for the payment of applicable taxcI. Caremuk does DOt guarudI:c Participant aavinp; the 

estimate set forth above is baaed upon anticipated pharmacy network perfonDlDCC. All claims may be aurcgated for 

purposes of determininl the actual average diacount rate. Actual discount rates may vary by dru.. ParticipatiDg 

Pharmacy, Caremark Mall Pbarmley and CamDIrk SpecialtyRx Pharmacy. Ccztain mail, mail. lIDd Specialty claims 

may be excluded from these rates, iDcludiDl but not limited to Claims for select iDjectable drup I.Dd IClloct oral drugs 

that arc bio-tcc:lmical in aatuR, compound druBs, lUId 1bose requiriD.a special handling. 

NACo k4-d.doc: (512/108) IIbO.h.., Pap 120(14 

This document conraiN proprietary inronn.tion ofCamnark. and nay not be used fOf any purpolCl oCher lhan to C'Yahatc cn1crinl into a relationship 

wilh Camrwft. nor mil' it be duplicated or disclosed to othen fOf Iny JMllllOSC.

EXHlBITC 

CAUMARXPCS HlALTB, LoP. 

NATIONAL'ASSOCIATION OF COUN11ES 

MANAGED PHARMACY BENDITSERVICES AGREEMENT 

FOR MEMBER COUNTY 

This Managed Phannacy BcDcfit Service. Agreement for Member eou'Dty effective ---'- _ 

is entered into by and bctwccn CaremakPCS Health. L.P. (''Caremark'') IIld 

_ 

("Member COUDt)'''). R.cfertDec is heRby made to the MaaapI Pharmacy Benefit Services Agreement Coanmer 

Card Propam dated u ofMay 1S, 2008 (the "Ap'eemeat'') IJbODg Natiopal Nwci'tigtorCnnm ("Caltomer"), 

Member County, aDd Carcmart UDder which Customer hal cuppi Carcmuk to provide services to prcsc:ription elms 

plans for Customer and its Member Counties. . 

MEMBER. COUNTY does hereby qree to be boUDd by, aud to IllUme aDd perform. CICh IIId. .n or the terms, 

covenants and coaditions orthc Agrccmeut u Member County (u dcfiDcd in the Agrccmeut) in the lime JDIDDCl' aDd to 

the same extent IS ifit WCM • pIrty thereto. Member County acbowlcdaea aDd &peel tbat Customer mel Carcmark 

may amend all or any portion of the ApemcDt, except with respect to the hdtia1 Term, IIld MeDer County hereby 

agrees to be bouDd by any such ameadmcnt. Customer shall pve Member County 1'CUOIIab1e DOticc prior to the 

effective date ofany such Imcndmcnt. lisa .nv;ndmcmt is adverse to Member CouDIy or its PIIticipaDtI. Member 

County may, within ninety (90) daya of ICCdviDg nch DOticc from Cuatomcr, terminate iii puticipation in the 

Agrccmcnt by pviDI prior written notice to Customer IDd Caremark. 

Each plrty certifies that it shill DOt violate the fedcn11Dti-Jdctback statute, set foidl at 42 U.S.C. f 1320a-7b(b) ("Anti_ 

Kickback Statute"), or the federal "Stade Llw," set fd at 42 U.S.c. f 1395DD ("SlUt Law"), with roapect to the 

pcrfonnaDCC of ita obllgatiODI under thiI Aam=mcDt. further, Carcmuk ahaJl CIIJUre that iadividuala IDCC1:iDa the 

definition of "Covered PCfIODS· (as such term is dcfiDcd in tbc CoIponte latqrity Apec:mer1t between 1be 01Dce of 

Inspector GcDcnl of the Dop8rtmeDt ofHealth IDd HUIDIJS ServicclIIId. AdvIDccPCS) abaU coqtly witb CucmarIc'. 

Comp1imcc Propam. iD

MINUTES 


MINUTE BOOK JULV-AUGUST 2009 


August 3, 2009, Item # 124 

ORDER APPROVING A $4,000.00 APPROPRIATION TO 

THE GULFPORT HIGH FOOTBALL BOOSTER CLUB TO 

ADVERTISE COUNTY RESOURCES IN THE 2009 

FOOTBALL PROGRAM, PAYABLE FROM 002-100-522 


MISSISSIPPI, that the Board does HEREBY APPROVE a $4,000.00 appropriation to the 

Gulfport High Football Booster Club to advertise county resources in the 2009 football program, 

payable from 002-100-522. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 



Supervisor W. S. SWETMAN HI moved adoption ofthe following: 

ORDER APPROVING A $500.00 APPROPRIATION TO 

THE D'IBERVILLE HIGH SCHOOL BOOSTER CLUB TO 

ADVERTISE COUNTY RESOURCES ON BANNER AND 

SIGNAGE AT ATHLETIC EVENTS, PAYABLE FROM 

002-100-522 

August 3,2009, Item # 125 


MISSISSIPPI, that the Board does HEREBY APPROVE a $500.00 appropriation to the 

D'Iberville High School Booster Club to advertise county resources on banner and signage at 

athletic events, payable from 002-100-522. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 




ORDER APPROVING A $500.00 APPROPRIATION TO 

THE GULFPORT POLICE ATHLETIC LEAGUE FOR 

ADVERTISING COUNTY RESOURCES ON TEE BOXES 

AND A BANNER, AT THEIR BENEFIT TOURNAMENT 

AUGUST 4,2009, PAYABLE FROM 002-100-522 

August 3, 2009, Item # 126 


MISSISSIPPI, that the Board does HEREBY APPROVE a $500.00 appropriation to the Gulfport 

Police Athletic League for advertising county resources on tee boxes and a banner, at their 

benefit tournament August 4, 2009, payable from 002-100-522. 








AYE 

AYE 

AYE 

AYE 

AYE 




MINUTES 


MINUTE BOOKJULY~AUGUST2009 

August 3, 2009, Item # 127 

Supervisor CONNIE M. ROCKCO moved, and Supervisor WILLIAM W. MARTIN 

seconded the following: 

ENTER Closed Session to discuss whether or not to enter Executive Session to discuss: 

a) Pending litigations regarding Youth Shelter and Secretary ofState 

b) Potential litigation 

There was a unanimous vote by the Board to enter Closed Session. 

ALL ORDERED AND DONE, this 3 rd day ofAugust 2009.

MINUTES 



August 3,2009, Item # 128 

Supervisor KIM B. SAVANT moved, and Supervisor WILLIAM W. MARTIN 


ENTER into Executive Session. 

There was a unanimous vote by the Board to enter Executive Session. 

ALL ORDERED AND DONE, this 3 Td day ofAugust 2009.

MINUTES 



August 3, 2009, Item # 129 

Supervisor KIM B. SAVANT moved, and Supervisor WILLIAM W. MARTIN 


RECONVENE from Executive Session. 

There was a unanimous vote by the Board to reconvene from Executive Session. 

The Board Attorney reported that the Board received an update on the above listed 

matters; no official action was taken. 

ALL ORDERED AND DONE, this 3 rd day ofAugust 2009.

MINUTES 




ORDER AUTHORIZING THE BOARD ATTORNEY TO 

PROCEED WITH NEGOTIATIONS FOR A POTENTIAL 

RESOLUTION OF THE LITIGATION OVER THE SAND 

BEACH WITH THE SECRETARY OF STATE, AS 

REQUESTED BY THE SECRETARY OF STATE 

August 3, 2009, Item # 130 


MISSISSIPPI, that the Board does HEREBY AUTHORIZE the Board Attorney to proceed with 

negotiations for a potential resolution ofthe litigation over the sand beach with the Secretary of 

State, as requested by the Secretary ofState. 








AYE 

AYE 

AYE 

AYE 

AYE 




Commission. 

MINUTES 



August 3, 2009, Item # 131 

The following items came on for discussion with no action taken by the Board: 

a) The Board recognized Mr. Jon Lucas newly appointed to the Harrison County Tourism 

b) The Board asked the Zoning Administrator ifa limit could be placed on temporary use 

permits renewals. Mr. Bonck stated that these were mostly granted for family members with 

medical emergencies and occasionally for residents building a home. 

c) Supervisor Rockco inquired about outstanding CDBG grants where the applicants have 

agreed to pay over the grant limit for capital improvements. At this time only Trinity Yachts 

asked the county and MDA to agree to that request as per orders ofSeptember 29, 2008, items 7 

and 8, and November 3, 2008 items 92 and 93. The County Administrator stated that the County 

can borrow from other funds until repayment is received from Trinity Yachts. 

d) The Board Attorney advised the Board Members that the veterinarian certificates are 

not complying with the statute that allows animals to be buried by the Board ofSupervisors 

during epidemics or ifcontagious disease is diagnosed. The Road Manager needs to advise 

the work centers that owners are responsible for burial oftheir animals unless the proper 

certificate is on file, in accordance with the statute. 

e) Supervisor Martin inquired ifeverything is ready in case ofa hurricane. The EMA 

Director stated that Southern Lincs is ready and the generators are being checked out. 

windshields. 

f) Supervisor Rockco remarked that the city ofGulfport does not pay for broken

MINUTES 



g) Supervisor Ladner inquired whether it would be possible to put a sloped roofat the 1st 

Judicial District Courthouse. Eley Guild Hardy project architects stated that it would be very 

difficult due to the span ofthe roofand also antennas placed on top ofthe roof 

h) Supervisor Swetman advised the Board that information is being gathered to seek 

funds for a Weed and Seed program in Supervisor's Voting District 4. 

i) Supervisor Ladner inquired about the increase ofcost charged to the cities for 

assessment and collection oftaxes. The increase is going from $2.00 to $3.00 per parcel whichis 

very low compared to other counties. 

j) Supervisor Ladner reported a need offlashing lights in school zones especially on 

North Street and at West Harrison High School. These concerns have been brought to the 

attention ofthe school district. 

k) Supervisor Swetman inquired whether it would be more beneficial to buy emergency 

rest rooms/showers trailers or convert existing FEMA trailer for that purpose since this will be a 

reoccurring expense during hurricane season and could also be used for other events during the 

year. 

1) The County Administrator inquired whether the scope ofwork for Elam Consulting, 

Inc., was limited to conduct a risk and policy analysis, i.e. review ofpresent coverage and 

recommendation at a later date for changes, ifneeded. The Board confirmed that this was the 

extent oftheir employment and that the company will not be comparing the current SSH program 

to any other agent's or broker's program. 

m) The Board will meet Friday, August 7, 2009 at 9:00 a.m. for budget hearings. 

n) Supervisor Rockco stated that she would provide a copy ofSB31 00 to the Board 

Members for review.

MINUTES 



0) The l.T. Director reported on an ESRI software program that was available during the 

Governors' conference that mapped incidents. 

p) The EMA Director reported that the Southern Region Task Force covers the six coastal 

counties but can also respond to any disaster in the state.

MINUTES 



August 3,2009, Item # 132 

The Board was in recess from day to day for the purpose ofholding budget hearings. 

THIS yd day ofAugust 2009.

J - Harrison County

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