3 Setting Up Localizations for Hungary
This chapter contains the following topics:
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Section 3.1, "Understanding Customer and Supplier Setup for Hungary"
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Section 3.2, "Understanding Address Book Setup for Electronic Invoice (Release 9.1 Update)"
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Section 3.5, "Setting Up Additional Information for Hungary (Release 9.1 Update)"
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Section 3.7, "Setting Up Effective Dates for EU Tax ID Certificates"
3.1 Understanding Customer and Supplier Setup for Hungary
When you set up your suppliers, enter the tax registration details in the Tax ID and Add'l Ind Tax ID fields. You can also specify the language in which to print legal documents by completing the Language field.
3.2 Understanding Address Book Setup for Electronic Invoice (Release 9.1 Update)
You must set up your address book information with a value of Y in the Generate Electronic Invoice field (data item I74GEF) in the Address Book Revisions program (P01012). When you set up the customers with the Generate Electronic Invoice field set to Y, the system generates the electronic invoice when you run the Legal Document Print Process program (R7430030) during the Accounts Receivable process or the Print Invoices program (R42565) during the Sales Order process.
3.3 Setting Up UDCs for Hungary
This section discusses how to set up UDCs for:
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Value-added tax (VAT) and European Union (EU) reports.
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Fixed asset reports.
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Electronic invoices (Release 9.1 Update).
3.3.1 Setting Up UDCs for VAT and EU Reports
This section discusses the UDCs to set up for VAT and EU reports.
3.3.1.1 Special Handling Code-A/P Pymt (00/HC)
Set up values that you assign to payments to have those payments excluded from VAT processing when you run the VAT Table Build program (R74H1002).
3.3.1.2 Tax Summary Code (74H/TS)
JD Edwards EnterpriseOne software provides hard-coded values for this UDC table. Use the values to associate a tax summary code to a tax rate/area. You assign these values when you use the Tax Rate Summary Setup program (P74H1007).
3.3.1.3 VAT Grouping Fields (74H/VF)
Set up this UDC table with codes to represent the address book category codes that you use for VAT reporting. You can select a value from this UDC table when you select Address Book as the Address Book Grouping type on the Revise VAT Summary form in the Tax Rate Summary Setup program (P74H1007). The system uses the address book groupings when you run the Hungarian VAT Report program (R74H1007).
This table lists examples of codes for address book category codes:
| Codes | Description |
|---|---|
| AC01 | A/B Category Code 01 |
| AC02 | A/B Category Code 02 |
| AC03 | A/B Category Code 03 |
3.3.1.4 VAT Field Code Payables (74H/VP)
Set up this UDC table with codes to represent the address book category codes that you use for VAT reporting. You can select a value from this UDC table when you select Accounts Payable as the Address Book Grouping type on the Revise VAT Summary form in the Tax Rate Summary Setup program (P74H1007). The system uses the address book groupings when you run the Hungarian VAT Report program (R74H1007).
This table lists examples of codes for address book category codes:
| Codes | Description |
|---|---|
| AC07 | A/B Category Code 07 |
| AC08 | A/B Category Code 08 |
3.3.1.5 VAT Field Code Receivables (74H/VR)
Set up this UDC table with codes to represent the address book category codes that you use for VAT reporting. You can select a value from this UDC table when you select Accounts Receivable as the Address Book Grouping type on the Revise VAT Summary form in the Tax Rate Summary Setup program (P74H1007). The system uses the address book groupings when you run the Hungarian VAT Report program (R74H1007).
This table lists examples of codes for accounts receivable category codes:
| Codes | Description |
|---|---|
| R1 | A/R Reporting Code 1 |
| R2 | A/E Category Code 2 |
3.3.1.6 VAT Reclamation Status (74H/VS)
Set up this UDC table with values that the system uses when you run the Hungarian VAT Declaration program (R74H1003). You must set up these values:
| Codes | Description |
|---|---|
| CRE | Created |
| DEC | Declared |
3.3.1.7 Invoice Appearance (74H/IA)
Select a value from the Invoice Appearance UDC table to specify the code identifying the physical appearance of the invoice document required for the invoice data extraction.
This table describes the UDC values that you can use:
| Codes | Description |
|---|---|
| 01 | Paper |
| 02 | Electronic |
| 03 | EDI |
| 04 | Unknown |
3.3.1.8 Transmitted Invoice Status (74H/ST)
Select a value from the Transmitted Invoice Status UDC table to specify the transmitted invoice status in the Validation Result Code Setup program (P74H503).
This table describes the UDC values that you can use:
| Codes | Description |
|---|---|
| A | Accepted |
| R | Rejected |
| S | Submitted |
3.3.1.9 Product Category Type (74H/CY)
Select a value from the Product Category Type UDC table to specify the value that indicates the product category type. For example, VTSZ for Customs code and SZJ for Service registry number.
This table describes the UDC values that you can use:
| Codes | Description |
|---|---|
| AHK | e-TKO administrative reference |
| CSK | Packaging catalogue code |
| EJ | Buidling registry number |
| KN | KN code |
| KT | Environmental product code |
| OTHER | Other |
| OWN | Enterprise product code |
| SZJ | Service registry number |
| VTSZ | Customs code |
3.3.2 Setting Up UDCs for Fixed Asset Reports
This section discusses how to set up UDCs for fixed asset reports.
3.3.2.1 Setup Code (74/ST)
Set up codes in this UDC table that the system uses to group columns and document types when you run the Accumulated Depreciation Asset Movement Report program (R74H1201). You can use only one set up code for each execution of the Accumulated Depreciation Asset Movement Report program.
For example, you might set up these codes:
| Codes | Description |
|---|---|
| General | General setup |
| Special | Special reporting format |
3.3.2.2 Column Name (74/CM)
Set up codes in this UDC table that the system uses for each column of the report. You can set up numerous codes in this UDC table for each code that you set up in the Setup Code (74/ST) UDC table. Enter an operation code in the Description Code 2 field that the system uses to calculate the ending balance column.
This table lists examples of codes you might set up:
| Codes | Description 1 | Description 2 |
|---|---|---|
| CL1 | Additions | + |
| CL2 | Adjustments | + |
| CL3 | Retirements | − |
| CL3 | Revaluations | − |
3.3.3 Setting Up UDC for Electronic Invoices (Release 9.1 Update)
This section discusses how to set up UDC for electronic invoices.
3.3.3.1 Invoice Group Code (70/IG)
Set up code value 3 in this UDC table to enable the system to generate the electronic invoice based on the invoice range that you specify in the processing options of the Legal Document Print Process program (R7430030) when you run the Legal Document Print Process program.
3.4 Setting Up Next Numbers for Hungary
This section discusses how to set up next numbers for Hungarian VAT reports.
3.4.1 Setting Up Next Numbers for Hungarian VAT Reports
When you run the VAT Table Build program (R74H1002), the system uses a next numbering scheme to track the build ID number. Set up this numbering scheme in the first row of system 74H (Hungary).
When you run the Hungarian VAT Declaration program (R74H1003), the system uses a next numbering scheme to track the VAT declaration ID number. Set up this numbering scheme in the second row of system 74H (Hungary).
3.5 Setting Up Additional Information for Hungary (Release 9.1 Update)
This section provides an overview of localizations additional information setup, lists a prerequisite, and discusses how to:
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Run the Additional Info Setup program.
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Set processing options for Additional Info Setup program (R7000100).
3.5.1 Understanding Localizations Additional Information for Hungary
Localizations Additional Information is a tag-table methodology that captures and stores country-specific information. The system uses this information for different purposes.
Before you can start working with Localizations Additional Information, you must run the Additional Info Setup program (R7000100) to generate the required tables that store the additional data.
This setup also generates the forms where you enter the pre-defined information that is saved to the Localizations Additional Fields tables.
The system launches the Localizations Additional Information forms from the Regional Info row menu option from the specific programs that require additional data when your user profile country preference is set to HU (Hungary).
When you run the Additional Information Setup program, the system also generates all the additional fields required in the appropriate Regional Info forms. The forms for Localizations Additional Information, group the pre-defined data fields into the following tabs, according to the type of data that you enter:
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String Data: The information that you enter in the pre-defined fields listed in this tab is a set of alpha-numeric characters.
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Numeric Data: The information that you enter in the pre-defined fields listed in this tab is a set of numeric characters.
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Date: The information that you enter in the pre-defined fields listed in this tab are dates.
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Character: The information that you enter in the pre-defined fields listed in this tab are single characters.
For Hungary, the tables that the Additional Info Setup program (R7000100) generates to work with additional information are:
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Base Object / Tag Table Definition (F7000120)
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Header Localization Additional Data (F7000100)
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Detail Localization Additional Data (F7000110)
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Localizations Additional Fields AB - 01 (F7001100)
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Localizations Additional Fields Tax Area - 04 (F704008)
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Localizations Additional Fields Item Master - 01 (F704101A)
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Localizations Additional Fields Customer Ledger - 01 (F7003B11)
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Localizations Additional Fields Sales Order - 01 (F704201)
Every time you run the Additional Information Setup program, the system regenerates the tables required to work with the solution. You do not need to run this program multiple times but if you do, the existing data that you entered and that is saved in the Additional Information tables, is not affected.
3.5.2 Prerequisites
Before you complete the task in this section, verify that the Localization Country Code field in your user profile is set to HU (Hungary).
3.5.3 Running the Additional Info Setup Program (R7000100)
Select System Administration Tools (GH9011), Batch Versions.
Alternatively, enter BV in the Fast Path field.
In the Work With Batch Versions - Available Versions form, enter R7000100 in the Batch Application field to work with Additional Info Setup program.
3.6 Setting Up Tax Summary Information
This section provides an overview of tax summary information and discusses how to set up tax summary information.
3.6.1 Understanding Tax Summary Information
You use the Tax Rate Summary Setup program (P74H1007) to establish relationships between the tax rate/area used in a voucher and a tax summary code. The tax summary code identifies the taxable type and rate.
You also establish address book groupings that the system uses to include or exclude records when you run the Hungarian VAT Report program (R74H1007). When you establish the address book groupings, you select a category code and value for the specified category code and the system associates the category code value with the tax rate/area. When you run the Hungarian VAT Report program, the system includes in the VAT report the address book, accounts payable, or accounts receivable records that have the same category code.
The system includes records according to these grouping selections:
| Address Book Grouping | Records Included |
|---|---|
| Address book | Those with the same category code value in the Address Book Master table (F0101) |
| Accounts payable | Those with the same category code value in the Accounts Payable Ledger table (F0411). |
| Accounts receivable | Those with the same category code value in the Customer Ledger table (F03B11). |
3.6.2 Prerequisites
Before you complete the tasks in this section, verify that these UDCs are set up:
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Tax Summary Code (74H/TS).
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VAT Grouping Fields (74H/VF).
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VAT Field Code Payables (74H/VP).
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VAT Field Code Receivables (74H/VR).
3.6.3 Forms Used to Enter Tax Summary Information
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Work With Tax Rate Summary Setup | 74H1007A | Tax Reports (G74H00), Tax Rate Summary Setup | Review and select existing records. |
| Revise VAT Summary | W74H1007D | Click Add on the Work With Tax Rate Summary Setup form. | Enter tax information including the tax summary code and the partner EU classification. You also enter information about VAT codes for address book records. |
3.6.4 Entering Tax Summary Information
Access the Revise VAT Summary form.
- Tax Rate/Area
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Enter a value that exists in the Tax Areas table (F4008) to identify the tax rate area for which you set up tax summary information.
- Item Number (Short)
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Enter the short item number.
- Tax Summary Code
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Enter a value that exists in the Tax Summary Code (74H/TS) UDC table. The system uses this code to categorize VAT transactions on the Hungarian VAT Report (R74H1007).
- Partner EU Classification
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Specify the type of classification that is used to identify the type of partner associated to a tax area. Values are:
All
Domestic
EU
EU with no tax ID
Foreign
- Address Book Grouping
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Select an option to specify if you want the system include in the Hungarian VAT report address book records, accounts payable records, or accounts receivable records that include the category code that you specify in the VAT Field Value field.
- VAT Field Code
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Enter a value that exists in the category code UDC for the type of records that you selected in the Address Book Grouping area. The values available for this field change depending on the type of record you selected in the Address Book Grouping field.
If you selected Address Book, you enter a value that exists in the VAT Grouping Fields (74H/VF) UDC table. If you selected Accounts Payable, you enter a value that exists in the VAT Field Code Payables (74H/VP) UDC table. If you selected Accounts Receivable, you enter a value that exists in the VAT Field Code Receivables (74H/VR) UDC table.
- VAT Field Value
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Enter a value for the type of category type that you selected in the VAT Field Code field. The system uses this value to determine the records from the F0101, F03B11, or F0411 table to include in the VAT report.
3.7 Setting Up Effective Dates for EU Tax ID Certificates
This section provides an overview of EU tax ID certificates and discusses how to set up the effective date for EU Tax ID certificates.
3.7.1 Understanding EU Tax ID Certificates
Companies that are exempt from paying VAT are issued a certificate that has a specific effective date. Use the Effective EU Tax Identifiers program (P74H1020) to enter the certificate number and effective date for these companies. When you run the Hungarian VAT Report program (R74H1007), the system verifies that the supplier has a tax certificate and that the country of the supplier is listed in the European Community Members (74/EC) UDC table.
The system stores the address book number, tax certificate number, and effective date in the Effective EU Tax Identifies table (F74H1010) The system also writes the tax certificate number to the Tax Exempt Certificate field in the address book record.
3.7.2 Forms Used to Set Up Effective Dates for EU Tax ID Certificates
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Work With Address Book - EU Tax | 74H1020A | Tax Reports (G74H00), Effective EU Tax Identifiers | Review and select existing records by address book record. |
| Revise EU Tax ID by Date | W74H1020B | Click Add on the Work With Address Book - EU Tax form. | Add the effective date for a tax ID certificate by address book number. |
3.7.3 Setting Up Effective Dates for Tax ID Certificates
Access the Revise EU Tax ID by Date form.
Figure 3-2 Revise EU Tax ID by Date form
Description of ''Figure 3-2 Revise EU Tax ID by Date form''
- Address Number
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Enter the address book number of the VAT exempt company.
- Begin Date
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Enter the effective date of the tax certificate.
- Certificate
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Enter the certificate number that proves the VAT-exempt status of the company.
3.8 Setting Up Columns for Fixed Asset Reports
This section provides an overview of columns for fixed asset reports and discusses how to set up columns for fixed asset reports.
3.8.1 Understanding Columns for Fixed Asset Reports for Hungary
Use the Fixed Asset Report Setup program (P741201) to define the columns used by the Accumulated Depreciation Asset Movement Asset Movement Report (R741201) and the Asset Movement Schedule Report (R741202). The Fixed Asset Report Setup program enables you to group all of the documents types associated with the reserve account. You can also group different document types under the same column. Each of the reports that use the setup that you establish for fixed asset reports display a maximum of eight of columns. The column display is sorted alphabetically.
3.8.2 Forms Used to Set Up Columns for Fixed Asset Reports
| Form Name | FormID | Navigation | Usage |
|---|---|---|---|
| Work with Accumulated Depreciation Asset Column Setup | W741201A | Fixed Asset Processing (G74H12), Fixed Asset Report Setup | Review and select existing column setup records. |
| Accumulated Depreciation Asset Column Setup | W741201B | Click Add on the Work with Accumulated Depreciation Asset Column Setup form. | Add a column for the report and specify the document type used for the column. |
3.8.3 Setting Up a Column for a Fixed Asset Report
Access the Accumulated Depreciation Asset Column Setup form.
Figure 3-3 Accumulated Depreciation Asset Column Setup form
Description of ''Figure 3-3 Accumulated Depreciation Asset Column Setup form''
- Company
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Enter the company for which you set up the column.
- Setup Code
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Enter a value that exists in the Setup Code (74/ST) UDC table to specify the report grouping for the company, ledger type, and document types used by this report.
- Column Name
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Enter a value that exists in the Column Name (74/MC) UDC table to specify the column name and operational symbol for the column.
- Document Type
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Enter a value that exists in the Document Type (00/DT) UDC table to specify the document type to use in this column.