for postgraduates Judith Pinfold Subject Librarian for Biology and Forestry October 2011.

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1 Information@Oxford for postgraduates Judith Pinfold Subject Librarian for Biology and Forestry October 2011

2 WELCOME! In Oxford, library and computing services are managed separately – the Bodleian Libraries and OUCS Electronic information resources are managed by the Bodleian Libraries You will probably use the Bodleian Libraries’ services daily, even if you rarely visit a library

3 BIG We are here to help We have 500 staff And a budget of £30million+ 10 million volumes 40 library sites Print volumes And a few electronic items as well

4 ELECTRONIC 53,000+ resources e-books e-journals databases

5 And more Another 60+ libraries in colleges and departments And more in non-university organisations in Oxford

6 Bio- and Environmental Sciences A group of services focussed on biosciences and environmental sciences Including agriculture, biology, earth sciences, environmental science, forestry, geography, ornithology, plant sciences, taxonomy and zoology www.bodleian.ox.ac.uk/science

7 The collections Main Biology collection is in the RSL – consists of Plant Sciences and Zoology Plant taxonomy in Dept of Plant Sciences Ornithology in Zoology Dept Is the largest selection of open access science material in the UK

8 RSL facts  650,000 book titles – both in RSL and offsite  40,000 serial titles  120,000 open shelf books  1,400 open shelf titles  8,700 metres open access shelving

9 Where we are Radcliffe Science Library – Parks Road – Includes Geography, Environment, Earth Sciences, Biological Sciences, Forestry Sherardian Library of Plant Taxonomy – South Parks Road Alexander Library of Ornithology – Tinbergen Building, South Parks Road

10 When we open: RSL: Mon-Fri 0830–2200; Sat 1000-1600; Sun 1100- 1700 in termtime Sherardian Library (Plant Sciences: by appointment only) Alexander Library (Zoology: by appointment only) Details: www.bodleian.ox.ac.uk/librarieswww.bodleian.ox.ac.uk/libraries

11 Other Libraries Social Science Library, Manor Road Bodleian Library, Broad Street Keep up to date with moves and what’s going on at www.bodleian.ox.ac.uk/about/ projects

12 Registration & borrowing Your University Card is your library card – needed for borrowing Pre-registered in RSL Borrow up to 15 items from RSL for 7 days (items in demand overnight); other libraries may vary Renew online before overdue Fines charged for late return (20p standard loan / 50p/hour overnight)

13 DPhils only Can become ‘privileged borrower’ at RSL and borrow RSL reference material, including journals for use in your department Register for this service at RSL Enquiry Desk

14 If we haven’t got it Inter-library loans £4.50 Subsidised service – true cost £15+ Periodical articles delivered by e-mail Recommend printed and electronic resources online

15 Copyright deposit Oxford Bodleian is entitled to a free copy of every book and journal published in the UK – since 1610 If it’s British we should have it Normally reference only

16 Copyright regulations Must be observed! Apply to printed and electronic materials May not copy or download more than one article from a journal part Or 5% of a whole work Whichever is less

17 Other regulations Regulations relating to the use of the facilities of the Oxford University Library Services Made by the Curators of the University Libraries on 12 June 2006. Approved by Council on10 July 2006. Explanatory note: These regulations embody the Bodleian Library declaration, to which all readers admitted to Oxford University Library Services’ libraries and facilities are deemed to have subscribed, and to which they must adhere. The declaration reads: “I hereby undertake not to remove from the Library, or to mark, deface, or injure in any way, any volume, document, or other object belonging to it or in its custody; not to bring into the Library or kindle therein any fire or flame, and not to smoke in the Library; and I promise to obey all rules of the Library.” Application 1. These regulations shall apply to all facilities within the Oxford University Library Services. 2. In these regulations “material” means any material, including electronic material, owned by or in the possession or custody of a library or library service and “issued” means legitimately in a reader’s possession either as a loan, an intended loan or for consultation or use within a library, and including material and equipment legitimately taken directly by a reader without the intermediation of library staff. Admission 3. A person may use a library only after being formally registered as a reader in it. With the exception of short-term readers admitted on day passes, all readers must have a valid University or Library Card. 4. Readers may bring visitors into a library only with the express permission of library staff. 5. The only animals which readers may bring into a library are guide dogs. 6. Readers are responsible for keeping libraries informed of changes in the personal data kept by the libraries, including their address and email address. Use of Libraries and Library Material 7. Readers are responsible for material or equipment issued to them until they have returned it in accordance with library procedures, and must at all times protect material or equipment issued to them and must not damage it or expose it to hazardous conditions. 8. Readers must not write in, mark, or otherwise deface or damage library material or equipment in any way. 9. Readers must use only library-approved facilities to photocopy, photograph, or scan material in the library. 10. Readers must not eat or chew anything (including sweets or gum) or drink anything (including water) in any part of a library, unless allowed by a local library regulation. 11. Readers may use portable computers or other electrical equipment of their own only in accordance with the instructions of library staff. 12. Readers may take material from the shelves, call it up from bookstacks, or borrow it only in accordance with library procedures. 13. Readers must observe all regulations and instructions relating to the introduction, deposit, and inspection of bags and cases. 14. Readers must familiarise themselves with and observe the regulations and procedures of each library they use, and must leave the library immediately in the event of a fire alarm or if instructed to do so in any other emergency. 15. Readers must leave library premises by the stated closing time unless permission for after-hours access has been granted. 16. Readers must carry their Readers’ or University Cards with them at all times in a library and show their cards if a member of staff requests them to do so. 17. Readers must follow all other reasonable requests of library staff. 18. Readers must return promptly any library material or equipment issued to them if they are requested to do so. 19. Readers must treat as confidential any information which may become available to them through the use of library facilities which is not clearly intended for unrestricted dissemination (such as information about other readers); such information must not be copied, modified, disseminated, or used either in whole or in part without the permission of the library or other person or body entitled to give it. 20. Readers may make copies from library material only as allowed by the Copyright, Designs and Patents Act 1988 as amended by subsequent legislation. 21. Readers must not engage in conduct which infringes in any way the regulations of the University governing the use of the property of or in the possession or custody of the University, or the facilities and services provided by or on behalf of the University, including the Regulations relating to the Use of Information Technology Facilities. 22. Readers must not pass their Readers' or University Cards,, or passwords for accessing electronic resources, or other items issued to them by a library, to another person for library use, or use them for the benefit of another person. 23. Readers must not hold conversations or engage in other conduct in a library which causes or is likely to cause inconvenience, annoyance, or offence to other readers or members of staff. 24. When using a computer or other equipment readers must do so as quietly as possible so as to avoid causing disturbance to others. 25. Readers must not use mobile telephones, radios, cassette recorders, cameras, or similar equipment in a library, even with headphones, unless specific provision has been made for such use. 26. Readers must not engage in the harassment of any other reader or member of library staff. 27. Readers must not smoke in any part of a library. 28. Readers must not prejudice the safety or well-being of any other reader or member of library staff by engaging in disorderly, threatening or offensive behaviour. 29. Readers must show due regard for their own safety and that of other readers and staff. Discipline 30. Where breach or attempted breach of Regulations 7-12 above results in the late return of material borrowed, readers will be liable to pay fines in accordance with a tariff to be published by the Curators of the University Libraries from time to time. 31. Where breach or attempted breach of Regulations 7-12 above results in damage to or loss of materials issued to them, readers will be liable for the costs of making good the damage or loss, including administrative and replacement costs. 32. Unless otherwise dealt with by these or by local regulations, infringement or attempted infringement of these Regulations by members of the University as defined in Statute II Section 1 will be dealt with under the disciplinary procedures of the University as set out in Statute XI and associated Regulations. 33. Unless otherwise dealt with by these or by local regulations, infringement or attempted infringement of these Regulations by persons who are not members of the University will be dealt with under the Section 42(7) of Statute XI and associated Regulations. [Note: Statutes and Regulations may be consulted at http://www.admin.ox.ac.uk/statutes/. Amendments may be published in Oxford University Gazette (http://www.ox.ac.uk/gazette/) from time to time.] [From Oxford University Gazette, 27 July 2006: University Acts, http://www.ox.ac.uk/gazette/2005-6/weekly/270706/acts.htm]

18 Main points Please do not eat or drink in libraries Please do not steal or deface library materials Please be considerate towards other users Turn off your mobile phone! OR We can withhold your degree…

19 Avoiding plagiarism Growing problem Do not pass off other people’s work as your own Make it clear when you are quoting and always give the full source Keep good records of all your sources as you find them

20 Bibliographic software Keep your references in order: Endnote (c£90 from OUCS) ProCite, Reference Manager similar RefWorks (free[to you], web-based) Zotero – free Firefox add-on Courses available, at OUCS and in libraries Store references in a database plus links to pdfs, pictures etc Reformat instantly

21 Printing, copying and scanning (PCAS) Photocopying & Printing: (in all Bodleian libraries) – B&W: A4 6p, A3 10p – Colour: A4 38p, A3 76p – Scan (to e-mail or USB): 2p – Double-sided printing, with discounts www.bodleian.ox.ac.uk/services/copy/copying

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23 Talks and Tours Taught courses include scheduled library tours and introduction to databases Research students arranged individually Making the Most of the Radcliffe Science Library: Mon 0930-1030, Thurs 1415-1515 – telephone 01865 272800 – email enquiries.rsl@bodleian.ox.ac.uk – visit the Entrance Hall Enquiry Desk in the RSL WISER – Workshops in Information Skills and Electronic Resources: weekly in term

24 Learning resources Online tutorials: http://www.bodleian.ox.ac.uk/science/training http://www.bodleian.ox.ac.uk/science/training WISER sessions: http://www.bodleian.ox.ac.uk/services/training http://www.bodleian.ox.ac.uk/services/training

25 WISER this term At OUCS, 13 Banbury Road. Book online at www.oucs.ox.ac.uk/courseswww.oucs.ox.ac.uk/courses WISER: Finding stuff – Books, etc. on SOLO – Monday 24 October 9.15 – 10.00 am (Week 3) WISER: E-Books – Wednesday 2 November – 2 -3 pm (Week 4) WISER: E-book Readers – Wednesday 2 November 3.15 – 4.15 pm (Week 4) WISER: Bibliometrics I – who’s citing you? – Wednesday 9 November 2.00 – 3.00 pm (Week 5) WISER: Your thesis, copyright and ORA – Friday 25 November 12.30 – 13.30 pm (Week 7) WISER: RefWorks for Sciences and Social Sciences – Friday 2 December 9.15 – 12.15 pm (Week 8)

26 Main tools SOLO: Search Oxford Libraries Online – the online catalogue http://solo.bodleian.ox.ac.uk Electronic journals and databases: OxLIP+ http://oxlip-plus.bodleian.ox.ac.uk

27 Library computers Good range of software Requires login with credentials – Username = Univ card barcode no – Password= DOB (DDMMMYYYY) e.g. 10OCT1992

28 RESETTING your Library Password http://libguides.bodleian.ox.ac.uk/library-password

29 www.bodleian.ox.ac.uk/science

30 www.bodleian.ox.ac.uk

31 http://solo.bodleian.ox.ac.uk

32 http://ejournals.bodleian.ox.ac.uk

33 http://oxlip-plus.bodleian.ox.ac.uk

34 Web of Knowledge

35 Scopus

36 Google Scholar

37 Usernames & Passwords Oxford Single Sign On (SSO) (for full access to all e-resources, accessing your account on SOLO) NEXUS Email username/password Library User Name (for accessing library computers, WiFi) University card barcode + date of birth

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39 More training ‘Keeping up with current research’ Friday October 28th at the RSL Please book using the email address on the sheet I have given you today

40 When in need Please ask! sue.bird@bodleian.ox.ac.uk (geography/environment) sue.bird@bodleian.ox.ac.uk judith.pinfold@bodleian.ox.ac.uk (biological sciences / forestry) anne.catterall@bodleian.ox.ac.uk (plant taxonomy) sophie.wilcox@bodleian.ox.ac.uk (ornithology) sophie.wilcox@bodleian.ox.ac.uk

41 Information@Oxford for postgraduates Your feedback is greatly appreciated Please complete a short survey @ http://www.surveymonkey.com/s/V833GBC Thank you Judith Pinfold