Sni zugferd sap add on a new e-invoicing standard
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SNI SAP-ZUGFERD is a SAP certified SAP add-on enabling electronic invoice exchange including structured data in an efficient way.
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Sni zugferd sap add on a new e-invoicing standard
- 1. SNI ZUGFeRD e-invoice for SAP April 2017 A standards for electronic invoicing and other document exchanges e-invoice I e-Archive I e-Ledger I e-Ticket
- 2. SNI About SNI SNI is a Computer Technology Corporation focused on e- invoice, SAF-T, SII, e-ledger, e-archive, and other interfaces & technologies ‣ Founded in 2004 ‣ Leading e-solution provider ‣ 300+ clients: 70% MNCs from 12 countries ‣ 40+ employees ‣ Providing end-to-end solution from development to implementation & support ‣ Providing certified SAP add-ons and other integrated software solutions We service through offices located in the Netherlands, Poland, Germany and Turkey. The KEY Group is a strategic alliance partner and international distributor.
- 3. • PDF/A is an ISO-standardized version and a subset of PDF that is meant for archiving information • The "A" stands for “Archive” • In order to preserve the information in the file and to ensure that content is still available after a long time of storage • PDF/A sets a stricter standard than PDF • PDF/A is different from PDF: • Prohibiting features ill-suited to long-term archiving, such as font linking (as opposed to font embedding) • Metadata is embedded using the XMP format SNI7 / 35 What is PDF/A?
- 4. • SNI SAP-ZUGFERD is a SAP add-on enabling electronic invoice exchange including structured data in an efficient way • ZUGFeRD is abbreviated for »Zentraler User Guide des Forum elektronische Rechnung Deutschland« • It is a new invoicing standard that will play a major role in efficient and effective electronic invoicing • The goal of ZUGFeRD is to enable electronic invoice exchange including structured data in the public and private sectors • ZUGFeRD invoices carry both a human-readable representation (rendering) of the invoice as well as a structured machine-readable XML representation • The human-readable rendering is encoded as one or more PDF pages according to the PDF/A (standard SNI7 / 35 SNI SAP-ZUGFeRD Sub-Add-on SNI e-invoice SNI ZUGFeRD Sub-Add-on
- 5. SNI7 / 35 Inbound e-Invoicing as-is / legacy process flow Incoming invoice • Digital transmission: e-mail, EDI, pdf, webservice, xml etc. • Hard copy Retrieve Metadata • OCR • MANUEL ENTRY • XML ,TXT, etc. Financial posting to SAP • Filter • Display • Accept – reject • Report • Manual data entry • Automatic • Hard copy • Soft copy where regulation allows Monitor invoice The way companies transmit invoice differs according to Country legal standards, Company’s IT standards & Business Decisions Archiving
- 6. SNI7 / 35 How to improve Incoming invoice • Digital transmission: e-mail, EDI, pdf, webservice, xml etc. • Hard copy Retrieve Metadata • OCR Third party software, cost , workload • MANUEL ENTRY Data inconsistency & cost • XML ,TXT, etc. Third party intermediate software Financial posting to SAP • Filter • Display • Accept – reject • Report Additional user interface or softwares needed • Manual data entry • Automatic Data inconsistency and/or additional programs needed. • Hard copy • Soft copy where regulation allows Space requirement, additional hardware & softwares Monitor inc invoice SNI SAP-ZUGFeRD meets all requirements Archiving
- 7. • One single system for all processes • One Single user interface (SAP) • SAP certified add-on • Sign & archive on SAP • No longer a need for: • OCR • IDOC, EDI, etc. • Smartforms SNI7 / 35 SNI SAP-ZUGFeRD Sub-add-on
- 8. ‹™Incoming Invoice (Legacy) & Incoming Invoice (New Innovative Way) SAP (SD-FI- MM) OCR SCAN PDF e-mail/mail SAP (SD-FI- MM) PDF/A ● Legacy: ● New Innovative Way: COCKPIT FRB Finance posting Automated MIRO/FI posting -INVOICE
- 10. SNI7 / 35 Main Benefits Outbound Benefits Inbound Benefits No SAP Script Development for printing/sending output No OCR needed No SAP Smartform Development for printing/ sending output Output data is accessible and inbound posting is possible No Idoc, EDI or similar development for integration No need to keep paper Data can be sent via Web service, or file based technologies like email, Ftp, sFtp.. Output data will be accessible via PDF and Xml any time Digital signature Supported files (Xades, Pades)
- 11. SNI e-invoice Solution is based on incoming and outgoing invoices including German ZUgferd standards and all universal standards. Users can manage and observe all processes and archives through SAP SAP ECC 20 / 29 PDF/A - SAP WebService - E-mail - RFC - FTP - Etc... SNI e-invoice SAP add-on PDF/A e-invoice Cockpit SAP ECC / HANA S4 PI/POorSNC SD FI MM DMZ WEB (optional) e-Stamp (if needed) SNI SAP-ZUGFERD e-invoicing architecture high level archive SAP HANA / SAP DB https Automated FI Posting
- 13. Outgoing e-invoice • Display Invoice - we can see the e-invoice documentation in the system • Display Ref. Documentation - we can see the information regarding invoice on VF03 screen • Documentation Details - we can reach out to detailed information regarding documentation • Confirm Invoice - it is used to seal the e-invoice documentation • Send Invoice - it is used to send an e-invoice SNI24 / 35 SNI SAP ZUGFERD e-invoice SAP Menu
- 22. • We offer a TURN KEY solution: • Implementation in 6-7 weeks • Training in English • Support & Maintenance (one year free, yearly renewable) SNI SNI SII Implementation
- 23. ✓ Online Helpdesk ✓ Dedicated Project Manager (SPOC -Single Point Of Contact) ✓ 2 hours response time for first priority issues ✓ Mail tracking ✓ Ticket Reporting ❑ SNI provides yearly maintenance agreements (optional) for consecutive years ❑ Maintenance Services include version upgrades due to legal changes and bug-fixing SNI Support & Maintenance - Online helpdesk
- 24. The integrated SAP add-on characteristics ✓ Fully integrated in SAP without an external interface or use of external software ✓ SAP release and upgrade independent; implemented without core modification ✓ Globally registered «/SNI/» namespace for all objects ✓ ABAP is the programming language, English is the product language ✓ Installation done simply by external transport file ✓ All developments under a package ✓ XML data stored in /SNI/ tables ✓ Compatibility – working with XI/PI or e-invoice integrators ✓ Standard SAP functionality (variants, selection screens etc.) available ✓ Standard SAP authorization used ✓ User-friendly screens ✓ Own customised tables ✓ Own transaction codes and menus SNI