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<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Title Page<br />

THE JOINT FEDERAL TRAVEL<br />

REGULATIONS<br />

VOLUME 1<br />

UNIFORMED SERVICE MEMBERS<br />

Published by:<br />

The Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

Department of <strong>Defense</strong><br />

4800 Mark Center Drive<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000<br />

www.defensetravel.dod.mil<br />

Change 310 Title-i<br />

10/01/12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Title Page<br />

BLANK PAGE<br />

Change 310 Title-ii<br />

10/01/12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Cover Letter<br />

JOINT FEDERAL TRAVEL REGULATIONS, VOL. 1 (JFTR)<br />

CHANGE 315<br />

1 MARCH 2013<br />

A. Authorized Personnel. These regulation changes are issued for all persons in the Uniformed Services.<br />

B. New Regulation Changes. Material new to this change is indicated by an asterisk (*) and is effective<br />

1 March 2013 unless otherwise indicated.<br />

C. Uniformed Service Principals. The following are the current Uniformed Service Principals:<br />

SAMUEL B. RETHERFORD<br />

Deputy Assistant Secretary of the Army<br />

(Military Personnel)<br />

DR. RUSSELL BELAND<br />

Deputy Assistant Secretary of the Navy (MPP)<br />

(Manpower and Reserve Affairs)<br />

FRANCINE BLACKMON<br />

Deputy Assistant Secretary of the Air Force<br />

(Air Force <strong>Management</strong> Integration)<br />

CURTIS B. ODOM<br />

Director of Personnel <strong>Management</strong><br />

United States Coast Guard<br />

MICHAEL S. DEVANY<br />

RADM, NOAA<br />

Director, NOAA Corps<br />

SCOTT F. GIBERSON<br />

RADM, USPHS<br />

Director, DCCPR<br />

D. Applicable MAP Items and Brief of Revisions. This change includes all material and revisions written in the<br />

following MAP Items:<br />

MAP 151-12(E) -- POV Transportation to and from OCONUS. Clarifies the circumstances for which a member<br />

may be authorized a transoceanic shipment of a POV. There has never been legislative, Congressional, or JFTR<br />

intent to ship a member's POV from a CONUS location (e.g., at which the member left the POV while stationed<br />

overseas) to the new CONUS PDS, unless that POV was being stored at GOV’T expense because it could not be<br />

transported to the OCONUS PDS IAW JFTR, par. U5466. Affects par. U5405-A.<br />

MAP 168-12(E) -- Extend Temporary BAH Increase. Extends SECDEF authority to prescribe a temporary<br />

increase in BAH rates in an area declared as a major disaster area by the President, or at an installation experiencing<br />

a sudden increase in the number of members assigned. Affects par. U10018-A.<br />

MAP 005-13(I)/CAP 004-13(I) -- Surcharge for Government <strong>Travel</strong> Charge Card (GTCC) Use as<br />

Reimbursable Expense. Authorizes the surcharge for GTCC use as a reimbursable expense. According to GSA<br />

Smart Bulletin 17, dated 17 January 2013, merchants in the U.S. and non-foreign OCONUS areas are allowed to<br />

include a surcharge (up to 4%) when a customer uses a credit card, including the GTCC, beginning 27 January 2013.<br />

Affects APP G.<br />

MAP 007-13(I)/CAP 006-13(I) -- Definition of CONUS. Standardizes the definitions of the acronym<br />

CONUS/OCONUS to reflect the definition to be ‘Contiguous’ vice ‘Continental’ United States throughout<br />

JFTR/JTR. This hopefully eliminates periodic inputs that ‘continental’ also includes Alaska. Affects APP A1 and<br />

A2.<br />

MAP 11-13(I)/CAP 10-13(I) -- TDY Lodging. Rewrites information in JFTR, par. U4129 and JTR, par. C4555<br />

ICW lodging with a friend/relative and multiple lessees involving leased/rented lodging. Affects pars. U4125,<br />

U4127, and U4129.<br />

Change 315 CL-1<br />

03/01/13

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Cover Letter<br />

MAP 012-13(I) -- Change “Navy Annex” to “Naval Support Facility”. Changes the wording in JFTR, Table<br />

2D2 from “Navy Annex” to “Naval Support Facility”. This change was requested by the Navy MAP as the Navy<br />

Annex is in the process of being razed.<br />

MAP 13-13(I)/CAP 11-13(I) -- TDY Mileage Expenses. Deletes erroneous information ICW TDY mileage and<br />

reimbursable expenses. Aligns JFTR, par. U4935 and JTR, par. C4740.<br />

MAP 014-13(I) -- COLA Unique -- Remove Gibraltar and United Kingdom. Removes Gibraltar and United<br />

Kingdom as locations authorized a COLA-unique expense reimbursement. Affects APP J2, par. C.<br />

Change 315 CL-2<br />

03/01/13

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Record-of-Changes<br />

JOINT FEDERAL TRAVEL REGULATIONS, VOL. 1 (JFTR)<br />

CHANGE 315<br />

1 MARCH 2013<br />

The following Record-of-Changes chart reflects <strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong>, Volume 1, current and historical<br />

changes by Part or Section. It is designed to assist readers in verifying the currency of the volume.<br />

JFTR<br />

315<br />

03-13<br />

314<br />

02-13<br />

313<br />

01-13<br />

312<br />

12-12<br />

311<br />

11-12<br />

310<br />

10-12<br />

309<br />

09-12<br />

308<br />

08-12<br />

307<br />

07-12<br />

306<br />

06-12<br />

305<br />

05-12<br />

304<br />

04-12<br />

303<br />

03-12<br />

302<br />

02-12<br />

Title Page 310 310 310 310 310 310 297 297 297 297 297 297 297 297<br />

Cover Letter 315 314 313 312 311 310 309 308 307 306 305 304 303 302<br />

Record of Changes 315 314 313 312 311 310 309 308 307 306 305 304 303 302<br />

Introduction 309 309 309 309 309 309 309 305 305 305 305 303 303 302<br />

Table of Contents 306 306 306 306 306 306 306 306 306 306 305 302 302 302<br />

Crosswalk (1-3)<br />

Chapter 1<br />

305 305 305 305 305 305 305 305 305 305 305<br />

TOC 306 306 306 306 306 306 306 306 306 306 304 304 303 302<br />

Part A 306 306 306 306 306 306 306 306 306 306 305 302 302 302<br />

Part B 305 305 305 305 305 305 305 305 305 305 305 302 302 302<br />

Part C 308 308 308 308 308 308 308 308 303 303 303 303 303 302<br />

Part D 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part E 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part X 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part Z<br />

Chapter 2<br />

302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

TOC 310 310 310 310 310 310 304 304 304 304 304 304<br />

Part A 312 312 312 312 307 307 307 307 307 304 304 304<br />

Part B 312 312 312 312 310 310 308 308 305 305 305 304<br />

Part C 311 311 311 311 311 304 304 304 304 304 304 304<br />

Part D 315 304 304 304 304 304 304 304 304 304 304 304<br />

Part E 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part F 309 309 309 309 309 309 309 304 304 304 304 304<br />

Part G 312 312 312 312 304 304 304 304 304 304 304 304<br />

Part H 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part I 314 314 313 311 311 306 306 306 306 306 304 304<br />

Part J 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part K 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part L<br />

Chapter 3<br />

304 304 304 304 304 304 304 304 304 304 304 304<br />

TOC 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part A1 312 312 312 312 308 308 308 308 304 304 304 304<br />

Part A2 312 312 312 312 308 308 308 308 304 304 304 304<br />

Part B 312 312 312 312 310 310 304 304 304 304 304 304<br />

Part C 312 312 312 312 311 304 304 304 304 304 304 304<br />

Part D 312 312 312 312 311 304 304 304 304 304 304 304<br />

Part E 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part F 312 312 312 312 305 305 305 305 305 305 305 304<br />

Part G 305 305 305 305 305 305 305 305 305 305 305 304<br />

Part H 305 305 305 305 305 305 305 305 305 305 305 304<br />

Part I 304 304 304 304 304 304 304 304 304 304 304 304<br />

Change 315 ROC-1<br />

03/01/13

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Record-of-Changes<br />

JFTR<br />

315<br />

03-13<br />

314<br />

02-13<br />

313<br />

01-13<br />

312<br />

12-12<br />

311<br />

11-12<br />

310<br />

10-12<br />

Chapter 4<br />

TOC 311 311 311 311 311 310 304 304 304 304 304 304 300 300<br />

Part A 306 306 306 306 306 306 306 306 306 306 297 297 297 297<br />

Part B 315 314 312 312 311 310 309 308 307 306 305 304 303 302<br />

Part C 314 314 305 305 305 305 305 305 305 305 305 304 302 302<br />

Part D 312 312 312 312 305 305 305 305 305 305 305 304 295 295<br />

Part E 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part F 311 311 311 311 311 292 292 292 292 292 292 292 292 292<br />

Part G 305 305 305 305 305 305 305 305 305 305 305 299 299 299<br />

Part H 305 305 305 305 305 305 305 305 305 305 305 300 300 300<br />

Part I 313 313 313 302 302 302 302 302 302 302 302 302 302 302<br />

Part K 315 311 311 311 311 308 308 308 304 304 304 304<br />

Chapter 5<br />

TOC 311 311 311 311 311 300 300 300 300 300 300 300 300 300<br />

Part A 311 311 311 311 311 276 276 276 276 276 276 276 276 276<br />

Part B1 278 278 278 278 278 278 278 278 278 278 278 278 278 278<br />

Part B2 314 314 303 303 303 303 303 303 303 303 303 303 303 299<br />

Part B3 314 314 303 303 303 303 303 303 303 303 303 303 303 299<br />

Part B4 314 314 290 290 290 290 290 290 290 290 290 290 290 290<br />

Part B5 277 277 277 277 277 277 277 277 277 277 277 277 277 277<br />

Part B6 312 312 312 312 299 299 299 299 299 299 299 299 299 299<br />

Part B7 311 311 311 311 311 300 300 300 300 300 300 300 300 300<br />

Part B8 310 310 310 310 310 310 299 299 299 299 299 299 299 299<br />

Part B9 312 312 312 312 264 264 264 264 264 264 264 264 264 264<br />

Part C1 288 288 288 288 288 288 288 288 288 288 288 288 288 288<br />

Part C2 299 299 299 299 299 299 299 299 299 299 299 299 299 299<br />

Part C3 314 314 303 303 303 303 303 303 303 303 303 303 303 299<br />

Part C4 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part C5 299 299 299 299 299 299 299 299 299 299 299 299 299 299<br />

Part C6 314 314 310 310 310 310 307 307 307 302 302 302 302 302<br />

Part C7 314 314 299 299 299 299 299 299 299 299 299 299 299 299<br />

Part D1 308 308 308 308 308 308 308 308 294 294 294 294 294 294<br />

Part D2 305 305 305 305 305 305 305 305 305 305 305 300 300 300<br />

Part D3 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part D4 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part D5 292 292 292 292 292 292 292 292 292 292 292 292 292 292<br />

Part D6 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part D7 307 307 307 307 307 307 307 307 307 283 283 283 283 283<br />

Part D8 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part D9 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part D10 281 281 281 281 281 281 281 281 281 281 281 281 281 281<br />

Part D11 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part D12 289 289 289 289 289 289 289 289 289 289 289 289 289 289<br />

Part E1 315 314 303 303 303 303 303 303 303 303 303 303 303 300<br />

Part E2 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part F 305 305 305 305 305 305 305 305 305 305 305 283 283 283<br />

Part G1 307 307 307 307 307 307 307 307 307 300 300 300 300 300<br />

Part G2 314 314 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part G3 314 314 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part H 311 311 311 311 311 302 302 302 302 302 302 302 302 302<br />

Part I 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Change 315 ROC-2<br />

03/01/13<br />

309<br />

09-12<br />

308<br />

08-12<br />

307<br />

07-12<br />

306<br />

06-12<br />

305<br />

05-12<br />

304<br />

04-12<br />

303<br />

03-12<br />

302<br />

02-12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Record-of-Changes<br />

JFTR<br />

315<br />

03-13<br />

314<br />

02-13<br />

313<br />

01-13<br />

312<br />

12-12<br />

311<br />

11-12<br />

310<br />

10-12<br />

309<br />

09-12<br />

308<br />

08-12<br />

307<br />

07-12<br />

306<br />

06-12<br />

305<br />

05-12<br />

304<br />

04-12<br />

303<br />

03-12<br />

302<br />

02-12<br />

Part J 313 313 313 300 300 300 300 300 300 300 300 300 300 300<br />

Part R<br />

Chapter 6<br />

300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

TOC 309 309 309 309 309 309 309 300 300 300 300 300 300 300<br />

Part A1 313 313 313 309 309 309 309 307 307 301 301 301 301 301<br />

Part A2 264 264 264 264 264 264 264 264 264 264 264 264 264 264<br />

Part A3 301 301 301 301 301 301 301 301 301 301 301 301 301 301<br />

Part A4 263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

Part A5 263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

Part A6 301 301 301 301 301 301 301 301 301 301 301 301 301 301<br />

Part B1 307 307 307 307 307 307 307 307 307 301 301 301 301 301<br />

Part B2 307 307 307 307 307 307 307 307 307 265 265 265 265 265<br />

Part B3 309 309 309 309 309 309 309 292 292 292 292 292 292 292<br />

Part B4 265 265 265 265 265 265 265 265 265 265 265 265 265 265<br />

Part B5 265 265 265 265 265 265 265 265 265 265 265 265 265 265<br />

Part B6<br />

Chapter 7<br />

301 301 301 301 301 301 301 301 301 301 301 301 301 301<br />

TOC 314 314 311 311 311 300 300 300 300 300 300 300 300 300<br />

Part A 283 283 283 283 283 283 283 283 283 283 283 283 283 283<br />

Part B 306 306 306 306 306 306 306 306 306 306 301 301 301 301<br />

Part C 306 306 306 306 306 306 306 306 306 306 286 286 286 286<br />

Part D 313 313 313 306 306 306 306 306 306 306 282 282 282 282<br />

Part E 283 283 283 283 283 283 283 283 283 283 283 283 283 283<br />

Part F1 306 306 306 306 306 306 306 306 306 306 283 283 283 283<br />

Part F2 311 311 311 311 311 302 302 302 302 302 302 302 302 302<br />

Part F3 283 283 283 283 283 283 283 283 283 283 283 283 283 283<br />

Part G 314 314 313 306 306 306 306 306 306 306 302 302 302 302<br />

Part H1 314 314 313 311 311 308 308 308 307 306 303 303 303 302<br />

Part H2 313 313 313 301 301 301 301 301 301 301 301 301 301 301<br />

Part I 313 313 313 310 310 310 306 306 306 306 301 301 301 301<br />

Part J 313 313 313 312 306 306 306 306 306 306 301 301 301 301<br />

Part K 313 313 313 301 301 301 301 301 301 301 301 301 301 301<br />

Part L 283 283 283 283 283 283 283 283 283 283 283 283 283 283<br />

Part M 265 265 265 265 265 265 265 265 265 265 265 265 265 265<br />

Part N 306 306 306 306 306 306 306 306 306 306 288 288 288 288<br />

Part O 314 314 306 306 306 306 306 306 306 306 289 289 289 289<br />

Part P 306 306 306 306 306 306 306 306 306 306 301 301 301 301<br />

Part Q 313 313 313 306 306 306 306 306 306 306 301 301 301 301<br />

Part R 263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

Part S 313 313 313 306 306 306 306 306 306 306 293 293 293 293<br />

Part T 313 313 313 306 306 306 306 306 306 306 301 301 301 301<br />

Part U 313 313 313 306 306 306 306 306 306 306 305 301 301 301<br />

Part V 313 313 313 301 301 301 301 301 301 301 301 301 301 301<br />

Part W 265 265 265 265 265 265 265 265 265 265 265 265 265 265<br />

Part X 265 265 265 265 265 265 265 265 265 265 265 265 265 265<br />

Part Y<br />

Chapter 8<br />

313 313 313 306 306 306 306 306 306 306 301 301 301 301<br />

TOC 280 280 280 280 280 280 280 280 280 280 280 280 280 280<br />

Ch 8<br />

Chapter 9<br />

312 312 312 312 302 302 302 302 302 302 302 302 302 302<br />

TOC 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Change 315 ROC-3<br />

03/01/13

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Record-of-Changes<br />

JFTR<br />

315<br />

03-13<br />

314<br />

02-13<br />

313<br />

01-13<br />

312<br />

12-12<br />

311<br />

11-12<br />

310<br />

10-12<br />

309<br />

09-12<br />

308<br />

08-12<br />

307<br />

07-12<br />

306<br />

06-12<br />

305<br />

05-12<br />

304<br />

04-12<br />

303<br />

03-12<br />

302<br />

02-12<br />

Part A 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part B 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part C1 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part C2 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part C3 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part C4 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part C5 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part C6 292 292 292 292 292 292 292 292 292 292 292 292 292 292<br />

Part C7 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part D<br />

Chapter 10<br />

302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

TOC 311 311 311 311 311 300 300 300 300 300 300 300 300 300<br />

Part A 315 311 311 311 311 309 309 308 305 305 305 303 303 302<br />

Part B 309 309 309 309 309 309 309 308 302 302 302 302 302 302<br />

Part C 307 307 307 307 307 307 307 307 307 300 300 300 300 300<br />

Part D 311 311 311 311 311 302 302 302 302 302 302 302 302 302<br />

Part E1 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part E2 270 270 270 270 270 270 270 270 270 270 270 270 270 270<br />

Part E3 281 281 281 281 281 281 281 281 281 281 281 281 281 281<br />

Part E4 263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

Part E5 311 311 311 311 311 302 302 302 302 302 302 302 302 302<br />

Part E6 281 281 281 281 281 281 281 281 281 281 281 281 281 281<br />

Part E7 263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

Part E8 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part E9 305 305 305 305 305 305 305 305 305 305 305 284 284 284<br />

Part E10 303 303 303 303 303 303 303 303 303 303 303 303 303 302<br />

Part E11 302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part E12 291 291 291 291 291 291 291 291 291 291 291 291 291 291<br />

Part E13<br />

Appendix A<br />

314 314 302 302 302 302 302 302 302 302 302 302 302 302<br />

Part 1 315 314 312 312 308 308 308 308 306 306 305 303 303 302<br />

Part 2<br />

Appendix F<br />

315 314 308 308 308 308 308 308 297 297 297 297 297 297<br />

TOC 266 266 266 266 266 266 266 266 266 266 266 266 266 266<br />

Part 1 308 308 308 308 308 308 308 308 305 305 305 303 303 289<br />

Part 2<br />

Appendix G<br />

303 303 303 303 303 303 303 303 303 303 303 303 303 275<br />

APP G<br />

Appendix H<br />

315 313 313 312 311 310 309 300 300 300 300 300 300 300<br />

TOC 304 304 304 304 304 304 304 304 304 304 304 304 290 290<br />

Part 1 286 286 286 286 286 286 286 286 286 286 286 286 286 286<br />

Part 2A 306 306 306 306 306 306 306 306 306 306 286 286 286 286<br />

Part 2B 286 286 286 286 286 286 286 286 286 286 286 286 286 286<br />

Part 2C 292 292 292 292 292 292 292 292 292 292 292 292 292 292<br />

Part 3A 289 289 289 289 289 289 289 289 289 289 289 289 289 289<br />

Part 3B 308 308 308 308 308 308 308 308 292 292 292 292 292 292<br />

Part 4A 305 305 305 305 305 305 305 305 305 305 305 286 286 286<br />

Part 4B 304 304 304 304 304 304 304 304 304 304 304 304 286 286<br />

Part 4C 304 304 304 304 304 304 304 304 304 304 304 304<br />

Part 5A 289 289 289 289 289 289 289 289 289 289 289 289 289 289<br />

Part 5B 289 289 289 289 289 289 289 289 289 289 289 289 289 289<br />

Change 315 ROC-4<br />

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JFTR<br />

315<br />

03-13<br />

314<br />

02-13<br />

313<br />

01-13<br />

312<br />

12-12<br />

311<br />

11-12<br />

310<br />

10-12<br />

Appendix J<br />

TOC 266 266 266 266 266 266 266 266 266 266 266 266 266 266<br />

Part 1 300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part 2 315 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

Part 3<br />

Appendix K<br />

300 300 300 300 300 300 300 300 300 300 300 300 300 300<br />

TOC 266 266 266 266 266 266 266 266 266 266 266 266 266 266<br />

Part 1 292 292 292 292 292 292 292 292 292 292 292 292 292 292<br />

Part 2 292 292 292 292 292 292 292 292 292 292 292 292 292 292<br />

Part 3 266 266 266 266 266 266 266 266 266 266 266 266 266 266<br />

Part 4<br />

Appendix M<br />

266 266 266 266 266 266 266 266 266 266 266 266 266 266<br />

APP M<br />

Appendix N<br />

293 293 293 293 293 293 293 293 293 293 293 293 293 293<br />

TOC 267 267 267 267 267 267 267 267 267 267 267 267 267 267<br />

Part 1 303 303 303 303 303 303 303 303 303 303 303 303 303 275<br />

Part 2<br />

Appendix O<br />

308 308 308 308 308 308 308 308 307 294 294 294 294 294<br />

TOC 290 290 290 290 290 290 290 290 290 290 290 290 290 290<br />

APP O<br />

Appendix P<br />

314 314 311 311 311 305 305 305 305 305 305 303 303 302<br />

TOC 290 290 290 290 290 290 290 290 290 290 290 290 290 290<br />

Part 1 287 287 287 287 287 287 287 287 287 287 287 287 287 287<br />

Part 2<br />

Appendix Q<br />

302 302 302 302 302 302 302 302 302 302 302 302 302 302<br />

TOC 290 290 290 290 290 290 290 290 290 290 290 290 290 290<br />

Part 1 313 313 313 309 309 309 309 303 303 303 303 303 303 301<br />

Part 2 263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

Part 3 309 309 309 309 309 309 309 300 300 300 300 300 300 300<br />

Part 4<br />

Appendix R<br />

263 263 263 263 263 263 263 263 263 263 263 263 263 263<br />

TOC 287 287 287 287 287 287 287 287 287 287 287 287 287 287<br />

Part 1 287 287 287 287 287 287 287 287 287 287 287 287 287 287<br />

Part 2<br />

Appendix S<br />

314 314 303 303 303 303 303 303 303 303 303 303 303 292<br />

APP S<br />

Appendix T<br />

314 314 312 312 310 310 309 306 306 306 305 300 300 300<br />

TOC 284 284 284 284 284 284 284 284 284 284 284 284 284 284<br />

APP T<br />

Appendix U<br />

290 290 290 290 290 290 290 290 290 290 290 290 290 290<br />

APP U<br />

Appendix V<br />

304 304 304 304 304 304 304 304 304 304 304 304 302 302<br />

APP V<br />

Appendix W<br />

267 267 267 267 267 267 267 267 267 267 267 267 267 267<br />

APP W 309 309 309 309 309 309 309 308<br />

Change 315 ROC-5<br />

03/01/13<br />

309<br />

09-12<br />

308<br />

08-12<br />

307<br />

07-12<br />

306<br />

06-12<br />

305<br />

05-12<br />

304<br />

04-12<br />

303<br />

03-12<br />

302<br />

02-12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> (JFTR) Record-of-Changes<br />

BLANK PAGE<br />

Change 315 ROC-6<br />

03/01/13

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Introduction<br />

INTRODUCTION TO<br />

JOINT FEDERAL TRAVEL REGULATIONS, VOLUME 1 (JFTR)<br />

FOR UNIFORMED SERVICE MEMBERS<br />

FOREWORD<br />

The Per Diem, <strong>Travel</strong> and Transportation Allowance Committee (PDTATAC) publishes these regulations.<br />

PDTATAC is chartered under the Department of <strong>Defense</strong> (DoD). Its members are a Deputy Assistant Secretary<br />

from each of the military departments and the Director of the National Oceanic and Atmospheric Administration<br />

Corps (NOAA), the Commandant of the Coast Guard (USCG), and the Surgeon General of the Public Health<br />

Service (USPHS). The Committee Chair is the Deputy Assistant Secretary of <strong>Defense</strong> (Military Personnel Policy<br />

(MPP)).<br />

PURPOSE AND AUTHORITY<br />

JFTR pertains to per diem, travel and transportation allowances, relocation allowances, and certain other allowances<br />

of Uniformed Service Active Duty and Reserve Component members.<br />

*When necessary, a Uniformed Service may supplement these regulations with administrative regulations (see pars.<br />

U1015 and U1020), but may not prescribe allowances that differ in amount or type from those authorized by these<br />

regulations, unless specifically permitted. DoD administrative regulations that implement these regulations must be<br />

submitted to PDTATAC for review and approval before implementation. See 37 USC §1001 and DoDD 5154.29.<br />

If there is a headquarters’ dispersal, each PDTATAC member has authority to prescribe the allowances in these<br />

regulations. Each PDTATAC member may issue necessary regulations prescribing travel, transportation, and<br />

station allowances (TLA/COLA)//BAH/OHA/FSH/CONUS COLA applicable to that Service (or those Services in<br />

the case of the DON) until the headquarters activities again are centralized. At that time, PDTATAC is again vested<br />

with the regulation-issuing authority.<br />

JFTR is issued under the following authorities:<br />

*1. The USC, primarily sections found in Title 37 (especially those sections concerning travel and<br />

transportation allowances in Chapters 7 and 8) and Title 10;<br />

2. DoD Directives, such as DoDD 1315.07, and 5154.29, and DoD Instructions such as DoDI 1315.18, and<br />

1327.06; and<br />

3. Executive Orders and decisions of the U.S. Comptroller General (CG), <strong>Defense</strong> <strong>Office</strong> of Hearings and<br />

Appeals (DOHA), and the OSD General Counsel (OSDGC).<br />

TRAVEL VOUCHER SETTLEMENT APPEAL AND ADVANCE DECISIONS<br />

Under 31 USC §3702, the SECDEF settles claims involving Uniformed Service members’ pay, allowances, travel,<br />

transportation, retired pay, and survivor benefits (including those of non-DoD uniformed members). The SECDEF<br />

also may issue an advance decision with respect to the same subject areas. The SECDEF has delegated claims<br />

settlement appeal authority to the <strong>Defense</strong> <strong>Office</strong> of Hearings and Appeals (DOHA).<br />

VOUCHER SETTLEMENT APPEAL<br />

A member appealing a travel voucher settlement must submit the appeal via the proper paying office (i.e., the office<br />

that made the payment) IAW guidance provided by that Service and IAW DoDI 1340.21. It is the member’s<br />

responsibility to properly submit the travel voucher.<br />

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DOHA is the final appeal authority. A member must first submit the appeal via the proper Service address or the<br />

direction below. An appeal sent directly to DOHA is not properly submitted.<br />

1. Army/Air Force/Marine Corps. DFAS-IN/JJFT, 8899 East 56th Street, Indianapolis, IN 46249-3700<br />

2. Navy. DFAS-PTCA/CO, PO Box 182317, Columbus, OH 43218-2317<br />

3. Coast Guard. Commandant (CG-1222), U.S. Coast Guard, 2100 2nd Street SW STOP 7801, Washington,<br />

DC 20593-7801<br />

4. NOAA Corps. Director, Commissioned Personnel Center, NOAA Corps (Attn: Military Advisory Panel<br />

Member), PDTATAC (CPC1), 8403 Colesville Road, Suite 500, Silver Spring, MD 20910-6333<br />

5. U.S. Public Health Service. Submit to the proper Operating Division IAW guidance provided by Service<br />

agreement.<br />

The address for DOHA is: <strong>Defense</strong> <strong>Office</strong> of Hearings and Appeals (DOHA), Claims Division, PO Box 3656,<br />

Arlington, VA 22203-1995.<br />

APPEAL PROCESS<br />

An accountable/disbursing officer desiring an advance decision on an issue involving the interpretation of the JFTR<br />

must forward that request through appropriate command channels. See Feedback Reporting in this Introduction.<br />

A disbursing/certifying official, or the a Component Head may request an advance decision on a question involving<br />

a payment the disbursing official or Component Head has been requested to make; or a voucher presented to a<br />

certifying official for certification. The request must be sent through the General Counsel (GC) of the Component<br />

concerned to the GC DoD. See DoDI 1340.21, effective 12 May 2004. A copy of the request should be sent to the<br />

PDTATAC Policy & <strong>Regulations</strong> Chief.<br />

Throughout the JFTR, Comptroller General (Comp. Gen.) Decisions from the GOV’T Accountability <strong>Office</strong> (GAO),<br />

decisions from the Department of <strong>Defense</strong> <strong>Office</strong> of Hearings and Appeals (DOHA), and occasionally decisions<br />

from the General Services Administration Board of Contract Appeals (GSBCA) or Civilian Board of Contract<br />

Appeals (CBCA) are referenced. Decisions appearing in the published annual GAO volumes are cited by volume,<br />

page number, and date, e.g., 71 Comp. Gen. 530 (1992). Decisions of the Comptroller General that do not appear in<br />

the published volumes are cited by the appropriate file number and date, e.g., B-248928, 30 September 1992.<br />

DOHA decisions on their website are listed by category, type, year, and case number, e.g., Claims Program, Military<br />

Personnel Redacted Decisions, 1999, DOHA Case Number 99030812. In JFTR, these decisions are cited by DOHA<br />

claims case number and date, e.g., (DOHA Claims Case No. 97091101, 5 May 1998). GSBCA and CBCA decisions<br />

are cited using a GSBCA or CBCA number and date.<br />

For DOHA information/decisions visit their website at: http://www.defenselink.mil/dodgc/doha/.<br />

For GSBCA decisions visit their website at: http://www.gsbca.gsa.gov/.<br />

For CBCA decisions visit their website at: http://www.cbca.gsa.gov.<br />

PARAGRAPH NUMBERING SYSTEM<br />

The JFTR paragraph numbering system is coordinated with that of the JTR. The letter "U," precedes a JFTR 4- or<br />

5-digit paragraph number (the first digit indicates the chapter number) and subparagraph designators, as shown in<br />

the following breakdown. NOTE: Not all paragraph numbers are in consecutive numerical sequence (e.g.,<br />

U1010, U1011, U1012); numbers may be skipped (e.g., U5305, U5310, U5315) so that a new paragraph can be<br />

added without changing existing paragraph numbering.<br />

Paragraph: U5310-B2a(1)(a)<br />

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JFTR . . . . . . . . . . .<br />

Chapter 5 . . . . . . . . . . . . . .<br />

Paragraph 310 . . . . . . . . . . . . . . .<br />

Subparagraphs . . . . . . . . . . . . . . . . . . . . .<br />

JFTR references and citations should be in the following format:<br />

JFTR, par. U5310<br />

JFTR, par. U5310-A<br />

JFTR, par. U5310-A1<br />

JFTR, par. U5310-A1a<br />

JFTR, par. U5310-A1a(1)(a)<br />

JFTR, pars. U5310-U5350<br />

Paragraphs and subparagraphs may contain itemizations. Reference to a specific item should be in the following<br />

format:<br />

JFTR, par. U5310-A2<br />

JFTR, par. U5310-B4a<br />

The most specific reference should be used.<br />

CHANGES<br />

Uniformed <strong>Travel</strong> Determinations (UTDs) make changes to the JFTR. A UTD is effective on its indicated date. A<br />

UTD is effective on the indicated date . It may be effective on the JFTR publication date, on the PDTATAC Chair’s<br />

signature date, on a date after the last signature mutually agreed upon by the Services, or, if permitted or required by<br />

law, some other date. When an effective date is earlier than the date assigned to the published change page, the<br />

changes are disseminated using the DTMO website.<br />

Published changes are numbered consecutively and ordinarily are issued monthly. They contain the text and rate<br />

changes directed in determinations. The determinations included in a published change are shown on the change<br />

cover sheet.<br />

New or revised provisions appearing on a change page are indicated by a symbol placed next to the new or revised<br />

portion.<br />

Per Diem Bulletins, published in the <strong>Federal</strong> Register, change the non-foreign OCONUS per diem rates.<br />

FEEDBACK REPORTING<br />

JFTR change recommendations should contain an explanation of, and rationale for, the proposed change. When the<br />

proposal relates to an actual situation, the details should be included. Submit feedback reports concerning<br />

inadequate per diem rates IAW par. U4179.<br />

Suggestions that would improve JFTR are encouraged. Route them as follows:<br />

1. Army. Through appropriate command channels to: HQDA (DAPE-PRR-C), 300 Army Pentagon,<br />

Washington, DC 20310-0300.<br />

2. Navy. Through appropriate command channels to: Chief of Naval Personnel (N130C), 701 S. Courthouse<br />

Road, Building 12, Room 3R180, Arlington, VA 22204-2472.<br />

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3. Marine Corps. Through appropriate command channels to: Headquarters U.S. Marine Corps, Manpower and<br />

Reserve Affairs (MPO), 3280 Russell Road, Quantico, VA 22134-5103.<br />

4. Air Force. Through appropriate command channels to: HQ USAF/A1PA, 1500 W. Perimeter Road, Suite<br />

4790, <strong>Joint</strong> Base Andrews NAF Washington, MD 20762-6604.<br />

5. Coast Guard. Directly to: Commandant (CG-1222), U.S. Coast Guard, 2100 2 nd Street SW STOP 7801,<br />

Washington, DC 20593-7801.<br />

6. NOAA Corps. Directly to: Director, Commissioned Personnel Center, NOAA Corps (Attn: Military<br />

Advisory Panel Member), PDTATAC (CPC1), 8403 Colesville Road, Suite 500, Silver Spring, MD 20910-<br />

6333.<br />

*7. U.S. Public Health Service. Directly to: Director, Division of Commissioned Corps Personnel and<br />

Readiness, (Attn: PDTATAC MAP Member), 1101 Wootton Parkway, Plaza Level, Suite 100, Rockville, MD<br />

20852-1061.<br />

8. <strong>Office</strong> of the SECDEF and other DoD Components.<br />

Directly to Per Diem, <strong>Travel</strong> and Transportation<br />

Allowance Committee, 4800 Mark Center Drive, Suite 04J25-01, Alexandria, VA 22350-9000.<br />

FAX: (571) 372-1301.<br />

HOW TO GET THE JFTR<br />

See the DTMO website for JFTR, Volume 1 material that can be downloaded and printed.<br />

See the DTMO website for current per diem rates.<br />

HOW TO OBTAIN LOCALITY PER DIEM RATES<br />

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Chapter/Part/Section Title/Content<br />

CHAPTER 1 GENERAL<br />

JOINT FEDERAL TRAVEL REGULATIONS (JFTR)<br />

VOLUME 1<br />

UNIFORMED SERVICE PERSONNEL<br />

PART A ADMINISTRATION AND GENERAL PROCEDURES<br />

PART B DTS (WITHIN DOD)<br />

PART C MISCELLANEOUS REGULATIONS, PROGRAMS, AND ALLOWANCES<br />

PART D<br />

GIFTS, GRATUITIES AND OTHER BENEFITS RECEIVED FROM COMMERCIAL<br />

SOURCES<br />

PART E COMPUTATION RULES<br />

CHAPTER 2 OFFICIAL TRAVEL<br />

PART A GENERAL<br />

PART B TRAVEL POLICY<br />

PART C TRAVEL ORDER<br />

PART D TRAVEL STATUS<br />

PART E TRAVEL ADVANCE<br />

PART F ARRANGING OFFICIAL TRAVEL<br />

PART G GOV’T TRAVEL CHARGE CARD (GTCC) USE<br />

PART H GOV’T QTRS USE/AVAILABILITY<br />

PART I MILEAGE AND MALT RATES<br />

PART J OFFICIAL DISTANCE DETERMINATION<br />

PART K TRAVEL CLAIMS, RECEIPTS, AND TICKETS<br />

PART L LOCAL TRAVEL IN AND AROUND PDS/TDY LOCATION<br />

CHAPTER 3 TRANSPORTATION, ACCOMPANIED BAGGAGE, AND LOCAL TRAVEL<br />

PART A GENERAL<br />

Section 1 Policy and Rules<br />

Section 2 Transportation Reimbursement<br />

PART B BAGGAGE<br />

PART C TRANSPORTATION MODE<br />

PART D<br />

TRAVEL BY TAXICAB, SPECIAL CONVEYANCE, BUS, STREETCAR, SUBWAY<br />

OR OTHER PUBLIC CONVEYANCE<br />

PART E GOV’T CONVEYANCE USE ON TDY<br />

PART F COMMERCIAL AIR TRANSPORTATION<br />

PART G TRAIN TRANSPORTATION<br />

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PART H COMMERCIAL SHIP TRANSPORTATION<br />

PART I CAR FERRY<br />

CHAPTER 4 TEMPORARY DUTY TRAVEL<br />

PART A TDY TRAVEL<br />

PART B PER DIEM<br />

PART C ACTUAL EXPENSE ALLOWANCE (AEA)<br />

PART D ALLOWABLE TRAVEL TIME FOR TDY TRAVEL<br />

PART E GOV’T MESS USE/AVAILABILITY<br />

PART F OCCASIONAL MEALS AND QTRS<br />

PART G<br />

ITDY TRAVEL AND TRANSPORTATION ALLOWANCES FOR DEPENDENT<br />

TRAVEL<br />

PART H HHG SHIPMENT AND STORAGE UNDER A TDY ORDER<br />

PART I<br />

REIMBURSEMENT OPTIONS FOR MEMBERS ON TDY WITHIN A COMBAT-<br />

ANT COMMAND OR JOINT TASK FORCE AOR<br />

PART J TRAVEL ADVANCES<br />

CHAPTER 5 PERMANENT DUTY TRAVEL<br />

PART A APPLICABILITY AND GENERAL RULES<br />

PART B MEMBER ALLOWANCES FOR TRANSPORTATION AND SUBSISTENCE<br />

Section 1 General<br />

Section 2 <strong>Travel</strong> and Transportation Options<br />

Section 3 PCS Examples - Lodgings and ‘Malt-Plus’ Per Diem<br />

Section 4 <strong>Travel</strong> Restrictions<br />

Section 5 Per Diem for PCS <strong>Travel</strong> when GOV’T or Commercial Transportation Used<br />

Section 6 PCS to, from, or Between OCONUS Points<br />

Section 7 <strong>Travel</strong> and Transportation Allowance Under Special Circumstances<br />

Section 8<br />

Separation from The Service or Relief From Active Duty Except for Discharge With<br />

Severance or Separation Pay<br />

Section 9 Allowable <strong>Travel</strong> Time Computation<br />

PART C DEPENDENT TRAVEL AND TRANSPORTATION ALLOWANCES<br />

Section 1 General<br />

Section 2 <strong>Travel</strong> and Transportation for a Dependent Relocating for Personal Safety<br />

Section 3 Miscellaneous <strong>Travel</strong> Factors<br />

Section 4 Various Unique PCS Situations<br />

Section 5 Various Separations<br />

Section 6 Unusual/Emergency Circumstances<br />

Section 7 Dependent Student Transportation<br />

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Chapter/Part/Section Title/Content<br />

PART D HHG TRANSPORTATION AND NTS<br />

Section 1 General<br />

Section 2 Transportation Methods<br />

Section 3 Net Weight and Excess Charges<br />

Section 4 Transportation under Various Situations<br />

Section 5 Local Short Distance Moves<br />

Section 6<br />

Separation from the Service or Relief from Active Duty Except for Discharge with<br />

Severance or Separation Pay<br />

Section 7<br />

Retirement, Placement on TDRL, Discharge with Severance or Separation Pay, or<br />

Involuntary Release from Active Duty with Readjustment or Separation Pay<br />

Section 8 HHG Transportation under Unusual or Emergency Circumstances<br />

Section 9<br />

HHG Transportation when a Member is Officially Reported as Dead, Injured, Ill,<br />

Absent for More than 29 Days in a Missing Status, or upon Death<br />

Section 10 Storage in Transit (SIT)<br />

Section 11 Non-Temporary Storage (NTS)<br />

Section 12 Authorized Locations and Authorized Limits Related to PCS<br />

PART E POV TRANSPORTATION AND STORAGE<br />

Section 1 POV Transportation<br />

Section 2<br />

POV Storage When POV Transportation to a Foreign/Non-Foreign OCONUS PDS<br />

is not Authorized or Storage ICW Contingency Operation TDY<br />

PART F MOBILE HOME TRANSPORTATION<br />

PART G DISLOCATION ALLOWANCE (DLA)<br />

Section 1 General<br />

Section 2 Authorization Factors<br />

Section 3 DLA Rates<br />

PART H TEMPORARY LODGING EXPENSE (TLE) ALLOWANCE WITHIN CONUS<br />

PART I PET QUARANTINE<br />

PART J EARLY RETURN OF DEPENDENT<br />

PART K RESERVED<br />

PART L RESERVED<br />

PART M RESERVED<br />

PART N RESERVED<br />

PART O RESERVED<br />

PART P RESERVED<br />

PART Q RESERVED<br />

PART R<br />

TRANSPORTATION OF REMAINS OF A DECEASED MEMBER AND/OR A<br />

DECEASED DEPENDENT<br />

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CHAPTER 6 EVACUATION ALLOWANCES<br />

PART A AUTHORIZED/ORDERED OCONUS MOVEMENTS<br />

Section 1 General<br />

Section 2 Dependent Transportation<br />

Section 3<br />

Safe Haven Evacuation Allowances for a Command-Sponsored Dependent and a<br />

Dependent Student<br />

Section 4 HHG Transportation<br />

Section 5 POV Transportation<br />

Section 6 Miscellaneous Allowances<br />

PART B<br />

AUTHORIZED/ORDERED EVACUATIONS/LIMITED EVACUATIONS WITHIN<br />

CONUS<br />

Section 1 General<br />

Section 2 Dependent Transportation in Various Situations<br />

Section 3 Safe Haven Evacuation Allowance<br />

Section 4 HHG Transportation<br />

Section 5 POV Transportation<br />

Section 6 Miscellaneous Allowances<br />

CHAPTER 7<br />

TRAVEL AND TRANSPORTATION ALLOWANCES UNDER SPECIAL<br />

CIRCUMSTANCES AND CATEGORIES<br />

PART A SERVICE ACADEMY CADET/MIDSHIPMAN TRAVEL<br />

PART B UNIFORMED SERVICES APPLICANTS AND REJECTED APPLICANTS TRAVEL<br />

PART C RECRUITING EXPENSE REIMBURSEMENT<br />

PART D TRAVEL OF COURIERS OF CLASSIFIED DOCUMENTS OR PROPERTY<br />

PART E WITNESS TRAVEL<br />

PART F1 TRAVEL WHILE ON DUTY WITH PARTICULAR UNITS<br />

PART F2 TRAVEL WHEN PER DIEM NOT AUTHORIZED<br />

PART F3 TDY AS AN OBSERVER TO A UN PEACEKEEPING ORGANIZATION<br />

PART G TRAVEL OF A RESERVE COMPONENT (RC) MEMBER<br />

PART H1 LEAVE TRAVEL AND TRANSPORTATION<br />

PART H2<br />

LODGING REIMBURSEMENT DURING AN AUTHORIZED ABSENCE OR WHILE<br />

ON LEAVE<br />

PART I MEMBER TRAVEL ICW PHYSICAL EXAMINATION OR ILLNESS<br />

PART J<br />

FUNDED REST AND RECUPERATION (R&R) LEAVE AND SPECIAL REST AND<br />

RECUPERATION (SR&R) ABSENCE TRANSPORTATION<br />

PART K<br />

TRAVEL AND TRANSPORTATION TO RECEIVE A NON-FEDERALLY<br />

SPONSORED HONOR AWARD<br />

PART L<br />

RETIRED MEMBER CALLED/ORDERED TO ACTIVE DUTY (WITH OR<br />

WITHOUT PAY)<br />

PART M MEMBER WHOSE ENLISTMENT IS VOIDED<br />

PART N ABSENTEE, STRAGGLER, OR OTHER MEMBER WITHOUT FUNDS<br />

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PART O<br />

MEMBER TRAVEL AND TRANSPORTATION INCIDENT TO DISCIPLINARY<br />

ACTION AND TRAVEL OF PRISONERS AND THEIR GUARDS<br />

PART P<br />

TRANSPORTATION OF A MEMBER DISCHARGED FROM SERVICE UNDER<br />

OTHER THAN HONORABLE CONDITIONS<br />

PART Q TRAVEL OF AN ESCORT OR AN ATTENDANT OF DEPENDENTS<br />

PART R RESERVED<br />

PART S RESERVED<br />

FUNDED ENVIRONMENTAL AND MORALE LEAVE (FEML) TRANSPORTA-<br />

PART T<br />

TION<br />

TRAVEL AND TRANSPORTATION EXPENSE REIMBURSEMENT WHEN<br />

PART U<br />

ACCOMPANYING MEMBERS OF CONGRESS AND/OR CONGRESSIONAL<br />

STAFF<br />

MEMBERS AUTHORIZED TO TRAIN FOR, ATTEND, AND PARTICIPATE IN<br />

PART V<br />

ARMED FORCES, NATIONAL, AND INTERNATIONAL AMATEUR SPORTS<br />

COMPETITIONS<br />

PART W RESERVED<br />

PART X RESERVED<br />

PART Y TRAVEL ALLOWANCES TO SPECIALTY CARE OVER 100 MILES<br />

CHAPTER 8<br />

COST-OF-LIVING ALLOWANCE FOR MEMBERS ASSIGNED TO CONUS<br />

HIGH-COST AREAS (CONUS COLA)<br />

CHAPTER 9 STATION ALLOWANCES (OCONUS COLA AND TLA)<br />

PART A DEFINITIONS<br />

PART B COST-OF-LIVING ALLOWANCE (COLA)<br />

PART C TEMPORARY LODGING ALLOWANCE (TLA)<br />

Section 1 General<br />

Section 2 Initial Assignment<br />

Section 3 TLA under Special Conditions<br />

Section 4 TLA upon Departure<br />

Section 5 Miscellaneous Conditions<br />

Section 6 Rates Payable, Computation Procedures and Examples<br />

Section 7 TLA Special<br />

PART D MISCELLANEOUS CONDITIONS AFFECTING ALLOWANCE PAYMENTS<br />

CHAPTER 10 HOUSING ALLOWANCES<br />

PART A GENERAL INFORMATION<br />

PART B DEPENDENCY<br />

PART C MEMBER TO MEMBER<br />

PART D GOV’T QTRS<br />

PART E ASSIGNMENT SITUATIONS<br />

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Chapter/Part/Section Title/Content<br />

Section 1 Member without Dependents<br />

Section 2 Member with Dependent<br />

Section 3 Acquired Dependents<br />

Section 4 The GOV’T Defers Dependent <strong>Travel</strong><br />

Section 5<br />

Member with-Dependents Serves an Unaccompanied/Dependent Restricted or<br />

Unusually Arduous Sea Duty Tour<br />

Section 6 Early Return of Dependents<br />

Section 7 Dependent <strong>Travel</strong> – Advance and Delayed<br />

Section 8 Family Separation Housing (FSH) Allowance<br />

Section 9 Member in Transit<br />

Section 10 Unusual Member Status<br />

Section 11 Housing Allowance Following Member’s Death<br />

Section 12 Evacuation of a Member’s PDS<br />

Section 13 Reserve Components<br />

APPENDIXES<br />

APPENDIX A DEFINITIONS AND ACRONYMS<br />

PART 1 DEFINITIONS (JFTR/JTR)<br />

PART 2 ACRONYMS (JFTR/JTR)<br />

APPENDIX B RESERVED<br />

APPENDIX C RESERVED<br />

APPENDIX D RESERVED<br />

APPENDIX E INVITATIONAL TRAVEL AUTHORIZATIONS<br />

PART 1 INVITATION TO TRAVEL<br />

PART 2 SAMPLE FORMAT INVITATIONAL TRAVEL AUTHORIZATION<br />

PART 3 GOV’T CONTRACTOR’S/CONTRACTOR EMPLOYEES’ TRAVEL<br />

APPENDIX F CONSUMABLE GOODS ALLOWANCES<br />

PART 1 LOCATIONS HAVING CONSUMABLE GOODS ALLOWANCES<br />

PART 2 CRITERIA FOR ESTABLISHING A CONSUMABLE GOODS ALLOWANCE<br />

APPENDIX G REIMBURSABLE EXPENSES ON OFFICIAL TRAVEL<br />

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APPENDIX H<br />

TRAVEL PURPOSE IDENTIFIERS & OTHER THAN ECONOMY/COACH<br />

CLASS TRANSPORTATION<br />

PART 1 TRAVEL PURPOSE IDENTIFIERS<br />

PART 2A REPORTING DATA ELEMENTS AND PROCEDURES FORMAT<br />

PART 2B FIRST-CLASS AIR ACCOMMODATIONS CODES<br />

PART 2C FIRST-CLASS DECISION SUPPORT TOOL<br />

PART 3A BUSINESS-CLASS AIR ACCOMMODATIONS CODES<br />

PART 3B BUSINESS-CLASS DECISION SUPPORT TOOL<br />

PART 4A<br />

OTHER THAN ECONOMY/COACH CLASS ACCOMMODATIONS FOR A<br />

MEDICAL DISABILITY/SPECIAL NEED REASON<br />

PART 4B<br />

OTHER THAN ECONOMY/COACH TRANSPORTATION<br />

APPROVAL CHECKLIST<br />

PART 4C<br />

OTHER THAN ECONOMY/COACH’ ACCOMMODATIONS DETERMINATION<br />

FORMAT<br />

PART 5A<br />

TRAIN TRAVEL OTHER THAN ECONOMY/COACH CLASS<br />

ACCOMMODATIONS CODES<br />

PART 5B<br />

SHIP TRAVEL OTHER THAN LOWEST FIRST CLASS FARE<br />

ACCOMMODATIONS CODES<br />

APPENDIX I RESERVED<br />

APPENDIX J COST-OF-LIVING ALLOWANCE (COLA)<br />

PART 1 INTRODUCTION<br />

PART 2 COLA UNIQUE EXPENSES<br />

PART 3 COST OF LINVING ALLOWANCE TABLES<br />

APPENDIX K OVERSEAS HOUSING ALLOWANCE (OHA)<br />

PART 1 GENERAL INFORMATION<br />

PART 2 BRIEFING SHEET<br />

PART 3 MOVE-IN HOUSING ALLOWANCE (MIHA)/MISCELLANEOUS EXPENSES<br />

PART 4 RENTAL ADVANCE PROTECTION<br />

APPENDIX L RESERVED<br />

APPENDIX M<br />

STATION ALLOWANCE/OHA AND TRAVEL PER DIEM REPORTING<br />

PROCEDURES AND COMMAND/SENIOR OFFICER/COUNTRY ALLOW-<br />

ANCE COORDINATOR RESPONSIBILITIES<br />

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APPENDIX N MOVE-IN HOUSING ALLOWANCE (MIHA)<br />

PART 1 MOVE-IN HOUSING ALLOWANCE (MIHA)<br />

PART 2 MIHA SECURITY LOCATIONS<br />

APPENDIX O TEMPORARY DUTY (TDY) TRAVEL ALLOWANCES<br />

APPENDIX P CITY-PAIR PROGRAM<br />

PART 1 CITY-PAIR PROGRAM<br />

PART 2<br />

FREQUENTLY ASKED QUESTIONS ABOUT THE CONTRACT CITY-PAIR<br />

PROGRAM<br />

APPENDIX Q OCONUS TOUR LENGTHS/TOURS OF DUTY<br />

PART 1 DoD MEMBERS<br />

PART 2 NOAA<br />

PART 3 DoD CIVILIAN EMPLOYEE STANDARD TOURS OF DUTY<br />

PART 4 CIVILIAN EMPLOYEE SPECIAL CIRCUMSTANCE TOURS OF DUTY<br />

APPENDIX R CONFERENCES<br />

PART 1 CONFERENCE PLANNING POLICY<br />

PART 2 CONFERENCE ATTENDANCE<br />

APPENDIX S AUTHORIZED FEML LOCATIONS/DESTINATIONS<br />

APPENDIX T STANDARD DATA ELEMENTS FOR TRAVEL<br />

APPENDIX U<br />

AUTHORIZED REST AND RECUPERATION (R&R) LOCATIONS/ DESTI-<br />

NATIONS<br />

APPENDIX V CROSSWALK BAH FROM DoDFMR TO JFTR<br />

Change 306 TOC-viii<br />

06/01/12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

JFTR CROSSWALK: CHAPTERS 1-3<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U1000-B Adapted from C1000-B<br />

U1015-A Adapted from C1002-A<br />

U2020 Adapted from C1050-B<br />

U2010 Adapted from C1050-D<br />

U2015 Adapted from C1054<br />

U2300-A Adapted from C1101-A<br />

U2300-A Adapted from C1101-B<br />

U3225-A Adapted from C2000-A2a<br />

U3225-A5 Adapted from C2000-A2a, NOTE<br />

U3210-A Adapted from C2001-A1<br />

U3210-C Adapted from C2001-A1<br />

U3220-A4 Adapted from C2001-A1<br />

U3225-A Adapted from C2001-A2a<br />

U3225-B Adapted from C2001-A2b<br />

U3225-C Adapted from C2001-A2c<br />

U3225-D Adapted from C2001-A3<br />

U3210-D1 Adapted from C2001-B<br />

U3210-D2 Adapted from C2001-C<br />

U3210-D2h Adapted from C2001-C2<br />

U3330-C Adapted from C2100<br />

U3050 Adapted from C2215-A<br />

U3100-A5 Adapted from C2300-A<br />

U3110-B Adapted from C2304-B<br />

U3110-A Adapted from C2304-C<br />

U3110-A Adapted from C2304-D<br />

U3100-B Adapted from C2307<br />

U3100-A7 Adapted from C2308<br />

U2230-A Adapted from C4430-A<br />

U2230-B3 Adapted from C4430-B, Note<br />

U2230-C5a Adapted from C4430-C2b,Note<br />

U3020-A2 Adapted from FTR, 301-10<br />

U3020-A3 Adapted from FTR, 301-10<br />

U3020-A4 Adapted from FTR, 301-10<br />

U3020-A5 Adapted from FTR, 301-10<br />

U3020-A6 Adapted from FTR, 301-10<br />

U1225 New par.<br />

U3100-A6 New Par.<br />

U1000 U1000<br />

U1000-A U1000-A<br />

U1000-A2 U1000-A<br />

U1000-C U1000-A<br />

U1000-A1 U1000-B<br />

U1005 U1000-C<br />

U1030 U1000-D<br />

U1000-D U1000-E<br />

U1000-A3 U1005<br />

U1235 U1006<br />

U1400 U1007-A<br />

Change 305 CW-1<br />

05/01/12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U1415 U1007-A, Note<br />

U1405 U1007-A1<br />

U1410-A13 U1007-A2<br />

U1410-B U1007-A3<br />

U1420 U1007-B<br />

U1240 U1008<br />

U1015-B U1010-A<br />

U1020 U1010-A<br />

U1015-C U1010-B<br />

U1025 U1015<br />

U1040 U1020<br />

U1045 U1025<br />

U1050 U1030<br />

U1200 U1031<br />

U1245 U1035<br />

U2160 U1600 U1037<br />

U1100 U1039-A<br />

U1105-A U1039-B<br />

U1110-A U1039-C<br />

U1110-B U1039-C<br />

U1110-C U1039-C<br />

U1110-C2 U1039-C1<br />

U1110-C3 U1039-C2<br />

U1110-C4 U1039-C3<br />

U1110-C5 U1039-C4<br />

U1110-C6 U1039-C5<br />

U1110-D U1039-C6<br />

U1110-E U1039-D<br />

U1115 U1039-E<br />

U1115-A U1039-E1<br />

U1115-A1 U1039-E1a<br />

U1115-A2 U1039-E1b<br />

U1115-A3 U1039-E1c<br />

U1115-A4 U1039-E1d<br />

U1115-A5 U1039-E1e<br />

U1115-B U1039-E2<br />

U1115-B1 U1039-E2a<br />

U1115-B2 U1039-E2b<br />

U1115-C U1039-E3<br />

U1115-C1 U1039-E3a<br />

U1115-C2 U1039-E3b<br />

U1115-C3 U1039-E3c<br />

U1115-C4 U1039-E3d<br />

U1115-C5 U1039-E3e<br />

U1205 U1040<br />

U1250 U1041<br />

U1000-E1 U1042<br />

U1000-E2 U1043<br />

Ch 2, Part H U1601 U1045<br />

U2555-A U1601 U1045-A<br />

U2555-B U1601 U1045-A, Note 1<br />

Change 305<br />

05/01/12<br />

CW-2

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U2550 U1601 U1045-A, Note 2<br />

U2560-A2 U1601 U1045-A, Note 3<br />

U2560-A3 U1601 U1045-A, Note 3<br />

U2560-A1 U1601 U1045-A1<br />

U2560-B1 U1601 U1045-A2<br />

U2560-C1 U1601 U1045-A3<br />

U2560-D U1601 U1045-A4<br />

U2560-B2 U1601 U1045-A5<br />

U2560-C2 U1601 U1045-A5<br />

U2560-E U1601 U1045-A5<br />

U2565 U1601 U1045-B<br />

U2570-A U1601 U1045-C1<br />

U2570-B U1601 U1045-C2<br />

U2570-C U1601 U1045-C3<br />

Deleted: See App R2-E5 U1050<br />

U1210 U1051<br />

U1035 U1055<br />

U1215 U1060<br />

U1300 U1200<br />

U1305 U1205<br />

U2030 U1500 U1500<br />

U1230 U1600<br />

U2100-A U2000-A<br />

U2105 U2000-A1<br />

U2110-A U2000-A2<br />

U2110-B U2000-A2<br />

U2110-C U2000-A2<br />

U2110-D U2000-A2<br />

U2110-E U2000-A2, Note<br />

U2110-F U2000-A2a<br />

U2110-G U2000-A2a<br />

U2110-H U2000-A2a<br />

U2110-I U2000-A2b<br />

U2110-J2 U2000-A2c<br />

U2110-J3 U2000-A2c<br />

U2110-J1 U2000-A2c, Note<br />

U2110-J4 U2000-A2c, Note<br />

U2110-J5 U2000-A2c, Note<br />

U2110-K U2000-A2d<br />

U2115 U2000-A3<br />

U2120 U2000-A4<br />

U2125 U2000-A5<br />

U2130 U2000-A6<br />

U2135 U2000-A7<br />

U2140 U2000-A8<br />

U2145 U2000-A9<br />

U2150 U2000-B<br />

U2000 U2010<br />

U2005 U2010-D<br />

U2500-A U2015-A<br />

U2500-B1 U2015-B<br />

Change 305<br />

05/01/12<br />

CW-3

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U2500-B2 U2015-C<br />

U2505 U2015-D<br />

U2510 U2015-Note<br />

U2515 U2015-Note<br />

U2650-A U2020-A<br />

U2650-B U2020-B<br />

U2650-C U2020-C<br />

U2650-D U2020-D<br />

U2650-E U2020-Note<br />

U2025 U2025<br />

U2200 U2100<br />

U2205 U2105<br />

U2210 U2115<br />

U2215 U2135<br />

U2220 U2140-A<br />

U2225-A U2140-B<br />

U2225-B U2140-B<br />

U2235 U2140-C<br />

U2225-C U2140-Note 1<br />

U2225-D U2140-Note 2<br />

U2225-E U2140-Note 3<br />

U2230-B1 U2145-A1<br />

U2230-B2a U2145-A2<br />

U2230-B2b U2145-A3<br />

U2230-B2b(2) U2145-A3a<br />

U2230-B2b(1) U2145-A3b<br />

U2230-B2b(3) U2145-A3c<br />

U2230-B4 U2145-A4<br />

U2230-C U2145-B<br />

U2230-C1 U2145-B1<br />

U2230-C3 U2145-B2<br />

U2230-C4 U2145-B3<br />

U2230-C5b U2145-B4<br />

U2230-C6 U2145-B5<br />

U2230-C2a U2145-B6<br />

U2230-C2b U2145-B6, Note<br />

U2240-A U2146-A<br />

U2240-B U2146-B<br />

U2240-C U2146-C<br />

U2250 U2200-A<br />

U2250 U2200-B<br />

U2255-A U2200-C1<br />

U2255-B U2200-C2<br />

U2255-C U2200-C3<br />

U2255-A U2200-D<br />

U2255-B U2200-D<br />

U2310-A U2300-A<br />

U2310-B U2300-B<br />

U2700 U2500<br />

U2705 U2505<br />

U2710-A U2510-A<br />

Change 305<br />

05/01/12<br />

CW-4

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U2710-B U2510-B<br />

U2710-C U2510-C<br />

U2710-A4 U2510-Note<br />

U2715-A U2515-A<br />

U2715-B U2515-A6<br />

U2720-A U2515-B<br />

U2725 U2515-B, Note 1<br />

U2720-B U2515-B, Note 2<br />

U2600 U2600<br />

U2605 U2605<br />

U2610 U2610<br />

U2615 U2615<br />

U3000-A U3000-A<br />

U3210-B U3000-B<br />

U3205 U3000-B, NOTE<br />

U3225-E U3000-B2<br />

U3040 U3001<br />

U3220 U3002-A<br />

U3000-B U3002-NOTE 1<br />

U3225-F U3002-NOTE 2<br />

U3215 U3003<br />

U3025 U3005<br />

U3030 U3006<br />

U3030-B1 U3006-1 and U4325-A1<br />

U3030-B2 U3006-2 and U4325-A2<br />

U3030-B3 U3006-3 and U4325-A3<br />

U3030-B4 U3006-4 and U4325-A4<br />

U3030-B5 U3006-5 and U4325-A5<br />

U3030-B6 U3006-6 and U4325-A6<br />

U3035 U3010<br />

U3100-A U3015-A<br />

U3100-A2 U3015-A<br />

U3100-A1 U3015-A1<br />

Deleted (see U3100-A7) U3015-A2<br />

U3100-C U3015-A3<br />

U3100-A3 U3015-B<br />

U3100-A4 U3015-B<br />

U3105-A U3015-C1<br />

U3105-B U3015-C2<br />

U3105-C U3015-C3<br />

U3105-D U3015-C4<br />

U3105-E U3015-C5<br />

U3005-A U3100-A1<br />

U3005-J U3100-A10<br />

U2155-A U3100-A11<br />

U2155-B U3100-A12<br />

U3005-B U3100-A2<br />

U3005-B U3100-A2<br />

U3005-C U3100-A3<br />

U3005-C U3100-A3<br />

U3005-D U3100-A4<br />

Change 305<br />

05/01/12<br />

CW-5

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U3005-D U3100-A4<br />

U3005-E U3100-A5<br />

U3005-E U3100-A5<br />

U3005-F U3100-A6<br />

U3005-F U3100-A6<br />

U3005-G U3100-A7<br />

U3005-G1 U3100-A7<br />

U3005-G2 U3100-A7<br />

U3005-G5 U3100-A7<br />

U3005-H U3100-A8<br />

U3005-H U3100-A8<br />

U3005-I U3100-A9<br />

U3005-I U3100-A9<br />

U2165 U3100-B<br />

U3015 U3105<br />

U3045-B U3110-A<br />

U3045-D U3110-B<br />

U3045-E U3110-C<br />

U3045-F U3110-D<br />

U3045-G U3110-E<br />

U3045-H U3110-F<br />

U3045-A U3110-NOTE 1<br />

U3045-C U3110-NOTE 2<br />

U2400-A U3120-A1<br />

U2400-A1 U3120-A1a<br />

U2400-A2 U3120-A1a<br />

U2400-B2 U3120-A1a<br />

U2400-B1 U3120-A1b, A1 Note<br />

U2400-C U3120-A2<br />

U2400-D U3120-A3<br />

U2400-D1 U3120-A3a<br />

U2400-D2 U3120-A3b<br />

U2400-D3 U3120-A3c<br />

U2400-D4 U3120-A3c<br />

U2400-D5 U3120-A3c<br />

U2400-E U3120-A4<br />

U2405 U3120-B<br />

U2405-A U3120-B1<br />

U2405-B U3120-B2<br />

U2410 U3120-C<br />

U2415-A U3120-D1<br />

U2420-A U3120-D2<br />

U2420-B U3120-D2, Note 1<br />

U2420-C U3120-D2, Note 1<br />

U2415-B U3120-D2, Note 2<br />

U2510 U3120-D2, Note 3<br />

U2515 U3120-D2, Note 3<br />

U3020-A1 U3122-A<br />

U3020-B U3122-B<br />

U3500-A U3125-A<br />

U3500-B U3125-A<br />

Change 305<br />

05/01/12<br />

CW-6

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U3500-C U3125-A<br />

U3500-D U3125-A<br />

U3500-E3 U3125-B1, NOTE 1<br />

U3500-J5 U3125-B1, NOTE 2<br />

U3500-M U3125-B1, NOTE 2<br />

U3500-E3 U3125-B1a<br />

U3500-E1 U3125-B1b<br />

U3515-B U3125-B1c(1)<br />

U3515-A U3125-B1c(1)a<br />

U3515-C U3125-B1c(1)b<br />

U3515-D U3125-B1c(1)b<br />

U3500-L U3125-B1c(2)<br />

U3500-K2 U3125-B1d<br />

Deleted U3125-B1e<br />

Deleted U3125-B1f<br />

Deleted U3125-B1g<br />

U3505-A U3125-B1h<br />

U3520-A6 U3125-B1h<br />

U3500-N U3125-B1i<br />

U3510-A U3125-B2<br />

U3510-A U3125-B2a<br />

U3510-A, Table U3125-B2a(1)<br />

U3510-A, Table U3125-B2a(2)<br />

U3510-A, Table U3125-B2a(3)<br />

U3510-A, Table U3125-B2a(4)<br />

U3510-A, Table U3125-B2a(5)<br />

U3510-A, Table U3125-B2a(6)<br />

U3510-B U3125-B2b<br />

U3510-A, Table U3125-B2c<br />

U3500-G U3125-B3<br />

U3500-H U3125-B3<br />

U3520-C U3125-B3<br />

U3505-B U3125-B3, NOTE 1<br />

U3505-C U3125-B3, NOTE 1<br />

U3520-C, NOTE U3125-B3, NOTE 2<br />

U3520-A5 U3125-B3a<br />

U3520-C1a U3125-B3a<br />

U3520-C1b U3125-B3a<br />

U3520-C3 U3125-B3b<br />

U3520-C4 U3125-B3c<br />

U3520-C5 U3125-B3d<br />

U3520-C6 U3125-B3e<br />

U3520-C7 U3125-B3f<br />

U3520-C8 U3125-B3g<br />

U3500-E2 U3125-B4<br />

U3500-F U3125-B4<br />

U3500-G U3125-B4<br />

U3500-H U3125-B4<br />

U3520-B U3125-B4<br />

U3520-C U3125-B4<br />

Change 305 CW-7<br />

05/01/12

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U3505-B U3125-B4, NOTE 1<br />

U3505-C U3125-B4, NOTE 1<br />

U3520-C NOTE U3125-B4, NOTE 2<br />

U3520-C11b U3125-B4, NOTE 3<br />

U3520-A5 U3125-B4, NOTE 4<br />

U3520-A1 U3125-B4, NOTE 5(1)<br />

U3520-A2 U3125-B4, NOTE 5(2)<br />

U3520-A3a U3125-B4, NOTE 5(3)<br />

U3520-A4 U3125-B4, NOTE 5(4)<br />

U3520-A3b U3125-B4a<br />

U3520-A5 U3125-B4a<br />

U3520-C1b U3125-B4a<br />

U3520-C2 U3125-B4a<br />

U3520-C3 U3125-B4b<br />

U3520-C4 U3125-B4c<br />

U3520-C5 U3125-B4d<br />

U3520-C6 U3125-B4e<br />

U3520-C7 U3125-B4f<br />

U3520-C9 U3125-B4g<br />

U3520-C10 U3125-B4h<br />

U3520-C11a U3125-B4i<br />

U3520-C8 U3125-B4j<br />

U3520-C12 U3125-B4k<br />

U3500-I U3125-B5<br />

U3500-J U3125-B5a<br />

U3500-J U3125-B5b<br />

U3500-K U3125-B5b<br />

U3525-H U3125-C<br />

U3525-B U3125-C, NOTE 1<br />

U3525-C U3125-C, NOTE 2<br />

U3525-D U3125-C1<br />

U3525-A U3125-C1, NOTE<br />

U3525-E2 U3125-C2<br />

U3525-F U3125-C3<br />

U3525-G U3125-C4<br />

U3650-D U3130, NOTE 1<br />

U3660, NOTE U3130, NOTE 2<br />

U3650 U3130-A<br />

U3655-A U3130-B<br />

U3660-A U3130-C<br />

U3660-B U3130-C<br />

U3660-C U3130-D<br />

U3660-C1 U3130-E<br />

U3665 U3130-F<br />

U3655-A U3130-NOTE<br />

U3600-A U3135-A<br />

U3615-3 U3135-B, NOTE<br />

U3605 U3135-B1<br />

U3610 U3135-B2<br />

U3615 U3135-B3<br />

U3620 U3135-C<br />

Change 305<br />

05/01/12<br />

CW-8

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U3625 U3135-D<br />

U3625-D U3135-E<br />

U3625-D1 U3135-E1<br />

U3600-B U3135-E1, NOTE 1<br />

U3625-D1, NOTE U3135-E1, NOTE 2<br />

U3625-D2 U3135-E2<br />

U3625-D3 U3135-E3<br />

U3625-D4 U3135-E4<br />

U3625-D5 U3135-E5<br />

U3400-D U3200-A<br />

U3415 U3200-B<br />

U3420 U3200-C<br />

U3405 U3210<br />

U4910 U3300<br />

U4915 U3305<br />

U4920 U3310<br />

U4925 U3320<br />

U4930 U3325<br />

Chapter 3, Part I U3330<br />

U4935 U3335<br />

U4940 U3340<br />

U4945 U3345<br />

U3300 U3400<br />

U3330-A U3400<br />

U3330-B U3400<br />

U3305 U3405<br />

U3310 U3410<br />

U3310-A U3410-A<br />

U3310-B U3410-B<br />

U3330-B U3415-A1<br />

U3320-A1 U3415-A2<br />

U3320-A2 U3415-A3<br />

U3320-F2 U3415-A4<br />

U3320-G U3415-A5<br />

U3325-C U3415-A5<br />

U3330 U3415-B<br />

U3330-A U3415-B1<br />

U3330-C U3415-B1b<br />

U3330-D U3415-B1c<br />

U3330-E U3415-B1d<br />

U3330-F U3415-B1e<br />

U3330-G U3415-B2a<br />

U3330-H U3415-B2b<br />

U3330-I U3415-B3<br />

U3330-J U3415-B4<br />

U3320-F1 U3415-C<br />

U3320-B U3415-D<br />

U3320-C U3415-E<br />

U3320-D U3415-F<br />

U3320-E U3415-G<br />

U3315 U3420<br />

Change 305<br />

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CW-9

<strong>Joint</strong> <strong>Federal</strong> <strong>Travel</strong> <strong>Regulations</strong> Crosswalk (Ch 1 – Ch 3)<br />

New Par. #<br />

Ch 1Z<br />

(Temp Part)<br />

Old Par. #<br />

U3320-A1 U3425-A2<br />

U3335 U3430<br />

U2800 U3500<br />

U2800-E U3500, Note<br />

U2800-A U3500-A<br />

U2800-B U3500-B<br />

U2800-C U3500-C<br />

U2800-D U3500-D<br />

U2800-F U3500-F<br />

U2805 U3505<br />

U2810 U3510<br />

U2815 U3535<br />

U2820 U3540<br />

U1220 U3550<br />

U3030-B1 U4325-A1 and U3006-1<br />

U3030-B10 U4325-A10<br />

U3030-B2 U4325-A2 and U3006-2<br />

U3030-B3 U4325-A3 and U3006-3<br />

U3030-B4 U4325-A4 and U3006-4<br />

U3030-B5 U4325-A5 and U3006-5<br />

U3030-B6 U4325-A6 and U3006-6<br />

U3030-B7 U4325-A7<br />

U3030-B8 U4325-A8<br />

U3030-B9 U4325-A9<br />

U3030-C U4325-B<br />

U2305-A U4900-A<br />

U2305-B U4900-B<br />

U2300-B U4905<br />

U4129 U4905-B5<br />

Change 305 CW-10<br />

05/01/12

Ch 1: General Table of Contents<br />

Paragraph<br />

Title/Contents<br />

CHAPTER 1: GENERAL<br />

PART A: ADMINISTRATION AND GENERAL PROCEDURES<br />

U1000 APPLICATION<br />

A. Personnel Covered<br />

B. Personnel Not Covered<br />

C. Statutory <strong>Regulations</strong><br />

D. <strong>Travel</strong> Not Paid for by the GOV’T<br />

E. Separation by Personal Choice<br />

U1005 PROHIBITION NOT STATED<br />

U1015 IMPLEMENTATION<br />

A. Regulatory Authority<br />

B. Allowance Implementation<br />

C. Administrative Procedures<br />

U1020 SERVICE/AGENCY IMPLEMENTATION ISSUANCE REVIEW PROCESS<br />

A. Requirement<br />

B. Application<br />

C. Procedure<br />

U1025 EXPENDITURE AUTHORITY<br />

U1030 DUPLICATE PAYMENT<br />

U1035 APPROPRIATE ACTION FOR FAILURE TO FOLLOW THESE REGULATIONS<br />

U1040 REGULATION CHANGE EFFECTIVE DATE<br />

U1045<br />

INTERPRETATION OF THESE REGULATIONS AND THEIR UNDERLYING LAWS AND<br />

REGULATIONS<br />

U1050 TERMINOLOGY<br />

PART B: DTS (WITHIN DoD)<br />

U1100 GENERAL<br />

U1105 TRAVEL COMPUTED USING DTS<br />

A. General<br />

B. TDY as Part of a PCS<br />

Change 306 U1-1<br />

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Ch 1: General Table of Contents<br />

Paragraph<br />

Title/Contents<br />

U1110 AUTHORITY AND RESPONSIBILITY<br />

A. General<br />

B. AO Authority<br />

C. AO’s Responsibilities<br />

D. Official <strong>Travel</strong> Combined with Leave/Personal <strong>Travel</strong><br />

E. <strong>Travel</strong>er Rights and Responsibilities<br />

U1115 A TYPICAL BUSINESS TRIP<br />

A. Before the Trip<br />

B. During the Trip<br />

C. After the <strong>Travel</strong>er Returns<br />

PART C: MISCELLANEOUS REGULATIONS, PROGRAMS, AND ALLOWANCES<br />

U1200 DoD DOMESTIC DEPENDENT SCHOOL BOARD MEMBERS<br />

A. Authority<br />

B. Eligibility<br />

C. Funding and Orders<br />

U1205 GAIN SHARING PROGRAM<br />

U1210 HOTEL AND MOTEL FIRE SAFETY APPROVED ACCOMMODATIONS<br />

A. Policy<br />

B. GOV’T Responsibility<br />

C. GOV’T Requirements<br />

D. Service/Agency Compliance<br />

U1215 REGISTERED AND/OR TRUSTED TRAVELER PROGRAM MEMBERSHIP FEE<br />

A. General<br />

B. Participation<br />

C. Enrollment Fee<br />

U1220 RECRUITER RELATED PARKING EXPENSES<br />

A. Application<br />

B. Reimbursement<br />

C. Example<br />

D. Limitations<br />

E. Recruiter Itinerary Stop Parking<br />

U1225 FOREIGN MILITARY TRAVEL<br />

A. Authority<br />

B. <strong>Defense</strong> Personnel of Developing Countries<br />

Change 306 U1-2<br />

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Ch 1: General Table of Contents<br />

Paragraph<br />

Title/Contents<br />

C. Liaison <strong>Office</strong>rs<br />

D. Foreign Students at Service Academies<br />

E. Foreign Military Sales Related <strong>Travel</strong> of Foreign Personnel<br />

U1230 CARRYING OF FIREARMS ON OFFICIAL DUTY<br />

U1235 DIA MANUAL (DIAM) 100-1, VOLUME 1, PART 4<br />

A. Authority<br />

B. Provisions<br />

C. Duplicate Reimbursement<br />

D. Authorized Allowances<br />

E. DIAM 100-1 Request<br />

U1240 CHAPLAIN LED PROGRAMS<br />

A. Authority<br />

B. Official Authorization/ITA<br />

C. Unofficial Attendance<br />

U1245 PAY AND ALLOWANCES CONTINUATION PROGRAM<br />

U1250 PILOT PROGRAM ON CAREER FLEXIBILITY TO ENHANCE RETENTION<br />

PART D: GIFTS, GRATUITIES AND OTHER BENEFITS RECEIVED FROM<br />

COMMERCIAL SOURCES<br />

U1300 RETAINING PROMOTIONAL ITEMS<br />

A. General<br />

B. Promotional Materials/Benefits<br />

C. Seat Relinquishing<br />

D. Lost, Delayed, or Damaged Accompanied Baggage<br />

U1305<br />

STANDARDS OF CONDUCT AND PAYMENT ACCEPTANCE FROM NON FEDERAL<br />

SOURCES FOR TRAVEL AND TRANSPORTATION EXPENSES<br />

A. DoD Services/Agencies<br />

B. Non-DoD Services<br />

PART E: COMPUTATION RULES<br />

U1400 GENERAL<br />

U1405 TDY MILEAGE, MALT, TLA/TLE, AND PER DIEM COMPUTATION<br />

U1410 AEA AND PMR COMPUTATION<br />

Change 306 U1-3<br />

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Ch 1: General Table of Contents<br />

Paragraph<br />

Title/Contents<br />

A. AEA<br />

B. PMR<br />

U1415 CONFERENCE LODGING ALLOWANCE<br />

U1420 AEA LIMITATIONS<br />

A. CONUS<br />

B. OCONUS<br />

Change 306 U1-4<br />

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Ch 1: General<br />

Part A: Administration and General Procedures<br />

U1000 APPLICATION<br />

PART A: ADMINISTRATION AND GENERAL PROCEDURES<br />

A. Personnel Covered. The JFTR applies to:<br />

U1000-U1050<br />

1. An Active or RC member, without regard to the Service, Agency (i.e., DIA), or other GOV’T entity (e.g.,<br />

DHS, DoS);<br />

2. Dependent(s) of an individual covered by JFTR (unless eligible for separate allowances); and<br />

3. A member on loan, assignment, or detail to another Department/Agency. Except as in par. U1235, or unless<br />

otherwise provided for by law (5 USC §5536), a member on loan/assignment/detail to another department/<br />

agency is authorized JFTR allowances, not the allowances of the department/agency to which loaned/assigned/<br />

detailed.<br />

B. Personnel Not Covered. The JFTR does not apply to:<br />

1. A GOV’T civilian employee including a DoD employee appointed under 22 USC §2385(d);<br />

2. Dependent(s) of an individual /employee covered by the JTR;<br />

3. A NAF official and/or employee;<br />

4. A contractor’s representative and/or contractor’s employee;<br />

5. A DoD personal services contract employee (27 Comp. Gen. 695 (1948));<br />

6. A person who performs travel under a DoD ITA;<br />

7. A National Guard technician employed pursuant to 32 USC §709;<br />

8. A person employed intermittently as a consultant/expert and paid on a WAE basis or a person serving<br />

without compensation or at one dollar a year;<br />

9. A new appointee to the SES; or<br />

10. Certain Presidential appointees.<br />

C. Statutory <strong>Regulations</strong>. JFTR:<br />

1. Is the basic statutory Regulation governing a Uniformed member’s:<br />

a. <strong>Travel</strong> and transportation at GOV’T expense,<br />

b. Certain OCONUS station allowances (OCONUS COLA, TLA),<br />

c. Housing allowances (BAH, FSH, and OHA), and<br />

d. CONUS COLA.<br />

2. Has the force and effect of law and is issued primarily under the authority of 37 USC §§411 and 1001.<br />

Change 306 U1A-1<br />

06/01/12

Ch 1: General<br />

Part A: Administration and General Procedures<br />

D. <strong>Travel</strong> Not Paid for by the GOV’T<br />

1. The JFTR:<br />

a. Addresses allowances paid/reimbursed by the GOV'T; and<br />

U1000-U1050<br />

b. Does not address travel involving no reimbursement by/expense to the GOV'T (e.g., permissive travel,<br />

travel under a travel authorization but not on public business, return from leave to duty abroad, and<br />

attendance at public ceremonies).<br />

2. A travel authorization permitting travel at the traveler's option, as distinguished from directing travel, may be<br />

issued but does not authorize travel and transportation allowances or reimbursement of any expenses.<br />

E. Separation by Personal Choice<br />

1. Public Health Service (PHS) Member. The Assistant Secretary for Health, or the Secretarial Process may, at<br />

the official's discretion, deny a PHS member any/all travel and transportation allowances if the member resigns/<br />

separates, by personal choice:<br />

a. Before completing 2 years of continuous active duty, or<br />

b. Before completing a period of active duty agreed to in writing, or<br />

c. Without adhering to Service policy regarding separation from the Service or release from active duty.<br />

2. National Oceanic And Atmospheric Administration (NOAA) Corps Member. The Secretary of Commerce<br />

may, at the Secretary’s discretion, deny a NOAA Corps member any/all travel and transportation allowances if<br />

the member resigns/separates, by personal choice, before completing 3 years of service from the appointment<br />

date in the NOAA Corps.<br />

U1005 PROHIBITION NOT STATED<br />

The JFTR creates the authority for payment of certain allowances. There may be circumstances when travel and<br />

transportation allowances are prohibited and are so stated in JFTR. However, just because a prohibition is not<br />

stated does not mean that an allowance exists or may be authorized (e.g., the philosophy of “It doesn’t say I can’t<br />

therefore I can.” does not apply to JFTR.).<br />

U1015 IMPLEMENTATION<br />

A. Regulatory Authority. Under DoDD 5154. 29 the provisions and subsequent changes to the JFTR are effective<br />

based on PDTATAC regulatory authority.<br />

B. Allowance Implementation. The JFTR requires no further allowances implementation.<br />

Change 306 U1A-2<br />

06/01/12

Ch 1: General<br />

Part A: Administration and General Procedures<br />

C. Administrative Procedures<br />

U1000-U1050<br />

1. The Services/Agencies (separately or jointly) may issue related administrative procedures provided they do<br />

not conflict with or unnecessarily duplicate JFTR provisions.<br />

2. The Services/Agencies (separately or jointly) should issue implementing administrative and/or procedural<br />

publications for certain allowances. The listing should be implemented by Service/Agency issuances. The<br />

following list may not be all inclusive:<br />

a. Completion and submission of travel vouchers (Ch 2, Part K);<br />

b. Appropriate authority/approval level for business class air travel (par. U3500);<br />

c. Order endorsements related to foreign flag carrier use (par. U3525-F);<br />

d. Meal ticket issuance, use, and care, and for the payment for meals procured with the tickets (par.<br />

U2030);<br />

e. Procedures and conditions under which advance payments are authorized including those in:<br />

(1) PDT (Ch 5);<br />

(2) Evacuation Allowances (Ch 6);<br />

(3) Recruiting expenses (par. U7033);<br />

(4) TLA (par. U9157);<br />

(5) OHA (par. U10028) NOTE: Advance MIHA is not authorized.<br />

f. Appropriate separation or retirement activities (pars. U5125-A3 and U5130-A3);<br />

g. Claims for personally procured HHG transportation (par. U5320-D);<br />

h. <strong>Travel</strong>er financial responsibility (pars. U2000, U3105-B, U5340-A2, U5380-A, U5417-A1d, U5420-C,<br />

U5445, U5474, and U5520);<br />

i. Personal emergency determination (par. U7205-A);<br />

j. Establishing dependency (APP A definition of DEPENDENT),<br />

k. CTO use policy (par. U2400);<br />

l. Procedures for extending evacuation safe haven allowances (par. U6054-D2);<br />

m. Transportation of the remains of a deceased member and/or a deceased dependent (Ch 5, Part R);<br />

n. Currency loss/gain procedures for OHA (par. U10028-D);<br />

o. Command sponsorship criteria (APP A definition of COMMAND SPONSORED DEPENDENT);<br />

p. Family member travel and transportation incident to the repatriation of a member held captive par.<br />

U5258);<br />

*q. Required documentation for personally procured transportation reimbursement or dependent POC<br />

travel ICW a ship being constructed/undergoing overhaul or inactivation (pars. U5222-M5 and U7115-D);<br />

Change 306 U1A-3<br />

06/01/12

Ch 1: General<br />

Part A: Administration and General Procedures<br />

and<br />

*r. Dependent escort travel and transportation allowances (par. U5241-E).<br />

U1020 SERVICE/AGENCY IMPLEMENTATION ISSUANCE REVIEW PROCESS<br />

U1000-U1050<br />

A. Requirement. DoDD 5154.29 requires that PDTATAC staff review all DoD written material that implements<br />

JFTR provisions to ensure per diem, travel and transportation allowances, relocation allowances, and certain other<br />

allowances are uniformly applied.<br />

B. Application. The review process applies to all DoD Uniformed Services and DoD components. Non DoD<br />

Uniformed Services may submit their written material for review as desired.<br />

C. Procedure. A WORD document of the written material should be forwarded, via the Service MAP representative<br />

found in the Introduction Feedback Reporting section to:<br />

1. Email: pdtatac@dtmo.pentagon.mil; or<br />

2. Mail:<br />

Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

Attn: Policy & <strong>Regulations</strong> Branch<br />

4800 Mark Center Drive<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000<br />

3. Fax: (571) 372-1301<br />

U1025 EXPENDITURE AUTHORITY<br />

Nothing in JFTR provides authority for expenditures for purposes not provided for in appropriations and/or in law.<br />

U1030 DUPLICATE PAYMENT<br />

1. A duplicate payment is a GOV’T payment claimed by a traveler for an expense paid to the traveler by<br />

another entity or two payments for the same expense.<br />

2. Expenses reimbursed, or to be reimbursed, by another entity must not be paid by the GOV’T.<br />

3. A non-deductible meal (par. U4167) provided to a traveler in a per diem status is not a duplicate payment.<br />

4. The traveler is financially responsible for returning duplicate payments received, including any allowances<br />

covered in JFTR.<br />

5. The Improper Payments Information Act of 2002, Public Law 107-300 may apply.<br />

U1035 APPROPRIATE ACTION FOR FAILURE TO FOLLOW THESE REGULATIONS<br />

A command/unit is expected to take appropriate disciplinary action when a traveler and/or AO fails to follow these<br />

<strong>Regulations</strong>. Disciplinary action should be for willful violations and may be in the form of counseling (oral/<br />

written), non judicial action, or other appropriate personnel means. Action must not be through refusal to reimburse.<br />

See par. U2400-E for exceptions when reimbursement is not allowed.<br />

Change 306 U1A-4<br />

06/01/12

Ch 1: General<br />

Part A: Administration and General Procedures<br />

U1040 REGULATION CHANGE EFFECTIVE DATE<br />

U1000-U1050<br />

A change to JFTR is effective, unless otherwise noted, on the published change date in which it first appears. This<br />

date appears in the lower left corner of each page. When an effective date is different from the published change<br />

date, that effective date is indicated.<br />

U1045 INTERPRETATION OF THESE REGULATIONS AND THEIR UNDERLYING LAWS AND<br />

REGULATIONS<br />

The application of basic laws, appropriation acts, JFTR, and departmental instructions to specific travel<br />

circumstances is subject to interpretation by the OSD GC and DOHA (for uniformed members), and CBCA (for a<br />

DoD civilian employee). OSD GC, DOHA, CBCA, GSBCA, and GAO decisions provide guidance for similar<br />

cases/situations involving the same circumstances and where applicable are referenced. Other interpretations are<br />

strictly advisory in nature.<br />

U1050 TERMINOLOGY<br />

The terminology used in the JFTR may be unique to the JFTR. See APP A, Part 1 for definitions of terms, and Part<br />

2 for acronyms. Use the relevant Chapters and Parts, with APP A to determine the exact definition of a specific<br />

term. Definitions in the JFTR are not necessarily applicable to other GOV’T regulations.<br />

Change 306 U1A-5<br />

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Ch 1: General<br />

Part A: Administration and General Procedures<br />

BLANK PAGE<br />

U1000-U1050<br />

Change 306 U1A-6<br />

06/01/12

Ch 1: General<br />

Part B: DTS (Within DoD)<br />

U1100 GENERAL<br />

PART B: DTS (WITHIN DoD)<br />

U1100-U1115<br />

At locations at which DoD has fielded DTS, most TDY vouchers are paid using DTS. The Services/Agencies must<br />

require that the CTO arrange commercial transportation IAW law, GOV’T policies, agreements and contracted rates<br />

using U.S.-certificated carriers and economy-/coach-class accommodations, whenever possible along usuallytravelled<br />

routes. Non-DoD Uniformed Services may adopt policies similar/identical to these policies for their<br />

TMSs.<br />

U1105 TRAVEL COMPUTED USING DTS<br />

A. General. DTS:<br />

1. Covers individual TDY travel for business, travel for schoolhouse training, deployment, or personnel<br />

traveling together with/without no/limited reimbursement, and certain travel under special circumstances.<br />

2. Does not cover PCS (Ch 5), or evacuation (Ch 6).<br />

3. Covers RC travel in locations where RC travel has been fielded by the particular Service except for:<br />

a. Senior ROTC,<br />

b. RC member travel for medical and dental care,<br />

c. Retiree called to active duty,<br />

d. A Ready RC member authorized a muster duty allowance,<br />

*e. An ADT tour of 140 or more days at one location (except as in par. U2240), and<br />

f. Active duty for other than training for more than 180 days at one location (except when due to unusual<br />

circumstances per diem is authorized IAW par. U7150-F2b(2)).<br />

B. TDY as Part of a PCS. TDY performed as part of a PCS move (i.e., TDY en route) is not paid using DTS.<br />

U1110 AUTHORITY AND RESPONSIBILITY<br />

A. General. Information provided by the DTS Reservation Module or directly from the CTO is central in helping to<br />

execute the AO’s responsibilities.<br />

B. AO Authority. The AO has broad authority to:<br />

1. Determine when TDY travel is necessary to accomplish the unit’s mission,<br />

2. Authorize travel,<br />

3. Obligate unit travel funds,<br />

4. Approve trip arrangements, and<br />

5. Authorize travel expenses incurred ICW the mission and IAW JFTR.<br />

See par. U4000 for justification.<br />

Change 305 U1B-1<br />

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Ch 1: General<br />

Part B: DTS (Within DoD)<br />

C. AO’s Responsibilities. The AO must:<br />

1. Determine the travel purpose (see APP H) for notation on the Trip Record.<br />

U1100-U1115<br />

2. Use the cost estimate on the Trip Record to determine if the travel budget can support the travel. If standard<br />

arrangements made in compliance with travel policies using:<br />

a. GOV’T negotiated airfares,<br />

b. Lodging, and<br />

c. Rental car rates<br />

do not meet mission needs, the AO may authorize other travel options requested by the traveler, provided they<br />

conform to law, regulation, policy, and contractual obligations. The AO authorizes the cost estimate.<br />

3. Obtain information on policies relating to transportation and travel arrangements from the CTO and TO,<br />

command channels, or Service headquarters to assist in travel decisions.<br />

4. Assure the traveler has access to a GTCC (the unit’s or a CBA) if the traveler does not have a GTCC IBA;<br />

and refer inquiries about card usage to the local GTCC program coordinator/TO.<br />

5. Adhere to policies and procedures IAW JFTR, use good judgment in obligating unit funds, and ensure the<br />

traveler receives adequate reimbursement IAW JFTR.<br />

6. Review the amounts claimed on the traveler’s expense report as soon as possible after receiving it. The<br />

AO’s signature on the expense report certifies:<br />

a. <strong>Travel</strong> was taken,<br />

b. Charges are reasonable,<br />

c. Phone calls authorized for reimbursement are in the GOV’T’s interest, and<br />

d. Approval of authorized expenses reimbursement. Expense reports are subject to random selection for<br />

examination/audit.<br />

D. Official <strong>Travel</strong> Combined with Leave/Personal <strong>Travel</strong>. The AO may permit a traveler to combine official travel<br />

with leave/personal travel, provided:<br />

1. Contract city-pair airfare travel (or travel using other airfares limited to official GOV’T business) is never<br />

used for personal travel (APP P2, par. E).<br />

2. The official transportation is arranged through the CTO.<br />

3. Transportation reimbursement is authorized for the cost of official travel between duty stations only.<br />

4. The traveler arranges personal travel at personal expense with the transportation reimbursement being<br />

limited to the official travel cost and no excess costs for travel or M&IE are borne by the GOV’T.; and<br />

5. The AO does not permit a TDY trip that is an excuse for personal travel.<br />

E. <strong>Travel</strong>er Rights and Responsibilities. A traveler:<br />

1. Should promptly update the Trip Record, and confirm/modify arrangements, when communication with the<br />

CTO was not possible.<br />

Change 305 U1B-2<br />

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Ch 1: General<br />

Part B: DTS (Within DoD)<br />

U1100-U1115<br />

2. Who uses DTS for TDY over 45 days, should include a request for scheduled partial payments with the Trip<br />

Record so the traveler is paid every 30 days. This ensures the traveler is paid for expenses in about the same<br />

time as the charge card bills are received.<br />

U1115 A TYPICAL BUSINESS TRIP<br />

A. Before the Trip<br />

1. Cost Estimate<br />

a. A traveler should obtain a “should cost” estimate for the trip. It lets the traveler and the AO know upfront<br />

the standard and actual arrangements, their associated costs, and the allowance maximums.<br />

b. It includes transportation costs to and from the TDY location, lodging costs (including tax), and rental<br />

car (if authorized) fees as determined by the use of the DTS Reservation Module, or directly from the CTO.<br />

c. The estimate must reflect the per diem rate broken out by M&IE and lodging and should include any<br />

known planned miscellaneous expenses.<br />

d. A traveler may ask the CTO to estimate the amount for using commercial transportation.<br />

2. Tailoring the Trip. The AO:<br />

a. Decides if the traveler should use non-standard arrangements for mission reasons.<br />

b. May authorize certain changes for the traveler’s convenience (e.g., using a POC instead of flying). The<br />

standard arrangement’s estimate (as the AO approves for mission reasons) is the reimbursement baseline.<br />

3. <strong>Travel</strong> Authority. The AO:<br />

a. Authorizes the TDY,<br />

b. Authorizes the arrangements,<br />

c. Determines the fund cite, and<br />

d. Obligates funds to pay for the trip, including a travel advance payment or scheduled partial payment ,if<br />

included. The resulting document is the Trip Record.<br />

4. <strong>Travel</strong> Packet. The CTO updates the Trip Record with the confirmed reservations and commercial ticket<br />

information. The TO provides the documents needed for GOV’T transportation if the CTO does not provide<br />

this service.<br />

5. Paying for Arranged Service and Obtaining Cash to Pay Expenses while <strong>Travel</strong>ing<br />

a. The CTO typically uses the traveler’s individual (IBA) or unit GTCC to charge or hold reservations. In<br />

some cases, airline/rail tickets may also be charged to a GTCC CBA.<br />

b. The traveler should charge other expenses incident to official travel on the IBA/unit GTCC whenever<br />

possible.<br />

c. For official travel-related expenses that cannot be charged, the traveler can avoid using personal funds<br />

by using the IBA to obtain cash advances or travelers checks.<br />

d. An advance on a unit GTCC is not allowed.<br />

Change 305 U1B-3<br />

05/01/12

Ch 1: General<br />

Part B: DTS (Within DoD)<br />

B. During the Trip<br />

1. Changing Plans<br />

a. If travel plans change the traveler should call the CTO toll-free number (if possible) to modify the<br />

itinerary.<br />

U1100-U1115<br />

b. The CTO must update the traveler’s Trip Record. Although the AO may approve changes after trip<br />

completion, the traveler should obtain the AO’s authority in advance, and update the Trip Record.<br />

c. The traveler is reimbursed AO approved Trip Record changes.<br />

2. Receipts<br />

a. Receipt Requirement. The DoDFMR 7000.14-R, Volume 9 based on an IRS requirement, requires that<br />

each traveler provide each receipt(s) for:<br />

(1) Lodging, and<br />

*(2) Individual official travel expenses of $75 or more (*NOTE: A receipt must be submitted for<br />

each transportation ticket of $75 or more for which reimbursement is desired regardless of how<br />

acquired, except that a ticket received in exchange for frequent traveler benefits is not reimbursable<br />

and should not be submitted.)<br />

b. Lodging Obtained through an Online Booking Agent. Lodging reimbursement is authorized for hotel<br />

lodging obtained through an online booking agent only when the traveler can provide a documented<br />

itemized receipt for room costs from the hotel or online booking agent showing the following charges<br />

(CBCA 2431-TRAV, 13 September 2011):<br />

(1) Daily hotel room costs;<br />

(2) Daily hotel taxes; and<br />

(3) Daily miscellaneous fees, if applicable.<br />

C. After the <strong>Travel</strong>er Returns<br />

1. Completing the Expense Report. IAW DoDFMR 7000.14-R, Volume 9requirement:<br />

a. A traveler should complete and submit the Trip Record expense portion within 5 working days after<br />

returning from the trip.<br />

b. Required receipts (lodging, and individual expenses of $75 or more) must be attached to the expense<br />

report.<br />

2. AO Approval. The AO must approve the expenses on the Trip Record, and review required receipts, before<br />

the traveler is reimbursed.<br />

3. Submitting the Expense Report<br />

a. If using the DTS, the expense report is automatically routed to a disbursing office for payment.<br />

b. If not using the DTS, a finance office or an office contractually arranged by the traveler’s Service/<br />

Agency may provide this service.<br />

c. The amount paid is the amount the AO approves.<br />

Change 305 U1B-4<br />

05/01/12

Ch 1: General<br />

Part B: DTS (Within DoD)<br />

4. Random Audits. Random audits of travel expense reports are conducted. The traveler or AO may be<br />

required to provide additional information to the audit team.<br />

*5. Lost/Stolen/Unused Paper Tickets. See par. U2715.<br />

U1100-U1115<br />

Change 305 U1B-5<br />

05/01/12

Ch 1: General<br />

Part B: DTS (Within DoD)<br />

BLANK PAGE<br />

U1100-U1115<br />

Change 305 U1B-6<br />

05/01/12

Ch 1: General<br />

Part C: Miscellaneous <strong>Regulations</strong>, Programs, and Allowances<br />

U1200-U1250<br />

PART C: MISCELLANEOUS REGULATIONS, PROGRAMS, AND ALLOWANCES<br />

U1200 DoD DOMESTIC DEPENDENT SCHOOL BOARD MEMBERS<br />

A. Authority. The SECDEF:<br />

1. May provide for reimbursement of a school board member for expenses incurred by that individual for<br />

travel, transportation, lodging, meals, program fees, activity fees, and other appropriate expenses.<br />

2. Must first determine the expenses to be reasonable and necessary for the performance of school board duties<br />

by that individual.<br />

B. Eligibility. See DoDI 1342.25, dated 30 October 1996 “School Boards for Department of <strong>Defense</strong> Domestic<br />

Dependent Elementary and Secondary Schools (DDESS);”concerning eligibility for reimbursement for official<br />

travel at.<br />

C. Funding and Orders. DDESS funds and issues necessary orders.<br />

U1205 GAIN-SHARING PROGRAM<br />

The Gain-Sharing Program is a bonus-oriented incentive program designed to share GOV’T travel and<br />

transportation cost savings with a traveler. Title 5 USC, Chapter 45, Subchapter 1provides authority for a Gain-<br />

Sharing Program for a civilian employee, but there is no authority for such a program for a uniformed member.<br />

Participation in a Gain-Sharing Program is not covered by, nor addressed in, the JFTR/JTR for a uniformed member<br />

or a DoD civilian employee.<br />

U1210 HOTEL AND MOTEL FIRE SAFETY--APPROVED ACCOMMODATIONS<br />

A. Policy. GOV’T policy is to save lives and protect property by promoting the use of fire-safe hotels and other<br />

establishments that provide lodging.<br />

B. GOV’T Responsibility. Each Service/DoD Component must ensure that not less than 90% of all official<br />

travelers who use commercial lodgings in the U.S. or non-foreign OCONUS areas are booked in fire-safe approved<br />

public accommodations.<br />

C. GOV’T Requirements. Lodgings that meet GOV’T requirements are listed on the U.S. Fire Administration's<br />

Internet site.<br />

D. Service/Agency Compliance. Services/agencies are in compliance with the 90% requirement if travel<br />

arrangements are made through use of an agency-designated <strong>Travel</strong> <strong>Management</strong> System (TMS) (see APP A<br />

definition) whenever possible (5 USC §5707a).<br />

U1215 REGISTERED AND/OR TRUSTED TRAVELER PROGRAM MEMBERSHIP FEE<br />

A. General. Registered and/or trusted traveler programs (i.e., Fly Clear) are voluntary individual private sector<br />

programs designed to expedite the security screening process at participating airports. Collection of the personal<br />

information requires memberships to be obtained by individual travelers as opposed to an agency.<br />

B. Participation. Participation in this program is not required by the GOV’T. Use of GOV’T funds to obtain<br />

membership in such a program is statutorily prohibited by 5 USC §5946 per GSA Bulletin FTR 08-05 of 25 June<br />

2008.<br />

C. Enrollment Fee. Enrollment fees in this program are not reimbursable. See APP G.<br />

Change 308 U1C-1<br />

08/01/12

Ch 1: General<br />

Part C: Miscellaneous <strong>Regulations</strong>, Programs, and Allowances<br />

U1220 RECRUITER-RELATED PARKING EXPENSES<br />

A. Application. An Army, Navy, Air Force, or Marine Corps member/civilian employee is authorized<br />

reimbursement for that portion of the monthly parking expenses in excess of $25, but NTE $200.<br />

U1200-U1250<br />

B. Reimbursement. This reimbursement covers all expenses for parking a POC at a PDS work site or TDY site at<br />

which assigned to duty:<br />

1. As a recruiter for any of the armed forces;<br />

2. At an armed forces military entrance processing facility; or<br />

3. While detailed for instructional and administrative duties at any institution where an SROTC unit is<br />

maintained.<br />

C. Example. Monthly parking expenses of $135 warrant reimbursement of $110 ($135 - $25 = $110) while<br />

monthly parking expenses of $320 would warrant reimbursement of $200 ($320 - $25 = $295 but NTE $200).<br />

D. Limitations. The statutory authority for this payment only extends to reimbursement of parking expenses.<br />

Contracting for parking must be derived from other legal authority, if any.<br />

E. Recruiter Itinerary Stop Parking. See JFTR, par. U7030 for reimbursement for recruiter itinerary stop parking.<br />

U1225 FOREIGN MILITARY TRAVEL<br />

A. Authority. The JFTR is not the authority for payments for foreign military and an ITA is not used to support<br />

payments.<br />

B. <strong>Defense</strong> Personnel of Developing Countries (10 USC §1051). See DoD 5105.38-M, Security Assistance<br />

<strong>Management</strong> Manual ( SAMM), Chapter 10.<br />

C. Liaison <strong>Office</strong>rs (10 USC §1051a). See DoDFMR, Volume 12, Chapter 18.<br />

D. Foreign Students at Service Academies. See DoD 5105.38-M, Security Assistance <strong>Management</strong> Manual<br />

(SAMM), Chapter 10.<br />

E. Foreign Military Sales Related <strong>Travel</strong> of Foreign Personnel. See DoD 5105.38-M, Security Assistance<br />

<strong>Management</strong> Manual (SAMM).<br />

U1230 CARRYING OF FIREARMS ON OFFICIAL DUTY<br />

See DoDD 5210.56, Use of Deadly Force and the Carrying of Firearms by DoD Personnel Engaged in Law<br />

Enforcement and Security Duties. Non-DoD members should consult Service information.<br />

*U1235 DIA MANUAL (DIAM) 100-1, VOLUME 1, CHAPTER 4<br />

*A. Authority. DIA prescribes regulations in DIA Manual (DIAM) 100-1, Volume 1, Chapter 4. DoDD 5154.29<br />

requires that PDTATAC staff review all written material that implements the JFTR provisions.<br />

B. Provisions. The DIAM 100-1 provides allowances for a DoD Uniformed member, who is a U.S. national,<br />

assigned to/in designated training for assignment to an OCONUS DAS/DIA liaison detachment. The DIAM 100-1<br />

affects dependent allowances.<br />

Change 308 U1C-2<br />

08/01/12

Ch 1: General<br />

Part C: Miscellaneous <strong>Regulations</strong>, Programs, and Allowances<br />

U1200-U1250<br />

C. Duplicate Reimbursement. A member may not receive an allowance under the DIA regulations and an<br />

allowance prescribed in the JFTR for the same purpose. The member is financially responsible for all returning<br />

any duplicate travel and transportation allowances received.<br />

D. Authorized Allowances. Authorized allowances include:<br />

1. Environmental and morale leave transportation;<br />

NOTE: Funded EML (FEML) and the ‘Special R&R Program’, covered under DIAM 100-1, are one in the<br />

same program. Therefore, trips under both programs are not authorized. If a total of two trips are<br />

authorized (for a 36-month tour), one may be authorized under each program or both under either program.<br />

If one trip is authorized for a 24-month tour, only one trip may be taken, but it may be taken under either<br />

program.,<br />

2. <strong>Travel</strong> and other expenses for dependent education,<br />

3. Home visitation between consecutive tours,<br />

4. Dependent travel ICW TDY,<br />

5. Dependent visitation,<br />

6. Dependent care expenses ICW training of responsible dependents,<br />

7. Dependent representational travel,<br />

8. Removal of dependents and HHG, and<br />

9. POV Transportation.<br />

E. DIAM 100-1 Request. Address requests for copies of DIAM 100-1 to Department of <strong>Defense</strong>, <strong>Defense</strong><br />

Intelligence Agency, ATTN: DA, Washington, DC 20340-5339.<br />

U1240 CHAPLAIN-LED PROGRAMS<br />

A. Authority. 10 USC §1789 authorizes the Secretary of a military department (i.e., Air Force, Army, Navy) to<br />

provide Chaplain-led programs that provide assistance to an active duty and/or RC member in an ‘active status’ as<br />

defined in10 USC §10141, and the member’s immediate family, in building and maintaining a strong family<br />

structure.<br />

B. Official Authorization/ITA. A chaplain and/or other member ordered, and/or family members authorized, to<br />

attend these functions in an official capacity as outlined in APP E, Part 1 are sent using an official TDY order or an<br />

ITA, as appropriate. For all others, the JFTR is not the authority for payments ICW attendance at these programs<br />

and the payments are not travel and transportation allowances.<br />

C. Unofficial Attendance. An ITA is not used to document attendance at, or payments related to, attendance by an<br />

individual participating in an unofficial capacity at these Chaplain-led programs. The travel-directing/ sponsoring<br />

organization or agency should be consulted to determine the appropriate funds (for attendees not attending in an<br />

official capacity) for these events.<br />

Change 308 U1C-3<br />

08/01/12

Ch 1: General<br />

Part C: Miscellaneous <strong>Regulations</strong>, Programs, and Allowances<br />

U1245 PAY AND ALLOWANCES CONTINUATION PROGRAM<br />

U1200-U1250<br />

If a member is authorized to participate in the Pay and Allowances Continuation Program IAW OUSD (P&R)<br />

Memorandum, 15 May 2008, and DoDFMR, Volume 7A, Chapter 13, the member is authorized IE as part of the<br />

PAC even though not in a travel status.<br />

U1250 PILOT PROGRAM ON CAREER FLEXIBILITY TO ENHANCE RETENTION<br />

Effective 1 January 2009 through 31 December 2012<br />

Sec 533 of FY09 NDAA (P.L. 110-417) allows the Secretary of each military department to set up a pilot program<br />

on career flexibility to enhance retention. The pilot program allows up to 20 enlisted personnel and 20 officers of<br />

the Regular Components of each Armed Force each year to be inactivated from active duty to the Ready Reserve to<br />

meet personal or professional needs and return to active duty within 3 years. The pilot program runs from calendar<br />

years 2009-2012. A member chosen for the pilot program is authorized to select a HOS in the U.S. and receive<br />

travel and transportation allowances to that HOS upon release from active duty, rather than being limited to the<br />

HOR or PLEAD as in pars. U5125, U5225, U5360 and U5410-A3. Upon return to active duty the member is<br />

authorized travel and transportation allowances from the PLEAD, limited to the HOS at the time of release from<br />

active duty. A member must return to active duty within 3 years of release but NLT 31 December 2015.<br />

Change 308 U1C-4<br />

08/01/12

Ch 1: General<br />

Part D: Gifts, Gratuities and Other Benefits Received from Commercial Sources<br />

U1300-U1305<br />

*PART D: GIFTS, GRATUITIES AND OTHER BENEFITS RECEIVED FROM<br />

COMMERCIAL SOURCES<br />

*U1300 RETAINING PROMOTIONAL ITEMS<br />

A. General<br />

1. The JFTR addresses “reimbursable” allowances funded by the GOV’T.<br />

2. Non-reimbursable expenses, for goods/services obtained:<br />

a. Through personal purchase, or<br />

b. Under the same conditions as those offered to the general public and at no additional GOV’T cost,<br />

do not require authorization/approval, and are not reimbursable regardless of the AO's authorization or<br />

approval.<br />

B. Promotional Materials/Benefits<br />

1. A traveler on official business may keep promotional material, including frequent traveler benefits, for<br />

personal use (e.g., points, miles, upgrades, or access to carrier clubs/facilities).<br />

2. Promotional material must be:<br />

a. Obtained under the same terms as those offered to the general public, and<br />

b. At no additional GOV’T cost.<br />

3. Examples of promotional materials include:<br />

a. Vendor-provided complimentary upgrades to room/transportation accommodations, and<br />

b. Upgrades ‘purchased’ using frequent traveler benefits and/or personal unreimbursed funds.<br />

4. Promotional benefits/materials received from a travel service provider ICW planning and/or scheduling<br />

an official conference or other group travel (as opposed to performing official travel) are considered GOV’T<br />

property, and may only be accepted on the GOV’T’s behalf.<br />

5. Promotional materials received for travel using other than Service/Agency funds are not covered by this rule.<br />

The traveler should seek guidance from the funding authority.<br />

C. Seat Relinquishing<br />

1. Voluntary. A traveler may keep payments from a carrier for voluntarily vacating a transportation seat.<br />

However, no additional per diem or reimbursable expenses may be paid as a result of the traveler’s delay.<br />

Additional travel expenses incurred as a result of voluntarily giving up a seat are the traveler’s financial<br />

responsibility.<br />

2. Involuntarily. If a traveler is involuntarily denied boarding on flight, compensation for the denied seat<br />

belongs to the GOV’T (59 Comp. Gen. 203 (1980)). The traveler must request that the carrier shows the<br />

“Treasurer of the United States” as payee on the compensation check and forward the payment according to<br />

Service/Agency directives.<br />

Change 302 U1D-1<br />

02/01/12

Ch 1: General<br />

Part D: Gifts, Gratuities and Other Benefits Received from Commercial Sources<br />

D. Lost, Delayed, or Damaged Accompanied Baggage<br />

U1300-U1305<br />

1. A traveler may keep payments from a commercial carrier for accompanied baggage that has been lost,<br />

delayed, or damaged by the carrier.<br />

2. If the traveler intends to make a claim against the GOV’T for the loss, delay, or damage, the traveler should<br />

see the Claims <strong>Office</strong> prior to accepting a carrier’s compensation.<br />

3. See 31 USC §3721 for reimbursement claims when the traveler has not been compensated by the carrier for<br />

lost or damaged baggage.<br />

*U1305 STANDARDS OF CONDUCT AND PAYMENT ACCEPTANCE FROM NON-FEDERAL<br />

SOURCES FOR TRAVEL AND TRANSPORTATION EXPENSES<br />

A. DoD Services/Agencies<br />

1. Standards of Conduct and Accommodating non-<strong>Federal</strong> sources for <strong>Travel</strong> and Transportation Expenses.<br />

See the <strong>Joint</strong> Ethics Regulation (JER), DoD 5500.7-R.<br />

2. Acceptance of Gratuities, Favors, Payments in Cash or in Kind, Contributions, or Awards ICW Official<br />

<strong>Travel</strong>. See the <strong>Joint</strong> Ethics Regulation (JER), DoD 5500.7-R.<br />

B. Non-DoD Services. See Service <strong>Regulations</strong>.<br />

Change 302 U1D-2<br />

02/01/12

Ch 1: General<br />

Part E: Computation Rules<br />

*U1400 GENERAL<br />

*PART E: COMPUTATION RULES<br />

U1400-U1420<br />

Computation rules in the JFTR may be unique to the JFTR. Consult the relevant Chapters and Parts to determine the<br />

correct computation process for specific travel and transportation allowances.<br />

*U1405 TDY MILEAGE, MALT, TLA/TLE, AND PER DIEM COMPUTATION<br />

Use the actual amount without rounding when computing TDY mileage, MALT, TLA/TLE, and per diem<br />

computation.<br />

*U1410 AEA AND PMR COMPUTATION<br />

A. AEA<br />

1. The AEA must not exceed the approved percentage of the maximum locality per diem rate.<br />

2. AEA computation is rounded up to the nearest dollar. Example: $29.25 = $30.<br />

3. When AEA for M&IE exceeds the maximum locality AEA M&IE rate, decrease the AEA M&IE rate to the<br />

allowable AEA dollar amount, and add the extra cents to the AEA lodging rate. Example: Reduce an AEA<br />

M&IE of $76.50 to $76.<br />

B. PMR. PMR computation is rounded-up to the nearest dollar.<br />

*U1415 CONFERENCE LODGING ALLOWANCE<br />

1. A conference lodging allowance is:<br />

a. A pre-determined allowance of up to 125% of the applicable lodging per diem rate (rounded to the next<br />

highest dollar), and<br />

b. Usable only ICW conference attendance.<br />

2. Example: The locality lodging rate of $100 may be increased to $125.<br />

3. A conference lodging allowance is not an AEA and must not be used with an AEA. See APP R2, par. M.<br />

*U1420 AEA LIMITATIONS<br />

A. CONUS. The AEA limit is 300% of the maximum locality per diem rate.<br />

B. OCONUS. The PDTATAC staff may authorize an AEA rate exceeding 300% of the per diem rate for a<br />

uniformed member, but only prior to the official travel IAW JFTR, par. U4250.<br />

Change 302 U1E-1<br />

02/01/12

Ch 1: General<br />

Part E: Computation Rules<br />

BLANK PAGE<br />

U1400-U1420<br />

Change 302 U1E-2<br />

02/01/12

Ch 2: Official <strong>Travel</strong> Table of Contents<br />

Paragraph Title/Contents<br />

PART A: GENERAL<br />

CHAPTER 2<br />

OFFICIAL TRAVEL<br />

U2000 OBLIGATION TO EXERCISE PRUDENCE IN TRAVEL<br />

A. General<br />

B. Receipts<br />

C. <strong>Travel</strong>er’s Financial Responsibility<br />

U2005 LODGING PROGRAMS<br />

A. General<br />

B. Not Considered GOV’T QTRS<br />

C. GOV’T Contract Lodging<br />

U2010 TRAVEL OFFICIAL RESPONSIBILITIES<br />

U2015 PASSPORTS, VISAS, IMMUNIZATIONS, AND CLEARANCES<br />

A. General<br />

B. No-Fee Passport<br />

C. Time Limitations<br />

U2020 TRAVEL JUSTIFICATION<br />

A. Directed <strong>Travel</strong><br />

B. <strong>Travel</strong>er Expenses<br />

C. Limited <strong>Travel</strong> Funds<br />

U2025 STANDARD CONUS PER DIEM RATE<br />

A. Definition<br />

B. CONUS PCS<br />

C. Standard CONUS Per Diem Rate<br />

U2030 MEAL TICKETS<br />

A. Issuance<br />

B. Procedures<br />

C. Value<br />

PART B: TRAVEL POLICY<br />

U2100 GENERAL<br />

U2105 ECONOMY CLASS ACCOMMODATIONS<br />

Change 310 U2-1<br />

10/01/12

Ch 2: Official <strong>Travel</strong> Table of Contents<br />

Paragraph Title/Contents<br />

U2110 ‘OTHER THAN ECONOMY/COACH’ ACCOMMODATIONS (FIRST AND BUSINESS)<br />

A. Definition<br />

B. Authority<br />

C. First-Class Decision Support Tool<br />

D. Business-Class Decision Support Tool<br />

E. <strong>Travel</strong> Order<br />

F. Advance Authorization<br />

G. Extenuating/Emergency Circumstances<br />

H. ‘Other than economy/coach’ Accommodations Not Approved<br />

I. Authorizing/Approving Official<br />

J. Medical and Special Needs<br />

K. ‘Other than Economy/coach’ Accommodations Not Authorized<br />

U2115 UNUSUAL ROUTE JUSTIFICATION<br />

U2120 PERSONAL CONVENIENCE TRAVEL<br />

U2125 TRAVELER FINANCIAL RESPONSIBILITY<br />

U2130 LEAVE<br />

U2135 SUB-STANDARD ACCOMMODATIONS<br />

U2140 U.S.-CERTIFICATED TRANSPORTATION REIMBURSEMENT RESTRICTION<br />

U2145 DEPENDENT TRANSPORTATION SEATING<br />

U2150 SERVICE RESPONSIBILITY<br />

U2155 AIRPORT SELECTION<br />

A. Multiple Airports<br />

B. Servicing Airport<br />

U2160 TDY CANCELED OR CHANGED<br />

U2165 TDY TRAVEL INVOLVING NON PDS LOCATION<br />

A. General<br />

B. Limitations<br />

C. <strong>Travel</strong> Order Received while on Leave<br />

U2170 WHEN PER DIEM IS AUTHORIZED<br />

Change 310 U2-2<br />

10/01/12

Ch 2: Official <strong>Travel</strong> Table of Contents<br />

Paragraph Title/Contents<br />

PART C: TRAVEL ORDER<br />

U2200 GENERAL<br />

A. <strong>Travel</strong> Order<br />

B. Official <strong>Travel</strong> Conditions<br />

C. Issuance Prior to <strong>Travel</strong><br />

D. Unauthorized Reimbursement<br />

E. <strong>Travel</strong> Order Necessity<br />

U2205 RETROACTIVE ORDER MODIFICATION AND AUTHORIZATION/APPROVAL<br />

A. Modifications<br />

B. Allowances<br />

C. Approval after the Fact<br />

D. Deductible Meals<br />

U2210 TRAVEL AND REIMBURSEMENT ORDER<br />

A. Written Order<br />

B. Oral Order<br />

C. Order Not Originated by Competent Authority<br />

U2215 ITINERARY VARIATION<br />

A. Variation Authorized in the Order<br />

B. Variation Not Authorized in the Order<br />

U2220 AMENDED, MODIFIED, CANCELED, OR REVOKED ORDER<br />

A. Effective Date of Order<br />

B. Retroactive Modification<br />

U2225 BLANKET/REPEAT TDY ORDER<br />

A. <strong>Travel</strong> Order Expiration<br />

B. Written Requirements<br />

C. Not Used in DTS<br />

D. ‘Other than Economy/Coach’ Accommodations Not Authorized<br />

E. AEA<br />

U2230 TIME LIMITATIONS (EXCEPT TDY FOR TRAINING)<br />

A. General<br />

B. 180-Day Time Limitation<br />

C. TDY Period in Excess of 180 Consecutive Days<br />

U2235 PCS TIME LIMITATIONS<br />

Change 310 U2-3<br />

10/01/12

Ch 2: Official <strong>Travel</strong> Table of Contents<br />

Paragraph Title/Contents<br />

U2240 TDY TIME LIMITATIONS FOR INSTRUCTION COURSES<br />

A. TDY for Training Less Than 140 Days (20 Weeks)<br />

B. TDY vs. PCS Status for Training Courses of 20 or More Weeks<br />

C. TDY vs. PCS Status for Training Courses of more than 180 Days<br />

PART D: TRAVEL STATUS<br />

U2250 GENERAL<br />

A. Authorized Allowances<br />

B. Conditions<br />

C. Starting and Ending <strong>Travel</strong><br />

D. Exclusion<br />

U2255 TRAVEL STATUS START AND END<br />

A. Aircrew <strong>Travel</strong>er or Courier<br />

B. Other than an Aircrew <strong>Travel</strong>er or Courier<br />

C. <strong>Travel</strong>er Assigned to a Two Crew Nuclear Submarine (SSBN)<br />

PART E: TRAVEL ADVANCE<br />

U2300 AUTHORITY<br />

A. Authorization<br />

B. <strong>Regulations</strong><br />

U2305 TRAVELER AND SERVICE/AGENCY RESPONSIBILITY<br />

A. <strong>Travel</strong>er Responsibility<br />

B. Service/Agency Responsibility<br />

U2310 AUTHORIZED TRAVEL ADVANCES<br />

A. General<br />

B. Advance Payment Information<br />

PART F: ARRANGING OFFICIAL TRAVEL<br />

U2400 CTO USE<br />

A. Policy<br />

B. Command Responsibility<br />

C. Service <strong>Regulations</strong><br />

D. Failure to Follow <strong>Regulations</strong><br />

E. Reimbursement Not Allowed<br />

Change 310 U2-4<br />

10/01/12

Ch 2: Official <strong>Travel</strong> Table of Contents<br />

Paragraph Title/Contents<br />

U2405 TRAVEL ARRANGEMENT REQUIREMENTS<br />

A. Making <strong>Travel</strong> Arrangements<br />

B. Authority<br />

U2410 NON-U.S.-CERTIFICATED AIRCRAFT OR SHIP TRANSPORTATION<br />

U2415 REIMBURSEMENT WHEN A CTO IS AVAILABLE BUT NOT USED<br />

A. Transportation Reimbursement<br />

B. Transaction Fee Reimbursement<br />

U2420 REIMBURSEMENT WHEN A CTO IS NOT AVAILABLE<br />

A. General<br />

B. Non-Availability Limitations<br />

C. Transaction Fee Reimbursement<br />

PART G: GOV’T TRAVEL CHARGE CARD (GTCC) USE<br />

U2500 DoD POLICY<br />

A. General<br />

B. Program Policies and Procedures<br />

U2505<br />

CENTRALLY BILLED ACCOUNT (CBA)/INDIVIDUALLY BILLED ACCOUNT (IBA)<br />

NOTIFICATION STATEMENTS<br />

U2510 GTCC PURPOSE AND INFORMATION<br />

U2515 GTCC USE AND RESTRICTIONS<br />

A. General<br />

B. Restrictions<br />

C. Exceptions<br />

PART H: GOV’T QTRS USE/AVAILABILITY<br />

U2550 NON-DOD MEMBERS GOV’T QTRS USE/AVAILABILITY<br />

U2555 GOV’T QTRS USE<br />

A. Directed Use<br />

B.<br />

Member Assigned to a CONTINGENCY OPERATION for More Than 180 Days at One<br />

Location<br />

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Paragraph Title/Contents<br />

U2560 GOV’T QTRS AVAILABLE<br />

A. Checking GOV’T QTRS Availability<br />

B. AO Directs GOV’T QTRS<br />

C. Availability/Non-availability Documentation<br />

D Member Uses Other Lodgings as a Personal Choice<br />

E. Per Diem Limitation Not Allowed<br />

U2565 GOV’T QTRS NOT AVAILABLE<br />

U2570 TRAVEL ORDER/VOUCHER<br />

A. Documentation<br />

B. Authorization/Approval<br />

C. Paper Non-Availability Statement Not Required<br />

PART I: MILEAGE AND MALT RATES<br />

U2600 TDY & LOCAL TRAVEL<br />

A. TDY Mileage Rate Chart<br />

B. Non-Motorized Transportation Mode<br />

C. Helicopter and Privately-owned Boat<br />

D. POC Use Instead of GOV<br />

U2605<br />

PCS, HHT (DoD CIVILIAN EMPLOYEE), FIRST DUTY STATION, AND SEPARATION<br />

TRAVEL<br />

A. General<br />

B. MALT Rate<br />

U2610 CONVERTING KILOMETERS OR NAUTICAL MILES TO MILES<br />

A. Kilometer Conversion<br />

B. Nautical Mile Conversion<br />

U2615 SELF-PROPELLED MOBILE HOME<br />

PART J: OFFICIAL DISTANCE DETERMINATION<br />

U2650 OFFICIAL DISTANCE DETERMINATION<br />

A. POC<br />

B. Privately Owned Airplane<br />

C. Official Distance Use<br />

D. Personally Procured Moves<br />

E. Missing Location<br />

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Paragraph Title/Contents<br />

PART K: TRAVEL CLAIMS, RECEIPTS, AND TICKETS<br />

U2700 TRAVEL VOUCHER SUBMISSION<br />

U2705 FRAUDULENT CLAIMS<br />

A. Payment Requirements<br />

B. Suspicious Expenses<br />

C. GOV’T Reimbursement<br />

U2710 RECEIPT REQUIREMENTS<br />

A. General<br />

B. Lost Receipt<br />

C. Review and Administrative Approval<br />

U2715 LOST/STOLEN/UNUSED TICKET<br />

A. General<br />

B. Turning in Unused Tickets<br />

U2720 LOST/STOLEN/UNUSED GTR<br />

A. General<br />

B. Personal Use of GTR Prohibited<br />

U2725 TRAVELER WITHOUT SUFFICIENT FUNDS<br />

A. General<br />

B. Transportation<br />

C. Financial Responsibility<br />

PART L: LOCAL TRAVEL IN AND AROUND PDS/TDY LOCATION<br />

U2800 GENERAL<br />

A. Authority<br />

B. Local Area<br />

C. Control and Delegation<br />

D. Reimbursable Expenses<br />

E. Mass Transit Subsidy Voucher<br />

F. <strong>Travel</strong> to and from Medical Facilities<br />

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Paragraph Title/Contents<br />

U2805 PDS AREA TRAVEL<br />

A. General<br />

B. Commercial Transportation<br />

C. POC <strong>Travel</strong><br />

D. Both Commercial Transportation and POC <strong>Travel</strong><br />

E. Examples<br />

U2810 TRAVEL AT THE TDY LOCATION<br />

A. <strong>Travel</strong> Points<br />

B. Meals and/or Lodging Unavailable at Duty Site<br />

C. Commercial <strong>Travel</strong><br />

D. POC <strong>Travel</strong><br />

U2815<br />

TAXICAB USE INCIDENT TO AUTHORIZED WORK OUTSIDE REGULARLY<br />

SCHEDULED WORKING HOURS<br />

A. General<br />

B. Authorization/Approval Authority<br />

C. Finance <strong>Regulations</strong> Requirements<br />

D. POC Mileage<br />

U2820 VOUCHERS AND SUPPORTING DOCUMENTS<br />

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Part A: General<br />

PART A: GENERAL<br />

U2000 OBLIGATION TO EXERCISE PRUDENCE IN TRAVEL<br />

U2000-U2030<br />

*NOTE: While requirements for additional receipts are discouraged; travelers are advised to retain ALL receipts<br />

for tax purposes or in the event questions arise about expenses (e.g., laundry/dry cleaning and taxi expenses that<br />

seem excessive and/or inappropriate to the AO and which the AO, as a certifying officer, can decline based on<br />

finance regulations to pay unless convinced of their validity). If a receipt is impracticable to obtain or it has been<br />

inadvertently lost/destroyed, a written statement, acceptable to the AO explaining the circumstances, must be<br />

furnished.<br />

*A. General. A traveler must exercise the same care and regard for incurring GOV’T paid expenses as would a<br />

prudent person traveling at personal expense. CBCA 2852-TRAV, 28 August 2012.<br />

*B. Circumstances. The following circumstances include, but are not limited to, opportunities for travelers and<br />

commands to be good stewards of GOV’T funds and exercise prudence in travel. <strong>Travel</strong>ers and commands must<br />

consider the following for use when appropriate without disrupting the mission:<br />

1. Use of the least expensive transportation mode to and from a transportation terminal;<br />

2. Use of the least expensive parking (ordinarily the long term lot) when POC parking is authorized at the<br />

transportation terminal or at other facilities (i.e., valet parking must be justified when self parking is available);<br />

3. Use of the least expensive public transportation in and around the TDY site (i.e., subway/streetcar/bus) in<br />

lieu of taxi;<br />

4. Use of the least expensive authorized/approved Special Conveyance/Rental Vehicle (both in terms of using<br />

the ‘standard’ compact size and the least expensive vendor); and<br />

5. Scheduling travel as far in advance as possible to take advantage of the best offered fare/rate (e.g., such as a<br />

‘Dash’CA airfare in lieu of a YCA airfare).<br />

*C. Receipts. For DoD Services, IAW DoDFMR 7000.14-R, Volume 9, a traveler must maintain records/receipts<br />

for:<br />

1. Individual expenses of $75 or more, and<br />

2. All lodging costs (except when authorized a flat rate 55% contingency per diem, par. U4105-I4).<br />

Each non DoD Service must establish its own criteria for records/receipts maintenance by travelers.<br />

*D. <strong>Travel</strong>er’s Financial Responsibility. Excess costs, circuitous routes, delays or luxury accommodations that are<br />

unnecessary or unjustified are the traveler’s financial responsibility.<br />

U2005 LODGING PROGRAMS<br />

A. General<br />

1. The Army Lodging Success Program, Navy Elite Lodging Program, and GSA’s FedRooms Lodging<br />

Program provide adequate quality lodging at/below per diem and properties often are close to TDY location<br />

worksites.<br />

2. Use of lodging facilities in these programs often results in cost savings to the GOV’T.<br />

3. The FedRooms Lodging Program lodging rate is indicated by the use of an ‘XVU’ rate code as opposed to a<br />

‘GOV’ or other rate code.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part A: General<br />

4. Not all programs are available to all official travelers.<br />

B. Not Considered GOV’T QTRS. The following are not GOV’T QTRS:<br />

1. Army Lodging Success Program,<br />

2. Navy Elite Lodging Program,<br />

3. GSA’s Fed Rooms Lodging Program,<br />

4. GOV’T contracted lodging not located on an Installation to which the traveler is assigned.<br />

See DOHA Claims Case No. 2009 CL 080602.2, 7 July 2010<br />

C. GOV’T Contract Lodging<br />

1. The Secretary Concerned may direct the use of GOV’T contract lodging, at or near the U.S.<br />

INSTALLATION or RESERVATION, specifically contracted for a traveler assigned TDY to a<br />

CONTINGENCY OPERATION for more than 180 days at one location.<br />

U2000-U2030<br />

2. Transportation between the lodging and work site should be considered when making arrangements for<br />

GOV’T contract lodging.<br />

3. Directing the use of GOV’T contract lodging off the U.S. INSTALLATION does not permit directing the<br />

use of the GMR.<br />

U2010 TRAVEL OFFICIAL RESPONSIBILITIES<br />

An official responsible for directing travel and/or approving reimbursement also is responsible for ensuring that<br />

funds are used for official travel purposes and IAW the conditions prescribed.<br />

U2015 PASSPORTS, VISAS, IMMUNIZATIONS, AND CLEARANCES<br />

A. General. Applicable Service/Agency written material and (for DoD) the DoD Foreign Clearance Guide (FCG)<br />

located at https://www.fcg.pentagon.mil/fcg.cfm govern the requirements/procedures and documents .relating to<br />

official travel to foreign countries regarding:<br />

1. Passports,<br />

2. Visas,<br />

3. Immunizations,<br />

4. Advance clearance,<br />

5. Special conditions, and<br />

6. Other restrictions.<br />

B. No Fee Passport. The necessary passport, visa (including green card) when required (see APP G), and record of<br />

prescribed immunization (shots) must be in the traveler’s possession when traveling, and a passport for each traveler<br />

is required for travel into a foreign country, or territory under control of a foreign country.<br />

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Part A: General<br />

C. Time Limitations<br />

1. A passport should be renewed before it expires, if practicable.<br />

2. Most visas and immunizations have time limitations.<br />

U2020 TRAVEL JUSTIFICATION (adapted from FTR §301-71.101)<br />

A. Directed <strong>Travel</strong>. GOV’T funded travel and transportation may be directed only:<br />

1. When officially justified, and<br />

2. By means that meet mission requirements consistent with good management practices.<br />

B. <strong>Travel</strong>er Expenses. A traveler must not be directed to perform official travel at:<br />

1. Personal expense, nor<br />

2. Reimbursement rates/amounts inconsistent with the JFTR.<br />

C. Limited <strong>Travel</strong> Funds. Limited travel funds are not a basis for:<br />

1. Denying official travel reimbursement, or<br />

2. Reducing allowances.<br />

U2025 STANDARD CONUS PER DIEM RATE<br />

U2000-U2030<br />

A. Definition. The Standard CONUS per diem rate is the rate for any CONUS location not included in a defined<br />

locality (county/area) in the CONUS.<br />

B. CONUS PCS. The Standard CONUS per diem rate is used for all CONUS locations when PCS is involved.<br />

C. Standard CONUS Per Diem Rate. The Standard CONUS per diem rate is:<br />

Effective 1 October 2010<br />

LODGING M&IE TOTAL<br />

$77 $46 $123<br />

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Ch 2: Official <strong>Travel</strong><br />

Part A: General<br />

U2030 MEAL TICKETS<br />

A. Issuance. Meal tickets may be issued only:<br />

U2000-U2030<br />

1. As specifically authorized in Ch 4 (for TDY and for members traveling together under an order directing<br />

no/limited reimbursement), Ch 5 (for PCS), Ch 7 (for persons in special categories), and<br />

2. To members traveling together with no/limited reimbursement directed in the order (see JFTR, par. U4102-<br />

O) on a commercial airline flight on which courtesy meals are not served and prior arrangements have been<br />

made for the airline to serve meals in exchange for meal tickets.<br />

B. Procedures. Service issuances apply. See par. U1015-C2d.<br />

C. Value. The maximum rate per meal per member must not exceed the applicable amount below. Meals may be<br />

acquired at lower cost.<br />

Effective 13 October 2009<br />

Meal Rate<br />

Morning $ 7<br />

Noon $ 11<br />

Evening $23<br />

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Ch 2: Official <strong>Travel</strong><br />

Part B: <strong>Travel</strong> Policy<br />

U2100 GENERAL<br />

PART B: TRAVEL POLICY<br />

JFTR applies to each traveler whose travel and transportation allowances are governed by the JFTR.<br />

U2105 ECONOMY CLASS ACCOMMODATIONS<br />

U2100-U2170<br />

A <strong>Travel</strong>er must use economy/coach class accommodations unless other accommodations are authorized/approved<br />

as provided in JFTR, par. U3500, U3600, or U3650.<br />

U2110 ‘OTHER THAN ECONOMY/COACH’ ACCOMMODATIONS (FIRST AND BUSINESS)<br />

A. Definition. See APP A, Part 1 for definitions of PREMIUM, FIRST, and BUSINESS CLASS accommodations.<br />

B. Authority. See U3510-A, U3510-B, or U3620 for GOV’T funded ‘other than economy/coach’ accommodations<br />

authority.<br />

C. First Class Decision Support Tool. See APP H, Part 2C, for a first class decision support tool.<br />

D. Business Class Decision Support Tool. See APP H, Part 3B for a business class decision support tool.<br />

E. <strong>Travel</strong> Order<br />

1. The travel order MUST include the cost difference shown in APP H, Part 2A (‘Other than economy/coach’<br />

Accommodations Reporting Data Elements and Procedures) items 13 and 14, and the information in items 16<br />

and 17.<br />

2. Example: Business/First class travel is justified and authorized/approved based on par. U3520. The cost<br />

difference between the business and coach class fares is $765. The authorization could state something similar<br />

to “LtGen. Jones, HQ USA/XXXX, (authorized/approved) ‘other than economy/coach’ accommodations use.<br />

Full documentation of the (authorization/approval) for ‘other than economy/coach’ accommodations use is on<br />

file in the approving official’s office.”<br />

F. Advance Authority. Requests for ‘other than economy/coach’ accommodations must be made and authorized in<br />

advance of travel unless extenuating/emergency circumstances make advance authorization impossible.<br />

G. Extenuating/Emergency Circumstances<br />

1. If extenuating/emergency circumstances prevent advance authorization, the traveler must obtain written<br />

approval from the appropriate authority within 7 days of travel completion.<br />

2. A travel order authorizing ‘other than economy/coach’ accommodations due to extenuating/emergency<br />

circumstances must:<br />

a. Clearly explain the circumstances by providing background and justification to enable upgrade rationale<br />

audit;<br />

b. Include the cost difference between ‘other than economy/coach’ and economy/coach class fares;<br />

c. Include the authority and authorization source (memo/letter/message/etc.);<br />

d. Include the date and position identity of the signatory for ‘other than economy/coach’; and<br />

e. Annotate appropriate GOV’T transportation documents with the same information.<br />

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Part B: <strong>Travel</strong> Policy<br />

U2100-U2170<br />

H. ‘Other than Economy/Coach’ Accommodations Not Approved. If ‘other than economy/coach’ accommodations<br />

are not approved after the fact, the traveler is responsible for the cost difference between the ‘other than economy/<br />

coach’ transportation used and the cost of the transportation class for which the traveler was eligible.<br />

I. Authorizing/Approving Official. Only a person senior to the traveler may authorize/approve ‘other than<br />

economy/coach’ accommodations for the traveler ( DoD 4500.9-R, par. E.3.1.4, Encl 3, 12 February 2005). See par.<br />

U3510.<br />

J. Medical and Special Needs<br />

1. See APP A, Part 1 for SPECIAL NEEDS definition.<br />

2. ‘Other than economy/coach’ accommodations may be authorized/approved by the ‘other than economy/<br />

coach’ AO due to medical/special needs reasons only if a competent medical authority certifies that a disability/<br />

special need exists and, in the case of a medical need, the medical condition necessitates (for a specific time<br />

period or on a permanent basis) the accommodations upgrade. Competent medical authority must certify a<br />

disability/special need, in writing, every six months. If the disability/special need is a lifelong condition, a<br />

certification statement is required every two years.<br />

3. The ‘other than economy/coach’ AO must be able to determine that, at the time of travel, ‘other than<br />

economy/coach’ accommodations are/were necessary because the traveler is/was so disabled/limited by special<br />

needs that other lower cost economy accommodations (e.g., ‘bulkhead’ seating, or providing two economy<br />

seats) cannot/could not be used to meet the traveler’s requirements.<br />

4. An attendant authorized transportation under par. U7250-B or par. U7251-B may be authorized/approved<br />

‘other than economy/coach’ accommodations only when the attended traveler is authorized ‘other than<br />

economy/coach’ accommodations use and requires attendant services en route.<br />

5. Authority for a family member to use ‘other than economy/coach’ accommodations due to a disability or<br />

special need does not authorize the entire family to use ‘other than economy/coach’ accommodations. ‘Other<br />

than economy/coach’ authority is limited to the disabled traveler and attendant (if required). See APP A<br />

SPECIAL NEEDS definition.<br />

K. ‘Other than Economy/Coach’ Accommodations Not Authorized. Unless authorized/approved for medical<br />

reasons/physical handicap in par. U2110-J, ‘other than economy/coach’ accommodations use is not authorized<br />

during:<br />

1. PCS;<br />

2. Emergency leave;<br />

3. R&R;<br />

4. FEML;<br />

5. Personnel evacuations; or<br />

6. COT leave.<br />

U2115 UNUSUAL ROUTE JUSTIFICATION<br />

<strong>Travel</strong> other than by a usually traveled route must be justified for any excess cost to be GOV’T funded.<br />

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Part B: <strong>Travel</strong> Policy<br />

U2120 PERSONAL CONVENIENCE TRAVEL<br />

U2100-U2170<br />

A traveler may not be provided contract city pair airfares provided under GSA contract (APP P) or any other airfares<br />

intended for official GOV’T business for any portion of a route traveled for personal convenience.<br />

U2125 TRAVELER FINANCIAL RESPONSIBILITY<br />

The traveler is personally financially responsible for any expense accrued by not complying with the JFTR.<br />

U2130 LEAVE<br />

Personnel directives dictate if/how leave is charged for workday time not justified as official travel.<br />

U2135 SUBSTANDARD ACCOMMODATIONS<br />

A traveler may voluntarily use/accept, and the GOV’T may furnish, accommodations that do not meet minimum<br />

standards if the traveler’s or Service's needs require use of these accommodations. Involuntary acceptance of<br />

substandard accommodations is not required.<br />

U2140 U.S. CERTIFICATED TRANSPORTATION REIMBURSEMENT RESTRICTION<br />

A traveler generally may not be reimbursed for travel on non U.S. certificated transportation modes if U.S.<br />

certificated transportation is available for the transportation mode. For exceptions, see the specific transportation<br />

mode.<br />

U2145 DEPENDENT TRANSPORTATION SEATING<br />

Each dependent traveling at GOV’T expense is allowed a seat.<br />

U2150 SERVICE RESPONSIBILITY<br />

Each Service/DoD COMPONENT must:<br />

1. Only authorize/approve travel necessary to accomplish the GOV’T’s mission effectively and economically.<br />

2. Establish internal controls to ensure that only travel essential to the GOV’T’s needs is authorized.<br />

U2155 AIRPORT SELECTION<br />

A. Multiple Airports<br />

1. Ordinarily a traveler can use the airport that best suits the traveler’s needs in an area/location with multiple<br />

airports, except when the AO determines, based on command/installation/office written policy, that a specific<br />

airport should be used after considering the most cost effective routing and transportation means (to include not<br />

only airfares, but also transportation to and from airports).<br />

2. Potential lost work time may be considered.<br />

3. CONUS areas/locations with multiple airports include, but are not limited to: Chicago, Dallas/Fort Worth,<br />

Detroit, Houston, Los Angeles, New York City, San Francisco, and Washington, DC.<br />

4. If the command/installation/office does not have a written policy, the traveler chooses which airport to use<br />

when constructing transportation cost.<br />

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Part B: <strong>Travel</strong> Policy<br />

B. Servicing Airport<br />

U2100-U2170<br />

1. A traveler may not be required to use a nearby airport that is not a servicing airport of either the origin or<br />

destination even though the more distant airport provides a less costly airfare unless the command/installation/<br />

office has a written policy after considering the most cost effective routing and transportation means (to include<br />

not only airfares, but also transportation to and from airports).<br />

2. Potential lost work time may be considered.<br />

3. Example: The servicing airport for 29 Palms, CA, is Palm Springs, CA. Los Angeles, CA, may not be<br />

directed without written guidance; the servicing airport for Camp Lejeune, NC, is Jacksonville, NC, Raleigh,<br />

NC, may not be directed without written guidance; even though the more distant airports may provide less<br />

costly airfares.<br />

U2160 TDY CANCELED OR CHANGED<br />

A traveler must promptly cancel airline and/or lodging reservations when it is known that they will not be used (e.g.,<br />

TDY canceled, curtailed or changed). All unused tickets must be promptly turned into the issuing CTO. A<br />

traveler’s failure to follow these procedures may make the traveler financially liable for any resulting losses.<br />

U2165 TDY TRAVEL INVOLVING NON PDS LOCATION<br />

*A. General. A traveler on a TDY order is authorized travel and transportation allowances for the actual travel and<br />

transportation cost for the transportation mode authorized and used, NTE the constructed travel and transportation<br />

cost between the traveler’s PDS and TDY location.<br />

B. Limitations. When TDY travel is to/from a non PDS location:<br />

*1. The traveler is responsible for all excess travel and transportation costs; and<br />

*2. Constructed costs for each trip leg must be based on the POLICY CONSTRUCTED AIRFARE (see APP<br />

A) which includes the non capacity controlled city pair airfare. Capacity controlled city pair airfares are never<br />

used for cost construction.<br />

C. <strong>Travel</strong> Order Received while on Leave. See par. U4105-F for TDY travel/transportation allowances when a<br />

TDY order is received while a traveler is on official leave.<br />

U2170 WHEN PER DIEM IS AUTHORIZED<br />

Unless otherwise specifically provided for/restricted in these regulations, the prescribed per diem applies for all<br />

TDY periods, and related travel, including, but not limited to, the following:<br />

1. Periods of necessary delay awaiting further transportation,<br />

2. Periods of delay at POEs and PODs ICW a PCS,<br />

3. TDY periods directed in a PCS order,<br />

4. Delays to qualify for reduced travel fares (par. U4326-E).<br />

Change 312 U2B-4<br />

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Ch 2: Official <strong>Travel</strong><br />

Part C: <strong>Travel</strong> Order<br />

U2200 GENERAL<br />

PART C: TRAVEL ORDER<br />

U2200-U2240<br />

A. <strong>Travel</strong> Order. A document, issued/approved by the Secretarial Process, directing travel to/from/between<br />

designated points and serving as the basis for reimbursement by the GOV’T of official travel, transportation, and<br />

reimbursable expenses.<br />

B. Official <strong>Travel</strong> Conditions. The order establishes conditions for GOV’T-funded official travel and<br />

transportation, and is the reimbursement basis for the traveler.<br />

C. Issuance Prior to <strong>Travel</strong>. An order should be issued before travel is performed.<br />

D. Unauthorized Reimbursement<br />

1. <strong>Travel</strong> reimbursement is not authorized when travel is performed before receipt of a written/oral order.<br />

2. Expenses incurred before travel was contemplated/directed are not reimbursable.<br />

E. <strong>Travel</strong> Order Necessity<br />

1. Generally, an order is necessary except when same-day in and around local travel with no lodging<br />

requirement is involved.<br />

2. An order is not necessary when:<br />

a. <strong>Travel</strong> is performed at/in the immediate vicinity of the PDS (local travel), and<br />

b. The travel claim only involves reimbursement for transportation expenses authorized/approved as being<br />

in the GOV’T’s interest.<br />

3. If an order is not issued for local travel, voucher approval is sufficient for reimbursement purposes.<br />

U2205 RETROACTIVE ORDER MODIFICATION AND AUTHORIZATION/APPROVAL<br />

A. Modifications<br />

1. An order:<br />

a. May be retroactively corrected to show the original intent, and<br />

b. Must not be revoked/modified retroactively to create/deny/change an allowance (24 Comp. Gen. 439<br />

(1944)). Example: After travel is completed, it would be improper to amend an order to 'un-authorize'<br />

POC travel that the order clearly permitted.<br />

*2. A TDY location can be changed to a PDS (see pars. U4105-J and U4102-S), but a PDS cannot be changed<br />

to a TDY station once travel to the PDS is complete (i.e., traveler has reported for duty).<br />

B. Allowances. Some allowances (because of law) may be:<br />

1. Authorized only in advance of travel, or<br />

2. Approved only after travel is completed, or<br />

3. Authorized and/or approved.<br />

Change 311 U2C-1<br />

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Ch 2: Official <strong>Travel</strong><br />

Part C: <strong>Travel</strong> Order<br />

See APP A for definitions of “AUTHORIZE” and “APPROVE”.<br />

U2200-U2240<br />

C. Approval after the Fact. When an allowance may be approved after the fact, that approval, after the fact, does<br />

not constitute 'retroactive modification' of an order to create/change/deny an allowance.<br />

D. Deductible Meals. See par. U4165 regarding the effect of deductible meals on meal rates.<br />

U2210 TRAVEL AND REIMBURSEMENT ORDER<br />

A. Written Order. A written order:<br />

1. Issued by competent authority is required for expense reimbursement ICW official travel.<br />

2. That quotes/references an authority initiating the order is competent.<br />

3. That does not have a box to check for a particular allowance should include a statement authorizing the<br />

allowance. Example: DTR, 4500.9-R, Part 1, Chapter 106, par. B indicates that a statement authorizing<br />

commercial vehicle rental must be contained in an order to expedite processing at a rental location.<br />

4. May only contain authority for travel and transportation allowances provided in the JFTR (i.e., other<br />

allowances cannot be ‘created’ by AOs).<br />

5. Should include notice that if the order conflicts with the JFTR, the JFTR prevails (CBCA 2143-RELO, 11<br />

January 2011).<br />

B. Oral Order<br />

1. An urgent/unusual situation may require that official travel begin/be performed before a written order can be<br />

issued. Under these circumstances an oral order, conveyed by any medium, may be given. When this occurs,<br />

the AO must promptly issue a confirmatory written order.<br />

2. An oral order:<br />

a. Given in advance of travel,<br />

b. Subsequently confirmed in writing giving the date of the oral order, and<br />

c. Approved by competent authority<br />

meets the requirement for a written order.<br />

C. Order Not Originated by Competent Authority. An order issued under unusual conditions and not originated by<br />

competent authority must be approved by the AO before travel expense reimbursement.<br />

U2215 ITINERARY VARIATION<br />

A. Variation Authorized in the Order. An order may include authority for itinerary variations to permit a traveler<br />

to:<br />

1. Omit travel to named destinations,<br />

2. Change the named destinations travel sequence,<br />

3. Change the specified time for remaining at a named destination, and/or<br />

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4. <strong>Travel</strong> to additional destinations.<br />

B. Variation Not Authorized in the Order. Itinerary variation:<br />

U2200-U2240<br />

1. Changes may be orally authorized by the AO later confirmed in writing when an order does not contain<br />

itinerary variation authority, but circumstances arising after travel begins require itinerary variation.<br />

2. Must not be substituted for inadequate advance preparation.<br />

3. Does not create a blanket order.<br />

U2220 AMENDED, MODIFIED, CANCELED, OR REVOKED ORDER<br />

A. Effective Date of Order. When determining the travel and transportation allowances and reimbursable expenses<br />

under an order that is amended, modified, canceled or revoked before the effective date, the order is effective:<br />

1. When received by the traveler for travel performed by the traveler/dependents after order receipt, or<br />

2. When, ICW a PCS, any transportation of HHG, mobile home or POV is begun or completed, even though<br />

leave, delay, proceed time, or TDY en route is involved.<br />

B. Retroactive Modification. See par. U2205 for retroactive modification and authorization/approval.<br />

U2225 BLANKET/REPEAT TDY ORDER<br />

NOTE: The blanket/repeat TDY order is not used in DTS.<br />

A. <strong>Travel</strong> Order Expiration. A blanket/repeat TDY order does not expire when the traveler returns to the PDS. It<br />

continues, in effect, until expiration by:<br />

1. Time limit contained in the order,<br />

2. Automatic cancellation upon PCS,<br />

3. End of the fiscal year, or<br />

4. Revocation.<br />

B. Written Requirements. The following statements, when applicable, must be written into the blanket/repeat TDY<br />

order.<br />

1. Identification as a “blanket/repeat” TDY order;<br />

2. <strong>Travel</strong>er authority to depart at such times and to travel to locations within the specified geographic area, and<br />

with such frequency as the traveler deems necessary;<br />

3. The specific geographic area limitations (e.g., continents, countries, states, etc.);<br />

4. The TDY travel period within a given fiscal year (i.e., a blanket/repeat TDY order cannot cross fiscal years);<br />

5. The reason(s) the blanket/repeat TDY order is necessary;<br />

6. Estimated travel costs (transportation, per diem, and reimbursable expenses) for the period indicated in the<br />

blanket/repeat order;<br />

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U2200-U2240<br />

7. Authority for special conveyance use reimbursement when approved on a travel voucher as being to the<br />

GOV’T’s advantage, if appropriate;<br />

8. Excess accompanied baggage authorization, if necessary; and<br />

9. Other conditions, limitations, and instructions as appropriate.<br />

C. ‘Other than Economy/Coach’ Accommodations Not Authorized. A blanket/repeat TDY order must never<br />

authorize ‘other than economy/coach’ transportation. If ‘other than economy/coach’ accommodations are<br />

necessary for one or more specific trips, an order amendment, containing the necessary separate required statements<br />

for each such trip, must be issued.<br />

D. AEA (NOTE: This par. does not apply to the Coast Guard)<br />

1. AEA is prescribed only on an individual trip basis, and only after consideration of the facts existing in each<br />

case.<br />

2. AEA must not be authorized as part of a blanket/repeat TDY order or used as blanket authority to authorize/<br />

approve automatic AEA for all travel to an area.<br />

3. See par. U4215 for AEA limitations.<br />

U2230 TIME LIMITATIONS (EXCEPT TDY FOR TRAINING)<br />

A. General<br />

1. The AO must determine that the assignment is not a PCS move before authorizing a long-term TDY<br />

assignment away from the PDS. All of the following criteria must be met for an assignment to be TDY (68<br />

Comp. Gen. 465 (1989)):<br />

a. The duties to be performed are temporary in nature,<br />

b. The assignment is for a reasonable time duration, and<br />

c. TDY costs are lower than round-trip PCS expenses.<br />

2. The traveler’s PDS is where the traveler spends, and is expected to spend, the most time.<br />

3. The “temporary” designation of a traveler’s duty station on an order is not necessarily controlling.<br />

4. Long-term TDY should not exceed 180 consecutive days (64 Comp. Gen. 205 (1985); 62 id. 560 (1983)).<br />

B. 180-Day Time Limitation<br />

1. General. A TDY assignment at one location may not exceed 180 consecutive days, except when authorized<br />

under par. U2230-C (36 Comp. Gen. 757 (1957)).<br />

2. Extensions<br />

a. Bona fide assignment extensions that, when added to the originally authorized period, total 181 or more<br />

consecutive days may be directed.<br />

b. Extensions are limited to those cases where there has been a definite change or unforeseen delays were<br />

encountered. This limitation does not apply to a traveler:<br />

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U2200-U2240<br />

(1) Assigned TDY at more than one location that total 181 or more days if the duty period at any<br />

location is less than 180 days;<br />

(2) Under a TDY order assigned to uniformed units deployed afloat. See pars. U4102-J and U4102-<br />

M; or<br />

(3) TDY for training periods less than 140 days (20 weeks), including a traveler extended due to<br />

additional/extended instruction.<br />

3. 180 Day Rule Violation. Issuing a TDY order for 179 consecutive days, followed by a brief return to the<br />

PDS, followed by another TDY order for return to the same location is a violation of the 180-consecutive-day<br />

policy if the known/reasonably anticipated, TDY duration was in excess of180 days when the initial order was<br />

issued.<br />

4. Training Assignment. Assignment to a course of instruction of 140 or more days (20 or more weeks) at one<br />

location is a PCS except when the course is authorized as TDY under par.U2240-B. See APP A1 for<br />

PERMANENT DUTY STATION definition.<br />

C. TDY Period in Excess of 180 Consecutive Days<br />

1. Authorization. When mission objectives/unusual circumstances require TDY at one location for more than<br />

180 consecutive days the appropriate authority must determine if TDY of greater than 180 days is appropriate<br />

(38 Comp. Gen. 853 (1959)).<br />

2. Authorizing/Approving Authority<br />

a. Authority. The appropriate authority for authorizing/approving TDY assignments in excess of 180<br />

consecutive days at any one location is:<br />

(1) The Secretary Concerned,<br />

(2) The Chief of an appropriate bureau/staff agency specifically designated for that purpose, or<br />

(3) Commander/Deputy Commander of a Combatant Command.<br />

This authority must not be re-delegated, except as noted below.<br />

b. Re-Delegation Exception<br />

(1) The appropriate authority for Army for authorizing/approving TDY assignments in excess of 180<br />

consecutive days at any one location for a member assigned to a Warrior in Transition Unit (WTU) is<br />

the Service Compensation Chief who is a 2 Star Flag <strong>Office</strong>r or equivalent.<br />

(2) A Flag <strong>Office</strong>r or equivalent from the U.S. Army Medical Command must recommend the<br />

assignment for approval to the WTU to the Army Compensation Chief, who may then authorize/<br />

approve TDY assignments in excess of 180 consecutive days at any one location for the member<br />

assigned to a WTU.<br />

(3) The Army Compensation Chief authority must not be further re-delegated.<br />

3. Written Request and Justification. A written request and justification must be forwarded to the appropriate<br />

authority as soon as practicable. This determination should be made before the order is issued.<br />

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U2200-U2240<br />

4. Order Issuance after the Fact. If the situation does not permit determination before order issuance, the order<br />

may be issued and the case submitted immediately to the appropriate authority who must:<br />

a. Approve the order as written, or<br />

b. Direct that the order be amended to:<br />

5. Per Diem<br />

(1) Terminate the duty and return the traveler to the old station or assign a new station,<br />

(2) Change the assignment from TDY to a PCS, or<br />

(3) Fix the period at 180 or fewer days from the reporting date at the TDY station.<br />

*a. If a traveler is transferred by a PCS order to the TDY location, per diem, being paid ICW the TDY<br />

assignment, stops on the date the traveler is notified of the transfer. See pars. U4105-J and U4102-T.<br />

b. If a traveler is TDY in excess of 180 days without authorization/approval, the traveler’s per diem stops<br />

as of the 181st day (54 Comp. Gen. 368 (1974) and B-185987, 3 November 1976). Authorization/<br />

approval to exceed the 180-day TDY limitation is essential.<br />

6. RC <strong>Travel</strong>er. If an RC traveler received a Secretarial waiver IAW par. U7150-F, a second waiver is not<br />

required.<br />

U2235 PCS TIME LIMITATIONS<br />

Unless otherwise prescribed in the JFTR, a traveler’s PCS order is valid for travel and transportation allowances to<br />

the new PDS named in that PCS order while the order remains in effect and prior to receipt of further PCS orders<br />

(45 Comp. Gen. 589 (1966)). Example: <strong>Travel</strong>er ordered PCS from A to B. <strong>Travel</strong>er later is ordered PCS from B<br />

to C. When the PCS order from B to C is issued, the PCS order from A to B may no longer be used for PCS<br />

allowances from A to B.)<br />

U2240 TDY TIME LIMITATIONS FOR INSTRUCTION COURSES<br />

A. TDY for Training Less Than 140 Days (20 Weeks)<br />

1. General<br />

a. Course(s) of instruction at a school/INSTALLATION with a scheduled duration of less than 140 days<br />

(20 weeks) are TDY.<br />

*b. No per diem is payable if prohibited by par. U4102-R.<br />

c. If the scheduled course duration is 140 or more days, the school/INSTALLATION is that traveler's PDS,<br />

except when the course is authorized as TDY under par.U2240-B.<br />

2. Scheduled Duration. The "scheduled duration" of a course is the actual period students receive instruction,<br />

including weekends. Intervening holiday periods (e.g., recess for Christmas) and incidental time spent prior to,<br />

or following conclusion of, a course are not part of the scheduled course duration (53 Comp. Gen. 218 (1973)).<br />

Example 1: A traveler is scheduled for training (class is held 5 days a week) for 150 days to a course that<br />

normally lasts 139 days. During this time students are given 5 class days (an entire week) off ICW a<br />

holiday. This reduces the 150-day period to 143 days (5 class days plus 2 days for weekend). Students are<br />

also given 4 additional class days off on other holidays. Even though the length of time from the class start<br />

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Part C: <strong>Travel</strong> Order<br />

U2200-U2240<br />

date to the graduation date is 150 days, the actual training period is 139 days (exclude 11 days - relating to<br />

time off for holidays). Therefore, the assignment is a TDY.<br />

Example 2: The scheduled duration for XYZ course is 137 days (19 weeks/4 days) and the traveler, due to<br />

holidays and in/out processing, remains at the training site for 143 calendar days. Since the scheduled<br />

duration of the course is less than 140 days, regardless of the individual's time on station, the status is TDY.<br />

3. Extensions. When a traveler attending a course(s) of instruction of less than 140 days (20 weeks) is assigned<br />

additional/extended instruction, the assignment converts to a PCS if the scheduled duration exceeds 139 days<br />

including the time remaining on the original order and the additional/extended instruction (B-143017, 17 June<br />

1960; 46 Comp. Gen. 852 (1967); 66 id. 265 (1987)).<br />

Example 1: A traveler is TDY for training for 133 days. On day 100, the training is extended for an<br />

additional 42 days. Since the scheduled duration of training from the date of the extension is less than 140<br />

days (33 days remaining on the original order plus 42 days extension = 75 days), the training continues as<br />

TDY.<br />

Example 2: A traveler is TDY for training for 133 days. On day 33, the training is extended for an<br />

additional 42 days. Since the order extends the scheduled duration beyond 139 days, (100 days remaining<br />

on the original order + 42 days extension = 142 days), the training location converts to the traveler's PDS<br />

effective the date of the extension order. Per diem is no longer payable on/after the date of the order<br />

directing the additional/extended training.<br />

4. Limitations. A traveler's PCS order to a course of instruction may not be changed to a TDY order after<br />

arrival at the new PDS, unless the order was erroneously issued.<br />

B. TDY vs. PCS Status for Training Courses of 20 or More Weeks<br />

1. The Secretary Concerned (without delegation) may authorize a designated course (excluding initial entry<br />

courses) scheduled for:<br />

a. 20 or more weeks, but<br />

b. Not more than 180 days in length<br />

to be attended and completed in a TDY status, rather than in a PCS status.<br />

2. Requests for such action must be forwarded through Service channels to the Secretary Concerned and must<br />

include course number, description, length, school location, specific Service(s) of attendees, number of<br />

attendees who traditionally return to the previous PDS, and written justification for TDY vs. PCS.<br />

3. The status (either TDY or PCS) of any traveler, regardless of Service affiliation or component, attending a<br />

course of instruction of 20 or more weeks must be the same. Exception: A traveler assigned permanently at<br />

the location of the course immediately before attending is in a PCS status during course attendance. A<br />

traveler who is to be assigned immediately for permanent duty to the location of the course after attending<br />

the course is TDY until the PDS is named.<br />

4. For courses attended by multiple Services, the Secretary Concerned must obtain agreement from the other<br />

affected Service Secretaries before changing the course.<br />

C. TDY vs. PCS Status for Training Courses of more than 180 Days. When unusual circumstances (e.g.,<br />

infrastructure destruction caused by hurricanes, floods, and similar events) require training courses at one location of<br />

more than 180 consecutive days to be attended in a TDY status, the Secretary Concerned must obtain authorization/<br />

approval from PDTATAC for that/those specific course/courses to be designated a TDY course.<br />

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Part C: <strong>Travel</strong> Order<br />

BLANK PAGE<br />

U2200-U2240<br />

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Part D: <strong>Travel</strong> Status<br />

U2250 GENERAL<br />

PART D: TRAVEL STATUS<br />

U2250-U2255<br />

A. Authorized Allowances. A traveler is authorized travel and transportation allowances only while in a "travel<br />

status". See APP A1 for TRAVEL STATUS definition.<br />

B. Conditions. <strong>Travel</strong> status (except as a traveler of a ship's crew) is:<br />

1. Time spent away from the PDS on public business under competent travel orders, including necessary delays<br />

en route;<br />

2. <strong>Travel</strong> ICW necessary TDY including time spent at a TDY station, without regard to whether duty is<br />

performed while traveling, and without regard to the length of time away from the PDS;<br />

3. PCS travel;<br />

4. Necessary delay(s) while awaiting further transportation after travel status has begun;<br />

5. <strong>Travel</strong> to and/or from a hospital for observation or treatment (for travel to/from a medical facility in the local<br />

travel area, see par. U2800-C);<br />

6. <strong>Travel</strong> by GOV’T or other aircraft, including:<br />

a. Flights for training purposes made under orders of competent authority that require one or more landings<br />

away from the starting point; and<br />

b. All necessary delays incident to the transportation mode;<br />

7. Flights for training purposes made in the absence of a travel order when it is necessary to remain away<br />

overnight; and<br />

8. Other circumstances determined jointly by the Secretaries concerned before, during, or after occurrence to<br />

constitute a travel status.<br />

C. Starting and Ending <strong>Travel</strong>. <strong>Travel</strong> status starts when the traveler leaves the PDS, residence, office, detaches<br />

from/signs out of a unit, or other departure point, and ends upon return to the residence, office, PDS; arrival at the<br />

new PDS, defined as reporting to or signing in to the new unit, or other arrival point at the trip conclusion.<br />

D. Exclusion. <strong>Travel</strong> status does not include administrative absence. See DoDI 1327.06, Leave and Liberty, 16<br />

June 2009, incorporating change 1, 30 September 2011, Encl 2, par. 6, subpar. (a-e)<br />

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Part D: <strong>Travel</strong> Status<br />

U2255 TRAVEL STATUS START AND END<br />

A. Aircrew <strong>Travel</strong>er or Courier<br />

Rule<br />

When <strong>Travel</strong>er<br />

Departs<br />

Aircrew <strong>Travel</strong>er or Courier 1<br />

And Proceeds To<br />

1 Home <strong>Office</strong><br />

2 Home<br />

Flight ops/terminal<br />

at the PDS 3<br />

3 Home <strong>Office</strong><br />

4 Home<br />

Rule<br />

5<br />

6<br />

7<br />

When <strong>Travel</strong>er<br />

Returns To<br />

Flight ops/terminal<br />

at the PDS 3<br />

Flight ops/terminal<br />

not at the PDS 3<br />

Flight ops/terminal<br />

not at the PDS 3<br />

Flight ops/terminal<br />

not at the PDS 3<br />

And Proceeds To<br />

Table U2D-1<br />

<strong>Travel</strong> Status Chart<br />

<strong>Travel</strong> Status Start<br />

<strong>Travel</strong> Status End<br />

And Then To<br />

Flight ops/terminal<br />

at the PDS 3<br />

U2250-U2255<br />

<strong>Travel</strong> Status Starts<br />

When <strong>Travel</strong>er<br />

Departs From<br />

Terminal 4<br />

N/A Terminal 4<br />

Flight ops/terminal<br />

not at the PDS 3<br />

<strong>Office</strong> 2<br />

N/A Home<br />

And Then To<br />

<strong>Travel</strong> Status Ends<br />

When <strong>Travel</strong>er<br />

Returns To<br />

<strong>Office</strong> or home N/A Terminal 4<br />

<strong>Office</strong> Home <strong>Office</strong> 2<br />

Home N/A Home<br />

1 A traveler performing TDY as an aircrew traveler includes a traveler for whom aircrew duty is an additional<br />

duty. Also includes an Armed Forces courier and other traveler whose primary duty makes the air terminal a<br />

regular duty place. This does not apply to an RC traveler for first and last day when called to active duty.<br />

Aircrew status for an RC traveler only applies after the traveler arrives at the active duty location and terminates<br />

when the traveler departs upon relief from active duty.<br />

2 Disregard travel to and from office if no duty was performed there.<br />

3 “At PDS” means within the limits of the PDS as defined in APP A.<br />

4 ‘Departs from/returns to terminal’ refers to “wheels up/wheels down.”<br />

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Part D: <strong>Travel</strong> Status<br />

B. Other than an Aircrew <strong>Travel</strong>er or Courier<br />

Rule<br />

When <strong>Travel</strong>er<br />

Departs From:<br />

1 Home 6<br />

Other than an Aircrew <strong>Travel</strong>ers or Courier<br />

And<br />

Proceeds to:<br />

Transportation<br />

Terminal<br />

2 Home <strong>Office</strong> 1<br />

3 Home <strong>Office</strong> 1<br />

Rule<br />

4<br />

5<br />

6<br />

When <strong>Travel</strong>er<br />

Returns To:<br />

And<br />

Returns To:<br />

Table U2D-2<br />

<strong>Travel</strong> Status Chart<br />

<strong>Travel</strong> Status Start<br />

And<br />

Then To:<br />

And<br />

Then To:<br />

U2250-U2255<br />

<strong>Travel</strong> Status<br />

Starts When<br />

<strong>Travel</strong>er Departs<br />

From:<br />

N/A N/A Home 6<br />

Transportation<br />

Terminal<br />

Another duty/<br />

departure point<br />

within the PDS 5<br />

<strong>Travel</strong> Status End<br />

And<br />

Then To:<br />

N/A <strong>Office</strong> 2 / 5<br />

Transportation<br />

Terminal<br />

And<br />

Then To:<br />

Another duty/<br />

departure point<br />

within the PDS 3 / 4<br />

<strong>Travel</strong> Status<br />

Ends When<br />

<strong>Travel</strong>er Returns<br />

To:<br />

Terminal Home 6 N/A N/A Home 2 / 6<br />

Terminal <strong>Office</strong> 1 Home N/A <strong>Office</strong> 1 / 2 / 5<br />

Terminal<br />

Another duty/<br />

arrival point within<br />

the PDS 3 / 4<br />

Home N/A<br />

1 Disregard travel to/from office or other duty point if no duty was performed thereat.<br />

2 Applicable even though terminal is located at the PDS.<br />

Another duty/<br />

arrival point within<br />

the PDS 5<br />

* 3 Example: A traveler departs from the Naval Support Facility (Arlington, VA) and proceeds to Pentagon<br />

(Arlington, VA) for a briefing prior to departing on TDY. The Pentagon then becomes “another duty point.” The<br />

traveler departs the Naval Support Facility and proceeds to a restaurant for lunch and after lunch proceeds to the<br />

terminal. The restaurant becomes the “other departure point.”<br />

4 “Another departure/arrival point” is never a transportation terminal.<br />

5<br />

Does not prevent reimbursement of transportation between home and PDS on travel days IAW JFTR, pars.<br />

U3310-B, U3315-B, and U4925.<br />

6 The AO may permit the traveler to start/end official travel from the location at which the traveler maintains the<br />

family residence if it is not the residence from which the traveler commutes daily to the PDS. If to the GOV’T’s<br />

advantage, POC use may be authorized/approved to start/end at the:<br />

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Part D: <strong>Travel</strong> Status<br />

a. <strong>Travel</strong>er’s residence (from which the traveler commutes daily to the PDS),<br />

b. Location at which the traveler maintains the family residence if it is not the residence from which the<br />

traveler commutes daily to the PDS, or<br />

c. Place near the traveler’s residence where the POC is garaged/stored.<br />

Relative cost should be a consideration.<br />

U2250-U2255<br />

Example: The traveler’s PDS is Alexandria, VA. The traveler resides in Alexandria during the workweek and<br />

commutes daily to the PDS. The traveler maintains the family residence in Norfolk, VA. The traveler may be<br />

permitted to start and/or end official travel on TDY at Norfolk, VA.<br />

C. <strong>Travel</strong>er Assigned to a Two Crew Nuclear Submarine (SSBN). <strong>Travel</strong> status ends and the traveler starts a<br />

training and rehabilitation status when:<br />

1. The traveler arrives at the submarine’s home port, and<br />

2. No further travel away from the home port is required by the PCS order before reporting on board the<br />

submarine,<br />

whether or not the submarine is at the home port (57 Comp. Gen. 178 (1977)).<br />

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Part E: <strong>Travel</strong> Advance<br />

U2300 AUTHORITY<br />

PART E: TRAVEL ADVANCE<br />

A. Authorization. A travel advance, as allowed by the authorizing statute:<br />

1. May be paid when authorized on a travel order, and<br />

2. Is not the same as authorizing GTCC IBA use for an ATM advance.<br />

B. <strong>Regulations</strong>. A travel advance is paid IAW:<br />

1. The DoDFMR, Volume 9 (DoD Services), and<br />

2. Service issuances (Non-DoD Services).<br />

U2305 TRAVELER AND SERVICE/AGENCY RESPONSIBILITY<br />

A. <strong>Travel</strong>er Responsibility. A traveler on official business:<br />

1. Is responsible for travel expenses, but<br />

U2300-U2310<br />

2. Should not have to pay official travel expenses entirely from personal funds, unless the traveler decides not<br />

to use available GOV’T resources (e.g., the GTCC or traveler’s checks).<br />

B. Service/Agency Responsibility. The Service/Agency:<br />

a. May issue travel advances for certain authorized expenses, and<br />

b. Should ensure a traveler takes all reasonable steps to minimize the cash burden on both the Service/DoD<br />

Component and the traveler (e.g., using the GTCC).<br />

U2310 AUTHORIZED TRAVEL ADVANCES<br />

A. General. A traveler may receive advance payment for expenses such as per diem, mileage, AEA, reimbursable<br />

expenses, specified travel and transportation allowances, station allowances, and housing allowances.<br />

B. Advance Payment Information. Additional information on advance payment of allowances is located as follows:<br />

1. Discounted Conference/Training Registration Fee (APP R2-H);<br />

2. TDY travel (Ch 4);<br />

3. Advance Lodging deposit (par. U4129-I);<br />

4. Reimbursable expenses (APP G);<br />

5. Member PCS (par. U5104);<br />

6. Dependent outpatient travel (par. U5240-C10);<br />

7. Dependent PDT (par. U5204);<br />

8. HHG transportation (par. U5319);<br />

Change 304 U2E-1<br />

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Ch 2: Official <strong>Travel</strong><br />

Part E: <strong>Travel</strong> Advance<br />

9. Designated representatives to Yellow Ribbon (par. U5255-F);<br />

10. Mobile home transportation (par. U5560);<br />

11. DLA (Ch 5G, pars. U6013 and U6060);<br />

12. Recruiting expenses (par. U7033);<br />

13. SROTC member (par. U7154-B4);<br />

14. Attendants on behalf of member patients (pars. U5250-G and U7252-A);<br />

15. Escorts and attendants of dependents (par. U7555); and<br />

U2300-U2310<br />

16. Station (COLA and TLA) and housing (OHA & FSH) allowances (pars. U9157 and U10028). NOTE:<br />

Advance MIHA is not authorized.<br />

Change 304 U2E-2<br />

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Ch 2: Official <strong>Travel</strong><br />

Part F: Arranging Official <strong>Travel</strong><br />

U2400 CTO USE<br />

A. Policy<br />

PART F: ARRANGING OFFICIAL TRAVEL<br />

U2400-U2420<br />

1. It is mandatory policy that all Uniformed Services travelers use an available contracted CTO (DTMOcontracted<br />

for DoD Services), or a GSA contracted TMC (when a contracted CTO is not available) for all<br />

official transportation requirements, except when authorized IAW par.U3045.<br />

2. The eligible traveler must contact the responsible Agency/Service designated official if there is not an<br />

available contracted CTO to provide the official travel. DoD travelers contact DTMO.<br />

B. Command Responsibility. A command must not permit a CTO to issue:<br />

1. A YCA airfare purchased at GOV’T expense to a traveler when a -CA airfare is available and the AO<br />

determines that a -CA airfare meets mission needs. This does not establish the -CA as the basis for policyconstructed<br />

airfare. The basis for policy-constructed airfare is the YCA.; and<br />

2. Other than the least expensive unrestricted economy/coach class tickets purchased at GOV’T expense<br />

without prior proper authority (see pars. U3500, U3600 and U3650 for exceptions).<br />

C. Service <strong>Regulations</strong>. See Service regulations for CTO use information.<br />

D. Failure to Follow <strong>Regulations</strong><br />

1. A command/unit is expected to take appropriate disciplinary action when a traveler and/or an AO fails to<br />

follow the regulations concerning CTO use. See par. U1035.<br />

2. A command/unit is expected to take appropriate action for reimbursement to the GOV’T when a traveler<br />

and/or AO acquires/allows a YCA airfare to be acquired when there is a _CA airfare available that meets<br />

mission needs (CBCA 1511-TRAV, 7 May 2009).<br />

3. Disciplinary action should be for willful violations and may be in the form of counseling (oral/written), nonjudicial<br />

action, or other appropriate means.<br />

4. Disciplinary action must not be through refusal to reimburse.<br />

5. See par. U2400-E for the exceptions when reimbursement is not allowed.<br />

E. Reimbursement Not Allowed. Reimbursement is not allowed when the traveler does not follow the regulations<br />

for:<br />

1. Non-U.S.-certificated carriers use. See par. U3500-H.<br />

2. Directed transoceanic transportation. See pars. U3045-B, and U5108-A.<br />

U2405 TRAVEL ARRANGEMENT REQUIREMENTS<br />

A. Making <strong>Travel</strong> Arrangements. When making travel arrangements, travelers should use the following in priority<br />

order:<br />

1. A CTO (see APP A definition and par. U2400-A), or<br />

2. In-house travel offices.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part F: Arranging Official <strong>Travel</strong><br />

B. Authority. All travel arrangements must be made IAW:<br />

*1. DoDD 4500.09E, Transportation and Traffic <strong>Management</strong>, 11 September 2007, and<br />

*2. Service regulations.<br />

U2410 NON-U.S.-CERTIFICATED AIRCRAFT OR SHIP TRANSPORTATION<br />

U2400-U2420<br />

Transportation on a non-U.S.-certificated aircraft or ship must not be authorized/approved unless the conditions in,<br />

par. U3525 are met.<br />

U2415 REIMBURSEMENT WHEN A CTO IS AVAILABLE BUT NOT USED<br />

A. Transportation Reimbursement. When a CTO is available, but not used by the traveler, transportation cost<br />

reimbursement is limited to the amount the GOV’T would have paid if the arrangements had been made directly<br />

through a CTO.<br />

B. Transaction Fee Reimbursement. When an available CTO is not used and no transaction fee is included in the<br />

GOV’T/GOV’T-procured transportation, the transaction fee for personally procured transportation from other than a<br />

CTO may be reimbursed as long as the total reimbursable amount for the transaction fee and transportation cost does<br />

not exceed the GOV’T/GOV’T procured transportation cost.<br />

U2420 REIMBURSEMENT WHEN A CTO IS NOT AVAILABLE<br />

A. General. When the AO certifies that a CTO was/is not available to arrange the required official transportation,<br />

reimbursement is for the actual authorized/approved transportation cost NTE the policy-constructed airfare (see APP<br />

A1 definition) that meets mission requirements.<br />

B. Non-Availability Limitations. CTO service not being available should be an extremely rare occurrence. Each<br />

event of non-availability should lead to correction(s) that make CTO service available should the same situation<br />

arise again.<br />

C. Transaction Fee Reimbursement. When a CTO is not available, the transaction fee incurred for arranging<br />

transportation is a Reimbursable Expense. See APP G.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part G: GOV’T <strong>Travel</strong> Charge Card (GTCC) Use<br />

U2500 DoD POLICY<br />

PART G: GOV’T TRAVEL CHARGE CARD (GTCC) USE<br />

U2500-U2515<br />

A. General. “It is the general policy of DoD that the GTCC be used by DoD personnel to pay for all costs<br />

incidental to official business travel, including travel advances, lodging, transportation, rental cars, meals and other<br />

incidental expenses, unless otherwise specified,” (OSD (C) memo of 28 March 1995, subject: <strong>Travel</strong>/Reengineering<br />

Implementation Memorandum #2--Maximized Use of the <strong>Travel</strong> Charge Card); and OSD (P&R) memo of 5 May<br />

2007, subject: Reduction of Centrally Billed Accounts).<br />

B. Program Policies and Procedures<br />

1. DoD Uniformed Services. The GTCC program policies and procedures (including central billing and unit<br />

cards) are found in the DoDFMR 7000.14-R, Volume 9, “<strong>Travel</strong> Policy and Procedures”.<br />

2. Non DoD Services (USCG, NOAA, and PHS Only). The GTCC program policies and procedures for each<br />

non DoD Uniformed Service are found in its Service regulations.<br />

U2505 CENTRALLY BILLED ACCOUNT (CBA)/INDIVIDUALLY BILLED ACCOUNT (IBA)<br />

NOTIFICATION STATEMENTS<br />

A statement must be on each travel order indicating whether transportation tickets ordinarily are purchased using a<br />

GTCC CBA, or using a GTCC IBA. This statement alerts voucher examiners when a transportation cost shows<br />

up as a reimbursable expense, and assists in preventing duplicate payments.<br />

U2510 GTCC PURPOSE AND INFORMATION<br />

*DoDFMR 7000.14-R, Volume 9, Ch 3, par. 0305 indicates the purposes for which a DoD GTCC may be used.<br />

U2515 GTCC USE AND RESTRICTIONS<br />

A. General. Charging personal travel expenses is GTCC misuse. A DoD traveler who misuses the GTCC is subject<br />

to administrative and/or disciplinary action.<br />

B. Restrictions. To prevent misuse of the GTCC IBA and city pair airfares for leisure travel a copy of the relevant<br />

travel order must be provided to the CTO before ticketing. An electronic DTS generated order suffices to meet this<br />

requirement.<br />

C. Exceptions. A CTO may issue tickets for official travel authorized by proper oral, letter, or message authority if<br />

travel must begin or is performed before a written travel order is issued. The official who directed the travel is<br />

responsible for providing a confirmatory travel order to the CTO.<br />

Change 312 U2G-1<br />

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Ch 2: Official <strong>Travel</strong><br />

Part G: GOV’T <strong>Travel</strong> Charge Card (GTCC) Use<br />

BLANK PAGE<br />

U2500-U2515<br />

Change 312 U2G-2<br />

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Ch 2: Official <strong>Travel</strong><br />

Part H: GOV’T QTRS Use/Availability<br />

PART H: GOV’T QTRS USE/AVAILABILITY<br />

U2550 NON-DOD MEMBERS GOV’T QTRS USE/AVAILABILITY<br />

U2550-U2570<br />

For Coast Guard, NOAA, and PHS Personnel, GOV’T QTRS are available only if use is directed in the order.<br />

U2555 GOV’T QTRS USE<br />

A. Directed Use. A member may be required to use GOV’T QTRS only if:<br />

1. Sent TDY to a U.S. INSTALLATION (see APP A1); and<br />

2. The GOV’T QTRS on that U.S. INSTALLATION are adequate and available, and<br />

3. The TDY order directs their use.<br />

B. Member Assigned to a CONTINGENCY OPERATION for More Than 180 Days at One Location<br />

1. The Secretary Concerned may direct the use of GOV’T contract QTRS, at/near the U.S. INSTALLATION/<br />

RESERVATION specifically contracted for a member assigned to a CONTINGENCY OPERATION for more<br />

than 180 days at one location.<br />

2. Arrangements for GOV’T contract QTRS should consider arrangements for transportation between the<br />

lodging and work site.<br />

3. Directed use of GOV’T contract QTRS off the U.S. INSTALLATION does not permit directed GMR.<br />

U2560 GOV’T QTRS AVAILABLE<br />

A. Checking GOV’T QTRS Availability<br />

1. A member ordered to use GOV’T QTRS on a U.S. INSTALLATION (as opposed to a town/city) is required<br />

to check GOV’T QTRS availability (through the CTO) at (not near) the assigned U.S. INSTALLATION.<br />

2. The member is not required to seek/check for GOV’T QTRS when TDY to a U.S. INSTALLATION/<br />

RESERVATION after non-availability documentation has been initially provided.<br />

3. Example: A member, who is required to check QTRS availability on arrival at a U.S. INSTALLATION,<br />

does so and certifies non-availability, or is issued non-availability documentation. The member cannot be<br />

required to re-check later for QTRS availability at that U.S. INSTALLATION during that TDY period there.<br />

See par. U2570.<br />

B. AO Directs GOV’T QTRS. The AO:<br />

1. May direct adequate (based on DoD and Service standards) available GOV’T QTRS use for a uniformed<br />

member on (not near) a U.S. INSTALLATION only if the uniformed member is TDY to that U.S.<br />

INSTALLATION. See DOHA Claims Case No. 2009-CL-080602.2, 7 July 2010).<br />

2. May not direct the use of ‘nearby’ GOV’T QTRS not on that U.S. INSTALLATION.<br />

C. Availability/Non-availability Documentation<br />

1. Availability/non-availability must be documented (see par. U2570).<br />

2. Non-availability documentation is required only for GOV’T QTRS on (not near) the U.S. INSTALLATION<br />

at which a member is TDY.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part H: GOV’T QTRS Use/Availability<br />

D. Member Uses Other Lodgings as a Personal Choice. A member:<br />

U2550-U2570<br />

1. Should use adequate and available GOV’T QTRS on the U.S. INSTALLATION at which assigned TDY.<br />

2. Who uses other lodgings as a personal choice, when adequate GOV’T QTRS:<br />

a. Use is directed on that U.S. INSTALLATION, and<br />

b. Are available on that U.S. INSTALLATION,<br />

is limited to the GOV’T QTRS lodging reimbursement cost on the U.S. INSTALLATION to which assigned<br />

TDY (44 Comp. Gen. 626 (1965)).<br />

E. Per Diem Limitation Not Allowed. Per diem cannot be limited based on ‘nearby’ GOV’T QTRS that are not on<br />

the U.S. INSTALLATION, to which the member is assigned TDY, but on another ‘nearby’ U.S. INSTALLATION,<br />

uniformed facility, or elsewhere.<br />

U2565 GOV’T QTRS NOT AVAILABLE<br />

The Services have predetermined that GOV’T QTRS are not available:<br />

1. When a TDY/delay point is at other than a U.S. INSTALLATION (See APP A);<br />

2. When an AO determines that GOV’T QTRS use would adversely affect mission performance except for:<br />

a. A member attending a service school at a Uniformed Service facility, and<br />

b. An O-7 through O-10 officer who personally determines QTRS availability;<br />

3. During en route travel periods;<br />

4. For any TDY/delay of only 1 night at one location (stopover or multiple locations);<br />

5. When travel is ICW a PCS:<br />

a. When per diem is payable under ‘MALT-Plus’ (see JFTR, par. U5105-B);<br />

b. When a member is authorized concurrent travel, and the family (including the member) cannot lodge<br />

together in GOV’T QTRS at a POE/POD; or<br />

c. To a ship/afloat staff with an OCONUS home port, and;<br />

(1) A member is accompanied by dependents authorized concurrent travel;<br />

(2) Is put on TDY at the home port while awaiting ship/staff arrival or onward transportation;<br />

and GOV’T QTRS are not available for the entire family; or<br />

6. When a member is TDY at a medical facility as a non-medical attendant accompanying a dependent in an<br />

outpatient status. See JFTR, par. U7551.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part H: GOV’T QTRS Use/Availability<br />

U2570 TRAVEL ORDER/VOUCHER<br />

A. Documentation. Availability/non-availability must be documented by the member by:<br />

1. Confirmation number provided by the Service’s lodging registration process; or<br />

U2550-U2570<br />

2. The date the member attempted to make reservations, and the phone number and name of the billeting office<br />

PoC; or<br />

3. Member certification that GOV’T QTRS were not available on arrival.<br />

B. Authorization/Approval. When a member provides acceptable documentation of GOV’T QTRS nonavailability,<br />

the AO must authorize/approve reimbursement for commercial lodgings.<br />

C. Paper Non-Availability Statement Not Required (Effective 1 October 1995). Per USD(P&R) memorandum,<br />

dated 29 August 1995, DoD travelers are not required to obtain paper non-availability statements to justify<br />

reimbursement for commercial lodging and per diem.<br />

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Part H: GOV’T QTRS Use/Availability<br />

BLANK PAGE<br />

U2550-U2570<br />

Change 304 U2H-4<br />

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Ch 2: Official <strong>Travel</strong><br />

Part I: Mileage and MALT Rates<br />

U2600 TDY & LOCAL TRAVEL<br />

PART I: MILEAGE AND MALT RATES<br />

A. TDY Mileage Rate Chart TDY mileage rates for local and TDY travel are:<br />

U2600-U2615<br />

POC Rate Per Mile Effective Date<br />

Airplane *$1.33 *1 Jan 2013<br />

Automobile (If no GOV is available) *$0.565 *1 Jan 2013<br />

Motorcycle *$0.535 *1 Jan 2013<br />

*Other Mileage Rate. Applies when:<br />

1. A POC is used instead of a GOV’T furnished vehicle (if a<br />

GOV is available) when GOV’T furnished vehicle use is to the<br />

GOV’T’s advantage;<br />

2. IDT outside normal commute IAW par. U7160; and.<br />

*3. Disciplinary action travel under par. U7450<br />

B. Non Motorized Transportation Mode<br />

*$0.24 *1 Jan 2013<br />

1. Mileage allowance is not authorized for non motorized transportation mode (bicycle, etc.) used for official<br />

travel. See GAO decisions B-184641, 11 September 1975; B-196484, 19 February 1980 and B-201654, 12<br />

January 1981.<br />

2. Reimbursement of actual transportation expenses incurred in the use of the non-motorized transportation<br />

mode is limited to the most advantageous transportation mode per the AO determination.<br />

C. Helicopter and Privately Owned Boat. Privately owned aircraft use (other than an airplane, e.g., helicopter) and<br />

privately owned boat use are not reimbursed on a TDY mileage basis. See pars. U5905 and U5915.<br />

D. POC Use Instead of GOV. See par. U4945 for POC use instead of a GOV.<br />

U2605 PCS, HHT (DoD CIVILIAN EMPLOYEE), FIRST DUTY STATION, AND SEPARATION<br />

TRAVEL<br />

A. General. The MALT amount for authorized POC use during official PCS travel is determined using the official<br />

distance for which MALT may be paid under the circumstances as determined IAW applicable JFTR provisions.<br />

B. MALT Rate<br />

*1. Effective 1 January 2013, the MALT rate per authorized POC is $.24/mile. The MALT rate in effect from<br />

17 April – 31 December 2012 was $.23/mile.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part I: Mileage and MALT Rates<br />

U2600-U2615<br />

*2. The $.24/mile rate is effective for all PCS travel that commences on or after 1 January 2013 (i.e., the initial<br />

travel is started).<br />

*3. PCS travel that commenced prior to 1 January 2013 must be paid at the old rate ($.23/mile) even if the<br />

travel was not completed until after 1 January 2013.<br />

4. Par. U5015 clarifies general information and reimbursement ICW MALT.<br />

5. Regardless of the POC type used (except in par. U2615), this is the PCS travel MALT rate. See par. U2650<br />

for official distance determination.<br />

6. See par. U5105-B if there is more than one authorized traveler in a POC.<br />

U2610 CONVERTING KILOMETERS OR NAUTICAL MILES TO MILES<br />

A. Kilometer Conversion. To convert kilometers to statute/regular miles, multiply the number of kilometers times<br />

.62. Example: To convert 84 kilometers to miles, multiply 84 times .62 (84 km x .62 = 52 miles).<br />

B. Nautical Mile Conversion. To convert nautical miles to statute/regular miles, multiply the nautical distance<br />

times 1.15077945. Example: To convert 53 nautical miles to miles, multiply 53 times 1.15077945 (53 nautical<br />

miles x 1.15077945 = 61 miles).<br />

U2615 SELF PROPELLED MOBILE HOME<br />

Mileage reimbursement for a self propelled mobile home driven overland/over water is the automobile mileage rate<br />

in par. U2600 for the official distance between authorized points. Also see par. U5510-B.<br />

Change 314 U2I-2<br />

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Ch 2: Official <strong>Travel</strong><br />

Part J: Official Distance Determination<br />

PART J: OFFICIAL DISTANCE DETERMINATION<br />

U2650 OFFICIAL DISTANCE DETERMINATION<br />

A. POC (Except Airplane). The <strong>Defense</strong> Table of Official Distances (DTOD):<br />

1. Is the only official source for worldwide PCS and TDY distance information.<br />

2. Replaces all other sources used for computing distance (except for airplanes see par. U2650-B).<br />

3. Uses zip code to zip code distance within the CONUS and non-foreign OCONUS areas and city to city<br />

distance elsewhere (e.g., within foreign locations or to and from foreign locations).<br />

4. Provides distances which must be rounded to the nearest mile for each leg of a journey.<br />

5. Does not apply to the following travel distances that are determined by odometer readings:<br />

a. In and around the PDS or TDY sites,<br />

b. Between home/office and transportation terminal,<br />

c. For short distance moves, within the same city, or<br />

d. Round trip travel between home and active duty tour site for an RC member performing active duty<br />

when the member commutes under the provisions of par. U7150-B.<br />

B. Privately Owned Airplane<br />

1. When privately owned airplane use is authorized/approved for transportation, the distance between origin<br />

and destination must be determined from aeronautical charts issued by the <strong>Federal</strong> Aviation Administration<br />

(FAA).<br />

2. If adverse weather, mechanical difficulty, or unusual conditions cause necessary detours, the additional air<br />

distance must be explained.<br />

3. If distance cannot be determined by aeronautical charts, the flight time multiplied by the aircraft's cruising<br />

speed is used to determine distance.<br />

U2650<br />

C. Official Distance Use. The official distance is used in determining the distance between any two of the locations<br />

listed in par. U3035.<br />

D. Personally Procured Moves. The DTOD (shortest distance) is the only official source for distances for<br />

personally procured moves.<br />

E. Missing Location<br />

1. Each DoD INSTALLATION (CONUS and OCONUS) should be listed in the DTOD.<br />

2. If a facility is not listed, contact DTOD at https://dtod.sddc.army.mil/default.aspx.<br />

Change 304 U2J-1<br />

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Ch 2: Official <strong>Travel</strong><br />

Part J: Official Distance Determination<br />

BLANK PAGE<br />

U2650<br />

Change 304 U2J-2<br />

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Ch 2: Official <strong>Travel</strong><br />

Part K: <strong>Travel</strong> Claims, Receipts, and Tickets<br />

PART K: TRAVEL CLAIMS, RECEIPTS, AND TICKETS<br />

U2700 TRAVEL VOUCHER SUBMISSION<br />

U2700-U2725<br />

<strong>Travel</strong>ers should submit a travel voucher IAW Service administrative and/or procedural directives. Use DoDFMR,<br />

Vol. 9 except when official assignments (TDY, TCS or PCS) are funded by a non-DoD agency. Non-DoD Services<br />

should use Service regulations.<br />

U2705 FRAUDULENT CLAIMS<br />

A. Payment Requirements. For requirements regarding payment when fraudulent expense(s) are suspected, see:<br />

1. DoDFMR, Vol. 9 (DoD Services/Components), or<br />

2. Service regulations (Non-DoD Services).<br />

B. Suspicious Expenses. When there is reasonable suspicion of a falsified expense for:<br />

1. Other than the cost of lodging, meals or incidentals, the suspicious expense is not allowed.<br />

2. Lodging, meals or incidentals, the applicable per diem/AEA is denied for the entire day on which the<br />

suspected expense is claimed.<br />

C. GOV’T Reimbursement. IAW DoDFMR, Vol. 9 (or Service regulations for non-DOD Services) if payment is<br />

made before discovery of a suspected falsified expense, the payment recipient must reimburse the GOV’T (57<br />

Comp. Gen. 664 (1978) and 61 id. 399 (1982)).<br />

U2710 RECEIPT REQUIREMENTS<br />

A. General<br />

1. DoDFMR, Vol. 9 (http://comptroller.defense.gov/fmr/09/index.html) requires a receipt for each:<br />

a. Lodging expense, regardless of the amount, and<br />

b. Individual expenditure of $75 or more.<br />

2. A receipt must show:<br />

a. When specific services were rendered,<br />

b. When articles were purchased, and<br />

c. The unit price.<br />

3. Requirements for additional receipts are discouraged. If a traveler’s claim has doubtful reimbursement<br />

requests, see par. U2705.<br />

4. <strong>Travel</strong>ers are advised to retain ALL receipts for tax/other purposes.<br />

5. A 'lost receipt' statement (see U2710-B) is not a substitute for an online booking hotel receipt.<br />

B. Lost Receipt<br />

1. If a receipt is impracticable to obtain or it has been inadvertently lost/destroyed, a statement explaining the<br />

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Ch 2: Official <strong>Travel</strong><br />

Part K: <strong>Travel</strong> Claims, Receipts, and Tickets<br />

circumstances must be furnished.<br />

2. For lodging, a statement must include:<br />

a. The lodging facility name and address,<br />

b. Dates the lodging was obtained,<br />

c. Whether or not others shared the room (and the sharer’s status as an official traveler), and<br />

d. The cost incurred.<br />

C. Review and Administrative Approval<br />

1. The AO must determine if claimed expenses are reasonable.<br />

2. Expenses must not be approved if they are:<br />

a. Inflated/inaccurate, or<br />

b. Higher than normal for similar services in the locality.<br />

U2715 LOST/STOLEN/UNUSED TICKET<br />

A. General. The traveler:<br />

1. Must safeguard tickets carefully at all times;<br />

2. Must immediately report a lost/stolen ticket to the issuing CTO;<br />

3. Is financially responsible for purchasing a replacement ticket;<br />

U2700-U2725<br />

4. Must not be reimbursed for the replacement ticket purchase until the GOV’T has received a refund for the<br />

lost/stolen ticket;<br />

5. Is authorized reimbursement initially only for the first ticket purchased (if the traveler paid for both tickets).<br />

If that first ticket is recovered, turned in for refund, and the GOV’T is repaid, reimbursement may be made for<br />

the second ticket, NTE the cost of the first ticket; and<br />

6. Must return unused tickets to the CTO.<br />

B. Turning in Unused Tickets. SF-1170, Redemption of Unused Tickets, is usable, if authorized in Service<br />

regulations ICW turning in unused tickets.<br />

U2720 LOST/STOLEN/UNUSED GTR<br />

A. General. A traveler/other accountable person:<br />

1. Must safeguard a GTR carefully at all times.<br />

2. Must immediately notify the proper official, IAW Service procedures, if a GTR is lost/stolen.<br />

3. Must immediately notify the named carrier and other local initial carriers, IAW Service procedures, if the<br />

lost/stolen GTR shows the carrier service desired and origin point.<br />

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Ch 2: Official <strong>Travel</strong><br />

Part K: <strong>Travel</strong> Claims, Receipts, and Tickets<br />

U2700-U2725<br />

4. Must send (and not use) a recovered GTR that has been reported as lost, to the activity specified IAW<br />

Service regulations.<br />

5. May be held liable for any GOV’T expenditure caused through personal negligence (the member for the<br />

dependent also under most circumstances) in safeguarding GTRs.<br />

B. Personal Use of GTR Prohibited. A GTR:<br />

1. May be issued and used only for official travel; and<br />

2. Must not be issued/used for personal travel, regardless of the reason, even on a reimbursable basis.<br />

U2725 TRAVELER WITHOUT SUFFICIENT FUNDS<br />

A. General. A traveler without sufficient funds to purchase duplicate transportation may be furnished necessary<br />

transportation on a cost charge basis IAW Service regulations. DoD personnel see DoD 4500.9-R, DTR, Part 1.<br />

Non-DoD Services see Service regulations.<br />

B. Transportation. Necessary transportation is furnished as a personal loan for the traveler’s benefit.<br />

C. Financial Responsibility. The traveler remains financially responsible to the GOV’T for the lost/stolen ticket<br />

cost, regardless of fault or negligence.<br />

Change 304 U2K-3<br />

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Ch 2: Official <strong>Travel</strong><br />

Part K: <strong>Travel</strong> Claims, Receipts, and Tickets<br />

BLANK PAGE<br />

U2700-U2725<br />

Change 304 U2K-4<br />

04/01/12

Ch 2: Official <strong>Travel</strong><br />

Part L: Local <strong>Travel</strong> in and Around the PDS/TDY Location<br />

U2800 GENERAL<br />

PART L: LOCAL TRAVEL IN AND AROUND PDS/TDY LOCATION<br />

U2800-U2820<br />

A. Authority. Service-designated officials may authorize/approve transportation expense reimbursement incurred<br />

by a traveler conducting official business in the PDS/TDY local area.<br />

B. Local Area. The local area is the area:<br />

1. Classification. The local area is:<br />

a. Within the PDS/TDY limits and the metropolitan area around the PDS/TDY area served by local public<br />

transit systems;<br />

b. Within a local commuting area of the PDS/TDY station determined by the AO/local Service in a written<br />

directive. An arbitrary distance radius must not be established to define a local commuting area (59<br />

Comp. Gen. 397 (1980); or<br />

c. Separate cities, towns, or installations adjacent/close to each other, between which the commuting public<br />

travels during normal business hours on a daily basis.<br />

2. Designation. For DoD, the installation/base/senior commander establishes the local area for all DoD<br />

personnel, even if the personnel are from more than one command, unit, installation, or component.<br />

C. Control and Delegation<br />

1. A commander/agency head must designate, in writing, appropriate personnel who may authorize/approve<br />

local public transit system use by a traveler, other than a traveler under an official travel order, in the<br />

performance of official business.<br />

2. These designated officials also are responsible for:<br />

a. Furnishing public transit system tokens/tickets, when appropriate; (NOTE: DoD or the Service must<br />

specify the business practice for managing and safeguarding such items, if applicable), and<br />

b. Authorizing/approving reimbursement claims when a traveler incurs expenses for authorized/approved<br />

local public transit system.<br />

3. The furnishing of public transit system tokens/tickets does not relate to the transit subsidy program.<br />

D. Reimbursable Expenses. See APP G.<br />

E. Mass Transit Subsidy Voucher. A mass transit subsidy voucher:<br />

1. Is not covered in the JFTR;<br />

2. Is intended only for transportation from home to work site and return to home;<br />

3. Is not intended for use to pay for travel to/from/between alternate work site(s); and<br />

4. Used to travel to/from/between alternate work site(s) prevents the traveler from receiving local travel<br />

reimbursement for that travel.<br />

Change 304 U2L-1<br />

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Ch 2: Official <strong>Travel</strong><br />

Part L: Local <strong>Travel</strong> in and Around the PDS/TDY Location<br />

F. <strong>Travel</strong> to and from Medical Facilities<br />

1. Official Ordered <strong>Travel</strong> at GOV’T Expense<br />

a. A member ordered to a medical facility within the local area to:<br />

(1) Take a required physical examination, or<br />

(2) Obtain a medical diagnosis and/or treatment,<br />

U2800-U2820<br />

is on official business and must be reimbursed for transportation, unless GOV’T transportation is provided.<br />

b. Ordered travel includes additional visits if the visits are part of the required physical examination.<br />

2. Unofficial <strong>Travel</strong> at the Member’s Expense. A member who voluntarily travels to a medical facility to<br />

obtain a medical diagnosis and/or treatment (e.g., sick call, appointments) is not on official business, and<br />

reimbursement for the transportation is not authorized.<br />

U2805 PDS AREA TRAVEL<br />

A. General. The AO may authorize/approve reimbursement for transportation expenses in the PDS area for travel<br />

during usual official duty hours, between:<br />

1. <strong>Office</strong>/duty point and another place of business;<br />

2. Places of business; or<br />

3. Residence and place of business other than office or duty point.<br />

B. Commercial Transportation<br />

1. Commercial transportation expense reimbursement is authorized/approved only if the expenses incurred for<br />

travel to the alternate work site exceed the expenses ordinarily incurred by the traveler to commute to the PDS<br />

workplace.<br />

2. When reimbursement is authorized/approved, commercial travel reimbursement is authorized for actual and<br />

necessary expenses that exceed the ordinary costs incurred, for:<br />

C. POC <strong>Travel</strong><br />

a. Local public transit system (when tokens, tickets or cash fares are not furnished);<br />

b. Taxicab fares plus transportation-related tips; and<br />

c. Hire and operation of a special conveyance including necessary parking fees.<br />

1. General. When authorized/approved:<br />

a. POC travel is reimbursed using the authorized TDY mileage (par. U2600) based on odometer readings<br />

(or other acceptable evidence) of the actual necessary distance traveled for conducting official business.<br />

b. Reimbursement is for the actual cost of parking fees, ferry fares, bridge, road and tunnel tolls, and<br />

mandatory ‘trip insurance’ for travel in foreign countries. See APP G.<br />

Change 304 U2L-2<br />

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Ch 2: Official <strong>Travel</strong><br />

Part L: Local <strong>Travel</strong> in and Around the PDS/TDY Location<br />

U2800-U2820<br />

c. TDY mileage payment and expense reimbursement are made only to the traveler defraying the POC<br />

operating expenses, regardless of the number of passengers who accompany the traveler or which<br />

passengers contribute funds to defray the POC operating expenses.<br />

2. Between Residence/PDS and Alternate Work Site within the Local Area<br />

a. See par. U4925 for travel to/from a transportation terminal.<br />

b. If a POC is ordinarily used to/from home, and POC travel is authorized/approved between the residence/<br />

PDS and one or more alternate work sites within the local area, TDY mileage must be paid for the distance<br />

that exceeds the normal commuting distance.<br />

c. If the traveler does not ordinarily travel by POC to/from home, and POC travel is authorized/ approved<br />

between the residence/PDS and one or more alternate work sites within the local area, TDY mileage must<br />

be paid for the distance driven, less the traveler’s ordinary transportation cost to get to work and back<br />

home.<br />

D. Both Commercial Transportation and POC <strong>Travel</strong>. When POC and/or commercial transportation use is<br />

authorized/approved for travel between the residence and one or more alternate work sites within the local area, the<br />

traveler is paid:<br />

1. TDY mileage for POC use to travel to/from the commercial transportation stop/station/terminal for the<br />

distance that exceeds the commuting distance to the regular work site;<br />

2. The actual cost of necessary POC parking; and<br />

3. The cost of local public transit system when tokens, tickets or cash fares are not furnished (NOTE: The<br />

Service must specify the business practices for managing and safeguarding such items, if applicable).<br />

E. Examples<br />

1. Example 1. The traveler ordinarily commutes by POC and the one-way commuting distance to the PDS is<br />

35 miles. The traveler drives from the residence to alternate work site #1 (50 miles) and then to alternate work<br />

site #2 (25 miles). The traveler returns to residence (10 miles). The traveler is authorized TDY mileage for the<br />

distance that exceeds the ordinary round trip commuting distance (70 miles). The traveler is paid TDY mileage<br />

for 15 miles (50 + 25 + 10 - 70 = 15).<br />

2. Example 2. The traveler ordinarily commutes by POC and the one-way commuting distance to the PDS is<br />

15 miles. The traveler drives from the residence to the alternate work site (5 miles). The traveler returns to the<br />

residence (5 miles). The traveler is not authorized TDY mileage for the travel performed (10 miles), since the<br />

distance traveled is less than the ordinary round trip commuting distance (30 miles) to the usual duty site.<br />

3. Example 3. The traveler's one-way commuting distance to the PDS is 15 miles; however, the traveler<br />

ordinarily commutes by public transportation at a daily cost of $7. The traveler drives to the PDS. The traveler<br />

then drives to an alternate work site (30 miles). The traveler returns to the residence (15 miles). The traveler is<br />

authorized TDY mileage for the distance traveled, less the $7 ordinary commuting cost. The traveler is paid for<br />

60 miles (15 + 30 + 15 = 60 miles x TDY mileage) minus $7.<br />

4. Example 4. The traveler ordinarily commutes to work by driving to a public transportation station (5 miles<br />

each way) and taking public transportation at a daily cost of $10. In the morning the traveler drives from home<br />

to an alternate work site (45 miles). In the afternoon the traveler returns to the PDS (67 miles). The traveler<br />

returns to the residence (12 miles). The traveler is authorized TDY mileage for the distance less the roundtrip<br />

distance to the public transportation station (10 miles) and daily commuting cost ($10). The traveler is paid for<br />

114 miles (45 + 67 + 12 - 10 = 114 miles x TDY mileage) minus $10.<br />

Change 304 U2L-3<br />

04/01/12

Ch 2: Official <strong>Travel</strong><br />

Part L: Local <strong>Travel</strong> in and Around the PDS/TDY Location<br />

U2800-U2820<br />

5. Example 5. The traveler's one-way commuting cost to the PDS is $3 ($6 round trip) by bus. The traveler<br />

uses the bus to the PDS ($3). Later, the traveler uses public transportation to travel to alternate work site #1 and<br />

then to alternate work site #2 using a GOV’T-furnished fare card. The traveler returns to the residence by bus<br />

at a cost of $2. The traveler is not authorized any reimbursement since the cost to the traveler is less than the<br />

traveler’s ordinary cost to get to work.<br />

6. Example 6. The traveler ordinarily commutes to work by car pool and the one-way commuting distance to<br />

the PDS is 20 miles. The traveler drives to the PDS (20 miles). Later, the traveler drives to alternate work site<br />

#1 (10 miles) and then to alternate work site #2 (5 miles). The traveler returns to residence (2 miles). The<br />

traveler is not authorized TDY mileage for the travel performed (37 miles) since the distance traveled is less<br />

than the commuting distance (40 miles) to the usual work site.<br />

7. Example 7. The traveler ordinarily commutes by POC and the one-way commuting distance to the PDS is<br />

10 miles. The traveler takes public transportation to an alternate duty site at a total cost of $7.50. The traveler<br />

is reimbursed the entire $7.50 (no deduction is made for the ordinary POC commute).<br />

U2810 TRAVEL AT THE TDY LOCATION<br />

A. <strong>Travel</strong> Points. Transportation expense reimbursement in the TDY area may be authorized/approved for travel<br />

between:<br />

1. Lodging and duty site;<br />

2. Duty sites; or<br />

3. Lodging or duty site and dining facility.<br />

B. Meals and/or Lodging Unavailable at Duty Site<br />

1. The AO may authorize travel reimbursement when a TDY traveler cannot obtain suitable meals and/or<br />

lodging at the place of duty.<br />

2. The traveler must furnish a statement that GOV’T transportation was not available or, if available, was not<br />

suitable for the travel involved.<br />

3. The traveler may be reimbursed for:<br />

a. Daily round trips between lodging and place of duty; and<br />

b. Trips to dining establishments when suitable dining establishments are not near the lodging and/or place<br />

of duty.<br />

C. Commercial <strong>Travel</strong>. When authorized/approved, a traveler who uses commercial transportation is authorized<br />

reimbursement of:<br />

1. Local public transit system fares;<br />

2. Taxicab fares plus transportation-related tips (when to the GOV’T’s advantage); and<br />

3. Special conveyance costs between lodging and duty site and between lodging/duty site and dining facility<br />

(when to the GOV’T’s advantage).<br />

D. POC <strong>Travel</strong>. If authorized/approved, POC travel in and around the TDY station is reimbursed IAW par.<br />

U2805-C.<br />

Change 304 U2L-4<br />

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Ch 2: Official <strong>Travel</strong><br />

Part L: Local <strong>Travel</strong> in and Around the PDS/TDY Location<br />

U2800-U2820<br />

U2815 TAXICAB USE INCIDENT TO AUTHORIZED WORK OUTSIDE REGULARLY SCHEDULED<br />

WORKING HOURS<br />

A. General. Reimbursement for taxicab fares and transportation-related tips between the office/duty site and<br />

residence may be authorized/approved, IAW Service regulations, under the following conditions. The traveler is:<br />

1. Officially authorized to work outside of the traveler’s, regular working hours, and<br />

2. Dependent on public transportation for travel, and<br />

3. <strong>Travel</strong>ing during hours of infrequently scheduled public transportation or darkness.<br />

B. Authorization/Approval Authority. Taxicab fare reimbursement may be authorized/approved by the official who<br />

authorized duty outside the regular working hours or by the traveler’s supervisor, if such authority has been<br />

delegated.<br />

C. Finance <strong>Regulations</strong> Requirements. Finance regulations may require that authorization/approval indicating the<br />

use of taxis is to the GOV’T’s advantage be written separately or be placed on the reimbursement voucher.<br />

D. POC Mileage. There is no authority to reimburse POC mileage for travel ICW authorized work outside<br />

regularly scheduled working hours (58 Comp. Gen. 188 (1978); B-171969.42, 9 January 1976; B-202836, 19<br />

November 1981; and B-307918, 20 December 2006).<br />

U2820 VOUCHERS AND SUPPORTING DOCUMENTS<br />

See Ch 2, Part K.<br />

Change 304 U2L-5<br />

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Ch 2: Official <strong>Travel</strong><br />

Part L: Local <strong>Travel</strong> in and Around the PDS/TDY Location<br />

BLANK PAGE<br />

U2800-U2820<br />

Change 304 U2L-6<br />

04/01/12

Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

PART A: GENERAL<br />

Section A1: Policy and Rules<br />

U3000 SCOPE<br />

A. General<br />

B. CTO Use<br />

CHAPTER 3<br />

TRANSPORTATION<br />

U3005 TRAVEL/TRANSPORTATION POLICY<br />

A. General<br />

B. <strong>Travel</strong> Prudence/Stewardship of GOV’T Funds<br />

C. GSA City Pair Program/Airfares<br />

D. Official <strong>Travel</strong><br />

E. Usual Routing<br />

F. Time<br />

G. Accommodations<br />

H. Non-U.S.-certificated Carrier Reimbursement<br />

I. Dependent Seating<br />

J. Interlining<br />

U3015 COMMON CARRIER TRANSPORTATION PROCUREMENT<br />

A. Passenger Movement<br />

B. City-Pair Program<br />

U3020 UNUSED GOV’T-PROCURED TRANSPORTATION<br />

A. General<br />

B. GOV’T Cost Involved<br />

U3025 TRAVEL TIME<br />

A. <strong>Travel</strong> by GOV’T Conveyance and/or Common Carrier on GOV’T-Procured Transportation<br />

B. <strong>Travel</strong> by other than Authorized Mode<br />

C. POC<br />

D. <strong>Travel</strong> by Aero Club<br />

E. TDY <strong>Travel</strong> by Mixed Mode<br />

F. Special Conveyance <strong>Travel</strong><br />

Change 304 U3-1<br />

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Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

U3030 SCHEDULING TRAVEL<br />

A. General<br />

B. Factors<br />

C. Early Departure<br />

U3035 SEPARATE JOURNEYS<br />

Section A2: Transportation Reimbursement<br />

U3040 ALLOWABLE TRANSPORTATION EXPENSES<br />

A. General<br />

B. POC Operating Expenses<br />

C. Reimbursement<br />

U3045<br />

U3050<br />

PERSONALLY-PROCURED COMMON CARRIER TRANSPORTATION<br />

REIMBURSEMENT<br />

A. Mandatory Policy<br />

B. Reimbursement Limitations<br />

C. Transaction Fee<br />

D. GOV’T/GOV’T-contracted Transportation/In-house or CTO/TMC Is Available<br />

E. GOV’T/GOV’T-contracted Transportation/In-house or CTO/TMC Is Not Available<br />

F. Transoceanic <strong>Travel</strong> - GOV’T/GOV’T-Procured Transportation Is Available<br />

G. Transoceanic Ferry Fares<br />

H. Other Reimbursable Expenses<br />

REIMBURSEMENT FOR USE OF OTHER THAN THE AUTHORIZED<br />

TRANSPORTATION MODE OR ROUTE<br />

A. General<br />

B. GOV’T and GOV’T-procured Air Transportation Available<br />

C. GOV’T/GOV’T-procured Air Transportation Not Available<br />

D. Use of Non-U.S.-certificated Air Carriers or Non-US Registry Ships<br />

E. Computation<br />

F. Dependent <strong>Travel</strong> Limited to the GOV’T-offered Air Transportation Cost<br />

PART B: BAGGAGE<br />

U3100 ACCOMPANIED BAGGAGE<br />

A. General<br />

B. Stopping Accompanied Baggage while the Baggage Is in Transit<br />

C. Accompanied Baggage Return as Part of a Troop Movement<br />

Change 304 U3-2<br />

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Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

U3105 EXCESS ACCOMPANIED BAGGAGE<br />

A. General<br />

B. <strong>Travel</strong>er Responsibility<br />

C. Authorization/Approval<br />

D. Expense Reimbursement (APP G)<br />

E. Transportation Charges<br />

U3110 UNACCOMPANIED BAGGAGE (UB)<br />

A. General<br />

B. Expedited UB Shipments<br />

PART C: TRANSPORTATION MODE<br />

U3200 MANDATORY DoD POLICY<br />

U3205 REQUIRED USE OF MILITARY AIRCRAFT<br />

U3210 AUTHORIZED TRANSPORTATION<br />

A. General<br />

B. Transportation Mode<br />

C. Transportation Mode Exception<br />

D. Arranging and Determining Transportation Modes<br />

U3215 AO DETERMINATION<br />

A. Transportation Not Directed<br />

B. TDY and Transoceanic PCS <strong>Travel</strong><br />

U3220 DIRECTING TRANSPORTATION MODE<br />

A. General<br />

B. Reimbursement<br />

C. Reimbursable Expenses<br />

U3225 TRANSPORTATION MODE SELECTION<br />

A. Contract Air Service<br />

B. Non-contract Air Service<br />

C. Rail or Bus Service<br />

D. Automobile<br />

E. CHUNNEL<br />

F. Non-motorized Transportation<br />

Change 304 U3-3<br />

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Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

PART D: TRAVEL BY TAXICAB, SPECIAL CONVEYANCE, BUS, STREETCAR,<br />

SUBWAY OR OTHER PUBLIC CONVEYANCE<br />

U3300 GENERAL<br />

A. TDY/PCS Public/Special Conveyance Reimbursement<br />

B. Local <strong>Travel</strong> Transportation Expenses<br />

C. Requirements<br />

U3305 MISCELLANEOUS REIMBURSABLE EXPENSES<br />

A. Allowable Reimbursement<br />

B. Reimbursement Not Allowed<br />

C. Special Conveyance/Rental Vehicle (Includes Rental Aircraft) Reimbursable Expenses<br />

U3310 TAXICAB/LIMOUSINE SERVICE USE<br />

A. To/from Transportation Terminal<br />

B. Between Residence and PDS on TDY <strong>Travel</strong> Day<br />

U3315 BUS, STREETCAR, AND SUBWAY USE<br />

A. To/from Transportation Terminals<br />

B. Between Residence and PDS on the Day <strong>Travel</strong> Is Performed<br />

U3320 SPECIAL CONVEYANCE USE<br />

A. Authorization/Approval<br />

B. To/from Carrier Terminals<br />

C. Between Duty Stations<br />

D. In and around PDS/TDY Station<br />

E. Limited to Official Purposes<br />

F. Reimbursement<br />

G. Special Conveyance Receipts<br />

U3330 SELECTING A RENTAL VEHICLE<br />

A. Instructions and Guidance<br />

B. CTO Use<br />

C. Rental Service Cost<br />

D. DTMO Rental Car Agreement<br />

E. Additional Rental Car Cost<br />

F. Motor Pools and Commercial Rental Companies<br />

G. DTMO Vehicle Rental Agreements<br />

H. Domestic and Foreign Rental Car Information<br />

I. Reimbursement Limitation<br />

J. Non-DOD Services<br />

Change 304 U3-4<br />

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Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

U3335 COURTESY TRANSPORTATION USE<br />

PART E: GOV’T CONVEYANCE USE ON TDY<br />

U3400 GOV’T AUTOMOBILE USE ON TDY<br />

A. Requirements<br />

B. Exceptions<br />

C. Personal Preference<br />

D. Limited to Official Purposes<br />

U3405 AERO CLUB AIRCRAFT USE ON TDY<br />

A. Policy<br />

B. Authorization<br />

C. Allowable <strong>Travel</strong> Time for Per Diem or Actual Expenses Computation<br />

D. Reimbursement Limitations<br />

E. Allowable Expenses<br />

U3410 GOV’T AIRCRAFT USE ON TDY<br />

A. Air Mobility Command (AMC)<br />

B. Military Aircraft other than AMC<br />

U3415 REIMBURSABLE EXPENSES<br />

U3420<br />

ALLOWABLE TRAVEL TIME FOR COMPUTATION OF PER DIEM OR ACTUAL<br />

EXPENSES<br />

PART F: COMMERCIAL AIR TRANSPORTATION<br />

U3500 GENERAL<br />

A. Cost Efficiency<br />

B. Arranging Transportation<br />

C. Personally Procured Transportation<br />

D. Grantee Status<br />

E. Scheduling <strong>Travel</strong><br />

F. Rest Periods<br />

G. Authorizing/Approving Officials<br />

H. Decisions Support Tool<br />

I. Documentation Requirements<br />

J. <strong>Travel</strong> Order<br />

K. Additional Costs<br />

L. Advance Seat Assignment<br />

M. Blanket <strong>Travel</strong> Order<br />

N. Less Than Minimum Standards<br />

Change 304 U3-5<br />

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Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

O. Restrictions<br />

P. Air <strong>Travel</strong> Medically Inadvisable<br />

U3505 ACCOMMODATIONS WHEN AUTHORIZATION/APPROVAL IS NOT NEEDED<br />

A. Cabins Equipped with Same Seating<br />

B.<br />

Business-/First-Class Airfare Costs Less than Least Expensive Unrestricted Economy-/Coachclass<br />

Airfare<br />

C. No Cost Upgrades<br />

U3510<br />

AUTHORIZING/APPROVING OFFICIALS FOR ‘OTHER THAN ECONOMY/COACH’<br />

AIR ACCOMMODATIONS DETERMINATIONS<br />

A. Authorizing/Approving Officials<br />

B. Authorization/Approval Authority for Business Class Authorization/Approval Officials<br />

U3515 ECONOMY PLUS/COACH ELITE SEATING<br />

A. General<br />

B. Authorization/Approval<br />

C. Additional Fee Seating<br />

D. Airline Designation/Name<br />

U3520 BUSINESS CLASS AND FIRST CLASS<br />

A. Restrictions and Limitations<br />

B. Exceptional Circumstances<br />

C. Authorized/Approved Circumstances for Business Class and First Class Use<br />

U3525 U.S.-CERTIFICATED AIR CARRIER USE<br />

A. Code Share Flights<br />

B. Non-U.S.-Certificated Air Carriers<br />

C. Most Direct Route between Two OCONUS Locations<br />

D. Requirements<br />

E. Exceptions<br />

F. Non Availability Documentation<br />

G. <strong>Travel</strong> Schedule<br />

H. Reimbursement<br />

PART G: TRAIN TRANSPORTATION<br />

U3600 GENERAL<br />

A. Policy<br />

B. Authorization/Approval Exception<br />

U3605 ECONOMY/COACH CLASS ACCOMMODATIONS<br />

U3610 SLUMBER COACH<br />

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Ch 3: Transportation Table of Contents<br />

Paragraph Title/Contents<br />

U3615 ‘OTHER THAN ECONOMY/COACH’ ACCOMMODATIONS<br />

U3620 AO AUTHORITY<br />

U3625 ‘OTHER THAN ECONOMY/COACH’ USE DETERMINATIONS<br />

A. Authorizing/Approving Official<br />

B. Requirements<br />

C. Decision Support Tool and Procedures<br />

D. Authorization/Approval<br />

PART H: COMMERCIAL SHIP TRANSPORTATION<br />

U3650 GENERAL<br />

A. Directed Transportation<br />

B. Car Ferry <strong>Travel</strong><br />

C. Reimbursement without Authorization/Approval<br />

D. Authorization/Approval Exception<br />

U3655 AUTHORITY<br />

A. General<br />

B. Medical<br />

U3660 ACCOMMODATIONS<br />

A. General<br />

B. Room Rate<br />

C. More Costly Ship Accommodations Use<br />

U3665 U.S. REGISTRY SHIP<br />

A. General<br />

B. U.S. Registry Ship Use Impracticable<br />

C. U.S. Registry Ship Unavailable<br />

D. Determination Required<br />

PART I: CAR FERRY<br />

U3700 CAR FERRY<br />

A. General<br />

B. Transportation<br />

C. Ferry Fees<br />

D. Foreign Registered Ship Use<br />

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Ch 3: Transportation Table of Contents<br />

BLANK PAGE<br />

Change 304 U3-8<br />

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Ch 3: Transportation<br />

Part A: General/Section 1: Policy and Rules<br />

U3000 SCOPE<br />

PART A: GENERAL<br />

SECTION 1: POLICY AND RULES<br />

U3000-U3035<br />

A. General. This Chapter applies to worldwide TDY and PCS travel by any transportation mode. It prescribes<br />

rules for accommodations a GOV’T funded traveler may use on a specific transportation mode, U.S. certificated<br />

carrier use, travel agency use, transportation expense reimbursement, travel in and around the TDY/PDS, and<br />

baggage transportation authority.<br />

B. CTO Use. It is MANDATORY that a traveler:<br />

1. Uses an available contracted CTO (DTMO contracted for DoD Services), or a GSA contracted TMC (when a<br />

contracted CTO is not available) for all official transportation requirements, or<br />

2. Must contact the responsible Agency/Service designated official if there is not an available contracted CTO<br />

for the official travel. DoD travelers contact DTMO.<br />

U3005 TRAVEL/TRANSPORTATION POLICY<br />

A. General. The least expensive, unrestricted economy/coach accommodation is the standard for all passenger<br />

transportation modes.<br />

B. <strong>Travel</strong> Prudence/Stewardship of GOV’T Funds. A traveler must exercise the same care in incurring expenses<br />

as would a prudent person traveling on personal business at personal expense.<br />

C. GSA City Pair Program/Airfares. See APP P. Contract city pair program regulations are found in DTR 4500.9-<br />

R, Part I, Chapter 103, pars. A2 and B2.<br />

D. Official <strong>Travel</strong>. Transportation procured and/or paid for by the GOV’T may be used only for the portion of a<br />

trip properly chargeable to the GOV’T. Any additional expense is the traveler’s financial responsibility.<br />

E. Usual Routing. Transportation professionals are typically aware of the ‘usual routing’ by which travelers are<br />

routed between locations.<br />

1. The AO must justify travel other than by a usually traveled route.<br />

2. More costly unjustified circuitous travel (e.g., personal travel detours from the usually traveled route) is the<br />

traveler’s financial responsibility.<br />

3. <strong>Travel</strong> documents must clearly show the official travel points and whether circuitous travel is for official or<br />

personal reasons.<br />

4. Official travel locations must be identified and, if personal locations are shown, they must be clearly<br />

identified as personal/leave travel locations and state that any excess cost is paid by the traveler.<br />

5. Examples<br />

a. Example 1. A traveler is TDY from Washington, DC, to Dallas, TX, but must be routed through<br />

Denver, CO, to accompany a handicapped traveler whose PDS is Denver. The only TDY location is<br />

Dallas, but the order must document that the routing through Denver is for official business. The travel<br />

document must clearly state that the circuitous routing is for official business, at GOV’T expense, and city<br />

pair airfares are authorized.<br />

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b. Example 2. A traveler TDY from Ramstein AB, GE, to Fort Bragg, NC, is authorized personal/leave<br />

travel via Miami, FL, on the return trip. The travel order must clearly identify Miami as a personal/leave<br />

location and state that excess cost is the traveler’s expense and that neither city pair airfares nor other<br />

airfares restricted to official GOV’T business may be used to or from Miami since Miami is not an official<br />

location.<br />

F. Time. All time not justifiable as official travel time must be accounted for IAW appropriate personnel related<br />

regulations.<br />

G. Accommodations<br />

1. Common Carrier Accommodations. Common carrier accommodations ICW official travel, are in Ch 3, Parts<br />

F, G, and H.<br />

2. Medical Reasons. See par. U2110-J for medical reasons/justification for ‘other than economy/coach’<br />

accommodations<br />

3. Physical Characteristics. AOs should consider physical characteristics and not just medical, disability<br />

reasons, or special needs when recommending first class travel, if other travel options are not available (e.g.,<br />

purchase of two coach seats or reserving a coach "bulkhead" seat with extra legroom).<br />

4. Special Needs. See APP A for SPECIAL NEEDS definition.<br />

5. Less than Minimum Standards. A traveler may voluntarily use/accept, and the GOV’T may furnish,<br />

accommodations that do not meet minimum standards if the traveler/Service needs require use of these<br />

accommodations.<br />

H. Non U.S. Certificated Carrier Reimbursement. A traveler may not be reimbursed for travel at personal expense<br />

on a non U.S. certificated aircraft/ship, except as in par. pars. U3525 and U3665.<br />

I. Dependent Seating. Each dependent, traveling at GOV’T expense, is authorized a seat.<br />

J. Interlining<br />

1. General. When interlining (automatic baggage transfer between airlines) is unavailable the traveler must go<br />

to the baggage area, pick up the luggage, go back to the terminal, stand in line, recheck through security, etc.<br />

This seriously inconveniences the traveler and could lead to missed flight connections and mission delay/<br />

failure.<br />

2. Interlining Unavailable. If a traveler must change airlines to get to a destination, and one/both airlines do not<br />

interline baggage, the traveler is not required to use that airline even if it is less expensive.<br />

3. Restrictions. This does not apply to AMC Patriot Express (Category B) flights nor does it permit ‘Fly<br />

America’ Act violation.<br />

U3015 COMMON CARRIER TRANSPORTATION PROCUREMENT<br />

A. Passenger Movement. See DTR 4500.9-R, Part I - Passenger Movement.<br />

B. City Pair Program. See APP P for policy and FAQs regarding the City Pair Program.<br />

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Ch 3: Transportation<br />

Part A: General/Section 1: Policy and Rules<br />

U3020 UNUSED GOV’T PROCURED TRANSPORTATION<br />

A. General<br />

U3000-U3035<br />

1. A traveler who returns unused GOV’T procured transportation documents, complete tickets, or unused<br />

portions of tickets obtained on these documents is authorized travel and transportation allowances under Chs 3,<br />

4 and 5 if otherwise authorized.<br />

2. When a traveler knows transportation and/or accommodations reservations will not be used, the traveler<br />

must cancel the reservations within the specified time limit.<br />

3. When the transportation furnished is different/less value than authorized on the ticket, or when a journey is<br />

terminated short of the specified destination, the traveler must report the facts to the servicing transportation<br />

office.<br />

4. All adjustments ICW official transportation must be promptly processed to prevent loss to the GOV’T.<br />

5. All unused tickets (including portions thereof), coupons, exchange orders, refund slips, airfare adjustment<br />

notices, etc., and information relating to the unused transportation must be turned into the local CTO/TMC.<br />

6. Failure to follow these procedures may subject the traveler to liability for any resulting losses.<br />

7. See pars. U2715 and U2720 for lost/stolen/unused ticket/GTR reimbursement.<br />

B. GOV’T Cost Involved. When GOV’T cost is involved, the cost for:<br />

1. Sleeping/parlor car accommodations furnished and used, and/or<br />

2. Shipping UB on tickets without the passenger,<br />

must be deducted from the amount otherwise payable to the traveler.<br />

U3025 TRAVEL TIME<br />

A. <strong>Travel</strong> by GOV’T Conveyance and/or Common Carrier on GOV’T Procured Transportation. <strong>Travel</strong> time for<br />

travel by:<br />

1. GOV’T conveyance (except GOV’T automobile), and/or<br />

2. Common carrier obtained by GOV’T procured transportation<br />

is allowed for the actual time needed to travel over the direct route including necessary delays for the transportation<br />

mode used. <strong>Travel</strong> time for travel by GOV’T automobile is computed under par. U3025-C.<br />

B. <strong>Travel</strong> by other than Authorized Mode. A traveler who elects to travel by other than the authorized<br />

transportation mode, is limited to the actual travel time used, NTE the allowable travel time for the authorized<br />

transportation mode.<br />

C. POC<br />

1. TDY. Generally, 1 travel day is allowed for each 400 miles of official distance of ordered travel. If the<br />

excess distance is 1 or more miles after dividing the total official distance by 400, one additional travel day is<br />

allowed. When the total official distance is 400 or fewer miles, 1 day of travel time is allowed. This applies to<br />

travel by:<br />

a. POC, if to the GOV’T’s advantage, and<br />

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Part A: General/Section 1: Policy and Rules<br />

b. Special conveyance (vehicle) as an authorized TDY transportation mode, and<br />

c. GOV’T conveyance (vehicle).<br />

U3000-U3035<br />

2. PCS. Generally, 1 travel day is allowed for each 350 miles of official distance of ordered travel. If the<br />

excess distance is 51 or more miles after dividing the total official distance by 350, one additional travel day is<br />

allowed. When the total official distance is 400 or fewer miles, 1 day of travel time is allowed.<br />

3. Unauthorized Use. If a POC is used, but not authorized by the AO as being to the GOV’T’s advantage,<br />

travel time is limited to that authorized in par. U3025 for the authorized commercial transportation for the<br />

official ordered travel distance.<br />

4. Driving Distance per Day. There is no mandatory distance that must be driven per day.<br />

D. <strong>Travel</strong> by Aero Club. When a travel order does not authorize travel by a specific transportation mode and the<br />

traveler travels by Aero Club aircraft, allowable travel time is the actual travel time, including necessary delays,<br />

NTE the time allowed if commercial transportation had been used.<br />

E. TDY <strong>Travel</strong> by Mixed Mode<br />

1. POC Use to the GOV’T’s Advantage. If a traveler travels partly by POC and partly by common carrier for a<br />

leg of a journey, travel time is computed IAW par. U3025-C for the distance traveled by POC, to which is<br />

added the actual travel time using commercial transportation. The total allowable time cannot exceed that<br />

authorized in par. U3025-C for POC travel for the official distance of the ordered travel.<br />

2. POC Use Not to the GOV’T’s Advantage. If a traveler travels partly by POC and partly by common carrier<br />

for a leg of a journey, travel time is computed IAW par. U3025-C for the distance traveled by POC, to which is<br />

added the actual travel time using commercial transportation. The total allowable time cannot exceed that<br />

authorized in par. U3025-C for commercial transportation for the official distance of the ordered travel.<br />

F. Special Conveyance <strong>Travel</strong>. When special conveyance use is authorized/approved, allowable travel time is the<br />

actual time needed to perform travel. NOTE: If travel is by vehicle, authorized travel time is computed under par.<br />

U3025-C.<br />

U3030 SCHEDULING TRAVEL<br />

A. General. <strong>Travel</strong> should be by the scheduled transportation that most nearly coincides with the departure and<br />

arrival times needed to carry out the mission.<br />

B. Factors. Consideration should be given to all of the following:<br />

1. Duty hours;<br />

2. Duty requirements;<br />

3. Lodging availability at origin, destination or intermediate stops;<br />

4. The need for onward transportation;<br />

5. The traveler’s comfort and wellbeing;<br />

6. The traveler being scheduled for departures and arrivals between 0600 and 2400 unless travel between 2400<br />

and 0600 is required by the mission;<br />

7. Arranging transportation so that the traveler is scheduled to arrive the day before the TDY actually begins;<br />

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U3000-U3035<br />

8. Scheduling travel for a departure to enable an en route rest stop or an overnight rest period at the destination.<br />

*9. Requiring each traveler to identify travel requirements in sufficient time (if known) to arrange economy/<br />

coach accommodations;<br />

10. Carefully reviewing requests for first and business class to determine if mission needs may allow for a<br />

change in travel dates to support a lower class accommodation; and<br />

*11. Scheduling travel as early as possible to take advantage of the best offered fare/rate (e.g., such as a<br />

‘Dash’CA airfare in lieu of a YCA airfare).<br />

C. Early Departure. When a traveler departs early to overcome a short interval between the scheduled arrival time<br />

and the required reporting time at a duty station, the AO and/or the traveler should be prepared to provide a brief<br />

statement of the reason for departing earlier than scheduled, if such a statement is required by financial regulations.<br />

U3035 SEPARATE JOURNEYS<br />

When determining payable allowances, travel between any two points in the following categories is computed<br />

separately as a separate journey:<br />

1. PDS,<br />

2. TDY station,<br />

3. Passenger POE,<br />

4. Passenger POD,<br />

5. First duty station,<br />

6. Last duty station,<br />

7. HOR,<br />

8. HOS,<br />

9. A designated place,<br />

10. A COT leave location,<br />

11. Safe haven location,<br />

12. POV loading port/VPC,<br />

12. POV unloading port/VPC<br />

13. POV storage facility, and<br />

14. PLEAD.<br />

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Part A: General/Section 1: Policy and Rules<br />

BLANK PAGE<br />

U3000-U3035<br />

Change 312 U3A1-6<br />

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Ch 3: Transportation<br />

Part A: General/Section 2: Transportation Reimbursement<br />

PART A: GENERAL<br />

SECTION 2: TRANSPORTATION REIMBURSEMENT<br />

U3040 ALLOWABLE TRANSPORTATION EXPENSES<br />

A. General. Transportation expenses include the cost of:<br />

U3040-U3050<br />

1. Airline, train (including sleeping accommodations/parlor car seats), ship (including ocean, waterway or<br />

ferry), and bus tickets;<br />

2. Transportation to/from carrier terminals; and<br />

3. A special conveyance.<br />

B. POC Operating Expenses. POC operating expenses ordinarily are reimbursed through a mileage allowance for<br />

TDY or a MALT for PCS/PDT.<br />

C. Reimbursement. Transportation expense reimbursement and mileage are in addition to per diem or actual<br />

expense allowance. See Ch 4 for TDY expense allowances; and Ch 5 for PCS expense allowances.<br />

U3045 PERSONALLY PROCURED COMMON CARRIER TRANSPORTATION REIMBURSEMENT<br />

A. Mandatory Policy<br />

1. It is mandatory policy that all Uniformed Services travelers use an available DTMO contracted CTO, or a<br />

GSA contracted TMC (when a DTMO contracted CTO is not available) for all official transportation<br />

requirements.<br />

2. The eligible traveler must contact the responsible Agency/Service designated official if there is not an<br />

available DTMO contracted CTO/GSA contracted TMC for the official travel.<br />

3. Payment construction comparisons provided below should in no way be interpreted to suggest that use of<br />

other than the DTMO contracted CTO (or GSA contracted TMC) is authorized or encouraged.<br />

4. The payment options are provided for situations when the CTO (or a TMC) cannot be used.<br />

5. Par. U1035 applies to those who violate policy.<br />

B. Reimbursement Limitations<br />

1. Except for PCS transoceanic travel (see par. U5108-A), when a specific transportation mode is directed, a<br />

traveler, who must procure transportation without benefit of using a CTO, may be reimbursed for personally<br />

procured transportation NTE the directed mode cost. Otherwise, the traveler is authorized transportation cost<br />

reimbursement in pars. U3045-D, U3045-E, U3045-F, U3045-G, and U3045-H.<br />

2. Reimbursement may not exceed the accommodations cost in Ch 3, Parts F, G, and H.<br />

3. See Ch 4, Part K when the transportation is partly by POC.<br />

4. If a traveler uses GOV’T procured transportation for part of a journey (see par. U3035), the limits in pars.<br />

U3045-D and U3045-E must be reduced by its cost.<br />

5. This policy does not apply to pars. U5108-A, U7200-F1a, U7205-A, U7206, U7400, U7450-A, U7451,<br />

U7500, U7551-D3, and U7551-D4.<br />

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Ch 3: Transportation<br />

Part A: General/Section 2: Transportation Reimbursement<br />

C. Transaction Fee<br />

U3040-U3050<br />

1. The cost paid by the GOV’T for GOV’T/GOV’T procured transportation, ‘in house’ or CTO transportation,<br />

frequently includes a transaction fee for arranging the transportation.<br />

2. A CTO transaction fee incurred by a traveler is a miscellaneous reimbursable expense under APP G.<br />

3. When a CTO is not available to the traveler, the transaction fee incurred for arranging transportation through<br />

other than a CTO is a miscellaneous reimbursable expense under APP G.<br />

*D. GOV’T CTO or ’In House’ Is Available<br />

*1. General. When GOV’T CTO (see APP A) or ’in house’ services are available and the traveler procures<br />

common carrier transportation (including sleeping accommodations) at personal expense under a travel order<br />

when the CTO could have provided the required services for official travel, the traveler receives reimbursement<br />

for the actual transportation cost for the transportation mode authorized and used NTE the constructed<br />

transportation cost between authorized points had the transportation been purchased through the CTO. See also<br />

par. U1035.<br />

*2. Constructed Cost Basis. For air transportation, constructed costs are based on the POLICY<br />

CONSTRUCTED AIRFARE (see APP A) which includes the non capacity controlled city pair airfare.<br />

Capacity controlled city pair airfares are never used for cost construction.<br />

*3. City Pair Airfare Available. A city pair airfare is available if a contract airfare is offered between origin<br />

and destination. The airfare may involve a nonstop flight, a direct flight (same flight from origin to destination,<br />

but with one or more stops en route), or connecting flights (one or more plane changes and different flight<br />

numbers involved, but all included in one city pair arrangement). However, a city pair fare is not available if<br />

there is no contract airfare between origin and destination, even if two or more separate contract airfares may be<br />

used to route the travel.<br />

*Example 1: There is a contract city pair airfare between Charlotte, NC, and Los Angeles, CA, even<br />

though it is a connecting flight.<br />

*Example 2: There is no contract city par airfare between Asheville, NC, and Los Angeles, CA. However,<br />

there is a city pair fare between Asheville, NC, and Chicago, IL, and then a city pair fare from Chicago, IL,<br />

to Los Angeles, CA. The two separate city pair fares do not constitute a city pair fare between origin<br />

(Ashville) and destination (Los Angeles). However, the two separate city pair fares may be combined to<br />

arrive at the POLICY CONSTRUCTED AIRFARE.<br />

*4. Constructed Cost Limitations<br />

*a. The constructed transportation cost is based on the POLICY CONSTRUCTED AIRFARE (with the<br />

par. U3520-A6 exception).<br />

*b. Example: There is often no city pair airfare connecting origin and destination. Several POLICY<br />

CONSTRUCTED AIRFARES (see APP A) between several origins/destinations must be combined to<br />

accomplish the travel from required origin to required destination. Even if all airfares being combined are<br />

city pair airfares, the combined airfares that eventually get the traveler from required origin to required<br />

destination does not constitute a city pair airfare. See U3045-D3.<br />

c. YCA city pair airfare transportation is presumed available if there is a city pair airfare established<br />

between the origin and destination points (as opposed to combining airfares, city pair or otherwise between<br />

origin and destination).<br />

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Ch 3: Transportation<br />

Part A: General/Section 2: Transportation Reimbursement<br />

*E. GOV’T CTO or ’In House’ Is Not Available<br />

U3040-U3050<br />

*1. When GOV’T CTO or ’in house’ service is not available and the traveler procures common carrier<br />

transportation at personal expense, the traveler receives reimbursement for the actual transportation cost for the<br />

mode authorized and used NTE the POLICY CONSTRUCTED commercial transportation cost between<br />

authorized points. A CTO itself, rather than a particular ticket, must be not available to qualify.<br />

2. CTO service not being available should be an extremely rare occurrence.<br />

*3. Each non availability event should lead to correction(s) that make CTO service available should the same<br />

situation arise again.<br />

F. Transoceanic <strong>Travel</strong> - GOV’T/GOV’T Procured Transportation Is Available<br />

1. When GOV’T/GOV’T procured TDY transoceanic transportation is authorized and performed by common<br />

carrier at personal expense, the traveler is authorized reimbursement NTE the amount that would have been<br />

paid for the available GOV’T/ GOV’T procured transportation. See par. U5108-A for PCS transoceanic travel.<br />

2. If both GOV’T and GOV’T procured transportation are available, the lower priced mode is the maximum<br />

reimbursement measure.<br />

3. When GOV’T/GOV’T procured transportation is not available, reimbursement is authorized for the<br />

transportation cost NTE the POLICY CONSTRUCTED airfare available over the direct route between the<br />

origin and destination.<br />

4. See par. U3500-P for medically inadvisable airfare.<br />

G. Transoceanic Ferry Fares. When a TDY traveler travels at personal expense on a transoceanic ferry that is<br />

authorized/approved as being to the GOV’T’s advantage, reimbursement is authorized for the cost incurred,<br />

including any part attributed to POC movement (55 Comp. Gen. 1072 (1976)). See par. U3665 for non U.S.<br />

certificated ferries.<br />

H. Other Reimbursable Expenses. Reimbursement for additional transportation expenses (e.g., taxicab, bus and<br />

streetcar fares) incurred in the performance of duty is allowable as authorized in Part E.<br />

*U3050 REIMBURSEMENT FOR USE OF OTHER THAN THE AUTHORIZED TRANSPORTATION<br />

MODE OR ROUTE<br />

A. General<br />

1. Ch 3, Part F applies when reimbursement is limited by costs of travel by the authorized transportation mode<br />

over a usually traveled route (18 Comp. Gen. 477 (1938); 21 id. 116 (1941)).<br />

2. The TO determines the applicable transportation mode for constructed cost purposes.<br />

3. Except for POC travel for personal convenience, when travel by a route/transportation mode other than that<br />

authorized in a travel order, reimbursement is subject to the conditions and restrictions stated in this par.<br />

*B. GOV’T and GOV’T Procured Air Transportation Available<br />

*1. When GOV’T/GOV’T procured air transportation use is required under pars. U3500-O, U3530, U3530-B,<br />

and U3530-C, but a traveler elects to travel by a different transportation mode at personal expense,<br />

reimbursement for the transportation cost must not exceed the amount that would have been paid for the<br />

available GOV’T/GOV’T procured air transportation.<br />

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U3040-U3050<br />

*2. Constructed costs are based on the POLICY CONSTRUCTED AIRFARE (see APP A) which includes the non capacity<br />

controlled city pair airfare. Capacity controlled city pair airfares are never used for cost construction.<br />

*3. Non capacity controlled city pair airfare transportation is presumed available if there is city pair airfare between the<br />

origin and destination points, regardless of whether or not space would actually have been available had the traveler used air<br />

transportation for the official travel.<br />

*4. GOV’T/GOV’T procured air transportation is not available when:<br />

a. An AO determines that GOV’T and/or GOV’T procured air transportation use for travel involves a total delay<br />

(including delay in initiation of travel from a PDS or TDY point, en route travel, and additional time at a TDY station<br />

before a traveler can proceed with assigned duties) of more than 48 hours;<br />

b. GOV’T and/or GOV’T procured air transportation use would involve circuitous travel or undue inconvenience; or<br />

c. <strong>Travel</strong> via aircraft is medically inadvisable.<br />

*5. The lower priced transportation mode is the reimbursement limit if appropriate GOV’T and GOV’T procured<br />

transportation are both available.<br />

*6. If only GOV’T procured transportation is available, its cost is the reimbursement limit.<br />

C. GOV’T/GOV’T Procured Air Transportation Not Available<br />

1. When GOV’T/GOV’T procured air transportation is not available, or GOV’T air transportation is not available,<br />

reimbursement for transportation used must not exceed the POLICY CONSTRUCTED airfare (APP A definition) available<br />

for scheduled commercial air service over the usually traveled direct route between the origin and destination.<br />

2. If aircraft travel is medically inadvisable, reimbursement is limited to the least costly passenger accommodations on a<br />

commercial ship.<br />

D. Use of Non U.S. Certificated Air Carriers or Non U.S. Registry Ships<br />

1. There is no reimbursement (for any leg of the journey) for transportation cost when unauthorized/ unapproved non U.S.<br />

certificated/registry carrier (or ship) service is used.<br />

2. If U.S. certificated/registry carrier/ship service is available for an entire trip and the traveler uses a non U.S.<br />

certificated/registry carrier/ship for any part, or all, of the trip, the transportation cost on the non U.S. certificated/registry<br />

carrier or ship is not payable (FTR §301-10.143).<br />

E. Computation<br />

1. Except as prohibited in pars. U3525 and U3660, reimbursement for travel by other than that authorized transportation<br />

mode and/or route is limited to the cost the GOV’T would have paid for the authorized transportation mode and/or route.<br />

The traveler is paid whichever (actual or constructed) is less.<br />

2. The authorized transportation mode means the transportation mode that would have been furnished IAW these<br />

<strong>Regulations</strong>.<br />

3. Constructed reimbursement for taxicab fares, plus tip or public transit system fares, must not exceed the amount that<br />

would have been incurred by the authorized transportation mode.<br />

4. Per diem is limited to the amount that would have been paid for travel by the authorized transportation mode.<br />

5. The constructed transportation cost and the normal scheduled travel time for the carrier must be obtained from the<br />

appropriate transportation officer or other authentic tariff source.<br />

F. Dependent <strong>Travel</strong> Limited to the GOV’T Offered Air Transportation Cost. Dependent travel reimbursement is subject to the<br />

travel authorization/order limitations. See par. U3500-O.<br />

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Ch 3: Transportation<br />

Part B: Baggage<br />

U3100 ACCOMPANIED BAGGAGE<br />

A. General<br />

1. This par. prescribes transportation authority for:<br />

PART B: BAGGAGE<br />

a. Accompanied baggage transported free on a transportation ticket, and<br />

b. Excess accompanied baggage that applies to any accompanied bag for which a fee is charged.<br />

2. See APP A for definitions of BAGGAGE and BAGGAGE, ACCOMPANIED.<br />

3. Rules governing accompanied baggage allowances, and charges for excess accompanied baggage are<br />

outlined in the carrier’s tariff.<br />

U3100-U3110<br />

*4. A traveler should check with individual transportation carriers, prior to travel, about limitations of baggage<br />

weight, and/or size, and/or number of bags allowed, and/or waived service charges for accompanied baggage.<br />

Baggage allowance policy links for airlines are part of GSA's City Pair Program (CPP).<br />

5. Allowances for free checkable accompanied baggage are in addition to the HHG weight allowances.<br />

6. See par. U1300-D for lost, delayed, or damaged accompanied baggage claims.<br />

7. See APP G for reimbursement of charges for baggage transferring, storing, checking, and handling.<br />

B. Stopping Accompanied Baggage while the Baggage Is in Transit<br />

1. Accompanied baggage that has been checked on a ticket beyond the point at which the traveler prematurely<br />

leaves the carrier should be stopped.<br />

2. If accompanied baggage cannot be intercepted/transferred and goes to the original destination on an unused<br />

portion of ticket, a full explanation of the facts should be made to the transportation officer who issued the<br />

ticket at the time of transmitting the unused ticket for redemption.<br />

3. Failure to observe this rule results in any excess cost to the GOV’T being the traveler’s financial<br />

responsibility.<br />

C. Accompanied Baggage Return as Part of a Troop Movement. When a member's accompanied baggage is<br />

integrated into baggage transported as part of a troop movement but the member is later removed from the<br />

movement order, expedited transportation may be used to return/forward that member’s accompanied baggage to the<br />

member. This expedited transportation must be authorized/approved IAW Service regulations.<br />

U3105 EXCESS ACCOMPANIED BAGGAGE<br />

A. General. Excess accompanied baggage:<br />

1. Is accompanied baggage in excess of the weight, size, or number of pieces allowed by the transportation<br />

provider to accompany the traveler at no cost, and<br />

2. May include the first piece of accompanied baggage, if there is a charge for the first piece.<br />

Change 312 U3B-1<br />

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Ch 3: Transportation<br />

Part B: Baggage<br />

U3100-U3110<br />

B. <strong>Travel</strong>er Responsibility. The traveler should be financially prepared to pay for excess accompanied baggage.<br />

C. Authorization/Approval. An AO may authorize/approve reimbursement for excess accompanied baggage.<br />

D. Expense Reimbursement (APP G)<br />

1. Reimbursement Allowed. Examples of situations in which excess accompanied baggage may be necessary<br />

(ICW official travel) are:<br />

a. Family size; and/or<br />

b. A traveler with a disability/special needs (i.e., ambulatory/respiratory aids); and/or<br />

c. Professional article(s)/material/equipment for use by an individual required for official duties are not<br />

available at the TDY/Contingency Operation Site/next PDS location as determined by the Service’s<br />

Secretarial process determination. An individual traveler may be reimbursed only for carrying articles/<br />

material/equipment needed by that traveler.<br />

2. Reimbursement Not Allowed. Excess accompanied baggage reimbursement is not for:<br />

a. Pets; and/or<br />

b. Costs incurred ICW official travel when a traveler purchases an airline ticket to accommodate circuitous<br />

travel due to personal convenience travel, and/or<br />

c. Professional article(s)/material that are/is available or are/is not necessary at the TDY/next PDS location<br />

per the Service’s Secretarial Process determination, and/or<br />

d. The traveler’s preference, personal convenience or if contrary to the GOV’T’s interest.<br />

E. Transportation Charges. Excess accompanied baggage charges that have been authorized before travel may be:<br />

1. Included in GOV’T procured transportation documents, and/or<br />

2. Reimbursed to the traveler, and/or<br />

3. Paid for with a MCO.<br />

Change 312 U3B-2<br />

12/01/12

Ch 3: Transportation<br />

Part B: Baggage<br />

U3110 UNACCOMPANIED BAGGAGE (UB)<br />

UB is also referred to as “Hold Baggage” by some Services/Agencies.<br />

A. General<br />

1. Definition. See APP A, BAGGAGE.<br />

2. HHG Weight Allowance. UB weight is part of the traveler’s authorized HHG weight allowance.<br />

U3100-U3110<br />

3. Weight Limitation. The maximum weight of UB transported by any mode, at GOV’T expense is 2,000 lbs.<br />

(net).<br />

4. Weight Limit Example: <strong>Travel</strong>er’s HHG weight allowance is 18,000 lbs. (net). The Service/OCONUS PDS<br />

imposes an admin weight limit – which is 4,500 lbs. The traveler opts to transport 800 lbs. of UB by an<br />

expedited mode. This falls within the 1,000 lbs. (net) total for the expedited transportation weight limit so it<br />

may be transported by an expedited mode. The remaining 3,700 lbs. (net) of HHG of the administrative weight<br />

limit (including up to 200 lbs. (net) of additional UB that may be transported by an expedited mode) may be<br />

transported to the OCONUS PDS.<br />

5. Excess UB. When the total weight of UB transported exceeds 2,000 lbs. (net), excluding the weight of<br />

PBP&E, the cost of transporting the excess UB weight is the traveler’s financial responsibility.<br />

B. Expedited UB Shipments<br />

1. Authorized Transportation. UB transportation is authorized by an expedited transportation mode when<br />

necessary to enable the traveler to carry out assigned duties and/or to prevent undue hardship to the traveler/<br />

dependent.<br />

2. Weight Limit. When the expedited transportation mode is commercial air, a maximum of 1,000 lbs. (net)<br />

may be transported. Total UB NTE 2,000 lbs. (net), including up to 1,000 lbs. (net) by an expedited<br />

transportation mode, may be transported at GOV’T expense if authorized IAW Service regulations.<br />

Change 312 U3B-3<br />

12/01/12

Ch 3: Transportation<br />

Part B: Baggage<br />

BLANK PAGE<br />

U3100-U3110<br />

Change 312 U3B-4<br />

12/01/12

Ch 3: Transportation<br />

Part C: Transportation Mode<br />

U3200 MANDATORY DoD POLICY<br />

PART C: TRANSPORTATION MODE<br />

U3200-U3225<br />

It is MANDATORY policy that travelers use an available CTO for all official transportation requirements. See Ch<br />

2, Part F regarding mandatory CTO use.<br />

U3205 REQUIRED USE OF MILITARY AIRCRAFT<br />

For the limited number of senior officials designated by SECDEF as “required use” travelers on military aircraft see<br />

DoDD 4500.56, DoD Policy on Use of GOV’T Aircraft and Air <strong>Travel</strong>, Enclosure 2.<br />

U3210 AUTHORIZED TRANSPORTATION<br />

A. General<br />

1. <strong>Travel</strong> should be by the most expeditious practicable transportation mode that meets mission requirements.<br />

2. The AO is responsible to select the transportation mode.<br />

B. Transportation Mode. Official TDY/PCS travel may be authorized/approved on any combination of the<br />

following:<br />

1. GOV’T (including foreign government) aircraft, train, bus, vehicle, or vessel (ocean, waterway or ferry),<br />

*2. Commercial aircraft, train, bus, or ship (ocean, waterway or ferry), NOTE: The English Channel tunnel<br />

(CHUNNEL) used for travel between the United Kingdom and Europe is a ferry for computation purposes.<br />

3. POC (see par. C3220-A1),<br />

4. Special conveyance (see par. C3220-A1),<br />

5. Taxicab, bus, streetcar, subway or other public conveyances, and<br />

6. Airport limousine, or courtesy conveyance.<br />

C. Transportation Mode Exception<br />

1. A traveler is not required to travel via a particular transportation mode if there is a valid reason for excluding<br />

that mode. Example: <strong>Travel</strong> by air may be excluded if travel by that mode is precluded for medical reasons.<br />

2. A statement on the travel order must indicate the reason for nonuse of a particular transportation mode. The<br />

statement provides travel reimbursement justification based on the authorized transportation mode, including<br />

the constructed cost based on the authorized mode if needed.<br />

3. Example: Air transportation is to the GOV’T’s advantage but air travel is medically precluded. The travel<br />

order must contain a statement similar to “Air transportation is medically precluded and must not be used for<br />

this traveler. Rail (or whatever other form of) transportation is authorized.”<br />

D. Arranging and Determining Transportation Modes<br />

NOTE: PDTATAC has determined that POC (automobile or motorcycle only) use on TDY is to the GOV’T’s<br />

advantage for TDY to locations within 800 miles (round-trip) of the PDS as determined from DTOD (for DoD)<br />

and from appropriate distance sources for the non-DoD Services. There is no requirement for any cost<br />

comparison. A command may authorize POC (automobile or motorcycle only) use for TDY travel of 800 miles or<br />

less round-trip (400 miles one-way) at its discretion.<br />

Change 312 U3C-1<br />

12/01/12

Ch 3: Transportation<br />

Part C: Transportation Mode<br />

U3200-U3225<br />

1. CONUS. Determination to use one, or a combination, of transportation modes for travel within CONUS<br />

must be based on the following factors:<br />

a. Urgency and purpose of the travel;<br />

b. Ability to provide necessary service to meet mission requirements;<br />

c. Amount of accompanied baggage, or working equipment, necessary to accompany the traveler;<br />

d. Savings in the traveler’s productive time (workdays only);<br />

e. Availability of adequate accommodations;<br />

f. Any special facilities or schedule that aids in maintenance of necessary security, when applicable; and<br />

g. Savings to the GOV’T ICW a PCS order and dependent’s transportation.<br />

2. OCONUS<br />

a. Transportation must be arranged through an available CTO. See Ch 2, Part F.<br />

b. The AO should specify a particular transportation mode on the order for travel to/from/within an<br />

OCONUS area. The transportation officer/CTO makes the transportation mode determination if the AO<br />

does not.<br />

c. The transportation officer/CTO must not provide transportation via a mode that has been prohibited by<br />

the AO.<br />

d. <strong>Travel</strong> may be approved for:<br />

(1) AMC, including charter/individually ticketed commercial service made available by that<br />

command; at special tariff rates for DoD traffic;<br />

(2) MSC, when available; or<br />

(3) Commercial transportation.<br />

e. Except for ferries, travel by ship is not to the GOV’T’s advantage unless the higher costs (i.e., per diem,<br />

transportation, and lost work time) associated with ship transportation are justified.<br />

f. <strong>Travel</strong> by ship may be authorized/approved as being to the GOV’T’s advantage only through the<br />

Secretarial Process.<br />

g. Reimbursement for ship transportation must be IAW the use of ships of U.S. registry.<br />

h. When a traveler, authorized to use available AMC/MSC facilities, elects to use commercial air or water<br />

transportation at personal expense, reimbursement is limited IAW par. U3045-B. All travel must be made<br />

IAW Ch 2, Part F.<br />

U3215 AO DETERMINATION<br />

A. Transportation Not Directed. The AO, when not required to direct the transportation mode, ordinarily authorizes<br />

the transportation mode, taking into account mission requirements, time limits, transportation availability, and<br />

economic considerations.<br />

Change 312 U3C-2<br />

12/01/12

Ch 3: Transportation<br />

Part C: Transportation Mode<br />

U3200-U3225<br />

B. TDY and Transoceanic PCS <strong>Travel</strong>. If the AO fails to make a determination or direct/authorize the<br />

transportation mode, air transportation is the authorized transportation mode for travel time and per diem calculation<br />

purposes for TDY and transoceanic PCS travel, unless the traveler demonstrates to the AO’s satisfaction that air<br />

transportation cannot meet the mission requirements efficiently or economically.<br />

U3220 DIRECTING TRANSPORTATION MODE<br />

A. General<br />

1. A traveler may not be directed to use a POC or a special conveyance.<br />

2. Dependent travel may not be directed by a particular mode.<br />

3. A traveler may select POC for overland PCS travel.<br />

4. A traveler must comply with all regulations ICW the directed/selected transportation mode.<br />

5. The AO may direct the use of one or more TDY transportation modes that does not involve a PCS move.<br />

6. Service regulations may, under limited circumstances, specify when a particular mode (other than a POC or<br />

special conveyance) may be directed for an individual PCS move.<br />

B. Reimbursement. When a specific transportation mode is directed (except PCS transoceanic travel) a traveler<br />

may be reimbursed for personally procured transportation NTE the directed mode cost. This does not apply to pars.<br />

U5108-A, U7200-C1a, U7205-A, U7206, U7400, U7401, U7450-A, U7451, U7500, and U7551, items 3 and 4.<br />

C. Reimbursable Expenses. Reimbursement is allowable for additional TDY transportation expenses (e.g., taxicab,<br />

bus, subway fares) as authorized in Ch 3, Part D.<br />

U3225 TRANSPORTATION MODE SELECTION<br />

A. Contract Air Service<br />

*1. City Pair Airfare Available. Contracted airfare use offered by a contract air carrier between certain cities<br />

(city pairs) is generally to the GOV’T’s advantage. These airfares should be used for official air travel between<br />

those cities. If the city pair carrier offers both a YCA airfare and a ‘Dash’CA airfare and the ‘Dash’CA airfare<br />

is available when the traveler makes the reservation, the ‘Dash’CA airfare (which is less expensive than the<br />

YCA airfare) must be selected. See par. U3045-D3.<br />

*2. City Pair Airfare Not Available. If a city pair airfare is not available from origin to destination, the<br />

POLICY CONSTRUCTED AIRFARE (See APP A) should be used. This includes a lower airfare offered by a<br />

non contract U.S. certificated carrier limited to a traveler on official business, e.g., MDG, ODG, VDG, and<br />

similar airfares. See par. U3045-D3.<br />

*3. AO Authority. The AO retains the authority to authorize a lesser airfare (e.g., a restricted airfare) and the<br />

traveler retains the ability to seek a lesser airfare on a U.S. certificated airline. See par. U3500-A.<br />

*4. Contract Air Service Exceptions. For exceptions and specific guidelines regarding the use of contract city<br />

pair air service, see:<br />

a. APP P (City Pair Program);<br />

b. The FTR, §301-10.107; and<br />

c. DoD 4500.9-R, Part I Ch 103, pars. A2 and E.<br />

Change 312 U3C-3<br />

12/01/12

Ch 3: Transportation<br />

Part C: Transportation Mode<br />

*5. Grantees. A grantee cannot use GSA city pair airfares. Use the chain of command for "grantee" status<br />

determinations.<br />

*B. Non Contract Air Service<br />

U3200-U3225<br />

*1. The use of non contract U.S. certificated air service – when city pair service is available - may be authorized only<br />

when justified under the conditions noted in pars. U3225-A and U3500-A.<br />

2. Advance authority and specific justification for non-contract air service use should be shown on the travel order or<br />

other form of travel document before the actual travel begins unless extenuating/emergency circumstances make<br />

advance authorization impossible.<br />

*3. The traveler must obtain written approval from the appropriate Service designated official at the earliest possible<br />

time after completing the travel if the requirement to use non contract U.S. certificated air service arose after the<br />

travel order was issued. The approval and justification must be stated on, or attached to, the travel voucher.<br />

C. Rail or Bus Service<br />

1. Rail/bus service may be used when it is:<br />

a. To the GOV’T’s advantage (with cost, energy, and other factors considered); and<br />

b. Compatible with official travel requirements.<br />

2. The use of discount fares offered to the GOV’T by rail/bus carriers is advantageous.<br />

3. Discount fares, that meet mission requirements, should be used to the maximum extent possible.<br />

D. Automobile<br />

1. Rental Automobile. A DTMO contracted rental automobile is the first resource for short term automobile rental<br />

by a TDY traveler. This applies to a traveler who travels to a destination by common carrier (e.g., plane, train, or<br />

bus) and is authorized a vehicle for local area transportation.<br />

2. GOV’T Furnished Automobile. A traveler may use a GOV’T furnished automobile if practical.<br />

3. Cost Consideration. If cost consideration is used in determining whether a GOV’T contract rental or a GOV’T<br />

furnished automobile should be authorized, the overall cost must include administrative costs as well as costs<br />

associated with picking up and returning the automobile.<br />

4. <strong>Travel</strong>er's Cost Liability when Selected Mode Not Used<br />

a. The traveler should use the transportation mode authorized/approved by the AO as being to the GOV’T’s<br />

advantage.<br />

b. Any additional cost resulting from use of a transportation mode other than specifically authorized/ approved,<br />

or required by regulation (e.g., contract air service) is the traveler’s financial responsibility.<br />

E. CHUNNEL. The English Channel tunnel (CHUNNEL) is a ferry for computation purposes.<br />

F. Non-motorized Transportation. The AO may authorize/approve:<br />

1. A non-motorized transportation mode (e.g., bicycle, etc.), but a mileage allowance is not authorized for the official<br />

travel.<br />

2. Reimbursement of transportation related expenses ICW non-motorized transportation, in the GOV’T’s interest,<br />

NTE the most advantageous transportation mode cost, per the AO determination.<br />

Change 312 U3C-4<br />

12/01/12

Ch 3: Transportation<br />

Part D: <strong>Travel</strong> by Taxicab, Special Conveyance, Bus, Streetcar,<br />

Subway, or Other Public Conveyance<br />

U3300-U3335<br />

PART D: TRAVEL BY TAXICAB, SPECIAL CONVEYANCE, BUS, STREETCAR,<br />

SUBWAY, OR OTHER PUBLIC CONVEYANCE<br />

NOTE: Available courtesy transportation services furnished by a lodging/similar facility should be used to the<br />

maximum extent possible.<br />

U3300 GENERAL<br />

*NOTE: The traveler and command must adhere to the prudent traveler rules for GOV’T funded official travel.<br />

See par. U2000 and CBCA 2852-TRAV, 28 August 2012.<br />

A. TDY/PCS Public/Special Conveyance Reimbursement. This Part prescribes the allowable reimbursements for<br />

commonly incurred expenses associated with public/special conveyance use during TDY/PCS travel.<br />

B. Local <strong>Travel</strong> Transportation Expenses. For non PCS/TDY transportation expenses incurred in and around duty<br />

stations, see Ch 2, Part L.<br />

C. Requirements. Each expense reimbursement request must be identified on the voucher by date, quantity, service,<br />

cost and other necessary expense particulars.<br />

U3305 REIMBURSABLE EXPENSES<br />

A. Allowable Reimbursement. A traveler may be reimbursed for transportation related reimbursable expenses,<br />

described in this Part. These expenses are incurred for travel between two points that are a separate journey (see<br />

par. U3035) when TDY mileage is not payable, even though the traveler begins or ends in a TDY mileage status<br />

during the same calendar day.<br />

B. Reimbursement Not Allowed. A traveler paid TDY mileage for the entire journey may not be reimbursed for<br />

transportation reimbursable expenses regardless of the transportation mode.<br />

C. Special Conveyance/Rental Vehicle (Includes Rental Aircraft) Reimbursable Expenses. See APP G.<br />

U3310 TAXICAB/LIMOUSINE SERVICE USE<br />

A. To/from Transportation Terminal<br />

1. Authorized Reimbursement. Reimbursement is authorized for taxi/limousine fares plus tip between:<br />

a. Place of residence/lodging/place of duty at the PDS/TDY station and transportation terminals;<br />

b. Transportation terminals if a free transfer is not provided;<br />

c. A transportation terminal and lodging when needed due to en route transportation delays beyond the<br />

traveler’s control; and<br />

d. A transportation terminal and limousine service terminal.<br />

2. PDS Boundary for <strong>Travel</strong> Reimbursement. The traveler's PDS boundary for travel reimbursement to/from a<br />

transportation terminal serving that area includes the place from which the traveler commutes daily to/from the<br />

place of duty.<br />

B. Between Residence and PDS on TDY <strong>Travel</strong> Day. Reimbursement is authorized for taxi/limousine fares plus tip<br />

from the:<br />

Change 312 U3D-1<br />

12/01/12

Ch 3: Transportation<br />

Part D: <strong>Travel</strong> by Taxicab, Special Conveyance, Bus, Streetcar,<br />

Subway, or Other Public Conveyance<br />

1. <strong>Travel</strong>er's residence to the PDS on a TDY departure day requiring at least one night's lodging, and<br />

2. PDS to the residence on the TDY return day.<br />

U3315 BUS, STREETCAR, AND SUBWAY USE<br />

A. To/from/between Transportation Terminals<br />

1. Reimbursement is authorized for bus, streetcar, and subway fares as follows:<br />

U3300-U3335<br />

a. Between places of residence, lodging, or duty at the PDS/TDY station and the transportation terminal;<br />

b. Between transportation terminals to change conveyance when free/timely transfer is not provided; or<br />

c. From transportation terminal to lodging and return when needed due to en route transportation delays<br />

beyond the traveler’s control.<br />

2. The traveler’s PDS boundary for travel reimbursement to/from a transportation terminal serving that area<br />

includes the place, within a reasonable distance, from which the traveler commutes daily to/from the place of<br />

duty.<br />

B. Between Residence and PDS on the Day <strong>Travel</strong> Is Performed. Reimbursement is authorized for bus, streetcar,<br />

and subway fares from the traveler's residence to the PDS on the traveler’s departure day on TDY when the TDY<br />

requires at least one night's lodging and from the PDS to the traveler's residence on the return day from TDY.<br />

U3320 SPECIAL CONVEYANCE USE<br />

A. Authorization/Approval. An AO may:<br />

1. Authorize/approve special conveyance (e.g., rental car) use when the use is to the GOV’T’s advantage.<br />

2. Not authorize/approve special conveyance use for a traveler’s personal preference or minor inconvenience.<br />

B. To/from Carrier Terminals. The traveler:<br />

1. May be authorized/approved special conveyance use for travel to and from local carrier terminals;<br />

2. May be authorized/approved special conveyance use to/from/between carrier terminals, other than local<br />

terminals, by the AO when neither public nor GOV’T transportation between the terminals meets the ordered<br />

travel requirements; and<br />

3. Cannot be directed to use a special conveyance for transportation to/from carrier terminals.<br />

C. Between Duty Stations<br />

1. The AO may authorize/approve travel by special conveyance:<br />

a. To/from/between TDY stations under circumstances not permitting use of usual transportation modes, or<br />

b. When special conveyance use is determined to be to the GOV’T’s advantage.<br />

2. Reimbursement is authorized for the total expense incurred in the special conveyance use.<br />

D. In and around PDS/TDY Station. See Ch 2, Part L for special conveyance use reimbursement in and around the<br />

PDS/TDY station.<br />

Change 312 U3D-2<br />

12/01/12

Ch 3: Transportation<br />

Part D: <strong>Travel</strong> by Taxicab, Special Conveyance, Bus, Streetcar,<br />

Subway, or Other Public Conveyance<br />

U3300-U3335<br />

E. Limited to Official Purposes. Special conveyance use is limited to official purposes, including transportation to<br />

and from (65 Comp. Gen. 253 (1986)):<br />

1. Duty sites,<br />

2. Lodgings,<br />

3. Dining facilities,<br />

4. Drugstores,<br />

5. Barber shops,<br />

6. Places of worship,<br />

7. Cleaning establishments, and<br />

8. Similar places required for the traveler's subsistence, health or comfort.<br />

F. Reimbursement<br />

1. General. See APP G for special conveyance reimbursement (including aircraft).<br />

2. Limitation. When the AO does not authorize/approve special conveyance use, reimbursement is limited to<br />

the appropriate TDY POC mileage rate in par. U2600 plus constructed per diem for the official distance NTE<br />

the GOV’T’s constructed cost. See par. U4920-A.<br />

G. Special Conveyance Receipts. See par. U2000-B, and DoDFMR 7000.14-R, Volume 9.<br />

U3330 SELECTING A RENTAL VEHICLE<br />

A. Instructions and Guidance. See DTMO rental car agreement, and DTR, Part I, Passenger Movement, Chapter<br />

106, Policy for instructions and guidance for the selection of rental vehicles.<br />

B. CTO Use. It is mandatory policy that a traveler use an available CTO to obtain a rental vehicle. It is not<br />

mandatory to use a CTO when renting an airplane or bus.<br />

C. Rental Service Cost<br />

1. The lowest cost rental service that meets the mission transportation requirement must be selected for<br />

commercially rented vehicles.<br />

2. The AO may authorize/approve an appropriately sized vehicle IAW mission requirements when a compact<br />

car (the ‘standard’ for TDY travel) does not meet the requirement.<br />

D. DTMO Rental Car Agreement<br />

1. Use of a company and rental car location participating in the DTMO rental car agreement is encouraged<br />

because its GOV’T rate includes full liability and vehicle loss and damage insurance coverage for the traveler<br />

and the GOV’T.<br />

2. To view DTMO approved rental car companies and rates see rental cars, or rental trucks.<br />

3. A vehicle participating in the DTMO rental car agreement is listed on the DTMO website, and should be<br />

rented for official GOV’T travel.<br />

Change 312 U3D-3<br />

12/01/12

Ch 3: Transportation<br />

Part D: <strong>Travel</strong> by Taxicab, Special Conveyance, Bus, Streetcar,<br />

Subway, or Other Public Conveyance<br />

U3300-U3335<br />

4. A vehicle offered by a participating vendor, but not listed under the agreement, is not covered under the<br />

agreement. The specific vehicle does not have the full liability and vehicle loss and damage insurance<br />

coverage, and should not be rented for official GOV’T travel unless a similar vehicle is not otherwise available.<br />

5. Most locations have at least one participating vendor offering a ‘non standard’ vehicle, when required for<br />

official GOV’T travel.<br />

6. Example: Rental Car Vendor A lists a SUV as a participating vehicle under the DTMO rental car agreement.<br />

If this SUV is rented, it has full liability and vehicle loss/damage insurance coverage for the GOV’T traveler on<br />

official GOV’T business. Rental Car Vendor B does not list a SUV as a participating vehicle, but has an SUV<br />

rental available. If the traveler rents a SUV from Rental Car Vendor B, the SUV is not covered with liability<br />

and vehicle loss/damage insurance coverage.<br />

E. Additional Rental Car Cost. A traveler disregarding rental car arrangements made by a CTO may be required to<br />

provide justification for additional rental car costs before reimbursement is allowed, or will be financially<br />

responsible for the cost difference.<br />

F. Motor Pools and Commercial Rental Companies. See DTR, Part I, Chapter 106, and Service regulations for<br />

policies, instructions, and guidance regarding motor pools and automobile rental from commercial rental companies.<br />

G. DTMO Vehicle Rental Agreements. DTMO vehicle rental agreements apply to all Uniformed Services.<br />

H. Domestic and Foreign Rental Car Information. Current domestic and foreign rental car ceiling rates and<br />

additional rental vehicle information may be obtained by:<br />

1. Mail:<br />

<strong>Defense</strong> <strong>Travel</strong> <strong>Management</strong> <strong>Office</strong> (DTMO)<br />

Commercial <strong>Travel</strong> Division<br />

Program <strong>Management</strong> Branch<br />

4800 Mark Center Drive, Suite 04J25-01<br />

Alexandria, VA 22350-9000<br />

2. Fax: (571) 372-1301, or<br />

3. The DTMO website.<br />

I. Reimbursement Limitation. When an available CTO is not used, reimbursement is limited to what the cost would<br />

have been if a CTO had made the rental vehicle arrangements.<br />

J. Non DoD Services. See Service issuances for CTO use ICW rental cars.<br />

Change 312 U3D-4<br />

12/01/12

Ch 3: Transportation<br />

Part E: GOV’T Conveyance Use on TDY<br />

U3400 GOV’T AUTOMOBILE USE ON TDY<br />

A. Requirements<br />

PART E: GOV’T CONVEYANCE USE ON TDY<br />

U3400-U3420<br />

1. When common carrier transportation use is not to the GOV’T’s advantage and an automobile is required for<br />

official travel, a GOV’T furnished automobile must be used, when available.<br />

2. Per diem for travel by GOV’T automobile is computed as for TDY POC travel to the GOV’T’s advantage.<br />

3. <strong>Travel</strong>ers are required to have a valid state, District of Columbia, or territorial motor vehicle operator's<br />

license and have travel orders authorizing the temporary use of a GOV’T-owned or contract rental vehicle.<br />

B. Exceptions<br />

1. A POC or special conveyance may be used when a GOV’T-furnished automobile is unavailable or its use<br />

would interfere with official business.<br />

2. If a GOV’T-furnished automobile is not available, a GOV’T contract rental or other commercially rented<br />

automobile may be used.<br />

C. Personal Preference. Personal preference/minor inconvenience is not a basis for authorizing/approving POC/<br />

special conveyance use instead of a GOV’T-furnished automobile.<br />

D. Limited to Official Purposes. Use of a GOV’T automobile is limited to official purposes, including<br />

transportation to and from (65 Comp. Gen. 253 (1986)):<br />

1. Duty sites,<br />

2. Lodgings,<br />

3. Dining facilities,<br />

4. Drugstores,<br />

5. Barber shops,<br />

6. Places of worship,<br />

7. Cleaning establishments, and<br />

8. Similar places required for the traveler's subsistence, health or comfort.<br />

U3405 AERO CLUB AIRCRAFT USE ON TDY<br />

A. Policy. A personal preference to use Aero Club owned or GOV’T loaned aircraft use does not take precedence<br />

over normal GOV’T conveyance use.<br />

B. Authorization. Aero Club aircraft travel must be authorized IAW Service/DoD component’s administrative<br />

regulations.<br />

C. Allowable <strong>Travel</strong> Time for Per Diem or Actual Expenses Computation. See par. U3025-D.<br />

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D. Reimbursement Limitations<br />

1. When the use of these aircraft is authorized/approved, reimbursement is authorized for the necessary<br />

expenses, NTE the GOV’T's commercial transportation cost.<br />

2. Accompanying passengers receive no payment for transportation in the Aero Club aircraft.<br />

U3400-U3420<br />

3. When two or more official travelers are authorized to travel together in an Aero Club aircraft, reimbursement<br />

to the operator (pilot) is for the actual necessary expenses NTE the GOV’T's total commercial transportation<br />

costs for the pilot and accompanying travelers.<br />

E. Allowable Expenses. Necessary expenses incurred include:<br />

1. The hourly fee imposed by the Aero Club,<br />

2. Fuel charges if not reimbursable by the Aero Club, and<br />

3. Landing and tie-down fees (includes the hangar in severe weather) charged at en route and destination<br />

airports.<br />

U3410 GOV’T AIRCRAFT USE ON TDY<br />

A. Air Mobility Command (AMC)<br />

1. <strong>Travel</strong> may be authorized by AMC aircraft IAW Service written issuances.<br />

2. When travel is performed by scheduled AMC aircraft, the applicable Customer Identification Code (CIC)<br />

and Air Movement Designation (AMD) must be included in the travel order.<br />

B. Military Aircraft other than AMC. <strong>Travel</strong> may be authorized by military aircraft other than AMC IAW Service<br />

written issuances.<br />

U3415 REIMBURSABLE EXPENSES<br />

See Conveyance, Government in APP G except for Aero Club aircraft (see par. U3405).<br />

U3420 ALLOWABLE TRAVEL TIME FOR COMPUTATION OF PER DIEM OR ACTUAL EXPENSES<br />

When TDY travel is directed and performed by GOV’T conveyance, allowable travel time is computed under par.<br />

U3025.<br />

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Part F: Commercial Air Transportation<br />

U3500 GENERAL<br />

PART F: COMMERCIAL AIR TRANSPORTATION<br />

U3500-U3525<br />

*A. Cost Efficiency. Common carrier air transportation is ordinarily the most cost efficient and expeditious way to<br />

travel for travel of over 400 miles one way from the PDS.<br />

*1. Restricted Airfare. Contract city pair airfares (and other airfares limited to official GOV’T business)<br />

provide savings to the GOV’T. However, there are circumstances when restricted airfare available to the<br />

general public should be authorized when the cost savings outweighs any risk of trip cancellation or itinerary<br />

changes (APP P1, par. A6c). Also consider that ‘underutilization’ of city pair airfares may cause airlines not to<br />

rebid the city pair airfares the following year (e.g., the airlines may no longer offer city pair fares for<br />

underutilized routes) resulting in significant long term transportation cost increases to the GOV’T.<br />

*2. Book Reservations Early. Whenever practicable, a traveler must arrange airfare in a manner that enables<br />

the lowest POLICY CONSTRUCTED AIRFARE price available to be paid when traveling on domestic flights,<br />

including appropriately timing the purchase of the airfare. The AO and the traveler should plan travel, and book<br />

reservations, early to purchase the least expensive POLICY CONSTRUCTED AIRFARE.<br />

B. Arranging Transportation. Arranging official transportation through a DTMO contracted CTO or GSA<br />

contracted TMC (when a DTMO contracted CTO is not available) is mandatory.<br />

C. Personally Procured Transportation. See par. U3045-B for reimbursement for personally procured transportation<br />

(whether properly or improperly personally arranged) in lieu of using GOV’T/GOV’T procured transportation under<br />

this Part.<br />

D. Grantee Status. A grantee cannot use GSA city pair airfares. Use the chain of command for "grantee" status<br />

determinations.<br />

E. Scheduling <strong>Travel</strong><br />

1. Each command, member, and/or dependent should determine travel requirements in sufficient time to<br />

reserve and use economy/coach class accommodations.<br />

2. See Ch 2, Part F ICW scheduling travel.<br />

3. Unless proper documentation/justification is provided, each traveler and/or dependent must be provided<br />

economy/coach class accommodations for all official business travel, including PCS, TDY, COT leave,<br />

emergency leave, R&R, FEML, flights over 14 hours, and personnel evacuation.<br />

*F. Rest Periods. See par. U4326 ICW rest periods.<br />

G. Authorizing/Approving Officials. The officials listed in par. U3510.<br />

1. May authorize/approve business/first class travel, and<br />

2. Must consider each request for business/first class service individually, carefully, and consider Command/<br />

Agency finances and mission requirements.<br />

H. Decisions Support Tool<br />

1. Business Class. See APP H3B.<br />

2. First Class. See APP H2C.<br />

I. Documentation Requirements. See APP H for document requirements/procedures.<br />

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J. <strong>Travel</strong> Order. The following must be stated on the order:<br />

1. The traveler’s certification of the reason(s) for ‘other than economy/coach’ use.<br />

2. Specific authorization/approval for which ‘other than economy/coach’ condition(s) was/were met,<br />

3. The cost difference between ‘other than economy/coach’ and economy/coach class.<br />

U3500-U3525<br />

4. <strong>Travel</strong>er certification when a regularly scheduled flight between authorized origin and destination (including<br />

connection) points provides only ‘other than economy/coach’ accommodations.<br />

5. Specific justification and the paragraph number for the specific reason for travel (for ‘other than economy/<br />

coach’ travel).<br />

K. Additional Costs<br />

1. When requested travel accommodations are not authorized/approved, the traveler is personally financially<br />

responsible for all additional costs resulting from ‘other than economy/coach’ accommodations use. Additional<br />

costs are the difference between the ‘other than economy/coach’ cost of transportation used and the<br />

transportation class for which the traveler/dependent was eligible.<br />

2. A traveler/dependent who purchases an airline ticket to accommodate circuitous/indirect or personal<br />

convenience travel in conjunction with official travel is not authorized reimbursement for any economy/coach<br />

cabin upgrade (e.g., ‘economy plus’/‘Signature seating’, or advance seat assignment costs) on legs of travel to/<br />

from personal destinations (par. U2000).<br />

L. Advance Seat Assignment. For all official travel, a traveler and/or dependent is authorized/approved<br />

reimbursement for any advance seat assignment fee.<br />

M. Blanket <strong>Travel</strong> Order. See APP A, BLANKET ORDER for ‘other than economy/coach’ transportation<br />

exceptions ICW a blanket travel order.<br />

N. Less Than Minimum Standards. Less than minimum standards may be authorized IAW par. U3005-G.<br />

O. Restrictions<br />

1. An AO must strictly follow aircraft travel policy IAW Ch 3, Part C.<br />

2. Air is the usual transportation mode to/from OCONUS.<br />

3. GOV’T/GOV’T procured air transportation should be used for travel to/from, and between OCONUS areas.<br />

4. Except when air travel is not possible for medical reasons, a traveler may be required to travel by regularly<br />

scheduled commercial aircraft.<br />

5. Par. U3050-E explains computing reimbursement when other than the authorized transportation mode or<br />

route is used.<br />

6. Reimbursement limitations for travel by an alternate mode or route must be stated on the order under which<br />

any dependent travels.<br />

7. A traveler must make transportation arrangements IAW Ch 2, Part F.<br />

P. Air <strong>Travel</strong> Medically Inadvisable<br />

1. General. A traveler/dependent is not required to travel by air if medically inadvisable. When air travel is<br />

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U3500-U3525<br />

medically inadvisable for a family member, the family should not be separated unless the family agrees to be, or<br />

unless the mission requires the traveler to travel separately.<br />

2. Bona Fide Fear or Aversion to Flying. If a traveler has a bona fide fear or aversion to flying, to the extent<br />

that serious psychological/physical reaction would result, this may be a basis for the issuance of a medical<br />

certificate precluding aircraft travel. The condition must be certified by competent medical authority (i.e., a<br />

licensed medical practitioner) and authorized by the AO in advance of travel. The traveler and the AO must<br />

each be furnished a copy of the written medical determination.<br />

3. Ship Transportation. If ship transportation is used, when air travel is medically inadvisable, the<br />

transportation provided must be the least costly accommodations. See par. U3660 for stateroom standards and<br />

required U.S. registry ship use.<br />

4. Family Member’s Medical <strong>Travel</strong>. Non availability of GOV’T/GOV’T procured air transportation does not<br />

apply for directing a traveler to use GOV’T/GOV’T procured transportation when a medical condition prevents<br />

a family member’s travel by aircraft.<br />

U3505 ACCOMMODATIONS WHEN AUTHORIZATION/APPROVAL IS NOT NEEDED<br />

A. Cabins Equipped with Same Seating. If an airline flight has only two cabins but equips both cabins with one<br />

type of seating (i.e., seating girth and pitch are the same), codes the airfares in the front of the airplane as full fare<br />

economy class, and only restricted economy airfares are available in the ‘economy’ cabin, the entire aircraft is<br />

economy seating. Qualifying for ‘other than economy/coach’ travel is not required to purchase a non restricted<br />

economy fare seat in the front of the aircraft as the entire aircraft is ‘economy’.<br />

B. Business/First Class Airfare Costs Less than Least Expensive Unrestricted Economy/Coach Class Airfare. When<br />

a business/first class airfare costs less than the least expensive unrestricted economy/coach class airfare, no<br />

authorization/approval is required. Comparison of the business/first class airfare to an economy/coach class airfare<br />

more expensive than the least expensive unrestricted economy/coach class airfare is not authorized.<br />

C. No Cost Upgrades. Upgrades to business/first class at no cost to the GOV’T, do not require<br />

authorization/approval.<br />

NOTE FOR USCG: When USCG funds are used for official travel, other than economy/coach class<br />

accommodations (regardless of the transportation mode or costs) must be authorized/approved by the USCG<br />

Commandant or Vice Commandant.<br />

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U3500-U3525<br />

U3510 AUTHORIZING/APPROVING OFFICIALS FOR ‘OTHER THAN ECONOMY/COACH’ AIR<br />

ACCOMMODATIONS DETERMINATIONS<br />

A. Authorizing/Approving Officials. The officials listed below may authorize/approve ‘other than economy/coach’<br />

use for a traveler/dependent if any of the criteria in par. U3515 or U3520 are met. See DoDD 4500.9, par. 3.4.3.1,<br />

USD memo of 17 November 2003 and OMB Bulletin 93-11, 19 April 1993.<br />

OSD and <strong>Defense</strong><br />

Agencies<br />

<strong>Joint</strong> Staff and<br />

Combatant Command<br />

Military Departments<br />

Public Health Service<br />

NOAA Corps<br />

Coast Guard<br />

FIRST CLASS BUSINESS CLASS<br />

Administration and <strong>Management</strong><br />

Director. No further delegation.<br />

<strong>Joint</strong> Staff Director, or as delegated.<br />

Re-delegation may be no lower than a<br />

three star major commander.<br />

Secretary may delegate to Under<br />

Secretary, Service Chiefs, Vice/Deputy<br />

Chiefs, and four star major commanders<br />

or their three star vice/deputy<br />

commanders. No further delegation.<br />

Secretary of Health and Human Services.<br />

No further delegation.<br />

NOAA Corps Director. No further<br />

delegation.<br />

Coast Guard Commandant/Vice<br />

Commandant. No further delegation.<br />

Administration and <strong>Management</strong> Director.<br />

May be delegated no lower than three star<br />

or civilian equivalent level.<br />

<strong>Joint</strong> Staff Director, or as delegated. May<br />

be delegated no lower than two star or<br />

civilian equivalent level.<br />

Secretary may delegate to Under<br />

Secretary, Service Chiefs, Vice/Deputy<br />

Chiefs, four star major commanders, threestar<br />

deputy/vice commanders, or two star/<br />

civilian equivalent level. No further<br />

delegation.<br />

Flag officers at the two star level or their<br />

civilian equivalents, to whom authority<br />

has been delegated by the first class<br />

authorizing/approving authority. No<br />

further delegation.<br />

B. Authorization/Approval Authority for Business Class Authorization/Approval Officials. Business class<br />

authorization/approval authorities must obtain authorization/approval for their own business class travel from the<br />

next higher approval authority. See par. U2110-I.<br />

U3515 ECONOMY PLUS/COACH ELITE SEATING<br />

A. General. This seating is typically designated by the airline within the economy/coach passenger cabin. The<br />

seats typically have additional legroom.<br />

B. Authorization/Approval. The AO must determine that the additional cost of economy plus type seating is in the<br />

GOV’T’s interest and/or necessary because the traveler and/or dependent is limited by a special need (see APP A)<br />

such that lesser cost economy /coach class accommodations are not adequate.<br />

C. Additional Fee Seating. Additional fee seating includes any seating in the economy/coach cabin provided for an<br />

additional fee. This includes the aisle, window, exit row, or bulk head if there is an additional cost for this seating.<br />

Additional fee seating must be authorized/approved as being in the GOV’T’s interest.<br />

D. Airline Designation/Name. Economy plus/coach elite seating service may vary from airline to airline, and use<br />

various names, but it is in the economy/coach cabin and is not ‘other than economy/coach’ travel.<br />

U3520 BUSINESS CLASS AND FIRST CLASS<br />

A. Restrictions and Limitations<br />

1. Stopover, Rest Stop, or Overnight Rest Period. The traveler/dependent is not eligible for business class<br />

accommodations at GOV’T expense, if an:<br />

a. En route stopover, regardless of who pays the expenses during the stopover, is an overnight stay; or<br />

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b. En route rest stop is authorized, or<br />

c. Overnight rest period occurs at the TDY location before beginning work.<br />

U3500-U3525<br />

2. Scheduled Flight Time. Scheduled flight time is the time between the scheduled aircraft departure from the<br />

airport serving the PDS/TDY point and the scheduled aircraft arrival at the airport serving the TDY point/PDS<br />

including scheduled non overnight time spent at airports during plane changes.<br />

3. Return Flight. On TDY travel:<br />

a. The 14 hour rule applies only to the out bound (i.e., PDS to TDY location) scheduled flight time to a<br />

TDY location.<br />

b. For the return flight, less than business class (e.g., economy/coach) is required if the return flight is not<br />

critical and the traveler can rest before reporting back to work.<br />

4. Contract City Pair Fare. When use of business class accommodations is authorized/approved, use of<br />

available business class airfares provided under the Contract City Pair Program is mandatory.<br />

5. Arrival/Reporting Time Not Mission Critical. Business/first class accommodations may not be provided for<br />

official travel for PCS, R&R, FEML, personnel evacuation, COT leave, or emergency leave since<br />

arrival/reporting time in these cases is not mission critical.<br />

6. Aircraft has Only Two Classes of Service. If an aircraft has only two classes of service (i.e., two ‘cabins’)<br />

with two distinctly different seating types (i.e., girth and pitch) available; and the front cabin is termed business<br />

class by the airline and the tickets are fare coded as business class, then the front cabin is business class.<br />

B. Exceptional Circumstances. Use of business/first class service must not be common practice and is used only<br />

under exceptional circumstances.<br />

C. Authorized/Approved Circumstances for Business Class and First Class Use. Business/first class service may be<br />

authorized/approved under one or more of the conditions/circumstances listed in the following table. NOTE: If<br />

business class is available, the traveler may not be moved into first class even though both are shown. Both<br />

classes are shown in the table not to permit an option, but to permit the lowest/least expensive class to be used.<br />

(See NOTE for USCG in par. U3505.)<br />

Business Class and First Class Accommodations<br />

may be Authorized/Approved Under One or More of These<br />

Conditions/Circumstances:<br />

1. Lower Class Accommodations Are Not Reasonably Available<br />

a. Reasonably available:<br />

(1) Means that accommodations, other than first/business class, are available on<br />

an airline scheduled to leave within 24 hours of the traveler’s proposed departure<br />

time, and scheduled to arrive within 24 hours before the traveler’s proposed<br />

arrival time.<br />

(2) Does not include a scheduled arrival time later than the traveler’s required<br />

reporting time, or a scheduled departure time earlier than the time the traveler is<br />

scheduled to complete duty.<br />

b. When ‘lower class accommodations are not reasonably available’ is used to<br />

justify business/first class, the authorizing/approving official must state on the order:<br />

BUSINESS<br />

CLASS<br />

FIRST<br />

CLASS<br />

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Ch 3: Transportation<br />

Part F: Commercial Air Transportation<br />

Business Class and First Class Accommodations<br />

may be Authorized/Approved Under One or More of These<br />

Conditions/Circumstances:<br />

(1) When the TDY travel was identified, and<br />

(2) When travel reservations were made, and<br />

(3) The cost difference between economy/coach class and business class or first<br />

class (as appropriate).<br />

2. Mission Essential<br />

a. Space is not available in economy/coach class on any scheduled flight in time to<br />

accomplish the official (TDY) travel purpose/mission; a purpose/mission that is so<br />

urgent it cannot be postponed.<br />

b. When TDY travel in business/first class accommodations is authorized/approved<br />

because the mission is “so urgent it cannot be postponed,” business/first class<br />

accommodations may only be authorized for the out bound flight to the TDY<br />

location.<br />

c. Economy/coach class is used for the return flight, if the return flight is not<br />

critical and the traveler can rest before reporting back to work.<br />

Business class should be used, if available.<br />

3. Medical Reasons. See par. U2110-Jfor medical reasons. First class may be<br />

considered for use when business class is not available.<br />

4. Exceptional Security Circumstances. These include:<br />

a. A traveler whose use of other than business class or first class service would<br />

endanger the traveler’s life, or GOV’T property.<br />

b. A protective detail agent accompanying an individual authorized to use business<br />

class or first class service.<br />

c. A courier or control officer accompanying a controlled pouch/package.<br />

Business class should be used, if available.<br />

5. Required by the Mission for Selected Personnel. This is exclusively for use ICW:<br />

a. <strong>Federal</strong> advisory committees,<br />

b. Special high level invited guests, and<br />

c. U.S. Armed Forces attachés accompanying foreign government minister traveling<br />

to the U.S. to consult with U.S. <strong>Federal</strong> GOV’T officials.<br />

This is not applicable to NOAA.<br />

Business class should be used, if available.<br />

BUSINESS<br />

CLASS<br />

U3500-U3525<br />

FIRST<br />

CLASS<br />

6. Regularly Scheduled Flights. When regularly scheduled flights between the<br />

X<br />

X<br />

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X<br />

X<br />

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X<br />

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Ch 3: Transportation<br />

Part F: Commercial Air Transportation<br />

Business Class and First Class Accommodations<br />

may be Authorized/Approved Under One or More of These<br />

Conditions/Circumstances:<br />

authorized origin and destination (including connection points) provide only business<br />

class, or only first class accommodations.<br />

7. Transportation Payment by a Non <strong>Federal</strong> Source. When a non <strong>Federal</strong> source<br />

pays, in advance, for the transportation service.<br />

a. At least one of the circumstances in this table must also be met.<br />

b. The travel order must state that transportation services have been paid, in<br />

advance, by a non federal source.<br />

c..DoD <strong>Travel</strong>ers: See the <strong>Joint</strong> Ethics Regulation (JER), DoD 5500.7-R.<br />

d. Non DoD Services: See Service regulations.<br />

8. Congressional <strong>Travel</strong>. <strong>Travel</strong> of an Armed Forces member accompanying a<br />

Member of Congress or congressional employee, on official travel under 31 USC<br />

§1108(g).<br />

9. Adequate Sanitation/Health Standards<br />

a. Economy/coach class accommodations on non U.S. certificated carriers do not<br />

provide adequate sanitation/health standards.<br />

b. Non U.S. certificated carrier service use must be authorized/approved IAW the<br />

Fly America Act.<br />

c. See par. U3525 for rules governing U.S. certificated carrier use.<br />

10. Overall Saving to GOV’T. When business class use results in overall saving to<br />

the GOV’T that would be incurred while awaiting economy/coach class service (e.g.,<br />

no additional subsistence costs, overtime, or lost productive time). A cost comparison<br />

must be stated on the order.<br />

11. Flight Time in Excess of 14 Hours (TDY <strong>Travel</strong> Only).<br />

a. All of the following criteria must be met:<br />

(1) Scheduled flight time is in excess of 14 hours (this includes non overnight<br />

airport stopovers and plane changes), and<br />

(2) Origin and/or destination is OCONUS, and<br />

(3) The mission is so unexpected and urgent it cannot be delayed/postponed,<br />

and<br />

(4) A rest period cannot be scheduled en route, or at the TDY site before<br />

starting work.<br />

b. The authorizing/approving official must state on the order:<br />

(1) When the TDY travel was identified, and<br />

BUSINESS<br />

CLASS<br />

U3500-U3525<br />

FIRST<br />

CLASS<br />

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X<br />

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Part F: Commercial Air Transportation<br />

Business Class and First Class Accommodations<br />

may be Authorized/Approved Under One or More of These<br />

Conditions/Circumstances:<br />

(2) When travel reservations were made, and<br />

(3) The cost difference between economy/coach class and business class.<br />

12. Required by Foreign Government <strong>Regulations</strong>, MOU/MOA/SOFA. <strong>Travel</strong> of<br />

foreign government personnel if required by that country’s regulations, a<br />

memorandum of understanding (MOU), a memorandum of agreement (MOA), and/or<br />

a status of forces agreement (SOFA) when travel is done in the GOV’T’s interest.<br />

U3525 U.S. CERTIFICATED AIR CARRIER USE<br />

A. Code Share Flights<br />

BUSINESS<br />

CLASS<br />

U3500-U3525<br />

FIRST<br />

CLASS<br />

1. When using code share flights involving U.S. certificated and non U.S. certificated air carriers, the U.S.<br />

certificated air carrier flight number must be used on the ticket for the travel to qualify as having been on a U.S.<br />

certificated air carrier.<br />

2. If the non U.S. certificated air carrier flight number is used on the ticket, the ticket is on a non U.S.<br />

certificated air carrier and a non availability of U.S. certificated air carrier document is needed.<br />

B. Non U.S. Certificated Air Carriers<br />

1. A Uniformed Service member, DoD civilian employee, and dependent is required to use available U.S.<br />

certificated carriers for all official commercial air transportation as indicated in par. U3500.<br />

2. A Uniformed Service member, DoD civilian employee, or a dependent may not be authorized to travel by<br />

non U.S. certificated air carrier if a U.S. certificated air carriers is available.<br />

3. 49 USC §40118(d) permits the Secretary of State and the Administrator of AID to authorize their employees<br />

to travel by non U.S. certificated air carriers between two places in foreign areas even if U.S. certificated air<br />

carriers are available. This authority does not apply to a Uniformed Service member, DoD civilian employee,<br />

or any of their dependents.<br />

C. Most Direct Route between Two OCONUS Locations<br />

1. The ‘Fly America Act’ does not mandate travel across the CONUS when traveling between two OCONUS<br />

locations (e.g., <strong>Travel</strong> from Europe may be routed in an easterly direction to Asia instead of west via CONUS).<br />

2. When it is determined that a U.S. certificated air carrier is or was not reasonably available for the most direct<br />

route between two OCONUS locations, use of a non U.S. certificated air carrier may be authorized/approved<br />

(GSBCA 16632-RELO, 15 July 2005).<br />

D. Requirements<br />

1. Available U.S. certificated air carriers must be used for all commercial air transportation of persons/property<br />

when the GOV’T funds the air travel (49 USC §40118(d) and B-138942, 31 March 1981).<br />

2. Except as provided in par. U3525-F, U.S. certificated air carrier service is available if the:<br />

a. Carrier performs the required commercial air transportation, and<br />

b. Service accomplishes the mission, even though:<br />

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E. Exceptions<br />

(1) A comparable/different kind of service by a non U.S. certificated air carrier costs less, or<br />

(2) Non U.S. certificated air carrier service is preferred by the service/traveler,<br />

(3) Non U.S. certificated air carrier service is more convenient for the service/traveler, or<br />

U3500-U3525<br />

(4) The only U.S. certificated air carrier service available (49 USC §40102) requires boarding/leaving<br />

the carrier between midnight and 6 a.m., or travel spanning those hours (the traveler may have a brief<br />

non work period NTE 24 hours may be authorized/approved, for "acclimatization rest" at destination as<br />

well as per diem during the rest period when the destination is other than the traveler's PDS) (56<br />

Comp. Gen. 629 (1977)).<br />

1. Exceptions do not apply if an indirect route is used for personal convenience and a U.S. certificated carrier is<br />

available over the direct route.<br />

2. U.S. certificated air carrier service is not available when one of the following exceptions exists:<br />

a. Bilateral/Multilateral Air Transportation Agreement. Transportation is provided under a bilateral/<br />

multilateral air transportation agreement to which the U.S. GOV’T and the government of a foreign country<br />

are parties, and which the Department of Transportation has determined meets the requirements of the Fly<br />

America Act.<br />

b. No Service on a Flight Segment. No U.S. certificated air carrier provides service on a particular flight<br />

segment, in which case non U.S. certificated air carrier service may be used, but only to/from the nearest<br />

interchange point on a usually traveled route to connect with a U.S. certificated air carrier service.<br />

c. Involuntarily Rerouting. A U.S. certificated air carrier involuntarily reroutes a traveler on a non U.S.<br />

certificated air carrier. If given a choice to substitute service, the traveler should select a U.S. certificated<br />

air carrier, if it does not unduly delay the travel (59 Comp. Gen. 223 (1980)).<br />

d. Transportation Paid for by non U.S. GOV’T Source. Air transportation on a non U.S. certificated air carrier<br />

is paid in full directly, or later reimbursed, by:<br />

(1) A foreign GOV’T (e.g., under Foreign Military Sales (FMS) funded with foreign customer cash or<br />

repayable foreign military finance credits);<br />

(2) An international agency; or<br />

(3) Another organization. (B-138942, 31 March 1981 and 57 Comp. Gen. 546 (1978)).<br />

NOTE: See the Security Assistance <strong>Management</strong> Manual, DoD 5105.38-M, Chapter 4, par. C4.5.12, when<br />

travel is on Security Assistance Business.<br />

e. <strong>Travel</strong> Time<br />

(1) Non U.S. certificated air carrier service would be 3 hours or less, and U.S. certificated air carrier<br />

use would at least double en route travel time.<br />

(2) If a U.S. certificated air carrier offers nonstop/direct service (no aircraft change) from origin to<br />

destination, U.S. certificated air carrier service must be used unless such use would extend travel time,<br />

including delay at origin, by 24 or more hours.<br />

Change 312 U3F-9<br />

12/01/12

Ch 3: Transportation<br />

Part F: Commercial Air Transportation<br />

U3500-U3525<br />

(3) If a U.S. certificated air carrier does not offer nonstop/direct service (no aircraft change) between<br />

origin and destination, a U.S. certificated air carrier must be used on every flight segment in which it<br />

provides service unless, when compared to using a non U.S. certificated air carrier, such use would:<br />

(a) Increase the number of foreign OCONUS location aircraft changes made by 2 or more; or<br />

(b) Extend travel time by at least 6 hours or more; or<br />

(c) Require a connecting time of 4 or more hours at a foreign OCONUS interchange point.<br />

(4) Examples<br />

(a) Example 1. A traveler is going from Guyana to Belize. There is no nonstop travel between<br />

the two locations. There is a U.S. certificated carrier that goes from Guyana to NY City, and then<br />

another U.S. certificated carrier from NY City to Miami, and finally a non U.S. certificated airfare<br />

from Miami to Belize. Alternatively, there is a non U.S. certificated airfare from Guyana via<br />

Miami to Belize. The ‘usual routing’ would be Guyana to Miami to Belize and use of a non U.S.<br />

certificated carrier would be appropriate, as travel via NY City would extend the trip by over 6<br />

hours.<br />

(b) Example 2. A traveler going from Washington, DC, to Addis Ababa, Ethiopia could travel<br />

overnight using (currently) a city pair from Washington to Addis Ababa via Frankfurt on a U.S.<br />

certificated carrier (and/or code share), with a connection time under 2 hours, and then fly to<br />

Addis Ababa on a code share. Use of an available non U.S. certificated carrier from Washington<br />

to Addis Ababa would require a formal exception to ‘Fly America’.<br />

(c) Example 3. If there is no U.S. certificated carrier, the general rule for DoD is to use a non<br />

U.S. certificated carrier to the CLOSEST point at which a U.S. certificated carrier can be found<br />

and then use a U.S. certificated carrier for the remainder of the trip. In the reverse, use a U.S.<br />

certificated carrier to the farthest distance possible and then use the non U.S. certificated carrier<br />

for the remainder. If there is a code share airline available that uses the U.S. certificated air<br />

carrier’s flight number, that is considered to be the same as using a U.S. certificated carrier, as<br />

long as the U.S. certificated carrier’s flight number is used.<br />

f. AO Determination. The AO determines that a U.S. certificated air carrier cannot provide the needed air<br />

transportation, or cannot accomplish the mission.<br />

g. Medical Reason. Non U.S. certificated air carrier use is necessary for a medical reason, (including use<br />

to reduce the number of connections and possible delays when transporting persons needing medical<br />

treatment).<br />

h. <strong>Travel</strong>er Safety<br />

(1) Non U.S. certificated air carrier use is required to avoid an unreasonable safety risk (e.g., terrorist<br />

threats).<br />

(2) Approval based on an unreasonable safety risk must be in writing, on a case by case basis.<br />

Determination and authorization/approval of non U.S. certificated air carrier use based on a threat<br />

against a U.S. certificated air carrier must be supported by a travel advisory notice issued by the FAA<br />

and the DoS.<br />

(3) Determination and authorization/approval of non U.S. certificated air carrier use based on a threat<br />

against GOV’T employees/other travelers must be supported by threat evidence.<br />

i. Only First Class Available. Only first class accommodations can be furnished by a U.S. certificated air<br />

carrier but less than first class accommodations are available on a non U.S. certificated air carrier (60<br />

Change 312 U3F-10<br />

12/01/12

Ch 3: Transportation<br />

Part F: Commercial Air Transportation<br />

Comp. Gen. 34 (1980)).<br />

U3500-U3525<br />

j. Excess Per Diem Cost. When the total delay, including delay in initiation of travel from a TDY point, in en<br />

route travel and additional time at the TDY station before the traveler can proceed with assigned duties,<br />

involves more than 48 hours of per diem costs in excess of the per diem cost incurred if a non U.S. certificated<br />

service was used (56 Comp. Gen. 216 (1977)).<br />

k. <strong>Travel</strong> between Midnight and 6 a.m.<br />

(1) The only U.S. certificated air carrier service between foreign OCONUS points requires:<br />

(a) Boarding/exiting the carrier between midnight and 6 a.m., or<br />

(b) <strong>Travel</strong> between midnight and 6 a.m.,<br />

and a non U.S. certificated carrier is available that does not require travel at those hours.<br />

(2) The traveler may travel by non U.S. certificated carrier to the nearest practicable interchange point<br />

on a usually traveled route to connect with a U.S. certificated air carrier (56 Comp. Gen. 629 (1977)).<br />

l. Transportation Paid by a non <strong>Federal</strong> Source. A non U.S. certificated carrier may be used when<br />

transportation is paid for by a non <strong>Federal</strong> source, IAW the <strong>Joint</strong> Ethics Regulation (JER), DoD 5500.07-R,<br />

or service regulations for non DoD Services.<br />

F. Non Availability Documentation<br />

1. Non U.S. certificated air carrier use may be authorized/approved when the AO determines a U.S. certificated<br />

air carrier is unavailable based on par. U3525-E criteria.<br />

2. Documentation explaining why U.S. certificated air carrier service is not available must be provided to the<br />

traveler.<br />

3. Endorsements on the order and/or GOV’T travel procurement document, made IAW Service regulations, are<br />

acceptable.<br />

4. The documentation should include the:<br />

a. <strong>Travel</strong>er’s name,<br />

b. Non U.S. certificated air carrier(s) used,<br />

c. Flight identification number(s),<br />

d. Origin, destination and en route points,<br />

e. Date(s),<br />

f. Justification, and<br />

g. Authorizing/approving official’s title, organization and signature.<br />

G. <strong>Travel</strong> Schedule<br />

1. General<br />

a. Schedules maximizing U.S. certificated air carrier use must be selected.<br />

Change 312 U3F-11<br />

12/01/12

Ch 3: Transportation<br />

Part F: Commercial Air Transportation<br />

b. Schedule selection is made using the following guidelines when:<br />

U3500-U3525<br />

(1) U.S. certificated air carrier service is available at the origin, schedules providing service by a<br />

usually traveled route, between origin and destination, and originating with a U.S. certificated air<br />

carrier must be used;<br />

(2) U.S. certificated air carrier service is not available at origin/interchange point, non U.S. certificated<br />

air carrier service should be used only from origin to the nearest practicable interchange point on a<br />

usually traveled route, between origin and destination, to connect with a U.S. certificated air carrier;<br />

(3) Schedule selection leaves the traveler at a location from which there is no choice but to use non<br />

U.S. certificated air service between the CONUS/non foreign OCONUS location, and a foreign<br />

OCONUS location. The travel should be rerouted so that available U.S. certificated air carriers are<br />

used.<br />

2. Schedule Selection. The following example applies par. U3525-G1a when selecting a schedule.<br />

3. Example<br />

a. Assuming there are no constraints on the departure/arrival time, a traveler requiring transportation<br />

between Ankara, Turkey, and Stuttgart, Germany can accomplish required travel by any of the four<br />

schedules shown (schedules are for illustrative purposes only and do not reflect actual airline schedules):<br />

Schedule 1 Schedule 2<br />

Monday/Tuesday/Thursday/Saturday/Sunday Wednesday/Friday/Saturday<br />

City Time Air Carrier City Time Air Carrier<br />

Depart: Ankara 0830 Non U.S. Depart: Ankara 0800 U.S.<br />

Arrive: Frankfurt 1210 Arrive: Rome 1100<br />

Depart: Frankfurt 1325 Non U.S. Depart: Rome 1650 Non U.S.<br />

Arrive: Stuttgart 1410 Arrive: Stuttgart 1940<br />

Schedule 3 Schedule 4<br />

Wednesday/Friday/Saturday Daily (except Saturday)<br />

City Time Air Carrier City Time Air Carrier<br />

Depart: Ankara 0800 U.S. Depart: Ankara 1130 Non U.S.<br />

Arrive: Istanbul 0855 Arrive: Istanbul 1220<br />

Depart: Istanbul 1430 U.S. Depart: Istanbul 1430 U.S.<br />

Arrive: Frankfurt 1620 Arrive: Frankfurt 1620<br />

Depart: Frankfurt 1650/2120 Non U.S. Depart: Frankfurt 1650/2120 Non U.S.<br />

Arrive: Stuttgart 1730/2200 Arrive: Stuttgart 1730/2200<br />

b. Using par. U3525-G, the example schedule choice is limited to schedules 2 and 3, because service is<br />

provided by a usually traveled route and originates with U.S. certificated air carrier service.<br />

c. Schedule 3 provides U.S. certificated air service from Ankara via Istanbul to Frankfurt, while U.S.<br />

certificated air service is available under schedule 2 between Ankara and Rome.<br />

d. Schedule 3 should be selected because it uses U.S. certificated air service to the farthest practical interchange<br />

point on a usually traveled route.<br />

e. If the schedules were limited to 1 and 4, schedule 4 would be selected since it involves more U.S. certificated<br />

air carrier travel than schedule 1. 55 Comp. Gen. 1230 (1976).<br />

H. Reimbursement. There is no transportation reimbursement, for any leg of a trip, when unauthorized/unapproved<br />

non U.S. certificated air carrier service is used. If a U.S. certificated air carrier service is available for an entire trip<br />

and the traveler uses a non U.S. certificated air carrier for any part of the trip, the transportation cost on the non U.S.<br />

certificated air carrier is not payable (41 CFR §301-10.143).<br />

Change 312 U3F-12<br />

12/01/12

Ch 3: Transportation<br />

Part G: Train Transportation<br />

U3600 GENERAL<br />

A. Policy. A traveler must:<br />

PART G: TRAIN TRANSPORTATION<br />

U3600-U3625<br />

1. Use economy/coach class accommodations, unless ‘other than economy/coach’ is authorized IAW this Part<br />

and APP H.<br />

2. Use adequate reserved economy/coach class accommodations when available, and<br />

3. Be provided slumber economy/coach class sleeping accommodations, for overnight travel.<br />

B. Authorization/Approval Exception. The following do not require authorization/approval;<br />

1. When an ordinarily more costly accommodation costs less than the accommodations that otherwise would be<br />

provided. Comparison of the more costly accommodations to a more expensive accommodations cost than<br />

ordinarily would be authorized is not authorized.<br />

2. Upgrades at no cost to the GOV’T.<br />

*NOTE FOR USCG: When USCG funds are used for official travel, other than economy-/coach-class<br />

accommodations (regardless of the transportation mode or costs) must be authorized/approved by the USCG<br />

Commandant or Vice-Commandant.<br />

U3605 ECONOMY/COACH CLASS ACCOMMODATIONS<br />

Economy/coach:<br />

1. Is the basic accommodation service regardless of the fare paid.<br />

2. Includes reserved coach accommodations, as well as slumber coach accommodations, when overnight train<br />

travel is involved.<br />

U3610 SLUMBER COACH<br />

Slumber coach includes:<br />

1. Slumber coach accommodations on trains offering such accommodations, or<br />

2. The least expensive sleeping accommodations available on a train that does not offer slumber coach.<br />

U3615 ‘OTHER THAN ECONOMY/COACH’ ACCOMMODATIONS<br />

‘Other than economy/coach’ includes any accommodations above economy/coach (e.g., first class, or business<br />

class).<br />

1. First Class. First class includes bedrooms, roomettes, club service, parlor car accommodations, or ‘other<br />

than economy/coach’ accommodations.<br />

2. Business Class. Business class is above economy/coach class on AMTRAK Acela/Metroliner extra fare<br />

train, but is lower than first class.<br />

3. No Economy/Coach-Class. If a train only has two accommodations classes (i.e., first class and business<br />

class), the business class (lowest class offered) becomes economy-/coach-class for official travel.<br />

Change 305 U3G-1<br />

05/01/12

Ch 3: Transportation<br />

Part G: Train Transportation<br />

U3620 AO AUTHORITY<br />

The AO can authorize/approve the following:<br />

U3600-U3625<br />

1. Coach Class. Any ‘standard’ economy (lower than ‘other than economy/coach’) train fares anywhere in the<br />

world. This includes slumber coach when overnight travel is involved.<br />

2. CONUS Train Service<br />

a. <strong>Travel</strong> by extra fare trains, in CONUS (AMTRAK Acela and Metroliner), may be authorized/approved<br />

when to the GOV’T’s advantage and/or required for security reasons.<br />

b. Extra fare train service (including Acela Express) is a class above the lowest class offered on a<br />

‘standard’ economy train.<br />

c. An extra fare train, authorized/approved by the AO, is to the GOV’T’s advantage.<br />

*d. No further agency authority is needed except for the USCG (See NOTE in par. U3600).<br />

e. If the lowest class available is first class, the AO must comply with par. U2110 requirements for ‘other<br />

than economy/coach’ travel.<br />

f. “Coach” class is the lowest available class on Amtrak Regional trains.<br />

g. AMTRAK Acela and Metroliner first class accommodations may be authorized/approved only IAW par.<br />

U3625 (CBCA 2046-TRAV, 20 October 2010).<br />

3. OCONUS Train Service<br />

a. <strong>Travel</strong> by an OCONUS extra fare train (e.g., ‘bullet’ trains in Japan and Korea) may be authorized/<br />

approved by the AO when its use is to the GOV’T’s advantage, or is required for security reasons.<br />

b. The lowest class available is to the GOV’T’s advantage and no further agency authorization/approval is<br />

needed.<br />

c. If the lowest class available is ‘other than economy/coach’, the AO still must comply with par. U2110<br />

requirements for ‘other than economy/coach’ transportation annotation on the travel order.<br />

*d. If economy/coach accommodations, on any OCONUS train do not have assigned seating, the AO (see<br />

NOTE for USCG in par. U3600) may authorize the lowest-class accommodations (even if that is called<br />

‘first class’) that have assigned seating.<br />

e. All ‘other than economy/coach’ accommodations may be authorized/approved only IAW par. U3625.<br />

U3625 ‘OTHER THAN ECONOMY/COACH’ USE DETERMINATIONS<br />

*A. Authorizing/Approving Official. The other than economy/coach class authorizing/approving official in par.<br />

U3510 may authorize/approve the other than economy/coach class train accommodations (See NOTE for USCG in<br />

par. U3600).<br />

B. Requirements. See par. U2110-F.<br />

C. Decision Support Tool and Procedures. See APP H.<br />

D. Authorization/Approval (OMB Bulletin 93-11, 19 April 1993). ‘Other than economy/coach’ may be authorized/<br />

approved only under the following circumstances:<br />

Change 305 U3G-2<br />

05/01/12

Ch 3: Transportation<br />

Part G: Train Transportation<br />

1. Coach Class Accommodations Are Not Reasonably Available. “Reasonably available”:<br />

a. Means available coach class accommodations scheduled to:<br />

(1) Leave within the 24-hour period before the traveler's proposed departure time, or<br />

(2) Arrive within the 24-hour period before the traveler's proposed arrival time.<br />

U3600-U3625<br />

b. Must also be based on slumber coach sleeping accommodations availability, for a direct route that<br />

requires overnight travel.<br />

c. Does not include accommodations with a scheduled:<br />

(1) Arrival time later than the required reporting time at the duty site, or<br />

(2) Departure time earlier than the traveler is scheduled to complete the duty.<br />

2. Medical Disability/Special Need<br />

a. Authorization/Approval. See par. U2110-J and APP H4.<br />

b. Disability/Special Need<br />

(1) Competent medical authority must certify a disability/special need, in writing, every six months.<br />

See par. U2110-J and APP H.<br />

(2) When unforeseen circumstances preclude recertification, an AO may approve a onetime extension<br />

NTE 30 days.<br />

(3) If the disability/special need is a lifelong condition, a certification statement is required every two<br />

years.<br />

(4) A certification statement must include:<br />

(a) A written statement by a competent medical authority stating special accommodation is<br />

necessary;<br />

(b) An approximate duration of the special accommodation need; and<br />

(c) A recommendation concerning the appropriate transportation accommodations based on the<br />

disability/special need.<br />

c. Attendant. If an accompanying attendant is authorized IAW par. U7250-B or U7251-B, the attendant’s<br />

services are required en route, the attendant may be authorized/approved to use the same ‘other than<br />

economy/coach’ accommodations.<br />

3. Exceptional Security Circumstances<br />

a. These circumstances should only provide for the minimum ‘other than economy/coach’<br />

accommodations necessary to meet the mission.<br />

b. Examples are:<br />

(1) A traveler whose coach class accommodations use would endanger the traveler's life or GOV’T<br />

property,<br />

Change 305 U3G-3<br />

05/01/12

Ch 3: Transportation<br />

Part G: Train Transportation<br />

U3600-U3625<br />

(2) A protective detail agent accompanying an individual authorized ‘other than economy/coach’<br />

accommodations, and<br />

(3) A courier and/or a control officer accompanying controlled pouches/packages and a lower, ‘other<br />

than economy/coach’, is not available.<br />

4. Inadequate Sanitation/Health Standards. When economy-/coach-class accommodations on an authorized/<br />

approved foreign country rail carrier do not provide adequate sanitation or meet health standards.<br />

5. Mission Requirement. When required because of agency mission.<br />

Change 305 U3G-4<br />

05/01/12

Ch 3: Transportation<br />

Part C: Commercial Ship Transportation<br />

U3650 GENERAL<br />

PART H: COMMERCIAL SHIP TRANSPORTATION<br />

U3650-U3665<br />

A. Directed Transportation. Commercial transoceanic ship transportation may be directed only for operational<br />

reasons and may be authorized/approved only as in par. U3655-A.<br />

B. Car Ferry <strong>Travel</strong>. See par. U3700.<br />

C. Reimbursement without Authorization/Approval. Reimbursement for unauthorized/unapproved transoceanic<br />

ship transportation is based on constructed air transportation costs.<br />

D. Authorization/Approval Exception. The following do not require authorization/approval;<br />

1. When an ordinarily more costly accommodation costs less than the accommodations that otherwise would be<br />

provided. Comparison of the more costly accommodations to a more expensive accommodations cost than<br />

ordinarily would be provided is not authorized.; and<br />

2. Upgrades at no cost to the GOV’T.<br />

*NOTE FOR USCG: When USCG funds are used for official travel, other than economy/coach class<br />

accommodations (regardless of the transportation mode or costs) must be authorized/approved by the USCG<br />

Commandant or Vice-Commandant.<br />

U3655 AUTHORITY<br />

A. General. Commercial ship use may be authorized/approved by the AO when the travel can be:<br />

1. Completed only by ship.<br />

2. Performed more economically or efficiently by ship.<br />

B. Medical. See par. U2110-Jfor medical authorization/approval exceptions.<br />

U3660 ACCOMMODATIONS<br />

A. General. A traveler and/or dependents authorized to travel by ship at GOV’T expense must use the least costly<br />

room accommodations. More costly accommodations at GOV’T expense must be authorized/approved IAW par.<br />

U3660-C.<br />

B. Room Rate. Rooms aboard ship are normally sold based on double occupancy and there is a rate per person. A<br />

person traveling alone is ordinarily charged 1.5 times the per person rate when not sharing the room.<br />

C. More Costly Ship Accommodations Use (OMB Bulletin 93-11, 19 April 1993)<br />

1. Authorization/Approval. More costly accommodations at GOV’T expense may be authorized/approved:<br />

a. Under the circumstances specified in par. U3660-C1 and IAW par. U3510-A.<br />

b. When less costly accommodations are not available.<br />

c. When medical reasons require the more costly accommodations. See par. U2110-J.<br />

d. When there are exceptional security requirements. Examples are:<br />

(1) A traveler/dependent whose use of less costly accommodations would entail danger to the<br />

Change 305 U3H-1<br />

05/01/12

Ch 3: Transportation<br />

Part C: Commercial Ship Transportation<br />

traveler’s/dependent’s life or GOV’T property.<br />

(2) Protective detail agent accompanying an individual authorized to use more costly<br />

accommodations.<br />

U3650-U3665<br />

(3) A courier and/or control officer accompanying a controlled pouch/package and adequate lower<br />

cost accommodations are not available.<br />

2. Authorization/Approval Requirements. Authorization for more costly ship accommodations use at GOV’T<br />

expense should be received in advance of the travel unless extenuating/emergency circumstances make advance<br />

authorization impossible. In these cases, the traveler must request written approval from the appropriate<br />

authority at the earliest possible time. See par. U2110.<br />

U3665 U.S. REGISTRY SHIP<br />

A. General<br />

1. A U.S. registry ship must be used except as in par. U3665 (46 USC §55302). This applies to all official<br />

travel and accompanied baggage transportation without regard to the source of funds used to pay (57 Comp.<br />

Gen. 546 (1978)).<br />

2. When ship transportation is authorized/approved and a U.S. registry ship cannot provide the transportation<br />

service required, transportation may be obtained aboard a foreign-registered ship (B-190575, 1 May 1978).<br />

B. U.S. Registry Ship Use Impracticable<br />

1. When U.S. registry ship use would seriously interfere with/prevent the performance of official business, the<br />

AO may authorize/approve non-U.S. registry ship use.<br />

2. Required documentation explaining why a U.S. registry ship is impracticable (par. U3525-F) must be<br />

provided to the traveler to justify transportation reimbursement. An order endorsement is acceptable.<br />

C. U.S. Registry Ship Unavailable<br />

1. When a U.S. registry ship is not available, the transportation/other appropriate officer may authorize/approve<br />

non-U.S. registry ship use.<br />

2. Documentation required by par. U3525-F is used to explain why a U.S. registry ship is unavailable, and must<br />

be provided to the traveler to justify transportation reimbursement. An order endorsement is acceptable.<br />

D. Determination Required. The authorizations/approvals referred to in par. U3665 must not be based on:<br />

1. Inconvenience in securing transportation on a U.S. registry ship,<br />

2. Short delays in awaiting transportation,<br />

3. Arranging circuitous routes for traveler convenience, or<br />

4. Similar reasons.<br />

Change 305 U3H-2<br />

05/01/12

Ch 3: Transportation<br />

Part I: Car Ferry<br />

U3700 CAR FERRY<br />

PART I: CAR FERRY<br />

U3700<br />

A. General. When a car ferry is used, a traveler/dependent traveling partly by POC partly by road and partly by car<br />

ferry (circuitously/indirectly or otherwise), is authorized the allowances in Ch 3, Part I.<br />

B. Transportation<br />

1. Vehicle. Only a passenger automobile, station wagon, light truck, or other similar vehicle used primarily for<br />

personal transportation, regardless of size, may be authorized.<br />

2. TDY <strong>Travel</strong> Only. TDY mileage is authorized for the official distance from the PDS to the car ferry POE<br />

and from the car ferry POD to the TDY location.<br />

3. PCS <strong>Travel</strong> Only. MALT is authorized for the official distance from the old PDS to the car ferry POE and<br />

from the car ferry POD to the new PDS.<br />

4. More Than One Car Ferry. If more than one car ferry is used, TDY mileage/MALT, whichever is<br />

applicable, is payable for overland travel between ferries.<br />

C. Ferry Fees. The traveler is authorized:<br />

1. GOV’T-procured ferry transportation; or<br />

2. Reimbursement for personal transportation costs on the car ferry NTE the GOV’T-procured ferry<br />

transportation cost.<br />

D. Foreign Registered Ship Use. See par. U3665 for required documentation if a U.S. registered ferry is not<br />

available.<br />

Change 304 U3I-1<br />

04/01/12

Ch 3: Transportation<br />

Part I: Car Ferry<br />

BLANK PAGE<br />

U3700<br />

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PART A: TDY TRAVEL<br />

U4000 JUSTIFICATION<br />

PART B: PER DIEM<br />

U4100 GENERAL<br />

U4101 WHEN IS PER DIEM AUTHORIZED<br />

CHAPTER 4<br />

TEMPORARY DUTY TRAVEL (TDY)<br />

U4102 CIRCUMSTANCES IN WHICH PER DIEM IS NOT AUTHORIZED<br />

A. When Not in a <strong>Travel</strong> Status<br />

B. Day of Leave or Proceed Time<br />

C. When PCS ‘MALT-Plus’ Per Diem is Paid<br />

D. <strong>Travel</strong> or TDY within PDS Limits<br />

E. TDY within the PDS Local Area (Outside the PDS Limits)<br />

F. Round Trip within 12 Hours<br />

G. Members <strong>Travel</strong>ing Together with No/Limited Reimbursement<br />

H. Navigational and Proficiency Flights<br />

I. Assigned to Two Crew Nuclear Submarines<br />

J. TDY or Training Duty Aboard a GOV’T Ship<br />

K. Aboard Ship Constructed by a Commercial Contractor<br />

L. Field Duty<br />

M. TDY aboard Foreign (Non-government) Ship<br />

N. Member in a Missing Status<br />

O. Members <strong>Travel</strong>ing Together<br />

P. Straggler<br />

Q. Ordered to Active Duty with PDS Not Designated in the Order<br />

R. Service Academy Graduates<br />

S. Undergoing Processing<br />

T. NOT USED<br />

U. Inpatient<br />

V. Assignment to Rehabilitation Center/Activity<br />

W. Hospitalized Member<br />

X. Member of a Mission<br />

U4105 PER DIEM PAYABLE IN SPECIFIC CASES<br />

A. TDY ICW Fitting Out or Conversion of a Ship or Service Craft<br />

B. <strong>Travel</strong> by U.S. or Foreign Government Ship for 24 or More Hours<br />

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C. <strong>Travel</strong>, TDY Aboard a Commercial Ship or a U.S. GOV’T Ship Totally Leased for<br />

Commercial Operation<br />

D. Field Duty<br />

E. Member Dies while in a TDY Status<br />

F. Ordered to TDY while on Leave<br />

G. Order Canceled while a Member Is en route to a TDY Station<br />

H. TDY within the PDS Limits<br />

I. Contingency Operation Flat Rate Per Diem<br />

J. TDY Station Becomes PDS<br />

U4115 INTERNATIONAL DATELINE<br />

A. International Dateline (IDL)<br />

B. Computing Per Diem when Crossing the International Dateline (IDL)<br />

C. Computation<br />

U4125 PER DIEM UNDER THE ‘LODGING PLUS’ COMPUTATION METHOD<br />

U4127 LODGING TAX UNDER THE ‘LODGING PLUS’<br />

A. CONUS and Non foreign OCONUS Area<br />

B. Foreign Area<br />

U4129 LODGING UNDER THE ‘LODGING PLUS’ COMPUTATION METHOD<br />

A. General<br />

B. Commercial Lodging<br />

C. GOV’T QTRS<br />

D. Multiple Occupancy<br />

E. Lodging with a Friend or Relative<br />

F. Lodging in other than Commercial Facilities<br />

G. Lodging Not Available at TDY Station<br />

H. Online Booking Tool<br />

I. Multiple Lessees Involving Leased or Rented Lodging<br />

J. Advance Lodging Deposits<br />

U4131 APARTMENT, HOUSE, OR RECREATION VEHICLE REIMBURSEMENT WHILE TDY<br />

A. General<br />

B. Expenses<br />

U4133 LODGING COST UNDER THE BARTER SYSTEM<br />

U4135 DUAL LODGING REIMBURSEMENT ON A SINGLE DAY<br />

A. General<br />

B. AO Considerations<br />

C. Lodging Cost<br />

D. Maximum Reimbursement<br />

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E. Long-term Dual Lodging Occupancy<br />

F. Example<br />

U4137 ALLOWABLE EXPENSES WHEN A RESIDENCE IS PURCHASED AND USED FOR TDY<br />

LODGING<br />

A. Purchased Residence<br />

B. Limitation<br />

U4139 COST FOR LODGING JOINTLY OCCUPIED BY MEMBER AND DEPENDENTS<br />

U4140 LODGING WHEN TDY AT ONE LOCATION FOR MORE THAN 30 DAYS<br />

U4141 LODGING OBTAINED ON A WEEKLY, MONTHLY, OR LONGER TERM BASIS<br />

U4143 LODGING AND/OR MEALS OBTAINED UNDER CONTRACT<br />

U4145 PER DIEM COMPUTATION<br />

A. General<br />

B. Stopover Point<br />

C. M&IE Payment<br />

D. Meal Rate<br />

U4147 PER DIEM FOR DEPARTURE FROM AND RETURN TO PDS<br />

A. Rate<br />

B. Departure Day<br />

C. Return Day<br />

U4149 M&IE RATE DETERMINATION FOR CONUS FULL DAYS<br />

A. Locality Rate<br />

B. GMR<br />

C. PMR<br />

D. Member Directed to Procure Private Sector Lodging Off the U.S. INSTALLATION<br />

U4151 M&IE RATE DETERMINATION FOR OCONUS FULL DAYS<br />

A. Locality Rate<br />

B. GMR<br />

C. PMR<br />

D. OCONUS IE<br />

E. Member Directed to Procure Private Sector Lodging Off the U,S, INSTALLATION<br />

U4153 PER DIEM ON ARRIVAL AT OR DEPARTURE FROM A TDY POINT<br />

U4155 SCHOOLHOUSE TRAINING (FORMAL COURSES OF INSTRUCTION)<br />

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U4157 LODGING PER DIEM COMPUTATION<br />

U4159 PER DIEM COMPUTATION FOR TDY OF MORE THAN 12 BUT LESS THAN 24 HOURS<br />

U4160 PER DIEM FOR TDY TRAVEL BY CAR FERRY<br />

A. General<br />

B. Lodging<br />

C. M&IE when <strong>Travel</strong> Includes an Overnight on a Car Ferry Anywhere in the World<br />

D. M&IE when <strong>Travel</strong> does not Include an Overnight on a Car Ferry<br />

U4163 ESSENTIAL UNIT MESSING (EUM)<br />

A. Authority<br />

B. Meal Procurement Required<br />

C. IE Rate<br />

U4165 DEDUCTIBLE MEALS<br />

A. PMR Application<br />

B. Deductible Meal<br />

C. Meals Provided/Consumed<br />

D. AO Authority<br />

U4167 NON-DEDUCTIBLE MEALS<br />

A. Non-Deductible Meal<br />

B. Meals Provided/Consumed<br />

U4169 LODGING REQUIRED ON THE DAY TRAVEL ENDS<br />

U4171 MEALS PROVIDED BY A COMMON CARRIER OR COMPLIMENTARY MEALS<br />

PROVIDED BY A LODGING ESTABLISHMENT<br />

U4173 PER DIEM COMPUTATION EXAMPLES<br />

A. GMR<br />

B. U.S. and Non-foreign OCONUS Area Lodging Tax<br />

C. Foreign Lodging Tax<br />

D. Examples<br />

U4174 RETURN TO PDS DURING EXTENDED TDY<br />

A. General<br />

B. Authorized Return<br />

C. Lodging Retained at TDY Location<br />

U4175 RETURN TO PDS FROM TDY FOR PERSONAL REASONS<br />

A. General<br />

B. Computation<br />

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U4176 TRAVEL TO AN ALTERNATE LOCATION ON NON-DUTY DAYS<br />

U4177 NO PER DIEM OR A PER DIEM RATE IN A LESSER AMOUNT<br />

U4179 PER DIEM RATE REVIEW<br />

A. General<br />

B. Final Submission Process<br />

U4181 PER DIEM AND AEA ON A SINGLE TRIP<br />

U4183 QUICK REFERENCE TABLES - PER DIEM<br />

PART C: ACTUAL EXPENSE ALLOWANCE (AEA)<br />

U4200 GENERAL<br />

U4205 JUSTIFICATION<br />

U4210 AUTHORITY/APPROVAL<br />

U4215 LIMITATIONS<br />

U4220 TDY ASSIGNMENTS THAT MAY WARRANT AEA AUTHORIZATION/APPROVAL<br />

A. Examples<br />

B. <strong>Travel</strong> with Certain Dignitaries<br />

C. Air Crew <strong>Travel</strong><br />

U4225 EXPENSES<br />

A. Expenses Allowed<br />

B. Expenses Not Allowed<br />

U4250 OVER 300% MAXIMUM AEA<br />

U4255 REIMBURSEMENT<br />

A. Limitations<br />

B. IE<br />

C. M&IE Paid on a Per Diem Basis<br />

D. Lodging and/or Meals Obtained under Contract<br />

E. Itemization<br />

U4260 AEA COMPUTATION<br />

A. General<br />

B. Meals Available under Special Arrangements<br />

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C. Averaging Expenses<br />

D. Mixed <strong>Travel</strong> (Per Diem and Actual Expense)<br />

U4265 COMPUTATION EXAMPLES<br />

A. CONUS/Non-Foreign OCONUS<br />

B. OCONUS<br />

C. Examples<br />

PART D: ALLOWABLE TRAVEL TIME FOR TDY TRAVEL<br />

U4300 GENERAL<br />

U4305 ACTUAL TRAVEL TIME<br />

U4326 TRAVEL DURING REST HOURS, A REST PERIOD AT A TDY POINT AFTER ARRIVAL,<br />

OR AN EN ROUTE REST STOP<br />

A. Starting and Ending <strong>Travel</strong><br />

B. En Route Rest Stop/Rest Period at a TDY Point<br />

C. En Route Rest Stop<br />

D. Rest Period at the TDY Point before Reporting for Duty<br />

E. Delaying Return <strong>Travel</strong> to Use Reduced <strong>Travel</strong> Fares<br />

U4335 SPECIAL CONVEYANCE TRAVEL<br />

U4340 MIXED MODES TRAVEL<br />

U4345 TDY DEPARTURE/RETURN FROM/TO DEPENDENTS' RESIDENCE<br />

A. Authorization/Approval<br />

B. Starting/Ending <strong>Travel</strong><br />

C. Cost<br />

D. Example<br />

PART E: GOV’T MESS USE/AVAILABILITY<br />

U4400 GOV’T MESS<br />

A. Mess Available<br />

B. Mess Not Available<br />

C. GMR/PMR Documentation<br />

PART F: OCCASIONAL MEALS AND QTRS<br />

U4510 OCCASIONAL MEALS AND QTRS<br />

A. General<br />

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B. Computation<br />

PART G: ITDY - TRAVEL AND TRANSPORTATION ALLOWANCES FOR<br />

DEPENDENT TRAVEL<br />

U4600 GENERAL<br />

A. Authority<br />

B. Allowances<br />

U4605 MEMBER ORDERED ON ITDY<br />

A. General<br />

B. <strong>Travel</strong> to/from the Old PDS, Alternate Place En Route to the ITDY Location<br />

C. Member’s Return to the Old PDS or <strong>Travel</strong> to the Old PDS En Route to the New PDS<br />

D. Member’s Return to the Old PDS<br />

U4610 DEPENDENT TRAVEL<br />

A. Dependent <strong>Travel</strong> and Transportation to the Alternate Place<br />

B. PCS Order Received at the ITDY Station<br />

C. Member’s Return to the Old PDS<br />

PART H: HHG SHIPMENT AND STORAGE UNDER A TDY ORDER<br />

U4700 GENERAL<br />

U4705 AUTHORIZING/APPROVING TDY HHG TRANSPORTATION<br />

U4710 BASIC ALLOWANCE<br />

A. Shipments in Addition to Authorized TDY Weight Allowance<br />

B. Weight Allowance<br />

C. Shipment of Replacement Items<br />

U4715 LIMITATIONS<br />

U4720 TRANSPORTATION METHODS<br />

U4725 FACTORS AFFECTING TDY HHG TRANSPORTATION<br />

A. Weight Allowance<br />

B. Order Amended, Modified, Canceled or Revoked<br />

C. Improper Shipments<br />

U4735 WHEN EXCESS CHARGES ARE INCURRED<br />

U4740 CALLED (OR ORDERED) TO ACTIVE DUTY<br />

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U4745 PCS WITH TDY EN ROUTE<br />

U4750 TDY WITHOUT RETURN TO PDS OR TDY PENDING FURTHER ASSIGNMENT<br />

U4755 ITDY<br />

U4760 TDY PENDING PCS ASSIGNMENT TO AN OCONUS PDS OR TO A SHIP<br />

A. General<br />

B. Ordered to a Ship<br />

C.<br />

Ordered to OCONUS Duty or to a Unit Specified as Unusually Arduous Sea Duty or<br />

Operating OCONUS for 1 Year or Longer<br />

U4765 TDY ICW BUILDING, FITTING OUT, CONVERTING OR REACTIVATING A SHIP<br />

A. General<br />

B. Ordered to a Ship Not Specified as Unusually Arduous<br />

C.<br />

Ordered to a Ship Specified as Unusually Arduous Sea Duty or Operating OCONUS for 1<br />

Year or Longer<br />

U4770 HHG STORAGE ICW TDY/DEPLOYMENT<br />

A. Storage in Transit (SIT)<br />

B. Special Storage<br />

C. Non-temporary Storage (NTS)<br />

D. Storage after TDY/Deployment Completion<br />

U4775 HHG TRANSPORTATION AFTER STORAGE<br />

U4780 HHG AUTHORIZED LOCATIONS AND WEIGHT ALLOWANCE<br />

PART I: REIMBURSEMENT OPTIONS FOR MEMBERS ON TDY WITHIN A<br />

COMBATANT COMMAND OR JOINT TASK FORCE AOR<br />

U4800 DEFINITIONS<br />

A. Combatant Command AOR<br />

B <strong>Joint</strong> Task Force (JTF)<br />

C. Operational Deployment<br />

D. Exercises<br />

E. TDY Options<br />

PART K: POC TRAVEL<br />

U4910 TDY BY POC<br />

A. Policy<br />

B. Authorization/Approval<br />

C. Official Distances<br />

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D. PCS <strong>Travel</strong> by POC<br />

U4915 POC USE ON TDY TO THE GOV’T’S ADVANTAGE<br />

A. TDY Mileage Plus Per Diem or AEA<br />

B. Reimbursement for Actual Transportation Costs<br />

C. Privately-owned Aircraft other than an Airplane<br />

D. <strong>Travel</strong> by Privately Owned Boat<br />

E. Mixed Mode Transportation<br />

U4920 POC USE ON TDY NOT TO THE GOV’T’S ADVANTAGE<br />

A. Limitation<br />

B. TDY Mileage and Per Diem Computation<br />

C. Constructed Transportation Cost and Per Diem Computation<br />

D. Comparison<br />

E. Passengers<br />

F. Mixed Mode Transportation<br />

U4925 POC USE TO AND FROM TRANSPORTATION TERMINAL OR PDS<br />

A. Round-trip Expenses Incurred for Drop-off and/or Pick-up at a Transportation Terminal<br />

B. Expenses Incurred for Two One-way Trips to and from a Transportation Terminal<br />

C. Departure from PDS on TDY<br />

D. Another Official <strong>Travel</strong>er Transported in the Same POC<br />

U4930 POC USE BETWEEN RESIDENCE AND TDY STATION<br />

U4935 EXPENSES WHEN TDY MILEAGE OR MALT IS PAYABLE<br />

A. Reimbursable Expenses<br />

B. Non-Reimbursable Expenses<br />

C. POC Repairs<br />

U4940 POC USE IN AND AROUND PDS OR TDY STATION<br />

U4945 POC USE INSTEAD OF GOV<br />

A. General<br />

B. TDY Mileage Reimbursement Rates<br />

C. GOV Use Is to the GOV’T’s Advantage<br />

D. GOV Use Directed<br />

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Part A: Temp TDY <strong>Travel</strong><br />

U4000 JUSTIFICATION<br />

CHAPTER 4<br />

TEMPORARY DUTY TRAVEL<br />

PART A: TDY TRAVEL<br />

*1. A TDY assignment may be authorized/approved only when necessary for official GOV’T business.<br />

*2. <strong>Travel</strong> must be planned and scheduled to accomplish multiple objectives with minimum non-official<br />

disruptions and transportation delays whenever possible.<br />

*3. Service procedures (see par. U2020) must be in place to evaluate TDY requests to ensure that the:<br />

*a. Purpose is essential official business in the GOV’T’s interest;<br />

U4000<br />

*b. Objective cannot be satisfactorily accomplished less expensively by correspondence, teleconferencing,<br />

web-based communications, or other appropriate means NOTE: This completed consideration must be<br />

certified in a statement on the order);<br />

*c. Duration is no longer than required to complete the official TDY assignment. The traveler is<br />

financially responsible for all non-official expenses resulting ICW official TDY travel; and<br />

*d. Number of persons assigned is held to the minimum. The number of eligible traveler(s) selected for a<br />

TDY must be based on official necessity and travelers’ qualifications to best perform the mission. TDY<br />

assignment must not consider or be based on a person/persons who is not authorized to travel at GOV’T<br />

expense accompanying or joining an eligible traveler ICW the official travel; and<br />

*4. TDY travel should not be authorized/approved for administrative personnel when such services are<br />

available at the TDY site unless sending the administrative person is essential for mission accomplishment.<br />

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Part B: Per Diem<br />

U4100 GENERAL<br />

PART B: PER DIEM<br />

U4100-U4183<br />

Per diem is designed to offset lodging and M&IE costs incurred while performing travel, and/or TDY away from the<br />

PDS. Per diem is payable for whole days, except for PDS departure/return days that are reimbursed IAW par. U4147.<br />

The per diem rate is determined based on the TDY location, not the lodging facility location. See par. U4129-G if<br />

neither GOV’T QTRS nor commercial lodging is available at the TDY location.<br />

NOTE 1: When the TDY point or new PDS is a reservation, station, or other established area (including established<br />

large reservation subdivisions (e.g., Pentagon, McGuire AFB, and Ft. Dix) that falls within two or more corporate<br />

city limits (e.g., the districts of Honolulu and any other such as Ewa, Hawai’i) or crosses recognized borders (e.g.,<br />

Ft. Campbell is in Tennessee and Kentucky)), the per diem rate is the locality rate specifically listed for the<br />

reservation, station or other established area. See DOHA Claims Case No. 2009-CL-080602.2, 7 July 2010.<br />

NOTE 2: When the location (reservation, station or other established area) is not specifically listed in the per diem<br />

table, the applicable per diem rate is based on the front gate location for the reservation, station or other established<br />

area. Refer to the U.S. Census Bureau website at http://quickfacts.census.gov/cgi-bin/qfd/lookup, which can help<br />

determine in which county a destination is located.<br />

NOTE 3: If the specific location (e.g., city or town) is not listed in the per diem list, but the county is, then the<br />

county per diem rate is the rate for all cities and towns in the county. If neither the city/town nor the county is listed,<br />

that area is a Standard CONUS per diem rate location (par. U2025).<br />

U4101 WHEN IS PER DIEM AUTHORIZED<br />

Unless otherwise specifically provided for or restricted in JFTR, the per diem prescribed in this Part applies for all<br />

TDY periods, and related travel, including but not limited to the following:<br />

1. Periods of necessary delay awaiting further transportation,<br />

2. Periods of delay at POEs and PODs ICW a PCS,<br />

3. TDY periods directed in a PCS order,<br />

4. Delays to qualify for reduced travel fares (par. U4326-E).<br />

U4102 CIRCUMSTANCES IN WHICH PER DIEM IS NOT AUTHORIZED<br />

A. When Not in a <strong>Travel</strong> Status. A member is not authorized per diem for any day that is not a day in a travel status<br />

(see par. U2255-A), except as noted in par. U4102-B.<br />

B. Day of Leave or Administrative Absence (e.g., proceed time). A member is not authorized per diem on any day not<br />

in a travel status or any day classified as leave or administrative absence (DoDI 1327.06, Leave and Liberty, 16 June<br />

2009, incorporating change 1, 30 September 2011, Encl 2, par. 6, subpar. (a-e)). See par. U7225 when on leave during<br />

a CONTINGENCY OPERATION TDY or par. U7226 when on leave from a TDY site to visit evacuated dependents at<br />

a safe haven location.<br />

NOTE: A day used in a constructed PCS mixed mode travel computation does not make that day a travel day<br />

(par. U5160).<br />

C. When PCS ‘MALT Plus’ Per Diem Is Paid. A member is not authorized ‘Lodging Plus’ per diem for any day<br />

that PCS ‘MALT Plus’ per diem is paid.<br />

D. <strong>Travel</strong> or TDY within PDS Limits. Except as authorized in par. U4105-H, per diem is not authorized for travel<br />

or TDY performed within the PDS limits. This does not preclude per diem payment on the departure day from or<br />

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Part B: Per Diem<br />

U4100-U4183<br />

return day to the PDS ICW TDY away from the PDS. See Ch 3 for transportation allowances. Reimbursement<br />

under par. U4510 is permitted for occasional meals and lodging necessarily procured within the PDS limits by a<br />

member escorting an arms control inspection team/a member while engaged in activities related to the<br />

implementation of an arms control treaty or agreement during the in-country period referred to in the treaty or<br />

agreement (37 USC §434). Except as indicated below, per diem is not payable at the old or new PDS for TDY en<br />

route ICW PCS travel. This applies even if the member vacated the permanent residence at the old PDS and was in<br />

temporary lodging during the TDY. Exception: A member who detaches (signs out PCS) from the old PDS,<br />

performs TDY en route elsewhere, and returns TDY en route to the old PDS is authorized per diem at the old PDS<br />

(B-161267, 30 August 1967). Example: A member departs the Pentagon (Arlington, VA) PCS on 15 June,<br />

performs TDY en route at Ft. Leavenworth 1 to 31 July, returns TDY en route to the Pentagon 5 to 15 August, and<br />

then completes PCS to Ft. Polk on 31 August. The member is authorized per diem at the Pentagon (old PDS) 5 to<br />

15 August. If the member had detached on 15 June but performed TDY in Arlington, VA, first, no per diem is<br />

payable for the TDY in Arlington immediately after detachment. This does not preclude per diem ‘IE’ payment<br />

IAW par. U1245 for a member hospitalized at the PDS.<br />

E. TDY within the PDS Local Area (Outside the PDS Limits). A member is not authorized per diem for TDY<br />

performed within the PDS local area (outside the PDS limits) as defined in par. U2800-B, unless overnight lodging is<br />

required. Occasional meals may be paid under par. U4510 when the member is required to procure meals at personal<br />

expense outside the PDS limits. See par. U3040 for transportation allowances. This does not preclude per diem ‘IE’<br />

payment IAW par. U1245 for a member hospitalized within the PDS local area.<br />

F. Round Trip within 12 Hours. A member is not authorized per diem for TDY that is performed entirely within 12<br />

hours. Occasional meals may be reimbursed IAW par. U4510 when the member is required to procure a meal(s) at<br />

personal expense outside the PDS limits. See Ch 3 for transportation allowances.<br />

G. Members <strong>Travel</strong>ing Together with No/Limited Reimbursement. Members traveling together under an order<br />

directing no/limited reimbursement (par. U4102-O) are not authorized per diem except as noted in par. U4102-P.<br />

Occasional meals or QTRS necessarily procured are paid under par. U4510.<br />

H. Navigational and Proficiency Flights. A member is not authorized per diem for a navigational and proficiency<br />

flight when the flight is authorized/approved at the member's request.<br />

I. Assigned to Two Crew Nuclear Submarines. A member under a PCS order is not authorized per diem after 2400<br />

on the day the member, assigned to a two crew nuclear submarine (SSBN), arrives at the ship’s home port and no<br />

further travel is performed away from the home port under that order (57 Comp. Gen. 178 (1977)).<br />

J. TDY or Training Duty aboard a GOV’T Ship. A member is not authorized per diem for any TDY period or training<br />

duty aboard a GOV’T ship when both GOV’T QTRS and dining facility/mess are available. The period during which<br />

this prohibition is in effect begins at 0001 on the day after the arrival day aboard and ends at 2400 on the day before the<br />

departure day. There is no per diem paid for the first and/or last travel day by GOV’T ship when it departs from the<br />

port at the member’s PDS and/or returns to the port at the PDS. The TDY training duty is unbroken when a member<br />

transfers between GOV’T ships at the same place and the transfer is made within a 10-hour period. When lodging is<br />

required to be retained at the same or a prior TDY location, reimbursement for the lodging cost is IAW par. U4135.<br />

K. Aboard Ship Constructed by a Commercial Contractor. A member is not authorized per diem for the period<br />

aboard a ship constructed by a commercial contractor during acceptance trials before commissioning when both<br />

QTRS and all meals are furnished without charge. The period during which this prohibition is in effect begins at<br />

0001 on the day after the arrival day aboard and ends at 2400 on the day before the departure day. When lodging is<br />

required to be retained at the same or a prior TDY location, reimbursement for the lodging cost is made under par.<br />

U4135.<br />

L. Field Duty. A member on field duty is not authorized per diem except when the:<br />

1. Exercise senior commander (or designated representative) for each operating location issues a statement to<br />

the member indicating that either GOV’T QTRS at no charge and/or GOV’T meals at no charge for an enlisted<br />

member, were not available during stated field duty periods.<br />

Change 315 U4B-2<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

2. Member is participating in the operation advance planning or critique phase.<br />

U4100-U4183<br />

3. Secretary Concerned authorized per diem payment to a member who is performing field duty while in a<br />

travel status IAW par. U4105-D.<br />

The period during which this prohibition is in effect begins at 0001 on the day after the day on which field duty begins<br />

and ends at 2400 on the day before the day on which it ends. Par. U4510 permits reimbursement for occasional meals<br />

or lodging necessarily procured. NOTE: See par. U4800-E for a member on TDY within a COCOM or JTF AOR.<br />

M. TDY aboard Foreign (Non government) Ship. A member is not authorized per diem for any TDY period aboard<br />

a non government foreign ship when both QTRS and all meals are furnished without charge. The period during<br />

which this prohibition is in effect begins at 0001 on the day after the arrival day on board and ends at 2400 on the<br />

day before the departure day. If a member is required to retain unoccupied lodging at the location where TDY was<br />

performed just before performing duty aboard a non government foreign ship, reimbursement for the lodging cost<br />

must be made under par. U4135.<br />

N. Member in a Missing Status. A member is not authorized per diem after 2400 of the day the member is<br />

officially carried as, or determined to be, absent in a missing status under the Missing Persons Act (44 Comp. Gen.<br />

657 (1965)).<br />

O. Members <strong>Travel</strong>ing Together. ‘Members traveling together’ refers to travel away from the PDS during which the<br />

mission requires the travelers to remain together as a group while actually traveling. Ordinary travel reimbursements<br />

apply unless the members’ order(s) direct(s) limited or no reimbursement, in which case transportation, food, lodging,<br />

and other items ordinarily reimbursed, must be provided without cost to the members. No per diem is payable on days<br />

members travel when the order(s) direct(s) limited or no reimbursement for members traveling together. The<br />

restriction applies to per diem payment only on the travel days between duty locations and does not include per diem<br />

for full days at the duty locations. The per diem prohibition begins when the member departs the PDS and ends at 2400<br />

the day the member arrives at the TDY location. The prohibition begins again at 0001 the departure day from the TDY<br />

location and continues until arrival at the PDS. Directing several members to travel together with limited or no<br />

reimbursement must never be done simply to save travel funds. If meals or lodging are not available, occasional<br />

meals and lodging are paid IAW par. U4510. Limited reimbursement refers to reimbursement for occasional meals and<br />

lodging.<br />

P. Straggler. A member, who becomes separated from the others while traveling as one of several members<br />

traveling together under an order directing limited or no reimbursement, must be provided for in the manner<br />

prescribed in Ch 7, Part N.<br />

Q. Ordered to Active Duty with PDS Not Designated in the Order. TDY per diem is not authorized for a member<br />

whose order to active duty does not designate a PDS after the TDY is completed. (NOTE: TDY per diem becomes<br />

authorized from the date the member receives an order naming a PDS other than the TDY station unless par.<br />

U4102-S applies.)<br />

R. Service Academy Graduates. See par. U7000-B.<br />

S. Undergoing Processing<br />

1. Per Diem Not Authorized. Per diem is not payable before reporting to the first PDS for an enlisted member<br />

(newly inducted or enlisted) undergoing:<br />

a. Processing,<br />

b. Indoctrination,<br />

c. Basic training (including follow-on technical training and/or home station training for an RC member), or<br />

d. Instruction in a TDY status<br />

Change 315 U4B-3<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

at a place at which both GOV’T dining facility/mess and GOV’T QTRS (other than temporary lodging facilities)<br />

are available.<br />

2. Per Diem Authorized. Per diem is authorized during:<br />

T. NOT USED<br />

U. Inpatient<br />

a. <strong>Travel</strong> to/from/between places for:<br />

(1) Processing,<br />

(2) Indoctrination,<br />

(3) Training, or<br />

(4) Instruction;<br />

b. Delay/processing incident to:<br />

(1) <strong>Travel</strong> to a designated PDS, or<br />

(2) While awaiting transportation to PDS; or<br />

c. TDY under instruction following initial technical/specialty training after basic training, if a PDS has<br />

been assigned, and per diem during the course of instruction is authorized, through the Secretarial Process.<br />

1. A member is not authorized per diem while an inpatient in a hospital.<br />

2. Per diem is payable for days of travel to, from, or between hospitals, and when subsisting out (APP A1).<br />

3. When a member must retain lodgings at the same or a prior TDY location, reimbursement is IAW par. U4510.<br />

4. Par. U4102-W clarifies a “hospitalized member”.<br />

V. Assignment to Rehabilitation Center/Activity. A member is not authorized per diem for a TDY period when<br />

assigned to a rehabilitation center/activity for rehabilitation training and/or treatment when both GOV’T QTRS and<br />

dining facility/mess are available.<br />

W. Hospitalized Member (NOTE: This does not conflict with subparagraph U above.)<br />

1. A hospitalized member is not authorized per diem unless the member is authorized the per diem ‘IE’ under<br />

PAC IAW OUSD(P&R) memorandum, dated 15 May 2008, DoDFMR, Volume 7A, Ch 13, and (par. U1245).<br />

2. For this subpar., the term “hospitalized member” is defined under the above-referenced memorandum and the<br />

DoDFMR, Volume 7A, Ch 13.<br />

X. Member of a Mission. A member of a military, naval, air, or another mission authorized to receive additional pay<br />

or allowances from a foreign government or U.S. agency other than the respective Service, or from other sources, is not<br />

authorized per diem except when:<br />

1. Specifically authorized jointly by the Secretaries Concerned;<br />

2. <strong>Travel</strong>ing under an order on duty for any of the Uniformed Services;<br />

Change 315 U4B-4<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

3. A per diem allowance is not authorized by the foreign government; or<br />

U4100-U4183<br />

4. <strong>Travel</strong>ing under an order ICW foreign government duties, if specifically provided for in the executive agreement<br />

between the U.S. and the foreign government concerned.<br />

U4105 PER DIEM PAYABLE IN SPECIFIC CASES<br />

A. TDY ICW Fitting Out or Conversion of a Ship or Service Craft. A member, assigned to TDY ICW fitting out or<br />

conversion of a ship (or service craft) is authorized per diem during each fitting out or conversion period. This period<br />

includes the day the ship is commissioned or service craft is placed in service and day the ship is decommissioned or<br />

service craft is placed out of service. Per diem authority ends on the date the member's assignment is changed from<br />

TDY ICW fitting out or conversion of a ship (or service craft) to permanent duty aboard that ship (or service craft),<br />

even if that status change is effected prior to the ship commissioning or service craft placement in service date. Par.<br />

U4102-K applies after a ship, or service craft, under construction is delivered to the GOV’T.<br />

B. <strong>Travel</strong> by U.S. or Foreign Government Ship for 24 or More Hours<br />

1. Member Not Charged for Meals. A member is not authorized per diem when traveling aboard a U.S. or<br />

foreign government ship when meals are furnished without charge, except on days of embarkation and<br />

debarkation if otherwise authorized under par. U4105-C.<br />

2. Member Charged for Meals. A member traveling aboard a U.S. or foreign government ship, other than an<br />

oceangoing car ferry, of 24 or more hours as a passenger (except those aboard for TDY or training) who is<br />

charged for meals is authorized per diem equal to the furnished meals cost, except on the embarkation and<br />

debarkation days.<br />

C. <strong>Travel</strong>, TDY Aboard a Commercial Ship or a U.S. GOV’T Ship Totally Leased for Commercial Operation.<br />

Except for the days of arrival/embarkation and departure/debarkation, for travel aboard a commercial ship, a per<br />

diem rate equal to the anticipated expenses should be set. The AO should state in the order the circumstances<br />

warranting the rate.<br />

D. Field Duty. The Secretary Concerned may authorize a per diem rate in a lesser amount for a unit deployed<br />

OCONUS away from the unit's PDS. This rate is paid in lieu of the prescribed rate regardless of the OCONUS location<br />

and may be paid during a period that would otherwise be field duty, taking into account the reduced expenses, if any, a<br />

member would have while performing field duty during the period covered by the order. The authorized rate should be<br />

paid for the specified time period and be such that the total per diem paid during the entire period that the member is<br />

subject to the authorized rate is about equal to the per diem rate that would have been received for the same period,<br />

calculated IAW the computation procedures in this Part and excluding the time during which the member performs<br />

field duty. The Secretary Concerned may delegate this authority to prescribe such a rate to a chief of an appropriate<br />

bureau or staff agency of the appropriate Department headquarters or to a commander of an appropriate naval systems<br />

command headquarters, but there may be no further re-delegations. NOTE: See par. U4800-E for a member TDY<br />

within a COCOM or JTF AOR.<br />

E. Member Dies while in a TDY Status. When a member dies while in a TDY status, per diem accrues through the<br />

date of death. Reimbursement for transportation, TDY mileage, or MALT, accrues from the PDS, old station, or last<br />

TDY station (as appropriate) to the place of death NTE the ordered travel official distance.<br />

F. Ordered to TDY while on Leave. This paragraph applies only if the need for the TDY is unknown to the member<br />

prior to the member’s departure on leave. If the TDY is known by the member before departure on leave, the member<br />

is reimbursed actual travel expenses NTE the constructed round trip cost between the PDS and TDY location. City pair<br />

airfares are not authorized for use to/from the leave point if the TDY requirement is known before leave is begun<br />

(See APP P2).<br />

1. TDY at Leave Point. A member on leave away from the PDS, who receives a TDY order to perform TDY at<br />

the leave point, is authorized per diem for the TDY performed in compliance with the order.<br />

Change 315 U4B-5<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

2. TDY at other than Leave Point<br />

U4100-U4183<br />

a. Authorized to Resume Leave upon TDY Completion. A member on leave away from the PDS, who<br />

receives a TDY order to other than the leave point, is authorized round trip transportation and per diem for<br />

travel between the leave address (or the place at which the order is received, whichever applies), and the TDY<br />

location (see par. U2165). TDY allowances are payable at the TDY location.<br />

b. Directed to Return to PDS upon TDY Completion. A member away from the PDS, who receives a TDY<br />

order at other than the leave point, is authorized:<br />

(1) Transportation and per diem for travel from the:<br />

(a) Leave address (or place at which the order is received, whichever applies), to the TDY station<br />

(par. U2165), and<br />

(b) TDY station to the PDS.<br />

(2) TDY allowances at the TDY location.<br />

c. Directed to Proceed to New PDS upon TDY Completion. A member directed to proceed to a new PDS<br />

upon TDY completion is authorized:<br />

(1) PCS travel and transportation allowances for travel performed from the:<br />

(a) Old PDS to the leave address or to the place at which the order was received, whichever<br />

applies, NTE in either case the official distance from the old PDS to the new PDS; and<br />

(b) Leave address or place at which the order is received, as applicable, to the TDY station; and<br />

(c) TDY station to the new PDS.<br />

(2) TDY allowances at the TDY location.<br />

G. Order Canceled while the Member Is en route to a TDY Station. If a TDY order is canceled while a member is<br />

en route to a TDY station, round trip travel and transportation allowances are authorized from the PDS (or residence,<br />

as appropriate) to the point at which the cancellation notification was received (includes a leave point) and return to<br />

the PDS, NTE the round trip distance from the PDS to the TDY station. Per diem is not authorized for any day on<br />

which member was in a leave status (51 Comp. Gen. 548 (1972)).<br />

H. TDY within the PDS Limits. The allowances in this par. are authorized when such duty is performed under<br />

emergency circumstances that threaten injury to human life or damage to <strong>Federal</strong> GOV’T property provided<br />

overnight accommodations are used by reason of such duty. <strong>Travel</strong> and transportation allowances are authorized for<br />

a member performing TDY (other than at the member’s residence or normal duty location) within the PDS limits when<br />

authorized by competent authority. See Ch 3 for transportation allowances. Per diem ICW transportation delays at the<br />

PDS may be paid in certain extremely limited weather related circumstances beyond the traveler’s control after return<br />

to the PDS vicinity from the TDY location. See CBCA 2371-TRAV, 18 May 2011.<br />

I. CONTINGENCY OPERATION Flat Rate Per Diem. The Secretary Concerned may authorize a CONTINGENCY<br />

OPERATION flat rate per diem for a member assigned TDY to a CONTINGENCY OPERATION for more than 180<br />

consecutive days at one location. The CONTINGENCY OPERATION flat rate per diem is equal to 55% of the<br />

applicable maximum locality per diem rate. Retroactive application of this authority to an existing order dated prior to<br />

1 February 2008 violates par. U2205. Except to correct or to complete an order to show the original intent, an order<br />

must not be revoked or modified retroactively to create, deny, or change an allowance (24 Comp. Gen. 439 (1944))<br />

(See APP A).<br />

1. Limitations. The following circumstances may affect per diem reimbursement.<br />

Change 315 U4B-6<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

a. Retained lodging expenses during a member’s authorized absence (pars. U7225 and U7226).<br />

U4100-U4183<br />

b. CONTINGENCY OPERATION flat rate per diem applies to TDY at the specified location. If a<br />

member is sent TDY to another location, the appropriate per diem, computed using the ‘Lodging Plus’<br />

method, for that area applies.<br />

c. Dual lodging (par. U4135).<br />

2. Delegation Authority. The Secretary Concerned may delegate authority to prescribe a CONTINGENCY<br />

OPERATION flat per diem rate via the Secretarial Process to an official at the O-6 or GS-15 level with no<br />

further re-delegation authorized.<br />

3. CONTINGENCY OPERATION Per Diem Exception. The Secretary Concerned or authorized delegated<br />

authority may adjust the CONTINGENCY OPERATION flat rate per diem when the 55% rate is determined to<br />

be insufficient or overly generous. Per diem rate adjustment must be authorized before travel. For example,<br />

the Secretary Concerned or the authorized delegated authority, before travel begins, may authorize the<br />

following per diem rate adjustments:<br />

a. Lower the 55% to 50% to accommodate slightly lower than expected anticipated expenses; or<br />

b. Increase the 55% to 60% to accommodate slightly higher than anticipated expenses; or<br />

c. Increase the per diem in 10% increments above 60% (NTE 100%) if 60% is insufficient.<br />

d. Full locality per diem rate (and ‘Lodging Plus’ computation) continuation when reduced cost long term<br />

rental or lease facilities are not available at the specified location.<br />

4. Per Diem Computation. The CONTINGENCY OPERATION flat rate per diem rate is rounded up to the next<br />

higher dollar and paid in a fixed amount NTE 55% of the applicable TDY locality per diem rate, plus lodging tax<br />

(par. U4105-I4c). A lodging receipt is not required for lodging reimbursement (par. U2710); however, a lodging<br />

receipt may be necessary to support a lodging tax reimbursable expense (APP G) if required by a Service<br />

issuance. Ensure the member has asked about and taken advantage of any tax exemption that may exist.<br />

a. Pay 55% (or the appropriate percentage) of the locality per diem rate (plus CONUS lodging tax as a<br />

reimbursable expense (APP G) if applicable on the 55% or appropriate percentage) except for the days of<br />

departure from and/or return to the PDS (par. U4147).<br />

b. Pay 75% of the M&IE rate plus the lodging cost if applicable on the arrival date at the TDY location and<br />

75% of the M&IE on the return day at the PDS.<br />

c. Lodging tax in CONUS and in a non-foreign OCONUS area is a reimbursable expense (APP G) in addition<br />

to the 55% (or appropriate percentage) per diem. Lodging tax in a FOREIGN AREA is part of the per diem<br />

lodging ceiling and is not a reimbursable expense.<br />

d. If authorized travel requires more than one day en route to the TDY CONTINGENCY OPERATION<br />

location where a CONTINGENCY OPERATION flat per diem rate is authorized, per diem at the stopover<br />

point is based on the stopover locality per diem rate and is not at the 55% rate (par. U4145-B). The<br />

CONTINGENCY OPERATION flat rate per diem rate is effective the day after the member reports to the<br />

TDY location (pars. U4149 or U4151).<br />

e. For multiple TDY assignments between the CONTINGENCY OPERATION TDY location and other<br />

locations such as a uniformed service facility where GMR or PMR or similar deductible meals are available<br />

(par. U4165) or commercial lodging the locality per diem applies for the official travel days. When dual<br />

lodging is authorized, pay NTE the maximum locality per diem lodging rate (not the flat rate per diem<br />

amount) for the CONTINGENCY OPERATION TDY location (par. U4105-I1c). The applicable per diem<br />

Change 315 U4B-7<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

rate is effective the day after the reporting date to the TDY location (pars. U4149 or U4151).<br />

U4100-U4183<br />

5. Example. A member is ordered TDY to a CONUS location for two years ICW a CONTINGENCY<br />

OPERATION. The Secretary Concerned authorizes 55% CONTINGENCY OPERATION flat rate per diem in<br />

the TDY order at the onset. The locality per diem rate for the location is $259 ($198/ $61). The actual long<br />

term lodging cost is anticipated to be $95/night (on a monthly or yearly lease) and the daily lodging tax is $15, a<br />

reimbursable expense (APP G).<br />

The CONTINGENCY OPERATION flat rate per diem is set at 55% or $143 ($259 x 55% = $142.45, rounded<br />

up to $143), plus lodging tax of $15/night.<br />

Pay the reduced flat rate per diem of $143, plus $15 lodging tax/night. NOTE: If the $95/night rate is<br />

known before the fact, the flat rate percentage could be reduced to 50% (or $198 x .5 = $99) plus the<br />

appropriate lodging tax.<br />

Pay the first TDY day - $140.75 (Lodging $95 + M&IE $45.75 ($61 x 75% = $45.75)) plus lodging tax of<br />

$15.<br />

Pay the second TDY day up to the day before departure from the TDY location $143/day plus $15 lodging<br />

tax.<br />

Pay the departure TDY day to the PDS $45.75 ($61 x 75% = $45.75).<br />

J. TDY Station Becomes PDS<br />

1. Change Effective Immediately. A member, who receives a PCS order while at a TDY station designating the<br />

TDY station as the new PDS effective immediately, is not authorized per diem beginning on the date the member<br />

receives the order.<br />

2. On a Specified Future Date. A member, who while at a TDY station receives a PCS order or information<br />

indicating that the member will be transferred to the TDY station on a specified future date, is authorized payment<br />

of otherwise proper TDY allowances for the TDY involved and return travel to the old PDS.<br />

3. Return <strong>Travel</strong> to PDS. See Par. U5120-B.<br />

Change 315 U4B-8<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4115 INTERNATIONAL DATE LINE<br />

U4100-U4183<br />

A. International Date Line (IDL). The IDL is a hypothetical line along the 180th meridian where each calendar day<br />

begins. For example, when it is Thursday east of the IDL it is Friday west of the IDL.<br />

B. Computing Per Diem when Crossing the IDL<br />

180 Degrees<br />

IDL<br />

W E<br />

Friday 0900 Thursday 0900<br />

C. Computation. The following are examples of computing per diem and making cost comparisons under this<br />

paragraph:<br />

Example 1<br />

TDY <strong>Travel</strong> Involving IDL with a ‘Lost’ Day<br />

The TDY location lodging cost is $135/night. The per diem rate is $225 ($135/ $90).<br />

The traveler departs (heading west) on 8/18 and arrives at the TDY location on 8/20.<br />

When crossing the IDL in a westward direction, the dates 8/18 &8/19 are treated as one day for per diem computation purposes<br />

because the traveler did not arrive at the TDY location until 8/20. Upon return (west to east) when traveler crosses the IDL, the<br />

traveler is paid M&IE for two 8/25 dates.<br />

A GOV’T dining facility/mess is not available at the TDY point. AEA is not authorized.<br />

Date Depart<br />

ITINERARY<br />

Arrive At<br />

18 Aug Wednesday PDS/Residence<br />

20 to 24 Aug (Friday to Tuesday) TDY Station<br />

25 Aug Wednesday TDY Station<br />

25 Aug Wednesday PDS/Residence<br />

18 Aug Wednesday<br />

REIMBURSEMENT<br />

(Actual and Constructed Cost Comparison)<br />

75 % x $90 = $67.50<br />

19 August Thursday NO PER DIEM<br />

20 to 24 Aug (Friday to Tuesday) $135 + $90 = $225/day x 5 days = $1,125.00<br />

25 Aug Wednesday $90 (M&IE) = $90.00<br />

25 Aug Wednesday 75 % x $90 = $67.50<br />

Total $1,350.00<br />

Change 315 U4B-9<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

Example 2<br />

TDY <strong>Travel</strong> Involving IDL without a ‘Lost’ Day<br />

TDY location lodging cost is $140/night. The per diem rate is $218 ($146/ $72).<br />

The traveler departs (heading west) on 8/18 and arrives at the TDY location on 8/19.<br />

U4100-U4183<br />

When crossing the IDL in a westward direction, the date 8/19 (Thursday) is treated as a full day for per diem computation<br />

purposes as the traveler arrived on 8/19. Upon return (west to east) when traveler crosses the IDL, the traveler is paid M&IE for<br />

one 8/25 date.<br />

A GOV’T dining facility/mess is not available at the TDY point. AEA is not authorized.<br />

ITINERARY<br />

Date Depart Arrive At<br />

18 Aug Wednesday PDS/Residence<br />

19 to 24 Aug (Thursday to Tuesday) TDY Station<br />

25 Aug Wednesday TDY Station<br />

25 Aug Wednesday PDS/Residence<br />

18 Aug Wednesday<br />

REIMBURSEMENT<br />

(Actual and Constructed Cost Comparison)<br />

75 % x $72 = $54.00<br />

19 to 24 Aug (Thursday to Tuesday) $140 + $72 = $212/day x 6 days = $1,272.00<br />

25 Aug Wednesday 75 % x $72 = $54.00<br />

Total $1,380.00<br />

B. Foreign Area. The per diem locality lodging ceiling in a foreign area includes lodging tax. Lodging tax in a<br />

FOREIGN AREA is not a reimbursable expense when per diem (or Ch 4, Part C AEA) is paid.<br />

*U4129 TDY LODGING<br />

A. General<br />

1. The lodging component of per diem establishes the maximum per diem amount the GOV’T will reimburse to<br />

the traveler for lodging. It does not limit, in any manner, what a lodging facility may charge to a traveler.<br />

2. The amount allowed for lodging is the expense actually incurred or the maximum TDY locality lodging ceiling,<br />

whichever is less.<br />

3. Lodging reimbursement may not exceed actual lodging costs, or the applicable maximum amount unless an<br />

AEA is authorized/approved.<br />

4. A traveler must adhere to the prudent traveler rule for official travel funded by the GOV’T. See par. U2010.<br />

5. A lodging availability situation may require a traveler to accept lodging that is more spacious than is needed but<br />

must not a traveler must not purposely accept more spacious lodging to provide lodging for other nonofficial<br />

travelers.<br />

6. See par. U4129-D for multiple occupancy.<br />

B. ‘Lodging Plus’ Computation<br />

1. Requirements<br />

Change 315 U4B-10<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

a. Per diem computed under this Part is based on the ‘Lodging Plus’ computation method.<br />

U4100-U4183<br />

b. Per diem for each travel day is the actual amount the traveler pays for lodging NTE the locality lodging<br />

ceiling, plus M&IE; the total of which may not exceed the applicable maximum per diem rate for the TDY<br />

location.<br />

c. The 75% rule must be applied to the M&IE rate on the first and last travel days when computing per diem<br />

using ‘Lodging Plus’ computation.<br />

2. Exceptions. Per diem for all official TDY travel must be computed under the ‘Lodging Plus’ method except<br />

when:<br />

C. Receipts<br />

a. A reduced per diem rate is authorized for the TDY (U4177);<br />

b. A per diem for a TDY assignment in the vicinity of, but outside, the PDS area is authorized/approved<br />

under par. U4102-E;<br />

c. A per diem rate for travel by ship applies;<br />

d. Meals and lodging are furnished without cost to the traveler;<br />

e. Per diem is not payable for TDY ICW or in support of a military unit while on field duty (par. U4102-H);<br />

or<br />

f. An AEA is authorized for some/all of the TDY assignment.<br />

1. General. See par. U2710 and the DoDFMR 7000.14-R, Volume 9 concerning receipts.<br />

2. CONTINGENCY OPERATION Flat Rate Per Diem. A lodging expense receipt is not necessary when par.<br />

U4105-I4 applies unless to validate related expenses such as lodging tax or a parking fee.<br />

D. Lodging Tax<br />

1. General<br />

a. Unless exempted by State/local jurisdiction, a traveler is required to pay lodging tax while traveling on<br />

GOV’T business.<br />

b. <strong>Federal</strong> traveler tax exemptions and the form required to claim the exemption vary from location to<br />

location.<br />

c. See the GSA <strong>Travel</strong> Homepage for a list of jurisdictions in which lodging tax exemption may be offered<br />

at the option of the lodging facility.<br />

2. CONUS and Non Foreign OCONUS Area. Lodging tax in CONUS and in a non-foreign OCONUS area is:<br />

a. Not included in the locality per diem lodging ceiling, and<br />

b. A reimbursable expense (APP G) when per diem/AEA is paid.<br />

3. Foreign Area. Lodging tax in a foreign area is:<br />

a. Included in the locality per diem lodging ceiling, and<br />

Change 315 U4B-11<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

E. GOV’T QTRS<br />

b. Not a reimbursable expense (APP G) when per diem/AEA is paid.<br />

1. A fee/service charge paid for GOV’T QTRS use is an allowable lodging expense.<br />

2. Reimbursement for GOV’T QTRS use is NTE the maximum locality lodging ceiling.<br />

U4100-U4183<br />

3. See par. U2560 for reimbursement computation and limitation for commercial lodging cost incurred when a<br />

member is TDY to a U.S. INSTALLATION, and GOV’T QTRS on that U.S. INSTALLATION are available and<br />

directed on the order.<br />

F. Single and Multiple Occupancy of a Room<br />

NOTE: The following presumes the member is not TDY to a U.S. INSTALLATION and ordered to use available<br />

GOV’T lodging on that U.S. INSTALLATION.<br />

1. Occupancy. Each official traveler is authorized lodging up to the authorized lodging rate.<br />

2. Official <strong>Travel</strong>ers Share a Room<br />

a. Each official traveler is responsible for their portion of the room rate. Example: 2 official travelers<br />

share a room –each is responsible for 50% of the room cost; 3 official travelers share a room–each is<br />

responsible for 33% of the room cost).<br />

b. Multiple occupancy of a single room DOES NOT LIMIT a traveler’s lodging per diem ceiling<br />

eligibility. Official travelers who share lodging are each authorized lodging costs NTE the single room rate<br />

for the TDY locality. Example: Two official travelers who share a room in a $100/night lodging area have<br />

$200 total with which to pay for a room.<br />

c. Examples of Room Charge Allocation:<br />

(1) Locality per diem lodging ceiling is $100/night. Two official travelers share a $250/night room.<br />

Each official traveler is responsible for $125/night (but without an AEA, each only receives $100<br />

reimbursement since the locality maximum lodging ceiling is $100/night).<br />

(2) Locality per diem lodging ceiling is $100/night. Two official travelers share a $170/night room.<br />

Each official traveler is responsible for, and receives, $85/night – which is payable since it is below the<br />

locality lodging ceiling rate of $100/night.<br />

3. Official <strong>Travel</strong>er Shares a Room with a Non-GOV’T <strong>Travel</strong>er(s). If an official traveler shares a room with a<br />

person(s) who is/are not a GOV’T traveler(s) on official travel, then the official traveler is authorized the<br />

locality single room rate.<br />

G. Lodging with a Friend or Relative<br />

1. Lodging reimbursement is not authorized for a member who lodges with a friend/relative at the friend’s/<br />

relative’s residence.<br />

2. A member, who lodges at the friend’s/relative’s residence, is authorized the TDY location M&IE rate, if<br />

otherwise eligible.<br />

3. A member cannot be directed to lodge with a friend/relative.<br />

4. Lodging with a friend/relative applies to lodging reimbursement for official travel to include an attendant/<br />

escort, evacuation, extended TDY, limited evacuation and other circumstances.<br />

Change 315 U4B-12<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

5. The official traveler is not reimbursed the cost of comparable conventional lodging in the area, or for a flat or<br />

‘token’ amount paid to the friend/relative.<br />

6. Example: A member (outpatient) and a DoD civilian employee (attendant), each traveling under an official<br />

TDY order to Location A, reside together with family members who live at/near Location A during the TDY.<br />

They commute daily to the TDY location. The member is not authorized lodging reimbursement, but the DoD<br />

civilian employee may be eligible for reimbursement of some lodging costs. See JTR, par. C4555-B3.<br />

H. Multiple Lessees Involving Leased/Rented Lodging<br />

1. Leased/rented lodging (e.g., apartment, house, condo, etc.) that is shared with another person(s) whose name is<br />

on the lease/rental agreement/contract is split equally among the lessees. This includes nonofficial travelers<br />

whose name(s) is/are on the lease/rental agreement/contract. Official travelers are not authorized reimbursement<br />

for more than their equal share of the lodging payment.<br />

2. Long term (i.e., not daily) lodging cost is split equally among lessees indicated on a signed lease/rental<br />

agreement/contract before the daily reimbursement rate is computed, even though a daily lodging rate is computed<br />

for TDY reimbursement.<br />

3. The prorated lodging reimbursement per person is limited to the applicable locality or the reduced per diem<br />

lodging rate prescribed by the Secretarial Process authority on the TDY travel order.<br />

4. The applicable daily M&IE rate is not prorated.<br />

5. AEA must be:<br />

a. Authorized/approved by the AO and<br />

b. In the GOV’T’s interest. See par. U4205.<br />

I. Lodging in other than Commercial Facilities. When no commercial lodging facility is available (i.e., in remote<br />

areas) or when there is a room shortage because of a special event (e.g., World Fair or International Sporting Event),<br />

the cost of lodging obtained in other than a commercial facility is allowed. Such facility may include college<br />

dormitories or similar facilities as well as rooms made available to the public by area residents in their homes. In<br />

these cases, the traveler must provide a written explanation that is acceptable to the AO.<br />

J. Lodging Not Available at a TDY Location. If lodging is not available at a TDY location (i.e., where neither GOV’T<br />

QTRS nor commercial lodging is available) and lodging must be obtained in an adjacent locality where the per diem<br />

rate is higher, the AO may, on an individual case basis, authorize/approve the higher per diem rate of the adjacent<br />

locality. If the higher rate is not authorized in advance, the traveler must furnish a written statement with the travel<br />

voucher satisfactorily explaining the circumstances to validate an AEA based on the TDY location rate.<br />

K. Online Booking Tool<br />

1. General. A traveler should:<br />

a. Follow Service/DoD COMPONENT procedures for making lodging reservations, and<br />

b. If authorized by the Service/DoD COMPONENT , reserve a room directly with the hotel/chain. This<br />

includes using the hotel’s online website.<br />

2. Limitations. Reimbursement for lodging obtained through an online booking agent is authorized only when<br />

the traveler can provide a documented itemized receipt for room costs from the hotel/online booking agent<br />

showing the following charges (CBCA 2431-TRAV, 13 September 2011):<br />

Change 315 U4B-13<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

a. Daily hotel room costs;<br />

b. Daily hotel taxes; and<br />

c. Daily miscellaneous fees, if applicable.<br />

L. Advance Lodging Deposit. A traveler:<br />

1. May be reimbursed an advance room deposit when it is required by the lodging facility to secure a room<br />

reservation prior to official TDY travel.<br />

U4100-U4183<br />

2. Is financially responsible for advance deposit repayment if the deposit is forfeited because TDY travel is not<br />

performed for reasons unacceptable to the Service.<br />

U4131 APARTMENT, HOUSE, OR RECREATIONAL VEHICLE REIMBURSEMENT WHILE TDY<br />

A. General. An apartment, house, or recreational vehicle (includes a mobile home, a camper, a camping trailer, or selfpropelled<br />

mobile recreational vehicle) leased or rented ICW official TDY qualifies as lodging. Par. U4129-D applies<br />

for multiple occupancy involving official travelers; par. U4129-E for lodging with a friend/relative at the friend’s or<br />

relative’s residence; and par. U4129-I for multiple lessees of rented/leased TDY lodging.<br />

B. Expenses. In determining the daily amount of expense items which do not accrue on a daily basis such as cost<br />

for connection/disconnection of utilities, dumping fees, shower fees, cleaning charges, monthly telephone use fee,<br />

etc., these expenses are averaged over the number of days the traveler is authorized per diem during the entire TDY<br />

trip. Allowable lodging expenses are:<br />

1. Apartment, house, or recreational vehicle rent;<br />

2. Parking space for the recreational vehicle rent;<br />

3. Appropriate and necessary furniture rental, such as a stove, refrigerators, chairs, tables, beds, sofas,<br />

television, and a vacuum cleaner;<br />

NOTE 1: Some rental agreements (i.e., furniture rental agreements) include option to buy clauses that result in<br />

the renter owning the rented item (i.e., furniture) at the contract term end. A traveler may be reimbursed for<br />

the cost of such a rental agreement (i.e., cost of furniture rental as part of the lodging cost) while on TDY if the<br />

traveler has no other choice but to enter into such an agreement. However, if the traveler exercises the<br />

purchase option, the amount that is being credited toward the purchase must be returned to the GOV’T by the<br />

traveler if paid to the traveler as part of the travel claim settlement (B-259520, 7 December 1995). When a<br />

dwelling of any kind (to include a recreational vehicle) becomes purchased under some form of rent to buy<br />

provision, all associated costs previously claimed must be repaid.<br />

NOTE 2: A member who rents and occupies a residence at the TDY location may not be reimbursed for the<br />

cost of: 1. shipment of furniture from a previous residence, or 2. purchase of furniture needed for<br />

unfurnished TDY lodging, even if shipment/purchase was less expensive than rental would have been.<br />

Adopted from GSBCA 16699-TRAV, 17 August 2005 at http://www.gsbca.gsa.gov/travel/u1669917.pdf.<br />

NOTE 3: Some furniture rental agreements may require a damage waiver fee for damage protection as part of<br />

the rental cost. A traveler may be reimbursed for the cost of such a fee as part of the cost of the furniture rental<br />

while on TDY if the traveler has no other choice but to enter into such an agreement. Adopted from CBCA<br />

1961-TRAV, 20 JULY 2010.<br />

4. Connection, use, and disconnection costs of utilities including electricity, natural gas, water, fuel oil and<br />

sewer charges;<br />

5. Dumping fees;<br />

Change 315 U4B-14<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

6. Shower fees;<br />

7. Maid fees and cleaning charges;<br />

U4100-U4183<br />

8. Monthly telephone use fees (does not include installation charges and unofficial long distance calls.<br />

When a personally owned cellular phone is used in lieu of an installed phone, the monthly cell phone fee<br />

may not be claimed. See APP G for official communications.);<br />

9. The costs of special user fees such as cable TV charges and plugin charges for automobile head bolt heaters,<br />

if ordinarily included in the price of a hotel/motel room in the area concerned; and<br />

10. Exchange fee (but not the annual maintenance fee) paid by a member to acquire use of timeshare lodging at<br />

the TDY point (B-254626, 17 February 1994).<br />

U4133 LODGING COST UNDER THE BARTER SYSTEM<br />

A member, TDY in a remote location at which there are no GOV’T QTRS or other suitable commercial lodging<br />

facilities, may be reimbursed the cost of barter goods used in exchange for lodging obtained in private dwellings.<br />

Reimbursement may not exceed 20% of the locality per diem lodging ceiling. As an exception to the $75 or more<br />

receipt rule, the traveler should be prepared to provide receipts for the barter goods together with the traveler's<br />

certification that the barter goods were delivered to the householder for lodging received if required by finance<br />

regulations.<br />

U4135 DUAL LODGING REIMBURSEMENT ON A SINGLE DAY<br />

A. General. Dual lodging may only be authorized/approved in limited circumstances when it is necessary for a<br />

traveler to retain lodging at one TDY location (Location A) for other than personal convenience and procure lodging at<br />

a second TDY location (Location B) on the same calendar day. Dual lodging exists to cover lodging expenses that<br />

arise because of unexpected circumstances beyond the traveler’s control during TDY travel. Except as provided in<br />

par. U4135-B2, dual lodging must be approved after the fact by an amended order or by the AO on the travel<br />

voucher. Any period of dual lodging reimbursement is limited to a maximum of 7 consecutive days, with extensions<br />

beyond 7 consecutive days only if approved (after travel) by the Secretarial Process.<br />

B. AO Considerations. The AO must verify that the traveler acted reasonably and prudently. Dual lodging may only<br />

be authorized/approved when:<br />

NOTE: Dual lodging must not be authorized/approved for the traveler’s convenience (e.g., traveler does not want to<br />

pack up items and store at the facility at no additional costs or the traveler does not check to see if the GOV’T QTRS<br />

would be available upon return).<br />

1. The inability to occupy lodging at the first TDY location was due to conditions beyond the traveler’s control<br />

(60 Comp. Gen. 630 (1981)) (e.g., traveler TDY to another location intending to return that night, but was forced<br />

to remain overnight due to mechanical problems);<br />

2. Economical impact (daily, weekly, monthly room rate, availability, storage charges, or shipment costs)<br />

(GSBCA 15321-TRAV 26 October 2000; GSBCA 15482-TRAV 18 October 2001) (e.g., traveler told if she<br />

checked out of GOV’T QTRS for 2 nights, no room would be available upon return); or<br />

3. Practicality of checking out (B-257670, 10 January 1995) (e.g., traveler staying in recreational vehicle (RV)<br />

forced to move to motel due to extreme weather).<br />

C. Lodging Cost<br />

1. Per Diem. The lodging cost incurred at the second TDY location (Location B) at which the traveler remained<br />

overnight is used for computing the member’s per diem for TDY at that location (Location B) for that day.<br />

Change 315 U4B-15<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

2. Reimbursable Expense. The lodging cost incurred at the first location (Location A) is reimbursable as a<br />

reimbursable expense (APP G) if approved by the AO (60 Comp. Gen. 630 (1981)).<br />

U4100-U4183<br />

D. Maximum Reimbursement. Actual lodging cost reimbursement at the first TDY location (Location A) is NTE the<br />

amount of per diem or AEA plus lodging tax that would have been paid had the traveler remained at Location A<br />

overnight. Lodging receipts are required for dual lodging claims.<br />

E. Long Term Dual Lodging Occupancy. Reimbursement for long term dual lodging is not permitted and an order<br />

may not authorize long term dual lodging.<br />

F. Examples. An order is prepared to direct TDY at Location C for 150 days. The AO knows the member is to spend<br />

limited time at Location C and is also going to one or more other locations for lengthy periods during the TDY period.<br />

Using par. U4135 to authorize multiple long periods (or a single all-encompassing period) of dual lodging<br />

reimbursement for lodging retained at Location C violates the intent of this authority and is not authorized. The<br />

known TDY locations must be named in the order.<br />

Example 1<br />

NOTE: Lodging tax is not a reimbursable expense in addition to per diem when TDY is in a foreign area.<br />

A traveler, who leased an apartment while TDY at Location A, was required to perform additional TDY in Location B for 5 days.<br />

The AO agreed that it would be more economical for the traveler to retain the Location A apartment while TDY in Location B and<br />

authorized/approved the $45/day Location A apartment cost as a reimbursable expense (APP G). The Location B lodging cost<br />

($95/day) was used for computing the traveler’s per diem while TDY in that location.<br />

Per Diem Rates<br />

Location Max Lodging M&IE Total<br />

A $130 $46 $176<br />

B $119 $46 $165<br />

Lodging Cost<br />

Reimbursement for the Location A Apartment for 5 days<br />

Number of Days Total<br />

$45 5<br />

Per Diem for the TDY Assignment in Location B<br />

First Day<br />

(Departure day from Location A and arrival day in Location B):<br />

$225<br />

Lodging M&IE Total<br />

$95 $46<br />

Second thru Fifth Day<br />

(Lodging cost + M&IE)/day x 4 days<br />

$141 plus lodging tax (NOTE)<br />

Lodging M&IE Total<br />

$95 $46<br />

Return day to Location A<br />

(Lodging cost + M&IE)<br />

$141/day x 4 days = $564<br />

plus lodging tax (NOTE)<br />

Lodging M&IE Total<br />

$45 $46 $91<br />

Change 315 U4B-16<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

Example 2<br />

NOTE: Lodging tax is not a reimbursable expense in addition to per diem when TDY is in a foreign area.<br />

A traveler occupied GOV’T QTRS while on a training assignment at a U.S. INSTALLATION in Location C. The traveler was<br />

required to perform additional TDY for 3 days in Location D. If the traveler vacated the GOV’T QTRS (daily cost $25) while on<br />

the 3-day TDY assignment, the QTRS might not be available upon return. The AO agreed that it would be more economical for<br />

the traveler to retain the GOV’T QTRS while TDY in Location D and authorized/approved the cost of those QTRS as a<br />

reimbursable expense (APP G). The Location D lodging cost ($110/day) was used to determine the traveler’s per diem while TDY<br />

there.<br />

Per Diem Rates<br />

Location Max Lodging M&IE Total<br />

C $109 $38 $147<br />

D $130 $46 $176<br />

Lodging<br />

Reimbursement for GOV’T QTRS for 3 Days<br />

Number of Days Total<br />

$25 3<br />

Per Diem for the TDY Assignment in Location D<br />

First Day<br />

(Departure day from Location C and arrival day in Location D):<br />

$75<br />

Lodging M&IE Total<br />

$110 $46<br />

Second and Third Day<br />

(Lodging Cost + M&IE)/day x 4 days<br />

$156 plus lodging tax (NOTE)<br />

Lodging M&IE Total<br />

$110 $46<br />

Day of Return to Location C<br />

(Lodging Cost + M&IE)<br />

$156/day x 2 days = $312<br />

plus lodging tax (NOTE)<br />

Lodging M&IE Total<br />

$25 $38 $63<br />

U4137 ALLOWABLE EXPENSES WHEN A RESIDENCE IS PURCHASED AND USED FOR TDY<br />

LODGING<br />

Effective with an order issued on/after 1 January 2012, mortgage interest and property taxes associated with the<br />

purchase of any dwelling (to include a recreational vehicle) purchased at a TDY location may not be claimed as<br />

substantiation for payment of per diem while TDY. Effective 10 January 2012 utilities on a dwelling purchased on/<br />

after 1 January 2012 (including a recreational vehicle) may not be reimbursed. Example: Order issued 29<br />

December 2011 and dwelling purchased 2 January 2012 = no lodging payments for purchase costs. Personnel who<br />

were issued orders before 1 January 2012 and had already purchased a dwelling at the TDY location before 1<br />

January 2012 may continue to claim lodging costs related to the purchased dwelling until the expiration of the<br />

current TDY order including any extensions to that order limited to the following:<br />

A. Purchased Residence. For those eligible (see above), allowable expenses are prorated based on the number of days<br />

in the month, rather than by the actual number of days the member occupied the residence (57 Comp. Gen. 147<br />

(1977)), and include the monthly:<br />

1. Mortgage interest;<br />

2. Property tax; and<br />

3. Utility costs actually incurred (does not include any installation and hookup charges), e.g., electricity, natural<br />

gas, water, fuel oil, sewer charges, not to include entertainment utilities (e.g. cable, TV, telephone).<br />

Change 315 U4B-17<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

B. Limitation. In no case may the total lodging per diem payable exceed the applicable TDY maximum locality<br />

lodging ceiling unless an AEA (Ch 4, Part C) is authorized/approved. Par. U4141 does not apply when the<br />

residence is purchased.<br />

NOTE: A member who purchased and occupied a residence at the TDY location may not be reimbursed for any cost<br />

associated with rental, purchase or shipment of furniture.<br />

U4139 COST FOR LODGING JOINTLY OCCUPIED BY MEMBER AND DEPENDENTS<br />

The cost for lodging jointly occupied by a member and a dependent(s) is 50% for the member and 50% for the<br />

dependent(s) (regardless of the number of family members) when a member in a per diem status receives TLA for a<br />

dependent(s) (par. U9160-C). When a dependent(s) is not traveling at GOV’T expense, the member is authorized<br />

the single room rate.<br />

U4140 LODGING WHEN TDY AT ONE LOCATION FOR MORE THAN 30 DAYS<br />

If a traveler is TDY at one location for more than 30 days, lodging reservations should be made on a weekly, monthly,<br />

or other long term basis, if possible. Follow Service/Agency procedures for making lodging arrangements (pars.<br />

U4131, U4137, and U4141).<br />

U4141 LODGING OBTAINED ON A WEEKLY, MONTHLY, OR LONGER TERM BASIS<br />

When a traveler obtains lodging on a weekly, monthly, or longer term basis, the daily TDY lodging cost is computed<br />

by dividing the total periodic (e.g., weekly, monthly) lodging cost by the number of days the member is authorized<br />

the lodging portion of per diem (62 Comp. Gen. 63 (1982)).<br />

This computation presumes that the member acts prudently in renting by the week or month, and that the GOV’T<br />

cost does not exceed the cost of renting conventional lodging at a daily rate. NOTE: This does not apply when a<br />

residence is purchased (par. U4137).<br />

Example<br />

1. A traveler is TDY at a location at which the per diem is $136 ($80/ $56).<br />

2. Lodging (apartment & utilities) are obtained on a long term basis for $900/month.<br />

3. The daily lodging cost per month is $30 ($900/30 days).<br />

4. In June the traveler took leave for 10 days and is authorized per diem for only 20 days.<br />

5. The daily lodging rate during June is computed to be $45/day ($900/20). Since the $45/day lodging cost does not exceed the<br />

authorized $80/day locality lodging ceiling, the traveler is reimbursed $45/day for 20 days of lodging in June.<br />

NOTE: See par. U7225 if lodging is obtained on a daily basis and a member takes an authorized absence while<br />

on TDY in support of a CONTINGENCY OPERATION or par. U7226 if a member takes leave ICW an<br />

authorized/ordered evacuation to visit dependents at their safe haven.<br />

U4143 LODGING AND/OR MEALS OBTAINED UNDER CONTRACT<br />

When a contracting officer contracts for rooms and/or meals for a member traveling on TDY, the total daily amount<br />

paid by the GOV’T for the member’s lodging, M&IE is NTE the applicable per diem authorized in this Part (60<br />

Comp. Gen. 181(1981) and 62 Comp. Gen. 308 (1983)) unless an AEA is authorized/approved under Ch 4, Part C.<br />

NOTE: There is NO reimbursement for any items rented for contract QTRS that are rented with an “option to<br />

buy” (GSBCA 15890-TRAV, 29 July 2003).<br />

U4145 PER DIEM COMPUTATION<br />

A. General. Ordinarily, per diem is based on the member’s TDY location at 2400. There are occasions, however,<br />

Change 315 U4B-18<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

when the member is en route to a TDY location and does not arrive at the lodging site until 2400 or later. In that<br />

case, lodging is claimed for the preceding calendar day and the maximum per diem for the preceding day is<br />

determined as if the member had been at the stopover point or TDY location at 2400 of the preceding day. If no<br />

lodging is required, the per diem rate is still determined as if the member had been at the stopover point or TDY<br />

location at 2400 of the preceding day.<br />

B. Stopover Point. If authorized travel requires more than 1 day and a stopover for the night that includes lodging<br />

(NOTE: Lodging does not include sleeping in the transportation terminal.) is required, per diem at the stopover<br />

point is based on the stopover point locality per diem rate.<br />

C. M&IE Payment. The M&IE rate is payable to the member without expense itemization and without receipts.<br />

Box lunches, inflight meals and rations furnished by the GOV’T on military aircraft are not a GOV’T dining<br />

facility/mess for per diem computation purposes. NOTE: See par. U4800-E for a member on TDY within a<br />

COCOM or JTF AOR.<br />

D. Meal Rate. The meal rate established by the order cannot be reduced after the ordered travel has been completed<br />

except for a deductible meal (GOV’T meals paid for by the member and consumed in a GOV’T dining facility/mess<br />

are not deductible meals). See par. U4165. However, an AO/schoolhouse commander may amend an order to direct<br />

immediate and/or future meal rate changes.<br />

U4147 PER DIEM FOR DEPARTURE FROM AND RETURN TO PDS<br />

A. Rate. 75% of the appropriate locality M&IE rate is paid for the days of departure from and/or return to the PDS<br />

ICW TDY, regardless of what time the member departs or returns. On these days, the GMR, PMR, $3.50 OCONUS<br />

IE, or reduced per diem rate do not apply.<br />

NOTE: As an exception, USCG members assigned to detached duty at USCG Stations (small), USCG Search and<br />

Rescue Detachments, USCG Air Facilities, USCG Auxiliary Operated Stations, and OPBAT Sites may be paid 75%<br />

of the reduced M&IE (if any) prescribed for the site.<br />

B. Departure Day. The per diem rate for the PDS departure day is based on the member’s TDY/stopover location at<br />

2400 on that day. If the member is traveling and lodging is not procured for that night, the locality M&IE rate for the<br />

next destination (TDY/stopover point) is the applicable M&IE rate.<br />

C. Return Day. For the day travel ends (return day to the PDS, home, or other authorized point), the per diem is<br />

based on the M&IE rate applicable to the preceding day (last TDY or authorized delay point). Any TDY en route<br />

locations, on the day travel ends, do not affect the M&IE rate for the return day unless overnight lodging is required.<br />

NOTE: For USCG only: For the day travel ends (return day to the PDS, home or authorized delay point), the per<br />

diem is based on the M&IE applicable to the last TDY or authorized delay point, whether or not overnight<br />

lodging was required there.<br />

Example<br />

01 Sep Depart PDS<br />

01 Sep Arrive TDY A ($50 M&IE)<br />

10 Sep Depart TDY A<br />

10 Sep Arrive TDY B ($60 M&IE)<br />

10 Sep Depart TDY B<br />

10 Sep Arrive PDS<br />

Pay 75% of $50<br />

(TDY A M&IE for preceding day) on 10 Sep<br />

U4149 M&IE RATE DETERMINATION FOR CONUS FULL DAYS<br />

A. Locality Rate. The applicable per diem rate for reimbursement of subsistence expenses incurred during official<br />

Change 315 U4B-19<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

CONUS travel. Use the M&IE rate for the locality concerned.<br />

U4100-U4183<br />

B. GMR. The standard GMR paid for meals in a GOV’T dining facility/mess plus $5 IE is paid. This rate applies<br />

each day that:<br />

1. Adequate GOV’T QTRS are available on the U.S. INSTALLATION, to which the member is assigned TDY<br />

(par. U4149-D),<br />

2. The GMR is directed,<br />

3. The GOV’T dining facility/mess is available for all three meals on the U.S. INSTALLATION to which the<br />

member is assigned TDY, and<br />

4. The member is not traveling.<br />

C. PMR. The PMR plus $5 IE is paid. The PMR applies each day that:<br />

1. Adequate GOV’T QTRS are available on the U.S. INSTALLATION, to which the member is assigned TDY<br />

(par. U4149-D),<br />

2. At least one meal is available and directed in a GOV’T dining facility/mess on the U.S. INSTALLATION to<br />

which the member is assigned TDY, and<br />

3. The member is not traveling.<br />

D. Member Directed to Procure Private Sector Lodging off the U.S. INSTALLATION. When adequate GOV’T<br />

QTRS are available but a member is directed to procure private sector lodging off the U.S. INSTALLATION, the<br />

member is treated as though the GOV’T QTRS are not available and is authorized the locality meal rate instead of the<br />

GMR or PMR and $5 IE. Just because GOV’T QTRS are available, a command cannot send a member into private<br />

sector lodging off the U.S. INSTALLATION and use the technical GOV’T QTRS ‘availability’ to reduce the locality<br />

meal rate to the GMR or PMR.<br />

U4151 M&IE RATE DETERMINATION FOR OCONUS FULL DAYS<br />

A. Locality Rate. The applicable per diem rate for reimbursement of subsistence expenses incurred during official<br />

OCONUS travel. Use the M&IE rate for the locality concerned.<br />

B. GMR. The Standard GMR paid for meals in a GOV’T dining facility/mess plus the appropriate IE rate is paid.<br />

This rate applies each day that:<br />

1. Adequate GOV’T QTRS are available on the U.S. INSTALLATION, to which the member is assigned TDY<br />

(par. U4151-E),<br />

2. The GMR is directed,<br />

3. The GOV’T dining facility/mess is available for all three meals on the U.S. INSTALLATION to which the<br />

member is assigned TDY, and<br />

4. The member is not traveling.<br />

C. PMR. The PMR plus the IE rate is paid. The PMR applies each day that:<br />

1. Adequate GOV’T QTRS are available on the U.S. INSTALLATION, to which the member is assigned TDY<br />

(par. U4151-E),<br />

2. At least one meal is available and directed in a GOV’T dining facility/mess on the U.S. INSTALLATION to<br />

Change 315 U4B-20<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

which the member is assigned TDY, and<br />

3. The member is not traveling.<br />

D. OCONUS IE<br />

U4100-U4183<br />

1. Except for USCG members and other members traveling under USCG funds, the OCONUS locality IE rate is<br />

the applicable rate, or $3.50 when the AO determines $3.50 to be adequate for anticipated expenses. Regardless<br />

of the location at which the member is lodged, the $3.50 must be stated on the travel order for it to be paid for<br />

travel beginning on or after 1 July 2009. The $3.50 IE rate does not apply on any day the member is traveling.<br />

2. For USCG members and other members traveling on USCG funds, the OCONUS locality IE rate is the<br />

applicable rate when the member is not ordered TDY to a U.S. INSTALLATION<br />

(http://www.defensetravel.dod.mil/site/perdiemCalc.cfm), or $3.50 when the member is TDY to a U.S.<br />

INSTALLATION and GOV’T QTRS are available (par. U4151-E) on that U.S. INSTALLATION. Two<br />

exceptions are noted below. The AO may determine that $3.50 is:<br />

a. Adequate when the member is not lodged on a U.S. INSTALLATION. The OCONUS IE rate of $3.50<br />

may be authorized and must be stated in the order.<br />

b. Not adequate when the member is lodged on a U.S. INSTALLATION. The locality IE rate<br />

(http://http://www.defensetravel.dod.mil/site/perdiemCalc.cfm) may be authorized and must be stated in the<br />

order.<br />

E. Member Directed to Procure Private Sector Lodgings off the U.S. Installation. When adequate GOV’T QTRS are<br />

available but a member is directed to procure private sector lodgings off the U.S. INSTALLATION, the member is<br />

treated as though the QTRS are not available and is authorized the locality meal rate instead of the GMR or PMR plus<br />

the locality IE rate unless the $3.50 IE rate is authorized under par. U4151-D. Just because QTRS are available, a<br />

command cannot send a member into private sector lodgings off the U.S. INSTALLATION and use the technical<br />

QTRS ‘availability’ to reduce the locality M&IE to the GMR or PMR.<br />

U4153 PER DIEM ON ARRIVAL AT OR DEPARTURE FROM A TDY POINT<br />

The M&IE rate payable on the days of arrival at and departure from the TDY point is the M&IE rate for that<br />

location, unless the member is in a different TDY location at 2400 on that day. On a ship, the embarkation/<br />

debarkation port M&IE rate applies.<br />

U4155 SCHOOLHOUSE TRAINING (FORMAL COURSES OF INSTRUCTION)<br />

A schoolhouse commander is authorized to determine the appropriate meal rate (GMR, PMR or locality meal rate)<br />

regardless of what the AO may put in a TDY order to the contrary. See pars. U4149-B/U4149-C for CONUS and pars.<br />

U4151-B/U4151-C for OCONUS. If there is information about the course that provides the appropriate meal rate, that<br />

information, and its source, should be documented in the order. If that information is not available prior to order<br />

issuance, it must be provided to the member by the schoolhouse commander (or designee) upon arrival at the school<br />

and submitted with the travel voucher.<br />

U4157 LODGING PER DIEM COMPUTATION<br />

Lodging reimbursement while on TDY or at a delay point, is NTE the locality per diem lodging ceiling for the TDY or<br />

delay location. The lodging cost or the locality lodging ceiling, whichever is less, is added to the M&IE rate for that<br />

location to determine that day’s per diem rate. The total amount is NTE the maximum per diem rate for the TDY (or<br />

stopover) locality unless an AEA is authorized/approved IAW Ch 4, Part C. When lodging has been obtained at a<br />

location other than the TDY location the per diem rate for the lodging facility location may apply if par. U4129-G<br />

applies.<br />

U4159 PER DIEM COMPUTATION FOR TDY OF MORE THAN 12 BUT LESS THAN 24 HOURS<br />

Change 315 U4B-21<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

M&IE of 75% of the M&IE rate for the TDY location is payable for each travel day. If more than one TDY location is<br />

involved and lodging is not required, M&IE of 75% of the highest M&IE rate is payable on each day (e.g., 15-hour trip<br />

covering 2 days with three stops on day 1 and two stops on day 2 – the highest of the three rates on day 1 for day 1 and<br />

the highest for the 2 on day 2 for day 2). If lodging must be obtained, the rules for travel of more than 24 hours apply.<br />

Per diem is not authorized under par. U4159 when travel is performed in the local area unless overnight lodging is<br />

required. If overnight lodging is required in the local area these rules or rules for over 24 hours apply. See par.<br />

U4510 for occasional meals authority.<br />

U4160 PER DIEM FOR TDY TRAVEL BY CAR FERRY<br />

A. General. When a member on TDY travels by POC partly by road and partly by car ferry (circuitously or<br />

otherwise), the member is authorized per diem while traveling on the ferry. See Ch. 3, Part I for transportation<br />

reimbursement.<br />

B. Lodging. Reimbursement for the actual cost of required accommodations (unless included in the ferry<br />

transportation cost) is authorized.<br />

C. M&IE when <strong>Travel</strong> Includes an Overnight on a Car Ferry Anywhere in the World. M&IE is based on and<br />

computed for the member using the highest CONUS M&IE rate for the arrival day (embarkation) on the ferry through<br />

the day before the departure day (debarkation) from the ferry. M&IE for the departure day (debarkation) from the ferry<br />

is the rate applicable for the member’s location at 2400 on that day. See par. U4145-A.<br />

D. M&IE when <strong>Travel</strong> Does Not Include an Overnight on a Car Ferry. If the ferry passage does not include an<br />

overnight, the applicable M&IE while on the ferry is that rate applicable to the member’s location at 2400 on the<br />

debarkation day. See par. U4145-A.<br />

U4163 ESSENTIAL UNIT MESSING (EUM)<br />

A. Authority. There is no authority to pay the M&IE meal portion when the Secretary Concerned, or for a JTF the<br />

COCOM/JTF Commander, determines that GOV’T dining facility/mess use is essential to accomplish training and<br />

readiness.<br />

1. The prohibition on paying the M&IE meal portion begins at 0001 on the first full EUM day and ends at 2400 on<br />

last full EUM day.<br />

2. The CONUS IE rate is $5, or the appropriate OCONUS IE rate, or $3.50 OCONUS when the AO determines<br />

$3.50 to be adequate for anticipated expenses. The $3.50 rate must be stated on the order for it to be paid.<br />

B. Meal Procurement Required. A member ordered to use EUM, who must procure occasional meals, is authorized<br />

reimbursement under par. U4510.<br />

C. IE Rate. IAW par. U4151-D, if an order does not state otherwise, locality IE rate is paid.<br />

U4165 DEDUCTIBLE MEALS<br />

A. PMR Application. The PMR in pars. U4149-C and U4151-C applies on any day (except travel days to and from<br />

the PDS) when one or two deductible meals is/are provided (APP R2, par. J). The GOV’T should not pay for the same<br />

meal twice (e.g., originally by registration fee, etc., and then again through per diem). A meal provided to the traveler<br />

for which the GOV’T pays nothing does not affect per diem payment.<br />

B. Deductible Meal. A deductible meal is a meal:<br />

1. Made available pursuant to an agreement between a Uniformed Service and any organization, if the order<br />

directs use of the facility providing the meal(s);<br />

Change 315 U4B-22<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

2. Included in a GOV’T paid registration fee;<br />

U4100-U4183<br />

3. Furnished at no cost to the traveler by a school while attending a course of instruction if the GOV’T ultimately<br />

pays the school for the meal cost;<br />

4. Furnished by the GOV’T at no cost to a member (par. U4167);<br />

5. Provided by a lodging establishment for which a charge is added in the lodging cost (ex., lodging cost $75<br />

without breakfast; lodging cost $85 with breakfast); or<br />

6. Provided by a lodging establishment when the meal(s) is/are included in the lodging cost under an agreement<br />

between the GOV’T and the lodging establishment (ex., an agency arranges for lodging at a conference/meeting<br />

and the cost of one or more meals is included in the lodging cost). NOTE: A negotiated rate should fall either<br />

within the locality lodging rate, or if declared (APP R), within the conference lodging rate. If the negotiated<br />

rate exceeds the locality (or conference) lodging rate, an AEA lodging rate should be provided to cover the<br />

higher lodging rate that includes the meal(s).<br />

NOTE: ‘Light refreshments’ (including a continental breakfast) are a deductible meal if otherwise qualified above<br />

and served at a meal time (e.g., breakfast 0600 to 0800). Light refreshments served during a break (not at a meal<br />

time) are not a deductible meal.<br />

C. Meals Provided/Consumed. If all three meals are provided/consumed at no cost to the traveler, only the IE amount<br />

for that day is payable ($5 CONUS IE, or the applicable locality IE rate, or $3.50 OCONUS).<br />

D. AO Authority. The AO may authorize/approve the locality meal rate or PMR, as applicable, if the member:<br />

1. Is unable to eat an otherwise deductible meal because of medical requirements or religious beliefs (the AO may<br />

request substantiating documentation from the appropriate professional authority), and<br />

2. Attempted, but was unable, to make, alternative meal arrangements for a substitute meal, and<br />

3. Must purchase a meal that satisfies the medical requirements or religious beliefs, or<br />

4. Is unable to eat the deductible meal due to mission.<br />

U4167 NON DEDUCTIBLE MEALS<br />

A. Non Deductible Meal. The following is not a deductible meal:<br />

1. Box/’bagged’ meal from a GOV’T dining facility/mess, (which includes such things as C Rations, K Rations,<br />

MREs) except when the GOV’T dining facility/mess box/’bagged’ meal is the only method of providing an<br />

adequate meal to a member. NOTE: See par. U4800-E for a member on TDY within a COCOM or JTF AOR.,<br />

2. Inflight meal,<br />

3. Rations furnished by the GOV’T on military aircraft,<br />

4. GOV’T meal paid for by the member and consumed in a GOV’T dining facility/mess,<br />

5. Meal furnished on commercial aircraft,<br />

6. Meal provided by private individuals, or<br />

7. Meal provided by a lodging establishment on a complimentary basis without adding a charge for the meal in the<br />

lodging cost (ex., lodging cost $75 with or without breakfast).<br />

B. Meals Provided/Consumed. If all three meals are provided/consumed at no cost to the member, only the IE amount<br />

Change 315 U4B-23<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

for that day is payable ($5 CONUS IE, or the applicable locality IE rate, or $3.50 OCONUS).<br />

U4169 LODGING REQUIRED ON THE DAY TRAVEL ENDS<br />

U4100-U4183<br />

When lodging is required on the day travel ends and the AO authorizes/approves the member to obtain lodging, the<br />

lodging reimbursement is based on the locality rate, or AEA if appropriate, for the en route TDY site.<br />

U4171 MEALS PROVIDED BY A COMMON CARRIER OR COMPLIMENTARY MEALS PROVIDED<br />

BY A LODGING ESTABLISHMENT<br />

Meals provided by a common carrier do not affect per diem. Complimentary meals provided by a lodging<br />

establishment do not affect per diem as long as the room charge is the same with or without meals. Pars. U4165-B5<br />

and U4165-B6 when a charge for meals is added to the lodging cost. Adopted from CBCA 1900-TRAV, 3 MAY<br />

2010.<br />

U4173 PER DIEM COMPUTATION EXAMPLES<br />

A. GMR. The Standard GMR in the following examples is for illustrative purposes only (APP A for GMR).<br />

B. U.S. and Non-foreign OCONUS Area Lodging Tax. The locality per diem lodging ceiling in CONUS and in a nonforeign<br />

OCONUS area does not include lodging tax. Lodging tax in CONUS and in a non-foreign OCONUS area is a<br />

reimbursable expense (APP G), except when ‘MALT Plus’ per diem for POC travel is paid.<br />

C. Foreign Lodging Tax. The locality per diem lodging ceiling in a FOREIGN AREA includes lodging tax. Lodging<br />

tax in a FOREIGN AREA is not a reimbursable expense (APP G).<br />

D. Examples. There is no requirement for any cost comparison if the command has determined that POC (automobile<br />

or motorcycle only) use on TDY is to the GOV’T’s advantage for TDY to locations within 800 miles (roundtrip) of the<br />

PDS as determined from DTOD (for DoD) and from appropriate distance sources for the non-DoD Services per pars.<br />

U3210-D, U4915 and T4030-E (APP O).<br />

Change 315 U4B-24<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

1. Example 1. Per Diem Rate/POC TDY Mileage Computation<br />

Example 1<br />

Per Diem Rate/POC TDY Mileage Computation<br />

U4100-U4183<br />

A traveler is ordered TDY for two days, POC use between the residence and TDY station (not a U.S. INSTALLATION) is to the<br />

GOV’T’s advantage and authorized on the order (par. U4915). The traveler arrives at the TDY station on day 2 and completes the<br />

TDY assignment on day 4.<br />

Reimbursement is limited to the actual lodging cost NTE the maximum locality per diem lodging rate plus the appropriate M&IE.<br />

The per diem rate for the TDY location is $131 ($85/ $46); actual lodging cost is $90/night. The per diem rate for both stopovers is<br />

$141 ($85/ $56); actual lodging cost is $60/night. The 12-hour rule does not apply because the TDY period is over 12 hours.<br />

AEA is not used for this example but may apply for the actual lodging expense exceeding the maximum per diem lodging rate<br />

when authorized/approved by the AO (Ch 4, Part C).<br />

ITINERARY<br />

Date Depart Arrive Per Diem Rate Lodging Cost POC Distance<br />

10 May Residence 1st Stopover $141 ($85/ $56) $60 400 miles<br />

11 May En Route TDY Station $131 ($85/ $46) $90 15 miles<br />

12 May TDY Station TDY Station $131 ($85/ $46) $90<br />

13 May TDY Station 2nd Stopover $141 ($85/ $56) $60 365 miles<br />

14 May En Route Residence Use 2 nd Stopover M&IE 50 miles<br />

REIMBURSEMENT<br />

Day 1 $60 + [$56 x 75%] = $60 + $42 = $102.00<br />

Day 2 $90 = ($90 limited to $85) + $46 = $131.00<br />

Day 3 $90 = ($90 limited to $85) + $46 = $131.00<br />

Day 4 $60 + $56 = $116.00<br />

Day 5 $56 x 75% = $ 42.00<br />

1 round trip of 830 miles (official distance) x $.565/mile = $ 468.95<br />

Total Reimbursement $990.95<br />

Change 315 U4B-25<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

2. Example 2. Per Diem Rate – Standard GMR/PMR and POC TDY Mileage Computation<br />

Example 2<br />

Per Diem Rate – Standard GMR/PMR and POC TDY Mileage Computation<br />

U4100-U4183<br />

A traveler is TDY to a U.S. INSTALLATION at which GOV’T lodging ($6/night) and dining facility/mess are available. GMR is<br />

directed in the order. The AO approves the PMR on the 17 th because breakfast was not available.<br />

POC use between the residence and TDY station is to the GOV’T’s advantage and is authorized on the order (par. U4915).<br />

The maximum per diem rate is $131 ($85/ $46). Standard GMR (par. U4149-B) is $11.70 and the PMR (par. U4149-C) is $27 plus<br />

the CONUS $5 IE rate applies in this example.<br />

NOTE: GOV’T dining facility/mess deductions are never made for arrival and departure days (par. U4147, item 1). The GMR<br />

and PMR rates used in this example are for illustrative purposes only, See APP A for the current GMR.<br />

ITINERARY<br />

Date Depart Arrive POC Distance<br />

10 March Residence TDY Station 325 miles<br />

16 to 18<br />

March<br />

At TDY Station<br />

19 March TDY Station Residence 325 miles<br />

REIMBURSEMENT<br />

15 March $6 + ($46 x 75%) = $6 + $34.50 = $ 40.50<br />

16 March $6 + $11.70 (GMR) + $5 (IE) = $ 22.70<br />

17 March $6 + $27 (PMR) + $5 (IE) = $ 38.00<br />

18 March $6 + $11.70 (GMR) + $5 (IE) = $ 22.70<br />

19 March $46 x 75% = $ 34.50<br />

1 round trip of 650 miles (official distance) x $.565/mile = $ 367.25<br />

Total Reimbursement $525.65<br />

Change 315 U4B-26<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

3. Example 3. Per Diem Rate – AOR <strong>Travel</strong> Computation<br />

Example 3<br />

PER DIEM RATE – AOR TRAVEL COMPUTATION<br />

A MEMBER IS TDY IN AN AOR<br />

U4100-U4183<br />

2 & 3 Jan<br />

The member departed the residence via POC (2 Jan), and was en route awaiting transportation without procuring<br />

lodging.<br />

4 Jan Arrives at the AOR TDY station.<br />

5 to 30<br />

Jan<br />

The member stayed in GOV’T QTRS and received $3.50/day.<br />

31 Jan The member departed the AOR TDY station and arrived at another AOR location.<br />

1 Feb The member departed the AOR location and arrived at an approved delay stopover point, procuring lodging.<br />

2 Feb The member departed the stopover point and arrived at the residence.<br />

PER DIEM COMPUTATION:<br />

Date <strong>Travel</strong> Plan<br />

Transportation<br />

Mode/Means<br />

Reason<br />

For Stop<br />

2 Jan Depart Residence (Departure Day) PA<br />

En route (no lodging required) TP AT<br />

Per Diem Rate<br />

$15 ($0/ $15) TDY Destination<br />

3 Jan En route (no lodging required) TP AT $15 ($0/ $15) TDY Destination<br />

4 Jan Arrive TDY location (enter AOR) TP TD $15 ($0/ $15) TDY Destination<br />

5 to 30<br />

Jan<br />

TDY (AOR) (Lodging in GOV’T<br />

QTRS)<br />

31 Jan Depart TDY (AOR) TP --<br />

En route (AOR to AOR) TP AT<br />

-- TD $3.50 ($0/ $3.50) TDY Destination<br />

$3.50 AOR to AOR<br />

1 Feb En route (exit AOR/lodging) TP AD $190 ($126/ $64) Stopover Point<br />

2 Feb Arrive Residence PA MC<br />

$190 ($126/ $64) Preceding calendar<br />

day’s M&IE rate<br />

REIMBURSEMENT<br />

2 Jan $15/day x 75% = (Departure Day = 75% of TDY destination M&IE, no lodging required) $11.25<br />

3 Jan $15/day x 1 day = (TDY destination M&IE, no lodging required) $15.00<br />

4 Jan $15/day (TDY destination M&IE, lodging $0) $15.00<br />

5 to 30<br />

Jan<br />

$3.50/day x 26 days = (AOR M&IE, lodging $0) $91.00<br />

31 Jan $3.50/day (En route AOR to AOR M&IE, lodging $0) $3.50<br />

1 Feb $70 + $64 = $134/day (Exit AOR to AD stopover point, stopover point M&IE, lodging procured at $70) $134.00<br />

2 Feb $64/day x 75% = (75% of preceding calendar day’s M&IE rate) $48.00<br />

U4174 RETURN TO PDS DURING EXTENDED TDY<br />

A. General<br />

1. For this paragraph, "extended TDY" means directed travel of 3 or more weeks.<br />

MEMBER REIMBURSEMENT $317.75<br />

2. A member on extended TDY (other than deployment) may be authorized to periodically return in an official<br />

travel status to the PDS, or place of abode from which the member commutes daily to the PDS, on weekends or<br />

other non-workdays.<br />

Change 315 U4B-27<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

3. Reimbursement for transportation and per diem is on the same basis as TDY travel, but is not limited to the<br />

expenses otherwise payable had the member remained at the TDY location.<br />

4. Authorized return to the PDS or place of abode is not authorized for Coast Guard.<br />

B. Authorized Return<br />

1. A traveler, who travels to a location (other than the PDS or place of abode from which the traveler<br />

commutes daily to the PDS) for personal reasons and returns to the TDY location is not authorized<br />

reimbursement for transportation expenses (par. U4176).<br />

2. A statement that return travel is authorized must be included in the order, or on the travel voucher if approved<br />

after the travel has been performed. This travel is an exception to the policy of scheduling travel during regular<br />

duty hours. Accordingly, the authorized return should be performed outside the member's regular duty hours or<br />

during authorized leave periods.<br />

3. A traveler who is not authorized/approved to return to the PDS is paid for personal returns IAW par. U4175.<br />

C. Lodging Retained at TDY Location.<br />

1. Lodging Retained at TDY Location during Voluntary Return. If the member retains lodging at the TDY<br />

location during a voluntary (per par. U4175) return, the member is financially responsible for the retained room<br />

cost while gone except IAW pars. U7225 or U7226.<br />

2. Lodging Retained at TDY Location during Authorized Return. The AO may authorize/approve reimbursement<br />

for the cost of lodging retained at the TDY site as mission essential considering:<br />

a. The reasons for retaining the lodging are reasonable and necessary and not strictly for the traveler’s<br />

convenience;<br />

b. The traveler’s efforts to obtain lodging on a weekly or monthly basis or other long term rental agreement;<br />

and<br />

c. When the retained lodging is charged on a daily basis, such factors as the TDY duration, the amount of<br />

personal belongings, the establishment’s capability to store those belongings, and the traveler’s ability to<br />

secure a room upon return.<br />

3. Lodging Retained at the TDY Location Reimbursement. If authorized/approved, the costs of lodging retained<br />

at the TDY site are paid as a reimbursable expense (APP G NTE the locality per diem lodging ceiling). See par.<br />

U7225 for lodging reimbursement if TDY supports a CONTINGENCY OPERATION.<br />

U4175 RETURN TO PDS FROM TDY FOR PERSONAL REASONS<br />

A. General<br />

1. Authorized Member. Par. U4175 applies to an active or an RC member.<br />

2. Authorized Allowances. Based on the transportation expenses incurred, a member who voluntarily returns<br />

to the PDS or residence from which the member ordinarily commutes daily to the PDS, during a TDY period,<br />

for personal reasons, is authorized the lesser of:<br />

a. Per diem or AEA for the actual travel time (no per diem or AEA while at the PDS) to and from the<br />

PDS/residence and transportation expenses for the travel from the TDY point to the PDS/residence and<br />

return; or<br />

b. The per diem or AEA that would have been allowed had the member stayed at the TDY point.<br />

Change 315 U4B-28<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

NOTE: Lodging tax is not included in the constructed cost for a CONUS/non-foreign OCONUS location as it is<br />

a reimbursable expense (APP G). FOREIGN AREA lodging tax is not a reimbursable expense.<br />

3. Allowances Not Authorized. No per diem is credited for any day the member was in a leave status.<br />

4. CONTINGENCY OPERATION. See par. U7225 concerning reimbursement for lodging retained at a<br />

CONTINGENCY OPERATION TDY location during leave away from that location.<br />

B. Computation. Following are examples of computing per diem and making cost comparisons under this paragraph.<br />

There is no requirement for any cost comparison if the command has determined that POC (automobile or motorcycle<br />

only) use on TDY is to the GOV’T’s advantage for TDY to locations within 800 miles (roundtrip) of the PDS as<br />

determined from DTOD (for DoD) and from appropriate distance sources for the non-DoD Services per pars. U3210-<br />

D, U4915 and T4030-E (APP O).<br />

Change 315 U4B-29<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

NOTE: The GMR used in the following examples is for illustrative purposes only (APP A for GMR).<br />

1. Example 1<br />

Example 1<br />

Per Diem and POC TDY Mileage Computation<br />

U4100-U4183<br />

A traveler performed TDY (not at a U.S. INSTALLATION) and returned to the PDS during the TDY period on the weekend for<br />

personal reasons. The TDY location lodging cost is $65/night. The maximum per diem rate is $131 ($85/ $46). AEA is not<br />

authorized and per diem is not payable for 28 June (actual cost computation) because the traveler is at the PDS (par. U4102-D).<br />

POC use between residence and TDY station is to the GOV’T’s advantage and authorized on the order for one round trip (par.<br />

U4915).<br />

The traveler is due $1,500.25 (constructed cost since it is less than the actual cost for this example).<br />

AEA is not used for this example, but may apply for the actual lodging expense exceeding the maximum per diem lodging rate<br />

when authorized/approved by the AO (Ch 4, Part C).<br />

ITINERARY<br />

Date Depart Arrive POC Distance<br />

23 June PDS TDY Station 325 miles<br />

24 to 26 June At TDY Station<br />

27 June TDY Station PDS (personal reasons) 325 miles<br />

28 June PDS<br />

29 June PDS TDY Station 325 miles<br />

30 June to 2 July At TDY Station<br />

3 July TDY Station PDS 325 miles<br />

23 June<br />

REIMBURSEMENT (Actual and Constructed Cost Comparison)<br />

$65 + ($46 x 75%) = $ 99.50<br />

24 to 26 June $65 + $46 = $111/day x 3 days = $333.00<br />

27 June $46 x 75% = $ 34.50<br />

28 June Per diem is not payable at the PDS (par. U4102-D) $ 0.00<br />

29 June $65 + ($46 x 75%) = $ 99.50<br />

30 June to 2 July $65 + $46 = $111/day x 3 days = $333.00<br />

3 July $46 x 75% = $ 34.50<br />

2 round trips of 650 miles (official distance) = 1,300 miles x $.565/mile = $ 734.50<br />

Actual Cost Total<br />

CONSTRUCTED COST<br />

$1,668.50<br />

23 June $65 + [$46 x 75%] = $65 + $34.50 = $ 99.50<br />

24 June to 2 July $65 + $46 = $111/day x 9 days = $999.00<br />

3 July $46 x 75% = $ 34.50<br />

1 round trip of 650 miles (official distance) x $.565/mile = $ 367.25<br />

Constructed Cost Total $1,500.25<br />

Change 315 U4B-30<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

2. Example 2<br />

Example 2<br />

Per Diem, Discount GMR and POC TDY Mileage Computation<br />

U4100-U4183<br />

A traveler is TDY at a U.S. INSTALLATION at which a GOV’T dining facility/mess is available for all meals and the lodging cost<br />

is $6/night. GOV’T dining facility/mess use is directed and per diem is not paid on 12 July (actual cost computation) while the<br />

member is at the PDS (par. U4102-D). The member returned by POC to the PDS while TDY on the weekend for personal reasons.<br />

The maximum per diem rate is $131 ($85/ $46). The discount GMR (par. U4149-B) is $10 plus $5 IE for this example.<br />

POC use between residence and TDY station is to the GOV’T’s advantage and authorized on the order for one round trip (par.<br />

U4915).<br />

The member is due $410.05 (constructed cost since it is less than the actual cost for this example).<br />

NOTE: GOV’T dining facility/mess deductions are not made for arrival and departure days (par. U4147-A). The GMR rate<br />

used in the example is for illustrative purposes only – APP A for the current GMR.<br />

ITINERARY<br />

Date Depart Arrive POC Distance<br />

9 July PDS TDY Station 185 miles<br />

10 July At TDY Station<br />

11 July TDY Station PDS 185 miles<br />

12 July PDS (personal reasons)<br />

13 July PDS TDY Station 185 miles<br />

14 & 15 July At TDY Station<br />

16 July TDY Station PDS 185 miles<br />

9 July<br />

REIMBURSEMENT (Actual and Constructed Cost Comparison)<br />

$6 + [$46 x 75%] = $6 + $34.50 = $ 40.50<br />

10 July $6 + $10 + $5 (IE) = $ 21.00<br />

11 July $46 x 75% = $ 34.50<br />

12 July Per diem is not payable at the PDS (par. U4102-D) $ 0.00<br />

13 July $6 + [$46 x 75%] = $6 + $34.50 = $ 40.50<br />

14 & 15 July $6 + $10 + $5 (IE) = $21/day x 2 days = $ 42.00<br />

16 July $46 x 75% = $ 34.50<br />

2 round trips of 370 miles (official distance) x 2 = 740 miles x $.565/mile = $418.10<br />

Actual Cost Total<br />

CONSTRUCTED COST<br />

$631.10<br />

9 July $6 + [$46 x 75%] = $6 + $34.50 = $ 40.50<br />

10 to 15 July $6 + $10 + $5 (IE) = $21/days x 6 days = $126.00<br />

16 July $46 x 75% = $ 34.50<br />

1 round trip of 370 miles (official distance) x $.565/mile = $209.05<br />

Constructed Cost Total $410.05<br />

Change 315 U4B-31<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4176 TRAVEL TO AN ALTERNATE LOCATION ON NON-DUTY DAYS<br />

U4100-U4183<br />

A TDY member who travels to a location, other than the PDS or home, for personal reasons on non-duty days (and<br />

returns to the TDY location) is not authorized transportation expense reimbursement. The member is authorized<br />

only per diem related expenses based on the TDY location per diem rate and any reimbursable expenses (APP G) that<br />

would have been allowable had the member remained at the TDY location. Reimbursement is NTE what would have<br />

been paid had the member remained at the TDY location (B-200856, 3 August, 1981; and B-214886, 3 July, 1984).<br />

Example 1: Member TDY from Location A to Location B (with a locality per diem rate of $173 ($122/ $51) drives to<br />

Location C on Friday night and returns to Location B Sunday night. The member checks out of the Location B hotel<br />

(which cost $120/night plus a reimbursable expense for the 12% tax ($14.40) on Friday and stays in a Location C hotel<br />

Friday and Saturday nights. The member pays $145 plus a 13% tax ($18.85) per night for Location C lodging for<br />

Friday and Saturday. Even though the Location C locality per diem rate is $203 ($149/ $54), the member is limited to<br />

$122/night for lodging (and lodging tax on $122 – 12% of $122 ($14.64) and to $51/day for M&IE on Friday and<br />

Saturday. This is because the Location B locality diem rate is $173 ($122/ $51) and the member is being paid per<br />

diem that would have been paid (max $122 for lodging + $51 for M&IE) had the member remained in Location B.<br />

The member’s lodging tax in Location C each night is reimbursed but limited to $14.64 per night (12% of $122).<br />

The member is reimbursed NTE $29.28 for lodging tax while in Location C. The member is not authorized any<br />

TDY mileage for driving between Locations B and C.<br />

Example 2: Member TDY from Location X to Base Y (with a maximum per diem rate of $161 ($110/ $51)) where the<br />

member is staying on the U.S. INSTALLATION for $20/night with no tax and is being paid the $29 PMR + $5<br />

CONUS IE rate (total $34) based on the order content that indicates GOV’T QTRS and the PMR is directed. The<br />

member drives to Location Z on Friday night and returns to Base Y Sunday night. The member checks out of the Base<br />

Y GOV’T QTRS on Friday and stays in a Location Z hotel Friday and Saturday nights. The member pays $75 and<br />

12% lodging tax ($9) for Location Z lodging each night on Friday and Saturday. Even though the Location Z per diem<br />

rate is $128 ($79/ $49), the member is limited to $20/night for lodging, no reimbursement of Location Z lodging tax,<br />

and is paid $34/day for M&IE on Friday and Saturday. This is because the member is being paid per diem ($20 for<br />

lodging + $34 for the PMR based rate of M&IE) that would have been paid had the member remained in Base Y and<br />

limited to the GOV’T QTRS cost and PMR + CONUS “IE” since they were directed in the order. The member is not<br />

authorized any TDY mileage for driving between Locations Y and Z.<br />

Example 3: Member TDY from Location D to Location E (with a per diem rate of $161 ($110/ $51)), where the<br />

traveler is staying with friends and incurring no lodging costs. The member drives to Location F on Friday night and<br />

returns to Location E Sunday night. The member stays in a Location F hotel Friday and Saturday nights and pays $75<br />

and 12% lodging tax ($9) for Location F lodging each night. Even though the Location F per diem rate is $114 ($70/<br />

$44), the member is paid $75/night for lodging, and reimbursement of Location F lodging tax ($18 for both nights), and<br />

is paid $51/day for M&IE on Friday and Saturday. This is because the member is being paid per diem (NTE $110 for<br />

lodging + $51 for M&IE) that would have been paid had the member remained in Location E. The fact that the<br />

member was staying with friends has no effect on the traveler’s per diem on days when not staying with friends. The<br />

member is not authorized any TDY mileage for driving between Locations E and F.<br />

U4177 NO PER DIEM OR A PER DIEM RATE IN A LESSER AMOUNT<br />

The Secretary Concerned may authorize per diem rates in lesser amounts (to zero) when the circumstances of the<br />

travel or duty to be performed so warrant and are peculiar to that particular Service (par. U4105-D). This<br />

authority may be delegated to a chief of an appropriate bureau or staff agency of the appropriate Service, but may<br />

not be further redelegated. The authorized reduced per diem rate must be stated on the order before travel begins<br />

(or as part of an order amendment/modification covering a prospective period after the original order was issued).<br />

In the absence of such authority, an order prescribing a different per diem rate is without effect and the<br />

applicable locality per diem rate is used. The reduced or zero per diem rate does not apply to any day the member<br />

is traveling. Reduced per diem rate establishment should incorporate an amount for clothes laundry/dry cleaning/<br />

pressing if the travel is OCONUS or for less than 7 days in CONUS.<br />

NOTE: As an exception, USCG members assigned to detached duty at USCG Stations (small), USCG Search and<br />

Rescue Detachments, USCG Air Facilities, USCG Auxiliary Operated Stations, and OPBAT Sites may be paid 75%<br />

Change 315 U4B-32<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

of the reduced M&IE (if any) prescribed for the site.<br />

U4178 RETURN TO PDS DIRECTED DURING NON-WORKDAYS<br />

U4100-U4183<br />

A. General. When the TDY assignment does not require a traveler to remain at the TDY location on non-workdays<br />

(including holidays), the AO may require a traveler to return to the PDS for non-workdays provided the conditions<br />

below are met.<br />

B. Conditions. The following conditions must be met for an AO to require a traveler to return to the PDS for nonworkdays:<br />

1. The expense for roundtrip transportation and per diem allowance/AEA en route is less than the per diem<br />

allowance/AEA that would have been paid if the traveler remained at the TDY location,<br />

2. The last workday at the TDY location, before returning to the PDS, is not adversely affected,<br />

3. The first workday at the TDY location, after returning from the PDS, is not adversely affected, and<br />

4. The travel order states the traveler must return to the PDS for non-workdays.<br />

U4179 PER DIEM RATE REVIEW<br />

A. General. When a member, command or AO thinks that the lodging and/or meal expenses for an area are<br />

inconsistent with the prescribed per diem rate, a letter identifying the location and nature of the problem should be<br />

sent to the appropriate activity listed in par. U4179-B via (1) the appropriate command channels and (2) via the<br />

applicable department/office listed below:<br />

1. Army. Army Military Advisory Panel Member, HQDA, Deputy Chief of Staff G-1, Attn: DAPE-PRC, 300<br />

Army Pentagon, Washington, DC 20310-0300.<br />

2. Navy. Navy Military Advisory Panel Member, Chief of Naval Operations (N130C), 701 S. Courthouse Road,<br />

Building 12, Room 3R180, Arlington, VA 22204-2472.<br />

3. Marine Corps. Marine Corps Military Advisory Panel Member, Headquarters U.S. Marine Corps,<br />

Manpower and Reserve Affairs (MPO), 3280 Russell Road, Quantico, VA 22134-5103.<br />

4. Air Force. Air Force Military Advisory Panel Member, HQ USAF/A1PA,1500 W. Perimeter Rd, Suite 4790,<br />

<strong>Joint</strong> Base Andrews NAF Washington, MD 20762-6604.<br />

5. Coast Guard. Commandant (CG-1222), U.S. Coast Guard, 2100 2nd Street SW STOP 7801, Washington, DC<br />

20593-7801.<br />

6. NOAA Corps. Director, Commissioned Personnel Center, NOAA Corps (Attn: Military Advisory Panel<br />

Member), PDTATAC (CPC1), 8403 Colesville Road, Suite 500, Silver Spring, MD 20910-6333.<br />

7. U.S. Public Health Service. Director, Division of Commissioned Corps Personnel and Readiness, (Attn:<br />

PDTATAC MAP Member), 1101 Wootton Parkway, Plaza Level, Suite 100, Rockville, MD 20852-1061.<br />

8. <strong>Office</strong> of the SECDEF and other DoD COMPONENTS. Directly to the - Per Diem, <strong>Travel</strong> and Transportation<br />

Allowance Committee, ATTN: Allowances Branch, 4800 Mark Center Drive, Suite 04J25-01, Alexandria, VA<br />

22350-9000. FAX: (571) 372-1301.<br />

NOTE: See Ch 4, Part C for one time necessary expenses in excess of the prescribed per diem rate.<br />

Change 315 U4B-33<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

B. Final Submission Process. The Service determines the survey request is valid (depending on the location in<br />

question along with other factors) and then may submit the request to:<br />

CONUS Locations Non-Foreign OCONUS Locations Foreign OCONUS Locations<br />

General Services Administration<br />

<strong>Office</strong> of Governmentwide Policy<br />

<strong>Office</strong> of <strong>Travel</strong>, Transportation, and Asset<br />

<strong>Management</strong><br />

ATTN: Jill Denning<br />

1 Constitution Square, 6th floor (685C)<br />

1275 First Street NE<br />

Washington, DC 20417-0001<br />

jill.denning@gsa.gov<br />

U4181 PER DIEM AND AEA ON A SINGLE TRIP<br />

<strong>Defense</strong> <strong>Travel</strong><br />

<strong>Management</strong> <strong>Office</strong><br />

ATTN: SPP/Allowances Branch<br />

4800 Mark Center Drive<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000<br />

FAX: (571) 372-1301<br />

Department of State<br />

Director of Allowances<br />

State Annex 1, Room L314<br />

Washington, DC 20522-0103<br />

A member performing TDY at more than one location on a per diem and actual expense basis for a single trip is<br />

authorized the allowances prescribed in par. U4260-D.<br />

U4183 QUICK REFERENCE TABLES - PER DIEM<br />

The following tables are for reference purposes only. Ch 4, Part B for applicable rules. Pars. U4163 & U4800 when<br />

JTF operations are involved.<br />

Per Diem<br />

for the<br />

Departure<br />

Day from<br />

the PDS 5/<br />

Quick Reference - Per Diem<br />

TDY <strong>Travel</strong> of More Than 12 Hours<br />

(1) Departure Day from PDS<br />

A B C D E F<br />

Arrived at the<br />

TDY location<br />

(not on a U.S.<br />

INSTALLATIO<br />

N) on the same<br />

day as departed<br />

the PDS.<br />

75% of the<br />

M&IE rate for<br />

the TDY locality<br />

1/ , plus the<br />

lodging cost<br />

NTE the TDY<br />

locality<br />

maximum<br />

lodging ceiling.<br />

2/, 4/<br />

Arrived at the<br />

TDY location (on<br />

a U.S.<br />

INSTALLATION<br />

) on the same day<br />

as departed the<br />

PDS - GOV’T<br />

QTRS are<br />

occupied.<br />

75% of TDY<br />

locality M&IE<br />

rate 1/ , plus the<br />

GOV’T QTRS<br />

cost 11/ .<br />

Arrived at the<br />

TDY location<br />

(on a U.S.<br />

INSTALLATIO<br />

N – GOV’T<br />

QTRS available)<br />

on the same day<br />

as departed the<br />

PDS. The<br />

member elected<br />

not to occupy<br />

available<br />

directed GOV’T<br />

QTRS.<br />

75% of the TDY<br />

locality M&IE<br />

rate 1/, plus the<br />

cost of lodging<br />

occupied NTE<br />

the available<br />

GOV’T QTRS<br />

cost 11/ . No<br />

lodging tax<br />

reimbursement.<br />

Footnotes After Table 4<br />

<strong>Travel</strong>ed<br />

overnight – no<br />

lodging<br />

required.<br />

75% of the<br />

M&IE rate for<br />

the next<br />

destination<br />

(TDY/stopover<br />

point) locality<br />

1/ for the<br />

departure day.<br />

Overnight<br />

lodging<br />

required at a<br />

stopover en<br />

route to the<br />

TDY location.<br />

75% of the<br />

M&IE rate for<br />

the en route<br />

stopover<br />

locality, plus<br />

the lodging cost<br />

NTE the<br />

stopover<br />

locality<br />

maximum<br />

lodging ceiling.<br />

2/, 4/<br />

Arrived at the<br />

TDY location<br />

on the same<br />

day as<br />

departed from<br />

the PDS (per<br />

diem at a<br />

lesser amount<br />

than the TDY<br />

locality rate<br />

prescribed<br />

authorized<br />

under par.<br />

U4105-I or<br />

U4177.)<br />

75 % of the<br />

TDY locality<br />

M&IE rate 1/,<br />

plus lodging<br />

2/, 4/<br />

cost NTE<br />

the TDY<br />

locality<br />

maximum<br />

lodging<br />

ceiling.<br />

Change 315 U4B-34<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

Per<br />

Diem<br />

for<br />

Whole<br />

<strong>Travel</strong><br />

Days 5/<br />

Quick Reference - Per Diem<br />

TDY <strong>Travel</strong> of More Than 12 Hours<br />

(2) Whole <strong>Travel</strong> Days – CONUS<br />

U4100-U4183<br />

A B C D E F<br />

<strong>Travel</strong>ed<br />

overnight &<br />

arrived at a<br />

CONUS TDY<br />

location (not on<br />

a U.S.<br />

INSTALLATIO<br />

N) on the day<br />

after departing<br />

the PDS.<br />

TDY locality<br />

M&IE (unless<br />

the AO specifies<br />

the PMR for<br />

deductible<br />

meals), plus the<br />

lodging cost<br />

NTE the TDY<br />

locality<br />

maximum<br />

lodging ceiling.<br />

2/6/<br />

<strong>Travel</strong>ed<br />

overnight &<br />

arrived at a<br />

CONUS TDY<br />

locality (on a<br />

U.S.<br />

INSTALLATIO<br />

N) on the day<br />

after departing<br />

the PDS -<br />

GOV’T QTRS<br />

are occupied.<br />

M&IE, plus the<br />

GOV’T QTRS<br />

cost. 11/ M&IE<br />

may be at the<br />

TDY locality, or<br />

PMR plus $5 IE<br />

if the AO<br />

specifies the<br />

PMR based on 1<br />

or 2 deductible<br />

meals. 1/6/<br />

Each whole day<br />

at a CONUS<br />

TDY locality (not<br />

on a U.S.<br />

INSTALLATION<br />

).<br />

The CONUS<br />

TDY locality<br />

M&IE, plus the<br />

lodging cost NTE<br />

the TDY locality<br />

maximum<br />

lodging ceiling 2/<br />

(unless the AO<br />

specifies the PMR<br />

plus $5 IE when 1<br />

or 2 deductible<br />

meals are<br />

provided 6/ – par.<br />

U4165)<br />

Footnotes After Table 4<br />

Each whole day<br />

at a CONUS<br />

TDY locality<br />

(on a U.S.<br />

INSTALLATIO<br />

N) – GOV’T<br />

QTRS are<br />

occupied.<br />

M&IE, plus the<br />

GOV’T QTRS<br />

cost 11/ . M&IE<br />

may be at (1) the<br />

TDY locality<br />

rate, (2)<br />

Standard GMR 8/<br />

plus $5 IE, (3)<br />

PMR 6/,9/,10/ plus<br />

$5 IE, or (4) $5<br />

IE only when the<br />

AO directs EUM<br />

(pars. U4163 &<br />

U4800) or 3<br />

deductible<br />

meals. Pars.<br />

U4102-L,<br />

U4105-D &<br />

U4800 for field<br />

duty.<br />

Each whole day<br />

at a CONUS<br />

TDY locality<br />

(on a U.S.<br />

INSTALLATIO<br />

N) at which a<br />

member elects<br />

not to occupy<br />

available<br />

directed GOV’T<br />

QTRS.<br />

M&IE, plus the<br />

lodging cost<br />

NTE the GOV’T<br />

QTRS cost 11/ .<br />

Lodging tax is<br />

not reimbursable<br />

M&IE may be at<br />

(1) the TDY<br />

locality rate, (2)<br />

Standard GMR 8/<br />

plus $5 IE, (3)<br />

PMR 6/,9/,10// plus<br />

$5 IE, or (4) $5<br />

IE only when<br />

the AO directs<br />

EUM (pars.<br />

U4163 &<br />

U4800) or 3<br />

deductible<br />

meals. Pars.<br />

U4102-L,<br />

U4105-D &<br />

U4800 for field<br />

duty.<br />

Each whole<br />

day at a<br />

CONUS TDY<br />

locality at<br />

which per diem<br />

in a lesser<br />

amount than<br />

the prescribed<br />

rate for TDY<br />

location was<br />

authorized<br />

under par.<br />

U4105-I or<br />

U4177.<br />

Per diem at the<br />

rate authorized<br />

under par.<br />

U4105-I or<br />

U4177. 7/<br />

Change 315 U4B-35<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

Per<br />

Diem for<br />

Whole<br />

<strong>Travel</strong><br />

Days 5/<br />

Quick Reference - Per Diem<br />

TDY <strong>Travel</strong> of More Than 12 Hours<br />

(3) Whole <strong>Travel</strong> Days – OCONUS<br />

U4100-U4183<br />

A B C D E F<br />

<strong>Travel</strong>ed<br />

overnight &<br />

arrived at an<br />

OCONUS<br />

TDY location<br />

(not on a U.S.<br />

INSTALLATI<br />

ON) on the day<br />

after departing<br />

the PDS.<br />

The OCONUS<br />

TDY locality<br />

M&IE 3/ rate<br />

(unless the AO<br />

specifies the<br />

PMR for<br />

deductible<br />

meals) plus the<br />

lodging cost 4/<br />

NTE the TDY<br />

locality lodging<br />

ceiling.<br />

<strong>Travel</strong>ed<br />

overnight &<br />

arrived at an<br />

OCONUS TDY<br />

locality (on a<br />

U.S.<br />

INSTALLATIO<br />

N) on the day<br />

after departing<br />

the PDS -<br />

GOV’T QTRS<br />

are occupied.<br />

M&IE plus the<br />

GOV’T QTRS<br />

cost 11/ . (M&IE<br />

may be at the<br />

TDY locality<br />

rate, or PMR<br />

plus locality IE<br />

if the AO<br />

specifies the<br />

PMR and 1 or 2<br />

deductible meals<br />

are provided. 1/6/)<br />

Each whole day at<br />

the OCONUS TDY<br />

locality (not on a<br />

U.S.<br />

INSTALLATION)<br />

The OCONUS<br />

TDY locality<br />

M&IE 3/ rate plus<br />

the lodging cost 4/<br />

NTE the TDY<br />

locality maximum<br />

lodging ceiling. If<br />

the AO specifies the<br />

PMR when 1 or 2<br />

deductible meals<br />

are provided, the,<br />

M&IE is<br />

PMR 6/,9/,10// plus<br />

locality or $3.50 IE<br />

6/ – par. U4165-A.<br />

Footnotes After Table 4<br />

Each whole day<br />

at an OCONUS<br />

TDY locality (on<br />

a U.S.<br />

INSTALLATIO<br />

N) - GOV’T<br />

QTRS are<br />

occupied.<br />

M&IE plus the<br />

GOV’T QTRS<br />

cost. M&IE<br />

may be at (1) the<br />

TDY locality<br />

meal rate, (2)<br />

Standard GMR 8/ ,<br />

(3) PMR 6/,9/,10/ ,<br />

or (4) no meal<br />

amount when the<br />

AO directs EUM<br />

(pars. U4163 &<br />

U4800) or 3<br />

deductible<br />

meals. Add the<br />

locality or $3.50<br />

IE 3/. Pars.<br />

U4102-L,<br />

U4105-D &<br />

U4800 for field<br />

duty.<br />

Each whole day<br />

at an OCONUS<br />

TDY locality (on<br />

a U.S.<br />

INSTALLATIO<br />

N) at which a<br />

member elects<br />

not to occupy<br />

available<br />

directed GOV’T<br />

QTRS.<br />

M&IE plus the<br />

lodging cost<br />

NTE the GOV’T<br />

QTRS cost 4/11/ .<br />

M&IE may be at<br />

(1) the TDY<br />

locality meal<br />

rate, (2)<br />

Standard GMR 8/<br />

(3) PMR 6/,9/,10/ ,<br />

or (4) no meal<br />

amount when the<br />

AO directs EUM<br />

(pars. U4163 &<br />

U4800) or 3<br />

deductible<br />

meals. Add the<br />

locality or $3.50<br />

IE 3/. .<br />

Each whole day<br />

at an OCONUS<br />

TDY locality at<br />

which per diem<br />

in a lesser<br />

amount than the<br />

prescribed rate<br />

for the TDY<br />

location was<br />

authorized under<br />

par. U4105-I or<br />

U4177.<br />

Per diem at the<br />

rate authorized<br />

under par.<br />

U4105-I or<br />

U4177. 7/<br />

Change 315 U4B-36<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

Per<br />

Diem for<br />

the<br />

Return<br />

Day to<br />

the PDS<br />

5/<br />

Footnotes<br />

Quick Reference - Per Diem<br />

TDY <strong>Travel</strong> of More Than 12 Hours<br />

(4) Day of Return to PDS<br />

A B C D E<br />

Arrived at the PDS<br />

on same day as<br />

departed the TDY<br />

location.<br />

75% of last TDY<br />

locality M&IE<br />

rate. 1/<br />

<strong>Travel</strong>ed overnight<br />

(no lodging<br />

required) & arrived<br />

at the PDS on the<br />

day after departing<br />

the TDY location.<br />

For the departure<br />

day from the TDY<br />

location, the TDY<br />

locality M&IE rate.<br />

For the arrival day at<br />

the PDS, 75% of the<br />

TDY locality M&IE<br />

rate. 1/<br />

On the departure<br />

day from the TDY<br />

location overnight<br />

lodging was<br />

required at a<br />

stopover en route to<br />

the PDS.<br />

For the departure<br />

day from the TDY<br />

location, M&IE, plus<br />

lodging 2/, 4/ cost<br />

NTE the stopover<br />

locality lodging<br />

ceiling. For the<br />

arrival day at the<br />

PDS, 75% of the<br />

stopover locality<br />

M&IE rate.<br />

On the day travel<br />

ended lodging was<br />

required en route to<br />

the PDS.<br />

75% of the M&IE<br />

rate, plus the<br />

lodging cost based<br />

on the locality rate<br />

at which lodging<br />

was obtained if<br />

authorized/approved<br />

by the AO. See par.<br />

U4169.<br />

U4100-U4183<br />

Arrived at the PDS<br />

on the same day as<br />

departed the TDY<br />

location where per<br />

diem in a lesser<br />

amount than the<br />

prescribed rate was<br />

authorized under<br />

par. U4105-I or<br />

U4177.<br />

75% of the TDY<br />

locality M&IE rate.<br />

1/<br />

1 GMR/PMR, a reduced per diem rate IAW pars. U4105-I and U4177 and the $3.50 IE rate do not apply on the<br />

departure day from, or return day to, the PDS, or any day the member is traveling. The PMR for deductible meals can<br />

apply on an interim travel day. NOTE: As an exception, USCG members assigned to detached duty at USCG<br />

Stations (small), USCG Search and Rescue Detachments, USCG Air Facilities, USCG Auxiliary Operated Stations,<br />

and OPBAT Sites may be paid 75% of the reduced M&IE (if any) prescribed for the site.<br />

2 Lodging tax is a separate reimbursable expense (APP G) in CONUS and in a non-foreign OCONUS area because<br />

lodging tax is not included in the applicable locality per diem lodging ceiling.<br />

3 For OCONUS travel the AO can determine that an IE of $3.50, in lieu of the TDY locality IE , is adequate for<br />

anticipated expenses. Regardless of at what location the member is lodged, the OCONUS IE rate of $3.50 may be<br />

authorized and must be stated in the order for travel beginning on or after 1 July 2009.<br />

4 Lodging tax is not a separate reimbursable expense in a FOREIGN AREA because a lodging tax is included in the<br />

applicable FOREIGN AREA locality per diem lodging ceiling.<br />

5 (a) The cost incurred during TDY travel (not after returning to the PDS) for personal laundry/dry cleaning and<br />

pressing of clothing, up to an average of $2/day, is a reimbursable expense (APP G) in addition to per diem/AEA<br />

when travel within CONUS requires at least 7 consecutive nights TDY lodging in CONUS (i.e., 6 nights, no laundry,<br />

7 nights, NTE $14, 8 Nights NTE $16, etc.). There must be expense; this is not an automatic payment.<br />

(b) The cost incurred during TDY travel for personal laundry/dry cleaning and pressing of clothing is not a<br />

reimbursable expense for OCONUS travel and is part of the IE included within the per diem rates/AEA authorized/<br />

approved for OCONUS travel.<br />

6 On any day that 3 deductible meals are provided without cost to the member, no meal reimbursement is allowed.<br />

Change 315 U4B-37<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part B: Per Diem<br />

U4100-U4183<br />

7 When a reduced per diem rate is authorized in the traveler’s order IAW par. U4105-I or U4177, the per diem<br />

authorized in the order applies beginning on the day after arrival at the TDY location and ends on the day before<br />

departing the TDY location.<br />

8 The GMR applies if the AO specifies the GMR based on available GOV’T dining facility/mess at the installation to<br />

which the member is TDY. See pars. U4149-B, U4151-B, and U4400.<br />

9 The PMR applies if the AO specifies PMR based on 1 or 2 GOV’T meals available in a GOV’T dining facility/mess<br />

at the installation to which the member is sent TDY. Pars. U4149-B, U4151-B, and U4400.<br />

10 The PMR applies if the AO specifies the PMR for deductible meals. See par. U4165.<br />

11 Reimbursement for GOV’T QTRS cost is NTE the maximum locality lodging ceiling.<br />

Change 315 U4B-38<br />

03/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

U4200 GENERAL<br />

PART C: ACTUAL EXPENSE ALLOWANCE (AEA)<br />

U4200-U4265<br />

An AEA allows a member to be reimbursed, in unusual circumstances, for actual and necessary expenses that<br />

exceed the maximum locality per diem rate. When authorized/approved, AEA is in lieu of per diem in Part B, or the<br />

applicable per diem rate.<br />

U4205 JUSTIFICATION<br />

An AEA may be authorized/approved for travel when the per diem rate is insufficient for part, or all, of a travel<br />

assignment because:<br />

1. Actual and necessary expenses (especially lodgings) exceed the maximum per diem,<br />

2. Of special duties, or<br />

3. Costs for items in par. U4225-A have escalated temporarily due to special/unforeseen events.<br />

U4210 AUTHORITY/APPROVAL<br />

The AO may authorize AEA up to 300% of the locality per diem rate (rounded to the next higher dollar). AEA:<br />

1. May be authorized before travel begins, or approved after travel is performed, except for an AEA under par.<br />

U4250 which may be authorized only in advance of travel;<br />

2. Should be stated in the travel order/trip record when authorized in advance of travel; and<br />

3. May be authorized/approved for the entire trip (including travel time) or may be authorized/approved for<br />

portions of trips (with per diem automatically covering the other trip portions).<br />

Uniformity of allowances must be ensured (if possible) among travelers traveling at GOV’T expense when they<br />

travel together and/or to the same place at which an AEA is warranted.<br />

U4215 LIMITATIONS<br />

*1. Blanket authority, prescribing an AEA for all travel to an area, is prohibited. Exception: In the event of a<br />

Presidentially Declared Disaster only, the Service, using Secretarial Process, has the authority to issue a<br />

blanket authorization for AEA for the period of the Presidentially Declared Disaster for all travelers within<br />

that area.<br />

2. AEA is prescribed only on an individual trip basis, and only after consideration of the facts existing in each<br />

case. AEA must not be authorized as part of a ‘blanket’ travel order.<br />

*3. If it is necessary to exercise this authority repetitively or on a continuing basis in a particular area, the<br />

Service/DoD Component concerned should submit a request for a per diem rate adjustment. See par. U4179.<br />

4. The definitions and rules applicable to the per diem authorization under Ch 4, Part B while TDY apply to<br />

travel on an actual expense basis unless otherwise stated in this Part.<br />

5. A traveler is financially responsible for excess costs and any additional expenses incurred for personal<br />

preference/convenience.<br />

Change 314 U4C-1<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

U4220 TDY ASSIGNMENTS THAT MAY WARRANT AEA AUTHORIZATION/APPROVAL<br />

A. Examples. TDY assignments that may warrant authorization/approval of AEA include travel:<br />

1. With a dignitary that requires use of the same hotel as the dignitary;<br />

U4200-U4265<br />

2. To an area where the costs have escalated for a short time period during a special function/event such as a:<br />

a. Missile launch,<br />

b. Summit meeting,<br />

c. Sports event,<br />

d. World's fair,<br />

e. Convention,<br />

*f. Natural or man-made disaster (including the disaster aftermath), Presidentially Declared Disaster or<br />

g. Similar event;<br />

3. To a location at which affordable lodgings are not available within a reasonable travel distance of the<br />

traveler’s TDY point, and transportation costs to commute to and from the less expensive lodging facility<br />

consume most or all of any savings achieved from occupying less expensive lodging;<br />

4. During which special duties of the assignment require the traveler to incur unusually high expenses (e.g., the<br />

traveler must procure superior/extraordinary accommodations including a suite or other QTRS for which the<br />

charge is well above what ordinarily would have been paid for accommodations);<br />

5. During which the traveler incurs unusually high expenses because of an assignment to accompany another<br />

traveler in the situation in par. U4220-A4 above; and<br />

6. In similar situations.<br />

B. <strong>Travel</strong> with Certain Dignitaries. Without further demonstration of unusual/extraordinary requirements AEA is<br />

authorized for a traveler who is directed to travel as part of the party of any of the following dignitaries. Also Ch 7,<br />

Part U.<br />

1. The U.S. President/Vice President, or members of their families;<br />

2. U.S. Congress members;<br />

3. U.S. Cabinet members;<br />

4. Department Secretaries, Deputy Secretaries, Under Secretaries, or Assistant Secretaries;<br />

5. Supreme Court Justices;<br />

6. Chairman/Vice Chairman of the <strong>Joint</strong> Chiefs of Staff;<br />

7. The Chief of Staff, U.S. Army; the Chief of Staff, U.S. Air Force; the Chief of Naval Operations; the<br />

Commandant, U.S. Marine Corps; the Commandant, U.S. Coast Guard; the Administrator, National Oceanic<br />

and Atmospheric Administration; and the Surgeon General, U.S. Public Health Service;<br />

8. U.S. Ambassadors, Ministers, and Consuls to foreign countries;<br />

Change 314 U4C-2<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

9. U.S. Delegates to international conferences/meetings;<br />

10. Very Important Persons (VIPs) as specified by the President/Vice President of the U.S.;<br />

U4200-U4265<br />

11. Candidates for the office of President and Vice President of the U.S. and their family members, including<br />

the persons elected to those offices; and<br />

12. Other U.S./foreign dignitaries equivalent in rank to any of those mentioned above.<br />

C. Air Crew <strong>Travel</strong>. <strong>Travel</strong> requirements when traveling with dignitaries do not ordinarily impose excess cost<br />

requirements on the aircrews of Special Air Missions, Air Mobility Command (AMC), or other GOV’T aircraft that<br />

provide transportation, even when assigned exclusively to that duty. For this reason, AEA may be authorized/<br />

approved for any aircrew member only when the official performing travel or the crew's commander specifically<br />

requests AEA for one or more of the air crew with an acceptable explanation of why an AEA is necessary.<br />

U4225 EXPENSES<br />

A. Expenses Allowed. AEAs include expenses ordinarily covered by the APP A PER DIEM definition.<br />

B. Expenses Not Allowed. The following expenses are not allowed. The cost of meals:<br />

1. And/or lodging procured at personal expense in lieu of meals and/or lodging provided for in a GOV’T paid<br />

registration fee;<br />

2. Procured at the member's PDS, residence, or at/en route to/from, a nearby carrier terminal at which the<br />

member's travel begins/ends (B-189622, 24 March 1978); or<br />

3. Purchased after leaving the carrier when meals are included in the price of a carrier ticket and are provided<br />

during the trip and there is no justifiable reason why the member did not eat the meal(s) served during the trip,<br />

or why an extra meal(s) was required. A meal furnished on the carrier that is not the quality and quantity that<br />

the member is accustomed to, is a personal preference and is not a "justifiable reason” IAW B-193504, 9<br />

August 1979 and B-192246, 8 January1979.<br />

U4250 OVER 300% MAXIMUM AEA<br />

Under special/unusual circumstances or when a member has no alternative but to obtain OCONUS lodging that<br />

exceeds 300% of the applicable rate (par. U4255), an amount in excess of 300% may be authorized in advance only<br />

(47 Comp. Gen. 127 (1967)) by an AEA issued by:<br />

1. The PDTATAC Policy & <strong>Regulations</strong> Chief. These requests must be submitted IAW pars. U4210-1 to the<br />

Per Diem, <strong>Travel</strong> and Transportation Allowance Committee by:<br />

a. Mail: Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

ATTN: Policy & <strong>Regulations</strong> Branch<br />

4800 Mark Center Drive<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000<br />

b. FAX: (571) 372-1301 or,<br />

c. E-Mail: pdtatac@dtmo.pentagon.mil with "AEA REQUEST” in the subject line; or<br />

2. The Secretary Concerned for specific OCONUS classified missions. This authority must not be redelegated.<br />

NOTE: An AEA in excess of 300% must be: (1) made in advance of travel, (2) for an OCONUS location, and (3)<br />

Change 314 U4C-3<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

for a Uniformed Service member. This AEA type cannot be authorized for civilian employees.<br />

U4255 REIMBURSEMENT<br />

A. Limitations<br />

U4200-U4265<br />

1. The daily reimbursement limit is the lesser of the actual expenses incurred or the AEA maximum amount.<br />

2. Expenses incurred and claimed must be reviewed, and allowed only when necessary and reasonable.<br />

3. Depending on what AEA level is authorized/approved, reimbursement for M&IE must not exceed the<br />

percentage of AEA authorized NTE 300% of the M&IE rate for the TDY location. For example, if AEA for<br />

200% is authorized, AEA NTE 200% of the M&IE rate for the TDY location may be paid.<br />

B. IE. The maximum reimbursement for IE is:<br />

1. CONUS. $5 in CONUS, and<br />

2. OCONUS<br />

a. The locality IE rate, or,<br />

b. $3.50 OCONUS for all full TDY days (except interim travel days) when the AO determines the $3.50<br />

rate is adequate to meet anticipated IE, (effective for travel beginning on or after 1 July 2009) or for a Coast<br />

Guard member TDY to a U.S. INSTALLATION and GOV’T QTRS are available on that U.S.<br />

INSTALLATION.<br />

C. M&IE Paid on a Per Diem Basis<br />

1. M&IE may be reimbursed under the ‘Lodgings Plus’ computation method (pars. U4149 and U4151) while<br />

the lodging cost is reimbursed on an actual expense basis.<br />

2. The amount allowed for M&IE and the lodging cost may not exceed the daily maximum authorized in the<br />

AEA for the locality.<br />

3. EXAMPLE:<br />

a. A traveler is authorized/approved an AEA for lodging.<br />

b. The traveler is paid M&IE on a per diem basis. Itemization of M&IE is not required when M&IE is<br />

paid on a per diem basis.<br />

c. The locality per diem rate is $60 (lodging) + $46 (M&IE) = $106 (Total).<br />

d. The AEA must not exceed 150% of the total locality per diem rate.<br />

e. The AEA for the maximum amount allowed for lodging is computed as follows:<br />

(1) $106 (Total Per Diem) x 150% = $159,<br />

(2) $159 - $46 (M&IE) = $113 maximum allowed for lodging.<br />

NOTE: ‘Unused’ AEA lodging funds cannot be used to increase the AEA for M&IE above 150% or 300%<br />

(depending on which level is authorized/approved).<br />

Change 314 U4C-4<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

U4200-U4265<br />

D. Lodging and/or Meals Obtained under Contract. When a contracting officer contracts for rooms and/or meals<br />

for a TDY member, and actual expense reimbursement is authorized/approved, the total daily amount paid by the<br />

GOV’T to the vendor(s) and reimbursed to the member for lodging, and M&IE may not exceed the daily maximum<br />

authorized under pars. U4210 and U4255 (60 Comp. Gen. 181 (1981) and 62 id. 308 (1983)).<br />

E. Itemization. A detailed statement showing itemized expenses for each calendar day, excluding items claimed<br />

separately (such as taxicab fares and registration fees) must be submitted for AEA reimbursement. For M&IE<br />

reimbursement on a per diem basis (and AEA for lodging only), itemization of M&IE is not required.<br />

U4260 AEA COMPUTATION<br />

A. General. The daily amount is not prorated for fractions of a day; however, expenses incurred and claimed for a<br />

fraction of a day must be reviewed and allowed by the AO to be paid. In no case can the amount reimbursed be<br />

more than the amount authorized/approved in an actual expense authorization for the area concerned.<br />

B. Meals Available under Special Arrangements. When TDY is a special mission (e.g., deployment to foreign<br />

military bases, forest fire details, rescue and aircraft recovery missions, or TDY to remote areas) and nondeductible<br />

meals are available under special arrangements; reimbursement of actual expenses for such meals is limited to the<br />

charge for each meal, NTE the arranged charges for three meals/day.<br />

C. Averaging Expenses<br />

1. When an AEA is authorized/approved that includes M&IE, the daily amount of IE that do not accrue on a<br />

daily basis may be averaged over the days for which AEA at the location is authorized/approved. These IEs<br />

include laundry/dry cleaning/pressing of clothing incurred at OCONUS locations (APP A), hotel maid tips, and<br />

similar expenses. Averaging IE does not apply if an AEA is authorized for lodging only and M&IE is paid on<br />

a per diem basis.<br />

2. The cost incurred during TDY travel for personal laundry/dry cleaning/ pressing of clothing (not before<br />

leaving or after returning to the PDS) is:<br />

a. A separate reimbursable expense (APP G up to an average of $2/day) in addition to per diem/AEA when<br />

CONUS travel requires at least 7 consecutive nights of CONUS TDY lodging. For example, a member on a<br />

10 day TDY to a CONUS location (receiving AEA while there) incurs a $40 dry cleaning bill. The $40<br />

cost is averaged over the 10 day TDY to equal a $4/day average cost. The member may only be<br />

reimbursed for $2/day so the total reimbursement is $20. NOTE: This is not payable unless expenses<br />

have been incurred., or<br />

b. Not a separate reimbursable expense (APP G) for OCONUS travel and is part of the IE allowance<br />

included within the per diem rates/AEA authorized/approved for OCONUS travel. For instance, a member<br />

on an 8 day (Saturday to Saturday) TDY to an OCONUS location (receiving AEA while there) incurs a $32<br />

dry cleaning cost on Friday. The $32 cost is averaged over the 8-day TDY and the member may indicate<br />

that $4 was paid daily.<br />

D. Mixed <strong>Travel</strong> (Per Diem and Actual Expense)<br />

1. General. Mixed travel involves more than one daily maximum reimbursement rate during a single trip and/<br />

or reimbursement on both a per diem and an actual expense basis on a single trip. The applicable rate and/or<br />

reimbursement method for each calendar day (beginning at 0001) is determined by the traveler's status and TDY<br />

location at 2400 of that calendar day (par. U4145-A). Only one rate and reimbursement method is authorized<br />

for each day except when reimbursement is authorized for occasional meals or lodging in par. U4510.<br />

2. Departure Day Reimbursement. The reimbursement method and daily maximum for the departure day from<br />

the PDS is the same as for the first location where lodging is required.<br />

Change 314 U4C-5<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

U4200-U4265<br />

3. Return Day Reimbursement. On the return day to the PDS, the same method and daily maximum applicable<br />

to the previous calendar day applies. Par U4147 for reimbursement method when return travel to the home/PDS<br />

requires 2 or more days.<br />

U4265 COMPUTATION EXAMPLES<br />

A. CONUS/Non-Foreign OCONUS. The locality per diem lodging ceiling in CONUS and in a non-foreign<br />

OCONUS area does not include lodging tax. Lodging tax in CONUS and in a non-foreign OCONUS area is a<br />

reimbursable expense (APP G) in addition to AEA.<br />

B. OCONUS. The locality per diem lodging ceiling in a foreign OCONUS area includes lodging tax. Lodging tax<br />

in a foreign OCONUS area is part of per diem/AEA and is not a reimbursable expense.<br />

C. Examples. Following are computation examples when travel is authorized on an actual expense basis and on an<br />

actual expense and per diem basis on the same trip:<br />

EXAMPLE 1<br />

AEA Single TDY location<br />

AEA authorized for lodging and M&IE paid on a per diem basis.<br />

Refer to par. U4250 for AEA increases beyond 300% (OCONUS TDY only). ‘Unused’ AEA lodging cannot be used to<br />

increase the AEA for M&IE above the authorized/approved level (NTE 300%).<br />

TDY Location Per Diem w/o AEA<br />

Maximum Per Diem $150<br />

Lodging $99<br />

M&IE $51<br />

ITINERARY<br />

TDY Location Per Diem w/AEA<br />

AEA authorized NTE $450 ($150 x 300%)<br />

Lodging NTE $399 ($450 - $51)M&IE $51<br />

Date Depart Arrive Lodging<br />

10 Aug Residence TDY $330.00<br />

11 & 12 Aug<br />

At TDY Station<br />

Lodging = $330/day x 2 days =<br />

$660.00<br />

13 Aug TDY Residence<br />

REIMBURSEMENT<br />

(Denotes AEA computation)<br />

Date Computation Amount<br />

10 Aug $330 + [$51 x 75%] = $330 + $38.25 = $368.25<br />

11 & 12 Aug $330 + $51 = $381/day x 2 days = $762.00<br />

13 Aug $51 x 75% = $38.25 $38.25<br />

Total Reimbursement $1,168.50<br />

Change 314 U4C-6<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

EXAMPLE 2<br />

AEA to multiple TDY locations A, B, and C<br />

Location A – AEA authorized for lodging, M&IE paid on a per diem basis, $332 ($331.50 = $332 = $261/ $71).<br />

Location B – Lodging and M&IE paid on a per diem basis, $131 ($85/ $46).<br />

Location C – Lodging and M&IE paid on a per diem basis, $136 ($85/ $51).<br />

U4200-U4265<br />

Refer to par. U4250 for AEA increases beyond 300% (OCONUS TDY only). ‘Unused’ AEA lodging cannot be used to<br />

increase the AEA for M&IE above the authorized/approved level (NTE 300%).<br />

TDY Location ‘A’ Per Diem w/o AEA<br />

Maximum Per Diem - $221<br />

Lodging $150, M&IE $71<br />

ITINERARY<br />

TDY Location ‘A’ Per Diem Rate w/AEA<br />

AEA authorized NTE $332.00<br />

($221 x 150% = $331.50 = $332)<br />

Lodging NTE $261<br />

($332 - $71)M&IE $71<br />

Date Depart Arrive Lodging<br />

7 Sep Residence TDY, Location A $170.00<br />

8 Sep TDY, Location A $170.00<br />

9 Sep TDY, Location A TDY, Location B $ 70.00<br />

10 Sep TDY, Location B $ 70.00<br />

11 Sep TDY, Location B TDY, Location C $ 75.00<br />

12 Sep TDY, Location C Residence<br />

REIMBURSEMENT<br />

(Denotes AEA Computation)<br />

Date Computation Amount<br />

7 Sep $170 (AEA lodging) + [$71 x 75%] = $170 + $53.25, TDY Location A = $223.25<br />

8 Sep $170 (AEA lodging) + $71 = $241.00<br />

9 & 10 Sep $70 + $46 = $116/day x 2 days, TDY Location B = $232.00<br />

11 Sep $75 + $51 = TDY Location C = $126.00<br />

12 Sep $51 x 75% = $ 38.25<br />

Total Reimbursement $860.50<br />

Change 314 U4C-7<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part C: AEA<br />

EXAMPLE 3<br />

AEA Single TDY location<br />

AEA authorized for lodging and M&IE<br />

U4200-U4265<br />

When AEA for lodging and M&IE exceeds the maximum AEA locality per diem rate, decrease the AEA M&IE rate<br />

to the descending dollar and add the extra cents to the AEA lodging amount. The adjusted per diem AEA is $225<br />

($149/ $76). This applies when the individual AEA amounts exceed the maximum daily AEA rate IAW<br />

par..U1410-A3.<br />

Refer to par. U4250 for AEA increases beyond 300% (OCONUS TDY only). ‘Unused’ AEA lodging cannot be used to<br />

increase the AEA for M&IE above the authorized/approved level (NTE 300%).<br />

CONUS TDY Location Per Diem w/o AEA<br />

Maximum Per Diem $150<br />

Lodging $99, M&IE $51<br />

ITINERARY<br />

CONUS TDY Location Per Diem w/AEA<br />

AEA authorized NTE $225<br />

($150/day x 150% = $225/day)<br />

Lodging NTE $149<br />

($99/day x 150% = $148.50 = $149, add $.50)<br />

M&IE = $76<br />

($51/day x 150% = $76.50 = $76, subtract $.50)<br />

Date Depart Arrive M&IE Lodging<br />

10 Aug Residence En route/TDY Dinner $25 $130.00<br />

11 Aug At TDY Station Breakfast $6, Lunch $10, Dinner $24 $130.00<br />

11 Aug At TDY Station Incidental Expense - IE $5.50<br />

12 Aug At TDY Station Breakfast $15, Lunch $20, Dinner $40 $130.00<br />

12 Aug At TDY Station Incidental Expense IE - $4.50<br />

13 Aug TDY Residence Breakfast $5, Lunch $12<br />

Date REIMBURSEMENT (using AEA computation) Amount<br />

10 Aug $130 + $25 = $155.00<br />

11 Aug $130 + $40 + $5.50 = $175.50<br />

12 Aug<br />

$130 + $75+ $4.50 (M&IE is reduced to $76) =<br />

(Total M&IE is limited by maximum daily $76 AEA M&IE)<br />

$206.00<br />

13 Aug $17 $17.00<br />

Total Reimbursement $553.50<br />

Change 314 U4C-8<br />

02/01/13

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part D: Allowable <strong>Travel</strong> Time for TDY <strong>Travel</strong><br />

U4300 GENERAL<br />

PART D: ALLOWABLE TRAVEL TIME FOR TDY TRAVEL<br />

U4300-U4345<br />

NOTE: It is MANDATORY policy that all Uniformed Services travelers use an available DTMO-contracted CTO,<br />

or a GSA-contracted TMC (when a DTMO-contracted CTO is not available) for all official transportation<br />

requirements. The eligible traveler must contact the responsible Agency/Service designated official if there is not<br />

an available DTMO-contracted CTO/GSA-contracted TMC for the official travel.<br />

A. <strong>Travel</strong> Order. When an order directs travel by a specific transportation mode and the directed transportation mode is<br />

available but not used, per diem or AEA is payable for actual travel performed NTE the per diem or AEA that would<br />

have been payable if the directed transportation mode had been used. When the directed transportation mode is not<br />

available or the order does not specify any transportation mode, per diem or AEA is computed as though the<br />

transportation mode actually used was directed.<br />

B. Constructed <strong>Travel</strong> Computation. In determining constructed travel, the transportation allowances are based on the<br />

carrier's required check-in time plus travel time from home, office, or place travel actually began, and the carrier's<br />

scheduled arrival time at the terminal plus travel time to home, office, or place travel actually ended. See par. U4915 for<br />

travel times by different transportation modes.<br />

C. Reimbursement Limits. The total per diem or AEA payable must not exceed that payable for constructed travel<br />

over a usually traveled route by air or surface common carrier, whichever more nearly meets the requirements of the<br />

order, and is more economical to the GOV’T.<br />

U4305 ACTUAL TRAVEL TIME<br />

When the actual travel time is less than the time allowable under this Part, the member's actual travel time is used for<br />

computation.<br />

U4326 TRAVEL DURING REST HOURS, A REST PERIOD AT A TDY POINT AFTER ARRIVAL, OR<br />

AN EN ROUTE REST STOP<br />

NOTE: The member’s first consideration, when scheduling flights of 14 or more hours (see par. U3520-C11a), is to<br />

always fly in economy class and arrive the day before the TDY begins to allow for appropriate rest. Second<br />

consideration is to fly in economy class and arrange an en route rest stop (preferably at a no-cost point allowed by<br />

the airline) with arrival on the day TDY starts. The absolute last option, and clearly the most expensive option which<br />

should be avoided whenever possible, is to permit the member to travel in GOV’T-funded business accommodations<br />

with arrival on the day the TDY starts.<br />

A. Starting and Ending <strong>Travel</strong><br />

1. General<br />

a. The order establishes when travel status starts and ends.<br />

b. Ordinarily, a member on official travel is not required to travel during unreasonable hours<br />

(2400 – 0600).<br />

c. When travel is between 2400 – 0600, the only acceptable sleeping accommodations are:<br />

(1) Ship staterooms, and<br />

(2) Train sleeping cars.<br />

Change 312 U4D-1<br />

12/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part D: Allowable <strong>Travel</strong> Time for TDY <strong>Travel</strong><br />

U4300-U4345<br />

NOTE: Reclining seats on planes, trains, or buses are not acceptable sleeping accommodations. If a<br />

member is required to travel overnight (2400 - 0600) without acceptable sleeping accommodations,<br />

arrival should be scheduled to provide an en route rest stop or an appropriate rest period (NTE 24<br />

hours) at the TDY point before the member is required to perform official duties. See pars. U4326-C<br />

and U4326-D.<br />

d. A member should not be required to use a carrier if using that carrier requires beginning travel (i.e.,<br />

leaving home or TDY lodging and/or arriving at destination) between 2400 hours and 0600 hours if there<br />

are more reasonable schedules that meet mission requirements.<br />

e. A prudent AO should schedule travel so that lodging may be provided so the member can retire at a<br />

reasonable hour and be ready to perform official business as required (33 Comp. Gen. 221 (1953); 61 id.<br />

448 (1982)).<br />

f. Transportation should be arranged so that the member is scheduled to arrive the day before the TDY<br />

actually begins.<br />

g. A member should be scheduled for a departure to allow for an en route rest stop or an overnight rest<br />

period at the destination under the circumstances in pars. U4326-B and U4326-C.<br />

2. <strong>Travel</strong> between 0600 and 2400. <strong>Travel</strong> should be scheduled between 0600 and 2400. To prevent travel<br />

between 2400 – 0600, it is reasonable for a traveler to depart the:<br />

a. PDS (or home as appropriate) early enough to prevent having to travel between 2400 and 0600, or<br />

b. TDY station on the earliest available transportation accommodations the day after completing a TDY<br />

assignment, provided the traveler is not required to be at the PDS the morning after TDY completion.<br />

3. Additional Per Diem to <strong>Travel</strong> between 0600 and 2400. Additional per diem may be authorized/approved at<br />

a TDY location only if the resulting delay in departing the TDY location permits travel between 0600 and 2400<br />

the day after completing the TDY assignment (56 Comp. Gen. 847 (1977)).<br />

Example 1: A member completes official TDY duty on Friday afternoon. The member could leave on Friday<br />

when official duty ends (and arrive at the PDS early on Saturday) and receive 75% M&IE for that Saturday<br />

travel day. To prevent the member from traveling between 2400 and 0600, the AO may authorize or approve<br />

departure the next day (in this case, Saturday). The member receives per diem (including lodging) for Friday.<br />

Saturday is the travel day (assuming arrival at PDS on Saturday) and the member receives 75% M&IE for<br />

Saturday. Any additional delayed days are the member’s financial responsibility.<br />

Example 2: A member is required to attend a conference that starts at 0800 on Monday morning. If the member<br />

is authorized to depart the PDS on Friday to travel during regular duty hours, payment of per diem is limited to<br />

one travel day as though the member had departed for the TDY destination on Sunday (75% M&IE plus<br />

lodging) (56 Comp. Gen. 847 (1977)). Expenses for any additional early days are the member’s financial<br />

responsibility.<br />

*B. En Route Rest Stop/TDY Point Rest Period. Authorizing/approving an en route rest stop or TDY point rest period<br />

must be used only when the circumstances warrant. A rest stop/rest period must not be ‘automatic’. The AO must<br />

consider each request for an en route rest stop/TDY point rest period individually, and carefully balance good<br />

stewardship of scarce resources with the immediacy of mission requirements. See par. U3030 about scheduled travel<br />

and NOTE 1 in par. U4326 on rest periods. An en route rest stop/TDY point rest period must not be provided for<br />

official travel for PCS, COT leave, emergency leave, R&R, FEML, and personnel evacuations. An en route rest<br />

stop/TDY point rest period may only be authorized when travel is to the TDY site. An en route rest stop must not be<br />

authorized for the return flight if the traveler can rest before reporting back to work.<br />

Change 312 U4D-2<br />

12/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part D: Allowable <strong>Travel</strong> Time for TDY <strong>Travel</strong><br />

C. En Route Rest Stop<br />

U4300-U4345<br />

1. <strong>Travel</strong> during Normal Rest Hours. The AO may authorize/approve an en route rest stop when travel must be<br />

scheduled:<br />

a. To start at, near, or after the end of the member’s regularly scheduled duty hours; or<br />

b. During usual rest hours and the transportation mode does not provide adequate sleeping<br />

accommodations. See NOTE 2 following par. U4326-A1c regarding adequate sleeping accommodations.<br />

2. OCONUS <strong>Travel</strong> Is Involved. The AO may authorize/approve a rest stop en route when:<br />

a. The origin or destination is OCONUS; and<br />

b. <strong>Travel</strong> is by a usually traveled route; and<br />

c. <strong>Travel</strong> is by less than first/business-class accommodations; and<br />

d. The scheduled flight time, including stopovers and plane changes, exceeds 14 hours by a usually traveled<br />

route. Scheduled flight time is the time between the scheduled aircraft departure from the airport serving<br />

the PDS/TDY point and the scheduled aircraft arrival at the airport serving the TDY point/PDS (the<br />

flight(s) between two duty points), including scheduled non-overnight time spent at airports during plane<br />

changes.<br />

NOTE: The “length of flight (14, 20, 30, 40 hours)” in and of itself is not sufficient justification to authorize/<br />

approve a rest stop en route. The justification must include that the TDY mission was so unexpected that the<br />

traveler was unable to schedule a flight arriving the day prior to allow rest before starting work. The 14hour<br />

flight time criterion is restricted to TDY travel only and may not be used to justify a rest stop for PCS,<br />

COT leave, Emergency Leave, R&R, FEML, personnel evacuation, or any other transportation. When using<br />

length of flight to justify a rest stop the AO must cause the travel order to be clearly annotated as to when the<br />

TDY travel was identified and when travel reservations were made.<br />

3. En Route Rest Stop Prohibited. An en route rest stop at GOV’T expense is prohibited when:<br />

a. <strong>Travel</strong> is authorized by first- or business-class service.<br />

b. A member chooses to travel by a circuitous route, for personal convenience, causing excess travel time.<br />

c. A member takes leave at a stopover.<br />

4. En Route Rest Stop Location. An en route rest stop:<br />

a. May be authorized/approved at any intermediate point, and<br />

b. Should be as near to midway in the journey as the authorized carrier scheduling permits, or<br />

c. Scheduled at a point en route at which the carrier permits a free stopover (if possible).<br />

5. En Route Rest Stop Duration. An en route rest stop is for a reasonable rest period, NTE 24 hours, plus<br />

necessary time to obtain the earliest transportation to the authorized destination.<br />

6. Per Diem. The rest stop locality per diem rate applies.<br />

Change 312 U4D-3<br />

12/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part D: Allowable <strong>Travel</strong> Time for TDY <strong>Travel</strong><br />

U4300-U4345<br />

D. Rest Period at the TDY Point before Reporting for Duty. A reasonable rest period at the TDY point (NTE 24<br />

hours) should be provided before the member reports for duty when:<br />

1. The scheduled flight time, including stopovers and plane changes, exceeds 14 hours by a usually traveled<br />

route. Scheduled flight time is the time between the scheduled aircraft departure from the airport serving<br />

PDS/TDY point and the scheduled aircraft arrival at the airport serving the TDY point/PDS (the flight(s)<br />

between two duty points), including scheduled non-overnight time spent at airports during plane changes;<br />

NOTE: The “length of flight (14, 20, 30, 40 hours)” in and of itself is not sufficient justification to authorize/<br />

approve a rest period at the TDY point. The justification must include that the TDY mission was so<br />

unexpected that the traveler was unable to schedule a flight arriving the day prior to allow rest before<br />

starting work. The 14-hour flight time criterion is restricted to TDY travel only and may not be used to<br />

justify a rest stop for PCS, COT leave, Emergency Leave, R&R, FEML, personnel evacuation, or any other<br />

transportation. When using length of flight to justify a rest stop the AO must cause the travel order to be<br />

clearly annotated as to when the TDY travel was identified and when travel reservations were made.<br />

2. An en route rest stop is not authorized/approved;<br />

3. The member is not authorized first- or business-class service;<br />

4. The member is required to travel overnight (2400 - 0600) (in which case arrival should be scheduled to<br />

provide an appropriate rest period (NTE 24 hours) at the TDY point before the member is required to perform<br />

official duties). See NOTE following par. U4326-A1c regarding scheduling an early arrival for a rest period at<br />

the TDY point if overnight (2400-0600) travel is involved.<br />

E. Delaying Return <strong>Travel</strong> to Use Reduced <strong>Travel</strong> Fares. When, to qualify for reduced transportation fares, a<br />

member elects to stay at a TDY station longer than required by the assignment and the AO authorizes/approves the<br />

action, per diem or AEA for the additional time may be paid if the:<br />

1. Transportation savings offsets the additional per diem or AEA cost, yielding an overall savings to the<br />

GOV’T; and<br />

2. Delay does not extend the TDY time beyond the time when the member is required to be at work at the PDS<br />

(B-192364, 15 February 1979; B-169024, 5 May 1970).<br />

U4335 SPECIAL CONVEYANCE TRAVEL<br />

Allowable travel time, when special conveyance use is authorized/approved, is the actual time needed to perform the<br />

travel. NOTE: If travel is by vehicle, authorized travel time is computed under par. U3025-C.<br />

U4340 MIXED MODES TRAVEL<br />

Per diem or AEA for travel performed between any two points of a separate leg of a journey (par. U3010), partly by<br />

POC and partly by common carrier, is computed as in par. U3025-E or U4920-F.<br />

U4345 TDY DEPARTURE/RETURN FROM/TO DEPENDENTS' RESIDENCE<br />

A. Authorization/Approval. The AO may permit the member to begin/end official travel from the location at which the<br />

member maintains the family residence if it is not the residence from which the member commutes daily to the PDS.<br />

Change 312 U4D-4<br />

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Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part D: Allowable <strong>Travel</strong> Time for TDY <strong>Travel</strong><br />

U4300-U4345<br />

B. Starting/Ending <strong>Travel</strong>. If to the GOV’Ts advantage, POC use may be authorized/approved to begin/end at the:<br />

1. Member’s residence (from which the member commutes daily to the PDS),<br />

2. Location at which the member maintains the family residence if it is not the residence from which the member<br />

commutes daily to the PDS, or<br />

3. Place near the member’s residence where the POC is garaged/stored.<br />

C. Cost. Relative cost should be a consideration.<br />

D. Example. The member’s PDS is Alexandria, VA. The member resides in Alexandria during the workweek and<br />

commutes daily to the PDS. The member maintains the family residence in Norfolk, VA. The member may be<br />

permitted to begin and/or end official travel on TDY at Norfolk, VA.<br />

Change 312 U4D-5<br />

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Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part D: Allowable <strong>Travel</strong> Time for TDY <strong>Travel</strong><br />

BLANK PAGE<br />

U4300-U4345<br />

Change 312 U4D-6<br />

12/01/12

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part E: GOV’T Mess Use/Availability<br />

U4400 GOV’T MESS<br />

PART E: GOV’T MESS USE/AVAILABILITY<br />

A. Mess Available. GOV’T mess must be used to the maximum extent practicable by members quartered on the<br />

U.S. INSTALLATION.<br />

B. Mess Not Available. A GOV’T mess is not available:<br />

U4400<br />

*1. When GOV’T lodgings on the U.S. INSTALLATION are not available to a member while on official travel<br />

(see Ch 2, Part H);<br />

2. On travel days; or<br />

3. When an AO determines:<br />

a. The use of the mess adversely affects mission performance;<br />

b. There is excessive distance between the mess and places of duty, and/or of lodging;<br />

c. Transportation is not reasonably available between the mess and places of duty, and/or of lodging; or<br />

d. Duty hours and mess operating hours are not compatible.<br />

C. GMR/PMR Documentation. An order must direct the GMR or PMR if one of these rates is to apply. If one of<br />

these rates is directed, but the GOV’T mess is not available, the member must be reimbursed:<br />

1. The locality M&IE meal rate if all three meals were not available; or<br />

2. The PMR if one or two meals were not available;<br />

if the AO accepts the member’s non-availability certification. An order modification serves to document the meal<br />

rate change.<br />

NOTE: When an order, with the exception of an order to schoolhouse training (see par. U4155), does not direct<br />

the GMR or PMR, the locality M&IE rate is used. See par. U4165-1 for deductible meals.<br />

Change 302 U4E-1<br />

02/01/12

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part E: GOV’T Mess Use/Availability<br />

BLANK PAGE<br />

U4400<br />

Change 302 U4E-2<br />

02/01/12

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part F: Occasional Meals and QTRS<br />

U4510 OCCASIONAL MEALS AND QTRS<br />

PART F: OCCASIONAL MEALS AND QTRS<br />

A. General. A member is authorized reimbursement for meals and/or QTRS under par. U4510-B when the AO<br />

determines the member must execute one of the requirements in par. U4510-A1 and is in a status listed in par.<br />

U4510-A2.<br />

1. Requirements<br />

a. Procure QTRS from commercial, GOV’T or non-appropriated fund sources;<br />

b. Use GOV’T QTRS and pay a service charge;<br />

c. Retain QTRS at a prior TDY location when the retention is authorized/approved by appropriate<br />

authority; or<br />

d. Procure meals from commercial or non-appropriated funds sources;<br />

2. Status<br />

U4510<br />

a. Par. U4102-D: Within PDS limits only for a member escorting arms control inspection team/members<br />

while engaged in activities related to the implementation of arms control treaty or agreement during the incountry<br />

period referred to in the treaty or agreement;<br />

b. Par. U4102-E: TDY within the PDS local area (outside the PDS limits);<br />

c. Par. U4102-F: Round trips within 12 hours;<br />

d. Par. U4102-G: Members traveling together with no/limited reimbursement;<br />

e. Pars. U4102-J, U4102-K, and U4102-M: TDY or training duty aboard a ship;<br />

f. Par. U4102-L: Field duty;<br />

g. Pars. U4102-O and U4102-P: A member and/or straggler separated from others traveling together under<br />

an order directing no/limited reimbursement travel;<br />

h. Par. U4163: EUM;<br />

i. Par. U5108-C: Transportation mode directed to first duty station upon enlistment, reenlistment or<br />

induction;<br />

j. Par. U5120-D: PCS with TDY at a location near (but outside the limits of) the old or new PDS;<br />

k. Par. U7025: <strong>Travel</strong> incident to application processing;<br />

*l. Par. U4102-U: Inpatient;<br />

m. Par. U7150-A: RC member travel; or<br />

n. Par. U7154-B7: Lodging and meal expense at a point of delay for an SROTC member performing travel<br />

to/from field training/practice cruises and delayed through no personal fault at a location where no GOV’T<br />

QTRS or dining facility/mess are available.<br />

Change 311 U4F-1<br />

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Ch 4: Temporary Duty <strong>Travel</strong><br />

Part F: Occasional Meals and QTRS<br />

B. Computation<br />

1. QTRS<br />

U4510<br />

a. The amount allowed is the member’s QTRS cost NTE the maximum lodging amount within the per diem<br />

rate for the TDY locality.<br />

b. In special/unusual circumstances when the amounts claimed exceed the lodging components of the<br />

applicable per diem rates, the AO may authorize under par. U4210 reimbursement in greater amounts for<br />

the occasional QTRS cost.<br />

c. When a member is required to procure/retain unoccupied QTRS or to procure/retain QTRS at more than<br />

one location on any calendar day, reimbursement for the cost of such QTRS is in par. U4135.<br />

2. Meals. If the AO determines that a member is required to procure meals, the member is authorized the actual<br />

amount paid NTE the PMR (no IE) as in pars. U4149-C or U4151-C1 based on the applicable per diem rate for<br />

the TDY locality. If more than one locality is involved on any given day, the PMR limit is based on the highest<br />

locality M&IE rate.<br />

Change 311 U4F-2<br />

11/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part G: ITDY – <strong>Travel</strong> & Transportation Allowances for Dependent <strong>Travel</strong><br />

PART G: ITDY TRAVEL AND TRANSPORTATION ALLOWANCES FOR<br />

DEPENDENT TRAVEL<br />

U4600 GENERAL<br />

U4600-U4610<br />

A. Authority. This Part prescribes dependent travel and transportation allowances when the member is assigned to<br />

ITDY IAW 37 USC 406. ITDY travel by the member via the dependent alternate place may be authorized by the<br />

Secretarial Process only to assist in moving dependents from one location to another when the dependents have been<br />

or are being moved at GOV’T expense.<br />

B. Allowances. DLA is payable to a member when dependents relocate under an ITDY order (pars. U5620 and<br />

U5630-B16). Dependent transportation is authorized under this Part the same as for PCS. The MALT in par.<br />

U5105-B1 applies unless the dependent accompanies the member to the TDY location traveling in the same POC. If<br />

the dependent travels as a passenger, no MALT is payable for the dependent since the member receives TDY<br />

mileage. See par. U4755 for HHG transportation.<br />

U4605 MEMBER ORDERED ON ITDY<br />

A. General. Only the Service Headquarters can authorize/approve ITDY. When ITDY applies and the member’s<br />

TDY order does not provide for return to the PDS and the TDY:<br />

1. Is contemplated to be for 20 or more weeks at any one location, except as noted in par. U2146-B; or<br />

2. Order does not specify or imply any limit to the period of absence from the PDS;<br />

dependent travel and transportation allowances to an alternate place may be authorized at GOV’T expense IAW<br />

Agency/Service regulations.<br />

B. <strong>Travel</strong> to/from the Old PDS, Alternate Place En Route to the ITDY Location. The member is authorized PCS<br />

travel and transportation allowances to accompany the dependent to the alternate place from the old PDS when<br />

authorized by the Secretarial Process under par. U4605-A. This authority, to relocate at GOV’T expense, exists only<br />

when the Secretarial Process determines that the member’s presence is needed to assist the dependent(s) and not for<br />

personal convenience.<br />

1. This may be accomplished while en route to the ITDY assignment, or as a separate PCS round trip between<br />

the old PDS and alternate place at GOV’T expense before departure on the ITDY assignment. See B-199354, 1<br />

July 1981.<br />

*2. <strong>Travel</strong> and transportation allowances are not authorized for travel performed prior to the official written<br />

ITDY notification IAW par. U2250. Round-trip transportation between the ITDY station and the alternate<br />

place at GOV’T expense to assist dependents in relocating is not authorized.<br />

C. Member’s Return to the Old PDS or <strong>Travel</strong> via the Old PDS en route to the New PDS. The member is<br />

authorized PCS travel and transportation allowances from the ITDY location via the alternate place to which<br />

dependents were moved at GOV’T expense, en route back to the old PDS, or to a new PDS. When a member, IAW<br />

an order is required to return to the old PDS prior to travel to the new PDS via the alternate place to which<br />

dependents were moved at GOV’T expense, the member is authorized PCS travel and transportation allowances<br />

from the ITDY location via the old PDS to the alternate place to the new PDS. Return to the old PDS prior to travel<br />

to the new PDS via the alternate place must be stated in the member’s order or authorized/approved through the<br />

Secretarial Process. The authority to travel via the alternate place exists only when the Secretarial Process<br />

determines it is necessary for the member to assist the dependent(s) in relocating to the PDS and not for personal<br />

convenience (e.g., a visit). As a reminder, reimbursement for dependent travel is limited to travel directly from the<br />

alternate location to the official destination (either old or new PDS as appropriate). Arranging a HHG/POV<br />

shipment is not an authorized reason.<br />

Change 305 U4G-1<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part G: ITDY – <strong>Travel</strong> & Transportation Allowances for Dependent <strong>Travel</strong><br />

U4600-U4610<br />

1. If the dependents were not relocated to an alternate place but remained at the PDS from which the member<br />

departed on ITDY, the member receives PCS travel and transportation allowances from the ITDY location via<br />

the old PDS to the new PDS if a new PDS is named.<br />

2. The member’s PCS travel and transportation allowances between the ITDY location and alternate place or<br />

previous PDS at which the dependents are located is limited to the GOV’T’s constructed cost and POC travel is<br />

not ordinarily authorized to the alternate location or previous PDS from the ITDY location. For example,<br />

GOV’T or common carrier transportation mode and necessary travel time between the authorized points (par.<br />

U3010) is cost effective and time efficient to perform the official travel in most situations.<br />

*3. The authority does not apply when the member has reported to the new PDS on subsequent PCS travel<br />

order prior to accompanying the dependent(s) from the alternate place or previous PDS where the<br />

dependents elected to remain at GOV’T expense. The member is financially responsible for the travel and<br />

transportation expenses if performed. See par. U2150.<br />

D. Member’s Return to the Old PDS. When:<br />

1. The member returns from ITDY on a subsequent order (or amendment/modification to the original ITDY<br />

order) to an activity at the old PDS, or<br />

2. Simply returns to the old PDS from ITDY,<br />

after the dependent has been moved at GOV’T expense to the ITDY station or to alternate location; the member is<br />

authorized to travel via the alternate location to assist with dependent travel and transportation from the ITDY<br />

station or from the alternate location to the old PDS. Return transportation from CONUS to an OCONUS PDS must<br />

not be authorized/approved unless at least 12 months remain in the member's tour of duty at that PDS on the date the<br />

dependent is scheduled to, or actually does, arrive at that PDS or on the date command sponsorship again is granted,<br />

whichever is later.<br />

U4610 DEPENDENT TRAVEL<br />

A. Dependent <strong>Travel</strong> and Transportation to the Alternate Place. All travel and transportation authorized at GOV’T<br />

expense is to enable the dependent to establish permanent a residence during the member’s ITDY assignment.<br />

1. PDS and ITDY Stations Are Both in CONUS. Dependents’ travel and transportation at GOV’T expense is<br />

authorized to any location at a cost NTE the cost from the PDS to the ITDY station.<br />

2. PDS and ITDY Stations Are Both OCONUS. Dependents’ travel and transportation at GOV’T expense is<br />

authorized to any location at a cost NTE the cost from the PDS to the ITDY station. However, if determined to<br />

be in the GOV’T’s best interest, the Secretarial Process may authorize dependent travel to an alternate CONUS<br />

location without any cost limitation.<br />

3. PDS is in CONUS and the ITDY Station is OCONUS. Only the Secretarial Process may authorize/ approve<br />

dependents’ travel and transportation at GOV’T expense in this situation. When authorized/approved,<br />

transportation may be authorized from the PDS to:<br />

a. The ITDY station;<br />

b. A CONUS location; or<br />

c. A non-foreign OCONUS location if the non-foreign OCONUS location is the member’s HOR, PLEAD<br />

or legal residence before entering active duty or was the spouse’s legal resident at the time of marriage.<br />

<strong>Travel</strong> must not be authorized/approved to a foreign OCONUS location unless at least 12 months remain in the<br />

member's tour of duty at the OCONUS TDY station on the date the dependent is scheduled to, or actually does,<br />

arrive OCONUS.<br />

Change 305 U4G-2<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part G: ITDY – <strong>Travel</strong> & Transportation Allowances for Dependent <strong>Travel</strong><br />

U4600-U4610<br />

4. PDS is OCONUS and the ITDY Station is in CONUS. The Secretarial Process may authorize/ approve<br />

dependent transportation at GOV’T expense to the ITDY station, or other alternate location, NTE the cost from<br />

the PDS to the ITDY station. See par. U4605-D.<br />

B. PCS Order Received at the ITDY Station. When a dependent is moved at GOV’T expense to the ITDY station<br />

or other alternate location and the member receives a PCS order at the ITDY station, dependent travel and<br />

transportation allowances at GOV’T expense for travel performed to the new PDS must not exceed the cost from the<br />

ITDY station/alternate location to the new PDS.<br />

C. Member’s Return to the Old PDS. When:<br />

1. The member returns from ITDY on a subsequent order (or amendment/modification to the original ITDY<br />

order) to an activity at the old PDS, or<br />

2. Simply returns to the old PDS from ITDY,<br />

after the dependent has been moved at GOV’T expense to the ITDY station or to alternate location; the member is<br />

authorized dependent travel and transportation from the ITDY station or alternate location to the old PDS. Return<br />

transportation from CONUS to an OCONUS PDS must not be authorized/approved unless at least 12 months remain<br />

in the member's tour of duty at that PDS on the date the dependent is scheduled to, or actually does, arrive at that<br />

PDS or on the date command sponsorship again is granted, whichever is later.<br />

Change 305 U4G-3<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part G: ITDY – <strong>Travel</strong> & Transportation Allowances for Dependent <strong>Travel</strong><br />

BLANK PAGE<br />

U4600-U4610<br />

Change 305 U4G-4<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

U4700 GENERAL<br />

PART H: HHG SHIPMENT AND STORAGE UNDER A TDY ORDER<br />

U4700-U4780<br />

This Part prescribes TDY HHG transportation allowances. NOTE: Delivery out of storage is authorized at GOV’T<br />

expense, regardless of the length of time in storage (as long as the member’s order is and/or transportation<br />

allowances are valid). This includes shipments that have been converted to storage at the member’s expense. For<br />

POV storage when a member is TDY on a contingency operation, Ch 5, Part E, Sec. II. For information about HHG<br />

authorized locations, Tables in par. U4780 for TDY and par. U5390 for PCS.<br />

U4705 AUTHORIZING/APPROVING TDY HHG TRANSPORTATION<br />

*A. General. Common carrier accompanied baggage limits may preclude a member from transporting necessary<br />

HHG items without cost. An AO or commanding officer may authorize/approve transportation of HHG required for<br />

the member’s personal comfort and well-being while on TDY in addition to any UB being authorized.<br />

*B. Restrictions. If required due to unusual circumstances, Service regulations may restrict what type(s) of HHG<br />

items may be shipped to a TDY location. For example, the Service could determine that shipment of motorcycles,<br />

boats, snowmobiles, firearms (par. U5330-J) and/or appliances is not appropriate due to local customs/laws of the<br />

TDY country or military necessity of the TDY mission. Any restriction must be stated on the TDY order.<br />

U4710 BASIC ALLOWANCE<br />

A. Shipments in Addition to Authorized TDY Weight Allowance. When TDY, the following may be transported in<br />

addition to the member’s TDY weight allowances:<br />

1. PBP&E (par. U5310-C), and<br />

2. Required medical equipment (par. U5310-K).<br />

B. Weight Allowance. The maximum weight allowances in the following table do not include accompanied<br />

baggage transported on a passenger transportation commercial ticket. They are the actual weights of unpacked and<br />

uncrated HHG. If practicable, the actual weight of unpacked and uncrated HHG is established before packing. For<br />

information on determining net shipment weight for specific transportation modes, pars. U5335-B, U5335-C,<br />

U5335-D, U5335-E, and U5335-F. NOTE: The Secretary Concerned may authorize a higher weight allowance<br />

(NTE a total of 1,000 lbs. including the allowance listed below) of a member below pay grade O-7, but only on a<br />

case-by-case basis. The Secretary Concerned may increase the member's weight allowance (NTE the 1,000 total<br />

as noted) if the Secretary determines that failure to increase the member's TDY weight allowance would create a<br />

significant hardship to the member.<br />

Change 305 U4H-1<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

Army, Air Force, &<br />

Marine Corps<br />

TDY WEIGHT ALLOWANCE (POUNDS)<br />

Service and Grade 1/<br />

Navy, Coast Guard, & National<br />

Oceanic and Atmospheric<br />

Administration Corps<br />

<strong>Office</strong>r Personnel<br />

Public Health Service<br />

U4700-U4780<br />

Weight<br />

Allowance<br />

General/General of the Army Admiral N/A 2000 2/<br />

Lieutenant General Vice Admiral Surgeon General 1500<br />

Major General Rear Admiral (upper half)<br />

Deputy/Assistant Surgeon<br />

General<br />

1000<br />

Brigadier General Rear Admiral (lower half) Assistant Surgeon General 1000<br />

Colonel Captain Director 800<br />

Lieutenant Colonel/Warrant<br />

<strong>Office</strong>r (W-5)<br />

Commander/Warrant <strong>Office</strong>r<br />

(W-5)<br />

Senior 800<br />

Major/Warrant <strong>Office</strong>r (W-4)<br />

Lieutenant Commander/Warrant<br />

<strong>Office</strong>r (W-4)<br />

Full 800<br />

Captain/Warrant <strong>Office</strong>r (W-3) Lieutenant/Warrant <strong>Office</strong>r (W-3) Senior Assistant 600<br />

First Lieutenant/Contract<br />

Surgeon/Warrant <strong>Office</strong>r (W-2)<br />

Lieutenant (Junior<br />

Grade)/Warrant <strong>Office</strong>r (W-2)<br />

Assistant 600<br />

Second Lieutenant/<strong>Office</strong>r Ensign/<strong>Office</strong>r Graduate of<br />

Graduate of Service<br />

Service Academy/Warrant <strong>Office</strong>r Junior Assistant 600<br />

Academy/Warrant <strong>Office</strong>r (W-1) (W-1)<br />

Enlisted Personnel<br />

E-9 E-9 N/A 600 3/<br />

E-8 E-8 N/A 500<br />

E-7 to E-1 E-7 to E-1 N/A 400<br />

Aviation Cadet Aviation Cadet N/A 400<br />

Service Academy<br />

Cadet/Midshipman<br />

Service Academy<br />

Cadet/Midshipman<br />

N/A 350<br />

1/ Includes a Regular member, a member of a Uniformed Service RC, and an officer holding a temporary<br />

commission in the Army/Air Force of the U.S.<br />

2/ The Secretarial Process may authorize additional weight up to 2,000 lbs. (up to 4,000 lbs. total) for the Chiefs of<br />

Staff, U.S. Air Force and U.S. Army, the Chief of Naval Operations, the Commandant of the Marine Corps, and the<br />

Commandant of the Coast Guard.<br />

3/ A member selected as Senior Enlisted Advisor to the Chairman of the <strong>Joint</strong> Chiefs of Staff, Sergeant Major of the<br />

Army, Master Chief Petty <strong>Office</strong>r of the Navy, Master Chief Petty <strong>Office</strong>r of the Coast Guard, Chief Master Sergeant<br />

of the Air Force, or Sergeant Major of the Marine Corps, who requires a TDY weight allowance of HHG, is<br />

authorized a weight allowance of 800 lbs. for a TDY order issued on or after receiving notice of selection to that<br />

position and for the remainder of the military career.<br />

C. Shipment of Replacement Items. When an original TDY HHG shipment is destroyed or lost during<br />

transportation through no fault of the member, a replacement shipment, within the member's weight allowance, may<br />

be made at GOV’T expense (68 Comp. Gen. 143 (1988)).<br />

Change 305 U4H-2<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

U4715 LIMITATIONS<br />

U4700-U4780<br />

Under a TDY order, a temporary-to-permanent duty order, or a combination thereof, a member with an<br />

authorized/approved TDY HHG shipment may transport HHG within the TDY weight allowance between any<br />

points, if either the destination or origin (as applicable) is the TDY station, subject to the following cost limitations<br />

as applicable:<br />

1. From PDS to TDY station;<br />

2. Between TDY stations; or<br />

3. From the last TDY station to the old PDS, or to the new PDS.<br />

When a member is ordered from a TDY station to a new PDS or when a TDY station becomes a new PDS, these<br />

shipments are in addition to PCS weight allowance.<br />

U4720 TRANSPORTATION METHODS<br />

The transportation methods in par. U5320 apply.<br />

U4725 FACTORS AFFECTING TDY HHG TRANSPORTATION<br />

A. Weight Allowance. A member’s grade on the day travel begins determines the weight allowance.<br />

B. Order Amended, Modified, Canceled or Revoked. The provisions in par. U5330-C apply.<br />

C. Improper Shipments. A designated Service representative may authorize/approve forwarding authorized<br />

shipments to the proper destination that are, through no fault of the member, misdirected or otherwise separated from<br />

the member.<br />

U4735 WHEN EXCESS CHARGES ARE INCURRED<br />

HHG not authorized/approved for transportation or not within the member's TDY weight allowance must not be<br />

transported with authorized HHG. The member should arrange for separate transportation of such articles. When<br />

shipments include unauthorized articles that are later disclosed, the member bears the full cost of transporting them,<br />

to the extent that cost can be identified. If the cost of transporting these articles cannot be established, par. U5340.<br />

U4740 CALLED (OR ORDERED) TO ACTIVE DUTY<br />

For transportation allowances of a member called (or ordered) to initial active duty for training for less than 6<br />

months, or called (or ordered) to active duty for less than 20 weeks, par. U5345-B2. For transportation allowances<br />

when a member is relieved from such active duty, par. U5360-E.<br />

U4745 PCS WITH TDY EN ROUTE<br />

See par. U5345-C1.<br />

U4750 TDY WITHOUT RETURN TO PDS OR TDY PENDING FURTHER ASSIGNMENT<br />

Under an order from a PDS to TDY without direction to return to the PDS, or to TDY for further assignment, a<br />

member's HHG within the PCS weight allowance may be:<br />

1. Placed in NTS for the entire TDY period under par. U4770-C; or<br />

Change 305 U4H-3<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

U4700-U4780<br />

2. Packed and moved from GOV’T QTRS to private-sector housing in the old PCS vicinity, if required to<br />

vacate the GOV’T QTRS.<br />

U4755 ITDY<br />

Under an order from the PDS to TDY for an indeterminate period of time, HHG transportation within the PCS<br />

weight allowance may be made to any combination of:<br />

1. The TDY station, or<br />

2. Any CONUS point, or<br />

3. Other location authorized for dependent travel by the Secretarial Process, or<br />

4. NTS under par. U4770-C,<br />

if the Secretarial Process authorizes/approves. HHG placed in storage or shipped under par. U4755 may be<br />

transported to the member's PDS after TDY. Ch 4, Part G, for dependent transportation.<br />

U4760 TDY PENDING PCS ASSIGNMENT TO AN OCONUS PDS OR TO A SHIP<br />

A. General. An order from a PDS to TDY pending PCS to:<br />

1. OCONUS, or<br />

2. A ship,<br />

authorizes allowances to a member as indicated in pars. U4760-B and U4760-C.<br />

B. Ordered to a Ship. Under an order from a PDS to TDY pending a PCS assignment to a ship other than one<br />

described in par. U4760-C, transportation of the PCS HHG weight allowance may be made to any combination of:<br />

1. The ship’s home port;<br />

2. From GOV’T QTRS to private-sector housing in the old PDS vicinity, if required to vacate GOV’T QTRS;<br />

and<br />

3. NTS under par. U4770-C.<br />

C. Ordered to OCONUS Duty or to a Unit Specified as Unusually Arduous Sea Duty or Operating OCONUS for 1<br />

Year or Longer. Under an order from a PDS to TDY pending a PCS to an:<br />

1. OCONUS assignment, or<br />

2. Assignment to a unit (e.g., ship or afloat staff) specified in writing by the Secretarial Process as unusually<br />

arduous sea duty or contemplated to be operating OCONUS for a continuous period of 1 year or longer on the<br />

date the unit is so specified,<br />

PCS HHG weight allowance transportation may be made to any combination of:<br />

1. Any CONUS location the member specifies;<br />

2. The OCONUS duty station; and<br />

3. NTS under par. U4770-C.<br />

Change 305 U4H-4<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

U4765 TDY ICW BUILDING, FITTING OUT, CONVERTING OR REACTIVATING A SHIP<br />

U4700-U4780<br />

A. General. An order from a PDS to TDY ICW building, fitting out, converting, or reactivating a ship that directs<br />

duty on board when commissioned, authorizes a member as indicated in pars. U4765-B and U4765-C.<br />

B. Ordered to a Ship Not Specified as Unusually Arduous. Under an order to a ship other than one described in par.<br />

U4765-C, transportation of the PCS HHG weight allowance may be made to a combination of:<br />

1. The ship’s home port, and<br />

2. NTS under par. U4770-C.<br />

C. Ordered to a Ship Specified as Unusually Arduous Sea Duty or Operating OCONUS for 1 Year or Longer.<br />

Under an order to a ship which, after commissioning, will be unusually arduous sea duty or is contemplated to<br />

operate OCONUS for a continuous period of 1 year or longer, transportation of the PCS HHG weight allowance may<br />

be made to a combination of:<br />

1. Any CONUS location the member specifies, and<br />

2. NTS under par. U4770-C.<br />

U4770 HHG STORAGE ICW TDY/DEPLOYMENT<br />

A. Storage in Transit (SIT)<br />

1. SIT is authorized as part of HHG transportation (par. U4700 NOTE).<br />

2. HHG, within the TDY weight allowance, may be placed in SIT when:<br />

a. On a PCS with TDY/deployment en route (par. U5345-C) (NOTE below); or<br />

b. TDY/deployed for 90 or fewer days if the Service designated official authorizes/approves the SIT as<br />

necessary based on the member’s written statement that SIT is necessary for reasons beyond the member’s<br />

control.<br />

NOTE: When HHG are in SIT incident to a PCS and the member is TDY/deployed for 90 or more days/an<br />

indefinite period, par. U5375-B3 applies.<br />

B. Special Storage<br />

1. General<br />

a. Special storage is storage incident to TDY/deployment for 90 or more days/an indefinite period when no<br />

PCS is involved. See NOTE in par. U4770-A when PCS is involved. It includes any shipment, drayage,<br />

packing, crating, unpacking, and uncrating necessary to place HHG into/remove them from a storage<br />

facility.<br />

b. The Secretarial Process may authorize/approve special storage under pars. U4770-B2 and U4770-B3.<br />

c. The member's PCS weight allowance applies (par. U5310-B).<br />

d. See par. U5380-B for storage facility selection.<br />

Change 305 U4H-5<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

2. TDY/Deployment for 90 or More Days/an Indefinite Period<br />

U4700-U4780<br />

a. A TDY/deployment order for 90 or more days/an indefinite period may authorize a member a special<br />

storage (not ICW a PCS shipment).<br />

b. The Secretarial Process may authorize/approve special storage, except for a member who:<br />

(1) Is authorized HOS allowances in par. U5365-A, and<br />

(2) Has HHG in NTS under par. U5365-C when recalled to active duty (par. U5365-H).<br />

3. TDY/Deployment of an RC Member Called/Ordered to Active Duty under Unusual/Emergency<br />

Circumstances/Service Exigencies for other than Training<br />

a. The Secretarial Process may authorize/approve special storage for an RC Member who is:<br />

(1) Called/ordered to active duty under unusual/emergency circumstances or Service exigencies for<br />

other than training purposes, and<br />

(2) Ordered to TDY or deployment.<br />

b. The TDY/deployment can be for any length of time.<br />

c. The TDY HHG weight allowance limitations in par. U5345-B2 for an RC member called/ordered to<br />

active duty for less than 20 weeks does not apply.<br />

d. PCS weight allowances do apply (par. U5310-B).<br />

C. Non-temporary Storage (NTS)<br />

1. NTS while TDY is authorized only when a member is:<br />

a. Ordered on a PCS:<br />

(1) With TDY en route, or<br />

(2) While on TDY, and<br />

b. In the situations listed in the chart below.<br />

Change 305 U4H-6<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

U4700-U4780<br />

2. Authorized NTS begins on the day the order is issued and continues (see par. U4770-D) as long as any of<br />

the situations in the chart below exist.<br />

SITUATION COMPLETION<br />

1. TDY without return to PDS or pending further<br />

assignment (par. U4750)<br />

2. ITDY (par. U4755)<br />

3. TDY pending assignment OCONUS or to a ship (par.<br />

U4760)<br />

4. TDY ICW building, fitting out, converting or<br />

reactivating of a ship and duty aboard when<br />

commissioned (par. U4765)<br />

1. Departure day from the TDY station incident to an<br />

order assigning a new PDS<br />

2. Departure day from the last TDY station to proceed<br />

to the new PDS<br />

3. Departure day from the last TDY station to proceed<br />

OCONUS or to the assigned ship<br />

4. The ship’s arrival day at its assigned home port<br />

D. Storage after TDY/Deployment Completion. HHG storage is authorized for up to 90 days after TDY/<br />

deployment completion. Extensions to this 90-day period may be granted IAW par. U5375-B.<br />

U4775 HHG TRANSPORTATION AFTER STORAGE<br />

HHG stored under pars. U4750, U4755, U4760 and U5345-C1 may be transported to any subsequent PDS. Also,<br />

HHG may be shipped to any point in CONUS under par. U5350, when applicable.<br />

Change 305 U4H-7<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

U4780 HHG AUTHORIZED LOCATIONS AND WEIGHT ALLOWANCE<br />

U4700-U4780<br />

The following table summarizes authorized locations and weight allowance for the movement of HHG under a TDY<br />

order. The referenced paragraphs provide benefit details and should be reviewed for thorough understanding.<br />

HHG AUTHORIZED LOCATIONS<br />

ORDER TYPE AND JFTR REFERENCES<br />

AND WEIGHT ALLOWANCE<br />

(footnote explanations follow summary)<br />

1. TDY order, a temporary to permanent duty order, or a combination<br />

1, 2, 3, 4, 5, 6, 7, 8<br />

thereof (par. U4715)<br />

2. An RC member called or ordered to active duty for less than 20<br />

weeks at one duty station under the following conditions:<br />

(a) Initial active duty for training for less than 6 months; or<br />

(b) Active duty (including active duty for training) for less than 20<br />

8, 10, 12, 16, 17<br />

weeks; or<br />

(c) Active duty for training for 20 or more weeks with less than 20<br />

weeks at any one location (pars. U4740 and U5345-B2)<br />

3. A PCS with TDY/deployment en route (pars. U4745 and U5345-C1) 1, 2, 4, 5, 6, 9<br />

4. TDY without being directed to return to the PDS or TDY pending<br />

5, 6, 9, 17<br />

further assignment (pars. U4750, U4770, and U4775)<br />

5. ITDY (from a PDS to a TDY location for an indeterminate time)<br />

1, 4, 5, 9, 17, 20<br />

(pars. U4755 and U4775)<br />

6. From a PDS to a TDY location pending assignment to ship not<br />

designated for arduous duty and not OCONUS 1 year or more (pars.<br />

4 (“ship home port”), 5, 9, 17<br />

U4760-B and U4775)<br />

7. From a PDS to a TDY location pending:<br />

(1) OCONUS assignment, or<br />

(2) Pending assignment to a ship designated for unusually arduous<br />

4, 5, 9, 17, 20<br />

sea duty or operating OCONUS for 1 year or more (pars. U4760-C<br />

and U4775)<br />

8. Ordered from a PDS to TDY ICW building, fitting out, converting or<br />

4 (“ship home port”), 5, 9<br />

reactivating a ship (not specified as unusually arduous) (par. U4765-B)<br />

9. Ordered from a PDS to TDY ICW building, fitting out, converting or<br />

5, 9, 20<br />

reactivating a ship (specified as unusually arduous) (par. U4765-C)<br />

10. TDY/deployment of 90 or more days/an indefinite period when no<br />

5 (“special storage”), 9<br />

PCS involved (par. U4770-B)<br />

11. TDY/deployment of an RC member called/ordered to active duty<br />

under unusual/emergency circumstances/service exigencies for other<br />

5 (“special storage”), 9<br />

than training (par. U4770-B3c)<br />

12. Relief from active duty for an RC member called/ordered to:<br />

(a) Initial active duty for training for less than 6 months, or<br />

(b) Active duty for training for 20 or more weeks but less than 20<br />

6 (“NTE 30 days”), 8, 11, 13, 15, 19<br />

weeks at any one location, or<br />

(c) Active duty (including active duty for training) for less than 20<br />

weeks at one duty station (par. U5360-E)<br />

5 (“continued storage only if member<br />

qualifies for special storage under par.<br />

13. Recalled to active duty for TDY after separation from the service or U4770-B”), 8. Authorized locations<br />

relief from active duty (par. U5360-K)<br />

depending on the TDY order. Upon<br />

separation following recall, pars. U5360-<br />

A and U5360-B for authorized places.<br />

Change 305 U4H-8<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

FOOTNOTES HHG AUTHORIZED LOCATIONS AND WEIGHT ALLOWANCE<br />

1 From PDS To TDY<br />

2 From TDY To TDY<br />

3 From Last TDY To Old PDS<br />

4 From Last TDY To New PDS<br />

5 NTS<br />

6 SIT<br />

7<br />

U4700-U4780<br />

TDY Weight in Addition to PCS Weight Allowance<br />

(“When a member is ordered from a TDY station to a new PDS or when a TDY station becomes<br />

a new PDS, these shipments are in addition to PCS weight allowance.” par. U4715)<br />

8 TDY Weight Allowance<br />

9 PCS Weight Allowance<br />

10 From HOR<br />

11 To HOR<br />

12 From HOS<br />

13 To HOS<br />

14 From PLEAD or place from which called/ordered to Active Duty for Training<br />

15 To PLEAD or to place from which called/ordered to Active Duty for Training<br />

16 To First PDS<br />

17 To Any Subsequent PDS<br />

18 From Last Duty Station<br />

19 From PLACE HHG Last Transported at Gov’t Expense<br />

20 Any CONUS Point Selected By Member<br />

Change 305 U4H-9<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong> (TDY)<br />

Part H: HHG Shipment & Storage Under TDY Order<br />

BLANK PAGE<br />

U4700-U4780<br />

Change 305 U4H-10<br />

05/01/12

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part I: Reimb Options for Mbrs on TDY w/in a COCOM /JTF AOR<br />

PART I: REIMBURSEMENT OPTIONS FOR MEMBERS ON TDY WITHIN A<br />

COCOM OR JOINT TASK FORCE AOR<br />

U4800 DEFINITIONS<br />

U4800<br />

A. COCOM AOR. A specified AOR location where various forces are moved to complete operational actions in<br />

low or high intensity operations/exercises. Organizations in the AOR are composed of direct units, coalition forces,<br />

CJCS, JTFs and other operating forces supporting the COCOM Commander’s operations.<br />

B. <strong>Joint</strong> Task Force (JTF). A force composed of assigned or attached elements of the Army, the Navy, the Marine<br />

Corps, and the Air Force, or two or more of these Services, which is constituted and so designated by the SECDEF<br />

or by the commander of a unified command or an existing JTF (as defined by <strong>Joint</strong> Publication 1-02, DoD<br />

Dictionary of Military and Associated Terms). For this Part, the definition also includes the Coast Guard.<br />

C. Operational Deployment. Those contingencies or other operations directed by the SECDEF in support of a<br />

United Nations (UN) or COCOM Commander’s mission. These include, but are not limited to, UN and JTF<br />

peacekeeping, nation building, and humanitarian missions; and operations against an actual or potential enemy (APP<br />

A1, CONTINGENCY OPERATIONS).<br />

D. Exercises. Those Service, COCOM Commander, or CJCS training military maneuvers or simulated wartime<br />

operations whose primary purpose is to enhance unit readiness and mission capability. For example, war games,<br />

field exercises, or maneuvers that may or may not involve more than one Service. Members/units are placed in field<br />

duty.<br />

E. TDY Options<br />

NOTE: See par. U1245 for continuation of the IE portion of the TDY per diem for a “hospitalized member,” as<br />

defined under the OUSD(P&R) Memorandum, 15 May 08 and DoDFMR, Volume 7A, Ch 13.<br />

1. General<br />

a. The COCOM/JTF Commander:<br />

(1) Provides equity for travel and transportation allowances payment in the AOR and actions within<br />

the AOR;<br />

(2) Determines the appropriate TDY option for all assigned personnel from all of the Services within<br />

the AOR which establishes the per diem meal rate and lodging conditions, after consultation with<br />

Service component commanders;<br />

(3) May delegate authority to a subordinate commander that directs the travel in individual travel cases<br />

or specific circumstances to prescribe a different per diem rate, which includes lodging, M&IE and/or<br />

lodging rate; and<br />

(4) Must communicate these decisions (including the appropriate meal rate and/or lodging rate) to the<br />

appropriate Services for inclusion in orders. NOTE: JTF exercises must be field duty.<br />

b. These decisions apply to all members temporarily assigned for operational deployment to a COCOM<br />

and/or JTF performing duty under similar conditions within the same AOR.<br />

c. The Secretarial Process for each Service may direct a TDY option for members that is different than the<br />

one used for COCOM and/or JTF members:<br />

(1) Not located in the COCOM’s/JTF’s AOR, but who are operating in a support capacity, or<br />

Change 313 U4I-1<br />

01/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part I: Reimb Options for Mbrs on TDY w/in a COCOM /JTF AOR<br />

2. Regular TDY<br />

(2) Are located in the CCOCOM’s/JTF’s AOR, but are not part of the COCOM /JTF.<br />

a. General. For regular TDY a member:<br />

U4800<br />

*(1) <strong>Travel</strong>s to one or more locations away from the PDS to perform TDY ordinarily for less than 180<br />

days at any one location. Par. U2230-C provides guidance on exceptions and waiver authority to the<br />

180 day limit;<br />

(2) Is reimbursed for lodging, M&IE in Ch 4, Part B or par. U4800-E2b; and<br />

(3) Receiving the GMR while TDY to a COCOM/JTF Commander’s AOR, who travels within that<br />

AOR, is not traveling for M&IE purposes for par. U4151-B4 (e.g., if a TDY member travels from one<br />

AOR location to another location in the same AOR, and the GMR rate applies to both locations, then<br />

the GMR applies for that day unless GOV’T meals are not available). NOTE: GMR and the $3.50<br />

incidental rate do not apply on days the member is traveling into/out of an AOR.<br />

b. Temporary Dining Facilities – COCOM or JTF<br />

(1) If a member consumes meals at the COCOM Command’s/JTF’s temporary dining facility and is<br />

charged the discount GMR for meals, the member is reimbursed the discount GMR plus an IE of:<br />

(a) $5 in CONUS, or<br />

(b) The applicable locality IE rate or $3.50 OCONUS when the COCOM/JTF commander<br />

determines $3.50 to be adequate.<br />

(2) If the member's statement is accepted to support increased per diem for a missed meal at a<br />

COCOM’s/JTF’s temporary dining facility, the PMR is authorized for that day (pars. U4149-C and<br />

U4151-C).<br />

(3) If a COCOM/JTF member outside the AOR or en route to the AOR pays the meal rate IAW the<br />

DoDFMR, Volume 12, Ch 19 at http://comptroller.defense.gov/fmr/12/12_19.pdf, reimbursement is<br />

IAW Ch 4, Part B.<br />

c. Operational Deployment. A member on an operational deployment is on “regular” TDY (exceptions for<br />

exercises, see par. U4800-E4).<br />

3. Essential Unit Messing (EUM). EUM may be used for operational deployments when the following<br />

circumstances apply:<br />

a. EUM may be required in a command/organizational unit when it:<br />

(1) Enhances operational readiness,<br />

(2) Enhances the conduct of military operations, or<br />

(3) Is necessary for the effective conduct of training.<br />

b. Designation of EUM is not applied to individual service members, but is applied to:<br />

(1) Organizational units,<br />

Change 313 U4I-2<br />

01/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part I: Reimb Options for Mbrs on TDY w/in a COCOM /JTF AOR<br />

(2) Operational elements, or<br />

(3) Detachments.<br />

c. The member is provided GOV’T QTRS, and to maintain unit readiness, is required to use a GOV’T<br />

dining facility/mess.<br />

d. The member is paid only the incidental portion of the daily M&IE rate.<br />

4. Field Duty. During field duty (APP A1, FIELD DUTY) the member is:<br />

a. Subsisted in a GOV’T dining facility/mess or with an organization that is receiving field rations, and is<br />

serving with troops on maneuvers, war games, field exercises, or similar types of operations.<br />

b. Furnished GOV’T QTRS or quartered in accommodations ordinarily associated with field exercises.<br />

c. Not paid per diem since everything, the cost of which is ordinarily reimbursed by per diem, is furnished<br />

at no additional cost to the member, i.e., at no cost that exceeds that which the member would normally<br />

incur at the PDS.<br />

NOTE: A COCOM Commander-/JTF-determined official may place the member in a field duty status if<br />

subsistence, obtained by contract, is furnished.<br />

U4800<br />

Change 313 U4I-3<br />

01/01/13

Ch 4: Temporary Duty <strong>Travel</strong><br />

Part I: Reimb Options for Mbrs on TDY w/in a COCOM /JTF AOR<br />

TABLE 1<br />

JOINT TASK FORCE OPERATIONS TDY OPTIONS<br />

SUBSIST ASHORE<br />

U4800<br />

TDY Option Subsistence Per Diem Remarks<br />

Regular TDY Commercial Lodging and Commercial Lodging and Member Pays for Lodging and Meals<br />

Meals<br />

M&IE<br />

GOV’T QTRS and GOV’T Meals -<br />

Lodging and Member Pays for Lodging and GMR Full<br />

Permanent U.S. INSTALLATION<br />

M&IE Meal Rate 1/ for GOV’T Meals<br />

GOV’T QTRS and GOV’T Meals – Lodging and Member Pays for Lodging and for<br />

Temporary U.S. INSTALLATION or<br />

M&IE GOV’T Meals at GMR Discount Meal<br />

Temporary Dining Facility/Mess<br />

Established for JTF Operation<br />

Rate 2/<br />

GOV’T QTRS and Commercial Meals Lodging and<br />

M&IE<br />

Member Pays for Lodging and Meals<br />

Commercial QTRS and GOV’T Meals (In Lodging and Member Pays for Lodging and Full Meal<br />

the AOR only)<br />

M&IE Rate for GOV’T Meals<br />

EUM GOV’T QTRS and GOV’T Meals Use is<br />

Essential for Training and Readiness<br />

Purposes<br />

IE<br />

Field Duty GOV’T QTRS, M&IE Provided None<br />

SUBSIST ABOARD GOV’T VESSEL 3/<br />

TDY GOV’T QTRS and GOV’T Meals None<br />

FOOTNOTES:<br />

1/ GMR Full Meal Rate = Food costs plus operating expenses.<br />

2/ GMR Discount Meal Rate = Food costs only.<br />

3/ Member/employee deployed who is ordered to subsist ashore ("Subsist Ashore" (above table) for order type and payment<br />

guidelines.)<br />

NOTE: BAS, DoDFMR, Volume 7A, Ch 25; or Coast Guard, COMDTINST M7220.29 (series), Ch 3.<br />

Change 313 U4I-4<br />

01/01/13

Ch 4: TDY <strong>Travel</strong><br />

Part K: POC <strong>Travel</strong><br />

U4910 TDY BY POC<br />

PART K: POC TRAVEL<br />

A. Policy. Uniformed Service policy is to authorize/approve (as distinguished from permit) POC travel if<br />

acceptable to the member and to the GOV’T’s advantage, based on the facts in each case.<br />

U4910-U4950<br />

B. Authorization/Approval. The AO should authorize/approve POC travel only if it is to the GOV’T’s advantage<br />

when compared to travel by GOV’T conveyance or commercial carrier, and not solely for member’s convenience.<br />

POC use may be to the GOV’T’s advantage when, for example:<br />

1. Its use is more efficient, or economical, or results in a more expeditiously accomplished mission;<br />

2. There is no practicable commercial transportation; or<br />

3. Common carrier use would be so time-consuming that it would delay the mission.<br />

POC use cannot be directed.<br />

C. Official Distances. See par. U2020.<br />

D. PCS <strong>Travel</strong> by POC. See Ch 5, Parts B and C.<br />

U4912 GOV’T ADVANTAGE DETERMINATION<br />

A. General<br />

1. POC use is authorized when to the GOV’T’s advantage.<br />

2. POC use is to the GOV’T’s advantage when the AO determines that common carrier, GOV’T contract rental<br />

automobile, or GOV’T-furnished transportation is not available or its use is not to the GOV’T’s advantage.<br />

3. POC use authority (see APP A) is ordinarily made in advance of travel.<br />

B. Considerations. Only the following elements may be considered when determining if POC use is to the<br />

GOV’T’s advantage:<br />

1. Mission requirements including transportation of baggage, tools, or equipment;<br />

2. Availability of other transportation and the effect on productive time;<br />

3. Duty locality in relation to traffic conditions, routing, and weather;<br />

4. TDY location in relation to the lodging and meal facilities location(s) and transportation availability, other<br />

than POC, between these points;<br />

5. Overall cost advantage when there are accompanying passengers under official travel orders in the same<br />

POC; and<br />

6. The productive time lost for the additional travel time.<br />

Example: The purpose of a TDY is to pack up and move material/files/etc., from the TDY location to the PDS. To<br />

accomplish this, the traveler must drive to move the material. It does not matter if the plane ticket is less expensive<br />

than driving since the purpose of the trip is to move the material. To accomplish the mission the traveler must drive<br />

and POC is therefore advantageous.<br />

Change 315 U4K-1<br />

03/01/13

Ch 4: TDY <strong>Travel</strong><br />

Part K: POC <strong>Travel</strong><br />

U4915 POC USE ON TDY TO THE GOV’T’S ADVANTAGE<br />

U4910-U4950<br />

NOTE: PDTATAC has determined that POC (automobile or motorcycle only) use on TDY is to the GOV’T’s<br />

advantage for TDY to locations within 800 miles (round-trip) of the PDS as determined from DTOD (for DoD)<br />

and from appropriate distance sources for the non-DoD Services. There is no requirement for any cost<br />

comparison. A command may authorize POC (automobile or motorcycle only) use for TDY travel of 800 miles or<br />

less round-trip (400 miles one-way) at its discretion.<br />

A. TDY Mileage Plus Per Diem or AEA. Reimbursement of parking fees, ferry fares, road, bridge, and tunnel tolls<br />

is authorized for POC travel over the most direct route between the official stations involved. The member also is<br />

authorized per diem or AEA, whichever applies, as in Ch 4, Part B or C, for the allowable travel time as computed<br />

under par. U3005-C. See par. U3335 for non-reimbursable expenses when a member is paid TDY mileage.<br />

1. Member Responsible for Paying POC Operating Expenses. The member responsible for paying the POC<br />

operating expenses (i.e., the cost or cost portion directly associated with POC use for official travel) is<br />

authorized TDY mileage for the ordered official travel distance at a rate per mile for the POC type used. See<br />

par. U2600 for applicable TDY mileage rates.<br />

2. Passengers Not Responsible for Paying POC Operating Expenses. A passenger in a POC, not responsible<br />

for paying the POC operating expenses, is not authorized TDY mileage. The passenger is authorized per diem<br />

or AEA, whichever applies, as in Ch 4, Part B or C, for the allowable official travel time computed under par.<br />

U3005-C.<br />

3. Extra Mileage to Transport Passengers. When two or more official travelers travel in the same POC to the<br />

TDY location, the official traveler responsible for paying the POC operating expenses is authorized<br />

reimbursement for any additional distance involved if the passenger(s) is/are picked up/dropped off at home.<br />

The extra distance is based on odometer readings (or other acceptable evidence) of the actual necessary extra<br />

distance traveled.<br />

B. Reimbursement for Actual Transportation Costs. A member ordinarily is paid TDY mileage as in par. U3305-A.<br />

However, instead of paying TDY mileage, the AO may authorize/approve reimbursement for actual transportation<br />

costs when requested by the member and to the GOV’T’s advantage and POC use with reimbursement on a mileage<br />

basis would result in a financial hardship for the member (B-185733, 1 September 1976). When actual<br />

transportation cost reimbursement is authorized, the authorization/order should reference par. U3305-B.<br />

Reimbursement of actual expenses must be limited to the following for the POC type used. Privately-owned:<br />

1. Automobile or motorcycle: fuel; oil; parking; ferry fares; road, bridge, and tunnel tolls; winter plug-ins; and<br />

‘trip insurance’ for travel in foreign countries. See APP G.<br />

2. Aircraft: fuel, oil, parking fees, tie-down fees and hangar fees;<br />

3. Boat: fuel, oil, and docking fees.<br />

Expenses incurred for hire or subsistence of operators or periodic maintenance, regardless of cause, must not be<br />

reimbursed.<br />

NOTE: Charges for repairs, depreciation, replacements, grease, oil, antifreeze, towage and similar speculative<br />

expenses are not reimbursable expenses ICW using a POC on official travel. However, a traveler may be eligible<br />

to submit a claim for repairs to a POC used for official travel, using Service procedures and DoDI 1340.21,<br />

Procedures for Settling Personnel and General Claims and Processing Advance Decision Requests.<br />

C. Privately-owned Aircraft other than an Airplane. When a privately owned aircraft other than an airplane (e.g.,<br />

helicopter) is used, the actual operation cost rather than TDY mileage is paid. The following expenses may be<br />

reimbursed: fuel; oil; and aircraft parking, landing, and tie-down fees. The following are not reimbursable expenses:<br />

charges for repairs, depreciation, replacements, grease, oil change, antifreeze, towage and similar speculative<br />

expenses.<br />

Change 315 U4K-2<br />

03/01/13

Ch 4: TDY <strong>Travel</strong><br />

Part K: POC <strong>Travel</strong><br />

U4910-U4950<br />

D. <strong>Travel</strong> by Privately Owned Boat. A member who uses a privately owned boat, authorized as being to the<br />

GOV’T’s advantage, as a POC is authorized actual expense reimbursement. A mileage allowance must not be paid.<br />

These expenses include fuel, oil and docking fees. The member is also authorized per diem or AEA, whichever<br />

applies, as in Ch 4, Part B or C, for the allowable travel time as computed under par. U3005-C.<br />

E. Mixed Mode Transportation. If a member travels partly by POC and partly by common carrier at personal<br />

expense for a leg of a journey, the member is authorized the appropriate TDY mileage, plus per diem from par.<br />

U3305-A, for the distance traveled by POC, plus the cost of transportation purchased with personal funds and per<br />

diem under Ch 4, Part B, for actual travel. The total amount reimbursed may not exceed the amount of TDY<br />

mileage plus per diem from par. U3305-A (based on the rate for the POC used for a portion of the travel) for the<br />

official distance of the ordered travel. The AO may authorize/approve actual travel cost (mileage plus per diem<br />

from par. U3305-A for the official POC-traveled distance, plus the cost of transportation purchased from personal<br />

funds and per diem under Ch 4, Part B) of the ordered travel when justified in documented unusual circumstances.<br />

U4920 POC USE ON TDY NOT TO THE GOV’T’S ADVANTAGE<br />

A. Limitation<br />

1. When, for personal preference, a POC is used instead of common carrier transportation for official travel,<br />

travel reimbursement is computed at the TDY mileage rate in par. U2600 plus per diem for the travel time<br />

authorized in par. U3005-A for commercial transportation. NOTE: If a member uses a privately owned<br />

aircraft other than airplane or uses a privately owned boat, reimburse the actual transportation costs as<br />

described in par. U3305-C or U3305-D, instead of paying TDY mileage and the reimbursable expenses cited<br />

in pars. U3310-B1 and U3310-B2 below.<br />

2. The total allowable payment is limited to the total constructed cost of common carrier transportation<br />

including constructed per diem for that transportation method.<br />

3. Par. U3310 does not apply to travel performed under par. U3345 (B-183480, 4 September 1975).<br />

B. TDY Mileage and Per Diem Computation<br />

1. The TDY mileage allowance is computed for the DTOD distance between authorized points.<br />

2. Ferry fares; bridge, road, and tunnel tolls; and vehicle parking fees (related to official business) are added to<br />

the amount in par. U3310-B1.<br />

3. The per diem rate authorized in the travel authorization/order is used for computing per diem.<br />

C. Constructed Transportation Cost and Per Diem Computation<br />

1. The GOV’T’s constructed transportation cost is computed on fares or charges for the POLICY-<br />

CONSTRUCTED AIRFARE (APP A) (often contract city-pair airfare, par. U3310-B).<br />

2. Air transportation constructed cost includes any taxes or fees the GOV’T would pay if GOV’T-procured<br />

transportation had been provided.<br />

3. Taxi fares and excess baggage costs that would have been allowed are included.<br />

4. The constructed POC transportation cost includes transportation expenses for:<br />

a. The member claiming mileage, and<br />

b. A person performing official travel as a passenger (uniformed member and/or civilian employee only) in<br />

the same conveyance.<br />

Change 315 U4K-3<br />

03/01/13

Ch 4: TDY <strong>Travel</strong><br />

Part K: POC <strong>Travel</strong><br />

5. If the PDS has multiple airports see APP P, Part 2, par. E1.<br />

U4910-U4950<br />

D. Comparison. Computed POC TDY mileage and per diem are compared with the total constructed travel cost<br />

including per diem by common carrier. Reimbursement is made for the lesser amount.<br />

E. Passengers<br />

1. Passengers, accompanying the member claiming mileage, are not authorized TDY mileage.<br />

2. Per diem for eligible passengers is computed by comparing the total per diem payable for the:<br />

a. <strong>Travel</strong> performed, and<br />

b. Appropriate common carrier constructed travel.<br />

The lesser amount is reimbursed.<br />

F. Mixed Mode Transportation<br />

1. If the member is not authorized to travel by POC as being to the GOV’T’s advantage and travels partly by:<br />

a. POC for personal convenience, and<br />

b. Common carrier at personal expense,<br />

the member is authorized:<br />

c. Appropriate TDY mileage plus per diem under par. U3305-A for the distance traveled by POC, plus<br />

d. Transportation cost purchased with personal funds and per diem under Ch 4, Part B, for actual travel.<br />

2. The total amount is limited to the cost had GOV’T-procured transportation been used, plus per diem under<br />

Ch 4, Part B, for constructed travel time for the official distance of the ordered travel.<br />

U4925 POC USE TO AND FROM TRANSPORTATION TERMINAL OR PDS<br />

NOTE 1: A member performing TDY as an aircrew member, Armed Forces courier, or any other member whose<br />

primary duty makes the air terminal a regular duty place may not be reimbursed for POC operating expenses to<br />

and/or from the air terminal. See par. U2200.<br />

NOTE 2: If a member of the traveler’s family drives, it is presumed that the traveler incurs the expense.<br />

A. Round-trip Expenses Incurred for Drop-off and/or Pick-up at a Transportation Terminal. When a POC is driven<br />

round trip to drop-off and/or pick-up an official traveler at a transportation terminal, the official traveler paying POC<br />

operating expenses is:<br />

1. Paid TDY mileage for the round-trip(s) distance, and<br />

2. Reimbursed parking fees, ferry fares, road, bridge and/or tunnel tolls<br />

B. Expenses Incurred for Two One-way Trips to and from a Transportation Terminal. When a POC is used for oneway<br />

travel from a residence or duty station to a transportation terminal to begin a TDY trip and then from the<br />

terminal to a residence/PDS when the TDY is completed, the member responsible for incurring the POC operating<br />

expenses is:<br />

1. Paid TDY mileage and<br />

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2. Reimbursed for parking fees, ferry fares, road, bridge, and tunnel tolls for the most direct route.<br />

U4910-U4950<br />

NOTE: Transportation terminal parking fees while TDY may be reimbursed NTE the cost of two one-way taxicab<br />

fares, including allowable tips. In extenuating circumstances (for example, when a short TDY is unexpectedly<br />

extended after departure), the AO may waive this cost limitation.<br />

C. Departure from PDS on TDY. When a POC is driven from a TDY traveler's residence to the PDS on the TDY<br />

traveler’s departure day from the PDS on a TDY trip requiring at least one night's lodging, and from the PDS to the<br />

residence on the TDY traveler’s return day, the TDY traveler who incurs the POC operating expenses is:<br />

1. Paid TDY mileage, and<br />

2. Reimbursed for parking fees, ferry fares, road, bridge, and tunnel tolls for the most direct route from and to<br />

the residence.<br />

D. Another Official <strong>Travel</strong>er Transported in the Same POC<br />

1. When a TDY traveler transports another official TDY traveler to and/or from the same transportation<br />

terminal, TDY mileage is authorized for the additional distance involved.<br />

2. Only one TDY traveler (usually the driver) who incurs the expense is paid the TDY mileage for the trip.<br />

3. Terminal parking fees while TDY may be reimbursed to the official traveler who incurs the fees NTE the<br />

cost of two one-way taxicab fares, including allowable tips.<br />

U4930 POC USE BETWEEN RESIDENCE AND TDY STATION<br />

When POC use is authorized/approved as being to the GOV’T’s advantage for travel between the member's<br />

residence and a TDY station, instead of having the member report to the PDS and then to the TDY station, the<br />

member is authorized reimbursement for the distance traveled between the residence and the TDY station.<br />

*U4935 TDY MILEAGE EXPENSES<br />

A. Reimbursable Expenses. See APP G.<br />

*B. Non-Reimbursable Expenses. A traveler who is paid TDY mileage may not be reimbursed for fuel, oil, winter<br />

plug-ins, and trip insurance for travel in foreign countries.<br />

C. POC Repairs<br />

1. Charges for repairs, depreciation, replacements, grease, oil, antifreeze, towage and similar speculative<br />

expenses are not ordinarily reimbursable expenses ICW using a POC on official travel.<br />

2. A traveler may be eligible to submit a claim for repairs to a POC used for official travel, using Service<br />

procedures, under the Personnel Claims Act (31 USC §3721).<br />

U4940 POC USE IN AND AROUND PDS OR TDY STATION<br />

For allowances when a POC is used within or around a PDS and TDY station, see Ch 3, Part F.<br />

U4945 POC USE INSTEAD OF GOV<br />

A. General. TDY mileage reimbursement for POC use is based on the cost incurred if a GOV could have been<br />

used. In addition to TDY mileage reimbursement (see par. U2600 for current rates) for the official distance, the<br />

member is authorized reimbursement for expenses authorized under par. U3305-A1 that would have been incurred if<br />

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a GOV had been used.<br />

B. TDY Mileage Reimbursement Rates. The POC TDY mileage reimbursement rate (except an airplane) is<br />

determined using the DTOD distance (see par. U2020), and the appropriate TDY mileage rate in par. U2600.<br />

C. GOV Use Is to the GOV’T’s Advantage. When GOV use is to the GOV’T’s advantage but the GOV’T<br />

authorizes, and the member uses, a POC instead of using a GOV, the rate in par. U2600 applies.<br />

D. GOV Use Directed<br />

U4910-U4950<br />

1. GOV Makes the Trip. When a member is directed to use a GOV as a passenger or as a driver, with one or<br />

more other travelers, but the member uses a POC for TDY travel, the member is not authorized any<br />

reimbursement if the GOV made the trip without the member.<br />

2. <strong>Travel</strong>er Authorized to Use a POC. If, under par. U3345-D1 circumstances, the GOV is used by some of the<br />

travelers but the AO authorizes a traveler to use a POC as a matter of personal preference, that traveler is<br />

authorized reimbursement at the par. U2600 rate for POC use when GOV use is to the GOV’T’s advantage (62<br />

Comp. Gen. 321 (1983)).<br />

3. GOV Does Not Make the Trip. When a member is directed to use a GOV, one is available, the member uses<br />

a POC for TDY travel, and the other travelers do not use the GOV for the same trip, TDY mileage<br />

reimbursement is at the par. U2600 rate for POC use when GOV use is to the GOV’T’s advantage.<br />

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CHAPTER 5<br />

PERMANENT DUTY TRAVEL<br />

PART A: APPLICABILITY AND GENERAL RULES<br />

U5000 SCOPE<br />

A. General<br />

B. <strong>Travel</strong> Covered<br />

U5002<br />

APPLICABILITY<br />

A. General<br />

B. Unique Categories<br />

C. Persons Not Covered<br />

U5012 PCS ALLOWANCES<br />

A. General<br />

B. Member and Dependent <strong>Travel</strong> and Transportation Allowances<br />

C. HHG Transportation and Storage<br />

D. UB Transportation<br />

E. POV Transportation<br />

F. Mobile Home Allowances<br />

G. DLA<br />

H. TLE Allowance<br />

I. <strong>Travel</strong> and Transportation Allowance Extensions when a Member Separates from the Service<br />

J. Home of Selection<br />

K. PCS Order<br />

L. Delayed/Deferred Use of PCS Allowances<br />

U5015 MONETARY ALLOWANCE IN LIEU OF TRANSPORTATION (MALT)<br />

A. General<br />

B. Use of more than Two POCs<br />

U5020 ADVANCE OF FUNDS<br />

PART B: MEMBER ALLOWANCES FOR TRANSPORTATION AND SUBSISTENCE<br />

SECTION B1: GENERAL<br />

U5100 GENERAL<br />

U5102 MISCELLANEOUS REIMBURSEMENT<br />

U5104 ADVANCE OF FUNDS<br />

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SECTION B2: TRAVEL AND TRANSPORTATION OPTIONS<br />

U5105 TRAVEL AND TRANSPORTATION OPTIONS<br />

A. General<br />

B. ‘MALT Plus’ for POC <strong>Travel</strong><br />

C. Reimbursement for Common Carrier Transportation Plus Per Diem<br />

D. Transportation in Kind Plus Per Diem<br />

E. <strong>Travel</strong> by Mixed Modes<br />

SECTION B3: PCS EXAMPLES – LODGINGS AND ‘MALT PLUS’ PER DIEM<br />

U5106 PCS EXAMPLES – LODGINGS AND ‘MALT PLUS’ PER DIEM<br />

SECTION B4: TRAVEL RESTRICTIONS<br />

U5107 POC TRAVEL PROHIBITED<br />

U5108 ALLOWANCES WHEN TRANSPORTATION MODE OR TRAVEL WITH NO/LIMITED<br />

REIMBURSEMENT (CHAPTER 4, PART B) DIRECTED<br />

A. Transoceanic <strong>Travel</strong><br />

B. Members <strong>Travel</strong>ing Together under an Order Directing No/Limited Reimbursement<br />

C. Transportation Mode Directed to First Duty Station upon Enlistment, Reenlistment, or<br />

Induction<br />

D. <strong>Travel</strong> Reimbursement<br />

SECTION B5: PER DIEM FOR PCS TRAVEL WHEN GOV’T OR COMMERCIAL TRANSPORTATION<br />

USED<br />

U5113 PER DIEM FOR PCS TRAVEL WHEN GOV’T OR COMMERCIAL TRANSPORTATION<br />

USED<br />

A. Rate<br />

B. Partial <strong>Travel</strong> Days<br />

C. <strong>Travel</strong> Time<br />

D. New PDS is a Ship<br />

SECTION B6: PCS TO, FROM, OR BETWEEN OCONUS POINTS<br />

U5116 PCS TO, FROM, OR BETWEEN OCONUS POINTS<br />

A. General<br />

B. When Land <strong>Travel</strong> only is Involved<br />

C. Transoceanic <strong>Travel</strong><br />

D. Transoceanic Transportation Reimbursement Costs<br />

E. Reimbursement when the Member Performs Indirect/Circuitous <strong>Travel</strong><br />

SECTION B7: TRAVEL AND TRANSPORTATION ALLOWANCE UNDER SPECIAL<br />

CIRCUMSTANCES<br />

U5120 TRAVEL AND TRANSPORTATION ALLOWANCE UNDER SPECIAL CIRCUMSTANCES<br />

A. <strong>Travel</strong> when an Order to Active Duty is Received at a Place Other Than That to Which<br />

Addressed<br />

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B. PCS Order Received at TDY Station<br />

C. PCS Order Received while on Leave<br />

D. PCS with TDY at a Location near (but outside the Limits of) the Old or New PDS<br />

E. PCS Order Canceled, Amended or Modified En Route<br />

F. PCS Involving a Unit with a Home Port or PDS Location<br />

G. <strong>Travel</strong> to/from a Designated Place<br />

H. Member Escorts Dependent to/from a Designated Place ICW a Unit PCS Move to/from an<br />

OCONUS Unaccompanied Tour<br />

I. Member Ordered PCS from a PDS from which Dependents Have Been Evacuated<br />

J. Unable to <strong>Travel</strong> with Member's Organization<br />

K. PCS to Hospital<br />

L. Member Dies while En Route to New PDS<br />

M. Directed <strong>Travel</strong> over other than a Usually <strong>Travel</strong>ed Route<br />

SECTION B8: SEPARATION<br />

U5125 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

A. General<br />

B. Separation from the Service or Relief from Active Duty to Continue in the Service<br />

C. Discharge from the Service under other than Honorable Conditions<br />

D. Time Limitation<br />

E. Member Ordered to a Place to Await Disability Proceedings Results<br />

F. Member Ordered to a College<br />

U5130 RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR<br />

SEPARATION PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH<br />

READJUSTMENT OR SEPARATION PAY<br />

A. General<br />

B. Time Limitations<br />

C. Recalled to Active Duty before Selecting a Home<br />

D. Recalled to Active Duty after Selecting a Home<br />

E. Member on TDRL Who Is Discharged or Retired<br />

F. Member Ordered to a Place to Await Disability Retirement<br />

SECTION B9: ALLOWABLE TRAVEL TIME COMPUTATION<br />

U5160 ALLOWABLE TRAVEL TIME COMPUTATION<br />

A. General<br />

B. Transoceanic <strong>Travel</strong><br />

C. Common Carrier at Personal Expense or Mixed Modes <strong>Travel</strong><br />

D. Elapsed Time is Less Than Authorized<br />

E. Additional <strong>Travel</strong> Time<br />

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PART C: DEPENDENT TRAVEL AND TRANSPORTATION ALLOWANCES<br />

SECTION C1: GENERAL<br />

U5200 PURPOSE<br />

U5201 BASIC AUTHORITY<br />

A. General<br />

B. When Dependent <strong>Travel</strong> and Transportation Allowances Are Not Payable<br />

C. <strong>Travel</strong> before an Order Is Issued<br />

D. Time Limitation<br />

U5202 REIMBURSABLE EXPENSES<br />

U5203 DEPENDENT TRANSPORTATION WHEN TRANSPORTATION DOCUMENTS OR<br />

FUNDS ARE LOST OR STOLEN<br />

U5204 FUNDS ADVANCE<br />

SECTION C2: TRAVEL AND TRANSPORTATION FOR A DEPENDENT RELOCATING FOR<br />

PERSONAL SAFETY<br />

U5205 TRAVEL AND TRANSPORTATION FOR A DEPENDENT RELOCATING FOR<br />

PERSONAL SAFETY<br />

A. General<br />

B. Definitions<br />

C. Restriction<br />

D. Authorization<br />

E. Reimbursement<br />

SECTION C3: MISCELLANEOUS TRAVEL FACTORS<br />

U5207 TRANSOCEANIC TRAVEL<br />

A. Transportation Mode<br />

B. Air <strong>Travel</strong> Medically Inadvisable<br />

C. <strong>Travel</strong> by Oceangoing Car Ferry<br />

U5210 PER DIEM RATE FOR DEPENDENT TRAVEL<br />

A. General<br />

B. Dependent Accompanies Member<br />

C. Dependent <strong>Travel</strong>s Independently<br />

D. Examples<br />

U5215 FACTORS AFFECTING DEPENDENT TRAVEL<br />

A. Member Attains Eligibility for Dependent <strong>Travel</strong><br />

B. Dependent Transported OCONUS at GOV’T Expense – Return at GOV’T Expense<br />

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C. Dependent Acquired on or before the PCS Order Effective Date<br />

D. Effect of an Age Change or Dependency Status on Allowances<br />

E. Order Amended, Modified, Canceled or Revoked after <strong>Travel</strong> Begins<br />

F. Dependent Temporarily Absent from the Old PDS, Designated Place or Safe Haven when a<br />

PCS Order Is Received<br />

G. PCS while on Leave or TDY<br />

H. Dependent En Route to the New PDS at the Time of the Member’s Death<br />

I. Spouse Separates/Retires from the Service after the Member’s PCS Order Effective Date<br />

J. Legal Custody of Children Changes after the PCS Order Effecitve Date<br />

U5218 TRAVEL AND TRANSPORTATION INVOLVING OLD AND/OR NEW NON PDS<br />

LOCATION<br />

U5220 DEPENDENT JOINS OR ACCOMPANIES THE MEMBER DURING TDY EN ROUTE<br />

A. General<br />

B. MALT Rate<br />

C. Per Diem<br />

SECTION C4: VARIOUS UNIQUE PCS SITUATIONS<br />

U5222 VARIOUS UNIQUE PCS SITUATIONS<br />

A. Called (or Ordered) to Active Duty<br />

B. Assigned to Foreign Service Colleges<br />

C. Ordered to an OCONUS Station to which Dependent <strong>Travel</strong> is Authorized<br />

D. Ordered on a Dependent Restricted Tour, to Unusually Arduous Sea Duty, or to Duty Under<br />

Unusual Circumstances<br />

E. Reassigned OCONUS Due to Base Closure or Similar Action before the Prescribed OCONUS<br />

Tour is Completed<br />

F. COT<br />

G. Consecutive OCONUS Tours for a Member with a Non Command Sponsored Dependent<br />

H. Transfer to/from/between Sea Duty Assignments Not Specified as Unusually Arduous Sea Duty<br />

I. Change of Home port for a Ship, Afloat Staff, or Afloat Unit Not Specified as Involving<br />

Unusual or Arduous Sea Duty<br />

J. Assigned to a Mobile Unit or Ship Based Staff<br />

K. Member Ordered to a Hospital in CONUS<br />

L. Convicted Personnel Awaiting Completion of Appellate Review<br />

M. Ship Being Constructed or Undergoing Overhaul or Inactivation<br />

N. Ordered to a CONUS PDS to which Dependent <strong>Travel</strong> is Delayed or Restricted by an Ordered<br />

Evacuation or Natural Disaster<br />

SECTION C5: VARIOUS SEPARATIONS<br />

U5225 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

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A. General<br />

B. Duty Station Erroneously Designated as HOR<br />

C. Separation from the Service or Relief from Active Duty to Continue in the Service<br />

D. Separation from the Service or Relief from Active Duty Upon Expiration of Enlistment or<br />

Prescribed Term of Service<br />

E. Relief from Active Duty for Members of the RCs Called (or Ordered) to Active Duty for Less<br />

Than 20 Weeks<br />

F. Member Serves Less Than the Initial Prescribed Period of Service<br />

G. Time Limit<br />

H. Member Ordered to a Place to Await Results of Disability Proceedings<br />

I. Member Ordered to a College<br />

U5230 RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR<br />

SEPARATION PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH<br />

READJUSTMENT OR SEPARATION PAY<br />

A. General<br />

B. Time Limits<br />

C. Recalled to Active Duty before Choosing a HOS<br />

D. Recalled to Active Duty after Choosing a HOS<br />

E. Member on TDRL Discharged or Retired<br />

F. Member Dies after Retirement or Release<br />

G. Member Ordered to a Place to Await Disability Retirement<br />

SECTION C6: UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

U5240 DEPENDENT TRAVEL UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

A. General<br />

B. PDS Changed to a Dependent Restricted Tour Station, or Sea Duty Changed to Unusually<br />

Arduous Sea Duty<br />

C. Dependent <strong>Travel</strong> and Transportation OCONUS for Medical Care<br />

D. Dependent <strong>Travel</strong> and Transportation Incident to Alert Notice<br />

E. Dependent <strong>Travel</strong> and Transportation Incident to Tour Extension<br />

F. Dependent <strong>Travel</strong> and Transportation Incident to a Court Martial Sentence/Administrative<br />

Discharge under other than Honorable Conditions (for Members Stationed in CONUS)<br />

G. Dependent <strong>Travel</strong> and Transportation Incident to an In Place Consecutive Overseas Tour<br />

(IPCOT)<br />

H. <strong>Travel</strong> and Transportation for a Dependent Relocating for Personal Safety<br />

U5241 DEPENDENT TRAVEL WHEN MEMBER OFFICIALLY REPORTED AS DEAD,<br />

INJURED, ILL, OR ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS OR<br />

UPON DEATH<br />

A. General<br />

B. Definitions<br />

C. Limitations<br />

D. When Authorized<br />

E. Administrative Instructions<br />

F. Dependent Escort <strong>Travel</strong><br />

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U5242 FUNERAL TRAVEL<br />

A. Transportation for Eligible Relatives of a Deceased Member to Attend the Member's Burial<br />

Ceremony<br />

B. Funeral <strong>Travel</strong> of the Family of a Member Who Died while a POW/MIA during the Vietnam<br />

Conflict<br />

C. Definition of Burial Ceremony<br />

U5246 TRANSPORTATION AND PER DIEM OF DESIGNATED INDIVIDUALS OF A<br />

HOSPITALIZED WOUNDED, ILL OR INJURED MEMBER<br />

A. General<br />

B. Designated Individuals<br />

C. Transportation<br />

D. Per Diem<br />

E. Reimbursable Expenses<br />

U5250 NON MEDICAL ATTENDANT FOR VERY SERIOUSLY AND SERIOUSLY WOUNDED,<br />

ILL OR INJURED MEMBER<br />

A. General<br />

B. Non Medical Attendant<br />

C. Regulatory Authority<br />

D. Transportation<br />

E. Per Diem<br />

F. Reimbursable Expenses<br />

G. Funds Advance<br />

U5255 TRAVEL AND TRANSPORTATION FOR DESIGNATED INDIVIDUALS ATTENDANCE AT<br />

YELLOW RIBBON<br />

A. General<br />

B. Designated Individuals<br />

C. Transportation<br />

D. Per Diem<br />

E. Reimbursable Expenses<br />

F. Funds Advance<br />

U5258 TRAVEL AND TRANSPORTATION FOR FAMILY MEMBERS INCIDENT TO THE<br />

REPATRIATION OF A MEMBER HELD CAPTIVE<br />

A. Definitions<br />

B. Family Authorized <strong>Travel</strong> and Transportation<br />

C. Attendant<br />

D. Transportation<br />

E. Per Diem<br />

F. Funds Advance<br />

SECTION C7: DEPENDENT STUDENT TRANSPORTATION<br />

U5260 DEPENDENT STUDENT TRANSPORTATION<br />

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A. General<br />

B. Dependent Student Attending a Dormitory DoDEA School<br />

C. <strong>Travel</strong> of a Handicapped DoDEA Student for Diagnostic and Evaluation Purposes<br />

D. Dependent Student Transportation to a School in the U.S.<br />

E. DoDEA Student <strong>Travel</strong> for Academic Competitions and Co-curricular Activities<br />

PART D: HHG TRANSPORTATION AND NTS<br />

SECTION D1: GENERAL<br />

U5300 GENERAL<br />

U5305 ELIGIBILITY<br />

U5310 BASIC ALLOWANCES<br />

A. General<br />

B. Prescribed Weight Allowances<br />

C. Professional Books, Papers, and Equipment (PBP&E)<br />

D. Additional Consumable Goods<br />

E. Weight Additive Articles<br />

F. Excess Costs for Transportation of a Boat/Personal Watercraft, either Exceeding 14 Feet, as<br />

HHG<br />

G. Recruit’s Civilian Clothing<br />

H. Storage<br />

I. GOV’T Paid Expenses<br />

J. Authorized Transportation Locations<br />

K. Transportation of Replacement HHG Items<br />

L. Required Medical Equipment<br />

U5315 ADMINISTRATIVE WEIGHT LIMITATIONS<br />

A. General<br />

B. Authorization<br />

C. Exceptions<br />

U5317 HHG TRANSPORTATION DISALLOWED<br />

U5318 RETRANSPORTATION OF THE SAME HHG<br />

U5319 FUNDS ADVANCE<br />

SECTION D2: TRANSPORTATION METHODS<br />

U5320 TRANSPORTATION METHODS<br />

A. HHG<br />

B. UB and/or PBP&E<br />

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C. GOV’T Procured Transportation<br />

D. Personally Procured Transportation and NTS<br />

E. Split Shipment<br />

U5330 FACTORS AFFECTING HHG TRANSPORTATION<br />

A. Combining Weight Allowances when Husband and Wife Are Both Members<br />

B. Impact of Order Effective Date<br />

C. Order Amended, Modified, Canceled or Revoked<br />

D. Improper Transportation<br />

E. Items of Extraordinary Value<br />

F. HHG and Mobile Home Allowances<br />

G. HHG Transportation before an Order Is Issued<br />

H. Time Limitation<br />

I. Alcoholic Beverage Transportation<br />

SECTION D3: NET WEIGHT AND EXCESS CHARGES<br />

U5335 NET WEIGHT DETERMINATION<br />

A. General<br />

B. GOV’T Arranged Move<br />

C. DPM Transportation<br />

D. UB<br />

E. When Shipment Weight is Unobtainable<br />

F. Exceptions<br />

U5340 EXCESS CHARGES<br />

A. General<br />

B. HHG Transportation in Excess of Authorized Weight Allowance<br />

C. HHG Transportation other than between Authorized Locations<br />

D. Transportation of Unauthorized Articles<br />

E. HHG Transportation with Special Routing or Services Provided<br />

SECTION D4: TRANSPORTATION UNDER VARIOUS SITUATIONS<br />

U5345 TRANSPORTATION UNDER VARIOUS SITUATIONS<br />

A. Entrance into the Service<br />

B. Called/Ordered to Active Duty<br />

C. PCS with TDY En Route, PCS while on TDY, or PCS Following TDY Pending Further<br />

Assignment<br />

D. Courses of Instruction of 20 or More Weeks at One Location<br />

E. CONUS Area to Which HHG Transportation Is Prohibited<br />

F. Ordered to a CONUS Hospital<br />

G. Ordered from PDS to Await an Order, Detail, Assignment, or Separation<br />

H. Ordered on PCS to a PDS in the Vicinity of Storage<br />

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U5350 PCS TRANSPORTATION TO OR FROM SEA DUTY (NOT UNUSUALLY ARDUOUS) OR<br />

OCONUS DUTY<br />

A. Ordered to an OCONUS PDS to Which HHG Transportation is Permitted<br />

B. Ordered from Shore Duty to Sea Duty<br />

C. Ordered from a CONUS PDS to an OCONUS PDS to Which HHG Transportation is Prohibited<br />

or Restricted, to Unusually Arduous Sea Duty, or Duty Under Unusual Circumstances<br />

D. Ordered from an OCONUS PDS to an OCONUS PDS to Which HHG Transportation is<br />

Prohibited or Restricted, to Unusually Arduous Sea Duty, or Duty Under Unusual<br />

Circumstances<br />

E. Ordered from Sea Duty or OCONUS Duty to a CONUS PDS<br />

F. Ordered from Sea Duty to an OCONUS Shore Duty PDS<br />

G. Ordered from Sea Duty to Sea Duty<br />

H. Ordered to or from Ship, Afloat Staff, or Afloat Unit Deployed Away from Home Port<br />

I. Unit Home Port Officially Changed<br />

J. Unit Home Port Change Officially Announced<br />

K. Reassignment OCONUS before the Prescribed OCONUS Tour Is Completed Due to Base<br />

Closure or Similar Action<br />

SECTION D5: LOCAL SHORT DISTANCE MOVES<br />

U5355 LOCAL SHORT DISTANCE MOVES<br />

A. General<br />

B. Short Distance Move Incident to Reassignment or PCS<br />

C. Short Distance Move and NTS Incident to GOV’T/GOV’T Controlled QTRS or Privatized<br />

Housing Assignment/Termination<br />

D. Short Distance Move and NTS Incident to Vacating Local Economy QTRS<br />

SECTION D6: SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

U5360 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

A. General<br />

B. Storage<br />

C. Separation or Relief from Active Duty to Continue in the Service<br />

D. Separation or Relief from Active Duty upon Expiration of Enlistment or Prescribed Term of<br />

Service<br />

E. Relief from Active Duty for an RC Member Called/Ordered to Active Duty for Less than 20<br />

Weeks or less than 6 Months for Initial Active Duty for Training<br />

F. Member Required to Vacate GOV’T/GOV’T Controlled QTRS or Privatized Housing upon<br />

Separation or Relief from Active Duty<br />

G. Time Limit<br />

H. Member Ordered Home to Await the Results of Disability Proceedings<br />

I. Member Serving in CONUS Who Has No Dependent and is Separated from the Service under<br />

other than Honorable Conditions<br />

J. Enlisted Member Ordered to a College<br />

K. Recalled to Active Duty after Separation from the Service or Relief from Active Duty<br />

SECTION D7: RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR<br />

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SEPARATION PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH READJUSTMENT<br />

OR SEPARATION PAY<br />

U5365 RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR<br />

SEPARATION PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH<br />

READJUSTMENT OR SEPARATION PAY<br />

A. HOS Authorized<br />

B. Transportation to HOS Not Authorized<br />

C. Storage<br />

D. Member Undergoing Hospitalization or Medical Treatment<br />

E. Member Undergoing Education or Training<br />

F. Other Deserving Cases<br />

G. Member Required to Vacate GOV’T/GOV’T Controlled QTRS or Privatized Housing before<br />

Selecting a Home<br />

H. Recalled to Active Duty before Selecting a Home<br />

I. Recalled to Active Duty after Selecting a Home<br />

J. Member on the TDRL Who Is Discharged or Retired<br />

K. Member Dies after Retirement or Release<br />

L. Member Ordered Home to Await Disability Retirement<br />

SECTION D8: HHG TRANSPORTATION UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

U5370 HHG TRANSPORTATION UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

A. General<br />

B. HHG Transportation Located in CONUS when Disciplinary Action is Taken against a Member<br />

Stationed OCONUS<br />

C. PDS to Which Dependent <strong>Travel</strong> Is Authorized Changed to Dependent Restricted Tour PDS, or<br />

Sea Duty Changed to Unusually Arduous Sea Duty<br />

D. HHG Transportation Incident to Alert Notice<br />

E. Cadet or Midshipman Dies while Enrolled in Service Academy<br />

F. Member Reduced in Grade<br />

G. HHG Transportation Incident to Tour Extension<br />

H. HHG Shipment Incident to a Court Martial Sentence/Administrative Discharge under other than<br />

Honorable Conditions (for a Member with Dependent Stationed in CONUS)<br />

I. HHG Transportation Incident to IPCOT<br />

J. Consumable Goods Allowance Incident to Tour Extension or IPCOT<br />

K. HHG Transportation for a Dependent Relocating for Personal Safety<br />

SECTION D9: HHG TRANSPORTATION WHEN A MEMBER IS OFFICIALLY REPORTED AS DEAD,<br />

INJURED, ILL, ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS, OR UPON DEATH<br />

U5372 HHG TRANSPORTATION WHEN A MEMBER IS OFFICIALLY REPORTED AS DEAD,<br />

INJURED, ILL, ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS, OR UPON<br />

DEATH<br />

A. General<br />

B. Limitations<br />

C. When Authorized<br />

D. Storage<br />

E. Termination of Missing Status<br />

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F. Member Officially Reported as Dead, Injured, Ill, or Absent for More Than 29 Days in a<br />

Missing Status, and Spouse is Also a Member<br />

G. Administrative Instructions<br />

SECTION D10: STORAGE IN TRANSIT (SIT)<br />

U5375 STORAGE IN TRANSIT (SIT)<br />

A. General<br />

B. Time Limit<br />

C. SIT for HHG Transported from NTS to Destination<br />

D. SIT Converted to NTS<br />

E. HHG Partial Lot Withdrawal and Delivery from SIT<br />

F. Further PCS Order Received after the Member Arrives at a New PDS<br />

G. Order Amended, Modified, Canceled or Revoked<br />

H. Short Distance Moves<br />

SECTION D11: NONTEMPORARY STORAGE (NTS)<br />

U5380 NONTEMPORARY STORAGE (NTS)<br />

A. General<br />

B. Place of NTS<br />

C. NTS as an Alternative to Transportation<br />

D. NTS Converted to SIT<br />

E. NTS of HHG Currently in SIT<br />

F. Withdrawal of HHG from NTS as an Alternative to Continued Storage<br />

G. NTS Incident to Occupancy of GOV’T/GOV’T Controlled QTRS or Privatized Housing and<br />

Incident to Vacating Local Private Sector Housing<br />

H. NTS when Ordered on PCS to a Remote CONUS Area with a Housing Shortage<br />

I. Successive NTS Authorization Periods<br />

J. Order Amended, Modified, Canceled or Revoked<br />

K. NTS Upon Separation from Service or Relief from Active Duty, Retirement, Placement on<br />

TDRL, Discharge with Severance or Separation Pay, or Involuntary Release from Active Duty<br />

with Readjustment or Separation Pay<br />

L. Time Limits<br />

SECTION D12: AUTHORIZED LOCATIONS AND AUTHORIZED LIMITS RELATED TO PCS<br />

U5390 AUTHORIZED LOCATIONS AND AUTHORIZED LIMITS RELATED TO PCS<br />

A. General<br />

B. Summary of PCS HHG Authorized Locations and Weight Allowance<br />

PART E: POV TRANSPORTATION AND STORAGE<br />

SECTION E1: POV TRANSPORTATION<br />

U5400 GENERAL<br />

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U5405 ELIGIBILITY<br />

A. Initial Authority<br />

B. Related Shipment/Transportation<br />

U5410 TRANSPORTATION<br />

A. Transportation Permitted<br />

B. POV Transportation when Transportation to the New PDS Not Permitted<br />

C. Replacement POV Transportation<br />

D. Reimbursement of Rental Vehicle Cost when a Motor Vehicle Arrives Late<br />

U5413 TRAVEL REIMBURSEMENT FOR POV DELIVERY AND/OR PICK UP<br />

A. General<br />

B. POV Delivery/Pick Up Separate from PCS <strong>Travel</strong><br />

C. Concurrent POV Delivery Accomplished with Member’s PCS <strong>Travel</strong> and No TDY En Route<br />

Involved<br />

D. POV Pick Up Accomplished as Part of Member's PCS <strong>Travel</strong> and No TDY En Route Involved<br />

E. POV Delivery to Pick Up from a Designated POV Port/VPC Accomplished as Part of TDY En<br />

Route<br />

U5414 TRANSPORTATION OF POV TO/FROM AN OCONUS PDS<br />

A. Transportation of POV from Old to New PDS Incident to a Unit Move Involving an OCONUS<br />

PDS<br />

B. Transportation of a POV between OCONUS Port/VPC and OCONUS PDS<br />

U5415 POV TRANSPORTATION WITHIN CONUS INCIDENT TO A PCS WHEN THE MEMBER<br />

IS UNABLE TO DRIVE THE VEHICLE<br />

U5417 TRANSPORTATION OF A POV WITHIN CONUS INCIDENT TO A PCS<br />

A. General<br />

B Member Possesses More than Two Vehicles<br />

C. Restrictions<br />

D. Cost Reimbursement Example<br />

E. Cost Reimbursement Example<br />

U5420 TRANSPORTATION RESTRICTIONS<br />

A. POV Purchased in a Non Foreign OCONUS Area<br />

B. Restriction, Prohibition, or Suspension to a Member's OCONUS PDS<br />

C. Vehicle Size<br />

D. Combining POV Weight Limitations when Husband and Wife Are Members<br />

U5425 TRANSPORTATION METHODS<br />

A. GOV’T/Commercial Transportation<br />

B. Personally Procured Transportation<br />

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U5435 PORTS/VPCs USED<br />

A. Designation of Ports<br />

B. Alternate Ports/VPCs<br />

C. Transshipment from a Designated Port/VPC<br />

U5440 FACTORS AFFECTING POV TRANSPORTATION<br />

A. POV Transportation May Be Deferred<br />

B. Error<br />

C. Order Amended, Modified, Canceled or Revoked<br />

D. Transportation before an Order Is Issued<br />

U5445 EXCESS COST COLLECTION<br />

U5455 POV TRANSPORTATION UNDER UNUSUAL OR EMERGENCY CIRCUMSTANCES<br />

A. Official and Personal Situations<br />

B. Member Reassigned from OCONUS PDS to which Dependent <strong>Travel</strong> Is Authorized to an<br />

OCONUS PDS to which Dependent <strong>Travel</strong> Is Not Authorized before the POV Is Transported<br />

from a CONUS Port/VPC<br />

C. Incident to Alert Notice<br />

D. PDS Evacuation<br />

E. Member Officially Reported as Dead, Injured, Ill, Absent for More Than 29 Days in a Missing<br />

Status, or Upon Death<br />

F. POV Transportation for a Dependent Relocating for Personal Safety<br />

U5456 TRANSPORTATION INCIDENT TO DIVORCE<br />

U5457 TIME LIMITATION FOR TRANSPORTATION OF A POV<br />

A. Incident to Separation from Service or Relief from Active Duty<br />

B. Incident to Retirement, Placement on TDRL, Discharge With Severance or Separation Pay,<br />

Involuntary Release from Active Duty With Readjustment or Separation Pay<br />

C. Incident to PCS<br />

U5460 CARE AND STORAGE<br />

U5461 RENTAL VEHICLE REIMBURSEMENT WHEN MOTOR VEHICLE TRANSPORTED AT<br />

GOV’T EXPENSE ARRIVES LATE<br />

SECTION E2: POV STORAGE WHEN POV TRANSPORTATION TO A FOREIGN/NON FOREIGN<br />

OCONUS PDS IS NOT AUTHORIZED OR STORAGE ICW CONTINGENCY OPERATION TDY<br />

U5462 DEFINITION<br />

U5464 GENERAL<br />

U5465 CARE AND STORAGE<br />

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U5466 ELIGIBILITY<br />

A. Members<br />

B. Storage<br />

U5467 STORAGE IN LIEU OF SHIPMENT<br />

U5468 TRANSPORTATION REIMBURSEMENT TO/FROM A STORAGE FACILITY<br />

A. General<br />

B. Delivery/Pick Up<br />

C. Delivery Accomplished Concurrently with Member’s PCS <strong>Travel</strong> and No TDY en Route is<br />

Involved<br />

D. Pick Up Accomplished Concurrently with Member’s PCS <strong>Travel</strong> and No TDY en route is<br />

Involved<br />

E. Delivery/Pick Up from a Designated Storage Facility Accomplished Concurrently with TDY en<br />

Route<br />

U5470 STORAGE FACILITIES USED<br />

A. Designated Storage Facilities<br />

B. Personally Procured POV Storage<br />

U5472 FACTORS AFFECTING POV STORAGE<br />

A. Orders Amended, Modified, Canceled, or Revoked<br />

B. Storage before an Order Is Issued<br />

C. Time Limitation<br />

U5474 RESTRICTIONS<br />

A. Restriction on Vehicle Size<br />

B. Combining POV Size Limitation when Husband and Wife Are Members<br />

C. Other Excess Storage Costs<br />

U5476 CONTINUED POV STORAGE<br />

A. Continued POV Storage for Active Duty Members<br />

B. Continued POV Storage upon Separation from Service or Relief from Active Duty, Retirement,<br />

Placement or TDRL, Discharge with Severance or Separation Pay, or Involuntary Release from<br />

Active Duty with Readjustment or Separation Pay<br />

U5479 FUNDS ADVANCE<br />

PART F: MOBILE HOMES TRANSPORTATION<br />

U5500 PRIVATELY OWNED MOBILE HOMES<br />

A. General<br />

B. Eligibility<br />

C. Geographic Limitations<br />

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D. Delayed/Deferred Mobile Home Transportation<br />

U5505 MOBILE HOME TRANSPORTATION<br />

A. Definition<br />

B. Member Married to Member<br />

C. Single Member/Concurrent <strong>Travel</strong> Performed<br />

D. Dependent <strong>Travel</strong>s to/from a Designated Place/Selected Point in CONUS or Alaska<br />

E. Return from a PDS neither in CONUS nor Alaska<br />

F. Upon separation from the Service, Relief from Active Duty, Placement on the Temporary<br />

Disability Retired List (TDRL), or Retirement<br />

U5510 GOV’T/PERSONALLY PROCURED MOBILE HOME TRANSPORTATION<br />

A. Routing<br />

B. Personally Procured Commercial Transportation<br />

C. Movement other than by Commercial Transporter<br />

D. GOV’T Procured Transportation<br />

E. Transportation Partly by Commercial Transporter and Partly by other Means<br />

U5515 MOBILE HOME TRANSPORTATION FACTORS<br />

A. Mobile Home Allowance Application<br />

B. Breakdown of, Damage to, or Destruction of a Mobile Home En Route<br />

C. Improper Shipments<br />

D. Order Amended, Modified, Canceled or Revoked<br />

E. Mobile Home Transportation from a Prior PDS<br />

F. Transportation before an Order Is Issued<br />

G. HHG Removed from a Mobile Home to Meet Safety Requirements<br />

U5520 MOBILE HOME TRANSPORTATION EXCESS COSTS FOR A SEPARATED MEMBER,<br />

DECEASED MEMBER, OR HEIRS OF A DECEASED MEMBER<br />

U5530 MOBILE HOME TRANSPORTATION FOR SHORT DISTANCE MOVES<br />

A. General<br />

B. Reimbursable Expenses<br />

C. Non Reimbursable Expenses<br />

D. Cost Constraints<br />

E. Ownership<br />

U5540 MOBILE HOME TRANSPORTATION UNDER UNUSUAL/EMERGENCY<br />

CIRCUMSTANCES<br />

A. When a Dependent <strong>Travel</strong>s before the Member's PCS due to Official/Personal Situations<br />

B. Mobile Home Transportation Incident to Alert Notice<br />

C. Mobile Home Transportation Incident to Tour Extension<br />

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U5545 MOBILE HOME TRANSPORTATION WHEN A MEMBER IS OFFICIALLY REPORTED<br />

DEAD, ILL, INJURED, OR REPORTED ABSENT FOR MORE THAN 29 DAYS IN A<br />

MISSING STATUS, OR UPON DEATH<br />

A. General<br />

B. Authorized Transportation<br />

C. Additional Moves—Member Reported as Missing for more than 1 Year<br />

D. Death of a Member<br />

U5555 TEMPORARY STORAGE<br />

A. General<br />

B. SIT Time Limits<br />

C. Order Amended, Modified, Canceled or Revoked<br />

D. Another PCS Order Is Issued after the Member Arrives at the New PDS<br />

U5560 FUNDS ADVANCE<br />

PART G: DISLOCATION ALLOWANCE (DLA)<br />

SECTION G1: GENERAL<br />

U5600 PURPOSE<br />

U5605 DEFINITION OF TERMS<br />

A. Member with Dependent(s)<br />

B. Member without Dependent(s)<br />

U5610 ELIGIBILITY<br />

A. Member with Dependent(s)<br />

B. Member without Dependent(s)<br />

U5615 DETERMINING AMOUNT PAYABLE<br />

A. General<br />

B. Dependent Authorized to Relocate ICW PCS but Delays <strong>Travel</strong><br />

U5620 FISCAL YEAR LIMITATION ON PAYMENT OF DLA<br />

A. General<br />

B. Application of Fiscal Year Limitation on DLA Payment<br />

SECTION G2: AUTHORIZATION FACTORS<br />

U5630 AUTHORIZATION FACTORS<br />

A. General<br />

B. Special Categories For Which DLA Is Authorized<br />

C. Special Categories For Which DLA Is Not Authorized<br />

D. Household Relocation Incident to Alert Notification<br />

E. DLA when a Member Married to Member Couple is Transferred to a New PDS<br />

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F. DLA when a Member is Directed by Competent Authority to Vacate Private Sector QTRS<br />

SECTION G3: DLA RATES<br />

U5635 DLA RATES<br />

A. Primarry DLA Rates (Table U5G-1)<br />

B. Secondary DLA Rates (Table U5G-2)<br />

C. DLA when a Member Married to Member Couple is Transferred (Table U5G-3)<br />

PART H: TLE ALLOWANCE WITHIN CONUS<br />

U5700 PURPOSE<br />

U5705 AUTHORIZATION<br />

A. Authorized TLE<br />

B. Not Authorized TLE<br />

U5710 TIME LIMITATIONS<br />

A. General<br />

B. Temporary Increase<br />

U5715 TEMPORARY QTRS<br />

U5720 REIMBURSEMENT<br />

A. Member Married to Member<br />

B. Per Diem Rate Used<br />

C. Maximum TLE Reimbursement<br />

D. Reimbursement Example<br />

E. Reimbursement Computation<br />

U5725 FUNDS ADVANCE<br />

PART I: PET QUARANTINE<br />

U5800 GENERAL<br />

U5805 PET QUARANTINE REIMBURSEMENT<br />

U5810 GENERAL PET INFORMATION<br />

A. GOV’T Funded Transportation Not Authorized<br />

B. Pet Quarantine Information<br />

C. U.S. Fish and Wildlife Service Requirements<br />

D. Related Restrictions<br />

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U5815<br />

MEMBER AND/OR DEPENDENT TRANSPORTATION ASSOCIATED WITH PET<br />

SHIPMENT<br />

PART J: EARLY RETURN OF DEPENDENT<br />

U5900 DEPENDENT TRAVEL<br />

A. General<br />

B. Official Situations<br />

C. National Interest<br />

D. Personal OCONUS Situations and <strong>Travel</strong> of a Dependent in CONUS when Disciplinary Action<br />

is Taken against a Member Stationed OCONUS<br />

E. Divorce or Annulment<br />

U5905 HHG TRANSPORTATION<br />

A. From other than CONUS or a Non Foreign OCONUS Area Due to Official Situations<br />

B. National Interest<br />

C. From OCONUS Due to Personal Situations<br />

U5910 POV TRANSPORTATION<br />

A. OCONUS Dependent Transportation Authorized<br />

B. Dependent Currently at an Appropriate Destination – an Order Is Not Issued<br />

C. Ex Family Member <strong>Travel</strong> Incident to Divorce or Annulment<br />

D. Dependent Return to OCONUS Areas Authorized<br />

E. Authority on the Next PCS<br />

U5915 MOBILE HOME TRANSPORTATION<br />

A. General<br />

B. Member Assigned to Full PCS Weight Allowance Area<br />

C. Member Assigned to Administrative Weight Restricted Area<br />

U5920 TRAVEL AND TRANSPORTATION FOR A DEPENDENT RELOCATING FOR<br />

PERSONAL SAFETY<br />

A. General<br />

B. Definitions<br />

C. Restriction<br />

D. Authority<br />

E. Reimbursement<br />

PART K: RESERVED<br />

PART L: RESERVED<br />

PART M: RESERVED<br />

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PART N: RESERVED<br />

PART O: RESERVED<br />

PART P: RESERVED<br />

PART Q: RESERVED<br />

PART R: TRANSPORTATION OF REMAINS OF A DECEASED MEMBER AND/OR A<br />

DECEASED DEPENDENT<br />

U5950 GENERAL<br />

A. DoD Directive 1300.22, Mortuary Affairs Policy<br />

B. DTR<br />

C. Sponsoring Service <strong>Regulations</strong><br />

U5951 ESCORTING THE REMAINS OF A DECEASED MEMBER<br />

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U5000 SCOPE<br />

PART A: APPLICABILITY AND GENERAL RULES<br />

U5000-U5020<br />

A. General. This Chapter prescribes a member's authority for personal and dependent travel and transportation<br />

allowances, HHG and POV transportation allowances, mobile home transportation allowances, DLA, and TLE<br />

allowance incident to a PCS. It also prescribes authority for dependents’ travel and transportation, HHG, POV, and<br />

mobile home transportation under unusual or emergency circumstances, and various other situations not directly<br />

related to a PCS. For non-PCS travel allowances, see Ch 7.<br />

B. <strong>Travel</strong> Covered. This Chapter discusses the following PCS travel types:<br />

1. Transfer. <strong>Travel</strong> ICW a transfer from one station to another for permanent duty.<br />

2. Change in a Unit’s Home Port or PDS Location. <strong>Travel</strong> ICW a ship’s home port or mobile unit’s PDS<br />

location change.<br />

3. Call to Active Duty. <strong>Travel</strong> from home or from the PLEAD to the first PDS upon:<br />

a. Appointment or re-appointment (including reinstatement) to the regular Service from civilian life or<br />

from an RC;<br />

b. An RC member being called (or ordered) to active duty (including duty for training) for 20 or more<br />

weeks at one station;<br />

c. Being recalled to active duty from the Fleet Reserve or the Fleet Marine Corps Reserve, or from<br />

retirement (including temporary disability retirement); or<br />

d. Enlistment or induction into the Service (regular or during emergency).<br />

4. Separation or Retirement. <strong>Travel</strong> from last PDS to home upon:<br />

a. Discharge, resignation, or separation from the Service under honorable conditions;<br />

b. An RC member’s release from active duty (including active duty for training) to which called for 20 or<br />

more weeks at one station;<br />

c. Transfer to the Fleet Reserve or to the Fleet Marine Corps Reserve;<br />

d. Retirement; or<br />

e. Temporary disability retirement.<br />

5. <strong>Travel</strong> (other than TDY) Not Directly Related to a PCS Order. In addition to PCS allowances, this Chapter<br />

includes dependents; travel and transportation allowances, and HHG, POV and mobile home transportation,<br />

under unusual or emergency circumstances, and other situations not involving a PCS.<br />

U5002 APPLICABILITY<br />

A. General. This Chapter applies to PCS of all regular and RC members.<br />

B. Unique Categories. The following unique personnel categories are authorized PCS allowances as indicated.<br />

1. A cadet or midshipman. See par. U7000.<br />

2. An applicant and a rejected applicant of the regular service. See par. U7025.<br />

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3. An RC member. See par. U7150.<br />

4. A member whose enlistment has been voided. See par. U7375.<br />

C. Persons Not Covered. The following personnel categories are not authorized PCS allowances.<br />

1. An absentee or straggler being returned to the PDS. See par. U7400.<br />

2. A member discharged under other than honorable conditions. See par. U7500.<br />

3. A prisoner. See par. U7451.<br />

U5012 PCS ALLOWANCES<br />

U5000-U5020<br />

A. General. Following is a general description of PCS travel and transportation allowances. Parts B through H of<br />

this Chapter prescribe specific allowances. Allowances depend on the member’s individual travel circumstances.<br />

Table U5-1 provides a general guide, but should not be used without consulting the several Parts for specifics.<br />

B. Member and Dependent <strong>Travel</strong> and Transportation Allowances. When a member must travel under an order, the<br />

GOV’T either furnishes transportation, reimbursement, or a payment in lieu of transportation at rates prescribed in<br />

this Part. Generally, a member selects the transportation mode (i.e., airplane, train, bus, POC) for travel between the<br />

old and new PDSs. Sometimes an order directs a particular mode for the member, but not the dependents. For<br />

travel time computation when a mode is not directed, see par. U5160. For authorized PCS travel reimbursements,<br />

see par. U5105; for travel to the first PDS, see par. U5108-C. For dependents’ travel and transportation, see Ch 5,<br />

Part C.<br />

C. HHG Transportation and Storage. A member directed to make a PCS is authorized HHG transportation and/or<br />

storage. A member’s HHG weight allowance depends on the member's grade and dependency status. See par.<br />

U5310-B.<br />

1. Ordinarily, any portion of the PCS HHG weight allowance the member elects not to ship may be placed in<br />

NTS.<br />

2. The Service concerned may administratively limit the amount transported. See par. U5315. For example, an<br />

E-6 with dependents may ship 11,000 pounds of HHG, if the member is transferred between two CONUS<br />

PDSs. However, only a portion of the member's PCS HHG weight allowance may be transported to the new<br />

PDS if the member is transferred to a "weight restricted" OCONUS PDS. The remainder may be placed in NTS<br />

or transported to a designated place. The member may place HHG within the PCS HHG weight allowance,<br />

precluded from shipment due to an administrative weight restriction, in NTS at GOV’T expense until the next<br />

PCS.<br />

3. PCS HHG transportation authorizes a member to SIT unless prohibited, until the member arranges for a new<br />

permanent residence. SIT may be authorized at any combination of origin, in transit, or destination. See Ch 5,<br />

Part D.<br />

See JTR, par. C5154-J for HHG transportation for a DoD civilian employee married to a uniformed member<br />

when both are authorized HHG shipments to the same new PDS.<br />

D. UB Transportation. APP A BAGGAGE, UNACCOMPANIED definition. The Services concerned may limit<br />

UB weight. See Ch 5, Part D.<br />

E. POV Transportation. A member ordered to make a PCS to, from, or between OCONUS PDSs, or upon official<br />

change in a ship’s home port or mobile unit’s PDS location, may be authorized to have one POV, owned or on a<br />

long-term lease by the member or dependent(s), transported to the VPC serving the member's new PDS or other<br />

authorized place. The POV must be for the member's or dependents’ personal use. There are some limitations,<br />

restrictions or prohibitions. See Ch 5, Part E.<br />

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F. Mobile Home Allowances. A member ordered on a PCS, or the dependent of a deceased member authorized<br />

HHG transportation, is authorized any combination of the allowances in Part F for mobile home transportation,<br />

including temporary storage, from the old PDS to the new PDS or between other authorized points. Except as<br />

provided in par. U5505-B, these allowances are in lieu of baggage and HHG transportation and are only authorized<br />

for transportation of a mobile home within CONUS, within Alaska, or between CONUS and Alaska. See Ch 5, Part<br />

F.<br />

G. DLA. DLA partially reimburses a member for the relocation expenses of a PCS, evacuation, or movement as a<br />

result of BRAC closure. See Ch 5, Part G.<br />

H. TLE Allowance. TLE partially offsets the added living expenses within CONUS incurred by a member and<br />

dependents incident to a PCS. See Ch 5, Part H.<br />

I. <strong>Travel</strong> and Transportation Allowance Extensions when a Member Separates from the Service. A written time<br />

limit extension may be authorized/approved using the Secretarial Process. An explanation of the circumstances<br />

justifying the extension must include the following:<br />

1. The specific additional time period.<br />

2. A description of the circumstances that prevent use within the prescribed time. NOTE: The extension must<br />

be for the shortest time appropriate under the circumstances.<br />

3. Acknowledgement that the extension is not being granted merely to accommodate personal preferences or<br />

convenience (DoD/GC #99-1).<br />

4. An extension must not be authorized/approved if it extends travel and transportation allowances for more<br />

than 6 years from the date of separation or release from active duty or retirement unless a member’s certified<br />

on-going medical condition prevents relocation of the member for longer than 6 years from the<br />

separation/retirement date.<br />

5. An extension must not be authorized/approved if it extends travel and transportation allowances for more<br />

than 6 years from the date of receipt by a member's dependents of official notice that the member is dead,<br />

injured, missing, interned, or captured, unless a member’s certified on-going medical condition prevents<br />

relocation of the dependent(s) for longer than 6 years from the notification date.<br />

NOTE: An extension under ‘Other Deserving Cases’ (see par. U5130-B4) for any reason may not be for more<br />

than 6 years from the date of separation or release from active duty or retirement.<br />

J. Home of Selection. Once a home is selected, that selection is irrevocable if transportation-in-kind is furnished<br />

and used, or travel and transportation allowances are received after the travel is completed.<br />

K. PCS Order. For an order to be a PCS order it must in fact direct a PCS. A document directing a change of<br />

activity at the same PDS is not a PCS order, regardless of any statement(s) on the document to the contrary. Please<br />

see definitions of PDS and PCS in APP A.<br />

L. Delayed/Deferred Use of PCS Allowances. The member may elect not to move dependents and HHG (or a<br />

mobile home in lieu of HHG) when authorized. However, dependents’ travel and transportation allowances for stilleligible<br />

dependents and HHG (for some or all of the HHG) or mobile home transportation costs are payable incident<br />

to a subsequent PCS, using a combination of PCS orders. Allowances are limited to the greater of the distances in<br />

items 1and 2. The previous sentence does not provide for transportation of non-command-sponsored dependents<br />

from an OCONUS PDS.<br />

1. To the new PDS from the former PDS from which the dependents and/or HHG (or mobile home) were not<br />

moved, or<br />

2. From the current PDS from which the member is being ordered.<br />

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Part A: Applicability and General Rules<br />

U5000-U5020<br />

See par. U5201-A2 regarding dependent transportation, par. U5310-A3 regarding HHG transportation, and par.<br />

U5500-D regarding mobile home transportation.<br />

U5015 MONETARY ALLOWANCE IN LIEU OF TRANSPORTATION (MALT)<br />

A. General<br />

1. A member, authorized dependents’ travel and transportation allowances under par. U5201, is authorized<br />

MALT at the rate in par. U2605-B when travel is performed. When a member and dependents relocate on a<br />

member’s PCS move, reimbursement is authorized for two POCs, if used.<br />

2. Except as in par. U5015-B, the MALT rate authorized for dependents’ travel is for the use of one or two<br />

POCs. NOTE: The member may be reimbursed for use of two POCs by dependents only if the member<br />

travels by other than POC (e.g., the member is not reimbursed automatically for three POCs to allow the<br />

member to use one and the dependents to use two.)<br />

3. MALT payment does not affect transportation-in-kind for other dependents.<br />

*B. Use of more than Two POCs<br />

*1. General. Reimbursement for the use of more than two POCs, within the same household for PCS travel,<br />

may be authorized/approved if determined to be appropriate, through the Secretarial Process.<br />

*2. Examples of When More than Two POCs Are Routinely Authorized/Approved<br />

*a. There are more family members (i.e., member and dependents) than reasonably can be transported,<br />

together with luggage, in two POCs;<br />

*b. Because of age or physical condition, a family member needs special accommodations in one POC and<br />

second and third POCs are required for the other family members;<br />

*c. A member must report to the new PDS before the dependents for acceptable reasons (e.g., school term<br />

completion, property sale, personal business affairs settlement, HHG and personal effects disposal and/or<br />

shipment, or non-availability of adequate housing at the new PDS) and there are more family members than<br />

reasonably can be transported, together with luggage, in one POC;<br />

*d. Dependents perform unaccompanied travel between authorized points other than those for the<br />

member’s travel (e.g., travel to a designated place or to the new PDS when the member has TDY en route)<br />

and there are more family members than reasonably can be transported, together with luggage, in one POC;<br />

*e. Dependents perform unaccompanied travel to the new PDS in advance of the member’s reporting date<br />

for acceptable reasons (e.g., to enroll dependents in school at the beginning of the term) and there are more<br />

family members than reasonably can be transported, together with luggage, in one POC; or<br />

*f. Special circumstances not included in this subparagraph exist (as determined through the Secretarial<br />

Process), such as travel over the ALCAN Highway, where extra spare tires, parts and tools must be carried.<br />

NOTE: Possession of more than 2 POCs with more than 2 licensed drivers in the family does not<br />

constitute a special circumstance. Example: A member, spouse and 2 teenage drivers with 4 POCs does<br />

not constitute a special circumstance and reimbursement for more than 2 POCs is not authorized based<br />

solely on these facts.<br />

*3. MALT and Ferry Fares<br />

a. When reimbursement for the use of more than two POCs is authorized/approved, MALT and car ferry<br />

fees apply for each POC.<br />

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Part A: Applicability and General Rules<br />

U5000-U5020<br />

*b. If the same POC is used for more than one trip, the MALT and car ferry fees apply for each trip. The<br />

standard MALT rate is applied for each one way official distance between the old and new PDSs.<br />

Example: The member drives the spouse and three children on the first trip (and receives MALT for the<br />

one way official distance followed by a second trip in which the member and one of the already transported<br />

children return to transport two remaining children. The member is paid MALT for the one way official<br />

distance between the old and new PDSs on the second trip)).<br />

*4. Documentation. Documentation should be made IAW Service procedures.<br />

U5020 ADVANCE OF FUNDS<br />

Ch 5 (Parts B, C, D, E2, F, G, and H) authorizes travel and transportation allowance advance payment for a member<br />

and dependents, HHG and mobile home transportation, POV storage, DLA and TLE. See par. U1010-B5. See par.<br />

U9155 for TLA and par. U10105-B for OHA advance payment.<br />

OVERVIEW OF PCS TRAVEL AND TRANSPORTATION ALLOWANCES<br />

NOTE: This table is a general guide to basic travel and transportation allowances in various PCS situations. Ch 5,<br />

Parts B, C, D, E, F, G, H, and I prescribe the specific allowances and must be used to administer travel and<br />

transportation allowances ICW a member’s PCS.<br />

Movement Situation Mbr<br />

<strong>Travel</strong><br />

Part B<br />

Dep<br />

<strong>Travel</strong><br />

Part C<br />

HHG<br />

Transp<br />

Part D<br />

Table U5A-1<br />

NTS 1/<br />

Part D<br />

POV<br />

Shipment<br />

2/<br />

Part E1<br />

POV<br />

Storage<br />

23/<br />

Part E2<br />

Mobile<br />

Home<br />

Shipment<br />

3/ Part F<br />

DLA 4/<br />

Part G<br />

TLE 5/<br />

Part H<br />

TLA 6/<br />

Ch. 9,<br />

Part C<br />

<strong>Travel</strong> to 1 st PDS Yes Yes Yes Yes 7/ No 8/, 9/ Yes Yes No Yes No 10/<br />

PCS from CONUS to<br />

CONUS<br />

Yes Yes Yes Yes 7/ No 9/ No Yes Yes Yes No<br />

PCS to/from OCONUS Yes Yes Yes Yes Yes Yes No 11/ Yes Yes Yes<br />

PCS from OCONUS to<br />

OCONUS<br />

Yes Yes Yes Yes Yes Yes No 11/ Yes No Yes<br />

PCS Involving Mbr Yes(each) Yes Yes Yes No 9/ No Yes 14/ See par. Yes No<br />

Married to Mbr Yes(each) (each) (each) (each) Yes Yes No 11/ U5630- (each) Yes<br />

Couples<br />

Yes 12/ 7/ (each)<br />

E Yes (each)<br />

CONUS to CONUS<br />

(each) Yes Yes<br />

& Table (each)<br />

To/from OCONUS<br />

(each)<br />

12/, 13/<br />

(each)<br />

U5G-1<br />

Separated Under<br />

Honorable Conditions<br />

15/<br />

Mbr completed 90% of<br />

1 st term<br />

Mbr did not complete<br />

90% of 1 st Yes Yes Yes Yes 17/ No 18/ No Yes No No Yes 24/<br />

term<br />

Yes 16/ Yes 16/ Yes Yes 17/ No 18/ No Yes No No Yes 24/<br />

Separated under Other<br />

Than Honorable<br />

Conditions 15/<br />

Yes 19/ Yes 19/ Yes 20/ No No 18/ No Yes No No No<br />

Placed on TDRL Yes 21/ Yes 21/ Yes 21/ Yes No 18/ No Yes No No Yes 24/<br />

Retired with pay (incl<br />

for disability);<br />

discharged with<br />

severance/separation<br />

pay; involuntarily<br />

released from active<br />

duty with readjustment/<br />

separation pay 22/<br />

Yes Yes Yes Yes No 18/ No Yes No No Yes 24/<br />

1. For the time limitation of NTS for a PCS order, see par. U5380.<br />

2. The member must meet the eligibility criteria in par. U5405 to be authorized POV transportation.<br />

3. A member must meet the conditions in par. U5500 to be authorized mobile home transportation. Mobile home<br />

allowances are in lieu of HHG transportation except as noted in par. U5330-F.<br />

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Part A: Applicability and General Rules<br />

U5000-U5020<br />

4. The member must meet eligibility criteria in par. U5605 to be authorized DLA. A member who is authorized<br />

dependent transportation and relocates dependents incident to a PCS is authorized DLA at the "with-dependent"<br />

rate. See pars. U5605 and U5610. A member without dependents assigned to GOV’T quarters at the new PDS<br />

is not authorized DLA. See par. U5605.<br />

5. A member must meet eligibility criteria in par. U5705 to be authorized a TLE allowance. See par. U5710 for<br />

maximum authorized periods.<br />

6. TLA is only authorized under the conditions specified in par. U9155. See Ch 9, Part C, for the maximum<br />

authorized periods.<br />

7. When member requests NTS as an alternative to transportation, NTS must be in the GOV’T’s best interest. See<br />

par. U5380-C.<br />

8. Except when member's HOR/PLEAD is OCONUS and the first PDS is in CONUS; or when member's HOR/<br />

PLEAD is in CONUS and first PDS is OCONUS.<br />

9. See par. U5415 for exceptions under which a POV may be transported at GOV’T expense within CONUS.<br />

10. Except when the member's first PDS is OCONUS.<br />

11. Mobile home transportation is authorized only between CONUS locations, between a CONUS location and<br />

Alaska, and between Alaskan locations; and only if dependent(s) will occupy the mobile home at destination.<br />

12. A member-married-to-member couple may combine their HHG weight allowances for transportation purposes.<br />

See par. U5330-A.<br />

13. For moves to/from certain OCONUS areas, members may be limited to transportation of the senior member’s<br />

administrative HHG weight allowance. See par. U5315-B.<br />

14. See par. U5505-A for combining the weight allowances of a member-married-to-member couple to compute the<br />

maximum mobile home authorization.<br />

15. <strong>Travel</strong> and transportation allowances may be paid NTE to the HOR or PLEAD, whichever the member elects<br />

for travel allowances under par. U5125.<br />

16. Transportation to the member’s HOR/PLEAD is limited to the lowest cost transportation (see par. U5125-A5 -<br />

member travel) and U5225-F (dependent travel)) except as authorized by the Service Secretary.<br />

17. NTS ICW separation/retirement from the Service is in addition to transportation.<br />

18. Except when a member's HOR/PLEAD or authorized HOS under par. U5130-A1 is OCONUS. A member<br />

separated/retired while serving OCONUS is authorized a POV shipment if the member’s HOR/PLEAD or HOS<br />

is in CONUS.<br />

19. See Ch 7, Part P, for member travel. For dependent travel for a member whose last PDS is CONUS, see par.<br />

U5240-F, or if the last PDS is OCONUS, see par. U5900-D.<br />

20. A member without dependents, stationed in CONUS, who is discharged under other than honorable conditions,<br />

is not authorized HHG shipment.<br />

21. A member may exercise travel and transportation allowances ICW being placed on the TDRL; however, if a<br />

retirement order is subsequently issued, the allowances are subject to adjustment so as not to exceed the<br />

allowances for the distance from the PDS at the time the member received the TDRL order to the point to which<br />

the member is authorized incident to retirement, release from active duty, etc., less any amount previously paid<br />

for transportation to the waiting point.<br />

22. <strong>Travel</strong> and transportation allowances may/may not be paid to the member's HOS. See par. U5130.<br />

23. The member must meet the eligibility criteria in par. U5466 to be authorized POV storage.<br />

24. TLA is payable to a separating/retiring member stationed OCONUS when temporary quarters must be occupied<br />

at the old PDS prior to departure and only while on active duty.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 1: General<br />

U5100 GENERAL<br />

SECTION 1: GENERAL<br />

U5100-U5104<br />

This Part prescribes a member’s PCS travel and transportation allowances between the old and the new PDS. A<br />

member is authorized these allowances whether or not leave is taken en route.<br />

NOTE:<br />

When residence relocation is unnecessary because the PCS is a short distance move, the member must<br />

not be paid ‘MALT-Plus’, unless ordered to perform TDY en route.<br />

U5102 MISCELLANEOUS REIMBURSEMENT<br />

*Ch 5, Part I regarding pet quarantine. APP G for reimbursable expenses on official travel.<br />

U5104 ADVANCE OF FUNDS<br />

<strong>Travel</strong> and transportation allowances prescribed for a member may be paid in advance. Par. U1010-B5. A member<br />

failing to complete at least 90% of the initial prescribed service periods (par. U5125-A5), and a member discharged<br />

under other than honorable conditions (par. U5125-C), may be advanced only an amount NTE 75% of the least<br />

costly available common carrier transportation mode.<br />

Change 278 U5B1-1<br />

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PAGE LEFT BLANK INTENTIONALLY<br />

U5100-U5104<br />

Change 278 U5B1-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 2: T&T Options<br />

SECTION 2: TRAVEL AND TRANSPORTATION OPTIONS<br />

U5105 TRAVEL AND TRANSPORTATION OPTIONS<br />

A. General<br />

1. Allowable <strong>Travel</strong> and Transportation Options. A member may elect to:<br />

a. <strong>Travel</strong> by POC (par. U5105-B),<br />

b. Procure common carrier transportation (par. U5105-C), or<br />

c. Be provided transportation in kind (par. U5105-D),<br />

2. Exceptions. A member may elect the travel and transportation options listed above except when:<br />

a. <strong>Travel</strong> is performed partly at personal expense and partly by GOV’T procured transportation and/or<br />

GOV’T conveyance (par. U5105-E),<br />

b. The transportation mode is directed (including members traveling together with no/limited<br />

reimbursement directed in the order) (par. U5108),<br />

c. <strong>Travel</strong> OCONUS is involved (par. U5116),<br />

d. There are special circumstances (par. U5120 and Ch 7), or<br />

e. POV delivery/pickup is involved (par. U5413).<br />

U5105<br />

B. ‘MALT Plus’ for POC <strong>Travel</strong>. Other than for transoceanic travel, PCS travel by POC is to the GOV’T’S<br />

advantage. A member traveling by POC is authorized ‘MALT Plus’. The MALT (par. U2605) is paid on a "per<br />

mile" basis for the official distance of each portion of the ordered travel (par. U3010). The ‘Plus’ (per diem) portion<br />

is paid on a whole day calendar basis for the allowable travel time. ‘Lodging Plus’ computed per diem or AEA (Ch<br />

4, Part B or C) may not be paid for the same day as ‘MALT Plus’ per diem. However, a per diem or AEA is<br />

authorized for any necessary overnight delay or processing time at a transportation terminal or personnel processing<br />

center except when prohibited by par. U5125-A3 or U5130-A3. On any day that ‘MALT Plus’ and a ‘Lodging Plus’<br />

computed per diem are potentially payable (e.g., mixed transportation modes used on the same day, or when arriving<br />

by POC and remaining overnight near a transportation terminal), ‘Lodging Plus’ computed per diem is paid. In<br />

addition to ‘Lodging Plus’ computed per diem, the member is authorized the MALT for POC travel (Examples in<br />

par. U5106).<br />

1. MALT Rate. The MALT paid (par. U2605) is determined by the official distance for which MALT may be<br />

paid under the circumstances (as determined IAW the applicable provisions of this regulation). An authorized<br />

traveler is a member, a civilian employee, and/or a dependent traveling IAW a PCS order and whose<br />

transportation is to be reimbursed using a PCS order as authority. If more than one member/civilian employee<br />

travels as an authorized traveler in the same POC, only the authorized traveler incurring the expenses is<br />

authorized MALT for the official distance. The authorized traveler who is authorized MALT is also authorized<br />

to receive the reimbursable expenses.<br />

Example 1: A member married to member couple, each on a PCS order, and their two children travel<br />

together in one POC. One member is paid MALT for the official distance and all reimbursable expenses.<br />

Example 2: Three unrelated members, each on a PCS order, travel together in one POC between two PDS<br />

locations. The member incurring the costs receives MALT for the official distance and may submit all<br />

reimbursable expenses.<br />

Change 314 U5B2-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 2: T&T Options<br />

Example 3: Member married to GOV’T civilian employee, each traveling on an order and eligible for<br />

travel and transportation allowances, and their child travel together in one POC. Only one may receive<br />

MALT for the official distance. Either the member or the GOV’T civilian employee may submit all<br />

reimbursable expenses.<br />

U5105<br />

Reimbursement of parking fees, ferry fares, road, bridge, and tunnel tolls is authorized for the direct route<br />

between the official points involved. Only one authorized traveler may claim reimbursement for these expenses<br />

(i.e., duplicate payments for the same expenses are not permitted).<br />

NOTE: Charges for repairs, depreciation, replacements, grease, oil, antifreeze, towage and similar<br />

speculative expenses are not reimbursable expenses ICW using a POC on official travel. However, a<br />

member may be eligible to submit a claim for repairs to POCs used for official travel, using Service<br />

procedures, under 31 USC §3721.<br />

2. Per Diem. A flat per diem at the Standard CONUS per diem rate is paid for each PCS travel day between<br />

authorized points, NTE the allowable travel time computed under par. U5160. If used, GOV’T QTRS and/or<br />

mess have no effect on the per diem amount paid. Each member traveling in a POC is authorized the Standard<br />

CONUS per diem rate.<br />

C. Reimbursement for Common Carrier Transportation Plus Per Diem. It is mandatory policy for all travelers to<br />

use an available CTO for all official transportation requirements. A member who, despite the DoD policy, procures<br />

common carrier transportation at personal expense for official travel is authorized reimbursement NTE the amount<br />

authorized in pars. U3110, U3125, U3130, and U3135. However, reimbursement must not exceed the cost for the<br />

authorized transportation and accommodations over a usually traveled direct route IAW a schedule necessary to<br />

meet the order requirements. Reimbursement under par. U5105-C is based on the non-capacity controlled city<br />

pair airfare (not the capacity controlled city pair airfare if both capacity controlled and non-capacity controlled<br />

airfares are available) only if GOV’T procured transportation is available under par. U3120 (B-163758, 14 Aug<br />

1975). Per diem is computed under par. U5113.<br />

D. Transportation in Kind Plus Per Diem. When the GOV’T provides transportation in kind at no cost, the member<br />

is authorized per diem under par. U5113.<br />

E. <strong>Travel</strong> by Mixed Modes<br />

1. General. If a member travels by mixed modes for a separate journey (par. U3010), reimbursement is<br />

determined under par. U5105-E2.<br />

NOTE: The following is not part of mixed mode travel in a journey:<br />

a. <strong>Travel</strong> between the duty station and local transportation terminal, or<br />

b. <strong>Travel</strong> between local transportation terminals.<br />

2. Computation. Total reimbursement for POC and personally procured commercial travel may be no more<br />

than the ‘MALT Plus’ payable for the entire ordered travel distance less the cost of any GOV’T procured<br />

transportation used for a portion of the journey. NOTE: Do not collect excess cost from the member if<br />

deducting the cost of the GOV’T procured transportation for the ordered travel from the ‘MALT Plus’<br />

results in a negative amount.<br />

Change 314 U5B2-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 2: T&T Options<br />

3. PCS Mixed Modes Example<br />

PCS Mixed Modes<br />

NOTE: The rates in this example may not be current. See par. U2025 for the Standard CONUS per diem rate.<br />

See par. U2600 for the MALT rate.<br />

U5105<br />

Date Departure/Arrival Location Transportation<br />

01 Jul Depart: Old PDS CP<br />

01 Jul Arrive: LV address<br />

20 Jul Depart: LV address POC<br />

30 Jul Arrive: New PDS<br />

*DTOD distance from the old PDS to the new PDS is 2,984 miles ‘MALT Plus’ per diem rate is $123/day<br />

DTOD distance from the leave address to the new PDS is 838 miles Leave address M&IE is $51<br />

*MALT rate per authorized POC is $.24/mile<br />

New PDS M&IE is $71<br />

COST FOR ACTUAL TRAVEL:<br />

Commercial air cost from old PDS to leave address (non city<br />

pair airfare)<br />

$250.00<br />

1 Jul<br />

Taxi to airport $ 25.00<br />

Per diem: 75% x $51 = $ 38.25<br />

20 to 30 Jul<br />

*MALT: 838 miles x $.24/mile =<br />

‘MALT Plus’ per diem: $123/day x 3 days =<br />

*$201.12<br />

$ 369.00<br />

Total Actual Cost =<br />

COST FOR POC TRAVEL FOR THE ORDERED DISTANCE:<br />

*$883.37<br />

1 to 9 Jul<br />

*MALT rate: 2,984 miles x $.24/mile =<br />

‘MALT Plus’ per diem: $123/day x 9 days =<br />

*$716.16<br />

$1,107.00<br />

Total Constructed Cost = *$1,823.16<br />

*Reimburse to the traveler the actual cost ($883.37) NTE the constructed cost ($1,823.16).<br />

The traveler is due: *$883.37<br />

Change 314 U5B2-3<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 2: T&T Options<br />

BLANK PAGE<br />

U5105<br />

Change 314 U5B2-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 3: PCS Examples<br />

SECTION 3: PCS EXAMPLES - ‘LODGING PLUS’ AND ‘MALT PLUS’ PER DIEM<br />

U5106 PCS EXAMPLES - ‘LODGING PLUS’ AND ‘MALT PLUS’ PER DIEM<br />

The Standard CONUS per diem rate used in these examples may not be current. See par. U2025.<br />

U5106<br />

Date Departure/Arrival<br />

EXAMPLE 1<br />

Location Transportation Distance<br />

15 Jul<br />

Depart:<br />

Arrive:<br />

Old PDS<br />

POE<br />

POC<br />

114 miles<br />

16 Jul<br />

Depart:<br />

Arrive:<br />

POE<br />

POD<br />

TP<br />

16 Jul<br />

Depart:<br />

Arrive:<br />

POD<br />

New PDS<br />

CA Taxi $25<br />

15 Jul<br />

<strong>Travel</strong>er spends $115 for lodging on 15 July.<br />

POE per diem rate is $188 ($126/ $62).<br />

POE is not the local terminal for the old PDS.<br />

M&IE for the new PDS is $46.<br />

*MALT rate per authorized POC is $.24/mile.<br />

REIMBURSEMENT:<br />

Per diem: $115 ($115 < $126) + (75% x $62 = $46.50) =<br />

*MALT: 114 miles x $.24/mile =<br />

$ 161.50<br />

*$27.36<br />

16 Jul<br />

Per diem: 75% x $46 =<br />

Taxi<br />

$34.50<br />

$ 25.00<br />

Total Reimbursement =<br />

NOTE: MALT & ‘Lodging Plus’ per diem are paid for the same day.<br />

*$248.36<br />

Date Departure/Arrival<br />

EXAMPLE 2<br />

Location Transportation Distance<br />

1 Aug Depart: Old PDS POC<br />

3 Aug Arrive: POE 805 miles<br />

Depart: POE TP<br />

4 Aug<br />

Arrive:<br />

Depart:<br />

POD<br />

POD CA Taxi $20<br />

Arrive: New PDS<br />

1 & 2 Aug<br />

<strong>Travel</strong>er spends $110 for lodging on 3 Aug.<br />

POE per diem rate is $152 ($110/ $42).<br />

M&IE for the new PDS is $60.<br />

Standard CONUS per diem = $123.<br />

*MALT rate per authorized POC is $.24/mile.<br />

REIMBURSEMENT:<br />

$123/day x 2 days $246.00<br />

3 Aug<br />

$110 + $42 =<br />

*805 miles x $.24/mile =<br />

$152.00<br />

*$193.20<br />

4 Aug<br />

75% x $60 =<br />

Taxi<br />

$ 45.00<br />

$ 20.00<br />

Total Reimbursement = *$656.20<br />

NOTE: Though there is another ‘MALT Plus’ per diem day payable, pay ‘Lodging Plus’ computed per diem for the night<br />

spent at the port.<br />

Change 314 U5B3-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 3: PCS Examples<br />

EXAMPLE 3<br />

Date Departure/Arrival Location Transportation Distance<br />

1 Jun Depart: Old PDS POC<br />

4 Jun Arrive: TDY Site 1,200 miles<br />

10 Jun Depart: TDY Site POC<br />

10 Jun Arrive: New PDS 300 miles<br />

<strong>Travel</strong>er spends $75/night for lodging 4 to 9 Jun while TDY.<br />

TDY per diem rate is $123 ($77/ $46).<br />

Standard CONUS per diem = $123.<br />

*MALT rate per authorized POC is $.24/mile.<br />

REIMBURSEMENT:<br />

U5106<br />

1 to 3 Jun $123/day x 3 days = $369.00<br />

4 Jun<br />

$75 + $46 = $121.00<br />

*1,200 miles x $.24/mile = *$288.00<br />

5 to 9 Jun ($75 + $46)/day x 5 days = $605.00<br />

10 Jun<br />

$123/day x 1 day = $123.00<br />

*300 miles x $.24/mile = *$ 72.00<br />

Total Reimbursement = *$1,578.00<br />

NOTE: MALT is paid 4 June; pay ‘Lodging Plus’ per diem since the traveler arrived at the TDY location that day.<br />

EXAMPLE 4<br />

Date Departure/Arrival Location Transportation Distance<br />

1 Jul Depart: Old PDS POC<br />

10 Jul Arrive: POE 1,080 miles<br />

11 Jul<br />

Depart: POE TP<br />

Arrive: POD<br />

Depart: POD POC 120 miles<br />

Arrive: New PDS<br />

<strong>Travel</strong>er spends $109 for lodging on 10 Jul.<br />

POE per diem rate is $155 ($109/ $46).<br />

POD is not the local terminal for the new PDS.<br />

New PDS M&IE is $82.<br />

Standard CONUS per diem = $123.<br />

*MALT rate per authorized POC is $.24/mile.<br />

REIMBURSEMENT:<br />

1 to 9 Jul $123/day x 3 days = $369.00<br />

10 Jul<br />

11 Jul<br />

$109 + $46 = $155.00<br />

*1,080 miles x $.24/mile = *$259.20<br />

75% x $82 = $ 61.50<br />

*120 miles x $.24/mile = *$ 28.80<br />

Total Reimbursement = *$873.50<br />

NOTE: Though MALT is paid 11 July, pay ‘Lodging Plus’ computed per diem since the traveler also traveled by TP that day.<br />

This allows the traveler to also receive TLA on 11 July.<br />

Change 314 U5B3-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 4: <strong>Travel</strong> Restrictions<br />

U5107 POC TRAVEL PROHIBITED<br />

SECTION 4: TRAVEL RESTRICTIONS<br />

U5107-U5108<br />

*Each Service may issue regulations prescribing exigencies under which AOs may prohibit a member from using a<br />

POC when traveling as an individual (as distinguished from members traveling together under an order directing no/<br />

limited reimbursement). If there is no Service written material authorizing it, a PCS order prohibiting POC<br />

transportation is without effect. Par. U5108 applies if the member's order states that POC travel is prohibited, or<br />

specifically directs a particular transportation mode. See par. U3220.<br />

U5108 ALLOWANCES WHEN TRANSPORTATION MODE OR TRAVEL WITH NO/LIMITED<br />

REIMBURSEMENT (CH 4, PART B) IS DIRECTED<br />

NOTE: It is mandatory policy that all travelers use an available CTO for all transportation requirements.<br />

*A. Transoceanic <strong>Travel</strong>. When travel is directed (as opposed to being authorized) by GOV’T/GOV’T procured<br />

transportation and the member performs transoceanic travel at personal expense, no reimbursement is<br />

authorized for the transoceanic travel. Par. U5116-D. NOTE: The policy in par. U3220-B allowing<br />

reimbursement NTE the directed mode cost does not apply.<br />

B. Members <strong>Travel</strong>ing Together under an Order Directing No/Limited Reimbursement. When Service exigencies<br />

require that members perform PCS travel by traveling together with no/limited reimbursement, that requirement<br />

must be stated in the order. The TDY per diem rules in Ch 4, Part B, also apply for PCS. NOTE: This form of<br />

travel may be directed for travel to the first duty station upon enlistment, reenlistment or induction IAW Service<br />

regulations.<br />

*C. Transportation Mode Directed to First Duty Station upon Enlistment, Reenlistment, or Induction. Each Service<br />

may issue regulations permitting AOs to direct in a travel order use of GOV’T transportation or common carriers<br />

and/or meal tickets for travel of enlistees, re-enlistees, or inductees from the place of enlistment, reenlistment, or<br />

induction to the first station. See par. U3220 if the directed transportation mode is not used. When meal tickets are<br />

not available and meals and/or lodging are/is required, reimbursement is authorized for occasional meals and<br />

lodging under par. U4510. If GOV’T/GOV’T procured transportation and/or meal tickets are used, the member is<br />

authorized reimbursement of reimbursable expenses under Ch 4, Part F and APP G.<br />

D. <strong>Travel</strong> Reimbursement. Unless otherwise prohibited in these regulations, when a specific transportation mode is<br />

directed a member may be reimbursed for personally procured transportation NTE the directed mode cost. NOTE:<br />

Member transoceanic PCS travel is a notable exception.<br />

Change 314 U5B4-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 4: <strong>Travel</strong> Restrictions<br />

BLANK PAGE<br />

U5107-U5108<br />

Change 314 U5B4-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Trnsp & Subsistence/Section 5: PD When GOV’T/Commercial Trnsp<br />

Used<br />

SECTION 5: PER DIEM FOR PCS TRAVEL WHEN GOV’T OR COMMERCIAL<br />

TRANSPORTATION USED<br />

U5113 PER DIEM FOR PCS TRAVEL WHEN GOV’T OR COMMERCIAL TRANSPORTATION USED<br />

A. Rate. The ‘new PDS’ per diem rate and the computation in par. U4145 are used for PCS travel when<br />

transportation is personally procured (par. U5105-C), or furnished as transportation-in-kind (par. U5105-D), for<br />

separate legs of a journey (par. U3010). If there is an overnight stop or TDY en route, the per diem rate for the<br />

arrival day at the overnight stop/TDY site is the stopover or TDY location rate, as appropriate. The new PDS rate<br />

does not override the destination rate logic in par. U4145. M&IE for the new PDS arrival day is the new PDS rate<br />

whether or not there is a stopover. NOTE:<br />

See par. U5113-D when the new PDS is a ship.<br />

U5113<br />

EXAMPLE 1<br />

(Crosses International Dateline)<br />

Date Departure/Arrival Location Transportation<br />

17 Feb Depart: Old PDS GB<br />

Arrive: POE<br />

18 Feb Depart: POE TP<br />

Arrive: POD<br />

19 Feb Depart: POD TP<br />

Arrive: New PDS<br />

Member spends $150 for lodging on 17 February.<br />

POE per diem rate is $291 ($193/ $98).<br />

POE is not the local terminal for the old PDS.<br />

Member spends $100 for lodging on the second 18 February.<br />

POD per diem rate is $161 ($110/ $51).<br />

M&IE for new PDS is $39.<br />

REIMBURSEMENT:<br />

17 Feb 75% x $98 = $73.50 + $150 ($150 is less than $193) = $ 223.50<br />

18 Feb $51 (destination M&IE rate) = 51.00<br />

18 Feb $51 + $100 ($100 is less than $110) = 151.00<br />

19 Feb 75% x $39 (new PDS rate) = 29.25<br />

Total Reimbursement = $454.75<br />

EXAMPLE 2<br />

(Crosses International Dateline)<br />

Date Departure/Arrival Location Transportation<br />

18 Feb Depart: Old PDS TP<br />

18 Feb Arrive: POD<br />

19 Feb Depart: POD TP<br />

19 Feb Arrive: New PDS<br />

Member spends $100 for lodging on the second 18 February.<br />

POD per diem rate is $161 ($110/$51).<br />

M&IE for new PDS is $39.<br />

REIMBURSEMENT:<br />

18 Feb 75% x $51 (destination M&IE rate) = $ 38.25<br />

18 Feb $51 (destination M&IE rate) plus $100 ($100 less than $110) = 151.00<br />

19 Feb 75% x $39 (new PDS rate) 29.25<br />

Total Reimbursement = $218.50<br />

Change 277 U5B5-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Trnsp & Subsistence/Section 5: PD When GOV’T/Commercial Trnsp<br />

Used<br />

U5113<br />

EXAMPLE 3<br />

(Crosses International Dateline)<br />

Date Departure/Arrival Location Transportation<br />

5 Mar Depart: Old PDS TP<br />

5 Mar Arrive: POD<br />

5 Mar Depart: POD TP<br />

5 Mar Arrive: New PDS<br />

POD per diem rate is $177 ($126/ $51).<br />

M&IE for new PDS is $39.<br />

REIMBURSEMENT:<br />

5 Mar 75% x $39 (new PDS rate) = $ 29.25<br />

5 Mar 75% x $39 (new PDS rate) = 29.25<br />

Total Reimbursement = $58.50<br />

*B. Partial <strong>Travel</strong> Days.<br />

The 75% rate in par. U4147 applies to the departure and arrival days at PDSs, designated<br />

places, safe haven (when PCS travel is via a safe haven location), or COT leave locations when ‘Lodgings-Plus’ per<br />

diem is paid. If travel begins and ends on the same day, per diem is 75% of the appropriate M&IE rate (par.<br />

U4145). ‘MALT-Plus’ per diem is paid in whole day increments (par. U5105).<br />

C. <strong>Travel</strong> Time.<br />

When a member takes leave ICW a PCS, or there is TDY en route, per diem is authorized for<br />

allowable travel time.<br />

D. New PDS Is a Ship.<br />

When the new PDS is a ship, the new PDS rate is the rate for the location at which the ship<br />

is boarded. If the ship is at sea, then the last place departed is the “new PDS rate.” The following examples clarify:<br />

1. A member travels PCS from NAS Corpus Christi, TX, to the USS NIMITZ (home port Bremerton, WA).<br />

<strong>Travel</strong> is by commercial plane in one day. The per diem rate for Bremerton, WA, is used for that travel day.<br />

2. A member travels PCS from NAS Jacksonville, FL, to USS CARR, which is at sea. <strong>Travel</strong> is by commercial<br />

plane (day 1) to Naples, Italy arriving after midnight (day 2). The member then changes to Government plane<br />

to USS CARR arriving day 2. The per diem rate is based on the final destination location or the last place<br />

departed – in this case Naples, Italy. Since the member did not remain overnight, the rate for both day 1 and<br />

day 2 is the Naples rate.<br />

3. A member travels PCS from USS ENTERPRISE to USS NORMANDY, each of which is away from home<br />

port. The member travels directly from one ship to the other by Government helicopter in one day. Since there<br />

is no POE and the helicopter does not land anywhere but the ships, no per diem is paid. This does not preclude<br />

per diem under par. U5120-F.<br />

Change 277 U5B5-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 6: OCONUS PCS<br />

SECTION 6: PCS TO, FROM, OR BETWEEN OCONUS POINTS<br />

U5116 PCS TO, FROM, OR BETWEEN OCONUS POINTS<br />

A. General. Except as specifically provided in pars. U5116-B and U5116-C, a member traveling on a PCS order<br />

that neither directs a transportation mode nor specifies that the member is to travel with other members with no/<br />

limited reimbursement to, from or between OCONUS points, is authorized:<br />

1. The applicable allowances prescribed in par. U5105 for the official distance between the old PDS and the<br />

appropriate aerial or water POE serving the old PDS; and<br />

2. Transportation by available GOV’T aircraft or ship, otherwise GOV’T procured transportation or<br />

reimbursement for transportation procured at personal expense for the transoceanic travel involved (see par.<br />

U5116-D) plus applicable per diem; and<br />

3. The applicable allowances prescribed in par. U5105 for the official distance between the appropriate aerial<br />

or water POD serving the new PDS and the new PDS; and<br />

4. <strong>Travel</strong> to and from VPCs, when accomplished concurrently with travel performed under par. U5116-A1/<br />

U5116-A3 IAW par. U5413.<br />

U5116<br />

B. When Land <strong>Travel</strong> only Is Involved. Except as specifically provided in par. U5116-C, a member on a PCS order<br />

not involving transoceanic travel (see APP A) is authorized the applicable allowances prescribed in par. U5105 for<br />

the official distance.<br />

C. Transoceanic <strong>Travel</strong><br />

1. General. When transoceanic travel is involved between PDSs, the usual means of accomplishing travel is to<br />

use GOV’T or GOV’T procured air transportation for personal and dependent transoceanic travel.<br />

Reimbursement is authorized for:<br />

a. Personal travel under par. U5116-A; and<br />

b. Dependents' travel under par. U5207; and<br />

c. POV delivery to the loading port/VPC for transportation under par. U5413.<br />

2. POC <strong>Travel</strong><br />

a. General. When transoceanic travel ordinarily would be involved, but POC is authorized by the AO as<br />

being to the GOV’T’s advantage and is used by the member for the entire distance between duty stations,<br />

reimbursement is on a ‘MALT Plus’ basis for the member/dependents for the official distance involved.<br />

Reimbursement is authorized even though it exceeds that authorized in par. U5116-C1.<br />

*b. Transoceanic <strong>Travel</strong> by Personally Owned Boat. When the member travels by personally owned boat<br />

(a form of POC), constructed or actual (fuel, oil, and docking fees) reimbursement is authorized NTE the<br />

airfare (based on the POLICY CONSTRUCTED AIRFARE (see APP A) which includes the non capacity<br />

controlled city pair airfare. Capacity controlled city pair airfares are never used for cost construction).<br />

Per diem and travel time are based on the air travel time (59 Comp. Gen. 737 (1980)).<br />

c. <strong>Travel</strong> Partly by POC and Partly by Common Carrier. When POC travel has been authorized as<br />

prescribed in par. C5116-C2a, but actual travel is performed between the old and new PDSs by mixed<br />

modes, reimbursement is prescribed in par. U5105-E.<br />

Change 312 U5B6-1<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 6: OCONUS PCS<br />

U5116<br />

3. Per Diem for POC <strong>Travel</strong> Involving a Car Ferry. When a member/dependent traveling between two PDSs<br />

travels partly by POC and partly by car ferry (circuitously/indirectly or otherwise), per diem is authorized. See<br />

par. U3330 for transportation reimbursement.<br />

a. Lodging. Reimbursement for the actual cost of required accommodations (unless included in the<br />

transportation cost) is authorized.<br />

b. M&IE when <strong>Travel</strong> Includes an Overnight on a Car Ferry Anywhere in the World. M&IE is based on<br />

and computed for the member/dependent using the highest CONUS M&IE rate for the arrival day<br />

(embarkation) on the ferry through the day before the departure day (debarkation) from the ferry. M&IE<br />

for the departure day (debarkation) from the ferry is based on:<br />

(1) Per diem rate prescribed for the member’s new PDS if travel ends on that day, or<br />

(2) ‘MALT Plus’ per diem if travel by POC continues on the day after the departure day (debarkation)<br />

from the ferry (par. U5105-B).<br />

c. Dependent Per Diem. The percentages, in par. U5210-B, apply when computing a dependent’s per<br />

diem.<br />

4. <strong>Travel</strong> by Commercial Ship. Per diem is not authorized for a member and/or dependent when traveling<br />

aboard a commercial ship when meals are furnished without charge (or are part of the accommodations cost),<br />

except on embarkation and debarkation days.<br />

D. Transoceanic Transportation Reimbursement Costs<br />

1. GOV’T/GOV’T procured Transportation Available. When travel is directed by GOV’T/GOV’T procured<br />

transportation and the member performs transoceanic travel at personal expense, reimbursement for the<br />

transoceanic travel is not authorized. If GOV’T and GOV’T procured transportation are both authorized and<br />

available, the member is authorized reimbursement for the transportation cost used NTE the cost of the least<br />

costly transportation mode authorized and available. See also par. U5207-A4.<br />

2. GOV’T Transportation and GOV’T Procured Transportation Not Available. When GOV’T transportation<br />

and GOV’T procured transportation are not available, the member is authorized reimbursement for the cost of<br />

transportation used NTE the POLICY CONSTRUCTED AIRFARE (see APP A) over the direct route between<br />

origin and destination. If aircraft travel is medically inadvisable for the member and/or an accompanying<br />

dependent, reimbursement is limited to the least costly available first class passenger accommodations on a<br />

commercial ship.<br />

3. <strong>Travel</strong> by Ships or Aircraft of Foreign Registry. See Ch 3, Part B, for the only circumstances when<br />

reimbursement is authorized for travel at personal expense on ships or aircraft of foreign registry.<br />

4. <strong>Travel</strong> by Privately Owned Boat. See par. U5116-C2b.<br />

E. Reimbursement when the Member Performs Indirect/Circuitous <strong>Travel</strong>. When a member, at personal expense<br />

and convenience, performs PCS travel over an indirect/circuitous route, the member is authorized:<br />

1. ‘MALT Plus’ for land travel performed from the time the member departs the old PDS until the member<br />

reports to the new PDS;<br />

2. Reimbursement for the cost of transoceanic U.S. certificated transportation used and per diem; and<br />

3. Reimbursement for transoceanic non U.S. certificated transportation used and per diem NTE the cost the<br />

GOV’T would have incurred for the member's transportation on the direct route if travel by non U.S.<br />

certificated carrier on the circuitous route is supported by the documentation required in Ch 3, Part B, stating<br />

Change 312 U5B6-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 6: OCONUS PCS<br />

that a U.S. certificated carrier was not available on the direct route and documentation stating that a U.S.<br />

certificated carrier was not available on the circuitous route.<br />

The total reimbursement must not exceed the amount the member would have been authorized under par. U5116-A<br />

via the direct route between the old and new PDSs. If transoceanic travel by GOV’T/GOV’T procured<br />

transportation is directed in a member's order and the member travels by a different mode, the maximum cost<br />

computed under par. U5116-A must be reduced by the unused directed transportation mode cost. See APP A for<br />

indirect/circuitous travel definition.<br />

U5116<br />

Change 312 U5B6-3<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 6: OCONUS PCS<br />

BLANK PAGE<br />

U5116<br />

Change 312 U5B6-4<br />

12/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 7: Special Circumstances<br />

SECTION 7: TRAVEL AND TRANSPORTATION ALLOWANCE<br />

UNDER SPECIAL CIRCUMSTANCES<br />

U5120 TRAVEL AND TRANSPORTATION ALLOWANCE UNDER SPECIAL CIRCUMSTANCES<br />

U5120<br />

A. <strong>Travel</strong> when an Order to Active Duty Is Received at a Place other than That to Which Addressed. When an<br />

order to active duty is received at, and travel begins from, a place other than that to which the order was addressed,<br />

PCS allowances are authorized from that place, not to exceed those from the place to which the order was addressed.<br />

B. PCS Order Received at TDY Station<br />

1. Member Issued a PCS Order while on TDY. A member who receives a PCS order while on TDY, and<br />

returns to the old PDS, is paid PCS allowances from the TDY station to the old PDS, and then to the new PDS<br />

via any TDY station(s). This includes a member who receives a PCS order while at a TDY station designating<br />

it as the new PDS effective immediately (57 Comp. Gen. 198 (1977)).<br />

2. Member Issued a PCS Order with TDY en route. A member who departed the old PDS on a PCS order with<br />

TDY en route is not authorized PCS allowances to return to the old PDS from the TDY station, even if the order<br />

is amended or modified naming a different new PDS.<br />

*3. TDY Station Becomes PDS. See par. U4105-J<br />

C. PCS Order Received while on Leave<br />

1. PCS Order Received while on Leave from TDY Station. A member who receives a PCS order while on<br />

leave from a TDY station, and returns to the old PDS, is paid PCS allowances from the leave point to the old<br />

PDS and then to the new PDS via any other TDY station(s), NTE the allowances from the TDY station to the<br />

old PDS and then to the new PDS via any other TDY station(s).<br />

2. PDS Changed or Assigned while on Leave from the PDS. A member, who receives a PCS order while on<br />

leave from the old PDS, and begins PCS travel from that site, is authorized PCS allowances from the place at<br />

which the order is received to the new PDS, NTE allowances from the old to the new PDS.<br />

D. PCS with TDY at a Location near (but outside the Limits of) the Old or New PDS. No per diem allowance is<br />

payable at a TDY location ICW a PCS with TDY en route near the old or new PDS if the member commutes to the<br />

TDY from the QTRS occupied while attached to the old PDS or the permanent QTRS the member intends to occupy<br />

at the new PDS. This also applies when a member performs TDY at or near the home port when the PDS is a ship<br />

or an afloat staff. QTRS (residence, suite, room, cubicle, etc.) at the old PDS are no longer permanent QTRS<br />

on/after the PCS HHG weight allowance transportation date. QTRS at the new PDS are permanent on/after the<br />

date the PCS HHG weight allowance is accepted. Transportation expenses incurred in commuting between the<br />

QTRS at the old PDS or QTRS at the new PDS and the TDY location may be paid under Ch 3, Part F, when travel is<br />

within the area defined in par. U3500-B, or paid under par. U3325 when travel is from outside that area. A member<br />

required to procure meals at personal expense outside the PDS limits may be reimbursed for the meal(s) under par.<br />

U4510. When travel outside the TDY location is required, travel, transportation, and per diem allowances under Ch<br />

4, Part B, are authorized. Exception: A member who detaches (signs out PCS) from the old PDS, performs TDY en<br />

route elsewhere, and returns TDY en route to a location near the old PDS is authorized per diem at the location near<br />

the old PDS. Example: A member departs the Pentagon (in Arlington, VA) PCS on 15 June, performs TDY en route<br />

at Ft. Leavenworth 1-31 July, returns TDY en route to Ft. Belvoir 5-15 August, and then signs in PCS to Ft. Polk on<br />

31 August. The member is authorized per diem while at Ft. Belvoir (near old PDS) 5-15 August. If the member had<br />

departed on 15 June but performed TDY at Ft. Belvoir first, no per diem is payable for the TDY at Ft. Belvoir<br />

immediately after detachment if the member commuted from the permanent QTRS occupied while stationed at the<br />

Pentagon (37 Comp. Gen. 669 (1958), B-138517, 27 February 1959, and B-161267, 30 August 1967).<br />

NOTE: See par. U4102-D for TDY en route within the old and/or new PDS limits.<br />

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E. PCS Order Canceled, Amended or Modified En Route<br />

U5120<br />

1. PCS Order Canceled Returning Member to the Old PDS. If a PCS order is canceled, limited PCS<br />

allowances are authorized from the old PDS to the location at which cancellation notification was received and<br />

return to the old PDS. The amount payable is limited to travel from the old PDS, via any en route TDY<br />

locations, to the contemplated new PDS and return.<br />

2. PCS Order Amended or Modified to Name a New PDS or En Route TDY Station. If a PCS order is<br />

amended or modified naming another new PDS or en route TDY station(s), limited PCS allowances are<br />

authorized from the old PDS to the location at which the amended order was received to the last-named new<br />

PDS. The amount payable is limited to travel from the old PDS to the last-named new PDS via any en route or<br />

added en route TDY locations and the first-named new PDS.<br />

F. PCS Involving a Unit with a Home Port or PDS Location. PCS allowances for the travel described below may<br />

be authorized/approved by the official(s) designated by the Service Concerned when the member must assist in the<br />

transportation of dependents and/or HHG, pick up personal items, and/or personally drive the member’s POC.<br />

1. Home Port Changed. When a unit’s home port is changed, a member may be paid PCS allowances to the old<br />

home port and then to the new home port via any TDY stations(s). If the unit is at the old home port, the<br />

member may be paid PCS allowances from the old home port to the new home port and return to the unit via<br />

any TDY station. This travel must begin within 1 year from the home port change effective date, unless the<br />

time limit is extended by the Secretarial Process. If a member is on leave from a deployed unit whose home<br />

port is changed, the PCS allowances accrue from the leave point to the new home port via the old home port,<br />

NTE the allowances payable from the unit’s location when the member departed on leave to the new home port<br />

via the old home port. For dependent and HHG travel and transportation allowances after a home port change<br />

announcement, see pars U5222-D6 and U5350-I.<br />

2. PCS from a Unit when the Unit Is Away from Home Port/PDS. A member, ordered PCS from a unit that is<br />

away from its home port/PDS, may be paid PCS allowances from the location at which PCS travel begins to the<br />

new PDS via the old home port/PDS and/or any TDY station(s).<br />

3. PCS to a Unit when the Unit Is Away from Home Port/PDS. A member, ordered PCS to a unit that is away<br />

from its home port/PDS, may be paid PCS allowances from the old PDS to the new unit via its home port/PDS<br />

and/or any TDY station(s).<br />

4. PCS to a Unit Whose Home Port Change Has Been Announced and the Member Arrives before or after the<br />

Home Port Change Effective Date. A member, ordered PCS to a unit whose home port change has been<br />

announced and who travels to the new home port either before or after the home port change effective date, may<br />

be paid PCS allowances from the old PDS to the unit via the new home port and/or any TDY station(s) (60<br />

Comp. Gen. 561 (1981)).<br />

5. PCS to a Ship with a Home Port Assignment Effective upon Commissioning. A member, ordered PCS to a<br />

newly commissioned ship and the ship's announced home port is different from the member's old PDS, may be<br />

paid PCS allowances to the old PDS (or home port), then to the ship’s announced home port via any TDY<br />

stations, and then to the place at which the ship is located. For two-crew ships, both crews may be paid these<br />

allowances. This travel must begin within 1 year from the ship’s commissioning effective date (60 Comp. Gen.<br />

561 and 564 (1981)).<br />

6. PCS from a Unit Undergoing a Home Port Change. A member, ordered PCS from a unit undergoing a home<br />

port change and who detaches after the home port change effective date, may be provided PCS allowances from<br />

the unit to the new PDS via the old home port (or a designated place, if applicable) and any TDY station(s) (60<br />

Comp. Gen. 562 (1981)).<br />

7. <strong>Travel</strong> to Old Home Port/PDS after the Effective Change Date to the New Home Port/PDS. A member<br />

assigned to a unit ordered to a new home port/PDS, but due to mission requirements is not able to assist with the<br />

move of HHG, POV, and/or to accompany dependents to the new home port/PDS prior to the effective change<br />

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U5120<br />

date of the new home port/PDS, is allowed to return from the new home port to the old home port after the<br />

effective change date of the new home port for the specified purposes associated with moving HHG, POV, and/<br />

or to accompany dependents to the new home port. <strong>Travel</strong> must begin within 180 days after the home port<br />

change effective date and prior to the order expiration date. Requests for travel commencing after 180 days<br />

must be authorized/approved through the Secretarial Process.<br />

NOTE: Authority for a member in par. U5120-F7 is not applicable to pars. U5222-D6 and U5350-I.<br />

8. <strong>Travel</strong> to/from a Place other than the New/Old Home Port. A member traveling under pars. U5120-F1<br />

through U5120-F6 may be paid PCS allowances for travel via:<br />

a. A place other than the old home port to the new home port,<br />

b. The old home port to a place other than the new home port, or<br />

c. A place other than the old home port to a place other than the new home port.<br />

Allowances must not exceed those payable for travel between the locations authorized in par. U5120-F.<br />

G. <strong>Travel</strong> to/from a Designated Place<br />

1. PCS Allowances. A member ordered PCS, who travels to a designated place, may be paid PCS allowances<br />

for travel from the old PDS to:<br />

a. The new PDS via the designated place,<br />

b. The designated place via any TDY station(s) and then to the new PDS, or<br />

c. Any TDY station(s) via the designated place and then to the new PDS.<br />

2. Limitation. A member may not be paid PCS allowances for round trip travel between a TDY station and a<br />

designated place. On a subsequent PCS that results in dependent relocation, the member may be paid PCS<br />

allowances for travel from the old PDS to the:<br />

a. New PDS via any TDY station(s) and/or the designated place, or<br />

b. Authorized processing station, if appropriate, and then to the HOS, HOR, or PLEAD via the designated<br />

place. NOTE: A NOAA Marine and Aviation Operations and Commissioned Personnel Center is a<br />

processing station for NOAA.<br />

3. <strong>Travel</strong> and Transportation Allowances Authorized/Approved by the Service Concerned. A Servicedesignated<br />

official may authorize/approve travel and transportation allowances when the member must travel to<br />

the designated place en route between PDSs to assist:<br />

a. In moving dependents,<br />

b. Dependents with HHG shipment, or<br />

c. Dependent transportation by POC.<br />

4. <strong>Travel</strong> Allowances When Dependents are No Longer at the Designated Place (60 Comp. Gen. 562 (1981)).<br />

If member is divorced or dependents die before the subsequent PCS effective date and the member no longer<br />

has dependents at the designated place, the member may be authorized PCS allowances for travel to the<br />

designated place to pick up:<br />

a. HHG, and/or<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 7: Special Circumstances<br />

b. Personal Effects, and/or<br />

c. Member’s/Dependent’s POC.<br />

H. Member Escorts Dependent to/from a Designated Place ICW a Unit PCS Move to/from an OCONUS<br />

Unaccompanied Tour<br />

U5120<br />

1. CONUS PDS to OCONUS PDS. A unit member who is required to travel on a PCS from a CONUS PDS to<br />

an OCONUS PDS with the unit for an unaccompanied tour may escort dependents from the old PDS to a<br />

designated place, and return to the PDS before departure for the OCONUS PDS. This member is authorized<br />

round trip PCS allowances between the old PDS and the designated place; however, the allowable travel time<br />

for return to the PDS is limited to constructed travel time (par. U3005-A) as if the travel had been performed by<br />

GOV’T procured transportation.<br />

2. OCONUS PDS to CONUS PDS. A unit member who is required to travel on a PCS from an unaccompanied<br />

tour at an OCONUS PDS to a CONUS PDS with the unit may escort dependents from the designated place to<br />

the new PDS. A member who does, is authorized round trip PCS allowances between the new PDS and the<br />

designated place; however, the allowable travel time for travel from the new PDS to a designated place is<br />

limited to constructed travel time (par. U3005-A) as if the travel had been performed by GOV’T-procured<br />

transportation.<br />

I. Member Ordered PCS from a PDS from Which Dependents Have Been Evacuate<br />

1. A member, ordered PCS from a PDS from which dependents were evacuated under par. U6004 or U6053,<br />

may be paid PCS allowances for travel from the old PDS to:<br />

a. The new PDS via the designated place or safe haven, as applicable;<br />

b. The designated place or safe haven, as applicable, via any TDY station(s) and then to the new PDS;<br />

c. Any TDY station(s) via the designated place or safe haven, as applicable and then to the new PDS; or<br />

d. The authorized processing station, if appropriate, and then to the HOS, HOR, or PLEAD via the<br />

designated place or safe haven, as applicable; NOTE: NOAA's Marine and Aviation Operations and<br />

Commissioned Personnel Centers are processing stations for NOAA.<br />

2. Limitations. <strong>Travel</strong> allowances may not be paid for round trip travel between a TDY station and a<br />

designated place or safe haven. <strong>Travel</strong> to a designated place must occur before the member completes PCS<br />

travel.<br />

3. <strong>Travel</strong> Allowances Authorized/Approved by the Service Concerned. A Service-designated official may<br />

authorize/approve travel and transportation allowances when the member must:<br />

a. Assist in the transportation of dependents and/or HHG, and/or<br />

b. Pick up personal items, and/or<br />

c. Personally drive the member’s POC.<br />

J. Unable to <strong>Travel</strong> with Member's Organization. A member, unable to travel to the new home port/PDS with<br />

member's organization for reasons acceptable to the Service, but who later joins it under a competent order, is<br />

authorized the allowances in par. U5105.<br />

K. PCS to Hospital. PCS travel allowances are payable, if otherwise proper, for travel to, from, or between<br />

hospitals, provided the order does not contemplate return to the PDS.<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 7: Special Circumstances<br />

U5120<br />

L. Member Dies while En Route to New PDS. PCS allowances are payable on behalf of a member traveling on a<br />

PCS, who dies after beginning the travel, from the old PDS to the place of death. The amount paid must not exceed<br />

the amount for travel from the old PDS to the ordered new PDS.<br />

M. Directed <strong>Travel</strong> over other than a Usually <strong>Travel</strong>ed Route. When ordered to travel over a route involving a<br />

higher cost to the GOV’T on an order that is amended or modified while en route, a member is authorized<br />

allowances over the ordered route.<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 7: Special Circumstances<br />

BLANK PAGE<br />

U5120<br />

Change 311 U5B7-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 8: Separation<br />

U5125-U5130<br />

SECTION 8: SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE<br />

DUTY EXCEPT FOR DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

U5125 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

A. General<br />

1. <strong>Travel</strong> in CONUS. A member on active duty, who:<br />

a. Is separated from the Service or relieved from active duty in CONUS under conditions other than those<br />

in par. U5125-A5, pars. U5125-B and U5125-C, and par. U5130-A1;<br />

b. Has a break in service of at least 1 calendar day; and<br />

c. Actually travels<br />

is authorized travel and transportation allowances from the last PDS to the HOR or PLEAD, as the member<br />

elects. NOTE: See par. U5340-C for excess cost information and par. U5360-A for authorized HHG<br />

transportation. A member traveling to/between any/different location(s) is authorized allowances for travel<br />

performed NTE the amount payable for travel from the last PDS to the HOR or PLEAD, whichever is greater.<br />

2. <strong>Travel</strong> OCONUS. A member on active duty, who:<br />

a. Is separated from the Service or relieved from OCONUS active duty under conditions other than those<br />

in par. U5125-A5, pars. U5125-B and U5125-C, and par. U5130-A1; or<br />

b. Is authorized travel allowances under par. U5125 to an OCONUS HOR or PLEAD; and<br />

c. Has a break in service of at least 1 calendar day; and<br />

d. Actually travels<br />

is authorized travel and transportation allowances under par. U5116.<br />

3. <strong>Travel</strong> to Processing Station of Choice. The Service may authorize/approve (by the Secretarial Process), a<br />

member to select the processing station at which the member is to be released from active duty to travel to the<br />

HOR or PLEAD from the last PDS, on a case by case basis (IAW Service policy). If authorized/approved to<br />

separate at the member’s choice of processing stations, the member is authorized travel and transportation<br />

allowances NTE the amount payable had the member been ordered to, traveled to, and separated at, the<br />

appropriate separation activity as determined by the Service. See par. U1010-B6. The member is authorized<br />

the per diem (or AEA) appropriate for the processing station away from the PDS while undergoing separation<br />

processing. NOTE: NOAA's Marine and Aviation Operations and Commissioned Personnel Centers are<br />

processing stations for NOAA.<br />

4. Order Received at a Leave Location. When a member receives a discharge certificate or separation order at<br />

a place to which the member traveled at personal expense on authorized leave, the member is authorized travel<br />

and transportation allowances under par. U5125-A1 or U5125-A2, whichever applies, from the member's last<br />

actual or constructed place of duty and not from the place at which the member received the discharge<br />

certificate or separation order. For definition of last duty station, see APP A.<br />

5. Member Serves Less Than Prescribed Period of Service. A member:<br />

a. Separated from the Service or relieved from active duty during the initial enlistment period or agreed<br />

period of service, and<br />

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U5125-U5130<br />

b. Whose period of active duty service at separation or relief from active duty is less than 90% of the<br />

active duty period for which the member initially enlisted or otherwise initially agreed to serve, must be<br />

provided only:<br />

(1) Transportation in kind (no per diem) by the least expensive transportation mode available, or<br />

(2) An amount NTE the Gov’t’s cost of such transportation.<br />

This limitation does not apply to a member in the following categories:<br />

a. Retired for physical disability or placed on the TDRL (without regard to length of service) under<br />

Chapter 61, 10 USC. See par. U5130-A1.;<br />

b. Retired with pay for any reason (including transfer to the Fleet Reserve or Fleet Marine Corps Reserve)<br />

immediately following at least 8 years of continuous active duty with no single break of more than 90 days<br />

(see par. U5130-A1) (B-160488, 14 February 1967);<br />

c. Separated from the Service or released from active duty for a medical condition affecting the member,<br />

as determined by the Secretary concerned;<br />

d. Separated from the Service or released from active duty because the time period for which the member<br />

initially enlisted or otherwise initially agreed to serve has been reduced by the Secretary concerned and the<br />

member is separated or released under honorable conditions; or<br />

e. Discharged under 10 USC §1173 for hardship.<br />

B. Separation from the Service or Relief from Active Duty to Continue in the Service. A member, separated from<br />

the Service or relieved from active duty for the express purpose of continuing on active duty in the same or another<br />

Service, is not authorized travel and transportation allowances. This prohibition does not deny PCS allowances<br />

when the member is transferred on a PCS order in conjunction with reentry into or continuance in the Service. The<br />

service performed after separation from the Service or relief from active duty is, so far as travel rights are concerned,<br />

merely a prior period of service continuation. See 45 Comp. Gen. 661 (1966).<br />

C. Discharge from the Service under other than Honorable Conditions. See Ch 7, Part P.<br />

D. Time Limitation. Except when additional time is authorized/approved, travel must be completed before the<br />

181st day following separation from the Service or relief from active duty. If completion of travel before the 181st<br />

day imposes a hardship on the separated member, a time limit extension may be authorized/ approved for a specific<br />

additional period of time by the Secretarial Process. See par. U5012-I.<br />

E. Member Ordered to a Place to Await Disability Proceedings Results. A member who is:<br />

1. Found unfit by a physical evaluation board to perform the duties of the member's grade,<br />

2. Not authorized a HOS move under par. U5130, and<br />

3. Ordered for the Gov’t’s convenience to a place to await disability proceedings completion,<br />

is authorized travel and transportation allowances for travel to that place providing the member signs a release<br />

agreeing not to contest the initial physical evaluation board results. Upon final disposition of disability proceedings,<br />

the member is authorized travel and transportation allowances from that place.<br />

F. Member Ordered to a College. An enlisted member, who is selected for separation to pursue an undergraduate<br />

degree through the ROTC scholarship program is authorized travel and transportation allowances to the college.<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 8: Separation<br />

U5125-U5130<br />

U5130 RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR SEPARATION<br />

PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH READJUSTMENT OR<br />

SEPARATION PAY<br />

A. General<br />

1. <strong>Travel</strong> to HOS Authorized. A member on active duty is authorized travel and transportation allowances to a<br />

home selected by the member from the last PDS when the member is:<br />

a. Retired for physical disability or placed on the TDRL (without regard to length of service);<br />

b. Retired with pay for any other reason (including transfer to the Fleet Reserve or Fleet Marine Corps<br />

Reserve) immediately following at least 8 years of continuous active duty with no single break therein of<br />

more than 90 days ( B-160488, 14 February 1967);<br />

c. Separated with severance or separation pay immediately following at least 8 years of continuous active<br />

duty with no single break therein of more than 90 days; or<br />

d. Involuntarily released from active duty with readjustment or separation pay immediately following at<br />

least 8 years of continuous active duty with no single break therein of more than 90 days.<br />

A member may select a home:<br />

a. Any place in the U.S.;<br />

b. The HOR outside the U.S. (see par. U5125-A) or the place outside the U.S. from which the member was<br />

initially called or ordered to active duty ( 53 Comp. Gen. 963 (1974), 54 id. 1042 (1975)); or<br />

c. Any other place. NOTE: Allowances paid in this case must not exceed those payable had the member<br />

selected a home at a CONUS location specified by the member.<br />

*2. <strong>Travel</strong> to HOS Not Authorized. A member on active duty is authorized travel and transportation<br />

allowances based on the member’s selection of PLEAD or HOR under par. U5125-A when the member:<br />

a. Is retired without pay;<br />

b. Has less than 8 years of continuous active duty immediately preceding retirement for any reason other<br />

than physical disability; or<br />

c. Has less than 8 years of continuous active duty immediately preceding discharge with severance or<br />

separation pay, or is involuntarily released to inactive duty with readjustment or separation pay.<br />

3. <strong>Travel</strong> to Processing Station of Choice. The Service may authorize/approve (by the Secretarial Process), a<br />

member to select the processing station at which the member is to be released from active duty to travel to the<br />

HOS from the last PDS, on a case by case basis (IAW Service policy). If authorized/approved to separate at the<br />

member’s choice of processing stations, the member is authorized travel and transportation allowances NTE the<br />

amount payable had the member been ordered to, traveled to and retired/released to inactive duty at, the<br />

appropriate processing station as determined by the Service. See par. U1010-B6. The member is authorized the<br />

per diem (or AEA) appropriate for the processing station away from the PDS while undergoing retirement/<br />

release to inactive duty processing. NOTE: NOAA's Marine and Aviation Operations and Commissioned<br />

Personnel Centers are processing stations for NOAA.<br />

B. Time Limitations<br />

1. General. Except as provided in pars. U5130-B2, U5130-B3, and U5130-B4, travel to a selected home must<br />

be completed within 1 year after active duty termination.<br />

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2. Member Undergoing Hospitalization or Medical Treatment<br />

U5125-U5130<br />

a. On the Active Duty Termination Date. A member confined in, or undergoing treatment at, a hospital on the<br />

active service termination date under the conditions outlined in par. U5130-Bl, is authorized travel and<br />

transportation allowances to a HOS from the last PDS. <strong>Travel</strong> completion must be within 1 year after the<br />

discharge date from the hospital or termination of medical treatment except when a longer time limit is<br />

authorized/approved by the Secretarial Process. See par. U5012-I.<br />

b. During the 1-Year Period after the Active Duty Termination Date. A member confined in, or undergoing<br />

treatment at, a hospital for any period of time during the 1-year period after the active service termination date<br />

under the conditions outlined in par. U5130-B1, is authorized travel and transportation allowances to a HOS<br />

from the last PDS. <strong>Travel</strong> must be completed within 1 year after the active service termination date, plus a<br />

period equal to the member's hospitalization or treatment period. A longer time period may be<br />

authorized/approved by the Secretarial Process. See par. U5012-I.<br />

3. Member Undergoing Education or Training. A member, who on the active service termination date is undergoing<br />

education or training to qualify for acceptable civilian employment or who begins such education or training during<br />

the period specified in U5130-B1, as extended by par. U5130-B2 (if applicable), is authorized travel and<br />

transportation allowances to a HOS from the last PDS. However:<br />

a. <strong>Travel</strong> must be completed within 1 year after the education or training is completed, or 2 years from the active<br />

service termination date, whichever is earlier; and<br />

b. The extended time must be authorized/approved by the Secretarial Process. A further extension of this time<br />

limit may be authorized/approved by the Secretarial Process. See par. U5012-I.<br />

4. Other Deserving Cases. An extension of the 1-year time limit prescribed in par. U5130-B1 may be<br />

authorized/approved by the Secretarial Process for a period NTE six years when an unexpected event beyond the<br />

member's control prevents the member from moving to the HOS within the specified time limit. A time limit<br />

extension also may be authorized/approved by the Secretarial Process for a period NTE six years if it is in the<br />

Service’s best interest, or substantially to the member’s benefit and not costly or otherwise adverse to the Service.<br />

These extensions are authorized/approved for the specific period of time, NTE six years, that the member anticipates<br />

is needed to complete the move. If additional time beyond the 6-year limit is required because of a member’s<br />

certified on-going medical condition, the member may request a further extension (see par. U5012-I) using the<br />

Secretarial Process. See B-126158, 21 April 1976. The delayed travel authorized under par. U5130-B4 must be<br />

incident to the member's separation from the Service. See B-207157, 2 February 1983.<br />

C. Recalled to Active Duty before Selecting a Home. A member, eligible to select a home but recalled to active duty<br />

before traveling to a HOS, retains the authority for travel and transportation allowances to a HOS from the last PDS.<br />

<strong>Travel</strong> must be completed to the selected home within l year after the last release from active duty unless extended under<br />

par. U5130-B.<br />

D. Recalled to Active Duty after Selecting a Home. A member, recalled to active duty after traveling to a HOS, is<br />

authorized travel and transportation allowances from the last PDS to the home previously selected or the PLEAD,<br />

whichever the member elects, upon termination of active duty under honorable conditions.<br />

E. Member on TDRL Who Is Discharged or Retired. A member, on the TDRL at the time of discharge with severance<br />

pay or retirement for any reason (including transfer to the Fleet Reserve or Fleet Marine Corps Reserve), is authorized no<br />

additional travel and transportation allowances other than those paid under par. U5130-A or U5130-B in conjunction with<br />

placement on the TDRL.<br />

F. Member Ordered to a Place to Await Disability Retirement. A member, found unfit by a physical evaluation board to<br />

perform the duties of the member's grade and who, for the GOV’T’s convenience, is ordered to a place to await further<br />

orders ICW disability retirement, is authorized travel and transportation allowances to that place. Upon final disposition<br />

of retirement proceedings, the member is authorized travel and transportation allowances to the HOS under the retirement<br />

order or other order if issued (32 Comp. Gen. 348 (1953).<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part B: Mbr Alws for Transp & Subsistence/Section 9: Computation<br />

SECTION 9: ALLOWABLE TRAVEL TIME COMPUTATION<br />

U5160 ALLOWABLE TRAVEL TIME COMPUTATION<br />

*A. General. A member performing PCS travel is authorized the travel time allowable to complete the PCS move.<br />

The "arrival date" and "departure date" are the authorized arrival, reporting, detachment, departure, sign in or sign<br />

out days as used by the Service concerned. In computing travel time, the miles are disregarded from the home,<br />

office, or residence to the local transportation terminal, or vice versa. Except as prescribed in par. U5120-H, travel<br />

time is computed under pars. U3025, U5160-B, U5160-C, and U5160-D. The maximum travel time that may be<br />

allowed under par. U5160 is that which would have been allowed under par. U3025-C2 had travel been performed<br />

entirely by POC. Other computation rules are:<br />

1. A member reassigned between activities at the same PDS is allowed no travel time. See par. U5100 for<br />

proximity PCS.<br />

U5160<br />

*2. If a PCS order is amended, modified, canceled or revoked en route, travel time is allowed between the same<br />

points as were used to determine the member's travel allowances.<br />

3. In a case involving two afloat units or an afloat unit and a shore activity, the unit’(s) location(s) on the<br />

departure date or the planned location at the arrival date are used to determine travel time subject to correction<br />

after the fact if either point proves not to be correct.<br />

*4. When POV delivery/pick up is separate from PCS travel, allowable travel time is computed using par.<br />

U3025-C2.<br />

<strong>Travel</strong> time allowed may differ from the time allowed for per diem computation purposes.<br />

B. Transoceanic <strong>Travel</strong>. Transoceanic travel time by aircraft or ship is the actual time required for the travel by the<br />

usual direct routing. The embarkation or debarkation day at the port, while awaiting transportation, is included in<br />

actual time for ocean or transoceanic travel regardless of the embarkation or debarkation hour. When transoceanic<br />

travel is performed by POC, see par. U5116-C2.<br />

C. Common Carrier at Personal Expense or Mixed Modes <strong>Travel</strong><br />

1. General. Authorized travel time, for travel by common carrier at personal expense or by mixed modes (par.<br />

U5105-E), is:<br />

*a. <strong>Travel</strong> time authorized for the total distance traveled by POC in whole days as in par. U3025-C, NTE<br />

the travel time authorized for the official distance between origin and destination, and<br />

b. 1 day for commercial transportation other than transoceanic. See par. U5160-B.<br />

*Regardless of the number of transportation modes used, authorized travel time may not exceed that allowed in<br />

par. U3025-C as if POC were used for the entire travel (unless additional travel time is authorized under par.<br />

U5160-E).<br />

2. Computation when <strong>Travel</strong> Is by Mixed Modes. Compute authorized mixed mode travel time as follows:<br />

a. Steps<br />

*(1) Step 1. Determine the official distance between authorized travel points as prescribed in par.<br />

U2650;<br />

*(2) Step 2. Determine the total number of miles traveled by POC, NTE the distance in Step 1, and<br />

compute travel time IAW par. U3025-C;<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 9: Computation<br />

(3) Step 3. Add one day for travel by common carrier (non transoceanic), if there is any remaining<br />

distance (Step 1 distance minus the Step 2 distance); and<br />

(4) Step 4. Compare the number of days in Step 3 to the number of days had POC been used for the<br />

entire distance and allow the lesser.<br />

b. Examples<br />

U5160<br />

(1) Example 1. Official distance 1,500 miles; member travels 800 miles by POC, 600 miles by rail,<br />

and 900 miles by air. <strong>Travel</strong> time is authorized for 800 miles of POC travel (3 days) plus one day for<br />

travel by commercial carrier, for 4 day total.<br />

(2) Example 2. Official distance 1,000 miles; member travels 800 miles by POC, and 700 miles by<br />

air. <strong>Travel</strong> time for 800 miles by POC (3 days) plus one day for travel by air equals 4 days.<br />

Comparing 4 days to 3 days (maximum authorized if POC used for entire distance) results in 3 days of<br />

authorized travel time.<br />

(3) Example 3. Official distance 385 miles; member travels 200 miles by POC, and 500 miles by air.<br />

<strong>Travel</strong> time is allowed for 200 miles by POC (1 day) plus one day for travel by air; however, since the<br />

total distance is less than 400 miles, only one day of travel time is allowed.<br />

*c. <strong>Travel</strong> not Considered. For mixed mode travel, the distance traveled to leave points is considered<br />

when computing travel time. The following are not considered:<br />

(1) <strong>Travel</strong> at a leave point;<br />

(2) <strong>Travel</strong> at the old/new PDS or TDY station; and<br />

(3) <strong>Travel</strong> from a leave point to another location and return to the same leave point, (i.e., travel to<br />

leave point in Chicago, IL, subsequent travel to Kansas City, MO; St. Paul, MN, to Chicago, IL - total<br />

distance is disregarded).<br />

EXAMPLE<br />

A member travels from old PDS Ft. Belvoir, VA to leave location Miami, FL (1,063 miles)<br />

Miami to leave location Chicago, IL (1,392 miles)<br />

Chicago to new PDS Ft. Irwin CA (2,094 miles)<br />

Ft. Belvoir to Ft. Irwin is 2,627 miles<br />

Ft. Belvoir to Chicago is 715 miles<br />

If the member travels by POC the entire trip, travel time is computed using 2,627 miles.<br />

If the member travels by POC from Ft. Belvoir to Miami and then travels by commercial plane from<br />

Miami to Chicago to Ft. Irwin, then 1,063 miles (which is less than old to new PDS distance) is used to<br />

compute travel time plus 1 day for the commercial plane.<br />

If the member travels by POC from Ft. Belvoir to Miami to Chicago and then travels from Chicago to Ft.<br />

Irwin by commercial plane, travel time is computed using the distance from Ft. Belvoir to Chicago (715<br />

miles – which is less than old to new PDS distance) plus 1 day for the commercial plane.<br />

If the member travels by air from Ft Belvoir to Miami, then by POC from Miami to Chicago and from<br />

Chicago to Ft Irwin by air, use the distance 1, 392 miles for POC travel Miami to Chicago (which is less<br />

than old to new PDS distance) plus 1 day for the commercial plane (even though two were used on<br />

separate days).<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 9: Computation<br />

D. Elapsed Time Is less than Authorized. Whenever the elapsed time from departure date through arrival date is<br />

less than the authorized travel time, the elapsed time is used.<br />

Example: Official distance travel is 1,500 miles. The member is detached from the activity at the old PDS 1 June<br />

and checks in to the new activity at the new PDS 4 June. <strong>Travel</strong> is performed by POC. The maximum allowable<br />

travel time is 5 days; however, elapsed time is 4 days. The member is authorized 4 days as travel time.<br />

U5160<br />

E. Additional <strong>Travel</strong> Time. Additional travel time may be authorized/approved by the member's new commanding<br />

officer when actual travel time exceeds authorized travel time for reasons beyond the member's control (such as acts<br />

of God, restrictions by Gov’t authorities, difficulties in obtaining fuel for POCs, or other satisfactory reasons). The<br />

additional travel time authorized may be the actual delay period or a shorter period as determined appropriate. Per<br />

diem is payable for any days additional travel time is authorized.<br />

NOTE: Financial regulations might require that a statement of the circumstances that necessitated the delay<br />

explanation, together with the commanding officer's action, be attached to the voucher.<br />

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Part B: Mbr Alws for Transp & Subsistence/Section 9: Computation<br />

BLANK PAGE<br />

U5160<br />

Change 312 U5B9-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dependent <strong>Travel</strong> & Transportation Allowances/Section 1: General<br />

U5200 PURPOSE<br />

SECTION 1: GENERAL<br />

U5200-U5204<br />

This Part prescribes a dependent’s travel and transportation allowances incident to a PCS move and under unusual or<br />

emergency circumstances. Par. U5310 for HHG transportation and par. U5500 for mobile home transportation. Ch<br />

7 includes a dependent’s travel and transportation allowances in other special circumstances.<br />

U5201 BASIC AUTHORIZATION<br />

A. General<br />

1. A member is authorized dependent PCS travel and transportation allowances (except as indicated in par.<br />

U5201-B) for travel between points authorized in JFTR. Unless otherwise specified in this Part, the<br />

authorization conditions in Part B apply. Except for travel by mixed modes under par. U5105-E, PCS travel<br />

and transportation allowances for a dependent are:<br />

a. Transportation-in-kind (par. U5105-D) plus per diem (par. U5210); or<br />

b. Reimbursement for common carrier transportation procured at personal expense (par. U5105-C) plus per<br />

diem (par. U5210); or<br />

c. MALT (par. U5105-B) for POC travel, plus per diem (par. U5210) for the required travel days between<br />

authorized points, NTE the allowable travel time computed under par. U3005-C.<br />

2. POC use for PCS travel, other than transoceanic, is to the GOV’T’s advantage. If a member elects not to<br />

move a dependent when authorized, the dependent travel and transportation allowances for a still-eligible<br />

dependent are payable incident to a subsequent PCS NTE the greatest of the distances to the new PDS from the:<br />

a. HOR or PLEAD (unless moved to the HOR or PLEAD ICW a move to ‘another location’ IAW par.<br />

U5218); or<br />

b. Designated place; or<br />

c. PDS from which the member elected not to move the dependent; or<br />

d. Last PDS.<br />

Any interim PCSs, for which a member did not claim dependent travel and transportation allowances, are ignored.<br />

B. When Dependent <strong>Travel</strong> and Transportation Allowances Are Not Payable. A member is not authorized<br />

dependent travel and transportation allowances:<br />

1. When a member is:<br />

a. A cadet or midshipman;<br />

b. Assigned to a school or installation as a student, if the course of instruction is to be of less than 20<br />

weeks duration (except as noted in par. U2146-B);<br />

c. An RC enlisted member called (or ordered) to IADT for less than 6 months;<br />

d. Called or ordered to active duty for training for fewer than 140 days; when the active duty for training<br />

period contemplated by an order is for fewer than 140 days (except as noted in par. U2146-B (“TDY”<br />

training 140 or more days, but not more than 180 days)), or active duty for training for 140 or more days<br />

when the active duty is at more than one location, but less than 140 days (except as noted in par. U2146-B)<br />

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Part C: Dependent <strong>Travel</strong> & Transportation Allowances/Section 1: General<br />

at any one location; or<br />

U5200-U5204<br />

e. Called to active duty (for other than training) for 180 or fewer days, or active duty for more than 180<br />

days when the active duty is at more than one location, but 180 or fewer days at any one locations; or<br />

*f. Called to active duty (for other than training) for more than 180 days at one location but authorized per<br />

diem IAW par. U7150-F2b(2).<br />

2. When a dependent:<br />

a. Is a member on active duty on the PCS order effective date (par. U5215-I for travel and transportation<br />

allowances after the spouse is no longer on active duty);<br />

b. <strong>Travel</strong>s at personal expense before a PCS order is issued or before official notice is received that such an<br />

order is to be issued (par. U5201-C) (transportation-in-kind, including GOV’T-procured transportation,<br />

must not be furnished before a PCS order is issued);<br />

c. Is not a dependent (except as provided in par. U5215-B) on the PCS order effective date (APP A)<br />

(authorization for allowances in pars. U5215-I (spouse separates/retires from service after the member’s<br />

PCS order effective date) and U5240-G (dependent’s travel and transportation is incident to an IPCOT) is<br />

unaffected);<br />

d. Receives any other GOV’T-funded travel and transportation allowances for this travel;<br />

e. Is a member’s or spouse’s parent, stepparent, or person in loco parentis (except as provided in par.<br />

U5215-B) as set forth in APP A1, definition of Dependent item 9, who does not reside in the member's<br />

household, unless otherwise authorized/approved through the Secretarial Process; or<br />

f. Is a dependent child who is not under the member’s legal custody and control on the PCS order effective<br />

date (B-131142, 3 June 1957) (par. U5215-J for travel authorization when legal custody and/or control<br />

changes after the PCS order effective date);<br />

3. For dependent travel:<br />

a. Any portion of a journey they are transported by a foreign registered ship or airplane, if a U.S. registered<br />

ship or U.S.-certificated air carrier is available for the usually traveled route (however, per diem is<br />

payable);<br />

b. Between points otherwise authorized in this Part to a place at which they do not intend to establish a<br />

permanent residence (including pleasure trips). For PCS travel of a student (par. U5260-D1b), the<br />

student’s permanent residence when not living with the member while at school is the member’s PDS, or<br />

the designated place of the member’s other dependents if they are not authorized to reside with the<br />

member);<br />

c. When transportation is made available (whether used or not) to a member for a dependent by a foreign<br />

GOV’T, at no cost to the U.S. or the member, under a contract or agreement with the U.S. (however, per<br />

diem is payable);<br />

d. For transoceanic or OCONUS land transportation when the member is ‘without dependents’ as defined<br />

in par. U9000-B3 and U9000-B4 (unless a member is assigned to a COT and is to serve an accompanied<br />

tour at the new PDS--pars. U5222-F2, U5222-F4, and U5222-G);<br />

e. To an OCONUS PDS when a member's unexpired term of service is less than the prescribed OCONUS<br />

tour, unless the member voluntarily extends the term of service to permit completion of the prescribed tour<br />

or the Secretary Concerned grants an exception to the normal OCONUS tour on an individual case basis;<br />

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Part C: Dependent <strong>Travel</strong> & Transportation Allowances/Section 1: General<br />

U5200-U5204<br />

f. To an OCONUS PDS when the dependent is not command sponsored prior to travel commencement or<br />

when the member has less than 12 months remaining on the OCONUS tour after the dependent is<br />

scheduled to arrive, unless specifically exempt under pars. U5222-B and U5222-E;<br />

g. To CONUS when the presence of the dependent at the OCONUS PDS was not authorized/approved by<br />

the appropriate OCONUS military commander;<br />

h. To a TDY station (when a member is assigned to indeterminate TDY, par. U4610);<br />

i. When the member is: in an AWOL status; a deserter or straggler; dropped or dismissed; transferred as a<br />

prisoner to a place of detention; transferred to a different location to await trial by court-martial; or in<br />

confinement, except as provided in par. U5900-D2h; or U5240-F1 or U5240-F2.<br />

C. <strong>Travel</strong> before an Order Is Issued. A member authorized dependent travel and transportation allowances is<br />

authorized the allowances in par. U5201-A for a dependent’s travel performed during the period before a PCS order<br />

is issued and after the member is advised that such an order would be issued. General information furnished to the<br />

member concerning order issuance before the determination is made to actually issue the order (such as time of<br />

eventual release from active duty, time of service term expiration, retirement eligibility date, and expected rotation<br />

date from OCONUS duty) is not advice that the an order is to be issued (52 Comp. Gen. 769 (1973)). Any voucher<br />

must be supported by a statement by the PCS AO or a designated representative that the member was advised IAW<br />

the requirements of par. U5201-C. Par. U5201-C does not apply to the travel contemplated in pars. U5240, U5900,<br />

and U6004.<br />

D. Time Limitation. Unless otherwise prescribed in JFTR, a member’s authority for dependent travel and<br />

transportation allowances to a PDS may be used any time while the order remains in effect and prior to receipt of a<br />

new PCS order to another PDS, (includes home port change announcements) as long as the dependent’s travel is<br />

incident to the member’s PCS rather than for personal reasons (45 Comp. Gen. 589 (1966); B-183436, 22 July<br />

1975).<br />

U5202 REIMBURSABLE EXPENSES<br />

The member is authorized reimbursement for the expenses listed in APP G, incurred incident to dependent PCS<br />

travel. Receipt requirements are the same as those in par. U2510.<br />

U5203 DEPENDENT TRANSPORTATION WHEN TRANSPORTATION DOCUMENTS OR FUNDS ARE<br />

LOST OR STOLEN<br />

A dependent traveling at GOV’T expense, whether or not accompanied by the member, may be furnished<br />

transportation procurement documents when the dependent is stranded en route because documents or funds needed<br />

to purchase authorized transportation have been lost or stolen. The member's consent must be obtained IAW<br />

Service regulations before transportation procurement documents may be furnished. The cost of the documents<br />

issued must be charged to the member IAW Service regulations.<br />

U5204 FUNDS ADVANCE<br />

<strong>Travel</strong> and transportation allowances prescribed in this Part for a dependent may be paid in advance. Par. U1010-<br />

B5. A member failing to complete at least 90% of the initial active duty obligation, who is separated from the<br />

Service or relieved from active duty under par. U5125-A5 may be paid a travel advance for dependent(s)<br />

transportation, as authorized in par. U5225-F, in an amount equal to 75% of the amount for the least costly available<br />

transportation mode. Retirees may be advanced travel and transportation allowances for the travel of their<br />

dependent(s). Any other member authorized dependent transportation ICW separation or relief from active duty,<br />

may be advanced an amount equal to 75% of the MALT.<br />

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Part C: Dependent <strong>Travel</strong> & Transportation Allowances/Section 1: General<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U5200-U5204<br />

Change 288 U5C1-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws: Section 2: T&T for a Dep Relocating for Personal Safety<br />

SECTION 2: TRAVEL AND TRANSPORTATION FOR A DEPENDENT<br />

RELOCATING FOR PERSONAL SAFETY<br />

U5205 TRAVEL AND TRANSPORTATION FOR A DEPENDENT RELOCATING FOR PERSONAL<br />

SAFETY<br />

A. General<br />

1. The member’s spouse or a dependent child’s parent/court appointed guardian may request relocation for<br />

personal safety and may be authorized travel and transportation under par. U5205 if it is determined by the<br />

Service-designated official that:<br />

a. The member has committed a dependent-abuse offense against a dependent of the member;<br />

b. A safety plan and counseling have been provided to the dependent;<br />

c. The dependent’s safety is at risk; and<br />

d. Dependent relocation is advisable.<br />

2. Dependent relocation must be in the best interest of the:<br />

B. Definitions<br />

a. Member or the member's dependent, and<br />

b. U.S. GOV’T.<br />

1. Dependent Child. For the purposes of par. U5205, a member’s dependent is<br />

a. A dependent/acquired dependent as defined in APP A; and<br />

U5205<br />

b. A member's unmarried child who was transported to the member’s PDS at GOV’T expense and who, by<br />

reason of age or graduation from (or cessation of enrollment in) an institution of higher education, would<br />

otherwise cease to be a dependent of the member while the member was serving at that station.<br />

2. Dependent-abuse Offense. A dependent-abuse offense is conduct by a member (as defined in 10 USC<br />

§1059(c)) on active duty for more than 30 days that involves abuse of the spouse/dependent child.<br />

C. Restriction. HHG/POV transportation may be authorized only if a written agreement of the member, or an<br />

order of a court of competent jurisdiction, gives possession of the HHG/POV to the member’s spouse/dependent.<br />

D. Order<br />

1. When an order directing a member’s PCS has not been issued, or when it has been issued but cannot be used<br />

as authority for the transportation of the member's dependent, baggage, and HHG; transportation may be<br />

authorized for the member's dependent, baggage, and HHG from the PDS to the designated relocation site in the<br />

U.S., or its possessions, or if the dependent is a foreign national to the country of the dependent’s origin.<br />

2. Transportation-in-kind, transportation reimbursement, or MALT PLUS, is authorized for the dependent(s).<br />

3. If the member’s PDS is OCONUS, transportation may be authorized for one POV that is owned/leased by<br />

the member/dependent and is for the personal use of the member’s dependent.<br />

4. Transportation of HHG in NTS to the designated relocation site may be authorized.<br />

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Part C: Dep T&T Alws: Section 2: T&T for a Dep Relocating for Personal Safety<br />

*E. Reimbursement. IAW 37 USC §406(h)(4)(A), all monetary payments, except DLA, are paid directly to the<br />

dependent instead of the member.<br />

U5205<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws: Section 3: Misc Tvl Factors<br />

U5207 TRANSOCEANIC TRAVEL<br />

A. Transportation Mode<br />

SECTION 3: MISCELLANEOUS TRAVEL FACTORS<br />

1. Air travel is the usual transportation mode for the dependent to, from, or between OCONUS areas.<br />

2. Maximum use should be made of GOV’T air transportation.<br />

U5207-U5220<br />

3. A dependent is not required to use GOV’T air transportation. However, if the dependent agrees to do so, the<br />

dependent must not be required to use other than regularly scheduled transport type aircraft (e.g., Patriot<br />

Express/Category B AMC transportation) ordinarily used for passenger service.<br />

4. When appropriate GOV’T air transportation is available, travel by aircraft is not medically inadvisable, but a<br />

dependent elects to travel at personal expense, reimbursement is IAW par. U5116-D1.<br />

B. Air <strong>Travel</strong> Medically Inadvisable<br />

1. When air travel is medically inadvisable for a family member, the family should not be separated unless the<br />

family agrees to be, or unless military necessity requires the member to travel separately.<br />

2. A medically inadvisable condition is not limited to physical disability. If a traveler has a bona fide fear or<br />

aversion to flying, to the extent that serious psychological or physical reaction would result, this may be a basis<br />

for the issuance of a medical certificate precluding aircraft travel. The condition must be certified by competent<br />

medical authority (i.e., a licensed medical practitioner) and authorized by the AO in advance of travel. The<br />

traveler and the AO must each be furnished a copy of the written medical determination.<br />

3. When air travel is medically inadvisable, surface transportation provided must be the least costly commercial<br />

ship passenger accommodations (For stateroom standards and required use of U.S. registry ships, see Ch 3, Part<br />

H).<br />

4. The provisions in par. U5116-D1 do not apply for directing a member to use GOV’T/GOV’T procured<br />

transportation when a medical condition prevents a family member’s travel by aircraft.<br />

C. <strong>Travel</strong> by Oceangoing Car Ferry. When travel is by oceangoing car ferry, allowances are in pars. U5116-C and<br />

U5210.<br />

U5210 PER DIEM RATE FOR DEPENDENT TRAVEL<br />

A. General. A member is authorized per diem for each dependent’s actual travel ICW the member's PCS, or for<br />

other travel as hereinafter prescribed in this Part. <strong>Travel</strong> time for which per diem may be paid is determined under<br />

par. U5160 in the same manner as for a member. A member’s travel time and the amount of per diem actually paid<br />

for the member's travel ICW the PCS are not used in computing the per diem for travel of any other dependent<br />

addressed in pars. U5210-B and U5210-C.<br />

B. Dependent Accompanies Member. When a dependent travels with a member, the member is authorized per<br />

diem for each dependent while traveling, and at delay points, in an amount equal to the following percentage of the<br />

per diem to which the member is authorized:<br />

1. Three fourths for each dependent age 12 or older; and<br />

2. One half for each dependent under age 12.<br />

NOTE: When more than one POC is used as provided for in par. U5015-A, and a dependent traveling in a POC<br />

travels along the same general route on the same days as the member, the dependent is accompanying the<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws: Section 3: Misc Tvl Factors<br />

U5207-U5220<br />

member (par. U5210-C for a dependent ‘not’ accompanying the member). A member’s TDY location is not a<br />

delay point for a dependent. No per diem is authorized for a dependent for time at a TDY location.<br />

C. Dependent <strong>Travel</strong>s Independently. A dependent is not ‘accompanying the member’ when the dependent travels<br />

separately from a member on different routes and/or at different times. The member is authorized per diem for this<br />

dependent as follows:<br />

1. One Dependent <strong>Travel</strong>ing Separately. The same per diem rate the member would have been authorized for<br />

travel.<br />

2. Two or More Dependents <strong>Travel</strong>ing Separately. When two or more dependents travel together separate from<br />

a member, the member is authorized per diem for one member designated dependent, age 12 or older, in an<br />

amount equal to the per diem to which the member would have been authorized for personal travel. For each of<br />

the other dependents, age 12 or older, traveling with that dependent, the member is authorized per diem in an<br />

amount of three fourths of the per diem to which the member would have been authorized for personal travel.<br />

For each dependent under age 12, the per diem is one half of the per diem to which the member would have<br />

been authorized.<br />

D. Examples<br />

EXAMPLE 1<br />

CONUS TO OCONUS PCS<br />

*The Standard CONUS per diem rate used in this example may not be current. See par. U2025.<br />

Member, spouse, and 4 year old child perform PCS travel.<br />

Family spends $150 for lodging (single room rate is $120) on 3 Aug.<br />

POE per diem rate is $152 ($110/ $42).<br />

New PDS M&IE is $60.<br />

Standard CONUS per diem = $123.<br />

Date Depart Arrived Transportation Mode <strong>Travel</strong> Distance/Cost<br />

1 to 3 Aug Old PDS POE POC 600 miles<br />

4 Aug POE POD TP<br />

4 Aug POD New PDS CA Taxi @ $20<br />

1 & 2 Aug<br />

REIMBURSEMENT<br />

$276.75 ($123 member + 92.25 spouse + 61.50 child)/day x 2 days= $553.50<br />

3 Aug<br />

$110 + $42 (member) =<br />

($152 x 75% spouse) + ($152 x 50% child) =<br />

$152.00<br />

$190.00<br />

4 Aug<br />

$60 x 75% = (member)<br />

($60 x 75% x 75% spouse) + $22.50 ($60 x 75% x 50% child) =<br />

$ 45.00<br />

$ 56.25<br />

MALT *600 miles x $.24/mile = *$ 144.00<br />

Taxi $ 20.00<br />

Total Reimbursement *$1,160.75<br />

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EXAMPLE 2<br />

OCONUS TO CONUS PCS<br />

*The Standard CONUS per diem rate used in this example may not be current. See par. U2025.<br />

Member, spouse, 14 year old child and 10 year old child perform PCS travel.<br />

Family spends $220 for lodging (single room rate is $100) on 15 Jul.<br />

POE per diem rate is $188 ($126/ $62).<br />

New PDS M&IE is $46.<br />

Standard CONUS per diem = $123.<br />

U5207-U5220<br />

Date Depart Arrived Transportation Mode <strong>Travel</strong> Distance/Cost<br />

15 July Old PDS POE POC 600 miles<br />

16 July POE POD TP<br />

16 July POD New PDS CA Taxi @ $25<br />

15 July<br />

16 July<br />

REIMBURSEMENT<br />

$62 x 75% = $46.50 + $100 ($100 less than $126) (member) = $146.50<br />

$219.75 ($146.50 x 75%/dependent x 2 dependents ≥ age 12) + $73.25 ($146.50 x<br />

50%/dependent < age 12) =<br />

$293.00<br />

$46 x 75% = (member) $ 34.50<br />

$51.75 ($46 x 75% x 75%/dependent x 2 dependents ≥ age 12) + $17.25 ($46 x<br />

75% x 50%/dependent < age 12) =<br />

$ 69.00<br />

*MALT: 600 miles x $.24/mile = *$ 144.00<br />

Taxi $ 25.00<br />

NOTE: MALT & ‘Lodging Plus’ per diem are paid for the same day.<br />

U5215 FACTORS AFFECTING DEPENDENT TRAVEL<br />

Total Reimbursement *$712.00<br />

A. Member Attains Eligibility for Dependent <strong>Travel</strong>. A member, ineligible for dependent travel and transportation<br />

allowances to a new PDS under par. U5201-B who later attains eligibility, is initially authorized dependent travel<br />

and transportation allowances upon a subsequent qualifying PCS, as set forth in par. U5215.<br />

1. While on Duty at a Station to which Dependent <strong>Travel</strong> Is Authorized. When a member attains eligibility for<br />

dependent travel and transportation allowances while at a PDS to which dependent travel ordinarily is<br />

authorized, the member is authorized travel and transportation allowances for their travel on the member's next<br />

PCS. <strong>Travel</strong> authorization from the dependent’s location on the PCS order receipt date, NTE the authorization<br />

for travel from the PDS at which the member attained eligibility to the new PDS or to another place authorized<br />

under this Part. A dependent temporarily absent from the old PDS at the time an order is received is subject to<br />

par. U5215-F. No travel to an OCONUS PDS may be authorized/approved under par. U5215-A1 unless the<br />

dependent is command-sponsored before travel begins and the member has at least 12 months remaining on the<br />

OCONUS tour at that station after the dependent is scheduled to arrive.<br />

2. While on Duty in a Dependent Restricted Tour Area. If a member becomes eligible for dependent travel and<br />

transportation allowances while serving a dependent restricted tour, the member is authorized travel and<br />

transportation allowances only upon PCS to a PDS to which dependent travel and transportation is authorized.<br />

Authorization is from the dependent’s location on the PCS order receipt date to the new PDS or to another place<br />

authorized under this Part, NTE the authorization for travel from the place at which the dependent remained, or<br />

to which the dependent moved at personal expense, when the member was transferred to the dependent<br />

restricted tour area.<br />

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U5207-U5220<br />

B. Dependent Transported OCONUS at GOV’T Expense – Return at GOV’T Expense. A member is authorized<br />

travel and transportation allowances for a parent, stepparent, or person in loco parentis (NOTE 2 below), who no<br />

longer qualifies as a dependent (APP A DEPENDENT definition) and/or an unmarried child (NOTE 2 below) who<br />

attains age 21, or age 23 and loses student status while the member is serving OCONUS, who was transported at<br />

GOV’T expense to the member’s OCONUS PDS. The travel and transportation allowances are from that OCONUS<br />

PDS to an appropriate location (as determined through the Secretarial Process) in the:<br />

1. U.S. or a non-foreign OCONUS location, or,<br />

2. The dependent’s native country if the dependent is foreign-born.<br />

NOTE 1: <strong>Travel</strong> under par. U5215-B must be completed within 6 months after the date on which the member<br />

completes personal travel from the OCONUS PDS incident to a PCS.<br />

NOTE 2: If a member entitled to basic pay dies while on OCONUS duty, a dependent described above is<br />

authorized travel and transportation allowances described in par. U5241-D1.<br />

C. Dependent Acquired on or before the PCS Order Effective Date. A member who acquires a dependent, on or<br />

before the PCS order effective date, is authorized dependent travel and transportation allowances from the place at<br />

which the dependent is acquired to the new PDS, NTE the travel and transportation allowances for travel from the<br />

old PDS to the new PDS. Appropriate command sponsorship is necessary for transportation to an OCONUS PDS<br />

(par. U5222-G). For Service Academy graduates, par. U5222-A2.<br />

NOTE: This does not authorize dependent transportation from an OCONUS PDS to CONUS if the dependent<br />

was not command sponsored at the OCONUS PDS (pars. U5201-B3d and B3g). (42 Comp. Gen. 344 (1963) and<br />

B-171969, 8 February 1972).<br />

D. Effect of an Age Change or Dependency Status on Allowances. Except as provided in U5215-B, authorization<br />

for dependent travel and transportation allowances is based on the dependency status on the PCS ORDER<br />

EFFECTIVE DATE (APP A). If dependency status no longer exists when travel begins, no authorization exists.<br />

1. Age Changes. Authority for travel and transportation allowances is based on a dependent’s age on the date<br />

travel begins, provided travel begins 60 or fewer days after the PCS ORDER EFFECTIVE DATE. When travel<br />

begins more than 60 days after the PCS order effective date, authority for travel and transportation allowances is<br />

based on a dependent’s age on the 60 th day. The following governs the per diem amount to which a member is<br />

authorized for dependent travel authorized in par. U5210. When dependent travel:<br />

a. Begins on/before the PCS order effective date and ends after the PCS order effective date, per diem is<br />

based on the age on the PCS order effective date;<br />

b. Ends before the PCS order effective date, per diem is based on the age on the date travel ends;<br />

c. Begins 60 or fewer days after the PCS order effective date, per diem is based on the age on the date<br />

travel begins; or<br />

d. Begins more than 60 days after the PCS order effective date, per diem is based on the age on the 60th<br />

day after the PCS order effective date.<br />

2. Delayed <strong>Travel</strong> to an OCONUS Area. When a member is transferred to an OCONUS area under a PCS<br />

order and dependent travel is not authorized at that time, authorization for travel to a DESIGNATED PLACE<br />

(see par. U5222-C) is determined under par. U5215-D1. Upon subsequent authorization for dependent travel to<br />

the OCONUS PDS, authorization is based on the dependent’s age at that time.<br />

3. OCONUS <strong>Travel</strong>. Authorization for travel to, from, or between OCONUS stations, is determined separately<br />

for each leg of the journey. For travel from the old PDS to the aerial or water POE, authorization is determined<br />

under pars. U5215-D1 and U5215-D2. For travel between the aerial or water POE and the POD, authorization<br />

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U5207-U5220<br />

is determined on the dependent’s age on the embarkation date. For travel from the aerial or water POD to<br />

destination, authorization is based on the dependent’s age on the date travel begins from the POD provided<br />

there is no undue delay for personal reasons. A member is liable for costs associated with undue delay for<br />

personal reasons.<br />

4. TDY Directed ICW PCS to a Station to which Dependent <strong>Travel</strong> Is Authorized. When a member is directed<br />

to perform TDY en route by a PCS order to a PDS to which the dependent is authorized to travel, and the<br />

dependent travel is delayed until TDY completion, authorization is based on the dependent’s age on the date<br />

travel actually begins. NOTE: When travel begins more than 60 days after the TDY ends, authorization is<br />

based on the dependent’s age on the 60th day after TDY completion.<br />

5. TDY Directed ICW PCS to a Dependent Restricted Tour. When a member is directed to perform TDY en<br />

route by a PCS order to a dependent restricted tour and the dependent does not travel until the TDY ends,<br />

authorization is based on the dependent’s age on the date travel actually begins. NOTE: When travel begins<br />

more than 60 days after the PCS order effective date, authorization is based on the dependent’s age on the<br />

60th day after order effective date.<br />

E. Order Amended, Modified, Canceled or Revoked after <strong>Travel</strong> Begins. When a PCS order is:<br />

1. Amended or modified after the date the dependent begins travel (circuitously or otherwise) and a new PDS is<br />

designated, or<br />

2. Canceled or revoked,<br />

the dependent’s travel and transportation allowances are authorized. Allowances are payable for the distance from<br />

the place from which the dependent began travel to the place at which notification was received that the order was<br />

amended, modified, canceled or revoked, and from that location to the new PDS or return to the old PDS, NTE the<br />

travel and transportation allowances for the distance from the old PDS to the first-named station and then to the lastnamed<br />

station or return to the old PDS.<br />

F. Dependent Temporarily Absent from the Old PDS, DESIGNATED PLACE or Safe Haven when a PCS Order Is<br />

Received. When a dependent is temporarily absent from the old PDS, DESIGNATED PLACE or safe haven when<br />

the member receives a PCS order, the member is authorized dependent travel and transportation allowances from the<br />

old PDS, DESIGNATED PLACE or safe haven to the new PDS, provided the dependent returns to the old PDS,<br />

DESIGNATED PLACE or safe haven and travel from there to the new PDS (B-195643, 24 April 1980).<br />

G. PCS while on Leave or TDY. When a member receives a PCS order while on leave or on TDY, the member is<br />

authorized dependent travel and transportation allowances for dependent travel NTE the authorization for travel<br />

from the old to the new PDS.<br />

H. Dependent En Route to the New PDS at the Time of the Member’s Death. When a member dies after a<br />

dependent begins travel under PCS order authority, the dependent is authorized dependent travel and transportation<br />

allowances for travel from the place travel began to the place at which notified of the member's death, NTE the<br />

travel and transportation allowances for the distance from the old PDS to the ordered new PDS. For additional<br />

allowances, see par. U5241.<br />

I. Spouse Separates/Retires from the Service after the Member's PCS Order Effective Date. A member:<br />

1. Who performs PCS travel, and<br />

2. Whose spouse on the PCS order effective date is a member, but separates/retires from the Service thereafter,<br />

is authorized dependent PCS travel and transportation allowances for that spouse NTE the cost for travel from the<br />

separated/retired spouse's last PDS to the member's PDS on that PCS order.<br />

Change 314 U5C3-5<br />

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U5207-U5220<br />

J. Legal Custody of Children Changes after the PCS Order Effective Date. A member who is denied dependent<br />

travel and transportation allowances for a child by par. U5201-B2f, is authorized thereto if the member is granted<br />

legal custody/legal joint custody, or otherwise lawfully acquires such custody after the member's PCS order<br />

effective date. Examples of lawfully acquired custody include custody acquired as the result of the death of the nonmember<br />

custodial parent or a child’s election to join a member following lapse of a court order at age 18.<br />

U5218 TRAVEL AND TRANSPORTATION INVOLVING OLD AND/OR NEW NON-PDS LOCATION<br />

NOTE: Par. U5218 does not apply to travel to and/or from a DESIGNATED PLACE (APP A). For this Part, the<br />

place at which the dependent resides and from which the member commutes daily to the PDS are treated as being<br />

the PDS.<br />

A member in receipt of a PCS order is authorized dependent travel and transportation allowances from the old non-<br />

PDS location and/or to the new non-PDS location, NTE the authorization from the old to the new PDS. For HHG<br />

transportation, pars. U5310-A1 and U5340-A1b. When transoceanic travel is involved, pars. U5207 and U5210.<br />

U5220 DEPENDENT JOINS OR ACCOMPANIES THE MEMBER DURING TDY EN ROUTE<br />

A. General. When a dependent accompanies or joins a member performing TDY en route between two PDSs,<br />

authorization for dependent travel and transportation allowances is based on the travel actually performed using<br />

MALT and per diem rates prescribed in pars. U5220-B and U5220-C, limited to the greater of:<br />

1. MALT for the official distance between authorized points at the rate prescribed in par. U2605 as if the<br />

dependent had traveled separately, plus a per diem at the rate prescribed in par. U5210 for the constructed travel<br />

time between the authorized points; or<br />

2. What it would have cost if GOV’T procured transportation had been used for travel between authorized<br />

points, plus a per diem as prescribed in Ch 4, Part B for the time required for travel between authorized points.<br />

If GOV’T procured transportation is used, the GOV’T procured transportation cost is subtracted from the<br />

allowances.<br />

B. MALT Rate<br />

1. Dependent <strong>Travel</strong>s Together with the Member in the Same POC. The MALT rate in par. U2605 applies for<br />

the official distance from the old PDS to the TDY location and then to the new PDS. There is no additional<br />

MALT for the dependent travel.<br />

2. Dependent <strong>Travel</strong>s in a Separate POC. The MALT rate in par. U2605 applies for the member’s travel from<br />

the old PDS to the TDY location and then to the new PDS. The member is also paid the MALT rate for the<br />

dependent direct travel from the old PDS to the new PDS.<br />

C. Per Diem. The per diem rate is one of the following:<br />

1. <strong>Travel</strong>ing Separately. Par. U5210-C applies when the dependent travels separately from the member for the<br />

allowable travel time for that leg of the journey.<br />

2. <strong>Travel</strong>ing Together. Par. U5210-B applies when the dependent travels with the member for the allowable<br />

travel time for that leg of the journey.<br />

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Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

SECTION 4: VARIOUS UNIQUE PCS SITUATIONS<br />

U5222 VARIOUS UNIQUE PCS SITUATIONS<br />

A. Called (or Ordered) to Active Duty<br />

U5222<br />

1. Called (or Ordered) to Active Duty -- TDY Station First Assignment. When a member is called (or ordered)<br />

to active duty, and is first assigned to a TDY station and then ordered on PCS, the member is authorized<br />

dependent travel and transportation allowances for dependent travel to the PDS, NTE the travel allowances<br />

from the HOR or the PLEAD to the first PDS.<br />

2. Commissioned from Service Academies. When commissioned and ordered to active duty, a graduate of a<br />

Service academy is authorized dependent travel and transportation allowances for dependent travel, NTE the<br />

authority for travel to the PDS, regardless of the point designated in the PCS order (Service academy or HOR)<br />

from which the officer's travel is directed to be performed. When a dependent is acquired after the officer's<br />

departure (detachment) date from a Service academy incident to an active duty PCS order, but on or before the<br />

PCS order effective date, the officer is authorized dependent travel and transportation allowances for dependent<br />

travel to the new PDS from one of the following:<br />

a. HOR;<br />

b. Service academy; or<br />

c. Place at which the dependent is acquired. However, if the dependent travels from the place acquired to<br />

the HOR or Service academy before the active duty order effective date, then the place named in par.<br />

U5222-A2a or U5222-A2b, as appropriate, applies.<br />

This authority is without regard to whether TDY is directed or performed en route.<br />

B. Assigned to Foreign Service Colleges. A member assigned to a Foreign Service college on a PCS for 20 or more<br />

weeks is authorized dependent travel and transportation allowances. The tour length restrictions in par. U5201-<br />

B3e and U5201-B3f do not apply.<br />

C. Ordered to an OCONUS Station to which Dependent <strong>Travel</strong> Is Authorized<br />

1. General. When a member is ordered to PCS to an OCONUS station to which dependent travel is authorized,<br />

the member is authorized the dependent travel and transportation allowances in par. U5222-C if they travel.<br />

2. Dependent Authorized Concurrent <strong>Travel</strong> with Member. When a dependent is authorized concurrent travel<br />

to the OCONUS PDS (whether or not travel is actually with the member), the member is authorized allowances<br />

for dependent travel when performed from the place the dependent is located when the member receives the<br />

PCS order to the OCONUS PDS, NTE the allowances for travel from the last place transported at GOV’T<br />

expense to the new PDS. GOV’T transportation facilities for transoceanic travel should be used when available.<br />

3. Concurrent Dependent <strong>Travel</strong> Denied<br />

a. Delay Anticipated to Be for 20 or More Weeks from Member's Port Reporting Month. When concurrent<br />

dependent travel is denied by a competent authority for 20 or more weeks from the member's port reporting<br />

month, the member is authorized dependent travel and transportation allowances to a designated place in<br />

CONUS, or to a designated place in a non-foreign OCONUS area:<br />

(1) If the member was a legal resident of that state, Commonwealth, territory or possession, before<br />

entering on active duty, or the member's spouse was a legal resident of that location at the time of<br />

marriage; or<br />

(2) Provided the member was called to active duty from that place or it is the member's HOR.<br />

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A member is authorized dependent travel and transportation allowances from the designated place to the<br />

OCONUS PDS if authorized at a later date, provided the dependent is command sponsored before travel<br />

and the member has at least 12 months remaining on the OCONUS tour on the date the dependent is<br />

scheduled to arrive there.<br />

U5222<br />

b. Delay Anticipated to Be for Less Than 20 Weeks from Member's Port Reporting Month. When the<br />

anticipated dependent travel delay is less than 20 weeks from the member's port reporting month,<br />

dependent total travel and transportation allowances must not exceed the allowances from the last place to<br />

which transported at GOV’T expense to the new PDS. Reimbursement for the authorized travel is made<br />

after travel to the OCONUS PDS is completed.<br />

4. Member Elects to Serve an Unaccompanied Tour. A member who elects to serve an unaccompanied tour<br />

may leave the dependent at the current location, or move them to a designated place in:<br />

a. CONUS,<br />

b. A non-foreign OCONUS area; if:<br />

(1) The member was a legal resident of that area before entering on active duty;<br />

(2) The member's spouse was a legal resident of that area at the time of marriage;<br />

(3) The member was called to active duty from that area;<br />

(4) It is the member's HOR; or<br />

(5) Authorized/approved through the Secretarial Process;<br />

c. An OCONUS location at which the PCS order states the member is scheduled to serve an accompanied<br />

tour immediately after completing the unaccompanied tour. The member must have sufficient obligated<br />

service to complete the unaccompanied tour and the subsequent accompanied tour. A dependent cannot be<br />

moved again at GOV’T expense until a subsequent PCS order is issued or the member is selected to serve<br />

an IPCOT. A member moving a dependent to a designated place under par. U5222-C may move the<br />

dependent to the OCONUS PDS at personal expense. If the dependent is command-sponsored at the<br />

OCONUS PDS after arrival, they may be moved from that PDS at GOV’T expense when a subsequent PCS<br />

order is issued.<br />

5. Reimbursement for Transoceanic <strong>Travel</strong>. Par. U5116-D, pertaining to a member’s authorized transoceanic<br />

travel, also applies to reimbursement for authorized transoceanic travel performed by a dependent at<br />

personal expense.<br />

D. Ordered on a Dependent-restricted Tour, to Unusually Arduous Sea Duty, or to Duty under Unusual<br />

Circumstances<br />

1. PCS on a Dependent-restricted Tour. When transferred by a PCS order on a dependent-restricted tour, a<br />

member may elect to move a dependent from the old PDS (or HOR/PLEAD based on the location if it is the<br />

member’s first PCS on active duty) to a designated place in:<br />

a. CONUS;<br />

b. A non-foreign OCONUS area; if:<br />

(1) The member was a legal resident of that area before entering on active duty;<br />

(2) The member's spouse was a legal resident of that area at the time of marriage;<br />

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(3) The member was called to active duty from that area;<br />

(4) It is the member's HOR; or<br />

(5) Authorized/approved through the Secretarial Process;<br />

U5222<br />

c. An OCONUS location at which the PCS order states the member is scheduled to serve an accompanied<br />

tour immediately after completing the dependent-restricted tour, or a tour falling under par. U5222-D2 or<br />

U5222-D3 below. The member must have sufficient obligated service to complete the dependent-restricted<br />

tour and either the tour falling under par. U5222-D2 or U5222-D3 below, or the subsequent accompanied<br />

tour; or<br />

d. An OCONUS location justified under unusual conditions or circumstances and authorized/approved by<br />

the Secretary Concerned. Par. U5350-C second item for related HHG transportation.;<br />

(1) This authority may not be delegated below the Service headquarters that directs dependent travel<br />

and transportation policy and procedures;<br />

(2) For an Armed Forces' member, this authority may be used only to return a foreign-born dependent<br />

to the spouse's native country per DoDI 1315.18, Procedures for Military Personnel Assignments;<br />

(http://www.dtic.mil/whs/directives/corres/pdf/131518p.pdf);<br />

(3) The Commandant of the Coast Guard (CG-12) may make an exception for a Coast Guard member;<br />

and<br />

(4) A dependent residing in the same country as the member cannot be command-sponsored, if<br />

moved there under this authority.<br />

2. Assignment to Unusually Arduous Sea Duty on a Specified Ship, Afloat Staff, or Unit. When a member is<br />

transferred by a PCS order to a ship, afloat staff, or afloat unit specified in writing through the Secretarial<br />

Process as involving unusually arduous sea duty, dependent travel and transportation allowances are authorized<br />

from the old PDS to the new PDS (except for a dependent-restricted tour) or to a designated place as specified<br />

in par. U5222-D1. A member is authorized dependent travel and transportation allowances under par. U5222-D<br />

when the old home port or PDS is identical to the new home port or PDS (57 Comp. Gen. 266 (1978)).<br />

3. Assignment to a Ship or Afloat Staff Specified as Operating OCONUS for a Period of One Year or More.<br />

When a member is permanently assigned to a ship or afloat staff specified through the Secretarial Process as in<br />

an OCONUS area for a contemplated continuous period of 1 year or more on the date the ship or afloat staff is<br />

so specified, or the member is thereafter transferred by a PCS order to such ship or afloat staff, the member is<br />

authorized dependent travel and transportation allowances from the PDS to a designated place as specified in<br />

par. U5222-D1.<br />

4. Subsequent Authority. When a member is:<br />

a. Transferred by PCS order from a dependent-restricted tour to an area to which dependent travel is<br />

authorized;<br />

b. Transferred by PCS order from a specified ship, afloat staff, or afloat unit referred to in U5222-D2 or<br />

U5222-D3 except when serving a dependent-restricted tour at the new PDS (par. U5222-D1) or another<br />

specified ship, afloat staff, or afloat unit (par. U5222-D2 or U5222-D3);<br />

c. On permanent duty aboard a ship or on a staff referred to in par. U5222-D2 or D3 when such ship or<br />

staff is relieved from unusually arduous sea duty or the specified continuous overseas duty of 1 year or<br />

more; or<br />

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d. On permanent duty on a dependent-restricted tour on the date the restriction against dependent travel to<br />

the member's PDS is removed;<br />

U5222<br />

except as provided in par. U5215-F, dependent travel and transportation allowances are authorized from the<br />

place the dependent is located on receipt of the PCS order involved in par. U5222-D4a or U5222-D4b or on the<br />

date of change of conditions in par. U5222-D4c or U5222-D4d, or from the place to which the dependent was<br />

moved at GOV’T expense under par. U5222-D1 or U5222-D3, whichever results in the least reimbursement, to<br />

the member's PDS. Dependent travel and transportation allowances are authorized from the place to which the<br />

dependent was moved under par. U5222-D or from the home port for a ship, afloat staff, or afloat unit if the<br />

dependent is located there on receipt of the PCS order involved in U5222-D4b, to the new PDS. A member is<br />

authorized dependent travel and transportation allowances even though the home port of the old ship, afloat<br />

staff, or afloat unit specified under par. U5222-D2 or U5222-D3 and the new PDS are identical (57 Comp. Gen.<br />

266 (1978)).<br />

5. Home Port Change. When on duty with a unit specified as unusually arduous on the home port change<br />

effective date, a member is authorized dependent travel and transportation allowances from the old home port:<br />

a. Or designated place to the new home port if the home port change is incident to commencement of an<br />

overhaul to be performed at the new home port. If travel is from the old home port to a location other than<br />

the new home port, par. U5218 applies. If travel is from a designated place to a location other than the new<br />

home port, the authority is limited to that from the designated place to the new home port.<br />

b. To the new home port or to a designated place if the home port change is incident to completion of an<br />

overhaul. If travel is from a location other than the old home port to the new home port, par. U5218<br />

applies. If travel is from a location other than the old home port to a designated place, the authority is<br />

limited to that from the old home port to a designated place.<br />

c. Or from a designated place to the new home port or from the old home port to a designated place, if the<br />

home port change is not incident to an overhaul. <strong>Travel</strong> from one designated place to another is not<br />

authorized.<br />

*6. Home Port Change Announcement. When an official announcement has been made designating a home<br />

port change, travel and transportation allowances for a dependent may no longer be paid to the old home port<br />

ICW a PCS order to the unit at that old home port. The home port change announcement is an order<br />

modification until such time as the PCS order is later amended, modified, canceled or revoked. Provisions<br />

apply, but are not limited, to a member who has:<br />

a. Delayed dependent travel or transportation to the old home port, or<br />

b. Been issued a PCS order to the unit naming the old home port after the home port change has been<br />

announced.<br />

Exception: A dependent transported after a PCS order is received and who is in a transit or in an otherwise<br />

irreversible transportation status on the date the announcement was made.<br />

*NOTE: Authority for a member in par. U5120-F7 is not applicable to exception for dependents in pars.<br />

U5222-D6.<br />

E. Reassigned OCONUS due to Base Closure or Similar Action before the Prescribed OCONUS Tour Is<br />

Completed. A member, accompanied by a command-sponsored dependent, who is involuntarily transferred on a<br />

PCS due to base closure or similar action between OCONUS PDSs, is authorized dependent travel and<br />

transportation allowances to the new PDS, if dependents are authorized thereat, or IAW par. U5222-D, if the<br />

member is to serve an unaccompanied tour at the new PDS. Upon subsequent PCS transfer from the new PDS,<br />

dependent travel and transportation allowances are authorized regardless of the length of time served at the PDS<br />

from which the member last departed. If the move is within the same theater, the tour length restrictions in pars.<br />

U5201-B3e and B3f do not apply.<br />

Change 300 U5C4-4<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

F. COT. A member stationed OCONUS who is selected to serve a COT is authorized the following dependent<br />

travel and transportation allowances (IPCOT allowances, par. U5240-G).:<br />

U5222<br />

1. Unaccompanied to Unaccompanied Tour. The dependent may be moved from a designated place to another<br />

designated place if authorized/approved by the Secretary Concerned and it is shown that the dependent’s<br />

movement is in the GOV’T’s best interest. This authority may not be delegated. This movement is authorized<br />

only on a PCS.<br />

2. Unaccompanied to Accompanied Tour. The dependent may be moved from a designated place to the<br />

member's new PDS, if the dependent is command sponsored prior to travel to the new PDS.<br />

3. From an Accompanied to an Unaccompanied Tour. When a member elects to serve an unaccompanied tour<br />

or receives a PCS to an unaccompanied tour, par. U5222-C4 or U5222-D1 applies. A member may leave a<br />

command-sponsored dependent at the old PDS (this location is then a designated place) if authorized/approved<br />

through the Secretarial Process (which in this case may not be delegated below the headquarters that directs<br />

dependent transportation policies or procedures for the Service concerned), and receive station allowances at the<br />

with-dependent rate (par. U9205-A1). A dependent is no longer command-sponsored once the member<br />

departs PCS per DoDI 1315.18, Procedures for Military Personnel Assignments. at<br />

http://www.dtic.mil/whs/directives/corres/pdf/131518p.pdf.<br />

4. Accompanied-to-Accompanied Tour. A dependent may be moved to the new PDS, if command sponsored<br />

there before travel, when a member elects or is required (i.e., assigned to a key billet) to serve an accompanied<br />

tour at the new PDS. A member, assigned to a key billet and electing to serve without dependents, is authorized<br />

allowances for dependent travel and transportation to a designated place.<br />

G. Consecutive OCONUS Tours for a Member with a Non-command-sponsored Dependent. A member, ordered<br />

on a PCS between OCONUS PDSs, who has a non-command-sponsored dependent at, or in the vicinity of, the old<br />

PDS, is authorized dependent travel and transportation allowances if the member is to serve an accompanied tour at<br />

the new OCONUS PDS. If the member was authorized dependent travel and transportation allowances at the time<br />

of transfer to the old OCONUS PDS, authority is for the travel performed NTE the allowances from the place the<br />

dependent was last moved at GOV’T expense. If the member was not authorized dependent travel and<br />

transportation allowances at the time of transfer to the old OCONUS PDS, the authority cannot exceed the travel and<br />

transportation allowances from the CONUS POE serving the old PDS to the new PDS. For IPCOT, see par. U5240-<br />

G.<br />

H. Transfer to, from, or between Sea Duty Assignments Not Specified as Unusually Arduous Sea Duty. When a<br />

member is transferred between PDSs, neither of which is unusually arduous sea duty, dependent travel and<br />

transportation allowances are authorized from the old PDS to the new PDS. Except for assignments involving duty<br />

under par. U5222-D, dependent travel and transportation allowances are not authorized when the old and new<br />

PDS are the same (B-185099, 1 June 1976).<br />

I. Change of Home Port for a Ship, Afloat Staff, or Afloat Unit Not Specified as Involving Unusual or Arduous Sea<br />

Duty. When a member is on duty with a ship, afloat staff, or an afloat unit on the home port change effective date,<br />

that home port change is a PCS for dependent travel and transportation purposes. Dependent travel and<br />

transportation allowances are authorized from the old home port to the new home port. Home port change<br />

allowances involving units specified as unusually arduous are as prescribed in par. U5222-D.<br />

J. Assigned to a Mobile Unit or Ship Based Staff. A mobile unit or a ship-based staff with an assigned home port<br />

(as opposed to an assigned PDS location) has the same status as a ship with an assigned home port for determination<br />

of dependent travel and transportation allowances.<br />

K. Member Ordered to a Hospital in CONUS. Par. U5222-K does not apply to a member not authorized<br />

dependent travel and transportation allowances under par. U5201-B. Except as provided in par. U5222-K2,<br />

authority for dependent travel and transportation allowances incident to a member's hospitalization is contingent on<br />

a statement by the commanding officer of the receiving hospital that the case has been evaluated and that a<br />

Change 300 U5C4-5<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

prolonged treatment period of the member in that hospital is expected.<br />

1. From Duty Stations or Hospitals in CONUS. A member on active duty, who is transferred within CONUS<br />

from either a PDS or a TDY station to a hospital for observation and treatment, is authorized dependent travel<br />

and transportation allowances (as for a PCS) from the last PDS, or the place the dependent was retained under<br />

par. U5201-A, to the hospital. Upon later transfer from one hospital to another in CONUS for further<br />

observation and treatment, and when the dependent traveled at GOV’T expense incident to the member's<br />

transfer to the initial hospital, a member is authorized dependent travel and transportation allowances between<br />

such hospitals.<br />

U5222<br />

2. From OCONUS Duty Stations or Hospitals. A member on OCONUS active duty, who is transferred to a<br />

hospital in CONUS for observation and treatment, is authorized dependent travel and transportation allowances<br />

from the OCONUS PDS or a designated place, as applicable, to the first hospital to which the member is<br />

transferred for observation and treatment. When the dependent travels incident to the member's initial hospital<br />

transfer from OCONUS, no statement of prolonged hospitalization is required.<br />

3. Transportation Not Restricted to the Hospital. Subject to the maximum set forth in pars. U5222-Kl and<br />

U5222-K2, a member is authorized dependent travel and transportation allowances to, from, and between other<br />

places (Par. U5218).<br />

4. Completion of Hospitalization. A member who is released from observation and treatment and restored to<br />

duty, separated from the Service, relieved from active duty, placed on the TDRL, or retired (including transfer<br />

to the Fleet Reserve or Fleet Marine Corps Reserve), is authorized dependent travel and transportation<br />

allowances for travel to the PDS, HOR, PLEAD, or HOS, as follows:<br />

a. When a dependent did not travel at GOV’T expense incident to the member's hospitalization--from the<br />

place at which the dependent is located upon hospitalization completion, NTE the authority for travel from<br />

the last or any prior PDS or place the dependent was retained (par. U5201-A) or from a designated place to<br />

which previously transported (par. U5222-D), as applicable;<br />

b. When a dependent traveled at GOV’T expense incident to the member's hospitalization--from the place<br />

at which the dependent is located upon hospitalization completion, NTE the authority for travel from the<br />

hospital to which the member was transferred when the dependent traveled at GOV’T expense.<br />

L. Convicted Personnel Awaiting Completion of Appellate Review. A member stationed in CONUS, who is placed<br />

on leave involuntarily while awaiting completion of appellate review of a court-martial sentence to a punitive<br />

discharge or dismissal from the Service, may be provided dependent transportation. Such transportation is provided<br />

only if authorized/approved through the Secretarial Process. Par. U5225-F applies. If restored to duty, the member<br />

is authorized dependent PCS travel and transportation allowances from the place to which travel was authorized<br />

when placed on appellate leave to the member's PDS. When a dependent travels at GOV’T expense to the HOR or<br />

PLEAD, or to some other place under par. U5222-L, such travel constitutes final separation travel unless the<br />

member is restored to duty (63 Comp. Gen. 135 (1983)).<br />

M. Ship Being Constructed or Undergoing Overhaul or Inactivation<br />

NOTE: Per diem or reimbursement for meals and lodging may not be paid ICW travel under par. U5222-M.<br />

1. General. A dependent of a member on duty aboard a ship:<br />

a. Being overhauled or inactivated at a place other than its home port or<br />

b. If the home port is changed to the port of overhaul or inactivation and the dependent is residing in the<br />

area of the home port or former home port,<br />

may be provided transportation under par. U5222-M4 in lieu of the member's authority, to the overhaul or<br />

inactivation port, NTE the cost of GOV’T-procured commercial round trip travel for the member. Such<br />

Change 300 U5C4-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

U5222<br />

dependent travel, in lieu of member's travel, may be provided on or after the 31st day, and every 60th day after<br />

the 31st day after the date on which the ship enters the overhaul/inactivation port or after the date which the<br />

member becomes permanently assigned to the ship, whichever is later. A dependent must not be provided<br />

transportation under par. U2222-M unless the member has been assigned to the ship for more than 30<br />

consecutive days. A dependent who becomes authorized to a round trip before using a prior authorization does<br />

not lose a previously earned authorization. All travel authorized under par. U5222-M must begin before the<br />

ship departs from the overhaul/inactivation port. The term "area" means places surrounding the home port from<br />

which personnel customarily commute daily to the home port.<br />

2. Ship’s Home Port Not Changed. When the ship’s home port is not changed, dependent travel is authorized<br />

between the home port and the overhaul/inactivation port unless the member has elected personal travel under<br />

par. U7115, in which case dependent travel under par. U5222-M is not authorized. However, the member has<br />

the option to alternate such travel, i.e., member, dependent, member, each time the authority becomes available.<br />

The dependent travel under par. U5222-M may not exceed the cost of GOV’T-procured round trip travel for the<br />

member.<br />

3. Ship’s Home Port Changed. When the ship undergoes a home port change to the overhaul/inactivation port,<br />

the dependent is authorized travel between the ship’s former home port and the overhaul/inactivation port in<br />

lieu of PCS allowances, if because of personal situations, the dependent is not relocated (e.g., dependent<br />

receiving medical care and no similar facility exists at the overhaul/inactivation port) to the overhaul/<br />

inactivation port.<br />

4. Dependent <strong>Travel</strong> while the Ship Is Being Constructed. When the authorization conditions in par. U5222-M<br />

are met, the dependent of a member assigned to permanent duty in conjunction with the construction of a ship,<br />

at a location other than the:<br />

a. Ship’s designated future home port; or<br />

b. Area at which the dependent is residing<br />

may be provided transportation or an allowance for transportation for round trip travel to the construction port<br />

from either the site of the:<br />

a. Ship’s future home port; or<br />

b. Area at which the dependent is residing;<br />

unless the member has elected personal travel under par. U7115 D, in which case dependent transportation<br />

under par. U5222-M is not authorized. A member has the option to personally travel or substitute dependent<br />

travel each time the authority becomes available. Authorization for this transportation accrues on or after the<br />

31st consecutive day and every 60th day after the 31st day after the date on which the member becomes<br />

permanently assigned to the ship. A dependent who becomes authorized to a round trip before using a prior<br />

authorization does not lose a previously earned authorized round trip. All travel under par. U5222-M must<br />

begin before the ship departs the construction port.<br />

5. Transportation Allowances. A member whose dependent travel is covered by pars. U5222-M1 and U5222-<br />

M4, is authorized one, or a combination, of the following for the authorized round trip travel:<br />

a. Transportation-in-kind;<br />

b. Reimbursement for the cost of personally-procured commercial transportation (CTO/TMC use is still<br />

MANDATORY);<br />

c. The automobile mileage rate (Par. U2600) for the distance traveled by POC.<br />

GOV’T transportation must be used to the maximum extent practicable. Reimbursement under par U5222-M5b<br />

Change 300 U5C4-7<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

is subject to par. U5201-A1b, for land travel and par. U5207 for transoceanic travel. When land travel is by<br />

mixed modes, reimbursement is for the actual travel NTE the cost of GOV’T-procured commercial round trip<br />

air transportation for the member between the home port or former home port and the overhaul or inactivation<br />

port. The reimbursement under par. U5222-M5b or the mileage under par. U5222-M5c must not exceed the<br />

cost of GOV’T-procured commercial round trip air transportation for the member between the home port or<br />

former home port and the overhaul or inactivation port.<br />

N. Ordered to a CONUS PDS to which Dependent <strong>Travel</strong> Is Delayed or Restricted by an Ordered Evacuation or<br />

Natural Disaster<br />

NOTE: Pars. U5120-F and U5120-G when the member travels on a PCS order from the old PDS via the<br />

dependent’s designated place prior to reporting to the new PDS. The member’s PCS travel is completed on the<br />

reporting date at the new PDS. Par. U10406 and Tables U10E-4 and U10E-5 for housing allowance changes<br />

when a Service defers a dependent’s travel.<br />

U5222<br />

1. General. The Services have limited discretionary authority (pars. U5222-N1a and U5222-N1b) to request<br />

the designation of geographic areas within CONUS as “non-concurrent travel application areas” in the event of<br />

ordered evacuations and/or major disasters (42 USC §5121 et seq) subject to approval by PDUSD (P&R). This<br />

authority is used when military installations and/or the surrounding geographic areas infrastructure cannot<br />

support the dependents at the duty station.<br />

a. Service M&RAs must request non-concurrent travel restriction authority through the <strong>Joint</strong> Chiefs of<br />

Staff/J1for further coordination with the Services concerned (including Coast Guard) prior to submitting a<br />

recommendation to the PDUSD (P&R) for concurrence, approval, and adjudication. See DoDI 1315.18 .<br />

http://www.dtic.mil/whs/directives/corres/pdf/131518p.pdf).<br />

b. Non-DoD Services are not subject to the DoDI but should coordinate their policies with PDUSD (P&R)<br />

for transparency among members.<br />

2. Designation of a CONUS Area as a Non-concurrent <strong>Travel</strong> Application Area. A Service must modify/<br />

amend the PCS order to prescribe dependent travel authorization separately from the member’s directed travel.<br />

a. Upon designation of a CONUS area as a non-concurrent travel application area, dependent travel to<br />

locations within the area is not authorized at GOV’T expense until the authority designated by the<br />

Secretarial Process authorizes/approves the travel.<br />

b. The member selects ‘awaiting transportation’ location for the dependent when par. U5222-N3c, U5222-<br />

N4b, or U5222-N5c applies. Ch 3, Part F, Ch 4, Part B, and Ch 5 for dependent travel and transportation<br />

allowances for the authorized delay en route and PCS travel and transportation allowances. The member’s<br />

new commanding officer may authorize/approve additional travel time when appropriate per the Service’s<br />

policy (par. U5160-E). Pars. U5120-F and G are not applicable when the designated place has not been<br />

declared.<br />

Par. U5222-N2b example: A dependent had departed the old PDS en route to the new PDS when the Service<br />

declared the new PDS a non-concurrent travel area and directed the dependent to remain at a delay location.<br />

The dependent travel and transportation allowances are authorized at the ‘awaiting transportation’ location are:<br />

TDY allowances and local transportation reimbursement at the ‘awaiting transportation’ location; and/or PCS<br />

allowances from that location to a designated place and/or the new PDS at GOV’T expense.<br />

3. Delayed Dependent <strong>Travel</strong> between CONUS PDSs. The member’s PCS order must state that dependent<br />

travel to the new PDS under that order is not authorized until authorized/approved by the authority designated<br />

by the Secretarial Process. When further travel is authorized/approved, the PCS order must be<br />

modified/amended to authorize/approve dependent travel.<br />

a. Delay Anticipated to Be for Less Than 20 Weeks from the Member's Reporting Date. When the<br />

anticipated dependent travel delay is less than 20 weeks from the member's reporting date, the dependent is<br />

Change 300 U5C4-8<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

expected to remain at the old PDS and movement to any other location at GOV’T expense is not<br />

authorized.<br />

U5222<br />

b. Delay Anticipated to Be for 20 or More Weeks from the Member's Reporting Date. When the authority<br />

designated by the Secretarial Process denies dependent travel for 20 or more weeks from the member's<br />

reporting date, the dependent is authorized to move from the old PDS to an authorized designated place at<br />

GOV’T expense. A non-foreign OCONUS designated place may be authorized by the Secretarial Process<br />

when the member’s or spouse’s domicile before entering active duty (or marriage to the member) was at<br />

the non-foreign OCONUS location desired as the designated place and the person continues to be a<br />

domiciliary of that non-foreign OCONUS location. The PCS order must be modified to reflect the<br />

authorized designated place.<br />

c. <strong>Travel</strong> Delayed while the Dependent Is En Route to the New PDS. When the dependent is performing<br />

PCS travel and is en route to the new PDS within the designated non-concurrent travel area and a<br />

concurrent travel restriction is imposed on travel to the new PDS, the dependent enters into an awaiting<br />

further transportation status (Par. U2200-B3).<br />

4. Delayed Dependent <strong>Travel</strong> from an OCONUS PDS to a CONUS PDS<br />

a. Delay <strong>Travel</strong> to New CONUS PDS. When the old PDS is OCONUS and dependent travel is delayed,<br />

regardless of the duration, the dependent is authorized to move from the old OCONUS PDS to an<br />

authorized CONUS designated place. A non-foreign OCONUS designated place may be authorized by the<br />

Secretarial Process when the member’s or spouse’s domicile before entering active duty (or marriage to the<br />

member) was at the non-foreign OCONUS location desired as the designated place and the person<br />

continues to be a domiciliary of that non-foreign OCONUS location. The PCS order must state that<br />

dependent travel under that order to the new CONUS PDS at GOV’T expense is not authorized until<br />

authorized/approved by the authority designated by the Secretarial Process. When travel to the new PDS is<br />

authorized/approved, the PCS order must be modified/amended to authorize/approve dependent travel at<br />

GOV’T expense.<br />

b. <strong>Travel</strong> Delayed while the Dependent Is En Route to the New PDS. When the dependent is performing<br />

PCS travel and is en route to the new PDS within the designated non-concurrent travel area and a<br />

concurrent travel restriction is imposed on travel to the new PDS, the dependent enters into an awaiting<br />

further transportation status (See par. U2200-B3).<br />

5. Delayed Dependent <strong>Travel</strong> within a Designated Non-concurrent <strong>Travel</strong> Area. This par. applies when the old<br />

and new CONUS PDSs are non-concurrent dependent travel locations because of an ordered evacuation or<br />

natural disaster.<br />

a. Delay Anticipated to Be for Less Than 20 Weeks from the Member's Reporting Date. When the<br />

anticipated dependent travel delay is less than 20 weeks from the member's reporting date, dependent<br />

movement to any other location at GOV’T expense is not authorized.<br />

b. Delay Anticipated to Be for 20 or More Weeks from the Member's Reporting Date. When the<br />

Secretarial Process denies dependent travel for 20 or more weeks from the member's reporting date, the<br />

dependent is authorized to be moved from the old PDS to an authorized designated place. A non-foreign<br />

OCONUS designated place may be authorized by the Secretarial Process when the member’s or spouse’s<br />

domicile before entering active duty (or marriage to the member) was at that non-foreign OCONUS<br />

location desired as the designated place and the member or spouse continues to be a domiciliary of that<br />

non-foreign OCONUS location. The PCS order must reflect the authorized designated place.<br />

c. <strong>Travel</strong> Delayed while the Dependent Is En Route to the New PDS. When the dependent is performing<br />

PCS travel and is en route to the new PDS within the designated non-concurrent travel area and a<br />

concurrent travel restriction is imposed on travel to the new PDS, the dependent enters into an awaiting<br />

further transportation status (Par. U2200-B3).<br />

Change 300 U5C4-9<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 4: Unique PCS Situations<br />

The PCS order must state that the dependent travel to the new PDS under that order is not authorized until<br />

authorized/approved by the Secretarial Process. When further travel is authorized/ approved, the PCS order<br />

must be modified/amended to authorize/approve dependent travel.<br />

U5222<br />

6. Dependent <strong>Travel</strong>s from a CONUS or an OCONUS PDS to an Alternate Location other than the Authorized<br />

CONUS Designated Non-concurrent <strong>Travel</strong> Area. This par. applies when dependent travels to a dependentselected<br />

location not authorized by an official travel order or performs the travel prior to the issuance of an<br />

amended/modified PCS order. <strong>Travel</strong> and transportation reimbursement for the dependent travel is contingent<br />

on the issuance of a PCS order authorizing dependent travel to the new PDS.<br />

a. Anticipated Delay in the U.S. or at a Non-foreign OCONUS PDS to Be for Less Than 20 Weeks from<br />

the Member's Reporting Date. This par. applies to a dependent (separately or as a family) who elects to<br />

travel from the U.S. or a non-foreign OCONUS PDS from which the member is ordered, to a location, prior<br />

to the issuance of an amended/modified PCS order authorizing dependent travel to the new PDS, instead of<br />

remaining at the old PDS.<br />

b. Anticipated Delay at a Foreign OCONUS PDS to Be for Less Than 20 Weeks from the Member’s<br />

Reporting Date. This par. applies to a dependent (separately or as a family) who travels from the foreign<br />

OCONUS PDS from which the member is ordered, to a location other than the designated place. A nonforeign<br />

OCONUS designated place may be authorized by the Secretarial Process when the member’s or<br />

spouse’s domicile before entering active duty (or marriage to the member) was at the non-foreign<br />

OCONUS location desired as the designated place and the person continues to be a domiciliary of that nonforeign<br />

OCONUS location.<br />

c. Delay Anticipated to Be for 20 or More Weeks from the Member's Reporting Date. This par. applies to<br />

a dependent (separately or as a family) who elects to travel, from the CONUS or OCONUS PDS from<br />

which the member is ordered, to a location other than the designated place. A non-foreign OCONUS<br />

designated place may be authorized by the Secretarial Process when the member’s or spouse’s domicile<br />

before entering active duty (or marriage to the member) was at a non-foreign OCONUS location desired as<br />

the designated place and the person continues to be a domiciliary of that non-foreign OCONUS location.<br />

Reimbursement for dependent travel to the dependent-selected location and then to the PDS is limited to the<br />

GOV’T’s travel and transportation cost directly from the last place to which the dependent was moved at GOV’T<br />

expense to the new PDS. Pars. U5120-F and G are not applicable when the authorized dependent designated<br />

place is unknown. Excess travel costs involving the dependent-selected location are the member’s financial<br />

responsibility.<br />

Change 300 U5C4-10<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 5: Various Separations<br />

SECTION 5: VARIOUS SEPARATIONS<br />

U5225 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

U5225-U5230<br />

A. General. A member on active duty, who is separated from the Service or relieved from active duty under<br />

conditions other than those outlined in pars. U5225-B, U5225-C, U5225 D through U5225-E and par. U5230-A1, is<br />

authorized dependent travel and transportation allowances NTE the authorization for travel from the PDS or place to<br />

which the dependent was last transported at GOV’T expense to the place to which the member elects to receive<br />

travel allowances under par. U5125. NOTE: See par. U5340-C for excess cost information and par. U5360-A for<br />

authorized HHG transportation.<br />

B. Duty Station Erroneously Designated as HOR. An officer who upon:<br />

1. Being commissioned from an enlisted grade;<br />

2. Being commissioned in the regular establishment while on active duty as an RC member; or<br />

3. Accepting a new commission in an RC without a break in service;<br />

and whose HOR was erroneously designated as the place where the member was then serving rather than the actual<br />

HOR, is authorized upon relief from active duty to dependent travel and transportation allowances to the correct<br />

HOR if the:<br />

1. Member certifies that the duty station or a nearby place was erroneously designated as the HOR, and that the<br />

member’s home was, in fact, at the certified place; and<br />

2. Certified place agrees with the member's residence of record in the Service concerned upon the member's<br />

enlistment or entry on active duty for the period of service during which the member obtained the commission.<br />

C. Separation from the Service or Relief from Active Duty to Continue in the Service. A member who is separated<br />

from the Service or relieved from active duty to continue on active duty in the same or another status or in the<br />

same or another Uniformed Service, is not authorized dependent travel and transportation allowances unless the<br />

member is transferred on a PCS in conjunction with re-entry into or continuance in the Service.<br />

D. Separation from the Service or Relief from Active Duty upon Expiration of Enlistment or Prescribed Term of<br />

Service. A member who is separated from the Service or relieved from active duty by reason of expiration of<br />

enlistment or prescribed term of service and who, on the following day, reenters the Service at the station at<br />

which separated or relieved with no change of PDS, is not authorized dependent travel and transportation<br />

allowances.<br />

E. Relief from Active Duty for an RC Member Called (or Ordered) to Active Duty for Less than 20 Weeks. An RC<br />

member who is ordered to:<br />

1. Active duty (including active duty for training) for less than 20 weeks; or<br />

2. Active duty training for 20 or more weeks, when the active duty is performed at more than one location, but<br />

is less than 20 weeks at any one location;<br />

is not authorized dependent travel and transportation allowances ICW relief from that active duty.<br />

F. Member Serves Less Than the Initial Prescribed Period of Service. Par. U5225-F applies to a member separated<br />

from the Service or relieved from active duty who has not served at least 90% of an initial active duty enlistment or<br />

other initial period of active duty otherwise agreed to. A member may be provided dependent transportation, if<br />

otherwise authorized, but no per diem, by transportation-in-kind by the least expensive common carrier<br />

transportation mode available or by payment of an amount equal to the GOV’T’s cost of the least expensive<br />

Change 299 U5C5-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 5: Various Separations<br />

U5225-U5230<br />

common carrier transportation that would have been furnished. Par. U5225-F does not apply to a member who is:<br />

1. Retired for physical disability or placed on the TDRL (without regard to length of service) under Chapter 61,<br />

10 USC (see par. U5230-A1a);<br />

2. Retired with pay for any other reason (including transfer to the Fleet Reserve or Fleet Marine Corps Reserve)<br />

immediately following at least 8 years of continuous active duty with no single break therein of more than 90<br />

days (see par. U5230-A1b);<br />

3. Separated from the Service or released from active duty for a medical condition affecting the member, as<br />

determined by the Secretary concerned;<br />

4. Separated from the Service or released from active duty because the period of time for which the member<br />

initially enlisted or otherwise initially agreed to serve has been reduced by the Secretary concerned and is<br />

separated or released under honorable conditions;<br />

*5. Discharged under 10 USC §1173 for hardship; or<br />

6. Discharged incident to a court-martial sentence or administratively discharged under other than honorable<br />

conditions.<br />

G. Time Limit. Except when additional time is authorized/approved, travel must begin before the 181st day<br />

following separation from the Service or relief from active duty for authorization to exist under par. U5225. When<br />

travel before the 181st day would impose a hardship on the separated member, a time limit extension (see par.<br />

U5012-I) may be authorized/approved for a specific additional period of time through the Secretarial Process.<br />

H. Member Ordered to a Place to Await Results of Disability Proceedings. A member, who is found by a physical<br />

evaluation board unfit to perform the duties of the member's grade, and who is not authorized to select a home under<br />

par. U5130, but who, for the GOV’T’s convenience, is ordered to a place to await the results of the disability<br />

proceedings, is authorized dependent travel and transportation allowances to that place providing the member signs<br />

a release that the results of the initial physical evaluation board will not be contested. Dependent travel under par.<br />

U5225-H must not preclude authorization for dependent travel when a disability separation order, or other order,<br />

ultimately is issued. Such authorization is subject to adjustment upon final disposition of physical disability<br />

proceedings so as NTE the authorization for the distance from the member's PDS at the time the member received<br />

an order to proceed in an awaiting-orders status to the point to which the member is authorized incident to release<br />

from active duty, etc., less any amount previously paid for dependent travel to the waiting point.<br />

I. Member Ordered to a College. An enlisted member, who is selected for separation to pursue an undergraduate<br />

degree through the ROTC scholarship program is authorized dependent travel and transportation allowances to the<br />

college, the HOR, or PLEAD, as the member elects.<br />

U5230 RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR SEPARATION<br />

PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH READJUSTMENT OR<br />

SEPARATION PAY<br />

A. General<br />

1. <strong>Travel</strong> to HOS Authorized. A member on active duty is authorized travel and transportation allowances to a<br />

home selected by the member from the last PDS when the member is:<br />

a. Retired for physical disability or placed on the TDRL (without regard to length of service);<br />

*b. Retired with pay for any other reason (including transfer to the Fleet Reserve or Fleet Marine Corps<br />

Reserve) immediately following at least 8 years of continuous active duty with no single break therein of<br />

more than 90 days ( B-160488, 14 February 1967);<br />

Change 299 U5C5-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 5: Various Separations<br />

U5225-U5230<br />

c. Separated with severance or separation pay immediately following at least 8 years of continuous active<br />

duty with no single break of more than 90 days; or<br />

d. Involuntarily released from active duty with readjustment or separation pay immediately following at<br />

least 8 years of continuous active duty with no single break of more than 90 days.<br />

*A member authorized travel to a HOS under par. U5130-A, who qualifies under par. U5130-B or U5130-C by<br />

traveling to the HOS within the time limits specified, and whose dependent travels to a home other than the<br />

member's HOS, is authorized dependent travel and transportation allowances for travel actually performed NTE<br />

the authorization for travel from PDS, or place to which the dependent was last transported at GOV’T expense,<br />

to the member's HOS. Except as provided in par. U5230-B, the travel to a HOS must begin within 1 year after<br />

the member's termination of active duty. In the case of a member who has not moved the dependent at GOV’T<br />

expense during the current tour of duty, travel and transportation allowances for dependent travel from the HOR<br />

is authorized. A member who is authorized HOS travel under par. U5130-A, may elect dependent travel under<br />

par. U5230-A to the member's HOR or PLEAD outside the U.S. under par. U5225-A ( 53 Comp. Gen. 963<br />

(1974); 54 id. 1042 (1975)).<br />

2. <strong>Travel</strong> to HOS Not Authorized. A member on active duty is authorized dependent travel and transportation<br />

allowances under par. U5225-A when the member:<br />

B. Time Limits<br />

a. Is retired without pay;<br />

b. Has less than 8 years of continuous active duty immediately preceding retirement for any reason other<br />

than physical disability; or<br />

c. Has less than 8 years of continuous active duty immediately preceding discharge with severance or<br />

separation pay, or is involuntarily released to inactive duty with readjustment or separation pay.<br />

1. Member Undergoing Hospitalization or Medical Treatment<br />

a. On Date of Termination of Active Duty. A member authorized dependent travel and transportation<br />

allowances to a HOS under par. U5230-A1 or U5230-C, who is confined in or undergoing treatment at a<br />

hospital on the active service termination date, is authorized dependent travel and transportation allowances<br />

to the HOS provided the travel begins within 1 year after the date of termination of the hospitalization or<br />

treatment. A longer time limit may be authorized/approved through the Secretarial Process. See par.<br />

U5012-I.<br />

b. During 1-Year Period after Date of Termination of Active Duty. A member authorized dependent travel<br />

and transportation allowances to a HOS under par. U5230-A1 or U5230-C, who is confined in or<br />

undergoing treatment at a hospital for any period of time during the 1-year period after the date of<br />

termination of active service, is authorized dependent travel and transportation allowances to the HOS<br />

provided the travel begins within 1 year after the active service termination date, plus a period equal to the<br />

hospitalization or treatment period. A longer time limit may be authorized/approved through the<br />

Secretarial Process. See par. U5012-I.<br />

2. Member Undergoing Education or Training. A member authorized dependent travel and transportation<br />

allowances under par. U5230-A1 who:<br />

a. Is undergoing education or training to qualify for acceptable civilian employment on the active service<br />

termination date; or<br />

b. Begins such education or training during the 1-year period after active service termination, or during the<br />

longer period authorized/approved under par. U5230-B1 (if applicable);<br />

Change 299 U5C5-3<br />

11/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 5: Various Separations<br />

is authorized dependent travel and transportation allowances to the HOS provided:<br />

U5225-U5230<br />

a. <strong>Travel</strong> begins within 1 year after completion of education or training, or 2 years after the active service<br />

termination date, whichever is earlier; and<br />

b. The transportation is authorized/approved through the Secretarial Process. Further extension of this<br />

time limit may be authorized/approved by the Secretarial Process. See par. U5012-I.<br />

*3. Other Deserving Cases. An extension of the 1-year time limit prescribed in par. U5230-B1 or U5230-B2 (if<br />

applicable), may be authorized/approved through the Secretarial Process in cases other than those described in<br />

pars. U5230-B1 and U5230-B2 when an unexpected event beyond the member's control occurs that prevents the<br />

member from moving to the HOS within the time limit. A time limit extension also may be authorized/<br />

approved through the Secretarial Process if it is in the Service’s best interest, financially or otherwise, or<br />

substantially to the benefit of the member and not more costly or otherwise adverse to the Service. Such<br />

extensions may be authorized/approved only for the specific period of time the member anticipates is needed to<br />

complete the move. If additional time is required, the member may request a further extension through the<br />

Secretarial Process. An additional specific authorization time period may be authorized/approved through the<br />

Secretarial Process ( B-126158, 21 April 1976). The delays authorized under par. U5230-B3 must be incident<br />

to separation of the member from the Service ( B-207157, 2 February 1983).<br />

NOTE: See par. U5012-I for restrictions to time limit extensions.<br />

C. Recalled to Active Duty before Choosing a HOS. A member recalled to active duty before choosing and<br />

traveling to a HOS is authorized travel and transportation allowances for dependent travel to the member's HOS at<br />

the time of the last release from active duty under honorable conditions to resume the same or a different status. The<br />

time limits prescribed in pars. U5230-A and U5230-B apply from the date of last release from active duty. If the<br />

member dies after the last release, par. U5230-F applies.<br />

D. Recalled to Active Duty after Choosing a HOS. A member recalled to active duty after choosing and traveling<br />

to a HOS is, upon ultimate release from active duty under honorable conditions to resume the same or a different<br />

status, authorized dependent travel and transportation allowances to that HOS or the PLEAD, whichever the member<br />

elects.<br />

E. Member on TDRL Discharged or Retired. A member who is on the TDRL at the time of discharge with<br />

severance pay or who is retired for any reason (including transfer to the Fleet Reserve or Fleet Marine Corps<br />

Reserve) is not authorized dependent travel and transportation allowances ICW such discharge or retirement.<br />

See par. U5230-A or U5230-B for authority ICW placement on the TDRL.<br />

F. Member Dies after Retirement or Release<br />

1. After Choosing a HOS. When a member specified under par. U5230-A dies after claiming personal travel<br />

allowances under par. U5130 to a HOS and the dependent has not traveled to the HOS and the member has not<br />

shipped HHG there, the dependent is authorized travel and transportation allowances for travel to the member's<br />

HOS or to some other place selected by the dependent NTE the authorization for travel to the member’s HOS<br />

from the place to which the dependent was last transported at GOV’T expense.<br />

2. Before Choosing a HOS. If a member, authorized to choose a HOS under par. U5230-A, dies before<br />

choosing a HOS or before submitting a claim for personal travel and transportation allowances to a HOS and<br />

the member has not shipped HHG there, the member's dependent is authorized travel and transportation<br />

allowances to a home of the dependent’s selection at a place the member would have been authorized to select<br />

under par. U5130 from the place to which the dependent was last transported at GOV’T expense.<br />

3. Time Limitations. Time limitations are the same as in par. U5230-B except for a retiree dying on or after 6<br />

January 2006 who had not yet made a HOS choice at the time of death. In this case the dependent, or the<br />

retiree’s executor if there are no dependents, has 3 years from the member’s date of retirement.<br />

Change 299 U5C5-4<br />

11/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 5: Various Separations<br />

Examples when retiree dies before choosing a HOS:<br />

Member retired 1 July 2005 -- Initial 1 year to make the move.<br />

Member died 10 January 2006 -- Family now has until 30 June 2008 to make a HOS.<br />

Member retired 1 July 2005 -- Initial 1 year to make the move.<br />

Member died 3 January 2006 -- Family has until 30 June 2006 to make a HOS move.<br />

U5225-U5230<br />

G. Member Ordered to a Place to Await Disability Retirement. A member who has been found by a physical<br />

evaluation board unfit to perform the duties of the member's grade and who, for the GOV’T’s convenience, is<br />

ordered to a place to await a further order ICW disability retirement, is authorized dependent travel and<br />

transportation allowances to that place, in addition to any authorization for dependent travel and transportation<br />

allowances when retirement or another order later is issued. However, authorization upon final disposition of<br />

retirement proceedings is limited to the authorization for travel from the PDS at the time the member received the<br />

order directing the member to proceed in an awaiting-orders status to the point to which the member is authorized<br />

incident to retirement, release from active duty, etc., less any amount previously paid for dependent travel and<br />

transportation to the waiting point.<br />

Change 299 U5C5-5<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 5: Various Separations<br />

BLANK PAGE<br />

U5225-U5230<br />

Change 299 U5C5-6<br />

11/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

SECTION 6: UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

U5240 DEPENDENT TRAVEL UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

NOTE: See par. U5905-C2 for HHG transportation under unusual/emergency circumstances.<br />

A. General<br />

1. This par. covers dependent travel situations that are in:<br />

a. Advance of the member's PCS, and<br />

b. The GOV’T’s best interest.<br />

U5240-U5258<br />

2. These situations include changes in OCONUS duty station status; medical/dental travel; IPCOT PCS-like<br />

travel (see par. U7200 for COT leave travel); certain dependent travel ICW a member’s court martial; tour<br />

extensions; and alerts.<br />

3. An order authorizing dependent travel and transportation must cite the specific par. U5240 under which the<br />

travel is authorized.<br />

4. Ch 6 for dependent evacuation travel.<br />

5. Part J for early return of a dependent, including a dependent in CONUS whose member spouse is court<br />

martialed OCONUS.<br />

B. PDS Changed to a Dependent Restricted Tour Station, or Sea Duty Changed to Unusually Arduous Sea Duty<br />

1. General. When a member receives a PCS order to a PDS to which dependent travel is authorized and that PDS<br />

is later changed to a dependent restricted tour station, or when there is a change in the designation of the duty<br />

aboard a ship, afloat staff, or afloat unit from sea duty to unusually arduous sea duty, authority for dependent<br />

travel and transportation allowances to a designated place under par. U5222-D1c is as prescribed in par. U5240-B.<br />

In par. U5240-B, "appropriate POE" is the port used for sea travel, if there is one; otherwise it is the aerial POE.<br />

2. Restriction or Change in Designation Imposed after an Order Is Received. When the restriction or change in<br />

designation is imposed after the date the member first receives the PCS order but before the dependent begins<br />

travel from the member's old PDS, the authority for dependent travel and transportation allowances is determined<br />

under par. U5222-D1.<br />

3. Restriction or Change in Designation Imposed after a Dependent Begins <strong>Travel</strong>. When the restriction or<br />

change in the designation is imposed after a dependent begins travel, circuitously or otherwise, on or after the date<br />

the member first receives the PCS order, dependent travel and transportation allowances are authorized from the<br />

old PDS to the place at which notification was received of the restriction or change in designation and from that<br />

place to a designated place authorized in par. U5240-B1. However, the authority in such cases cannot exceed that<br />

accruing from the old PDS to the appropriate:<br />

a. POE serving the member's OCONUS PDS and from the POE to a place authorized in par. U5240-B1 in<br />

the case of a change to a dependent restricted tour, or<br />

b. Home port of the ship and from the home port to a place authorized in par. U5240-B1 in the case of a<br />

change in designation of the duty of a ship.<br />

4. Restriction or Change in Designation Imposed while the Dependent Is at a Designated Location. If the<br />

dependent is at a designated place authorized in par. U5240-B1 where they were located under a prior order on the<br />

date they receive notification of the restriction or change in designation, no dependent travel and transportation<br />

allowances are authorized.<br />

Change 314 U5C6-1<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

U5240-U5258<br />

5. Restriction or Change in Designation Imposed after a Dependent Leaves the Designated Location. When the<br />

restriction or change in designation is imposed after the dependent begins travel from a designated place<br />

authorized in par. U5240-B1, circuitously or otherwise, on or after the date the member first receives the PCS<br />

order, dependent travel and transportation allowances are authorized from that designated place to the place at<br />

which they receive notification of the restriction or change in designation and from that place to the previous or a<br />

new designated place. However, the authority in this case cannot exceed that from the designated place at which<br />

travel began to the CONUS home port or the appropriate POE serving the member's OCONUS PDS and from that<br />

home port or that POE to the designated place last chosen.<br />

6. Restriction or Change in Designation Imposed while En Route from Old PDS or Home Port. When the<br />

restriction or change in designation is imposed after the dependent begins travel, but before the dependent arrives<br />

at or in the vicinity of the member's OCONUS PDS or home port, dependent travel and transportation allowances<br />

are authorized from the old PDS or home port where travel begins, to the place at which they receive notification<br />

of the restriction or change in designation and from that place to a:<br />

a. Designated place in CONUS;<br />

b. Temporary OCONUS location as may be authorized/approved through the Secretarial Process; or<br />

c. Designated place in a non foreign OCONUS area if authorized/approved through the Secretarial Process.<br />

7. Restriction or Change in Designation Imposed after the Dependent Arrives at Member's Duty Station. When<br />

the restriction or change in designation is imposed after the dependent arrives at the member's OCONUS PDS or<br />

home port, or the restriction or change in designation is not made known to the dependent until arrival at or in the<br />

vicinity of that PDS, dependent travel and transportation allowances under par. U5240-B are authorized to the<br />

same locations and under the same conditions as set forth in par. U5240-B6. If dependent evacuation is<br />

necessary, par. U6005 applies.<br />

8. Subsequent Authority. A member, otherwise authorized dependent travel and transportation allowances under<br />

par. U5201-A:<br />

a. Whose duty station is again changed from one to which dependent transportation is not authorized or to<br />

one to which dependent transportation is authorized, or<br />

b. The duty of a ship, afloat staff, or afloat unit to which assigned is changed from unusually arduous sea<br />

duty, or<br />

c. Who is transferred to a station to which dependent transportation is authorized,<br />

is authorized dependent travel and transportation allowances to the PDS or home port of the ship, up to those for<br />

travel from the place to which they were transported under par. U5240-B to the PDS or appropriate home port.<br />

However, when the dependent is in CONUS, the return transportation to the same or another OCONUS PDS<br />

or appropriate home port may be authorized only when at least 12 months remain in the member's OCONUS<br />

tour following the dependent’s estimated date of arrival at the PDS or home port or on the date command<br />

sponsorship is granted, whichever is later. If the member elects, the dependent may be retained at the place to<br />

which the dependent traveled under pars. U5240-B1 through U5240-B7 until further transportation is authorized.<br />

NOTE: A dependent may be retained at a temporary OCONUS location to which transported under pars.<br />

U5240-B6 and U6005 only when authorized/approved through the Secretarial Process. <strong>Travel</strong> of the dependent<br />

of a member when the member is not authorized travel and transportation allowances under par. U5201-B is<br />

governed by par. U6005.<br />

C. Dependent <strong>Travel</strong> and Transportation OCONUS for Medical Care<br />

1. Dependent Definition. As used in par. U5240-C, a "dependent" is any dependent located OCONUS who has<br />

an active duty sponsor and who has been authorized, through the Secretarial Process, medical care in a Service<br />

medical facility without reimbursement.<br />

Change 314 U5C6-2<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

2. Local Medical/Dental Care Not Available<br />

U5240-U5258<br />

a. Authorization/Approval. The commanding officer/other Service designee for a member on OCONUS<br />

active duty may authorize/approve dependent transportation if the dependent:<br />

(1) Is accompanying the member and the member has been on active duty for more than 30 days; and<br />

(2) Requires care not available in the member's OCONUS PDS area.<br />

b. Medical/Dental Care. A dependent may be provided travel and transportation for medical/dental care to<br />

the nearest appropriate medical/dental facility where adequate medical/dental care is available, except as par.<br />

U5240-C2c.<br />

c. Exceptions. A dependent participating under a dental plan established under 10 USC §1076a (currently<br />

TRICARE) may not be provided transportation to the nearest appropriate dental facility where adequate<br />

dental care is available except for:<br />

(1) Emergency dental care,<br />

(2) Dental care provided at an OCONUS location, or<br />

(3) Dental care not covered by the dental plan.<br />

3. Elective Surgery. <strong>Travel</strong> and transportation reimbursement is not authorized for a dependent who travels<br />

for elective surgery.<br />

4. Transportation to and from a Medical and/or Dental Facility. When practicable, GOV’T transportation should<br />

be used for transportation authorized by par. U5240-C. When GOV’T transportation is not available or its use is<br />

not practicable, dependent patients must be transported by:<br />

a. GOV’T procured commercial transportation,<br />

b. Personally procured commercial transportation, or<br />

c. POC.<br />

When personally procured commercial transportation is used, reimbursement for the actual cost of the<br />

transportation used is authorized. When a POC is used, reimbursement for the actual expenses incurred (e.g., gas;<br />

oil; highway, bridge, and tunnel tolls; parking fees; and other necessary expenses incurred incident to POC use) is<br />

authorized. TDY mileage may not be paid. However, reimbursement for the travel performed by personally<br />

procured commercial transportation or by POC is limited to what it would have cost had the transportation been<br />

furnished by the GOV’T (i.e., GOV’T or GOV’T-procured transportation). NOTE: This limit does not apply<br />

when GOV’T or GOV’T-procured transportation is not available. If a dependent is transported by POC and an<br />

attendant is authorized a transportation allowance, no additional transportation expense on behalf of the dependent<br />

is authorized.<br />

5. Return Transportation. Upon hospitalization/medical/dental care termination, the dependent’s transportation is<br />

authorized to the member’s PDS or to another place determined appropriate by the AO.<br />

6. Outpatient Transportation. Reimbursement is authorized for the actual expenses incurred for the dependent's<br />

transportation between transportation terminal, medical/dental facility, and lodging when the dependent is<br />

receiving outpatient care at a medical/dental facility outside the member's PDS area. Actual expenses incurred for<br />

transportation cost between medical/dental facility and lodging may be reimbursed for the number of trips the<br />

dependent must make between those two places. The transportation mode used should be the least costly mode<br />

available that adequately meets the patient's needs. When POC is the appropriate mode, reimbursement for the<br />

actual expenses incurred, as in par. U4915 is authorized. Transportation expenses may not be paid using a<br />

Change 314 U5C6-3<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

mileage allowance (B-202964, 23 February 1982).<br />

U5240-U5258<br />

7. Lodging and Meals. The actual cost of dependent’s lodging (including tax (NOTE), tips, and service charges)<br />

and actual cost of meals (including tax and tips, but excluding alcoholic beverages) may be reimbursed NTE the<br />

locality per diem rate for the medical/dental facility location. The amount paid for lodging and meals may not<br />

exceed the maximum amount allowed for lodging and M&IE, respectively, authorized in the medical/dental<br />

facility locality per diem rate. A dependent is not authorized meal expenses for roundtrip travel that is<br />

performed within 12 hours (see par. U4102-F). This includes travel time to/from the medical/dental facility and<br />

time at the medical/dental facility for outpatients.<br />

NOTE: The locality per diem lodging ceiling in CONUS and in a non foreign OCONUS area (APP A1) does<br />

not include lodging tax. Lodging tax in CONUS and in a non foreign OCONUS area is a reimbursable<br />

expense (APP G). The locality per diem lodging ceiling in a foreign area (APP A1) includes lodging tax.<br />

Lodging tax in a foreign OCONUS area is not a reimbursable expense.<br />

8. Reimbursable Expenses. The dependent is authorized reimbursement for the reimbursable expenses listed in<br />

APP G except that if a POC is used to and from the transportation terminal, reimbursement is for the actual<br />

expenses incurred, as in par. U4915 and payment of mileage is not authorized. Receipt requirements are the<br />

same as those in par. U2710.<br />

9. Attendants for a Dependent. If a dependent is unable to travel unattended, roundtrip travel and transportation<br />

allowances are authorized for necessary attendants as provided in Ch 7, Part Q.<br />

10. Advance. Funds may be advanced to cover expenses reimbursable under par. U5240-C.<br />

11. Administrative Provisions. An order authorizing/approving dependent travel for medical or surgical care<br />

must cite par. U5240-C as authority. A statement by a competent medical official (military or civilian, as<br />

available) must support the order as to the seriousness of the condition and the absence of adequate military and<br />

civilian facilities for proper treatment. If a medical official is not available, the order must so indicate and the<br />

AO’s statement in the order that proper medical facilities are not available then suffices. For non-emergency<br />

conditions, the receiving medical facility must agree to accept the patient before the order is issued.<br />

12. Subsequent <strong>Travel</strong> and Transportation. A member otherwise authorized dependent travel and transportation<br />

allowances under par. U5201-A, whose dependent is transported to a place other than the member's PDS under<br />

par. U5240-C, is authorized, upon reassignment, travel and transportation expenses for that dependent for direct<br />

PCS travel between that place and the destination authorized in the reassignment order.<br />

D. Dependent <strong>Travel</strong> and Transportation Incident to an Alert Notice<br />

1. General. A member of certain units is authorized dependent travel and transportation allowances, as though<br />

assigned to a dependent-restricted tour, under par. U5222-D (45 Comp. Gen. 208 (1965)). This applies to a<br />

member whose unit has been officially alerted for movement to an OCONUS PDS (within 90 days after the alert<br />

notice) to which dependent transportation is not authorized. This also applies to a member who is transferred or<br />

assigned by a PCS order to a unit so alerted.<br />

2. Member Not Transferred to a Dependent Restricted OCONUS Tour after Alert Notice Announcement. When<br />

a dependent has traveled to a designated place under par. U5240-D1, but the member is not transferred to the<br />

OCONUS PDS contemplated in the alert notice, dependent travel and transportation allowances are authorized<br />

from the designated place to the new PDS. This also applies to return transportation that PDS if the member is<br />

continued on permanent duty at the station where the alert notice was officially announced.<br />

E. Dependent <strong>Travel</strong> and Transportation Incident to Tour Extension. A member on a tour of less than the prescribed<br />

tour length at a PDS, who used the dependent travel and transportation allowances upon assignment to that PDS, is<br />

authorized dependent travel and transportation allowances from the place the dependent is located to that PDS.<br />

NOTE: The authority limit is up to that from the old to the current PDS. Authority under par. U5240-E is limited to<br />

Change 314 U5C6-4<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

the situation in which a member's tour is extended due to:<br />

1. Unusual circumstances, and<br />

2. The needs of the Service.<br />

U5240-U5258<br />

Authority under par. U5240-E also is limited to the situation where a member did not move a dependent to that PDS<br />

initially because of the anticipated short time of assignment (B-208861, 10 November 1982).<br />

F. Dependent <strong>Travel</strong> and Transportation Incident to a Court Martial Sentence/Administrative Discharge under other<br />

than Honorable Conditions (for a Member Stationed in CONUS)<br />

1. <strong>Travel</strong> and Transportation Allowances. A member (with dependent) stationed in CONUS, is authorized<br />

dependent PCS travel and transportation allowances, if the member:<br />

a. Is sentenced by a court martial to:<br />

(1) Confinement for more than 30 days,<br />

(2) Receive a dishonorable/bad conduct discharge, or<br />

(3) Dismissal from a Uniformed Service, or<br />

b. Receives an administrative discharge under other than honorable conditions.<br />

2. Authority. Dependent travel and transportation allowances (including the payment of per diem under par.<br />

U5210) are authorized by a Service-designated authority who determines:<br />

a. The authorized destination, and<br />

b. That a reasonable relationship exists between the conditions/circumstances in the specific case and the<br />

authorized destination.<br />

3. <strong>Travel</strong> Request. <strong>Travel</strong> may be requested by:<br />

a. The member,<br />

b. The member’s spouse, or<br />

c. Another dependent (if the member has no spouse, or the spouse is not available).<br />

4. <strong>Travel</strong> Destination. The dependent destination must be a designated place, except that a foreign -born<br />

dependent may be returned to the dependent’s native country.<br />

5. <strong>Travel</strong> and Transportation Reimbursement Payment. <strong>Travel</strong> reimbursement may be paid to the:<br />

a. Member, or<br />

b. Dependent or ex-spouse, (when the member authorizes payment to either of them (B-193430, 21 February<br />

1979)).<br />

6. <strong>Travel</strong> Time Limit. Except when additional time is authorized/approved by the Secretarial Process (see par.<br />

U5012-I), dependent travel must start within 180 days from the date:<br />

a. The court martial is completed, or<br />

Change 314 U5C6-5<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

b. Of administrative discharge.<br />

U5240-U5258<br />

G. Dependent <strong>Travel</strong> and Transportation Incident to an IPCOT. A member stationed OCONUS who is selected to<br />

serve an IPCOT is authorized dependent travel and transportation allowances as follows:<br />

NOTE: An IPCOT is not an extension; it is another full tour.<br />

1. Unaccompanied to Accompanied Tour<br />

a. Dependent travel and transportation at GOV’T expense from a designated place to the current PDS at<br />

which the IPCOT is to be served if the dependent is command sponsored prior to travel to the current PDS at<br />

which the IPCOT is to be served.<br />

b. A member who acquires a dependent after the PCS order effective date, but before entering an IPCOT, is<br />

authorized dependent travel and transportation allowances to the current PDS at which the IPCOT is to be<br />

served if the dependent is command sponsored prior to travel to the current PDS at which the IPCOT is to be<br />

served. <strong>Travel</strong> and transportation allowances in this case are from the place the dependent is located to the<br />

current PDS.<br />

2. Accompanied to Unaccompanied Tour. The provisions of par. U5222-C4 apply.<br />

3. Accompanied to Accompanied Tour. A member who acquires a dependent after the PCS order effective date,<br />

but before entering an IPCOT, is authorized dependent travel and transportation allowances to the current PDS at<br />

which the IPCOT is to be served if the dependent is command sponsored prior to travel to the current PDS at<br />

which the IPCOT is to be served. <strong>Travel</strong> and transportation allowances in this case are from the place the<br />

dependent is located to the current PDS.<br />

H. <strong>Travel</strong> and Transportation for a Dependent Relocating for Personal Safety. See par. U5205.<br />

U5241 DEPENDENT TRAVEL WHEN MEMBER OFFICIALLY REPORTED AS DEAD, INJURED, ILL,<br />

OR ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS, OR UPON DEATH<br />

A. General. Par. U5241-A applies to a dependent (without regard to command sponsorship (B-158661, 22 December<br />

1966)) whose member sponsor is on active duty and who is officially reported as dead, injured, ill, or absent for a<br />

period of more than 29 days in a missing status (37 USC §554), or who dies while entitled to basic pay (37 USC<br />

§476(f)).<br />

B. Definitions<br />

1. Dependent. See APP A1. When a member entitled to basic pay dies while on OCONUS duty, "dependent"<br />

includes an unmarried child who was transported at GOV’T expense to that member's PDS, incident to the<br />

member's assignment thereto, and became age 21 while the member was serving at that PDS (see par. U5215-B).<br />

2. Transportation. "Transportation," as used in par. U5241, includes transportation in kind or reimbursement<br />

therefore under par. U5201-A1b, and/or MALT under par. U5015-A.<br />

C. Limitations<br />

1. Destination. <strong>Travel</strong> at GOV’T expense may not be authorized/approved under par. U5241-C unless a<br />

reasonable relationship exists between the dependent’s circumstances and the requested destination, as determined<br />

by the Service Concerned.<br />

2. Dependent <strong>Travel</strong> when Member Officially Reported as Injured, Ill, or Absent for More than 29 Days in a<br />

Missing Status (37 USC §494)<br />

a. General. Authority ends for dependent travel and transportation allowances if the dependent does not<br />

Change 314 U5C6-6<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

begin travel to the final home within 1 year after the date of the official status report.<br />

b. Exception. <strong>Travel</strong> at a later date may:<br />

(1) Be authorized/approved through the Secretarial Process IAW 37 USC §494.<br />

(2) not be authorized/approved for escort travel for the dependent in par. U5241-F.<br />

U5240-U5258<br />

c. Delayed <strong>Travel</strong>. GOV’T funded travel and transportation allowances are not authorized when travel is<br />

delayed and is not performed until after receipt of official notice that the member has returned to an active<br />

status.<br />

d. Per Diem. Per diem is not payable ICW dependent transportation authorized in par. U5241-C2.<br />

3. Dependent <strong>Travel</strong> and Transportation when Member Officially Reported as Dead (37 USC §476)<br />

a. Death Occurs On/After 6 January 2006. If a member on active duty dies on/after 6 January 2006, the<br />

dependent has 3 years, beginning on the member’s date of death to choose a HOS. Example: Member died<br />

on 10 January 2006. Family had until 9 January 2009 (3 years) to make a HOS.<br />

b. Per Diem. Per diem (see par. U5210) is authorized for a dependent who is authorized transportation in<br />

par. U5241-D, ICW the death of a member entitled to basic pay (37 USC §476(f)).<br />

D. When Authorized<br />

1. General. A dependent may be furnished transportation to a member's HOR or to another location as may be<br />

authorized/approved by the official designated by the Secretarial Process when the dependent receives official<br />

notice that the member is:<br />

a. Dead; or<br />

b. Injured and/or ill and the anticipated period of hospitalization or treatment is expected to be prolonged as<br />

shown by a statement of the commanding officer at the receiving hospital; or<br />

c. Absent for a period of more than 29 days in a missing status.<br />

When a dependent is residing OCONUS at the time the member on permanent duty OCONUS dies, the dependent<br />

may be transported to an interim location (within the limitation imposed in par. U5241-C2) to reside pending a<br />

decision by the dependent as to what location to exercise the authority to a final move at GOV’T expense. That<br />

final move must be exercised within the time limit established in par. U5241-C3.<br />

2. Additional Moves<br />

a. Status Change. A dependent moved under par. U5241-D1 may again be moved under par. U5241-D1<br />

when official notice is received that the member's status has changed from one to another of those listed in<br />

par. U5241-D1.<br />

b. No Status Change Member Reported as Missing for more than 1 Year. A dependent moved under par.<br />

U5241-D1 may be moved again under par. U5241-D1 when the member has been reported officially as<br />

absent for a period of more than 1 year in a missing status and the Secretarial Process determines that the<br />

circumstances justify an additional move.<br />

3. Termination of Casualty Status. When the member’s casualty status is terminated, authority for dependent<br />

travel and transportation allowances under par. U5201 is determined IAW this Part.<br />

Change 314 U5C6-7<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

E. Administrative Instructions. Each Service must issue regulations or instructions deemed necessary for the<br />

judicious administration of the authority contained in par. U5241.<br />

U5240-U5258<br />

F. Dependent Escort <strong>Travel</strong> (10 USC §1036). Ch 7, Part Q, for escort travel accompanying an eligible dependent<br />

under par. U5241, when it has been determined by the AO or Commanding <strong>Office</strong>r that travel by the dependents is<br />

necessary; that they are incapable of traveling alone because of age, mental or physical incapacity, or the other<br />

extraordinary circumstances detailed in the Service regulations.<br />

1. Roundtrip transportation and travel allowances may be paid to any person for travel performed, or to be<br />

performed, under a competent order as an escort for the member’s dependent, if the travel is performed not later<br />

than one year after the member (1) dies, (2) is missing or (3) otherwise unable to accompany the dependents.<br />

<strong>Travel</strong> and transportation allowances extension beyond the stated time limit is not authorized regardless of the<br />

circumstances.<br />

2. <strong>Travel</strong> and transportation allowances may be paid in advance IAW Service regulations.<br />

U5242 FUNERAL TRAVEL<br />

A. Transportation for Eligible Relatives of a Deceased Member to Attend the Member's Burial Ceremony (37 USC<br />

§481f)<br />

NOTE: The families of cadets/midshipmen are not eligible for this transportation.<br />

1. General. An eligible relative is authorized round trip travel and transportation allowances to attend burial<br />

ceremonies for a deceased member who dies while on active or inactive duty. "Eligible relative", as used in par.<br />

U5242, means:<br />

a. The deceased member's surviving spouse (including a remarried surviving spouse);<br />

b. The deceased member’s children (including stepchildren, adopted children and illegitimate children)<br />

regardless of age;<br />

c. The deceased member’s parent or parents as defined in 37 USC §401(b)(2) (NOTE 1 below);<br />

d. The deceased member’s siblings (one of two or more individuals having one or both parents in common);<br />

e. The person who directs the disposition of the deceased member’s remains under 10 USC §1482(c) (NOTE<br />

2 below) or, in the case of a deceased member whose remains are commingled and buried in a common grave<br />

in a national cemetery, the person who would have been designated under 10 USC §1482(c) to direct the<br />

disposition of the remains if individual identification had been made; and<br />

f. If no person described in par. U5242-A1a through U5242-A1d is provided travel and transportation<br />

allowances; then no more than two persons, closely related to the deceased member, who are selected by the<br />

person referred to in par. U5242-A1e. A person provided travel and transportation under par. U5242-A1f is<br />

in addition to the person referred to in par. U5242-A1e.<br />

2. Attendant or Escort. An attendant or escort (pars. U7550-A and U7550-B pertain) accompanying an eligible<br />

traveler provided travel and transportation allowances under par. U5242-A1 for travel to the burial ceremony for a<br />

deceased member also may be provided round trip travel and transportation allowances for travel to the burial<br />

ceremony if:<br />

a. The accompanied eligible traveler is unable to travel unattended or unescorted because of age, physical<br />

condition, or other justifiable reason acceptable to the AO; and<br />

b. There is no other eligible traveler of the deceased member, traveling to the burial ceremony, eligible for<br />

travel and transportation allowances under par. U5242-A1 and qualified to serve as the attendant or escort.<br />

Change 314 U5C6-8<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

U5240-U5258<br />

3. Allowances Limitations. Allowances under pars. U5242-A1 and U5242-A2 are limited to travel and<br />

transportation to attend burial ceremonies of a deceased member at a location determined through the Secretarial<br />

Process. Per diem is payable for:<br />

a. The time necessary to travel to the location concerned, plus<br />

b. NTE 2 days at that location, and<br />

c. The time necessary for return travel from that location.<br />

4. <strong>Travel</strong> and Transportation Allowances<br />

a. General. Individuals traveling under par. U5242-A are authorized one, or a combination, of the following<br />

for the authorized round trip travel:<br />

(1) Transportation in kind,<br />

(2) Reimbursement for the cost of personally procured commercial transportation,<br />

(3) Automobile mileage rate (see par. U2600) for the official distance traveled by POC.<br />

GOV’T transportation must be used to the maximum extent practicable ICW transoceanic travel.<br />

Reimbursement as provided in par. U5242-A4a(2) is subject to par. U5201-A1b, for land travel and par.<br />

U5205-B for transoceanic travel. When land travel is by mixed modes, reimbursement is for actual travel<br />

NTE the personally procured commercial transportation cost between origin and destination (minus any used<br />

GOV’T procured transportation cost). When travel is by POC, only the POC operator is authorized the<br />

allowance prescribed in par. U5242-A4a(3).<br />

b. Per Diem Allowances while <strong>Travel</strong>ing and at the Funeral and Burial Site. An eligible family member is<br />

authorized per diem computed using the ‘Lodging Plus’ method in Ch 4, Part B when traveling under par.<br />

U5242-A. The per diem payable must not exceed the appropriate rate for the area concerned. Per diem must<br />

not be paid for more than two days plus the time necessary to travel to and from the location concerned.<br />

c. Limitations. Per diem is not payable when the eligible relatives' residence and the burial site are in the<br />

same local area as defined in par. U2805, or when the total time from departure to return is 12 or fewer hours.<br />

d. Reimbursable Expenses. The authorized traveler(s) is/are authorized reimbursement for the reimbursable<br />

expenses (APP G) incurred incident to travel under par. U5242. Receipt requirements are the same as those<br />

in par. U2710.<br />

e. Definitions. See par. U5242-C.<br />

5. Memorial Service. An eligible relative may be authorized travel and transportation allowances for one roundtrip<br />

to an installation/home port/unit memorial service if that memorial service for a deceased member who dies<br />

while on active duty occurs at a location other than the burial ceremony location. This round-trip is in addition to<br />

that to the burial ceremony and must be completed within 2 years following the member’s death, unless the time<br />

limitation is waived by the Service Secretary. Allowances in pars. U5242-A1, U5242-A2, U5242-A3, and<br />

U5242-A4 apply to the additional roundtrip. <strong>Travel</strong> and transportation allowances may be provided under par.<br />

U5242-5 for travel of eligible relatives to only one installation/home port/unit memorial service for the deceased<br />

member. The memorial service must be in the CONUS, a non-foreign OCONUS area or the deceased member’s<br />

last PDS or home port, and may not be in a theater of combat operations.<br />

B. Funeral <strong>Travel</strong> of the Family of a Member Who Died while a POW or MIA during the Vietnam Conflict<br />

1. General. Par. U5242-B applies to an eligible family member (as defined in par. U5242-B2) of a member who<br />

died while officially classified as a POW or as MIA during the Vietnam conflict and whose remains are returned<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

to the U.S. (37 USC §481f).<br />

U5240-U5258<br />

2. Definition of Eligible Family Member. For purposes of par. U5242-B1, an eligible family member of the<br />

deceased member of the armed forces includes the following:<br />

a. Surviving spouse (including a remarried surviving spouse) of the deceased member,<br />

b. Child or children, including children described in section 37 USC §401(b)(1) (NOTE 4 below) of the<br />

deceased member,<br />

c. The parent or parents of the deceased member as defined in section 37 USC §401(b)(2) (NOTE 1 below),<br />

d. If no person described in par. U5242-B2a, U5242-B2b, or U5242-B2c is provided travel and<br />

transportation allowances, any brothers, sisters, half-brothers, half-sisters, stepbrothers, and stepsisters of the<br />

deceased member.<br />

3. Allowances. An eligible family member is issued an ITA under APP E2, and is authorized transportation and<br />

travel allowances, as prescribed therein, for travel from place of residence to the place of burial and return.<br />

C. Definition of Burial Ceremony. For the purpose of par. U5242, the term “burial ceremony” includes the following:<br />

1. An interment of casketed or cremated remains;<br />

2. A placement of cremated remains in a columbarium;<br />

3. A memorial service for which reimbursement is authorized under 10 USC §1482(d)(2) (NOTE 3 below); and<br />

4. A burial of commingled remains that cannot be individually identified in a common grave in a national<br />

cemetery.<br />

NOTE 1: For the purposes of par. U5242-A1c and U5242-B2c: 37 USC §401(b)(2), the term “parent” means:<br />

a. A natural parent of the member;<br />

b. A step parent of the member;<br />

c. A parent of the member by adoption;<br />

d. A parent, stepparent, or adopted parent of the spouse of the member; and<br />

e. Any other person, including a former stepparent, who has stood in loco parentis to the member at any time<br />

for a continuous period of at least five years before the member became age 21.<br />

NOTE 2: With reference to par. U5242-A1d(1): 10 USC §1482(c)states: Only the following persons may be<br />

designated to direct disposition of the remains of a decedent covered by this chapter:<br />

a. The surviving spouse of the decedent;<br />

b. Blood relatives of the decedent;<br />

c. Adoptive relatives of the decedent; and<br />

d. If no person covered by clauses (1)-(3) can be found, a person standing in loco parentis to the decedent.<br />

NOTE 3: For the purpose of par. U5242-C3; 10 USC §1482(d)(2) reads as shown below:<br />

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U5240-U5258<br />

“(d) When the remains of a decedent covered by section 1481 of this title, whose death occurs after<br />

January 1, 1961, are determined to be non-recoverable, the person who would have been designated under<br />

subsection (c) to direct disposition of the remains if they had been recovered may be -<br />

(1) presented with a flag of the U.S.; however, if the person designated by subsection (c) is other than<br />

a parent of the deceased member, a flag of equal size may also be presented to the parents, and<br />

(2) reimbursed by the Secretary Concerned for the necessary expenses of a memorial service.<br />

However, the amount of the reimbursement must be determined in the manner prescribed in subsection (b)<br />

for an interment, but may not be larger than that authorized when the U.S. provides the grave site. A claim<br />

for reimbursement under this subsection may be allowed only if it is presented within two years after the<br />

date of death or the date the person who would have been designated under subsection (c) to direct<br />

disposition of the remains, if they had been recovered, receives notification that the member has been<br />

reported or determined to be dead under authority of Chapter 10 of Title 37, whichever is later.”<br />

NOTE 4: For the purposes of par. U5242-B2b: 37 USC §401(b)(1), the term “child” includes a/an:<br />

a. Stepchild of the member (except that such term does not include a stepchild after the divorce of the member<br />

from the stepchild’s parent by blood);<br />

b. Adopted child of the member, including a child placed in the member’s home by a placement agency<br />

(recognized by the SECDEF) in anticipation of the member’s legal adoption of the child; and<br />

c. Illegitimate child of the member if the member’s parentage of the child is established IAW criteria<br />

prescribed in regulations by the Secretary Concerned.<br />

U5246 TRANSPORTATION AND PER DIEM OF DESIGNATED INDIVIDUALS OF A HOSPITALIZED<br />

WOUNDED, ILL OR INJURED MEMBER<br />

NOTE: Cadets/midshipmen are not eligible for designated individual transportation.<br />

A. General. Ordinarily, not more than three designated individuals (see par. U5246-B) of a member described in par.<br />

U5246-A1 or U5246-A2 may be provided transportation and per diem under par. U5246 as determined by appropriate<br />

authority. The Secretarial Process may authorize/approve transportation and per diem for more than three designated<br />

individuals in extenuating circumstances. See par. U1015 for claims and APP E1, par. A2q for ITA authority.<br />

1. Active Duty Member Including an RC Member on Active Duty<br />

a. Seriously Wounded, Ill or Injured. Transportation and per diem is authorized to visit an active duty<br />

member who is seriously wounded, seriously ill, seriously injured (including having a serious mental<br />

disorder) or in a situation of imminent death, whether or not electrical brain activity still exists or brain death<br />

is declared, and who is hospitalized in a medical facility anywhere in the world.<br />

b. Hospitalized as Result of Combat Wound or Injury. Transportation and per diem, may be authorized for<br />

each designated individual authorized to visit a member, not described in par. U5246-A1a, who has a wound<br />

or an injury incurred in an operation or area designated by the SECDEF as a combat operation or combat<br />

zone under 38 USC §1967(e)(1)(A) and who is hospitalized in a medical facility in the U.S. for treatment of<br />

that wound or injury. This allowance is initiated when there is a reasonable expectation by the treating<br />

physician that the member will remain hospitalized in an inpatient status in a hospital in the U.S. Per diem<br />

authority must not exceed 30 days unless an extension is authorized/approved through the Secretarial Process.<br />

2. RC Member Entitled to Disability Pay and Allowances. Transportation and per diem is authorized to visit an<br />

RC member entitled to disability pay and allowances under 37 USC §204(g), who is physically disabled as the<br />

result of an injury, illness, wound, or disease incurred or aggravated, or in a situation of imminent death, whether<br />

or not electrical brain activity still exists or brain death is declared, and who is hospitalized in a medical facility<br />

Change 314 U5C6-11<br />

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Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

anywhere in the world if that member became ill or injured or was diseased:<br />

U5240-U5258<br />

*a. In the line of duty while performing IDT (other than work or study ICW a correspondence course of an<br />

armed force or attendance in an inactive status at an educational institution under the sponsorship of an armed<br />

force or the Public Health Service), and<br />

b. While traveling directly to or from such training.<br />

DoDFMR, Volume 7A, paragraph 570604, and table 57-3 at http://comptroller.defense.gov/fmr/07a/07a_57.pdf<br />

or COMDTINST M7220.29B par. 12-Q and figure 12-1 for a Coast Guard member at<br />

http://www.uscg.mil/directives/cim/7000-7999/CIM_7220_29B.pdf<br />

3. Member Retired due to Wound, Illness or Injury. Transportation and per diem is authorized to visit a member<br />

who is retired solely because of a serious wound, injury or illness, or because of an imminent death declaration,<br />

whether or not electrical brain activity still exists or brain death is declared, and who is hospitalized in a medical<br />

facility anywhere in the world. This transportation and per diem is to be provided incident to and about the same<br />

time as the occurrence of the serious wound, serious illness, serious injury, or imminent death declaration, and is<br />

not intended to provide transportation at a later date. This authority does not extend to retirees who incur serious<br />

injuries or illnesses after retirement, whose serious illness or injury that resulted in their medical retirement<br />

reoccurs or is aggravated after retirement, or whose death becomes imminent after retirement.<br />

B. Designated Individuals<br />

1. A designated individual is a person designated by the member whose presence may contribute to the member’s<br />

health and welfare during the member’s inpatient treatment. In the case of a member who the attending physician<br />

or surgeon determines is not able to make such a designation, an individual who, as designated by the attending<br />

physician or surgeon and the military medical facility commander or head. If the designated individual is a:<br />

a. Uniformed Service Member: The member is authorized TDY travel and transportation allowances.<br />

b. Civilian Employee: A GOV’T civilian employee is authorized the TDY travel and transportation<br />

allowances in regulations used by the agency/department funding the travel. A civilian employee traveling<br />

using DoD funds is issued a DD Form 1610 and/or paid under DTS.<br />

c Other Persons: A person (other than foreign military personnel), member or civilian employee, should be<br />

issued an ITA (APP E1, par. A1). The individual is authorized the allowances in pars. U5246-C, U5246-D<br />

and U5246-E.<br />

2. The member may change any or all of the designated individuals during the duration of the member’s inpatient<br />

treatment. However, during any one time period, there may only be three designated individuals paid per diem –<br />

this number is reduced by the number of non-medical attendants authorized during any period the member is<br />

authorized one or more non-medical attendants IAW par. U5250. These numbers are increased if the Secretarial<br />

Process has authorized/approved more than three designated individuals IAW par. U5246-A.<br />

C. Transportation<br />

1. General. One, or a combination, of the following round-trip transportation services between the designated<br />

individual’s home and the medical facility location in which the member is hospitalized may be provided if the<br />

attending physician or surgeon and the commander/head of the military medical facility exercising military<br />

control over the member determines in writing that the presence of the designated individual is necessary for the<br />

member’s health and welfare:<br />

a. Transportation-in-kind;<br />

b. Reimbursement for the cost of personally procured commercial transportation (CTO use is still<br />

MANDATORY);<br />

Change 314 U5C6-12<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

c. Automobile mileage rate (see par. U2600) for the official distance traveled by POC.<br />

U5240-U5258<br />

GOV’T/GOV’T-procured transportation must be used to the maximum extent practicable for transoceanic travel.<br />

Reimbursement provided in par. U5246-C1b is subject to par. U5201-A1b for land travel and par. U5207 for<br />

transoceanic travel. When land travel is by mixed modes, reimbursement is for actual travel NTE the cost of<br />

personally procured transportation between origin and destination (minus the cost of any GOV’T-procured<br />

transportation used). When travel is by POC, only the POC operator is authorized the allowance prescribed in<br />

par. U5246-C1c.<br />

2. Trips Authorized. Each designated individual may be provided one round-trip between the designated<br />

individual’s home and the medical facility location in any 60-day period. However, not more than a total of three<br />

roundtrips may be provided in any 60-day period. The number of round-trips in any 60-day period is reduced by<br />

the number of non-medical attendants authorized during any time the member is authorized a non-medical<br />

attendant IAW par. U5250. These numbers are increased if the Secretarial Process has authorized/approved more<br />

than three designated individuals IAW par. U5246-A.<br />

D. Per Diem. When a designated individual is authorized a round-trip to and from a medical facility at GOV’T<br />

expense per diem may be paid for travel to the medical facility, while at the site during visits with a seriously<br />

wounded, ill or injured member, and for return travel to the designated individual’s home. Comparing costs as in par.<br />

U4175 for voluntary trips away from the medical facility site does not apply to par. U5246-D.<br />

E. Reimbursable Expenses. The reimbursable expenses listed in APP G incurred incident to travel under par. U5246<br />

may be reimbursed. Receipt requirements are the same as those in par. U2710.<br />

U5250 NON-MEDICAL ATTENDANT FOR VERY SERIOUSLY AND SERIOUSLY WOUNDED, ILL OR<br />

INJURED MEMBER<br />

NOTE: Cadets/midshipmen are not eligible for non-medical attendant allowances.<br />

A. General. A Uniformed Service member covered by par. U5250 is a member who:<br />

1. as a result of a wound, illness, or injury, has been determined by the attending physician or surgeon to be ‘very<br />

seriously wounded, ill or injured’ or ‘seriously wounded, ill, or injured,’ and<br />

2. is hospitalized for treatment of the wound, illness, or injury or requires continuing outpatient treatment for the<br />

wound, illness or injury.<br />

B. Non-Medical Attendant. A non-medical attendant is an individual who is:<br />

1. designated by the member to be a non-medical attendant for the member, and<br />

2. determined by the attending physician or surgeon and the military medical facility commander or head to be<br />

appropriate to serve as a non-medical attendant for the member and whose presence may contribute to the health<br />

and welfare of the member.<br />

C. Regulatory Authority. A non-medical attendant of a member described in par. U5250-A may be provided<br />

transportation and per diem under par. U5250 as determined by appropriate authority. A non-medical attendant under<br />

par. U5250 may not also be a designated individual under par. U5246. The Secretarial Process may authorize/ approve<br />

transportation and per diem for more than one non-medical attendant in extenuating circumstances. See par. U1015<br />

for claims and APP E1, par. A2q for ITA authority.<br />

1. Uniformed Service Member: The member is authorized TDY travel and transportation allowances.<br />

2. Civilian Employee: A GOV’T civilian employee is authorized the TDY travel and transportation allowances in<br />

the regulations used by the agency or department funding the travel. A civilian employee traveling using DoD<br />

Change 314 U5C6-13<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

funds is issued a DD Form 1610 TDY travel order and/or paid under DTS.<br />

U5240-U5258<br />

3. Other Persons: A person (other than foreign military personnel), member or civilian employee, should be<br />

issued an ITA (APP E1, par. A1). The individual is authorized the allowances in pars. U5250-D, U5250-E and<br />

U5250-F.<br />

D. Transportation<br />

1. General. One, or a combination, of the following round-trip transportation services between the non-medical<br />

attendant’s home and the location at which the member is receiving treatment may be provided if the attending<br />

physician or surgeon and the military medical facility commander/head exercising military control over the<br />

member determines in writing that the designated individual’s presence may contribute to the member’s health<br />

and welfare:<br />

a. Transportation-in-kind;<br />

b. Reimbursement for personally procured commercial transportation cost (CTO use is still MANDATORY);<br />

c. Automobile mileage rate (see par. U2600) for the official distance traveled by POC,<br />

Reimbursement for personally procured transportation and/or POC use is NTE the GOV’T-procured commercial<br />

round-trip air travel cost. GOV’T/GOV’T-procured transportation must be used to the maximum extent<br />

practicable for transoceanic travel. Reimbursement provided in par. U5250-D is subject to par. U5201-A1b for<br />

land travel and par. U5207 for transoceanic travel. When land travel is by mixed modes, reimbursement is for<br />

actual travel NTE the cost of GOV’T-procured commercial air travel between origin and destination (minus the<br />

cost of any GOV’T-procured transportation used). When travel is by POC, only the POC operator is authorized<br />

the allowance prescribed in par. U5250-D1c.<br />

2. Other Trips. Only one round-trip between the non-medical attendant’s home and the location the member is<br />

receiving treatment is authorized. However, the non-medical attendant also may be provided transportation, while<br />

accompanying the member, from the treatment location to which the round trip was authorized to any other<br />

location to which the member is subsequently transferred for further treatment. The transportation authorized<br />

includes any local travel necessary to obtain treatment for the member at the member’s PDS (see par. U2805).<br />

Ex: The attendant lives at Location A, the member is being treated at Location B. While the attendant is with the<br />

member the member must go between Locations B and C. The attendant may be reimbursed to travel with the<br />

member between Locations B and C. However, the attendant may not be paid to return to Location A and then<br />

travel back to Location B or to Location C.<br />

E. Per Diem<br />

1. General. When a non-medical attendant is authorized a round-trip to and from a medical facility at GOV’T<br />

expense, per diem may be paid for travel to the medical facility, while at the site during visits with a seriously<br />

wounded, ill or injured member, while accompanying the member to any other location to which the member is<br />

subsequently transferred for further treatment, and for return travel to the non-medical attendant’s home.<br />

Comparing costs as in par. U4175 for voluntary trips away from the medical facility site does not apply to par.<br />

U5250-E.<br />

2. Non-medical Attendant Resides at PDS. A non-medical attendant who resides at the member’s PDS, which is<br />

the location at which the member is receiving treatment, is not authorized per diem while in the local area, but<br />

may be authorized local travel IAW par. U2805 for any travel necessary to obtain treatment for the member at the<br />

member’s PDS. The non-medical attendant may be authorized transportation and per diem while accompanying<br />

the member to any other location outside the local PDS area to which the member is subsequently transferred for<br />

further treatment.<br />

F. Reimbursable Expenses. The reimbursable expenses listed in APP G incurred incident to travel under par. U5250<br />

may be reimbursed. Receipt requirements are the same as those in par. U2710.<br />

Change 314 U5C6-14<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

G. Funds Advance. An allowance under par. U5250 may be paid in advance (see par. U2300).<br />

U5240-U5258<br />

Effective for travel on or after 12 April 2011<br />

U5255 TRAVEL AND TRANSPORTATION FOR DESIGNATED INDIVIDUALS ATTENDANCE AT<br />

YELLOW RIBBON<br />

A. General. Ordinarily, not more than two individuals designated by (par. U5255-B) a member authorized to attend a<br />

Yellow Ribbon Reintegration Program (DoDI 1342.28) event may be provided transportation and per diem under par.<br />

U5255 as determined by appropriate authority. The Secretarial Process may authorize/approve transportation and per<br />

diem for more than two designated individuals in circumstances determined to be appropriate by the Service<br />

Concerned. See par. U1015-C for claims and APP E1, par. A2t for ITA authority.<br />

B. Designated Individuals<br />

1. A designated individual is a person designated by the member whose presence at the Yellow Ribbon event may<br />

contribute to the purpose of the event for the member. If the designated individual is a:<br />

a. Uniformed Service Member: The member is authorized TDY travel and transportation allowances.<br />

b. Civilian Employee: A GOV’T civilian employee is authorized the TDY travel and transportation<br />

allowances in regulation used by the travel-funding agency or department. A civilian employee traveling<br />

using DoD funds is issued a DD Form 1610 and/or paid under DTS.<br />

c. Other Persons: A person (other than foreign military personnel), member or civilian employee, should be<br />

issued an ITA (APP E1, par. A1). The individual is authorized the allowances in pars. U5255-C, U5255-D<br />

and U5255-E.<br />

2. The member must designate individuals in writing and may change any or all of the designated individuals at<br />

any time. However, only two designated individuals may attend each separate trip event unless the Secretarial<br />

Process authorizes/approves more than two.<br />

C. Transportation. One, or a combination, of the following round-trip transportation services between the designated<br />

individual’s home and the Yellow Ribbon event location may be provided:<br />

1. Transportation-in-kind;<br />

2. Reimbursement for the cost of personally procured commercial transportation (CTO use is still<br />

MANDATORY) NTE the cost of GOV’T-procured round-trip air travel;<br />

3 Automobile mileage rate (par. U2600) for the official distance traveled by POC.<br />

GOV’T/GOV’T-procured transportation must be used to the maximum extent practicable for transoceanic travel.<br />

Reimbursement provided in par. U5255-C2 is subject to par. U5201-A1b for land travel and par. U5207 for<br />

transoceanic travel. When land travel is by mixed modes, reimbursement is for actual travel NTE the cost of<br />

personally procured transportation between origin and destination (minus the cost of any GOV’T-procured<br />

transportation used). When travel is by POC, only the POC operator is authorized the allowance prescribed in par.<br />

U5255-C3.<br />

D. Per Diem. A per diem allowance or AEA, whichever applies, as prescribed in Ch 4, Part B or C, for the allowable<br />

travel time, computed under par. U3025, is authorized for travel to, from, and while at the Yellow Ribbon event for<br />

travel under par. U5255.<br />

E. Reimbursable Expenses. The reimbursable expenses listed in APP G incurred incident to travel under par. U5255<br />

may be reimbursed. Receipt requirements are the same as those in par. U2510.<br />

Change 314 U5C6-15<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 6: Unusual/Emergency Circumstances<br />

F. Funds Advance. An allowance under par. U5255 may be paid in advance IAW par. U2300.<br />

U5240-U5258<br />

U5258 TRAVEL AND TRANSPORTATION FOR FAMILY MEMBERS INCIDENT TO THE REPATRIATION<br />

OF A MEMBER HELD CAPTIVE<br />

A. Definitions<br />

1. “Eligible member” as used in par. U5258 is a member of a uniformed service who:<br />

a. Is serving on active duty;<br />

b. Was held captive, as determined by the Secretary Concerned; and<br />

c. Is repatriated to a site inside or outside the U.S.<br />

2. "Family members" as used in par. U5258 are the member's spouse, children (including step, adopted, and<br />

illegitimate children), the member’s siblings and the member’s parents (includes fathers and mothers through adoption<br />

and persons who have stood “in loco parentis” to the member for a period of not less than 1 year immediately before the<br />

member entered the Uniformed Service). However, only one father and one mother or their counterparts may be<br />

recognized in any one case.<br />

B. Family Authorized <strong>Travel</strong> and Transportation<br />

1. Not more than three family members of a member (see par. U5258-A), or<br />

2. Not more than two persons related to and selected by the member if no family members (as described in par. U5258-<br />

A) are able to travel to the repatriation site.<br />

NOTE: The Secretary Concerned may waive the limitation on the number of family members to whom travel and<br />

transportation allowances are provided in circumstances determined to be appropriate by the Secretary Concerned.<br />

C. Attendant. In addition to family members or other persons authorized to travel in pars. U5258-B1 and U5258-B2, the<br />

Secretary Concerned may provide travel and transportation allowances to an attendant to accompany a family member (see<br />

par. U5258-B1) if the Secretary Concerned determines that:<br />

1. A family member is unable to travel unattended because of age, physical condition, or other reason determined by<br />

the Secretary Concerned; and<br />

2. No other family member or person related to and selected by the member who is eligible for travel and transportation<br />

is able to travel to the repatriation site of the member.<br />

D. Transportation. One, or a combination, of the following round-trip transportation methods may be provided between the<br />

family member’s home (or home of the attendant or person provided transportation) and the repatriation site location at<br />

which the member is located:<br />

1. Transportation-in-kind.<br />

2. Automobile mileage rate (see par. U2600) for the official distance traveled by POC.<br />

3. Reimbursement for the commercial transportation cost NTE the cost of GOV’T-procured round-trip air travel.<br />

E. Per Diem. A per diem allowance or AEA, whichever applies, as prescribed in Ch 4, Part B or C, for the allowable travel<br />

time computed under par. U3005-C is authorized for travel to, from, and while at the repatriation site for travel under par.<br />

U5258.<br />

F. Funds Advance. An allowance under par. U5258 may be paid in advance IAW par. U2300.<br />

Change 314 U5C6-16<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 7: Dependent Student Transportation<br />

SECTION 7: DEPENDENT STUDENT TRANSPORTATION<br />

U5260 DEPENDENT STUDENT TRANSPORTATION<br />

A. General. A member permanently stationed OCONUS, who is authorized to have a dependent reside at or in the<br />

PDS vicinity or the home port of an OCONUS ship, and whose minor dependent (defined in par. U5260) attends a:<br />

1. Dormitory school operated by the DoD or selected for the student by the cognizant DoDEA Regional<br />

Director, or<br />

2. School in the U.S. to obtain a formal education that is accredited by a State, regional or nationally<br />

recognized accrediting agency or association recognized by SECDEF,<br />

is authorized transportation of the minor dependent between such school and the place of residence as provided in<br />

par. U5260-A. The transportation allowance authorized is transportation in kind, or reimbursement therefore as<br />

prescribed in par. U5201-A1b, or a MALT as prescribed in par. U5201-A1c. No per diem is payable unless<br />

otherwise indicated. Transportation, when possible, is by GOV’T owned or GOV’T procured transportation on a<br />

space-required basis. Ch 3, Part B, applies to transportation procurement and U.S. transportation facilities use for<br />

travel authorized in par. U5260-A.<br />

B. Dependent Student Attending a Dormitory DoDEA School<br />

1. Definitions. The following definitions are specific to par. U5260.<br />

a. Dependent. A "dependent" in par. U5260 (20 USC §932) is a minor individual who:<br />

(1) Has not completed secondary schooling; and<br />

U5260<br />

(2) Is the child, stepchild, adopted child, ward, or spouse of a member or who is a resident in the<br />

household of a member who stands in loco parentis to such individual and to whom the member provides<br />

one half or more support.<br />

b. DoDEA School. A school operated by the Department of <strong>Defense</strong> under the <strong>Defense</strong> Dependents'<br />

Education Act of 1978 (20 USC §921 et seq.) for dependents in an OCONUS area which is operated, and<br />

which such dependents attend, on a 5- or 7-day-a-week dormitory basis.<br />

2. Five-Day-a-Week Dormitory DoDEA School. A member is authorized a weekly round-trip between the<br />

DoDEA school and residence during the school year for each minor dependent who attends a 5-day-a-week<br />

dormitory DoDEA school.<br />

3. Seven-Day-a-Week Dormitory DoDEA School<br />

a. <strong>Travel</strong> to Member's Residence<br />

(1) During the school year a member is authorized three round trips between the DoDEA school and<br />

member's residence for each minor dependent that attends a 7-day-a-week dormitory DoDEA school.<br />

(2) Additional round trips may be authorized/approved when the DoDEA school dormitory is closed.<br />

b. <strong>Travel</strong> to other than the Member's Residence<br />

(1) A member authorized transportation under par. U5260-B for a dependent may be authorized<br />

transportation for a student to a location other than the member's residence if the member states, in<br />

writing, to the AO that travel to the other location is so the student may join the family at that location.<br />

(2) Reimbursement is limited to the GOV’T’s transportation cost from the DoDEA school to the<br />

Change 314 U5C7-1<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 7: Dependent Student Transportation<br />

member's residence by the authorized mode.<br />

NOTE: For par. U5260-B, a location outside the 50 states, the District of Columbia, Puerto Rico, and U.S.<br />

possessions (excluding Midway) is "overseas".<br />

4. Authorized Transportation is:<br />

a. GOV’T owned/procured (on a space-required basis),<br />

b. Personally procured common carrier reimbursement (par. U5201-A1b), or<br />

c. A MALT (par. U5201-A1c).<br />

NOTE: Ch 3, Part B, for transportation procurement.<br />

5. Per Diem. Per diem is not payable.<br />

6. Baggage. Up to 350 pounds of UB may be transported for each eligible minor dependent attending a<br />

dormitory DoDEA school (or DoDEA selected school) on the first and final trip of each school year.<br />

C. <strong>Travel</strong> of a Handicapped DoDEA Student for Diagnostic and Evaluation Purposes<br />

1. Authorized <strong>Travel</strong>. <strong>Travel</strong> and transportation allowances (like those for a TDY employee including per<br />

diem) are authorized when travel is necessary because medical/educational authorities request:<br />

a. A student diagnosis/evaluation under DoDI 1342.12 for tuition free handicapped DoDEA students, and<br />

b. One or both of the student's parents or guardians be present to participate in the diagnosis/evaluation or<br />

to escort the student.<br />

2. Reimbursement<br />

a. Parent or Guardian is a Member. Reimbursement is IAW TDY travel in the JFTR.<br />

b. Parent or Guardian is a Civilian Employee. Reimbursement is IAW TDY travel in the JTR.<br />

c. Parent or Guardian is Not GOV’T Employed. Reimbursement is IAW TDY travel in the JTR.<br />

d. Student. Reimbursement is IAW TDY travel in the JTR.<br />

D. Dependent Student Transportation to a School in the U.S.<br />

1. Definitions. The following definitions are specific to par. U5260-D.<br />

a. Formal education ( 37 USC §430(f)) is:<br />

(1) A secondary education (e.g., attendance at a public or private school offering instruction at grade<br />

levels 9 to 12, or equivalent);<br />

(2) An undergraduate college education;<br />

U5260<br />

(3) A graduate education pursued on a full time basis at an institution of higher education (see 20 USC<br />

§1001 for the meaning of “institution of higher learning”); and<br />

(4) Vocational education pursued on a full-time basis at a postsecondary vocational institution (see 20<br />

USC 1002(c) for the meaning of “postsecondary vocational institution”). Post-secondary education<br />

Change 314 U5C7-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 7: Dependent Student Transportation<br />

includes a full-time program at an accredited:<br />

(a) University or college, including 2-year junior or community college, which offers academic<br />

courses leading to a degree, or<br />

U5260<br />

(b) Nursing, performing arts, technical, or vocational institution, leading to a degree, certification,<br />

or license.<br />

The school must be accredited by an organization recognized by SECDEF.<br />

NOTE: The definition of "DoDEA school" in par. U5260-B1b does NOT apply to par. U5260-D.<br />

b. Unmarried Dependent Child. An unmarried dependent child is a dependent child, as defined in APP A,<br />

who is under age 23 and:<br />

(1) Enrolled in a school in the U.S. to obtain a formal education and is physically attending that school<br />

or is participating in a foreign study program approved by that school and, as part of that program, is<br />

attending a school outside the U.S. for a period of not more than one year; or<br />

(2) Graduates, quits or is separated from the school in the U.S., who travels within 30 days following<br />

separation from the school. NOTE: An extension to this time period may be authorized/approved<br />

through the Secretarial Process, based on extenuating circumstances such as dependent illness,<br />

inability to schedule travel during peak travel periods, etc.<br />

NOTE: A member who has a dependent student, who is separated from school in the U.S. and who has not<br />

previously traveled at GOV’T expense to the member’s OCONUS PDS, retains the authorization for the<br />

dependent's travel and transportation to the member’s PDS.<br />

2. Transportation Allowances. A member:<br />

a. Permanently stationed OCONUS; and<br />

*b. Accompanied by a command sponsored dependent at/or in the member's PDS vicinity (or the home<br />

port of an OCONUS homeported ship) unless the only dependents are unmarried dependent children under<br />

age 23 attending school in the U.S. to obtain a formal education;<br />

*is authorized one annual round trip for each dependent student at any time within a fiscal year (1 Oct to 30<br />

Sep) between the member's OCONUS PDS and the dependent student's school in the U.S. For a dependent<br />

student who is attending a school outside the U.S. for not more than one year under a program approved by the<br />

school in the U.S. at which the dependent is enrolled, the member may be reimbursed for one annual round trip<br />

for the dependent student between the OCONUS school being attended by that student and the member's<br />

OCONUS PDS; however, reimbursement cannot exceed the transportation allowances (NOTE below) for that<br />

dependent's annual round trip between the school in the U.S. and the member's OCONUS PDS.<br />

3. Lodging. Reimbursement may be made for dependent lodging that is necessary due to an interruption in<br />

travel caused by extraordinary situations (including mandatory layovers, unscheduled stops, physical incapacity,<br />

and similar circumstances). The reimbursement amount is determined using the per diem lodging ceiling<br />

applicable to the location of such a circumstance. NOTE: If another entity (such as an airline) pays for the<br />

overnight lodging expense, no additional reimbursement is authorized (except for any lodging expense above<br />

that paid by the airline and within the per diem lodging ceiling for the expense location.) Lodging tax on the<br />

authorized payment are also payable in a CONUS and non-foreign OCONUS location.<br />

NOTE: Authorization for a portion of a round trip not taken during a fiscal year ordinarily does not carry<br />

over to a subsequent fiscal year. However, a Service designated official may extend the fiscal-year travel<br />

period for not more than 30 calendar days because of an unusual or emergency circumstance (i.e., an early<br />

or late holiday recess or school closing).<br />

Change 314 U5C7-3<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part C: Dep T&T Alws/Section 7: Dependent Student Transportation<br />

4. Limitations. Par. U5260-D does not apply to a member:<br />

a. Assigned to a PDS/ship home ported in Alaska or Hawai’i who has an unmarried dependent child<br />

attending a school in the PDS state;<br />

U5260<br />

b. Who has an unmarried dependent child attending a school in the U.S. to obtain a secondary education, if<br />

the:<br />

(1) Child is eligible to attend a secondary school for dependents that is located at/or in the member’s<br />

PDS vicinity and is operated under the <strong>Defense</strong> Dependents' Education Act of 1978 (20 USC §921); or<br />

(2) Member is stationed in the Commonwealth of Puerto Rico or in Guam and the child is eligible to<br />

attend a DoD DDESS, formerly known as Section 6, secondary school, in the PDS/home port vicinity;<br />

c. Assigned to a PDS or ship home ported in Alaska or Hawai’i who has an unmarried dependent child<br />

attending a CONUS school to obtain a secondary education; or<br />

d. Who has an unmarried dependent child attending a Service academy as a cadet or midshipman.<br />

5. <strong>Travel</strong> to a Location other than the Member's OCONUS PDS/Home Port<br />

a. <strong>Travel</strong> to a location other than the member's OCONUS PDS may be authorized if the member states, in<br />

writing to the AO, travel to the other location is so the student may join the family at that location.<br />

b. Reimbursement is limited to what it would have cost the GOV’T for transportation from the school to<br />

the member's OCONUS PDS/home port by the authorized transportation mode.<br />

6. Transoceanic <strong>Travel</strong><br />

a. General. When AMC service is reasonably available, transoceanic travel must be on a space required<br />

basis by AMC unless air travel is medically inadvisable. When AMC service is not reasonably available,<br />

GOV’T-procured air transportation (from a CTO) for the transoceanic travel portion is to be used.<br />

b. <strong>Travel</strong> Performed at Personal Expense<br />

(1) AMC Service Available. No reimbursement is allowed for transoceanic travel at personal<br />

expense when AMC service is available, unless air travel is medically inadvisable.<br />

(2) AMC Service Not Available. Reimbursement (limited to the amount the GOV’T would have paid<br />

for CTO provided GOV’T procured transportation) is allowed for transoceanic (and other air and rail)<br />

travel at personal expense when AMC service is unavailable.<br />

c. GOV’T Procured Transportation Not Available. Reimbursement is authorized for transportation costs<br />

NTE the policy-constructed airfare (APP A) over the direct route between the origin and destination.<br />

d. Medical <strong>Travel</strong> Medically Inadvisable. Reimbursement is limited to the least costly CTO provided first<br />

class passenger accommodations on a commercial ship if air travel is medically inadvisable. Par. C3130.<br />

7. <strong>Travel</strong><br />

a. Overland travel should be by CTO provided GOV’T procured transportation, or, if a CTO is not<br />

available at personal expense on a reimbursable basis.<br />

b. CTO provided GOV’T procured air transportation ordinarily is furnished for the portion of the travel<br />

within the U.S.<br />

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c. Whenever CTO provided GOV’T procured transportation is available, but transportation is personally<br />

procured, mandatory policy has been violated but reimbursement is authorized for the transportation cost<br />

up to what it would have cost the GOV’T for CTO provided GOV’T procured transportation between<br />

authorized points.<br />

d. When a POC is used, mileage (par. U2600) is authorized -- the mileage amount paid cannot exceed the<br />

GOV’T’s cost had CTO provided GOV’T procured transportation been used between authorized points.<br />

e. For travel to and from carrier terminals, reimbursement is authorized IAW Ch 3, Part E, or par. U3320,<br />

as appropriate.<br />

f. Pars. U3125-B and U3125-C apply to dependent student travel.<br />

8. UB. UB of up to 350 pounds may be transported ICW each authorized trip between the school and the<br />

member's PDS under par. U5260-D. The member is financially responsible for any overweight UB during<br />

educational travel.<br />

U5260<br />

9. Baggage Storage. During a student's annual trip between the school and the member's PDS, or during a<br />

different period in the same fiscal year selected by the member, a member may store the student’s UB (NTE<br />

350 pounds) in the school vicinity in lieu of transporting the UB. The Service concerned may pay, or a member<br />

may be reimbursed for, the storage cost NTE the cost of round trip UB transportation.<br />

E. DoDEA Student <strong>Travel</strong> for Academic Competitions and Co-curricular Activities. The DoDEA statutory charter,<br />

(20 USC §§921-932), authorizes travel for DoDEA students to academic competitions and co-curricular activities.<br />

The Director, DoDEA, or designee determines appropriate activities. The responsible DoDEA activity determines<br />

the most appropriate method (citing DoDEA appropriations) to authorize transportation for students in support of<br />

co-curricular activities. However, payment of per diem, reimbursement for meals and/or lodging, or incidental<br />

expenses ordinarily associated with TDY must not be authorized.<br />

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BLANK PAGE<br />

U5260<br />

Change 314 U5C7-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 1: General<br />

U5300 GENERAL<br />

SECTION 1: GENERAL<br />

This Part prescribes PCS HHG transportation and NTS allowances including those in unusual or emergency<br />

circumstances (APP A1).<br />

U5305 ELIGIBILITY<br />

A member is authorized HHG transportation or NTS when the member is ordered to perform a PCS move.<br />

U5310 BASIC ALLOWANCES<br />

U5300-U5319<br />

A. General. Subject to the conditions in par. U5310, a member ordered on a PCS is authorized HHG transportation<br />

(par. U5310-A9); dependent transportation (par. U5201); and mobile home transportation (par. U5500).<br />

1. The GOV’T’s HHG transportation obligation is limited to the cost of transporting the member’s maximum<br />

HHG weight allowance (par. U5310-B) in one lot between authorized places at the GOV’T ‘Best Value’ cost,<br />

or overall lowest cost (or other USPHS-selected method) for USPHS. For details on how ‘Best Value’ costs are<br />

determined refer to the USTRANSCOM website under <strong>Defense</strong> Personal Property Program (DP3) business<br />

rules at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm. HHG authorized locations for PCS are in par. U5390-<br />

B, and TDY in par. U4780.<br />

2. A “former PDS” in par. U5310 includes an individual’s HOR.<br />

3. If a member does not transport the authorized HHG weight allowance to a new PDS, a later shipment may be<br />

transported from a former PDS using a combination of orders if the HHG:<br />

a. Were in the member’s possession before the PCS order effective date from the PDS from which the<br />

HHG were not transported, and<br />

b. Previously transported HHG plus the HHG being transported do not exceed the authorized PCS HHG<br />

weight allowance on the PCS order effective date from the former station.<br />

4. Example of a Combination of Orders HHG Computation<br />

a. A member was ordered from PDS A to PDS B. The authorized HHG weight under the PCS order was<br />

8,000 lbs. The member actually transported 6, 000 lbs. to PDS B. The unused HHG weight balance is<br />

2,000 lbs.<br />

b. The member is ordered from PDS B to PDS C. The authorized HHG weight under the new PCS order is<br />

8,000 lbs.<br />

c. The member may ship NTE 8,000 lbs. at GOV’T expense to PDS C of which 2,000 lbs. of HHG owned<br />

while at PDS A may be shipped from PDS A using orders in combination. Excess cost may apply IAW<br />

par. U5340.<br />

5. HHG transportation includes SIT unless specifically prohibited (par. U5375).<br />

6. Cases involving mobile home allowances are IAW par. U5330-F and Ch. 5, Part F.<br />

*7. Unaccompanied Baggage (UB).<br />

*a. (UB) weight is part of the member’s authorized HHG weight allowance.<br />

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Part D: HHG Transportation & Storage/Section 1: General<br />

1. UB is authorized NTE 2,000 pounds (or the administrative weight limit shown in APP W,<br />

whichever is less) for active duty members with command sponsored family member(s).<br />

U5300-U5319<br />

2. UB is authorized NTE 10% of the member’s authorized weight allowance (or the administrative<br />

weight limit shown in APP W, whichever is less) for unaccompanied active duty members normally<br />

assigned to furnished GOV’T QTRS.<br />

3. UB is authorized NTE 2,000 pounds (or the administrative weight limit shown in APP W,<br />

whichever is less) for unaccompanied active duty members not normally assigned to furnished<br />

Bachelor Enlisted QTRS or Bachelor <strong>Office</strong>r QTRS.<br />

*b. UB is part of the administrative HHG weight limitation as reflected in APP W. PBP&E and authorized<br />

medical equipment are not counted against the UB or HHG administrative weight allowances.<br />

*c. Transportation expenses UB in excess of the authorized weight limits are the member's financial<br />

responsibility.<br />

*d. UB transportation by an expedited mode is limited IAW par. U5320-B.<br />

8. Transportation of any HHG article to and/or from OCONUS, for a compelling reason, may be prohibited in<br />

writing through the Secretarial Process.<br />

9. Delivery out of storage is authorized at GOV’T expense, regardless of time in storage as long as the<br />

member’s order and/or transportation authorization is valid. This includes shipments that have been converted<br />

to storage at the member’s expense.<br />

Effective for an order issued on/after 1 October 2007<br />

B. Prescribed Weight Allowances<br />

1. Higher Weight Allowance Authorization<br />

a. Either the Secretary Concerned or the Secretarial Process, at Service discretion, for each Service may<br />

authorize a higher weight allowance (NTE 18,000 lbs.) of a member below pay grade O-6, but only on a<br />

case-by-case basis;<br />

b. No general policy statements are permitted; and<br />

c. The Secretary Concerned or the Secretarial Process decision maker must issue a determination that<br />

failure to increase the member's weight allowance would create a significant hardship to the member or the<br />

member's dependents.<br />

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U5300-U5319<br />

2. Authorized PCS Weight Allowances. Except as provided in pars. U5315 and U5330-A, authorized PCS<br />

weight allowances are:<br />

PCS & NTS Weight Allowances (Pounds)<br />

Grade NOTES 1 & 3 With Dependents NOTE 2 Without Dependents<br />

<strong>Office</strong>r Personnel<br />

0-10 to 0-6 18,000 18,000<br />

0-5/W-5 17,500 16,000<br />

0-4/W-4 17,000 14,000<br />

0-3/W-3 14,500 13,000<br />

0-2/W-2 13,500 12,500<br />

0-1/W-1/Service Academy Graduates 12,000 10,000<br />

Enlisted Personnel<br />

E-9 15,000 NOTE 4 13,000 NOTE 4<br />

E-8 14,000 12,000<br />

E-7 13,000 11,000<br />

E-6 11,000 8,000<br />

E-5 9,000 7,000<br />

E-4 8,000 7,000<br />

E-3 to E-1 8,000 5,000<br />

Aviation Cadets 8,000 7,000<br />

Service Academy Cadets/Midshipmen 350<br />

NOTES:<br />

1. Includes a Uniformed Service regular and an RC member, and an officer holding a temporary commission in the U.S.<br />

Army/Air Force.<br />

2. For this table, a member “with dependents” is a member who has a dependent eligible to travel at GOV’T expense<br />

incident to the member's PCS. Actual dependent travel has no bearing. Incident to a member's first PCS after:<br />

a. The death(s) of all of the member's dependent(s), or<br />

b. A divorce that leaves the member with no dependent(s) eligible to travel at GOV’T expense,<br />

the member has the weight allowance of a member "with dependents".<br />

3. A Uniformed Services member appointed from an:<br />

a. Enlisted/warrant officer grade to a commissioned officer grade, or<br />

b. Enlisted grade to a warrant officer grade or rating,<br />

is authorized the grade’s weight allowance:<br />

a. Held on the member's PCS order effective date used for HHG transportation, or<br />

b. From which an appointment was accepted,<br />

whichever is greater. Upon reversion, the member is authorized the weight allowance of the grade held:<br />

a. On the member's PCS order effective date then being used for HHG transportation, or<br />

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b. Before reversion,<br />

whichever is greater.<br />

U5300-U5319<br />

4. A member selected as Senior Enlisted Advisor to the Chairman of the <strong>Joint</strong> Chiefs of Staff, Sergeant Major of the<br />

Army, Chief Master Sergeant of the Air Force, Master Chief Petty <strong>Office</strong>r of the Navy, Sergeant Major of the Marine<br />

Corps, or Master Chief Petty <strong>Office</strong>r of the Coast Guard is authorized a weight allowance of:<br />

a. 17,000 lbs. with dependents or,<br />

b. 14,000 lbs. without dependents,<br />

for a PCS order issued on or after receiving notice of selection to that position and for the remainder of the military<br />

career.<br />

C. Professional Books, Papers, and Equipment (PBP&E). (APP A)<br />

1. A member is authorized PBP&E (APP A definition) transportation IAW the Agency/Service regulations,<br />

when the member certifies the PBP&E as necessary for official duty and the Service agrees. As long as all of<br />

the PBP&E meet the PBP&E definition, PBP&E weight may not be constrained.<br />

2. The Secretarial Process for each Service may authorize a member an additional weight allowance NTE 500<br />

lbs. for PBP&E (APP A) that belongs to the member’s spouse when on a PCS.<br />

3. PBP&E is transported in the same manner as HHG, including incident to separation, relief from active duty<br />

or retirement, but is not charged against the authorized weight allowances in par. U5310- B or UB limit in par.<br />

U5320-B.<br />

4. When an item no longer qualifies as PBP&E, it may be transported or placed in NTS incident to the next<br />

PCS as PBP&E if it is still HHG.<br />

5. An article which loses its identity as PBP&E continues as HHG, if otherwise qualified.<br />

6. PBP&E must be declared at origin and documented IAW Agency/Service transportation policy and<br />

procedures. HHG not declared and/or documented as PBP&E prior to the HHG transportation or not PBP&E<br />

for that move is part of the HHG counted against the applicable HHG weight allowance except as noted in par.<br />

U5310-C4 for the move following the transition of the HHG from PBP&E to ordinary HHG.<br />

D. Additional Consumable Goods<br />

1. A member, assigned to a PDS designated in APP F 1 is authorized transportation of consumable goods in<br />

addition to the authorized HHG weight allowance.<br />

2. The consumable goods must be for the member’s and/or dependents’ personal use.<br />

3. OCONUS locations and their consumable goods weight allowances are contained in APP F1.<br />

4. Procedures for adding a location to the list are contained in APP F2.<br />

E. Weight Additive Articles. When HHG include an article for which a weight additive is assessed by a carrier, the<br />

weight additive is added to the shipment’s actual net weight each time a weight is computed. It becomes part of the<br />

weight shipped for comparison against the weight allowance in par. U5310-B. Special packing, crating and/or<br />

handling expenses for these articles are the member's financial responsibility.<br />

F. Excess Cost for Transportation of a Boat and/or a Personal Watercraft, either Exceeding 14 Feet, as HHG.<br />

Excess cost computation determination procedures, using the ‘Best Value’ methodology ICW transportation of a<br />

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Part D: HHG Transportation & Storage/Section 1: General<br />

boat and/or personal watercraft exceeding 14 feet (including the trailer) as HHG can be found on the<br />

USTRANSCOM website under DP3 business rules at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm.<br />

U5300-U5319<br />

G. Recruit’s Civilian Clothing. A recruit, required by Service regulations to dispose of civilian clothing when<br />

uniform clothing has been received, is authorized transportation of up to 50 lbs. of civilian clothing to the HOR.<br />

H. Storage. HHG SIT is part of HHG transportation (par. U5375). NTS may be authorized/approved as an<br />

alternative to HHG transportation of any or all of a member's HHG.<br />

I. GOV’T-paid Expenses. Incident to HHG transportation, the following services are allowed NTE the cost<br />

associated with the authorized weight limit:<br />

1. Packing, crating, unpacking, uncrating, drayage, and hauling (as necessary).<br />

2. Special technical servicing to prepare household appliances for safe transport and use at destination (not<br />

connecting or disconnecting).<br />

3. Use of special rigging and equipment (e.g., cranes for HHG other than boats) for heavy or delicate articles<br />

and handling.<br />

4. SIT NTE 90 days, as applicable (par. U5375-B1).<br />

J. Authorized Transportation Locations. Authorized HHG transportation locations include, but are not limited to,<br />

any combination of:<br />

1. Origin:<br />

a. From QTRS to packing/crating facility and/or to place of storage;<br />

b. From packing/crating facility to QTRS, when a portion of the HHG, after being packed and crated, is to<br />

be joined with the remainder of the HHG;<br />

c. From packing/crating facility to place of storage;<br />

d. To carrier's station from QTRS, packing/crating facility, and/or place of storage.<br />

2. En route or in transit, such as from:<br />

a. Incoming carrier's station to place of storage;<br />

b. Place of storage to outgoing carrier's station;<br />

c. Incoming carrier's station to outgoing carrier's station.<br />

3. Destination from:<br />

a. Carrier's station to QTRS and/or place of storage;<br />

b. Place of storage to QTRS.<br />

K. Transportation of Replacement HHG Items. When a member's original HHG shipment is destroyed or lost<br />

during transportation, through no fault of the member, replacement HHG may be transported as though the original<br />

shipment was improperly transported or unavoidably separated from the member (B-229189, 9 December 1988).<br />

The member’s full weight allowance is authorized for the replacement shipment.<br />

Change 308 U5D1-5<br />

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Part D: HHG Transportation & Storage/Section 1: General<br />

U5300-U5319<br />

L. Required Medical Equipment. Medical equipment necessary for medical treatment authorized under Title 10,<br />

USC, required by a member/dependent (who is entitled to medical care under Title 10, USC). Required medical<br />

equipment:<br />

1. May be shipped in the same manner as PBP&E (par. U5310-C),<br />

2. Does not include a modified POV, and<br />

3. Must be certified by an appropriate Uniformed Services health care provider as necessary for medical<br />

treatment of the member/dependent authorized under Title 10, USC.<br />

U5315 ADMINISTRATIVE WEIGHT LIMITATION<br />

*A. General. The basis of establishing an administrative weight allowance is ordinarily that HHG are supplied at<br />

the PDS, or there is extremely limited space for HHG in GOV’T QTRS or private sector housing and limited storage<br />

for excess HHG. Par. U5315-C is usable when established administrative weight allowance restrictions are not to<br />

apply to a member or location for a particular PCS move.<br />

*1. Item allowances (within the weight allowances table in this Part), are Service-established for specific<br />

locations using par. U5315-B weight allowances. Uniformity of allowances among the members of all<br />

Services (by grade and dependency status) is paramount. Services must coordinate.<br />

2. Specified administrative weight limitation locations are subject to implementation in Service regulations.<br />

3. An eligible member is authorized HHG transportation to a designated place and/or NTS of the remainder of<br />

the authorized HHG weight allowance that may not be transported to the PDS.<br />

*B. Authorization. Par. U5315-C is usable when established administrative weight allowance restrictions are not to<br />

apply to a member or location for a particular PCS move.<br />

*1. GOV’T-Owned Furnishings Provided. On a PCS to/from an OCONUS PDS designated as an<br />

administratively weight limited location in APP W because GOV’T-owned furnishings are provided for QTRS,<br />

a member is limited to HHG transportation to the PDS of the amount listed in APP W, inclusive of the amount<br />

transported as UB IAW par. U5310-A7.<br />

*2. Member Married to Employee/Member. If both spouses are members or one is an employee and one is a<br />

member, the following situations apply if one or both of them is ordered to a location with an administrative<br />

weight allowance reflected in APP W:<br />

*a. Both Members Currently Assigned to the Same PDS or Nearby PDSs, and New Orders are to the Same<br />

PDS or nearby PDSs. When both members are currently assigned to the same PDS or nearby PDSs in the<br />

same area at which they jointly occupy a residence, and their new orders are both to the same PDS or<br />

nearby PDSs at which they will jointly occupy a residence, they are limited to one administrative weight<br />

allowance based on the higher ranking member’s weight allowance.<br />

*b. Both Members Currently Assigned to the Same PDS or Nearby PDSs, but New Orders are to Different<br />

PDSs. When both members are currently assigned to the same PDS or nearby PDSs at which they jointly<br />

occupy a residence, but new orders are to different PDSs at which they will occupy separate residences,<br />

each member is individually authorized an administrative weight allowance.<br />

*c. Members Currently Assigned to Different PDSs, but New Orders are to the Same or nearby PDSs.<br />

When both members are currently assigned to different PDSs and occupy separate residences, but the new<br />

orders are to the same or nearby PDSs at which they will jointly occupy a residence, each member is<br />

individually authorized an administrative weight allowance.<br />

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U5300-U5319<br />

*d. Member Married To Employee. If one spouse is a member and the other a GOV’T civilian employee,<br />

the member’s administrative weight allowance is based on the higher PCS HHG weight allowance. See<br />

JTR, par. C5168-A for the GOV’T civilian employee spouse.<br />

*In all PCS situations, each member is individually authorized UB transportation, PBP&E (par. U5310-C),<br />

and required medical equipment (par. U5310-L).<br />

*3. Unaccompanied Tour Administrative Weight Limitation Policy/Request. Requests for unaccompanied tour<br />

location-based (no Service-based) administrative weight limitations should be coordinated locally, then sent<br />

IAW Service procedures to the Secretarial Process authority of the requesting Service for consideration/<br />

coordination, and for final review/determination by PDTATAC MAP/CAP. See APP W for the list of locations<br />

authorized to have administratively reduced weight limits.<br />

C. Exceptions<br />

*a. Each request must specify the location, proposed administrative weight standard (e.g., 10% or 1,000<br />

pounds), reason(s) for the HHG weight allowance reduction, effective period the decreased weight<br />

allowance applies, and the Service(s) affected by the request (required).<br />

*b. If there are multiple Services at a location, all services are equally affected. NTS authority applies<br />

for HHG that may not be transported.<br />

*c. Locations with administratively reduced HHG weight allowances not reflected in APP W are invalid.<br />

1. General. Administrative weight limitations do not apply to:<br />

a. Shipments from non-foreign OCONUS areas to any location at which there is no administrative weight<br />

limitation;<br />

b. A member with a weight allowance of less than 2,500 lbs.; or<br />

c. A member on duty as a U.S. <strong>Defense</strong> Attaché.<br />

2. GOV’T Furnishings Unavailable. When a GOV’T furnishings item, ordinarily provided at a new PDS, is<br />

unavailable, the administrative weight limitation is increased in an amount equal to the weight of personallyowned<br />

substitute furnishings.<br />

3. Weight Allowance Increase. A member’s request to increase the administrative HHG weight allowance,<br />

upon departure from the OCONUS PDS at which an administrative weight limit was prescribed, may be<br />

authorized/approved through the Secretarial Process in the following circumstances:<br />

a. The member is assigned to a COT from an unrestricted weight area to an administratively HHG weight<br />

limited area;<br />

b. The member extends a tour for one year or longer within the same weight limited area;<br />

c. Upon departure from an administratively weight-limited area if additional furnishings were acquired<br />

through marriage after the member was assigned to the weight limited area (NOTE: A member who<br />

acquires a dependent, after the PCS order effective date to an administratively weight-limited OCONUS<br />

PDS, is not authorized transportation for the acquired dependent’s HHG (or an increase in weight<br />

allowance) to that PDS.); or<br />

d. Circumstances exist that would cause undue hardship if the administrative weight limit was enforced.<br />

NOTE: The combined weights of HHG in NTS plus transported HHG must not exceed the weight allowance<br />

in par. U5310-B.<br />

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U5300-U5319<br />

4. Additional HHG at Member's Expense. The GOV’T may transport additional HHG at the GOV’T rate; but,<br />

the member is responsible for the excess weight transportation cost.<br />

U5317 HHG TRANSPORTATION DISALLOWED<br />

NOTE: See par. U5201-B for related dependent transportation.<br />

HHG transportation authorization does not exist for a member:<br />

1. Of an RC when called/ordered to active duty (including active duty for training) for less than 20 weeks, or<br />

active duty for training for 20 or more weeks when the active duty is for less than 20 weeks at any one location<br />

(par. U5345-B2);<br />

2. On leave;<br />

3. Who is in an AWOL status; deserters or stragglers; dropped or dismissed; transferred as prisoners to a place<br />

of detention; or in confinement, except as provided in pars. U5370-B1, U5370-B2 (par. U5900-D2h), and<br />

U5370-H;<br />

4. Serving in CONUS, who have no dependents, incident to a court-martial, sentence, or resignation, or an<br />

administrative discharge under conditions other than honorable (for such a member who has dependents, see<br />

pars. U5370-B1, U5370-B2 (par. U5900-D2h), and U5370-H);<br />

5. Under an order to a course of instruction of less than 20 weeks duration (except HHG within the TDY<br />

weight allowance may be transported);<br />

6. Called/ordered to active duty for basic training for less than 6 months (par. U5345-B2);<br />

7. When less than 12 months remain in an OCONUS tour after the scheduled HHG arrival date at the PDS,<br />

except under par. U5350-J (exceptions may be granted through the Secretarial Process when the HHG shipping<br />

time uses a portion of the 12 months at the OCONUS PDS), and when assigned to Foreign Service Schools<br />

under par. U5345-D1; and/or<br />

8. Transferred between PDSs located in proximity to, or activities at, the same PDS, except as provided in par.<br />

U5355-B1 (57 Comp. Gen. 266 (1978)).<br />

U5318 RE-TRANSPORTATION OF THE SAME HHG<br />

HHG transportation must not be made for a member’s convenience to some other place for re-transportation later.<br />

U5319 FUNDS ADVANCE<br />

Except for USPHS, advance payment of an operating allowance is authorized for personally procured HHG<br />

transportation depending on the move type the member elects. Advance payment is authorized of:<br />

1. A monetary allowance, equal to the constructed expenses for transportation arranged under par. U5320-D1.<br />

2. A monetary allowance, equal to the constructed expenses, NTE 100% of the GCC arranged under par.<br />

U5320-D2a.<br />

3. 60% of the monetary allowance under par. U5320-D2b.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 2: Transportation Methods<br />

U5320 TRANSPORTATION METHODS<br />

SECTION 2: TRANSPORTATION METHODS<br />

A. HHG. HHG transportation is authorized by the transportation mode that provides the required services<br />

satisfactorily at the least cost to the GOV’T.<br />

U5320-U5330<br />

B. UB and/or PBP&E. UB (APP A1) and/or PBP&E (APP A1) transportation is authorized by an expedited<br />

transportation mode when necessary to enable the member to carry out assigned duties and/or to prevent undue<br />

hardship to the member and/or dependents. When the expedited transportation mode is commercial air, a maximum<br />

of 1,000 lbs. (net), including PBP&E may be transported. Total UB NTE 2,000 lbs., including up to 1,000 lbs. (net)<br />

by an expedited transportation mode, may be transported at GOV’T expense if authorized IAW Service regulations.<br />

UB transported by any mode for par. U5310-A.<br />

Example: Member’s HHG weight allowance in par. U5310-B is 14,000 lbs. (net). The Service/OCONUS PDS<br />

imposes an admin weight limit – which is either 2,500 lbs. (net) or 25% of 14,000 lbs. (net) – 3,500 lbs. (net),<br />

whichever is greater. In this case, the admin weight allowance is 3,500 lbs. (net). The member opts to transport 300<br />

lbs. of UB along with 500 lbs. as PBP&E by an expedited mode. This falls within the 1,000 lbs. (net) total for the<br />

expedited transportation weight limit so it may be transported by an expedited mode. The remaining 3,200 lbs. (net)<br />

of HHG of the administrative weight limit (including up to 1,700 lbs. (net) of additional UB and any additional<br />

PBP&E) may be transported to the OCONUS PDS but not by an expedited transportation mode.<br />

C. GOV’T-procured Transportation. Ordinarily, HHG transportation is arranged through a shipping or<br />

transportation officer and the GOV’T assumes responsibility for HHG transportation IAW par. U5320-A.<br />

D. Personally-procured Transportation and NTS. An eligible member (i.e., a member or next of kin in the case of a<br />

member's death) may personally arrange for HHG transportation and/or NTS. Transportation cost claims should be<br />

prepared and submitted IAW Service regulations (par. U1010-B8). The GOV’T’s cost limit is based on the<br />

member's maximum HHG weight allowance (i.e., if the member transports HHG in excess of the authorized weight<br />

allowance, all payments are based on the authorized weight allowance.) IAW par. U5319.<br />

NOTE 1: A member (or next of kin, when appropriate) who personally arranges for HHG transportation (i.e.,<br />

personally moves the HHG, or arranges directly for the HHG to be moved) is entirely responsible for all issues<br />

related to the Status of Force Agreement (SOFA), use of U.S. carriers, import/export processes, tariffs, customs,<br />

etc. If Service regulations require, preference also must be given to VISA (Voluntary Inter-modal Sealift<br />

Agreement) ship carriers when available.<br />

NOTE 2: If a third party (e.g., a new employer) pays for the HHG transportation, no reimbursement is<br />

authorized.<br />

1. GOV’T-procured HHG Transportation and/or NTS Not Available. A member who personally arranges for<br />

transportation or NTS is authorized actual cost reimbursement:<br />

a. When a shipping or transportation officer is not available, or<br />

b. The shipping or transportation officer instructs the member in writing to transport HHG or place them in<br />

NTS at personal expense.<br />

Transportation of HHG is in APP A1 and NTS is in par. U5380. The direct hire or rental cost of a conveyance<br />

(with or without operator) and/or hire of a conveyance operator is included in the actual cost. The special<br />

routing and services in par. U5340-E are not included in the actual cost.<br />

Change 305 U5D2-1<br />

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U5320-U5330<br />

2. GOV’T-procured Transportation and/or NTS Available. A member who arranges for transportation or NTS<br />

is authorized:<br />

a. Actual cost reimbursement NTE the GOV’T’s constructed ‘Best Value’ transportation and/or NTS cost<br />

for the actual HHG weight transported NTE the member’s maximum HHG weight (par. U5320-D6).<br />

Payment of accessorial charges may be authorized/approved when charges would have been authorized<br />

during a GOV’T-arranged move and all applicable tariff approval rules have been met., or<br />

b. Payment of a monetary allowance equal to 95% of the GOV’T’s constructed ‘Best Value’ cost for the<br />

actual HHG weight transported NTE the member’s maximum HHG weight. Authorized GCC calculation<br />

factors are in par. U5320-D6. For details on how ‘Best Value’ costs are determined refer to the<br />

USTRANSCOM website under <strong>Defense</strong> Personal Property Program business rules at<br />

http://www.transcom.mil/j5/pt/dtr_part_iv.cfm.<br />

c. Actual cost reimbursement for small package service arrangements NTE the GOV’T’s constructed<br />

transportation cost for the actual HHG weight transported. GOV’T’s constructed cost is IAW par. U5320-<br />

D6.<br />

d. SIT IAW par. U5375, for actual cost reimbursement NTE the GOV’T’s constructed storage cost for the<br />

actual HHG weight stored.<br />

3. Establishing HHG Weight<br />

a. General. The HHG net weight ordinarily is established with certified weight certificate(s) from a public<br />

weighmaster or GOV’T scales. The net weight or the member's authorized weight allowance, whichever is<br />

less, is used to determine the constructed cost.<br />

b. Weight Certificates Are Unobtainable. Through the Secretarial Process, use of constructed weight may<br />

be authorized/approved if the HHG net weight cannot be established with certified weight certificates<br />

because:<br />

(1) A public scale or a GOV’T scale was not available; or<br />

(2) If HHG had been moved commercially, the carrier or contractor would have been paid for the<br />

move on a basis other than weight.<br />

Use the constructed weights in par. U5335-E. The eligible shipper may be requested to substantiate the<br />

reasonableness of the constructed weight claimed. If the constructed weight is unreasonable, the Service may<br />

base reimbursement on a reasonable weight.<br />

4. Final Settlement. Final settlement for reimbursement of actual expenses requires submission of certified<br />

weight certificate(s) or an acceptable constructed HHG weight. When GOV’T-procured transportation and/or<br />

NTS is available, the GOV’T must never incur expenses for the HHG movement in excess of 100% of the<br />

GOV’T’s projected cost to transport the HHG commercially. Any excess is the member’s financial<br />

responsibility.<br />

5. DTOD. The DTOD used for HHG transportation must be used for personally arranged moves (using<br />

shortest distance). Par. U2020 for DTOD requirements.<br />

Change 305 U5D2-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 2: Transportation Methods<br />

6. GOV’T’s (Transportation) Constructed Cost (GCC). For the Armed Forces and NOAA, the GCC is<br />

determined by using the ‘Best Value’ methodology for the channel and the actual HHG weight NTE the<br />

member’s authorized maximum HHG weight as follows:<br />

U5320-U5330<br />

a. For domestic shipments (within CONUS, between CONUS and Alaska, and within Alaska), the GCC<br />

includes the following ‘Best Value' charges: linehaul, packing, and unpacking, linehaul factor charges at<br />

origin and destination, and short haul charges (applicable only for shipments moving 800 miles or less).<br />

b. For international shipments (including to/from Hawai’i and to/from U.S. territories and possessions), the<br />

GCC includes the Best Value “Surface” Single Factor Rate (SFR).<br />

7. USPHS GCC. For USPHS, the GCC in CONUS is determined by using the lowest applicable tariff rate plus<br />

the applicable packing allowance rate times the actual HHG weight NTE the member’s authorized maximum<br />

HHG weight or other method selected by USPHS. Cost to/from between OCONUS locations are constructed<br />

using the single factor rate or other method selected by USPHS.<br />

NOTE 1: Personally-procured incentive/reimbursement is based on the GCC of the actual weight moved,<br />

NTE the PCS weight allowance.<br />

NOTE 2: For purposes of this Part, GCC is a term not applied to USPHS.<br />

NOTE 3: Payment of accessorial charges may only be authorized/approved when charges would have been<br />

authorized during a GOV’T-arranged move and all applicable tariff approval rules have been met. For<br />

details on how ‘Best Value’ costs are determined refer to the USTRANSCOM website under <strong>Defense</strong><br />

Personal Property Program business rules at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm.<br />

E. Split Shipment. A member may transport HHG by GOV’T-procured and/or personally moved/procured<br />

transportation as long as the combined HHG shipments do not exceed the:<br />

1. Member’s authorized HHG weight allowance, and<br />

2. GOV’T’s ‘Best Value’ cost to transport the member’s maximum PCS weight allowance in one lot between<br />

authorized places (except under par. U5320-D1).<br />

NOTE: Personally-procured incentive/reimbursement is based on the GCC of the actual weight moved, NTE the<br />

PCS weight allowance.<br />

U5330 FACTORS AFFECTING HHG TRANSPORTATION<br />

A. Combining Weight Allowances when Husband and Wife Are Both Members. Their weight allowances as<br />

prescribed in par. U5310-B may be combined for HHG transportation and/or NTS incident to the transfer of both<br />

under a PCS order between PDSs at which joint residences within commuting distances of the PDSs were/are to be<br />

maintained. For a move involving either member or both members as a retiree/separatee, the weights may be<br />

combined if the move is to a joint residence:<br />

1. In the new PDS vicinity of the member remaining on active duty from which that member is to commute to<br />

the new PDS, or<br />

2. Being established by both retirees/separatees at the HOS/HOR (limited by the lesser authorization.)<br />

If one member/spouse dies, par. U5372-F.<br />

B. Impact of Order Effective Date. The authority for HHG transportation accrues and becomes fixed on the PCS<br />

order effective date. Except as authorized in par. U5370-F for a member reduced in grade, the weight allowance is<br />

based on the grade held on the order effective date authorizing the HHG transportation.<br />

Change 305 U5D2-3<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 2: Transportation Methods<br />

U5320-U5330<br />

C. Order Amended, Modified, Canceled, or Revoked. HHG transported after a PCS order is received must be<br />

transported to the proper destination at GOV’T expense if the order is later amended, modified, canceled or revoked.<br />

D. Improper Transportation. HHG, including those transported under pars. U5370, U5372, and U5905 improperly<br />

transported or otherwise unavoidably misdirected through no fault of the member, may be transported to the proper<br />

destination.<br />

E. Items of Extraordinary Value. These items may be transported by an expedited mode which provides<br />

satisfactory service at the least cost to the GOV’T, and not be counted as UB. Examples of items of extraordinary<br />

value are: articles of gold and other precious metals; jewels; valuable art; rare and costly collections; and items of<br />

substantial value ordinarily worn or carried (cameras and accessories, binoculars, jewelry, including costume<br />

jewelry) which are prone to pilferage. Items which are irreplaceable or are of extreme value or sentiment are not<br />

provided special security even though extra-value insurance may be purchased. The net weight of such shipments is<br />

charged against the weight allowance in par. U5310-B.<br />

F. HHG and Mobile Home Allowances<br />

1. General. Except as indicated in pars. U5505-B, U5540-B and par. U5330-F, HHG transportation is not<br />

authorized for a member who elects mobile home allowances.<br />

2. PCS between PDSs in CONUS or Alaska and PDSs OCONUS or Alaska<br />

a. Dependents Authorized Concurrent <strong>Travel</strong> or Concurrent <strong>Travel</strong> Delay Anticipated to Be for Less Than<br />

20 Weeks from a Member's Port Reporting Month. When concurrent dependent travel is authorized or is to<br />

be authorized within 20 weeks and dependent travel cannot be performed by all the dependents, a member<br />

is authorized:<br />

(1) UB and other HHG transportation to the OCONUS PDS, and<br />

(2) Mobile home allowances to a designated place in CONUS or Alaska under par. U5505-B2,<br />

provided the dependent(s) not traveling to the PDS are to use the mobile home as a residence during<br />

the member's OCONUS tour.<br />

b. Concurrent <strong>Travel</strong> of Dependents Denied or Delay Anticipated to Be for 20 or more Weeks from<br />

Member's Port Reporting Month. When a member is assigned to OCONUS duty, concurrent travel of<br />

dependents is not authorized and mobile home allowances are elected to a designated place in CONUS or<br />

Alaska, the member is authorized UB and other HHG transportation to the OCONUS PDS within the cost<br />

limitations in par. U5505-B2. If the dependents later are authorized to travel to the OCONUS PDS at<br />

GOV’T expense, the member may transport HHG from the designated place to the OCONUS PDS within<br />

the cost limitations in par. U5505-B3.<br />

c. Return to CONUS or Alaska. A member stationed OCONUS or outside Alaska who is returned to<br />

CONUS or Alaska under a PCS order and who elects mobile home allowances within CONUS or Alaska,<br />

also is authorized HHG and UB transportation from the OCONUS or Alaska PDS to the new PDS, HOR or<br />

PLEAD, or HOS (as applicable) under par. U5505-B4. The member is not authorized HHG or UB<br />

transportation if electing mobile home allowances between a PDS in Alaska and a PDS in CONUS, unless<br />

the HHG were removed from the mobile home to meet safety requirements.<br />

3. Under Unusual or Emergency Circumstances<br />

a. A member stationed OCONUS or in Alaska:<br />

(1) Whose dependents are returned to CONUS or Alaska under pars. U5240 or U5900; and<br />

(2) Who elects mobile home allowances within or between CONUS or Alaska under pars. U5540-A<br />

and U5915;<br />

Change 305 U5D2-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 2: Transportation Methods<br />

U5320-U5330<br />

also is authorized HHG and UB transportation from the OCONUS or Alaska PDS to the designated place,<br />

except for HHG removed from the mobile home to meet safety requirements.<br />

b. A member:<br />

(1) Whose dependents are returned from Alaska to CONUS under par. U5900-D, and<br />

(2) Who elects mobile home allowances from Alaska to CONUS,<br />

is not authorized HHG or UB transportation, except for HHG removed from the mobile home to meet<br />

safety requirements.<br />

4. Mobile Home Delivery Not Completed<br />

a. General. When mobile home delivery at the authorized destination is precluded by circumstances<br />

beyond the member's control, HHG transportation is authorized as in pars. U5330-F4b and U5330-F4c.<br />

b. Mobile Home Transported by GOV’T-Procured Transportation. When a GOV’T-procured transporter<br />

fails to deliver a mobile home at destination, HHG transportation is authorized. The total HHG<br />

transportation cost may not exceed what would have been payable under par. U5510-A, if the mobile home<br />

had been delivered at the destination, less any cost to the GOV’T for mobile home transportation to the<br />

breakdown point.<br />

c. Mobile Home Transported by Member. When a member or a personally-procured commercial<br />

transporter fails to complete the delivery of a mobile home, at destination, HHG transportation is<br />

authorized. The total HHG transportation cost may not exceed what would have been payable under par.<br />

U5510-A, if the mobile home had been transported by GOV’T-procured transportation to the authorized<br />

destination, less the amount of mobile home allowances payable under par. U5510-B for mobile home<br />

transportation to the point of breakdown.<br />

5. HHG Removed from a Mobile Home to Meet Safety Requirements. HHG, which must be removed from a<br />

mobile home to meet safety requirements, may be transported at GOV’T expense. The cost of transporting<br />

these HHG must be deducted from the total cost of what it would have cost the GOV’T to transport the<br />

member's maximum authorized HHG weight to determine the member's cost limit on mobile home<br />

transportation under par. U5505.<br />

G. HHG Transportation before an Order Is Issued<br />

1. General. Except as indicated in par. U5330-G2, HHG transportation (before a PCS order is issued) is<br />

authorized if the request for transportation is supported by a:<br />

a. Statement from the PCS AO or a designated representative that the member was advised before such an<br />

order was issued that it would be issued;<br />

b. Applicant-signed written agreement to pay any additional costs incurred for transportation to another<br />

point required because the new PDS named in the order is different than that named in a statement<br />

prescribed in par. U5330-G1a; and<br />

c. Written applicant-signed agreement to pay the entire transportation cost (if a PCS order is not later<br />

issued to authorize the transportation). The length of time before the PCS order is issued, during which a<br />

member may be advised that an order is to be issued, may not exceed the relatively short period between<br />

the time when a determination is made to order the member to make a PCS and the date on which the order<br />

is actually issued. General information furnished to the member concerning order issuance before the<br />

determination is made to actually issue the order (such as time of eventual release from active duty, time of<br />

Change 305 U5D2-5<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 2: Transportation Methods<br />

U5320-U5330<br />

service term expiration, eligibility date for retirement, expected rotation date from OCONUS duty) is not<br />

advice that the order is to be issued (52 Comp. Gen. 769 (1973));<br />

2. A Member Assigned to a Ship Preparing to Enter Overhaul. HHG transportation before a PCS order is<br />

issued is authorized for a member assigned to a ship that has been scheduled for an overhaul, provided the AO<br />

or the designated representative provides a statement that the ship’s home port is to be changed incident to the<br />

overhaul. This statement may be issued when there is less than 90 days between the specific overhaul site<br />

determination time and the actual ship’s departure to such site. If the scheduled ship overhaul is canceled, par.<br />

U5330-C above applies (59 Comp. Gen. 509 (1980)).<br />

H. Time Limitation. Unless otherwise prescribed in JFTR, a member's HHG transportation authority may be used<br />

any time while the order remains in effect and prior to receipt of another PCS order, as long as the HHG<br />

transportation is incident to the member's PCS rather than for personal reasons ( 45 Comp. Gen. 589 (1966); B-<br />

183436, 22 July 1975).<br />

Example: A member is ordered PCS from Location A to Location B. When an order from Location B to Location<br />

C is received, the member can no longer ship from Location A to Location B using the order from Location A to<br />

Location B (as there can be no intent to establish a permanent residence at Location B since the member is under an<br />

order to Location C). However, the member can ship from Location A to Location C (par. U5310-A3) and/or from<br />

Location B to Location C.<br />

I. Alcoholic Beverage Transportation. Alcoholic beverages transportation as HHG must conform to 27 USC §122<br />

that states:<br />

Sec. 122. - Shipments into States for possession or sale in violation of State law.<br />

The shipment or<br />

transportation, in any manner or by any means whatsoever, of any spirituous, vinous, malted, fermented, or<br />

other intoxicating liquor of any kind from one State, Territory, or District of the U.S., or place noncontiguous to<br />

but subject to the jurisdiction thereof, into any other State, Territory, or District of the U.S., or place<br />

noncontiguous to but subject to the jurisdiction thereof, or from any foreign country into any State, Territory, or<br />

District of the U.S., or place noncontiguous to but subject to the jurisdiction thereof, which said spirituous,<br />

vinous, malted, fermented, or other intoxicating liquor is intended, by any person interested therein, to be<br />

received, possessed, sold, or in any manner used, either in the original package or otherwise, in violation of any<br />

law of such State, Territory, or District of the U.S., or place noncontiguous to but subject to the jurisdiction<br />

thereof, is prohibited.<br />

*J. Firearm Transportation. Transportation of firearms as HHG for an Armed Services’ member must conform to<br />

18 USC §922(g) (6) (8) and (9). DoD Services, see DoDI 6400.06, Domestic Abuse Involving DoD Military and<br />

Certain Affiliated Personnel for additional information. Non-DoD personnel should see Service issuances.<br />

Change 305 U5D2-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/ Section 3: Net Weight & Excess Charges<br />

SECTION 3: NET WEIGHT AND EXCESS CHARGES<br />

U5335 THE NET WEIGHT DETERMINATION<br />

U5335-U5340<br />

A. General. The weight allowances are the actual weights of unpacked and uncrated HHG. They do not include<br />

accompanied baggage transported free of charge or as excess accompanied baggage. When practical, the unpacked<br />

and uncrated HHG actual weight should be established before packing and used in determining if the weight<br />

allowance has been exceeded. When the unpacked and uncrated HHG actual weight is unknown, the weight is<br />

determined under par. U5335-B, U5335-C, or U5335-D.<br />

B. GOV’T-arranged Move. When the unpacked and uncrated HHG actual weight is unknown and the<br />

transportation, either in CONUS or between CONUS and OCONUS, is GOV’T-arranged, allowance is made for<br />

interior packing materials (usually paper, cardboard ‘barrels’, furniture wrappings, etc.) weight. The HHG modified<br />

net weight is determined by subtracting 10% from the shipment net weight (which includes the interior packing<br />

weight) as shown on the shipping documents. The net weight minus 10% for the interior packing materials now<br />

becomes the modified net weight.<br />

C. DPM Transportation<br />

1. Standard Overseas Shipping Boxes. When HHG are transported by DPM in standard overseas shipping<br />

boxes (for example, type II containers or GOV’T owned CONEX transporters) and only the gross and shipping<br />

boxes weights are known, weight is determined by subtracting 20% from the difference between the loaded<br />

container gross weight and the empty container stenciled weight. When only the shipment gross weight is<br />

shown on the shipping document, determine the weight by reducing the gross weight by 50%.<br />

2. Crated Transportation Method. When the actual weight of unpacked and uncrated HHG is unknown and<br />

transportation is in crated condition by DPM, the weight is determined by subtracting 50% from the weight<br />

upon which transportation charges are based.<br />

D. UB. When the GOV’T arranges transportation, and the net weight of UB is unknown, the weight is determined<br />

by subtracting 50% from the gross weight shown on the shipping documents. When the UB shipment includes<br />

PBP&E and/or required medical equipment, the PBP&E weight and/or required medical equipment weight must be<br />

shown separately on the bill of lading.<br />

E. When Shipment Weight Is Unobtainable. If the HHG or UB shipment weight is unobtainable by the methods in<br />

par. U5335-B, U5335-C, or U5335-D, the weight is 7 lbs. per cubic foot for all shipments, except for PBP&E.<br />

PBP&E weight is 40 lbs. per cubic foot.<br />

F. Exceptions. When, through no fault of the member, the shipment tare weight exceeds the allowances prescribed<br />

in pars. U5335-B and U5335-C, the appropriate official may deviate from these allowances.<br />

U5340 EXCESS CHARGES<br />

NOTE 1: The GOV’T may pay the total transportation cost and other charges applicable to any excess weight<br />

that exceeds a member's HHG weight allowance and collect reimbursement from the member. Payment from the<br />

member for excess charges is IAW finance regulations.<br />

*NOTE 2: The member is still financially responsible for excess weight charges, even if the excess weight status<br />

was known or suspected prior to transportation and the member and/or the AO providing transportation funds<br />

were not notified by the Transportation <strong>Office</strong>r of the weight status (CBCA 2076-RELO, 5 October 2010). The<br />

Secretary Concerned or the Secretarial Process, at Service discretion, for each Service may authorize a higher<br />

weight allowance (NTE 18,000 lbs) for a member below pay grade O-6, but only on a case-by-case basis.<br />

Erroneous advice, or lack of advice, by/from a GOV’T agent does not create a situation allowing reimbursement<br />

to the member for, or transportation of, the member’s HHG in excess of the weight allowed by statute. A Service<br />

must be repaid for the cost of transporting a member’s HHG in excess of the prescribed weight allowance, unless<br />

Change 300 U5D3-1<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/ Section 3: Net Weight & Excess Charges<br />

an increased weight allowance (NTE 18,000 lbs) has been specifically authorized. See par. U5310-B for<br />

prescribed weight allowances.<br />

A. General<br />

1. Transportation. The member is financially responsible for all transportation costs as a result of:<br />

a. Exceeding the authorized weight allowance;<br />

b. Transportation between other than authorized locations;<br />

c. Transportation of articles that are not HHG (APP A1 for HHG);<br />

U5335-U5340<br />

d. Transportation in more than one lot (other than a UB shipment authorized under par. U5320-B to be<br />

transported separately from the HHG shipment, and expedited transportation of items of extraordinary<br />

value when authorized under par. U5330-E);<br />

e. Member-requested special services, i.e., increased valuation liability cost; and<br />

*f. Transportation related costs that are GOV’T-incurred due to the member’s/member’s agent’s<br />

negligence, i.e., attempted pickup and/or delivery charges. DoD 4500.9-R (DTR, Part IV), Chapter 401 at<br />

http://www.transcom.mil/j5/pt/dtr_part_iv.cfm.<br />

2. NTS. The GOV’T’s maximum obligation for NTS is the storage cost of the difference between the<br />

member’s weight allowance prescribed in par. U5310-B and the HHG weight transported incident to the same<br />

PCS order. If the HHG weight in NTS plus the weight of the HHG transported on the same order exceeds the<br />

member’s prescribed weight allowance, the GOV’T may pay the costs associated with the excess weight storage<br />

if requested to do so by the member. Excess weight storage costs are the member’s financial responsibility.<br />

Par. U1010-B9.<br />

B. HHG Transportation in Excess of Authorized Weight Allowance<br />

1. Only One Shipment Made on a PCS Order. When the member makes only one shipment (that is, nothing is<br />

placed in NTS) the total transportation cost, less the unauthorized articles transportation cost as determined in<br />

par. U5340-D, must be prorated on the basis that the member bears the portion that the excess net weight bears<br />

to the total net weight transported. For example, if a member with a weight allowance of 8,000 lbs. transports<br />

8,500 lbs. of authorized articles, the excess is computed on the basis of 500/8,500 of all HHG transportation<br />

costs.<br />

2. Multiple Shipments Made on a PCS Order<br />

a. Member Not Administratively Weight-restricted. When there is no administrative weight restriction and<br />

there are multiple shipments with excess weight involved, the excess weight cost must be computed on the<br />

shipment which results in the least excess cost to the member.<br />

b. Member Assigned to/from Administratively Weight-restricted Area<br />

(1) Weight in Excess of Administrative Weight Allowance Transported to/from OCONUS. When<br />

there is an administrative weight restriction, multiple shipments to/from that area, and weight in excess<br />

of the administrative weight allowance is transported to/from the OCONUS area, the cost attributable<br />

to the excess weight must be computed on the shipment to/from that area which results in the least cost<br />

to the member. Excess costs are computed on the overseas and transoceanic portions of the<br />

transportation.<br />

(2) Weight within Administrative Weight Allowance but Exceeds Full Weight Allowance. When<br />

there is an administrative weight restriction, multiple shipments and HHG are within the administrative<br />

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weight allowance to/from the OCONUS area but in excess of the weight allowance (when all<br />

shipments are added together), the cost attributable to the excess weight is computed on the shipment<br />

which results in the least excess cost to the member.<br />

C. HHG Transportation other than between Authorized Locations<br />

1. General. A member may have HHG transported between any locations. However, the GOV’T’s expense,<br />

other than from a previous PDS or other authorized point to the new PDS, other authorized location or home of<br />

legal heir, is limited to that allowed for the member’s maximum PCS HHG weight allowance transported in one<br />

lot from the last PDS, or from the actual HHG location, to the new PDS or home of the legal heir, whichever<br />

results in a lesser cost to the GOV’T. This also applies to a member on an order from an administratively<br />

weight restricted area.<br />

2. HHG Moved from Designated Place at Personal Expense. When HHG are transported to a designated place<br />

at GOV’T expense and later moved at personal expense to another location, excess HHG transportation costs on<br />

the next PCS are based on the transportation cost of the member’s maximum PCS HHG weight allowance from<br />

the designated place to the new PDS. For example, incident to a member's PCS from Washington, DC, to<br />

unusually arduous sea duty in Norfolk, VA, the member's HHG are transported to a designated place in Detroit,<br />

MI. The HHG are later moved at personal expense to Fargo, ND. The member is subsequently ordered on PCS<br />

to Key West, FL. The HHG transportation costs to Key West, FL, from Fargo, ND, are compared to the<br />

transportation costs of the member’s maximum PCS HHG weight allowance (less the weight of any other HHG<br />

transported at GOV’T expense) from Detroit, MI.<br />

NOTE: Personally-procured incentive/reimbursement is based on the GCC of the actual weight moved, NTE the<br />

PCS weight allowance.<br />

D. Transportation of Unauthorized Articles. Non-HHG articles (APP A1 for HHG) must be transported apart from<br />

authorized HHG. The member should arrange for separate transportation. When non-HHG articles are disclosed,<br />

the member is financially responsible for all identifiable transportation costs for the articles. If the transportation<br />

cost of the articles cannot be established, the weight of the non-HHG articles is excess weight and the transportation<br />

cost is computed under par. U5340-B.<br />

E. HHG Transportation with Special Routing or Services Provided. When special routing or services have been<br />

furnished at the member's request, the member is financially responsible for the transportation cost above the cost of<br />

transporting the HHG without the special routing or services. Subject to pars. U5340-A through U5340-D and upon<br />

the member's or heirs' (of a deceased member) written request and agreement to pay any additional cost, the member<br />

or heirs may:<br />

1. Turn over the HHG to a transportation officer for transportation at different times to the same destination;<br />

2. Have special services used, such as additional valuation, specific routing, special loading, and other special<br />

or accessorial services which may involve additional expenses;<br />

3. Have transportation between any points, limited to the cost in par. U5340-C. However, it must not be<br />

applied to HHG if the member is not authorized a HOS move;<br />

4. Have HHG transportation of one final HHG shipment of articles legally awarded to a former-spouse incident<br />

to a divorce when a member has a transportation authority under a PCS order, including separation and<br />

retirement (61 Comp. Gen. 180 (1981)).<br />

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U5335-U5340<br />

Change 300 U5D3-4<br />

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Part D: HHG Transportation & Storage/Section 4: Trnsp Under Various Situations<br />

SECTION 4: TRANSPORTATION UNDER VARIOUS SITUATIONS<br />

U5345 TRANSPORTATION UNDER VARIOUS SITUATIONS<br />

A. Entrance into the Service<br />

U5345-U5350<br />

1. Initial Reporting. A commissioned, reinstated or warrant officer appointed or reappointed in a regular<br />

service, and a person enlisted from civil life or an RC is authorized HHG transportation from the HOR or<br />

PLEAD to the first PDS IAW par. U5345-A2.<br />

2. A Member Who Reenters the Service within 1 Year of Discharge or Release from Active Duty. A member,<br />

who re-enters any Uniformed Service within 1 year from the date of discharge or separation under honorable<br />

conditions, is authorized HHG transportation to the new PDS from any combination of the following places:<br />

a. HOR or PLEAD;<br />

b. The last or any previous PDS;<br />

c. An authorized storage place; or<br />

d. Any place to which HHG were transported at GOV’T expense.<br />

B. Called/Ordered to Active Duty<br />

1. Called/Ordered to Active Duty for Training of 140 or More Days at One Duty Station. An RC member<br />

called/ordered to active duty for training of 140 or more days at one duty station under conditions other than<br />

those in par. U5345-B2 is authorized HHG transportation from HOR, or the PLEAD, to the first or any<br />

subsequent PDS.<br />

2. Called/Ordered to Active Duty for Training for Fewer Than 140 Days at One Duty Station. An AO may<br />

authorize the TDY HHG weight allowance from HOR or PLEAD to the first and/or any subsequent duty station<br />

for an RC member called/ordered to active duty under the following conditions:<br />

a. Initial active duty for training for less than 180 days,<br />

b. Active duty for training for fewer than 140 days, or<br />

c. Active duty for training for 140 or more days with fewer than 140 days at any one location, or<br />

d. Active duty for training of 140 or more days and the Secretary has prescribed TDY allowances IAW<br />

par. U2146-B.<br />

HHG transportation under par. U5345-B is subject to the same limitations and requirements as in par. U4705.<br />

3. Called/Ordered to Active Duty (for other than training) for More than 180 days at One Duty Station. An RC<br />

member called/ordered to active duty for other than training for more than 180 days at one duty station under<br />

conditions other than those in par. U5345-B4 is authorized PCS HHG transportation from HOR, or the PLEAD,<br />

to the first or any subsequent PDS.<br />

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4. Called/Ordered to Active Duty (for other than training) for 180 or Fewer Days at One Duty Station. An RC<br />

member called/ordered to active duty for other than training for a period of 180 or fewer days at one duty<br />

station under the following conditions may be authorized HHG transportation within the TDY weight<br />

allowance from HOR or the PLEAD, to the first or any subsequent duty station:<br />

a. Active duty for other than training for 180 or fewer days,<br />

b. Active duty for other than training for more than 180 days with 180 or fewer days at any one location, or<br />

c. Active duty for other than training of more than 180 days and the Secretary has prescribed TDY<br />

allowances IAW par. U7150-F2b(2).<br />

HHG transportation under par. U5345-B4 is subject to the same limitations and requirements as in par. U4705.<br />

5. Recalled to Active Duty. A member released from active duty, authorized HHG transportation to a HOS as<br />

in par. U5365-A and recalled to active duty, is authorized HHG transportation from the:<br />

a. HOS, or<br />

b. PLEAD, if recalled after selecting a home, or<br />

c. Place to which such HHG were last transported at GOV’T expense (including place of NTS) in any<br />

event.<br />

6. Commissioned or Appointed from the Ranks to <strong>Office</strong>r Status. For each officer commissioned/appointed<br />

from the ranks (including a graduate of officer candidate’s school), HHG transportation is authorized from the<br />

home and/or the last PDS to the new PDS, including the place at which the member is commissioned or<br />

appointed if such place is, in fact, the member's first PDS as a commissioned or warrant officer.<br />

7. Commissioned from Service Academies. A member of a graduating class of a Service academy<br />

commissioned as an officer is authorized HHG transportation from the:<br />

a. Academy to the officer’s HOR,<br />

b. Academy to the first PDS, and<br />

c. <strong>Office</strong>r’s HOR to the first PDS.<br />

NOTE: HHG transported from the academy to the HOR cannot then be transported from the HOR to<br />

the first PDS using the order under which they were shipped to the HOR (par. U5318).<br />

C. PCS with TDY En Route, PCS while on TDY, or PCS Following TDY Pending Further Assignment<br />

1. PCS with TDY En Route or while on TDY. A member, ordered to make a PCS with TDY en route, or while<br />

on TDY is ordered to make a PCS without return to the old PDS, is authorized HHG transportation to the new<br />

PDS. The member may elect HHG transportation of up to the TDY weight allowance to the new PDS via TDY<br />

station(s) if such HHG are necessary for the member's personal use. This authorized TDY HHG transportation<br />

exists regardless of the par. U4705 provisions. The member also is authorized NTS under par. U5380-L, table<br />

item 1, for the TDY. SIT of any portion of the member's TDY HHG at the TDY station may be authorized/<br />

approved by the member's commanding officer, the AO, the destination transportation officer, or any other<br />

Service-designated official at the TDY station, if necessary. Upon TDY completion, the member's TDY HHG<br />

may be transported (including SIT under par. U5375) to locations authorized under the basic order. As an<br />

alternative, the HHG may be placed in NTS if such storage is an option under the member's basic order.<br />

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2. PCS Following TDY Pending Further Assignment. A member, whose HHG were placed in NTS at GOV’T<br />

expense when the member was ordered to a TDY station pending further assignment, is authorized NTS for the<br />

full TDY period. When the new PDS is OCONUS or at a station to which HHG transportation is prohibited or<br />

restricted, or when for reasons beyond the member's control the HHG cannot be withdrawn during the first 90<br />

days after the arrival date at the OCONUS PDS or the PDS to which HHG transportation is prohibited or<br />

restricted, or within 90 days following TDY completion, an additional 90 days of NTS may be authorized/<br />

approved as under par. U5375-B2. When the new assignment is to sea duty, OCONUS duty, or duty at a PDS<br />

to which HHG transportation is prohibited and the designated place under par. U5222-D is at or in the NTS<br />

location vicinity, HHG transportation from storage to the residence is authorized under par. U5310-J3b.<br />

D. Course(s) of Instruction of 20 or More Weeks at One Location<br />

1. When a member is on/ordered to active duty to attend a course(s) of instruction (including Foreign Service<br />

Schools) at a school/installation (at which the scheduled cumulative duration at one location is 20 or more<br />

weeks):<br />

a. HHG Transportation. HHG transportation may be authorized from the last or any previous PDS or place<br />

of storage or from the HOR or PLEAD to the place at which the course is conducted; and/or<br />

b. NTS. Upon Service-concerned approval, NTS at origin may be converted to SIT at the member’s<br />

request, in whole or in part if the member is authorized, under an order, to transportation or NTS. The<br />

conversion is at GOV’T expense. However, any storage costs accruing for periods in excess of 180 days<br />

are the member’s responsibility. Unless otherwise provided in par. U5375-B3, no additional HHG storage<br />

is authorized before further PCS order is issued.<br />

2. A member who, at course conclusion is permanently assigned to the location at which the course was<br />

conducted, is authorized transportation of HHG placed in NTS to the PDS and to transportation of any HHG<br />

not placed in storage under par. U5370-G. A member, called/ordered to active duty under par. U5345-D, is<br />

authorized transportation of HHG in NTS from the place of storage to the HOR or PLEAD upon release from<br />

active duty, or to the PDS if retained on active duty (par. U5317, item 7).<br />

E. CONUS Area to Which HHG Transportation Is Prohibited. A member, ordered to duty at a CONUS location to<br />

which HHG transportation is prohibited or dependents are not permitted to join the member within 20 weeks, is<br />

authorized:<br />

1. HHG transportation from the last PDS to a CONUS designated place; and/or<br />

2. NTS.<br />

When the restriction is removed or the member is ordered on PCS to a PDS to which HHG transportation is<br />

permitted, transportation is authorized from the designated place and/or NTS to the PDS.<br />

F. Ordered to a CONUS Hospital<br />

*1. General. Except when the PDS or hospital from which a member is transferred is OCONUS, the authority<br />

for HHG transportation incident to a member's hospitalization is contingent on the receiving hospital<br />

commanding officer’s statement that the case has been evaluated and the observation period and/or treatment in<br />

that hospital is expected to be prolonged. UB, NTE 225 pounds (gross), may be transported for a member<br />

transferred to a hospital without a statement regarding prolonged hospitalization. UB improperly transported or<br />

unavoidably separated from a member should be forwarded to the proper hospital destination and may be<br />

transported by an expedited mode when, in the origin commanding officer’s opinion, circumstances require use<br />

of this mode. For HHG transportation on behalf of a member officially reported as injured or ill under 37 USC<br />

§554, par. U5372.<br />

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U5345-U5350<br />

2. From CONUS Duty Stations or Hospitals. A member on active duty, who’s transferred within CONUS to a<br />

hospital for observation and/or treatment from a PDS or TDY station, or from a hospital where the member was<br />

listed as a patient, is authorized HHG transportation as for a PCS. The HHG authority must not exceed the cost<br />

from any of the combination of the last or any previous PDS, the place to which the HHG were last transported<br />

at GOV’T expense, or the place of storage, to the hospital. In lieu of transportation, HHG may be placed in<br />

NTS. At the member's option, part of the HHG may be transported and part placed in NTS. Any HHG in<br />

storage when a member is hospitalized may be continued in storage.<br />

3. From OCONUS Duty Stations or Hospitals. A member on active duty OCONUS, who is transferred to a<br />

hospital in CONUS for observation and/or treatment, is authorized HHG transportation from any authorized<br />

place(s) to the hospital or to NTS or, at the member's option, part may be transported and part placed in NTS.<br />

Any HHG in storage when a member is hospitalized, may be continued in storage. For the initial movement<br />

involving return from OCONUS, the commanding officer's statement that observation and/or treatment is<br />

expected to be prolonged, as prescribed in par. U5345-F1, is not required. Upon transfer to another hospital for<br />

observation and/or treatment, and when HHG were not transported incident to the initial transfer, par. U5345-F2<br />

applies.<br />

4. Transportation to Another Location. Upon transfer to a hospital, a member is authorized HHG transportation<br />

to any place in CONUS; cost may not exceed the cost of transporting the HHG to the hospital. When HHG<br />

transportation is from OCONUS, the authority for CONUS transportation is limited to the cost of transportation<br />

to the hospital from the port through which transportation was made. For overland transportation from Canada<br />

and Mexico, the authority is limited to the cost of HHG transportation via the carrier and route ordinarily used<br />

for similar shipments from the origin to the CONUS hospital.<br />

5. Completion of Hospitalization. A member, released from observation and/or treatment and restored to duty,<br />

separated from the Service, relieved from active duty, placed on the TDRL, or retired (including transfer to the<br />

Fleet Reserve or Fleet Marine Corps Reserve), is authorized HHG transportation from the last or any prior PDS<br />

or place where HHG were last transported at GOV’T expense, or any combination thereof, to a destination<br />

otherwise authorized in this Part. HHG previously transported incident to hospitalization may be transported<br />

from the place where located; cost may not exceed the cost from the hospital to the authorized destination.<br />

G. Ordered from PDS to Await an Order, Detail, Assignment, or Separation<br />

1. Ordered from CONUS PDS. A member, ordered from a CONUS PDS, may place HHG into NTS. Upon<br />

receipt of an order assigning the new PDS, HHG transportation from NTS is authorized from storage and/or the<br />

previous PDS to the new PDS.<br />

2. Ordered from an OCONUS PDS. When a member is ordered to CONUS from an OCONUS PDS, HHG<br />

transportation may be from the PDS to the place in CONUS to which ordered to report. HHG transportation is<br />

permitted even though the place to which ordered to report may not be the new PDS, which is unknown. If an<br />

order to the new PDS is not available when HHG arrive at the place to which transported, the HHG may be<br />

placed in NTS. Upon receipt of the order naming the new PDS, the same HHG may be transported to that PDS.<br />

In these circumstances, the order involving detachment from the OCONUS PDS and the order naming the new<br />

PDS are one PCS order. However, if the member takes physical possession of the HHG, the GOV’T must not<br />

transport the HHG (par. U5318).<br />

3. Ordered from an OCONUS PDS to the U.S. or to a Non-foreign OCONUS Area for Separation Processing<br />

with HOS Authorized. When a member is ordered from an OCONUS PDS to a CONUS or non-foreign<br />

OCONUS area for separation processing with HOS authorized under par. U5365-A, HHG may be:<br />

a. Transported from the PDS to the place to which ordered to report, and/or<br />

b. Placed in NTS.<br />

*These HHG later may be transported under par. U5365-A. If the member takes possession of the HHG at the<br />

processing station, transportation of those HHG to the HOS from the processing station is still authorized.<br />

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U5345-U5350<br />

However, the member must agree to bear all costs in excess of transporting the member’s maximum PCS<br />

HHG weight allowance in one lot directly from the OCONUS PDS to the HOS via (but without delivery at)<br />

the processing point (i.e., the costs of delivering the HHG to the member at the processing point, unpacking,<br />

re-packing, re-shipment, etc., are not part of the GOV’T’s cost obligation) (44 Comp. Gen. 826 (1965)). In<br />

determining excess costs, the cost of authorized SIT is part of the cost of one shipment from origin to final<br />

destination. HHG in NTS, at a designated place or at a designated location during the OCONUS tour, may be<br />

transported to the processing station only if the member's HOS is at the same location as the processing station.<br />

NOTE: A NOAA Marine and Aviation Operations and Commissioned Personnel Center is a processing<br />

station for NOAA.<br />

H. Ordered on a PCS to a PDS in the Vicinity of Storage. A member, whose HHG are in NTS at GOV’T expense<br />

when ordered on PCS to a PDS at or in the vicinity of the place of storage, is authorized NTS. HHG transportation<br />

from NTS to the residence also is authorized. If, because of conditions beyond the member's control, the HHG<br />

cannot be withdrawn during the first 90 days, an additional 90 days of NTS may be authorized/approved as in par.<br />

U5375-B2. Additional NTS beyond 180 days may be authorized/approved as in par. U5375-B3.<br />

U5350 PCS TRANSPORTATION TO OR FROM SEA DUTY (NOT UNUSUALLY ARDUOUS) OR<br />

OCONUS DUTY<br />

(Par. U5222 for related dependent travel.)<br />

A. Ordered to an OCONUS PDS to Which HHG Transportation Is Permitted<br />

1. General. The member is authorized HHG transportation from the last or any previous PDS to any<br />

combination of the following locations:<br />

a. The new PDS,<br />

b. A member-specified CONUS location,<br />

c. NTS.<br />

The GOV’T expense for the combination of transportation under pars. U5350-A1a and U5350-A1b is limited to<br />

that which would have been allowed for transporting the member’s maximum PCS HHG weight allowance in<br />

one lot from the old PDS, or other authorized location, to the new OCONUS PDS. Excess costs due to a<br />

combination of shipment(s) are determined under par. U5340. Upon a subsequent PCS between OCONUS<br />

PDSs, HHG transportation from the member-specified CONUS location under par. U5350-A1b or NTS to the<br />

new PDS, or to the place to which dependents are authorized to travel under par. U5222-D1, U5222-E, U5222-<br />

F or U5222-G, may be made only if authorized/approved through the Secretarial Process.<br />

2. Ordered to an OCONUS PDS to Which HHG Transportation Is to Be Authorized within 20 Weeks of<br />

Member's Port Reporting Month. When a member is ordered to an OCONUS PDS and is advised in writing<br />

that HHG transportation is to be authorized within 20 weeks after the member's port reporting month, the HHG<br />

the member indicates eventually are to be transported to the OCONUS PDS may be placed in NTS until<br />

transported. The remaining HHG may be transported for the duration of the OCONUS assignment to a<br />

member-designated CONUS location or placed in NTS. When the total weight of UB plus other HHG<br />

transported and stored exceeds the authorized weight allowance, the cost of transporting the excess weight is the<br />

member's financial responsibility. If the member is required to vacate GOV’T QTRS at the old PDS upon<br />

receipt of this order and desires to establish a temporary residence for dependents near the old PDS pending<br />

authority for movement to the new PDS, the member may transport:<br />

a. Or store the HHG not needed to establish the temporary residence; and<br />

b. At GOV’T expense, the HHG the member may need to establish a temporary residence for the<br />

dependents to a place in the old PDS vicinity.<br />

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U5345-U5350<br />

3. Ordered to an OCONUS PDS to Which HHG Transportation Will Not Be Authorized until 20 or More<br />

Weeks after the Member’s Port Reporting Month<br />

a. When a member is ordered to an OCONUS PDS, is to serve an accompanied tour, and is advised in<br />

writing that HHG transportation is to be authorized at some point 20 or more weeks after the member’s port<br />

reporting month, HHG the member indicates eventually are to be transported to the OCONUS PDS may be<br />

placed in NTS until transported. The remaining HHG may be transported for the OCONUS assignment<br />

duration to a member-designated CONUS location or placed in NTS. In addition, HHG transportation is<br />

authorized from the old PDS to a designated place in CONUS, or in a non-foreign OCONUS area if the<br />

member was:<br />

(1) A legal resident of that OCONUS location, before entering on active duty, or the member’s spouse<br />

was a legal resident of that OCONUS location at the time of marriage; or<br />

(2) Called to active duty from that OCONUS location or it is the member’s HOR, NTE the authority<br />

from the old PDS to the designated place.<br />

b. When HHG transportation is later authorized to the new PDS, and provided that the dependents are to be<br />

command sponsored and the member has at least 12 months remaining on the OCONUS tour on the date<br />

the dependents are scheduled to arrive, HHG transportation is authorized from the designated place to the<br />

OCONUS PDS. When the total weight transported to the designated place plus HHG stored exceeds the<br />

authorized weight allowance, excess costs are determined under par. U5340. If the member is required to<br />

vacate GOV’T QTRS at the old PDS upon receipt of such an order and desires to establish a temporary<br />

residence for the dependents near the old PDS pending authority for movement to the new PDS, the<br />

member may transport:<br />

(1) Or store the HHG not needed to establish the temporary residence; and<br />

(2) At GOV’T expense, the HHG the member needs to establish a temporary residence for the<br />

dependents to a place in the old PDS vicinity.<br />

c. When HHG transportation is later authorized to the new PDS, HHG transportation is authorized from:<br />

(1) Storage and/or the place to which they were moved under par. U5350-A3b to the new PDS; and<br />

(2) The place to which they were moved under par. U5350-A3b to a combination of NTS and the<br />

member-designated location in CONUS or a non-foreign OCONUS area, as authorized above.<br />

B. Ordered from Shore Duty to Sea Duty. When a member is ordered on PCS from shore duty to sea duty (except<br />

unusually arduous sea duty), the member is authorized HHG transportation from the last PDS to:<br />

1. The home port of the unit to which ordered;<br />

2. The ship, afloat staff, or afloat unit to which ordered or the home port thereof for UB; and<br />

3. NTS.<br />

When the home port is OCONUS, par. U5345-A or U5345-D also applies.<br />

C. Ordered from a CONUS PDS to an OCONUS PDS to Which HHG Transportation Is Prohibited or Restricted, to<br />

Unusually Arduous Sea Duty, or Duty Under Unusual Circumstances. When a member is:<br />

1. Transferred by PCS to an OCONUS PDS to which HHG transportation is prohibited or restricted by Service<br />

regulations, or restricted because the member has elected an unaccompanied tour;<br />

2. Transferred by PCS to serve an OCONUS dependent restricted tour;<br />

Change 300 U5D4-6<br />

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Part D: HHG Transportation & Storage/Section 4: Trnsp Under Various Situations<br />

U5345-U5350<br />

3. Transferred by PCS to a unit specified in writing through the Secretarial Process as unusually arduous sea<br />

duty (par. U5222-D2 for a member with dependents);<br />

4. Permanently assigned aboard a ship or afloat staff specified through the Secretarial Process as operating<br />

OCONUS for a contemplated continuous period of 1 year or more on the date the ship or afloat staff is so<br />

specified; or<br />

5. Transferred by PCS to a ship or afloat staff referred to in par. U5350-C4 above after the ship or afloat staff<br />

has been so specified;<br />

HHG transportation is authorized to:<br />

1. NTS for items 1 and 2 of the first itemization and later to the member's PDS when the restriction is lifted or<br />

upon receipt of dependent entry approval; or NTS for items 3, 4, and 5 of the first itemization;<br />

2. Any place in CONUS the member designates for items 1 and 2 of the first itemization, and later to the<br />

member's PDS when the restriction is lifted or upon receipt of command sponsorship of dependents; or any<br />

place in CONUS the member designates for items 3, 4, and 5 of the first itemization;<br />

3. A non-foreign OCONUS area to which dependent transportation is authorized/approved under par. U5222-<br />

C4b; U5222-D1b, or if authorized/approved through the Secretarial Process;<br />

4. The OCONUS location to which dependent transportation has been authorized/approved under par. U5222-<br />

C4c or U5222-D1c or U5222-D1d. (Measure subsequent authority from the location to which transported under<br />

this authority or from the place HHG are then located, whichever is less. For shipments related to par. U5222-<br />

D1d, the weight may not exceed 350 pounds for each dependent age 12 or older and 175 pounds for each<br />

dependent under age 12 years.<br />

5. The OCONUS PDS in an amount up to the amount authorized by Service regulations and later from such<br />

PDS to the member's new PDS.<br />

Storage of any portion of the HHG is authorized under item 1 of the second itemization, and transportation of the<br />

remainder under items 2 through 5 of the second itemization. When the prohibition or restriction is removed, or<br />

when the member is transferred or assigned to an OCONUS PDS to which HHG transportation is authorized, any<br />

HHG previously stored under item 1 of the second itemization or transported to a destination authorized in items 2,<br />

3, or 5 of the second itemization may be stored in NTS. The remainder, or other HHG acquired before the order<br />

effective date may be transported to the member's OCONUS PDS. However, at least 12 months must remain on the<br />

member's tour at that PDS on the date the HHG are scheduled to arrive. (Through the Secretarial Process exceptions<br />

may be granted when the HHG shipping time uses a portion of the 12 months at the OCONUS PDS.)<br />

D. Ordered from an OCONUS PDS to an OCONUS PDS to Which HHG Transportation Is Prohibited or Restricted,<br />

to Unusually Arduous Sea Duty, or Duty under Unusual Circumstances. When a member is transferred by PCS<br />

from an OCONUS PDS to:<br />

1. An OCONUS PDS to which HHG transportation is prohibited or restricted by Service regulations or<br />

restricted because the member is assigned to a dependent restricted tour or has elected to serve an<br />

unaccompanied tour at that station;<br />

2. A unit specified in writing through the Secretarial Process as unusually arduous sea duty (par. U5222-D2);<br />

3. A ship or afloat staff specified through the Secretarial Process as operating OCONUS for a contemplated<br />

continuous period of 1 year or more on the date the ship or afloat staff is so specified; or<br />

4. A ship or afloat staff referred to in item 3 after it has been so specified;<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 4: Trnsp Under Various Situations<br />

the member is authorized HHG transportation from the last or any previous PDS or place of storage to any<br />

combination of the following:<br />

1. NTS;<br />

U5345-U5350<br />

2. Any CONUS location the member may specify and later to the member's PDS when the restriction is lifted<br />

or upon receipt of command sponsorship of dependents;<br />

3. Designated place authorized/approved under par. U5222-C4b; U5222-D1b; or if authorized/approved<br />

through the Secretarial Process;<br />

4. An OCONUS designated place authorized/approved under par. U5222-C4c; U5222-D1c or U5222-D1d; or if<br />

authorized/approved through the Secretarial Process;<br />

5. The OCONUS PDS in an amount up to the amount authorized by Service regulations and later from such<br />

PDS to the new PDS.<br />

When the restriction is lifted, or when<br />

1. The member is ordered on PCS to an OCONUS to which HHG transportation is authorized;<br />

2. The member is ordered on PCS from a unit referred to in item 2 or 3 of the first itemization; or<br />

3. Such ship, afloat staff, or afloat unit is relieved from the OCONUS assignment.<br />

HHG transportation is authorized to the member's current PDS from the place to which transported under par.<br />

U5350-D, items 1 through 4 of the second itemization. However, at least 12 months must remain on the member's<br />

tour at that PDS on the date the HHG are scheduled to arrive. Exceptions may be granted through the Secretarial<br />

Process. HHG transportation, from the last PDS to which HHG transportation was limited or prohibited to the new<br />

PDS, should be within authorized weight allowances prescribed in Service regulations. That amount, plus the<br />

amount transported from the places listed in items 1 through 4 of the second itemization, may not exceed the<br />

member's weight allowance in par. U5310-B.<br />

E. Ordered from Sea Duty or OCONUS Duty to a CONUS PDS. Except for cases under pars. U5350-C and<br />

U5350-D, when a member is ordered from sea duty or from OCONUS duty to a CONUS PDS to which HHG<br />

transportation is permitted, or when transferred by PCS order from a unit referred to in par. U5350-C, items 3, 4, and<br />

5 of the first itemization, the member is authorized HHG transportation to the new PDS from the last PDS and/or<br />

from the designated place, location, or NTS to which HHG were transported under par. U5350-A through U5350-D,<br />

or U5350-H. If the member is transferred on a PCS from a station to which HHG transportation was limited or<br />

prohibited under par. U5350-C, item 1 of the first itemization, or par. U5350-D, item 1 of the first itemization, and<br />

Service regulations limit (by weight or item) HHG transportation from such station, the weight the member is<br />

authorized transport from the old PDS is as prescribed in the Service regulations, up to the weight allowance in par.<br />

U5310-B.<br />

F. Ordered from Sea Duty to an OCONUS Shore Duty PDS. Except for cases under pars. U5350-D and U5350-E,<br />

when a member is ordered from sea duty to an OCONUS shore duty PDS to which HHG transportation is permitted,<br />

HHG transportation to the new PDS is authorized. However, at least 12 months must remain in the member's tour at<br />

the new PDS on the date the HHG are scheduled to arrive. Through the Secretarial Process, exceptions may be<br />

granted when the HHG shipping time uses a portion of the 12 months at the OCONUS PDS. Transportation is<br />

authorized from the old PDS, NTS, or from a prior member-specified location under par. U5350-A1b to the new<br />

PDS, or from the old PDS to another member-specified location under par. U5350-A1b. In lieu of transportation,<br />

HHG may be placed in NTS, but transportation from NTS to NTS is not authorized. HHG may be transported to<br />

the new PDS from the old PDS, place of storage, or a prior member-specified location under par. U5350-A1b, or<br />

from the old PDS to another member-specified location under par. U5350-A1b. If there is a partial HHG<br />

transportation is from the old PDS or a designated place, other HHG may be placed in NTS. When partial HHG<br />

transportation is from NTS, other HHG not transported may be kept in NTS. HHG transportation from NTS or from<br />

Change 300 U5D4-8<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 4: Trnsp Under Various Situations<br />

U5345-U5350<br />

a prior member-specified location under par. U5350-A1b to the new OCONUS PDS is authorized without a cost<br />

limitation.<br />

G. Ordered from Sea Duty to Sea Duty<br />

1. Home Ports Identical. Except for cases under pars. U5350-D and U5350-E, when a member is ordered from<br />

sea duty to sea duty between afloat units having identical home ports, HHG transportation is not authorized.<br />

2. Home Ports Not Identical. Except for cases under pars. U5350-D and U5350-E, when a member is ordered<br />

from sea duty to sea duty between afloat units not having identical home ports, HHG transportation or NTS in<br />

any combination is authorized:<br />

a. From old home port to the new home port;<br />

b. From a former PDS to the new home port;<br />

c. From a previously designated place to new home port;<br />

d. From NTS to the new home port;<br />

e. NTS in lieu of transportation prescribed in par. U5350-G2a, U5350-G2b or U5350-G2c.<br />

H. Ordered to or from Ship, Afloat Staff, or Afloat Unit Deployed Away from Home Port. When a member departs<br />

from/arrives at a ship, afloat staff, or afloat unit while deployed away from the home port UB transportation from/to<br />

the deployed unit is authorized without regard to distance.<br />

I. Unit Home Port Officially Changed. A member assigned to a unit:<br />

1. Not specified as unusually arduous sea duty on a home port change effective date, is authorized HHG<br />

transportation or NTS in par. U5350-G2.<br />

2. Specified as unusually arduous sea duty (par. U5222-D2) on a home port change effective date is authorized<br />

HHG transportation to the destination authorized for dependents in par. U5222-D5 and/or NTS.<br />

HHG transportation to a new home port must not be made when a member receives a PCS order, directing<br />

detachment from the unit undergoing the home port change, before the HHG are transported to the new home<br />

port. See par. U5201-D.<br />

*NOTE: Provision provided for a member in par. U5120-F7 is not applicable to par. U5350-I.<br />

J. Unit Home Port Change Officially Announced<br />

1. When an official announcement has been made designating a home port change, HHG transportation is not<br />

authorized to the old home port ICW an existing PCS order to that unit at that old home port.<br />

2. The home port change announcement is a PCS order modification until such time as the PCS order is later<br />

amended, modified, canceled or revoked.<br />

3. Provisions apply to, but are not limited to, a member who has:<br />

a. Delayed HHG transportation to the old home port, or<br />

b. Been issued a PCS order to the unit naming the old home port after the home port change has been<br />

announced.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 4: Trnsp Under Various Situations<br />

U5345-U5350<br />

Exception: HHG transported after a PCS order is received and that are in transit or in an otherwise irreversible<br />

transportation status on the date the announcement was made.<br />

K. Reassignment OCONUS before the Prescribed OCONUS Tour Is Completed due to Base Closure or Similar<br />

Action<br />

1. A member involuntarily transferred on a PCS from an OCONUS PDS to another OCONUS PDS due to base<br />

closure or similar action, is authorized HHG transportation to the new PDS if HHG are permitted there,<br />

regardless of the time remaining in the member's tour.<br />

2. In lieu of transportation, HHG may be placed in NTS.<br />

3. Upon later transfer from the new PDS on a PCS, HHG transportation is authorized regardless of the tour<br />

length served (par. U5317, item 7).<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 5: Local Short Distance Moves<br />

SECTION 5: LOCAL SHORT DISTANCE MOVES<br />

U5355 LOCAL SHORT DISTANCE MOVES<br />

A. General. Necessary short distance HHG moves (either intra-city or inter-city) within prescribed weight<br />

allowances (unless otherwise noted in par. U5355) are authorized within the same city, town, or metropolitan area<br />

upon:<br />

1. Reassignment or PCS (par. U5355-B),<br />

2. Moving to/from GOV’T QTRS or privatized housing (par. U5355-C),<br />

3. Vacating local economy housing under certain circumstances (par. U5355-D1),<br />

4. Involuntary tour extension (par. U5355-D2),<br />

5. Separation (par. U5360-F and par. U5355-B4),<br />

6. Retirement (pars. U5365-G and U5355-B4), or<br />

7. Death of the midshipman or cadet owner (par. U5370-E).<br />

8. Foreclosure on Leased on Rental Housing (par. U5355-D3).<br />

U5355<br />

B. Short Distance Move Incident to Reassignment or PCS. There are two types of short distance moves incident to<br />

PCS (pars. U5355-B2, U5355-B3 and U5355-B4) -- within the PDS limits (intra-city moves) and in the metropolitan<br />

area (inter-city moves).<br />

1. Reassignment between Activities at the Same PDS - NOT A PCS<br />

a. A short distance HHG move is authorized for a reassignment between activities at the same PDS if the<br />

Secretarial Process (for DOD not more junior than the gaining activity/ship commander (O-5 or above) or<br />

civilian equivalent employee) certifies that the member's household relocation is:<br />

(1) Mission essential,<br />

(2) In the GOV’T’s best interest, and<br />

(3) Not primarily for the member's convenience.<br />

b. The short distance HHG move must be to a residence from which the member will commute daily.<br />

NOTE: Service regulations may require this certification for a short distance HHG move to, from, and between<br />

designated location(s) to which dependent travel is authorized under par. U5222-D2. Otherwise certification is<br />

not required for these short distance HHG moves. Par. U5355-B also does not apply to retirement or separation<br />

from the Service.<br />

2. PCS between PDSs Located in Proximity<br />

a. A PCS short distance HHG move is authorized for a PCS between two PDSs in proximity to each other<br />

if the Secretarial Process (for DoD not more junior than the gaining activity/ship commander (O-5 or<br />

above) or civilian employee equivalent) certifies that the member's household relocation is:<br />

(1) Mission essential,<br />

(2) In the GOV’T’s best interest, and<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 5: Local Short Distance Moves<br />

(3) Not primarily for the member's convenience.<br />

b. Permanent duty stations are in proximity to each other if:<br />

*(1) Both are in an area ordinarily serviced by the same local public transit system, or<br />

(2) A member could commute daily from home to either PDS.<br />

c. The short distance HHG move must be to a residence from which the member will commute daily.<br />

U5355<br />

3. PCS between PDSs Not in Proximity to Each Other. A short distance HHG move between two places in<br />

proximity to each other is authorized when a member is ordered to make a PCS between PDSs not in proximity<br />

to each other.<br />

4. Separation from the Service or Retirement<br />

a. A short distance HHG move between residences or from NTS in an area to a residence within the same<br />

city, town (intra-city), or metropolitan area (inter-city) is authorized when a member is:<br />

(1) Separated from the Service or relieved from active duty as prescribed in par. U5360, or<br />

(2) Retired, placed on the TDRL, discharged with severance pay, or involuntarily released to inactive<br />

duty with readjustment pay as prescribed in par. U5365.<br />

b. This short distance move is the final HHG transportation authorized by par. U5360 or U5365.<br />

C. Short Distance Move and NTS Incident to GOV’T/GOV’T-controlled QTRS or Privatized Housing Assignment/<br />

Termination. Pars. U5355-C1, U5355-C2 and U5355-C3 apply worldwide to every member, except incident to<br />

separation or relief from active duty under honorable conditions or retirement from the Service. Neither the weight<br />

allowance in par. U5310-B nor the 18,000-pound limit imposed by 37 USC §406(b)(1)(D) applies to par. U5355-C.<br />

For NTS information incident to GOV’T/GOV’T-controlled QTRS or privatized housing occupancy, see par.<br />

U5380-G. See pars. U5360-F and U5365-G, respectively, for short distance moves when the member is required to<br />

vacate GOV’T/GOV’T-controlled QTRS or privatized housing incident to separation from the Service or relief from<br />

active duty under honorable conditions and incident to retirement.<br />

1. Moving to/from GOV’T QTRS<br />

a. A member is authorized a short distance HHG move, between GOV’T QTRS and the residence from<br />

which the member is to, or did, commute on a daily basis to the PDS, for moves directed by competent<br />

authority on the basis of a Service requirement such as:<br />

(1) Assignment to GOV’T QTRS to use idle housing,<br />

(2) Vacating GOV’T QTRS (e.g., authorization/order, unfit for occupancy, some unusual Service<br />

operational requirement), or<br />

(3) Reassignment to GOV’T QTRS when the conditions in par. U5355-C1a(2) have been rectified or<br />

alleviated.<br />

b. The short distance move may be made from/to a point more distant than the residence from which the<br />

member did, or is to, commute on a daily basis to the PDS if the member accepts financial responsibility to<br />

the GOV’T for all excess costs. A short distance HHG move, incident to moving to/from GOV’T QTRS,<br />

is not authorized to accommodate a member's personal problems, convenience, or morale.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 5: Local Short Distance Moves<br />

U5355<br />

2. Moving from GOV’T-controlled QTRS. When a member, occupying QTRS under a Service's jurisdiction<br />

(other than GOV’T QTRS), is directed by competent authority to vacate the QTRS because the QTRS are found<br />

to be unfit for occupancy, or to meet some unusual Service operational requirement, the member is authorized a<br />

short distance HHG move to another local residence from which the member is to commute on a daily basis to<br />

the PDS. If vacating the QTRS is for a temporary period, the member is authorized a combination of a short<br />

distance move and/or NTS under par. U5380-G1b and to a return short distance move from the temporary<br />

residence and/or NTS.<br />

3. Moving to/from Privatized Housing<br />

a. A member is authorized a short distance HHG move, between privatized housing and the residence from<br />

which the member is to, or did, commute on a daily basis to the PDS, for moves directed by competent<br />

authority on the basis of a Service requirement such as:<br />

(1) Assignment to privatized housing to use idle housing,<br />

(2) Vacating privatized housing (e.g., an authorization/order, unfit for occupancy, some unusual<br />

Service operational requirement), or<br />

(3) Reassignment to privatized housing when the conditions in par. U5355-C3a(2) have been rectified<br />

or alleviated.<br />

b. The short distance move may be made from/to a point more distant than the residence from which the<br />

member did, or is to, commute on a daily basis to the PDS if the member accepts financial responsibility to<br />

the GOV’T for all excess costs. A short distance HHG move, incident to moving to/from privatized<br />

housing, is not authorized to accommodate a member's personal problems, convenience, or morale.<br />

D. Short Distance Move and NTS Incident to Vacating Local Economy QTRS<br />

1. Member Directed by Competent Authority to Vacate Local Economy QTRS<br />

a. A member is authorized a short distance HHG move, at GOV’T expense, from local economy QTRS to<br />

other local economy QTRS (e.g., rental guarantee) from which the member is to commute daily to the PDS,<br />

with no weight limitation based on grade, when ordered to vacate the QTRS for the GOV’T’s convenience.<br />

b. Example: When the member is directed by competent authority to vacate local economy QTRS because<br />

the commander has:<br />

(1) Determined the member's residence does not meet Service health/sanitation standards, or<br />

(2) Placed the housing area/complex "off-limits".<br />

c. Except as noted in par. U5355-D2, when a member moves from local economy QTRS as a result of a<br />

landlord's refusal to renew a lease or otherwise permit continued occupancy, the move is for the member’s<br />

convenience, absent military necessity/requirement (52 Comp. Gen. 293 (1972)).<br />

d. For NTS, see par. U5380-G2a.<br />

2. Member Vacates Local Economy QTRS Incident to Involuntary Tour Extension. A member is authorized a<br />

short distance HHG move to a residence on the local economy from which the member is to commute daily to<br />

the PDS, with no weight limitation based on grade, when the tour of duty at a PDS is involuntarily extended and<br />

the member is required for reasons beyond the member's control, such as refusal of landlord to renew the lease<br />

agreement, to change residences on the local economy (51 Comp. Gen. 17 (1971) and 59 id. 626 (1980)). When<br />

the member relocates during the extended tour, a short distance move is authorized:<br />

a. To other local economy QTRS,<br />

Change 292 U5D5-3<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 5: Local Short Distance Moves<br />

b. From NTS to GOV’T or economy QTRS. (For NTS, see par. U5380-G2b.)<br />

U5355<br />

3. Armed Forces Member Vacates Private Sector Housing Incident to Foreclosure Action against the Landlord.<br />

An Armed Forces member who relocates, or whose dependent relocates, from leased or rented private housing<br />

by reason of a foreclosure action against the landlord is authorized a short distance HHG move. This provision<br />

does not apply if a member and/or dependent is the homeowner. The HHG move authority is to another<br />

dwelling from which the member is to commute daily to the PDS (or at a location at which the dependent<br />

resides). The PCS HHG weight limitations in par. U5310-B apply. Before this authority is used, a member is<br />

encouraged to exhaust remedies available under the Service members Civil Relief Act (50 USC, App 531) and<br />

state law.<br />

Change 292 U5D5-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 6: Sep from Svc/Relief from AD Except<br />

for Discharge w/Severance/Sep Pay<br />

SECTION 6: SEPARATION FROM THE SERVICE OR RELIEF FROM<br />

ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

U5360 SEPARATION FROM THE SERVICE OR RELIEF FROM ACTIVE DUTY EXCEPT FOR<br />

DISCHARGE WITH SEVERANCE OR SEPARATION PAY<br />

NOTE: Pars. U5125 and U5225 for related member/dependent transportation.<br />

A. General<br />

1. A member on active duty, who is separated from the Service or relieved from active duty under par. U5125<br />

conditions, is authorized HHG transportation to the location the member elects, from the following:<br />

a. The last or any previous PDS,<br />

b. A designated place, or<br />

c. An authorized place of storage.<br />

U5360<br />

The member may elect to ship between any locations other than the authorized places if the member assumes<br />

financial responsibility for costs in excess of transportation of the member’s maximum PCS HHG weight<br />

allowance from the authorized origin to the place the member elects under par. U5125. Par. U5340-C. NOTE:<br />

If, under par. U5340-C, the member elects HHG transportation to other than the place selected IAW par.<br />

U5125, excess costs are computed on the basis of the cost that would have been incurred by the GOV’T for<br />

transportation of the member’s maximum PCS HHG weight allowance in one lot from the last PDS or the<br />

actual location of the HHG, whichever would result in a lower cost to the GOV’T, to that place.<br />

2. Exceptions. The following are exceptions to the general rule in par. U5360-A1:<br />

B. Storage<br />

a. Separated from the Service or relieved from active duty to continue in the Service (par. U5360-C);<br />

b. Separated from the Service or relieved from active duty upon expiration of enlistment or prescribed term<br />

of Service (par. U5360-D);<br />

c. In an RC and called/ordered to active duty for less than 20 weeks, or less than 6 months for initial active<br />

duty for training (par. U5360-E);<br />

d. Stationed in CONUS, without dependents, and separated from the Service under other than honorable<br />

conditions (par. U5360-I); (For a member stationed in CONUS who has dependents, par. U5370-H; for a<br />

member stationed OCONUS, with or without dependents, who is separated from the Service under other<br />

than honorable conditions, par. U5370-B2.); or<br />

e. Separated under conditions in par. U5365-A.<br />

1. NTS. A member who is authorized HHG transportation under par. U5360-A, U5360-F or U5360-H is<br />

authorized NTS. The authority begins on the date the order is issued and terminates at the expiration of the<br />

180th day from the active duty termination date. Also par. U5360-G.<br />

2. SIT. SIT of HHG transported from NTS under pars. U5360-A, U5360-F or U5360-H is authorized only<br />

when:<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 6: Sep from Svc/Relief from AD Except<br />

for Discharge w/Severance/Sep Pay<br />

a. Necessary because of conditions beyond the member's control;<br />

b. Such conditions arise after HHG transportation from NTS; and<br />

c. Authorized/approved IAW Service regulations.<br />

Any HHG not placed in NTS may be placed in SIT under par. U5375 ICW transportation under par. U5360-A,<br />

U5360-F or U5360-H.<br />

C. Separation or Relief from Active Duty to Continue in the Service. A member, separated or relieved from active<br />

duty to continue on active duty in a Uniformed Service, is authorized HHG transportation or NTS only if the<br />

member is transferred on a PCS in conjunction with reentry into or continuance in the Service.<br />

U5360<br />

D. Separation or Relief from Active Duty upon Expiration of Enlistment or Prescribed Term of Service. A<br />

member, separated or relieved from active duty due to expiration of enlistment or prescribed term of service and<br />

who, on the following day, reenters the Service at the station at which separated or relieved with no change of PDS,<br />

is not authorized HHG transportation or NTS.<br />

E. Relief from Active Duty for an RC Member Called/Ordered to Active Duty for less than 20 Weeks, or less than 6<br />

Months for Initial Active Duty for Training. An RC member who is ordered to:<br />

1. Initial active duty for training for less than 6 months;<br />

2. Active duty (including active duty for training) for less than 20 weeks; or<br />

3. Active duty for training for 20 or more weeks when the active duty is performed at more than one location,<br />

but less than 20 weeks at any one location;<br />

is authorized the HHG transportation (including SIT NTE 30 days) of the weight allowance in par. U4710-B, upon<br />

relief from such duty, from the:<br />

1. Member's last duty station, or<br />

2. Place to which such HHG were last transported at GOV’T expense, to the:<br />

a. HOR, or<br />

b. PLEAD or active duty for training.<br />

NOTE: NTS is not authorized.<br />

*F. Member Required to Vacate GOV’T/GOV’T-controlled QTRS or Privatized Housing upon Separation or Relief<br />

from Active Duty. A member authorized HHG transportation under par. U5360-A, who is required by competent<br />

authority to vacate GOV’T/GOV’T-controlled QTRS or privatized housing, is authorized a short distance HHG<br />

move from the vacated QTRS/privatized housing to a local temporary residence in the vacated QTRS/privatized<br />

housing vicinity. Neither the member's PCS weight allowance nor the 18,000-pound limit imposed by 37 USC<br />

§406(b)(1)(D) applies to this short distance move. HHG transportation is authorized, within the time limit in par.<br />

U5360-G and the member's prescribed weight allowance, from the local temporary residence to the member-elected<br />

place under par. U5125.<br />

G. Time Limit. Authority for HHG transportation terminates on the 181st day following separation from the<br />

Service or relief from active duty unless a written application for HHG transportation is turned in to a transportation<br />

officer or a designated representative before the expiration of the 180th day. When a HHG transportation<br />

application is made within 180 days, HHG must be turned over for transportation as soon as practicable after the<br />

submission. The transportation officer or designated representative determines “practicability” based on the facts<br />

Change 300 U5D6-2<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 6: Sep from Svc/Relief from AD Except<br />

for Discharge w/Severance/Sep Pay<br />

U5360<br />

and circumstances in each case. In hardship cases, a time limit extension may be authorized/approved for a specific<br />

additional period of time through the Secretarial Process. A time limit extension for transportation in no way<br />

extends the GOV’T’s obligation for storage costs for longer than the period authorized/approved under par. U5360-<br />

B (for NTS) or par. U5375-B (for SIT). HHG in NTS belonging to a member for whom the 180-day time limit for<br />

transportation has been extended may be continued in NTS with the GOV’T acting as the member's agent for the<br />

extension period, provided:<br />

1. Continued storage is authorized/approved through the Secretarial Process (par. U5012-I), and<br />

2. The member agrees to pay all costs for NTS for any period in excess of the authorized (NTE 180 days)<br />

storage period.<br />

Following the NTS expiration, the HHG must be transported as soon as possible to the final destination.<br />

H. Member Ordered Home to Await the Results of Disability Proceedings. A member, who is:<br />

1. Found by a physical evaluation board unfit to perform the duties of the member's grade,<br />

2. Not authorized a HOS move under par. U5130,<br />

3. But who, for the GOV’T’s convenience, is ordered home or to a specific location to await the disability<br />

proceedings results,<br />

is authorized HHG transportation to the home or to the specific location providing the member, through a signed<br />

release, agreed not to contest the initial physical evaluation board results. Authority for HHG transportation when a<br />

separation or other order is ultimately issued is in addition to the transportation made under this par. U5360-H.<br />

However, the authority upon final results of physical disability proceedings is for the cost for the distance from the<br />

member's PDS at the time the member received the order directing the member to proceed in an awaiting-orders<br />

status to the point to which the member is authorized incident to separation or relief from active duty, less any<br />

amount previously paid for HHG transportation to the waiting point.<br />

I. Member Serving in CONUS Who Has No Dependent and Is Separated from the Service under other than<br />

Honorable Conditions. A member serving in CONUS, who has no dependent and is separated from the Service<br />

under other than honorable conditions, is not authorized HHG transportation or NTS. For a member stationed in<br />

CONUS who has a dependent, par. U5370-H; for a member stationed OCONUS, par. U5370-B2.<br />

J. Enlisted Member Ordered to a College. An enlisted member, who is selected for separation to pursue an<br />

undergraduate degree through the ROTC scholarship program is authorized HHG transportation to that college, the<br />

HOR, or PLEAD, as the member elects. The member is authorized HHG transportation from:<br />

1. The last or any previous PDS,<br />

2. A designated place, or<br />

3. An authorized place of storage<br />

Transportation may be between other places. The member is responsible for payment of all transportation costs in<br />

excess of transportation from the authorized origin to one of the authorized destinations. The member is authorized<br />

storage as in par. U5360-B above.<br />

K. Recalled to Active Duty after Separation from the Service or Relief from Active Duty. A member, authorized<br />

HHG transportation under par. U5360-A, who is recalled to active duty after separation from the Service or relief<br />

from active duty, and who has HHG in NTS under par. U5360-B, may have the NTS continued from the date the<br />

member is recalled to active duty until the date the member is again separated from the Service or relieved from<br />

active duty provided the member is otherwise authorized such storage. If the member is ordered on:<br />

Change 300 U5D6-3<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 6: Sep from Svc/Relief from AD Except<br />

for Discharge w/Severance/Sep Pay<br />

1. TDY incident to the recall, continued storage may be provided only if the member qualifies for special<br />

storage under par. U4770-B,<br />

U5360<br />

2. A PCS incident to the recall, continued NTS IAW an applicable item in par. U5380 may be authorized on the<br />

PCS order and provided to the member.<br />

Regardless, if the member had HHG in NTS at the time of recall to active duty, when the member is again separated<br />

from the Service or relieved from active duty under honorable conditions, the member is authorized NTS under par.<br />

U5360-B and HHG transportation (par. U5360-A) to a location the member elects under par. U5125. However, the<br />

HHG must be turned over to a carrier for transportation within 180 days after the date the member is separated or<br />

released from active duty, following the recall to active duty.<br />

Change 300 U5D6-4<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 7: Retirement, TDRL, Discharge<br />

w/Severance/Sep Pay or Involuntary Release from AD w/Readjustment or Sep Pay<br />

SECTION 7: RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH<br />

SEVERANCE OR SEPARATION PAY, OR INVOLUNTARY RELEASE FROM<br />

ACTIVE DUTY WITH READJUSTMENT OR SEPARATION PAY<br />

U5365 RETIREMENT, PLACEMENT ON TDRL, DISCHARGE WITH SEVERANCE OR SEPARATION<br />

PAY, OR INVOLUNTARY RELEASE FROM ACTIVE DUTY WITH READJUSTMENT OR<br />

SEPARATION PAY<br />

(Pars. U5130 and U5230 for related member/dependent transportation.)<br />

A. HOS Authorized. A member on active duty is authorized HHG transportation from the last or any previous<br />

PDS, from a CONUS designated place, from anywhere the member elects (subject to par. U5340), from storage, or<br />

any combination thereof, to the member’s HOS (under par. U5130) when the member is:<br />

1. Retired for physical disability or placed on the TDRL (without regard to length of service);<br />

U5365<br />

2. Retired with pay for any other reason (including transfer to the Fleet Reserve or Fleet Marine Corps Reserve)<br />

immediately following at least 8 years of continuous active duty with no single service break of more than 90<br />

days (B-160488, 14 February 1967);<br />

3. Separated with severance or separation pay immediately following at least 8 years of continuous active duty<br />

with no single break of more than 90 days; or<br />

4. Involuntarily released from active duty with readjustment or separation pay immediately following at least 8<br />

years of continuous active duty with no single break of more than 90 days.<br />

Except for a member undergoing hospitalization, medical treatment, education or training, or in other deserving<br />

cases (pars. U5365-D through F), HHG must be turned over for transportation within 1 year following active duty<br />

termination. HHG transportation is authorized to a place other than the member's HOS, or part to the HOS and part<br />

to some other place, provided the member bears all costs in excess of transportation of the member’s maximum PCS<br />

HHG weight allowance in one lot to the HOS, HOR, or the PLEAD, whichever provides the greatest cost (54 Comp.<br />

Gen. 1042 (1975)).<br />

B. Transportation to HOS Not Authorized. A member on active duty is authorized HHG transportation under par.<br />

U5360 when the member:<br />

1. Is retired without pay;<br />

2. Has less than 8 years of continuous active duty immediately preceding retirement for any reason other than<br />

physical disability; or<br />

3. Has less than 8 years of continuous active duty immediately preceding discharge with severance or<br />

separation pay, or is involuntarily released to inactive duty with readjustment or separation pay.<br />

C. Storage<br />

1. General. A member or a dependent, authorized HHG transportation under par. U5365-A or U5365-K, is<br />

authorized NTS. The authority begins on the date the order is issued and terminates 1 year from the active duty<br />

termination date, except as indicated in pars. U5365-D and U5365-H.<br />

2. One-Year Period Extended because of Hospitalization or Medical Treatment. A member undergoing<br />

hospitalization or medical treatment on date of termination of active duty, or for any period of time during the<br />

1-year period following such date, is authorized NTS under par. U5365-D. See par. U5012-I.<br />

Change 307 U5D7-1<br />

07/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 7: Retirement, TDRL, Discharge<br />

w/Severance/Sep Pay or Involuntary Release from AD w/Readjustment or Sep Pay<br />

3. One-Year Period Extended because of Education or Training or in Other Deserving Cases. The HHG of a<br />

member, for whom the 1-year time limit in par. U5365-A has been extended under par. U5365-E or U5365-F,<br />

may be continued in NTS with the GOV’T acting as the member's agent for the extension period, provided:<br />

a. Continued storage is authorized/approved through the Secretarial Process (par. U5012-I), and<br />

b. The member agrees to pay all costs for NTS for any period in excess of 1 year from the active service<br />

termination date, or the longer period authorized by par. U5365-D, if applicable.<br />

4. SIT. SIT of a shipment from NTS under par. U5365-A or U5365-K (when transportation to HOS is<br />

authorized or a member on the TDRL is discharged or retired) is authorized only when:<br />

a. Necessary because of conditions beyond the control of the member, or dependent (if applicable);<br />

b. Such conditions arise after transportation from NTS; and<br />

c. Authorized/approved IAW Service regulations.<br />

Any portion of a member's HHG not placed in NTS may be placed in SIT under par. U5375 as part of HHG<br />

transportation under par. U5365-A or U5365-K.<br />

D. Member Undergoing Hospitalization or Medical Treatment<br />

U5365<br />

1. On Date of Termination of Active Duty. A member, authorized HHG transportation to a HOS and confined<br />

in, or undergoing treatment at, a hospital on the active duty termination date, is authorized HHG transportation<br />

if transportation to the HOS is authorized (par. U5365-A) and storage is authorized (par. U5365-C). Authority<br />

for HHG transportation and NTS to a HOS expires 1 year after either the date of discharge from the hospital or<br />

medical treatment termination, whichever is later. An extension of this time limit may be authorized/approved<br />

through the Secretarial Process. See par. U5012-I.<br />

2. During 1-Year Period after Date of Termination of Active Duty. A member, authorized HHG transportation<br />

to a HOS and confined in, or undergoing treatment at, a hospital for any period of time during the 1-year period<br />

following active duty termination, is authorized HHG transportation until 1 year after the active duty<br />

termination date plus a period equal to the member's hospitalization or treatment period. An extension of that<br />

time limit may be authorized/approved through the Secretarial Process (par. U5012-I). The member is<br />

authorized NTS until 1 year after the active duty termination date plus a period equal to the hospitalization or<br />

treatment period occurring within that year. NTS in excess of this total time is at the member's expense.<br />

Further time limit extension for NTS is not authorized.<br />

E. Member Undergoing Education or Training. A member authorized HHG transportation under par. U5365-A<br />

who:<br />

1. On the active service termination date is undergoing education or training to qualify for acceptable civilian<br />

employment, or<br />

2. Begins such education or training during the 1-year period following active service termination, or during<br />

the longer period authorized/approved under par. U5365-D (if applicable),<br />

is authorized HHG transportation until 1 year after the education or training is completed, or 2 years after the active<br />

duty termination date, whichever is earlier, and continued NTS provided:<br />

1. Such additional period for storage and transportation is authorized/approved through the Secretarial Process<br />

(par. U5012-I), and<br />

Change 307 U5D7-2<br />

07/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 7: Retirement, TDRL, Discharge<br />

w/Severance/Sep Pay or Involuntary Release from AD w/Readjustment or Sep Pay<br />

2. The member agrees to pay all costs for NTS for any period over 1 year from the active service termination<br />

date (par. U5365-C), or the longer period authorized by par. U5365-D, if applicable.<br />

U5365<br />

A further time limit extension for HHG transportation and continued NTS at member's expense but under GOV’T<br />

auspices, may be authorized/approved through the Secretarial Process (par. U5012-I). Notwithstanding the time<br />

limit extension within which HHG transportation must begin, the storage period at GOV’T expense is as specified in<br />

par. U5365-C.<br />

*F. Other Deserving Cases. An extension of the 1-year time limit prescribed in par. U5365-A may be authorized/<br />

approved through the Secretarial Process when an unexpected event beyond the member's control occurs which<br />

prevents the member from moving to the HOS within the specified time limit. A time limit extension also may be<br />

authorized/approved through the Secretarial Process, if in the Service’s best interest, or substantially to the<br />

member’s benefit and not more costly or adverse to the Service. This includes cases where the 1-year time limit has<br />

already been extended under pars. U5365-D and U5365-E. These extensions may be authorized/approved only for<br />

the specific period of time the member anticipates is needed to complete the move. If, at the expiration of this<br />

extension period, additional time is required, the member may request a further extension through the Secretarial<br />

Process, citing the reasons for the extension. An additional authorized period for a specific period of time may then<br />

be authorized/approved through the Secretarial Process (B-126158, 21 April 1976). These extensions do not extend<br />

the GOV’T’s obligation for storage costs for longer than a 1-year period from the active duty termination date,<br />

except where a longer period is authorized under par. U5365-D. The delayed HHG transportation under par.<br />

U5365-F must be incident to the member’s separation from the Service (B-207157, 2 February 1983).<br />

NOTE: See par. U5012-I for restrictions to time limit extensions.<br />

G. Member Required to Vacate GOV’T/GOV’T-controlled QTRS or Privatized Housing before Selecting a Home.<br />

A member authorized HHG transportation under par. U5365-A, who is required by competent authority to vacate<br />

GOV’T/GOV’T-controlled QTRS or privatized housing before selecting a home, is authorized a short distance HHG<br />

move from the vacated QTRS/privatized housing to a local temporary residence in the vacated QTRS/privatized<br />

housing vicinity. Neither the member's PCS weight allowance nor the 18,000-pound limit imposed by 37 USC<br />

§476(b)(1)(D) applies for this short distance move. HHG transportation is authorized within the prescribed time<br />

limits and the member's prescribed weight allowance, from the local temporary residence to the selected home.<br />

H. Recalled to Active Duty before Selecting a Home. A member, eligible to select a home under par. U5365-A,<br />

who is recalled to active duty before selecting and traveling to such home, and who has HHG in NTS under par.<br />

U5365-C, may have the NTS continued from the date the member is recalled to active duty until the member reverts<br />

to retired status provided the member is otherwise authorized such storage. If the member is ordered on:<br />

1. TDY incident to the recall, continued storage may be provided only if the member qualifies for special<br />

storage under par. U4770-B,<br />

2. A PCS incident to the recall, continued NTS IAW an applicable item in par. U5380 may be authorized on the<br />

PCS order and provided to the member.<br />

Regardless, if the member had HHG in NTS at the time of recall to active duty, when the member reverts to retired<br />

status under honorable conditions, the member is authorized NTS (par. U5365-C) and HHG transportation (par.<br />

U5365-A) to a HOS. However, the HHG must be turned over to a carrier for transportation within 1 year after the<br />

date the member is released from active duty, following the recall to active duty (i.e., within 1 year from the date the<br />

member is released from active duty following the recall and reverts to retired status). If the member dies after<br />

reversion to retired status, par. U5365-K applies.<br />

I. Recalled to Active Duty after Selecting a Home. A member recalled to active duty after selecting and traveling to<br />

a HOS, is, upon termination of active duty under honorable conditions, authorized HHG transportation to the<br />

previous HOS, or to the PLEAD, whichever the member elects for travel allowances.<br />

Change 307 U5D7-3<br />

07/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 7: Retirement, TDRL, Discharge<br />

w/Severance/Sep Pay or Involuntary Release from AD w/Readjustment or Sep Pay<br />

U5365<br />

J. Member on the TDRL Who Is Discharged or Retired. A member on the TDRL, when discharged with severance<br />

pay or retired for any reason (including transfer to the Fleet Reserve or Fleet Marine Corps Reserve), is not<br />

authorized HHG transportation ICW such discharge or retirement; but may be eligible for HHG transportation to<br />

HOS (par. U5365-A), to storage (par. U5365-C), or to extensions (par. U5012-I) granted because of hospitalization,<br />

medical treatment, education, training or other deserving cases (pars. U5365-D, U5360-E, and U5365-F).<br />

K. Member Dies after Retirement or Release<br />

1. After Selecting a Home. If a member, authorized HHG transportation to a HOS under par. U5365-A, dies<br />

after selecting a home under par. U5130, but before HHG transportation, the HHG may be transported, at the<br />

dependents’ request, to the member’s HOS, or other dependent-selected place, or partly to each. The<br />

dependents are financially responsible for all costs in excess of the transportation cost in one lot to the<br />

member’s HOS. If there are no surviving dependents, the HHG may be transported to the home of the person<br />

legally authorized to receive them. That person is financially responsible for all costs in excess of the<br />

transportation of the member’s maximum PCS HHG weight allowance to the member’s HOS. Par. U5365 also<br />

applies when the member completed travel to the HOS.<br />

2. Before Selecting a Home. If a member, authorized HHG transportation to a HOS under par. U5365-A, dies<br />

before selecting a home under par. U5130, or if a home has been selected before HHG transport and the<br />

member’s travel to the HOS, the HHG may be transported at GOV’T expense at the dependent’s request to the<br />

member’s HOS or the dependent-selected home that would have been authorized under par. U5130-A, or partly<br />

to each. The dependents are financially responsible for all costs in excess of the transportation of the member’s<br />

maximum PCS HHG weight allowance in one lot to the dependent-selected home. If there are no surviving<br />

dependents, the HHG may be transported to the home of the person legally authorized to receive them.<br />

3. Time Limits. The same time limits as prescribed for a member in par. U5365 apply to HHG transportation<br />

and NTS made by surviving dependents, or the person legally authorized to receive the HHG.<br />

L. Member Ordered Home to Await Disability Retirement. A member, found by a physical evaluation board unfit<br />

to perform the duties of the member's grade and who, for the GOV’T’s convenience, is ordered home or to a specific<br />

location to await another order ICW disability retirement, is authorized HHG transportation to the home or specific<br />

location. Shipments transported under par. U5365-L may be re-transported when a retirement or other order is<br />

ultimately issued. The maximum authorization is for the distance from the member's PDS at the time the member<br />

received the order to proceed in an awaiting-orders status, to the point to which the member is authorized incident to<br />

retirement, release from active duty, etc., less any amount previously paid for transportation of HHG to the waiting<br />

point (32 Comp. Gen. 348 (1953)).<br />

Change 307 U5D7-4<br />

07/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 8: Unusual/Emergency Circumstances<br />

SECTION 8: HHG TRANSPORTATION UNDER UNUSUAL OR<br />

EMERGENCY CIRCUMSTANCES<br />

U5370 HHG TRANSPORTATION UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

NOTE: See par. U5240 for related dependent transportation.<br />

U5370<br />

A. General. Situations in par. U5370 are of an unusual or emergency nature. Authority for HHG transportation<br />

under par. U5370 is contingent on dependents’ transportation under par. U5240, unless otherwise provided for in<br />

par. U5370. When dependent transportation under par. U5240 is involved, an order authorizing the dependent<br />

transportation also may authorize HHG transportation and should cite the specific par. U5370 authority under which<br />

the transportation is authorized. In other circumstances, an order issued under par. U5370 providing for HHG<br />

transportation (or consumable goods transportation under par. U5365-J) must cite the specific par. U5370 authority<br />

under which the transportation is authorized. For HHG transportation incident to an evacuation, see Ch 6.<br />

Following are guidelines for administering the authority for HHG transportation in par. U5370:<br />

1. Ordinarily, authority to authorize/approve requests for transportation is exercised through the Secretarial<br />

Process.<br />

2. HHG transportation authorized ICW dependents’ transportation in advance of the member's PCS and under<br />

par. U5905-C2 precludes further HHG transportation during the member's current OCONUS tour, except as in<br />

par. U6007.<br />

3. When a non-command-sponsored dependent is present in an OCONUS area, HHG transportation cannot be<br />

authorized except when the AO determines, for that specific case, that the unusual or emergency circumstances<br />

of the particular case justify the expenditure of public funds for this purpose.<br />

B. HHG Transportation Located in CONUS when Disciplinary Action is Taken against a Member Stationed<br />

OCONUS<br />

1. General. HHG may be transported from any location and/or from NTS to a designated place or, if the<br />

dependents are foreign-born, to a destination in the dependents' native country. The member also is authorized<br />

NTS or continued NTS under par. U5380-C. Otherwise, an order may be issued providing for HHG<br />

transportation before the member's PCS only if authorized/approved under pars. U5370-B2 and U5905-C2.<br />

2. HHG Transportation when Disciplinary Action Is Taken against a Member Stationed OCONUS or a<br />

Member Is Discharged under Other-Than-Honorable Conditions or Sentenced to Confinement with or without<br />

Discharge. A member whose PDS is OCONUS, and who is not provided HHG transportation from the<br />

OCONUS PDS because the member has no dependents or the dependents performed travel at personal expense<br />

without an order, etc., may be provided HHG transportation when the member is:<br />

a. Sentenced by a court-martial to be confined or to receive a punitive discharge (includes a bad conduct<br />

discharge, dishonorable discharge and dismissal);<br />

b. Sentenced to confinement in a foreign or U.S. civil confinement facility;<br />

c. Discharged OCONUS under other than honorable conditions;<br />

d. Returned to CONUS for discharge under other than honorable conditions;<br />

e. Returned to CONUS to serve a sentence of confinement in civil or military confinement facilities;<br />

f. Serving OCONUS and is dropped from the rolls, sent to prison under sentence, or transferred as a<br />

prisoner to a place of detention;<br />

Change 300 U5D8-1<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 8: Unusual/Emergency Circumstances<br />

g. Serving OCONUS and is transferred to a different ship or station to await trial by court-martial as a<br />

deserter or straggler;<br />

h. Discharged under other than honorable conditions after surrendering to military authorities in CONUS<br />

following a period of absence without leave from the OCONUS PDS; or<br />

U5370<br />

*i. Convicted by a court-martial and placed on leave involuntarily while awaiting completion of appellate<br />

review. When HHG are transported to HOR or PLEAD, or to some other place on a NTE basis under par.<br />

U5370-B2, that is the final separation HHG transportation unless the member is restored to duty (63 Comp.<br />

Gen. 135 (1983)).<br />

The officer exercising special or general court-martial jurisdiction over the member may authorize/approve<br />

HHG transportation in the above circumstances. HHG transportation should be authorized/approved when in<br />

the GOV’T’s best interest. When authorized/ approved, the member is provided transportation of the<br />

authorized weight allowance of the grade held at the time the HHG are transported, or the authorized weight<br />

allowance of the grade held when ordered to OCONUS duty, whichever is greater. If the member has<br />

dependents, HHG transportation under pars. U5370-B2a, U5370-B2b, U5370-B2c, U5370-B2d, U5370-B2e,<br />

U5370-B2f, U5370-B2g, and U5370-B2h may be authorized up to the GOV’T cost from the member's last or<br />

former OCONUS PDS or the place to which last transported at GOV’T expense, as applicable, to the member's<br />

HOR, PLEAD, the designated place, or if the dependents are foreign-born, to the destination in the dependents'<br />

native country at which the dependents are to reside or are residing. The authorizing/approving official must<br />

determine the destination to which transportation is authorized and ensure that a reasonable relationship exists<br />

between that destination and the conditions and circumstances. If the member has no dependents, HHG<br />

transportation is authorized from the member's OCONUS PDS to any location, up to the cost from the<br />

OCONUS PDS to the member's HOR or PLEAD (as the member selects). The GOV’T’s cost for HHG<br />

transportation under par. U5370-B2i, whether the member has dependents or not, may not exceed the cost of<br />

transportation from the member's last or former OCONUS PDS to the HOR or PLEAD (as the member selects).<br />

If the member is separated from the Service, the member is not authorized NTS if HHG are moved from<br />

GOV’T/GOV’T-controlled quarters, nor to NTS as an alternative to transportation.<br />

3. Following Confinement without Discharge. If a member's HHG are transported under par. U5370-B2, and<br />

following confinement the member returns to duty at a new PDS, the member is authorized HHG transportation<br />

from any location where the HHG are located to the new PDS, up to the cost from the member's HOR or<br />

PLEAD to the new PDS, based on the grade held on the effective date of that PCS order to the new PDS. If the<br />

member's HHG were not transported under par. U5370-B2, HHG transportation is authorized from the location<br />

to which last transported at GOV’T expense to the member's new PDS, based on the grade held on the effective<br />

date of that PCS order to the new PDS.<br />

4. When the Member is Restored to Duty Following Appellate Leave. If a member, whose HHG were<br />

transported under par. U5370-B2i (that is, while awaiting appellate review completion), is restored to duty<br />

following the review, the member is authorized HHG transportation to the new PDS from the location to which<br />

transported when the member was placed on appellate leave.<br />

C. PDS to Which Dependent <strong>Travel</strong> Is Authorized Changed to Dependent-restricted Tour PDS, or Sea Duty<br />

Changed to Unusually Arduous Sea Duty<br />

1. General. Par. U5370-C applies when a member is ordered to a PDS to which dependent transportation is<br />

authorized which is later changed to a dependent-restricted tour PDS, when there is a change to a dependentrestricted<br />

tour PDS, or when there is a change in the duty designation from sea duty to unusually arduous sea<br />

duty. If both NTS and transportation are provided as alternates, a portion of the member's HHG may be<br />

transported and the remainder placed in NTS.<br />

Change 300 U5D8-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 8: Unusual/Emergency Circumstances<br />

2. Change Imposed before HHG Are Turned over to a Transportation <strong>Office</strong>r. When the change is imposed<br />

before HHG are turned over to a transportation officer, the authority is determined under par. U5350.<br />

U5370<br />

3. Change Imposed after HHG Are Turned over to a Transportation <strong>Office</strong>r. When the change is imposed after<br />

HHG are turned over to a transportation officer, the transportation officer, at the member’s, must divert or reconsign<br />

HHG to NTS, to a CONUS designated place, or to a non-foreign OCONUS designated place if<br />

authorized/approved through the Secretarial Process. Some HHG may be placed/retained in NTS, and the<br />

remainder transported to the designated place.<br />

4. Change Imposed after HHG Arrive at the Member's PDS. When the change is imposed after the HHG arrive<br />

at the member's PDS, the member may elect NTS and/or HHG transportation to a CONUS designated place, or<br />

if authorized/approved of through the Secretarial Process, transportation to a designated place in a non-foreign<br />

OCONUS area.<br />

5. Subsequent Authority. If the PDS is later changed from a dependent-restricted tour PDS to a PDS to which<br />

dependent travel is authorized, or the duty designation is reclassified from unusually arduous sea duty to regular<br />

sea duty, the member may elect NTS or HHG transportation from the place to which they were shipped under<br />

par. U5365-C, or from NTS, to the PDS. However, at least 12 months must remain on the OCONUS tour or sea<br />

duty tour following the date the HHG are scheduled to arrive at the PDS. Exceptions may be granted through<br />

the Secretarial Process when the HHG shipping time uses a portion of the 12 months at the OCONUS PDS.<br />

The member may elect to keep the HHG at the location to which transported under par. U5370-C2 or U5370-C3<br />

until a later PCS at which time that location is the authorized origin of the later shipment to a duty station or<br />

NTS.<br />

D. HHG Transportation Incident to an Alert Notice<br />

*1. General. A member assigned to a certain unit is authorized HHG transportation and/or NTS, as though<br />

assigned to a dependent-restricted tour, under par. U5350-C (45 Comp. Gen. 208 (1965)). This applies to a<br />

member whose unit has been officially alerted for movement to an OCONUS PDS (within 90 days after the<br />

alert notice) to which dependent transportation is not authorized. This also applies to a member who is<br />

transferred or assigned to the unit after it has been alerted.<br />

2. Member Not Transferred to Dependent-restricted OCONUS Tour after Alert Notice Announcement. When<br />

HHG have been transported or stored under par. U5370-D1, but the member is not transferred to the OCONUS<br />

PDS contemplated in the alert notice, HHG transportation is authorized from the location or storage point to the<br />

new PDS. This also applies to HHG return to that PDS if the member is continued on permanent duty at the<br />

station where the alert notice was officially announced.<br />

E. Cadet or Midshipman Dies while Enrolled in Service Academy. The personal effects of a cadet or midshipman<br />

who dies while enrolled in a Service academy may be transported at GOV’T expense to the home of the person<br />

legally authorized to receive the effects.<br />

F. Member Reduced in Grade. A member, reduced in grade after HHG have been transported on a PCS order to a<br />

PDS, is authorized, when ordered from that PDS, to HHG transportation of the weight allowance prescribed for the<br />

grade held:<br />

1. At the time of PCS from that PDS, or<br />

2. When ordered to that PDS,<br />

whichever is greater. Authority for NTS continues under par. U5380 without regard to the reduction in grade until<br />

the member's next PCS order effective date. When the member is serving in a grade lower than that held when<br />

ordered to the PDS, the PCS order from that PDS must cite par. U5370-F as authority and state the weight allowance<br />

prescribed for the member's former grade. The transportation origins and destinations continue to be the same as<br />

they were before the member was reduced in grade.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 8: Unusual/Emergency Circumstances<br />

U5370<br />

G. HHG Transportation Incident to Tour Extension. A member on a tour of less than the prescribed tour length at a<br />

PDS, who used the HHG transportation authority upon assignment to that PDS, is authorized HHG transportation<br />

from the place where HHG are located to that PDS. NOTE: The authority limit is up to the cost from the old to the<br />

current PDS. Authority under par. U5370-G is limited to the situation in which a member’s tour is extended due to:<br />

1. Unusual circumstances and needs of the Service, or<br />

*2. Failure to transport all HHG to that PDS initially because of the anticipated short assignment time to that<br />

station (B-208861, 10 November 1982).<br />

H. HHG Shipment Incident to a Court-martial Sentence/Administrative Discharge under other than Honorable<br />

Conditions (for a Member with Dependent Stationed in CONUS)<br />

1. Transportation Allowance. A member (with dependent) stationed in CONUS who:<br />

a. Is sentenced by a court-martial to:<br />

(1) Confinement for a period of more than 30 days,<br />

(2) Receive a dishonorable/bad-conduct discharge, or<br />

(3) Dismissal from a Uniformed Service, or,<br />

b. Receives an administrative discharge under other than honorable conditions,<br />

is authorized HHG transportation directly related to dependent transportation under par. U5240-F.<br />

2. Transportation Authority. HHG transportation is authorized by a Service-designated authority who<br />

determines:<br />

a. The authorized destination, and<br />

b. That a reasonable relationship exists between the conditions/circumstances in each case and the<br />

authorized destination.<br />

3. Transportation Requests. HHG transportation may be requested by:<br />

a. The member,<br />

b. The member's spouse, or<br />

c. Another dependent (if the member has no spouse, or the spouse is not available).<br />

4. HHG Destination. The HHG destination must be a designated place, except that dependents who are<br />

foreign-born may have HHG transported to a destination in their native country.<br />

5. Transportation Reimbursement. HHG transportation reimbursement may be paid to the<br />

a. Member, or<br />

*b. Dependent or ex-spouse (when the member authorizes payment to either of them (B-193430, 21<br />

February 1979)).<br />

Change 300 U5D8-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 8: Unusual/Emergency Circumstances<br />

U5370<br />

6. Transportation Time Limit. Except when the Secretarial Process authorizes/approves additional time (see<br />

par. U5012-I), HHG must be turned over to a transportation officer/transportation carrier within 180 days from<br />

the date:<br />

a. The court-martial is completed, or<br />

b. Of administrative discharge.<br />

7. NTS Exclusions. A member authorized HHG transportation is not authorized NTS of HHG:<br />

a. Caused by moving out of GOV’T/GOV’T-controlled quarters or privatized housing, or<br />

b. As an alternative to shipment when dependents are returned from OCONUS (see par. U5900-D2h).<br />

I. HHG Transportation Incident to IPCOT. A member stationed OCONUS who is selected to serve an IPCOT is<br />

authorized HHG transportation as follows:<br />

NOTE: An IPCOT is not an extension; it is another full tour.<br />

1. Unaccompanied-to-Accompanied Tour<br />

a. HHG may be transported from a designated place to the current PDS at which the IPCOT is to be served<br />

if dependents are command-sponsored at the current PDS at which the IPCOT is to be served.<br />

b. A member who acquires dependents after the PCS order effective date, but before entering an IPCOT, is<br />

authorized HHG transportation to the PDS at which the IPCOT is to be served if the dependents are<br />

command-sponsored at the PDS at which the IPCOT is to be served. HHG transportation in this case is<br />

from the location of HHG to the current PDS.<br />

NOTE 1: HHG acquired after a PCS order effective date but before starting the IPCOT may be shipped<br />

using par. U5370-I as authority.<br />

NOTE 2: The HHG weight shipped on the original PCS order is not deducted from the weight allowance<br />

authorized for the IPCOT move. The applicable PCS HHG weight allowance in par. U5310-B applies<br />

following the IPCOT.<br />

2. Accompanied-to-Unaccompanied Tour. Par. U5222-C4 applies. A member who acquires dependents after a<br />

PCS order effective date, but before starting an IPCOT, is authorized HHG transportation.<br />

NOTE 1: Par. U5370-I authorizes HHG, acquired after a PCS order effective date but before starting the<br />

IPCOT, to be shipped.<br />

NOTE 2: The weight of HHG shipped on the original PCS order is not deducted from the weight allowance<br />

authorized for the IPCOT move. The applicable PCS HHG weight allowance in par. U5310-B applies<br />

following the IPCOT.<br />

3. Accompanied-to-Accompanied Tour. A member who acquires a dependent after a PCS order effective date,<br />

but before starting an IPCOT, is authorized HHG transportation if the dependent is command-sponsored at the<br />

PDS at which the IPCOT is to be served. HHG transportation in this case is from the location of HHG to the<br />

current PDS at which the IPCOT is to be served.<br />

NOTE 1: Par. U5370-I authorizes HHG, acquired after a PCS order effective date but before starting the<br />

IPCOT, to be shipped.<br />

Change 300 U5D8-5<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 8: Unusual/Emergency Circumstances<br />

NOTE 2: The weight of HHG shipped on the original PCS order is not deducted from the weight allowance<br />

authorized for the IPCOT move. The applicable PCS HHG weight allowance in par. U5310-B applies<br />

following the IPCOT.<br />

J. Consumable Goods Allowance Incident to Tour Extension or IPCOT. The Secretarial Process may authorize/<br />

approve consumable goods transportation for a tour extension or an IPCOT at a PDS in an area listed in APP F.<br />

K. HHG Transportation for a Dependent Relocating for Personal Safety. See par. U5205.<br />

U5370<br />

Change 300 U5D8-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/ Section 9: Mbr is Dead, Injured, Ill, Absent More<br />

than 29 Days in a Missing Status, or upon Death<br />

SECTION 9: HHG TRANSPORTATION WHEN A MEMBER IS OFFICIALLY<br />

REPORTED AS DEAD, INJURED, ILL, ABSENT FOR MORE THAN 29 DAYS IN A<br />

MISSING STATUS, OR UPON DEATH<br />

U5372 HHG TRANSPORTATION WHEN A MEMBER IS OFFICIALLY REPORTED AS DEAD,<br />

INJURED, ILL, ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS, OR UPON DEATH<br />

NOTE: Par. U5241 for related dependent transportation.<br />

U5372<br />

*A. General. Par. U5372 prescribes the HHG transportation authority of a member on active duty who is officially<br />

reported as dead, injured, ill, or absent for a period of more than 29 days in a missing status (37 USC §554), and of a<br />

member who dies while entitled to basic pay (37 USC §406(f)). For a member who dies after retirement or release<br />

from active duty, par. U5365-K.<br />

B. Limitations<br />

1. Destination. HHG transportation may be authorized/approved under par. U5372 only if a reasonable<br />

relationship exists between the applicant’s circumstances and the destination to which transportation is<br />

requested.<br />

*2. Weight. The HHG weight limitations in par. U5310-B do not apply. The HHG weight of a member of the<br />

<strong>Defense</strong> Services is subject to the 18,000 lbs. (net) weight limitation imposed by 37 USC §406(b)(1)(D).<br />

3. Time. The HHG transportation authority under par. U5372 terminates if HHG are not turned over to a<br />

transportation officer or to a carrier for transportation within 1 year from the date of the official status report or<br />

within 1 year after the member dies while entitled to basic pay. However, if HHG are not turned over within<br />

such period, transportation at a later date may be authorized/approved through the Secretarial Process (par.<br />

U5012-I). If the decedent’s estate becomes the subject of litigation during the authorized time limit, the HHG<br />

may be transported within 1 year from the final court decree date. Effective for deaths occurring on or after 6<br />

January 2006 the following apply:<br />

a. A member dies on or after 6 January 2006 while serving in the active service and entitled to basic pay –<br />

the Secretary Concerned must give the dependents not less than 3 years, beginning on the date of the<br />

member’s death to choose a “home of selection” for travel and transportation allowances purposes.<br />

b. A retiree dying on or after 6 January 2006 who had not yet made a selection at the time of death –<br />

dependents, or the retiree’s executor if there are no dependents, have 3 years from the member’s date of<br />

retirement (when the member first accrued the right to select a home) to choose a “home of selection.”<br />

Examples:<br />

Member retired 1 July 2005 – Initially had 1 year to make the move.<br />

Member died 10 January 2006 -- Family had until 30 June 2008 to choose a HOS.<br />

Member retired 1 July 2005 – Initially had 1 year to make the move.<br />

Member died 3 January 2006 -- Family had until 30 June 2006 to choose a HOS move.<br />

Member on active duty died on 3 January 2006 -- Family had 1 year to make a HOS.<br />

Member on active duty dies on 10 January 2006 -- Family had until 9 January 2009 to choose a HOS.<br />

Change 300 U5D9-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/ Section 9: Mbr is Dead, Injured, Ill, Absent More<br />

than 29 Days in a Missing Status, or upon Death<br />

C. When Authorized<br />

1. General. HHG transportation is authorized to a member's HOR or to the member's dependents’ residence<br />

(including the member's spouse in the case of a member-married-to-member couple), next of kin, or other<br />

person authorized to receive custody of the HHG when official notice is received that the member is:<br />

a. Dead,<br />

b. Injured or ill and the anticipated period of hospitalization or treatment is expected to be of prolonged<br />

duration as shown by a statement of the commanding officer at the receiving hospital, or<br />

c. Absent for a period of more than 29 days in a missing status.<br />

U5372<br />

Subject to par. U5372-B, special routing and services are authorized under par. U5340-E when desired by the<br />

member (if injured or ill), the member's dependents, next of kin, or other person authorized to receive custody of the<br />

HHG. In addition, when dependents are residing OCONUS at the time the member on permanent duty OCONUS<br />

dies, the OCONUS HHG may be transported to NTS under par. U5380, and/or a part of the HHG may be<br />

transported to the interim location where the dependents are to reside pending a decision on where to exercise the<br />

authority for a final HHG move. Within the time limit established in par. U5372-B3, the HHG may later be<br />

transported to the final destination requested by the dependents and authorized/approved under par. U5372-B1. If<br />

the dependents take physical possession of the HHG at the interim location, they must agree to bear all costs in<br />

excess of the transportation cost of the 18,000 lbs. maximum HHG weight allowance in one lot from the OCONUS<br />

origin to the final destination via that interim location. In determining the excess costs, the cost of authorized SIT<br />

while the HHG are in transit are part of the cost of one shipment from origin to final destination. HHG in NTS, at a<br />

designated place or specific location, may be transported to that interim location at GOV’T expense for the<br />

dependent’s use only if the dependent’s final destination is at the interim location to which the HHG are to be<br />

transported.<br />

2. Additional Moves<br />

D. Storage<br />

a. Change in Status. HHG transported under par. U5372-B1 may again be moved when official notice is<br />

received that the member's status has changed from one to another of those listed in par. U5372-C1.<br />

b. No Change in Status-Member Reported as Missing for More than 1 Year. HHG transported under par.<br />

U5372-C1 again may be moved when the member has been officially reported as absent or a period of<br />

more than 1 year in a missing status when it is determined through the Secretarial Process that the<br />

circumstances in the case justify an additional move. Also, if a mobile home was previously moved under<br />

par. U5545-A, HHG may be transported under par. U5372-C2.<br />

1. General. When the identity of the person authorized to receive the HHG of a member referred to in par.<br />

U5372-A is not known or is subject to litigation or, if known, the person has not been located and notified to<br />

take custody of the HHG, the HHG may be stored or continued in storage until such time as proper disposition<br />

can be made.<br />

2. SIT. SIT of HHG turned over for transportation within the time limits in par. U5372-B may be authorized/<br />

approved under par. U5375. SIT in excess of 180 days is the financial responsibility of the person for whom<br />

transportation is being made.<br />

Change 300 U5D9-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/ Section 9: Mbr is Dead, Injured, Ill, Absent More<br />

than 29 Days in a Missing Status, or upon Death<br />

3. NTS<br />

a. Upon Death. Upon request of the dependent, HHG of a member who dies while entitled to basic pay<br />

may be placed in NTS IAW par. U5380-L17.<br />

U5372<br />

b. Absent in a Missing Status. When a member is officially reported as absent for a period of more than 29<br />

days in a missing status, NTS is authorized IAW par. U5380-L18.<br />

c. Change in Status Type. If the member is declared dead while in a missing status, NTS is authorized<br />

IAW par. U5380-L19.<br />

E. Termination of Missing Status. When a missing status is officially terminated and the member is returned to<br />

active duty, HHG in NTS may remain there at GOV’T expense for the time limit stated in par. U5380-L20. When<br />

the member is not returned to active duty, the authority to transportation of HHG placed in NTS under par. U5372-<br />

D3b is determined under pars. U5360, U5365 or provisions in par. U5372 which apply upon death of a member, as<br />

applicable.<br />

F. Member Officially Reported as Dead, Injured, Ill, or Absent for more than 29 Days in a Missing Status, and<br />

Spouse Is Also a Member. If a member on active duty is married to a member, the deceased, injured, ill, or absent<br />

member's HHG may be transported by the spouse ICW the spouse's next immediate PCS under the circumstances<br />

authorized in par. U5372-C. The 1-year time limit and the requirement for additional time in par. U5372-B2 do not<br />

apply. This HHG transportation is in lieu of any other transportation authorized in par. U5372-C. For transportation<br />

purposes, the member’s and surviving spouse’s HHG may be combined, provided the total weight does not exceed<br />

the combined weight allowance of 18,000 pounds plus the HHG weight allowance of the surviving spouse. Par.<br />

U5372-D3 for NTS.<br />

G. Administrative Instructions. Each Service should issue regulations or instructions necessary for the judicious<br />

administration of par. U5372.<br />

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Part D: HHG Transportation & Storage/ Section 9: Mbr is Dead, Injured, Ill, Absent More<br />

than 29 Days in a Missing Status, or upon Death<br />

BLANK PAGE<br />

U5372<br />

Change 300 U5D9-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation Storage/Section 10: SIT<br />

U5375 STORAGE IN TRANSIT (SIT)<br />

SECTION 10: STORAGE IN TRANSIT (SIT)<br />

A. General. SIT is part of HHG transportation. SIT is cumulative and may accrue at any combination of origin,<br />

transit, and destination. SIT may be authorized/approved in the nearest available storage facility. The actual SIT<br />

period governs, regardless of commercial billing practices. HHG SIT cannot begin before the date the HHG are<br />

released to a transportation service provider (TSP), or the GOV’T for transportation. SIT is not authorized for:<br />

1. Intra-city HHG movement as authorized in par. U5355. NOTE: Par. U5375-H; or<br />

2. HHG transportation on TDY, except as authorized in pars. U4770, U5345-C, and U5360-E.<br />

Except as provided in pars. U5375-D, U5375-F, and U5375-G, the member is financially responsible for all SIT<br />

costs when HHG placed therein under a PCS order are not transported under that order.<br />

B. Time Limit<br />

U5375<br />

1. First 90 Days of SIT. A member is authorized 90 days’ SIT for any authorized HHG transportation. If HHG<br />

are not removed from SIT before the first 90-day period expiration, storage charges accruing thereafter are the<br />

member's responsibility unless additional SIT is authorized/approved under pars. U5375-B2 and U5375-B3. If<br />

the GOV’T amends, modifies, cancels or revokes the order or issues another PCS order while the HHG are in<br />

SIT, pars. U5375-F and U5375-G.<br />

2. Second 90 Days of SIT. When, because of conditions beyond the member's control, the HHG in SIT at<br />

GOV’T expense cannot be withdrawn during the first 90 days, a Service-designated official may<br />

authorize/approve SIT for not more than an additional 90 days. A statement of all the facts from the member<br />

must accompany an authorization/approval request for such additional SIT. Among the reasons that additional<br />

SIT may be authorized/approved are:<br />

a. Serious illness of the member,<br />

b. Serious illness or death of a dependent,<br />

c. Impending assignment to GOV’T/GOV’T-controlled QTRS or privatized housing,<br />

d. Directed TDY after arrival at PDS,<br />

e. Non-availability of suitable civilian housing,<br />

f. Awaiting completion of residence under construction, and<br />

g. Acts of God.<br />

3. SIT after the First 180 Days<br />

a. Additional SIT when a Member on TDY or Deployed for more than 90 Days or for an Indefinite Period<br />

while HHG are in SIT. When, because of conditions beyond the member's control, the HHG in SIT at<br />

GOV’T expense cannot be withdrawn during the time limit in pars. U5375-B1 and U5375-B2, a Servicedesignated<br />

official may authorize/approve additional SIT. This authority to extend the SIT time limit<br />

applies only to a member on TDY or deployed for a period in excess of 90 days or for an indefinite period.<br />

Change 281 U5D10-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation Storage/Section 10: SIT<br />

U5375<br />

b. Additional SIT under Circumstances beyond the Member's Control. The Secretarial Process may<br />

authorize/approve SIT beyond the 180-day time limitation prescribed in par. U5375-B2, when, for reasons<br />

deemed appropriate by the Service concerned which are beyond the member's control, the member is<br />

unable to take possession of the HHG within the 180-day time limitation. For example, additional SIT may<br />

be authorized/approved when assignment to GOV’T QTRS or privatized-housing is scheduled for a<br />

specific date after the 180-day limit. Additional SIT may not be authorized/approved when a member<br />

elects to have a home built while other housing is available. Additional SIT must not be<br />

authorized/approved in situations in which a member elects to occupy private sector housing too small to<br />

accommodate all of the member's HHG.<br />

C. SIT for HHG Transported from NTS to Destination. Unless otherwise prohibited in JFTR, a member whose<br />

HHG are in NTS is authorized SIT at any combination of origin (place of NTS), transit, or destination, ICW<br />

transportation from NTS to destination. The time limits in par. U5375-B start on the day following NTS<br />

authorization termination.<br />

D. SIT Converted to NTS. Upon authorization/approval by the Service concerned, SIT at origin may be converted<br />

at the member's request to NTS, in whole or in part, if the member is authorized, under an order, to transportation or<br />

NTS. The conversion is at GOV’T expense. Unless otherwise provided in this Part, transportation of HHG<br />

converted from SIT to NTS is not authorized until another PCS order is issued.<br />

E. HHG Partial Lot Withdrawal and Delivery from SIT<br />

*1. A Service-designated official may authorize/approve:<br />

*a. One HHG partial lot withdrawal and delivery, from SIT; and<br />

*b. A second HHG partial lot withdrawal and delivery when, for reasons beyond the member's control,<br />

unforeseen circumstances arise after the first withdrawal (e.g., a further delay in the projected QTRS<br />

availability date) that would result in hardship to the member/dependents if additional HHG are not<br />

withdrawn.<br />

*2. A member is authorized additional (beyond two) HHG partial lot withdrawals and deliveries from SIT, but<br />

is financially responsible GOV’T for costs, in excess of the GOV’T’s cost, had withdrawal and delivery been<br />

made in one (or two, if the second partial lot withdrawal is authorized/approved) lot(s).<br />

F. Another PCS Order Is Received after the Member Arrives at a New PDS. A member, who receives another PCS<br />

order after arrival at a new PDS, and whose HHG are in SIT at the time such order is received, is authorized<br />

continued SIT, regardless of the time limit prescribed in par. U5375-B, until the new PCS order effective date.<br />

Subsequent storage authorization is determined under the new PCS order.<br />

G. Order Amended, Modified, Canceled or Revoked<br />

1. Order Amended or Modified. A member, under a PCS order that is amended or modified before the member<br />

arrives at the new PDS, but after the HHG are released to a carrier, contractor or the GOV’T for transportation<br />

or storage, is authorized the type of storage authorized under the original PCS order until the amended or<br />

modified order effective date. Thereafter, any storage authorization is determined under the amended order.<br />

2. Order Canceled or Revoked. A member, under a PCS order that is canceled or revoked after the HHG are<br />

released to a transportation service provider (TSP), or the GOV’T for transportation or storage, is authorized the<br />

storage type authorized under the original PCS order until the cancellation or revocation date. Thereafter, the<br />

member is authorized SIT ICW return transportation or delivery of the HHG to an authorized place.<br />

H. Short Distance Moves<br />

1. Intra-city Moves. SIT is not authorized for intra-city HHG moves as authorized in par. U5355. Intra-city<br />

HHG moves are those short distance HHG moves within the PDS limits.<br />

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Part D: HHG Transportation Storage/Section 10: SIT<br />

U5375<br />

2. Inter-city Moves. The prohibition against SIT does not apply to short distance inter-city moves incident to<br />

PCS as described in par. U5355-B. Inter-city moves are moves between residences in the metropolitan area;<br />

both residences (as opposed to PDSs) may not be within the same PDS. SIT for these short distance moves is<br />

limited to special circumstances and must be authorized/approved by the same Secretarial Process as described<br />

in par. U5355-B2.<br />

NOTE: SIT is not authorized for non-PCS short distance moves (e.g., moves to and from GOV’T QTRS).<br />

3. Examples<br />

a. A member is ordered PCS from Bolling AFB, D.C., to San Diego, CA, and chooses to leave family in<br />

local area. The member’s HHG are moved from Bolling AFB to another residence in D.C. This is an intracity<br />

move (both Bolling AFB and new residence in D.C. - same PDS limits) and SIT is not authorized.<br />

b. A member is ordered PCS from Bolling AFB, D.C., to San Diego, CA, and chooses to leave family in<br />

local area. The member’s HHG are moved from Bolling AFB, D.C., to Alexandria, VA. This is an intercity<br />

move (Alexandria, VA, is outside the D.C. limits) and the Secretarial Process may authorize SIT.<br />

c. A member is reassigned between activities in the Pentagon. The member currently resides in Reston,<br />

VA, but the member’s new position requires the member to live on Ft. Myer, in Arlington, VA. Even<br />

though the member is moving from one area to another (Reston in Fairfax County, VA, to Ft Myer,<br />

Arlington, VA) the member is not authorized SIT because there is no PCS involved (regardless of what the<br />

order may call the transfer).<br />

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Part D: HHG Transportation Storage/Section 10: SIT<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U5375<br />

Change 281 U5D10-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 11: NTS<br />

SECTION 11: NON-TEMPORARY STORAGE (NTS)<br />

U5380 NON-TEMPORARY STORAGE (NTS)<br />

A. General<br />

1. General. NTS is all storage other than SIT (see par. U4770-B). See APP A, NON-TEMPORARY<br />

STORAGE (NTS).<br />

U5380<br />

2. Authority. NTS may be authorized/approved by the official designated by the Service concerned in facilities<br />

determined to provide best value to the GOV’T.<br />

3. Allowable Costs. NTS includes necessary packing, crating, unpacking, uncrating, transportation to and from<br />

the storage location(s), storage, and other directly related necessary services necessary to place the HHG in the<br />

designated storage facility. See APP A, NON-TEMPORARY STORAGE (NTS).<br />

4. Weight Limit. The total HHG weight transported, plus the HHG weight in NTS (at GOV’T expense on the<br />

same PCS order) should not exceed the weight allowance in par. U5310-B.<br />

5. Excess Weight. If the HHG weight in NTS, plus the HHG weight transported on the same order, exceeds the<br />

weight allowance, the member is financially responsible for the excess cost (par. U1010-B9).<br />

6. Excess Weight Charges<br />

a. At the member’s request, the GOV’T may pay the total transportation cost and other charges applicable<br />

to any excess weight that exceeds the member’s HHG weight allowance and collect reimbursement for the<br />

excess cost from the member.<br />

b. Payment for the shipment, and collection from the member, for excess charges are IAW Service<br />

regulations (par. U5340).<br />

7. Personally-Procured NTS. See par. U5320-D.<br />

B. Place of NTS<br />

1. General. Except as otherwise provided in par. U5380, NTS must be in a storage facility near to the place<br />

where the HHG are located on the date the member's PCS order is issued. The official designated by the<br />

Service concerned determines which storage facility provides best value to the GOV’T.<br />

2. Return of HHG from OCONUS. When HHG are returned to CONUS from OCONUS for NTS the place of<br />

NTS is determined by the official designated by the Service concerned.<br />

3. NTS Authorized while HHG Are in Transit. HHG, en route to a destination under a prior order at the time<br />

another order is issued which authorizes the member to NTS, may be placed in NTS upon arrival at the initial<br />

destination or diversion point.<br />

C. NTS as an Alternative to Transportation. Notwithstanding any provision of par. U5380, a member is authorized<br />

NTS as an alternative to transportation of any of the member's HHG when such storage is in the GOV’T’s best<br />

interest. However, NTS must not be authorized as an alternative to the transportation under par. U5370-B1 incident<br />

to return of dependents under par. U5900-D2h. With this exception, each Service may publish a list of<br />

circumstances for which NTS is authorized as an alternative to HHG transportation. Otherwise, a member is<br />

authorized NTS as an alternative to HHG transportation only if authorized/approved through the Secretarial Process.<br />

The place of NTS is an authorized origin point from which transportation may be made when a member later<br />

becomes authorized HHG transportation.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 11: NTS<br />

D. NTS Converted to SIT<br />

1. Upon authorization/approval by the Service concerned, NTS at origin may be converted at the member’s<br />

request to SIT, in whole or in part if the member is authorized transportation/NTS, under an order.<br />

2. The conversion is at GOV’T expense. However, any storage cost accruing for periods in excess of 180<br />

days are the member’s financial responsibility.<br />

U5380<br />

3. Unless otherwise provided in par. U5375-B3, no additional HHG storage, after conversion from NTS to SIT,<br />

is authorized before another PCS order is issued.<br />

E. NTS of HHG Currently in SIT. When HHG are in SIT on the date another order is issued under which NTS is<br />

authorized, the authorized period of NTS begins on the latter order effective date (par. U5375-F or U5375-G1).<br />

F. Withdrawal of HHG from NTS as an Alternative to Continued Storage. A member, whose HHG were placed in<br />

NTS, is authorized to withdraw any or all HHG from storage in lieu of continued NTS. However, the HHG<br />

withdrawn must be for use by the member or dependents in establishing or augmenting a place of residence.<br />

Withdrawal, a short distance move, unpacking, and uncrating are at GOV’T expense. No further transportation or<br />

storage of the withdrawn HHG is authorized before another PCS order is issued, except as otherwise provided in this<br />

Part (45 Comp. Gen. 771 (1966)).<br />

G. NTS Incident to Occupancy of GOV’T/GOV’T-controlled QTRS or Privatized Housing and Incident to<br />

Vacating Local Private Sector Housing<br />

*1. Occupancy of GOV’T/GOV’T-controlled QTRS or Privatized Housing. The NTS provided for in pars.<br />

U5380-G1a and U5380-G1b applies to every member assigned to GOV’T/GOV’T-controlled QTRS or<br />

privatized housing in CONUS; it may be applied to a member assigned to OCONUS GOV’T/GOV’T-controlled<br />

QTRS if specifically authorized in Service regulations. Neither the weight allowance in par. U5310-B nor the<br />

18,000-pound limit imposed by 37 USC §406(b)(1)(D) applies to par. U5380-G1. Necessary packing, crating,<br />

unpacking and uncrating is authorized incident to NTS under par. U5380-G1. Pars. U5360-F or U5365-G,<br />

respectively, for authority for a short distance move when a member is required to vacate GOV’T/GOV’Tcontrolled<br />

QTRS or privatized housing incident to separation from the Service or relief from active duty under<br />

honorable conditions, or incident to retirement from the Service. See par. U5355-C for a short distance move<br />

incident to assignment/termination of GOV’T/GOV’T-controlled QTRS or privatized housing under other<br />

circumstances.<br />

a. Moving to and from GOV’T QTRS. A member is authorized NTS of HHG that cannot be<br />

accommodated in assigned GOV’T QTRS for moves directed by competent authority on the basis of a<br />

Service requirement, such as:<br />

(1) Assignment to GOV’T QTRS to use idle housing facilities (par. U5380-L21);<br />

(2) Vacating GOV’T QTRS (i.e., order, unfit for occupancy, some unusual Service operational<br />

requirement) (par. U5380-L22); or<br />

(3) Reassignment to GOV’T QTRS when the conditions, addressed in par. U5380-G1b, have been<br />

rectified or alleviated (par. U5380-L21).<br />

NTS is not authorized incident to GOV’T QTRS assignment for the member’s convenience or morale. If a<br />

member voluntarily vacates GOV’T QTRS for personal reasons or convenience, neither GOV’T funded<br />

NTS of the HHG moved from the GOV’T QTRS, nor continued NTS of the HHG previously placed in<br />

NTS as being in excess to what could be accommodated in the GOV’T QTRS, is authorized. Charges for<br />

handling out delivery and unpacking of HHG in NTS as being in excess to what could accommodated in<br />

the GOV’T QTRS to the member’s local residence are payable by the GOV’T. NTS must not be<br />

authorized under par. U5380-G1 when GOV’T QTRS assignment termination is incident to the advance<br />

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Part D: HHG Transportation & Storage/Section 11: NTS<br />

return of dependents and HHG under par. U5370-B2 or early return of dependents and HHG under par.<br />

U5900-D2h.<br />

U5380<br />

b. Moving to and from Privatized Housing. A member is authorized NTS of HHG that cannot be<br />

accommodated in assigned privatized housing for moves directed by competent authority on the basis of a<br />

Service requirement, such as:<br />

(1) Assignment to privatized housing to use idle housing facilities (par. U5380-L21);<br />

(2) Vacating privatized housing (i.e., order, unfit for occupancy, some unusual Service operational<br />

requirement) (par. U5380-L22); or<br />

(3) Reassignment to privatized housing when the conditions, addressed in par. U5380-G1b, have been<br />

rectified or alleviated (par. U5380-L21).<br />

NTS is not authorized incident to privatized housing assignment for the member’s convenience or morale.<br />

If a member voluntarily vacates privatized housing for personal reasons or convenience, neither GOV’T<br />

funded NTS of the HHG moved from the privatized housing, nor continued NTS of the HHG previously<br />

placed in NTS as being in excess to what could be accommodated in the privatized housing, is authorized.<br />

Charges for handling out delivery and unpacking of HHG in NTS as being in excess to what could<br />

accommodated in the privatized housing to the member’s local residence are payable by the GOV’T. NTS<br />

must not be authorized under par. U5380-G1 when privatized housing assignment termination is incident to<br />

the advance return of dependents and HHG under par. U5370-B2 or early return of dependents and HHG<br />

under par. U5900-D2h.<br />

c. Moving from GOV’T-controlled QTRS. When a member occupying GOV’T-controlled QTRS is<br />

directed by competent authority to vacate the GOV’T-controlled QTRS because the GOV’T-controlled<br />

QTRS are found to be unfit for occupancy, or to meet some unusual Service operational requirement, the<br />

member is authorized NTS within the time limits in par. U5380-L23. This includes a short distance move<br />

between the GOV’T-controlled QTRS and the NTS facility incident to vacating and reoccupying the<br />

GOV’T-controlled QTRS, or between the NTS facility and GOV’T QTRS if such QTRS were occupied in<br />

lieu of reoccupying the vacated GOV’T-controlled QTRS. If vacating the GOV’T-controlled QTRS is for<br />

a temporary period, the member is authorized a combination of a short distance move under par. U5355-C<br />

and NTS under par. U5380-G1.<br />

2. Incident to Vacating Local Private Sector Housing<br />

a. Member Is Directed by Competent Authority to Vacate Local Private Sector Housing. A member is<br />

authorized NTS, with no weight limitation based on grade, when, in compliance with an order, the member<br />

vacates local private sector housing (52 Comp. Gen. 293 (1972)). See par. U5355-D1 for authority for a<br />

short distance move in such situations.<br />

b. Member Vacates Local Private Sector Housing Incident to an Involuntary Tour Extension. A member is<br />

authorized NTS, with no weight limitation based on grade, when a tour of duty at a PDS is involuntarily<br />

extended and the member is required for reasons beyond the member's control (e.g., a landlord’s refusal to<br />

renew lease agreement), to change local private sector residences on the local economy (51 Comp. Gen. 17<br />

(1971) and 59 id. 626 (1980)). NTS is authorized until the member's reporting-not-later-than date or the<br />

specific reporting date shown in the next subsequent PCS order. A short distance move from NTS to<br />

GOV’T or local private sector housing, from which the member is to commute daily to the PDS, is<br />

authorized when the member relocates during the extended tour. See par. U5355-D2 for authority for a<br />

short distance HHG move to other local private sector housing from which the member is to commute daily<br />

to the PDS.<br />

H. NTS when Ordered on PCS to a Remote CONUS Area with a Housing Shortage. A member, ordered on a PCS<br />

to duty in a remote CONUS area with a scarcity of available housing, may place any part of the HHG in NTS when<br />

authorized/approved through the Secretarial Process.<br />

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Part D: HHG Transportation & Storage/Section 11: NTS<br />

U5380<br />

I. Successive NTS Authorization Periods. A member, whose HHG are in NTS when another order authorizing NTS<br />

is received, is authorized continued storage until the termination of authority under the latter order.<br />

J. Order Amended, Modified, Canceled or Revoked. For NTS authority when an order is amended, modified,<br />

canceled or revoked, par. U5375-G.<br />

K. NTS upon Separation from Service or Relief from Active Duty, Retirement, Placement on TDRL, Discharge<br />

with Severance or Separation Pay, or Involuntary Release from Active Duty with Readjustment or Separation Pay<br />

1. Separation from Service or Relief from Active Duty. A member, separated from the Service or relieved<br />

from active duty and authorized HHG transportation to the HOR or PLEAD under par. U5360 is authorized<br />

NTS, unless specifically prohibited in par. U5360. The time limitation for the NTS is in par. U5360-B1.<br />

2. Retirement, Placement on TDRL, Discharge with Severance or Separation Pay, or Involuntary Release from<br />

Active Duty with Readjustment or Separation Pay. A member, or a dependent in the event of the retiree's death,<br />

who is authorized HHG transportation to a HOS, is authorized NTS of HHG for a period NTE 1 year from the<br />

date of active duty termination. The authority and circumstances in par. U5365-C apply for extending the 1year<br />

storage limit.<br />

L. Time Limits. NTS authority is based on the member's status as prescribed in the following table. The authority<br />

begins on the date the order is issued and continues as long as the situation exists. When authority termination in<br />

one situation is followed by the beginning of another NTS situation, the NTS period is continuous. For<br />

authorization for SIT for periods after NTS authority termination, par. U5375.<br />

Situation Storage Termination<br />

1. PCS with TDY en route (par. U5345-C). 1. The member’s departure date from the last TDY<br />

2. Assignment by a PCS order or when called/ordered to<br />

active duty to pursue a course of instruction of 20 or more<br />

weeks (par. U5345-D).<br />

3. PCS CONUS PDS area to which HHG transportation<br />

is restricted (par. U5345-E).<br />

4. Transfer to a hospital for observation and/or treatment<br />

(par. U5345-F).<br />

5. Detachment from PDS to await an order, detail,<br />

assignment or separation (par. U5345-G).<br />

6. Ordered to duty in a remote CONUS area with a<br />

housing shortage (par. U5380-H).<br />

7. PCS to PDS located at or in the storage place vicinity<br />

(par. U5345-H) or upon assignment to sea duty,<br />

OCONUS duty or duty at a PDS to which HHG<br />

transportation is prohibited or restricted, on completion of<br />

TDY at an intermediate station as applicable.<br />

8. PCS from CONUS to OCONUS PDS (pars. U5350-A<br />

and U5380-C).<br />

9. Assignment to duty under any par. U5350-B<br />

condition.<br />

10. Assignment from an OCONUS PDS to an OCONUS<br />

PDS to which HHG transportation is prohibited or<br />

station to proceed to the new PDS.<br />

2. The member’s departure date from the last course of<br />

instruction following completion or termination of<br />

attendance thereat.<br />

3. Member's reporting not later than date, or the specific<br />

reporting date shown in the next subsequent PCS order<br />

or removal of Service restriction.<br />

4. Termination date of hospitalization for restoration to<br />

duty, separation, relief from active duty, retirement, etc.<br />

5. Member's reporting-not-later-than date, or the<br />

specific reporting date shown in the next subsequent<br />

PCS order.<br />

6. Member's reporting not later than date, the specific<br />

reporting date shown in the next subsequent PCS order.<br />

7. Ninety days after the member's reporting not later<br />

than date, or the specific reporting date shown in the<br />

next subsequent PCS order, or at the OCONUS PDS or<br />

the PDS to which HHG transportation is prohibited or<br />

restricted, whichever applies (par. U5345-H for storage<br />

in excess of 90 days).<br />

8. Member's reporting not later than date or the specific<br />

reporting date shown in the next subsequent PCS order<br />

to CONUS.<br />

9. Member's detachment date in CONUS, or the<br />

reporting not later than date, or the specific reporting<br />

date shown in the next subsequent PCS order to<br />

CONUS.<br />

10. Member's reporting not later than date, or the<br />

specific reporting date shown in the next subsequent<br />

Change 300 U5D11-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 11: NTS<br />

U5380<br />

Situation Storage Termination<br />

restricted, or to a ship designated as operating OCONUS PCS order to CONUS.<br />

continuously for 1 year or more or assigned to staff duty<br />

ICW such ship (par. U5350-D).<br />

11. Ordered from sea duty to an OCONUS shore PDS to 11. Member's reporting not later than date, or the<br />

which HHG transportation is authorized (par. U5350-F). specific reporting date shown in the next subsequent<br />

PCS order to CONUS.<br />

12. Involuntary tour extension (par. U5355-D2). 12. Member's reporting not later than date, or the<br />

specific reporting date shown in the next subsequent<br />

PCS order.<br />

13. Separation from the Service or relief from active duty 13. As prescribed in par. U5360-B1.<br />

(par. U5360).<br />

14. Retirement, placement on the TDRL, discharge with 14. As prescribed in par. U5365-C.<br />

severance pay or separation pay, or involuntary<br />

separation with readjustment or separation pay (par.<br />

U5365).<br />

15. Death of sole dependent, or of all dependents, 15. Member's reporting-not-later-than date, or the<br />

residing in a OCONUS area (par. U5905-C3).<br />

specific reporting date shown in the next subsequent<br />

PCS order to CONUS.<br />

16. Change from a PDS to which HHG transportation is 16. Member's reporting-not-later-than date, or the<br />

authorized to a PDS to which HHG transportation is not specific reporting date shown in the next subsequent<br />

authorized while HHG are en route (par. U5370-C). PCS order to CONUS.<br />

17. Member dies while entitled to basic pay (par. U5372- 17. One year after date of death. If the member<br />

D3a).<br />

described in par. U5372-A is married to a member, the<br />

deceased member's HHG may be transported to the<br />

nearest approved NTS facility and be provided NTS for<br />

a period ending upon the surviving spouse-member’s<br />

next PCS to a PDS where HHG transportation is not<br />

limited or restricted, or 1 year subsequent to the<br />

deceased spouse-member’s date of death, whichever is<br />

longer.<br />

18. Officially reported as absent for a period of more 18. One year from date of official missing status report,<br />

than 29 days in a missing status (par. U5372-D3b). unless further extended through the Secretarial Process<br />

(par. U5012-I).<br />

19. Member is declared dead while in a missing status 19. One year after date of official notice of death.<br />

(par. U5372-D3c).<br />

20. Member is returned to active duty from a missing 20. Member's reporting-not-later-than date, or the<br />

status (par. U5372-E).<br />

specific reporting date shown in the next subsequent<br />

PCS order.<br />

21. HHG are stored as an alternative to transportation 21. Member's reporting-not-later-than date, or the<br />

(par. U5380-C).<br />

specific reporting date shown in the next subsequent<br />

PCS order.<br />

22. Assignment or reassignment of GOV’T QTRS or 22. Date member is ordered to relinquish GOV’T<br />

privatized housing (par. U5380-G1a).<br />

QTRS/privatized housing.<br />

23. Assignment to GOV’T QTRS or privatized housing 23. Date member is subsequently assigned to GOV’T<br />

is terminated or member is required to vacate GOV’T QTRS, privatized housing or to other QTRS under a<br />

QTRS or privatized housing temporarily (par. U5380- Service’s jurisdiction, is authorized to return to<br />

G1a).<br />

previously vacated or similar GOV’T QTRS/privatized<br />

housing, or the reporting-not-later-than date, or the<br />

specific reporting date shown in the next subsequent<br />

PCS order, whichever is earliest.<br />

24. Required to temporarily vacate GOV’T-controlled 24. Date member is authorized to reoccupy these<br />

(par. U5380-G1b).<br />

GOV’T-controlled QTRS, is assigned GOV’T<br />

QTRS/privatized housing, or the reporting-not-later-than<br />

date, or the specific reporting date shown in the next<br />

Change 300 U5D11-5<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 11: NTS<br />

U5380<br />

Situation Storage Termination<br />

subsequent PCS order, whichever is earliest.<br />

25. Installation of GOV’T owned furniture and<br />

25. Date member is ordered to relinquish the QTRS.<br />

appliances that displace similar privately owned items in<br />

GOV’T QTRS/GOV’T-controlled QTRS, privatized<br />

housing (par. U5380-G).<br />

26. HHG in NTS is awarded to ex-spouse incident to a 26. A reasonable period of time NTE the member's<br />

divorce.<br />

authorized period of storage (61 Comp. Gen. 180<br />

(1981)).<br />

27. Ordered to an area to which transportation of 27. Member's reporting-not-later-than date, or the<br />

personal baggage is not permitted.<br />

specific reporting date shown in the next subsequent<br />

PCS order to a PDS to which transportation of personal<br />

baggage is authorized.<br />

28. Evacuation of OCONUS PDS (par. U6010) 28. Member's reporting-not-later-than date, the specific<br />

reporting date shown in the next subsequent PCS order<br />

or when return of HHG to the member's residence at or<br />

in the OCONUS PDS vicinity is authorized.<br />

Change 300 U5D11-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 12: Auth Locations/Limits Related to PCS<br />

SECTION 12: AUTHORIZED LOCATIONS AND AUTHORIZED LIMITS<br />

RELATED TO PCS<br />

U5390 AUTHORIZED LOCATIONS AND AUTHORIZED LIMITS RELATED TO PCS<br />

U5390<br />

A. General. A member may transport HHG between any locations. The GOV’T’s expense is limited to that<br />

allowed for the member’s maximum PCS HHG weight allowance transported in one lot from the last PDS, or from<br />

the actual HHG location, to the new PDS or legal heir’s home, whichever results in a lesser cost to the GOV’T. This<br />

also applies to a member on a PCS order from an administratively weight restricted area. Par. U5340-C1.<br />

Example 1: A member has a PCS order to an unaccompanied OCONUS PDS. T he member transports UB<br />

(part of the PCS HHG weight allowance) to the new PDS, HHG to the new PDS, and HHG to a designated<br />

location. S ince t he ne w P DS, a nd t he d esignated l ocation a re a uthorized p oints t o w hich HHG may b e<br />

transported, the ‘One Lot’ rule does not apply provided the total HHG shipped in the three shipments do not<br />

exceed the member's maximum HHG weight allowance. However, if the weight of the three shipments exceeds<br />

the member’s authorized PCS weight allowance, par. U5340.<br />

Example 2: A member has a PCS order from one CONUS location to another. The member transports HHG<br />

to the new PDS and HHG to the member’s parents’ house. Since the member's parents' house is not an<br />

authorized location the one lot rule applies and the member is limited to the cost of the member’s maximum<br />

PCS HHG weight allowance transported in one lot from the old to the new PDS.<br />

Example 3: Incident to a member's PCS from Washington, DC, to unusually arduous sea duty in Norfolk, VA,<br />

the member's HHG are transported to a designated place in Detroit, MI. The HHG are later moved at personal<br />

expense to Fargo, ND. The member is subsequently ordered on PCS to Key West, FL. The HHG<br />

transportation cost to Key West, FL, from Fargo, ND, is compared to the transportation cost of the member’s<br />

maximum PCS HHG weight allowance (less the weight of any UB/HHG moved between PDSs) from Detroit,<br />

MI. However, if the weight of the two shipments (from Fargo and Norfolk) exceeds the member’s authorized<br />

PCS weight allowance, par. U5340.<br />

*B. Summary of PCS HHG Authorized Locations and Weight Allowance. The following table summarizes<br />

authorized locations and weight allowances for HHG transportation under a PCS order. The references provide<br />

details and should be reviewed for thorough understanding.<br />

Order Type And JFTR References<br />

1. Entrance into the Service – Initial Reporting (par.<br />

U5345-A1).<br />

2. Member who reenters the service within 1 year of<br />

discharge or release from active duty under honorable<br />

conditions (par. U5345-A2).<br />

3. Called or ordered to active duty for 140 or more days<br />

at one duty station (other than for reasons listed under<br />

par. U5345-B2) (par. U5345-B1).<br />

4. Recalled to active duty. A member released from<br />

active duty already authorized HHG transportation to a<br />

HOS (par. U5345-B5).<br />

5. Commissioned or appointed from an enlisted grade to<br />

become an officer (par. U5345-B6).<br />

6. Commissioned from a service academy (par. U5345-<br />

B7).<br />

7. A PCS with TDY/deployment en route (par. U5345-<br />

C1)<br />

8. Course(s) of instruction of 20 or more weeks at one<br />

location (par. U5345-D)<br />

HHG Authorized Locations And Weight Allowance<br />

(Footnote Explanations Follow Summary)<br />

9, 14, 16, 10<br />

From 5, from 6, 9, 10, 14, 18, 21, 23, , 27<br />

9, 10, 14, 16, 17<br />

5, 9, 12, 14 (“if recalled after selecting a HOS”), 19<br />

9, 18 (“incl. where commissioned or appointed if place is<br />

first PDS as commissioned or warrant officer”), 10, 23,<br />

9, 10 (“to first PDS” - reference for restriction), 11 (“from<br />

Academy”), 16<br />

1 for 8 only, 2 for 8 only, 4 for 8 only, 5, 6 at TDY for 8,<br />

9, 23<br />

5 (“place of storage”), 6, 9, 10, 14, 18, 21<br />

Change 289 U5D12-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 12: Auth Locations/Limits Related to PCS<br />

Order Type And JFTR References<br />

9. Upon release from a course of instruction of 20 or<br />

more weeks at one location (par. U5345-D)<br />

10. CONUS area to which HHG transportation is<br />

prohibited; or dependents are not permitted to join<br />

member within 20 weeks (par. U5345-E)<br />

11. When restriction from CONUS area lifted or ordered<br />

PCS to an unrestricted PDS (par. U5345-E)<br />

12. Ordered to a CONUS hospital from a CONUS PDS,<br />

CONUS TDY location, or another CONUS hospital<br />

(pars. U5345-F2 and U5345-F4)<br />

13. Ordered to a CONUS hospital from an OCONUS<br />

PDS or OCONUS hospital (pars. U5345-F3 and U5345-<br />

F4)<br />

14. Completion of CONUS hospitalization and<br />

restoration to duty; separated from the service; relieved<br />

from active duty; placed on the TDRL; or retired<br />

(including transfer to the Fleet Reserve or Fleet Marine<br />

Corps Reserve) (par. U5345-F5)<br />

15. Ordered from a CONUS PDS to await order, detail,<br />

assignment, or separation (par. U5345-G1)<br />

16. Ordered to CONUS from an OCONUS PDS to await<br />

order, detail, assignment, or separation (par. U5345-G2)<br />

17. Ordered from an OCONUS PDS to CONUS or a<br />

non-foreign OCONUS area for separation processing<br />

with HOS authorized (par. U5345-G3)<br />

18. Ordered on PCS to a PDS in the vicinity of storage<br />

(pars. U5345-H)<br />

19. Ordered to an OCONUS PDS to which HHG<br />

transportation is permitted (par. U5350-A1)<br />

20. Ordered to an OCONUS PDS to which HHG<br />

transportation is to be authorized within 20 weeks of<br />

member’s port-reporting month (par. U5350-A2)<br />

21. Ordered to an OCONUS PDS to which HHG<br />

transportation will not be authorized until 20 or more<br />

weeks after member’s port-reporting month (par. U5350-<br />

A3)<br />

22. Ordered from shore duty to sea duty (except<br />

unusually arduous sea duty) (par. U5350-B)<br />

23. Ordered from a CONUS PDS to an OCONUS PDS<br />

to which HHG transportation is prohibited or restricted,<br />

to unusually arduous sea duty, or duty under unusual<br />

circumstances (par. U5350-C)<br />

24. Ordered from an OCONUS PDS to an OCONUS<br />

PDS to which HHG transportation is prohibited or<br />

restricted, to unusually arduous sea duty, or duty under<br />

unusual circumstances (par. U5350-D)<br />

U5390<br />

HHG Authorized Locations And Weight Allowance<br />

(Footnote Explanations Follow Summary)<br />

5 (“from place of storage”), 9, 11 or 15 (“upon release<br />

from active duty”), 23 (“if retained on active duty”)<br />

5, 9, 18, 25<br />

From 5, 9, 23, 26<br />

5 (“place of storage”), 9, 18, 19, 21<br />

5, 9, 22<br />

9, 18, 19 (“to authorized destination”), 21<br />

5, 9, 18 (“upon receipt of order”), 23<br />

5, 9, 18 (“to ordered place”), 23 (reference for restrictions)<br />

5, 6, 9, 13, 18 (reference for restrictions), 22 (“only from<br />

designated place/location to processing if HOS is same<br />

location”)<br />

From/to 5, 9<br />

5, 9, 18 and 20 (reference for combination of<br />

transportation restriction), 21, 23<br />

5 (“for duration of OCONUS assignment” and “HHG for<br />

OCONUS PDS may be placed in NTS until transported”),<br />

9, 20, 23 (when authorized)<br />

5 (“until transported to OCONUS PDS or for duration of<br />

OCONUS assignment”), 9, 20, 25, 28 (“if qualified”), and<br />

then to 23 when authorized<br />

5, 9, 18 (“to the unit’s home port; or the ship, afloat staff,<br />

afloat unit or home port for UB”) (“When the home port is<br />

OCONUS, par. U5350-A1, U5350-A2, or U5350-A3; or<br />

par. U5350-D also applies”)<br />

5, 9, 20 (“or non-foreign OCONUS area if dependent<br />

transportation authorized; or foreign OCONUS location to<br />

which dependent transportation has been authorized”), 23<br />

(“to OCONUS PDS in an amount authorized and later<br />

from OCONUS PDS to member’s new PDS”)<br />

From/to 5, 9, 18, 20, 21 (“or place of storage”), 23 (“to<br />

OCONUS PDS in an amount authorized and later when<br />

restriction lifted and if authorized”), 25, 29<br />

Change 289 U5D12-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 12: Auth Locations/Limits Related to PCS<br />

U5390<br />

HHG Authorized Locations And Weight Allowance<br />

Order Type And JFTR References<br />

(Footnote Explanations Follow Summary)<br />

25. Ordered from sea duty or OCONUS duty to a 9, 18, 19 (“except for limitations noted under pars. U5350-<br />

CONUS PDS (par. U5350-E)<br />

C and U5350-D, member is authorized HHG<br />

transportation from the designated place, location, or NTS<br />

to which HHG were transported under pars. U5350-A<br />

U5350-B, U5350-C, and U5350-D, or U5350-H”), 23<br />

26. Ordered from sea duty to OCONUS shore duty PDS (Pars. U5350-D and U5350-E for limitations to the<br />

(par. U5350-F)<br />

following) 5 (“but not NTS to NTS”), 9, 18 (“to new or<br />

specified location”), 19 (“from prior specified location or<br />

place of storage”; “authorized without cost limitation to<br />

new OCONUS PDS”)<br />

27. Ordered from sea duty to sea duty – home ports HHG transportation is not authorized except for cases<br />

identical (par. U5350-G1)<br />

under pars. U5350-D and U5350-E<br />

28. Ordered from sea duty to sea duty – home ports not 5, 9 (“except where restricted –pars. U5350-D and U5350identical<br />

(par. U5350-G2)<br />

E”), 18 (or home port), 21, 23 (or home port), 30<br />

29. Ordered to/from ship, afloat staff, or afloat unit “only UB transportation to/from deployed ship without<br />

deployed away from home port (par. U5350-H)<br />

regard to distance”<br />

30. Unit home port officially changed. (par. U5350-I) If not arduous sea duty, same as par. U5350-G2. If<br />

arduous sea duty, on the home port change effective date is<br />

authorized HHG transportation to designation authorized<br />

for dependents and/or NTS.<br />

31. Unit home port change officially announced. (par. 5, 9 (“regardless of time left in tour”), 23<br />

U5350-J)<br />

32. Local short distance moves (1) incident to<br />

9 (“weight allowance does not apply”)<br />

reassignment or PCS; (2) moving to/from GOV’T QTRS<br />

or privatized housing; (3) vacating local economy QTRS;<br />

(4) involuntary tour extension (pars. U5355-B, U5355-C,<br />

U5355-D)<br />

33. Separation from the service or relief from active duty 5 (“or authorized place of storage”), 6 (“very limited”), 9,<br />

except for discharge with severance or separation pay 18, 21, 30<br />

(pars U5360-A and U5360-B)<br />

34. Separation or relief from active duty to continue in 5, 9. HHG transportation or NTS only if the member is<br />

the service (par. U5360-C)<br />

transferred on a PCS in conjunction with reentry into or<br />

continuance in the Service.<br />

35. Separation or relief from active duty upon expiration If on following day the member reenters Service at station<br />

of enlistment or prescribed term of service (par. U5360- at which separated or relieved with no change of PDS, no<br />

D)<br />

eligibility for HHG transportation or NTS.<br />

36. Member required to vacate GOV’T/GOV’T- 5, 6, 9 (“Weight limit not applicable to short distance<br />

controlled QTRS or Privatized Housing upon separation move. Within PCS weight limit to place elected under par.<br />

or relief from active duty (pars. U5360-F and G)<br />

U5125”)<br />

37. Member ordered home to await the results of 9 (to the “home or specific location to await results. Then<br />

disability proceedings (par. U5360-H)<br />

to the final separation point less the cost to waiting point”)<br />

38. Member serving in CONUS who has no dependent HHG transportation & NTS not authorized<br />

and is separated from the service under other than<br />

honorable conditions (par. U5360-I)<br />

39. Enlisted member ordered to a college (par. U5360-J) From/to 5 (“or from authorized place of storage”), 6, 9, 11,<br />

15 (“and/or college also”), 18, 21, 30<br />

40. Recalled to active duty after separation from the 5, 9 and authorized locations depending on the PCS order.<br />

service or relief from active duty (par. U5360-K) Upon separation following recall, pars. U5360-A and<br />

U5360-B for authorized places.<br />

41. Retirement, placement on TDRL, discharge with To/from 5, 6 (“limited”), 9, 13, 18, 21, 26<br />

severance or separation pay, or involuntary release from<br />

active duty with readjustment or separation pay – HOS<br />

AUTHORIZED (par. U5365-A)<br />

Change 289 U5D12-3<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 12: Auth Locations/Limits Related to PCS<br />

Order Type And JFTR References<br />

42. Retirement, placement on TDRL, discharge with<br />

severance or separation pay, or involuntary release from<br />

active duty with readjustment or separation pay – HOS<br />

NOT AUTHORIZED (par. U5365-B)<br />

43. Member required to vacate GOV’T/GOV’Tcontrolled<br />

QTRS or privatized housing before selecting a<br />

home (par. U5365-G)<br />

44. Recalled to active duty before selecting a home, then<br />

reverts to retired status under honorable conditions (par.<br />

U5365-H)<br />

45. Recalled to active duty after selecting a home, then<br />

reverted to retired status under honorable conditions (par.<br />

U5365-I)<br />

46. A member on the TDRL discharged or retired (par.<br />

U5365-J)<br />

47. Member dies after retirement or release, after<br />

selecting a home but before HHG transportation (par.<br />

U5365-K1)<br />

48. Member dies after retirement or release, before<br />

selecting a home (par. U5365-K2)<br />

49. Member ordered home to await disability retirement<br />

(par. U5365-L)<br />

50. HHG transportation under unusual/emergency<br />

circumstances (par. U5370-A)<br />

51. Member serving in CONUS who has dependents and<br />

is separated from the service under other than honorable<br />

conditions (par. U5370-H)<br />

52. Member serving OCONUS who has no dependents<br />

and is separated from the service under other than<br />

honorable conditions (par. U5370-B2)<br />

53. Member serving OCONUS who has dependents and<br />

is separated from the service under other than honorable<br />

conditions (par. U5370-B2)<br />

54. Early Return of Dependents from a foreign area --<br />

due to official situations in par. U5900-B (par. U5905-<br />

A1)<br />

55. Dependents’ Return to Member’s OCONUS PDS<br />

when authorized due to official situations under par.<br />

U5900-B1c (par. U5905-A2)<br />

56. Early Return of Dependents from an OCONUS PDS<br />

due to national interest (pars. U5900-C and U5905-B)<br />

57. Dependents’ Return to Member’s OCONUS PDS<br />

when national interest reasons no longer exist (pars.<br />

U5900-C and U5905-B)<br />

58. Early Return of Dependents from an OCONUS PDS<br />

due to personal situations under pars. U5900-D and<br />

U5900-E (par. U5905-C1).<br />

59. Dependents do not travel to OCONUS PDS (par.<br />

U5905-C2)<br />

60. Death of Dependents in OCONUS Areas (par.<br />

U5905-C3)<br />

U5390<br />

HHG Authorized Locations And Weight Allowance<br />

(Footnote Explanations Follow Summary)<br />

5 (“or from authorized place of storage”), 6, (limited) 9,<br />

11, 15, 18, 21, 30<br />

9 (“not limited on short move”) (“move from temporary to<br />

selected home is within the PCS weight limit”)<br />

5, 9, 13<br />

9, 13 (“previous HOS”) or 15 (“whichever member<br />

chooses – HOS or PLEAD”)<br />

5, 6, 9 and 13 if still authorized from originally being put<br />

on TDRL<br />

*9, 13 (“or place selected by dependents NTE member’s<br />

maximum PCS HHG weight allowance in one lot to<br />

HOS”)<br />

9, 13 (“NTE dependents’ choice”)<br />

9 (“to the home or specific location; may re-transport to<br />

retirement location NTE PDS to HOS” less the cost to<br />

waiting point)<br />

9 (“contingent on dependent transportation” in par. U5240)<br />

9 (“directly related to dependent transportation” in par.<br />

U5240-F), 31<br />

9, 11, 15<br />

9 (“may provide”), 11, 15, 18 (“or former OCONUS<br />

PDS”), 19, 31<br />

To/from 5, 9 (“within authorized allowance or admin wt<br />

limit”), 22, 31<br />

“To the OCONUS PDS up to the cost from the place to<br />

which the HHG were previously transported<br />

To/from 5, 9 (“within authorized allowance or admin wt<br />

limit”), 22, 31<br />

“To the OCONUS PDS up to the cost from the place to<br />

which the HHG were previously transported”<br />

To/from 5, 9 (“within authorized allowance or admin wt<br />

limit”), 22, 31<br />

To/from 5, 9 (“within authorized allowance or admin<br />

weight limit and NTE the cost from the OCONUS PDS to<br />

the dependents’ location”), 22, 31<br />

5 (“up to prescribed weight limit”)<br />

Change 289 U5D12-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 12: Auth Locations/Limits Related to PCS<br />

Order Type And JFTR References<br />

61. Dependent Return Is Authorized to OCONUS Areas<br />

– Custody Agreement Change or Other legal<br />

Arrangements (par. U5905-C6a)<br />

Member Serves an IPCOT (par. U5905-C6b)<br />

62. Early Return of Dependents from an OCONUS PDS<br />

- Disciplinary Action Taken Against Member Stationed<br />

OCONUS; or Member discharged under other than<br />

honorable conditions. (Order authorizing dependent<br />

transportation under pars. U5900-D2h(1) through (8))<br />

(par. U5905-C8)<br />

63. Early Return of Dependents from an OCONUS PDS<br />

- Member Sentenced to Confinement with or without<br />

Discharge. (Order authorizing dependent transportation<br />

under pars. U5900-D2h(9)) (par. U5905-C8)<br />

64. Authorization following confinement without<br />

discharge (par. U5905-C9)<br />

U5390<br />

HHG Authorized Locations And Weight Allowance<br />

(Footnote Explanations Follow Summary)<br />

“To the OCONUS PDS up to the cost from the place to<br />

which the HHG were previously transported under either<br />

par. U5905-C6a or U5905-C6b”<br />

9, 11 or 15, 18 (“OCONUS”) or 21 (“OCONUS”), 19, 31<br />

“HHG transportation may not be authorized for a distance<br />

greater than that from the member’s last or former<br />

OCONUS PDS to the HOR or PLEAD.” NTS not<br />

authorized. 11 or 15, 18 (“OCONUS”) or 21 (“OCONUS”)<br />

If transported under par. U5905-C8: 23 (“NTE from HOR<br />

or PLEAD to the new PDS”)<br />

If not transported under par. U5905-C8: From 19 (“to the<br />

new PDS based on the grade held on the effective date of<br />

the PCS order to the new PDS”)<br />

Change 289 U5D12-5<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part D: HHG Transportation & Storage/Section 12: Auth Locations/Limits Related to PCS<br />

Footnotes HHG Authorized Location/Weight Allowance<br />

1 From PDS to TDY<br />

2 From TDY to TDY<br />

3 From Last TDY to Old PDS<br />

4 From Last TDY to New PDS<br />

5 NTS<br />

6 SIT<br />

U5390<br />

7<br />

TDY Weight in Addition to PCS Weight Allowance (“When a Member is Ordered from a TDY Station to<br />

a New PDS or when a TDY Station Becomes a New PDS, These Shipments Are in Addition to PCS<br />

Weight Allowance.” Par. U4715)<br />

8 TDY Weight Allowance<br />

9 PCS Weight Allowance<br />

10 From HOR<br />

11 To HOR<br />

12 From HOS<br />

13 To HOS<br />

14 From PLEAD or Place from which Called/Ordered to Active Duty For Training<br />

15 To PLEAD or to Place from which Called/Ordered to Active Duty For Training<br />

16 To First PDS<br />

17 To Any Subsequent PDS<br />

18 From Last Duty Station<br />

19 Place HHG Last Transported at GOV’T Expense<br />

20 Any CONUS Point Selected by Member<br />

21 From Any Previous PDS<br />

22 From Any Authorized Location(s)<br />

23 To New PDS<br />

24 Not Used<br />

25 To CONUS Designated Place<br />

26 From CONUS Designated Place<br />

27 Any Place to Which HHG were Transported at GOV’T Expense<br />

28 To OCONUS Non-Foreign Designated Place<br />

29 From OCONUS Designated Place<br />

30 From a Previously Designated Place<br />

31<br />

To a Designated Place or if Dependents Foreign Born, to the Native Country in which the Dependents<br />

32<br />

Will Reside (or Are Residing)<br />

From a Designated Place or if Dependents Foreign Born, from the Native Country in which the<br />

Dependents Were Residing<br />

Change 289 U5D12-6<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400 GENERAL<br />

SECTION 1: POV TRANSPORTATION<br />

U5400-U5461<br />

A. This Section prescribes POV transportation and associated allowances, including those for travel to and from<br />

designated POV loading/unloading ports/VPCs.<br />

B. These allowances are discretionary.<br />

C. POV transportation is authorized unless restricted by the AO or Service PCS order regulations.<br />

D. Other Requirements. Other requirements related to transporting a POV, are at the SDDC website, and<br />

Transportation Regulation-Part IV, "Shipping your POV" .<br />

U5405 ELIGIBILITY<br />

A. Initial Authority. A POV (APP A1) may be authorized by a PCS order to be transported for the member's or<br />

dependents' personal use when:<br />

1. Ordered to make a PCS to, from, or between OCONUS PDSs;<br />

2. A change in a ship’s home port is authorized; or<br />

3. Any of the conditions in par. U5415, or the conditions in par. U5417, are met dealing with CONUS to<br />

CONUS transportation of a POV.<br />

*NOTE 1: An order authorizing a PCS to, from, or between OCONUS PDSs may authorize POV shipment even<br />

though the POV can be driven between the PDSs involved (e.g., a member PCSing from Germany to Italy may<br />

be authorized shipment of a POV).<br />

*NOTE 2: Under par. U5405-A1, a member may be authorized transportation of a POV when PCSing from a<br />

CONUS PDS to an OCONUS PDS, between two OCONUS PDSs, or from an OCONUS PDS to a CONUS PDS.<br />

There is no authority to transport a member's POV from a CONUS location (e.g., at which the member left the<br />

POV while stationed overseas) to the new CONUS PDS, unless that POV was being stored at GOV’T expense<br />

because it could not be transported to the OCONUS PDS IAW JFTR, par. U5466.<br />

B. Related Shipment/Transportation. Once the POV transportation has been authorized, the related POV shipment/<br />

transportation is authorized to/from the appropriate port/VPC.<br />

U5410 TRANSPORTATION<br />

A. Transportation Permitted<br />

1. From Old to New PDS. When POV transportation is authorized, one POV NTE 20 measurement tons may<br />

be transported from the POV port/VPC serving the old PDS or a POV port/VPC serving the passenger POD or<br />

any POV port/VPC in between the old and new PDS to the:<br />

a. POV unloading port/VPC serving the new PDS;<br />

b. POV unloading port/VPC serving another authorized place (pars. U5410-B, U5455-A and B);<br />

c. New PDS if authorized/approved by the Secretarial Process for those locations requiring approval; or<br />

d. POV port/VPC serving the passenger POD or any POV port/VPC in between the old and new PDS.<br />

2. To First PDS. For POV transportation to the first PDS, or to the POV unloading port/VPC serving the first<br />

Change 315 U5E1-1<br />

03/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

PDS, the "old PDS" is the HOR or PLEAD of the member.<br />

U5400-U5461<br />

3. Upon Separation/Retirement. For POV transportation upon separation or retirement, the "new PDS" is the<br />

member’s HOR/PLEAD, or authorized HOS under par. U5130-A1.<br />

4. For Member Married to Member Couples. See par. U5420-D for combining POV shipping weight limits<br />

when husband and wife are members.<br />

5. Restrictions. POV transportation must be denied when restricted, suspended, or prohibited (par. U5420-B).<br />

B. POV Transportation when Transportation to the New PDS Not Permitted<br />

NOTE: Storage when POV transportation is not authorized to a foreign OCONUS PDS, Ch 5, Part E2.<br />

1. General. A member:<br />

a. Who is not permitted transportation of a POV when ordered on a PCS to an OCONUS PDS because<br />

1. POV transportation is not permitted to the new PDS;<br />

2. The member serves a dependent restricted or unaccompanied tour and elects not to have a POV<br />

transported to the new PDS; or<br />

3. The member elects not to have a POV transported to the new PDS when concurrent travel of<br />

dependents has been denied and dependents have moved to a DESIGNATED PLACE (par. U5222-<br />

C3a);<br />

b. Is permitted transportation of one POV, intended for the member’s or dependents’ use, from the<br />

designated POV loading port/VPC ordinarily serving the old PDS to the designated POV unloading<br />

port/VPC ordinarily serving:<br />

1. Any place in CONUS the member designates, if the old PDS is OCONUS;<br />

2. Alaska, Hawai’i, Puerto Rico, or any U.S. territory or possession, to which dependent transportation<br />

is authorized under Part C; or<br />

3. Any OCONUS location to which dependent transportation is authorized under par. U5222-D1c; or<br />

4. POV transportation to locations justified under par. U5222-D1d must be authorized/approved by<br />

the Secretarial Process.<br />

2. Subsequent Transportation. A member:<br />

a. Serving a dependent restricted or unaccompanied tour at a PDS may, upon receipt of command<br />

sponsorship of dependents at the PDS, be authorized transportation of a POV from the POV loading port/<br />

VPC serving the DESIGNATED PLACE to which dependents were previously moved to the POV<br />

unloading port/VPC serving the member’s PDS.<br />

b. Ordered on a PCS to a PDS to which POV transportation is permitted, or to which dependent<br />

transportation is authorized, may be authorized transportation of a POV from the POV loading port/VPC<br />

serving the place to which a POV was shipped under par. U5410-B1, to the POV unloading port/VPC<br />

serving the place to which the member is authorized to travel under a PCS order. NOTE: There is no<br />

authority for CONUS to CONUS POV transportation except as specifically authorized in par. U5415 or<br />

U5417, or ICW authorized POV storage in Ch 5, Part E2.<br />

Change 315 U5E1-2<br />

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Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

C. Replacement POV Transportation. When a POV, transported to an OCONUS area at GOV’T expense, is no<br />

longer adequate for transportation needs, the Secretarial Process may permit transportation of a replacement POV.<br />

Such replacement may be permitted only if the:<br />

1. POV being replaced has deteriorated due to severe climatic conditions or was lost through fire, theft, or<br />

similar cases; or<br />

2. Member is serving consecutive OCONUS tours of duty and the POV being replaced has worn out due to age<br />

and normal deterioration (B-212338, 27 December 1983). A member may transport only one replacement POV<br />

during any 4-year period when the POV being transported replaces one that is worn out due to age and normal<br />

determination.<br />

D. Reimbursement of Rental Vehicle Cost when a POV Arrives Late. This applies to PCS transportation. If the<br />

POV of a member or member’s dependents, transported at GOV’T expense for the member’s and/or dependent’s<br />

use, does not arrive at the authorized destination by the designated delivery date, the Secretary Concerned must have<br />

the member reimbursed for expenses incurred to rent a motor vehicle for the member’s and/or those dependents’<br />

use. Reimbursement, by law, may not exceed $30/day beginning the day a member first rents a motor vehicle after<br />

the designated required delivery date and runs for 7 days or until the date the member’s POV is available for<br />

delivery to the member, whichever occurs first. NOTE: A POV has not arrived at the authorized destination if it is<br />

not made available for delivery to the member on or before the required deliver date. The maximum<br />

reimbursement is $210.<br />

EXAMPLES<br />

Required Delivery Date: 26 June<br />

Member arrives at destination: 3 June<br />

Member rents a vehicle: 3 June<br />

Member receives notice POV arrived & ready for P/U: 22 June<br />

Maximum Reimbursement Amount Authorized: $00<br />

Required Delivery Date: 14 June<br />

Member arrives at destination: 3 June<br />

Member rents a vehicle: 15 June to 25 June<br />

Member receives notice POV arrived & ready for P/U: 22 June<br />

Maximum Reimbursement Amount Authorized:<br />

(15 to 21 June – 7 days @ $30/day = $210.00)<br />

$210<br />

Required Delivery Date: 2 June<br />

Member arrives at destination: 21 May<br />

Member rents a vehicle on: 5 June & 6 June<br />

11 June to 14 June<br />

28 June<br />

Member is notified vehicle is ready for P/U: 29 June<br />

Member Reimbursement Amount Authorized:<br />

(7 days vehicle rental @ $30/day = $210)<br />

$210<br />

Required Delivery Date: 30 January<br />

Member arrives at destination: 1 January<br />

Member rents a car: 2 January<br />

Change 315 U5E1-3<br />

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Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

Member is notified vehicle is ready for P/U: 1 February<br />

Maximum Reimbursement Amount Authorized: $60<br />

(30 & 31 Jan – 2 days @ $30/day = $60)<br />

(Authority does not start until after the RDD.)<br />

U5413 TRAVEL REIMBURSEMENT FOR POV DELIVERY AND/OR PICK-UP<br />

U5400-U5461<br />

A. General. An eligible member, authorized POV transportation ICW a PCS, is authorized reimbursement for the<br />

POV delivery to a designated POV loading port/VPC and pick-up from a designated POV unloading port/VPC. The<br />

Service concerned designates the ports, using par. U5435. No authority exists under par. U5413-A when POV<br />

transportation to the new PDS is not permitted (par. U5410-B). For POV transportation to the first PDS, or to the<br />

port/VPC serving the first PDS, the "old PDS" is the HOR or PLEAD of the member. For POV transportation upon<br />

separation or retirement, the "new PDS" is the HOR or PLEAD, or the member’s authorized HOS under par. U5130-<br />

A1. If dependents do not travel to/from the new/old PDS when delivering/picking-up a POV, pars. U5201-A,<br />

U5215, U5218 and U5222 for authorized PCS allowances.<br />

B. POV Delivery/Pick-up Separate from PCS <strong>Travel</strong>. When POV delivery/pick-up is separate from PCS travel, an<br />

eligible member is authorized round-trip transportation payment at the automobile mileage rate (par. U2600) from<br />

the:<br />

1. Old PDS to the designated POV loading port/VPC; and<br />

2. Designated POV unloading port/VPC to the new PDS.<br />

<strong>Travel</strong> time, computed under par. U5160, is allowed for the round trips to deliver and pick-up a POV under par.<br />

U5413-B.<br />

C. Concurrent POV Delivery Accomplished with Member's PCS <strong>Travel</strong> and No TDY En Route Involved<br />

1. Delivery - <strong>Travel</strong> to Passenger Port via POV Loading Port/VPC. An eligible member and/or dependent(s)<br />

who travels via the POV loading port/VPC is authorized:<br />

a. PCS allowances for direct travel from the old PDS to the designated POV loading port/VPC; and<br />

b. Reimbursement for transportation (pars. U3320, U3410, U3420 and U5105-C) from the POV loading<br />

port/VPC to the passenger port.<br />

2. Delivery - <strong>Travel</strong> to POV Loading Port/VPC via Passenger Port. An eligible member, who travels from the<br />

old PDS to the passenger port to drop off dependents, then to the designated POV loading port/VPC, and then<br />

returns to the passenger port, is paid PCS allowances from the:<br />

a. Old PDS to the passenger port for self and dependents; and<br />

b. Passenger port to the designated POV loading port/VPC for self.<br />

Reimbursement for travel back to the passenger port is not authorized.<br />

D. POV Pick-up Accomplished as Part of Member's PCS <strong>Travel</strong> and No TDY En Route Involved. An eligible<br />

member and/or dependent(s) who travels via the vehicle port/VPC is authorized PCS allowances for direct travel<br />

from the passenger port to the designated POV unloading port/VPC and then to the new PDS.<br />

E. POV Delivery or Pick-up from a Designated POV Port/VPC Accomplished as part of TDY En Route<br />

1. POV Delivery to POV Port/VPC ICW TDY En Route. An eligible member, who delivers a POV to a<br />

designated POV port/VPC ICW PCS travel with TDY en route, is authorized:<br />

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Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

a. MALT at the rate in par. U2605-B for the official distance from the old PDS to the TDY station(s) en<br />

route plus a per diem (par. U5105-B2);<br />

b. MALT at the rate in par. U2605-B for the official distance from the TDY station to the designated POV<br />

port/VPC plus per diem (par. U5105-B2); and<br />

c. PCS allowances for direct travel from the designated POV port/VPC to the passenger port.<br />

NOTE: When a dependent accompanies the member and/or delivers the POV to the designated POV port/<br />

VPC, the travel and transportation allowances for the dependent are computed using par. U5220. If a<br />

dependent delivers the POV to the designated POV port/VPC without traveling to the TDY en route location,<br />

par. U5413-C has dependent travel and transportation allowances.<br />

2. POV Pick-up from POV Port/VPC ICW TDY En Route. An eligible member, who picks up a POV from a<br />

designated POV port/VPC ICW PCS travel to an en route TDY station, is authorized:<br />

a. PCS allowances for direct travel from the passenger port to the designated POV port/VPC;<br />

b. MALT at the rate in par. U2605-B for the official distance from the designated POV port/VPC to the<br />

TDY station; plus a per diem for the member at the rates prescribed in par. U5105-B2; and<br />

c. MALT at the rate in par. U2605-B for the official distance from the TDY station en route to the new<br />

PDS plus a per diem for the member at the rates prescribed in par. U5105-B2.<br />

NOTE: When a dependent accompanies the member and/or picks up a POV from the designated POV port/VPC,<br />

the travel and transportation allowances for the dependent is computed using par. U5220. If a dependent picks<br />

up the POV from the designated POV port/VPC without traveling to the TDY en route location, par. U5413-D has<br />

dependent travel and transportation allowances.<br />

U5414 POV TRANSPORTATION TO/FROM AN OCONUS PDS<br />

A. Transportation of a POV from Old to New PDS Incident to a Unit Move Involving an OCONUS PDS. An<br />

eligible member of a unit ordered on PCS to, from, or between OCONUS PDSs, may be provided transportation of a<br />

POV from the unit's old PDS to the designated POV VPC/loading port, and from the designated POV VPC/<br />

unloading port to the new PDS.<br />

B. Transportation of a POV between OCONUS Port/VPC and OCONUS PDS. An eligible member ordered on a<br />

PCS to, from, or between OCONUS PDSs, may be provided transportation of a POV between the OCONUS PDS<br />

and the OCONUS port/VPC when the Secretarial Process authorizes/approves such transportation based on a<br />

determination that:<br />

1. A travel hazard exists between the port/VPC and PDS;<br />

2. The member is physically unable to drive between the port/VPC and PDS; or<br />

3. The conditions of the member's order or assignment are such that it is prudent for overland transportation to<br />

be provided.<br />

Example 1: The member is assigned to a sensitive position at a new OCONUS PDS. The POV is at the unloading<br />

port/VPC. It is determined prudent to have the POV transported to the PDS.<br />

Example 2: The member is assigned to an OCONUS country. That country's GOV’T requires the member to<br />

remain inside the country. The member cannot travel to the unloading port/VPC in another country to pick up the<br />

POV. Transportation to the PDS is authorized.<br />

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Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

U5415 POV TRANSPORTATION WITHIN CONUS INCIDENT TO A PCS WHEN THE MEMBER IS<br />

UNABLE TO DRIVE THE VEHICLE<br />

An eligible member ordered on a PCS between CONUS PDSs may be authorized/approved transportation of one<br />

POV from the old CONUS PDS to new CONUS PDS when:<br />

1. The member is physically unable to drive, or<br />

2. There is insufficient time (par. U5160) for the member to drive and report to the new PDS as ordered.<br />

NOTE: A dependent’s inability to drive does not satisfy this criterion.<br />

U5417 TRANSPORTATION OF A POV WITHIN CONUS INCIDENT TO A PCS<br />

A. General<br />

1. An eligible member, who has dependents who are also relocating incident to the PCS, ordered on a PCS<br />

between CONUS PDSs, may have POV transportation authorized for one POV from the old CONUS PDS to<br />

the new CONUS PDS provided that the:<br />

a. Member and/or eligible dependent(s) possess more than one POV to be relocated to the new PDS;<br />

b. Member and dependents then travel at one time in one POC;<br />

c. GOV’T’s transportation cost for the POV to be shipped does not exceed the remainder of the ‘MALT<br />

Plus’ for driving two POCs to the new PDS (see example, par. U5417-D); and<br />

d. Member is financially responsible for all excess costs/additional expenses associated with POV<br />

transportation. NOTE: If the POV transportation cost exceeds the reimbursement limitation (par.<br />

U5417-D) the member is financially responsible for the cost difference to enable the POV to be<br />

transported.<br />

2. MALT and cost reimbursement are separately authorized for driving the second vehicle.<br />

B. Member Possesses More than Two Vehicles. Reimbursement for driving a third (or subsequent) vehicle (when<br />

already driving a vehicle and transporting a vehicle):<br />

1. Requires authorization/approval, if determined to be appropriate, to drive the third (or subsequent) vehicle,<br />

and<br />

2. Must go through the Secretarial Process IAW JFTR, (par. U5015-B).<br />

C. Restrictions<br />

1. A member must not be authorized POV transportation at GOV’T expense if the member has:<br />

a. No dependents,<br />

b. No dependents eligible for transportation at GOV’T expense, or<br />

c. No dependents being relocated incident to the PCS.<br />

2. A member who is authorized POV transportation is not authorized commercial travel at GOV’T expense for<br />

the member and/or dependents ICW the PCS.<br />

3. The member must personally procure all POV transportation. GOV’T procured transportation is not<br />

Change 315 U5E1-6<br />

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Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

authorized.<br />

U5400-U5461<br />

4. Payment of TDY mileage or MALT is not authorized to drop off/pick up the POV ICW transportation.<br />

5. POV storage at GOV’T expense is not authorized in lieu of POV transportation in par. U5417.<br />

D. Cost Reimbursement Example. The example below is based on a member, spouse, and two dependents (both<br />

age 12 or older) traveling across CONUS. The cost to transport a POV (for illustration purposes only) = $1,500.<br />

NOTE: Of the various computation possibilities, the Services chose the following comparisons to use.<br />

1. Step 1. Construct the cost for the member, spouse, and 2 children to perform concurrent travel in one POC.<br />

Step 1<br />

Member, Spouse, and 2 Children, Perform Concurrent <strong>Travel</strong> in One POC<br />

Per Diem MALT Total<br />

Member $123/day x 8 days ($984) + 2,665 miles x $.24/mile ($639.60)= $1,623.60<br />

Spouse<br />

$92.25/day x 8 days ($738) =<br />

(75% of the member’s per diem)<br />

$ 738.00<br />

1 st Child<br />

$92.25/day x 8 days ($738) =<br />

$ 738.00<br />

(75% of the member’s per diem)<br />

2 nd Child<br />

$92.25/day x 8 days ($738) =<br />

(75% of the member’s per diem)<br />

$ 738.00<br />

TOTAL $3,837.60<br />

2. Step 2. Construct the cost for the member, spouse, and 2 children to perform non-concurrent (not traveling on<br />

the same route at the same time) travel in two POCs.<br />

Step 2<br />

Member, and Spouse with 2 Children, Perform Non-Concurrent <strong>Travel</strong> in Two POCs<br />

Per Diem MALT Total<br />

Member $123/day x 8 days = $984 + 2,665 miles x $.24/mile ($639.60) = $1,623.60<br />

Spouse $123/day x 8 days = $984 + 2,665 miles x $.24/mile ($639.60) = $1,623.60<br />

1 st Child $92.25/day x 8 days ($738) = $ 738.00<br />

2 nd Child $92.25/day x 8 days ($738) = $ 738.00<br />

TOTAL $4,723.20<br />

3. Step 3. Determine the funds available to the member to transport one POC while the entire family travels as a<br />

unit in the other POC.<br />

Step 3<br />

Reimbursement Limitation to Drive One POC and Transport One POV<br />

Based on the above steps the funds available to the member for transporting one POV are limited to the cost of the member and<br />

spouse with 2 children performing non-concurrent travel in 2 POCs ($4,723.20) minus the cost of the member, spouse and 2<br />

children, performing concurrent travel in 1 POC ($3,837.60).<br />

MALT and cost reimbursement for driving the second vehicle are separately authorized per par. U5417-A2.<br />

1. Cost to transport POV = (The $1,500 amount shown is for illustration purposes only.) $1,500.00<br />

2. Reimbursement limitation is $4,723.20 (Step 2) - $3,837.60 (Step 1) = $ 885.60<br />

3. Total out of pocket expense for the member to ‘drive one & ship one’ is $1,500 - $885.60 = $ 614.40<br />

Change 315 U5E1-7<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

E. Cost Reimbursement Example. The example below is based on a member married to member couple, and two<br />

other dependents (both age 12 or older) traveling across CONUS. The cost to transport a POV (for illustration<br />

purposes only) = $1,500.<br />

1. Step 1. Construct the cost for the 2 members and 2 children to perform concurrent travel in one POC.<br />

Step 1<br />

Member, Member, and 2 Children, Perform Concurrent <strong>Travel</strong> in One POC<br />

(See par. U5105-B)<br />

Per Diem MALT Total<br />

Member 1 $123/day x 8 days ($984) + 2,665 miles x $.24/mile ($639.60) = $1,623.60<br />

Member 2 $123/day x 8 days ($984) $ 984.00<br />

1 st Child<br />

75% of Mbr 1 Per Diem<br />

$92.25/day x 8 days ($738) = $ 738.00<br />

2 nd Child<br />

75% of Mbr 2 Per Diem<br />

$92.25/day x 8 days ($738) = $ 738.00<br />

TOTAL $ 4,083.60<br />

2. Step 2. Construct the cost for the 2 members and 2 children to perform non-concurrent (not traveling on the<br />

same route at the same time) travel in two POCs.<br />

Step 2<br />

Member, and Spouse with 2 Children, Perform Non-Concurrent <strong>Travel</strong> in Two POCs<br />

Per Diem MALT Total<br />

Member 1 $123/day x 8 days = $984 + 2,665 miles x $.24/mile ($639.60) = $1,623.60<br />

Member 2 $123/day x 8 days = $984 + 2,665 miles x $.24/mile ($639.60) = $1,623.60<br />

1 st Child<br />

$92.25/day x 8 days ($738) = 738.00<br />

75% of Mbr 1 Per Diem<br />

2 nd Child<br />

75% of Mbr 2 Per Diem<br />

$92.25/day x 8 days ($738) = $ 738.00<br />

TOTAL $4,723.20<br />

3. Step 3. Determine the funds available to the member to transport one POC while the entire family travels as<br />

a unit in the other POC.<br />

Step 3<br />

Reimbursement Limitation to Drive One POC and Transport One POC<br />

Based on the above steps the funds available for transporting one POV are limited to the cost of 1 member traveling with 1<br />

child and 1 member traveling with 1 child performing non-concurrent travel in 2 POCs ($4,723.20) minus the cost of both<br />

members and 2 children, performing concurrent travel in 1 POC ($4,083.60).<br />

MALT and cost reimbursement for driving the second vehicle are separately authorized per par. U5417-A2.<br />

1. Cost to transport POV = (The $1,500 amount shown is for illustration purposes only.) $1,500.00<br />

2. Reimbursement limitation is $4,723.20 (Step 2) - $4,083.60 (Step 1) = $639.60<br />

3. Total out of pocket expense for the member to ‘drive one & ship one’ is $1,500-$639.60 = $860.40<br />

U5420 TRANSPORTATION RESTRICTIONS<br />

A. POV Purchased in a Non-foreign OCONUS Area<br />

1. A POV purchased in a non-foreign OCONUS area by a member not permanently assigned there at the time<br />

of the purchase, may not be transported at GOV’T expense during the first PCS following purchase of the POV,<br />

except if the POV is used by the member/dependent for transportation at the member's OCONUS PDS.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

2. Par. U5420-A1 does not apply to alternate port transportation authorized by the Secretary Concerned.<br />

U5400-U5461<br />

B. Restriction, Prohibition, or Suspension to a Member's OCONUS PDS. Transportation of POVs to an OCONUS<br />

area may be restricted, prohibited or suspended when:<br />

1. Determined to be necessary by the Service concerned;<br />

2. Determined to be necessary for reasons of national interest by the Secretary Concerned or higher authority;<br />

or<br />

3. Directed by that country’s government.<br />

C. Vehicle Size<br />

1. A member who desires to transport a POV that exceeds 20 measurement tons must sign an agreement to pay<br />

the excess transportation costs (par. U1010-B9) unless the Secretarial Process has authorized/approved this<br />

transportation because an oversized POV is required by the member/dependent(s) for medical reasons.<br />

2. Excess cost collection is IAW Service regulations.<br />

3. Pars. U5420-C1 and U5420-C2 do not apply to travel aboard car ferries.<br />

D. Combining POV Weight Limitations when Husband and Wife Are Members<br />

1. The 20 measurement tons limitation contained in par. U5420-C may be combined to transport one larger<br />

POV at GOV’T expense in lieu of transporting two POVs for an eligible member married to member couple<br />

during the transfer of both members, each under a PCS order.<br />

2. Payment for transporting the vehicle may not exceed the total cost the GOV’T would have incurred if each<br />

member had transported a vehicle of 20 measurement tons through the designated POV loading port/VPC.<br />

U5425 TRANSPORTATION METHODS<br />

NOTE: ICW transportation of a POV within CONUS, when advantageous and cost effective to the GOV’T, the<br />

member is responsible for making all arrangements (par. U5417).<br />

A. GOV’T/Commercial Transportation. Transportation of a POV may be by GOV’T/commercial means as<br />

authorized by law. A member traveling with the vehicle via ferry is covered in par. U5116-C3.<br />

NOTE: Transportation of a POV by air is not authorized at GOV’T expense (54 Comp. Gen. 756 (1975)).<br />

B. Personally Procured Transportation. An eligible member, who has not transported a POV at GOV’T expense<br />

incident to a PCS, is authorized reimbursement for the expense incurred only if personally procured POV<br />

transportation was based on erroneous advice of a GOV’T representative (e.g., the TMO or ITO). Reimbursement<br />

must not exceed the cost that would have incurred if the GOV’T had arranged the transportation (51 Comp. Gen.<br />

838 (1972)). The cost of a vehicle transported on a car ferry with the member/dependent(s) is a reimbursable<br />

transportation expense (par. U5116-C3) and does not constitute transportation of a POV. Additional authority exists<br />

for reimbursement under other very limited circumstances (par. U5455-E).<br />

U5435 PORTS/VPCS USED<br />

A. Designation of Ports. The Service concerned designates ports/VPCs to be used for loading and unloading POVs<br />

transported under this Part.<br />

B. Alternate Ports/VPCs<br />

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Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

1. Transportation may be between ports/VPCs other than the designated ports/VPCs (i.e., between alternate<br />

ports/VPCs), provided the member reimburses the GOV’T for any excess cost involved.<br />

2. An alternate port/VPC should be in the same country as the designated port/VPC, unless an alternate port/<br />

VPC in a different country is authorized/approved by the Secretarial Process.<br />

3. Secretarial Process authorization/approval is not required to select an alternate CONUS port/VPC from<br />

which to transport a POV, even if the primary port/VPC is OCONUS.<br />

C. Transshipment from a Designated Port/VPC. A POV transported from an OCONUS port/VPC to the designated<br />

CONUS port/VPC, may be transshipped to another CONUS port/VPC if:<br />

1. The PCS order is amended or modified before the member takes delivery of the POV at the designated POV<br />

unloading port/VPC;<br />

2. Transshipment is authorized by the Secretarial Process;<br />

3. The member agrees to reimburse the GOV’T for the transshipment cost; or<br />

4. Direct ocean service is not available from the designated POV loading port/VPC to the designated POV<br />

unloading port/VPC in a reasonable amount of time after delivery of the POV.<br />

U5440 FACTORS AFFECTING POV TRANSPORTATION<br />

A. POV Transportation May Be Deferred. An eligible member electing not to transport a POV at GOV’T expense<br />

may, upon assignment to a new PDS to which a transportation authority exists, transport the POV from the POV<br />

loading port/VPC, whichever provides the greater authorization, serving the:<br />

1. PDS from which the member elected not to use the POV transportation authority, to the POV unloading<br />

port/VPC serving the new PDS; or<br />

2. Present PDS to the POV unloading port/VPC serving the new PDS.<br />

NOTE: The member is not authorized CONUS to CONUS POV transportation except as specifically authorized<br />

in par. U5415, (if applicable, see par. U5410-A), par. U5417, or ICW authorized POV storage in Ch 5, Part E2.<br />

B. Error. A POV, transported by the GOV’T to a wrong destination, must be reshipped or transshipped to the<br />

proper destination at GOV’T expense.<br />

C. Order Amended, Modified, Canceled or Revoked. A POV transported after receipt of a PCS order may be<br />

reshipped or transshipped to the proper destination, including the old PDS, at GOV’T expense if the PCS order is<br />

later amended, modified, canceled, or revoked.<br />

D. Transportation before an Order Is Issued. POV transportation is permitted (pars. U5410-A and U5420-B),<br />

before a PCS order is issued to an eligible member, provided the request is supported by a:<br />

1. Statement from the PCS AO or the designated representative that the member was advised before the PCS<br />

order was issued that the PCS order would be issued;<br />

2. Written agreement signed by the applicant to remit the entire cost of transportation if a PCS order to<br />

authorize transportation is not issued later;<br />

3. Written agreement signed by the applicant to pay any additional costs for transshipment of the POV to<br />

another port required because the new PDS named in the order is different than that named in the statement<br />

required in par. U5440-D1.<br />

Change 315 U5E1-10<br />

03/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

The length of time before a PCS order is issued, during which a member may be advised that the PCS order is to be<br />

issued, may not exceed the relatively short period between the time when a determination is made to order the<br />

member to make a PCS and the date the PCS order is actually issued. General information furnished to the member<br />

concerning the issuance of a PCS order before the determination is made to actually issue the order (such as time of<br />

eventual release from active duty, time of expiration of term of service, eligibility for retirement date, expected<br />

rotation date from OCONUS duty, etc.) are not advice that the order would be issued (52 Comp. Gen. 769 (1973)).<br />

U5445 EXCESS COST COLLECTION<br />

Excess transportation costs, incurred by the GOV’T must be collected (par. U1010-B9). This provision is not<br />

applicable to POV transportation aboard oceangoing car ferries.<br />

U5455 POV TRANSPORTATION UNDER UNUSUAL OR EMERGENCY CIRCUMSTANCES<br />

A. Official and Personal Situations<br />

1. Dependents Do Not Perform Authorized <strong>Travel</strong> to the OCONUS PDS. A member with dependents:<br />

a. Ordered on PCS to an OCONUS PDS; and<br />

b. Who, in anticipation of the dependents accompanying or joining, transports a POV to the OCONUS<br />

PDS;<br />

may be provided advance return transportation of the POV if, for reasons beyond the member's control, the<br />

dependents do not join the member. The Secretarial Process may authorize/approve the transportation when it<br />

is determined the return transportation is in the best interest of the member, or dependents, and the U.S. (65<br />

Comp. Gen. 520 (1986)).<br />

2. Authority on Next PCS. A member who has transported a POV under par. U5455-A1 has no further POV<br />

transportation authority on the PCS from that PDS.<br />

3. Disciplinary Action Taken against Member Stationed OCONUS, or a Member Discharged under other than<br />

Honorable Conditions or Sentenced to Confinement with or without Discharge when No Dependent <strong>Travel</strong> Is<br />

Involved from OCONUS. A member whose PDS is OCONUS, and who is not authorized transportation of a<br />

POV ICW early return of dependents because dependents are not returned to CONUS under par. U5900-D2h<br />

(that is, the member has no dependents, dependents returned at personal expense without an order, dependents<br />

are not returning to CONUS, etc.), is authorized, and an order may be issued providing for transportation of a<br />

POV to the designated POV unloading port/VPC serving the member's HOR or PLEAD when the conditions in<br />

par. U5900-D2h, apply.<br />

B. Member Reassigned from OCONUS PDS to which Dependent <strong>Travel</strong> Is Authorized to an OCONUS PDS to<br />

which Dependents' <strong>Travel</strong> Is Not Authorized before the POV Is Transported from a CONUS VPC/Port. When a<br />

member, on PCS from a CONUS PDS to an OCONUS PDS to which transportation of a POV is authorized, has:<br />

1. Delivered a POV to a designated CONUS POV loading port/VPC for transportation to the OCONUS PDS;<br />

and<br />

2. After reporting for duty at that PDS, but before the POV is transported from CONUS, is reassigned on PCS<br />

to another OCONUS PDS to which transportation of a POV is not authorized;<br />

transportation is authorized to the CONUS POV unloading port/VPC ordinarily serving the CONUS DESIGNATED<br />

PLACE.<br />

C. Incident to Alert Notice. A member, authorized dependents' transportation under par. U5240-D, is authorized<br />

POV transportation under par. U5410-B.<br />

Change 315 U5E1-11<br />

03/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

D. PDS Evacuation. Pars. U6008 and U6057.<br />

U5400-U5461<br />

E. Member Officially Reported as Dead, Injured, Ill, Absent for more than 29 Days in a Missing Status, or upon<br />

Death<br />

1. POV Transportation at GOV’T Expense<br />

a. General. When a member on active duty is officially reported as dead, injured, ill, or absent for a period<br />

of more than 29 days in a missing status, two of the member's POVs may be transported at GOV’T expense<br />

(including required overland transportation) to:<br />

(1) The member's HOR;<br />

(2) The dependents’ residence;<br />

(3) Next of kin, or other person authorized to receive custody of personal effects; or<br />

(4) Such other place(s) as determined IAW Service regulations.<br />

b. POV Destination. Both POVs must be transported to the same destination.<br />

c. POV Weight Restriction. The 20 measurement ton/vehicle restriction does not apply to par. U5455-E.<br />

d. Member Injured or Ill. If a member is reported injured or ill, the allowances provided by par.U5455-E<br />

are authorized only when a prolonged (140 or more days) hospitalization period or treatment is anticipated<br />

as shown by a statement accepted by the Service concerned as being from competent authority at the<br />

receiving hospital.<br />

NOTE: Both POVs must be transported to the same destination.<br />

2. POV Transported by Other than the GOV’T<br />

a. In lieu of having the GOV’T transport the POV(s), the member, the dependent, next of kin, any other<br />

person authorized to receive custody of the POV(s), or someone designated by one of these may:<br />

(1) Drive the POV(s) to the authorized destination (in which case reimbursement of necessary<br />

expenses such as fuel; oil; parking fees; ferry fares; and road, bridge, and tunnel tolls – but not a<br />

mileage payment - is authorized); or<br />

(2) Arrange transportation of the POV(s) and receive reimbursement.<br />

NOTE: Both POVs must be driven/transported to the same destination.<br />

b. The total reimbursement cannot exceed the cost that would have been incurred had the GOV’T<br />

transported/stored the POV(s). Service claims regulations has GOV’T damage liability when the POV is<br />

driven.<br />

c. Reimbursement is also limited to the cost of over water and overland transportation between the<br />

authorized points or locations between which the POV is actually transported, whichever is less.<br />

3. Reimbursement of Rental Vehicle Cost when a POV(s) Arrives Late. If the POV(s) of the member (or<br />

dependent), transported at GOV’T expense, does/do not arrive at the authorized destination by the designated<br />

delivery date, the provisions in par. U5410-D apply. If two POVs are transported at GOV’T expense, no<br />

reimbursement is paid unless both POVs do not arrive at the authorized destination by the designated delivery<br />

date(s).<br />

Change 315 U5E1-12<br />

03/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

4. Storage<br />

a. NTS. If the person authorized to receive custody of the POV(s):<br />

(1) Is not known;<br />

(2) Is subject to litigation; or<br />

(3) If known, has not yet been located and notified to take custody of the POV(s);<br />

the POV(s) may be stored at GOV’T expense until such time as proper disposition can be made.<br />

U5400-U5461<br />

b. Storage in Transit (SIT). SIT of one or both POV(s) may be authorized/approved (using the provisions<br />

of par. U5375) provided the POV(s) is/are turned over for transportation within the time limits in par.<br />

U5372-B3. SIT in excess of 180 days in such cases is the financial responsibility of the person for whom<br />

the shipment is being made.<br />

c. Size Restriction. The SDDC storage contract maximum standard size restriction does not apply.<br />

5. Additional Moves<br />

a. Status Change. A POV transported under par. U5455-E1 may again be moved under par. U5455-E1<br />

when official notice is received that the member's status has changed from one to another of those listed in<br />

par. U5455-E1.<br />

b. No Status Change - Member Reported as Missing for more than 1 Year. One or both POV(s)<br />

transported under par. U5455-E1 may again be transported under par. U5455-E1 when the member has<br />

been officially reported as absent for a period of more than 1 year in a missing status and the Secretarial<br />

Process determines that the circumstances in the individual case justify an additional move.<br />

F. POV Transportation for Dependents Relocating for Personal Safety. See par. U5205.<br />

U5456 TRANSPORTATION INCIDENT TO DIVORCE<br />

When a member has POV transportation authorized by a PCS order, and a POV has been legally awarded to the<br />

member's former spouse incident to their divorce, the member may have one final transportation of that POV to a<br />

destination IAW the procedures prescribed in Ch 5, Part E1. This applies to those cases not coming under par.<br />

U5455-A, and is subject to the member's written request and agreement to pay any excess costs involved (61 Comp.<br />

Gen. 180 (1981)). Transportation under par. U5456 exhausts the authority for transportation of a POV under the<br />

member's PCS order.<br />

U5457 TIME LIMITATION FOR TRANSPORTATION OF A POV<br />

A. Incident to Separation from Service or Relief from Active Duty. Transportation of a POV for an eligible<br />

member must be initiated within 180 days following separation from the Service or relief from active duty.<br />

Initiation of transportation means turning the POV into the designated POV loading port for transportation before<br />

the 181st day following separation from the Service or relief from active duty. This time limit may be extended by<br />

the Secretarial Process. A time extension must be for a specific additional time period. A time extension must,<br />

based on the facts and circumstances in the individual case, be a finding that having the POV transported within that<br />

initial time frame would be a hardship for the member.<br />

NOTE: See par. U5012-I for restrictions to time limit extensions.<br />

B. Incident to Retirement, Placement on TDRL, Discharge with Severance or Separation Pay, or Involuntary<br />

Release from Active Duty with Readjustment or Separation Pay. Transportation of a POV for an eligible member<br />

must be initiated within 1 year following the member's active service termination. Initiation of transportation means<br />

Change 315 U5E1-13<br />

03/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transportation & Storage/Section 1: POV Transportation<br />

U5400-U5461<br />

turning the POV into the designated POV loading port for transportation before 1 year expires following active<br />

service termination. This time limit may be extended by the Secretarial Process. A time extension may be<br />

authorized/approved for a member undergoing hospitalization, medical treatment, education or training, or in other<br />

deserving cases (pars. U5365-D, E, and F).<br />

NOTE: See par. U5012-I for restrictions to time limit extensions.<br />

C. Incident to PCS. Unless otherwise prescribed in JFTR or in Service <strong>Regulations</strong>, transportation of a POV for an<br />

eligible member may be initiated any time while the PCS order remains in effect and prior to receipt of another PCS<br />

order, as long as the POV transportation is incident to the member's PCS rather than for personal reasons (45 Comp.<br />

Gen. 589 (1966); B-183436, 22 July 1975).<br />

U5460 CARE AND STORAGE<br />

The GOV’T’s responsibility begins when the POV is accepted for transportation and continues until the POV is<br />

delivered to the member at the destination, or when the POV is delivered to a commercial warehouse. If the POV is<br />

not claimed within a reasonable time after notification of arrival is given, as determined by the port commander, it<br />

may be placed in commercial storage at the member's expense.<br />

U5461 RENTAL VEHICLE REIMBURSEMENT WHEN MOTOR VEHICLE TRANSPORTED AT<br />

GOV’T EXPENSE ARRIVES LATE<br />

This applies to GOV’T authorized movement of a POV for a member or the member’s dependents under unusual or<br />

emergency circumstances, and various other situations that may not be directly related to a PCS. If the motor<br />

vehicle of a member (or dependent), transported at GOV’T expense for the use of the member and/or dependents,<br />

does not arrive at the authorized destination by the designated delivery date, the Secretary Concerned must have the<br />

member reimbursed for expenses incurred to rent a motor vehicle for the member's and/or those dependents' use.<br />

Reimbursement, by law, may not exceed $30/day beginning the day a member first rents a motor vehicle after the<br />

designated (required) delivery date and runs for 7 days or until the date the member's motor vehicle is available for<br />

delivery to the member, whichever occurs first.<br />

NOTE: A POV has not arrived at the authorized destination if it is not made available for delivery to the member<br />

on or before the authorized (required) delivery date. The maximum reimbursement is $210 (Examples, see par.<br />

U5410-D).<br />

Change 315 U5E1-14<br />

03/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transp & Storage/Section 2: Unauthorized and Contingency Op<br />

U5462-U5479<br />

SECTION 2: POV STORAGE WHEN POV TRANSPORTATION TO A<br />

FOREIGN/NON-FOREIGN OCONUS PDS IS NOT AUTHORIZED OR STORAGE ICW<br />

CONTINGENCY OPERATION TDY<br />

U5462 DEFINITION<br />

The following definition is used only for the purposes of this Section:<br />

NON-FOREIGN OCONUS AREA. The states of Alaska and Hawai’i, the Commonwealths of Puerto Rico and<br />

the Northern Mariana Islands, and any U.S. possession.<br />

U5464 GENERAL<br />

POV storage is in lieu of POV shipment. This Section prescribes POV storage allowances for eligible members<br />

ordered to a foreign/non-foreign OCONUS (par. U5462) PDS to which a POV is not permitted to be transported, or<br />

sent TDY for more than 30 days to a contingency operation. It also covers allowances associated with:<br />

1. <strong>Travel</strong> to and from designated storage facilities,<br />

2. POV storage preparation,<br />

3. Actual storage costs,<br />

4. POV preparation for removal from storage, and<br />

5. Costs associated with delivery to the next authorized destination (par. U5410).<br />

NOTE: APP A for definition of a contingency operation.<br />

U5465 CARE AND STORAGE<br />

*The GOV’T’s responsibility begins when the POV is accepted for storage and continues (including during<br />

continued storage at member’s expense) until the POV is delivered to the member. The SDDC website at:<br />

http://www.sddc.army.mil/, and "Storing your POV" at: http://www.transcom.mil/dtr/partiv/dtr_part_iv_app_k_4.pdffor<br />

the member’s responsibility and other requirements related to storing a POV.<br />

Storage of more than one POV, and/or storage of a POV instead of authorized transportation, is not allowed. A<br />

member is financially responsible for storage and/or transportation of additional POVs.<br />

U5466 ELIGIBILITY<br />

NOTE: Members with a contingency operation TDY start date or a PCS order effective date on/after 1 April 1997<br />

are eligible for this storage. A member is eligible for this storage upon entering an IPCOT if the IPCOT begins<br />

on/after 1 April 1997. The storage authority begins effective with the beginning of the IPCOT.<br />

A. Members. A member is eligible to have one POV stored at a storage facility if the member is:<br />

1. Ordered to make a PCS to a foreign/non-foreign OCONUS area (par. U5462) PDS; and the<br />

a. Laws, regulations, and/or other restrictions imposed by the foreign country, area, or the U.S. preclude<br />

shipment/entry of a POV at GOV’T expense into that foreign/non-foreign OCONUS (par. U5462) PDS; or<br />

b. POV would require extensive modification (other than normal maintenance servicing) as a condition to<br />

entry into the foreign/non-foreign OCONUS (par. U5462) PDS; or<br />

Change 300 U5E2-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transp & Storage/Section 2: Unauthorized and Contingency Op<br />

2. Sent TDY for more than 30 days to a contingency operation (APP A).<br />

B. Storage. The Services, through their Secretarial processes, may designate POV storage facilities.<br />

1. GOV’T-procured Storage Available<br />

a. If a Service elects to store a member's POV, the member may personally arrange storage at a<br />

commercial storage facility.<br />

U5462-U5479<br />

b. A member who personally arranges for storage at a facility other than the Service-designated facility is<br />

reimbursed for the actual storage cost, NTE the GOV’T’s constructed storage cost.<br />

2. GOV’T-procured Storage Not Available. When:<br />

a. GOV’T-procured storage:<br />

(1) Is not available, or<br />

(2) Has not been designated, or<br />

b. The member is instructed by the shipping/transportation officer to store the POV at personal expense,<br />

the member arranges POV storage at a commercial storage facility and is reimbursed for the actual storage<br />

costs.<br />

U5467 STORAGE IN LIEU OF SHIPMENT<br />

POV storage is in lieu of POV shipment both to and from the foreign OCONUS PDS to which POV shipment is<br />

prohibited. A member who stores a POV at GOV’T expense is not authorized POV shipment from the foreign<br />

OCONUS location upon subsequent PCS. However, the member may ship the stored POV if ordered on a COT and<br />

POV transportation is permitted to the subsequent OCONUS PDS. The member may not continue to store the<br />

POV at GOV’T expenses while shipping another POV to the subsequent OCONUS PDS. This is based on the<br />

shipping allowance to the subsequent OCONUS PDS.<br />

Example 1: A member PCSs from CONUS to Japan (POV transportation not authorized) and the GOV’T pays<br />

to store the member’s POV. The member receives a PCS order to a CONUS PDS and wants to ship a POV<br />

from Japan to the new CONUS PDS. The member does not have POV shipping authority from Japan because<br />

the member stored a POV.<br />

Example 2: A member PCSs to Japan (POV transportation not authorized) and the GOV’T pays to store the<br />

member’s POV. The member receives a PCS order to another OCONUS location where POV shipment is<br />

authorized. The member is authorized shipment of the POV from storage to the new OCONUS PDS.<br />

NOTE: Removing the POV from storage before the member departs PCS/enters an IPCOT does not negate that<br />

the member stored a POV and is not authorized POV shipment. A member who removes the POV from storage<br />

upon an IPCOT/COT may be authorized POV shipment upon subsequent PCS after the IPCOT/COT tour.<br />

U5468 TRANSPORTATION REIMBURSEMENT TO/FROM A STORAGE FACILITY<br />

A. General. A Service may elect to transport the POV to and/or from the storage location. If a Service elects not to<br />

transport the POV, the member may personally arrange the transportation to and/or from the selected storage<br />

facility. If a Service elects to transport the POV, the member may elect to personally arrange POV transportation --<br />

member's option.<br />

1. GOV’T-procured Transportation Available to and/or from Storage Facility<br />

Change 300 U5E2-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transp & Storage/Section 2: Unauthorized and Contingency Op<br />

U5462-U5479<br />

a. The member is reimbursed the automobile mileage rate for the official round trip distance between the<br />

old/new PDS (as appropriate) to and/or from the vehicle port/VPC or other point designated for turnover<br />

for transportation to and/or from storage.<br />

b. When GOV’T-procured transportation to and/or from a storage facility is available but the member<br />

elects to personally arrange for POV delivery to and/or from a storage facility, the member is reimbursed<br />

for the actual transportation cost NTE the GOV’T’s constructed transportation cost. If the POV is driven,<br />

the member is reimbursed the automobile mileage rate for the official round trip distance NTE the<br />

GOV’T’s constructed transportation cost.<br />

NOTE: For an OCONUS <strong>Travel</strong>er: The member is to be reimbursed for one-way transportation at the<br />

automobile mileage rate between the designated storage facility and the authorized location (i.e., PDS, VPC/<br />

vehicle port) NTE the GOV’T’s constructed transportation cost of shipping/transporting the POV.<br />

2. GOV’T-procured Transportation Not Available to and/or from Storage Facility. When GOV’T-procured<br />

transportation to and/or from storage is not available, or the member is instructed by the shipping/transportation<br />

officer to personally arrange POV transportation, the member is to be reimbursed for the actual transportation<br />

cost. If the POV is driven, the member is to be reimbursed the automobile mileage rate for the official roundtrip<br />

distance.<br />

<strong>Travel</strong> time computed under par. U5160 is allowed for the round trips to deliver and/or pick-up a POV under par.<br />

U5468-A.<br />

B. Delivery/Pick-up<br />

1. The Service concerned may elect to transport a member's POV to and/or from the storage facility.<br />

2. Vehicle storage transportation reimbursement may only be paid as mileage (par. U2600) and is only for<br />

the round-trip distance from the old PDS to the closest VPC/loading port servicing the old PDS. This<br />

limitation does not apply to a member who stored a vehicle commercially with GOV’T reimbursement for<br />

storage expenses at a location other than the closest VPC/loading port servicing the old PDS before 1 June<br />

2003.<br />

3. A roundtrip is authorized to:<br />

a. Deliver the POV to the storage facility, and<br />

b. Pick-up the POV from the storage facility.<br />

4. These roundtrips are available only if POV delivery and/or pickup is:<br />

a. Not concurrent with PCS travel, or<br />

b. ICW TDY on a contingency operation.<br />

NOTE: For this Section, an RC member's PLEAD is the PDS. For POV delivery to storage upon the first PCS,<br />

the "old PDS" is the member’s HOR or PLEAD. For POV pick-up upon separation or retirement, the "new<br />

PDS" is the HOR, or authorized HOS of the member under par. U5130-A1.<br />

C. Delivery Accomplished Concurrently with Member's PCS <strong>Travel</strong> and No TDY En Route Is Involved<br />

1. Delivery - <strong>Travel</strong> to Passenger Port via Storage Facility. An eligible member and/or dependent(s) who<br />

travels via the designated storage facility is authorized PCS allowances (including per diem) for direct travel<br />

from the old PDS to the designated storage facility and from the designated storage facility to the passenger<br />

POE.<br />

Change 300 U5E2-3<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transp & Storage/Section 2: Unauthorized and Contingency Op<br />

U5462-U5479<br />

2. Delivery - <strong>Travel</strong> to Storage Facility via Passenger Port. An eligible member, who travels from the old PDS<br />

to the passenger POE to drop off dependents, then to the designated storage facility, and then returns to the<br />

passenger port, is paid PCS allowances (including per diem) from the old PDS to the passenger POE for self<br />

and dependents, plus PCS allowances for self from the passenger port to the designated storage facility.<br />

Reimbursement for travel back to the passenger POE is not authorized.<br />

D. Pick-up Accomplished Concurrently with Member's PCS <strong>Travel</strong> and No TDY En Route Is Involved. An eligible<br />

member (and/or dependent(s)) who travels via the designated storage facility is authorized PCS allowances<br />

(including appropriate per diem) for direct travel from the passenger POD to the designated storage facility and then<br />

to the new PDS.<br />

E. Delivery/Pick-up from a Designated Storage Facility Accomplished Concurrently with TDY En Route<br />

1. Delivery to a Designated Storage Facility ICW TDY En Route. An eligible member who delivers a POV to<br />

a designated storage facility ICW a PCS to a foreign/non-foreign OCONUS (par. U5462) PDS with TDY en<br />

route, is authorized:<br />

a. MALT for one authorized traveler for the official distance from the old PDS to the TDY station(s) en<br />

route plus a per diem (par. U5105-B2);<br />

b. MALT for one authorized traveler for the official distance from the TDY station to the designated<br />

storage facility; and<br />

c. PCS allowances (including appropriate per diem) for direct travel from the designated storage facility to<br />

the passenger port.<br />

NOTE: When a dependent(s) accompanies the member and/or delivers the POV to the designated storage facility,<br />

the travel and transportation allowance for the dependent(s) are computed using par. U5220. If a dependent(s)<br />

delivers the POV to the designated storage facility without traveling to the TDY en route location, par. U5468-C<br />

for dependent travel and transportation allowances.<br />

2. Pick-Up in ICW TDY En Route. An eligible member, who picks up a POV from a designated storage<br />

facility ICW PCS travel to/from an en route TDY station, is authorized:<br />

a. PCS allowances (including appropriate per diem) for direct travel from the passenger port to the<br />

designated storage facility;<br />

b. MALT for one authorized traveler for travel for the official distance from the designated storage facility<br />

to/from the TDY station; plus a per diem for the member at the rates prescribed in par. U5105-B2; and<br />

c. MALT for one authorized traveler for the official distance from/to the TDY station en route to the new<br />

PDS plus a per diem for the member at the rates prescribed in par. U5105-B2.<br />

NOTE: When a dependent(s) accompanies the member and/or delivers the POV to the designated storage facility,<br />

the travel and transportation allowance for the dependent(s) are computed using par. U5220. If a dependent(s)<br />

picks up the POV from the designated storage facility without traveling to the TDY en route location, par. U5468-<br />

D for dependent travel and transportation allowances.<br />

U5470 STORAGE FACILITIES USED<br />

A. Designated Storage Facilities. The Services, through their Secretarial processes, may designate POV storage<br />

facilities (par. U5466).<br />

B. Personally-procured POV Storage<br />

1. Commercial Storage Facilities<br />

Change 300 U5E2-4<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transp & Storage/Section 2: Unauthorized and Contingency Op<br />

U5462-U5479<br />

a. General. Commercial storage facilities include storage facilities at which anyone may store a POV (i.e.,<br />

not limited to the particular member/service members in general).<br />

b. Storage Reimbursement. A member may be reimbursed for storing one POV at a commercial facility<br />

(par. U5466).<br />

c. <strong>Travel</strong> Reimbursement. A member may be reimbursed for travel to/from a commercial storage facility<br />

NTE the cost of travel to the Service-designated storage facility. Example: A member stationed in Fort<br />

Bragg, NC, chooses to store a POV in a commercial storage facility in Raleigh, NC. The Servicedesignated<br />

facility is in Goldsboro, NC. Member may be reimbursed for travel to/from the commercial<br />

facility NTE the cost of travel to/from Fort Bragg to Goldsboro.<br />

2. Non-commercial Storage Facility<br />

a. General. Storage in a private residence, garage, or on a private lot does not constitute storage at a<br />

commercial facility.<br />

b. Storage Reimbursement. A member who stores a POV at a non-commercial storage facility must not be<br />

reimbursed for the costs associated with the POV vehicle's storage.<br />

c. <strong>Travel</strong> Reimbursement. A member who stores a POV at a non-commercial storage facility must not be<br />

reimbursed for the costs associated with or transportation to/from storage.<br />

U5472 FACTORS AFFECTING POV STORAGE<br />

A. Order Amended, Modified, Canceled, or Revoked. A POV stored or shipped after PCS order receipt (or<br />

notification of deployment on a contingency operation) may be removed and shipped/transshipped to the proper<br />

destination, including the old or current PDS, at GOV’T expense, if the PCS (or contingency operation notification)<br />

order is later amended, modified, canceled, or revoked. If less than 12 months remain on an OCONUS tour, the<br />

POV may not be removed from storage for shipment. The exceptions in par. U5317 apply.<br />

B. Storage before an Order is Issued. POV storage is permitted before a PCS (or contingency operation<br />

order/notification) order is issued to a member. A written statement must support the storage request:<br />

1. From the PCS (or contingency operation designating) AO or the designated representative that the member<br />

was advised before such an order (or notification) was issued that it would be issued, and<br />

2. Signed by the shipping applicant agreeing to be financially responsible for:<br />

a. The entire storage cost if the PCS (or contingency order/notification) order to authorize storage is not<br />

issued later, and<br />

b. Any additional POV transshipment costs to another storage facility required because the PDS named in<br />

the order is different than the PDS named in the statement required in par. U5472-B1 (or return to the<br />

current PDS if the contingency order/notification is not issued).<br />

3. The length of time before a PCS (or a contingency operation notification) order is issued, during which a<br />

member may be advised that the PCS (or notification) order is to be issued, may not exceed the relatively short<br />

period between the time when a determination is made to order the member to make a PCS (or take part in the<br />

contingency operation) and the date the order (or contingency operation notification) is actually issued.<br />

4. General information furnished to the member concerning PCS (or contingency operation notification) order<br />

issuance before the determination is made to actually issue the order or notification (such as eventual release<br />

date from active duty, expiration date of service term, retirement eligibility date, expected rotation date from<br />

foreign/non-foreign OCONUS (par. U5462) duty, anticipated contingency departure date, etc.) is not advice that<br />

the order or notification is to be issued (52 Comp. Gen. 769 (1973)).<br />

Change 300 U5E2-5<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part E: POV Transp & Storage/Section 2: Unauthorized and Contingency Op<br />

U5462-U5479<br />

*C. Time Limitation. Unless otherwise prescribed in JFTR, POV storage for a member may be initiated any time<br />

while the order remains in effect and prior to receipt of the next PCS order, as long as the POV storage is incident to<br />

the member's PCS rather than for personal reasons (45 Comp. Gen. 589 (1966); B-183436, 22 July 1975).<br />

U5474 RESTRICTIONS<br />

A. Restriction on Vehicle Size. A member, who stores a POV that exceeds the SDDC storage contract maximum<br />

standard size, is financially responsible for any storage costs caused by the vehicle’s excess size (par. U1010-B9).<br />

As an exception, the Secretarial Process may authorize/approve storage of an oversized POV (as the one POV for<br />

which storage may be authorized) if the member or dependents(s) require the oversized POV for medical reasons.<br />

Excess costs are collected IAW Service regulations.<br />

B. Combining POV Size Limitation when Husband and Wife Are Members. The size restriction contained in par.<br />

U5474-A may be ignored for the purpose of storing one larger vehicle at GOV’T expense in lieu of storing two<br />

POVs (one POV stored for each member) during an assignment when each member is authorized POV storage.<br />

Payment for storing the vehicle may not exceed the GOV’T’s total cost if each member had stored a vehicle within<br />

the maximum standard size.<br />

C. Other Excess Storage Costs. Excess storage costs, incurred due to the member’s negligence or choice, are the<br />

member’s financial responsibility (par. U1010-B9).<br />

U5476 CONTINUED POV STORAGE<br />

A. Continued POV Storage for Active Duty Members. A POV may remain in storage at GOV’T expense for up to<br />

90 days after the member returns from an OCONUS PDS (par. U5462) to which the POV could not be shipped, or<br />

from TDY on a contingency operation. Storage charges accrued after the 90 days are the member's financial<br />

responsibility, unless additional storage is authorized/approved through the Secretarial Process.<br />

B. Continued POV Storage upon Separation from Service or Relief from Active Duty, Retirement, Placement on<br />

TDRL, Discharge with Severance or Separation Pay, or Involuntary Release from Active Duty with Readjustment or<br />

Separation Pay<br />

1. Separation from Service or Relief from Active Duty. A member, separated from the Service or relieved<br />

from active duty who has a POV in storage under par. U5466, is authorized continued POV storage until the<br />

180th day after the active duty termination date, unless specifically prohibited in par. U5360. Storage charges,<br />

accrued on/after the 181st day, are the member's financial responsibility, unless additional storage is<br />

authorized/approved through the Secretarial Process.<br />

2. Retirement, Placement on TDRL, Discharge with Severance or Separation Pay, or Involuntary Release from<br />

Active Duty with Readjustment or Separation Pay. A member, retired, placed on the TDRL, discharged with<br />

severance or separation pay, or involuntarily released from active duty with readjustment or separation pay,<br />

who has a POV in storage under par. U5466, is authorized continued POV storage for up to 1 year from the<br />

active duty termination date (including by a member's death). The authority and circumstances in par. U5365<br />

apply for extending the 1-year storage limit. Storage charges, accrued on/after the 366th day, are the member's<br />

(or dependent's) financial responsibility, unless additional storage is authorized/approved through the Secretarial<br />

Process.<br />

NOTE: Pickup/delivery out of storage is authorized at GOV’T expense, regardless of time in storage (as long as<br />

the member’s order is valid). This includes storage that has been converted to storage at the member’s expense.<br />

U5479 FUNDS ADVANCE<br />

Authorized POV storage costs may be paid in advance.<br />

Change 300 U5E2-6<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

PART F: MOBILE HOME TRANSPORTATION<br />

U5500 PRIVATELY OWNED MOBILE HOMES<br />

U5500-U5560<br />

A. General. This Part prescribes mobile home transportation allowances for a member ordered to make a PCS<br />

move. Transportation of the TDY HHG weight allowance under Chapter 4, Part G, for TDY en route, is authorized<br />

in addition to mobile home allowances. The constructed GOV’T cost to transport the mobile home, any HHG<br />

removed from the mobile home (par. U5515-G), and unaccompanied baggage/HHG to the new PDS for the<br />

member's use, cannot exceed the GOV’Ts ‘Best Value’ cost to transport the member's maximum PCS HHG<br />

weight allowance between the old/new PDSs. The constructed measure for mobile home transportation is always<br />

the ‘Best Value’ transportation cost of the member's maximum PCS HHG weight allowance between the<br />

authorized points. (Example: A member moves from a PDS in NC to a PDS in CA. The mobile home is moved<br />

from NC to MO. The mobile home transportation cost from NC to MO is compared to the PCS HHG weight<br />

allowance transportation cost from NC to CA.) For the Armed Forces and NOAA, the member's maximum cost<br />

authorization is determined by using the ‘Best Value’ methodology for the channel times the member’s authorized<br />

maximum HHG weight amount for grade/dependency status. For details on determining best value costs refer to the<br />

USTRANSCOM website under DP3 business rules at http://www.transcom.mil/j5/pt/dtr_part_iv.cfm. For PHS, the<br />

GOV’T’s cost to transport the member's maximum PCS weight allowance is determined by using the method PHS<br />

would have selected to transport the member's HHG.<br />

B. Eligibility. A member authorized HHG transportation at GOV’T expense may be authorized mobile home<br />

transportation allowances (in lieu of HHG transportation) when:<br />

1. The mobile home is acquired on/before the member’s PCS order effective date;<br />

2. The member certifies that the member or member's dependents intend to use the mobile home as a residence<br />

at the location to which it is being moved (exceptions in par. U5505-C);<br />

3. The mobile home body and chassis, including tires and tubes, have been placed in fit condition at the<br />

member's (or dependent’s/heir's) expense and to the GOV’T’S satisfaction to withstand the transportation<br />

rigors. See par. U5505-E for mobile home body and chassis preparation costs which are reimbursable or which<br />

may be performed at GOV’T expense.; and<br />

4. The member is ordered on a PCS between places discussed in par. U5505, or mobile home transportation is<br />

authorized under par. U5540, U5545 or U5915.<br />

C. Geographic Limitations. Mobile home transportation allowances may be authorized only for movement<br />

between:<br />

1. PDSs within CONUS, within Alaska, and between a PDS in CONUS and a PDS in Alaska. Mobile home<br />

transportation for an authorized member (or dependent/heir) is from the old PDS to the new PDS or between<br />

any other two points subject to the limitation that the GOV’T’S cost liability is limited to the total cost to the<br />

GOV’T to transport the member's PCS HHG weight allowance between the old and new PDSs.<br />

2. CONUS or Alaska PDS and a PDS neither in CONUS nor Alaska. A member, or the member's dependent/<br />

heir (in the case of the member's death), is authorized mobile home allowances:<br />

a. Within CONUS or Alaska,<br />

b. Between CONUS and Alaska, or<br />

c. From the old CONUS or Alaska PDS to a border crossing point/appropriate port, or<br />

d. From a border crossing point/appropriate port in CONUS to a new CONUS PDS or in Alaska or from a<br />

border crossing point/appropriate port in Alaska to a new Alaska PDS.<br />

Change 305 U5F-1<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5500-U5560<br />

NOTE: Appropriate port is a port within CONUS or Alaska ordinarily used when a mobile home is transported at<br />

personal expense between a port in CONUS or Alaska and a PDS neither in CONUS nor Alaska. Border<br />

crossing point is a crossing point between CONUS (or Alaska) and Canada (or Mexico) ordinarily used for<br />

mobile home movement.<br />

D. Delayed/Deferred Mobile Home Transportation. The member may elect not to move a mobile home when<br />

authorized. However, mobile home transportation costs are payable incident to a subsequent PCS, using a<br />

combination of PCS orders, up to the greater of the distances in items 1 and 2. Example in par. U5310-A3.<br />

1. To the new PDS from the former PDS from which the mobile home was not moved, or<br />

2. From the current PDS from which the member is being ordered.<br />

U5505 MOBILE HOME TRANSPORTATION<br />

A. Definition. Transportation ("transport") in this Part includes packing, pickup, line-haul or drayage, delivery and<br />

unpacking.<br />

B. Member Married to Member. When both husband and wife are members, they may combine their prescribed<br />

PCS HHG weight allowances to determine the maximum amount the GOV’T may pay to move their mobile home<br />

when each member is:<br />

1. Authorized a mobile home allowance, and<br />

2. Authorized movement of a mobile home on a PCS order.<br />

*NOTE: When one spouse is a uniformed member and the other an employee, and each has a separate PCS<br />

order, they may combine their PCS HHG weight allowances (JTR, par. C5154-J).<br />

C. Single Member/Concurrent <strong>Travel</strong> Performed. A member:<br />

1. Without dependents, or<br />

2. Whose dependents travel concurrently to the new PDS that is neither in CONUS nor in Alaska,<br />

is authorized the same mobile home transportation to a selected point as authorized in par. U5505-D.<br />

NOTE: A selected point is a location within CONUS or Alaska at which the mobile home is kept while a member<br />

and dependent(s) (or single member) is at an OCONUS PDS other than in Alaska.<br />

D. Dependent(s) <strong>Travel</strong> to/from a Designated Place/Selected Point in CONUS or Alaska. When a dependent(s) is<br />

authorized to travel to/from the designated place/selected point in either CONUS or Alaska to a member's new PDS<br />

(which is neither in CONUS nor in Alaska), the member is authorized mobile home transportation and the<br />

transportation of HHG removed from the mobile home (par. U5515-G) to:<br />

1. The boarder crossing/appropriate port,<br />

2. Designated place, or<br />

3. Selected point.<br />

The member also may transport UB and HHG (including packing, pickup, line-haul or drayage, delivery and<br />

unpacking) to the new PDS. The GOV’T’s cost liability to transport the mobile home, any HHG removed from<br />

the mobile home (par. U5515-G), and UB/HHG to the new PDS for the member's use, is NTE the GOV’T’s cost<br />

to transport the member's PCS HHG weight allowance between the old/new PDSs.<br />

Change 305 U5F-2<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

EXAMPLE<br />

U5500-U5560<br />

Due to a transfer from a CONUS PDS to a PDS in Germany, a member is authorized transportation of 12,000 lbs. of<br />

HHG. The member transports a mobile home and 1,000 lbs. of HHG (using par. U5515-G) from the old PDS to<br />

Cleveland, OH, and 4,000 lbs. of HHG to the new PDS in Germany. The amount that the GOV’T pays to transport<br />

the mobile home and the 1,000 lbs. of HHG to Cleveland, and the 4,000 lbs. of HHG to Germany may not exceed<br />

the GOV’T’s cost to transport the member's PCS HHG weight allowance of 12,000 lbs. from the old CONUS PDS<br />

to the new PDS in Germany.<br />

E. Return from a PDS neither in CONUS nor Alaska. A member is authorized mobile home transportation:<br />

1. Within CONUS or Alaska and,<br />

2. Between CONUS and Alaska from the designated place in CONUS or Alaska, or<br />

3. The selected point in CONUS or Alaska to the new PDS.<br />

The GOV’T’s cost liability to transport the mobile home, any HHG removed from the mobile home (par. U5515-<br />

G) and UB/HHG to the new PDS for the member's use is NTE the GOV’T’s cost to transport the member's PCS<br />

weight allowance between the old and new PDSs. Example in par. U5505-D.<br />

F. Upon Separation from the Service, Relief from Active Duty, Placement on the Temporary Disability Retired List<br />

(TDRL), or Retirement. To be authorized the mobile home allowances, the mobile home of a member being<br />

separated from the Service, relieved from active duty, placed on the TDRL, or retired must be turned over to a<br />

transportation officer for shipment within the time limits specified in par. U5360-G, U5365-A, or U5372-B3.<br />

U5510 GOV’T-/PERSONALLY PROCURED MOBILE HOME TRANSPORTATION<br />

A. Routing. The member is responsible for making all commercial personally procured transportation arrangements<br />

for mobile home transportation movement by commercial transporter or other means unless the transportation is<br />

GOV’T-procured. Expenses for transporting a mobile home at GOV’T expense is limited to mobile home<br />

transportation by the usual highway routing within CONUS, within Alaska, and through Canada between origin and<br />

destination in CONUS or Alaska.<br />

B. Personally Procured Commercial Transportation. A member, or a deceased member’s dependent/heir,<br />

authorized mobile home allowances under par. U5500 may transport a mobile home at personal expense and be<br />

reimbursed for the transportation costs and/or SIT costs (as prescribed in pars. U5510-B2, U5510-C1, and U5510-<br />

C5) IAW pars. U5500-A and U5555. SIT and dry storage reimbursement are authorized in par. U5555.<br />

Reimbursement must not exceed that amount provided for in par. U5500-A.<br />

1. Allowance Amount. Limitations apply on allowable charges when a commercial transporter moves a mobile<br />

home. When paying the carrier the member (or dependent/heir) must:<br />

a. Ensure that the bill includes specific cost itemization of charges;<br />

b. Find out from the carrier what part of the preparation responsibility is the carrier’s and what part is the<br />

shipper’s (i.e., the member or dependent/heir);<br />

c. Ensure that body, frame, springs, wheels, brakes, and tires are in good condition; and<br />

d. Ensure that any extra property placed in the mobile home does not constitute an overload condition that<br />

could result in damage/and repair charges that would be the shipper’s responsibility.<br />

Change 305 U5F-3<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5500-U5560<br />

2. Costs Allowed. When personally procured mobile home transportation is by a commercial transporter, (par.<br />

U5510-C6 for preparation fees allowed as transportation costs), reimbursement is allowed for:<br />

a. Carrier's charges for actual mobile home transportation in an amount NTE charges approved by the<br />

Surface Transportation Board, or a similar state regulatory body, for a mobile home of the size/type and for<br />

the distance transported;<br />

b. Ferry fares; bridge, road, and tunnel tolls; taxes; charges or fees fixed by a municipal authority for<br />

permits to transport mobile homes in or through its jurisdiction; and the carrier's service charges for<br />

obtaining such permits; and<br />

c. Pilot (flag) car or escort services, if required by law.<br />

3. Costs Not Allowed. When mobile home transportation is by a personally procured commercial transporter,<br />

reimbursement is not allowed for:<br />

a. Any carrier's maintenance/repair charges to the mobile home en route, including structural repairs, brake<br />

repairs, replacement of tires, charges incident thereto (a member must ensure that body, frame, springs,<br />

wheels, brakes, and tires are in good condition and that any extra property placed in the mobile home does<br />

not constitute an overload condition that could result in damage/repair charges);<br />

b. Insurance/excess valuation costs over the carrier's maximum liability;<br />

c. Special handling costs requested by the member; and<br />

d. Costs of connecting/disconnecting appliances, equipment, and utilities involved in relocation and of<br />

converting appliances for operation on available utilities.<br />

C. Movement other than by Commercial Transporter<br />

1. Reimbursement. When a mobile home is transported by means other than a commercial transporter, i.e.,<br />

towed by a POV, reimbursement is for actual transportation subject to the limitations contained in pars. U5510-<br />

B2, U5510-B3, U5510-C6, and U5510-C7. The distance computation is prescribed in par. U2020.<br />

2. Origin/Destination within CONUS or within Alaska. When the origin/destination of a transported mobile<br />

home moved by other than a commercial transporter is within CONUS or Alaska, the allowable distance is<br />

determined under par. U2020.<br />

3. Origin/Destination Is an Island within CONUS or within Alaska. When the origin and/or destination of a<br />

transported mobile home moved by other than a commercial transporter is an island within the boundaries of<br />

CONUS or of Alaska, the statute distance to or from the usual place of arrival or departure on the mainland also<br />

is allowed.<br />

4. Origin/Destination Not in CONUS or Alaska. When the origin and/or destination of a transported mobile<br />

home moved by other than a commercial transporter is other than that contained in pars. U5510-C2 and U5510-<br />

C3, the allowable distance is limited to the distance for which the mobile home is transported within or between<br />

any points in CONUS, within or between any points in Alaska, and through Canada en route between Alaska<br />

and elsewhere in CONUS. Compute distance using par. U2020.<br />

5. Transportation over Water. Over-water mobile home transportation is authorized only for transportation of<br />

such homes from an origin within CONUS or within Alaska to a destination either within CONUS or within<br />

Alaska. When a boat used as a primary residence is transported over water, the transportation allowance costs<br />

include:<br />

a. Fuel/oil used for propulsion of the boat;<br />

Change 305 U5F-4<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

b. Open water pilots or navigators;<br />

c. Crew;<br />

d. Harbor pilots;<br />

e. Docking fees incurred in transit;<br />

f. Harbor/port fees and similar charges relating to entry in and navigation through ports;<br />

g. Towing, whether in tow or towing by pushing from behind; and<br />

h. Similar expenses.<br />

U5500-U5560<br />

6. Other Costs Allowed. In addition to the allowances in pars. U5510-C1 through U5510-C5, a reimbursable<br />

allowance includes costs generally associated with mobile home preparation at an origin inside Alaska or<br />

CONUS for transportation/resettling at the destination inside Alaska or CONUS. Costs are not reimbursable<br />

for preparation of mobile homes located outside Alaska or CONUS for transportation/resettling outside<br />

Alaska or CONUS. Preparation costs include:<br />

a. Rental, installation, removal/transportation of hitches and extra axles with wheels/tires;<br />

b. Blocking/unblocking (including anchoring/un-anchoring) labor costs at origin/destination;<br />

c. Blocks purchased in lieu of transporting blocks from old duty station and cost of replacement blocks<br />

broken while the mobile home was being transported;<br />

d. HHG packing/unpacking associated with the mobile home;<br />

e. Disconnecting/connecting utilities;<br />

f. Skirting removal/installation labor costs;<br />

g. Movement/reassembling costs of separating, preparing, and sealing each section of the two halves of a<br />

double wide mobile home;<br />

h. Trailer towing lights installation/removal;<br />

i. Reasonable extension costs of existing water/sewer lines;<br />

j. Dismantling/assembling costs for a portable room appended to a mobile home;<br />

k. Expando charges;<br />

l. Anti-sway device charges (transportation expense);<br />

m. Over-dimension charges and/or permits (transportation expense);<br />

n. Wrecker service when required (transportation expense); and<br />

o. Similar expenses.<br />

Change 305 U5F-5<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

7. Self-propelled Mobile Home Driven Overland. Reimbursement is:<br />

U5500-U5560<br />

a. At the automobile mileage rate (par. U2600) for the official distance between the points authorized, or<br />

b. For actual transportation costs subject to the limitation in pars. U5510-B2, U5510-B3, U5510-C5,<br />

U5510-C6, and U5510-C7.<br />

See NOTE in par. U5510-C9 below.<br />

8. Self-propelled Mobile Home Driven over Water. Reimbursement is the:<br />

a. Actual transportation costs subject to the limitations in pars. U5510-B2, U5510-B3, U5510-C5, U5510-<br />

C6, and U5510-C7; or<br />

b. Automobile mileage rate (par. U2600) per overland mile for the official distance between the authorized<br />

points.<br />

NOTE in par. U5510-C9.<br />

9. Mobile Home Moved by Overland Towing. Reimbursement is for actual transportation costs subject to the<br />

limitations contained in pars. U5510-B2, U5510-B3, U5510-C5, U5510-C6, and U5510-C7.<br />

NOTE: Reimbursement must not exceed the amount in par. U5500-A. Reimbursement is authorized for SIT in<br />

par. U5555.<br />

D. GOV’T-procured Transportation.<br />

1. GOV’T-procured Transportation. Par. U5500-A. The GOV’T arranges the member's mobile home<br />

transportation by commercial/GOV’T means to/from the points authorized in this Part. The GOV’T pays all<br />

transportation costs (an eligible member or dependent/heir must sign a written agreement to be financially<br />

responsible for all excess costs, (including excess distance charges, excess HHG charges and those charges<br />

listed in par. U5510-B3)), up to what it would have cost the GOV’T to transport the member's PCS HHG<br />

weight allowance from the old to new PDS. The member does not receive any other allowances for the<br />

transportation involved.<br />

NOTE: Example, par. U5505-D.<br />

2. Costs Not Allowed. The following costs are the financial responsibility of the member for repayment:<br />

a. Storage charges accruing at any point unless caused by conditions beyond the member’s control;<br />

b. Special handling costs requested by the member;<br />

c. Insurance/excess valuation costs over the carrier's maximum liability;<br />

d. Body/chassis mobile home preparation costs and any repairs/maintenance performed en route including<br />

replacement costs for parts/tires; and<br />

e. Costs of connecting/disconnecting appliances, equipment, and utilities involved in relocation and of<br />

converting appliances for operation on available utilities.<br />

E. Transportation Partly by Commercial Transporter and Partly by other Means. The allowances described in pars.<br />

U5510-B and C apply to the respective transportation portions if a mobile home is transported partly by commercial<br />

transporter and partly by other means.<br />

Change 305 U5F-6<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5515 MOBILE HOME TRANSPORTATION FACTORS<br />

U5500-U5560<br />

A. Mobile Home Allowance Application. Mobile home transportation precludes UB/HHG transportation for PCS<br />

moves within CONUS, within Alaska, or between CONUS and Alaska (unless such HHG were removed from the<br />

mobile home for safe transportation under par. U5515-G). The member may not request or accept payment, for<br />

transportation of the member's PCS HHG weight allowance at GOV’T expense with PCS moves within CONUS,<br />

within Alaska, or between CONUS and Alaska on the same order used for mobile home transportation. However,<br />

the member may receive mobile home transportation allowances to a designated place under par. U5505 and may<br />

later transport UB/HHG or transport a mobile home under par. U5505.<br />

B. Breakdown of, Damage to, or Destruction of a Mobile Home En Route. When mobile home delivery at the<br />

authorized destination is precluded by breakdown, damage, or destruction of the mobile home while en route under<br />

circumstances beyond the member's control, mobile home allowances are authorized to the point where the mobile<br />

home was transported. The member may subsequently transport HHG under par. U5330-F5. Par. U5500-A for<br />

mobile home transportation cost limitations.<br />

C. Improper Shipments. When a mobile home is transported to an improper destination through no fault of the<br />

member, the mobile home may be transported from there to the proper destination upon authorization/approval of<br />

the appropriate Service transportation officer. In these cases, the member's financial obligation is limited to<br />

whatever excess cost would have been incurred had the shipment been to the proper destination by the direct route.<br />

D. Order Amended, Modified, Canceled, or Revoked. When a member's mobile home is transported under pars.<br />

U5510-A or B after a PCS order is received and the PCS order is later amended, modified, canceled or revoked, the<br />

member is authorized mobile home allowances to the original destination (as if the transportation was completed) or<br />

to the point the mobile home was intercepted en route and then to the ultimate new PDS, to another place authorized<br />

in this Part, or return to the old PDS, as appropriate.<br />

EXAMPLE<br />

The member receives a PCS order and after receiving the PCS order arranges for mobile home transportation to the<br />

new PDS. While the mobile home is in transit to the new PDS the member’s PCS order is canceled. The member is<br />

still authorized mobile home transportation to the new PDS or mobile home transportation back to the old PDS.<br />

E. Mobile Home Transportation from a Prior PDS. When a member's mobile home was retained at a prior PDS,<br />

mobile home allowances from the last PDS may be authorized at any combination of the point of origin, in transit,<br />

or at destination.<br />

F. Transportation before an Order Is Issued. When required by necessity (as determined by the appropriate official<br />

of the Service concerned), a member's mobile home may be transported under par. U5510-A or U5510-B before a<br />

PCS order is issued, in the same manner as HHG under par. U5330-G. The member is authorized reimbursement<br />

under par. U5510-B only if a PCS order is later issued. The member should retain the AO’s/designated<br />

representative’s written certification (par. U2115-B) that the member was advised before the mobile home was<br />

transported that this PCS order would be issued in case finance regulations require submission of that certification<br />

with the reimbursement voucher.<br />

G. HHG Removed from a Mobile Home to Meet Safety Requirements. HHG, which must be removed from a<br />

mobile home to meet safety requirements, may be transported at GOV’T expense under par. U5330-F5.<br />

Change 305 U5F-7<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5520 MOBILE HOME TRANSPORTATION EXCESS COSTS FOR A SEPARATED MEMBER,<br />

DECEASED MEMBER, OR HEIRS OF A DECEASED MEMBER<br />

U5500-U5560<br />

*Mobile home transportation involving excess costs may be made (par. U1015-C2e). The GOV’T is obligated only<br />

for the total authorized cost. The member (or heirs, in the case of a deceased member) may arrange for mobile home<br />

transportation using personal funds and apply for reimbursement of the amount allowable under this Part. These<br />

excess transportation costs may be allowed when a member is:<br />

1. Discharged, resigns, or separates from active duty resulting in a non-pay status, or<br />

2. Deceased, or<br />

3. Authorized by Service regulations.<br />

U5530 MOBILE HOME TRANSPORTATION FOR SHORT DISTANCE MOVES<br />

A. General. A member, ordered by the commanding officer of the installation concerned, to vacate the premises<br />

(either GOV’T or economy) on which the mobile home is located, is authorized GOV’T-procured transportation/<br />

reimbursement for the expenses incurred (including SIT under par. U5555) for mobile home transportation to<br />

another site in the member's PDS vicinity.<br />

B. Reimbursable Expenses. Reimbursable expenses include those necessarily incurred in:<br />

1. Making the mobile home ready for transportation,<br />

2. Moving it to another location, and<br />

3. Installing it at the new site (52 Comp. Gen. 69 (1972)).<br />

Also par. U5510-C6.<br />

C. Non-reimbursable Expenses. Par. U5510-D2.<br />

D. Cost Constraints. The transportation cost ceilings prescribed in this Part do not apply to short distance moves.<br />

There is no cost constraint, nor is the member limited to the cost of transporting 18,000 lbs. of HHG.<br />

E. Ownership. The member (or a dependent) must own the mobile home when it is moved.<br />

U5540 MOBILE HOME TRANSPORTATION UNDER UNUSUAL/EMERGENCY CIRCUMSTANCES<br />

A. When Dependents <strong>Travel</strong> before the Member's PCS due to Official/Personal Situations<br />

1. General. A member authorized HHG transportation under pars. U5370-B1 and B2:<br />

a. To a designated place in CONUS, or<br />

b. From a point outside CONUS and Alaska to a designated place in Alaska,<br />

is authorized mobile home transportation to the designated place in CONUS or Alaska, if the conditions in par.<br />

U5500 are met. This mobile home transportation is in lieu of transporting HHG except as authorized in par.<br />

U5330-F3. The order authorizing dependent transportation (under pars. U5240, U5905 and U5915) also may<br />

authorize HHG/mobile home transportation and should specify under which subparagraph in par. U5370 the<br />

transportation is authorized. After a mobile home is transported due to dependent travel/ transportation<br />

before issuance of a PCS order, no further mobile home transportation is authorized before the member's<br />

next PCS from the OCONUS PDS.<br />

Change 305 U5F-8<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5500-U5560<br />

2. Member Assigned to Full PCS Weight Allowance Area. The GOV’T’s financial responsibility for mobile<br />

home and HHG (par. U5330-F3) transportation to the designated place may not exceed the GOV’T’s cost to<br />

transport the member's PCS HHG weight allowance from the OCONUS PDS to the designated place.<br />

EXAMPLE<br />

Dependents return from Hawai’i and 1,000 lbs. of HHG are transported from Hawai’i to the designated place in<br />

Detroit, MI. The member's mobile home was last transported at GOV’T expense to Dothan, AL. Member has a<br />

12,500-pound PCS weight allowance. The member's authorization for mobile home transportation is based on the<br />

cost to move 11,500 lbs. of HHG from Hawaii to Detroit.<br />

3. Member Assigned to Administratively Weight-restricted Area. The mobile home may be transported from a<br />

point in CONUS (or Alaska) to the designated place. The GOV’T’S financial responsibility for mobile home<br />

and HHG transportation is IAW the basic authorization (par. U5500) to transport the member's PCS HHG<br />

weight allowance, minus the weight of HHG transported from OCONUS, from:<br />

a. The member's last PDS in CONUS (or Alaska), or<br />

b. The CONUS port (or Alaska) through which the member's HHG from OCONUS would be transported<br />

to the designated place, whichever is to the member's advantage.<br />

B. Mobile Home Transportation Incident to Alert Notice. A member authorized HHG transportation under par.<br />

U5370-F is authorized mobile home transportation to a designated place in CONUS or in Alaska, if the conditions in<br />

par. U5500 are met. When the mobile home is transported after the alert notice, but the member's movement to the<br />

dependent restricted OCONUS PDS is canceled, subsequent mobile home transportation is authorized to the<br />

member's PDS if the PDS is in CONUS or Alaska. When the PDS is in Canada, Mexico, or Central America,<br />

authorization is in par. U5500-C1.<br />

C. Mobile Home Transportation Incident to Tour Extension. A member on a tour of short duration (less than the<br />

prescribed tour length) at a PDS, who used the mobile home authorization when assigned to that PDS, is authorized<br />

mobile home transportation at GOV’T expense from the place where the mobile home is located to the PDS, up to<br />

the authorization from the old to new PDS. The authorization is limited to that situation when the tour is extended<br />

due to:<br />

1. Unusual circumstances, and<br />

2. The needs of the Service.<br />

This authorization also applies if a member initially chooses not to move a mobile home to that PDS because of the<br />

anticipated short assignment (B-208861, 10 November 1982).<br />

U5545 MOBILE HOME TRANSPORTATION WHEN A MEMBER IS OFFICIALLY REPORTED DEAD,<br />

ILL, INJURED, OR REPORTED ABSENT FOR MORE THAN 29 DAYS IN A MISSING STATUS, OR<br />

UPON DEATH<br />

A. General. This paragraph applies to mobile homes owned by members on active duty inside or outside the U.S.<br />

who are officially reported as dead, ill, injured, or reported absent for a period of more than 29 days in a missing<br />

status (APP A1) and to a member who dies while authorized basic pay. Transportation is authorized by one, or a<br />

combination, of the following:<br />

1. GOV’T-arranged transportation;<br />

2. Personally arranged transportation via a commercial transporter;<br />

3. Transportation by a means other than those specified in pars. U5545-A1 and A2.<br />

Change 305 U5F-9<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5500-U5560<br />

Mobile home transportation/incidental costs under this subparagraph are at GOV’T expense. The ceilings<br />

prescribed elsewhere in this Part do not apply. Transportation payments authorized by par. U5545-A may be made<br />

in advance IAW par. U1010-B5.<br />

B. Authorized Transportation. Mobile home transportation for use as a residence by a dependent otherwise<br />

authorized to transport HHG under par. U5372, is authorized to a member's official HOR or to another location<br />

authorized/approved by the Secretarial process when official notice is received that the member is:<br />

1. Dead;<br />

2. Injured or ill and the anticipated period of hospitalization or treatment is expected to be of prolonged<br />

duration as shown by a statement of the commanding officer at the receiving hospital; or<br />

3. Absent for more than 29 days in a missing status.<br />

C. Additional Moves--Member Reported as Missing for more than 1 Year. A mobile home transported under par.<br />

U5545-B2 may again be transported when the member has officially been reported as absent for more than 1 year in<br />

a missing status, when through the Secretarial Process it is determined the circumstances justify an additional move.<br />

Also, if HHG were previously transported under par. U5370-E, a mobile home may be transported under par.<br />

U5545-C.<br />

D. Death of a Member. When a member with a mobile home dies while on active duty, one dependent of the<br />

member is authorized the mobile home transportation allowances from the place the mobile home is located on date<br />

of death to a place designated by that dependent, provided:<br />

1. The mobile home is to be used by the dependent as a residence at destination, and<br />

2. Mobile home transportation is completed within 1 year after the member's death, or<br />

3. For GOV’T-procured transportation, the mobile home is turned over to a transportation officer within 1 year<br />

after the member's death.<br />

Through the Secretarial Process an extension of the time limits in pars. U5545-D2 and D3 may be authorized/<br />

approved (par. U5012-I).<br />

U5555 TEMPORARY STORAGE<br />

A. General. The law precludes more than 180 days of SIT. SIT is storage authorized with mobile home<br />

transportation. This storage is cumulative and may accrue at any combination of origin, in transit, or destination.<br />

When storage facilities are unavailable at origin or destination, storage may be in the nearest available storage<br />

facility authorized/approved by the responsible transportation officer. In computing the storage periods, the actual<br />

storage period governs, regardless of billing practices. The SIT cost is excluded when comparing the mobile home<br />

transportation total cost with the member's PCS weight allowance transportation total cost for the purpose of<br />

computing the authorized allowance. Except as provided in pars. U5555-C and D, the member is financially<br />

responsible for all SIT costs when a mobile home is placed in storage under a PCS order but not transported.<br />

B. SIT Time Limits<br />

1. SIT - First 90 Days. A member is authorized mobile home SIT at GOV’T expense for 90 days with any<br />

authorized mobile home transportation. When a mobile home remains in storage after the initial 90-day<br />

period, all accrued storage charges after expiration of the first 90-day period are the member’s financial<br />

responsibility unless additional storage is authorized/approved under par. U5555-B.<br />

Change 305 U5F-10<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

U5500-U5560<br />

2. SIT - after the First 90 Days. When, because of conditions beyond the member's control, a mobile home<br />

must remain in SIT after the first 90 days, additional storage for not more than an additional 90 days may be<br />

authorized/approved by the transportation officer/other officer designated by the Service concerned. Requests<br />

for authorization/approval of additional storage should be submitted following Service procedures. Among the<br />

reasons for which additional storage may be authorized/approved are:<br />

a. Serious illness of the member;<br />

b. Serious illness or death of a dependent;<br />

c. Directed TDY after arrival at PDS;<br />

d. Non-availability of suitable permanent location for mobile home; or<br />

e. Acts of God.<br />

C. Order Amended, Modified, Canceled or Revoked<br />

1. Order Amended/Modified. After the date the mobile home was released to a transportation service provider<br />

(TSP)/the GOV’T for shipment/SIT, a member whose PCS order is amended/ modified before the member<br />

arrives at the initially directed new PDS is authorized the storage type authorized under the original PCS order<br />

until the amended/modified order effective date. After that the amended/modified PCS order establishes the<br />

storage allowance.<br />

2. Order Canceled/Revoked. A member on a PCS order, which is canceled/ revoked after the date a mobile<br />

home is released to a transportation service provider (TSP)/the GOV’T for shipment/SIT, is authorized the<br />

storage type authorized under the original PCS order until the date of cancellation/revocation. After that the<br />

member is authorized SIT with mobile home return shipment/delivery to an authorized place.<br />

D. Another PCS Order Is Issued after the Member Arrives at the New PDS. A member who receives another PCS<br />

order after arriving at a new PDS, and whose mobile home is in SIT when the PCS order is received, is authorized<br />

continued SIT (regardless of the time limit prescribed in par. U5555-B) until the new PCS order effective date or for<br />

180 days, whichever occurs first. The new PCS order establishes a subsequent storage authorization.<br />

U5560 FUNDS ADVANCE<br />

Mobile home transportation allowances may be paid in advance when mobile home transportation (including<br />

necessary incidental expenses) is personally procured. The advance is NTE the estimated amount allowable and<br />

may not be paid directly to a carrier.<br />

Change 305 U5F-11<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part F: Mobile Home Transportation<br />

BLANK PAGE<br />

U5500-U5560<br />

Change 305 U5F-12<br />

05/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 1: General<br />

U5600 PURPOSE<br />

SECTION 1: GENERAL<br />

U5600-U5620<br />

The purpose of DLA is to partially reimburse a member, with or without a dependent(s), for the expenses incurred in<br />

relocating the member's household on a PCS, housing moves ordered for the GOV’T’s convenience (par. U5630-B15), or<br />

incident to an evacuation (pars. U6012 and U6059). This allowance is in addition to all other allowances authorized in<br />

JFTR and may be paid in advance (37 USC §477).<br />

U5605 DEFINITION OF TERMS<br />

A. Member with Dependent(s). As used in this Part, "member with dependent(s)" means a member who, on the PCS<br />

order effective date, has dependent(s) authorized transportation ICW the PCS. A member, whose spouse is a dependent on<br />

the member’s PCS order effective date, is a member with dependent for DLA purposes, even though the spouse was a<br />

former member and received travel allowances upon separation from the Service (63 Comp. Gen. 55 (1983).<br />

B. Member without Dependent(s). As used in this Part, "member without dependent(s)" means a member who:<br />

1. Has no dependent(s);<br />

2. Is not authorized travel and transportation allowances for travel of a dependent(s) under par. U5201-B ICW a PCS<br />

(par. U5605-A for exception); or<br />

3. Has dependent(s) authorized travel and transportation allowances under par. U5201, but the dependent(s) does not<br />

relocate ICW a PCS ( 59 Comp. Gen. 376 (1980)).<br />

U5610 ELIGIBILITY<br />

NOTE: DLA is not authorized under the several circumstances detailed in par. U5630-C.<br />

A. Member with Dependent(s). A member with a dependent(s) is authorized a DLA when the dependent(s):<br />

1. Relocates ICW a PCS,<br />

2. Moves ICW the closure or realignment of a military installation (par. U5630-B12),<br />

3. Move to a designated place incident to an evacuation (IAW pars. U6012 and U6059), or<br />

4. As otherwise authorized in this Part.<br />

B. Member without Dependent(s). A member without a dependent(s) is authorized DLA when:<br />

1. Relocated ICW a PCS to a PDS where GOV’T QTRS are not assigned, or<br />

2. Ordered to, and actually does, move ICW the closure or realignment of a U.S. INSTALLATION (par. U5630-<br />

B12).<br />

In par. U5610-B1 circumstances, DLA authority continues to exist if GOV’T QTRS’ assignment and occupancy upon<br />

arrival at a new PDS is for 60 or fewer days. When calculating the 60 days, exclude days the member is deployed or<br />

TDY. In justifiable cases, up to 60 additional days may be authorized/approved by the member’s commanding officer for<br />

a maximum of 120 days.<br />

NOTE: See pars. U5630-B14 and U5630-E for regulations applicable to member-married-to-member couples.<br />

U5615 DETERMINING AMOUNT PAYABLE<br />

A. General. DLA rates are in Table U5G-1 (and Table U5G-2 for secondary DLA IAW par. U5630-B6 only). DLA is<br />

based on the member being with or without dependents (par. U5605) on the PCS order effective date or the order directing<br />

the member to move ICW a military installation closure or realignment.<br />

Change 307 U5G1-1<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 1: General<br />

U5600-U5620<br />

B. Dependent Authorized to Relocate ICW PCS but Delays <strong>Travel</strong>. When a dependent is authorized to travel but does not<br />

move with the member, DLA at the without-dependent rate may be paid, provided the member is not assigned GOV’T<br />

QTRS at the new PDS. If the dependent later joins the member and is authorized such dependent travel at GOV’T<br />

expense, the member may be paid the difference between DLA at the with-dependent rate and the without-dependent rate.<br />

U5620 FISCAL YEAR LIMITATION ON PAYMENT OF DLA<br />

A. General. Under 37 USC §477, a member is authorized only one DLA during a fiscal year, unless the:<br />

*1. Secretary concerned determines Service exigencies require more than one PCS during the current fiscal year.<br />

With the exceptions noted below for USCG, NOAA and Army, the authority to make this determination may be<br />

delegated no lower than general/flag officer level in the Army, Navy, Air Force, O-6 in the Marine Corps, at the<br />

headquarters level that directs assignments for the Service concerned. Based on SECDEF memo “Waiver Authority<br />

for Dislocation Allowance Entitlements” of 5 June 1995, this authority for humanitarian or Exceptional Family<br />

Member Program (EFMP) assignments may be delegated to O-6 level at the headquarters that direct humanitarian or<br />

EFMP assignments for the Service concerned.<br />

*NOTE 1: For the Coast Guard: delegation is to the Commander, Coast Guard Personnel Service Center<br />

(CGPSC) with no further re-delegation authorized; for the NOAA Corps: delegation is to the Director of the<br />

NOAA Corps only.<br />

*NOTE 2: For Army, OUSD (P&R) Memo of 18 April 2012 temporarily allows the approval level to be set at the<br />

O-6 level when serving in the capacity of Directors of the Enlisted and <strong>Office</strong>r Personnel <strong>Management</strong><br />

Directorates of the Army Human Resources Command effective 18 April 2012 and expiring on 18 April 2014.<br />

2. Member is on PCS to, from, or between courses conducted, controlled and managed by one or more of the<br />

Services;<br />

3. Eligible dependents are relocated to a designated place incident to an evacuation (pars. U6012 and U6059);<br />

4. Movement of a member's household is made ICW a national emergency or in time of war;<br />

5. Movement of a member and/or a dependent(s) is made as envisioned by par. U5630-B6, U5630-B8 or U5630-B10;<br />

6. Movement of member’s and or dependent’s household is made ICW base realignment or closure (BRAC); or<br />

7. Member’s dependents relocate incident to the member being assigned to ITDY (par. U4610).<br />

NOTE: The one DLA per fiscal year limitation does not apply to partial DLA IAW par. U5630-B15.<br />

B. Application of Fiscal Year Limitation on DLA Payment<br />

1. When determining the fiscal year in which DLA authority occurs, the member's departure (detachment) date from<br />

the old PDS in compliance with the PCS order governs.<br />

2. Prior PCS moves in the same fiscal year for which a DLA was not authorized must be excluded from the<br />

computation. Example: PCS moves of a member without dependents when assigned to GOV’T QTRS carry no DLA<br />

authority. Example: Multiple DLA payments are appropriate for PCS moves to, from, or between courses conducted<br />

at a Service installation, or conducted, controlled and managed by one or more of the Services at a civilian<br />

educational institution, or elsewhere.<br />

3. Except under the conditions in pars. U5620-A2, U5620-A5, and U5620-B2, all PCS moves (including those<br />

approved by the Secretary concerned) are counted to determine if the statutory limitation applies and Secretarial<br />

approval of DLA for the next PCS is required.<br />

Change 307 U5G1-2<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 2: Eligibility Factors<br />

U5630 ELIGIBILITY FACTORS<br />

SECTION 2: DLA ELIGIBILITY FACTORS<br />

A. General. A member is eligible to receive DLA under par. U5610 for a PCS move and dependent evacuation.<br />

These are the usual categories. There are a number of other situations in which a member may or may not be<br />

eligible for DLA. The eligibility under these special circumstances follows.<br />

B. Special Categories for Which DLA Is Authorized<br />

U5630<br />

1. A Member's Old and New PDSs Are in Proximity to Each Other or a Member Is Reassigned between<br />

Activities at the Same PDS. A DLA is payable when the old and new PDSs are in proximity to each other or<br />

when a member is reassigned between activities at the same PDS (see par. U5355-B1), only when a member is<br />

authorized a short distance HHG move at GOV’T expense (42 Comp. Gen. 460 (1963)).<br />

2. PCS between PDSs Not in Proximity to Each Other. A statement that the household relocation was<br />

necessary as a direct result of the PCS is required to support DLA payment when dependents make a proximity<br />

move based on a PCS between PDSs not in proximity to each other. The member's statement must be accepted<br />

when the PCS is from or to a dependent restricted tour. A statement from the new PDS commanding officer, or<br />

from that commanding officer's designated representative, is required to document that the relocation is a direct<br />

result of the PCS or ITDY assignment when the PCS is not from or to a dependent restricted tour or is to or<br />

from an ITDY assignment. The designated representative may not re-delegate this authority. NOTE: DLA is<br />

payable for proximity moves performed under an ITDY order. See 37 USC §406(e) and 37 USC §407.<br />

3. Dependent Movement to/from a Designated Place. DLA is payable when the dependents complete travel if<br />

moved to or from a designated place on the member’s PCS order. No further DLA authority accrues for that<br />

PCS unless authorized under par. U5630-B9. DLA is paid when, ICW an evacuation, eligible dependents move<br />

to a designated place. See pars. U6012 and U6059.<br />

4. Transfer to CONUS Hospital<br />

a. Transfer to a CONUS Hospital from OCONUS. DLA is payable to a member with dependents who is<br />

transferred from OCONUS to a CONUS hospital for observation and treatment and who relocates the<br />

household incident to such transfer.<br />

b. Transfer to a CONUS Hospital from inside CONUS. DLA is payable to a member with dependents who<br />

is transferred from inside CONUS to a CONUS hospital for observation and treatment and who relocates<br />

the household incident to such transfer. A statement of prolonged hospitalization is required from the<br />

receiving hospital commanding officer.<br />

5. Inter-service Transfer. When a member is:<br />

a. Separated or relieved from active duty to continue on active duty in another Service, and<br />

b. Transferred with no break in service from one Service to another under the authority of 10 USC §716 or<br />

any similar statutory provision,<br />

the member is authorized DLA when the household is relocated incident to an ordered PCS resulting from a<br />

change of service. NOTE: The service performed after such separation is a continuation of the prior period<br />

of service.<br />

6. Order Amended, Modified, Canceled, or Revoked. When a PCS order is amended, modified, canceled, or<br />

revoked to direct the member to return to the station from which transferred, a DLA is payable if the member<br />

Change 314 U5G2-1<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 2: Eligibility Factors<br />

and/or dependent actually move from the place of residence before the date the order is amended, modified,<br />

canceled, or revoked. If a member and/or dependents actually move from the place of residence ICW a PCS<br />

order and complete a move to a new location and then that PCS order is amended, modified, canceled, or<br />

revoked to either direct the member to return to the old station or to direct the member to a different new PDS,<br />

then a DLA is payable ICW each move. No more than two DLAs are authorized by par. U5630. NOTE: In<br />

this situation only, the amount of the second DLA paid is taken from Table U5G-2. Par. U5630 does not<br />

authorize more than one DLA for a dependent who moves twice under the authority in par. U5222-C3a.<br />

7. Member without Dependents Assigned to Two Crew Nuclear Submarine (SSBN)<br />

a. No Home Port Change. A member without dependents assigned to a two crew nuclear submarine is<br />

authorized DLA upon arrival at the ship’s home port, provided the member is not assigned GOV’T QTRS<br />

and occupies a private sector residence for a period of more than 15 days before reporting aboard the<br />

assigned ship (57 Comp. Gen. 178 (1977)).<br />

U5630<br />

b. Home Port Change. A member without dependents, assigned to a two crew nuclear submarine when the<br />

home port is changed, is authorized DLA at the new home port, provided the member is not assigned to<br />

GOV’T QTRS and occupies a private sector residence for a period of more than 15 days (59 Comp. Gen.<br />

221 (1980)).<br />

8. Member Reported as Dead or Absent for more than 29 Days in a Missing Status. DLA is payable for<br />

movement of dependents of a member who is reported as dead or absent for a period of more than 29 days in a<br />

missing status (see par. U5241).<br />

9. In Place Consecutive Overseas Tour (IPCOT). A member at an OCONUS PDS whose tour status changes<br />

from accompanied to unaccompanied or from unaccompanied to accompanied at the same PDS after initial tour<br />

of duty completion is authorized DLA if the dependents make an authorized move to or from the OCONUS<br />

PDS ICW the change of tour status.<br />

10. Early Return of Dependents. Incident to the early return of all of a member’s dependents under par.<br />

U5900-B, U5900-C, or U5900-D, the member is authorized DLA the day one or more dependents arrive at the<br />

permanent residence location or the day all the dependents have departed the member's overseas station,<br />

whichever is later. A DLA is not authorized if dependents are authorized to return to the member's OCONUS<br />

PDS.<br />

11. Member Who Has No Dependents and Is Assigned to a Ship. A member is authorized DLA (73 Comp.<br />

Gen. 6 (1993)) if the member:<br />

a. Has no dependent (NOTE: DLA at the without dependent rate is payable under par. U5630-B11 to a<br />

member, who is a member with dependents for housing purposes solely because the member is paying<br />

child support.), and<br />

b. Is assigned to permanent duty aboard a ship, and<br />

c. Elects not to occupy assigned shipboard QTRS for a member above the grade of E-5 or is authorized<br />

BAH for a member in the grade of E-5 or E-4 as appropriate, and<br />

d. Occupies private sector housing ashore.<br />

12. Ordered to Move ICW a Base Realignment and Closure (BRAC) of a Military INSTALLATION. A<br />

member is authorized DLA when the member is ordered to move ICW a BRAC Commission action on a<br />

military INSTALLATION and, as a result, the member's dependent actually moves or, in the case of a member<br />

without dependent, the member actually moves. For par. U5630-B12, the term military INSTALLATION<br />

means a base, camp, post, station, yard, center, home port facility of any ship, or other activity, including any<br />

Change 314 U5G2-2<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 2: Eligibility Factors<br />

leased facility. The term “realignment” includes any action which both reduces and relocates functions and<br />

civilian personnel positions, but does not include a reduction in force resulting from workload adjustments,<br />

reduced personnel or funding levels, or skill imbalances (10 USC §2687(e)(3)).<br />

U5630<br />

13. Member without Dependents Elects Not to Occupy Inadequate GOV’T QTRS. A member above the grade<br />

of E-5 is authorized DLA if the member:<br />

a. Has no dependent,<br />

b. Is assigned to QTRS of the U.S. that do not meet the minimum adequacy standards established by DoD<br />

for members in such grade, or<br />

c. Is assigned to a housing facility under the jurisdiction of a uniformed service that does not meet such<br />

standards, and<br />

d. Elects not to occupy such QTRS or facility.<br />

14. Both Spouses below Grade E-6 Assigned to Sea Duty. The senior spouse of a member married to member<br />

couple (both below Grade E-6) is authorized DLA if the spouses:<br />

a. Have no dependents,<br />

b. Are assigned simultaneously to permanent duty aboard ship(s),<br />

c. Elect not to occupy assigned shipboard QTRS, and<br />

d. Occupy a private sector residence or family type GOV’T QTRS ashore.<br />

See 73 Comp. Gen. 6 (1993).<br />

*15. Housing Moves at a PDS for the GOV’T’s Convenience. A partial DLA of $694.89 (effective 1 January<br />

2013) must be paid to a member who is ordered to occupy/vacate family-type GOV’T QTRS due to:<br />

a. Privatization,<br />

b. Renovation, or<br />

c. Any other reason for the GOV’T’s convenience other than PCS. See the NOTE below.<br />

NOTE: For par. U5630-B, item 15(c), partial DLA is not authorized for the following local moves:<br />

1. From GOV’T QTRS upon separation/retirement;<br />

2. Incident to PCS;<br />

3. Change in family size or bedroom requirement for the member’s convenience including promotion;<br />

4. Voluntarily member initiated (Exception: GOV’T directed moves under pars. U5355-C1 and U5355-<br />

C2);<br />

5. Pending divorce or family separation;<br />

6. Due to the member’s misconduct; or<br />

Change 314 U5G2-3<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 2: Eligibility Factors<br />

7. From privatized housing to privatized housing.<br />

16. ITDY. DLA (also see exception to one DLA per year rule) is payable when dependents relocate ICW an<br />

ITDY order.<br />

C. Special Categories for Which DLA Is Not Authorized. DLA is not authorized ICW a PCS:<br />

U5630<br />

1. From home or from PLEAD to first PDS unless the dependents actually move from the member’s residence<br />

to the PDS or designated place ICW the PCS (if the dependents do not relocate to the new PDS, or the member<br />

has no dependents, DLA is not authorized from home or PLEAD to the first PDS);<br />

2. From last PDS to home or to the PLEAD;<br />

3. From last PDS in one period of service to first PDS in another period of service when there was no ordered<br />

PCS between those stations;<br />

4. When the member does not relocate the household (e.g., the member continues to commute from the same<br />

residence) NOTE: Household relocation is not limited to transporting HHG. A member may relocate the<br />

household and neither transport HHG nor move dependents (e.g., A member with dependents who leaves the<br />

dependents in place and moves to the new PDS taking some personal belongings has in fact relocated the<br />

household. This member may be eligible for a DLA at the without dependent rate if GOV’T QTRS are not<br />

available at the new PDS. This item does not apply to a member on a PCS from home or from PLEAD to<br />

first PDS. See par. U5630-C1 with which this item does not conflict.);<br />

5. For a member with dependents, ICW PCS travel performed under the conditions outlined in pars. U5201-<br />

B1a through B1d, U5201-B2a through B2f; and U5201-B3b; or<br />

6. Local short distance moves IAW par. U5355, except as authorized in pars. U5630-B1, U5630-B2, U5630-<br />

B12, and U5630-B15.<br />

D. Household Relocation Incident to Alert Notification. A member with dependent,<br />

1. Who relocates the household incident to an official alert notification,<br />

2. But before a PCS order is issued, which provides for transfer to an OCONUS PDS to which dependent travel<br />

is not authorized under par. U5240-D,<br />

is authorized the DLA only when the PCS has been completed.<br />

E. DLA when a Member married to member Couple Is Transferred to a New PDS. One DLA (at the rate payable to<br />

the senior member) is authorized to be paid to a member married to member couple, assigned to family type GOV’T<br />

QTRS, if both:<br />

1. Are without dependents, and<br />

2. Move to a new PDS.<br />

Table U5G-3 is for a member, married to a member, who incident to a PCS disestablishes a household at one PDS<br />

and establishes a household at a new PDS.<br />

F. DLA when a Member is Directed by Competent Authority to Vacate a Private Sector Residence. A member<br />

authorized a short distance HHG move from a private sector residence to another private sector residence for the<br />

GOV’T’s convenience under the conditions in par. U5355-D is authorized a DLA. This does not include moves to<br />

or from privatized housing.<br />

Change 314 U5G2-4<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 3: DLA Rates<br />

U5635 DLA RATES<br />

A. Primary DLA Rates (Table U5G-1)<br />

SECTION 3: DLA RATES<br />

Grade<br />

PRIMARY DLA RATES<br />

*Effective 1 January 2013<br />

*Table U5G-1<br />

Without-Dependent Rate With-Dependent Rate<br />

O-10 $3,594.95 $4,425.34<br />

O-9 $3,594.95 $4,425.34<br />

O-8 $3,594.95 $4,425.34<br />

O-7 $3,594.95 $4,425.34<br />

O-6 $3,298.08 $3,984.62<br />

O-5 $3,176.48 $3,840.77<br />

O-4 $2,943.68 $3,385.70<br />

O-3 $2,359.12 $2,801.10<br />

O-2 $1,871.36 $2,391.81<br />

O-1 $1,575.80 $2,138.14<br />

O-3E $2,547.44 $3,010.36<br />

O-2E $2,165.59 $2,716.15<br />

O-1E $1,862.20 $2,509.51<br />

W-5 $2,990.74 $3,268.00<br />

W-4 $2,655.97 $2,996.01<br />

W-3 $2,232.29 $2,744.91<br />

W-2 $1,982.53 $2,525.21<br />

W-1 $1,659.49 $2,183.92<br />

E-9 $2,181.31 $2,875.69<br />

E-8 $2,002.12 $2,650.77<br />

E-7 $1,710.51 $2,461.14<br />

E-6 $1,548.33 $2,274.12<br />

E-5 $1,428.03 $2,045.27<br />

E-4 $1,242.33 $2,045.27<br />

E-3 $1,218.79 $2,045.27<br />

E-2 $989.95 $2,045.27<br />

E-1 $882.74 $2,045.27<br />

U5635<br />

Change 314 U5G3-1<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 3: DLA Rates<br />

B. Secondary DLA Rates (Table U5G-2)<br />

SECONDARY DLA RATES<br />

*Effective 1 January 2013<br />

*Table U5G-2<br />

NOTE: These rates are only payable when a second DLA is paid IAW par. U5630-B6.<br />

Grade Without-Dependent Rate With-Dependent Rate<br />

O-10 $2,875.94 $3,540.27<br />

O-9 $2,875.94 $3,540.27<br />

O-8 $2,875.94 $3,540.27<br />

O-7 $2,875.94 $3,540.27<br />

O-6 $2,638.50 $3,187.72<br />

O-5 $2,541.17 $3,072.62<br />

O-4 $2,354.96 $2,708.57<br />

O-3 $1,887.30 $2,240.92<br />

O-2 $1,497.07 $1,913.47<br />

O-1 $1,260.63 $1,710.51<br />

O-3E $2,037.97 $2,408.30<br />

O-2E $1,732.47 $2,172.90<br />

O-1E $1,489.77 $2,007.62<br />

W-5 $2,392.59 $2,614.37<br />

W-4 $2,124.79 $2,396.80<br />

W-3 $1,785.83 $2,195.94<br />

W-2 $1,586.00 $2,020.16<br />

W-1 $1,327.61 $1,747.11<br />

E-9 $1,745.04 $2,300.57<br />

E-8 $1,601.70 $2,120.60<br />

E-7 $1,368.38 $1,968.92<br />

E-6 $1,238.68 $1,819.30<br />

E-5 $1,142.45 $1,636.22<br />

E-4 $993.88 $1,636.22<br />

E-3 $975.03 $1,636.22<br />

E-2 $791.95 $1,636.22<br />

E-1 $706.18 $1,636.22<br />

U5635<br />

Change 314 U5G3-2<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 3: DLA Rates<br />

C. DLA when a Member-Married-to Member Couple is Transferred (Table U5G-3)<br />

R<br />

U<br />

L<br />

E<br />

1<br />

2<br />

DLA WHEN A MEMBER–MARRIED-TO-MEMBER COUPLE IS TRANSFERRED<br />

Table U5G-3<br />

(A)<br />

If one<br />

member has:<br />

(B)<br />

and the other<br />

member has:<br />

no dependent no dependent<br />

Neither Member Has A Dependent<br />

(C)<br />

and at the old<br />

PDS(s) they<br />

occupied:<br />

the same<br />

dwelling<br />

3 separate<br />

dwellings<br />

4<br />

R<br />

U<br />

L<br />

E<br />

5<br />

6<br />

(A)<br />

If one<br />

member has:<br />

(B)<br />

and the other<br />

member has:<br />

no dependent dependent(s)<br />

(D)<br />

and at the new<br />

PDS(s) they occupy:<br />

the same dwelling 3/<br />

separate dwellings<br />

2/, 3/<br />

the same dwelling 3/<br />

separate dwellings 2/,<br />

3/<br />

One Member Has Dependent(s)<br />

(C)<br />

and at the old<br />

PDS(s) they<br />

occupied:<br />

the same<br />

dwelling<br />

7 separate<br />

dwellings<br />

8<br />

R<br />

U<br />

L<br />

E<br />

9<br />

10<br />

(A)<br />

If one<br />

member has:<br />

(B)<br />

and the other<br />

member has:<br />

dependent(s) dependent(s)<br />

(D)<br />

and at the new<br />

PDS(s) they occupy:<br />

the same dwelling 3/<br />

separate dwellings<br />

2/, 3/<br />

the same dwelling 3/<br />

separate dwellings<br />

2/, 3/<br />

Both Members Have Dependent(s)<br />

(C)<br />

and at the old<br />

PDS(s) they<br />

occupied:<br />

the same<br />

dwelling<br />

11 separate<br />

dwellings<br />

12<br />

(D)<br />

and at the new<br />

PDS(s) they occupy:<br />

the same dwelling<br />

separate dwellings 2/<br />

the same dwelling<br />

separate dwellings 2/<br />

(E)<br />

then DLA is payable to:<br />

U5635<br />

either member at the "withoutdependent"<br />

rate, but not to<br />

both. 1/<br />

each member at the "withoutdependent"<br />

rate. 4/<br />

(E)<br />

then DLA is payable to:<br />

either the member who has no<br />

dependent at the "withoutdependent"<br />

rate; or to the<br />

member who has a dependent at<br />

the "with-dependent" rate, but<br />

not to both members. 1/<br />

each member(at the “withoutdependent”<br />

rate for the member<br />

without a dependent; & at the<br />

"with-dependent" rate for the<br />

member with a dependent.)<br />

(E)<br />

then DLA is payable to:<br />

either member at the "with-dep"<br />

rate, but not to both. 1/<br />

each member at the "withdependent"<br />

rate.<br />

Change 314 U5G3-3<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part G: DLA/Section 3: DLA Rates<br />

U5635<br />

1/ The husband and wife may select the greater allowance. However, when one member moves incident to a PCS at<br />

one time and establishes a permanent household at the new PDS while the other member maintains a permanent<br />

household at the old PDS and, at a later date, the second member moves incident to a PCS and occupies the same<br />

residence as the first member (B-191742, 1 August 1978 and DOHA Case 96110801, 26 June 1997):<br />

(a) Both members are authorized a DLA at the "without-dependent" rate under Rule 1,<br />

(b) The member who has no dependent at the "without-dependent" rate, and the member with a dependent at the<br />

"with-dependent" rate under Rule 5, and<br />

(c) Both members are authorized a DLA at the "with-dependent" rate under Rule 9.<br />

Example 1: Members A and B are married and assigned to Offutt AFB, NE, and each receives a PCS order to<br />

Ramstein AB, GE. Member A moves from Offutt AFB to Ramstein AB and establishes a permanent<br />

household. Member B continues to maintain a permanent household and subsequently moves to Ramstein<br />

and resides in the household established by Member A. Both members are authorized DLA since two<br />

separate households were disestablished and established (Member B disestablishing a separate household and<br />

moving into the household established by Member A).<br />

Example 2: Members A and B are married and assigned to Offutt AFB, NE, and each receives a PCS order to<br />

Ramstein AB, GE. Member A moves from Offutt AFB to Ramstein AB and establishes a permanent<br />

household. Member B moves out of the household at Offutt AFB and occupies temporary QTRS while<br />

Member A is establishing a household at Ramstein. Member B subsequently moves to Ramstein and resides<br />

in the household established by Member A. Only one member is authorized DLA since only one permanent<br />

household was disestablished and one household established.<br />

Example 3: Members A and B are married and assigned to Offutt AFB, NE, and each receives a PCS order<br />

to Ramstein AB, GE. Member A moves from Offutt AFB to Ramstein AB and is residing in temporary<br />

QTRS. Member B continues to maintain a household at Offutt AFB and subsequently moves to Ramstein<br />

and occupies temporary QTRS with member A at Ramstein. Members A and B later establish a household at<br />

Ramstein. Only one member is authorized DLA since only one household was disestablished and reestablished.<br />

Example 4: Members A and B are married and assigned to Offutt AFB, NE, and each receives a PCS order<br />

to Ramstein AB, GE. Member A moves from Offutt AFB to Ramstein AB and occupies temporary QTRS.<br />

Member B moves out of the household at Offutt AFB and occupies temporary QTRS at Offutt AFB. Member<br />

B later joins Member A (who is residing in temporary QTRS) at Ramstein. Members A and B later establish<br />

a household at Ramstein. Only one member is authorized DLA since only one household was disestablished<br />

and re-established.<br />

2/ Payable only if it can be conclusively shown it is necessary to establish separate households for or on behalf of<br />

each member or for the dependent.<br />

3/ A member who has no dependent and who is assigned to GOV’T QTRS at the new PDS (including a ship) is not<br />

authorized a DLA except as indicated in pars. U5610-B and U5630-E.<br />

4/ Only one DLA is authorized if moving from separate QTRS to the same family type GOV’T QTRS.<br />

Change 314 U5G3-4<br />

02/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

U5700 PURPOSE<br />

PART H: TLE ALLOWANCE WITHIN CONUS<br />

U5700-U5725<br />

TLE is intended to partially pay for lodging/meal expenses when a member/dependent(s) occupy temporary QTRS<br />

in CONUS due to a PCS.<br />

U5705 AUTHORITY<br />

A. Authorized TLE. A member is authorized TLE reimbursement NTE the number of days authorized in par.<br />

U5710:<br />

1. Before leaving the old CONUS PDS, DESIGNATED PLACE (APP A1), a member’s CONUS HOR, and/ or<br />

technical school if the member is reporting to the first PDS; or<br />

NOTE: TLE is payable incident to a move when entering active duty to the first PDS.<br />

2. After arriving at the new CONUS PDS, DESIGNATED PLACE, and the member’s first PDS, if the member<br />

is reporting there from HOR or initial technical school; or<br />

3. When house-hunting is performed after the member completes PCS travel to the new PDS (i.e., in<br />

conjunction with a PCS after arrival at the new PDS); or<br />

4. For the elapsed time between PDSs when per diem is not payable; and<br />

5. When the member’s PCS order is cancelled or revoked after the member occupies temporary QTRS. The<br />

member is authorized TLE reimbursement up to the maximum number of days allowable; or<br />

6. Upon initial arrival at a CONUS PDS and waiting for GOV’T QTRS assignment, or while completing<br />

arrangements for other permanent living accommodations when GOV’T QTRS are not available.<br />

NOTE: The ‘TLE days’ covered must be used in the vicinity of the old/new PDS, DESIGNATED PLACE,<br />

and/or the member’s CONUS HOR or initial technical school if the member is ordered to active duty.<br />

Example: If a member has 8 days elapsed time (e.g., proceed, delay, travel, etc.) between PDSs and the<br />

allowable travel time is 7 days, the member may be paid TLE for one day if spent near the old or new PDS.<br />

The additional available 'TLE days' may be claimed for days spent:<br />

a. Near the old PDS before (or after) the member checked out of the activity at the old PDS; and/or<br />

b. At a DESIGNATED PLACE (APP A1) en route; and/or<br />

c. Near the new PDS before (or after) the member checked into the new activity at the new PDS.<br />

If a member has 22 days elapsed time between PDSs and the allowable travel time is 7 days, the member may<br />

be paid:<br />

a. The maximum allowable TLE allowance for days spent at/near the old/new PDS; or<br />

b. A DESIGNATED PLACE en route as described in the 8-day example.<br />

B. Not Authorized TLE. A member is not authorized TLE:<br />

1. When leaving active duty; or<br />

2. For a house-hunting trip taken before the member moves to the new PDS (i.e., not in conjunction with a<br />

Change 311 U5H-1<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

PCS); or<br />

3. On behalf of dependent(s) acquired after the a PCS order effective date; or<br />

U5700-U5725<br />

4. On behalf of dependent(s) who returned from an OCONUS location prior to PCS order issuance (Ch 5, Part<br />

J); or<br />

5. On behalf of dependent(s) relocating for personal safety (par. U5205); or<br />

6. When ordered to ITDY.<br />

NOTE: A member is authorized TLE for the acquired dependent for the next PCS assignment which also<br />

includes the vicinity of the place at which the dependent was acquired.<br />

U5710 TIME LIMITATIONS<br />

A. General. TLE reimbursement is limited to:<br />

1. CONUS. 10 days for a member who:<br />

a. PCSs to a CONUS PDS. A member may split the days among old CONUS PDS, new CONUS PDS,<br />

and DESIGNATED PLACE in CONUS, but may not use TLE at the old OCONUS PDS (par. U9150); or<br />

b. Reports to the first CONUS PDS from the HOR or initial technical school. A member may split the<br />

days among CONUS HOR, initial technical school, CONUS DESIGNATED PLACE and CONUS PDS,<br />

but not OCONUS; or<br />

2. OCONUS. 5 days for a member who:<br />

a. PCSs to an OCONUS PDS. A member may split the days between old CONUS PDS and<br />

DESIGNATED PLACE in CONUS, but may not use TLE at the new OCONUS PDS (par. U9150); or<br />

b. Reports to the first OCONUS PDS from the HOR or initial technical school. A member may split the<br />

days between CONUS HOR, initial technical school, and CONUS DESIGNATED PLACE, but not<br />

OCONUS (par. U9150).<br />

B. Temporary Increase<br />

Effective for TLE incurred on/after 20 March 2008. For TLE between 30 May 2006 and 19 March 2008, the<br />

maximum TLE period is 20 days.<br />

1. 60 days for a PCS to a CONUS PDS for which the Secretaries Concerned have collectively prescribed a<br />

temporary increase due to:<br />

a. A major disaster (PDS must be located in a Presidentially-declared disaster area), or<br />

b. A sudden increase in the number of members assigned to the PDS.<br />

2. TLE temporarily increased locations:<br />

Location Effective Dates Number of TLE Days<br />

Fort Drum, NY 20 Mar 2008 – 31 Dec 2011 60<br />

Fort Drum, NY 1 Jan 2012 – 31 Dec 2012 30<br />

Fort Bliss, TX 19 Mar 2010 – 18 Mar 2013 60<br />

Change 311 U5H-2<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

U5715 TEMPORARY QTRS<br />

Temporary QTRS for the member/dependent(s):<br />

1. Must be a temporary residence; and<br />

2. Must be in the vicinity of the old and/or new PDS/DESIGNATED PLACE; and<br />

3. May be allowed if assigned family-type GOV’T QTRS are not occupied because:<br />

a. HHG have not been shipped from the old PDS; or<br />

b. HHG have not been received at the new PDS; or<br />

c. GOV’T QTRS are undergoing repair/renovation; or<br />

d. HHG have been packed, picked up and/or shipped from the losing PDS; or<br />

e. For similar reasons.<br />

U5700-U5725<br />

NOTE: Lodging receipts are required by DoDFMR 7000.14-R, Volume 9. When the member/dependent(s) stay<br />

with friends/relatives, lodging cost is not authorized but the TLE meal portion is payable.<br />

U5720 REIMBURSEMENT<br />

A. Member-Married-to-Member. When both spouses are members:<br />

1. Each may be reimbursed up to $290/day, and<br />

2. Both may not claim the same dependent(s) for TLE on the same days, and<br />

3. One member may not claim the other member for TLE payment, and<br />

4. TLE may be paid, in addition to TQSE for civilian employees, (JTR, Ch 5, Part H) as long as TLE and<br />

TQSE payments cover different expenses. Duplicate payment for the same expenses is not authorized. The<br />

couple may not each receive PCS travel and transportation allowance payments for the same purpose or<br />

expense (54 Comp. Gen. 892 (1975)).<br />

B. Per Diem Rate. The locality per diem rate based on the PDS (or DESIGNATED PLACE, HOR or initial followon<br />

technical training, if applicable) location is used for TLE reimbursement.<br />

C. Maximum TLE Reimbursement. A member:<br />

1. May be reimbursed a maximum of $290/day for TLE expenses when the member and dependent(s) occupy<br />

temporary QTRS on the same or different days (B-221732, 10 April 1987); and<br />

2. May choose the days TLE is claimed when occupying temporary QTRS on different days than the<br />

dependent(s); and<br />

3. Dependent(s) may occupy temporary QTRS on different days, but TLE is determined as if lodgings were<br />

occupied on the same days; and<br />

*4. Should use adequate and available GOV’T QTRS on the U.S. INSTALLATION from which departing and/<br />

or to which ordered. This applies to all TLE while in the vicinity of the old PDS before actual departure and<br />

while in the vicinity of the new PDS after actual arrival. There is no requirement to use GOV’T QTRS in the<br />

vicinity of a designated place (see APP A).<br />

Change 311 U5H-3<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

U5700-U5725<br />

*NOTE: For TLE purposes, when GOV’T QTRS are available and other lodgings are used, lodging<br />

reimbursement is limited to the GOV’T QTRS’ cost or locality lodging rate, whichever is lower. Per<br />

USD(P&R) Memorandum, dated 29 August 1995, DoD travelers are not required to obtain paper nonavailability<br />

statements to justify reimbursement for commercial lodging and per diem. Availability/nonavailability<br />

must be documented by the member by:<br />

1. Confirmation number provided by the Service’s lodging registration process; or<br />

2. The date the member attempted to make reservations, and the phone number and name of the<br />

billeting office PoC; or<br />

3. Member certification that GOV’T QTRS were not available before departure from the old PDS and/or<br />

after arrival at the new PDS including the date the reservations were attempted to be made, and the<br />

phone number and name of the GOV’T QTRS PoC(s).<br />

D. Reimbursement Example:<br />

1. A member occupies temporary QTRS at the new PDS for 12 days (1-12 April).<br />

2. The member's dependent(s) also occupy temporary QTRS for 12 days (18-29 April).<br />

3. The member selects 1-10 April (member) and 18-27 April (dependents) for TLE.<br />

4. Reimbursement for the daily combined total expenses of the member and dependent(s) (e.g., 1 April for the<br />

member and 18 April for the dependents) must not exceed $290/day.<br />

E. Reimbursement Computation<br />

Step 1: Determine the daily lodging ceiling and M&IE rate. Multiply the percentage in the following table by the<br />

applicable locality lodging and M&IE rates.<br />

No. of Eligible Persons<br />

Occupying Temporary QTRS<br />

Percentage Applicable<br />

Member or 1 dependent: 65%<br />

Member and 1 dependent, or 2 dependents only: 100%<br />

For each additional dependent age 12 and over, add: 35%<br />

For each additional dependent under age 12, add: 25%<br />

NOTES: The above percentage factors are used for both lodging and M&IE unless:<br />

1. For member-married-to-member couples, each spouse begins with 65%. Each dependent then increases the<br />

percentage for the member claiming that dependent as shown in Examples 3 and 4.<br />

2. For a member with multiple dependents occupying the same temporary lodging, add each dependent starting with the<br />

oldest dependent to get the correct percentage rate as shown in examples 2, 4 and 5. A member with two dependents, one<br />

over 12 and one under 12 is 125% (member and dependent over 12 is 100%, dependent under 12 is 25%).<br />

Step 2: Determine the lodging cost. Compare the actual daily lodging cost (including lodging tax) to the lodging<br />

cost ceiling found in Step 1. Use the lesser.<br />

Step 3: Determine the gross daily equivalency. Add the Step 2 result to the Sep 1 daily M&IE rate.<br />

Step 4: Determine the applicable daily rate. Compare $290 with the Step 3 amount. Pay the lesser of these two<br />

amounts for that day.<br />

Change 311 U5H-4<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

U5700-U5725<br />

NOTE: The locality per diem rate(s) used in these examples may not be the rate(s) currently in effect and is/are<br />

for illustration purposes only(current Standard CONUS per diem rate, par. U2025).<br />

Example 1 -- TLE ALLOWANCE<br />

Member with no dependents<br />

A member without dependents is PCS’d between two CONUS PDSs. Before and after reporting at the new PDS, the member<br />

occupies temporary private sector lodgings at the new PDS for 4 nights at $47.50/night ($42.75 plus $4.75 tax). The new PDS<br />

locality per diem rate is $124 ($78/ $46). The member certifies that GOV’T QTRS are not available. The member is authorized<br />

TLE, computed as follows:<br />

1. Determine maximum rates (Given percent x locality rate).<br />

M&IE<br />

65% x $46 = $29.90<br />

Lodging<br />

65% x $78 = $50.70<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$47.50 vs. $50.70<br />

maximum lodging rate and use the lesser.<br />

$47.50<br />

3. Add the Step 1 M&IE to the selected lodging in Step 2. $29.90 + $47.50 = $77.40<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day. Pay<br />

$290.00 vs. $77.40<br />

$77.40.<br />

$77.40/day x 4 days = $309.60<br />

Example 2 -- TLE ALLOWANCE<br />

Member with 3 dependents<br />

A member (with a spouse (not entitled to basic pay) and two children (ages 12 and 9)) is PCS’d between two CONUS PDSs. The<br />

Standard CONUS per diem rate of $123 ($77/ $46) applies to both PDSs. After reporting to the new PDS, the member and<br />

dependents occupy temporary private sector lodgings off-post for 8 nights at $80/night ($72 plus $8 tax). The member certifies<br />

that GOV’T QTRS are not available. The member is authorized TLE, computed as follows:<br />

1. Determine maximum rates (Given percent x locality rate).<br />

M&IE<br />

160% x $46 = $73.60<br />

Lodging<br />

160% x $77 = $123.20<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$80 vs. $123.20<br />

maximum lodging rate and use the lesser.<br />

$80<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $73.60 + $80.00 = $153.60<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day.<br />

$290 vs. $ 153.60<br />

Pay $153.60.<br />

$153.60/day x 8 days = $1,228.80<br />

Change 311 U5H-5<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

Example 3 -- TLE ALLOWANCE<br />

Two Members with other dependents<br />

U5700-U5725<br />

A member-married-to-member couple with two dependents (ages 14 and 10) are PCS’d between two CONUS PDSs. The<br />

Standard CONUS per diem rate of $123 ($77/ $46) applies to both PDSs. Before and after reporting at the new PDS, the<br />

members and dependents occupy temporary private sector lodgings off-post for 6 nights at $100/night ($90 plus $10 tax). Each<br />

member is authorized TLE NTE $290/day for 10 days. The $100/night lodging cost is halved between the two members. The<br />

members certify that GOV’T QTRS are not available. The members are authorized TLE, computed as follows:<br />

Member #1<br />

(with 1 dependent)<br />

1. Determine Maximum rates (Given percent x locality rate).<br />

M&IE<br />

100% x $46 = $46<br />

Lodging<br />

100% x $77 = $77<br />

2. Compare the actual daily lodging cost (including tax) to the Step 1 maximum<br />

$50 vs. $77<br />

lodging rate and use the lesser.<br />

$50<br />

3. Add the Step 1 M&IE to the Step 2 lodging cost. $46 + $50 = $ 96<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day.<br />

$290 vs. $96<br />

Pay $96.<br />

$96/day x 6 days = $576<br />

Member #2<br />

(with 1 dependent)<br />

1. Determine Maximum rates (Given percent x locality rate)<br />

M&IE<br />

100% x $46 = $46<br />

Lodging<br />

100% x $77 = $77<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$50 vs. $77<br />

maximum lodging rate and use the lesser.<br />

$50<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $46 + $50 = $ 96<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day.<br />

$290 vs. $96<br />

Pay $96.<br />

$96/day x 6 days = $576<br />

The daily rate paid to each member is $96. The combined daily amount paid to both members is $192.00 ($96 + $96). The<br />

combined amount paid to both members for 6 days is $1,152 ($192/day x 6 days or $576 + $576).<br />

Change 311 U5H-6<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

Example 4 -- TLE ALLOWANCE<br />

U5700-U5725<br />

A member-married-to-member couple with two dependents, (ages 5 and 7), are PCS’d between two CONUS PDSs. The new<br />

PDS locality per diem rate is $149 ($93/ $56). Before and after reporting at the new PDS, the members and dependents occupy<br />

temporary private sector lodgings off-post for 30 nights at $120/night ($110 plus $10 tax). Each member is authorized TLE NTE<br />

$290/day for 10 days. The $120 lodging cost is the same rate regardless of how many people occupy the room. The members<br />

certify that GOV’T QTRS are not available. NOTE: In this example, each member claims the two dependent children BUT for<br />

different days. The members are authorized TLE, computed as follows:<br />

Member #1<br />

(with 2 dependents)<br />

1. Determine Maximum rate (Given percent x locality rate).<br />

M&IE<br />

125% x $56.00 = $ 70.00<br />

Lodging<br />

125% x $93.00 = $ 116.25<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$120.00 vs. $116.25<br />

maximum lodging rate and use the lesser.<br />

$116.25<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $70.00 + $116.25 = $186.25<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day.<br />

$290.00 vs. $186.25<br />

Pay $143.75.<br />

$186.25/day x 10 days = $1,862.50<br />

Member #2<br />

(with 2 dependents)<br />

1. Determine Maximum rate (Given percent x locality rate).<br />

M&IE<br />

125% x $56.00 = $70.00<br />

Lodging<br />

125% x $93.00 = $ 116.25<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$120.00 vs. $116.25<br />

maximum lodging and use the lesser.<br />

$116.25<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $70.00 + $116.25 = $186.25<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day.<br />

$290.00 vs. $186.26<br />

Pay $143.75.<br />

$186.25/day x 10 days = $1,862.50<br />

The first member may claim TLE for any 10-day period and the second member may claim TLE for any other 10-day period<br />

(with no overlap in days) in temporary private sector lodgings. Each member is authorized the maximum of 10 days ($290/day x<br />

10 days = $2,900). The combined amount paid to both members for 20 days is $3,725 ($1,862.50 + $1,862.50).<br />

Example 5 -- TLE ALLOWANCE<br />

A member with a spouse (the spouse is not entitled to basic pay) and two children (ages 14 and 11) is PCS’d between two<br />

CONUS PDSs. Before departing the old PDS, the member and dependents occupy temporary private sector lodgings off post for<br />

2 nights at $195/night ($170 plus $25 tax). The old PDS locality per diem rate is $232 ($161/ $71). Before and after reporting to<br />

the new PDS, the member and dependents occupy temporary private sector lodgings off-post for 6 nights at $85/night ($77 plus<br />

$8 tax). The new PDS locality per diem rate is $136.00 ($90/ $46). The member certifies that GOV’T QTRS are not available at<br />

either PDS. The member is authorized TLE computed as follows:<br />

OLD PDS<br />

1. Determine maximum rate (Given percent x locality rate).<br />

M&IE<br />

160% x $71.00 = $113.60<br />

Lodging<br />

160% x $161.00 = $257.60<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$195 vs. $257.60<br />

maximum lodging rate and use the lesser.<br />

$195<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $113.60 + $195 = $308.60<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day. Pay<br />

$290 vs. $308.60<br />

$290.<br />

$290/day x 2 days = $580<br />

NEW PDS<br />

1. Determine maximum rate (Given percent x locality rate).<br />

M&IE<br />

160% x $46.00 = $73.60<br />

Lodging<br />

160% x $90.00 = $144.00<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

$85 vs. $144<br />

maximum lodging rate. Use the lesser.<br />

$85<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $73.60 + $85.00 = $158.60<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day. Pay<br />

$290 vs. $158.60<br />

$158.60.<br />

$158.60/day x 6 days = $951.60<br />

The member is authorized a total of $1,531.60 ($580.00 + $951.60) for TLE.<br />

Change 311 U5H-7<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part H: TLE within CONUS<br />

Example 6 -- TLE ALLOWANCE<br />

U5700-U5725<br />

A member occupies temporary QTRS at the new PDS for 12 days (1-12 April) at $52/night ($47 per night plus $5 tax). The new<br />

PDS locality per diem rate is $123 ($77/ $46). The member’s dependents (spouse and one child) occupy temporary private<br />

sector lodgings at the old PDS for 12 days (18-29 April) at $60/night ($54 plus $6 tax). The old PDS locality per diem rate is<br />

$127 ($81/ $46). The member selected 1-10 April (member) and 18-27 April (dependents) for TLE. The member certifies that<br />

GOV’T QTRS were not available at either location. The member is authorized TLE, computed as follows:<br />

Member<br />

1. Determine max rate (Given percent x locality rate)<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax)<br />

to the Step 1 maximum lodging rate. Use the lesser.<br />

(New PDS)<br />

65% x $46.00 = $29.90<br />

65% x $77.00 = $50.05<br />

$52.00 vs. $50.05<br />

$50.05<br />

Dependent(s)<br />

(Old PDS)<br />

100% x $46.00 = $46.00<br />

100% x $81.00 = $81.00<br />

$60.00 vs. $81.00<br />

$60.00<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost.<br />

$29.90 + $50.05 = 79.95 $46.00 + $60.00 = 106.00<br />

Combined Total: $79.95 + $106.00 = $185.95<br />

4. Compare $290 with the Step 3 combined total and pay the<br />

$290.00 vs. $185.95<br />

lesser amount for each day. Pay $185.95.<br />

$185.95/day x 10 days = $1,859.50<br />

Example 7 -- TLE ALLOWANCE<br />

Two Rooms Occupied<br />

A member with a spouse (the spouse is not entitled to basic pay) and three children (ages 14, 12 and 9) is PCS’d between two<br />

CONUS PDSs. The new PDS locality per diem rate is $166 ($115/ $51). After reporting to the new PDS, the member and<br />

dependents occupy 2 rooms as temporary private sector lodgings off-post for 8 nights at $114/night ($99 plus $15 tax) for each<br />

room, totaling $228/night. The member certifies that GOV’T QTRS are not available. The member is authorized TLE,<br />

computed as follows:<br />

1. Determine maximum rates (Given percent x locality rate).<br />

(Member & spouse 100% plus 2 dependents age 12 and older (35% + 35%) 70%<br />

and one dependent (under age 12) 25% for a total of 195%)<br />

M&IE<br />

195% x $51 = $99.45<br />

Lodging<br />

195% x $115 = $224.25<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1<br />

(2 x $114) = $228 vs. $224.25<br />

maximum lodging rate and use the lesser.<br />

$224.25<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging cost. $99.45 + $224.25 = 32370<br />

4. Compare $290 with the Step 3 amount and pay the lesser amount for each day.<br />

$290 vs. $323.70<br />

Pay $290.<br />

$290/day x 8 days = $2,320.00<br />

U5725 FUNDS ADVANCE<br />

An advance may be paid for the average number of days (as determined by the Secretarial Process) for which TLE is<br />

paid ICW a PCS to that PDS. The advance is limited to the maximum amount for 10 days if the new PDS is in<br />

CONUS and for 5 days if the new PDS is OCONUS.<br />

Change 311 U5H-8<br />

11/01/12

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part I: Pet Quarantine<br />

U5800 GENERAL<br />

PART I: PET QUARANTINE<br />

This Part clarifies pet quarantine reimbursement for PCS moves.<br />

U5805 PET QUARANTINE REIMBURSEMENT<br />

U5800-U5815<br />

Reimbursement for actual mandatory household pet quarantine fees is authorized not to exceed $550 per PCS move.<br />

U5810 GENERAL PET INFORMATION<br />

A. GOV’T-funded Pet Transportation Not Authorized. Pet transportation is not a reimbursable expense, except<br />

when transportation is incident to an evacuation from a foreign PDS IAW par. U6016.<br />

*B. Pet Quarantine Information. The following websites contain useful information on pet quarantine:<br />

http://www.aphis.usda.gov/import_export/animals/animal_import/animal_imports.shtml or<br />

http://www.cdc.gov/ncidod/dq/animal/index.htm<br />

C. U.S. Fish and Wildlife (FWS) Service Requirements. A traveler transporting an exotic pet is required by law to<br />

have a FWS certification before transporting the pet to/from foreign locations.<br />

1. A traveler who has questions regarding returning to the U.S. with an exotic pet should contact the FWS prior<br />

to transporting the pet(s) at, 1-800-358-2104 or (703) 358-2104.<br />

2. The website address for obtaining information on permits through the FWS is located at<br />

http://www.fws.gov/permits/. A fact sheet for traveling abroad with your bird may be found at<br />

http://international.fws.gov/pdf/pe.pdf. Applications for travel with pet birds and other Convention on<br />

International Trade in Endangered Species (CITES) listed species is located at http://forms.fws.gov/3-200-<br />

46.pdf.<br />

D. Related Restrictions. The following related restrictions apply to pet quarantine and/or transportation<br />

reimbursement. Any cost related to these exclusions is the traveler’s financial responsibility. Reimbursement is<br />

not authorized.<br />

1. Other animals (horses, fish, birds, various rodents, etc.) are excluded as pets covered by this authority<br />

because of their size, exotic nature, shipping restrictions, host country restrictions, and/or special handling<br />

difficulties.<br />

2. TLE or TLA – lodging expense incurred for the member’s pet, (e.g., a second hotel room (pars. U5700 and<br />

U9150-A)). Adopted from GSBCA 15843-RELO, 24 July 2002.<br />

3. Kennel/boarding fees (e.g., member pays a fee to board a pet at an animal hospital while the carrier prepares<br />

the HHG for shipment at the member’s residence). Adopted from GSBCA 16104-RELO, 19 June 2003.<br />

4. Non-transportation and handling pet related expenses (e.g., boarding fees, inoculations, country entry fees,<br />

and examination costs which are necessary to bring a pet to the new PDS). Adopted from GSBCA 16827-<br />

RELO, 14 April 2006.<br />

U5815 MEMBER AND/OR DEPENDENT TRANSPORTATION ASSOCIATED WITH PET SHIPMENT<br />

When member and/or dependent transportation includes a pet shipment, see the NOTE in APP P, Part I, par. A6a.<br />

Change 300 U5I-1<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part I: Pet Quarantine<br />

BLANK PAGE<br />

U5800-U5815<br />

Change 300 U5I-2<br />

12/01/11

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part J: Early Return of Dependents<br />

U5900 DEPENDENT TRAVEL<br />

PART J: EARLY RETURN OF DEPENDENT<br />

NOTE: Par. U5905 for HHG transportation ICW early return of a dependent(s).<br />

U5900-U5920<br />

A. General Par. U5900 covers situations in which dependent(s) early return travel under certain circumstances, before<br />

the member's PCS, is in the GOV’T’s best interest. An order for dependent travel under par. U5900 must cite the<br />

specific paragraph (par. U5900-B, U5900-C, or U5900-D) under which the travel is authorized. The dependent must<br />

begin travel under par. U5900-B, U5900-C, or U5900-D before official notice of a PCS from the OCONUS PDS is<br />

given to the member (DODI 1315.18, par. E4.5.5). Discussion or negotiation between assignment personnel and the<br />

member about a member’s assignment is not official notice of a PCS. See Ch 6 for dependent evacuation travel.<br />

B. Official Situations<br />

*1. When a command-sponsored dependent of a member stationed in a foreign country becomes involved in an<br />

incident that:<br />

a. Is embarrassing to the U.S.; or<br />

b. Is prejudicial to the command’s order, morale, and discipline; or<br />

c. Gives rise to conditions in which the dependent's safety no longer can be ensured because of adverse<br />

public feeling in the area or because of force protection and anti-terrorism considerations.<br />

2. Dependent <strong>Travel</strong> Authorized to a Designated Place. When it is determined that a par. U5900-B1 situation<br />

exists, dependent travel and transportation allowances may be authorized through the Secretarial Process to a<br />

designated place in CONUS or in a non-foreign OCONUS area, or, if the dependent is foreign born to a designated<br />

place in the dependent's native country. While a member serves an OCONUS dependent restricted tour, the<br />

dependent who was command sponsored and remained at the member's old OCONUS PDS after the member's<br />

PCS, and any foreign born dependent who moved at GOV’T expense to the spouse’s native country (par. U5222-<br />

D1d), are eligible for dependent travel and transportation allowances under par. U5900-B, when applicable. A<br />

reasonable relationship must exist between the conditions and circumstances and the travel destination, which is<br />

determined through the Secretarial Process. Dependent return travel to the OCONUS PDS is not authorized<br />

except for a dependent described in par. U5900-B1c. A dependent described in par. U5900-B1a and U5900-B1b<br />

may not be again moved at GOV’T expense until the member is ordered on PCS from the OCONUS PDS, or<br />

serves an IPCOT. If the dependent(s) returns at personal expense and again is command sponsored, the member is<br />

authorized dependent travel and transportation allowances from the PDS on a subsequent PCS. Dependent travel<br />

and transportation under par. U5900-B is in addition to, and has no affect on, the authority for dependent travel and<br />

transportation allowances the member may have on the next PCS order effective date (40 Comp. Gen. 554 (1961)).<br />

The Secretary Concerned may delegate the par. U5900-B authority:<br />

a. To the headquarters that directs the Service’s dependent transportation policies or procedures for travel<br />

to a foreign born dependent’s native country, or<br />

b. To an officer in the grade of O-6 or higher who is the member's installation commander, or the<br />

commanding officer of the unit to which the member is assigned for CONUS or non-foreign OCONUS<br />

designated places.<br />

C. National Interest<br />

1. Dependent <strong>Travel</strong> Authorized to a Designated Place. When the Secretary Concerned or more senior official<br />

determines that a dependent must return from an OCONUS area for reasons of national interest before<br />

termination of the member's OCONUS tour, the major commander of the area concerned or the major<br />

commander's designated representative may authorize travel and transportation allowances for a command<br />

sponsored dependent(s) from the OCONUS area to a designated place, or, if the dependent(s) is foreign born, to<br />

Change 313 U5J-1<br />

01/01/13

Ch 5: Permanent Duty <strong>Travel</strong><br />

Part J: Early Return of Dependents<br />

a destination in the dependent’s native country.<br />

U5900-U5920<br />

2. Subsequent Authority. When the determining official in par. U5900-C1 later determines that the national<br />

interest no longer requires the absence of a dependent(s) from the OCONUS area, or a PCS order transfers the<br />

member to a PDS to which dependent travel is authorized, a member authorized dependent travel and<br />

transportation allowances under par. U5201-A is authorized dependent travel and transportation allowances<br />

from the designated place (or foreign OCONUS location) to the current PDS to which dependent travel is<br />

authorized.<br />

D. Personal OCONUS Situations, Including <strong>Travel</strong> of a Dependent in CONUS when Disciplinary Action is Taken<br />

against a Member Stationed OCONUS<br />

1. General<br />

a. Even though the member’s PDS remains unchanged, at the request of a member permanently stationed<br />

OCONUS, travel and transportation allowances for a command sponsored dependent(s) may be authorized<br />

through the Secretarial Process under par. U5900-D to a:<br />

(1) designated place in the CONUS or in a non-foreign OCONUS area, or,<br />

(2) if the dependent is foreign born, to a designated place in the dependent’s native country.<br />

b. A command sponsored dependent, of a member serving an OCONUS dependent restricted tour, is<br />

eligible for travel and transportation allowances under par. U5900-D, if the dependent:<br />

(1) Remained at the member's old OCONUS PDS after the member's PCS, or<br />

(2) Is foreign born and moved at GOV’T expense to the spouse’s native country.<br />

c. A member stationed OCONUS, whose dependent(s) resides in CONUS, is eligible for dependent travel<br />

and transportation allowances under par. U5900-D when the circumstances in par. U5900-D2h apply. A<br />

reasonable relationship must exist between the conditions and circumstances and the travel destination,<br />

which is determined through the Secretarial Process.<br />

d. <strong>Travel</strong> under pars. U5900-D2e and U5900-D2h, may be authorized upon request of a dependent/former<br />

dependent, if the member is not available or has declined to make such a request.<br />

e. Early return of a dependent(s) may be approved, when return travel is for the reasons in pars. U5900-<br />

D2b and U5900-D2e (B-195708, 17 October, 1979).<br />

f. Except for travel for the reasons in pars. U5900-D2b and U5900-D2e, when a dependent travels<br />

without an order under circumstances described in par. U5900, no reimbursement for such travel is<br />

authorized even though an order is later issued under par. U5905-C4 (B-157765, 15 November, 1965).<br />

2. Circumstances. The circumstances under which dependent travel and transportation allowances may be<br />

authorized under par. U5900-D are limited to the following:<br />

a. Essential medical treatment is neither available at the member's PDS nor readily available in the theater.<br />

The member's request must be supported by medical documentation, including a statement by the attending<br />

physician, indicating that the treatment is essential to the dependent’s wellbeing;<br />

b. The death, serious illness, or incapacitation of a dependent ordinarily caring for a member's minor<br />

dependent(s) requires, in the opinion of the authorizing/approving authority, that the minor dependent(s) be<br />

transported to a place at which proper care may be maintained;<br />

c. Educational facilities or housing for dependent(s) is inadequate. A statement from the AO that the<br />

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inadequacy of such educational facilities or housing was caused by conditions beyond the member's control<br />

and that knowledge of those conditions arose after dependent(s) began to travel to the member's OCONUS<br />

PDS is required. (B-156558, 25 June 1965; 47 Comp. Gen. 151 (1967); and 57 id. 343 (1978));<br />

d. Conditions in an OCONUS theater are such that, although the evacuation of a dependent(s) is neither<br />

warranted nor desired, the international situation is such that a member justifiably is concerned for the<br />

dependent’s safety and wellbeing. Such determinations must be made by the COCOM Commander and<br />

considering the recommendation of the Service concerned major commander in the area. (Determination<br />

authority may be delegated no lower than general/flag officer rank in the respective COCOM<br />

Commander’s headquarters.);<br />

e. This circumstance must be evidenced by the authorizing/approving official’s statement and must not be<br />

used to authorize dependent student transportation to CONUS for the purpose of attending school (57<br />

Comp. Gen. 343 (1978)). The best interests of a member, and/or the dependent(s), and/or the GOV’T are<br />

served by the movement of one or more dependents because of:<br />

(1) Compelling personal reasons, such as financial difficulties, marital difficulties, unforeseen family<br />

problems, death or serious illness of a close relative, or for reasons of a humanitarian or compassionate<br />

nature; or<br />

(2) Other situations which have an adverse effect on the member's performance of duty.<br />

f. A dependent receives an order from a Selective Service Board to report to the U.S. for induction into the<br />

U.S. Armed Forces;<br />

g. Acceptable employment opportunities for a dependent child age 18 years or older at the foreign<br />

OCONUS PDS are lacking. The commanding officer of the activity concerned must determine that:<br />

(1) Because of the lack of employment opportunity at the PDS and the resulting idleness, the<br />

dependent child is likely to become involved in situations creating embarrassment to the U.S. that<br />

place additional administrative burdens on the commanding officer or have adverse effects on the<br />

member's performance; and<br />

(2) Such early return is in the best interest of the member, or dependent(s), and the U.S.;<br />

h. A member is:<br />

(1) Sentenced by a court martial to be confined or to receive a punitive discharge (includes a bad<br />

conduct discharge, dishonorable discharge, and dismissal);<br />

(2) Sentenced to confinement in a foreign or U.S. civil confinement facility;<br />

(3) Discharged OCONUS under other than honorable conditions;<br />

(4) Returned to CONUS for discharge under other than honorable conditions;<br />

(5) Returned to CONUS to serve a sentence of confinement in civil or military confinement facilities;<br />

(6) Serving OCONUS and is dropped from the rolls, sent to prison under sentence, or transferred as a<br />

prisoner to a place of detention;<br />

(7) Serving OCONUS and is transferred to a different ship or station to await trial by court martial as a<br />

deserter or straggler;<br />

(8) Discharged under other than honorable conditions after surrendering to military authorities in<br />

CONUS following a period of absence without leave from the OCONUS PDS; or<br />

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(9) Convicted by a court martial and placed on leave involuntarily while awaiting completion of<br />

appellate review (63 Comp. Gen. 135 (1983)).<br />

i. In each circumstance above, it must be shown that dependent travel is in the GOV’T's best interest.<br />

Dependent travel and transportation allowances may be provided only when there is a valid need for the<br />

dependent to move. ICW early return of a dependent(s) from OCONUS, it must be determined that the<br />

problem or situation occurred after arrival at the OCONUS PDS and local resources cannot resolve the<br />

problem. Recommendations from religious, mental health, financial management, family counseling, and/<br />

or legal agencies should be obtained. If the member's situation does not meet the criteria, the request must<br />

be denied. Early return of a dependent(s) under par. U5900-D2 must be employed judiciously; it is a last<br />

resort. The Secretary Concerned may delegate the authority in par. U5900-D2 to:<br />

(1) The headquarters that directs the Service dependent transportation polices or procedures for travel<br />

to a foreign born dependent’s native country, or<br />

(2) An officer in the grade of O-5 or higher (or civilian employee equivalent), who is at the level of<br />

the member's activity commander, support group commander, or the commanding officer of the unit,<br />

to which the member is assigned for travel to CONUS or a non-foreign OCONUS location (DODI<br />

1315.18, Procedures for Military Personnel Assignments at<br />

http://www.dtic.mil/whs/directives/corres/pdf/131518p.pdf).<br />

j. For dependent travel under par. U5900-D2h, decision authority rests with the officer exercising special or<br />

general court martial jurisdiction over the member. Except for travel under par. U5900-D2h, a dependent<br />

must begin travel before a PCS order is issued which relieves the member from the OCONUS PDS. The AO<br />

must cite, in the dependent’s travel order, the specific item above that applies. <strong>Travel</strong> and transportation<br />

allowances provided under pars. U5900-D2h(1), U5900-D2h(2), U5900-D2h(3), U5900-D2h(4), U5900-<br />

D2h(5), U5900-D2h(6), U5900-D2h(7), and U5900-D2h(8) may not exceed the cost from the member's<br />

last/former OCONUS PDS or the place to which dependent was last transported at GOV’T expense, as<br />

applicable, to the designated place or, if the dependent is foreign born, to the dependent’s native country.<br />

Under par. U5900-D2h(9), such allowances may not exceed the cost to the member's HOR or PLEAD. A<br />

copy of the appropriate statement and/or authorization/approval, required by par. U5900-D, must support the<br />

transportation procurement documents for allowances under par. U5900-D.<br />

3. Return of a Dependent to OCONUS Areas. A member may return a dependent at personal expense (at<br />

GOV’T expense if the member serves an IPCOT) to the OCONUS location from which the dependent traveled.<br />

If that dependent is again command sponsored, the member is authorized dependent travel and transportation<br />

allowances from the PDS on the subsequent PCS.<br />

4. Subsequent Authority. Authority for dependent travel and transportation allowances:<br />

a. Under par. U5900-D is in addition to, and has no effect on, the authority for such allowances the<br />

member may have on the next PCS order effective date (40 Comp. Gen. 554 (1961)).<br />

b. Under par. U5201-A, whose dependent was not returned to an OCONUS area under par. U5900-D3, is<br />

authorized, upon reassignment from the OCONUS PDS, to dependent travel and transportation allowances<br />

from the place to which they were transported under par. U5900 to the destination authorized in the<br />

reassignment order.<br />

E. Divorce or Annulment<br />

1. To Whom Authorized. A member permanently stationed OCONUS whose marriage is terminated by<br />

divorce or annulment while so serving, may be authorized travel and transportation allowances for a former<br />

family member. The former family member must have been a formerly command sponsored dependent, as<br />

defined in APP A, residing with the member OCONUS as specified in par. U5900-E (53 Comp. Gen. 960<br />

(1974)).<br />

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2. Conditions. Movement of a former dependent(s) under par. U5900-E must be in the best interest of the U.S.,<br />

the member, and the former dependent(s) concerned.<br />

3. By Whom Authorized. Movement of a former family member(s) under par. U5900-E must be specifically<br />

authorized through the Secretarial Process.<br />

4. By Whom Requested<br />

a. The member, who was the former sponsor, should request movement of a former family member(s).<br />

b. If the member is not available or declines to initiate such a request, the former spouse or former family<br />

member concerned may initiate the request.<br />

5. Points between which Transportation May Be Authorized. ICW par. U5900-E3, the official must determine<br />

that a reasonable relationship exists between the case’s conditions and circumstances and the destination.<br />

<strong>Travel</strong> must originate at/in the vicinity of the member's present/former OCONUS PDS and must terminate in:<br />

a. The U.S. or in a non-foreign OCONUS location, or<br />

b. The native country if the former dependent is foreign born.<br />

6. Allowances<br />

a. If transportation is not provided by the GOV’T or by GOV’T procured means, reimbursement for<br />

personally procured commercial transportation , and travel by POC is IAW par. U5201-A.<br />

b. Per diem is payable under par. U5210.<br />

c. The allowances authorized by par. U5900-E are payable to the member, though, may be paid directly to<br />

the former spouse when the member executes a statement authorizing such direct payment (B-193430, 21<br />

February 1979).<br />

7. Time Limits<br />

a. <strong>Travel</strong> under par. U5900-E must be completed within l year after the final decree of divorce or<br />

annulment (as applicable) effective date, or 6 months after the date the member completes personal PCS<br />

travel from the OCONUS PDS, whichever occurs first (53 Comp. Gen. 960 (1974)).<br />

b. Return travel must be accomplished as soon as reasonably possible after the member's travel is<br />

completed.<br />

c. The 6-month time limit may be extended if authorized/approved for not more than 6 additional months<br />

by the commanding officer or a designated representative at the duty station at/near which the dependent(s)<br />

or former dependent(s) is located. Authorization/approval must be justified on an individual case basis and<br />

only when delay is not merely a matter of personal preference. The 6-month time limit extension may be<br />

granted for reasons such as hospitalization, medical problems, and school year completion that requires that<br />

a family member remain OCONUS past the 6-month limit (61 Comp. Gen. 62 (1981)).If an extension to<br />

the 6-month time limit is authorized/ approved, travel under par. U5900-E must be completed within 1 year<br />

of whichever occurs first:<br />

a. Final decree of divorce or annulment, as applicable effective date; or<br />

b. Date the member completes personal travel from the OCONUS PDS incident to a PCS.<br />

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8. Return of an OCONUS Dependent<br />

U5900-U5920<br />

a. Custody Agreement Change or other Legal Arrangements. If, in the event of a custody agreement<br />

change, or other legal arrangements, a former family member again becomes dependent on a member, the<br />

dependent’s return to the member's OCONUS PDS may be authorized through the Secretarial Process<br />

provided the:<br />

(1) Member has not received a PCS order, but otherwise would be authorized dependent travel and<br />

transportation allowances under par. U5201-A;<br />

(2) Dependent’s return is for the GOV’T’s convenience;<br />

(3) Dependent is command sponsored before travel and the member has at least 12 months remaining<br />

on the tour at the OCONUS PDS on the date the dependent is scheduled to arrive there; and<br />

(4) <strong>Travel</strong> and transportation allowances may not exceed those from the place to which the former<br />

family member was transported under par. U5905-E5.<br />

b. Remarriage. If, in the event of remarriage, a former family member again becomes the former<br />

sponsor’s dependent, dependent return to the member's OCONUS PDS at GOV’T expense is not<br />

authorized. If the member returns the former dependent to the OCONUS PDS at personal expense and the<br />

former dependent is again command sponsored, the member is authorized dependent travel and<br />

transportation allowances from the PDS on a subsequent PCS.<br />

9. Subsequent Authority Not Affected. <strong>Travel</strong> of a former family member under par. U5900-E is in addition to,<br />

and has no effect on, the member's dependent travel and transportation allowances authority on the member's<br />

next PCS order effective date (40 Comp. Gen. 554 (1961)).<br />

U5905 HHG TRANSPORTATION<br />

NOTE 1: Par. U5900 for dependent travel ICW early return of a dependent(s).<br />

NOTE 2: Par. U5920 for HHG transportation for a dependent relocating for personal safety.<br />

A. From a Foreign or Non-foreign OCONUS Area due to Official Situations<br />

1. General. An order authorizing dependent transportation from a foreign or non-foreign OCONUS area for<br />

official reasons in par. U5900-B, also may authorize HHG transportation within the authorized weight<br />

allowance in par. U5310-B, or the administrative weight limitation established by the Service concerned IAW<br />

par. U5315. The HHG may be transported from any location and/or from NTS to the designated place. This<br />

member also is authorized NTS or continued NTS under par. U5380-C.<br />

2. Dependent Return to the Member's OCONUS PDS. When a member is authorized dependent transportation to<br />

the member's OCONUS PDS under par. U5900-Bc1, and when in the GOV’T’s best interest, HHG transportation<br />

may be authorized to the member's OCONUS PDS NTE the cost from the place to which the HHG were<br />

previously transported under par. U5905-A. At least 12 months must remain in the member's tour at the<br />

OCONUS PDS on the day the HHG are scheduled to arrive at that PDS. Exceptions may be granted, through<br />

the Secretarial Process, when the HHG shipping time uses a portion of the 12 months at the OCONUS PDS.<br />

3. Authority on the Next PCS Order. Authority for HHG transportation for a dependent(s) under par. U5905-A<br />

is in addition to, and has no effect on, the authority for HHG transportation on the member's next PCS (40<br />

Comp. Gen. 554 (1961)). A member is authorized to transport up to, but not more than, the full HHG weight<br />

allowance under such an order. For example, a member returns dependents early and 8,000 pounds of HHG to<br />

a designated place. Upon subsequent PCS the member has a weight allowance of 11,000 pounds. The<br />

combined weight of HHG transported from the designated place, NTS, and OCONUS PDS to the new PDS may<br />

not exceed 11,000 pounds.<br />

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B. National Interest. An order authorizing dependent transportation under par. U5900-C also may authorize HHG<br />

transportation within prescribed weight allowances. This applies whether the HHG are OCONUS or in NTS.<br />

Transportation is authorized between the same places authorized in pars. U5905-A and U5905-C.<br />

C. From OCONUS due to Personal Situations<br />

1. General. An order authorizing dependent transportation under pars. U5900-D and U5900-E also may<br />

authorize HHG transportation within the weight allowances in par. U5310-B, or the administrative weight<br />

limitation established by the Service concerned IAW par. U5315. The HHG may be transported from any<br />

location and/or from NTS to a designated place or, when granted through the Secretarial Process, to a<br />

destination in the dependent’s native country if the dependent spouse is foreign born. The member also is<br />

authorized NTS or continued NTS under par. U5380-C. Otherwise, an order may be issued providing for early<br />

return of HHG transportation only if authorized/approved under par. U5905-C3 or U5905-C4.<br />

2. Dependent(s) Does Not Perform Authorized <strong>Travel</strong> to the OCONUS PDS<br />

a. A member, with a dependent(s), on a PCS order to an OCONUS PDS, who transports HHG to the PDS<br />

in anticipation of a dependent(s) accompanying/joining later, may be provided return HHG transportation<br />

if, for reasons beyond the member’s control, the dependent(s) does not join the member.<br />

b. Return HHG transportation may be authorized/approved through the Secretarial Process when in the<br />

best interest of the member or a dependent(s), and the GOV’T.<br />

c. Return HHG transportation cost may not exceed the transportation cost from the member’s OCONUS<br />

PDS to the dependent’s location (65 Comp. Gen. 520 (1986)).<br />

3. Death of a Dependent(s) in OCONUS Areas. After the death of a dependent(s), authorized to reside in an<br />

OCONUS area, a member is authorized NTS of HHG located in the OCONUS area under par. U5380-L15,<br />

NTE the prescribed weight limit.<br />

4. Dependent(s) Currently at Appropriate Destination – an Order Is Not Issued. A dependent(s) who traveled<br />

to an appropriate destination IAW par. U5900-D without an order, may be authorized HHG transportation<br />

provided an order is later issued approving dependent transportation under the conditions in par. U5900-D, and<br />

confirming HHG transportation. Such an order must be supported by the member's commanding officer’s<br />

determination that:<br />

a. The dependent traveled to an appropriate location to reside;<br />

b. The dependent travel meets the conditions in par. U5900-D, except that a travel order for transportation<br />

was not issued;<br />

c. The OCONUS status of a dependent(s) as command sponsored remains unchanged (not applicable for a<br />

member's former dependent(s) whose transportation could have been authorized under par. U5900-E); and<br />

d. It is in the GOV’T’s best interest to issue an order approving dependent transportation to an appropriate<br />

destination under par. U5900-D.<br />

5. Transportation of a Former Family Member Incident to Divorce or Annulment. The official authorizing<br />

transportation of a former family member under par. U5900-E also may authorize HHG transportation subject<br />

to the same conditions, circumstances, and terminal points in par. U5900-E for personal travel. HHG must be<br />

turned over to a transportation officer or carrier for transportation within 1 year after the final decree of divorce<br />

or annulment effective date, or within 6 months after the date the member completes personal travel from the<br />

OCONUS PDS incident to a PCS, whichever occurs first. An extension of that 6-month time limit for HHG<br />

transportation may be authorized/approved the same as for dependent travel in par. U5900-E1. If the 6-month<br />

time limit is extended, the HHG must be turned over to a transportation officer or carrier for transportation<br />

within 1 year after, whichever occurs first, the:<br />

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a. Final decree of divorce or annulment effective date; or<br />

b. Date the member completes personal travel from the OCONUS PDS incident to a PCS.<br />

6. Dependent Return Authorized to OCONUS Areas<br />

a. Custody Agreement Change or Other Legal Arrangements<br />

U5900-U5920<br />

(1) When a member is authorized dependent return transportation to the same or subsequent<br />

OCONUS PDS under par. U5900-E8a, when in the GOV’T’s best interest return HHG transportation<br />

to the member's OCONUS PDS, NTE the cost from the place to which they were previously<br />

transported under par. U5905-C, may be authorized through the Secretarial Process.<br />

(2) At least 12 months must remain in the member's tour at the OCONUS PDS on the day the HHG<br />

are scheduled to arrive at that station. Exceptions may be granted through the Secretarial Process<br />

when the HHG shipping time uses a portion of the 12 months at the OCONUS PDS.<br />

b. Member Serves an IPCOT. Incident to the member serving an IPCOT,<br />

(1) HHG transportation is authorized to the member's OCONUS PDS, but costs may not exceed the<br />

cost from the place to which the HHG were previously transported under par. U5905-C6b to the<br />

member's PDS, when a dependent(s) is returned to the member's OCONUS PDS at:<br />

(a) GOV’T expense under par. U5900-D3, or<br />

(b) Personal expense and the dependent(s) is subsequently command sponsored,<br />

(2) At least 12 months must remain in the member's tour at the OCONUS PDS on the day the HHG<br />

are scheduled to arrive at that station. Exceptions may be granted through the Secretarial Process<br />

when the HHG shipping time uses a portion of the 12 months at the OCONUS PDS.<br />

7. Authority on the Next PCS Order. Authority for HHG transportation for a dependent and a former family<br />

member under par. U5905 is in addition to, and has no effect on, the authority for HHG transportation based on<br />

dependency status and grade on the member's next PCS order effective date (40 Comp. Gen. 554 (1961)). A<br />

member is authorized to transport up to, but not more than, the full HHG weight allowance under such an order.<br />

Example 1: A member returns dependents early and 8,000 pounds HHG to a designated place. Upon<br />

subsequent PCS the member has a weight allowance of 11,000 pounds. The combined weight of HHG<br />

transported from the designated place, NTS, and OCONUS PDS to the new PDS may not exceed 11,000<br />

pounds.<br />

Example 2: A member divorces at the OCONUS PDS and transports 5,000 pounds HHG to the CONUS for the<br />

former family. (a) The member remarries before the next PCS order effective date. Upon subsequent PCS the<br />

member may transport up to, but no more than, the authorized HHG weight allowance of 11,000 pounds. (b)<br />

The member is a member without dependents upon subsequent PCS with a weight allowance of 8,000 pounds.<br />

The member may transport NTE the authorized weight allowance of 8,000 pounds.<br />

8. HHG Transportation when Disciplinary Action Is Taken against a Member Stationed OCONUS or a<br />

Member Is Discharged under Other Than Honorable Conditions or Sentenced to Confinement with or without<br />

Discharge<br />

(a) When an order authorizes dependent transportation under pars. U5900-D2h(1), U5900-D2h(2), U5900-<br />

D2h(3), U5900-D2h(4), U5900-D2h(5), U5900-D2h(6), U5900-D2h(7), and U5900-D2h(8), HHG<br />

transportation may be authorized NTE the GOV’T cost from the member's last or former OCONUS PDS or<br />

the place to which last transported at GOV’T expense, to the member's HOR or PLEAD, the designated<br />

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place, or, when granted through the Secretarial Process, to a destination in the foreign born dependent’s<br />

native country. The official authorizing the transportation determines the destination to which<br />

transportation is authorized and ensures that a reasonable relationship exists between that destination and<br />

the conditions and circumstances.<br />

(b) When an order authorizes dependent transportation under par. U5900-D2h(9), HHG transportation may<br />

not exceed the cost from the member's last or former OCONUS PDS to the HOR or PLEAD.<br />

(c) NTS may not be authorized.<br />

9. Authority Following Confinement without Discharge<br />

(a) If a member's HHG are transported under par. U5905-C8, and following confinement the member<br />

returns to duty at a new PDS, the member is authorized HHG transportation from any location at which the<br />

HHG are located to the new PDS, NTE the cost from the member's HOR or PLEAD to the new PDS, based<br />

on the grade held on that PCS order effective date to the new PDS.<br />

(b) If the member's HHG were not transported under par. U5905-C8, HHG transportation is authorized<br />

from the location to which last transported at GOV’T expense to the member's new PDS, based on the<br />

grade held on that PCS order effective date to the new PDS.<br />

U5910 POV TRANSPORTATION<br />

NOTE: Par. U5920 for POV transportation for a dependent relocating for personal safety.<br />

A. OCONUS Dependent Transportation Authorized<br />

1. An order authorizing dependent transportation from OCONUS (under pars. U5900-B, U5900-C, U5900-D,<br />

and U5900-E) also may authorize transportation of one POV to the designated POV unloading port/VPC<br />

ordinarily serving the place to which the dependent is authorized to travel.<br />

2. Diversion or re-consignment is permitted of a POV en route to the designated OCONUS POV unloading<br />

port/VPC serving the member’s PDS on the date the dependent is authorized to travel. See pars. U5900-B,<br />

U5900-C, U5900-D, and U5900-E.<br />

B. Dependent Currently at an Appropriate Destination – an Order Is Not Issued. When a dependent has traveled<br />

from the member's OCONUS PDS to an appropriate destination under circumstances which would have enabled an<br />

authorized order (par. U5900-D), transportation of one POV from the designated POV loading port/VPC serving the<br />

OCONUS PDS may be authorized/approved if an order is supported by the member's commanding officer’s<br />

determination IAW par. U5905-C4 and later issued:<br />

1. Directing dependent travel under the conditions of par. U5900-D, and<br />

2. Providing for the transportation of a POV to the designated POV VPC/unloading port ordinarily serving the<br />

location to which dependent travel would have been authorized.<br />

C. Ex-Family Member <strong>Travel</strong> Incident to Divorce or Annulment. If ex-family member travel under par. U5900-E is<br />

authorized, POV transportation also may be authorized. The POV must be turned over to a transportation officer<br />

within 1 year after the final decree of divorce or annulment effective date.<br />

D. Dependent Return to OCONUS Areas Authorized. Even if a dependent is permitted to return to the OCONUS<br />

PDS at GOV’T expense (par. U5900-B, U5900-C, or U5900-F), return transportation of a POV to the OCONUS is<br />

not authorized.<br />

E. Authority on the Next PCS. A member who has transported a POV under par. U5910-A, U5910-B or U5910-C<br />

has no further POV transportation authority from the last or any previous OCONUS PDS to CONUS.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part J: Early Return of Dependents<br />

U5915 MOBILE HOME TRANSPORTATION<br />

A. General<br />

U5900-U5920<br />

1. Mobile home transportation in lieu of shipping HHG (par. U5330-F3) is authorized IAW par. U5500 to a<br />

member authorized HHG transportation under pars. U5905-A1, U5905-B, and U5905-C1, U5905-C2, U5905-<br />

C3, U5905-C7, and U5905-C8:<br />

(a) To a CONUS designated place, or<br />

(b) From a point outside CONUS and Alaska to a designated place in Alaska,<br />

2. The order that authorizes dependent transportation under par. U5900 also may authorize HHG/mobile home<br />

transportation and should specify which of the above cited par. U5905 paragraph(s) authorizes the<br />

transportation.<br />

3. When a mobile home is transported due to the early return of a dependent(s), no further mobile home<br />

transportation is authorized before the member's next PCS from the overseas PDS.<br />

B. Member Assigned to Full PCS Weight Allowance Area. The amount the GOV’T pays for mobile home and<br />

HHG (par. U5330-F3) transportation to the designated place may not exceed what it would have cost the GOV’T to<br />

transport the member's PCS weight allowance from the OCONUS PDS to the designated place.<br />

Example. Dependents return early from HI, and 1,000 pounds of HHG are transported from HI to the designated<br />

place in Detroit, MI. The member's mobile home was last transported at GOV’T expense to Dothan, AL. Member<br />

has a 12,500-pound PCS weight allowance. The member's authority for mobile home transportation is based on<br />

what it would have cost to move 11,500 pounds of HHG from HI, to Detroit.<br />

C. Member Assigned to Administrative Weight Restricted Area. The mobile home may be transported from a point<br />

in CONUS (or Alaska, if applicable) to the designated place. The GOV’T’s cost for transporting the mobile home<br />

may not exceed what it would have cost the GOV’T to transport the member's PCS weight allowance, minus the<br />

weight of HHG transported from OCONUS, from the:<br />

1. Member's last CONUS PDS (or Alaska), or<br />

2. CONUS port (or Alaska) through which the member's HHG from OCONUS would be shipped to the<br />

designated place, whichever is to the member's advantage (Example 1).<br />

Exception: If a member owned a mobile home and was authorized to, but did not, move it to the last CONUS PDS<br />

while serving there, when the dependent(s) returns early from the administrative weight restricted area, the mobile<br />

home may be transported at GOV’T expense from the point it was located when it could have been transported at<br />

GOV’T expense to the member's last PDS in CONUS or Alaska. The constructed GOV’T cost for this mobile home<br />

transportation is based on the member's PCS weight allowance on the order effective date from that station<br />

(Example 2).<br />

Example 1. Member was assigned to Fort Carson, CO, and bought a mobile home while there. The member was<br />

then assigned to an administrative weight restricted area in Germany, and was restricted to transportation of 2,500<br />

pounds of HHG to Germany. The member left the mobile home in the Fort Carson area. The dependents<br />

accompanied the member to Germany. After residing there for a year, the dependents return early and 1,000 pounds<br />

of HHG/unaccompanied baggage are transported from Germany to the designated place in Detroit, MI. The<br />

member requests the mobile home be moved from Fort Carson to Detroit. The member has a 12,500-pound PCS<br />

weight allowance. Member has 11,500 pound PCS weight allowance remaining. The member's authority for<br />

mobile home transportation is computed based on what it would have cost to transport 11,500 pounds of HHG from<br />

Fort Carson to Detroit. The computation most advantageous to the member is based on the distance from Fort<br />

Carson to Detroit, not the CONUS port (Bayonne, NJ) to Detroit.<br />

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Part J: Early Return of Dependents<br />

U5900-U5920<br />

Example 2. A member was assigned to Fort Lewis, WA, and bought a mobile home while there. The member was<br />

next assigned to Fort Carson, CO. At that time, the member’s PCS weight allowance was 8,000 pounds. 1,000 pounds<br />

of HHG were transported from Fort Lewis to Fort Carson and the mobile home was left in the Fort Lewis area. The<br />

member was later assigned to an administrative weight restricted area in Germany, and was restricted to transportation<br />

of 2,500 pounds of HHG to Germany. The mobile home was left in the Fort Lewis area. The dependents accompanied<br />

the member to Germany. After residing there for a year, the dependents return early to a designated place in Detroit,<br />

MI, and 1,000 pounds of HHG/unaccompanied baggage are transported from Germany to Detroit. The member<br />

requests mobile home transportation from Fort Lewis to Detroit. The member now has a 9,000-pound PCS weight<br />

allowance and 8,000 pounds remain on the weight allowance that may be transported within CONUS on the early<br />

return travel order. The member's mobile home transportation allowances are computed based on what it would<br />

have cost to move 7,000 pounds of HHG from Fort Lewis and 1,000 pounds from Fort Carson. In the computation,<br />

7,000 pounds is used from Fort Lewis to Detroit because the member was only authorized 8,000 pounds when<br />

assigned from Fort Lewis and had transported 1,000 pounds at that time to Fort Carson. The remaining 1,000<br />

pounds that is authorized transportation within CONUS on the early return travel order from Germany is used in the<br />

computation for the distance from Fort Carson to Detroit as more advantageous to the member than the CONUS port<br />

(Bayonne, NJ) to Detroit.<br />

U5920 TRAVEL AND TRANSPORTATION FOR A DEPENDENT RELOCATING FOR PERSONAL<br />

SAFETY<br />

A. General<br />

1. The member’s spouse or the parent/court appointed guardian of a dependent child may request relocation for<br />

personal safety and may be authorized travel and transportation under par. U5920 if it is determined by the<br />

Service designated official that:<br />

a. The member has committed a dependent abuse offense against a member’s dependent;<br />

b. A safety plan and counseling have been provided to the dependent;<br />

c. The dependent’s safety is at risk; and<br />

d. Dependent relocation is advisable.<br />

2. Dependent(s) relocation must be in the best interest of the:<br />

B. Definitions<br />

a. Member or member's dependent(s), and<br />

b. U.S. GOV’T.<br />

1. Dependent Child. For the purposes of par. U5920, the following is a member’s dependent:<br />

a. Dependent/acquired dependent as defined in APP A; and<br />

b. A member's unmarried child who was transported to the member’s PDS at GOV’T expense and who, by<br />

reason of age or graduation from (or cessation of enrollment in) an institution of higher education, would<br />

otherwise cease to be the member’s dependent while the member was serving at that station.<br />

2. Dependent Abuse Offense. A dependent abuse offense is conducted by a member (as defined in 10 USC<br />

§1059(c)) on active duty for more than 30 days that involves abuse of the spouse/dependent child.<br />

C. Restriction. HHG/POV transportation may be authorized only if the member’s written agreement, or an order<br />

of a court of competent jurisdiction, gives HHG/POV possession to the member’s spouse/dependent.<br />

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Part J: Early Return of Dependents<br />

D. Authority<br />

U5900-U5920<br />

1. When an order directing a member’s PCS has not been issued, or when it has been issued but cannot be used<br />

as authority for the transportation of the member's dependent(s), baggage, and HHG; transportation may be<br />

authorized for the member's dependent(s), baggage, and HHG from the PDS to the designated relocation site in<br />

the U.S., or its possessions, or if the dependent(s) is a foreign national to the dependent’s native country.<br />

2. Transportation in kind, transportation reimbursement, or ‘MALT Plus’, is authorized for the dependent(s).<br />

3. If the member’s PDS is OCONUS, transportation may be authorized for one POV that is owned/leased by<br />

the member/dependent and is for the member’s dependent’s personal use.<br />

4. Transportation of HHG in NTS to the designated relocation site may be authorized.<br />

E. Reimbursement. IAW 37 USC §406(h)(4)(A), all monetary payments, except DLA, are paid directly to the<br />

dependent instead of to the member.<br />

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Ch 5: Permanent Duty <strong>Travel</strong><br />

Part R: Trnsp of Remains of a Deceased Member and/or a Deceased Dependent<br />

PART R: TRANSPORTATION OF REMAINS OF A DECEASED MEMBER<br />

AND/OR A DECEASED DEPENDENT<br />

U5950 GENERAL<br />

U5950-U5951<br />

The transportation procedures for the remains of a deceased member and/or a deceased dependent, IAW par. U1010-<br />

B11, are established in the:<br />

*A. DoDD 1300.22, Mortuary Affairs Policy. (http://www.dtic.mil/whs/directives/corres/pdf/130022e.pdf)<br />

B. DTR<br />

1. Part VII, Chapter 701 (http://www.transcom.mil/j5/pt/dtrpart7/dtr_part_vii_701.pdf) and<br />

2. Part VII, Chapter 702 (http://www.transcom.mil/j5/pt/dtrpart7/dtr_part_vii_702.pdf)<br />

C. Sponsoring Service regulations<br />

U5951 ESCORTING THE REMAINS OF A DECEASED MEMBER<br />

Per diem allowances for travel and TDY of a member ICW escorting the remains of a deceased member are IAW<br />

Chapter 4, Part B.<br />

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Part R: Trnsp of Remains of a Deceased Member and/or a Deceased Dependent<br />

BLANK PAGE<br />

U5950-U5951<br />

Change 300 U5R-2<br />

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Ch 6: Evacuation Allowances Table of Contents<br />

Paragraph Title/Contents<br />

CHAPTER 6<br />

EVACUATION ALLOWANCES<br />

PART A: AUTHORIZED/ORDERED OCONUS MOVEMENTS<br />

SECTION A1: GENERAL<br />

U6000<br />

U6001<br />

U6002<br />

U6003<br />

REFERENCES<br />

A. Title 37, USC §475a<br />

B. DoDD 3025.14, "Protection and Evacuation of U.S. Citizens and Designated Aliens in Danger<br />

Areas Abroad (Short Title: Noncombatant Evacuation Operations)," 8 December 2003<br />

C. DoD Services, DoD 7000.14-R "Military Pay, Policy, and Procedures," Volume 7, Part A (DoD<br />

Military Pay and Allowances Entitlements (DoDFMR, Vol. 7A))<br />

D. Coast Guard, COMDTINST M7220.29 (series), "U. S. Coast Guard Pay Manual."<br />

GENERAL INFORMATION<br />

A. General<br />

B. Application<br />

C. Member’s <strong>Travel</strong> Status<br />

D. Funding<br />

E. Evacuation Allowance Payments<br />

F. When Allowance Payments Are Made<br />

G. Written Order<br />

H. Funds Advance<br />

DEFINITION OF TERMS USED IN THIS PART<br />

A. Designated Place<br />

B. Evacuated Dependent<br />

C. Evacuation<br />

D. Safe Haven<br />

RESPONSIBILITIES<br />

A. Authorizing/Ordering an Evacuation<br />

B. Evacuation to a Safe Haven or a Designated Place<br />

C. Safe Haven Status Termination and Directing a Dependent to Select a Designated Place<br />

D. Evacuation Status Termination<br />

SECTION A2: DEPENDENT TRANSPORTATION<br />

U6004<br />

DEPENDENT TRANSPORTATION<br />

A. General<br />

B. Command-sponsored Dependent and Dependent Student at/in the OCONUS PDS Vicinity at the<br />

Time an Evacuation Is Authorized/Ordered<br />

C. Dependent Residing at/in an OCONUS Station Vicinity (Other than Member's Duty Station) at<br />

the Time an Evacuation Is Authorized/Ordered<br />

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Paragraph Title/Contents<br />

D. Dependent Temporarily Absent from a Member's PDS when an Evacuation is Authorized/<br />

Ordered<br />

E. Command-sponsored Dependent and Dependent Student En Route to the Member's OCONUS<br />

PDS when an Evacuation Is Authorized/Ordered<br />

F. Command-sponsored Dependent and Dependent Student at Safe Haven Are Ordered/Authorized<br />

to Move to Another Safe Haven or to a Designated Place<br />

G. Non-command-sponsored Dependent<br />

H. Allowances for an Escort for a Dependent Incapable of <strong>Travel</strong>ing Alone due to Age, Physical or<br />

Mental Incapacity, or Other Extraordinary Circumstances<br />

I. Subsequent Authorization for a Dependent’s Transportation when the Evacuation Status Is<br />

Canceled for a Member’s PDS<br />

SECTION A3: SAFE HAVEN EVACUATION ALLOWANCES FOR A COMMAND-SPONSORED<br />

DEPENDENT AND A DEPENDENT STUDENT<br />

U6005<br />

SAFE HAVEN EVACUATION ALLOWANCES FOR A COMMAND- SPONSORED<br />

DEPENDENT INCLUDING A DEPENDENT STUDENT<br />

A. Purpose<br />

B. General<br />

C. Safe Haven Evacuation Allowances while <strong>Travel</strong>ing<br />

D. Safe Haven Evacuation Allowances while at Safe Haven<br />

E. Safe Haven Evacuation Allowances while at a Designated Place<br />

F. Safe Haven Evacuation Allowances when a Dependent Is En Route to a Member's OCONUS<br />

PDS when an Evacuation Is Authorized/Ordered<br />

G. Safe Haven Evacuation Allowance Computations<br />

U6006<br />

LOCAL TRAVEL ALLOWANCES IN AND AROUND THE SAFE HAVEN AND THE<br />

DESIGNATED PLACE<br />

A. Purpose<br />

B. When Payable<br />

C. When Not Payable<br />

SECTION A4: HHG TRANSPORTATION<br />

U6007<br />

HHG TRANSPORTATION<br />

A. General<br />

B. HHG at the PDS when an Evacuation Is Authorized/Ordered<br />

C. HHG En Route to the PDS when an Evacuation Is Authorized/Ordered<br />

D. HHG Transportation Incident to an Authorized or Directed Movement of a Dependent from a<br />

Safe Haven and when a Dependent Converts the Safe Haven to a Designated Place<br />

E. HHG Transportation Incident to an Authorized Dependent’s Movement from a Designated<br />

Place to the Member's PDS<br />

SECTION A5: POV TRANSPORTATION<br />

U6008<br />

POV TRANSPORTATION<br />

A. POV Transportation Incident to Dependent’s Evacuation<br />

B. Subsequent Authorization when the Member Is Not in Receipt of a PCS Order from the<br />

Evacuated Area<br />

C. Subsequent Authorization when the Member Is in Receipt of a PCS Order from the Evacuated<br />

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Paragraph Title/Contents<br />

Area<br />

D. Rental Vehicle Cost Reimbursement when the POV Arrives Late<br />

SECTION A6: MISCELLANEOUS ALLOWANCES<br />

U6009<br />

U6010<br />

U6011<br />

U6012<br />

U6014<br />

U6016<br />

STATION ALLOWANCES AND OHA/FSH<br />

BASIC ALLOWANCE FOR HOUSING (BAH)<br />

FAMILY SEPARATION HOUSING (FSH)<br />

DISLOCATION ALLOWANCE (DLA)<br />

CONUS COLA<br />

PET TRANSPORTATION AND QUARANTINE<br />

A. General<br />

B. Pet Transportation<br />

C. Pet Quarantine<br />

D. Restrictions<br />

PART B: AUTHORIZED/ORDERED EVACUATIONS/LIMITED EVACUATIONS<br />

WITHIN CONUS<br />

SECTION B1: GENERAL<br />

U6050<br />

U6051<br />

GENERAL INFORMATION<br />

A. General<br />

B. Funding<br />

C. Evacuation Allowance Payments<br />

D. When Allowance Payments Are Made<br />

E. Written Order<br />

F. Funds Advance<br />

DEFINITION OF TERMS USED IN THIS PART<br />

A. Designated Place<br />

B. Authorizing or Ordering an Evacuation or Limited Evacuation<br />

C. Evacuated Dependent<br />

D. Evacuation<br />

E. Limited Evacuation<br />

F. Safe Haven<br />

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Paragraph Title/Contents<br />

U6052<br />

RESPONSIBILITIES<br />

A. Authorizing or Ordering an Evacuation or Limited Evacuation<br />

B. Evacuation to a Safe Haven or Designated Place<br />

C. Safe Haven Status Termination and Directing a Dependent to Select a Designated Place<br />

D. Evacuation Status Termination<br />

E. Evacuation Safe Haven Allowance Policy<br />

SECTION B2: DEPENDENT TRANSPORTATION IN VARIOUS SITUATIONS<br />

U6053<br />

DEPENDENT TRANSPORTATION IN VARIOUS SITUATIONS<br />

A. General<br />

B. At/in the Vicinity of the PDS at the Time an Evacuation Is Authorized/Ordered<br />

C. Residing at/in Vicinity of a PDS (Other Than Member's Current PDS) at the Time an<br />

Evacuation Is Authorized/Ordered<br />

D. Temporarily Absent from a Member's PDS when an Evacuation Is Authorized/Ordered<br />

E. En Route to the Member's CONUS PDS when an Evacuation Is Authorized/Ordered<br />

F. Dependent at Safe Haven Ordered/Authorized to Move to Another Safe Haven or to a<br />

Designated Place<br />

G. Allowances for an Escort for a Dependent Incapable of <strong>Travel</strong>ing Alone due to Age, Physical or<br />

Mental Incapacity, or Other Extraordinary Circumstances<br />

H. Subsequent Dependent’s Transportation Authorization when the Evacuation Status Is Canceled<br />

for a Member's PDS<br />

I. Dependent Transportation Incident to Limited Evacuation<br />

SECTION B3: SAFE HAVEN EVACUATIONALLOWANCE<br />

U6054<br />

SAFE HAVEN EVACUATION ALLOWANCE<br />

A. Purpose<br />

B. General<br />

C. Safe Haven Evacuation Allowances while <strong>Travel</strong>ing<br />

D. Safe Haven Evacuation Allowances while at Safe Haven<br />

E. Safe Haven Evacuation Allowances at a Designated Place<br />

F. Safe Haven Evacuation Allowances for a Dependent En Route to a Member's CONUS PDS<br />

when an Evacuation Is Authorized/Ordered<br />

G. Safe Haven Evacuation Allowance Computation<br />

SECTION B4: HHG TRANSPORTATION<br />

U6056<br />

HHG TRANSPORTATION<br />

A. General<br />

B. HHG at the PDS when an Evacuation Is Authorized/Ordered<br />

C. HHG En Route to the PDS when an Evacuation Is Authorized/Ordered<br />

D. HHG Transportation Incident to an Authorized/Directed Movement of a Dependent from a Safe<br />

Haven and when a Dependent Converts the Safe Haven to a Designated Place<br />

E. HHG Transportation Incident to an Authorized Dependent’s Movement from a Designated<br />

Place to the Member's PDS<br />

F. Short Distance Moves and/or NTS<br />

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Paragraph Title/Contents<br />

SECTION B5: POV TRANSPORTATION<br />

U6057<br />

POV TRANSPORTATION<br />

A. POV Transportation Incident to Dependent’s Evacuation<br />

B. Subsequent Authorization when the Member Is Not in Receipt of a PCS Authorization/Order<br />

from the Evacuated Area<br />

C. Subsequent Authorization when the Member Is in Receipt of a PCS Authorization/Order from<br />

the Evacuated Area<br />

D. Rental Vehicle Cost Reimbursement when the Motor Vehicle Arrives Late<br />

SECTION B6: MISCELLANEOUS ALLOWANCES<br />

U6058<br />

U6059<br />

U6060<br />

U6061<br />

U6062<br />

BASIC ALLOWANCE FOR HOUSING (BAH)<br />

DISLOCATION ALLOWANCE (DLA)<br />

LOCAL TRAVEL ALLOWANCES IN AND AROUND SAFE HAVEN AND THE<br />

DESIGNATED PLACE<br />

CONUS COLA<br />

EVACUATION ALLOWANCES FOR A DEPENDENT OF A RESERVE COMPONENT<br />

MEMBER SERVING ON ACTIVE DUTY OR FULL-TIME NATIONAL GUARD DUTY<br />

A. General<br />

B. Eligibility<br />

C. Example<br />

D. Member Released from Active Duty<br />

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BLANK PAGE<br />

Change 309 U6-vi<br />

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Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements/Section 1: General<br />

U6000 REFERENCES<br />

A. Title 37, USC §475a.<br />

SECTION 1: GENERAL<br />

U6000-U6003<br />

B. DoDD 3025.14, "Protection and Evacuation of U.S. Citizens and Designated Aliens in Danger Areas Abroad<br />

(Short Title: Noncombatant Evacuation Operations)," 8 December 2003.<br />

C. DoD Services: see DoD 7000.14-R "Military Pay, Policy, and Procedures," Volume 7, Part A (DoD Military<br />

Pay and Allowances Entitlements (DoDFMR, Vol. 7A)).<br />

U6001 GENERAL INFORMATION<br />

A. General. An evacuation, (par. U6002-C) must be caused by unusual/emergency circumstances, such as:<br />

1. War,<br />

2. Riots,<br />

3. Civil uprising/unrest,<br />

4. Adverse political conditions,<br />

5. Host government denial/revocation of permission to remain,<br />

6. National/natural disasters,<br />

7. Epidemics, or<br />

8. Similar conditions of comparable magnitude.<br />

B. Application. The evacuation applies to:<br />

1. A command and a non command sponsored dependent who is permanently residing at/in the member's PDS<br />

vicinity, at the time the evacuation is authorized/ordered. A non command sponsored dependent is authorized<br />

transportation only – no safe haven allowances.<br />

2. A command sponsored dependent en route to the member's:<br />

a. PDS, or<br />

b. PDS vicinity<br />

to establish a permanent residence with the member.<br />

3. A dependent student authorized to travel to the member's PDS, under par. U5260-D;<br />

4. A dependent who permanently resides at a:<br />

a. Member’s former PDS vicinity following the member’s assignment elsewhere, or<br />

b. PDS vicinity (other than the member’s current PDS) incident to an order ICW the member’s<br />

unaccompanied tour of duty,<br />

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U6000-U6003<br />

if the dependent’s departure is authorized/ordered by competent authority from the PDS vicinity at which the<br />

dependent permanently resides and the dependent actually moves to an authorized safe haven designated by that<br />

authority.<br />

5. The dependent of a member assigned to an OCONUS PDS who dies before the dependent is evacuated from<br />

the PDS or while the dependent is in an evacuation status from there. When a member whose dependent(s) is<br />

receiving evacuation allowances dies, the evacuation allowances continue for the dependent(s) in the same<br />

manner as if the member had not died.<br />

C. Member’s <strong>Travel</strong> Status<br />

1. The statute pertaining to a dependent’s evacuation (37 USC §405a), does not apply to a uniformed member.<br />

2. A uniformed member, ordered to depart an area being evacuated, must be in a TDY or PCS status.<br />

D. Funding<br />

1. The <strong>Joint</strong> Plan for DoD Noncombatant Evacuation and Repatriation contains the fund cites chargeable for<br />

evacuation allowances for a DoD member’s dependent.<br />

2. Questions ICW fund cites should be addressed to:<br />

a. DoD: The <strong>Joint</strong> Plan Proponent<br />

HQDA, ODCSPER<br />

ATTN: DAPE-PRO<br />

300 Army Pentagon<br />

Washington, DC 20310-0300<br />

FAX:<br />

(703) 695-6953 (commercial)<br />

(312) 225-6953 (DSN)<br />

PHONE:<br />

(703) 695-9547(commercial)<br />

(312) 225-9547 (DSN)<br />

b. Coast Guard<br />

USCG Commandant (CG-832)<br />

2100 2 nd Street S.W.<br />

Washington DC 20593-0001<br />

PHONE:<br />

(202) 372-3567 (commercial)<br />

c. NOAA<br />

Director, CPC<br />

8403 Colesville Road<br />

Suite 500, ATTN: CPC1<br />

Silver Spring, MD 20910-6333<br />

FAX:<br />

(301) 713-4140 (commercial)<br />

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Part A: Authorized/Ordered OCONUS Movements/Section 1: General<br />

PHONE:<br />

(301) 713-3444 (commercial)<br />

d. USPHS<br />

Director<br />

Division of Commissioned Corps Personnel and Readiness<br />

1101 Wootton Parkway<br />

Tower Building PL 100<br />

ATTN: <strong>Travel</strong> Coordinator<br />

Rockville, MD 20852<br />

FAX:(240) 453-6141 (commercial)<br />

PHONE: (240) 453-6059 (commercial)<br />

E. Evacuation Allowance Payments<br />

U6000-U6003<br />

1. Authorized Payment. The allowances authorized by this Part, may be paid to one or more of the following<br />

individuals:<br />

a. The member's evacuated command sponsored dependent spouse;<br />

b. Any command sponsored dependent age 18 or older, if at a different location than the spouse; or when<br />

there is no spouse present;<br />

c. The member (as the natural guardian) for a command sponsored dependent who is under age 18; and/or<br />

d. The member's dependent spouse, any dependent at least age 18, or the member (as the natural guardian)<br />

under the circumstances in par. U6001-A4.<br />

2. Payment Limitation. A dependent is authorized evacuation allowances only if the dependent actually<br />

evacuates the home.<br />

F. When Allowance Payments Are Made. Allowances authorized in this Part, are paid beginning on the date that<br />

the official (par. U6003-Al, or U6003-A2) authorizes/orders an evacuation.<br />

G. Written Order<br />

1. Evacuation travel may be required to begin before a written order can be issued due to emergency situations<br />

(par. U6001).<br />

2. Under emergency circumstances, an oral order may be given by any medium (including telephone).<br />

3. When an oral order is given, the AO must promptly issue a confirmatory written order, including the oral<br />

order date, IAW par. U2210.<br />

H. Funds Advance<br />

1. <strong>Travel</strong> and Transportation Allowances<br />

a. <strong>Travel</strong> and transportation allowances (including safe haven allowances) in this Part, may be paid in<br />

advance when an order is issued for the dependent’s/escort’s travel from the evacuation area.<br />

b. An advance of safe haven allowances (authorized under par. U6005) may not exceed the estimated<br />

amount for 30 days at the safe haven/designated place.<br />

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c. Transportation advances (par. U1015-C2e) must be issued only to provide sufficient funds to cover<br />

necessary expenses incurred for:<br />

(1) A dependent while traveling to and while at the safe haven/designated place, or<br />

(2) An escort traveling to and from the safe haven/designated place.<br />

2. DLA. DLA (par. U6012) may be paid to the member designated dependent (par. U1015-C2e) in advance of<br />

the dependent(s) travel to the designated place.<br />

3. Pay<br />

a. A pay advance furnishes an evacuated dependent with funds for travel, food, and other needs.<br />

b. The member designates the advance amount, NTE 2 month's basic pay.<br />

c. The pay advance is payable, to the dependent, in one or more installments.<br />

d. The Secretary Concerned may waive recovery of not more than 1 month's advanced basic pay when<br />

such recovery would be against equity and good conscience or against the public interest.<br />

e. References<br />

a. DoD. DoDFMR, Vol. 7A, Military Pay, Policy, and Procedures.<br />

b. USCG. COMDTINST M7220.29, U.S. Coast Guard Pay Manual.<br />

c. Implementing Procedures. See individual Service pay and allowance manual(s).<br />

U6002 DEFINITION OF TERMS USED IN THIS PART<br />

A. Designated Place. As used in this Part, a designated place is a location the evacuated dependent selects within<br />

the range of possible locations allowed, as the place where they should establish a permanent residence when<br />

competent authority determines that return to the PDS should not take place or is not expected to take place in the<br />

near future. A command sponsored dependent transported to a designated place incident to an evacuation must<br />

establish a permanent residence thereat as soon as practicable.<br />

B. Evacuated Dependent. A dependent (APP A1) who is:<br />

1. Residing in a command sponsored/non command sponsored status at/in the member's PDS vicinity, at the<br />

time of the evacuation;<br />

2. Command sponsored, but temporarily absent from the member's PDS or its vicinity;<br />

3. Command sponsored, and en route to the member's PDS or its vicinity to establish a residence with the<br />

member;<br />

4. A dependent student who, had it not been for the evacuation, would have traveled to the member's PDS<br />

under par. U5260-D, but who instead travels (or converts the current location) to a safe haven or designated<br />

place; or,<br />

5. Residing at/in the member’s former PDS vicinity following the member’s assignment elsewhere or who<br />

resides at/in a PDS vicinity (other than the member’s PDS) incident to the member’s order to an unaccompanied<br />

tour of duty, if competent authority authorized/ordered a dependent’s departure from the PDS at/in the vicinity<br />

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of which the dependent resides and the dependent actually moves to an authorized safe haven designated by that<br />

authority.<br />

C. Evacuation. The authorized/ordered dependent’s movement from a specific OCONUS area, when authorized/<br />

ordered by the appropriate authority in par. U6003-A. Evacuation refers to movement or departure from one area to<br />

another. Both areas may be in the same city/country, or each may be in a different city/country.<br />

D. Safe Haven<br />

1. Named Location. A location anywhere in the world named in the evacuation order, or subsequent<br />

modification to that order, to which a dependent is directed to relocate on a temporary basis to await a decision<br />

by competent authority to either return to the OCONUS PDS or proceed to a designated place.<br />

2. CONUS. If CONUS is named the safe haven in the evacuation order, an evacuee, upon arrival at the<br />

CONUS POD, must select the exact CONUS safe haven location to which they are traveling at GOV’T<br />

expense.<br />

U6003 RESPONSIBILITIES<br />

A. Authorizing/Ordering an Evacuation<br />

*1. Foreign Areas. The decision to evacuate a dependent from an OCONUS foreign area rests with the DoS.<br />

In appropriate circumstances, such as Presidential declaration of national emergency or directed reinforcement<br />

of U.S. Armed Forces in a theatre, or to accommodate force protection or antiterrorism considerations, the<br />

SECDEF, after consultation with the Secretary of State, may authorize the evacuation of all DoD<br />

noncombatants NOTE: The SECDEF’s authority does not apply to noncombatants attached to DoD Attaché<br />

<strong>Office</strong>s, Marine Security Guard Detachments, DoD elements or personnel that form an integral part of the<br />

U.S. Country Team, and others as determined between the COCOM Commander and the Chief of Mission.<br />

See Memorandum of Agreement between DOS and DoD, 14 July 1998. If timely communication with the DoS<br />

is not possible or there is no DoS presence in the area concerned, the COCOM Commander or the senior<br />

commander in the country concerned or the DoD Attaché is responsible for authorizing/ordering an evacuation<br />

of the area. The DoD (USD (P&R) DSN: (312) 224-2798, COML: (703) 614-2798) is primarily responsible for<br />

a dependent’s evacuation at the U.S. Naval Base, Guantanamo, Cuba (DoDD 3025.14, 8 December 2003).<br />

2. Non-foreign OCONUS Areas. The following officials are responsible for authorizing/ordering an<br />

evacuation of the dependents of uniformed service personnel from non-foreign OCONUS areas:<br />

a. DoD Services. Per DSSR 614, DoS (Under Secretary of State for <strong>Management</strong> <strong>Office</strong>) authority is<br />

required for designation of an alternate foreign OCONUS safe haven. Following Secretary of State<br />

authority, the Principal Deputy Under SECDEF (Personnel and Readiness) (PDUSD (P&R)) may<br />

authorize/approve requests for reimbursement of travel and transportation expenses to an alternate foreign<br />

OCONUS safe haven location for an evacuated dependent. The PDUSD (P&R) must also authorize/<br />

approve all requests for evacuees to move from one safe haven location to another when circumstances<br />

warrant for the travel expenses to be reimbursed. While determinations are made on a case by case basis,<br />

justification must consider family support at the requested designation, collocation with the service member<br />

at an alternate work site, or similar rationale to attest that relocation is in the GOV’T’s best interest.<br />

Secretary of State authority is not required for an alternate safe haven in a non-foreign OCONUS area (APP<br />

A1).<br />

b. The Secretary of Homeland Security, or the Secretary's designated representative (Commandant (CG-<br />

12) COML (202) 475-5395), for the dependent of a Coast Guard member;<br />

c. The Secretary of HHS, or the Secretary's designated representative (Director, Division of Commissioned<br />

Corps Personnel and Readiness, COML (240) 453-6059), for the dependent of a PHS member;<br />

d. The Secretary of Commerce, or the Secretary's designated representative (Commissioned Personnel<br />

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Center, COML (301) 713-3444), for the dependent of NOAA Corps member;<br />

U6000-U6003<br />

e. The Secretary of the Army, Navy, or Air Force, or the Secretary's designated representative, for the<br />

dependent of a member of the respective Services (including the Coast Guard when operating under the<br />

DoN by agreement with the Secretary of Homeland Security);<br />

f. The head of a DoD component (APP A1) or designated representative;<br />

g. The commander of a U.S. INSTALLATION (APP A1) or Coast Guard District Commander (for the<br />

dependent of a Coast Guard member) or designated representative; and<br />

h. The commander, director, head, chief or supervisor of an organization or office.<br />

B. Evacuation to a Safe Haven or a Designated Place. The anticipated evacuation duration is the key to determining<br />

if a dependent should travel to a safe haven or a designated place. If the circumstances making an evacuation<br />

necessary are expected to improve so that the evacuated dependent can return to the member's PDS, the dependent is<br />

evacuated to a safe haven. If circumstances are not expected to improve, the dependent is evacuated to a designated<br />

place.<br />

1. Original Safe Haven Location Designation. The original safe haven location is ordinarily designated by the<br />

DoS, with DoD coordination. DoD has primary responsibility for designating the original safe haven when the<br />

evacuation is from the U.S. Naval Base, Guantanamo, Cuba, or a non-foreign OCONUS area.<br />

a. If the CONUS is named in the evacuation order as the original safe haven, an evacuee must select the<br />

exact CONUS safe haven location to which they travel at GOV’T expense.<br />

b. If the U.S. is named in the evacuation order as the original safe haven, for:<br />

(1) DoD Services. An evacuee must select the exact CONUS safe haven. Safe havens outside the<br />

CONUS but in a non-foreign OCONUS area (APP A1) must be authorized/approved by PDUSD<br />

(P&R). Secretary of State authority is not required for an alternate safe haven in the CONUS or a<br />

non-foreign OCONUS area.<br />

(2) Non-DoD Services. An evacuee must select an exact U.S. safe haven location.<br />

2. Alternate Safe Haven Location Designation<br />

a. DoD Services. Following Secretary of State authority (through the Under Secretary of State for<br />

<strong>Management</strong>’s <strong>Office</strong>), the Principal Deputy Under Secretary of <strong>Defense</strong> (Personnel and Readiness)<br />

(PDUSD (P&R)) has the authority to authorize/approve an alternate safe haven for an evacuated dependent<br />

including transportation at GOV’T expense from one safe haven location to another when circumstances<br />

warrant. Secretary of State authority is not required for an alternate safe haven in a non-foreign OCONUS<br />

area (APP A1).<br />

b. Non-DoD Services. The Secretarial Process following Secretary of State authority (through the Under<br />

Secretary of State for <strong>Management</strong>’s <strong>Office</strong>) may authorize/approve an alternate safe haven, including<br />

transportation from one safe haven to another. Secretary of State authority is not required for an alternate<br />

safe haven in the U.S.<br />

c. Alternate Location within a Safe Haven. For all Services, the Secretarial Process must authorize/<br />

approve an alternate location within a safe haven (e.g., within the CONUS) for an evacuated dependent and<br />

transportation at GOV’T expense, when circumstances warrant, for evacuation allowances to be based on<br />

the alternate location. That is, an evacuee must obtain formal permission to change safe haven even if the<br />

change is within the same state.<br />

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3. OCONUS Designated Place Designation. The Secretary Concerned or designated representative is the<br />

authority to authorize/approve an OCONUS designated place.<br />

C. Safe Haven Status Termination and Directing a Dependent to Select a Designated Place<br />

1. DoD Services. For DoD Services the USD(P&R) has responsibility to determine when an evacuated<br />

dependent at a safe haven must optionally select a designated place and move thereto, or select the current safe<br />

haven as the designated place.<br />

2. Non-DoD Services. For non-DoD Services, authority is vested in the Secretarial Process.<br />

D. Evacuation Status Termination<br />

1. DoD Services. For DoD Services, the USD(P&R) terminates evacuation status and authorizes a dependent<br />

to return to the OCONUS PDS.<br />

2. Non-DoD Services. For non-DoD Services, authority is vested in the Secretarial Process.<br />

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BLANK PAGE<br />

U6000-U6003<br />

Change 313 U6A1-8<br />

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Part A: Authorized/Ordered OCONUS Movements Section 2: Dependent Transportation<br />

U6004 DEPENDENT TRANSPORTATION<br />

SECTION 2: DEPENDENT TRANSPORTATION<br />

U6004<br />

A. General. Par. U6004 provides for necessary dependent’s relocation incident to an evacuation, to include the<br />

dependent of a member assigned to an OCONUS PDS who dies before/during an evacuation of that PDS.<br />

Authorization for dependent’s transportation under par. U6004 is the same as that authorized for PCS. The<br />

accompanied baggage is limited to the free checkable baggage the carrier allows. However, if the carrier providing<br />

the transportation allows excess accompanied baggage, the individual acting as the transportation officer in the area<br />

being evacuated, or the AO, as appropriate, may authorize/approve excess accompanied baggage on the applicable<br />

transportation document when the circumstances deem it necessary.<br />

*B. Command-sponsored Dependent and Dependent Student at/in the OCONUS PDS Vicinity at the Time an<br />

Evacuation Is Authorized/Ordered. A command-sponsored dependent and/or a dependent student authorized to<br />

travel under par. U5260-D, who is at/in the member’s PDS vicinity when the evacuation is authorized/ ordered, is<br />

authorized transportation to a safe haven or to a designated place if competent authority directs the travel. A<br />

dependent is residing ‘in the PDS vicinity’ when residing in the foreign area, or non-foreign OCONUS area, within<br />

which the PDS is located. When a member resides with the dependent and commutes to the PDS from a place<br />

located in an adjacent country (except the United States), the dependent also is residing in the member’s PDS<br />

vicinity. A dependent, who was moved at Gov’t expense to the member's OCONUS PDS and who became age 21 at<br />

the PDS, is a dependent for this Part. Further, such dependent, and any dependent transported under par. U6004-B<br />

who turns age 21 at the safe haven or designated place while the member is serving at the OCONUS PDS, is the<br />

member’s dependent while at the safe haven or designated place, as applicable, and for the purpose of return<br />

transportation to the member's OCONUS PDS under par. U6004-I1a.<br />

C. Dependent Residing at/in an OCONUS Station Vicinity (Other than Member's Duty Station) at the Time an<br />

Evacuation Is Authorized/Ordered. A dependent who is residing at/in the vicinity of a member's former duty station<br />

following the member’s assignment elsewhere, or who resides at/in the vicinity of a duty station (other than the<br />

member’s duty station) incident to an authorization/order ICW the member’s unaccompanied tour of duty, when an<br />

evacuation of the duty station at/in the vicinity of which the dependent resides is authorized/ordered, is authorized<br />

transportation to a safe haven or to a designated place if competent authority directs such travel. A dependent, who<br />

was moved at Gov’t expense to the member's former duty station or a duty station (other than the member’s duty<br />

station) and who became age 21, is a dependent for this Part. Further, such dependent, and any dependent<br />

transported under par, U6004-C who turns age 21 at the safe haven or designated place while the member is serving<br />

at the OCONUS PDS, is the member’s dependent while at the safe haven or designated place, as applicable, and for<br />

the purpose of return transportation to the location from which evacuated.<br />

D. Dependent Temporarily Absent from a Member's PDS when an Evacuation is Authorized/Ordered<br />

1. Command-sponsored Dependent Who Is Temporarily Absent from the Member's PDS when an Evacuation<br />

Is Authorized/Ordered. A command-sponsored dependent, who has established a residence at/in the member’s<br />

OCONUS PDS vicinity but who is temporarily absent from the PDS for any reason (to include a dependent<br />

student attending an OCONUS dormitory school away from the member's PDS) when the evacuation is<br />

authorized/ordered, is to be retained in a safe haven status at the place at which the dependent is located when<br />

the evacuation is authorized/ordered, or be furnished transportation to another safe haven or a designated place,<br />

whichever competent authority considers appropriate. Safe haven allowances begin on the date return travel to<br />

the PDS would have begun had their return not been prevented by the evacuation. Only one departure is<br />

permitted per evacuee under an evacuation authorization/order.<br />

*2. Dependent Student Attending School in the United States when an Evacuation Is Authorized/Ordered.<br />

When a dependent is attending school in the United States and the member is authorized transportation for that<br />

dependent to the PDS under par. U5260-D, the safe haven or designated place, as applicable, replaces the<br />

member's PDS as the destination authorized under par. U5260-D. If the dependent student joins other family<br />

members at the safe haven or designated place, the dependent student is authorized one round trip between the<br />

school and the safe haven or designated place, as applicable, under this Part. If the dependent student is the<br />

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U6004<br />

member's only dependent, and if CONUS is named in the evacuation authorization/order as the safe haven, the<br />

dependent student is authorized transportation to and from the exact safe haven location within CONUS that the<br />

dependent student or member selects. Such transportation has no effect on the dependent student travel<br />

authorization between the school and the member's OCONUS PDS under par. U5260-D.<br />

*E. Command-sponsored Dependent and Dependent Student En Route to the Member's OCONUS PDS when an<br />

Evacuation Is Authorized/Ordered. When an evacuation of the member's OCONUS PDS is authorized/ordered, and<br />

the member's command-sponsored dependent, or dependent student traveling under par. U5260-D:<br />

1. With a port call for the travel to the member's PDS or with official authorization to travel to the member's<br />

PDS on personally-procured transportation subject to Gov’t reimbursement (i.e., it was not intended to issue a<br />

port call for that dependent travel), and<br />

2. Who have disestablished their residence and moved to temporary accommodations in preparation for<br />

performing such travel to the member's PDS,<br />

must be requested to remain where they are (their interim safe haven) awaiting a decision to authorize their onward<br />

travel to the PDS, to another safe haven, or to a designated place. For a dependent with a port call, the official<br />

issuing the port call must ascertain the appropriate action to take in each case from the member's Service<br />

headquarters and furnish timely notification to the dependent concerned. For a dependent without a port call, the<br />

Service member’s AO determines the appropriate action to take in each case and furnishes timely notification to the<br />

dependent concerned. The dependent is authorized transportation from the place at which evacuation notification<br />

was received to the safe haven or the designated place, whichever the official implementing the State Department<br />

evacuation instructions considers appropriate. A dependent, who has disestablished a residence after receipt of a<br />

port call or official authorization to travel to the member's OCONUS PDS, and who has moved or must move to<br />

temporary accommodations before beginning the travel to the member’s OCONUS PDS, has departed from the<br />

former residence and is en route to the member’s PDS. "Disestablishment of a residence" includes a situation in<br />

which a house is sold and a contract signed which specifies a date for moving out and closing the sale of the house<br />

or a lease has been terminated and cannot be reinstated. A dependent who has neither received a port call nor<br />

official authorization to travel to the member's PDS is not authorized any transportation under this Part. See par.<br />

U6005-F for safe haven allowances payable.<br />

F. Command-sponsored Dependent and Dependent Student at Safe Haven Are Authorized/Ordered to Move to<br />

Another Safe Haven or to a Designated Place. When competent authority directs or authorizes/approves a<br />

command-sponsored dependent or dependent student evacuated to a safe haven under par. U6004 to move from that<br />

safe haven to another safe haven or to a designated place, dependent’s transportation is authorized/approved to that<br />

new safe haven or designated place.<br />

G. Non-command-sponsored Dependent. A non-command-sponsored dependent at the member's OCONUS PDS<br />

when the evacuation is authorized/ordered is authorized transportation to a safe haven or designated place,<br />

whichever the authority authorizing/ordering the evacuation considers appropriate. A non-command-sponsored<br />

dependent who is en route to, but has not yet arrived at, the PDS when the dependent’s evacuation is authorized/<br />

ordered, is not authorized any transportation under this Part.<br />

H. Allowances for an Escort for a Dependent Incapable of <strong>Travel</strong>ing Alone due to Age, Physical or Mental<br />

Incapacity, or Other Extraordinary Circumstances<br />

1. General. <strong>Travel</strong> and transportation allowances provided in par. U6004-H2 are payable to a member, a U.S.<br />

Gov’t civilian employee, or a person who travels under an official travel authorization/order as an escort for a<br />

dependent evacuated under Chapter 6, Part A, who is incapable of traveling alone between the member's PDS<br />

and the safe haven or designated place, whichever applies, due to age, physical or mental incapacity, or other<br />

extraordinary circumstances. Round-trip transportation, one-way transportation, or transportation via the point<br />

to which the dependent must be escorted, as applicable, is authorized. The travel and transportation allowances<br />

authorized by par. U6004-H may be paid in advance.<br />

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2. <strong>Travel</strong> and Transportation Allowances<br />

U6004<br />

a. Member as Escort. While a member is performing escort duty under par. U6004-H to escort the<br />

dependent(s) between the OCONUS PDS and the safe haven or designated place, the member is authorized<br />

travel and transportation allowances as for all other TDY.<br />

b. U.S. Gov’t Civilian Employee as Escort. While a U.S. Gov’t civilian employee is performing escort<br />

duty under par. U6004-H, the employee is authorized the allowances in regulations issued by the<br />

employee's agency or department for TDY. For travel and transportation allowances for a U.S. Gov’t<br />

civilian employee designated as an escort, see JTR, par. C7100.<br />

c. Person Other Than Member or Civilian Employee as Escort. A person other than a member or U.S.<br />

Gov’t civilian employee, whose travel is authorized as an escort for a dependent(s) under par. U6004-H, is<br />

issued an ITA. See APP E. Individuals designated to travel as escorts are authorized travel and<br />

transportation allowances in the same manner as authorized for a U.S. Gov’t civilian employee.<br />

I. Subsequent Authorization for a Dependent’s Transportation when the Evacuation Status Is Canceled for a<br />

Member’s PDS<br />

1. Command-sponsored Dependent and Dependent Student<br />

a. Transportation to the Member's PDS. When the situation at the OCONUS PDS permits, for the DOD<br />

Services, the USD(P&R) can authorize an evacuated dependent who is a command-sponsored dependent or<br />

dependent student to travel to the member's OCONUS PDS. For the non-DOD Services, that authority is<br />

vested in the Secretarial Process. When that authority has been granted, a command-sponsored dependent<br />

at a safe haven or designated place is authorized transportation to the member's current OCONUS PDS<br />

provided the member has at least 60 days remaining in the tour at the OCONUS PDS on the dependent’s<br />

scheduled arrival date there. If less than 60 days remain in the member's tour on the dependent’s scheduled<br />

arrival date, transportation from the safe haven or designated place, as applicable, to the member's<br />

OCONUS PDS must not be allowed unless authorized by the Secretarial Process. Transportation so<br />

authorized must not exceed transportation from the safe haven or designated place, whichever applies. A<br />

dependent evacuated to a safe haven or designated place under par. U6004-B, who had become age 21 at<br />

the OCONUS PDS before the evacuation, or who turned age 21 while at the safe haven or designated place,<br />

is the member's dependent for the purpose of return transportation to the member's OCONUS PDS. An<br />

evacuated dependent who was at a member’s previous PDS or an OCONUS designated place incident to<br />

the member’s unaccompanied tour is authorized return transportation to the location from which evacuated<br />

under these conditions.<br />

b. <strong>Travel</strong> for Medical/Passport Reasons Prerequisite to Return to Member's PDS. A command-sponsored<br />

dependent required to travel from the safe haven location or designated place to obtain a passport or for<br />

medical screening prerequisite to returning to the member's PDS, is authorized one of the following for<br />

authorized round-trip travel:<br />

(1) Gov’t-owned or Gov’t-procured transportation, or<br />

(2) Transportation-in-kind, or<br />

(3) Reimbursement for the actual cost of personally-procured commercial transportation, limited to<br />

what it would have cost to provide Gov’t-procured transportation, or<br />

(4) The automobile TDY mileage rate for the official distance when a POC is used.<br />

When two or more command-sponsored dependents travel together by POC, only the POC operator is<br />

authorized the TDY mileage allowance. Additional safe haven allowances or reimbursement for meals and<br />

lodging are not authorized ICW this travel.<br />

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2. Non-command-sponsored Dependent. A non-command-sponsored dependent, who has been transported to,<br />

diverted to, or retained at an OCONUS safe haven incident to an evacuation, is furnished transportation to the<br />

member's PDS from the safe haven when the USD(P&R) has authorized a DOD Service member’s dependent,<br />

and the Secretarial Process has authorized a non-DOD Service member’s dependent, to return to the member's<br />

PDS. A non-command-sponsored dependent who has been transported to a safe haven in CONUS incident<br />

to an evacuation must not be furnished transportation to the member’s PDS from the safe haven except<br />

when authorized/approved by the USD(P&R) for the DOD Services and the Secretarial Process for the<br />

non-DOD Services.<br />

U6004<br />

Change 264 U6A2-4<br />

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Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 3: Safe Haven Alws for Deps<br />

U6005-U6006<br />

SECTION 3: SAFE HAVEN EVACUATION ALLOWANCES FOR A COMMAND-<br />

SPONSORED DEPENDENT AND A DEPENDENT STUDENT<br />

U6005 SAFE HAVEN EVACUATION ALLOWANCES FOR A COMMAND-SPONSORED DEPENDENT<br />

INCLUDING A DEPENDENT STUDENT<br />

A. Purpose. A safe haven evacuation allowance is provided to assist a member in meeting the excess costs involved<br />

in temporarily maintaining command-sponsored dependents at a place away from the PDS and a dependent student<br />

for any period during the evacuation during which the dependent student would have otherwise been residing at the<br />

member's PDS. A member is not authorized any safe haven evacuation allowances in Ch 6, Part A, for a noncommand-sponsored<br />

dependent who was at the member’s PDS. However, all other dependents listed in par.<br />

U6001-A, including a dependent who turned 21 at the evacuated PDS or while at the safe haven/DESIGNATED<br />

PLACE, are authorized safe haven evacuation allowances, even though no longer command-sponsored.<br />

NOTES:<br />

1. Tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in CONUS or a nonforeign<br />

OCONUS area is a separately reimbursable travel expense in addition to lodging reimbursement.<br />

2. Tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in foreign areas is not<br />

separately reimbursable. It is part of the per diem rate(s) used to compute the safe haven evacuation<br />

allowances. The value added tax (VAT) relief certificate cost is separately reimbursable if the certificate is<br />

used to avoid paying the lodging tax.<br />

B. General<br />

1. ‘Lodgings-Plus’ Computation Method Applicability to an Evacuated Dependent. An evacuated commandsponsored<br />

dependent and an evacuated dependent student are authorized a safe haven evacuation allowance<br />

computed using the ‘Lodgings-Plus’ computation method for each day they are in an evacuation status. An<br />

AEA described in Ch 4, Part C, does not apply to an evacuation. The ‘Lodgings-Plus’ computation method<br />

consists of a lodging allowance ceiling and an M&IE allowance. For an explanation of the expense items the<br />

safe haven allowance is intended to cover, see APP A PER DIEM definition and Ch 4, Part B. The maximum<br />

lodging reimbursement for a dependent family is the actual total daily lodging cost the family incurs, NTE the<br />

sum of the daily lodging portion of the locality per diem rate authorized for each dependent there. In general,<br />

the ‘Lodgings-Plus’ computation method described in Ch 4, Part B, applies to an evacuated commandsponsored<br />

dependent and a dependent student. If an evacuated dependent stays with friends or relatives while<br />

at a safe haven, no cost for lodging is allowed, whether or not any payment for lodging is made to the friend<br />

or relative. This restriction does not apply when the dependent leases a house, apartment (i.e., lodgings) from a<br />

friend or relative with a bona fide, standard written lease, in those instances when the friend or relative<br />

concerned does not jointly occupy the leased house or apartment. Each evacuated command-sponsored<br />

dependent and dependent student is authorized the safe haven evacuation allowance M&IE portion even if not<br />

authorized the safe haven evacuation allowance lodging portion for any given day. See the computations in par.<br />

U6005-G. GOV’T dining facility/mess or open mess availability/use has no effect on safe haven evacuation<br />

allowances for a dependent even though the dependent may or does use such facilities without charge. A<br />

safe haven evacuation allowance payable under par. U6005 may be paid in advance as in par. U6013-A.<br />

2. Authority Termination<br />

a. Authority for safe haven evacuation allowances may:<br />

(1) Be terminated by the Secretarial Process on an individual basis when a member’s/dependent(s)’<br />

situation does not warrant additional reimbursement assistance; or<br />

(2) Terminate sooner for other reasons.<br />

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b. If not terminated under par. U6005-B2a above, safe haven evacuation allowances authorized in par.<br />

U6005 terminate on the date the member detaches/departs from the PDS from which the dependent’s<br />

evacuation was authorized/ordered except when the:<br />

(1) Authorty for evacuation safe haven evacuation allowances is extended by an Evacuation<br />

Allowance Determination issued by the PDTATAC; or<br />

(2) Member dies (see par. U6001-A).<br />

c. Safe haven evacuation allowances at a safe haven may not extend beyond the earliest of the:<br />

(1) 180-consecutive-day period unless extended by the USD (P&R) for a DoD Service member’s<br />

dependent, and by the Secretarial Process for a non-DoD Service member’s dependent;<br />

(2) Date dependents depart the safe haven for the PDS or DESIGNATED PLACE (or convert the safe<br />

haven to a DESIGNATED PLACE); or<br />

(3) Expiration date established by the USD (P&R) for a DoD Service member’s dependent, and by the<br />

Secretarial Process for a non-DoD Service member’s dependent.<br />

3. Unexpired Lease. A dependent should avoid signing a long- term lease and a lease without a military clause<br />

while at a safe haven and/or a DESIGNATED PLACE. However, many short-term leases and leases with<br />

military clauses require at least 30 days termination notice. If a dependent signs a lease for lodging at the safe<br />

haven/DESIGNATED PLACE and is then authorized to return to the PDS or move to a DESIGNATED<br />

PLACE, reimbursement of the expenses incurred for the unexpired lease period up to 30 days may be<br />

authorized. The amount reimbursed may not exceed the amount the evacuated dependent would have received<br />

for the safe haven evacuation allowance lodging portion for the unexpired period.<br />

C. Safe Haven Evacuation Allowances while <strong>Travel</strong>ing. While traveling from:<br />

1. The place at which a dependent receives evacuation notification incident to travel to a member's PDS under<br />

par. U6004-D or U6005-F to a safe haven or DESIGNATED PLACE;<br />

2. A member's OCONUS PDS to a safe haven or DESIGNATED PLACE;<br />

3. One safe haven to another safe haven;<br />

4. A safe haven to a DESIGNATED PLACE, or;<br />

5. A safe haven or DESIGNATED PLACE to return to member's OCONUS PDS; the safe haven evacuation<br />

allowance payable to a command-sponsored dependent and a student dependent in an evacuation status:<br />

a. Age 12 or older is equal to that payable to a member traveling on TDY;<br />

b. Under age 12 is NTE one half of the amount payable to a member traveling on TDY.<br />

D. Safe Haven Evacuation Allowances while at Safe Haven<br />

1. Safe Haven Evacuation Allowances Payable. A command-sponsored dependent, and a dependent student in<br />

an evacuation status, is authorized safe haven evacuation allowances for 30 consecutive days beginning on the<br />

dependent’s initial safe haven arrival date. A dependent student in evacuation status who joins the evacuated<br />

command-sponsored dependent at the safe haven is authorized safe haven evacuation allowances for any of<br />

those 30 days the command-sponsored dependent is authorized safe haven evacuation allowances. The safe<br />

haven evacuation allowance is computed as shown in the par. U6005-G examples, in an amount NTE the<br />

locality per diem rate for the area concerned. A dependent age 12 and older is authorized the full evacuation<br />

allowance amount, while a dependent under age 12 is authorized a safe haven evacuation allowance NTE 50%<br />

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of the locality per diem rate for the area concerned. The safe haven evacuation allowance rate is increased for a<br />

dependent reaching age 12 while located at a safe haven beginning on the twelfth birthday. After the 30consecutive-day<br />

period expires, and unless otherwise authorized/approved in a determination issued by the USD<br />

(P&R) for a DoD Service member’s dependent and/or the Secretary Concerned for a non-DoD Service<br />

member’s dependent, the safe haven evacuation allowance rate is computed for NTE 150 consecutive additional<br />

days (unless extended for time and/or per diem rate percentage by the USD (P&R) for a DoD Service member’s<br />

dependent, and by the Secretary Concerned for a non-DoD Service member’s dependent under par. U6005-B2)<br />

at:<br />

a. 60% of the locality per diem rate for the area for a dependent age 12 and older, and<br />

b. 30% of the locality per diem rate for the area for a dependent under age 12.<br />

A situation may arise in which the reduced safe haven evacuation allowance does not cover the additional costs<br />

involved in maintaining specific dependent(s) at the safe haven (i.e., the additional expenses for lodging, meals<br />

and IE exceed the reduced rate amount). The specific dependent(s) receiving the safe haven evacuation<br />

allowances, or the individual receiving the safe haven evacuation allowances on the dependent(s)’ behalf, may<br />

forward a request through the paying disbursing or finance office to the PDTATAC Chief, requesting an<br />

increased safe haven evacuation allowance rate. Requests must contain the actual daily cost figures for lodging,<br />

meals and IE. The finance or disbursing office should add any pertinent information concerning the request,<br />

make appropriate recommendations, and forward the request to PDTATAC. The request should be forwarded<br />

to the Per Diem, <strong>Travel</strong> and Transportation Allowance Committee by:<br />

a. Mail : Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

ATTN: Evacuation Allowances<br />

4800 Mark Center Drive<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000<br />

b. FAX: (571) 372-1301<br />

*c. E-Mail: pdtatac-tt@dtmo.pentagon.mil, or<br />

d. Message: SECDEF WASHINGTON DC//DTMO//.<br />

If the request is granted, PDTATAC issues an Evacuation Allowance Determination specifying the<br />

authorized/approved safe haven evacuation allowance amount. The Evacuation Allowance Determination, or<br />

request disapproval, is sent directly to the dependent concerned, with a copy to the finance or disbursing office.<br />

PDTATAC provides copies of all requests and approvals/disapprovals to the applicable Service representative.<br />

2. Safe Haven Evacuation allowances when Movement to Another Safe Haven Is Directed or Authorized.<br />

Competent authority may direct the movement of a command-sponsored dependent and/or a dependent student<br />

between safe havens. Safe haven evacuation allowances at the former safe haven terminate on the day<br />

transportation is first made available to the dependent unless competent authority authorizes a further delay as<br />

being unavoidable and for reasons beyond the individual's control. Safe haven evacuation allowances may not<br />

be authorized for any period beyond that authorized in par. U6005-D1.<br />

When a dependent is directed to move between safe havens (e.g., from one OCONUS safe haven to another<br />

OCONUS safe haven or to a CONUS safe haven), safe haven evacuation allowances as in par. U6005-D1 for<br />

NTE 180 consecutive days begin again on the new safe haven arrival date. If at the dependent’s or member’s<br />

request a dependent is authorized to travel between:<br />

a. Safe havens (e.g., from CONUS safe haven to safe haven in Japan), or<br />

b. Locations within the same safe haven (e.g., from Chicago to Baltimore),<br />

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the 180-consecutive-day period begun at the first safe haven continues in effect but the locality per diem rate<br />

applicable to the new location begins on the arrival date at that location. If travel to the new location is not<br />

completed within one day, safe haven evacuation allowances for the travel day(s) are paid under par. U6005-C<br />

(except for the arrival day at the new safe haven).<br />

3. Return to Member's PDS Authorized. When a PDS’s evacuation status is terminated and competent<br />

authority authorizes a command-sponsored dependent to return, safe haven evacuation allowances at the former<br />

safe haven terminate on the day transportation is first made available to a dependent unless competent authority<br />

authorizes a further delay as being unavoidable and for reasons beyond the individual's control. Safe haven<br />

evacuation allowances may not be authorized beyond the period authorized in par. U6005-D1.<br />

a. The maximum 180-consecutive-day period authorized in par. U6005-D1,<br />

b. The date the dependent departs the safe haven for the DESIGNATED PLACE (or converts the safe<br />

haven to a DESIGNATED PLACE), or<br />

c. The expiration date, even if in excess of 180 consecutive days, established by the USD (P&R) for a DoD<br />

Service member’s dependent, and by the Secretarial Process for a non-DoD Service member’s dependent.<br />

4. Safe Haven Evacuation allowances - Termination when an Evacuated Dependent Is Directed to Move to a<br />

DESIGNATED PLACE. A command-sponsored dependent at a safe haven is expected to comply promptly<br />

with the requirement to select a DESIGNATED PLACE and move thereto if the dependent selects other than<br />

the safe haven location as the DESIGNATED PLACE. The requirement to select a DESIGNATED PLACE is<br />

issued by the USD (P&R) for a DoD Service member’s dependent, and by the Secretary Concerned for a non-<br />

DoD Service member’s dependent. The requirement directing the relocation to a DESIGNATED PLACE must<br />

specify the date on which safe haven evacuation allowances terminate for a dependent ordered to relocate from<br />

the safe haven to a DESIGNATED PLACE. Safe haven evacuation allowances at a safe haven may not extend<br />

beyond the period authorized in par. U6005-B2.<br />

5. A Command-sponsored Dependent Is Temporarily Absent from the Member's PDS when an Evacuation Is<br />

Authorized or Ordered. A command-sponsored dependent who has established a residence at/in the member’s<br />

OCONUS PDS vicinity who is temporarily absent from the PDS for any reason (to include a dependent student<br />

attending an OCONUS dormitory school away from the member's PDS) when the evacuation is authorized/<br />

ordered, is at a safe haven thereat and is authorized the safe haven evacuation allowances for the place at which<br />

located beginning on the date return travel to the PDS would have begun had return not been prevented by the<br />

evacuation. Competent authority must determine this date from information secured from the dependent or the<br />

member, but the date must not be earlier than the date the evacuation from the PDS actually began.<br />

6. A Dependent Student Attending School in the U.S. when an Evacuation Is Authorized/Ordered. When a<br />

member, whose PDS has been evacuated, has a dependent student attending school in the U.S. for whom the<br />

member is authorized transportation allowances under par. U5260-D, the safe haven location displaces the<br />

member's PDS as the dependent student’s authorized travel destination. The dependent student is authorized<br />

the safe haven evacuation allowances under Ch 6, Part A, for the dependent student who has joined other family<br />

members at the safe haven or, being the member's only dependent, is the member's only dependent at the safe<br />

haven. See par. U6004-D2. Evacuation allowances are authorized beginning on the date the dependent student<br />

would have joined the member OCONUS had it not been for the evacuation. Unless the authority terminates<br />

sooner for other reasons under this Part, authorized allowances continue until the dependent student:<br />

a. Would have otherwise returned under par. U5260-D from the member's PDS,<br />

b. Departs the safe haven to return to school to resume class attendance there, or<br />

c. Starts attending classes at school,<br />

whichever occurs earliest.<br />

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7. Safe Haven Evacuation Allowances when Away from Safe Haven. Safe haven evacuation allowances<br />

continue for a command-sponsored dependent at a safe haven location, and a dependent student at the safe<br />

haven location under par. U6005-D6, who is absent from the safe haven for personal reasons, during such<br />

absences provided the:<br />

a. Dependent does not join the member to establish a residence (or occupy the old residence) at the PDS,<br />

and<br />

b. Dependent student (at the safe haven under par. U6005-D6) does not depart the safe haven to return to<br />

school to resume class attendance there.<br />

Any excess transportation costs are the dependent’s financial responsibility. The locality per diem rate used for<br />

safe haven allowances and the payment period while the dependent is away from the safe haven location is the<br />

same as though the dependent had remained at the safe haven location during the entire period. If the dependent<br />

does not go to the authorized safe haven but goes somewhere else instead without authorization/approval, use<br />

the Standard CONUS per diem rate, even OCONUS. Transportation costs are limited to the cost to the<br />

authorized safe haven location. If the dependent ultimately goes to the authorized safe haven location or if the<br />

location to which the dependent travels is later approved as an authorized safe haven, then the safe haven<br />

locality rate is used for the entire time, rather than the Standard CONUS per diem rate.<br />

E. Safe Haven Evacuation Allowances while at a DESIGNATED PLACE. When a command-sponsored dependent<br />

or a dependent student selects a DESIGNATED PLACE and moves there, or converts the safe haven location to a<br />

DESIGNATED PLACE, the dependent must establish a permanent residence there as soon as practicable. Safe<br />

haven evacuation allowances are authorized to offset lodgings, M&IE while locating and establishing such<br />

residence. While at a DESIGNATED PLACE, a dependent who:<br />

1. Moves to a DESIGNATED PLACE is authorized safe haven evacuation allowances as in par. U6005-D.<br />

2. Converts the safe haven to a DESIGNATED PLACE, or a dependent student who converted the school<br />

location to a DESIGNATED PLACE, is authorized safe haven evacuation allowances as in par. U6005-D,<br />

except for a dependent receiving a reduced safe haven evacuation allowance IAW par. U6005-D1. A dependent<br />

continues receiving a reduced safe haven evacuation allowance while looking for a permanent residence.<br />

Safe haven evacuation allowance begins on the dependent’s initial arrival date at the DESIGNATED PLACE or the<br />

date their safe haven is converted to a DESIGNATED PLACE. Safe haven evacuation allowances end at 2400 on<br />

the day the dependent first occupies the permanent residence or at 2400 on the 30th day, whichever is earlier. When<br />

unusual or emergency circumstances prevent permanent residence establishment, the SECDEF, Secretary<br />

Concerned, or a Secretary’s designated representative may authorize/approve an additional safe haven evacuation<br />

allowance period as warranted, but safe haven evacuation allowances end at 2400 on the day the dependent first<br />

occupies a permanent residence. Determine safe haven evacuation allowances at the DESIGNATED PLACE as in<br />

par. U6005-D for a safe haven. The Secretarial Process may approve safe haven evacuation allowance rates higher<br />

(i.e., higher percentages) than those prescribed for periods after 30 days, on a case-by-case basis, when justified by<br />

costs for lodging, M&IE.<br />

F. Safe Haven Evacuation Allowances when a Dependent Is En Route to a Member's OCONUS PDS when an<br />

Evacuation Is Authorized/Ordered. When a member's OCONUS PDS is authorized/ordered evacuated, a dependent:<br />

1. With a port call for travel to the member's PDS or with official authority to travel to the member's PDS on<br />

personally-procured transportation subject to reimbursement by the GOV’T (i.e., it was not intended to issue a<br />

port call for that dependent’s travel);<br />

2. Who has already disestablished the former permanent residence and has moved to temporary<br />

accommodations in preparation for performing such travel, and who has been notified of the evacuation; and<br />

3. Who has been requested to remain at the place at which located when notified, pending notification to<br />

continue to the member's PDS or to travel to a safe haven or to a DESIGNATED PLACE;<br />

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is authorized safe haven evacuation allowances based on the locality per diem rate for the area concerned, computed<br />

as shown in par. U6005-G. The safe haven evacuation allowance period begins at 0001 on the date the dependent<br />

receives official notification of port call withdrawal or suspension, or official authority to travel to the member’s<br />

PDS on personally-procured transportation. The safe haven evacuation allowance continues until 2400 on the date<br />

that the dependent receives notification to resume travel or to begin travel to a DESIGNATED PLACE. If travel to<br />

the member's PDS is then authorized, no safe haven evacuation allowances incident to such travel are authorized<br />

under Ch 6, Part A. If travel to a DESIGNATED PLACE is authorized, pars. U6005-C and U6005-D apply.<br />

G. Safe Haven Evacuation Allowance Computations. The following examples illustrate the method used for<br />

computing safe haven evacuation allowances:<br />

NOTES:<br />

1. The locality per diem rates and mileage allowances used in the following example(s) are for illustrative<br />

purposes only and may not reflect current allowances.<br />

2. Tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in CONUS or in a nonforeign<br />

OCONUS area are separately reimbursable travel expenses in addition to safe haven evacuation<br />

allowances.<br />

3. Tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in a foreign OCONUS<br />

area is not separately reimbursable. It is part of the per diem rate used in safe haven evacuation allowance<br />

computation. The value added tax (VAT) relief certificate cost is separately reimbursable if the certificate is<br />

used to avoid paying the lodging tax.<br />

4. OCONUS locality rates include an amount for laundry/dry cleaning/pressing of clothing cost. CONUS<br />

locality per diem rates do not include an amount for laundry/dry cleaning/pressing of clothing cost. There is<br />

no authority to reimburse laundry/dry cleaning expenses while at a CONUS safe haven or DESIGNATED<br />

PLACE.<br />

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EXAMPLE 1<br />

A member's spouse, one child age 12 and one child under age 12 were evacuated from an OCONUS PDS, at which they were<br />

command-sponsored, to a CONUS safe haven. The daily actual lodging cost incurred at the safe haven by the three dependents,<br />

who shared one room, was $70 plus $5.60 for lodging tax (8%). The maximum locality per diem rate was $127 ($66/ $61).<br />

(a) Determine the maximum daily amount for the first 30 days that may be paid to the member's three dependents as follows.<br />

See par. U6005-D1:<br />

Each dependent age 12 or older is authorized a safe haven evacuation allowance NTE the full locality per diem rate ($127), which<br />

in this case is $61 for M&IE and NTE $66 for lodging. Each dependent under age 12 is authorized a safe haven evacuation<br />

allowance NTE 50% of the locality per diem rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $61.00 $66 $127.00<br />

Child (age 12 or older) $61.00 $66 $127.00<br />

$30.50<br />

$33<br />

Child (under age 12)<br />

$63.50<br />

($61.00 x 50%)<br />

($66 x 50%)<br />

Max daily amount payable for the 3 dependents’ costs: $152.50 $165 $317.50<br />

(b) Determine the actual total daily amount paid for the first 30 days, within the maximum amounts shown in (a), ($152.50 for<br />

M&IE and NTE $165 for lodging), as follows:<br />

M&IE:<br />

$152.50 (The M&IE in this daily amount is paid to cover cost of M&IE for the three dependents. No<br />

itemization or receipts are required.)<br />

Lodging:<br />

$70 (This is the actual daily amount (not including lodging tax) the three dependents paid for lodging, which is<br />

less than the maximum ($165) that may be reimbursed. A lodging receipt is required for this amount.)<br />

Daily Amount:<br />

$222.50 (Daily amount that is payable to dependents (within the maximum $317.50 established in (a) for the<br />

three dependents’ costs incurred for the first 30 days)<br />

Lodging Tax: $5.60<br />

$228.10 (Actual daily amount (including lodging tax) paid to dependents for the three dependents’ costs<br />

Total:<br />

incurred for first 30 days)<br />

(c) Beginning on the 31st day safe haven evacuation allowance is computed at 60% (for a dependent age 12 or older) and 30%<br />

(for a dependent under age 12) of the applicable locality per diem rate, unless otherwise authorized under par. U6005-D1.<br />

Determine the maximum daily amount that may be paid starting on the 31st day to the 180th day for the member's three<br />

dependents in this example as follows:<br />

M&IE Max Lodging Total<br />

Member's spouse:<br />

$36.60<br />

($61 x 60%)<br />

$39.60<br />

($66 x 60%)<br />

$76.20<br />

Child (over age 12 or older)<br />

$36.60<br />

($61 x 60%)<br />

$39.60<br />

($66 x 60%)<br />

$76.20<br />

Child (under age 12)<br />

$18.30<br />

$19.80<br />

$38.10<br />

($61 x 30%)<br />

($66 x 30%)<br />

Max daily amount payable for the 3 dependents’ costs: $91.50 $99 $190.50<br />

(d) Determine the actual total daily amount for payment for the 31 st to the 180 th days, within the maximum amounts shown<br />

in (c) ($91.50 for M&IE and NTE $99 for lodging), as follows:<br />

M&IE:<br />

$91.50 (The M&IE in this daily amount is paid to cover M&IE for the three dependents. No itemization or<br />

receipts are required.)<br />

Lodging:<br />

$70 (This is the actual daily amount (not including lodging tax) paid for lodging by the three dependents, which<br />

is less than the maximum ($99) that may be reimbursed. A lodging receipt is required for this amount.)<br />

Daily Amount:<br />

$161.50 (Daily amount that is payable to dependents (within the maximum $198.50 established in (c) for costs<br />

incurred by the three dependents on 31 st to 180 th days)<br />

Lodging Tax: $5.60<br />

Total:<br />

$167.10 (The actual daily amount (including lodging tax) paid for the three dependents’ costs on the 31 st to the<br />

180 th days)<br />

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EXAMPLE 2<br />

A member's spouse, two children over age 12 and one child under age 12 were evacuated from a member's OCONUS PDS, at<br />

which they were in a command-sponsored status, to a safe haven in a foreign area. The actual daily lodging cost at the safe haven<br />

location for one room shared by the spouse and child under age 12 was $52 (including lodging tax). The actual daily lodging cost<br />

for the room shared by the two children over age 12 was also $52 (including lodging tax). Max locality per diem rate for the safe<br />

haven location was $84 ($44/ $40).<br />

(a) Determine the maximum daily amount for the first 30 days that may be paid to member's four dependents as follows (see<br />

par. U6005-D1):<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances up to the full rate ($84), which in this case is $40<br />

for M&IE and up to $44 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances up to 50% of<br />

the rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $40 $44 $84<br />

Child (over age 12) $40 $44 $84<br />

Child (under age 12) $40 $44 $84<br />

20<br />

$22<br />

Child (under age 12):<br />

$42<br />

($40 x 50%)<br />

($44 x 50%)<br />

Max daily amount payable for the 4 dependents’ costs: $140 $154 $294<br />

(b) Determine the actual daily amount that is paid for the first 30 days, within the maximum amount shown in (a). ($140 for<br />

M&IE and $154 for lodging), as follows:<br />

M&IE:<br />

$140 (The M&IE in this daily amount is paid to cover cost of meals, laundry and dry cleaning for the four<br />

dependents. No itemization or receipts are required.)<br />

Lodging:<br />

$104 (This is the actual daily amount ($52 + $52) (including lodging tax) paid for lodging by the four dependents,<br />

which is less than the maximum ($154) that may be reimbursed. A lodging receipt is required for this amount.)<br />

Total: $244 (The actual daily amount paid to dependents for costs incurred by the four dependents for first 30 days)<br />

(c) Beginning on the 31 st day safe haven allowances are computed at 60% (for a dependent age 12 or older) and 30% (for a<br />

dependent under age 12) of the applicable locality per diem rate, unless otherwise authorized under par. U6005-D1. The<br />

maximum daily amount that may be paid for the member’s four dependents in this example starting on the 31 st day to the 180 th<br />

day is determined as follows:<br />

*(d) Beginning on the 31 st day safe haven allowances are computed at 60% (for a dependent age 12 or older) and 30% (for a<br />

dependent under age 12) of the applicable locality per diem rate, unless otherwise authorized under par. U6005-D1. The<br />

maximum daily amount that may be paid for the member’s four dependents in this example starting on the 31 st day to the 180 th<br />

day is determined as follows:<br />

M&IE Max Lodging Total<br />

Member’s spouse:<br />

$24<br />

($40 x 60%)<br />

$26.40<br />

($44 x 60%)<br />

$50.40<br />

Child (over age 12)<br />

$24<br />

($40 x 60%)<br />

$26.40<br />

($44 x 60%)<br />

$50.40<br />

Child (over age 12)<br />

$24<br />

($40 x 60%)<br />

$26.40<br />

($44 x 60%)<br />

$50.40<br />

Child (under age 12)<br />

$12<br />

$13.20<br />

$25.20<br />

($40 x 30%)<br />

($44 x 30%)<br />

Max daily amount payable for the 4 dependents’ costs: $84 $92.40 $176.40<br />

(e) Determine the actual total daily amount that is paid for the 31 st to the 180 th days, within the maximum amounts<br />

shown in (c) ($84 for M&IE and up to $92.40 for lodging), as follows:<br />

M&IE:<br />

$84 (The M&IE in this daily amount is paid to cover cost of meals, laundry and cleaning for the four dependents.<br />

No itemization or receipts are required.)<br />

$92.40 (The actual daily cost for lodging for the four dependents is $104 but the maximum that may be<br />

Lodging:<br />

reimbursed is $92.40. A lodging receipt is required for the actual lodging cost.) (See NOTE.)<br />

Total: $176.40 (The actual daily amount paid for the four dependents on the 31 st to the 180 th days)<br />

NOTE: Since the amount ($92.40) reimbursed for the dependents’ lodging costs is less than the actual amount the dependents<br />

paid ($104), a request may be submitted through the paying office to the PDTATAC for approval of an increase to the<br />

maximum lodging allowance for the member’s spouse from $26.40 to $38. If approval is received, an additional $11.60/day is<br />

payable to cover the lodging costs.<br />

Change 301 U6A3-8<br />

01/01/12

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 3: Safe Haven Alws for Deps<br />

U6005-U6006<br />

EXAMPLE 3<br />

A member, his spouse and one child over age 12 were in a CONUS location on authorized leave (COT or FEML) from 25 July to<br />

15 August when a dependent evacuation was ordered effective 1 August from the member’s PDS at which the dependents reside in<br />

a command-sponsored status. The member contacted the command at the OCONUS PDS and was directed to return. The member<br />

departed the leave point on 3 August. As in par. U6005-D5, the dependent was determined to already be at a safe haven and<br />

authorized safe haven evacuation allowances for the place at which located beginning on the date return travel to the member’s<br />

PDS would have begun had the evacuation not prevented the return. Since the dependent was scheduled to begin travel to the<br />

member’s PDS on 16 August, the dependent was authorized safe haven evacuation allowances under par. U6005-D1 beginning on<br />

that date. The member’s spouse and child stayed in the spouse’s parents’ home. The maximum locality per diem rate for the<br />

CONUS location at that time was $192 (136/ $56).<br />

(a) The maximum daily amount that may be paid for the member's two dependents’ costs for the first 30 days is determined as<br />

follows (see par. U6005-D1):<br />

Each dependent age 12 years or older is authorized safe haven evacuation allowances NTE the full per diem rate ($192), which in<br />

this case is $56 for M&IE and NTE $136 for lodging.<br />

M&IE Max Lodging Total<br />

Member's spouse: $56 $136 $192<br />

Child (over age 12) $56 $136 $192<br />

Max daily amount payable for the 2 dependents’ costs: $112 $272 $384<br />

(b) The actual total daily amount, within the maximum amounts shown in (a) ($112 for M&IE and NTE $272 for lodging),<br />

that may be paid for first 30 days is determined as follows:<br />

$112 (The M&IE in this daily amount is paid to cover cost of M&IE for the two dependents. No itemization or<br />

M&IE:<br />

receipts are required.)<br />

Lodging: $0 (No lodging allowance is paid when a dependent stays with a friend or relative (par. U6005-B1)).<br />

Total:<br />

$112 (Actual daily amount paid to dependents for two dependents’ costs for first 30 days)<br />

(c) Beginning on the 31 st day safe haven evacuation allowances are computed at 60% (for a dependent age 12 or older) of the<br />

applicable locality per diem rate unless otherwise authorized under par. U6005-D1. Determine the maximum daily amount<br />

that may be paid for the member's two dependents in this example starting on the 31 st day to the 180 th day as follows:<br />

M&IE Max Lodging Total<br />

Member's spouse:<br />

$33.60<br />

($56 x 60%)<br />

$81.60<br />

($136 x 60%) $115.20<br />

Child (over age 12)<br />

$33.60<br />

($56 x 60%)<br />

$81.60<br />

($136 x 60%) $115.20<br />

Max daily amount payable for the 2 dependents’ costs: $67.20 $163.20 $230.40<br />

(d) Determine the actual total daily amount that is paid for the 31 st to the 180 th days, within the maximum amounts<br />

shown in (c) ($67.20 for M&IE and NTE $163.20 for lodging), as follows:<br />

M&IE:<br />

$67.20 (The M&IE in this daily amount is paid to cover cost of M&IE for the two dependents. No itemization<br />

or receipts are required.)<br />

Lodging: $0 (No lodging allowance is paid when dependents stay with friends or relatives (par. U6005-B1)).<br />

Total: $67.20 (The actual daily amount paid for the two dependents’ costs on the 31 st to the 180 th days)<br />

Change 301 U6A3-9<br />

01/01/12

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 3: Safe Haven Alws for Deps<br />

U6005-U6006<br />

EXAMPLE 4<br />

A member's spouse, one child age 14 and one child age 9 were evacuated from a member's foreign area PDS, where they were<br />

command-sponsored, to their CONUS DESIGNATED PLACE.<br />

The dependents shared a hotel room at the DESIGNATED PLACE and incurred a lodging cost of $150 plus $18.75 lodging tax<br />

(12.5%)/day until they moved into their permanent residence on 10 September. The dependents are authorized safe haven<br />

evacuation allowances while traveling to, and while at, the DESIGNATED PLACE. Safe haven evacuation allowances at the<br />

DESIGNATED PLACE begin on the arrival date at that place (15 August) and continue to 2400 on the day they occupied the<br />

permanent residence. See par. U6005-E. The maximum locality rate at the arrival point at the time of travel was $139 ($78/ $61).<br />

The maximum locality rate at the DESIGNATED PLACE was $207 ($141/ $66).<br />

(a) The maximum safe haven evacuation allowances that may be paid for the member's three dependents for 14 August while<br />

they traveled to the DESIGNATED PLACE and while they remained overnight at the arrival point (par. U6005-E):<br />

Depart (14 Aug) Arrive (14 Aug) Overnight Lodging Depart (15 Aug) Arrive (15 Aug)<br />

CONUS arrival point. Incurred a lodging CONUS arrival<br />

OCONUS PDS POE CONUS<br />

Designated Place<br />

cost of $75 plus $9 lodging tax (12%)<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances NTE the full rate ($139), which in this case is $61<br />

for M&IE and NTE $78 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances NTE 50% of<br />

the full rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $61.00 $78 $139.00<br />

Child (age 14) $61.00 $78 $139.00<br />

Child (age 9):<br />

$30.50<br />

$39<br />

$69.50<br />

($61.00 x 50%)<br />

Change 301 U6A3-10<br />

01/01/12<br />

point<br />

($78 x 50%)<br />

Max daily amount payable for the 3 dependents’ costs: $152.50 $195 $347.50<br />

(b) Computing safe haven evacuation allowances, as for a member’s TDY, within the maximum amounts shown in (a)<br />

($152.50 for M&IE and NTE $195 for lodging) for payment for the travel period to the DESIGNATED PLACE via the<br />

CONUS arrival point on 14 August.<br />

The dependents are authorized 75% of the M&IE for travel on 14 August ($152.50 x 75% = $114.38).<br />

$114.38 (The M&IE in this amount is paid to cover cost of M&IE for the three dependents. No itemization or<br />

M&IE:<br />

receipts are required.)<br />

Lodging:<br />

$75 (This is the actual amount (not including lodging tax the three dependents paid for lodging at the arrival<br />

point, which is less than the maximum ($195) that may be reimbursed. A lodging receipt is required for this<br />

amount.)<br />

Lodging Tax: $9<br />

Total:<br />

$198.38 (The actual amount (including lodging tax) paid to dependents for the three dependents’ costs on 14<br />

August.)<br />

(c) Determine the maximum daily amount that may be paid to the member's three dependents beginning on the arrival day at<br />

the DESIGNATED PLACE through the day the permanent residence was occupied as follows. See par. U6005-E:<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances NTE the full rate ($207), which in this case is $66<br />

for M&IE and NTE $141 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances NTE 50% of<br />

the full rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $66 $141 $207<br />

Child (age 14) $66 $141 $207<br />

Child (age 9):<br />

$33<br />

$70.50<br />

$103.50<br />

($66 x 50%)<br />

($141 x 50%)<br />

Max daily amount payable for the 3 dependents’ costs: $165 $352.50 $517.50<br />

(d) The actual total daily amount, within the maximum amounts shown in (c) ($165 for M&IE and NTE $352.50 for lodging),<br />

that may be paid for 27 days (15 August to 10 September) is determined as follows:<br />

M&IE:<br />

$165 (The M&IE in this daily amount is paid to cover cost of M&IE for the three dependents. No itemization<br />

or receipts are required.)<br />

Lodging:<br />

$150 (This is the actual daily amount (not including lodging tax) the three dependents paid for lodging, which<br />

is less than the maximum ($352.50) that may be reimbursed. A lodging receipt is required for this amount.)<br />

Daily amount:<br />

$315 (The daily amount that is payable to dependents within the maximum $352.50 established in (c) for the<br />

three dependents’ costs for 27 days)<br />

Lodging Tax: $18.75<br />

Total:<br />

$333.75 (The actual daily amount (including lodging tax) paid to dependents for the three dependents’ costs<br />

while at the DESIGNATED PLACE for 27 days (27 days x $333.75/day = $9,011.25)).

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 3: Safe Haven Alws for Deps<br />

U6006 LOCAL TRAVEL ALLOWANCE IN AND AROUND THE SAFE HAVEN AND THE<br />

DESIGNATED PLACE<br />

U6005-U6006<br />

A. Purpose. A local travel allowance is intended to partially offset the expenses an evacuated dependent incurs for<br />

required local travel.<br />

B. When Payable. A local travel allowance is:<br />

1. Authorized to be paid when a dependent is receiving safe haven evacuation allowances and has not taken<br />

delivery of a POV transported to the DESIGNATED PLACE under par. U6008.<br />

2. Paid at a rate of $25/day/family group, regardless of the number of dependents with no receipt required.<br />

C. When Not Payable. An allowance under par. U6006 may not be paid for any day that reimbursement is<br />

received under par. U6008-D for expenses incurred to rent a motor vehicle.<br />

Change 301 U6A3-11<br />

01/01/12

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 3: Safe Haven Alws for Deps<br />

BLANK PAGE<br />

U6005-U6006<br />

Change 301 U6A3-12<br />

01/01/12

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 4: HHG Transportation<br />

U6007 HHG TRANSPORTATION<br />

A. General<br />

SECTION 4: HHG TRANSPORTATION<br />

U6007<br />

1. HHG. A member with a dependent is authorized HHG transportation (including UB as defined in APP A) as<br />

noted below incident to a dependent’s evacuation from the member's PDS. Up to 18,000 pounds of HHG may<br />

be moved and stored for the member at Gov’t expense minus any weight of HHG otherwise already in storage<br />

at Gov’t expense. When a dependent selects a designated place outside the U. S., any tax consequences (ex.,<br />

import tax) that result from transporting HHG there are the member’s/dependent’s responsibility. NTS of HHG<br />

in excess of 18,000 lbs is not authorized at Gov’t expense. A member who personally procures the HHG<br />

transportation authorized below is authorized reimbursement IAW par. U5320-D, unless the member has a PCS<br />

authorization/order, in which case reimbursement is under pars. U5320-D or U5320-E.<br />

2. UB. UB items may be transported separately from HHG in an amount not to exceed 350 lbs for each<br />

dependent age 12 or older, and 175 lbs for each dependent under age 12. The 1,000-lb expedited shipment<br />

mode limitation (and exception authority) in par. U5320-B applies to a UB shipment made under this Part. The<br />

1,000-lb limitation applies to the total UB transported for the member's family. See par. U6007-B.<br />

3. Air Freight Allowance and Air Freight Replacement Allowance. An air freight allowance for UB may be<br />

authorized/approved as in par. U6007-A2 for authorized/ordered departure from and return to PDS trips. If the<br />

air freight allowance is not used to transport UB because of circumstances beyond the evacuee’s control, an air<br />

freight replacement allowance (in lieu of an air freight allowance for travel from the PDS) may be authorized/<br />

approved to help defray costs of items ordinarily part of the authorized air freight shipment which must be<br />

purchased. The flat amounts are as follows: one evacuated dependent: $250; two evacuated dependents: $450<br />

(total); three or more evacuated dependents: $600 (total). No receipts are required for this allowance. NOTE:<br />

Even when the air freight replacement allowance is authorized incident to travel from the PDS, evacuees are<br />

still eligible for an air freight allowance when/if they return to the PDS.<br />

B. HHG at the PDS when an Evacuation Is Authorized/Ordered. A member, whose HHG are at/in the member’s<br />

PDS vicinity when the evacuation is authorized/ordered is authorized HHG transportation under pars. U6007-B1 and<br />

U6007-B2. The official serving as the transportation officer in the area being evacuated is the authority for<br />

transporting UB by expedited mode and for granting increases to the 1,000-lb maximum by commercial air under<br />

par. U5320-B. That official may authorize/approve commercial air use and/or any weights above 1,000 lbs via<br />

commercial air if the dependent needs the items immediately or soon after arrival at the safe haven or designated<br />

place, as appropriate.<br />

NOTE: Non-temporary storage also may be appropriate for vacating Gov’t quarters to meet an unusual Service<br />

operational requirement. See par. U5380-G1a(3).<br />

1. A Dependent Is Directed to Move to Safe Haven. When a dependent is directed to move to a safe haven<br />

under par. U6004, the member is authorized transportation of:<br />

a. UB for the dependent, and<br />

b. those HHG items authorized/approved by competent authority as needed for the dependent’s comfort<br />

and well-being at the safe haven<br />

from the member’s foreign OCONUS PDS and/or from NTS to the safe haven.<br />

2. A Dependent Is Directed to Select a Designated Place. When a dependent is directed to select a designated<br />

place and move to that designated place, or convert the safe haven to a designated place, the member is<br />

authorized HHG transportation from the member's OCONUS PDS and/or from NTS to the designated place<br />

and/or placement in NTS.<br />

Change 263 U6A4-1<br />

11/1/08

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 4: HHG Transportation<br />

C. HHG En Route to the PDS when an Evacuation Is Authorized/Ordered<br />

1. Gov’t-arranged HHG Transportation. Competent authority must make every reasonable effort to stop the<br />

forward movement of HHG to the member's PDS when a member's HHG are en route to the PDS via a Gov’tarranged<br />

move, or have been turned over to the Gov’t for transportation to the member's PDS, when the PDS<br />

evacuation is authorized/ordered, and, if the dependent is directed to:<br />

a. <strong>Travel</strong> to a safe haven, UB for the dependent and HHG items which competent authority authorized/<br />

approved as needed for the evacuated dependent’s comfort and well-being at the safe haven may be<br />

diverted to the safe haven, and/or the shipment (or shipment remainder) may be diverted to NTS. When<br />

HHG shipments contain HHG that must be earmarked for both NTS and for transportation to the<br />

dependent, the sorting of such shipments to send part of the HHG to NTS and part to the dependent is<br />

accomplished at Gov’t expense.;<br />

U6007<br />

b. Move to a designated place, HHG may be diverted to the designated place and/or the shipment (or<br />

shipment remainder) may be diverted to NTS. When HHG shipments contain HHG that must be<br />

earmarked for both NTS and for transportation to the dependent, the sorting of such shipments to send part<br />

of the HHG to NTS and part to the dependent is accomplished at Gov’t expense.<br />

c. Remain in place at the old PDS, a temporary withdrawal of HHG which competent authority<br />

authorizes/approves as being needed for the dependent’s comfort and well-being at the old PDS, and/or<br />

transportation of the remainder to NTS and/or the OCONUS PDS for member’s use. The sorting of such<br />

HHG and repacking and transportation when the dependent is either authorized to proceed to the evacuated<br />

PDS or move to a designated place is accomplished at Gov’t expense.<br />

If efforts fail to stop the forward movement of HHG and they arrive at the PDS after the evacuation is<br />

authorized/ordered, the member is authorized HHG transportation under par. U6007-B1.<br />

2. A Member Who Personally Arranges for HHG Transportation. When a member personally arranges for<br />

HHG transportation by any means and those HHG are en route to the PDS when the evacuation is<br />

authorized/ordered, efforts to direct the HHG to the safe haven, designated place, and/or NTS as appropriate<br />

remain the member's personal responsibility. If the HHG subsequently arrive at the member's PDS, the member<br />

is authorized HHG transportation under par. U6007-B. Additional necessary expenses for sorting, repacking,<br />

and additional shipment of HHG as covered in par. U6007-C1 are added to the Gov’t’s costs for comparison<br />

computation.<br />

D. HHG Transportation Incident to an Authorized or Directed Movement of a Dependent from a Safe Haven and<br />

when a Dependent Converts the Safe Haven to a Designated Place<br />

1. Dependent Moves between Safe Havens. When a dependent is authorized/directed to proceed between safe<br />

havens, the member is authorized transportation of:<br />

a. UB,<br />

b. HHG (other than UB items) which had been transported to the former safe haven under par. U6007-B or<br />

U6007-C, and<br />

c. Authorized HHG items(other than UB items) acquired while at the safe haven which competent<br />

authority determines was necessary for the evacuated dependent’s comfort and well-being at the safe<br />

haven,<br />

between safe havens.<br />

2. Dependent Moves from a Safe Haven to a Designated Place. When a dependent at a safe haven is directed to<br />

select, and move to, a designated place, the member is authorized transportation of:<br />

Change 263 U6A4-2<br />

11/1/08

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 4: HHG Transportation<br />

a. UB,<br />

b. HHG (other than UB items) which had been transported to the former safe haven under par. U6007-B,<br />

U6007-C, or U6007-D1, and<br />

U6007<br />

c. Authorized HHG (other than UB items) acquired while at the safe haven which competent authority<br />

authorizes/approves as having been necessary for the evacuated dependent’s comfort and well-being at the<br />

safe haven,<br />

d. HHG at the member's PDS, and/or<br />

e. HHG in NTS<br />

to the designated place. This includes short distance HHG transportation from one address to another address in<br />

the same city, town, or metropolitan area. As an alternative to transporting HHG to the designated place, the<br />

member may place HHG in NTS under par, U6007-D2.<br />

3. Dependent Converts the Safe Haven to a Designated Place. When a dependent at a safe haven is directed to<br />

select a designated place and the safe haven is converted to a designated place, the member is authorized HHG<br />

transportation:<br />

a. At the member's PDS, and/or<br />

b. In NTS<br />

to the designated place (i.e., formerly the safe haven). As an alternative to transporting HHG to the designated<br />

place, the member may place HHG in NTS under par. U6007-D3. The member is also authorized short distance<br />

HHG transportation from one address to another address in the same city, town, or metropolitan area for:<br />

a. UB transported to the safe haven,<br />

b. HHG (other than UB items) which had been transported to the safe haven under par. U6007-B, U6007-<br />

C, or U6007-D1, and<br />

c. Authorized HHG (other than UB items) acquired while at the safe haven which competent authority<br />

authorizes/approves as having been necessary for the evacuated dependent’s comfort and well-being at the<br />

safe haven,<br />

4. Dependent Moves from the Safe Haven to the Member's PDS<br />

a. Member Not in Receipt of a PCS Authorization/Order from the Evacuated Area. When a dependent is<br />

authorized to return from a safe haven to the member's PDS under par. U6004-I, the member is authorized<br />

transportation of:<br />

(1) UB,<br />

(2) HHG (other than UB items) which had been transported to the safe haven under par. U6007-B,<br />

U6007-C, or U6007-D1,<br />

(3) Authorized HHG (other than UB items) acquired while at the safe haven which competent<br />

authority authorizes/approves as having been necessary for the evacuated dependent’s comfort and<br />

well-being at the safe haven, and/or<br />

Change 263 U6A4-3<br />

11/1/08

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements /Section 4: HHG Transportation<br />

(4) HHG, acquired by the dependent, which are authorized/approved by the Service Concerned as<br />

necessary replacements of like items lost or destroyed at the OCONUS PDS ICW the unusual or<br />

emergency circumstances which resulted in the evacuation of the area,<br />

U6007<br />

from the safe haven to the member's residence at/in the OCONUS PDS vicinity, or the member's HHG at<br />

the safe haven may be placed in NTS for the member's tour remainder at the OCONUS PDS, as<br />

appropriate. HHG cannot be transported to the member's OCONUS PDS under par. U6007-D4 unless at<br />

least 12 months remain to be served at the member's OCONUS PDS after the date the HHG are scheduled<br />

to arrive there or unless the Secretarial Process authorizes an exception to that 12-month requirement.<br />

b. Member in Receipt of a PCS Authorization/Order from an Evacuated Area. When a member receives a<br />

PCS authorization/order while a dependent is at a safe haven, the member is authorized transportation of:<br />

(1) UB and other HHG (other than the UB items) which had been transported to the safe haven under<br />

par. U6007-B, U6007-C, or U6007-D1, and<br />

(2) Authorized HHG and UB acquired while at the safe haven for the evacuated dependent’s comfort<br />

and well-being at the safe haven,<br />

from the safe haven to which the dependent was evacuated under Chapter 6, Part A, to the destination(s)<br />

authorized ICW the member's PCS authorization/order. The authorization that applies for the transportation<br />

accrues to the member on the PCS authorization/order.<br />

E. HHG Transportation Incident to an Authorized Dependent’s Movement from a Designated Place to the<br />

Member's PDS<br />

1. Member Not in Receipt of a PCS Authorization/Order from an Evacuated Area. When a commandsponsored<br />

dependent is authorized to travel from the designated place to the member's PDS under par.<br />

U6004-I1a, the member is authorized transportation of:<br />

a. HHG (includes UB) transported to the designated place under this Part,<br />

b. Authorized HHG acquired while at the designated place for the evacuated dependent’s comfort and<br />

well-being at the designated place, and those which are authorized/approved by the Service Concerned as<br />

replacements of like items lost or destroyed at the OCONUS PDS ICW the unusual or emergency<br />

circumstances that resulted in the evacuation of the area, and/or<br />

c. HHG in NTS,<br />

to the member's residence at/in the OCONUS PDS vicinity, or the member's HHG at the designated place may<br />

be placed in NTS for the member's OCONUS tour remainder, as appropriate. If the dependent(s)/ member<br />

requests HHG transportation to the member's OCONUS PDS from which evacuated, the HHG may be<br />

transported to the PDS only if at least 12 months remain on the member's tour after the date the HHG are<br />

scheduled to arrive there or if the Secretarial Process authorizes an exception to that 12-month requirement.<br />

The fact that HHG transportation from the designated place to the member's PDS from which evacuated may<br />

not be authorized due to less than 12-months remaining on the member's tour after the projected HHG arrival<br />

does not negate the authority to have the HHG at the designated place placed in NTS for the member's<br />

OCONUS tour remainder.<br />

2. Member in Receipt of a PCS Authorization//Order from an Evacuated Area. When a member receives a<br />

PCS authorization/order while a dependent is at a designated place, the member is authorized HHG<br />

transportation from the designated place to which the dependent was evacuated under Chapter 6, Part A, to the<br />

destination(s) authorized ICW the member's PCS authorization/order. The authority that applies for the<br />

transportation accrues to the member on the PCS authorization/order.<br />

Change 263 U6A4-4<br />

11/1/08

Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements Section 5: POV Transportation<br />

U6008 POV TRANSPORTATION<br />

SECTION 5: POV TRANSPORTATION<br />

A. POV Transportation Incident to Dependent’s Evacuation<br />

1. POV Transportation to Safe Haven. Transportation of a POV at Gov’t expense to a safe haven is not<br />

authorized.<br />

U6008<br />

2. POV Transportation to the Designated Place. When a dependent goes to a designated place, competent<br />

authority may authorize/approve the transportation, including any overland transportation required, of one POV<br />

(owned by the member or a member’s dependent and for the member's personal use or for the dependent’s use)<br />

located in the PDS area, en route to the PDS, or at a port/VPC awaiting transportation to the designated place.<br />

When a dependent selects a designated place outside the United States, any tax consequences (ex., import<br />

tax) that result from moving the POV there are the member’s/dependent’s financial responsibility.<br />

B. Subsequent Authorization when the Member Is Not in Receipt of a PCS Authorization/Order from the Evacuated<br />

Area. When a command-sponsored dependent is authorized to travel from the designated place to the member's<br />

PDS, transportation of one POV to the member's OCONUS PDS, including any overland transportation required,<br />

may be authorized/ approved provided:<br />

1. A POV had been transported to the designated place under par. U6008-A2, and<br />

2. At least 12 months remain on the member's tour after the date the POV is delivered to the loading port/VPC<br />

or the Secretarial Process authorizes/approves an exception to that 12-month requirement.<br />

C. Subsequent Authorization when the Member Is in Receipt of a PCS Authorization/Order from the Evacuated<br />

Area. When a member receives a PCS authorization/order, while a dependent is at a safe haven or designated place<br />

under this Part, the authorization to POV transportation from the safe haven or designated place is that authorized<br />

ICW the member's PCS authorization/order.<br />

D. Rental Vehicle Cost Reimbursement when the POV Arrives Late. This applies to POV transportation incident to<br />

a dependent’s evacuation. If the member’s (or dependent’s) POV, transported at Gov’t expense for the member<br />

and/or dependent’s use, does not arrive at the authorized destination by the designated delivery date, the Secretary<br />

Concerned must have the member reimbursed for expenses incurred to rent a POV for the dependent’s use.<br />

Reimbursement, by law, may not exceed $30 per day beginning the day a dependent first rents a POV after the<br />

designated (required) delivery date and runs for 7 days or until the date the member’s POV is available for delivery<br />

to the dependent, whichever occurs first. NOTE: A POV has not arrived at the authorized destination if it is not<br />

made available for delivery to the dependent on or before the authorized (required) delivery date. The maximum<br />

reimbursement is $210. See Examples in par. U5410-D.<br />

Change 263 U6A5-1<br />

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Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements Section 5: POV Transportation<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U6008<br />

Change 263 U6A5-2<br />

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Ch 6: Evacuation Allowances<br />

Part A: Authorized/Ordered OCONUS Movements/Section 6: Misc Alws<br />

SECTION 6: MISCELLANEOUS ALLOWANCES<br />

U6009 STATION ALLOWANCES AND OHA/FSH<br />

U6009-U6016<br />

See pars. U9215 and U10426 for authority to continue station allowances (COLA & TLA) and housing allowances<br />

(OHA/FSH) for a member serving in an area from which a dependent is evacuated.<br />

U6010 BASIC ALLOWANCE FOR HOUSING (BAH)<br />

See par. U10426 for BAH continuation for a member serving at a PDS in Alaska or Hawai’i from which a<br />

command-sponsored dependent is evacuated, and BAH authority when a command-sponsored dependent establishes<br />

a permanent residence at a designated place in the United States following an evacuation from an OCONUS<br />

location.<br />

U6011 FAMILY SEPARATION HOUSING (FSH)<br />

*For FSH ICW a dependent’s evacuation, see par. U10426 for a DOD member, COMDTINST M7220.29 (Series),<br />

"U.S. Coast Guard Pay Manual", Chapter 3 (for a Coast Guard member) and Service pay regulations for a NOAA<br />

Corps or USPHS member.<br />

U6012 DISLOCATION ALLOWANCE (DLA)<br />

DLA helps to cover the otherwise un-reimbursed expenses a member with dependents incurs in relocating the<br />

household incident to an evacuation. When a command-sponsored dependent is evacuated to a designated place<br />

under par. U6004, a DLA (see Table U5G-1) is payable. DLA is also payable when return travel for a commandsponsored<br />

dependent is authorized under par. U6007-E from the designated place to the member’s PDS. A DLA is<br />

not payable incident to relocation of a dependent to a safe haven. The prohibition in par. U5620 against more than<br />

one DLA payment in a fiscal year does not apply when a DLA is paid incident to an evacuation. A member is not<br />

authorized a DLA on behalf of a non-command-sponsored dependent.<br />

U6014 CONUS COLA<br />

For authority for CONUS COLA during an evacuation, see par. U8036.<br />

U6016 PET TRANSPORTATION AND QUARANTINE<br />

A. General. A member is authorized transportation and quarantine for up to two household pets incident to an<br />

evacuation from a foreign PDS.<br />

B. Pet Transportation. A member is authorized transportation to and from the safe haven location and/or to a<br />

designated place incident to an evacuation from a foreign PDS for up to two household pets the member owned at<br />

the evacuated foreign PDS. The member may be reimbursed up to the constructed cost to the GOV’T for<br />

transporting the pets.<br />

C. Pet Quarantine. The member may be reimbursed quarantine fees for up to two household pets transported from<br />

the evacuated foreign location.<br />

D. Restrictions. The following related restrictions apply to pet quarantine and/or transportation reimbursement.<br />

Any cost related to these exclusions is the member’s financial responsibility. Reimbursement is not authorized.<br />

1. Other animals (horses, fish, birds, various rodents, etc.) are excluded as pets covered by this authority<br />

because of their size, exotic nature, shipping restrictions, host country restrictions, and/or special handling<br />

difficulties.<br />

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Part A: Authorized/Ordered OCONUS Movements/Section 6: Misc Alws<br />

U6009-U6016<br />

2. A member traveling on a separation/retirement order is not authorized reimbursement for pet transportation<br />

and/or quarantine.<br />

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Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 1: General<br />

U6050 GENERAL INFORMATION<br />

SECTION 1: GENERAL<br />

U6050-U6052<br />

A. General. An evacuation or limited evacuation, as defined in pars. U6051-D and U6051-E, must be caused by<br />

unusual or emergency circumstances (such as war, riots, civil uprising or unrest, adverse political conditions,<br />

national or natural disasters, epidemics, or similar conditions of comparable magnitude). For an authorized/ordered<br />

limited evacuation, see pars. U6053-I (Transportation) and U6054-D1 (Evacuation Allowances). The evacuation<br />

and limited evacuation applies to a dependent:<br />

1. Who, at the time the evacuation is authorized/ordered, is permanently residing at/in the member's PDS<br />

vicinity;<br />

2. Who is en route to the member's PDS (or the member's PDS vicinity) to establish a permanent residence with<br />

the member;<br />

3. Who permanently resides at/in a member’s former PDS vicinity following the member’s assignment<br />

elsewhere or who permanently resides at/in a PDS vicinity (other than the member’s current PDS) incident to an<br />

order ICW the member’s unaccompanied tour of duty, if the dependent’s departure is authorized/ordered by<br />

competent authority from the PDS vicinity at/in which the dependent permanently resides and the dependent<br />

actually moves to an authorized safe haven designated by that authority. NOTE: A dependent who departs the<br />

former PDS and then returns at personal expense to the former PDS is not authorized travel and<br />

transportation allowances, ref. par. U6053-C.; and,<br />

4. Of a member assigned to a CONUS PDS who dies before the dependent is evacuated from the PDS, or while<br />

the dependent is in an evacuation status from there.<br />

When a member whose dependent(s) is receiving evacuation allowances dies, the evacuation allowances continue<br />

for the dependent(s) in the same manner as if the member had not died.<br />

NOTE: Title 37 USC §475a, the statute pertaining to a dependent’s evacuation, does not apply to a uniformed<br />

member. A uniformed member, ordered to depart an area being evacuated, must be either in a TDY or PCS<br />

status.<br />

B. Funding. The <strong>Joint</strong> Plan for DoD Noncombatant Evacuation and Repatriation<br />

(http://www.armyg1.army.mil/MilitaryPersonnel/NEO.asp) contains the fund cites chargeable for evacuation<br />

allowances for a member’s dependent of any DoD Service. Questions relating to:<br />

1. DoD fund cites should be addressed to the <strong>Joint</strong> Plan proponent: HQDA, ODCSPER, ATTN: DAPE-PRO,<br />

300 Army Pentagon, Washington, DC 20310-0300; fax numbers: DSN (312) 225-6953 or COML (703)<br />

695-6953 for unclassified material; phone DSN (312) 225-9547, COML (703) 695-9547; or<br />

2. Coast Guard: Commandant (CG-832), U.S. Coast Guard, 2100 2 nd Street S.W., Washington DC 20593-<br />

0001, telephone 202-372-3567; or<br />

3. NOAA: Director, CPC ATTN: CPC1, 8403 Colesville Road, Suite 500, Silver Spring, MD 20910-6333 fax<br />

number: COML (301) 713 4140, phone COML (301) 713-3444.<br />

C. Evacuation Allowance Payments. The allowances authorized by Ch 6, Part B, may be paid to one or more of the<br />

following individuals:<br />

1. The member's evacuated dependent spouse, and/or<br />

2. Any dependent age 18 or older if at a different location than the spouse or when there is no spouse present,<br />

and/or<br />

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Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 1: General<br />

3. The member (as the natural guardian) for a dependent who is under age 18, and/or<br />

U6050-U6052<br />

4. The member's dependent spouse, any dependent at least age 18 or the member (as the natural guardian)<br />

under the circumstances described in par. U6050-A3.<br />

NOTE: A dependent is authorized evacuation allowances only if the dependent actually evacuates the home.<br />

D. When Allowance Payments Are Made. Allowances authorized in Ch 6, Part B, are paid beginning on the date<br />

one of the officials described in par. U6051-B authorizes/orders an evacuation.<br />

*E. Written Order. Due to the emergency situations as defined in par. U6050, evacuation travel may be required to<br />

begin before a written order can be issued. Under these circumstances an oral order, conveyed by any medium<br />

including telephone, may be given. When this occurs, the AO must promptly issue a confirmatory written order,<br />

including the oral order date IAW par. U2210.<br />

F. Funds Advance<br />

1. <strong>Travel</strong> and Transportation Allowances<br />

a. <strong>Travel</strong> and transportation allowances (including safe haven allowances) in Ch 6, Part B, may be paid in<br />

advance when an order is issued for dependent’s/escort’s travel from the evacuation area.<br />

b. An advance of safe haven allowances authorized under par. U6054 may not exceed the estimated<br />

amount for 30 days at the safe haven/designated place, as applicable.<br />

*c. Transportation advances (par. U1015-C2e) must be issued solely to provide sufficient funds to cover<br />

the necessary expenses that might be incurred for:<br />

1. A dependent while traveling to and while at the safe haven/designated place, or<br />

2. An escort traveling to and from the safe haven/designated place.<br />

2. DLA. The DLA authorized in par. U6059 may be paid to the dependent designated by the member (par.<br />

U1010-B5) in advance of the dependent(s) travel to the designated place.<br />

3. Pay. A pay advance in conjunction with an evacuation from a CONUS PDS is only authorized when the<br />

SECDEF specifically designates an evacuated area as an advance pay eligible location (37 USC §1006). The<br />

pay advance furnishes an evacuated dependent with funds for travel, food, and other needs. The member<br />

designates the advance amount, NTE 2-month's basic pay. It is payable in advance to the dependent in one or<br />

more installments. The Secretary Concerned may waive recovery of not more than 1-month's advanced basic<br />

pay when such recovery would be against equity and good conscience or against the public interest. Details at<br />

DoD 7000.14-R “Military Pay, Policy, and Procedures,” Volume 7, Part A (DoD Military Pay and Allowances<br />

Entitlements ( DoDFMR Vol. 7A)), or the COMDTINST M7220.29 (series), U. S. Coast Guard Pay Manual”<br />

(for a Coast Guard member) and for implementing procedures, the Service pay and allowances manual, as<br />

appropriate.<br />

U6051 DEFINITION OF TERMS USED IN THIS PART<br />

A. Designated Place. As used in this Part, a designated place is a location the evacuated dependent selects within<br />

the range of possible locations allowed, as the place where they should establish a permanent residence when<br />

competent authority determines that return to the PDS should not take place or is not expected to take place in the<br />

near future. A dependent transported to a designated place incident to an evacuation must establish a permanent<br />

residence thereat as soon as practicable.<br />

B. Authorizing or Ordering an Evacuation or Limited Evacuation. The following officials are responsible for<br />

authorizing/ordering an evacuation or limited evacuation of a uniformed member’s dependent from any CONUS<br />

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Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 1: General<br />

location:<br />

U6050-U6052<br />

1. The SECDEF, or the Secretary's designated representative (USD (P&R) DSN (312) 224-2798, COML (703)<br />

614-2798), for the dependent of a DoD component member, including the Coast Guard when operating under<br />

the Department of the Navy by agreement with the Secretary of Homeland Security:<br />

2. The Secretary of Homeland Security, or the Secretary's designated representative (Commandant (CG-12)<br />

COML (202) 475-5395), for the dependent of a Coast Guard member;<br />

3. The Secretary of Health and Human Services, or the Secretary's designated representative (Director, <strong>Office</strong><br />

of Commissioned Corps Force <strong>Management</strong>, COML (240) 453-6161), for the dependent of a Public Health<br />

Service member;<br />

4. The Secretary of Commerce, or the Secretary's designated representative (Commissioned Personnel Center,<br />

COML (301) 713-3444), for the dependent of a NOAA Corps member;<br />

5. The Secretary of the Army, Navy, or Air Force, or the Secretary's designated representative, for the<br />

dependent of a member of the respective Service (including the Coast Guard when operating under the<br />

Department of the Navy by agreement with the Secretary of Homeland Security);<br />

6. The head of a DoD component (APP A1 definition) or designated representative;<br />

7. The commander of a U.S. INSTALLATION (APP A1 definition) or Coast Guard District Commander (for<br />

the dependent of a Coast Guard member) or designated representative;<br />

8. The commander, director, head, chief or supervisor of a U.S. GOV’T organization or office; and<br />

9. A State authority for Reserve Component or National Guard member serving on active duty or full-time<br />

National Guard duty as indicated in par. U6062.<br />

C. Evacuated Dependent. A dependent (APP A1) who is:<br />

1. Residing at/in the member's PDS vicinity, at the time of the evacuation;<br />

2. Temporarily absent from the member's PDS or its vicinity;<br />

3. En route to the member's PDS or its vicinity to establish a residence with the member; or<br />

4. Residing at/in the member’s former PDS vicinity following the member’s assignment elsewhere or who<br />

resides at/in a PDS vicinity (other than the member’s PDS) incident to the member’s order to an unaccompanied<br />

tour of duty, if competent authority authorized/ordered a dependent’s departure from the PDS at/in the vicinity<br />

of which the dependent resides and the dependent actually moves to an authorized safe haven designated by that<br />

authority.<br />

D. Evacuation. The authorized/ordered dependent’s movement from a specific CONUS area, when authorized/<br />

ordered by the appropriate authority indicated in par. U6051-B. Evacuation refers to movement or departure from<br />

one area to another. Both areas may be in the same city/town/county or each may be in a different city/town/county.<br />

E. Limited Evacuation. The authorized/ordered movement of a member’s dependent from a CONUS residence to<br />

the nearest available accommodations (which may be GOV’T QTRS), when authorized/ordered by the appropriate<br />

authority indicated in par. U6051-B.<br />

F. Safe Haven<br />

1. When an Evacuation is Authorized/Ordered. A location anywhere in the world named in the evacuation<br />

order, or subsequent modification to that order, to which a dependent is directed to relocate on a temporary<br />

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U6050-U6052<br />

basis to await a decision by competent authority to either return to the CONUS PDS or proceed to a designated<br />

place. If CONUS is named the safe haven in the evacuation order, an evacuee must select the exact CONUS<br />

safe haven location to which they are traveling at GOV’T expense.<br />

2. When a Limited Evacuation is Authorized/Ordered. The nearest available accommodations (which may be<br />

GOV’T QTRS), determined to be suitable by the appropriate authority indicated in par. U6051-B who<br />

authorized/ordered the limited evacuation, where a dependent is directed to relocate on a temporary basis to<br />

await a decision by competent authority to return to the residence.<br />

U6052 RESPONSIBILITIES<br />

A. Authorizing or Ordering an Evacuation or Limited Evacuation. The decision to evacuate a dependent from an<br />

area rests with the individuals designated in par. U6051-B.<br />

B. Evacuation to a Safe Haven or a Designated Place. The anticipated evacuation duration is the key to determining<br />

if a dependent should travel to a safe haven or a designated place. If the circumstances making an evacuation<br />

necessary are expected to improve so that the evacuated dependent can return to the member's PDS, dependent is<br />

evacuated to a safe haven. If circumstances are not expected to improve, the dependent is evacuated to a designated<br />

place.<br />

1. Original Safe Haven Location Designation. The original safe haven location is ordinarily designated by the<br />

Under SECDEF (Personnel and Readiness) (USD (P&R)). When an evacuation or limited evacuation is<br />

authorized or ordered by a non-DoD Service, the authority to designate the original safe haven is vested in the<br />

Secretarial Process. If CONUS is named in the evacuation order as the original safe haven, an evacuee must<br />

select the exact CONUS safe haven location to which they travel at GOV’T expense.<br />

2. Alternate Safe Haven Location Designation<br />

a. DoD Services. The USD (P&R) has the authority to authorize/approve an alternate safe haven for an<br />

evacuated dependent including transportation at GOV’T expense from one safe haven to another safe haven<br />

when circumstances warrant.<br />

b. Non-DoD Services. Authority is vested in the Secretarial Process.<br />

c. Alternate Location within a Safe Haven. For all Services, the Secretarial Process must authorize/<br />

approve an alternate location within a safe haven for an evacuated dependent and transportation at GOV’T<br />

expense from one safe haven to another when circumstances warrant.<br />

3. OCONUS Designated Place Designation. The Secretarial Process must authorize/approve an OCONUS<br />

designated place.<br />

C. Safe Haven Status Termination and Directing a Dependent to Select a Designated Place<br />

1. DoD Services. For DoD Services, the USD (P&R) has responsibility to determine when an evacuated<br />

dependent at a safe haven must optionally select a designated place and move thereto, or select the current safe<br />

haven as the designated place.<br />

2. Non-DoD Services. For non-DoD Services, authority is vested in the Secretarial Process.<br />

D. Evacuation Status Termination<br />

1. For DoD Services, the USD (P&R), or the USD (P&R) designated representative, terminates evacuation<br />

status and authorizes a dependent to return to the PDS.<br />

2. In limited evacuations involving DoD Services; the authority that authorized/ordered the evacuation<br />

terminates evacuation status and authorizes a dependent to return to the residence.<br />

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U6050-U6052<br />

3. For non-DoD Services, authority is vested in the Secretarial Process in situations in which the USD (P&R)<br />

acts for the DoD Services, or the authority who authorized/ordered a limited evacuation.<br />

4. In addition, for each Service ICW a CONUS evacuation, the Secretarial Process-determined official on a<br />

case-by-case basis may direct the dependent’s evacuation allowances termination date before the evacuation<br />

period termination date. The Secretarial Process-determined official may:<br />

a. Permit the family to return to the PDS and terminate the evacuation allowances, or<br />

b. Require the family to go to a designated place (from a safe haven) with the resulting evacuation<br />

allowances transition,<br />

c. Allow the evacuation status to continue until the ordered evacuation period is terminated, or<br />

d. Allow a dependent to remain at the evacuation site with evacuation allowances, as outlined in par.<br />

U6052-E, if justified and authorized/approved on a case-by-case basis through the Secretarial Process.<br />

E. Evacuation Safe Haven Allowance Policy. Each Service is authorized to manage evacuation allowances based<br />

on the Service’s needs during the authorized evacuation period. Each Service is expected to pay evacuation<br />

allowances consistent with the dependent’s status and the evacuated location conditions as noted below.<br />

1. Evacuation allowances are based on the safe haven per diem rate and are paid at the rate of 100% for each<br />

dependent age 12 or older and 50% for each dependent under age 12 for the first 30 days. Effective day 31,<br />

those percentages are reduced to 60% and 30% respectively.<br />

2. On a case-by-case basis, based on written justification from the family in question, continued evacuation<br />

allowances payment may be authorized/approved at 100%/50% beyond 30 days for a specific duration.<br />

Each Service selects the authority for safe haven allowance determinations through the Secretarial Process. The<br />

authority must be an O-6/GS-15 or above at Service Headquarters level, with no further delegation of authority<br />

below that grade or staff component level.<br />

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BLANK PAGE<br />

U6050-U6052<br />

Change 307 U6B1-6<br />

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Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 2: Dep Transp<br />

SECTION 2: DEPENDENT TRANSPORTATION IN VARIOUS SITUATIONS<br />

U6053 DEPENDENT TRANSPORTATION IN VARIOUS SITUATIONS<br />

U6053<br />

A. General. Par. U6053 provides for the necessary dependent’s relocation incident to an evacuation (see par.<br />

U6053-I regarding dependent transportation incident to a limited evacuation), to include the dependent of a member<br />

assigned to a CONUS PDS who dies before/during an evacuation of the PDS. Authorization for dependent’s<br />

transportation under par. U6053-A is the same as for PCS. The accompanied baggage is limited to the free<br />

checkable baggage the carrier allows. However, if the carrier providing the transportation allows excess<br />

accompanied baggage, the individual acting as the transportation officer in the area being evacuated, or the AO, as<br />

appropriate, may authorize/approve excess accompanied baggage on the applicable transportation document when<br />

the circumstances deem it necessary.<br />

B. At/in the Vicinity of the PDS at the Time an Evacuation Is Authorized/Ordered. A dependent, who is at/in the<br />

PDS vicinity when the evacuation is authorized/ordered, is authorized transportation to a safe haven or to a<br />

designated place if competent authority directs the travel. A dependent transported under par. U6053-B who turns<br />

age 21 at the safe haven or designated place while the member is serving at the PDS, is the member’s dependent<br />

while at the safe haven or designated place, as applicable, and for the purpose of return transportation to the<br />

member's CONUS PDS under par. U6053-H.<br />

C. Residing at/in Vicinity of a PDS (Other Than Member's Current PDS) at the Time an Evacuation Is Authorized/<br />

Ordered. A dependent who resides at/in the vicinity of a:<br />

1. Member's former PDS following the member’s assignment elsewhere, or<br />

2. PDS (other than the member’s current PDS) incident to an order ICW the member’s unaccompanied tour of<br />

duty,<br />

when an evacuation of the PDS at/in the vicinity of which the dependent resides is authorized/ordered, is authorized<br />

transportation to a safe haven or to a designated place competent authority directs such travel. A dependent who<br />

was moved at GOV’T expense to the member's former PDS or a PDS (other than the member’s current PDS) and<br />

who became age 21 is a dependent for this Part. Further, such dependent, and any dependent transported under par.<br />

under par. U6053-C, who turns 21 at the safe haven or designated place while the member is serving at the PDS, is<br />

the member’s dependent while at the safe haven or designated place, as applicable, and for the purpose of return<br />

transportation to the location from which evacuated. NOTE: A dependent who travels from the safe haven or<br />

designated place, at personal expense, to another location outside of the member’s present PDS to include back<br />

to a former PDS, is not authorized travel and transportation allowances. COLA and BAH are based upon the<br />

member’s PDS unless waived by Secretarial Process.<br />

D. Temporarily Absent from a Member's PDS when an Evacuation Is Authorized/Ordered. A dependent who has<br />

established a residence at/in the vicinity of the member's CONUS PDS but who is temporarily absent from the PDS<br />

for any reason when the evacuation is authorized/ordered, is retained in a safe haven status at the place at which the<br />

dependent is located when the evacuation is authorized/ordered, or furnished transportation to another safe haven or<br />

a designated place, whichever competent authority considers appropriate. Safe haven allowances begin on the date<br />

return travel to the PDS would have begun had the return not been prevented by the evacuation. Only one departure<br />

is permitted per evacuee under an evacuation order/authorization.<br />

E. En Route to the Member's CONUS PDS when an Evacuation Is Authorized/Ordered. When an evacuation of the<br />

member's CONUS PDS is authorized/ordered, the member's dependent, who has disestablished the family’s<br />

residence and moved to temporary accommodations in preparation for performing such travel to the member's PDS,<br />

is requested to remain where they are located (as an interim safe haven) awaiting a decision regarding onward travel<br />

to the PDS, to another safe haven, or to a designated place. The dependent is authorized transportation from the<br />

place at which notification of the evacuation was received to the safe haven or designated place, whichever the<br />

Service, DOD Agency or OSD official implementing evacuation instructions considers appropriate. A dependent,<br />

who has disestablished a residence in preparation for the authorized PCS travel to the member's PDS, and who has<br />

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U6053<br />

moved or must move to temporary accommodations before beginning the travel to the member's CONUS PDS, has<br />

departed from the former residence and is en route to the member's PDS. "Disestablishment of a residence" includes<br />

a situation in which a house is sold and a contract signed which specifies a date for moving out and closing the sale<br />

of the house or a lease has been terminated and cannot be reinstated. A dependent who has not received an<br />

authorization to travel to the member's PDS is not authorized any transportation or reimbursement for selfprocured<br />

transportation under this Part. See par. U6054-F for safe haven allowances payable.<br />

F. Dependent at Safe Haven Ordered/Authorized to Move to Another Safe Haven or to a Designated Place. When<br />

competent authority directs/authorizes a dependent evacuated to a safe haven under par. U6053 to move from that<br />

safe haven to another safe haven or to a designated place, dependent’s transportation is authorized/approved to that<br />

new safe haven or designated place.<br />

G. Allowances for an Escort for a Dependent Incapable of <strong>Travel</strong>ing Alone due to Age, Physical or Mental<br />

Incapacity, or Other Extraordinary Circumstances<br />

1. General. <strong>Travel</strong> and transportation allowances provided in par. U6053-G2 are payable to a member, a U.S.<br />

GOV’T civilian employee, or a person who travels under an official order or travel authorization as an escort<br />

for a dependent evacuated under Ch 6, Part B, who is incapable of traveling alone between the member's PDS<br />

and the safe haven or designated place, whichever applies, due to age, physical or mental incapacity, or other<br />

extraordinary circumstances. Round-trip transportation, one-way transportation, or transportation via the point<br />

to which the dependent must be escorted, as applicable, is authorized. The travel and transportation allowances<br />

authorized by par. U6053-G may be paid in advance.<br />

2. <strong>Travel</strong> and Transportation Allowances<br />

a. Member as an Escort. A member is authorized TDY travel and transportation allowances when<br />

escorting the dependent between the CONUS PDS and the safe haven or designated place under par.<br />

U6053-G.<br />

b. U.S. GOV’T Civilian Employee as an Escort. A U.S. GOV’T civilian employee is authorized the TDY<br />

allowances of the agency or department funding the travel when escorting a dependent under par. U6053-<br />

G. For travel and transportation allowances for a U.S. GOV’T civilian employee designated as an escort<br />

and funded by DOD, see JTR, par. C7100.<br />

c. Person other than a Member or a Civilian Employee as an Escort. A person other than a member or U.S.<br />

GOV’T civilian employee, authorized to escort a dependent under par. U6053-G, is issued an ITA. See<br />

APP E. An individual designated to travel as an escort is authorized the TDY travel and transportation<br />

allowances authorized for a U.S. GOV’T civilian employee.<br />

H. Subsequent Dependent’s Transportation Authorization when the Evacuation Status Is Canceled for a Member's<br />

PDS. For DOD Services, the USD (P&R), may authorize an evacuated dependent to travel to the member's PDS<br />

when the situation at the CONUS PDS permits. For the non-DOD Services, that authority is vested in the<br />

Secretarial Process.<br />

I. Dependent Transportation Incident to Limited Evacuation. Transportation allowances for a dependent incident to<br />

an authorized/ordered limited evacuation are limited to:<br />

1. Transportation for one round trip from the evacuated residence to the nearest available accommodations<br />

(which may be GOV’T quarters) and return; or,<br />

*2. Reimbursement on a mileage basis, at the rate in par. U2805-C1, when a dependent uses a POC for one<br />

round trip from the evacuated residence to the nearest available accommodations (which may be GOV’T<br />

quarters) and return. Reimbursement for POC use is to the vehicle operator and no reimbursement is allowed<br />

for passengers.<br />

For safe haven allowances incident to a limited evacuation, see par. U6054-D.<br />

Change 307 U6B2-2<br />

07/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

U6054 SAFE HAVEN ALLOWANCE<br />

SECTION 3: SAFE HAVEN ALLOWANCE<br />

U6054<br />

A. Purpose. A safe haven allowance is provided to assist a dependent in meeting the excess costs involved in<br />

temporarily maintaining a place away from the PDS. Each dependent listed in par. U6050-A, including a dependent<br />

who turned 21 while at the safe haven/DESIGNATED PLACE, are authorized safe haven evacuation allowances.<br />

NOTE:<br />

1. Tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in CONUS or in a nonforeign<br />

OCONUS area is a reimbursable expense (APP G) in addition to lodging reimbursement.<br />

2. Tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in foreign areas is not<br />

separately reimbursable. It is part of the per diem rate(s) used to compute the safe haven evacuation<br />

allowances. The value added tax (VAT) relief certificate cost is separately reimbursable if the certificate is<br />

used to avoid paying the lodging tax.<br />

B. General<br />

1. ‘Lodgings-Plus’ Computation Method Applicability to an Evacuated Dependent. An evacuated dependent is<br />

authorized a safe haven allowance computed under the ‘Lodgings-Plus’ computation method for each day the<br />

dependent is in an evacuation status. An AEA described in Ch 4, Part C, does not apply to an evacuation. The<br />

‘Lodgings-Plus’ computation method consists of a lodging allowance ceiling and an M&IE allowance. APP A<br />

PER DIEM definition and Ch 4, Part B for an explanation of the expense items the safe haven allowance is<br />

intended to cover. The maximum lodging reimbursement for a dependent family is the actual total daily<br />

lodging the family incurs, NTE the sum of the daily lodging portion of the evacuation allowance authorized for<br />

each dependent concerned. Because such an evacuated dependent may stay with a friend or relative while at a<br />

safe haven, par. U4129-E applies. That is, if an evacuated dependent stays with a friend or relative while at a<br />

safe haven, no lodging cost is allowed, whether or not any lodging payment is made to the friend or relative.<br />

This restriction does not apply when the dependent leases a house, apartment (i.e., lodgings) from a friend or<br />

relative with a bona fide, standard written lease, in those instances when the friend or relative concerned does<br />

not jointly occupy the leased house or apartment. Each evacuated dependent is authorized the M&IE portion of<br />

the safe haven allowance even if not authorized the lodging portion of the safe haven allowance for any given<br />

day. See the computations in par. U6054-G. GOV’T dining facility/mess or open mess availability/use has no<br />

effect on safe haven evacuation allowances even though the dependent may or does use such facilities<br />

without charge. Par. U6054 safe haven evacuation allowances may be paid in advance as in par. U6060-A.<br />

2. Authorization Termination<br />

a. Authorization for safe haven evacuation allowances may:<br />

(1) Be terminated by the Secretarial Process on an individual basis when a member's/dependent(s)’<br />

situation does not warrant additional reimbursement assistance; or,<br />

(2) Terminate sooner for other reasons.<br />

b. If not terminated under par. U6054-B2a(1) or U6054-B2b(2), above, safe haven evacuation allowances,<br />

authorized in par. U6054-B, terminate on the date the member detaches/departs from the PDS from which<br />

the dependent’s evacuation was authorized/ordered except when the:<br />

(1) Authorization for evacuation safe haven evacuation allowances is extended by the Secretarial<br />

Process; or,<br />

(2) Member dies. Par. U6050-A.<br />

Change 309 U6B3-1<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

c. Safe haven evacuation allowances at a safe haven may not extend beyond the earliest of the:<br />

(1) 180-consecutive-day period unless extended by the USD (P&R) for a DoD Service member’s<br />

dependent, and by the Secretarial Process for a non-DoD Service member’s dependent;<br />

U6054<br />

(2) Date the dependent departs the safe haven for the PDS or DESIGNATED PLACE (or converts the<br />

safe haven to the DESIGNATED PLACE); or<br />

(3) Expiration date established by the USD (P&R) for a DoD Service member’s dependent, and by the<br />

Secretarial Process for a non-DoD Service member’s dependent.<br />

3. Unexpired Lease. A dependent should avoid signing a long-term lease and a lease without a military clause<br />

while at a safe haven and/or a DESIGNATED PLACE. However, many short-term leases and leases with<br />

military clauses require at least 30 days termination notice. If a dependent signs a lease for lodging at the safe<br />

haven/DESIGNATED PLACE and is then authorized to return to the PDS or move to a DESIGNATED<br />

PLACE, reimbursement of the expenses incurred for the unexpired lease period up to 30 days may be<br />

authorized. The amount reimbursed may not exceed the amount the evacuated dependent would have received<br />

for the lodging portion of the safe haven evacuation allowances for the unexpired period.<br />

C. Safe Haven Evacuation Allowances while <strong>Travel</strong>ing. While traveling:<br />

1. From:<br />

a. The place a dependent, while traveling to a member’s PDS, receives notification of the evacuation<br />

under par. U6054-D or par. U6054-F to a safe haven or DESIGNATED PLACE;<br />

b. A member's CONUS PDS to a safe haven or DESIGNATED PLACE;<br />

c. One safe haven to another safe haven;<br />

d. A safe haven to a DESIGNATED PLACE, or;<br />

e. A safe haven or DESIGNATED PLACE to return to member's CONUS PDS;<br />

2. The safe haven allowance payable, IAW par. U6054-C1, to a dependent in an evacuation status:<br />

a. Age 12 or older is equal to that payable to a member traveling on TDY;<br />

b. Under age 12 is NTE one half of the amount payable to a member traveling on TDY.<br />

D. Safe Haven Evacuation Allowances while at Safe Haven<br />

1. Safe Haven Evacuation Allowances Payable. A safe haven evacuation allowance rate is based on the<br />

locality per diem rate for the safe haven location. A dependent in an evacuation status, incident to an<br />

authorized/ordered evacuation or limited evacuation, is authorized safe haven evacuation allowances for 30<br />

consecutive days beginning on the dependent’s initial safe haven arrival date. The safe haven evacuation<br />

allowance is computed as shown in examples in par. U6054-G, in an amount NTE the locality per diem rate for<br />

the area concerned. A dependent age 12 and older is authorized NTE the full safe haven evacuation allowance<br />

amount, while a dependent under age 12 is authorized NTE 50% of the locality per diem rate for the area<br />

concerned. The safe haven evacuation allowance rate is increased for a dependent reaching age 12 while<br />

located at a safe haven beginning on the twelfth birthday. After the 30-consecutive-day period expires, and<br />

unless otherwise authorized/approved in a determination issued by the USD (P&R) for a DoD Service<br />

member’s dependent, and/or the Secretary Concerned for a non-DoD member’s dependent, the safe haven<br />

evacuation allowance rate is computed for NTE 150 consecutive additional days (unless extended for time and/<br />

or safe haven evacuation allowance rate percentage by the USD (P&R) for a DoD member’s dependent, and by<br />

the Secretary Concerned for a non-DoD member’s dependent under par. U6052-D) at:<br />

Change 309 U6B3-2<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

a. 60% of the locality per diem rate for the area for a dependent age 12 and older; and<br />

b. 30% of the locality per diem rate for the area for a dependent under age 12.<br />

U6054<br />

A situation may arise in which the reduced safe haven evacuation allowance does not cover the additional cost<br />

involved in maintaining a specific dependent at a safe haven (i.e., the additional expense for lodging and M&IE<br />

exceed the reduced rate amount). The specific dependent receiving the safe haven evacuation allowances, or<br />

the individual receiving the safe haven evacuation allowances on the dependent’s behalf, on a case-by-case<br />

basis may forward a request for approval through the Secretarial Process requesting an increased safe haven<br />

evacuation allowances rate.<br />

2. Safe Haven Evacuation Allowances when Movement Is Directed or Authorized to Another Safe Haven.<br />

Competent authority (par. U6052) may direct a dependent to move between safe havens. Safe haven evacuation<br />

allowances at the former safe haven terminate on the day transportation is first made available to the dependent<br />

unless competent authority authorizes a further delay as being unavoidable and for reasons beyond the<br />

individual's control. Safe haven evacuation allowances may not be authorized for any period beyond that<br />

authorized in par. U6054-D1. A dependent, who is directed to move between safe havens (e.g., from one<br />

OCONUS safe haven or to another OCONUS safe haven or to a CONUS safe haven) receives safe haven<br />

evacuation allowances in par. U6054-D1 for NTE 180 consecutive days begin again on the arrival date at the<br />

new safe haven. If at the dependent’s or member’s request, a dependent is authorized to travel between:<br />

(a) Safe havens (e.g., from a CONUS safe haven to a safe haven in Puerto Rico), or<br />

(b) Locations within the same safe haven (e.g., within CONUS from Chicago to Baltimore),<br />

the 180-consecutive-day period begun at the first safe haven continues in effect but the locality rate applicable<br />

to the new location begins on the arrival date at that location. If travel to the new location is not completed<br />

within one day, safe haven evacuation allowances for the travel day(s) is paid under par. U6054-C except for<br />

the arrival day at the new safe haven.<br />

3. Return to the Member's PDS Authorized. When the evacuation status is terminated and competent authority<br />

authorizes a dependent to return, safe haven evacuation allowances at the former safe haven terminate on the<br />

day transportation is first made available to a dependent unless competent authority authorizes a further delay as<br />

being unavoidable and for reasons beyond the individual's control. Safe haven evacuation allowances may not<br />

be authorized beyond the period authorized in par. U6054-D1.<br />

4. Safe Haven Evacuation Allowances - Termination when an Evacuated Dependent Is Directed to Move to a<br />

DESIGNATED PLACE. A dependent at a safe haven is expected to comply promptly with the requirement to<br />

select a DESIGNATED PLACE and move thereto, if the dependent selects other than the safe haven location as<br />

the DESIGNATED PLACE. The requirement to select a DESIGNATED PLACE is issued by the USD (P&R)<br />

for a DoD Service member’s dependent, and by the Secretary Concerned for a non-DoD Service member’s<br />

dependent. The requirement to relocate to a DESIGNATED PLACE must specify the date on which safe haven<br />

evacuation allowances terminate for a dependent directed to relocate from the safe haven to a DESIGNATED<br />

PLACE. Safe haven evacuation allowances at a safe haven may not extend beyond the period authorized in par.<br />

U6054-B2.<br />

5. A Dependent Is Temporarily Absent from the Member's PDS when an Evacuation Is Authorized/Ordered. A<br />

dependent who has established a residence at/in the member's CONUS PDS vicinity who is temporarily absent<br />

from the PDS for any reason when the evacuation is authorized/ordered, is at a safe haven. Safe haven<br />

evacuation allowances for the dependent’s location are authorized beginning on the date return travel to the<br />

PDS would have begun had return not been prevented by the evacuation. Competent authority must determine<br />

this date from information secured from the dependent and/or the member, but the date must not be earlier than<br />

the date the evacuation from the PDS actually began.<br />

*6. Safe Haven Evacuation Allowances when Away from the Safe Haven. Safe haven evacuation allowances<br />

continue for a dependent at a safe-haven location, who is absent from the safe haven for personal reasons<br />

Change 309 U6B3-3<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

U6054<br />

provided the dependent does not join the member to establish a residence (or occupy the old residence) at the<br />

PDS. Any excess transportation costs are the dependent’s financial responsibility. The locality rate used and<br />

payment period while the dependent is away from the safe haven location is the same as though the dependent<br />

had remained at the safe haven location during the entire period. If the dependent does not go to the authorized<br />

safe haven but goes somewhere else instead without authorization/approval, use the Standard CONUS per diem<br />

rate, even OCONUS. Transportation costs are limited to the cost to the authorized safe haven location. If the<br />

dependent ultimately goes to the authorized safe haven location or if the location to which the dependent travels<br />

is later approved as an authorized safe haven, then the safe haven evacuation allowance is based on the locality<br />

per diem rate which is used for the entire time, rather than the Standard CONUS per diem rate.<br />

E. Safe Haven Evacuation Allowances at a DESIGNATED PLACE. When a dependent selects a DESIGNATED<br />

PLACE and move there, or converts the safe haven to a DESIGNATED PLACE, the dependent must establish a<br />

permanent residence there as soon as practicable. Safe haven evacuation allowances are authorized to offset<br />

lodgings and M&IE while locating and establishing such residence. While at a DESIGNATED PLACE, a<br />

dependent who:<br />

1. Moves to a DESIGNATED PLACE is authorized safe haven evacuation allowances as in par. U6054-D.<br />

2. Converts the safe haven to a DESIGNATED PLACE, is authorized safe haven evacuation allowances as in<br />

par. U6054-D, except for a dependent receiving a reduced safe haven evacuation allowance IAW par. U6054-<br />

D1. A dependent continues receiving a reduced safe haven evacuation allowance while looking for a permanent<br />

residence.<br />

Safe haven allowance begins on the dependent’s initial arrival date at the DESIGNATED PLACE or the date the<br />

safe haven is converted to a DESIGNATED PLACE. Safe haven evacuation allowances end at 2400 on the day the<br />

dependent first occupies the permanent residence or at 2400 on the 30th consecutive day, whichever is earlier.<br />

When unusual or emergency circumstances prevent permanent residence establishment, the SECDEF, Secretary<br />

Concerned, or a Secretary’s designated representative may authorize/approve an additional safe haven evacuation<br />

allowance period as warranted. The safe haven evacuation allowances end at 2400 on the day the dependent first<br />

occupies a permanent residence. Determine safe haven evacuation allowances at the DESIGNATED PLACE using<br />

par. U6054-D. The Secretarial Process may approve rates higher than those prescribed for periods after 30 days, on<br />

a case-by-case basis, when justified by costs for lodging and M&IE.<br />

F. Safe Haven Evacuation Allowances for a Dependent En Route to a Member's CONUS PDS when an Evacuation<br />

Is Authorized/ Ordered. When a member's CONUS PDS is authorized/ordered to be evacuated, an en route<br />

dependent:<br />

1. With official authorization to travel to the member's PDS on personally procured transportation subject to<br />

GOV’T reimbursement,<br />

2. Who has already disestablished the former permanent residence and has moved to temporary<br />

accommodations in preparation for performing such travel, and who has been notified of the evacuation, and<br />

3. Who has been requested to remain at the place at which located when notified pending notification to<br />

continue to the member's PDS or to travel to another safe haven or to a DESIGNATED PLACE<br />

is authorized safe haven evacuation allowances at the applicable per diem rate for the area concerned, computed as<br />

shown in par. U6054-G. The allowance period begins at 0001 on the date the dependent receives official<br />

notification of withdrawal or suspension of the official authorization to travel to the member's PDS on personally<br />

procured transportation. The allowance continues until 2400 on the date that the dependent receives notification to<br />

resume travel or to begin travel to a DESIGNATED PLACE. If travel to the member's PDS is then authorized, no<br />

safe haven evacuation allowances incident to such travel are authorized under Ch 6, Part A. If travel to a<br />

DESIGNATED PLACE is authorized, pars. U6054-C and U6054-E apply.<br />

G. Safe Haven Evacuation Allowance Computations. The following examples illustrate the method used for<br />

computing safe haven evacuation allowances:<br />

Change 309 U6B3-4<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

NOTES:<br />

1. The locality per diem rates/mileage allowances used in the following example(s) are for illustrative<br />

purposes only and may not reflect current allowances.<br />

2. Lodging tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in CONUS or in<br />

a non-foreign OCONUS area is a reimbursable expense (APP G) in addition to safe haven evacuation<br />

allowances.<br />

3. Lodging tax paid on lodgings while at a safe haven/DESIGNATED PLACE or traveling in a foreign<br />

OCONUS area is not a reimbursable expense. It is part of the per diem rate used in safe haven evacuation<br />

allowance computation. The value added tax (VAT) relief certificate cost is separately reimbursable if the<br />

certificate is used to avoid paying the lodging tax.<br />

4. OCONUS locality per diem includes laundry/dry-cleaning/pressing of clothing cost. CONUS locality per<br />

diem does not include laundry/dry-cleaning/pressing of clothing cost. There is no authority to reimburse<br />

laundry/dry cleaning expenses while at a CONUS safe haven or DESIGNATED PLACE.<br />

U6054<br />

Change 309 U6B3-5<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

U6054<br />

EXAMPLE 1<br />

A member's spouse, one child age 12 and one child under age 12 were evacuated from a CONUS PDS to a CONUS safe haven.<br />

The daily actual lodging cost incurred at the safe haven by the 3 dependents, who shared one room, was $100 plus $11.50 for<br />

lodging tax (11.5%). The applicable maximum locality rate was $146 ($90/ $56).<br />

(a) The maximum daily amount that may be paid to the member's 3 dependents for the first 30 consecutive days is<br />

determined as follows. Par. U6054-D1.<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances NTE the full rate ($146), which in this case is $56<br />

for M&IE and NTE $90 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances NTE 50% of<br />

the full rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $56 $90 $146<br />

Child (age 12 or older) $56 $90 $146<br />

Child (under age 12) $28 $56 x 50% $45 $90 x 50% $73<br />

Max daily amount payable for the 3 dep: $140 $225 $365<br />

(b) Determine the actual total daily amount for each of the first 30 consecutive days, within the maximum amounts shown<br />

in (a) ($140 for M&IE and NTE $225 for lodging), as follows:<br />

M&IE: $140<br />

The M&IE, in this daily amount, is paid to cover M&IE for the 3 dependents. No itemization or<br />

Lodging:<br />

$100<br />

receipts are required.<br />

This is the actual daily amount (not including lodging tax) the 3 dependents paid for lodging,<br />

which is less than the maximum ($225) that may be reimbursed. A lodging receipt is required for<br />

this amount.<br />

Daily Amount: $240<br />

Daily amount that is payable to the dependents within the maximum $365/day established in (a) for<br />

the three dependents for each of the first 30 consecutive days.<br />

Lodging Tax: $11.50<br />

Total: $251.50<br />

Actual daily amount (including lodging tax) paid for the three dependents’ costs incurred for first<br />

30 consecutive days.<br />

(c) Beginning on the 31st day, the safe haven allowance is computed at 60% (for a dependent age 12 or older) and 30%<br />

(for a dependent under age 12) of the applicable locality per diem rate unless otherwise authorized under par. U6054-D1.<br />

Determine the maximum daily amount that may be paid starting on the 31 st through the 180 th consecutive days for the<br />

member's three dependents in this example as follows:<br />

M&IE Max Lodging Total<br />

Member's spouse: $33.60 $56 x 60% $54 $90 x 60% $87.60<br />

Child (age 12 or older) $33.60 $56 x 60% $54 $90 x 60% $87.60<br />

Child (under age 12) $16.80 $56 x 30% $27 $90 x 30% $43.80<br />

Max daily amount payable for the 3 dep: $84.00 $135 $219.00<br />

(d) Determine the actual total daily amount paid for 31st to 180th consecutive days, within the maximum amounts shown<br />

in (c) ($84.00 for M&IE and NTE $135 for lodging), as follows:<br />

M&IE: $84.00<br />

The M&IE in this daily amount is paid to cover M&IE for the 3 dependents. No itemization or<br />

Lodging: $100<br />

Daily Amount: $184.00<br />

Lodging Tax: $11.50<br />

Total: $195.50<br />

receipts are required.<br />

This is the actual daily amount (not including lodging tax) paid for lodging by the 3 dependents,<br />

which is less than the maximum ($135) that may be reimbursed. A lodging receipt is required for<br />

this amount.<br />

The daily amount that is payable to dependents within the maximum $219.00 established in (b) for<br />

costs incurred by the 3 dependents for the 31st to 180th consecutive days.<br />

The actual daily amount (including lodging tax) paid for costs incurred by the 3 dependents on the<br />

31st to the 180th consecutive day.<br />

Change 309 U6B3-6<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

U6054<br />

EXAMPLE 2<br />

A member's spouse, 2 children over 12 and one child under 12 were evacuated from a member's CONUS PDS to a non-foreign<br />

OCONUS area safe haven. The actual daily lodging cost at the safe-haven location for one room shared by the spouse and child<br />

under 12 was $110 plus $9.90 for lodging tax (9%). The actual daily lodging cost for the room shared by the 2 children over 12<br />

was also $110 plus $9.90 for lodging tax (9%). Maximum locality rate in for the safe-haven location was $226 ($155/ $71).<br />

(a) Determine the maximum daily amount for the first 30 consecutive days that may be paid to member's 4 dependents as<br />

follows. Par. U6054-D1.<br />

Each dependent age 12 or older is authorized safe haven allowance up to the full rate ($226), which in this case is $71 for M&IE<br />

and up to $155 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances up to 50% of the rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $71 $155 $226<br />

Child (12 or older) $71 $155 $226<br />

Child (12 or older) $71 $155 $226<br />

Child (under 12) $35.50 $71 x 50% $77.50 $155 x 50% $113<br />

Max daily amount payable for the 4 dep: $248.50 $542.50 $791<br />

(b) Determine the actual daily amount that is paid for each of the first 30 consecutive days, within the maximum amount<br />

shown in (a) ($248.50 for M&IE and NTE $542.50 for lodging), as follows:<br />

M&IE: $248.50<br />

The M&IE in this daily amount is paid to cover cost of meals, laundry and dry-cleaning for the 4<br />

dependents. No itemization or receipts are required.<br />

The actual daily lodging cost for the 4 dependents ($110 + $110) (not including lodging tax),<br />

Lodging: $220 which is less than the max ($542.50) that may be reimbursed. A lodging receipt is required for this<br />

amount.<br />

Daily Amount: $468.50<br />

Daily amount paid to the dependents within the maximum $791 established in (a) for the 4<br />

dependents’ costs for the first 30 consecutive days.<br />

Lodging Tax: $19.80 $9.90 + $9.90<br />

Actual daily amount paid to dependents (including lodging tax) for the 4 dependents’ costs for first<br />

Total:<br />

$488.30 30 days.<br />

(c) Beginning on the 31 st consecutive day safe haven evacuation allowances are computed at 60% (for a dependent age 12<br />

or older) and 30% (for a dependent under age 12) of the applicable locality per diem rate unless otherwise authorized<br />

under par. U6054-D1. The maximum daily amount that may be paid for the member's 4 dependents in this example on<br />

the 31 st through the 180 th consecutive days is determined as follows:<br />

M&IE Max Lodging Total<br />

Member's spouse: $42.60 $71 x 60% $93 $155 x 60% $135.60<br />

Child (12 or older) $42.60 $71 x 60% $93 $155 x 60% $135.60<br />

Child (12 or older) $42.60 $71 x 60% $93 $155 x 60% $135.60<br />

Child (under 12) $21.30 $71 x 30% $46.50 $155 x 30% $67.80<br />

Max daily amount payable for the 4 dep: $149.10 $325.50 $474.60<br />

(d) Determine the actual total daily amount that is paid for 31 st through 180 th consecutive days, within the maximum<br />

amounts shown in (c) ($149.10 for M&IE and NTE $325.50 for lodging), as follows:<br />

M&IE: $149.10<br />

The M&IE in this daily amount is paid to cover cost of meals, laundry and dry-cleaning for the 4<br />

dependents. No itemization or receipts are required.<br />

Lodging: $220<br />

The actual daily lodging cost for 4 dependents (not including lodging tax) which is less than the<br />

max ($325.50) that may be reimbursed. A lodging receipt is required for the actual lodging cost.<br />

Daily Amount: $369.10<br />

Daily amount paid to dependents within the maximum $474.60 established in (c) for the 4<br />

dependents’ costs for the first 30 consecutive days.<br />

Lodging Tax: $19.80 $9.90 + $9.90<br />

Total: $388.90 Actual daily amount (including lodging tax) paid for the 4 dependents’ on the 31st through the 180 th<br />

consecutive days.<br />

Change 309 U6B3-7<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

U6054<br />

EXAMPLE 3<br />

A member, spouse and one child over age 12 were in a CONUS location on authorized leave from 25 July to 15 August when a<br />

dependent evacuation was ordered effective 1 August from the member's PDS. The member contacted the organization at the<br />

CONUS PDS and was directed to return. The member departed the leave point on 3 August. As in par. U6054-D5, the<br />

dependents were determined to already be at a safe haven and are authorized safe haven evacuation allowances for the place at<br />

which they were located beginning on the date return travel to the member's PDS would have begun had the evacuation not<br />

prevented the return. Since the dependents were scheduled to begin travel to the member's PDS on 16 August, the dependents<br />

were authorized safe haven evacuation allowances under par. U6054-D1 beginning on that date. The member's spouse and child<br />

stayed in the spouse’s parent's home. The locality rate for the CONUS location at that time was $186 ($130/$56).<br />

(a) The maximum daily amount that may be paid for the first 30 consecutive days to the member's two dependents is<br />

determined as follows. Par. U6054-D1,<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances NTE the full locality rate which in this case is<br />

$186 ($130/ $56).<br />

M&IE Max Lodging Total<br />

Member's spouse: $56 $130 $186<br />

Child (age 12 or older) $56 $130 $186<br />

Max daily amount payable for the 2<br />

$112 $260 $372<br />

dependents:<br />

(b) The actual total daily amount that is paid for the first 30 consecutive days, within the maximum amounts shown in (a)<br />

($112 for M&IE and NTE $260 for lodging), is determined as follows:<br />

M&IE: $112<br />

The M&IE in this daily amount is paid to cover M&IE for the 2 dependents. No itemization or<br />

receipts are required.<br />

Lodging: $0 No lodging allowance is paid when dependents stay with friends or relatives (par. U6054-B1).<br />

Total: $112 The actual daily amount paid to dependents the 2 dependents’ costs for first 30 consecutive days.<br />

(c) Beginning on the 31 st day safe haven evacuation allowances are computed at 60% (for a dependents age 12 or older) of<br />

the applicable locality rate unless otherwise authorized under par. U6054-D1. Determine the maximum daily amount that<br />

may be paid starting on the 31 st to the 180 th consecutive days for the member's 2 dependents in this example as follows:<br />

M&IE Max Lodging Total<br />

Member's spouse: $33.60 $56 x 60% $78 $130 x 60% $111.60<br />

Child (age 12 or older) $33.60 $56 x 60% $78 $130 x 60% $111.60<br />

Max daily amount payable for the 2<br />

dependents:<br />

$67.20 $156.00 $223.20<br />

(d) The actual total daily amount that is paid for the 31 st to 180 th consecutive days, within the maximum amounts shown in<br />

(c) ($67.20 for M&IE and NTE $156for lodging), is determined as follows:<br />

M&IE: $67.20<br />

The M&IE in this daily amount is paid to cover M&IE for the 2 dependents. No itemization or<br />

receipts are required.<br />

Lodging: $0 No lodging allowance is paid when dependents stay with friends or relatives (par. U6054-B1).<br />

Total: $67.20 The actual daily amount paid for the 2 dependents’ costs on 31 st to 180 th consecutive days.<br />

Change 309 U6B3-8<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

U6054<br />

EXAMPLE 4<br />

Member's spouse, one child age 14 and one child age 9 evacuated from member's CONUS PDS to a DESIGNATED PLACE.<br />

The travel itinerary was as follows:<br />

Departed the CONUS PDS on 14 August. Arrived at a CONUS location en route to the DESIGNATED PLACE on 14 August.<br />

Remained overnight at the CONUS location; incurred lodging cost of $95 plus $11.40 lodging tax (12%).<br />

Departed the CONUS location on 15 August. Arrived at the DESIGNATED PLACE on 15 August.<br />

The dependents shared a hotel room at the DESIGNATED PLACE and incurred a lodging cost of $105 plus $13.13 lodging tax<br />

(12.5%) per day until they moved into a permanent residence on 10 September. The dependents are authorized safe haven<br />

evacuation allowances while traveling to, and while at, the DESIGNATED PLACE. Safe haven evacuation allowances at the<br />

DESIGNATED PLACE begin on the arrival date at that location (15 August) and continues to 2400 on the day they occupied the<br />

permanent residence. Par. U6054-E. The maximum locality rate at the CONUS location en route, at the time of travel was $155<br />

($99/ $56). The maximum locality rate at the DESIGNATED PLACE was $161 ($110/ $51).<br />

(a) The maximum safe haven evacuation allowances that may be paid for the member's 3 dependents for 14 August while<br />

they traveled to the DESIGNATED PLACE and while they remained overnight at the en route CONUS location (par.<br />

U6054-E):<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances NTE the full rate ($148), which in this case is $44<br />

for M&IE and NTE $99 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances NTE 50% of<br />

the full rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $56 $99 $155<br />

Child (age 14) $56 $99 $155<br />

Child (age 9) $28 $56 x 50% $49.50 $99 x 50% $77.504<br />

Max daily amount payable for the 3<br />

$140 $247.50 $387.50<br />

dependents:<br />

(b) Computing safe haven evacuation allowances, as for a member’s TDY, within the maximum amounts shown in (a)<br />

($105 for M&IE and NTE $247.50 for lodging) for payment for the travel period to the DESIGNATED PLACE via the en<br />

route CONUS location on 14 August:<br />

The dependents are authorized 75% of the M&IE allowance for 14 August ($140 x 75% = $105).<br />

The M&IE in this amount is paid to cover M&IE for the 3 dependents. No itemization or receipts<br />

M&IE:<br />

$105 are required.<br />

Actual amount (not incl lodging tax) the 3 dependents paid for lodging at the en route CONUS<br />

Lodging:<br />

$95<br />

location, which is less than the reimbursable max ($247.50). A lodging receipt is required for this<br />

amount.<br />

Lodging Tax: $11.40<br />

Actual amount (including lodging tax) paid to dependents for the 3 dependents’ costs on 14<br />

Total:<br />

$212.28 August.<br />

(c) Determine the maximum daily amount that may be paid to the member's 3 dependents beginning on the arrival day at<br />

the designated place through the day the permanent residence was occupied as follows. Par. U6054-E.<br />

Each dependent age 12 or older is authorized safe haven evacuation allowances NTE the full rate ($161), which in this case is $51<br />

for M&IE and NTE $110 for lodging. Each dependent under age 12 is authorized safe haven evacuation allowances NTE 50% of<br />

the full rate.<br />

M&IE Max Lodging Total<br />

Member's spouse: $51 $110 $161<br />

Child (age 14) $51 $110 $161<br />

Child (age 9) $25.50 $51 x 50% $55 $110 x 50% $80.50<br />

Max daily amount payable for the 3<br />

dependents:<br />

$127.50 $275 $402.50<br />

(d) The actual total daily amount that is paid for 27 days (15 August to 10 September), within the maximum amounts<br />

shown in (c) ($127.50 for M&IE and NTE $275 for lodging), is determined as follows:<br />

The M&IE in this daily amount is paid to cover M&IE for the 3 dependents. No itemization or<br />

M&IE: $127.50 receipts are required.<br />

The actual daily amount (not including lodging tax) the 3 dependents paid for lodging, which is<br />

Lodging: $105 less than the max ($275) that may be reimbursed. A lodging receipt is required for this amount.<br />

The daily amount that is payable to dependents within the maximum $402.50 established in (c) for<br />

Daily Amount: $232.50 costs incurred by the 3 dependents for 27 days.<br />

Lodging Tax: $13.13<br />

The actual daily amount (including lodging tax) paid for the 3 dependents’ costs while at the<br />

Total:<br />

$245.63 DESIGNATED PLACE for 27 days (27 days x $245.63 = $6,632.01).<br />

Change 309 U6B3-9<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 3: Safe Haven Allowance<br />

BLANK PAGE<br />

U6054<br />

Change 309 U6B3-10<br />

09/01/12

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 4: HHG Transportation<br />

U6056 HHG TRANSPORTATION<br />

A. General<br />

SECTION 4: HHG TRANSPORTATION<br />

U6056<br />

1. HHG. A member with dependents is authorized HHG transportation (including UB as defined in APP A) as<br />

noted below incident to a dependent’s evacuation from the member's PDS. Up to 18,000 pounds of HHG may<br />

be moved and/or stored at GOV’T expense, minus any HHG weight otherwise already in storage at GOV’T<br />

expense. When a dependent selects a designated place outside the United States, any tax consequences (ex.,<br />

import tax) that result from transporting HHG there are the member’s/dependent’s responsibility. NTS of<br />

HHG in excess of 18,000 lbs is not authorized at GOV’T expense. A member who personally procures the<br />

HHG transportation authorized below is authorized reimbursement IAW par. U5320-D, unless the member has<br />

a PCS authorization/order, in which case reimbursement is under par. U5320-D or U5320-E.<br />

2. UB. UB items may be transported separately from other HHG in an amount NTE 350 lbs for each<br />

dependent age 12 and older, and 175 lbs for each dependent under age 12. The 1,000-lb expedited shipment<br />

mode limitation (and exception authority) in par. U5320-B, apply to a UB shipment made under this Part. The<br />

1,000-lb limitation applies to the sum of the UB transported for the member's family. See par. U6056-B.<br />

B. HHG at the PDS when an Evacuation Is Authorized/Ordered. A member, whose HHG are at/in the vicinity of<br />

the member's PDS when the evacuation is authorized/ordered, is authorized HHG transportation under pars. U6056-<br />

B1 and U6056-B2. The official serving as the transportation officer in the area being evacuated is the authority for<br />

transporting UB by an expedited mode and for granting increases to the 1,000-lb maximum by commercial air under<br />

par. U5320-B. That official may authorize/approve commercial air use and/or any weights above 1,000 lbs via<br />

commercial air if the dependent needs the items immediately or soon after arrival at the safe haven or designated<br />

place, as appropriate.<br />

NOTE: NTS also may be appropriate for vacating GOV’T quarters to meet an unusual Service operational<br />

requirement. See par. U5380-G1a(3).<br />

1. A Dependent Is Directed to Move to a Safe Haven. When a dependent is directed to move to a safe haven<br />

under par. U6053, the member is authorized transportation of:<br />

a. UB for the dependent, and<br />

b. HHG authorized/approved by competent authority as needed for the dependent’s comfort and well-being<br />

at the safe haven,<br />

from the member's CONUS PDS and/or from NTS to the safe haven.<br />

2. A Dependent Is Directed to Select a Designated Place. When a dependent is directed to select a designated<br />

place and move to that designated place, or convert the safe haven to a designated place, the member is<br />

authorized HHG transportation from the member's CONUS PDS and/or from NTS to the designated place and/<br />

or placement in NTS.<br />

C. HHG En Route to the PDS when an Evacuation Is Authorized/Ordered<br />

1. GOV’T-Arranged HHG Transportation. Competent authority must make every reasonable effort to stop the<br />

onward movement of HHG to the member's PDS when a member's HHG are en route to the PDS via a GOV’Tarranged<br />

move, or have been turned over to the GOV’T for transportation to the member's PDS, when an<br />

evacuation of the PDS is authorized/ordered, and, if the dependent is directed to:<br />

a. <strong>Travel</strong> to a safe haven, UB for the dependent and HHG items which competent authority authorized/<br />

approved as needed for the evacuated dependent’s comfort and well-being at the safe haven may be<br />

Change 265 U6B4-1<br />

1/1/09

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 4: HHG Transportation<br />

diverted to the safe haven, and/or the shipment (or remainder of the shipment) may be diverted to NTS.<br />

When a HHG shipment contains HHG that must be earmarked for both NTS and for transportation to the<br />

dependent, the sorting of such shipment to send part of the HHG to NTS and part to the dependent is<br />

accomplished at GOV’T expense.;<br />

U6056<br />

b. Move to a designated place, HHG may be diverted to the designated place and/or the shipment (or<br />

remainder of the shipment) may be diverted to NTS. When a HHG shipment contains HHG that must be<br />

earmarked for both NTS and for shipment to the dependent, the sorting of such shipment to send part of the<br />

HHG to NTS and part to the dependent is accomplished at GOV’T expense.<br />

c. Remain in place at the old PDS, a temporary withdrawal of HHG which competent authority<br />

authorizes/approves as being needed for the dependent’s’ comfort and well-being at the old PDS, and/or<br />

transportation of the remainder to NTS and/or the OCONUS PDS for member’s use. The sorting of such<br />

HHG and repacking and transportation is accomplished at GOV’T expense when the dependent is<br />

authorized to either proceed to the evacuated PDS or move to a designated place.<br />

If efforts fail to stop the forward movement of HHG and they arrive at the PDS after the evacuation is<br />

authorized/ordered, the member is authorized HHG transportation under par. U6056-B.<br />

2. A Member Who Personally Arranges for HHG Transportation. When a member personally arranges for<br />

HHG transportation by any means and those HHG are en route to the PDS when the evacuation is<br />

authorized/ordered, efforts to direct the HHG to the safe haven, designated place, and/or NTS as appropriate<br />

remain the member's personal responsibility. If the HHG subsequently arrive at the member's PDS, the member<br />

is authorized HHG transportation under par. U6056-B. Additional necessary expenses for sorting, repacking,<br />

and additional transportation of HHG as covered in par. U6056-C1 are added to the GOV’T’s costs for<br />

comparison computation.<br />

D. HHG Transportation Incident to an Authorized/Directed Movement of a Dependent from a Safe Haven and<br />

when a Dependent Converts the Safe Haven to a Designated Place<br />

1. Dependent Moves Between Safe Havens. When a dependent is authorized/directed to proceed from between<br />

safe havens, the member is authorized transportation of:<br />

a. UB,<br />

b. HHG (other than UB items) which had been transported to the former safe haven under par. U6056-B or<br />

U6056-C, and<br />

c. Authorized HHG items (other than UB items) acquired while at the safe haven which competent<br />

authority determines was necessary for the evacuated dependent’s comfort and well-being at the safe<br />

haven,<br />

between safe havens.<br />

2. Dependent Moves from a Safe Haven to a Designated Place. When a dependent at a safe haven is directed to<br />

select, and move to, a designated place, the member is authorized transportation of:<br />

a. UB from the safe haven,<br />

b. HHG which had been transported to the former safe haven under par. U6056-B, U6056-C, or U6056-<br />

D1, and<br />

c. Authorized HHG acquired while at the safe haven which competent authority authorizes/ approves as<br />

having been necessary for the evacuated dependent’s comfort and well-being at the safe haven,<br />

d. HHG at the member's PDS, and/or<br />

Change 265 U6B4-2<br />

1/1/09

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 4: HHG Transportation<br />

e. HHG in NTS<br />

U6056<br />

to the designated place. This includes short distance HHG transportation from one address to another address in<br />

the same city, town, or metropolitan area. As an alternative to transporting HHG to the designated place, the<br />

member may place HHG in NTS under par. U6056-D2.<br />

3. Dependent Converts the Safe Haven to a Designated Place. When a dependent at a safe haven is directed to<br />

select a designated place and the safe haven is converted to a designated place, the member is authorized<br />

transportation of HHG:<br />

a. At the member's PDS, and/or<br />

b. In NTS<br />

to the designated place (i.e., formerly the safe haven). As an alternative to transporting HHG to the designated<br />

place, the member may place HHG in NTS under par. U6056-D3. The member is also authorized short distance<br />

HHG transportation from one address to another address in the same city, town, or metropolitan area for:<br />

a. UB transported to the safe haven,<br />

b. HHG (other than UB items) which had been transported to the safe haven under par. U6056-B, U6056-<br />

C, or U6056-D1, and<br />

c. Authorized HHG (other than UB items) acquired while at the safe haven which competent authority<br />

authorizes/approves as having been necessary for the evacuated dependent’s' comfort and well-being at the<br />

safe haven,<br />

4. Dependent Moves from the Safe Haven to the Member's PDS<br />

a. Member Not in Receipt of a PCS Authorization/Order from the Evacuated Area. When a dependent is<br />

authorized to return from a safe haven to the member's PDS under par. U6053-F, the member is authorized<br />

transportation of:<br />

(1) UB from the safe haven location,<br />

(2) HHG items (other than UB items) which had been transported to the safe haven under par. U6056-<br />

B, U6056-C, or U6056-D1,<br />

(3) Authorized HHG items (other than UB items) acquired while at the safe haven which competent<br />

authority authorizes/approves as having been necessary for the evacuated dependent’s comfort and<br />

well-being at the safe haven, and/or<br />

(4) HHG, acquired by the dependent, which are authorized/approved by the Service concerned as<br />

necessary replacements of like items lost or destroyed at the CONUS PDS ICW the unusual or<br />

emergency circumstances which resulted in the evacuation of the area,<br />

from the safe haven to the member's residence at/in the vicinity of the CONUS PDS, or the member's HHG<br />

at the safe haven may be placed in NTS for the remainder of the member's tour at the CONUS PDS, as<br />

appropriate.<br />

b. Member Receives a PCS Authorization/Order from an Evacuated Area. When a member receives a<br />

PCS authorization/order while a dependent is at a safe haven, the member is authorized transportation of:<br />

(1) UB and HHG items (other than UB items) which had been transported to the safe haven under par.<br />

U6056-B, U6056-C, or U6056-D1, and<br />

Change 265 U6B4-3<br />

1/1/09

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 4: HHG Transportation<br />

(2) Authorized HHG and UB items acquired while at the safe haven for the evacuated dependent’s<br />

comfort and well-being at the safe haven,<br />

from the safe haven to which the dependent was evacuated under Ch 6, Part B, to the destination(s)<br />

authorized ICW the member's PCS authorization/order. This authority applies the transportation to the<br />

member on the PCS authorization/order.<br />

E. HHG Transportation Incident to an Authorized Dependent’s Movement from a Designated Place to the<br />

Member's PDS<br />

1. Member Not in Receipt of a PCS Authorization/Order from an Evacuated Area. When a dependent is<br />

authorized to travel from the designated place to the member's PDS under par. U6053-F, the member is<br />

authorized transportation of:<br />

a. HHG (includes UB) transported to the designated place under Ch 6, Part B,<br />

b. Authorized HHG acquired while at the designated place for the evacuated dependent’s comfort and<br />

well-being at the designated place, and those which are authorized/approved by the Service concerned as<br />

replacements of like items lost or destroyed at the CONUS PDS ICW the unusual or emergency<br />

circumstances that resulted in the evacuation of the area, and/or<br />

c. HHG in NTS<br />

to the member's residence at or in the vicinity of the CONUS PDS, or the member's HHG at the designated<br />

place may be placed in NTS for the remainder of the member's tour, as appropriate.<br />

U6056<br />

2. Member Receives a PCS Authorization/Order from an Evacuated Area. When a member receives a PCS<br />

authorization/order while a dependent is at a designated place, the member is authorized HHG transportation<br />

from the designated place to which the dependent was evacuated under Ch 6, Part B, to the destination(s)<br />

authorized ICW the member's PCS authorization/order. This authority applies the transportation to the member<br />

on the PCS authorization/order.<br />

F. Short Distance Moves and/or NTS. Short distance moves and/or NTS supported by local installation funds, may<br />

be performed under pars.:<br />

1. U5355-C1, U5380-G1a, and U5380-G1b for GOV’T quarters; and<br />

2. U5355-D1 and U5380-G2a for private sector housing.<br />

Change 265 U6B4-4<br />

1/1/09

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 5: POV Transportation<br />

U6057 POV TRANSPORTATION<br />

SECTION 5: POV TRANSPORTATION<br />

A. POV Transportation Incident to Dependent’s Evacuation<br />

1. POV Transportation to a Safe Haven. POV transportation at GOV’T expense to a safe haven is not<br />

authorized.<br />

U6057<br />

2. POV Transportation to the Designated Place. When a dependent goes to a designated place, a POV (owned<br />

by the member or a dependent of the member and for the member's personal use or for the use of a dependent)<br />

may be transported to the designated place for the dependent’s use if the Secretarial Process determines that<br />

POV movement is prudent. Such transportation must not be approved if a POV can be driven to the designated<br />

place. When such transportation is authorized/approved, a POV in the PDS area or en route to the PDS when<br />

the evacuation is authorized/ordered, may be transported to the designated place, including any overland<br />

transportation required. When a dependent selects a designated place outside the United States, any tax<br />

consequences (ex., import tax) that result from moving the POV there are the member’s/dependent’s<br />

financial responsibility.<br />

B. Subsequent Authorization when the Member Is Not in Receipt of a PCS Authorization/Order from the Evacuated<br />

Area. When a dependent is authorized to travel from the designated place to the member's PDS, a POV may be<br />

transported to the member's CONUS PDS, including any overland transportation required, if the Secretarial Process<br />

authorizes/approves such transportation based on that individual's determination that circumstances dictate POV<br />

movement is prudent.<br />

C. Subsequent Authorization when the Member Is in Receipt of a PCS Authorization/Order from the Evacuated<br />

Area. When a member receives a PCS authorization/order while a dependent is at a safe haven or designated place<br />

under Ch 6, Part B, the authorization for POV transportation from the safe haven or designated place is that<br />

authorized ICW the member's PCS authorization/order.<br />

D. Rental Vehicle Cost Reimbursement when the Motor Vehicle Arrives Late. This applies to POV transportation<br />

incident to a dependent’s evacuation. If a member’s (or dependent’s) POV, transported at GOV’T expense for the<br />

member and/or dependent’s use, does not arrive at the authorized destination by the designated delivery date, the<br />

Secretary concerned must have the member reimbursed for expenses incurred to rent a POV for the member’s and/or<br />

dependent’s use. Reimbursement, by law, may not exceed $30/day beginning the day a member/dependent first<br />

rents a POV after the designated (required) delivery date and runs for 7 days or until the date the member’s POV is<br />

available for delivery to the member/dependent, whichever occurs first. NOTE: A POV has not arrived at the<br />

authorized destination if it is not made available for delivery to the member/dependent on or before the<br />

authorized (required) delivery date. The maximum reimbursement is $210. See Examples in par. U5410-D).<br />

Reimbursement Amount Maximum Authorization: $210 7 days vehicle rental @ $30 a day = $210<br />

Required Delivery Date: 30 Jan<br />

Member arrives at destination: 1 Jan<br />

Member rents a car: 2 Jan<br />

Member is notified vehicle is ready for P/U1 Feb<br />

Reimbursement Amount Authorization: $60 2 days vehicle rental @$30 a day = $60).<br />

Authorization starts after the RDD.<br />

Change 265 U6B5-1<br />

1/1/09

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 5: POV Transportation<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U6057<br />

Change 265 U6B5-2<br />

1/1/09

Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 6: Misc Allowances<br />

SECTION 6: MISCELLANEOUS ALLOWANCES<br />

U6058 BASIC ALLOWANCE FOR HOUSING (BAH)<br />

U6058-U6062<br />

See par. U10426 for BAH continuation for a member serving at a CONUS PDS from which a dependent is<br />

evacuated, and BAH authority when a dependent establishes a permanent residence at a designated place in the U.S.<br />

following an evacuation from a CONUS location.<br />

U6059 DISLOCATION ALLOWANCE (DLA)<br />

DLA helps to cover the otherwise un-reimbursed expenses a member with a dependent incurs in relocating the<br />

household incident to an evacuation. When a dependent is evacuated to a designated place under par. U6053, a<br />

DLA (see Table U5G-1) is payable. DLA is also payable when return travel for a dependent is authorized under par.<br />

U6053-H from the designated place to the member’s PDS. A DLA is not payable incident to relocation of a<br />

dependent to a safe haven. The prohibition in par. U5620 against more than one DLA payment in a fiscal year does<br />

not apply when a DLA is paid incident to an evacuation.<br />

U6060 LOCAL TRAVEL ALLOWANCES IN AND AROUND THE SAFE HAVEN AND THE<br />

DESIGNATED PLACE<br />

Local travel allowances are authorized to be paid when a dependent is receiving safe haven allowances and does not<br />

have a POC at the safe haven or the designated place. When unable to drive a POC to the safe haven location, a flat<br />

transportation allowance of $25/day is paid to assist with unexpected local transportation costs, regardless of the<br />

number of dependents. No receipts are required. This allowance is intended to partially offset the expenses an<br />

evacuated dependent incurs for required local travel. Allowances under par. U6060 may not be paid for any day<br />

reimbursement is received under par. U6057-D for expenses incurred to renting a motor vehicle.<br />

U6061 CONUS COLA<br />

For CONUS COLA authority during an evacuation, see par. U8014.<br />

U6062 EVACUATION ALLOWANCES FOR A DEPENDENT OF A RC MEMBER SERVING ON<br />

ACTIVE DUTY OR FULL-TIME NATIONAL GUARD DUTY<br />

*A. General. A dependent of an RC member (10 USC §§ 101, 10101) serving on active duty (including active duty<br />

for training) or full-time National Guard duty under 32 USC §502(f), may be authorized evacuation allowances<br />

consistent with the DoDFMR, Vol. 9 and Ch 6, Part B, if the dependent is authorized/ordered by an authority listed<br />

in par. U6051-B to evacuate from an area in which the primary residence is/was located and is temporarily displaced<br />

to a designated safe haven or alternate safe haven. However, no evacuation allowances are authorized for a<br />

dependent for any period in which the member was not on active duty or full-time National Guard duty. Safe Haven<br />

status is designated and terminated IAW Ch 6, Part B.<br />

NOTE: For determining evacuation allowance eligibility, a National Guard or RC member’s primary residence<br />

when called or ordered to active duty or full-time National Guard duty must be in the vicinity of a PDS.<br />

B. Eligibility. For a dependent to be eligible for evacuation allowances, the following three events must coincide:<br />

1. The date an authority in par. U6051-B authorized/ordered an evacuation or continued safe haven status of a<br />

dependent already evacuated;<br />

2. The dependent’s actual evacuation or continued safe haven status; and<br />

*3. The member’s active duty or full-time National Guard duty status ( DoDFMR, Vol. 9, Chapter 7, par.<br />

07021; JFTR, par. U6050).<br />

Evacuation allowances payment must be prospective from the date these events coincide, not retroactive to the<br />

Change 301 U6B6-1<br />

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Ch 6: Evacuation Allowances<br />

Part B: Auth/Ordered Evac/Limited Evac w/in CONUS/Section 6: Misc Allowances<br />

date of any single event.<br />

U6058-U6062<br />

*C. Example. A National Guard or RC member’s dependent who resided in an area from which an evacuation was<br />

authorized/ordered by any federal or state authority (see par. U6051-B) and whose member was subsequently<br />

called/ordered to active duty (to include full-time National Guard duty) may be eligible for evacuation allowances<br />

payment under limited circumstances. See 10 USC §12301(d) and 32 USC §502(f). Such dependent is eligible<br />

only for the period the member serves on active duty or full –time National Guard duty if, on or after the date the<br />

member was called/ordered to active duty or full-time National Guard duty, an authority listed in par. U6051-B<br />

orders/authorizes the evacuation of dependents still in the affected area or continuation of safe haven status for<br />

evacuees at a safe haven outside the affected area. A dependent’s eligibility is prospective from the date member is<br />

ordered/called to active duty or full-time National Guard duty. No evacuation allowance payment is authorized for<br />

any period unless the member is/was serving on active duty or full-time National Guard duty for that period.<br />

*D. Member Released from Active Duty. A dependent of a National Guard member who is released from active<br />

duty following deployment from a contingency operation and immediately (without a break in service) called to fulltime<br />

National Guard duty under 32 USC §502(f), remains eligible for continued evacuation allowances payment.<br />

The dependent of an RC member, ordered to active duty under an involuntary authority (10 USC §12302) in support<br />

of a contingency operation and whose order is amended to retain the member on active duty under a voluntary<br />

authorization (10 USC §12301 (d)), also remains eligible for continued evacuation allowances payment. No<br />

allowances are authorized for any period during which the member is not on active duty or full-time National Guard<br />

duty.<br />

Change 301 U6B6-2<br />

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Ch 7: T&T Allowances Under Special Circumstances and Categories Table of Contents<br />

CHAPTER 7<br />

TRAVEL AND TRANSPORTATION ALLOWANCES UNDER SPECIAL<br />

CIRCUMSTANCES AND CATEGORIES<br />

Paragraph Title/Contents<br />

PART A: SERVICE ACADEMY CADET/MIDSHIPMAN TRAVEL<br />

U7000 CADET/MIDSHIPMAN TRAVEL TO AND FROM A SERVICE ACADEMY<br />

A. Upon Entrance to the Academy<br />

B. Upon Graduation and Commission<br />

C. Separation<br />

D. Rejected Applicants<br />

U7001 CADET/MIDSHIPMAN ON TDY<br />

A. GOV’T QTRS and GOV’T Dining Facility/Mess Available<br />

B. GMR for Cadet/Midshipman<br />

U7002 TRAVEL INCIDENT TO NOMINATION AND ADMISSION TO A SERVICE ACADEMY<br />

A. Active Duty Uniformed Service Member<br />

B. Civilian or RC Member Not on Active Duty<br />

U7005 AVIATION CADETS<br />

PART B: UNIFORMED SERVICES APPLICANTS AND REJECTED APPLICANTS<br />

TRAVEL<br />

U7025 TRAVEL INCIDENT TO APPLICATION PROCESSING<br />

A. General<br />

B. Transportation Authority<br />

C. GOV’T Procured Transportation and Meal Tickets<br />

D. TDY Allowances<br />

PART C: RECRUITING EXPENSE REIMBURSEMENT<br />

U7030 ALLOWANCES<br />

U7033 RECRUITING EXPENSE FUNDS ADVANCE<br />

PART D: TRAVEL OF COURIERS OF CLASSIFIED DOCUMENTS OR PROPERTY<br />

U7050 TRAVEL OF COURIERS OF CLASSIFIED DOCUMENTS OR PROPERTY<br />

A. <strong>Travel</strong> and Transportation Allowances<br />

B. Transportation<br />

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Paragraph Title/Contents<br />

C. Documentation<br />

PART E: WITNESS TRAVEL<br />

U7060 WITNESS TRAVEL<br />

A. Case Involving a Uniformed Service<br />

B. Case not Involving a Uniformed Service<br />

C. GOV’T Witness<br />

D. Congressional Committee, Private Individual, or Corporation Witness<br />

PART F1: TRAVEL WHILE ON DUTY WITH PARTICULAR UNITS<br />

U7100 MOBILE UNITS<br />

A. Allowances<br />

B. Approval<br />

U7105 DUTY ABOARD COMMERCIAL CARRIERS<br />

U7110 RIVER, HARBOR, AND HARBOR AND FLOOD CONTROL ACTIVITIES<br />

U7115 SHIP CONSTRUCTED, OVERHAULED OR INACTIVATED AT OTHER THAN THE<br />

HOME PORT<br />

A. General<br />

B. Transportation ICW Overhaul/Inactivation<br />

C. Transportation ICW Construction<br />

D. Authorized Transportation<br />

E. Reimbursement<br />

F. Conditions<br />

U7120 AERIAL SURVEYS<br />

PART F2: TRAVEL WHEN PER DIEM NOT AUTHORIZED (See par. U4102)<br />

PART F3: TDY AS AN OBSERVER TO A UN PEACEKEEPING ORGANIZATION<br />

U7140 TDY AS AN OBSERVER TO A UN PEACEKEEPING ORGANIZATION<br />

A. Authorized Allowances<br />

B. Maximum Per Diem<br />

C. UN Mission Per Diem Reduction Not Authorized<br />

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Paragraph Title/Contents<br />

PART G: RESERVE COMPONENT (RC) MEMBER TRAVEL<br />

U7150 ACTIVE DUTY WITH PAY<br />

A. Applicability<br />

B. <strong>Travel</strong> and Transportation Allowances when a Member Commutes<br />

C. Per Diem/AEA for Certain Active Duty Periods<br />

D. Physical Examination ICW a Call/Order to Active Duty with Pay<br />

E. Active Duty for Training (ADT)<br />

F. Active Duty for Other than Training<br />

G. TDY Per Diem Computation<br />

U7151 ACTIVE DUTY WITHOUT PAY<br />

A. Standby Reserve<br />

B. Technicians (Dual Status)<br />

C. Others<br />

U7152 U7152 INACTIVE DUTY TRAINING (IDT) WITH PAY<br />

A. General<br />

B. <strong>Travel</strong> from Home to the Assigned Unit or to an Alternate Site in the Local Commuting Area<br />

C. <strong>Travel</strong> from Home/Assigned Unit to TDY Station<br />

D. <strong>Travel</strong> from a Location other than Home/Assigned Unit to a TDY Station<br />

E. <strong>Travel</strong> from Other than Home/Assigned Unit to an Alternate Site within the Local Commuting<br />

Area<br />

F. Reimbursement of Service Charges for Transient GOV’T Housing Use<br />

U7153 U7153 INACTIVE DUTY TRAINING (IDT) WITHOUT PAY<br />

A. Standby Reserves<br />

B. Other than Standby Reserves<br />

U7154 SROTC MEMBER<br />

A. Applicability<br />

B. Advanced Training<br />

C. Financial Assistance Program for SROTC Cadet/Midshipman<br />

D. Member Ordered to Active Duty (Enlisted or <strong>Office</strong>r)<br />

U7155 TRAVEL ALLOWANCES FOR A MEMBER AUTHORIZED MEDICAL AND DENTAL<br />

CARE<br />

A. Authorized Care<br />

B. Unauthorized Care<br />

U7156 FUNERAL HONORS DUTY<br />

Change 314 U7-iii<br />

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Ch 7: T&T Allowances Under Special Circumstances and Categories Table of Contents<br />

Paragraph Title/Contents<br />

U7157 COLA AND HOUSING ALLOWANCES<br />

A. COLA<br />

B. Housing Allowances<br />

U7160 U7160 INACTIVE DUTY TRAINING (IDT) OUTSIDE NORMAL COMMUTING<br />

DISTANCE<br />

A. General<br />

B. Eligible Member<br />

C. Reimbursement<br />

U7180 ALLOWANCE SUMMARY TABLES<br />

PART H1: LEAVE TRAVEL AND TRANSPORTATION<br />

U7200 LEAVE BETWEEN CONSECUTIVE OVERSEAS TOURS<br />

A. Authority<br />

B. Eligible Member<br />

C. Eligible Dependent<br />

D. Authorized Locations<br />

E. Scheduling<br />

F. Reimbursement<br />

U7205 TRANSPORTATION IN PERSONAL EMERGENCIES<br />

A. Transportation<br />

B. Eligibility<br />

C. Authorized Locations<br />

U7206 PERSONAL EMERGENCIES FOR A MEMBER ON TDY OR AWAY FROM HOME PORT<br />

A. Member TDY or Away from the Home Port<br />

B. Transportation<br />

C. Reimbursement<br />

D. Cost Construction<br />

E. City-pair Airfare Use<br />

F. One-way Emergency Leave <strong>Travel</strong><br />

U7210 CONVALESCENT LEAVE TRANSPORTATION<br />

A. Authority<br />

B. Transportation Allowances<br />

C. Restrictions<br />

U7215 SHIP RELOCATED DURING AUTHORIZED ABSENCE<br />

A. Authorized Allowances<br />

B. Limitation<br />

Change 314 U7-iv<br />

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Paragraph Title/Contents<br />

C. Reimbursement<br />

U7220 RECALL FROM LEAVE<br />

A. Member’s Responsibility<br />

B. Recall for Operational Reasons<br />

PART H2: PART H2: LODGING REIMBURSEMENT DURING AN AUTHORIZED<br />

ABSENCE OR WHILE ON LEAVE<br />

U7225 LODGING REIMBURSEMENT DURING AN AUTHORIZED ABSENCE WHILE TDY IN<br />

SUPPORT OF A CONTINGENCY OPERATION<br />

A. Authorized Absence<br />

B. General<br />

C. Eligibility<br />

D. Reimbursement<br />

U7226 LODGING EXPENSES WHILE ON LEAVE DURING AN AUTHORIZED/ORDERED<br />

EVACUATION<br />

A. General<br />

B. Eligibility<br />

C. Reimbursement<br />

PART I: MEMBER TRAVEL ICW PHYSICAL EXAMINATION OR ILLNESS<br />

U7250 ATTENDANTS/ESCORTS<br />

A. Definition<br />

B. Determination<br />

C. Appointment<br />

D. <strong>Travel</strong> and Transportation Allowances<br />

E. Non-Concurrent Attendant <strong>Travel</strong><br />

U7251 A MEMBER ON THE TDRL REQUIRED TO SUBMIT TO PERIODIC PHYSICAL<br />

EXAMINATIONS<br />

A. <strong>Travel</strong> Status<br />

B. <strong>Travel</strong> and Transportation Allowances<br />

C. Allowances while at the Medical Facility<br />

U7252 TRANSFER OF A MEMBER PATIENT TO/FROM A MEDICAL FACILITY OR TO HOME<br />

(INCLUDING INSANE/MENTALLY INCOMPETENT PATIENT)<br />

A. <strong>Travel</strong> and Transportation Allowances<br />

B. Transportation-in-Kind<br />

Change 314 U7-v<br />

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Ch 7: T&T Allowances Under Special Circumstances and Categories Table of Contents<br />

Paragraph Title/Contents<br />

U7253 TRAVEL AND TRANSPORTATION ALLOWANCES FOR A MEMBER DISCHARGED<br />

FROM ST. ELIZABETHS HOSPITAL, A DEPARTMENT OF HEALTH AND HUMAN<br />

SERVICES (HHS) MEDICAL FACILITY, OR VETERANS AFFAIRS MEDICAL CENTERS<br />

(VAMC)<br />

A. Discharged from the Service upon Entry into a Medical Facility<br />

B. Not Discharged from Service upon Entry into a Medical Facility<br />

PART J: FUNDED REST AND RECUPERATION (R&R) LEAVE AND<br />

SPECIAL REST AND RECUPERATION (SR&R) ABSENCE TRANSPORTATION<br />

U7300 FUNDED R&R LEAVE TRANSPORTATION<br />

A. Policy<br />

B. General<br />

C. Eligibility<br />

D. R & R Locations/Destinations<br />

E. Transportation<br />

U7305 TRANSPORTATION FOR SR&R ABSENCE ICW TOUR EXTENSION<br />

A. Authorization<br />

B. Eligibility<br />

C. Transportation<br />

D. Per Diem<br />

E. Contract City-Pair Airfares<br />

F. Transportation Reimbursement Examples<br />

PART K: TRAVEL AND TRANSPORTATION TO RECEIVE A NON-FEDERALLY<br />

SPONSORED HONOR AWARD<br />

U7325 GENERAL<br />

U7326 PERSON ACCOMPANYING THE TRAVELER<br />

U7327 ALLOWABLE EXPENSES<br />

U7328 REIMBURSEMENT RESTRICTION<br />

U7329 REGISTRATION FEES<br />

PART L: RETIRED MEMBER CALLED/ORDERED TO ACTIVE DUTY (WITH OR<br />

WITHOUT PAY)<br />

U7350 RETIRED MEMBER CALLED/ORDERED TO ACTIVE DUTY (WITH/WITHOUT PAY)<br />

Change 314 U7-vi<br />

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Ch 7: T&T Allowances Under Special Circumstances and Categories Table of Contents<br />

Paragraph Title/Contents<br />

PART M: MEMBER WHOSE ENLISTMENT IS VOIDED<br />

U7375 GENERAL<br />

U7376 IMPLEMENTING REGULATIONS<br />

PART N: ABSENTEE, STRAGGLER, DESERTER, OR MEMBER WITHOUT FUNDS<br />

U7400 ABSENTEE, STRAGGLER, DESERTER, OR MEMBER WITHOUT FUNDS<br />

A. General<br />

B. Member Has a Prior Order<br />

PART O: MEMBER TRAVEL AND TRANSPORTATION INCIDENT TO<br />

DISCIPLINARY ACTION AND TRAVEL OF PRISONERS AND THEIR GUARDS<br />

U7450 DISCIPLINARY ACTION<br />

A. Transportation<br />

B. Meals<br />

C. Per Diem<br />

U7451 PRISONERS AND GUARDS<br />

A. <strong>Travel</strong> and Transportation of a Prisoners and Their Guards<br />

B. Paroled Prisoners<br />

C. Prisoners on "Commandant's Parole"<br />

D. Absentees, Stragglers, and Deserters Moved between U.S. INSTALLATIONS<br />

PART P: TRANSPORTATION OF A MEMBER DISCHARGED FROM SERVICE<br />

UNDER OTHER THAN HONORABLE CONDITIONS<br />

U7500 GENERAL<br />

A. Authorized Transportation<br />

B. Reimbursement Limitation<br />

U7501 NO CONFINEMENT INVOLVED<br />

U7502 UPON PAROLE OR RELEASE FROM UNITED STATES MILITARY CONFINEMENT<br />

FACILITY<br />

U7503 UPON PAROLE OR RELEASE FROM AN OCONUS CONFINEMENT FACILITY<br />

U7504 TRANSPORTATION ALLOWANCES TO A PLACE OTHER THAN THE HOR/PLEAD<br />

U7505 UPON PAROLE/RELEASE FROM CONUS CIVIL CONFINEMENT<br />

Change 314 U7-vii<br />

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Ch 7: T&T Allowances Under Special Circumstances and Categories Table of Contents<br />

Paragraph Title/Contents<br />

U7506 CONVICTED PERSONNEL AWAITING COMPLETION OF APPELLATE REVIEW<br />

A. Involuntary Leave<br />

B. TDY <strong>Travel</strong><br />

C. Member Restored to Duty<br />

D. Final Separation <strong>Travel</strong><br />

PART Q: TRAVEL OF AN ESCORT OR AN ATTENDANT FOR A DEPENDENT<br />

U7550 DEFINITIONS OF TERMS USED IN THIS PART<br />

A. Escort<br />

B. Attendant<br />

U7551 GENERAL<br />

A. Authority<br />

B. <strong>Travel</strong> Order<br />

C. <strong>Travel</strong> of a Member’s Escort/Attendant<br />

D. Circumstances<br />

U7552 MEMBER AS AN ESCORT/ATTENDANT OF A DEPENDENT(S)<br />

U7553 CIVILIAN EMPLOYEE AS AN ESCORT/ATTENDANT OF A DEPENDENT(S)<br />

U7554 ANOTHER PERSON AS AN ESCORT/ATTENDANT OF A DEPENDENT(S)<br />

U7555 FUNDS ADVANCE FOR AN ESCORT/ATTENDANT FOR A DEPENDENT(S)<br />

PART R: RESERVED<br />

PART S: RESERVED<br />

PART T: FUNDED ENVIRONMENTAL AND MORALE LEAVE (FEML)<br />

TRANSPORTATION<br />

U7660 FUNDED ENVIRONMENTAL AND MORALE LEAVE (FEML) TRANSPORTATION<br />

A. Policy<br />

B. Eligibility<br />

C. Dependent <strong>Travel</strong><br />

D. Number of FEML Trips<br />

E. Time Limitation<br />

F. Waiver Authority<br />

G. FEML Combined with other <strong>Travel</strong><br />

H. FEML Locations/Destinations<br />

Change 314 U7-viii<br />

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Ch 7: T&T Allowances Under Special Circumstances and Categories Table of Contents<br />

Paragraph Title/Contents<br />

I. Transportation<br />

J. Per Diem<br />

K. Dual Allowances<br />

PART U: TRAVEL AND TRANSPORTATION EXPENSE REIMBURSEMENT WHEN<br />

ACCOMPANYING A MEMBER OF CONGRESS AND/OR CONGRESSIONAL STAFF<br />

U7750 GENERAL<br />

A. Application<br />

B. Reimbursement<br />

U7751 DEFINITIONS OF TERMS<br />

A. Member of Congress<br />

B. Congressional Staff Employee<br />

C. Secretary Concerned<br />

U7752 TRANSPORTATION, PER DIEM, AND AEA RATES<br />

U7755 OTHER THAN ECONOMY/COACH CLASS APPROVAL CODES<br />

PART V: MEMBERS AUTHORIZED TO TRAIN FOR, ATTEND, AND PARTICIPATE<br />

IN ARMED FORCES, NATIONAL, AND INTERNATIONAL AMATEUR SPORTS<br />

COMPETITIONS<br />

U7800 GENERAL<br />

U7801 POLICY<br />

A. General<br />

B. Authorization/Approval<br />

C. Participation<br />

U7803 ALLOWANCES<br />

PART W: RESERVED<br />

PART X: RESERVED<br />

PART Y: TRAVEL ALLOWANCES TO SPECIALTY CARE OVER 100 MILES<br />

U7960 TRAVEL TO SPECIALTY CARE OVER 100 MILES<br />

A. General<br />

B. Applicability<br />

Change 314 U7-ix<br />

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Paragraph Title/Contents<br />

C. Transportation<br />

D. Lodging and Meals<br />

E. Reimbursable Expenses<br />

F. Administrative Provisions<br />

U7961 ATTENDANT’S TRAVEL FOR SPECIALTY CARE OVER 100 MILES<br />

A. General<br />

B. Requirement<br />

C. <strong>Travel</strong> and Transportation Allowances<br />

D. Reimbursement Limitation<br />

E. Beneficiary Questions Regarding Non-Medical Attendant Allowance<br />

Change 314 U7-x<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part A: Service Academy Cadet/Midshipman <strong>Travel</strong><br />

*PART A: SERVICE ACADEMY CADET/MIDSHIPMAN TRAVEL<br />

*U7000 CADET/MIDSHIPMAN TRAVEL TO AND FROM A SERVICE ACADEMY<br />

*A. Upon Entrance to the Academy<br />

1. Person Other than an Enlisted Member<br />

U7000-U7005<br />

a. A person (other than an enlisted member) entering an academy is authorized PCS allowances for officers<br />

(Ch 5).<br />

b. PCS allowances are authorized for travel performed, NTE allowances for the official distance between<br />

the:<br />

(1) Abode,<br />

(2) Home, or<br />

(3) School,<br />

that the person certifies was the place from which travel began, and the academy involved.<br />

2. Enlisted Member. An enlisted member is authorized PCS allowances for an enlisted member (Ch 5).<br />

B. Upon Graduation and Commission<br />

*1. Graduate <strong>Office</strong>r Leaves the Academy<br />

a. A commissioned graduate traveling under a PCS order to the first PDS is authorized PCS allowances<br />

(Ch 5), including dependents (par. U5222-A2), and HHG (par. U5345-B7).<br />

b. PCS allowances are calculated based on the actual distance traveled, but may not exceed what would<br />

have been paid based on the official distance from the academy/home, to the first PDS (via TDY site, if<br />

TDY en route) as designated in the order.<br />

c. Per diem while TDY en route:<br />

(1) Is the same as for a member’s TDY (par. U4101-3), and<br />

(2) Applies when an officer departs from an academy pursuant to a PCS order but returns there for<br />

TDY en route before reporting to the first PDS.<br />

*2. Graduate <strong>Office</strong>r Remains at the Academy<br />

a. Upon graduation and commissioning and before beginning PCS travel , the academy is the PDS for per<br />

diem purposes, if an officer:<br />

(1) Remains at the academy, or<br />

(2) Returns to the academy after graduation leave.<br />

b. An <strong>Office</strong>r is not authorized per diem while at the academy, but if ordered TDY away from the academy, is<br />

authorized per diem at the TDY site, for the relevant TDY and travel period.<br />

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Part A: Service Academy Cadet/Midshipman <strong>Travel</strong><br />

U7000-U7005<br />

*C. Separation. A cadet/midshipman (including a graduated cadet), who resigns, is dismissed, or is discharged, is<br />

authorized PCS allowances (Ch 5) for travel from the academy to the abode, home, or proper PDS.<br />

*D. Rejected Applicants<br />

1. A prospective cadet/midshipman (other than enlisted), who travels to an academy, at the GOV’T’s invitation,<br />

to accept an appointment, and is rejected for admission; is authorized PCS allowances for officers (Ch 5).<br />

2. PCS allowances are authorized for round trip travel performed, NTE allowances for the official distance<br />

between the:<br />

a. Abode,<br />

b. Home, or<br />

c. School<br />

that the person certifies was the place from which travel began, and the academy involved (53 Comp. Gen. 236<br />

(1973)).<br />

*U7001 CADET/MIDSHIPMAN ON TDY<br />

*A. GOV’T QTRS and GOV’T Dining Facility/Mess Available. A cadet/midshipman is authorized the same TDY<br />

allowances as an officer, except that no per diem is payable at the academy when both GOV’T QTRS and a GOV’T<br />

dining facility/mess are available, beginning on the day after the arrival day and ending on the day before the<br />

departure day.<br />

*B. GOV’T Meal Rate for Cadet/Midshipman. The meal rate for a cadet/midshipman is equivalent to the Enlisted<br />

Basic Allowance for Subsistence (BAS) rate (APP A1, GOVERNMENT MEAL RATE).<br />

U7002 TRAVEL INCIDENT TO NOMINATION AND ADMISSION TO A SERVICE ACADEMY<br />

*A. Active Duty Uniformed Service Member<br />

1. An active duty member ordered TDY to take preliminary, entrance, or final examinations for admission to an<br />

academy, is authorized TDY allowances.<br />

2. <strong>Travel</strong> and transportation allowances to compete for Congressional nominations is not authorized under<br />

JFTR.<br />

*B. Civilian or RC Member Not on Active Duty. <strong>Travel</strong> and transportation allowances are not payable ICW travel<br />

performed for examinations preparatory for admission to an academy, to a:<br />

1. Civilian, or<br />

2. RC member not on active duty.<br />

U7005 AVIATION CADET<br />

An aviation cadet, on active duty traveling under an order, is authorized travel and transportation allowances on the<br />

same basis as an officer on TDY.<br />

Change 283 U7A-2<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part B: Uniformed Services Applicants and Rejected Applicants <strong>Travel</strong><br />

PART B: UNIFORMED SERVICES APPLICANTS<br />

AND REJECTED APPLICANTS TRAVEL<br />

U7025 TRAVEL INCIDENT TO APPLICATION PROCESSING<br />

A. General<br />

1. Application. This Part applies to applicants and rejected applicants for:<br />

a. The Uniformed Services,<br />

b. The RCs, and<br />

c. Flight training.<br />

2. Applicant for Flight Training. The term "applicant for flight training" includes:<br />

a. Civilian applicants for appointment as aviation cadets;<br />

b. An RC member not on active duty; and<br />

c. An SROTC member.<br />

B. Transportation Authority<br />

1. GOV’T Funded Transportation. Transportation at GOV’T expense is authorized for an applicant of:<br />

a. A Uniformed Service,<br />

b. An RC, or<br />

c. Flight training.<br />

2. Beginning and Ending <strong>Travel</strong><br />

a. Beginning <strong>Travel</strong>. Transportation at GOV’T expense is authorized from:<br />

(1) The place at which application is made, or<br />

(2) Home.<br />

b. Ending <strong>Travel</strong>. Transportation at GOV’T expense is authorized to:<br />

(1) The place of physical examination,<br />

(2) The place of qualifying examination, and/or<br />

(3) Other processing and acceptance into the Service.<br />

U7025<br />

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Part B: Uniformed Services Applicants and Rejected Applicants <strong>Travel</strong><br />

3. Return Transportation at GOV’T Expense. An applicant who is:<br />

a. Rejected, or<br />

b. Accepted and ordered to return home to await further orders or a reporting date,<br />

is authorized return transportation at GOV’T expense to home/place of application.<br />

U7025<br />

4. PCS Allowances and Reimbursable Expenses. Unless a Service publishes an issuance IAW par. U7025-C or<br />

U7025-D, PCS allowances (Ch 5, Part B), and reimbursable expenses (APP G) are authorized.<br />

C. GOV’T Procured Transportation and Meal Tickets<br />

*1. Service Requirement. Each Service may publish an issuance that requires use of GOV’T procured transportation<br />

and meal tickets (par. U2030).<br />

2. Reimbursable Expenses. APP G for reimbursable expenses.<br />

3. GOV’T Procured Transportation and Meal Tickets Not Used. If the AO accepts the applicant’s reason(s) for<br />

not using GOV’T procured transportation and meal tickets:<br />

*a. The TDY automobile mileage rate is paid for POC travel for personal convenience for the official distance<br />

of the ordered travel (par. U4920-A1), and/or<br />

b. Reimbursement is provided for occasional meals and QTRS (par. U4510) if meal tickets were not available<br />

and meals and/or lodgings were required.<br />

*Otherwise the traveler is reimbursed under par. U3045-B or U5108-A, as applicable.<br />

D. TDY Allowances<br />

1. Each Service may publish an issuance that authorize travel and transportation allowances (including per<br />

diem/AEA) ICW applicant processing.<br />

2. The appropriate rates, provisions, and deductions for a member performing TDY are applicable.<br />

3. DoD Service issuances must conform to JFTR and be reviewed by PDTATAC IAW DoDD 5154.29. Non-<br />

DoD Services are encouraged to have their issuances reviewed by PDTATAC.<br />

Change 306 U7B-2<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part C: Recruiting Expense Reimbursement<br />

PART C: RECRUITING EXPENSE REIMBURSEMENT<br />

*NOTE: See Ch 1, Part C for PDS work site and TDY parking reimbursement.<br />

U7030 ALLOWANCES<br />

U7030-U7033<br />

An Armed Forces member permanently assigned to a recruiting organization, assigned recruiting duties as either<br />

primary or additional duties, is authorized reimbursement for actual and necessary costs of:<br />

1. Snacks, non-alcoholic beverages, and occasional lunches and dinners purchased for prospective recruits and<br />

candidates, their immediate families, and other individuals who directly assist the recruiting effort;<br />

2. Parking fees at itinerary stops;<br />

3. Official telephone calls;<br />

4. Photographic copies of vital documents for prospective recruits and candidates, such as birth certificates,<br />

school transcripts, diplomas, and registration certificates;<br />

5. Other small, necessary recruiting expenditures; and<br />

6. Personally procured and consumed meals at non GOV’T events when:<br />

a. A meal is incidental to the event and the recruiter is required to participate because of assigned duty;<br />

b. Attendance during meal time is necessary to full participation in the business of the function; and<br />

c. The recruiter is not free to take the meal elsewhere without being absent from the event’s essential<br />

formal purpose.<br />

Except in unusual cases, reimbursements should not exceed $75 in any month. Reimbursement is not authorized for<br />

expenses covered or prohibited by other Service regulations or elsewhere in JFTR (e.g., TDY and local travel<br />

expenses or meals purchased by the recruiter for personal consumption).<br />

U7033 RECRUITING EXPENSE FUNDS ADVANCE<br />

Service regulations may authorize funds advances.<br />

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Part C: Recruiting Expense Reimbursement<br />

BLANK PAGE<br />

U7030-U7033<br />

Change 306 U7C-2<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part D: Tvl of Couriers of Classified Documents or Property<br />

PART D: TRAVEL OF COURIERS OF CLASSIFIED DOCUMENTS OR PROPERTY<br />

U7050 TRAVEL OF COURIERS OF CLASSIFIED DOCUMENTS OR PROPERTY<br />

A. <strong>Travel</strong> and Transportation Allowances. Except as noted in this par., all travel and transportation allowances, for<br />

couriers, are the same as for TDY.<br />

*B. Transportation. If practicable, a courier must use an available CTO, and GOV’T procured transportation for<br />

necessary ‘other than economy/coach’ accommodations in par. U3500, U3600, or U3650. Otherwise, reimbursement<br />

is for all personally procured transportation and ‘other than economy/coach’ accommodations (with the<br />

required documentation per par. U2200-A on an actual cost basis (including tax)).<br />

C. Documentation<br />

U7050<br />

1. Documentation authorizing/approving ‘other than economy/coach’ accommodations required in par. U2100-<br />

A must be included in/with the order.<br />

2. If a CTO and/or GOV’T procured transportation was not used, the claim must explain why, and be accompanied<br />

by the receipt or an acceptable statement indicating the amount paid, if $75 or more.<br />

3. If an explanation, receipt/statement, and ‘other than economy/coach’ authorization/approval are not furnished,<br />

reimbursement is limited to the cost of the POLICY CONSTRUCTED AIRFARE (APP A1).<br />

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Part D: Tvl of Couriers of Classified Documents or Property<br />

BLANK PAGE<br />

U7050<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part E: Witness <strong>Travel</strong><br />

*U7060 WITNESS TRAVEL<br />

*A. Case Involving a Uniformed Service<br />

PART E: WITNESS TRAVEL<br />

1. <strong>Travel</strong> and Transportation Allowances. An active duty member, who serves as a witness on behalf of the<br />

U.S. in a case involving a Service, receives TDY allowances.<br />

2. Funding. TDY allowances are paid from the requesting Service’s funds.<br />

*B. Case not Involving a Uniformed Service<br />

*U7060<br />

1. <strong>Travel</strong> and Transportation Allowances. An active duty member who serves as a witness on behalf of the U.S.<br />

in a case not involving a Service, receives travel and transportation allowances as prescribed by the Attorney<br />

General.<br />

2. Funding. If GOV’T procured transportation is used, the DoJ is billed.<br />

*C. GOV’T Witness<br />

*1. Application. For purposes of this par. a GOV’T witness is an active duty member, who serves as a witness<br />

in a criminal/civil case for:<br />

a. Local Government,<br />

b. State Government,<br />

c. D.C. Government, or<br />

d. Government of a U.S. territory/possession ;<br />

*2. Limitations. The criminal/civil case must be:<br />

a. Directly related to a Service or to a member, and<br />

b. A case in which a Service has a particularly strong, compelling, and genuine interest.<br />

*3. Authorized Allowances. A GOV’T witness may receive TDY travel and transportation allowances from the<br />

appropriate Service’s funds, if competent authority determines that travel is required (B-202232, 10 July 1981,<br />

B-223900, 24 December 1986).<br />

*D. Congressional Committee, Private Individual, or Corporation Witness. An active duty member, subpoenaed as<br />

a witness for a Congressional committee, a private individual, or a corporation:<br />

*1. Does not receive travel and transportation allowances, and<br />

*2. Arranges travel and subsistence expense payments with the individual/agency desiring testimony.<br />

Change 283 U7E-1<br />

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Part E: Witness <strong>Travel</strong><br />

PAGE LEFT BLANK INTENTIONALLY<br />

*U7060<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part F1: <strong>Travel</strong> While On Duty with Particular Units<br />

PART F1: TRAVEL WHILE ON DUTY WITH PARTICULAR UNITS<br />

U7100 MOBILE UNITS<br />

U7100-U7120<br />

A. Allowances. TDY travel and transportation allowances without a specific travel order (47 Comp. Gen. 477<br />

(1968)) are authorized while away from the PDS for a member on duty with/under training for:<br />

1. The Air Mobility Command,<br />

2. Marine Corps Transport Squadrons,<br />

3. Fleet Logistics Support Squadrons,<br />

4. Naval Aircraft Ferrying Squadrons, or<br />

5. Any other unit determined by the Secretary Concerned to be performing duties similar to those performed by<br />

such command or squadrons.<br />

B. Approval. A member's commanding officer/designated representative must approve per diem and transportation<br />

claims.<br />

U7105 DUTY ABOARD COMMERCIAL CARRIERS<br />

A member who performs duty aboard commercial carriers (e.g., military police, train guards, railway car commanders,<br />

military train conductors, Coast Guard marine inspectors) while en route are authorized TDY per diem/AEA.<br />

Mileage is not payable when carriers provide transportation.<br />

U7110 RIVER, HARBOR, AND FLOOD CONTROL ACTIVITIES<br />

If meals and/or lodgings are furnished on a floating plant/on shore, the Army Chief of Engineers may prescribe TDY<br />

allowances within the maximum per diem/AEA, for a member engaged in river, harbor, and flood control activities.<br />

U7115 SHIP CONSTRUCTED, OVERHAULED OR INACTIVATED AT OTHER THAN HOME PORT<br />

A. General. A member with dependents is authorized transportation allowances for the member or dependents while<br />

on permanent duty aboard a ship being constructed, overhauled or inactivated.<br />

B. Transportation ICW Overhaul/Inactivation<br />

1. If the overhaul/inactivation location:<br />

a. Is other than the home port, round trip transportation is authorized between that location and the home<br />

port.<br />

b. Becomes the home port round trip transportation is authorized between the new and old home port in<br />

lieu of PCS allowances for dependents if, for personal reasons (e.g., necessary dependent medical care not<br />

available), the dependent(s) does not relocate to the new home port.<br />

2. The dependent(s) must reside in the vicinity of the original home port (i.e., within the normal daily commuting<br />

area).<br />

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Part F1: <strong>Travel</strong> While On Duty with Particular Units<br />

C. Transportation ICW Construction<br />

U7100-U7120<br />

1. If construction is at a location other than the ship’s designated future home port or the dependents’ residence,<br />

round trip transportation is authorized between the construction location and the future home port or the dependents’<br />

residence.<br />

2. A dependent(s) must not reside at the construction location.<br />

D. Authorized Transportation<br />

1. Authorized transportation is:<br />

a. Transportation in kind,<br />

b. Member/dependent-procured transportation, or<br />

c. The automobile mileage rate for the official distance.<br />

2. GOV’T transportation must be used, if practicable.<br />

E. Reimbursement<br />

1. Member/Dependent Procured Transportation. Reimbursement for member/dependent procured transportation<br />

is IAW:<br />

*a. Par. U3045 for overland travel, and<br />

b. Pars. U5116-D or U5207 for transoceanic travel.<br />

2. Mixed Mode <strong>Travel</strong>. Mixed mode travel reimbursement is IAW par. U5105-E.<br />

3. Policy Constructed Airfare. Reimbursement for member/dependent procured travel and transportation at the<br />

automobile mileage rate must not exceed the policy-constructed airfare (APP A1) for the member between the:<br />

a. Overhaul/inactivation location and the original home port (par. U7115-B), or<br />

b. Construction location and future home port, or location where dependents reside (par. U7115-C).<br />

4. Dependent <strong>Travel</strong> (par. U5222-M). If a dependent travels instead of the member, the family transportation<br />

cost is limited to the cost of GOV’T procured commercial round trip travel for the member.<br />

5. Two or More Members <strong>Travel</strong>ing Together by POC. If two or more members travel together by POC, only<br />

the POC operator is authorized mileage.<br />

6. Meals and Lodging. Per diem, meal tickets, or reimbursement for meals and lodging are not authorized.<br />

F. Conditions<br />

1. The transportation allowance authorization under this par. accrues on the 31 st day (and every 60 th day thereafter)<br />

after the later of the day the:<br />

a. Ship enters the overhaul or inactivation port, or<br />

b. Member is permanently assigned to the ship.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part F1: <strong>Travel</strong> While On Duty with Particular Units<br />

2. A member must be permanently assigned to the ship for more than 30 consecutive days.<br />

U7100-U7120<br />

*3. A member who does not use one or more of the accrued travel opportunities retains all opportunities, but all<br />

travel under par. U7115 must begin before the ship departs the construction, overhaul or inactivation location.<br />

4. If a member elects dependent transportation, then member transportation is not authorized.<br />

5. Each opportunity may alternate between member or dependent travel.<br />

U7120 AERIAL SURVEYS<br />

Per diem/AEA is authorized for a member assigned to:<br />

1. Aerial surveys of rivers and harbors, or<br />

2. GOV’T projects not pertaining to the Service.<br />

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Part F1: <strong>Travel</strong> While On Duty with Particular Units<br />

BLANK PAGE<br />

U7100-U7120<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part F2: <strong>Travel</strong> when Per Diem Not Authorized<br />

PART F2: TRAVEL WHEN PER DIEM NOT AUTHORIZED<br />

See par. U4102<br />

U7125<br />

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Part F2: <strong>Travel</strong> when Per Diem Not Authorized<br />

BLANK PAGE<br />

U7125<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part F3: TDY as an Observer to a UN Peacekeeping Organization<br />

*PART F3: TDY AS AN OBSERVER TO A UN<br />

PEACEKEEPING ORGANIZATION<br />

*U7140 TDY AS AN OBSERVER TO A UN PEACEKEEPING ORGANIZATION<br />

*A. Authorized Allowances. A member assigned TDY as an observer to a UN peacekeeping organization, who<br />

receives a UN mission subsistence allowance (mission per diem), is also authorized TDY per diem allowances.<br />

*B. Maximum Per Diem. The per diem amount, when added to the UN mission subsistence allowance, cannot<br />

exceed the locality per diem allowance.<br />

*C. UN Mission Per Diem Reduction Not Authorized. This par. does not authorize a reduction in the UN mission<br />

per diem allowance.<br />

U7140<br />

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Part F3: TDY as an Observer to a UN Peacekeeping Organization<br />

BLANK PAGE<br />

U7140<br />

Change 283 U7F3-2<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

PART G: RESERVE COMPONENT (RC) MEMBER TRAVEL<br />

U7150 ACTIVE DUTY WITH PAY (48 Comp. Gen. 301 (1968))<br />

A. Applicability. This par. applies to an RC member called/ordered to active duty:<br />

1. For any reason, and<br />

2. With pay, and<br />

3. Under an order that provides for return to home/PLEAD.<br />

B. <strong>Travel</strong> and Transportation Allowances when a Member Commutes<br />

U7150-U7180<br />

1. Allowances Not Authorized. <strong>Travel</strong> and/or transportation allowances are not authorized for travel between<br />

the home/PLEAD and the place of active duty when:<br />

a. Both are in the corporate limits of the same city/town;<br />

b. The member commutes daily between home/PLEAD and the place of active duty; or<br />

c. The AO/Installation commander determines that both are within reasonable commuting distance of each<br />

other IAW par. U2800-B; and the duty involved permits commuting.<br />

2. Allowances Authorized. A member, commuting under pars. U7150-B1b and U7150-B1c, is authorized the<br />

applicable automobile/motorcycle mileage rate (par. U2600) for one round trip between the duty station and:<br />

a. Home,<br />

b. Place of unit assignment, or<br />

c. Place from which called (or ordered) to active duty.<br />

3. Actual Expense Allowance Authority<br />

a. Circumstances. ICW par. U7150-B1c, AEA may be paid, if authorized by the member’s commanding<br />

officer, for any day(s) the member must remain overnight and GOV’T QTRS and/or a GOV’T dining<br />

facility/mess are unavailable.<br />

b. Authority. The member is authorized AEA for all meals and QTRS (par. U4510); except for the meal<br />

ordinarily procured when commuting.<br />

4. Local <strong>Travel</strong>. Payment for local travel in/around the member’s active duty location may be authorized (Ch<br />

2, Part L).<br />

C. Per Diem/AEA for Certain Active Duty Periods<br />

1. Per Diem/AEA Not Authorized. There is no authority for per diem/AEA, under par. U7150-E, for a:<br />

a. Member performing AT when both GOV’T QTRS (other than temporary lodging facilities) and a<br />

GOV’T dining facility/mess are available;<br />

b. Member ordered to involuntary active duty for training because of unsatisfactory participation in the<br />

reserve commitment when both GOV’T QTRS (other than temporary lodging facilities) and a GOV’T<br />

dining facility/mess are available;<br />

Change 314 U7G-1<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

U7150-U7180<br />

c. Newly enlisted member who is undergoing processing, indoctrination, initial basic training (including<br />

follow-on technical and/or home station training), or instruction. This includes a member attending courses<br />

with a break in active duty between courses and both a GOV’T dining facility/mess and GOV’T QTRS<br />

(other than temporary lodging facilities) are available; or<br />

d. PHS officer called to active duty solely to participate in the Commissioned <strong>Office</strong>r Student and Extern<br />

Program (COSTEP).<br />

2. Per Diem/AEA Authorized. Per diem is payable to a member who is TDY under instruction following<br />

completion of initial technical/specialty training after basic training. The course of instruction must be<br />

designated by the Secretarial Process as a course for which per diem is authorized.<br />

3. Lodging Service Charges<br />

a. An RC member performing ADT, who is not authorized per diem/AEA, may be:<br />

(1) Reimbursed for lodging service charges when transient GOV’T housing is occupied, or<br />

(2) Provided lodging in kind.<br />

b. Reimbursement for other than service charges for GOV’T QTRS use (APP A) is not authorized.<br />

D. Physical Examination ICW a Call/Order to Active Duty with Pay<br />

1. Authorized Allowances. A member, called/ordered to active duty with pay and required to take a physical<br />

examination before proceeding to the first PDS, is authorized PCS allowances:<br />

a. From the place the order is received/addressed to the place of physical examination (whichever is less),<br />

and<br />

b. As directed in the order:<br />

(1) Return to the place the order is received/addressed, or<br />

(2) Proceed to the new PDS, or<br />

(3) Return to the place the order is received/addressed and then proceed to the new PDS.<br />

2. Authorized <strong>Travel</strong>. <strong>Travel</strong> required ICW these examinations is IAW par. U7150-E.<br />

E. Active Duty for Training (ADT)<br />

1. <strong>Travel</strong> and Transportation Allowances<br />

a. Fewer Than 140 Days. TDY travel and transportation allowances are payable (Ch 2 & 4) when the<br />

ADT period is fewer than 140 days at any one location (except par. U2240). This includes travel to and<br />

from multiple duty locations provided ADT is fewer than 140 days at all locations.<br />

b. 140 or More Days. PCS travel and transportation allowances are payable (Ch 5) when the ADT period<br />

is 140 or more days at any one location (except par. U2240). This includes travel to and from multiple<br />

duty locations if ADT is 140 or more days at one location.<br />

2. Per Diem/AEA<br />

a. Fewer Than 140 Days. Per diem/AEA is payable:<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

(1) At the training location except when par. U7150-B or par. U7150-C applies; and<br />

U7150-U7180<br />

(2) For the entire training period when the original period must be extended due to unforeseen<br />

circumstances for fewer than 140 days (including the days remaining on the existing order and the<br />

number of days added by the extension).<br />

b. 140 or More Days. Per diem/AEA is not payable:<br />

(1) At the training location when the duty is for 140 or more days at one location, or<br />

(2) When during an ADT of fewer than 140 days, the duty must be extended for unforeseen<br />

circumstances and the extended period is 140 or more days (including the days remaining on the<br />

existing order and the number of days added by the extension) starting from the date of the order<br />

directing the extended duty.<br />

GOV’T QTRS and/or GOV’T dining facility/mess availability does not change this determination.<br />

3. Extension Examples. See par. U2240.<br />

F. Active Duty for Other than Training<br />

1. <strong>Travel</strong> and Transportation Allowances<br />

a. 180 or Fewer Days<br />

(1) TDY travel and transportation allowances are payable (Ch 2 and Ch 4) when active duty for other<br />

than training is for 180 or fewer days at any one location (except par. U2240) including duty at<br />

multiple locations provided duty is 180 or fewer days at all locations.<br />

(2) PCS allowances are payable (Ch 5) if the current station becomes the PDS.<br />

b. More than 180 Days. PCS travel and transportation allowances are payable (Ch 5) when active duty for<br />

other than training is more than 180 days at any one location.). This includes travel to and from multiple<br />

duty locations if duty is more than 180 days at one location.<br />

2. Per Diem/AEA<br />

a. 180 or Fewer Days. Per diem/AEA is payable:<br />

(1) At the duty location except when par. U7150-B or U7150-C applies; and<br />

(2) For the entire active duty for other than training period when the original period must be extended<br />

due to unforeseen circumstances for 180 or fewer days (including the days remaining on the existing<br />

order and the number of days added by the extension).<br />

b. More than 180 Days<br />

(1) Per diem/AEA is not payable:<br />

(a) At the duty location when the duty is for more than 180 days at one location, except as in pars.<br />

U7150-F2b(2) and U7150-F3, or<br />

(b) When the extended period is for more than 180 days (including the days remaining on the<br />

existing order and the number of days added by the extension) starting from the date of the order<br />

directing the extended duty. See par. U2230-C for non-training active duty TDY exception.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

U7150-U7180<br />

GOV’T QTRS and/or GOV’T dining facility/mess availability does not change this determination.<br />

(2) Per diem/AEA may be authorized (except when station allowances and/or OHA are when active<br />

duty for other than training is for more than 180 days at one location (with or without an extension) if<br />

the call to active duty or the extension is determined by the Secretarial Process to be required by:<br />

(a) Unusual circumstances,<br />

(b) Emergency circumstances,<br />

(c) Contingency Operations, or<br />

(d) Exigencies of the Service concerned,<br />

3. Time Limitations. See par. U2230.<br />

4. Extension Examples. See par. U2240.<br />

G. TDY Per Diem Computation. Per diem/AEA is payable (Ch 4) when a member is ordered TDY away from the<br />

PDS in par. U7150-E2b(1).<br />

U7151 ACTIVE DUTY WITHOUT PAY<br />

A. Standby Reserve. <strong>Travel</strong> and transportation allowances are not authorized for an Armed Forces Standby Reserve<br />

member who voluntarily performs ADT without pay.<br />

B. Technicians (Dual Status). The Secretarial Process may authorize per diem for a dual status military technician<br />

(10 USC §10216) on leave from technical employment and performing active duty without pay ( 5 USC §6323(d))<br />

outside the U.S.<br />

C. Others. Except as in par. U7151-B, an RC member who performs duty without pay (par. U7150) may be<br />

authorized/approved to receive:<br />

1. The applicable automobile/motorcycle mileage rate for travel to and from the duty station including travel<br />

required ICW a qualifying physical examination, or conditions precedent to the duty involved, and/or<br />

2. Reimbursement for occasional meals and/or QTRS (par. U4510).<br />

The member is not authorized per diem and AEA at the duty station (44 Comp. Gen. 615 (1965); 46 id. 319<br />

(1966)).<br />

*U7152 INACTIVE DUTY TRAINING (IDT) WITH PAY<br />

A. General. The following definitions apply to par. U7152:<br />

1. Assigned Unit. For travel allowance purposes, an RC member’s designated post of duty is the assigned unit.<br />

2. TDY Station. An alternate site outside the local commuting area of the member’s assigned unit or home is a<br />

TDY Station (par. U2800-B).<br />

B. <strong>Travel</strong> from Home to the Assigned Unit or to an Alternate Site in the Local Commuting Area<br />

1. <strong>Travel</strong> and Transportation Allowances Not Authorized. <strong>Travel</strong> and transportation allowances are not<br />

authorized for:<br />

*a. IDT at the :<br />

Change 314 U7G-4<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

(1) Training duty station,<br />

(2) Drill site,<br />

(3) Assigned unit city/town location,<br />

(4) Local area of the assigned unit or home, or<br />

b. <strong>Travel</strong> between home and the:<br />

(1) Assigned unit (except in par. U7160),<br />

(2) Unit training assembly place, or<br />

(3) Place of duty instead of a unit training assembly.<br />

2. Transportation Reimbursement<br />

U7150-U7180<br />

a. Reimbursement may be authorized/approved (Ch 2, Part L) for transportation expenses incurred on<br />

official business in and around the:<br />

(1) Training duty station,<br />

(2) Drill site, and/or<br />

(3) City/town.<br />

b. When the member travels between home and an alternate duty/work site, TDY mileage is paid only for<br />

the distance that exceeds the distance from home to the assigned unit since the member is financially<br />

responsible for travel from home to the assigned unit.<br />

*Example 1: A member's home is Springfield, VA. The assigned unit (usual drill site) is Ft. Belvoir, VA<br />

(18 miles round trip). The member drives to an alternate duty site at the Pentagon (38 miles round trip).<br />

The member is due reimbursement for 20 miles (38 miles – 18 miles) x $.565/mile = $11.30.<br />

*Example 2: A member's home is St. Louis, MO. The assigned unit is at the Pentagon (in VA) (842 miles<br />

one way). The member ordinarily flies to Ronald Reagan Washington National Airport and takes the metro<br />

train to the Pentagon. The member drills at an alternate duty site (Andrews AFB, MD) which is inside the<br />

local Washington, DC, area (DoDD 4515.14). The member flies to Ronald Reagan Washington National<br />

Airport and takes a taxi to Andrews AFB, MD, (850 miles from St. Louis). The member is due<br />

reimbursement for 8 miles (850 miles – 842 miles) x 2 (round trip) x $.565/mile = $9.04.<br />

C. <strong>Travel</strong> from Home/Assigned Unit to TDY Station<br />

1. Authority. A member directed to travel from the home/assigned unit to a TDY station is authorized Ch 4<br />

TDY allowances.<br />

2. Reimbursement. When the member travels directly from the home/assigned unit to the TDY station,<br />

reimbursement is limited to the travel cost from the assigned unit to the TDY station.<br />

Example: A member’s home is Location E. Assigned unit is Location F. TDY is Location G. The member<br />

travels directly from home (Location E) to TDY location (Location G). The member is due travel cost from<br />

home to TDY location (Location E to Location G) limited to the travel cost from the assigned unit to the TDY<br />

location (Location F to Location G).<br />

Change 314 U7G-5<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

D. <strong>Travel</strong> from a Location other than Home/Assigned Unit to a TDY Station<br />

U7150-U7180<br />

1. Authority. A member directed to travel from a location, other than the home/assigned unit, to a TDY station<br />

is authorized Ch 4 TDY allowances.<br />

2. Transportation Reimbursement. When a member travels directly from another location to the TDY station,<br />

reimbursement is limited to the travel cost from the assigned unit to the TDY station.<br />

Example: A member’s home is Location E. Assigned unit is at Location F. TDY is Location G. The member<br />

is authorized to travel from another location (Location H) where the member is on business for a civilian job.<br />

The member is due travel cost from Location H to Location F (assigned unit) limited to travel cost from<br />

Location F to Location G (assigned unit to TDY location).<br />

E. <strong>Travel</strong> from Other than Home/Assigned Unit to an Alternate Site within the Local Commuting Area<br />

1. Allowances. A member directed to travel from other than the home/assigned unit to an alternate site within<br />

the local commuting area of the assigned unit/home is not authorized travel and transportation allowances.<br />

2. Transportation Reimbursement. When the member travels directly from another location to the alternate<br />

site, the member is paid TDY mileage limited to the distance from the assigned unit to the alternate site minus<br />

the distance from home to the assigned unit.<br />

*Example: A member's home is Springfield, VA, and the assigned unit is Ft. Belvoir, VA, (9 miles from<br />

Springfield). The Pentagon is the alternate duty site (16 miles from Ft. Belvoir). The member is authorized to<br />

travel from Dallas, TX, to the Pentagon (1,315 miles). The member is paid for the distance traveled from<br />

Dallas to the Pentagon (1,315 miles) limited to Ft. Belvoir to the Pentagon (16 miles) minus the distance from<br />

Springfield to Ft. Belvoir (9 miles). The member is reimbursement for 7 miles (1,315 miles NTE 16 miles - 9<br />

miles = 7 miles) x 2 (round trip) x $.565/mile = $7.91.<br />

F. Reimbursement of Service Charges for Transient GOV’T Housing Use<br />

*1. An RC member who occupies transient GOV’T housing (while performing IDT with pay) and is not<br />

authorized per diem/AEA, may be:<br />

a. Reimbursed for lodging service charges, or<br />

b. Provided lodging in kind.<br />

2. Reimbursement for other than service charges for GOV’T QTRS (APP A) use is not authorized.<br />

*U7153 INACTIVE DUTY TRAINING (IDT) WITHOUT PAY<br />

*A. Standby Reserves. There is no authority for travel and transportation allowances for an Armed Forces’ Standby<br />

Reserve member who voluntarily performs IDT without pay.<br />

B. Other than Standby Reserves<br />

*1. An Armed Forces RC member authorized to perform IDT without pay is authorized travel and transportation<br />

allowances in par. U7152.<br />

*2. An RC member who occupies transient GOV’T housing (while performing IDT without<br />

a. Reimbursed for lodging service charges, or<br />

b. Provided lodging in kind.<br />

Change 314 U7G-6<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

3. Reimbursement for other than service charges for GOV’T QTRS (APP A) use is not authorized.<br />

U7154 SROTC MEMBER<br />

U7150-U7180<br />

A. Applicability. Par. U7154 applies to a designated SROTC applicant and member appointed under 10 USC<br />

§§2104 and 2107.<br />

B. Advanced Training (10 USC §2104)<br />

1. Transportation for Field or At-Sea Training. An SROTC Advanced Training member or designated<br />

applicant is authorized transportation between home or the SROTC unit’s location (as specified in the order)<br />

and the authorized field or at-sea training site.<br />

2. Transportation for Examination or to Observe. An SROTC Advanced Training member or designated<br />

applicant may be furnished transportation and subsistence, or paid mileage (pars. U7154-B3 and U7154-B4) for<br />

travel to and from installations:<br />

a. For medical/other examinations,<br />

b. To observe military functions/operations, or<br />

c. For other observations deemed appropriate by the Service concerned.<br />

3. Transportation and Meals. GOV’T/GOV’T procured transportation and GOV’T supplied meals are<br />

authorized.<br />

4. Mileage<br />

a. In lieu of transportation and meals, the automobile mileage rate (no per diem) is authorized for travel<br />

performed under par. U7154-B1 or U7154-B2, at personal expense. It may be paid in advance of return<br />

from the activity site.<br />

b. When transportation for part of the journey is personally procured, the automobile mileage rate (no per<br />

diem) is authorized for travel between:<br />

(1) Home and the nearest appropriate public transportation terminal, and<br />

(2) The activity site and the nearest appropriate public transportation terminal.<br />

5. Mixed Modes. If travel under par. U7154-B1 or U7154-B2 is by mixed modes, authority is for the<br />

automobile mileage (no per diem) for the distance of the ordered travel NTE the constructed cost of GOV’Tprocured<br />

transportation plus GOV’T-supplied meals for travel between the authorized points (minus the cost of<br />

any GOV’T procured transportation and/or GOV’T supplied meals).<br />

6. Per Diem Not Authorized. Per diem is not authorized for a member or designated applicant appointed under<br />

10 USC §2104 (53 Comp. Gen. 957 (1974).<br />

7. Lodging and Meals at Delay Point. Reimbursement for lodging/meal expenses is authorized for a member<br />

when traveling to/from field training/practice cruises when, through no fault of the member, a delay occurs at a<br />

place where no GOV’T QTRS or dining facility/mess are available (B-195791, 31 March 1980). Reimbursement<br />

for the cost of occasional meals/QTRS is IAW par. U4510.<br />

C. Financial Assistance Program for SROTC Cadet/Midshipman (10 USC §2107)<br />

1. <strong>Travel</strong> to Accept Appointment<br />

Change 314 U7G-7<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

U7150-U7180<br />

a. A person who travels to an educational institution to accept an appointment as a cadet/midshipman in<br />

the Financial Assistance Program is authorized Ch 5, Part B PCS allowances.<br />

b. PCS allowances may not exceed those payable from the appointee's permanent residence, home, school,<br />

or duty station at the time travel begins, to the educational institution.<br />

c. Reimbursement is authorized for travelers with a notice of selection for appointment, or other evidence<br />

showing the travel is ICW the appointment.<br />

2. TDY <strong>Travel</strong><br />

a. TDY travel and transportation allowances are the same as the travel and transportation allowances for a<br />

Service Academy cadet/midshipman (par. U7001) for TDY, except while performing field or at-sea training<br />

and both GOV’T QTRS (other than temporary lodging facilities) and GOV’T dining facility/mess are<br />

available. This includes travel from home/SROTC unit location (as specified in the order) to the place<br />

designated for field/at-sea training and return.<br />

b. For par. U7154-C, a GOV’T dining facility/mess is a facility designated for use by officers except when<br />

other messing facilities have been designated for use by the SROTC member.<br />

c. MALT may be paid before a member departs from the field/at-sea training site for the return trip home or<br />

to the SROTC unit location (as specified in the order).<br />

3. <strong>Travel</strong> upon Discharge<br />

a. Allowances Authorized. Upon discharge from the Financial Assistance Program, a member is<br />

authorized Ch 5, Part B PCS allowances for travel from the educational institution to the authorized home,<br />

or military station, or<br />

b. Allowances Not Authorized. If the member continues scholastic instruction at the same institution, after<br />

discharge, no travel allowances are authorized.<br />

D. Member Ordered to Active Duty (Enlisted or <strong>Office</strong>r)<br />

1. A member appointed under 10 USC §2104 or §2107, ordered to active duty to serve in an Armed Force, is<br />

authorized Ch 5, Part B PCS allowances.<br />

2. The authority is from the home/place which ordered to active duty to the first PDS via any TDY location en<br />

route specified in the order.<br />

U7155 TRAVEL ALLOWANCES FOR A MEMBER AUTHORIZED MEDICAL AND DENTAL CARE<br />

A. Authorized Care. TDY travel and transportation allowances (Chs 3 and 4) are authorized for necessary travel<br />

between home and the treatment facility (but not while at the treatment facility), for a member, authorized medical/<br />

dental care under 10 USC §1074a for an illness, disease, or injury incurred or aggravated while:<br />

1. On active duty for a period of 30 days or less;<br />

*2. On IDT;<br />

3. On funeral honors duty;<br />

4. <strong>Travel</strong>ing directly to or from the place where the member performs or has performed the duty in pars.<br />

U7155-A1 through U7155-A3; or<br />

5. Remaining overnight immediately before serving on funeral honors duty at the funeral honors duty location<br />

Change 314 U7G-8<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

outside the commuting distance of the member’s residence,<br />

U7150-U7180<br />

B. Unauthorized Care. Medical or dental care is not authorized if an injury is incurred/aggravated as the result of<br />

the member’s gross negligence or misconduct.<br />

U7156 FUNERAL HONORS DUTY (10 USC §12503 or 32 USC §115)<br />

*An RC member who performs funeral honors at a location 50 or more miles from the member’s residence is<br />

authorized Chs 3 and 4 TDY travel and transportation allowances.<br />

U7157 COLA AND HOUSING ALLOWANCES<br />

A. COLA. See par. U9145.<br />

B. Housing Allowances. See par. U10428.<br />

*U7160 INACTIVE DUTY TRAINING (IDT) OUTSIDE NORMAL COMMUTING DISTANCE<br />

A. General<br />

*1. The Secretary Concerned may authorize/approve reimbursement to an eligible member of the Selected<br />

Reserve of the Ready Reserve for travel and transportation related expenses for travel to IDT location (assigned<br />

unit – designated post of duty) to perform inactive duty training when the member is required to commute<br />

outside the local commuting distance.<br />

2. For par. U7160, ‘outside the local commuting distance’ is defined as the local travel area under par. U2800,<br />

but not less than 150 miles one way by DTOD. An exception to this exists for non-contiguous States and U.S.<br />

Territories and Possessions requiring off island/inter island travel to an IDT location that is not normally served<br />

by boat/ferry and does not meet the conditions under par. U2800-B1c. Reimbursement for travel costs via<br />

air/sea is limited IAW par. U7160-C.<br />

B. Eligible Member. A member of the Selected Reserve of the Ready Reserve (and not just any RC member) must<br />

be:<br />

1. Qualified in a skill designated as critically short by the Secretary Concerned;<br />

2. Assigned to a unit of the Selected Reserve with a critical staffing shortage, or in a pay grade in the member’s<br />

RC with a critical staffing shortage; or<br />

3. Assigned to a unit/position that is disestablished or relocated as a result of <strong>Defense</strong> BRAC or other force<br />

structure reallocation.<br />

*C. Reimbursement. The following travel and transportation expenses for travel to and from an IDT location to<br />

perform inactive duty training may be reimbursed (37 USC 452(b)(9), NTE a total of $300 for each round trip (37<br />

USC §478a(c)).<br />

1. Transportation<br />

a. Commercial Transportation. Reimbursement is authorized for the actual transportation cost including<br />

transportation between home and the terminal; and between the terminal and the training location.<br />

b. POC Transportation. The Other Mileage Rate (see par. U2600) is used for the official distance to and<br />

from the IDT location, to which is added reimbursement for highway, bridge, and tunnel tolls; and parking<br />

fees.<br />

Change 314 U7G-9<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

2. Lodging and Meals<br />

U7150-U7180<br />

a. Meals. The actual cost of the member’s meals (including tax and tips, but not including alcoholic<br />

beverages) may be reimbursed up to the M&IE for the per diem rate for the area concerned.<br />

b. Lodging<br />

(1) The actual cost of the member’s lodging (including tax, tips, and service charges) may be<br />

reimbursed up to the per diem rate for the area concerned.<br />

(2) The locality per diem lodging ceiling in a CONUS/non-foreign OCONUS area does not include<br />

lodging tax. Lodging tax in a CONUS/non foreign OCONUS area is a reimbursable expense (APP G).<br />

(3) The locality per diem lodging ceiling in a FOREIGN AREA includes lodging tax. Lodging tax in<br />

a FOREIGN AREA is not a reimbursable expense.<br />

U7180 ALLOWANCE SUMMARY TABLES<br />

SITUATION<br />

Table U7G-1<br />

This table is for informational purposes. Actual allowances are in Ch 7, Part G.<br />

RC PERSONNEL ON ACTIVE DUTY WITH PAY (NOTE 1)<br />

TRANSPORTATION<br />

(NOTES 2 and 3)<br />

Annual training (AT) (NOTE 6) Ch 3 applies<br />

Involuntary training due to<br />

unsatisfactory participation in reserve<br />

commitments<br />

PHS officers called to active duty for<br />

Commissioned <strong>Office</strong>r Student and<br />

Extern Program (COSTEP)<br />

Pipeline Student--newly enlisted<br />

member undergoing training<br />

Member commutes, or is within the<br />

commuting area as designated by local<br />

commander<br />

ADT for fewer than 140 days or active<br />

duty for other than training for 180 or<br />

fewer days at one location<br />

Additional periods for 140 or more<br />

days for training or over 180 days for<br />

other than training<br />

Ch 3 applies<br />

Ch 3 applies--reimbursement for POC is<br />

the automobile mileage, limited to the<br />

GOV’T city pair carrier cost<br />

Normally performed as members traveling<br />

together with no/limited reimbursement<br />

(Ch 4, Part B). Otherwise, may be<br />

authorized reimbursement under Ch 3<br />

May be paid the automobile mileage for<br />

one round trip only (provided the place of<br />

active duty and home are not in same city<br />

limits). Also may be authorized<br />

reimbursement under Ch 3, Part F<br />

Physical examination ICW active duty Ch 5, Part B applies<br />

PER DIEM<br />

(NOTES 4 and 5)<br />

Not authorized if GOV’T QTRS &<br />

dining facility/mess are available;<br />

otherwise Ch 4 applies<br />

Not authorized if GOV’T QTRS &<br />

dining facility/mess are available<br />

Not authorized<br />

Not authorized if GOV’T QTRS and<br />

dining facility/mess available<br />

Not authorized - AEA may be<br />

authorized under par. U4510 (except for<br />

meal normally procured when<br />

commuting) if required to remain<br />

overnight (except if duty site and home<br />

are in same city limits)<br />

Ch 3 applies Ch 4 applies<br />

If prospective extended period is fewer<br />

than 140 days for training or 180 or<br />

fewer days for other than training, per<br />

diem continues. If 140 or more days for<br />

training or more than 180 days for other<br />

than training, per diem stops on date of<br />

the order directing additional duty<br />

Ch 5, Part B applies from the place the<br />

order is received or addressed to the<br />

place of physical examination and<br />

return, or to the new PDS, or return and<br />

then to the new PDS<br />

Change 314 U7G-10<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

SITUATION<br />

Active duty for other than training,<br />

required by unusual or emergency<br />

circumstances or Service exigency, for<br />

more than 180 days<br />

Active duty for more than 180 days at<br />

one location<br />

TABLE U7G-1 NOTES:<br />

Table U7G-1<br />

This table is for informational purposes. Actual allowances are in Ch 7, Part G.<br />

RC PERSONNEL ON ACTIVE DUTY WITH PAY (NOTE 1)<br />

TRANSPORTATION<br />

(NOTES 2 and 3)<br />

Ch 3 applies if the Secretarial Process<br />

authorizes per diem, otherwise Ch 5<br />

applies<br />

Ch 5 applies<br />

U7150-U7180<br />

PER DIEM<br />

(NOTES 4 and 5)<br />

Ch 4 applies if the Secretarial Process<br />

authorizes per diem, otherwise no per<br />

diem at the location -- Ch 5 applies en<br />

route and Ch 4 applies when duty<br />

performed at any other location for 180<br />

or fewer days<br />

No per diem at the location except as<br />

noted in par. U2146-B -- Ch 5 applies en<br />

route and Ch 4 applies when duty<br />

performed at any other location for 180<br />

or fewer days<br />

1. Applies to an RC member called/ordered to active duty with pay under an order that provides for return to home or place<br />

from which called/ordered to active duty. Includes a Retired Member called to active duty with or without pay, except for a<br />

periodic physical for a member on the TDRL (par. U7250).<br />

2. <strong>Travel</strong> and transportation allowances are not authorized if the place of duty and home are in the corporate limits of the same<br />

city/town.<br />

3. An RC member may not be paid for commuting from home to duty--only one round trip may be paid.<br />

4. Temporary lodging facilities are not GOV’T QTRS for the purpose of this table.<br />

5. An RC member on ADT who otherwise is not authorized per diem and who occupies transient GOV’T housing may be<br />

reimbursed the actual cost incurred for service charges/lodging.<br />

6. Since a training location is the PDS, no per diem is payable when GOV’T QTRS & dining facility/mess are available. Per<br />

diem is payable for TDY away from the training location or for travel to and from the AT location if not in a commuting<br />

status.<br />

Table U7G-2<br />

This table is for informational purposes. Actual allowances are in Ch 7, Part G.<br />

RC MEMBER ON ACTIVE DUTY WITHOUT PAY<br />

SITUATION TRANSPORTATION<br />

PER DIEM<br />

(NOTES 1 and 2)<br />

Standby RC Member Not authorized Not authorized<br />

Others performing duty<br />

without pay<br />

Service discretion to reimburse<br />

under Ch 4, Part B (as for<br />

members traveling together with<br />

no/limited reimbursement) and/or<br />

the automobile mileage rate<br />

Not authorized except occasional meals and/or<br />

QTRS may be authorized for travel days only.<br />

Par. U4510.<br />

Change 314 U7G-11<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

TABLE U7G-2 NOTES:<br />

1. Temporary lodging facilities are not GOV’T QTRS for the purpose of this table.<br />

U7150-U7180<br />

2. An RC member on ADT who otherwise is not authorized per diem and who occupies transient GOV’T housing may be<br />

reimbursed the actual cost incurred for service charges/lodging.<br />

Table U7G-3<br />

This table is for informational purposes. Actual allowances are in Ch 7, Part G.<br />

*INACTIVE DUTY TRAINING (IDT) WITH OR WITHOUT PAY<br />

(NOTES 1 and 2)<br />

SITUATION TRANSPORTATION PER DIEM<br />

TDY to an RC member’s assigned unit including<br />

the training duty station, drill site, city or town in<br />

which assigned unit is located NOTE 3<br />

TDY from home/assigned unit to other than the<br />

RC member’s assigned unit<br />

TDY from a location other than home/assigned<br />

unit to other than the RC member’s assigned unit<br />

<strong>Travel</strong> from a location other than home/assigned<br />

unit to alternate site within the local commuting<br />

area in which home/assigned unit is located<br />

A Standby RC member voluntarily performing<br />

without pay<br />

TABLE U7G-3 NOTES:<br />

1. Not authorized - may be authorized reimbursement<br />

under Ch 3, Part F.<br />

2. When the member travels between home and an<br />

alternate site, the member is paid mileage for the<br />

distance that exceeds the distance from home to the<br />

assigned unit.<br />

Ch 3 applies, limited to cost from member’s assigned<br />

unit.<br />

Ch 3 applies, limited to lesser cost from member’s<br />

residence or home unit<br />

Mileage for the distance limited to the distance from<br />

the assigned unit to the alternate site less the distance<br />

from the home to assigned unit<br />

Not authorized<br />

Ch 4 applies<br />

Ch 4 applies<br />

Not authorized<br />

Not authorized Not authorized<br />

1. For travel and transportation allowance purposes, the RC unit is the designated post of duty for an RC member attached or<br />

assigned to that unit.<br />

2. An RC member on inactive duty for training who otherwise is not authorized per diem and who occupies transient GOV’T<br />

QTRS may be reimbursed the actual cost incurred for service charges/lodging.<br />

3. Par. U7160 for limited authority for a Selected Reserve member of the Ready Reserve to be reimbursed travel and<br />

transportation expenses when the assigned unit is outside the member’s normal commuting distance.<br />

Change 314 U7G-12<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

Table U7G-4<br />

This table is for informational purposes. Actual allowances are in Ch 7, Part G.<br />

SENIOR RESERVE OFFICERS TRAINING CORPS MEMBER<br />

(NOTES 1 and 2)<br />

SITUATION TRANSPORTATION PER DIEM REMARKS<br />

<strong>Travel</strong> of SROTC Advanced<br />

Training member 1) to and<br />

from field training or at-sea<br />

training sites or 2) for medical<br />

or other exam or for<br />

observations the Service<br />

deems appropriate<br />

SROTC cadets or midshipman<br />

in Financial Assistance<br />

Program ordered to perform<br />

TDY<br />

<strong>Travel</strong> to educational<br />

institution to accept<br />

appointment as SROTC cadet<br />

or midshipman in Financial<br />

Assistance Program<br />

SROTC cadet or midshipman<br />

discharged from the Financial<br />

Assistance Program<br />

SROTC member ordered to<br />

active duty as an enlisted<br />

member or an officer in an<br />

Armed Force<br />

TABLE U7G-4 NOTES:<br />

Transportation is by GOV’T<br />

conveyance or GOV’T<br />

procured transportation or<br />

reimbursement on a per mile<br />

basis at the automobile<br />

mileage rate. The AO may<br />

authorize reimbursement for<br />

POC from home or SROTC<br />

unit location to the training<br />

site and return for advance<br />

training.<br />

Par. U7001 applies<br />

Ch 5, Part B applies;<br />

allowances may not exceed<br />

those payable from<br />

appointee’s permanent place<br />

of abode, home, school, or<br />

duty station at the time of<br />

travel to the educational<br />

institution<br />

Ch 5, Part B applies for travel<br />

from the educational<br />

institution where enrolled to<br />

the authorized abode, home,<br />

or military station<br />

Ch 5, Part B applies<br />

No. GOV’T<br />

prepared meals or<br />

box lunches are<br />

furnished or meal<br />

tickets issued<br />

Par. U7001<br />

applies<br />

Ch 5, Part B<br />

applies<br />

Ch 5, Part B<br />

applies<br />

Ch 5, Part B<br />

applies<br />

U7150-U7180<br />

1. If transportation and meals are not<br />

furnished, the automobile mileage rate is<br />

payable per mile.<br />

2. Reimbursement on a mileage basis<br />

may be authorized to and from<br />

transportation terminals.<br />

3. Payment may be authorized under par.<br />

U4510 at a delay point.<br />

4. If mixed mode transportation is<br />

involved, pay mileage up to the total cost<br />

of GOV’T procured transportation plus<br />

meal tickets (minus cost of any such items<br />

used).<br />

Does not apply while at a location<br />

performing field training or at-sea training<br />

when both GOV’T QTRS and meals are<br />

available<br />

Transportation may be furnished or<br />

reimbursement made for travel on the<br />

basis of receipt of a notice of selection for<br />

appointment or other evidence showing<br />

travel was ICW such appointment<br />

If the member continues school at the<br />

same institution after discharge from the<br />

Financial Assistance Program, no travel<br />

allowances are authorized<br />

From home or place ordered to active<br />

duty to the first PDS via any TDY en<br />

route<br />

1. Per diem is not authorized for a member or a designated applicant appointed under 10 USC §2104--SROTC advanced training<br />

member.<br />

2. Per diem may be authorized for a member and/or a designated applicant appointed under 10 USC §2107--SROTC cadets and<br />

midshipmen in the Financial Assistance Program.<br />

Change 314 U7G-13<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part G: Reserve Component (RC) Member <strong>Travel</strong><br />

Table U7G-5<br />

This table is for informational purposes. Actual allowances are in Ch 7, Part G.<br />

MISCELLANEOUS<br />

U7150-U7180<br />

SITUATION TRANSPORTATION PER DIEM REMARKS<br />

Member entitled to medical or dental care under 10<br />

USC §1074a for illness, disease, or injury incurred<br />

or aggravated while:<br />

(1) on active duty for a period of 30 or fewer days;<br />

or<br />

*(2) on IDT; or<br />

(3) traveling directly to or from the place at which<br />

the member performs or has performed such duty.<br />

Muster Duty – Ready Reserve member who is not<br />

a member of the National Guard or the Selected<br />

Reserve<br />

Ch 3 applies Ch 4 applies<br />

Not authorized;<br />

however, an allowance<br />

for Muster Duty is IAW<br />

DoDFMR, Volume 7A,<br />

par. 580105.A<br />

Not authorized<br />

Not authorized if the<br />

injury is a result of the<br />

member’s gross<br />

negligence or<br />

misconduct<br />

Must be engaged in<br />

muster duty for a<br />

period of at least 2<br />

hours. DoDFMR,<br />

Volume 7A, par.<br />

580105.A for the<br />

effective rate.<br />

Change 314 U7G-14<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

PART H1: LEAVE TRAVEL AND TRANSPORTATION<br />

U7200 LEAVE BETWEEN CONSECUTIVE OVERSEAS TOURS<br />

A. Authority<br />

U7200-U7220<br />

1. An eligible member, for personal travel, and on behalf of an eligible dependent, is authorized travel and<br />

transportation allowances in Ch 5, Parts B and C, for COT leave travel between authorized locations.<br />

2. Transportation and expenses (i.e., ground transportation) between the member’s PDS and the authorized air<br />

terminal may be reimbursed IAW par. U4929, and Ch 3, Part D.<br />

3. A member and dependent may travel together or independently. NOTE: No cruise or tour packages.<br />

B. Eligible Member<br />

1. An eligible member is one stationed OCONUS who is ordered to:<br />

a. Consecutive tours of duty at the same PDS (see APP A1 definition of IPCOT), or<br />

b. PCS between OCONUS PDSs to serve the prescribed tour at the new PDS and either:<br />

(1) One tour is unaccompanied, or<br />

(2) Both tours are accompanied and the total time to be served at the PDSs at least equals the sum of<br />

the unaccompanied tour lengths for the PDSs (DoDI 1315.18,<br />

2. Military Personnel Assignments. For procedures for Military Personnel Assignments see<br />

(http://www.dtic.mil/whs/directives/corres/pdf/131518p.pdf)).<br />

3. COT Requirements for Alaska or Hawai’i PDS. See DoDI 1315.18, par. E3.7.2.2 for the COT requirements<br />

for a DoD member assigned to Alaska or Hawai’i.<br />

4. FEML Location PDS. When a member on a 12-month unaccompanied tour to a FEML area extends for a<br />

consecutive second 12-month tour, the member is only eligible for one funded leave transportation program, the<br />

COT or the FEML leave transportation program, but not both.<br />

C. Eligible Dependent. An eligible dependent is one who:<br />

1. Is a dependent (see APP A1, except a child described in item 8 of the definition) on the:<br />

a. Last day of the member’s first tour at the old OCONUS PDS; or<br />

b. Member’s PCS order effective date to the new OCONUS PDS; and<br />

2. Is command sponsored for both tours;<br />

3. Is/was (in the case of deferred leave travel and evacuated dependent) located at/in the member’s old<br />

OCONUS PDS vicinity; and<br />

4. Accompanies the member during both tours.<br />

NOTE: COT leave travel and transportation allowances are authorized for a command sponsored dependent<br />

born during a COT leave deferral period.<br />

Change 314 U7H1-1<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7200-U7220<br />

D. Authorized Locations. The authorized locations listed below are official travel locations, and therefore available<br />

contract city pair airfares are authorized.<br />

1. <strong>Travel</strong> between Authorized Locations. <strong>Travel</strong> between authorized locations is travel:<br />

a. Between the old OCONUS PDS and an authorized destination, and return, if serving consecutive tours at<br />

the old PDS;<br />

b. From the old to the new OCONUS PDSs via an authorized destination; or<br />

c. Between the new OCONUS PDS and an authorized destination, and return, if deferred IAW par. U7200-<br />

E3.<br />

2. Authorized Destination<br />

a. An authorized destination is the member’s HOR or an alternate authorized place to which transportation<br />

is no more expensive than to the HOR.<br />

b. If transportation to the selected alternate place is more expensive than transportation to the HOR, the<br />

member is financially responsible for the additional cost unless transportation to the more expensive<br />

alternate place is authorized/approved by the Secretarial Process.<br />

c. If the member travels to a more expensive alternate place (and the Secretarial Process has not<br />

authorized/approved travel to that destination), city pair airfares are not authorized for transportation<br />

to/from that alternate place.<br />

d. Examples<br />

Example 1<br />

Member’s PDS is in an OCONUS location and HOR is in a CONUS Location A. There is no city pair airfare<br />

between the OCONUS location and CONUS Location A.<br />

The POLICY CONSTRUCTED AIRFARE (APP A1) between the OCONUS location and CONUS<br />

Location A (incorporating some city pair airfare connections):<br />

Member desires to utilize COT travel to CONUS Location B.<br />

$1,200<br />

City pair airfare to/from CONUS Location B: $1,400<br />

Least expensive POLICY CONSTRUCTED AIRFARE to/from CONUS Location B: $1,600<br />

Since transportation to/from CONUS Location B, is more expensive than transportation to/from CONUS Location<br />

A, no city pair airfares may be used to/from CONUS Location B.<br />

The member’s financial responsibility is $1,600 of which $1,200 is reimbursable.<br />

The member is not responsible for the additional $200 cost if transportation to/from CONUS Location B is<br />

authorized/approved by the Secretarial Process making the city pair airfare to/from CONUS Location B available.<br />

Change 314 U7H1-2<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

Example 2<br />

Member's PDS is in OCONUS Location and the HOR is CONUS Location A.<br />

U7200-U7220<br />

Round trip city pair airfare trip cost: $980<br />

Member desires to utilize COT travel to/from CONUS Location B.<br />

Round trip city pair airfare to/from CONUS Location B: $840<br />

Since transportation to/from CONUS Location B is less expensive than transportation to/from the HOR in CONUS<br />

Location A, the member is authorized city pair airfare to/from CONUS Location B ($840) NTE the $980 cost to<br />

HOR.<br />

3. POC <strong>Travel</strong>. An eligible traveler (member and/or dependent) may return to the old PDS at GOV’T expense<br />

from an authorized destination to drive a POC to a new PDS.<br />

4. Designated Place. The Secretarial Process may authorize/approve travel and transportation allowances for a<br />

member who travels via a DESIGNATED PLACE IAW par. U5120-G.<br />

5. Temporarily Absent from the PDS. Pars. U5120-B, U5120-C (member) and U5218 (dependent) explain<br />

when an eligible traveler (member and/or dependent) is temporarily absent from the PDS and does not return<br />

before beginning COT leave travel.<br />

6. Student Dependent <strong>Travel</strong>. COT leave must not be used as ‘student dependent travel’ (i.e., the student may<br />

not travel from the CONUS to the OCONUS PDS and return to the CONUS on COT leave allowance).<br />

E. Scheduling. COT leave travel should occur between the OCONUS tours, ICW PCS travel, if any.<br />

1. CONUS HOR<br />

a. PCS <strong>Travel</strong> through CONUS. A member whose HOR is in CONUS, and the member's dependent, who<br />

must travel through CONUS to get to the new PDS, may defer COT leave travel until after PCS travel is<br />

completed only if deferred COT leave travel is authorized/approved IAW Service regulations.<br />

b. PCS <strong>Travel</strong> Not through CONUS. A member whose HOR is in CONUS, and the member's dependent,<br />

who does not travel through CONUS to get to the new PDS, may elect to defer COT leave travel until after<br />

PCS travel is completed. No Service authorization/approval is required.<br />

2. OCONUS HOR. A member whose HOR is OCONUS may elect to defer COT leave travel.<br />

3. Deferred <strong>Travel</strong><br />

a. COT Leave <strong>Travel</strong> Completion. Unless deferred due to duty in a contingency operation, COT leave<br />

travel must be completed prior to the new tour completion, otherwise the COT leave travel expires.<br />

b. Duty ICW a Contingency Operation<br />

(1) Limitations. Under DoDI 1327.06, a member, who deferred COT travel because of duty ICW a<br />

contingency operation, is not authorized to take COT ICW any other leave program or travel allowance<br />

unless requested by the traveler, or IAW Service regulations for the non-DoD Services. The Secretary<br />

Concerned may authorize/approve the combination of travel ICW a consecutive overseas assignment<br />

with other authorized travel upon Service member request, provided that the combination of travel is in<br />

GOV’T’s interest.<br />

Change 314 U7H1-3<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

F. Reimbursement<br />

(2) Exception<br />

U7200-U7220<br />

(a) If unable to travel before completing the new tour because of duty ICW a contingency<br />

operation, the member (and eligible dependent) may defer travel until not more than one year after<br />

the contingency operation duty ends.<br />

(b) In this case, the member is still authorized leave travel from the new PDS (i.e., the PDS after<br />

departure from the OCONUS location from which deferred travel could not be taken) to an<br />

authorized location.<br />

(c) The cost limitation for travel from this ‘new’ PDS and return is the cost from the PDS from<br />

which deferred travel could not be taken to the HOR and return.<br />

1. Member Procured Transportation<br />

a. Member Directed to Use Available GOV’T/GOV’T Procured Transportation. An eligible member,<br />

directed to use available GOV’T/GOV’T procured transportation for the transoceanic portion of COT leave<br />

travel, who procures transoceanic transportation at personal expense for personal travel, must not be<br />

reimbursed for the transoceanic travel. Par. U3220-B, allowing reimbursement NTE the directed mode<br />

cost, does not apply.<br />

Example 1<br />

NOTE: Costs in this example are not actual costs and are used for illustration only.<br />

Member's PDS is in a non-foreign OCONUS location, and the HOR is in a CONUS location.<br />

City pair airfare one way transoceanic trip cost: $775<br />

Member elects not to use the CTO (policy violation and par. U1245) for COT leave travel from the PDS<br />

to the HOR.<br />

<strong>Travel</strong>er purchased a one way transoceanic ticket: $500<br />

Transoceanic airfare reimbursement ($500) is not authorized IAW par. U5108-A.<br />

b. Reimbursement to a Member on Behalf of an Eligible Dependent. Reimbursement to a member on<br />

behalf of an eligible dependent who procures common carrier transportation at personal expense cannot<br />

exceed the GOV’T/GOV’T procured transportation cost, as appropriate, for the official distance (see par.<br />

U5105-C). This should almost never occur since CTO use is mandatory for all official travel.<br />

Example 2<br />

NOTE: Costs in this example are not actual costs and are used for illustration only.<br />

Member's PDS is in a non-foreign OCONUS location and the HOR is in a CONUS location.<br />

GOV’T procured transoceanic trip cost (one way): $1,900<br />

An eligible dependent, told to use the CTO for airfares but elects not to use the CTO for COT leave travel from the<br />

PDS to the HOR.<br />

The dependent purchased a one way transoceanic ticket: $2,300<br />

The member, on the traveler’s behalf, is reimbursed $1,900, the GOV’T cost for the transoceanic trip cost plus<br />

necessary ground transportation to the HOR. The traveler is financially responsible for the additional cost of $400<br />

(one way). A dependent is not required to use GOV’T air transportation IAW par. U5207-A.<br />

Change 314 U7H1-4<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7200-U7220<br />

c. POC Use. When the Service authorizes/approves POC use, the member is authorized ‘MALT Plus’ on<br />

behalf of eligible travelers (member and/or dependent) IAW pars. U5105-B and/or U5201. If the Service<br />

does not authorize/approve POC use, reimbursement is limited to the POLICY CONSTRUCTED<br />

AIRFARE (see APP A definition).<br />

Example 1<br />

NOTE: Costs in this example are not actual transportation costs and are used for illustration only.<br />

A member performed COT travel from the old PDS to the HOR. The member elected to travel by POC<br />

accompanied by the spouse and their 11 year old child. They departed the OCONUS residence on day 1 and arrived<br />

at the HOR on day 9. Constructed transportation and per diem are computed as follows:<br />

1. COT/HOR travel from OCONUS PDS to the HOR.<br />

2. 9/1: Depart OCONUS PDS. Arrive at CONUS residence.<br />

3. The destination per diem rate @ the time of travel was $139 ($100/ $46).<br />

4. The member’s reimbursement for 9/1 is $34.50 (75% x $46) = $ 34.50<br />

5. Per diem payable for spouse is 75% of the $34.50 due to the member = $ 25.88<br />

6. Per diem for the accompanying child (under age 12) @ 50% of the member’s amount = $ 17.25<br />

7. City pair airfare cost (one way for member and 2 eligible travelers): $599/traveler x 3 travelers = $ 1,797.00<br />

8. Ground transportation from OCONUS residence to airport = $ 50.00<br />

Total constructed GOV’T city pair airfare cost = $1,924.63<br />

Actual ‘MALT Plus’ is computed as follows:<br />

Member elects (no Service authority) POC transportation to the HOR a distance of 3,063 miles one way.<br />

POC MALT: 3,063 miles x $.23/mile = $ 704.49<br />

Per Diem for Actual <strong>Travel</strong> using ‘MALT Plus’ Method<br />

Days 1 to 9 Per Diem for 9 travel days @ the (Standard CONUS per diem rate)<br />

Member’s authorized per diem = 9 days x $123/day = $ 1,107.00<br />

Per diem for the accompanying spouse @ 75% of the member’s amount = $ 830.25<br />

Per diem for the accompanying child (under age 12) at 50% of the member’s amount = $ 553.50<br />

Total actual amount = $ 3,195.24<br />

In this example, the city pair airfare to the HOR is less expensive than POC ‘MALT Plus’ travel to the HOR. The<br />

member’s reimbursement is limited to the POLICY CONSTRUCTED AIRFARE of $599/person if the Service did<br />

not authorize/approve POC use.<br />

The member is financially responsible for the additional cost ($3,195.24 - $1,924.63) of $1,270.61.<br />

If the Service authorizes/approves POC use through the Secretarial Process, the member is authorized ‘MALT Plus’<br />

on behalf of eligible travelers. See par. U7200-F1c.<br />

Change 314 U7H1-5<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

Example 2<br />

U7200-U7220<br />

NOTE: Costs in this example are not actual transportation costs and are used for illustration only.<br />

A member performed COT travel from the old PDS to the HOR. The member elected to travel by POC<br />

accompanied by the spouse and their 2 children under age 12. They departed the OCONUS residence on day 1 and<br />

arrived at the HOR on day 9. Constructed transportation and per diem are computed as follows:<br />

1. COT/HOR travel from OCONUS PDS to the HOR.<br />

2. 9/1: Depart OCONUS PDS. Arrive @ CONUS residence.<br />

3. The destination per diem rate at the time of travel was $146 ($100/ $46).<br />

4. The member’s reimbursement for 9/1 is $34.50 (75% x $46) = $ 34.50<br />

5. Per diem payable for spouse is 75% of the $34.50 due to the member = $ 25.88<br />

6. Per diem for the 2 accompanying children (under age 12) @ 50% of the member’s amount of<br />

$17.25/child x 2 children =<br />

$ 34.50<br />

7. City pair airfare cost (one way for member & 3 eligible travelers: $969/traveler x 4 travelers = $3,876.00<br />

8. Ground transportation from OCONUS residence to airport = $ 70.00<br />

Total constructed GOV’T city pair airfare cost = $4,040.88<br />

Actual ‘MALT Plus’ is computed as follows:<br />

Member elects (no Service authority) POC transportation to the HOR a distance of 3,063 miles one way.<br />

POC MALT: 3,063 miles x $.23/mile = $704.49<br />

Per Diem for Actual <strong>Travel</strong> using ‘MALT Plus’ Method<br />

Days 1 to 9<br />

Per diem for 9 travel days @ the (Standard CONUS per diem rate) 9 days x<br />

$123/day = $1,107<br />

Member’s authorized per diem = $1,107.00<br />

Per diem for the accompanying spouse at 75% of the member’s amount = $ 830.25<br />

Per diem for the 2 accompanying children (under age 12) at 50% the member’s amount of<br />

$553.50/child x 2 children =<br />

$ 1,107.00<br />

Total actual amount = $3,748.74<br />

In this example, the city pair airfare cost to the HOR is more expensive than POC ‘MALT Plus’ travel to the HOR.<br />

Since the POLICY CONSTRUCTED AIRFARE exceeds the actual POC cost, the member is reimbursed the actual<br />

amount. If the Secretarial Process authorizes/approves POC use, the member is authorized ‘MALT Plus’ on behalf<br />

of eligible travelers (par. U7200-F1c).<br />

2. <strong>Travel</strong> Status. A member is in a travel status (see par. U2200-B) during direct travel between authorized<br />

locations. For other travel undertaken for personal convenience, leave, and administrative absence (DoDI<br />

1327.06, Leave and Liberty, 16 June 2009, incorporating change 1, 30 September 2011, Encl 2, par. 6, subpar.<br />

(a-e)), a member’s travel status is limited to a constructed period equal to that required for direct travel between<br />

authorized locations by available transportation.<br />

3. No Authority. <strong>Travel</strong> and transportation is not authorized under par. U7200 if a member elects:<br />

a. 15 days leave and transportation, under par. U7305, or<br />

b. Either of two other options available in lieu of transportation under par. U7305, (i.e., cash, or 30 days<br />

leave without funded transportation (DoDI 1327.06<br />

http://www.dtic.mil/whs/directives/corres/pdf/132706p.pdf)).<br />

Change 314 U7H1-6<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7205 TRANSPORTATION IN PERSONAL EMERGENCIES<br />

A. Transportation<br />

U7200-U7220<br />

1. General. An eligible member on emergency leave and/or one or more eligible dependents with a personal<br />

emergency (IAW DoDI 1327.06 (Leave and Liberty Procedures), subsec. 1.j.(3) for DoD Services and/or<br />

Service regulations for non-DoD Services (par. U1010-B10) are authorized transportation between authorized<br />

locations.<br />

2. Transportation Mode. Air is the only authorized transportation mode (airport to airport transportation<br />

NOTE below).<br />

3. GOV’T Air Transportation not Reasonably Available<br />

a. Each emergency leave traveler is authorized commercial air transportation between authorized locations<br />

if space required GOV’T air transportation is not reasonably available.<br />

b. A Commander must determine "reasonable availability" after considering frequency and scheduling of<br />

flights, and other relevant circumstances (including those personal to the member).<br />

c. See par. U7205-C for definition of “authorized location.”<br />

*d. See par. U3220-B, allowing reimbursement NTE the directed mode cost, does not apply if GOV’T<br />

transportation is reasonably available and not used.<br />

4. Transportation Cost Reimbursement. Reimbursement:<br />

a. For transportation costs is NTE the cost of GOV’T procured commercial air transportation between<br />

authorized locations.<br />

b. Is authorized only for air transportation and ground transportation between interim airports (e.g.,<br />

between Narita and Haneda airports in Tokyo since they are interim airports and the cost is part of the<br />

overall transportation cost).<br />

c. For ground transportation from PDS/home/destination the airport is not authorized.<br />

5. Dependent Personal Emergency. For an eligible dependent, personal emergencies are circumstances similar<br />

to those for which a member receives emergency leave, and includes travel not authorized under par. U5242-A<br />

incident to the burial of a deceased member.<br />

6. <strong>Travel</strong> Across CONUS. <strong>Travel</strong> across CONUS is at GOV’T expense if a member or dependent must transit<br />

the CONUS to reach the OCONUS emergency (leave) point.<br />

B. Eligibility<br />

1. Eligible Member. An eligible member is one:<br />

a. On permanent duty OCONUS,<br />

b. Assigned to an OCONUS ship/unit operation, or<br />

c. With an OCONUS domicile who is on permanent duty or initial training in CONUS, or is described in<br />

par. U4102-Q, U4102-R, or U4102-S.<br />

Change 314 U7H1-7<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

2. Not Eligible. A cadet/midshipman is not an eligible member for this transportation.<br />

3. Eligible Dependent. An eligible dependent is one who:<br />

a. Is command sponsored and resides OCONUS with the member,<br />

U7200-U7220<br />

b. Is authorized to reside at an OCONUS location and for whom the member receives a station allowance<br />

while the member is on permanent duty OCONUS, or<br />

c. Resides in CONUS, the emergency leave location is OCONUS, and the member:<br />

4. Domicile<br />

(1) Is on permanent duty OCONUS, or<br />

(2) Has an OCONUS domicile and is on permanent duty in CONUS.<br />

a. As used in par. U7205, domicile is a member’s HOR or place:<br />

(1) From which first called (or ordered) to active duty,<br />

(2) Of first enlistment, or<br />

(3) Of permanent legal residence.<br />

b. A member’s domicile is only relevant to personal emergency transportation if the member is stationed in<br />

CONUS. A dependent’s domicile is not relevant.<br />

C. Authorized Locations<br />

1. An eligible member and an eligible dependent are authorized:<br />

a. Transportation from an originating location to a destination, and<br />

b. Return transportation from the destination to the originating location or PDS, if transportation is<br />

provided to the destination under par. U7205.<br />

2. The authorized locations listed below (including those in par. U7205-C4b(3)) are official travel locations,<br />

and available contract city pair airfares may be used.<br />

3. Examples<br />

NOTE 1: Reimbursement is authorized only for air transportation, and ground transportation between<br />

interim airports (e.g., between Narita and Haneda airports in Tokyo since they are interim airports and the<br />

cost is part of the overall transportation cost). Reimbursement for ground transportation between PDS/<br />

home/destination and the airport is not authorized.<br />

NOTE 2: The locations and transportation costs used in the following examples are for illustrative purposes<br />

only and may not reflect current costs.<br />

Change 314 U7H1-8<br />

02/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

Example 1<br />

A member’s PDS is OCONUS and the emergency leave is CONUS Location A. The closest CONUS international<br />

airport with a scheduled flight is Location B.<br />

U7200-U7220<br />

Round trip city pair airfare between the PDS and Location B: $1,200<br />

Round trip city pair airfare between the PDS and Location A: $1,400<br />

Round trip POLICY CONSTRUCTED AIRFARE between the PDS and Location A: $1,600<br />

Since transportation to/from Location A is more expensive than transportation to/from the closest CONUS international<br />

airport, Location B, no city pair airfare may be used to/from Location A.<br />

The member’s financial responsibility is $1,600 of which $1,200 is reimbursable.<br />

Example 2<br />

A member’s PDS is OCONUS and the emergency leave CONUS location is Location A. The closest CONUS<br />

international airport with a scheduled flight is Location B.<br />

Round trip city pair airfare between the PDS and Location B: $1,200<br />

Round trip city pair airfare between the PDS and Location A: $ 980<br />

Since transportation to/from Location A is less expensive than transportation to/from the closest CONUS international<br />

airport, Location B, the member is authorized city pair airfare to/from Location A ($980) NTE the $1,200 cost to<br />

Location B.<br />

4. Member and Dependent(s) OCONUS. For a member described in pars. U7205-B1a and U7205-B1b and<br />

dependent(s) described in pars. U7205-B3a and U7205-B3b:<br />

a. Authorized origins are:<br />

(1) A member’s PDS;<br />

(2) The dependent’s other OCONUS location; or<br />

(3) The member/dependent’s location when notified of the personal emergency, if the location is<br />

OCONUS. For a member described in par. U7205-B1c and dependent described in par. U7205-<br />

B3c, check par. U7205-B3a.<br />

b. Authorized destinations are:<br />

(1) Either:<br />

(a) The CONUS international airport closest (IAW 37 USC §481d the closest CONUS port of<br />

entry is the standard of measure) to the location from which the member/dependent departed and to<br />

which air transportation is available along a normally traveled international route; or<br />

(b) Any other CONUS airport that is closer to the traveler’s destination if the transportation cost<br />

to the other airport is less than the transportation cost to the international airport described in (a)<br />

above. See the examples in par. U7205-C3; NOTE: Par. U7205-C4(b)(1)(a) creates the sole<br />

criterion for the cost limit to be used for transportation to another airport.<br />

(2) An airport in a NON-FOREIGN OCONUS AREA (APP A1); or<br />

(3) Any foreign OCONUS location, as determined by the Secretarial Process.<br />

Change 314 U7H1-9<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7200-U7220<br />

NOTE: There is no authority for one way emergency leave transportation from CONUS back to an<br />

OCONUS PDS if a member or dependent(s) is on personal leave in CONUS when the emergency occurs.<br />

5. Member and Dependent in CONUS. For a member described in par. U7205-B1c and dependent described in<br />

par. U7205-B3c:<br />

a. Authorized origins are the international airports nearest the:<br />

(1) Member’s PDS, or<br />

(2) Dependent’s location when notified of the personal emergency.<br />

b. Authorized destinations are:<br />

(1) An international airport in a non-foreign OCONUS area, or<br />

(2) Any other OCONUS location, as determined by the Secretarial Process.<br />

NOTE: There is no authority for one way emergency leave transportation from OCONUS back to the CONUS<br />

PDS if a member or dependent(s) is on personal leave OCONUS when the emergency occurs.<br />

U7206 PERSONAL EMERGENCIES FOR A MEMBER ON TDY OR AWAY FROM HOME PORT<br />

A. Member TDY or Away from the Home Port. A member on TDY away from the PDS, or assigned to a ship or<br />

unit operating away from its home port, is authorized round trip (if applicable) personal emergency travel and<br />

transportation allowances (including per diem while in a travel status, but not while at the emergency leave location<br />

or any time classified as leave or administrative absence. (DoDI 1327.06, Leave and Liberty, 16 June 2009,<br />

incorporating change 1, 30 September 2011, Encl 2, par. 6, subpar. (a-e)) between the TDY/unit location or ship and<br />

the:<br />

1. PDS,<br />

2. Home port, or<br />

3. Other location if authorized emergency leave as determined under DoDI 1327.06 (Leave and Liberty<br />

Procedures for DoD Services and/or Service regulations (par. U1015-C2h).<br />

B. Transportation<br />

1. Space required GOV’T transportation must be used if reasonably available.<br />

2. <strong>Travel</strong> and transportation allowances are the same as if traveling on TDY.<br />

3. The policy in par. U3220-B allowing reimbursement up to the directed mode cost does not apply if GOV’T<br />

transportation is reasonably available and not used.<br />

C. Reimbursement. <strong>Travel</strong> and transportation cost reimbursement for travel between the TDY/unit location and<br />

another location is limited to the travel and transportation cost between the TDY/unit location and the PDS/home<br />

port.<br />

D. Cost Construction. If emergency travel to another location is appropriate for the member from the TDY/unit<br />

location and the member's return to the TDY/unit location is no longer required at the personal emergency<br />

conclusion, the member's travel and transportation cost to the PDS directly from the other location is limited to the<br />

balance of the travel and transportation cost from the TDY/unit location to the PDS not used under par. U7206-A3<br />

(i.e., cost from TDY site to another location to PDS cannot exceed cost from TDY site to PDS).<br />

Change 314 U7H1-10<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7200-U7220<br />

E. City Pair Airfare Use. The locations listed in par. U7206-A are official travel locations, and available contract<br />

city pair airfares may be used. If the member travels to a more expensive ‘other’ location, city pair airfares are<br />

not authorized.<br />

F. One Way Emergency Leave <strong>Travel</strong><br />

1. There is no authority for one way emergency leave travel and transportation to the ship’s location if the<br />

member departed on emergency leave while the ship was in its home port.<br />

2. If the member departed the ship on emergency leave while it was operating away from home port, return<br />

travel and transportation to the ship at its home port is authorized subject to the limitations in par. U7206-D.<br />

3. See par. U7215 for travel and transportation allowances when a ship relocates during the member’s<br />

authorized absence.<br />

4. Examples. The locations and transportation costs used in the following examples are for illustrative purposes<br />

only and may not reflect current costs. Even though payable, per diem and transportation costs to/ from<br />

terminals are not included in the examples.<br />

Example 1<br />

A member’s PDS is Ft. Belvoir, VA. The member is TDY to Ft. Campbell, KY, and the member’s emergency leave<br />

destination is Denver, CO.<br />

There is no city pair airfare between Ft. Campbell and Ft. Belvoir and the POLICY CONSTRUCTED AIRFARE (APP<br />

A1) (incorporating some city pair airfare connections) is $400.<br />

City pair airfare cost from Ft. Campbell to Denver $500<br />

POLICY CONSTRUCTED AIRFARE cost from Ft. Campbell to Denver $600<br />

Since transportation to Denver is more expensive than transportation to the PDS (Ft. Belvoir), the member is not<br />

authorized city pair airfare to Denver. The member’s financial responsibility is $600 of which $400 is reimbursable.<br />

Example 2<br />

A member’s PDS is Ft. Belvoir, VA. The member is TDY to Ft. Hood, TX, and the member’s emergency leave<br />

destination is Atlanta, GA.<br />

City pair airfare trip cost from Ft. Hood to Ft. Belvoir $320<br />

City pair airfare from Ft. Hood to Atlanta $280<br />

Since transportation to Atlanta is less expensive than transportation to the PDS (Ft. Belvoir) the member is authorized<br />

city pair airfare to Atlanta ($280) NTE the cost to Ft. Belvoir ($320).<br />

Change 314 U7H1-11<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7210 CONVALESCENT LEAVE TRANSPORTATION (37 USC §481a)<br />

A. Authority<br />

U7200-U7220<br />

1. A member is authorized transportation allowances (no per diem while en route to and from or while at the<br />

convalescent leave location) for one trip when traveling for convalescent leave for illness/injury incurred while<br />

eligible for hostile fire pay under 37 USC §310 from the:<br />

a. CONUS medical treatment location to a location selected by the member, and authorized/approved by<br />

the Secretarial Process, and<br />

b. Member selected location to any medical treatment location.<br />

2. Additional trips, if deemed necessary by the attending physician, may be authorized through the Secretarial<br />

Process.<br />

B. Transportation Allowances<br />

1. A member performing travel under par. U7210-A may select:<br />

a. Transportation in kind;<br />

b. Commercial transportation cost reimbursement when the member travels at personal expense (Ch 3, Part<br />

B), NOTE: IAW par. U3045-C, it is mandatory policy that a member uses an available CTO to arrange<br />

official travel, including transportation and rental cars, except when authorized IAW par. U3045; or<br />

c. The TDY automobile mileage rate for the official distance.<br />

2. GOV’T/GOV’T procured transportation must be furnished and used to the maximum extent practicable.<br />

C. Restrictions. Per diem, meal tickets, and meals and lodging reimbursement are not authorized for<br />

convalescent leave travel.<br />

U7215 SHIP RELOCATED DURING AUTHORIZED ABSENCE<br />

A. Authorized Allowances. A member is authorized travel and transportation allowances for a portion of return<br />

travel to the assigned ship that relocates during an absence on authorized leave or liberty (pass), but only if the<br />

member is not notified of the relocation before departure on leave or liberty (pass). Exception: A member who<br />

departed the ship on emergency leave while the ship was in its home port is authorized allowances under par.<br />

U7215 even if the member knew of the ship’s relocation before departing on emergency leave.<br />

B. Limitation<br />

1. A member is authorized travel and transportation allowances for additional costs associated with returning to<br />

a relocated ship.<br />

2. Reimbursement is limited to the additional cost and is NTE the transportation cost between the ship’s old and<br />

new locations.<br />

C. Reimbursement<br />

1. TDY travel and transportation allowances are payable.<br />

2. If return to a relocated ship requires transoceanic travel, transportation in kind is authorized.<br />

Change 314 U7H1-12<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

U7200-U7220<br />

3. The GOV’T/GOV’T procured transportation financial obligation is limited to the transportation cost between<br />

the ship's old and new locations.<br />

4. The member is financially responsible for any additional cost.<br />

5. If, when the member travels back to the ship, the transportation cost exceeds the transportation cost between<br />

the ship’s old and new locations, city pair airfares are not authorized.<br />

U7220 RECALL FROM LEAVE<br />

A. Member’s Responsibility<br />

1. Except as prescribed in par. U7220-B a member en route to or at a leave location, who is ordered to return to<br />

a duty station (permanent or TDY) for duty, must bear the cost of returning.<br />

2. If leave is interrupted for TDY away from the PDS, see par. U4105-F.<br />

B. Recall for Operational Reasons<br />

1. Authority<br />

a. An eligible member is authorized TDY per diem, transportation, and reimbursable expenses (computed<br />

as if returning to a PDS from TDY) for travel:<br />

(1) Beginning the day they depart from the leave location or place they receive an order canceling<br />

leave, and ending on the arrival day at the duty station; and<br />

(2) If authorized to resume leave, beginning the day they depart from the duty station, and ending on the<br />

arrival day at a leave location no farther distant from the duty station than the place they received the<br />

order canceling leave.<br />

b. No per diem accrues for duty at the PDS.<br />

2. Eligible Member. An eligible member is one who departs from a PDS/TDY station on authorized leave and<br />

is recalled to the same duty station because of:<br />

a. Actual contingency/emergency war operations, or<br />

b. An urgent, unforeseen circumstance (and the authorized leave is for 5 or more days):<br />

(1) Within 24 hours of departure, or<br />

(2) More than 24 hours after departure, if the commanding officer authorizes/approves after<br />

determining that:<br />

(a) A substantial portion of the scheduled leave period has been eliminated by the recall, or<br />

(b) The leave purpose has been defeated (60 Comp. Gen. 648 (1981)).<br />

Change 314 U7H1-13<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part H1: Leave <strong>Travel</strong> and Transportation<br />

BLANK PAGE<br />

U7200-U7220<br />

Change 314 U7H1-14<br />

02/01/13

Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part H2: Reimbursement for Lodging While on Leave<br />

U7225-U7226<br />

PART H2: LODGING REIMBURSEMENT DURING AN AUTHORIZED ABSENCE<br />

OR WHILE ON LEAVE<br />

U7225 LODGING REIMBURSEMENT DURING AN AUTHORIZED ABSENCE WHILE TDY IN<br />

SUPPORT OF A CONTINGENCY OPERATION<br />

*A. Authorized Absence. For the purpose of this par., this term means that the:<br />

1. Member is in an authorized leave status, or<br />

*2. Member’s absence is otherwise authorized under regulations prescribed by the Secretary Concerned (37<br />

USC §474b(d)).<br />

B. General. A member in a TDY status:<br />

1. Deployed in support of a contingency operation; and<br />

2. Who retains lodging at the TDY location during an authorized absence;<br />

may be reimbursed lodging expenses as a miscellaneous reimbursable expense (APP G).<br />

C. Eligibility. Lodging retained at the TDY location is reimbursable when the member:<br />

1. Is TDY in support of a contingency operation for more than 30 days, and<br />

2. Immediately before taking the authorized absence, was performing duty away from the member’s home/<br />

PDS, and<br />

3. Was receiving per diem for lodging expenses because GOV’T QTRS were not available at no cost to the<br />

member, and<br />

4. Returns to the TDY location before the end of the authorized absence.<br />

D. Reimbursement<br />

1. Limitations<br />

a. During an authorized absence, per diem is not authorized for a member who is returning to the PDS/<br />

home for the weekend.<br />

b. Lodging retained at the TDY station is a reimbursable expense (APP G).<br />

2. ‘Lodging Plus’<br />

a. Lodging retained during an authorized absence is a reimbursable expense (APP G).<br />

b. Lodging reimbursement must not exceed the lodging portion of the per diem rate for the TDY location<br />

for each day.<br />

c. Reimbursement authority for an authorized absence, during a contingency operation, applies only when<br />

the computation provisions of par. U4141 covering an authorized absence period do not fully reimburse for<br />

the TDY location per diem-related lodging costs.<br />

Change 313 U7H2-1<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part H2: Reimbursement for Lodging While on Leave<br />

U7225-U7226<br />

2. Fixed (Flat) Rate Per Diem Allowance. If the member is paid a contingency operation fixed rate per diem<br />

allowance (e.g., 55%) IAW par. U4105-I:<br />

a. The member is authorized out of pocket expense reimbursement.<br />

b. Reimbursable lodging expenses (APP G) may not be more than what the member would have received<br />

if the authorized absence had not been taken.<br />

c. Example<br />

Example<br />

1. A member is on a contingency TDY. Member is paid 55% per diem (IAW par. U4105-I) and renting an apartment<br />

($1,200/month).<br />

2. The authorized per diem rate is $78.10 (i.e., 55% of the locality rate of $142).<br />

55% x $91 (Lodging) = $50.05<br />

55% x $51 (M&IE) = $28.05<br />

Total = $63.80 or 55% of $116 = $78.10<br />

3. The member is reimbursed $50.05/day x 30 days = $1,501.50 per 30-day month for lodging.<br />

Scenario 1<br />

1. The member returns to the PDS once during the first month. The member is not paid per diem for the 2 days/nights<br />

spent at the PDS.<br />

2. The member is authorized $1,401.40 ($50.05/day x 28 days) for the first month’s lodging.<br />

3. Since the member is authorized $201.40 more than the actual lodging cost ($1,401.40 vs. $1,200), the member is not<br />

out of pocket for lodging costs and is not authorized additional reimbursement.<br />

Scenario 2<br />

1. The member takes 7 days leave during the third month. The member is not paid lodging per diem for 7 days/nights of<br />

leave.<br />

2. The member is authorized $50.05/day x 23 days = $1,151.15 for lodging for the third month.<br />

3. The member is out of pocket $48.50 for lodging costs ($1,200 vs. $1,151.50).<br />

4. The member would have been reimbursed $350.35 ($50.05/night x 7 nights) for those 7 nights had the member not<br />

been on leave.<br />

5. The $48.50 out of pocket cost is less than what the member would have been paid had the member not been on leave<br />

($350.35).<br />

6. The member is authorized $48.50 as a reimbursable expense to cover out of pocket lodging costs.<br />

3. Reimbursement authority for an authorized absence during a contingency operation applies only when par.<br />

U4141 computation provisions, covering an authorized absence period, do not fully reimburse the TDY location<br />

per diem-related lodging cost.<br />

Change 313 U7H2-2<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part H2: Reimbursement for Lodging While on Leave<br />

U7226 LODGING EXPENSES WHILE ON LEAVE DURING AN AUTHORIZED/ORDERED<br />

EVACUATION<br />

U7225-U7226<br />

A. General. A member may be reimbursed for TDY lodging expenses as a reimbursable expense (APP G) when the<br />

member:<br />

1. Is TDY to a location for more than 30 days, and<br />

2. Takes leave from the TDY location to the evacuated dependents’ safe haven location.<br />

B. Eligibility. A member is eligible for reimbursement for lodging retained at the TDY location, when the member:<br />

1. Receives per diem to cover TDY lodging expenses because GOV’T QTRS are not available at no cost to the<br />

member, and<br />

2. Returns to the TDY location immediately after completing the authorized leave.<br />

C. Reimbursement<br />

1. The member is authorized reimbursement for lodging retained at the TDY location, during leave, NTE the<br />

lodging portion of the per diem rate for the TDY location for each day.<br />

2. Reimbursement authority for leave during an evacuation applies only when the computation provisions of<br />

par. U4141 covering a leave period do not fully reimburse for the TDY location per diem-related lodging costs.<br />

Change 313 U7H2-3<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part H2: Reimbursement for Lodging While on Leave<br />

BLANK PAGE<br />

U7225-U7226<br />

Change 313 U7H2-4<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part I: Member <strong>Travel</strong> ICW Physical Examination or Illness<br />

U7250-U7253<br />

PART I: MEMBER TRAVEL ICW PHYSICAL EXAMINATION OR ILLNESS<br />

U7250 ATTENDANTS/ESCORTS<br />

A. Definition. See APP A.<br />

B. Determination. A member, incapable of traveling alone, requires an attendant/escort. An attendant/escort may<br />

be:<br />

1. A member,<br />

2. U.S. GOV’T civilian employee, or<br />

3. Any other person.<br />

C. Appointment. Any person listed in par. U7250-B may be appointed, to accompany an active duty member<br />

patient physically incapable of traveling alone, as an:<br />

1. Attendant, by the Medical Authority, or<br />

2. Escort, by the Commander/AO.<br />

D. <strong>Travel</strong> and Transportation Allowances<br />

1. Member as an Attendant/Escort. A member is authorized TDY travel and transportation allowances.<br />

2. Civilian Employee as Attendant or Escort. A U.S. GOV’T civilian employee is authorized the TDY travel<br />

and transportation allowances in regulations issued by the agency/department funding the travel.<br />

3. Other Person as Attendant/Escort. Another person designated to travel as an attendant/escort is:<br />

a. Issued an ITA, or included in the same travel order (identified as an attendant/escort) issued for the<br />

member patient.<br />

b. Authorized the same travel and transportation allowances as would be a civilian employee. See JTR,<br />

par. C7115.<br />

E. Non Concurrent Attendant <strong>Travel</strong>. Non concurrent attendant travel may be authorized/approved when the need<br />

for an attendant arises during treatment, or there is need for an attendant only during a portion of the patient's travel.<br />

U7251 A MEMBER ON THE TDRL REQUIRED TO SUBMIT TO PERIODIC PHYSICAL<br />

EXAMINATIONS<br />

A. <strong>Travel</strong> Status. Except when both the member's home and the medical facility are within the same corporate<br />

city limits, a member:<br />

1. On the TDRL, undergoing a required periodic physical examination, is in a travel status during the:<br />

a. Examination, and<br />

b. <strong>Travel</strong> to and from a medical facility (par. U2800-F).<br />

2. Being reevaluated by a Physical Evaluation Board (PEB), who is retired/separated for physical disability, is<br />

in a travel status during the;<br />

Change 313 U7I-1<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part I: Member <strong>Travel</strong> ICW Physical Examination or Illness<br />

a. Hearing, and<br />

b. <strong>Travel</strong> to and from the hearing.<br />

U7250-U7253<br />

*B. <strong>Travel</strong> and Transportation Allowances. <strong>Travel</strong> and transportation allowances expire when TDRL status expires.<br />

TDRL status expires five years after the date when the member’s name was placed on the TDRL, or sooner, per the<br />

medical reexamination results IAW 10 USC §1210 (b).<br />

*1. <strong>Travel</strong> outside the Corporate Limits of the Member’s Home. A TDRL member is authorized TDY travel<br />

and transportation allowances:<br />

a To and from a medical facility for required periodic physical examinations, and<br />

b To, from, and during a hearing, when under an order to appear before a PEB.<br />

*Appointed attendant or escort TDY travel and transportation allowances may be authorized/approved per<br />

Agency/Service regulations IAW par. U7250-C. ‘Other than economy/coach’ seating accommodations, if<br />

necessary for medical reasons, must be authorized/approved IAW par. U2810-A requirements.<br />

2. Local <strong>Travel</strong><br />

a. If a member's home and the medical facility/PEB are within the same corporate city limits (see par.<br />

U2800-B) transportation expenses reimbursement is under Ch 2, Part L.<br />

b. For this travel, the member’s home is the PDS.<br />

C. Allowances while at the Medical Facility. The day after arrival at the medical facility through the day before<br />

departure, the member is authorized per diem:<br />

1. Equal to the actual daily charges paid for meals if admitted as an inpatient; or<br />

2. For TDY, if an outpatient.<br />

U7252 TRANSFER OF A MEMBER PATIENT TO/FROM A MEDICAL FACILITY OR TO HOME<br />

(INCLUDING INSANE/MENTALLY INCOMPETENT PATIENT)<br />

A. <strong>Travel</strong> and Transportation Allowances<br />

1. An active duty member patient, ordered to travel for necessary medical care, is authorized the travel and<br />

transportation allowances for either TDY or PCS, as applicable.<br />

2. Advances may be made against such allowances to the attendant/escort. See par. U7250.<br />

3. Advances must be IAW Service instructions.<br />

B. Transportation in Kind. When transportation in kind is furnished, the member patient and attendant/escort must<br />

be furnished enclosed room accommodations when required under Service regulations.<br />

Change 313 U7I-2<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part I: Member <strong>Travel</strong> ICW Physical Examination or Illness<br />

U7250-U7253<br />

U7253 TRAVEL AND TRANSPORTATION ALLOWANCES FOR A MEMBER DISCHARGED FROM<br />

ST. ELIZABETHS HOSPITAL, A DEPARTMENT OF HEALTH AND HUMAN SERVICES (HHS)<br />

MEDICAL FACILITY, OR A VETERANS AFFAIRS MEDICAL CENTER (VAMC)<br />

A. Discharged from the Service upon Entry into a Medical Facility. If a member, in the care of an attendant/escort,<br />

is ordered to St. Elizabeths Hospital, an HHS medical facility, or a VAMC:<br />

1. In the locality of the member's home and then discharged, there is no authority for travel and transportation<br />

allowances upon discharge from a medical facility.<br />

2. Not in the locality of the member's home, the member is authorized ‘MALT Plus’ from the medical facility to<br />

member’s home. See par. U5105-B2.<br />

B. Not Discharged from the Service upon Entry into a Medical Facility. If transferred to St. Elizabeths Hospital, an<br />

HHS medical facility, or a VAMC for observation and treatment (as distinguished from transfer for immediate<br />

discharge), a member is authorized travel and transportation allowances in Ch 5, Part B upon discharge from a<br />

medical facility.<br />

Change 313 U7I-3<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part I: Member <strong>Travel</strong> ICW Physical Examination or Illness<br />

BLANK PAGE<br />

U7250-U7253<br />

Change 313 U7I-4<br />

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Ch 7: <strong>Travel</strong> and Transportation Allowances Under Special Circumstances and Categories<br />

Part J: R&R Leave & SR&R Absence Transportation<br />

U7300-U7305<br />

PART J: FUNDED REST AND RECUPERATION (R&R) LEAVE AND<br />

SPECIAL REST AND RECUPERATION (SR&R) ABSENCE TRANSPORTATION<br />

U7300 FUNDED R&R LEAVE TRANSPORTATION<br />

A. Policy<br />

*1. DoDI 1327.06, subsec. 1.j.(9) establishes the DoD policy for designating locations eligible for funded<br />

R&R transportation.<br />

*2. Under DoDI 1327.06, upon traveler request, the applicable COCOM Commander or the designated<br />

representative, who must be at least a general officer, may authorize R&R travel to be taken ICW other<br />

authorized travel, providing the combination of travel is in DoD’s best interest.<br />

3. All restrictions outlined in DoDI 1327.06 apply to the USCENTCOM R&R Leave program, unless<br />

otherwise directed in this regulation.<br />

4. Each non DoD Service should consult its Service issuances.<br />

B. General<br />

1. Per Diem. Per diem, meal tickets, and reimbursement for meals and lodging are not authorized for R&R<br />

travel while en route to and from or while at the R&R leave location.<br />

2. Accommodations. TDY travel and transportation accommodations regulations apply to R&R travel.<br />

3. Arranging Official <strong>Travel</strong>. See par. U2400.<br />

4. Commercial Aircraft Use. See par. U3500.<br />

*5. Legal Authority for this Part. 10 USC §1599b and 22 USC §4081(6) and (8).<br />

C. Eligibility<br />

1. General. A traveler is eligible for R&R leave transportation if assigned to a designated location outside the<br />

U.S.<br />

2. Authorized Leave Transportation. The number of R&R leave transportations authorized is:<br />

a. Standard Tour: One per 12 month period.<br />

b. Contingency Tour:<br />

(1) One per contingency tour, except as indicated below in item 5.<br />

(2) A contingency tour is ICW and directly tied to a CONTINGENCY OPERATION (APP A1).<br />

(3) R&R is for a traveler who is serving a tour length under a TDY order for duty of 180 or more<br />

consecutive days (to include extensions), and who has served at least 60 consecutive days in one or<br />

more of the locations in APP U.<br />

c. Extended Tour: Two per 18 month or longer period. The traveler must have served 18 or more months<br />

in the R&R location prior to taking a 2 nd R&R leave (see par. U7300-E5c).<br />

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U7300-U7305<br />

*3. R&R <strong>Travel</strong> Combined with other Authorized <strong>Travel</strong>. Unless it is requested by the traveler, travel under<br />

the R&R leave program may not be combined with liberty, administrative absences, TDY, or travel for other<br />

purposes. If the traveler requests that R&R leave be combined with another authorized travel or paternity leave<br />

(see DoDI 1327.06, Enclosure 2, par. 1j(9)(d) for paternity leave), the COCOM Commander may authorize the<br />

combined travel/leave, provided it is in the GOV’T’s best interest.<br />

4. 60 Consecutive Day Requirement<br />

a. R&R may be taken after 60 consecutive days, in the APP U location, are completed.<br />

b. The COCOM Commander may waive the 60 consecutive day requirement. This authority may not be<br />

delegated below the General/flag officer level.<br />

5. Voluntary Extension<br />

a. A DoD member who volunteers for a 12 month extension in the Operation Enduring Freedom or<br />

Operation New Dawn (formerly Iraqi Freedom) Area of Operations, subsequent to a 12 month or longer<br />

rotation is permitted transportation for an additional R&R leave period IAW OSD amendment to policy<br />

memo dated 19 December 2007. The traveler must have served 18 or more months in the R&R location<br />

prior to taking a 2 nd R&R leave (see par. U7300-E5c).<br />

b. Transportation for the R&R leave period is authorized only between the first deployed period<br />

termination and the voluntary extension start.<br />

6. Non DoD Services. Each non DoD Service should consult its Service written material.<br />

D. R & R Locations/Destinations. APP U lists authorized R&R locations/destinations.<br />

1. R&R Location. A location must meet the requirements of DoDI 1327.06 and be designated by one of the<br />

authorities listed in par. U7300. Do not send designation requests to PDTATAC.<br />

2. R&R Destination. The authorized R&R destination, determined IAW DoDI 1327.06, is listed in APP U.<br />

3. Alternate Destination<br />

a. A traveler may select a destination different from the authorized destination in APP U and be<br />

reimbursed NTE the cost of GOV’T provided transportation to the authorized destination.<br />

b. <strong>Travel</strong> to and from the alternate destination is official travel, so available contract city pair airfares may<br />

be available for use.<br />

c. If the traveler travels to a more expensive alternate destination, city pair airfares are not authorized<br />

to/from the alternate destination.<br />

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4. Examples. The locations and transportation costs used in the following examples are for illustrative<br />

purposes only and may not reflect current costs.<br />

a. Example 1<br />

EXAMPLE 1<br />

The traveler’s PDS is OCONUS Location A.<br />

The authorized destination is OCONUS Location B.<br />

There is no city pair airfare between OCONUS Location A and OCONUS Location B. The round trip<br />

POLICY CONSTRUCTED AIRFARE (APP A) between OCONUS Location A and OCONUS Location<br />

B (incorporating some city pair airfare connections) is:<br />

CONUS Location C is the authorized CONUS destination.<br />

The round trip city pair airfare between OCONUS Location A and CONUS Location C is:<br />

The traveler desires to utilize R&R to CONUS Location D.<br />

Round trip city pair airfare between OCONUS Location A and CONUS Location D is:<br />

Round trip POLICY CONSTRUCTED AIRFARE between OCONUS Location A and CONUS Location<br />

D is:<br />

Since transportation to CONUS Location D is more expensive than transportation to OCONUS Location B or<br />

CONUS Location C no city pair airfare may be used to CONUS Location D.<br />

U7300-U7305<br />

$1,200<br />

$1,000<br />

$1,400<br />

$1,600<br />

Since round trip transportation for OCONUS Location B is more expensive than round trip transportation for CONUS<br />

Location C, the round trip transportation for OCONUS Location B is used for cost comparison.<br />

The traveler’s financial responsibility is $1,600 of which $1,200 is reimbursable.<br />

b. Example 2<br />

EXAMPLE 2<br />

The traveler’s PDS is OCONUS Location A.<br />

The authorized destination is OCONUS Location B.<br />

Round trip city pair airfare between OCONUS Location A and OCONUS Location B is:<br />

CONUS Location C is the authorized CONUS destination.<br />

The round trip city pair airfare between OCONUS Location A and CONUS Location C is:<br />

The traveler desires to utilize R&R to CONUS Location D.<br />

The round trip city pair airfare between OCONUS Location A and CONUS Location D is:<br />

Since transportation to CONUS Location D is less expensive than transportation to CONUS Location C, the traveler<br />

is authorized the city pair airfare to CONUS Location D ($1,200) NTE the $1,400 cost to CONUS Location C.<br />

5. Location Designation/Redesignation<br />

a. Designating Authorities. The following are designating authorities for R&R locations/destinations:<br />

(1) DoD Services: PDUSD (P&R);<br />

(2) NOAA: Director, NOAA Corps;<br />

(3) PHS: Assistant Secretary for Health (ASH), Department of Health and Human Services;<br />

(4) U.S. Coast Guard: Commandant (CG-122), U.S. Coast Guard.<br />

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$1,400<br />

$1,200

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U7300-U7305<br />

b. Designation/Re-designation Requests. DoD Services must send designation requests through COCOM<br />

Command channels to PDUSD (P&R) IAW DoDI 1327.06.<br />

E. Transportation<br />

1. Limitations. R&R transportation is only for uniformed members and civilian employees. For civilian<br />

employee R&R travel see JTR, par. C7750.<br />

2. Restrictions<br />

a. A traveler taking an R&R trip may use:<br />

(1) Military air transportation on a space required basis if reasonably available to the R&R/alternate<br />

destination, or<br />

(2) Commercial air transportation if space required military air transportation is not reasonably<br />

available, and<br />

(3) May not use cruise or tour packages to and/or from the authorized destination.<br />

b. Each Commander must determine “reasonable availability” after considering mission requirements,<br />

frequency and scheduling of flights, and other relevant circumstances (including those personal to the<br />

traveler) that affect scheduling.<br />

3. Procurement. Commercial air transportation must be IAW par. U2400.<br />

4. Reimbursement. Reimbursement must not exceed the GOV’T procured transportation cost between a<br />

traveler’s PDS and the authorized destination as determined in par. U7300-D2.<br />

5. Time Limitation<br />

a. Standard Tour: The traveler must have served more than 90 days in the R&R location prior to taking the<br />

1 st R&R leave.<br />

b. Contingency Tour: The traveler must have served at least 60 days in the R&R location prior to taking<br />

R&R leave. NOTE: Each COCOM Commander is also authorized to waive the 60 consecutive day<br />

requirement. This authority may not be delegated below the General/flag officer level.<br />

c. Extended Tour: <strong>Travel</strong>er must have served 18 or more months in the R&R location prior to taking a 2 nd<br />

R&R leave.<br />

U7305 TRANSPORTATION FOR SR&R ABSENCE ICW TOUR EXTENSION<br />

A. Authority. Under regulations prescribed by the Secretary Concerned, an eligible member may elect up to:<br />

1. 15 days (for personnel completing an overseas tour of 12 or fewer months), or<br />

2. 20 days (for personnel completing an overseas tour longer than 12 months)<br />

*of SR&R absence (DoDI 1327.06, Encl. 2, subsec. 6.f ).<br />

B. Eligibility. A Uniformed Service member must meet the following DoDI 1327.06 requirements:<br />

1. Be entitled to basic pay,<br />

2. Have a specialty designated for SR&R purposes,<br />

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3. Complete a tour of duty at a designated OCONUS PDS,<br />

4. Extend that tour for not less than a year, and<br />

*5. Does not elect a non transportation option under10 USC §705.<br />

C. Transportation<br />

U7300-U7305<br />

1. Authorized Transportation. GOV’T funded round trip transportation is authorized between the OCONUS<br />

PDS and:<br />

*a. The nearest CONUS aerial POE (10 USC §705(a)), or<br />

b. An alternate destination NTE the cost of round trip transportation between the OCONUS PDS and the<br />

nearest CONUS aerial POE.<br />

2. GOV’T/GOV’T Procured Transportation. Round trip GOV’T/GOV’T procured transportation is authorized<br />

and must be used, if available.<br />

3. Commercial Transportation. If GOV’T/GOV’T procured transportation is not available, the member must<br />

procure round trip commercial transportation via an available CTO (par. U2400).<br />

4. Reimbursement. Transportation reimbursement:<br />

a. Is authorized for:<br />

(1) Transoceanic travel and overland air travel (par. U5116-D),<br />

(2) Overland surface travel at actual cost, and<br />

(3) POC travel at actual cost (par. U4915-B).<br />

b. Round trip transportation reimbursement to an alternate destination must not exceed the round trip<br />

transportation cost between the OCONUS PDS and the nearest CONUS aerial POE.<br />

D. Per Diem. Per diem, meal tickets, and reimbursement for meals and lodging are not authorized for SR&R<br />

travel while en route to and from or while at the SR&R leave location.<br />

E. Contract City Pair Airfares. <strong>Travel</strong> to and from the alternate location is official travel, and contract city pair<br />

airfares may be used but only if the contract city pair airfare to the alternate destination does not exceed the cost of<br />

the contract city pair airfare to the nearest CONUS aerial POE.<br />

F. Transportation Reimbursement Examples<br />

NOTE: The locations and transportation costs used in the following examples are for illustrative purposes only<br />

and may not reflect current costs.<br />

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1. Example 1<br />

Example 1<br />

Member’s PDS is in an OCONUS location and the nearest CONUS aerial POE is Location A. Member wants to travel to<br />

Location B.<br />

U7300-U7305<br />

City pair airfare to Location A = $1,200<br />

City pair airfare to Location B = $1,400<br />

POLICY CONSTRUCTED AIRFARE to Location B = $1,600<br />

Since transportation to Location B is more expensive than transportation to Location A, city pair airfare may not be used to<br />

Location B.<br />

The member’s financial responsibility is $1,600 of which $1,200 is reimbursable.<br />

2. Example 2<br />

Example 2<br />

Member’s PDS is in an OCONUS location and the nearest CONUS air port is Location A. Member wants to travel to Location<br />

B.<br />

City pair airfare to Location A = $1,200<br />

City pair airfare to Location B = $ 980<br />

Since transportation to Location B is less expensive than transportation to Location A, the member is authorized city pair airfare<br />

to Location B ($980) NTE the $1,200 cost to Location A.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part K: T&T to Receive a Non <strong>Federal</strong>ly Sponsored Honor Award<br />

U7325-U7328<br />

PART K: TRAVEL AND TRANSPORTATION TO RECEIVE A NON FEDERALLY<br />

SPONSORED HONOR AWARD<br />

U7325 GENERAL<br />

A. Authority. GOV’T funded travel and transportation allowances may be authorized for travel to receive an honor<br />

award sponsored by a non <strong>Federal</strong> organization provided the award is closely related to the:<br />

1. <strong>Travel</strong>er’s official duties, and<br />

2. Service/agency’s functions and activities (55 Comp. Gen. 1332 (1976)).<br />

*B. Authorization/Approval for Other Reasons. When attendance at the meeting/convention at which the award is<br />

given has been authorized/approved for another reason, no further order is required for the traveler to accept an<br />

award ( 37 USC §455).<br />

U7326 PERSON ACCOMPANYING THE TRAVELER<br />

<strong>Travel</strong> and transportation at GOV’T expense may be authorized for an individual to accompany the traveler<br />

receiving an honor award. The individual must be related by blood/affinity, or one whose close association with the<br />

traveler is the equivalent of a family relationship (APP E1, par. C-5).<br />

U7327 ALLOWABLE EXPENSES<br />

TDY transportation and per diem/AEA are payable.<br />

U7328 REIMBURSEMENT RESTRICTION<br />

There is no authority for a traveler authorized travel under this Part to accept reimbursement from a private<br />

organization for travel and other expenses.<br />

U7329 REGISTRATION FEES<br />

See APP R2, par. E.<br />

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U7325-U7328<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories *U7350<br />

*Part L: Retired Member Called/Ordered to Active Duty (with/without Pay)<br />

CHAPTER 7<br />

*PART L: RETIRED MEMBER CALLED/ORDERED TO ACTIVE DUTY<br />

(WITH OR WITHOUT PAY)<br />

*U7350 RETIRED MEMBER CALLED/ORDERED TO ACTIVE DUTY (WITH OR WITHOUT PAY)<br />

A retired member called/ordered to active duty (with or without pay) is authorized RC member travel and<br />

transportation allowances in par. U7150.<br />

This includes a member on TDRL, and a member in the Fleet Reserve/Fleet Marine Corps Reserve receiving retainer<br />

pay.<br />

This does not include a member traveling ICW a periodic physical examination covered by par. U7250.<br />

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*Part L: Retired Member Called/Ordered to Active Duty (with/without Pay)<br />

PAGE LEFT BLANK INTENTIONALLY<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part M: Member Whose Enlistment is Voided<br />

U7375 GENERAL<br />

PART M: MEMBER WHOSE ENLISTMENT IS VOIDED<br />

U7375-U7376<br />

A member, released or discharged from active duty due to a void enlistment, is authorized to travel from the place<br />

of release or discharge to the HOR or PLEAD, as the member elects.<br />

U7376 IMPLEMENTING REGULATIONS<br />

Each Service may issue regulations requiring a member, whose enlistment is voided, to use GOV’T or GOV’Tprocured<br />

transportation and meal tickets for travel. When these regulations are not issued, the allowances in Ch 5,<br />

Part B are authorized as for a PCS.<br />

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U7375-U7376<br />

Change 265 U7M-2<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part N: Absentee, Straggler, Deserter, or Other Member Without Funds<br />

PART N: ABSENTEE, STRAGGLER, DESERTER, OR MEMBER WITHOUT FUNDS<br />

U7400 ABSENTEE, STRAGGLER, DESERTER, OR MEMBER WITHOUT FUNDS<br />

A. General<br />

B.<br />

1. Application. Par. U7400-A applies to an absentee, straggler, deserter, or member without funds (with or<br />

without a prior order) who:<br />

a. Surrenders at, or is apprehended and delivered to, a U.S. INSTALLATION other than the member's<br />

PDS; and<br />

b. Is without funds to purchase transportation.<br />

*2. Transportation and Meal Tickets. Necessary transportation and meal tickets (or the cash equivalent of meal<br />

tickets (par. U2030)) may be furnished for travel to the new PDS/another place directed by competent authority.<br />

*3. Reimbursement. Reimbursement, up to the directed mode cost, (par. U3220-B) is not authorized.<br />

Member Has a Prior Order<br />

1. Transportation, and Meal Tickets. Transportation and meal tickets (or the cash equivalent of meal tickets)<br />

are furnished ICW the prior order.<br />

2. <strong>Travel</strong> between Old and New PDS. <strong>Travel</strong> reimbursement between the old and new PDS is IAW Ch 5.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

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BLANK PAGE<br />

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U7400

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part O: Mbr T&T Incident To Disciplinary Action & <strong>Travel</strong> Of Prisoners & Their Guards<br />

U7450-U7451<br />

PART O: MEMBER TRAVEL AND TRANSPORTATION INCIDENT TO<br />

DISCIPLINARY ACTION AND TRAVEL OF PRISONERS AND THEIR GUARDS<br />

U7450 DISCIPLINARY ACTION<br />

A. Transportation<br />

1. General. When a member is ordered to travel for disciplinary action:<br />

a. A GOV should be used, if available; or<br />

b. If a GOV is not available, the member must be directed to use GOV’T procured transportation;<br />

c. If GOV’T procured transportation is not available the member is reimbursed for the actual cost of<br />

personally procured common carrier transportation for the transportation mode used; or<br />

*d. If a POC is used for the ordered travel, the member is authorized the Other Mileage Rate (see par.<br />

U2600) for the official distance, and reimbursement for highway, bridge, and tunnel tolls; and reimbursement<br />

for parking fees. A cost comparison is not required.<br />

2. Limitations. The provisions in par. U3220-B allowing reimbursement up to the directed mode cost does not<br />

apply.<br />

B. Meals. The member must be directed to use meal tickets, if available. If meal tickets are not available, a member<br />

who personally procures meals during actual travel is reimbursed for meal costs NTE the meal tickets values in par.<br />

U2030.<br />

C. Per Diem. Payment of per diem, while traveling or while at the disciplinary action point, is not authorized.<br />

U7451 PRISONERS AND GUARDS<br />

A. <strong>Travel</strong> and Transportation of Prisoners and Their Guards<br />

1. Documents. All travel and transportation documents, including tickets, should:<br />

a. Be in the name of the member in charge "for" the prisoner(s);<br />

b. Be signed, when proper, by the member in charge; and<br />

c. Not be surrendered to the individual prisoner(s) for any reason.<br />

2. Transportation<br />

a. When a prisoner is moved on public transportation, the member in charge should obtain GOV’T procured<br />

transportation for all members and prisoners named in the order.<br />

b. Transportation in kind and accommodations for prisoners and guards, including enclosed room<br />

accommodations, when required, should be IAW Service regulations.<br />

3. Meals. If cooked meals and/or box lunches are not provided, the member in charge of the movement must<br />

secure meal tickets for the prisoner(s) in sufficient quantity to cover the travel involved.<br />

4. Reimbursable Expenses. Reimbursable expenses (APP G) incurred ICW pars. U7451-A2, U7451-B and<br />

U7451-C are payable.<br />

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Part O: Mbr T&T Incident To Disciplinary Action & <strong>Travel</strong> Of Prisoners & Their Guards<br />

U7450-U7451<br />

5. Reimbursement for Expenses Incurred by Guards on Behalf of a Prisoner, Absentee, Straggler, or Deserter<br />

between the Place of Initial Confinement and Initial Delivery to a U.S. INSTALLATION<br />

a. Authorized Reimbursement<br />

(1) A military guard is authorized reimbursement for transportation, lodging, and meals incurred on<br />

behalf of a/an prisoner, absentee, straggler, or deserter who has made no prior arrangements, and lacks<br />

funds to purchase necessary items.<br />

(2) Transportation reimbursement is authorized for the actual amount of personal funds spent on behalf<br />

of the prisoner, absentee, straggler, or deserter.<br />

b. Reimbursement Limitations. Total reimbursement for meals and lodging must not exceed per diem/actual<br />

expense allowances for a TDY member.<br />

B. Paroled Prisoners. A prisoner paroled from confinement is authorized transportation in kind to the HOR, or place<br />

authorized for residence. Par. U3220-B, allowing reimbursement NTE the directed transportation mode cost, does<br />

not apply.<br />

C. Prisoners on "Commandant's Parole"<br />

1. <strong>Travel</strong> upon Release. A prisoner who is released from a disciplinary barracks on "Commandant's Parole", is<br />

furnished transportation in kind and meal tickets to the HOR/other authorized destination.<br />

2. Subsequent <strong>Travel</strong>. If practical and appropriate, a prisoner is furnished transportation in kind and meal<br />

tickets, from the HOR/other authorized destination to the location concerned, and for return travel, for official<br />

travel required for:<br />

a. A rehearing that is ordered following travel completion; or<br />

b. Hospitalization, physical examination, discharge, or other purposes incident to the parole.<br />

3. Actual Transportation Costs and Occasional Meals. If it is impractical to furnish transportation in kind and<br />

meal tickets for any of the travel addressed in par. U7451-C, reimbursement is for actual transportation costs<br />

(with a NTE ceiling) IAW par. U3045, and for occasional meals (par. U4510).<br />

D. Absentees, Stragglers, and Deserters Moved between U.S. INSTALLATIONS. See Ch 7, Part N.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part P: Transp of Mbrs Discharged from Service under other than Honorable Conditions<br />

U7500-U7506<br />

PART P: TRANSPORTATION OF MEMBERS DISCHARGED FROM SERVICE<br />

UNDER OTHER THAN HONORABLE CONDITIONS<br />

U7500 GENERAL<br />

A. Authorized Transportation. For travel under pars. U7501 through U7504, a member may be provided:<br />

1. In-kind transportation by the least expensive common carrier transportation mode available, or<br />

2. The GOV’T’s cost of that transportation.<br />

*B. Reimbursement Limitation. Par. U3220-B, allowing reimbursement up to the directed mode cost, does not<br />

apply.<br />

U7501 NO CONFINEMENT INVOLVED<br />

A member, who has not been confined, is authorized transportation allowances in par. U7500 from the place of<br />

separation to the HOR/PLEAD, as the member elects. See par. U7504 for transportation to an alternate location.<br />

U7502 UPON PAROLE OR RELEASE FROM A U.S. MILITARY CONFINEMENT FACILITY<br />

A former member, discharged from a U.S. military confinement facility, is authorized, upon parole/final release,<br />

transportation allowances in par. U7500 (but no per diem), from the place of confinement to the:<br />

1. HOR/PLEAD, as the member elects; or<br />

2. Place authorized by the Service concerned for residence as a parolee.<br />

See par. U7504 for transportation to an alternate location.<br />

U7503 UPON PAROLE/RELEASE FROM AN OCONUS CONFINEMENT FACILITY<br />

A former member, discharged OCONUS after confinement in a non-U.S. military confinement facility, is authorized<br />

transportation allowances in par. U7500 (but no per diem), from the:<br />

1. Place of release from confinement, or<br />

2. U.S. military facility nearest the place of confinement,<br />

to the POD in the country (including a U.S. territory/possession) of the member's HOR/PLEAD, as the member<br />

elects.<br />

U7504 TRANSPORTATION ALLOWANCES TO A PLACE OTHER THAN THE HOR/PLEAD<br />

Transportation allowances in par. U7500 may be authorized from the place of separation, or point of parole/release<br />

from confinement facilities, to a place other than the member's HOR/PLEAD, when:<br />

1. Authorized/approved by the commanding officer or other competent authority; and<br />

2. The GOV’T transportation cost does not exceed the transportation cost to the member's HOR/PLEAD, as the<br />

member elects.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part P: Transp of Mbrs Discharged from Service under other than Honorable Conditions<br />

U7505 UPON PAROLE/RELEASE FROM CONUS CIVIL CONFINEMENT<br />

U7500-U7506<br />

A former member, discharged while in CONUS confinement by civil authorities (<strong>Federal</strong>, State, county, or local), is<br />

not authorized transportation.<br />

U7506 CONVICTED PERSONNEL AWAITING COMPLETION OF APPELLATE REVIEW<br />

A. Involuntary Leave<br />

1. A member, placed on leave involuntarily while awaiting completion of appellate review of the court-martial<br />

sentence to a punitive discharge/dismissal from the Service, may be provided transportation in-kind (but no per<br />

diem) to the HOR/PLEAD, as the member elects.<br />

2. The least expensive transportation mode available must be provided or the member may be paid an amount<br />

NTE the GOV’T’s cost of that least expensive transportation.<br />

3. See par. U7504 for transportation to an alternate location.<br />

B. TDY <strong>Travel</strong>. The member is authorized TDY travel and transportation allowances (including per diem) if:<br />

1. A rehearing is ordered following completion of travel, or<br />

2. Official travel is ordered for hospitalization, physical examination, discharge, or other purposes of an official<br />

nature,<br />

C. Member Restored to Duty. If the member is restored to duty, the member is authorized PCS allowances in Ch 5,<br />

Part B (including per diem), from the place to which transportation was authorized when placed on appellate leave,<br />

to the PDS.<br />

D. Final Separation <strong>Travel</strong>. When the member travels at GOV’T expense to the HOR/PLEAD, or to some other<br />

place on a NTE basis, this travel is the final separation travel unless the member is restored to duty. See 63 Comp.<br />

Gen. 135 (1983).<br />

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Ch 7: T&T Allowances Under Special Circumstances & Categories<br />

Part Q: <strong>Travel</strong> of an Escort or an Attendant of Dependents<br />

U7550-U7555<br />

PART Q: TRAVEL OF AN ESCORT OR AN ATTENDANT OF DEPENDENTS<br />

U7550 DEFINITIONS OF TERMS USED IN THIS PART<br />

A. Escort<br />

1. Any person who, IAW a travel order (or ITA for a person not a member or a GOV’T employee),<br />

accompanies a dependent between authorized locations, when competent authority has authorized the<br />

dependent’s travel, and the dependent is incapable of traveling alone.<br />

2. The member’s commanding officer or the AO may appoint an escort.<br />

B. Attendant<br />

1. Any person who, IAW a travel order (or ITA for a person not a member or a GOV’T employee),<br />

accompanies a dependent authorized to travel to or from a medical facility for required medical attention that is<br />

not available locally.<br />

2. An “attendant” takes care of and waits upon the dependent patient in response to the patient’s needs.<br />

3. An attendant’s duties may include traveling with the patient and attending to the patient’s needs at the<br />

destination medical facility.<br />

4. A competent medical authority appoints an attendant.<br />

U7551 GENERAL<br />

A. Authority. Escort/attendant travel is authorized only when the AO determines that dependent travel is necessary<br />

and that the dependent is incapable of traveling alone because of age, physical or mental incapacity, or other<br />

extraordinary circumstance.<br />

B. <strong>Travel</strong> Order. A travel order (or ITA for a person not a member or a GOV’T employee) for an escort/attendant<br />

travel must cite par. U7551 as authority.<br />

C. <strong>Travel</strong> of a Member’s Escort/Attendant. For travel of a member’s escort/attendant, see Ch 7, Part I.<br />

D. Circumstances. This Part prescribes the travel and transportation allowances payable for a dependent’s escort/<br />

attendant. This travel may be authorized under the following circumstances, for:<br />

1. 1-Year Period. Any person to escort a dependent(s) within the 1-year period after the member:<br />

a. Dies,<br />

b. Is declared missing,<br />

c. Is injured (see par. U5241), or<br />

d. Is otherwise unable to accompany the dependent.<br />

2. Dependent Cannot <strong>Travel</strong> Alone. A person to travel as an escort/attendant for a dependent accompanying a<br />

member stationed OCONUS, when the authorized transportation is to/from a medical facility for required<br />

medical attention which is not available locally (see par. U5240-C) and the dependent cannot travel alone;<br />

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Part Q: <strong>Travel</strong> of an Escort or an Attendant of Dependents<br />

3. Non concurrent PCS <strong>Travel</strong><br />

U7550-U7555<br />

a. A sole parent member (but not another person), or either member of a member/member married couple<br />

(but not both), to escort dependent(s) not permitted by the Service concerned to travel concurrently with the<br />

member (or both members in the case of a member/member married couple) to the new PDS.<br />

b. Round trip travel and transportation is authorized for the member to return for the dependent(s) after<br />

dependent travel to the new PDS is authorized.<br />

c. GOV’T transportation must be used on a space required basis when available. If not available,<br />

allowances are IAW par. U7552;<br />

d. Par. U3220-B, allowing reimbursement NTE the directed mode cost, does not apply.<br />

4. Unusual/Emergency Circumstances<br />

a. A sole parent member (but not another person), or either member of a member/member married couple<br />

(but not both), to escort dependent(s) authorized transportation under the unusual/emergency circumstances<br />

in pars. U5240 and U5900.<br />

b. Round trip travel and transportation is authorized for the member between the OCONUS PDS and the<br />

dependent’s destination.<br />

c. GOV’T transportation must be used on a space required basis as the directed mode when available. If<br />

not available, allowances are IAW par. U7552;<br />

d. Par. U3220-B, allowing reimbursement NTE the directed mode cost, does not apply.<br />

5. Evacuation. Any person to escort a dependent authorized transportation from the member's PDS incident to<br />

an evacuation under par. U6004-B (OCONUS) or U6050-A (CONUS), and who (the dependent) is later<br />

authorized return transportation to the member's PDS under par. U6004-I (OCONUS) or U6053-H (CONUS).<br />

For escort travel allowances ICW dependent evacuation travel, see par. U6004-H (OCONUS) or U6053-G<br />

(CONUS);<br />

6. Medical Facility Transfer. A member to accompany a dependent as an escort/attendant when the dependent,<br />

requiring an escort/attendant to travel, transfers in a patient status in CONUS from one medical facility to another<br />

medical facility and return for required medical treatment not available locally (see par. U7961 in regard to travel<br />

for specialty care for TRICARE Prime patients);<br />

7. Member’s Burial Ceremony or Memorial Service. Any person authorized to accompany a dependent,<br />

authorized transportation to attend a member’s burial ceremony or memorial service (see par. U5242) as an escort/<br />

attendant;<br />

8. Student Diagnosis/Evaluation<br />

a. Any person authorized to accompany a student when travel is necessary because medical/educational<br />

authorities request a student diagnosis/evaluation under DoDI 1342.12.<br />

*b. See DODI 1342.12 for tuition free handicapped DoDEA students, and one/both of the student's<br />

parents/guardians are present to participate in the diagnosis/evaluation (par. U5260-C) or to escort the<br />

student; or<br />

9. <strong>Travel</strong> to a Repatriation Site. Any person to travel as an attendant to accompany a dependent authorized to<br />

travel to a repatriation site (see par. U5258) and the family member cannot travel alone.<br />

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Part Q: <strong>Travel</strong> of an Escort or an Attendant of Dependents<br />

U7552 MEMBER AS AN ESCORT/ATTENDANT OF A DEPENDENT(S)<br />

A member escort/attendant under this Part is authorized TDY travel and transportation allowances.<br />

U7553 CIVILIAN EMPLOYEE AS AN ESCORT/ATTENDANT OF A DEPENDENT(S)<br />

U7550-U7555<br />

A U.S. GOV’T civilian employee escort/attendant, traveling under par. U7551-D1, U7551-D2, U7551-D5, U7551-<br />

D7, or U7551-D8, is authorized the TDY travel and transportation allowances in regulations issued by the<br />

agency/department that is funding the travel. See JTR, par. C7100 or C7105.<br />

U7554 ANOTHER PERSON AS AN ESCORT/ATTENDANT OF A DEPENDENT(S)<br />

1. A person other than a Uniformed Service member or U.S. GOV’T civilian employee, designated to travel as<br />

an escort/attendant for a dependent, should be issued an ITA.<br />

2. This individual is authorized the same transportation and travel allowances as a DoD civilian employee.<br />

3. See APP E for ITA information.<br />

U7555 FUNDS ADVANCE FOR AN ESCORT/ATTENDANT FOR A DEPENDENT(S)<br />

The travel and transportation allowances authorized for an escort/attendant for a dependent may be paid in advance.<br />

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BLANK PAGE<br />

U7550-U7555<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories Part R: RESERVED<br />

CHAPTER 7<br />

PART R: RESERVED<br />

INFORMATION ON<br />

TRANSPORTATION OF DECEASED MEMBERS/DEPENDENTS REMAINS<br />

IS MOVED TO CHAPTER 5, PART R<br />

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PAGE LEFT BLANK INTENTIONALLY<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part S: RESERVED<br />

PART S: RESERVED<br />

*For uniformed member travel expenses not payable by the GOV’T,<br />

see pars. U1000-D1, U1000-D2, and U1030.<br />

Reserved<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part S: RESERVED<br />

BLANK PAGE<br />

Reserved<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part T: FEML<br />

PART T: FUNDED ENVIRONMENTAL AND MORALE LEAVE (FEML)<br />

TRANSPORTATION<br />

U7660 FUNDED ENVIRONMENTAL AND MORALE LEAVE (FEML) TRANSPORTATION<br />

*A. Policy. FEML policy is established in DoDI 1327.06 (Leave and Liberty Procedures), subsection 1.j.(8). This<br />

policy has been adopted for and applies to all Uniformed Service members.<br />

B. Eligibility<br />

NOTE: Once a member/dependent meets FEML eligibility, unless otherwise prohibited in par. U7660, the<br />

member/dependent is authorized FEML and it is not discretionary.<br />

1. <strong>Travel</strong>er. A traveler is eligible for FEML if stationed at an authorized FEML PDS for 24 or more<br />

consecutive months (to include a 12-month tour extended for an additional consecutive 12 months).<br />

NOTE: When a traveler on a 12-month without dependent tour to a FEML area extends for a consecutive<br />

second 12 month tour, the traveler is only eligible for one funded leave transportation program, the COT<br />

(member only), RAT (civilian employee only), or the FEML leave transportation program, but not both.<br />

2. Dependent. The dependent of a traveler serving an accompanied tour at the FEML PDS is eligible for<br />

FEML if:<br />

a. Command sponsored (member only)/authorized (DoD civilian employee), and<br />

U7660<br />

b. Residing with the traveler at the FEML PDS. A dependent student attending school away from the PDS<br />

(e.g., in the CONUS) resides with the traveler for FEML eligibility.<br />

C. Dependent <strong>Travel</strong><br />

1. A dependent may travel independently of the member and may travel even if the member does not.<br />

2. Student dependent travel from the school to the designated FEML location or an alternate destination to join<br />

the family while on FEML may be authorized. The GOV’T funded transportation cost from the school to the<br />

designated FEML destination or to an alternate location must not exceed the GOV’T’s cost had the dependent<br />

traveled from the OCONUS PDS to the designated FEML destination.<br />

D. Number of FEML Trips<br />

1. The number of FEML trips an eligible traveler/dependent may take depends on the member 's tour<br />

length, as shown in the table below:<br />

Tour Length Number of FEML Trips Authorized<br />

a. At least 24 months, but less than 36 months 1<br />

Tour extended at least 12 months 1 additional<br />

b. At least 36 months 2<br />

Tour extended for any length of time 0 additional<br />

b. No more than 2 FEML trips are authorized for any overseas tour including extensions to that tour.<br />

c. Uniformed Member: A member taking IPCOT assignments is authorized additional FEML trips based<br />

on the above table. For example, if the member's tour was 36 months, two FEML trips were authorized<br />

during that 36 month tour. If the member then serves a 36 month IPCOT, the member would be eligible for<br />

two FEML trips during that second 36 month tour.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part T: FEML<br />

E. Time Limitation. FEML travel:<br />

1. Should not be performed within 6 months of the beginning or the end of the 24 or 36 month tour.<br />

2. Should not be performed within 3 months of the beginning or the end of a 12 month extension to a 24<br />

month/less than 36 month tour.<br />

3. By an eligible traveler/dependent must be performed prior to the FEML tour completion (adopted from<br />

CBCA 1067-TRAV, 26 June 2008).<br />

U7660<br />

F. Waiver Authority. A major command is authorized, on a case by case basis, to waive the six month or three<br />

month rule when appropriate. A major command is ordinarily commanded by a 4 star (3 star for Marine Corps) flag<br />

officer.<br />

G. FEML Combined with other <strong>Travel</strong>. FEML may be taken ICW any other funded leave transportation<br />

program or official travel.<br />

H. FEML Locations/Destinations. See APP S for a list of authorized FEML locations/destinations.<br />

*1. FEML Location. To qualify, a location must meet the requirements of DoDI 1327.06 and be designated by<br />

an authority listed in par. U7660-H5.<br />

2. FEML Destination. The authorized FEML destination, determined IAW DoDI 1327.06, is listed in APP S.<br />

3. Alternate Destination(s). A traveler may select destination(s) different from the authorized destination in<br />

APP S and be reimbursed NTE the cost of GOV’T provided transportation to the authorized destination. <strong>Travel</strong><br />

to/from the alternate destination(s) is official travel, and contract city pair airfares may be available for use. If a<br />

traveler travels to more expensive alternate destination(s), city pair airfares are not authorized to any of the<br />

alternate destination(s).<br />

4. Examples. The locations and transportation costs used in the following examples are for illustrative<br />

purposes only and may not reflect current costs.<br />

a. Example 1<br />

Example 1<br />

A traveler’s PDS is in Bahrain and the authorized destination is Frankfurt, Germany.<br />

There is no city pair airfare between Bahrain and Frankfurt, Germany.<br />

The POLICY CONSTRUCTED AIRFARE (APP A1) (incorporating some city pair airfare connections) is $1,200.<br />

The traveler desires to utilize FEML to Boston, MA.<br />

Round trip city pair airfare to/from Boston: $1,400<br />

Round trip POLICY CONSTRUCTED AIRFARE to/from Boston: $1,600<br />

Since transportation to/from Boston, MA, is more expensive than transportation to/from Frankfurt, Germany, no city pair airfare<br />

may be used to/from Boston. The traveler’s financial responsibility is $1,600 of which $1,200 is reimbursable.<br />

b. Example 2<br />

Example 2<br />

A traveler ’s PDS is in Brazil and the authorized destination is Miami, FL.<br />

The traveler desires to utilize FEML to St. Louis, MO.<br />

Round trip city pair airfare between Brazil and Miami is: $980<br />

Round trip city pair airfare from Brazil to St. Louis is: $840<br />

Since transportation to/from St. Louis, MO, is less expensive than transportation to/from Miami, FL, the traveler is authorized<br />

city pair airfare to/from St. Louis ($840) NTE the $980 cost to/from Miami.<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part T: FEML<br />

5. Location Designation/Recertification<br />

a. Designating Authorities. The following are designating authorities for FEML locations/destinations:<br />

(1) DoD Services: DASD (MPP) IAW DoDI 1327.06;<br />

(2) NOAA: Director, NOAA Corps;<br />

(3) PHS: Assistant Secretary for Health (ASH), Department of Health and Human Services; and<br />

(4) U.S. Coast Guard: Commandant (CG-12), U.S. Coast Guard.<br />

b. Designation/Recertification Requests. Designation/recertification requests (for DoD Services) must be<br />

sent through COCOM Command channels to DASD (MPP) IAW DoDI 1327.06.<br />

I. Transportation<br />

1. <strong>Travel</strong>er/Dependent. The traveler and dependent may travel together or independently.<br />

2. Restrictions. A traveler/dependent(s) taking a FEML trip:<br />

a. Must use military air transportation on a space available basis if reasonably available to the authorized/<br />

alternate destination, or<br />

b. May use commercial air transportation if military air transportation is not reasonably available, and<br />

c. May not use cruise or tour packages to/from the authorized destination.<br />

U7660<br />

NOTE: A commander must determine “reasonable availability” after considering mission requirements,<br />

frequency and scheduling of flights, and other relevant circumstances (including those personal to the<br />

member) that affect scheduling FEML.<br />

3. Procurement. Commercial air transportation must be IAW par. U2400.<br />

4. Reimbursement<br />

a. Transportation and expenses (i.e., ground transportation) between the traveler's PDS and the authorized<br />

air terminal may be reimbursed (par. U4925).<br />

b. Reimbursement is NTE the GOV’T procured transportation cost between a traveler’s PDS and the<br />

authorized destination plus the ground transportation cost (par. U7660-I4a).<br />

5. Transportation Funded by a Host Government. If a host government provides funded transportation that is<br />

comparable to FEML to an eligible traveler, an FEML trip may not also be provided.<br />

J. Per Diem. Per diem, meal tickets, and reimbursement for meals and lodging are not authorized for FEML<br />

travel while en route to and from or while at the FEML leave location.<br />

K. Dual Allowances. A traveler/dependent may not receive dual allowances. Therefore, the traveler’s spouse (or<br />

other dependent), serving at the PDS as a traveler of the same or another U.S. GOV’T agency, is eligible for FEML<br />

travel as the traveler’s dependent provided the other agency does not provide comparable allowances.<br />

Example: A member/employee is married to a member/employee. They have two children. The member/employee<br />

are each eligible for one FEML trip. The entire family unit may travel on its collective one FEML trip, or the<br />

member/employee may take separate FEML trips and each child may accompany one parent, but not both.<br />

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Part T: FEML<br />

BLANK PAGE<br />

U7660<br />

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Ch 7: <strong>Travel</strong> and Transportation Allowances Under Special Circumstances and Categories<br />

Part U: Reimb for T&T Exp when Accompanying Mbrs of Congress & Congressional Staff<br />

U7750-U7755<br />

PART U: TRAVEL AND TRANSPORTATION EXPENSE REIMBURSEMENT WHEN<br />

ACCOMPANYING A MEMBER OF CONGRESS AND/OR CONGRESSIONAL STAFF<br />

U7750 GENERAL<br />

*A. Application. This Part applies to uniformed members accompanying a member of Congress, congressional staff<br />

employee and funeral support under the authority in 31 USC §1108(g). DoD components should refer to the below<br />

DoD issuances for guidance. Non-DoD Services should consult Service issuances.<br />

*1. DoDD 4515.12, DoD Support for <strong>Travel</strong> of Members and Employees of Congress; and<br />

2. DoDI 4515.19 DoD Support for Congressional Funerals.<br />

*B. Reimbursement. An armed forces member accompanying a Member of Congress/congressional employee on<br />

official travel under the authority in 31 USC §1108(g) is authorized reimbursement for travel and transportation<br />

expenses for such travel. Reimbursement includes:<br />

1. Transportation accommodations cost on the same class of service used by a Member of Congress/<br />

congressional staff employee(s) that the armed forces member is accompanying, and<br />

2. Per diem/AEA NTE the rate prescribed for a Member of Congress/congressional staff employee(s) that the<br />

armed forces member is accompanying;<br />

provided the armed forces member’s travel is in support of congressional travel authorized/approved by SECDEF or<br />

the Secretary Concerned (par. U3520-C8).<br />

U7751 DEFINITIONS OF TERMS<br />

A. Member of Congress. For this Part, "Member of Congress" means a Member of the U.S. Senate or the House of<br />

Representatives, a Delegate to the U.S. House of Representatives, and the Resident Commissioner from Puerto Rico.<br />

B. Congressional Staff Employee. For this Part, "Congressional staff employee" means an employee of a Member<br />

of Congress or an employee of Congress, committee of Congress, or congressional agency.<br />

C. Secretary Concerned. For this Part, "Secretary Concerned" includes SECDEF for DoD Services and the<br />

Secretary of Homeland Security for the Coast Guard (when not operating as part of the Navy).<br />

U7752 TRANSPORTATION, PER DIEM, AND AEA RATES<br />

*When travel is authorized under 31 USC §1108(g), transportation service class, per diem, or AEA rates are<br />

prescribed by the Chairman (Leadership) directing the travel and requesting DoD support. The Chairman<br />

(Leadership) authorizes/approves a specified per diem rate/AEA without regard to any established per diem<br />

schedule.<br />

U7755 OTHER THAN ECONOMY/COACH CLASS APPROVAL CODES<br />

Approval codes required on documentation for ‘other than economy/coach’ Congressional travel are first class (FC),<br />

and business class (BC) (par. U3520-C8).<br />

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BLANK PAGE<br />

U7750-U7755<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part V: Members Authorized to Train for, Attend, and Participate in Armed Forces,<br />

National, and International Amateur Sports Competitions<br />

U7800-U7803<br />

PART V: MEMBERS AUTHORIZED TO TRAIN FOR, ATTEND, AND PARTICIPATE<br />

IN ARMED FORCES, NATIONAL, AND INTERNATIONAL AMATEUR SPORTS<br />

COMPETITIONS<br />

U7800 GENERAL<br />

This Part applies to Armed Forces members who are authorized to train for, attend, and/or participate in Armed<br />

Forces, national and international sports competition IAW:<br />

*1. 10 USC §717, 37 USC §420, and<br />

*2. DoDI 1330.04 for DoD members (and Coast Guard when operating as a service of the Navy), or<br />

*3. COMDTINST 1710.13 (series) for Coast Guard members.<br />

U7801 POLICY<br />

A. General. An Armed Forces member may be permitted to train for, attend, and participate in the Pan American<br />

Games, Olympic Games, and other international competitions in amateur sports (to include qualifying and<br />

preparatory events) when authorized under par. U7800.<br />

B. Authorization/Approval. Participation in the Pan American Games, Olympic Games, and activities of Conseil<br />

International du Sport Militaire (CISM) and Interallied Confederation of Reserve <strong>Office</strong>rs (CIOR) is authorized/<br />

approved by the Secretary of State.<br />

C. Participation. Participation in other international competitions is contingent upon a Secretary of State<br />

determination that U.S. interests are served by participating in each such event.<br />

U7803 ALLOWANCES<br />

An Armed Forces member, who is authorized to attend, train for, and/or participate in the competitions in par.<br />

U7801, is authorized TDY travel and transportation allowances.<br />

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National, and International Amateur Sports Competitions<br />

BLANK PAGE<br />

U7800-U7803<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories Part W: Reserved<br />

CHAPTER 7<br />

PART W: RESERVED<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories Part X: Reserved<br />

CHAPTER 7<br />

PART X: RESERVED<br />

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Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part Y: <strong>Travel</strong> Allowances to Specialty Care Over 100 Miles<br />

U7960-U7961<br />

PART Y: TRAVEL ALLOWANCES TO SPECIALTY CARE OVER 100 MILES<br />

U7960 TRAVEL TO SPECIALTY CARE OVER 100 MILES<br />

A. General. <strong>Travel</strong> to specialty care over 100 miles applies in the following special circumstances:<br />

1. TRICARE Prime Enrollee<br />

a. Conditions. The patient must be a TRICARE Prime enrollee referred by the primary care manager<br />

(PCM) for medically necessary nonemergency specialty care more than 100 miles from the PCM’s office.<br />

b. Mileage Determination. The Military Treatment Facility (MTF), at which the TRICARE Prime member<br />

is enrolled, or the Lead Agent (if the TRICARE Prime member is enrolled with a civilian PCM) determines<br />

if the specialty care is more than 100 miles from the PCM.<br />

c. Reimbursement<br />

(1) The patient must be reimbursed for reasonable travel expenses if the conditions in par. U7960-A1a<br />

are met.<br />

(2) Transportation expenses are reimbursed for the official distance from the patient’s residence city to<br />

the specialty care provider’s city (par. U2650).<br />

d. Subsequent Specialty Referrals. This also applies to subsequent specialty referrals authorized by the<br />

PCM or Health Care Finder.<br />

e. Policy. This is based on policy from OASD/Health Affairs, TRICARE <strong>Management</strong> Activity memo of<br />

22 June 2001.<br />

2. Retired Member with a Combat Related Disability<br />

B. Applicability<br />

a. Conditions. The patient must be a retired member with a combat related disability, who is not a<br />

TRICARE Prime enrollee, referred by a primary care provider for follow-on specialty care, services and<br />

supplies, for that particular disability, more than 100 miles from the primary care provider’s office.<br />

b. Mileage Determination. The TRICARE Regional <strong>Office</strong> located in the region where the retiree resides<br />

determines if the specialty care is more than 100 miles from the primary care provider’s office.<br />

c. Reimbursement<br />

(1) The patient must be reimbursed for reasonable travel expenses if the conditions in par. U7960-A2a<br />

are met.<br />

(2) Transportation expenses are reimbursed for the official distance from the patient’s residence city to<br />

the specialty care provider’s city (par. U2650).<br />

d. Subsequent Specialty Referrals. This also applies to subsequent specialty referrals authorized by a<br />

primary care provider.<br />

e. Policy. This is based on policy from OASD/Health Affairs, TRICARE <strong>Management</strong> Activity/Health<br />

Plan Operations memo of 14 July 2009; and USD (P&R) memo of 31 August 2009.<br />

1. Authorized. <strong>Travel</strong> under this Part may be provided to a:<br />

Change 313 U7Y-1<br />

01/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part Y: <strong>Travel</strong> Allowances to Specialty Care Over 100 Miles<br />

a. Covered beneficiary enrolled in TRICARE Prime; and/or<br />

b. Retired member/dependents (IAW par. U7960-A) if the retiree/dependents are TRICARE Prime<br />

enrollee(s); and/or<br />

c. Retired member with a combat related disability, who is not a TRICARE Prime enrollee.<br />

2. Not Authorized. The following are not authorized travel under this Part:<br />

a. Active duty members (par. U7252); and<br />

b. Dependents overseas authorized travel under par. U5240-C.<br />

C. Transportation<br />

1. General. A patient, referred by the PCM for specialty care at a location over 100 miles away from the<br />

PCM’s office, may have transportation to the appropriate specialist authorized/approved.<br />

a. GOV’T Transportation Used. When practicable, GOV’T transportation should be used.<br />

U7960-U7961<br />

b. GOV’T Transportation Not Used. When GOV’T transportation is not available, or is not practicable,<br />

patients may be transported by one of the following modes:<br />

(1) GOV’T procured commercial transportation, and/or<br />

(2) Personally procured commercial transportation (par. U2400), and/or<br />

(3) POC.<br />

2. Reimbursement<br />

a. Personally Procured Commercial Transportation Used. Reimbursement:<br />

(1) Is authorized for the actual cost of the transportation used,<br />

(2) Must not exceed the GOV’T’s cost if GOV’T/GOV’T procured transportation is available, and<br />

(3) Is authorized for actual expenses incurred for the round trip transportation cost between:<br />

(a) Home and terminal, and<br />

(b) Terminal and the specialty care provider facility, and<br />

(c) The specialty care provider facility and lodging (for all trips the patient must make between<br />

these two places). The transportation mode used should be the least costly mode available that<br />

adequately meets the patient's needs.<br />

b. POC Used. Reimbursement:<br />

(1) Is authorized for the actual expense incurred (gas; oil; highway, bridge, and tunnel tolls; parking<br />

fees; and other necessary expenses incurred incident to such travel) for the patient's round trip travel<br />

between the transportation terminal, specialty care provider facility, and lodging.<br />

(2) Must not exceed the GOV’T’s cost if GOV’T/GOV’T procured transportation is available.<br />

Change 313 U7Y-2<br />

01/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part Y: <strong>Travel</strong> Allowances to Specialty Care Over 100 Miles<br />

U7960-U7961<br />

c. GOV’T Procured Transportation Used. Reimbursement is authorized for actual expenses incurred for<br />

the round trip transportation cost between:<br />

(1) Home and terminal, and<br />

(2) Terminal and the specialty care provider facility, and<br />

(3) The specialty care provider facility and lodging (for all trips the patient must make between these<br />

two places).<br />

3. Reimbursement Limitation. Reimbursement may not be on a commuted basis, such as a mileage allowance<br />

for transportation cost (B-202964, 23 February 1982).<br />

D. Lodging and Meals<br />

1. Authorized Reimbursement. Reimbursement NTE the locality per diem rate for the location concerned is<br />

authorized for the actual cost of the patient's:<br />

a. Lodging (including tax, tips, and service charges), and<br />

b. Meals (including tax and tips, but not including alcoholic beverages).<br />

2. Reimbursement Limitations. The amount paid for meals and lodging may not be reimbursed in excess of the<br />

maximum amount allowed for M&IE and lodging, respectively, authorized in the specialty care provider<br />

(medical or dental) facility location per diem rate.<br />

3. Lodging Tax<br />

a. CONUS and Non-foreign OCONUS Locations (APP A). Lodging tax is:<br />

(1) Not included in the locality per diem lodging ceiling.<br />

(2) A reimbursable expense (APP G) except when ‘MALT Plus’ for POC travel is paid.<br />

b. Foreign OCONUS Locations (APP A). Lodging tax is:<br />

(1) Included in the locality per diem lodging ceiling.<br />

(2) Not a reimbursable expense (APP G).<br />

E. Reimbursable Expenses. Reimbursement is not authorized for expenses not specifically authorized in par.<br />

U7960-D. Other expenses in APP G are not authorized.<br />

F. Administrative Provisions<br />

1. An order authorizing/approving patient transportation to a specialist for medical care must cite par. U7960 as<br />

authority.<br />

*2. A written statement by a competent medical official (military or civilian, as available) that travel is to a<br />

specialty care provider facility IAW 10 USC §1074 must support the order.<br />

U7961 ATTENDANT’S TRAVEL FOR SPECIALTY CARE OVER 100 MILES<br />

A. General. If a patient meets the par. U7960-A travel requirements, round trip travel and transportation expenses<br />

are authorized for one necessary attendant.<br />

Change 313 U7Y-3<br />

01/01/13

Ch 7: T&T Alws Under Special Circumstances & Categories<br />

Part Y: <strong>Travel</strong> Allowances to Specialty Care Over 100 Miles<br />

U7960-U7961<br />

B. Requirement. The attendant must be a parent, guardian, or another adult (at least age 21 years) member of the<br />

patient’s family.<br />

C. <strong>Travel</strong> and Transportation Allowances. Allowances are authorized, as stated, for the following persons as an<br />

attendant:<br />

1. Uniformed Member as an Attendant. A uniformed member who is a family member, and is ordered to be an<br />

attendant, is authorized TDY allowances while acting as an attendant.<br />

2. A Civilian Employee as an Attendant. A U.S. GOV’T civilian employee who is a family member and is<br />

assigned an attendant is authorized the TDY travel and transportation allowances in regulations issued by the<br />

agency/department funding the travel.<br />

3. Another Person as an Attendant<br />

a. A person other than a uniformed member or U.S. GOV’T civilian employee, who is at least age 21 years<br />

and a family member, who is designated to travel as an attendant, is issued an ITA or included in the<br />

patient’s order and identified as an attendant.<br />

b. This person is authorized reimbursement of reasonable travel expenses as in pars. U7960-C and<br />

U7960-D.<br />

D. Reimbursement Limitation. The patient and attendant cannot both be reimbursed for the same travel expense<br />

(e.g., both cannot claim and be paid for gas costs when traveling by POC).<br />

E. Beneficiary Questions Regarding Nonmedical Attendant Allowance. A beneficiary with questions about the<br />

nonmedical attendant allowance should contact the local military treatment facility or regional director travel<br />

representative on Beneficiary Counseling and Assistance Coordination (BCAC) for assistance.<br />

Change 313 U7Y-4<br />

01/01/13

Ch 8: CONUS COLA Table of Contents<br />

CHAPTER 8<br />

COST-OF-LIVING ALLOWANCE FOR MEMBERS ASSIGNED TO<br />

CONUS HIGH-COST AREAS (CONUS COLA)<br />

37 USC §403b<br />

Paragraph Title/Contents<br />

U8000 DEFINITION OF TERMS AS USED IN THIS CHAPTER<br />

A. High Cost Area<br />

B. Member with Dependents<br />

C. Member without Dependents<br />

D. Primary Dependent<br />

E. Unaccompanied Status<br />

U8002 ELIGIBLE MEMBERS<br />

U8004 RATE PAYABLE<br />

A. General<br />

B. Both Husband and Wife Are Members<br />

C. Member Assigned to a Ship or Afloat Staff<br />

D. Accessions<br />

E. Member in a Leave Status<br />

F. Member Processing for Separation or Retirement<br />

U8006 CONUS COLA NOT PAYABLE<br />

U8008 CONCURRENT PAYMENT OF OCONUS COLA AND CONUS COLA<br />

U8010 MEMBER PAYING CHILD SUPPORT<br />

U8012 CONUS COLA AT WITH DEPENDENT RATE FOR A MEMBER WITH PHYSICAL<br />

CUSTODY OF CHILDREN<br />

U8014 CONUS COLA WHEN ORDERED ON A PCS<br />

U8016 SECRETARIAL WAIVER WHEN THE PRIMARY DEPENDENT DOES NOT RESIDE AT<br />

THE CONUS PDS LOCATION<br />

A. General<br />

B. Examples of CONUS COLA Location Rate Changes Routinely Authorized/Approved<br />

C. Other Circumstances<br />

D. Rates Applicable<br />

U8018 ACQUIRED DEPENDENT<br />

A. General Rules<br />

B. Dependent Visits/Moves to the PDS<br />

C. Decision Logic Table<br />

U8020 THE GOVERNMENT DEFERS DEPENDENT TRAVEL<br />

A. General<br />

B. Dependent <strong>Travel</strong> Authorized to CONUS PDS<br />

C. Decision Logic Table<br />

Change 280 U8-i<br />

04/01/10

Ch 8: CONUS COLA Table of Contents<br />

Paragraph Title/Contents<br />

U8022 MEMBER SERVES IN AN OCONUS UNACCOMPANIED STATUS<br />

A. General<br />

B. Decision Logic Table<br />

U8024 EARLY RETURN OF DEPENDENTS<br />

A. Early Return at GOV’T Expense<br />

B. Early Return at Personal Expense<br />

C. Decision Logic Table<br />

U8026 DEPENDENT TRAVEL - ADVANCE AND DELAYED<br />

A. General<br />

B. CONUS COLA Based on Dependent’s Location or Old PDS<br />

C. Secretarial Determination<br />

D. Rates Applicable<br />

E. Decision Logic Tables<br />

U8028 MEMBER IN A MISSING STATUS<br />

A. Member without Dependents<br />

B. Member with Dependents<br />

U8030 MEMBER IN CONFINEMENT<br />

U8032 MEMBER IN NON-PAY STATUS<br />

U8034 AUTHORIZATION WHEN THE MEMBER IS HOSPITALIZED<br />

U8036 CONUS COLA INCIDENT TO EVACUATION OF MEMBER’S PDS<br />

A. Member with Dependents<br />

B. Member without Dependents<br />

U8038 RC MEMBER<br />

A. General<br />

B. Location Rate<br />

C. Decision Logic Table<br />

Change 280 U8-ii<br />

04/01/10

Ch 8: CONUS COLA U8000-U8038<br />

CHAPTER 8<br />

COST OF LIVING ALLOWANCE FOR MEMBERS ASSIGNED TO<br />

CONUS HIGH COST AREAS (CONUS COLA)<br />

37 USC §403b<br />

U8000 DEFINITION OF TERMS AS USED IN THIS CHAPTER<br />

A. High Cost Area. An area is a high cost area for a fiscal year for Ch 8’s purposes if the uniformed services’ cost<br />

of living for that area for the ‘base period’ exceeds the average CONUS cost of living for such “base period” by at<br />

least the threshold percentage. The term “base period,” with respect to a fiscal year, means the 12 month period<br />

ending on 30 June of the year in which such fiscal year begins. SECDEF, in consultation with the other<br />

Administering Secretaries, establishes the threshold percentage, except that the threshold percentage may not, by<br />

statute law, be less than 8 percent. The Administering Secretaries must prescribe a higher threshold percentage to<br />

be applied for a fiscal year when it is necessary to do so to ensure the total amount of CONUS COLA payments,<br />

made to Uniformed Services’ members under this Part for such fiscal year, does not exceed the total amount<br />

available to all Uniformed Services for that fiscal year for paying CONUS COLA.<br />

B. Member with Dependents. The term “member with dependents” as used in Ch 8 means a member who is<br />

authorized BAH (or would be authorized BAH if GOV’T QTRS were not occupied) at the ‘with dependent’ rate.<br />

The term does not include a member authorized BAH at the ‘with dependent’ rate solely on the basis of paying<br />

child support.<br />

C. Member without Dependents. The term “member without dependents” as used in Ch 8 means;<br />

1. A member authorized BAH (or would be authorized BAH if GOV’T QTRS were not occupied) at the<br />

without dependent rate, and<br />

2. A member authorized BAH at the ‘with dependent’ rate solely on the basis of paying child support.<br />

D. Primary Dependent. The term "primary dependent" with respect to a member, means:<br />

1. The member's spouse; or<br />

2. For an unmarried member, a dependent (APP A1 except items 1, 8, 9, 10 and 12).<br />

E. Unaccompanied Status. The term "unaccompanied status" as used in Ch 8 means any portion of a member's<br />

assignment to an OCONUS PDS during which dependents reside in, or during which all dependents return to, a<br />

CONUS location to establish a permanent residence.<br />

U8002 ELIGIBLE MEMBERS<br />

The following members are eligible to receive a CONUS COLA under the law (37 USC §403b) and Ch 8. A<br />

member:<br />

1. Assigned to a CONUS high cost area.<br />

2. In an unaccompanied status OCONUS, if the member’s primary dependent resides in a CONUS high cost<br />

area.<br />

3. Assigned to CONUS duty, if the Secretarial Process determines under the conditions in par. U8016-B or<br />

U8016-C that:<br />

a. The member’s primary dependent must reside in a CONUS high cost area by reason of the member's<br />

PDS or other circumstances; and<br />

Change 312 U8-1<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

b. It would be inequitable for the member's eligibility for the allowance to be determined on the basis of<br />

the member’s PDS.<br />

For CONUS COLA purposes, a ship’s or afloat staff’s home port (not to be confused with PDS for non sea duty<br />

organizations) to which a member is assigned is the member's PDS. Unless already drawing CONUS COLA for a<br />

dependent at another location, a member assigned to a ship or afloat staff, regardless of BAH eligibility is eligible<br />

for CONUS COLA if otherwise qualified.<br />

U8004 RATE PAYABLE<br />

A. General<br />

1. CONUS COLA must be paid to a member assigned to a PDS in a CONUS high cost area.<br />

2. For a member with dependents whose dependents, under the circumstances in par. U8016, do not reside with<br />

the member at the PDS location CONUS COLA must be paid based on the primary dependent’s location.<br />

B. Both Husband and Wife Are Members. When both husband and wife are members, each is authorized a CONUS<br />

COLA. This authority exists whether or not the husband and wife maintain a joint residence or separate residences.<br />

In no case may a spouse, who also is a member on active duty, be a dependent for CONUS COLA purposes. When<br />

a member married to member couple maintains a joint residence and a dependent other than the member spouse is<br />

involved, CONUS COLA is paid to one spouse at the ‘with dependent’ rate and to the other at the without dependent<br />

rate.<br />

C. Member Assigned to a Ship or Afloat Staff. For CONUS COLA, the home port of the ship or afloat staff to<br />

which a member is assigned is the member's PDS. Ordinarily CONUS COLA based on the rate for the old home<br />

port stops on the day before the home port change effective date and CONUS COLA based on the rate for the new<br />

home port begins on the home port change effective date. However, if a member without dependents is undergoing<br />

a home port change and the ship or afloat staff is delayed at the old home port after the home port change effective<br />

date (i.e., does not depart from the old home port before/on the home port change effective date) and QTRS on<br />

board the ship are not available (e.g., ship dry docked) a member without dependents is authorized CONUS COLA<br />

based on the old home port until the day the member moves back aboard the ship.<br />

D. Accessions. A new member ordered to active duty is authorized CONUS COLA at the rate prescribed for a<br />

member:<br />

1. Without dependents - the rate is based on the duty location to which assigned. The rate changes on the<br />

member’s arrival day at each duty location until the member arrives at the initial PDS; or,<br />

*2. With dependents - the member can elect the ‘with dependent’ rate for the duty location or the primary<br />

dependent’s location. If the primary dependent’s location rate is selected, the rate is based on the primary<br />

dependent’s location until the day before the member’s arrival day at the member’s initial PDS.<br />

CONUS COLA is reduced by the number of travel days authorized under par. U5160 for direct travel from the<br />

PLEAD to the first PDS based on law.<br />

E. Member in a Leave Status. The CONUS COLA rate paid to the member is not affected by any leave status.<br />

F. Member Processing for Separation or Retirement. CONUS COLA is paid during separation or retirement<br />

processing:<br />

1. Based on the last PDS rate; or<br />

2. Based on the primary dependent’s location immediately prior to separation processing if previously<br />

authorized that rate rather than the PDS rate; or<br />

Change 312 U8-2<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

3. Based on the CONUS separation/retirement processing station if the member separates in CONUS from an<br />

OCONUS PDS.<br />

U8006 CONUS COLA NOT PAYABLE<br />

CONUS COLA is not payable in the following cases. For:<br />

1. The number of travel days authorized ICW a PCS (par. U5160); or<br />

2. An RC member, for any active duty time when the order to active duty is for less than 140 days. For<br />

exceptions, par. U8038.<br />

U8008 CONCURRENT PAYMENT OF OCONUS COLA AND CONUS COLA<br />

A member assigned to an OCONUS PDS may be paid an appropriate OCONUS COLA at the without dependent<br />

rate (Ch 9), and a CONUS COLA at the ‘with dependent’ rate applicable for the CONUS high cost area at which the<br />

primary dependent resides. This may occur only if there is no command sponsored dependent residing OCONUS<br />

with the member. If, after a member departs, the member is authorized an OCONUS COLA extension on behalf of<br />

a dependent at an OCONUS place of residence IAW par. U9105-B, the member may be paid the OCONUS COLA<br />

at the ‘with dependent’ rate, and a CONUS COLA at the without dependent rate based on the new PDS, through the<br />

day authority for OCONUS COLA terminates. OCONUS COLA terminates the day before the dependent leaves the<br />

OCONUS place of residence (par. U9130-A). On the following day, the member may be paid CONUS COLA at the<br />

‘with dependent' rate for the CONUS PDS.<br />

U8010 MEMBER PAYING CHILD SUPPORT<br />

A member authorized:<br />

1. BAH at the ‘with dependent’ rate based solely on child support payment; or<br />

2. BAH DIFF solely because the member is paying child support,<br />

is authorized CONUS COLA at the without dependent rate.<br />

U8012 CONUS COLA AT WITH DEPENDENT RATE FOR A MEMBER WITH PHYSICAL CUSTODY<br />

OF CHILDREN<br />

Generally, a divorced or legally separated member who is not identified in the divorce decree or legal separation<br />

agreement as the full time legal custodial parent of a child or children of the marriage is not authorized CONUS<br />

COLA at the ‘with dependent’ rate. However, a member parent who has physical custody, but not legal custody, of<br />

at least one child is authorized CONUS COLA at the ‘with dependent’ rate when the following conditions are met:<br />

1. The member must be authorized BAH, and<br />

2. Physical custody must be for a minimum of 90 consecutive days (a break, or breaks if for 5 days or less, are<br />

not considered an interruption of the 90 day period).<br />

NOTES:<br />

1. If the divorce or separation involves two service members, it is possible for both service members to be<br />

authorized CONUS COLA at the ‘with dependent’ rate. This is the case when each member-parent has<br />

physical custody of one or more children at the same time (Ch 10 - BAH).<br />

2. In a case in which the child or children are in the physical custody of a member paying child support for<br />

more than 90 consecutive days (excluding a break or breaks for 5 or fewer days), the member is not receiving<br />

BAH at the ‘with dependent’ rate solely because of child support payment (69 Comp. Gen 407, (1990)).<br />

Change 312 U8-3<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

U8014 CONUS COLA WHEN ORDERED ON A PCS<br />

Except as otherwise provided in pars. U8014 and U8016, CONUS COLA authority at the rate prescribed for a<br />

particular PDS begins on the day the member reports to that PDS at which there is a rate prescribed. Similarly,<br />

except as otherwise provided in par. U8014, CONUS COLA at the rate paid at the member's old PDS continues<br />

through the day before the day the member reports at the new PDS ICW a PCS transfer, but authority for the<br />

allowance is reduced by the number of days authorized under par. U5160 for PCS travel. Except as in par. U8022, a<br />

member departing from a PDS:<br />

1. OCONUS incident to a PCS to a CONUS PDS named in the order, is authorized CONUS COLA applicable<br />

to the new PDS starting on the member’s reporting date at the new PDS; or<br />

2. Incident to a PCS to a new CONUS PDS with TDY en route at a location to which the member commutes<br />

from the permanent QTRS that will be occupied at the new PDS, is authorized the CONUS COLA rate<br />

applicable to the new PDS on the day after per diem has been stopped under the circumstances in par. U5120-D.<br />

U8016 SECRETARIAL WAIVER WHEN THE PRIMARY DEPENDENT DOES NOT RESIDE AT THE<br />

CONUS PDS LOCATION<br />

A. General<br />

1. A member is authorized only one CONUS COLA.<br />

2. Ordinarily CONUS COLA is paid based on the member’s PDS or a ship’s or afloat unit’s home port.<br />

However, the Service may determine that a member’s assignment to a PDS or the circumstances of that<br />

assignment requires the dependent to reside separately and authorize/approve payment of CONUS COLA based<br />

on the dependent’s location through the Secretarial Process.<br />

3. If the Secretarial Process determines that it is necessary for the primary dependent to maintain a permanent<br />

CONUS residence at other than the member's CONUS PDS location, the member may request and be<br />

authorized CONUS COLA at the rate for the primary dependent's permanent CONUS residence location instead<br />

of for the member's CONUS PDS.<br />

B. Examples of CONUS COLA Location Rate Changes Routinely Authorized/Approved<br />

When the member is:<br />

1. Assigned to a PDS in an area at which sufficient housing does not exist;<br />

2. Assigned to unusually arduous sea duty and the primary dependent resides at, or relocates to, a CONUS<br />

designated place;<br />

3. Assigned, or in receipt of a PCS order, to a ship entering overhaul involving a home port change and the<br />

primary dependent is not relocated incident to the home port change;<br />

4. In receipt of a PCS order to a unit with a promulgated home port change and the primary dependent relocates<br />

to the announced home port (or CONUS designated place, if appropriate) before the home port change effective<br />

date;<br />

5. Disadvantaged as a result of reassignment for reasons of improving mission capability and unit readiness, in<br />

receipt of a PCS order between PDSs located in the same proximity, and disallowed HHG transportation (par.<br />

U5355). The Secretarial Process must issue a determination that a decision to implement this policy is in the<br />

interest of correcting an inequity incurred due to the individual's movement for the purposes of improving<br />

mission capability and unit readiness;<br />

6. Assigned to ITDY, or TDY pending further orders;<br />

Change 312 U8-4<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

7. Assigned to a Professional Military Education or training course that is scheduled for a duration of NTE one<br />

year; or<br />

8. Directed (with dependent) to reside in GOV’T QTRS in a high cost area which is not the PDS.<br />

C. Other Circumstances. In addition to the specific cases above, the Secretarial Process may determine that<br />

circumstances or conditions require the primary dependent to reside at a separate location and it would be<br />

inequitable for the member to receive CONUS COLA based on the PDS. A personal election of either a member<br />

or primary dependent is not a consideration.<br />

D. Rates Applicable. NOTE: In par. U8016-D, the ‘travel day deduction’ refers to reducing the COLA by the<br />

number of member travel days authorized for direct travel between the old and new PDSs under par. U5160. The<br />

rate, applicable to the primary dependent’s permanent residence location, starts on the date the primary dependent<br />

arrives at the new residence location or the date the member reports to the new PDS ICW the transfer, whichever is<br />

later. CONUS COLA authority based on the rate payable for the primary dependent’s old permanent residence<br />

location, or the member's old PDS, continues through the day before the day the rate applicable for the new<br />

permanent residence location begins, less the travel day deduction. If the primary dependent does not relocate,<br />

authority for the CONUS COLA based on the rate payable for the primary dependent’s permanent residence<br />

location, or the member's old PDS, continues, less the travel day deduction. When the primary dependent’s<br />

permanent residence is at a location that has a different rate than the old PDS, and the member's authority was based<br />

on the rate payable for the old PDS, the rate applicable to the primary dependent’s permanent residence location<br />

begins on the member’s reporting day to the new PDS. The old PDS rate continues through the day before the day<br />

the rate applicable for the primary dependent’s permanent residence location begins, less the travel day deduction.<br />

U8018 ACQUIRED DEPENDENT<br />

A. General Rules. When a member acquires a primary dependent (by marriage, birth, adoption, etc.), a CONUS<br />

COLA is paid based on the:<br />

1. PDS if the member is assigned at a CONUS PDS. Under par. U8016, a member assigned at a CONUS PDS<br />

may request a CONUS COLA based on the dependent’s location through the Secretarial Process, or<br />

2. Dependent’s location if the member is assigned at an OCONUS PDS and the dependent does not reside at or<br />

near the OCONUS PDS.<br />

B. Dependent Visits/Moves to the PDS. A dependent may visit the member at the PDS without changes to the<br />

CONUS COLA allowance. However, when the visit exceeds 90 days, it is no longer a visit but is permanent<br />

residence change. The CONUS COLA is changed to be based on the member’s PDS location. If the dependent<br />

subsequently departs the PDS area after the COLA allowance is changed, the CONUS COLA previously authorized<br />

for the dependent’s location is reinstated as of the departure date.<br />

Change 312 U8-5<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

C. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

Member<br />

Assigned<br />

CHANGES WHEN A MEMBER ACQUIRES A DEPENDENT<br />

Dependents<br />

Located<br />

Table U8-1<br />

Dependent<br />

Located at or<br />

Near the PDS<br />

1 OCONUS In CONUS No<br />

2<br />

Yes<br />

In CONUS In CONUS<br />

3 No<br />

U8020 THE GOV’T DEFERS DEPENDENT TRAVEL<br />

Change 312 U8-6<br />

12/01/12<br />

Then<br />

Start CONUS COLA at the ‘with dependent’ rate<br />

based on the dependent’s location, as of the date<br />

acquired.<br />

Change CONUS COLA to the ‘with dependent’<br />

rate based on the PDS as of the date acquired.<br />

Change CONUS COLA to the ‘with dependent’<br />

rate based on the member’s PDS, unless the<br />

member requests and receives a Secretarial waiver<br />

to pay based on the dependent’s location, as of the<br />

date acquired.<br />

A. General. When the GOV’T defers dependent’s travel at the GOV’T’s expense to a member’s new OCONUS<br />

PDS pending housing availability, CONUS COLA continues to be paid at the old PDS rate until the day before the<br />

member arrives at the new OCONUS PDS. If the dependent’s residence is located at the member’s old CONUS<br />

PDS, CONUS COLA for that PDS continues. If the dependent does not reside at the member’s old CONUS PDS or<br />

the dependent relocates, start CONUS COLA based on the dependent’s residence location. When the GOV’T defers<br />

a dependent’s travel at the GOV’T’s expense to a member’s new CONUS PDS pending housing availability,<br />

CONUS COLA may continue to be paid at the old PDS rate until the day before the member arrives at the new<br />

CONUS PDS. If the dependent’s residence is located at the member’s old CONUS PDS, CONUS COLA for that<br />

PDS continues. If the dependent does not reside at the member’s old CONUS PDS or the dependent relocates, start<br />

CONUS COLA based on the dependent’s residence location. In cases in which the Secretarial Process previously<br />

authorized a CONUS COLA based on the dependent’s location, that rate continues. Obtaining housing is the<br />

decision key for authority for dependent travel to the PDS.<br />

B. Dependent <strong>Travel</strong> Authorized to CONUS PDS. CONUS COLA payment based on the primary dependent’s<br />

location or old PDS continues for up to 60 days after dependent travel is authorized. If the 60 day time period<br />

expires, and the dependent has not arrived at the member’s PDS, and an extension to the 60 day period or a waiver<br />

has not been granted through the Secretarial Process, the CONUS COLA for the dependent’s location terminates and<br />

the member is authorized a CONUS COLA for the PDS location.

Ch 8: CONUS COLA U8000-U8038<br />

C. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

1<br />

1. Table U8-2<br />

Expected<br />

<strong>Travel</strong> Delay<br />

More Than<br />

60 Days but<br />

Less Than 20<br />

Weeks<br />

Dependent<br />

Relocated at<br />

GOV’T<br />

Expense<br />

No<br />

CHANGES WHEN THE GOV’T DELAYS<br />

DEPENDENT’S TRAVEL TO AN OCONUS PDS<br />

Dependent<br />

Arrives<br />

within 60<br />

Days of<br />

<strong>Travel</strong><br />

Authority<br />

Yes<br />

2 No<br />

3<br />

20 or More<br />

Weeks<br />

No<br />

Yes<br />

4 No<br />

5<br />

Yes<br />

Yes<br />

6 No<br />

Table U8-2<br />

Change 312 U8-7<br />

12/01/12<br />

Then<br />

Upon the member’s departure, continue CONUS COLA based on<br />

the old PDS, reduced by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon the member’s<br />

arrival date, start CONUS COLA for the authorized dependent’s<br />

location.<br />

Stop CONUS COLA the day before the primary dependent’s arrives<br />

at the new PDS<br />

Upon the member’s departure, continue CONUS COLA based on<br />

the old PDS, reduced by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon the member’s<br />

arrival date, start CONUS COLA for the authorized dependent’s<br />

location.<br />

Stop CONUS COLA as of day 61.<br />

Upon the member’s departure, continue CONUS COLA based on<br />

the old PDS, reduced by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon the member’s<br />

arrival date, start CONUS COLA for the authorized dependent’s<br />

location.<br />

Stop CONUS COLA the day before the primary dependent arrives at<br />

the new PDS.<br />

Upon the member’s departure, continue CONUS COLA based on<br />

the old PDS, reduced by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon the member’s<br />

arrival date, start CONUS COLA for the authorized dependent’s<br />

location.<br />

Stop CONUS COLA as of day 61.<br />

Change the CONUS COLA based on old PDS to CONUS COLA<br />

based on the designated location on the date the primary dependent<br />

arrives at the designated location, reduced by the number of travel<br />

days authorized under par. U5160 for the member’s PCS travel.<br />

Stop the CONUS COLA based on the dependent’s location on the<br />

day before the primary dependent arrives at the member’s PDS.<br />

Change the CONUS COLA based on old PDS to CONUS COLA<br />

based on the designated location on the date the primary dependent<br />

arrives at the designated location, reduced by the number of travel<br />

days authorized under par. U5160 for the member’s PCS travel<br />

Stop CONUS COLA as of day 61.

Ch 8: CONUS COLA U8000-U8038<br />

2. Table U8-3<br />

CHANGES WHEN THE GOV’T DELAYS DEPENDENT’S TRAVEL TO A CONUS PDS<br />

Table U8-3<br />

COLA for<br />

R<br />

U<br />

L<br />

E<br />

Expected<br />

<strong>Travel</strong> Delay<br />

Dependent Dep’s<br />

Dependent<br />

Arrives within Location<br />

Relocated at<br />

60 Days of Authorized/<br />

GOV’T<br />

<strong>Travel</strong> Approved by<br />

Expense<br />

Authority Secretarial<br />

Process?<br />

Then<br />

Upon the member’s departure, continue<br />

CONUS COLA based on the old PDS, reduced<br />

by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon<br />

the member’s arrival date, start CONUS COLA<br />

1<br />

Yes<br />

for the authorized dependent’s location.<br />

Stop CONUS COLA based on the dependent’s<br />

location as of day before the primary dependent<br />

arrives at the new PDS.<br />

Start CONUS COLA based on the new PDS as<br />

of the primary dependent’s arrival date at the<br />

Yes member’s PDS.<br />

The Old PDS is<br />

Upon the member’s departure, continue<br />

in the U.S. and<br />

CONUS COLA based on the old PDS, reduced<br />

Expected No<br />

by the number of travel days authorized under<br />

Delay is Less<br />

par. U5160 for the member’s PCS travel. Upon<br />

Than 20 Weeks<br />

the member’s arrival date, start CONUS COLA<br />

2 No<br />

for the authorized dependent’s location.<br />

Stop CONUS COLA based on the dependent’s<br />

location as of day 61 after the date travel is<br />

authorized to begin.<br />

Start CONUS COLA based on the new PDS as<br />

of day 61.<br />

Upon the member’s departure, continue<br />

CONUS COLA based on the old PDS, reduced<br />

3 N/A No<br />

by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel.<br />

Start CONUS COLA based on new PDS on the<br />

mbr’s arrival date.<br />

Table Continued on Next Page………..<br />

Change 312 U8-8<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

R<br />

U<br />

L<br />

E<br />

4<br />

Expected<br />

<strong>Travel</strong> Delay<br />

The Old PDS is<br />

in the U.S. and<br />

Expected<br />

Delay is 20 or<br />

More Weeks<br />

Or<br />

Dependent<br />

Relocated at<br />

GOV’T<br />

Expense<br />

No<br />

Table U8-3<br />

(continued from previous page)<br />

Dependent<br />

Arrives within<br />

60 Days of<br />

<strong>Travel</strong><br />

Authority<br />

Yes<br />

5 the Old PDS is<br />

No<br />

Outside the<br />

U.S.<br />

COLA for<br />

Dep’s<br />

Location<br />

Authorized/<br />

Approved by<br />

Secretarial<br />

Process?<br />

Yes<br />

6 N/A No<br />

7 Yes Yes Yes<br />

Table Continued on Next Page………..<br />

Change 312 U8-9<br />

12/01/12<br />

Then<br />

Upon the member’s departure, continue<br />

CONUS COLA based on the old PDS, reduced<br />

by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon<br />

the member’s arrival date, start CONUS COLA<br />

for the authorized dependent’s location.<br />

Stop CONUS COLA based on the old PDS as<br />

of day before the primary dependent arrives at<br />

the new PDS.<br />

Start CONUS COLA based on the new PDS as<br />

of the primary dependent’s arrival date at the<br />

member’s PDS.<br />

Upon the member’s departure, continue<br />

CONUS COLA based on the old PDS, reduced<br />

by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel. Upon<br />

the member’s arrival date, start CONUS COLA<br />

for the authorized dependent’s location.<br />

Stop CONUS COLA based on the old PDS as<br />

of day 61 after the date travel is authorized to<br />

begin.<br />

Start CONUS COLA based on the PDS as of<br />

day 61.<br />

Upon the member’s departure, continue<br />

CONUS COLA based on the old PDS, reduced<br />

by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel.<br />

Start CONUS COLA based on new PDS as of<br />

the mbr’s arrival date.<br />

Change the CONUS COLA based on old PDS<br />

to CONUS COLA based on the designated<br />

location on the date the primary dependent<br />

arrives at the designated location, reduced by<br />

the number of travel days authorized under par.<br />

U5160 for the member’s PCS travel.<br />

Stop CONUS COLA based on the dependent’s<br />

location on the day before the primary<br />

dependent arrives at the member’s PDS.<br />

Start CONUS COLA for the member’s PDS on<br />

the primary dependent’s arrival date at the<br />

member’s PDS.

Ch 8: CONUS COLA U8000-U8038<br />

R<br />

U<br />

L<br />

E<br />

8<br />

Expected<br />

<strong>Travel</strong> Delay<br />

Dependent<br />

Relocated at<br />

GOV’T<br />

Expense<br />

Table U8-3<br />

(continued from previous page)<br />

Dependent<br />

Arrives within<br />

60 Days of<br />

<strong>Travel</strong><br />

Authority<br />

No<br />

COLA for<br />

Dep’s<br />

Location<br />

Authorized/<br />

Approved by<br />

Secretarial<br />

Process?<br />

9 N/A No<br />

U8022 MEMBER SERVES IN AN OCONUS UNACCOMPANIED STATUS<br />

Change 312 U8-10<br />

12/01/12<br />

Then<br />

Change the CONUS COLA based on old PDS<br />

to CONUS COLA based on the designated<br />

location on the date the primary dependent<br />

arrives at the designated location, reduced by<br />

the number of travel days authorized under par.<br />

U5160 for the member’s PCS travel.<br />

Stop CONUS COLA as of day 61 after travel is<br />

authorized to begin.<br />

Change the CONUS COLA from being based<br />

on the dependent’s location to being based on<br />

the new PDS as of day 61.<br />

Upon the member’s departure, continue<br />

CONUS COLA based on the old PDS, reduced<br />

by the number of travel days authorized under<br />

par. U5160 for the member’s PCS travel.<br />

Start COLA based on the new PDS as the<br />

member’s arrival date.<br />

A. General. When the primary dependent establishes a residence or resides in CONUS incident to a member's<br />

transfer in an unaccompanied status to an OCONUS PDS, or while the member is assigned in an unaccompanied<br />

status at an OCONUS PDS, CONUS COLA authority in specific circumstances is as indicated in the following<br />

items. In instances of multiple dependent locations, CONUS COLA authority is based on the primary dependent’s<br />

residence location. When the primary dependent:<br />

1. Retains a permanent residence in the CONUS incident to the member's transfer in an unaccompanied status,<br />

CONUS COLA continues at the old PDS rate and, if the permanent residence is in an area having a rate<br />

different than that of the old PDS, the rate applicable to the primary dependent’s residence location begins on<br />

the day the member reports to the new PDS. CONUS COLA must be reduced by the number of days<br />

authorized for the member’s direct PCS travel under par. U5160.<br />

2. Relocates in the CONUS incident to the member's transfer in an unaccompanied status from a PDS in<br />

CONUS, CONUS COLA authority begins at the rate applicable to the CONUS location where the primary<br />

dependent establishes a permanent residence when the primary dependent arrives at the new residence location,<br />

or when the member reports to the new PDS ICW the transfer, whichever is later. CONUS COLA authority<br />

based on the old PDS rate continues through the day before the day the rate applicable for the new permanent<br />

residence location begins, but must be reduced by the number of days authorized for the member’s direct PCS<br />

travel under par. U5160.<br />

3. Resides in the CONUS while the member serves in an unaccompanied status, and the member is required to<br />

perform TDY incident to a transfer to a PDS in CONUS, CONUS COLA authority at the rate applicable to the<br />

primary dependent’s permanent residence location continues through the day before the day the member reports<br />

at the new PDS, reduced by the number of days authorized under par. U5160 for the member’s direct PCS<br />

travel. CONUS COLA authority at the rate prescribed for the new PDS begins on the day the member reports<br />

at that station.

Ch 8: CONUS COLA U8000-U8038<br />

4. Establishes a residence in the CONUS incident to the member's transfer from an accompanied status at an<br />

OCONUS PDS to an unaccompanied status, CONUS COLA authority at the rate applicable to the primary<br />

dependent’s permanent residence location begins when the primary dependent arrives at the new residence<br />

location, provided all dependents have departed the OCONUS location. When CONUS COLA payment begins<br />

before the member completes PCS travel, payment must be reduced by the number of days authorized under<br />

par. U5160 for direct PCS travel.<br />

B. Decision Logic Tables<br />

R<br />

U<br />

L<br />

E<br />

1<br />

2<br />

MEMBER WITH DEPENDENTS SERVES AN UNACCOMPANIED TOUR<br />

Table U8-4<br />

If member And<br />

is assigned to an<br />

unaccompanied tour at an<br />

OCONUS PDS<br />

dependents retain their<br />

permanent residence in<br />

the CONUS<br />

dependents relocate<br />

their permanent<br />

residence from the<br />

CONUS to another<br />

location in the CONUS<br />

at GOV’T expense<br />

Then pay CONUS COLA reduced by the number<br />

of travel days authorized under par. U5160 for the<br />

member’s PCS travel<br />

If the primary dependent remains at member’s old<br />

PDS continue to pay CONUS COLA, based on old<br />

PDS.<br />

If the primary dependent is at a CONUS location<br />

other than the old PDS and the member is receiving<br />

CONUS COLA based on a Secretarial waiver then<br />

continue the CONUS COLA previously paid.<br />

If the primary dependent is at a CONUS location<br />

other than the old PDS and other than a location for<br />

which the member had a Secretarial waiver, start<br />

CONUS COLA based on the primary dependent’s<br />

location the day member arrives at new PDS.<br />

If the primary dependent travels in advance of the<br />

member, start CONUS COLA based on the<br />

dependent’s location the day the primary dependent<br />

arrives at the new residence location (the CONUS<br />

COLA rate based on the old PDS continues through<br />

the day before the dependent’s arrival day.)<br />

If dependents travel with the member, start CONUS<br />

COLA based on the dependents’ location the day the<br />

primary dependent arrives at the new residence<br />

location and stop the old CONUS COLA rate the day<br />

before the dependent’s arrival day.<br />

If dependents travel after the member, continue<br />

CONUS COLA based on the member’s old PDS<br />

through the day prior to the primary dependent’s<br />

arrival at the new residence location.<br />

Start CONUS COLA based on the dependent’s<br />

location on the day the primary dependent arrives at<br />

the new residence location.<br />

Change 312 U8-11<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

R<br />

U<br />

L<br />

E<br />

3<br />

4<br />

5<br />

6<br />

7<br />

8<br />

If member And<br />

is assigned to an<br />

unaccompanied tour at an<br />

OCONUS PDS and the<br />

member is required to<br />

perform a TDY inside or<br />

outside CONUS, incident<br />

to a transfer to another<br />

unaccompanied tour<br />

is assigned to an<br />

unaccompanied tour at an<br />

OCONUS PDS and the<br />

member is required to<br />

perform a TDY incident<br />

to a transfer in the U.S.<br />

is assigned to an<br />

unaccompanied<br />

OCONUS assignment or<br />

unusually arduous sea<br />

duty<br />

Table U8-4<br />

(continued from previous page)<br />

dependents relocate<br />

their permanent<br />

residence from<br />

OCONUS to the<br />

CONUS at GOV’T<br />

expense<br />

dependents relocate<br />

their permanent<br />

residence from the<br />

CONUS to an<br />

OCONUS location at<br />

GOV’T expense<br />

dependents relocate<br />

their residence while<br />

the member is serving<br />

an unaccompanied tour<br />

at personal expense<br />

dependents continue to<br />

reside at same location<br />

dependents are not<br />

OCONUS<br />

Then pay CONUS COLA reduced by the number<br />

of travel days authorized under par. U5160 for the<br />

member’s PCS travel<br />

If dependents travel in advance of the member, start<br />

CONUS COLA based on the dependent’s location the<br />

day the primary dependent arrives at the new<br />

residence location.<br />

If dependents travel with the member, start CONUS<br />

COLA based on the dependent’s location the day the<br />

primary dependent arrives at the new residence<br />

location.<br />

If dependents travel after the member, start CONUS<br />

COLA based on the dependent’s location on the day<br />

the primary dependent arrives at the new residence<br />

location.<br />

If dependents travel in advance of the member or with<br />

the member, continue CONUS COLA based on the<br />

member’s old PDS through the day prior to the<br />

member’s arrival at the new PDS.<br />

If dependents travel after the member, continue<br />

CONUS COLA based on the old PDS through the day<br />

prior to the primary dependent’s arrival.<br />

The rate for the location in rules 1-4 through the day<br />

before the day the primary dependent arrives at the<br />

new permanent residence location. There is no<br />

authority for CONUS COLA at the rate applicable to<br />

the new permanent residence location unless<br />

authorized through the Secretarial Process.<br />

The primary dependent’s permanent residence<br />

location.<br />

The primary dependent’s permanent residence<br />

location through the day before the day the member<br />

reports to the new PDS. Authority for CONUS<br />

COLA at the rate for the new PDS begins on the day<br />

the member reports at that PDS.<br />

Is the old PDS rate if the dependents do not relocate<br />

otherwise, the dependent’s location rate.<br />

Change 312 U8-12<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

U8024 EARLY RETURN OF DEPENDENTS<br />

A. Early Return at GOV’T Expense. When all of a member’s dependents are returned from an OCONUS PDS at<br />

GOV’T expense not ICW a PCS, regardless of the reason for the return, the member is authorized CONUS COLA<br />

based on the primary dependent’s permanent residence location starting on the arrival day at that location.<br />

B. Early Return at Personal Expense. When all of a member’s dependents are returned early from an OCONUS<br />

PDS at personal expense, the member is not authorized CONUS COLA based on the primary dependent’s<br />

permanent residence.<br />

C. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

CHANGES INCIDENT TO EARLY RETURN OF DEPENDENTS<br />

Table U8-5<br />

Dependents Returned from OCONUS PDS Then<br />

1 Return is at GOV’T expense<br />

2<br />

Return is not at GOV’T expense<br />

U8026 DEPENDENT TRAVEL - ADVANCE AND DELAYED<br />

Start CONUS COLA based on the primary dependent’s<br />

location on the primary dependent’s arrival date.<br />

No authority to pay CONUS COLA.<br />

A. General. When a PCS order has been issued, the member’s family may perform PCS travel at a different time<br />

than the member.<br />

1. Example of Advance <strong>Travel</strong>. A member receives a PCS order in July for reassignment to Norfolk with a<br />

November reporting date. The member’s family moves to Norfolk in August to get settled before school starts<br />

in September.<br />

2. Example of Delayed <strong>Travel</strong>. A member stationed in Chicago receives a PCS order in January to report in<br />

April. The member’s family remains in Chicago until the school year ends in June.<br />

B. CONUS COLA Based on Dependent’s Location or Old PDS. Unless otherwise authorized/approved, a<br />

member’s CONUS COLA is based on the PDS. A member may be authorized a CONUS COLA based on the<br />

dependent’s permanent residence location, or the old PDS, if authorized/approved through the Secretarial Process.<br />

Examples of separation situations that are routinely authorized/approved at a lower level than the Service Secretary<br />

include:<br />

1. The member is assigned to a PDS in an area in which sufficient housing does not exist;<br />

2. The member is assigned to unusually arduous sea duty and the dependent resides at or relocates to a<br />

designated place in the CONUS.<br />

3. The member is assigned or is in receipt of a PCS order to a ship entering overhaul involving a home port<br />

change and the dependent is not relocated incident to the home port change;<br />

4. The member is in receipt of a PCS order to a unit with a promulgated home port change and the dependent<br />

relocates to the announced home port (or designated place in the CONUS if appropriate) before the home port<br />

change effective date;<br />

5. The member is disadvantaged as a result of reassignment for reasons of improving mission capability and<br />

readiness of the unit, in receipt of a PCS order between PDSs located in the same proximity, and disallowed<br />

Change 312 U8-13<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

HHG transportation (par. U5355). The Secretarial Process must issue a determination that a decision to<br />

implement this policy is in the interest of correcting an inequity incurred due to movement of the individual for<br />

purposes of improving mission capability and unit readiness.;<br />

6. The member is assigned to indeterminate TDY, or TDY pending further orders; or<br />

7. The member is assigned to a Professional Military Education or a training course that is scheduled for a<br />

period of one year or less.<br />

C. Secretarial Determination. In addition to the example situations in pars. U8026-B1 through U8026-B7 above,<br />

the Secretary Concerned may determine that a member’s assignment to a PDS or the circumstances of that<br />

assignment requires the dependent to reside separately and approve payment of CONUS COLA based on the<br />

dependent’s location or the old PDS through the Secretarial Process. This decision may be kept at a higher level<br />

than those situations in pars. U8026-B1 through U8026-B7. A personal election of either a member or dependent<br />

for residing separately is not a consideration.<br />

D. Rates Applicable<br />

1. If the dependent relocates, the rate applicable to the dependent’s location starts on the date the primary<br />

dependent arrives at the new residence location.<br />

2. If the dependent does not relocate, CONUS COLA is based on the primary dependent’s location and<br />

continues until the primary dependent departs the authorized/approved location.<br />

Change 312 U8-14<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

E. Decision Logic Tables<br />

1. Table U8-6<br />

CHANGES WHEN A DEPENDENT TRAVELS IN ADVANCE OF THE MEMBER<br />

Table U8-6<br />

COLA for<br />

R<br />

U<br />

L<br />

E<br />

Dependent<br />

Performs PCS<br />

<strong>Travel</strong> in<br />

Advance of the<br />

Member<br />

New PDS<br />

Location<br />

Dependent’s<br />

Location<br />

Authorized/<br />

Approved by<br />

Secretarial<br />

Process?<br />

Then<br />

Stop CONUS COLA based on the old PDS the day before the<br />

primary dependent arrives and start CONUS COLA based on<br />

the primary dependent’s location on the arrival date, or date<br />

1<br />

Yes specified by the authorizing/approving document, whichever<br />

is later. CONUS COLA must be reduced by the number of<br />

New PDS In<br />

travel days authorized under par. U5160 for member’s PCS<br />

CONUS<br />

travel.<br />

Continue CONUS COLA based on current PDS until member<br />

arrives at new PDS, reduced by the number of travel days<br />

2<br />

Old PDS In<br />

CONUS<br />

No authorized under par. U5160 for the member’s PCS travel.<br />

Start CONUS COLA based on new PDS the day the member<br />

arrives at the new PDS.<br />

Continue CONUS COLA based on current PDS until member<br />

arrives at new PDS, reduced by the number of travel days<br />

3<br />

New OCONUS<br />

PDS<br />

Yes<br />

authorized under par. U5160 for the member’s PCS travel.<br />

Start OCONUS COLA based on the dependent’s location on<br />

the arrival date, or date specified by the authorizing/approving<br />

document, whichever is later.<br />

Continue CONUS COLA based on current PDS until member<br />

4 No arrives at new PDS, reduced by the number of travel days<br />

authorized under par. U5160 for the member’s PCS travel.<br />

Start CONUS COLA based on the primary dependent’s<br />

location on the arrival date, or date specified by the<br />

5<br />

Yes authorizing/approving document, whichever is later. CONUS<br />

New PDS In<br />

COLA must be reduced by the number of travel days<br />

Old OCONUS CONUS<br />

authorized under par. U5160 for the member’s PCS travel.<br />

PDS<br />

Start CONUS COLA based on new PDS the day the member<br />

6 No arrives at the new PDS, reduced by the number of travel days<br />

authorized under par. U5160 for the member’s PCS travel.<br />

7<br />

New OCONUS<br />

PDS<br />

Yes/No Table U10E-9.<br />

Change 312 U8-15<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

2. Table U8-7<br />

CHANGES WHEN A DEPENDENT TRAVELS AFTER THE MEMBER<br />

Table U8-7<br />

COLA for<br />

R<br />

U<br />

L<br />

E<br />

Dependent<br />

Performs PCS<br />

<strong>Travel</strong> after<br />

the Member<br />

New PDS<br />

Location<br />

Dependent’s<br />

Location<br />

Authorized/<br />

Approved by<br />

Secretarial<br />

Process?<br />

Then<br />

Continue CONUS COLA based on the higher of the old<br />

PDS or the primary dependent’s location, reduced by the<br />

1<br />

Yes<br />

number of travel days authorized under par. U5160 for the<br />

member’s PCS travel. As of the primary dependent’s<br />

New PDS In<br />

CONUS<br />

departure date, change CONUS COLA to be based on the<br />

new PDS if member has arrived.<br />

Continue CONUS COLA based on current PDS until the<br />

member arrives at new PDS, reduced by the number of<br />

2 No travel days authorized under par. U5160 for the member’s<br />

Old PDS In<br />

PCS travel. Start CONUS COLA based on new PDS the<br />

CONUS<br />

day the member arrives at the new PDS.<br />

Continue CONUS COLA based on the higher of the old<br />

PDS or the primary dependent’s location, reduced by the<br />

3<br />

Yes number of travel days authorized under par. U5160 for the<br />

New OCONUS<br />

PDS<br />

member’s PCS travel. Stop CONUS COLA on the day<br />

before the primary dependent departs.<br />

Continue CONUS COLA based on current PDS until<br />

4 No<br />

member arrives at new PDS, reduced by the number of<br />

travel days authorized under par. U5160 for the member’s<br />

PCS travel.<br />

U8028 MEMBER IN A MISSING STATUS<br />

A. Member without Dependents. For a member without dependents carried in a missing status whose PDS is in the<br />

U.S., pay CONUS COLA based on the PDS location.<br />

B. Member with Dependents. A member with dependents continues to receive the CONUS COLA to which<br />

authorized upon entering the missing status. If the dependent relocate, pay CONUS COLA appropriate for the<br />

dependent’s location.<br />

U8030 MEMBER IN CONFINEMENT<br />

A member in confinement who is authorized allowances is authorized CONUS COLA if paid before confinement.<br />

If a member with dependents is transferred to a confinement facility, then the CONUS COLA is based on the<br />

dependent’s location.<br />

U8032 MEMBER IN NON PAY STATUS<br />

CONUS COLA authority may be continued for the same period and under the same conditions as authority to BAH<br />

when a member is in a non pay status (par. U10420). Payment is made directly to the dependent and not to the<br />

member, when the member's BAH is paid directly to dependent.<br />

Change 312 U8-16<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

U8034 AUTHORITY WHEN THE MEMBER IS HOSPITALIZED<br />

For the purpose of CONUS COLA authority, the hospital to which a member is transferred is the member's PDS<br />

when it is determined prolonged hospitalization is required and an appropriate order, associated with the prolonged<br />

hospitalization determination, is issued. Par. U8034 applies if a member is transferred from any PDS to a hospital in<br />

CONUS for observation and treatment.<br />

U8036 CONUS COLA INCIDENT TO EVACUATION OF MEMBER’S PDS<br />

A. Member with Dependents<br />

1. CONUS COLA Continuation at the Member's PDS. A member, whose dependent is evacuated and who was<br />

authorized CONUS COLA at the ‘with dependent’ rate prescribed for the member’s PDS on the date of such<br />

evacuation, is authorized to continue to be paid such allowances while the member's PDS remains unchanged,<br />

unless the Secretarial Process issues a determination, under the provisions in par. U8016-B or U8016-C, that it<br />

is necessary for the dependent to maintain a permanent residence in an area other than the one in which the PDS<br />

is located. When such a determination is issued, authority for CONUS COLA at the ‘with dependent’ rate,<br />

based on the location of the designated place for the primary dependent, begins on the day after the day on<br />

which per diem at the designated place (authorized in par. U6054-E) terminates.<br />

2. CONUS COLA at a Designated Place. When a member's command sponsored dependent is residing at a<br />

designated place in the CONUS incident to an evacuation from an OCONUS location, the member is authorized<br />

CONUS COLA at the ‘with dependent’ rate beginning on the day after the day on which per diem at the<br />

designated place (authorized in par. U6005-E) terminates. The rate applicable is based on the location of the<br />

designated place for the primary dependent.<br />

B. Member without Dependents. A member without dependents, who was authorized CONUS COLA at the PDS<br />

on the date an evacuation is ordered, continues to be authorized CONUS COLA until the day before the day the<br />

member reports at the new PDS.<br />

U8038 RC MEMBER<br />

A. General. An RC member is not authorized a CONUS COLA except when the call to active duty is:<br />

1. For a period of 140 or more days, or<br />

2. In support of a contingency.<br />

B. Location Rate<br />

1. Called/Ordered to Active Duty for 140 or More Days. An RC member called/ordered to active duty for 140<br />

or more days, is authorized CONUS COLA for the location of the place of primary residence beginning on the<br />

first active duty day. If the member is authorized PCS HHG transportation to the PDS, the initial rate<br />

terminates on the day before the day the member reports at the duty location prescribed in the active duty order.<br />

CONUS COLA authority at the rate prescribed for the PDS location begins on the day the member reports at<br />

that location. The member's CONUS COLA authority is reduced by the number of travel days allowed under<br />

par. U5160 for direct travel from the PLEAD to the active duty location and return.<br />

2. Called/Ordered to Active Duty for a Contingency. A member called/ordered to active duty in support of a<br />

contingency operation is authorized CONUS COLA based on the primary residence beginning on the first<br />

active duty day. This rate is authorized even for duty of fewer than 140 days. This rate continues for the<br />

duration of the tour unless the member is authorized PCS HHG transportation in which case the PDS rate would<br />

apply on the day the member reports to the PDS. The member's CONUS COLA authority is reduced by the<br />

number of travel days allowed under par. U5160 for direct travel from the PLEAD to the active duty location<br />

and return.<br />

Change 312 U8-17<br />

12/01/12

Ch 8: CONUS COLA U8000-U8038<br />

C. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

If member is<br />

(NOTES<br />

1 and 2)<br />

PCS HHG<br />

Transport<br />

Authorized<br />

RC MEMBER<br />

Table U8-8<br />

Duty in<br />

Support of<br />

Contingency<br />

Operation<br />

Then<br />

1<br />

No<br />

Start CONUS COLA based on the primary residence at the<br />

time called/ ordered to active duty beginning on first active<br />

duty day through the day before arrival day at PDS.<br />

CONUS COLA for the PDS location begins on the day<br />

member reports to PDS, reduced by the number of travel<br />

days authorized under par. U5160 for the member’s PCS<br />

Yes<br />

travel.<br />

Start CONUS COLA based on the primary residence at the<br />

2<br />

Called/Ordered<br />

to Active Duty<br />

for 140 or More<br />

Days<br />

Yes<br />

time called/ ordered to active duty beginning on first active<br />

duty day through the day before arrival day at PDS, reduced<br />

by the number of travel days authorized under par. U5160<br />

for the member’s PCS travel. CONUS COLA for the PDS<br />

location begins on the day member reports to PDS.<br />

Start CONUS COLA based on the primary residence at the<br />

3<br />

No<br />

time called/ ordered to active duty beginning on first active<br />

duty day, reduced by the number of travel days authorized<br />

No<br />

under par. U5160 for the member’s PCS travel.<br />

Start CONUS COLA based on the primary residence at the<br />

4 Yes<br />

time called/ ordered to active duty beginning on first active<br />

duty day, reduced by the number of travel days authorized<br />

under par. U5160 for the member’s PCS travel.<br />

5<br />

6<br />

Called/Ordered<br />

to Active Duty<br />

for Less than<br />

140 Days<br />

No<br />

No<br />

Yes<br />

No authority to pay CONUS COLA.<br />

Start CONUS COLA based on the primary residence at the<br />

time called/ ordered to active duty beginning on first active<br />

duty day, reduced by the number of travel days authorized<br />

under par. U5160 for the member’s PCS travel.<br />

NOTES:<br />

1. A DoD or USCG retired member ordered to active duty is authorized the same CONUS COLA as an RC<br />

member.<br />

2. If an RC member receives an order modification or amendment extending the assignment, the prospective<br />

(new) active duty period determines authorities. If the prospective new period is 140 or more days and PCS<br />

HHG are not authorized, CONUS COLA based on the primary residence continues or would start on the<br />

modification date. If the prospective period is 140 or more days and PCS HHG are authorized, the CONUS<br />

COLA based on the primary residence(if currently authorized) would stop the day before the modification/<br />

amendment and CONUS COLA for the PDS would begin on the modification date or CONUS COLA based on<br />

the PDS would continue.<br />

Change 312 U8-18<br />

12/01/12

Ch 9: OCONUS COLA & TLA Table of Contents<br />

Paragraph Title/Contents<br />

PART A: DEFINITIONS<br />

CHAPTER 9<br />

STATION ALLOWANCES (OCONUS COLA AND TLA)<br />

U9000 DEFINITION OF TERMS AS USED IN CHAPTER 9<br />

A. Member with Dependents<br />

B. Member without Dependents<br />

C. Station Allowances<br />

D. Vicinity<br />

E. GOV’T Dining Facility/Mess and GOV’T QTRS<br />

F. Command-sponsored Dependent<br />

PART B: COST-OF-LIVING ALLOWANCE (COLA)<br />

U9100 COLA<br />

A. Purpose<br />

B. Allowances Payable<br />

C. COLA Calculation<br />

D. COLA Unique Expenses<br />

U9105 COLA START/STOP<br />

A. Start<br />

B. Stop<br />

U9110 COLA INCIDENT TO PCS BETWEEN PDSs IN CLOSE PROXIMITY<br />

U9115 COLA FOR A MEMBER WITHOUT DEPENDENT<br />

A. Reduced COLA<br />

B. GOV’T Dining Facility/Mess Availability<br />

C. Leave Periods<br />

U9120 NON-COMMAND-SPONSORED DEPENDENTS IN PDS VICINITY<br />

U9125 FRACTIONAL COLA FOR A MEMBER-WITHOUT-DEPENDENT<br />

U9130 COLA FOR A MEMBER WITH DEPENDENT<br />

A. General<br />

B. Home Port Change<br />

C. PCS Order Amendment Changes the PDS<br />

Change 300 U9-i<br />

12/01/11

Ch 9: OCONUS COLA & TLA Table of Contents<br />

Paragraph Title/Contents<br />

U9135 GEOGRAPHIC COLA LOCATIONS<br />

U9140 COLA REPORT SUBMISSION<br />

U9145 COLA FOR AN RC MEMBER<br />

A. General<br />

B. Called/Ordered to Active Duty for More Than 30 days<br />

C. Called/Ordered to Active Duty for Less than 31 Days<br />

PART C: TEMPORARY LODGING ALLOWANCE (TLA)<br />

SECTION C1: GENERAL<br />

U9150 GENERAL<br />

A. Purpose<br />

B. Implementation<br />

C. OCONUS TLA Authority Responsibilities<br />

U9155 GENERAL TLA PAYMENT CONDITIONS<br />

A. TLA Authority<br />

B. Non-Occupancy<br />

C. TLA Periods<br />

D. Unaccompanied Tour<br />

E. Multiple Allowances<br />

U9157 ADVANCE PAYMENT<br />

SECTION C2: INITIAL ASSIGNMENT<br />

U9160 INITIAL ASSIGNMENT<br />

A. General<br />

B. TLA Start when Authorized '’MALT-Plus’ Flat Per Diem<br />

C. TLA Start when Authorized Per Diem (Ch 4, Part B)<br />

D. TLA when a Member Arrives before a Dependent<br />

E. Dependent Arrives at or in the OCONUS PDS Vicinity before the Member<br />

F. Home Port Change<br />

G. Dependents’ Delayed Departure Authorized/Approved by the Secretarial Process<br />

H. TLA during Hospitalization Period<br />

I. Additional TLA Period<br />

J. TLA Stop<br />

SECTION C3: TLA UNDER SPECIAL CONDITIONS<br />

U9165 TLA UNDER SPECIAL CONDITIONS<br />

A. Member Must Vacate Established Permanent Gov’t Quarters/Private Sector Housing/Privatized<br />

Change 300 U9-ii<br />

12/01/11

Ch 9: OCONUS COLA & TLA Table of Contents<br />

Paragraph Title/Contents<br />

housing in the PDS Vicinity<br />

B. Deployment Period while away from PDS<br />

C. TLA when Tour Is Converted<br />

D. Member Acquires Dependent(s)<br />

E. PCS Order Cancelled/Revoked<br />

SECTION C4: TLA UPON DEPARTURE<br />

U9170 TLA UPON DEPARTURE<br />

A. General<br />

B. Dependents Depart before the Member<br />

C. Delayed Departure<br />

D. Early Permanent Housing Termination<br />

E. Member Detaches from a Ship away from Home Port<br />

F. Period of TDY/Deployment while Away from Old PDS<br />

G. TLA Authorization before PCS Order Issuance<br />

H. TLA Authorization during a Hospitalization Period<br />

SECTION C5: MISCELLANEOUS CONDITIONS<br />

U9175 LEAVE/PERMISSIVE TRAVEL EFFECT ON TLA<br />

A. Leave or Permissive <strong>Travel</strong> in the PDS Vicinity<br />

B. Leave or Permissive <strong>Travel</strong> Away from the PDS Vicinity<br />

U9180 OLD AND NEW PDS IN CLOSE PROXIMITY OR IN THE SAME COUNTRY<br />

A. General<br />

B. New PDS within Commuting Distance<br />

U9182 TLA FOR A RESERVE COMPONENT MEMBER<br />

SECTION C6: RATES PAYABLE, COMPUTATION PROCEDURES AND EXAMPLES<br />

U9185 RATES PAYABLE, COMPUTATION PROCEDURES AND EXAMPLES<br />

A. General<br />

B. Temporary Lodging Not Available at PDS<br />

C. Temporary Lodging Furnished by a GOV’T Contractor<br />

D. Temporary Lodging Occupied in Facilities Under GOV’T Jurisdiction<br />

E. General TLA Computation<br />

F.<br />

TLA while GOV’T QTRS Are Being Renovated, or if GOV’T QTRS Lack/Private Sector<br />

Housing Lacks a Stove and/or Refrigerator<br />

G. Temporary QRTS Contain Facilities for Preparing and Consuming Meals<br />

H. TLA Computation Examples<br />

SECTION C7: TLA – SPECIAL<br />

U9195 TLA – SPECIAL<br />

Change 300 U9-iii<br />

12/01/11

Ch 9: OCONUS COLA & TLA Table of Contents<br />

Paragraph Title/Contents<br />

A. General<br />

B. Requirements<br />

C. Submission Process<br />

D. Limitations<br />

E. TLA Examples<br />

PART D: MISCELLANEOUS CONDITIONS AFFECTING ALLOWANCE PAYMENTS<br />

U9200 MEMBER ASSIGNED TO SHIPS OR FLEET UNITS<br />

A. Delayed <strong>Travel</strong><br />

B. Member Assigned to Duty Aboard a Two-crew Submarine (SSBN)<br />

C. Fractional COLA for Member-without-Dependents<br />

U9205<br />

MEMBER SERVING AN UNACCOMPANIED TOUR OR ON UNUSUALLY ARDUOUS<br />

SEA DUTY<br />

A. General<br />

B. Member Serves an Unaccompanied Tour/on Unusually Arduous Sea Duty at the First PDS<br />

C.<br />

Reassignment from an Unaccompanied Tour/Unusually Arduous Sea Duty to Another<br />

Unaccompanied Tour/Unusually Arduous Sea Duty<br />

D. Member’s PDS Declared an Unaccompanied Tour Area<br />

E. Entry Permission Withdrawn while Dependents Are en Route<br />

F. Subsequent Reassignment to an Accompanied Tour Area<br />

G.<br />

Payment of Allowances to Member at Unaccompanied Tour/Unusually Arduous Sea Duty<br />

Station<br />

H. Dependents Relocate from a Designated Place at Personal Expense<br />

U9210 STATION ALLOWANCES WHEN BOTH HUSBAND AND WIFE ARE MEMBERS<br />

A. When Separate Households Are Maintained<br />

B. COLA when a <strong>Joint</strong> Household Is Maintained<br />

U9215 COLA INCIDENT TO EVACUATION OF THE MEMBER’S PDS<br />

A. A Member with Command-Sponsored Dependents<br />

B. A Member with Non-Command Sponsored Dependents<br />

U9220<br />

STATION ALLOWANCES WHEN DEPENDENTS TRAVEL BEFORE (IN ADVANCE OF)<br />

OR AFTER (DELAYED) THE MEMBER TRAVELS<br />

A. Advance <strong>Travel</strong><br />

B. Delayed <strong>Travel</strong><br />

C. Assigned to GOV’T QTRS<br />

U9225 STATION ALLOWANCES FOR FOREIGN-BORN DEPENDENTS EARLY RETURNED<br />

Change 300 U9-iv<br />

12/01/11

Ch 9: Station Allowances<br />

Part A: Definitions<br />

PART A: DEFINITIONS<br />

U9000 DEFINITION OF TERMS AS USED IN CHAPTER 9<br />

A. Member with Dependents. In Ch 9, a member who:<br />

1. Is authorized to have dependents reside at/in the member’s OCONUS PDS vicinity, and whose dependents<br />

do so reside, or<br />

U9000<br />

2. Is joined by or who acquires dependents while serving outside CONUS, provided the dependents are<br />

command-sponsored. The requirement to be command-sponsored does not apply to a member whose PDS is in<br />

a non-foreign OCONUS areas if the dependents who join or are acquired by the member are bona fide residents<br />

of the respective non-foreign OCONUS area, or are officers or employees of the U.S. stationed in the nonforeign<br />

OCONUS area, as the case may be, or<br />

3. On the PCS order effective date had a member spouse who was later released from active duty, or separated/<br />

retired from the Service, and remained in the vicinity of the first member’s former PDS.<br />

NOTE: A member is authorized COLA for all command-sponsored dependents (including a <strong>Federal</strong> employee<br />

spouse/child who is eligible for a post allowance in his or her own right).<br />

B. Member without Dependents. In Chapter 9, a member without dependents means a member:<br />

1. Who has no dependents, or<br />

2. Whose dependents do not reside at/ in the PDS vicinity, or<br />

3. Who is not a "member-with-dependents" under par. U9000-A, during the remainder of a tour in which<br />

dependents join or are acquired by the member, or<br />

4. Who has non-command-sponsored dependents residing at/in the PDS vicinity, or<br />

*5. Who does not have legal custody and control of the dependents (B-131142, 3 June 1957). NOTE: For<br />

COLA/TLA purposes a member paying child support is a member without dependents unless the member has<br />

command-sponsored dependents at the PDS other than the dependents on whose behalf the member is<br />

paying child support.<br />

NOTE: A member assigned to an unaccompanied tour or unusually arduous sea duty whose dependent remains<br />

at the member’s old OCONUS PDS or is at a designated place at an OCONUS location IAW par. U5222-D1 is a<br />

member without dependents at the member’s unaccompanied/unusually arduous PDS for station allowance<br />

purposes and is eligible for station allowances at the with-dependents rate for the dependent location. See par.<br />

U5222-D1d if a foreign-born spouse is returned to a foreign country and par. U5222-F3 when a dependent is at a<br />

designated place. Other than a dependent described in par. U5222-D1 or U5222-F3, a dependent must be<br />

command-sponsored for the member to receive station allowances based on the dependent’s presence.<br />

C. Station Allowances<br />

1. COLA authorized in Part B, and<br />

2. TLA authorized in Part C.<br />

Change 302 U9A-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part A: Definitions<br />

U9000<br />

D. Vicinity. In Ch 9, the country, state (when in Alaska or Hawai’i), or U.S. territory or possession within which<br />

the member's PDS is located. When a member resides with the dependent and commutes to the PDS, the dependent<br />

is deemed to be residing at/in the PDS vicinity even if at a place in an adjacent country or state. If the member's<br />

new PDS is in the same country, state (when in Alaska or Hawai’i), or U.S. territory or possession as the designated<br />

place, if the member is required to maintain two separate households (i.e., the member cannot commute daily from<br />

the dependent location to the PDS) a second station allowance may be authorized/approved through the Secretarial<br />

Process. In this case, the dependent is not at/in the "vicinity" of the member's PDS even though located in the same<br />

country, state or U.S. territory or possession. Except as provided in par. U9130-A1, temporary absences of a<br />

dependent from the member's residence, including absences of a dependent child attending school in another<br />

OCONUS location, do not affect COLA if the member maintains family-type QTRS/housing during the absence.<br />

E. GOV’T Dining Facility/Mess and GOV’T QTRS<br />

1. GOV’T Meals. In addition to GOV’T Dining Facility/Mess as defined in APP A, GOV’T dining facility/<br />

mess, for COLA purposes, also includes a facility providing meals to Uniformed Service members, with or<br />

without charge, under agreement with the GOV’T.<br />

2. GOV’T QTRS. In addition to GOV’T QTRS as defined in APP A, GOV’T QTRS include individual QTRS<br />

furnished with or without charge under agreement with the GOV’T.<br />

*F. Command-sponsored Dependent. See DoDI 1315.18, Procedures for Military Personnel Assignments, for DoD<br />

Services and/or Service regulations for dependent command sponsorship criteria. See par. U1010-B13.<br />

Change 302 U9A-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part B: COLA<br />

U9100 COLA<br />

PART B: COST-OF-LIVING ALLOWANCE (COLA)<br />

U9100-U9145<br />

*A. Purpose. COLA is authorized to assist a member in maintaining the purchasing power of the discretionary<br />

portion of spendable income while assigned to an OCONUS PDS. COLA is derived by comparing the OCONUS<br />

cost-of-living with the CONUS cost-of-living. An allowance to cover official entertainment expenses is not<br />

authorized by 37 USC §405 and is not included in JFTR.<br />

B. Allowances Payable. The COLA index for each OCONUS location is shown in APP J. COLA rates are based<br />

on the member's PDS except when the ship’s home port is the PDS for COLA purposes, par. U9200; when a<br />

dependent resides at a location other than the PDS ICW an unaccompanied assignment, par. U9205; or when a<br />

dependent is evacuated, par. U9215.<br />

C. COLA Calculation. COLA is prescribed as a daily rate. It is computed by using the member’s annual income<br />

(as determined by the member’s grade, years of service, and dependency status) to identify the member’s annual<br />

spendable income (as determined by the number of command sponsored dependents) which, when multiplied by the<br />

authorized COLA index determines the annual COLA. For detail computation steps, APP J.<br />

D. COLA Unique Expenses. In some OCONUS locations members incur expenses for items that are not incurred<br />

in CONUS. Under the procedures in APP J, Part II, reimbursement may be authorized for specific locations and<br />

specific types of expenses.<br />

U9105 COLA START/STOP<br />

A. Start. COLA generally starts on the day a member reports to a new PDS or the day a dependent arrives prior to<br />

the sponsor, as specified in par. U9220. COLA starts on the day after the member’s reporting day if, on the<br />

reporting day, a member is authorized ‘MALT-Plus’ per diem.<br />

B. Stop. COLA stops:<br />

1. The day before the member departs in compliance with a PCS order, or<br />

2. The day before the home port change effective date (from OCONUS) of the ship or unit to which the<br />

member is assigned (item 3 below for the exception),<br />

Unless:<br />

1. An extension is authorized through the Secretarial Process under par. U9220,<br />

2. COLA is authorized during a PCS between PDSs in close proximity under par. U9110, or<br />

3. Member without Dependent Undergoing a Home Port Change. Ordinarily COLA based on the rate for the<br />

old home port stops on the day before the home port change effective date and COLA based on the rate for the<br />

new home port begins on the home port change effective date. However, if a member without dependent is<br />

undergoing a home port change and the ship delays at the old home port after the home port change effective<br />

date (i.e., does not depart from the old home port before/on the home port change effective date) and QTRS on<br />

board the ship are not available (e.g., ship dry docked) a member without dependent is authorized COLA based<br />

on the old home port until the day the member moves back aboard the ship.<br />

U9110 COLA INCIDENT TO PCS BETWEEN PDSs IN CLOSE PROXIMITY<br />

When a member is ordered on a PCS between PDSs located in close proximity (with no intervening PDS) and, at the<br />

new PDS, the member continues to commute from the residence occupied while at the old PDS, COLA continues<br />

for the time between the member's detachment from the old PDS and reporting to the new PDS, unless otherwise<br />

prohibited. A member ordered on PCS with TDY en route is paid COLA during that period. If the COLA rate<br />

Change 302 U9B-1<br />

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Ch 9: Station Allowances<br />

Part B: COLA<br />

U9100-U9145<br />

differs between the old and new PDSs, the rate for the old PDS is paid through the day before the member reports to<br />

the new PDS.<br />

U9115 COLA FOR A MEMBER WITHOUT DEPENDENT<br />

A. Reduced COLA. A reduced COLA is paid to a member when both GOV’T QTRS and a GOV’T dining<br />

facility/mess are available. It is a reduced percentage rate (rounded to the closest penny) of the COLA rate<br />

computed IAW APP J for a member with 0 dependents living in private sector housing. The rate for Reduced<br />

COLA is:<br />

B. GOV’T Dining Facility/Mess Availability<br />

1 October 2011 63%<br />

NOTE 1: For COLA purposes – If the member purchases meals, or receives meals at no cost at a GOV’T dining<br />

facility/mess (par. U9000-E and APP A1), then a GOV’T dining facility/mess is available. Payment of BAS is<br />

independent of the reality of the GOV’T dining facility/mess being available.<br />

NOTE 2: The decision on COLA authority for a member with 0 dependents vs. the Reduced COLA rate in items 2<br />

and 3 below is predicated on whether or not the dining facility/mess is actually available to the member and<br />

whether or not the member is expected to purchase food for preparation in the GOV’T living QTRS/<br />

barracks/dormitory (barracks)/shipboard QTRS based on the meal preparation facilities in the GOV’T QTRS. If<br />

the commander authorizing COLA expects the member to cook and consume meals in the GOV’T QTRS, then<br />

COLA for a member with 0 dependents is authorized. However, if the member continues, or is expected to<br />

continue, to eat the majority of meals in the GOV’T dining facility/mess because meal preparation in the GOV’T<br />

QTRS is not expected, the Reduced COLA rate is authorized, regardless of whether or not BAS is paid to the<br />

member. A member, who routinely eats 2 or more meals a day in the dining facility/mess whether or not<br />

receiving BAS, should be receiving the Reduced COLA rate.<br />

1. Member with GOV’T QTRS and GOV’T Dining Facility/Mess Available. A member who has GOV’T<br />

QTRS available at the PDS (including aboard a ship) and a GOV’T dining facility/mess available, is authorized<br />

the Reduced COLA rate. The presence of a non-command-sponsored dependent at or near the PDS is not a<br />

reason for a member to receive COLA at the 0-dependent rate. In that situation, the member is still only<br />

authorized Reduced COLA rate.<br />

2. Member with GOV’T QTRS Available but without a GOV’T Dining Facility/Mess Available. A member<br />

who has GOV’T QTRS available but who does not have a GOV’T dining facility/mess available for 3 meals a<br />

day at the PDS is authorized COLA at the rate specified in APP J for a member with 0 dependents.<br />

3. Member with GOV’T QTRS Available but for Whom GOV’T Dining Facility/Mess Use is Impractical. A<br />

member who has GOV’T QTRS available, but whose commanding officer, or the commanding officer’s<br />

designee, furnishes a statement that GOV’T dining facility/mess use is impractical, is authorized the COLA<br />

computed as indicated in APP J for a member with 0 dependents.<br />

4. Enlisted Member Authorized to Mess Separately. An enlisted member for whom GOV’T QTRS are not<br />

available and who is authorized to mess separately (i.e., away from a GOV’T dining facility/mess), is<br />

authorized COLA computed as indicated in APP J for a member with 0 dependents.<br />

5. Member-Married-to-Member Couple Maintaining a <strong>Joint</strong> Residence. A member, who is authorized to mess<br />

separately and who maintains a joint residence with the spouse who also is a member, is authorized COLA<br />

computed as indicated in APP J for a member with 0 dependents (par. U9210).<br />

6. Member Authorized to Occupy Other Than GOV’T QTRS. A member in grade E-7 or higher, who has no<br />

dependent, has elected to not occupy GOV’T QTRS, and who is occupying private sector housing is authorized<br />

the COLA computed as indicated in APP J for a member with 0 dependents.<br />

Change 302 U9B-2<br />

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Part B: COLA<br />

U9100-U9145<br />

7. Member without Dependent Who Elects Not to Occupy Inadequate GOV’T QTRS. A member in grade E-6,<br />

who has no dependent, has elected to not occupy inadequate GOV’T QTRS, and who is occupying private<br />

sector housing is authorized the COLA computed as indicated in APP J for a member with 0 dependents.<br />

8. Member Who Has No Dependent and Is Assigned to a Ship. A member who:<br />

a. Has no dependent,<br />

b. Is assigned to permanent duty aboard a ship,<br />

c. Is in grade E-6 or above and elects not to occupy assigned shipboard GOV’T QTRS, or in the grade of<br />

E-4 or E-5 and is authorized to not occupy assigned shipboard GOV’T QTRS, and<br />

d. Occupies private sector housing,<br />

is authorized COLA computed as indicated in APP J for a member with 0 dependents.<br />

9. Both Spouses below Grade E-6 Assigned to Sea Duty. Each member of a member-married-to-member<br />

military couple (both below grade E-6) is authorized COLA as specified in APP J for a member with 0<br />

dependents if the spouses:<br />

a. Have no other dependent,<br />

b. Are assigned to permanent duty aboard ship(s),<br />

c. Elect to not occupy assigned shipboard QTRS, and<br />

d. Occupy a private sector housing.<br />

10. Member in Confinement. A member without dependent is not authorized COLA while in a confinement<br />

status serving a sentence as a result of disciplinary action.<br />

C. Leave Periods. If a member without dependent takes leave in CONUS, COLA continues for the first 30 days<br />

and stops as of day 31. If COLA is stopped, it starts again the day the member returns to the PDS from leave. If a<br />

member without dependent takes OCONUS leave, COLA continues during the entire leave period.<br />

U9120 NON-COMMAND-SPONSORED DEPENDENT IN PDS VICINITY<br />

A member, who is serving an unaccompanied tour at an OCONUS PDS, but is accompanied or joined by a noncommand<br />

sponsored dependent, is not authorized with-dependent COLA even if the dependent’s presence leads the<br />

member to choose not to use an available GOV’T dining facility/mess. The member is authorized COLA the same<br />

as any other member without dependent under par. U9115-A under the same conditions. If the member changes the<br />

tour election and agrees to serve the accompanied tour, with-dependent COLA under par. U9130 starts on the date<br />

the dependent is command-sponsored.<br />

Change 302 U9B-3<br />

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Ch 9: Station Allowances<br />

Part B: COLA<br />

U9125 FRACTIONAL COLA FOR A MEMBER-WITHOUT-DEPENDENT<br />

A member without dependent:<br />

U9100-U9145<br />

1. On duty at a PDS where a GOV’T dining facility/mess is available (member is receiving the Reduced COLA<br />

rate), and<br />

2. Whose duty, as distinguished from a travel status, requires the member's absence from the PDS (including a<br />

ship or other unit having an assigned home port (as opposed to an assigned permanent duty station) outside<br />

CONUS) during one or more meals,<br />

is authorized a pro rata share of the without-dependent COLA for each meal not furnished in a GOV’T mess in<br />

addition to the reduced COLA authorized in par. U9115-A1. The commanding officer, or an officer designated by<br />

the commanding officer for that purpose, must validate that the meals are not furnished. The amount payable is<br />

obtained by applying the percentages indicated in the following table for the meals involved to the daily COLA rates<br />

computed IAW APP J for a member with 0 dependents for the PDS, or in the case of a member assigned to a ship or<br />

other unit having an assigned OCONUS home port, the COLA for the place where the meals are taken.<br />

U9130 COLA FOR A MEMBER WITH DEPENDENT<br />

1 October 2011<br />

Meal Involved Applicable Percentage<br />

Morning 7%<br />

Noon 15%<br />

Evening 15%<br />

A. General. A member with dependent is authorized COLA based on the number of command-sponsored<br />

dependents at the PDS (par. U9210 for authority for member-married-to-member couples) regardless of GOV’T<br />

dining facility/mess availability (including aboard ship), except:<br />

1. For any day in excess of 30 consecutive calendar days that a member accompanied by all dependents is on<br />

leave in CONUS;<br />

2. When any dependent returns to CONUS for a temporary period in excess of 30 consecutive calendar days,<br />

the COLA payment beginning on the 31st day that a dependent is in CONUS is reduced to the rate specified in<br />

APP J for the number of dependents remaining at the PDS;<br />

3. When a dependent departs the PDS vicinity and returns to CONUS to attend school, the payment is reduced<br />

as of the day following the departure day to the rate specified in APP J for the number of dependents remaining<br />

at the PDS; or<br />

4. When one or more (but not all) dependents depart the PDS vicinity and early/advance-return to CONUS, the<br />

OCONUS COLA payment is reduced as of the day following the dependents’ departure to the rate specified in<br />

APP J, for the number of dependents remaining. If all the dependents early/advance-return to CONUS, the<br />

member becomes a member without dependent and the OCONUS COLA at the with-dependent rate terminates<br />

the day before the dependents depart the member’s PDS. See pars. U8024 and U8026 for CONUS COLA<br />

payment when all the dependents early/advance return at GOV’T expense.<br />

5. When in a confinement status as a result of disciplinary action, the member is authorized COLA for<br />

dependents only at the rate specified in APP J for the number of dependents who continue to reside in the PDS<br />

vicinity.<br />

B. Home Port Change. If a member:<br />

1. Is currently assigned to a ship or other fleet unit with an announced home port change, or<br />

Change 302 U9B-4<br />

02/01/12

Ch 9: Station Allowances<br />

Part B: COLA<br />

2. Is in receipt of a PCS order to a ship or other fleet unit with an announced home port change, and<br />

3. The dependent is authorized to travel to the new home port,<br />

the new home port is the member's PDS for COLA purposes (65 Comp. Gen. 888 (1986)).<br />

U9100-U9145<br />

C. PCS Order Amendment Changes the PDS. When, before joining dependents who have arrived at or in the<br />

vicinity of a new PDS OCONUS and on whose behalf COLA has been authorized, a member receives a PCS order<br />

amendment naming a different PDS, COLA at the original PDS rate ends on the dependent’s departure day for the<br />

newly designated PDS. COLA at the initial PDS can extend beyond 60 days after the amended order effective date<br />

only if specifically authorized/approved through the Secretarial Process. COLA at the new PDS rate based on the<br />

number of command sponsored dependents begins on the dependent’s arrival day.<br />

U9135 GEOGRAPHIC COLA LOCATIONS<br />

*The PDS geographic location governs the COLA index payable unless otherwise specified. Geographic locations are<br />

determined as outlined in APP J1, par. A.<br />

U9140 COLA REPORT SUBMISSION<br />

For COLA report submission, APP M.<br />

U9145 COLA FOR AN RC MEMBER<br />

Effective for an RC member called/ordered/entering active duty on/after 6 January 2006.<br />

NOTE: New rules apply for an RC member called/ordered to active duty for more than 30 days and who began to<br />

serve on active duty on/after 6 January 2006. If the active duty began prior to 6 January 2006, the new rules do<br />

not apply even if the member’s continuous service extends beyond 6 January 2006. A member whose service was<br />

extended on/after 6 January 2006, through an amended or modified order, and serves more than 30 days from<br />

the extension order, is authorized allowances under the new rules effective the date of the extension.<br />

A. General. An RC member, called/ordered from an OCONUS residence to active duty/ADT, is authorized COLA<br />

in the circumstances described in pars. U9145-B and U9145-C. When a member is authorized COLA at the withdependent<br />

rate for the PLEAD, there is no command-sponsorship requirement. The member must reside<br />

permanently in the area concerned at the time called/ordered to active duty (55 Comp. Gen. 135 (1975)).<br />

Change 302 U9B-5<br />

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Ch 9: Station Allowances<br />

Part B: COLA<br />

U9100-U9145<br />

B. Called/Ordered to Active Duty for More Than 30 Days. An RC member called/ordered to active duty (TDY or<br />

PCS) from an OCONUS location for 31 or more days is authorized COLA for the primary OCONUS residence<br />

location at the time called/ ordered to active duty beginning on the first active duty day. This rate continues for the<br />

tour duration except as noted below.<br />

1. Called/Ordered to Active Duty-for-Training for 140 or More Days. The initial rate terminates on the day<br />

before the day the member reports at the duty location prescribed in the active duty order. Authority for COLA<br />

for the PDS location begins on the day the member reports at that location. A member called/ordered to ADT<br />

from a CONUS location for 140 or more days at one location is authorized COLA in the same manner as a<br />

member already on active duty.<br />

2. Called/Ordered to Active-Duty-for-Other-Than-Training for More Than 180 Days With PCS Allowances.<br />

Except as provided in par. U9145-B3, the initial primary OCONUS residence location rate terminates on the<br />

day before the member reports at the PDS duty location prescribed in the active duty order. PDS location<br />

COLA authority begins on the day the member reports at that location (e.g., Member reports on 30 June.<br />

Primary OCONUS residence location COLA is paid for 29 June and new PDS COLA commences on 30 June).<br />

A member called/ordered to active duty-for-other-than-training from a CONUS location for more than 180 days<br />

at one OCONUS PDS location is authorized COLA as of the day the member reports at that location (e.g.,<br />

member departs CONUS home on 29 September and reports to the OCONUS PDS on 30 September. COLA<br />

for the OCONUS PDS begins on 30 September).<br />

3. Called/Ordered to Active-Duty-for-Other-Than-Training for More Than 180 Days but Not Authorized HHG<br />

Transportation. Except when HHG transportation is authorized, an RC member called/ordered to active-dutyfor-other-than-training<br />

for more than 180 days at one location, away from the member’s OCONUS principal<br />

place of residence (at the time called/ordered to active duty) is:<br />

a. Assigned to duty at that residence, and<br />

b. Paid COLA at that location rate.<br />

HHG transportation under a TDY order IAW Ch 4, Part H, does not affect this authority. COLA authority<br />

begins on the first active duty day.<br />

C. Called/Ordered to Active Duty for Less than 31 Days. An RC member called/ordered to active duty from an<br />

OCONUS location for less than 31 days is authorized COLA if the call/order to active duty is:<br />

1. In support of a contingency operation (APP A1, "CONTINGENCY OPERATION"); or<br />

2. Whenever there is no per diem authority.<br />

The member is authorized COLA at the rate prescribed for the member’s principal place of residence location at the<br />

time called/ordered to active duty (55 Comp. Gen. 135 (1975)).<br />

Change 302 U9B-6<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 1: General<br />

U9150 GENERAL<br />

SECTION 1: GENERAL<br />

U9150-U9157<br />

A. Purpose. TLA is provided to partially reimburse a member for the more than normal expenses incurred while<br />

occupying temporary lodgings:<br />

1. Upon initial arrival (reporting) at an OCONUS PDS (includes reporting for TDY at an activity within the<br />

new OCONUS PDS limits (B-208740, 31 January 1983)) and waiting for a GOV’T QTRS assignment, or while<br />

completing arrangements for other private sector housing when GOV’T QTRS are not available;<br />

2. When based on the OCONUS TLA Authority’s written guidance, the appropriate official determines that for<br />

reasons beyond the member’s control (does not include a ship entering any type of maintenance availability), it<br />

is necessary for a member, once established in permanent GOV’T QTRS/private sector housing/ privatized<br />

housing or waiting to reoccupy the vacated permanent GOV’T QTRS/private sector housing/privatized housing;<br />

3. While seeking permanent GOV’T QTRS/private sector housing following a TDY period when a memberwithout-dependents<br />

vacated permanent GOV’T QTRS/private sector housing before a TDY assignment of 90 or<br />

more days (59 Comp. Gen. 486 (1980));<br />

4. While house-hunting after the member arrives at the new PDS and reports for duty ICW a PCS;<br />

5. Immediately preceding PCS departure from an OCONUS PDS (includes reporting for TDY at a location<br />

within the old OCONUS PDS limits (B-208740, 31 January 1983) after GOV’T QTRS/private sector housing is<br />

vacated ICW a PCS order; or<br />

6. During a member’s hospitalization period while en route between PDSs when dependents are required to use<br />

OCONUS temporary lodgings during the hospitalization period.<br />

NOTE 1: A member who retires/separates, stays in the PDS area, and then moves at a later date, or moves to an<br />

OCONUS HOR/HOS location selected by the member, is not eligible for TLA.<br />

*NOTE 2: TLA is not intended, and must not be allowed to be used, for the personal enrichment of a member by<br />

providing TLA for other than the purpose intended. Disciplinary action addressed in par. U1035applies when<br />

TLA is provided for inappropriate reasons.<br />

NOTE 3: See par. U9220 regarding authorizing/approving TLA ICW dependents’ advance arrival and/or delayed<br />

travel.<br />

NOTE 4: A member may be paid COLA, BAH and/or OHA, if applicable, when paid TLA.<br />

B. Implementation<br />

1. In a country/area in which only one Service is represented, the senior commander (OCONUS TLA<br />

Authority) must issue written TLA guidance for the country/area.<br />

2. In countries/areas where more than one Service is represented, the senior commander/designee (i.e., the<br />

OCONUS TLA Authority) must issue written guidance for all Services in the country/area. The OCONUS<br />

TLA Authority may delegate authority as determined appropriate to judiciously administer TLA.<br />

3. A copy of the written material, and changes to/re-issuances of the written material implementing this<br />

authority, must be provided to the Per Diem, <strong>Travel</strong> and Transportation Allowance Committee by:<br />

a. Mail: Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

ATTN: Policy & <strong>Regulations</strong> Branch<br />

4800 Mark Center Drive<br />

Change 302 U9C1-1<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 1: General<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000, or<br />

b. FAX: (571) 372-1301<br />

U9150-U9157<br />

*for review IAW DoDD 5154.29 before implementation. This written material must be coordinated in the<br />

country/area with the Uniformed Services present there, must be consistent with par. U9150, and must be<br />

designed to uniformly authorize TLA to each member of each Uniformed Service.<br />

C. OCONUS TLA Authority Responsibilities<br />

1. TLA Determination<br />

a. The OCONUS TLA Authority causes the determination to be made whether or not it is necessary for the<br />

member and/or dependent(s) to occupy temporary lodgings when the first arrive at, or immediately before<br />

they leave, an OCONUS PDS.<br />

b. If temporary lodgings occupancy is necessary, the requirements in par. U9150-C1e(1) through (8) must<br />

be met before TLA payment.<br />

c. If GOV’T QTRS are not available, the member should be prepared to provide written certification to<br />

support any voucher documentation submitted if required by finance regulations.<br />

*d. When GOV’T QTRS are available and other lodgings are used, lodging reimbursement is limited to the<br />

GOV’T QTRS’ cost IAW Ch 2, Part H.<br />

e. It is the OCONUS TLA Authority’s responsibility to ensure that the member is advised:<br />

(1) Upon arrival, of the responsibility to aggressively seek permanent GOV’T QTRS/private sector<br />

housing (not applicable when it is known that the member is to be assigned GOV’T QTRS), and to<br />

follow up and review (at intervals of 15 or fewer days as determined by the TLA Authority) the<br />

member’s progress in obtaining permanent GOV’T QTRS/private sector housing;<br />

(2) Upon arrival, of the requirement to register with an official and to keep that official periodically<br />

informed (at intervals of 15 or fewer days as determined by the TLA Authority) of progress in<br />

obtaining permanent GOV’T QTRS/private sector housing. NOTE: The member does not have to<br />

report progress in obtaining permanent private sector housing when it is known that the member is<br />

to be assigned to GOV’T QTRS.;<br />

(3) Of the responsibility to furnish a statement to the official described above in par. U9150-C1e(2)<br />

indicating TLA commencement and/or termination;<br />

(4) Of any limit on the number of authorized TLA days (for arrival or departure) and of any written<br />

justification requirement for a TLA extension to the maximum number of days in pars. U9160 and<br />

U9170;<br />

(5) Of the requirement to relocate to other permanent GOV’T QTRS/private sector housing or to<br />

reoccupy the GOV’T QTRS/private sector housing formerly occupied, as soon as practical if the<br />

conditions in par. U9150-A2 apply;<br />

(6) That TLA payment depends on the expenses incurred at the temporary lodgings (excluding<br />

lodging expenses when staying with friends or relatives) and of the need to obtain and keep receipts for<br />

lodging expenses to support TLA payment;<br />

(7) Of the list of recommended temporary lodgings and provided encouragement to use these<br />

recommended facilities; and<br />

Change 302 U9C1-2<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 1: General<br />

(8) That lodging expenses are not allowed while staying with friends/relatives.<br />

U9150-U9157<br />

If, using written guidance of the OCONUS TLA Authority, a determination is made that the member has<br />

not complied with the TLA requirements or has failed to submit acceptable reasons for noncompliance,<br />

TLA payment or further TLA authority must be denied.<br />

2. Determining Additional TLA Periods<br />

a. In addition to the responsibilities in par. U9150-B1, before authorizing/approving additional TLA<br />

periods upon initial arrival (par. U9160-G), delayed departure (par. U9170-C), or early permanent GOV’T<br />

QTRS/private sector housing termination (par. U9170-D), the OCONUS TLA Authority’s written guidance<br />

is used to determine whether or not an undue financial hardship can result if an additional TLA period is<br />

not authorized/approved.<br />

b. Personal inconvenience to a member/dependent(s) is never a determining factor.<br />

c. Applications for additional TLA periods must establish the need for continuance.<br />

d. In the written guidance regarding making the continuation determination, the OCONUS TLA Authority<br />

must direct consideration of the daily amount of:<br />

(1) TLA the member has received or will receive;<br />

(2) Current and estimated expenses for temporary lodgings occupancy;<br />

(3) Housing allowance for a member who has one or more command-sponsored dependents in the<br />

OCONUS PDS vicinity, on whose behalf the member is authorized TLA, and for those with no<br />

dependents;<br />

NOTE: Housing allowance is not a consideration when paid for a dependent(s) at a place other than<br />

the member’s PDS, or at the with-dependent rate to a member receiving TLA for the member only.<br />

(4) FSH.<br />

e. If a member is not expected to incur any excess costs or suffer undue financial hardship, the OCONUS<br />

TLA Authority’s written guidance should require disapproval of any additional TLA period.<br />

3. Economical TLA Administration<br />

a. TLA costs should be minimized by effective OCONUS TLA Authority guidance and management<br />

attention at all levels to:<br />

(1) Preclude the need for TLA,<br />

(2) Shorten the authorized period, and<br />

(3) Reduce the amount payable.<br />

b. The following duties should be emphasized in the OCONUS TLA Authority’s written guidance to help<br />

the member locate permanent QTRS. The guidance should ensure that:<br />

(1) Existing GOV’T transient facilities are used to the fullest possible extent by a member and/or<br />

dependents upon PDS arrival and/or departure by usage policy that makes the GOV’T transient<br />

facilities more available to a member in a TLA status and/or dependents;<br />

Change 302 U9C1-3<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 1: General<br />

U9150-U9157<br />

(2) Leased QTRS furnished and equipped for housekeeping for temporary occupancy by families upon<br />

arrival/departure are used when practical;<br />

(3) Contact with the local private sector permanent housing market is maintained and incoming<br />

families are furnished with reliable, realistic, and current information concerning private sector<br />

permanent housing location, availability, description, and cost;<br />

(4) Use of temporary lodgings, with facilities for preparing and consuming meals, is promoted;<br />

(5) The member is aware of GOV’T-owned furniture, maintained for temporary loan to arriving and<br />

departing families to occupy permanent GOV’T QTRS and/or private sector housing before the HHG<br />

arrive and continue occupancy after the HHG have been picked up for shipment before the member<br />

and/or dependents depart;<br />

(6) Permanent GOV’T QTRS are/private sector housing is occupied as soon as possible upon arrival<br />

and not vacated sooner than necessary upon departure, and cause TLA termination on the day before<br />

the date permanent GOV’T QTRS/private sector housing could reasonably be occupied, when<br />

permanent GOV’T QTRS are/private sector housing is not occupied;<br />

(7) That requirements for dependent travel authorities contain advice to the member about appropriate<br />

items for inclusion UB (e.g., blankets, linens, kitchen utensils, dishes, and tableware); and<br />

(8) An up-to-date list of approved temporary lodgings is maintained, and that lodging inspections are<br />

provided at appropriate intervals.<br />

U9155 GENERAL TLA PAYMENT CONDITIONS<br />

A. TLA Authority. TLA may be authorized when the TLA Authority determines it is necessary that a member<br />

and/or dependents occupy temporary lodgings at personal expense.<br />

B. Non-Occupancy. Non-occupancy of accommodations during a portion of the authorized TLA period does not<br />

prevent authorized reimbursement for other days during the TLA period.<br />

C. TLA Periods. An initial TLA period and an additional authorized TLA period do not have to be continuous.<br />

D. Unaccompanied Tour. A member serving an unaccompanied tour is not authorized TLA when an available<br />

GOV’T dining facility/mess is not used and/or available GOV’T QTRS are not occupied because a non-commandsponsored<br />

dependent is in the PDS vicinity.<br />

E. Multiple Allowances. TLA may be paid, in addition to TQSE or TQSA for a civilian employee, (see JTR, Ch 5,<br />

Part H) as long as TLA and TQSE/TQSA payments cover different expenses. Duplicate payment for the same<br />

expenses is not authorized. The couple may not each receive PCS travel and transportation allowance payments for<br />

the same purpose or expense (54 Comp. Gen. 892 (1975)).<br />

U9157 ADVANCE PAYMENT<br />

An advance may be paid for the number of authorized TLA days, after authority is provided based on the<br />

appropriate directive(s) issued under par. U9150.<br />

Change 302 U9C1-4<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 2: Initial Assignment<br />

U9160 INITIAL ASSIGNMENT<br />

A. General<br />

SECTION 2: INITIAL ASSIGNMENT<br />

1. TLA authority for an OCONUS PDS assignment requiring a residence change ordinarily should not exceed<br />

60 days. A period in addition to 60 days may be authorized/approved for the specific reasons in par. U9160-I.<br />

The initial 60-day period begins on the same date as COLA. TLA days do not have to be consecutive (e.g.,<br />

TDY, hospitalization, or leave taken away from the PDS).<br />

U9160<br />

2. At the end of the first 15 or fewer day TLA period specified in par. U9150-C1e(1), or the longer period<br />

authorized under extenuating circumstances, the OCONUS TLA Authority’s guidance should address review of<br />

the member’s situation to determine the progress in obtaining permanent housing.<br />

3. If the member’s efforts appear deficient, the member must be reminded of responsibilities in the matter.<br />

Unexcused failure to comply with the diligent search requirement should result in TLA termination (not<br />

applicable when it is known the member is awaiting assignment to GOV’T QTRS).<br />

4. The member’s absence from the PDS due to TDY, maneuvers, being aboard ship, sickness, hospitalization,<br />

serious illness of dependents, or other acceptable reasons, excuses the member’s failure to aggressively seek<br />

permanent housing during the absence, illness, etc., and postpones the date for submitting information required<br />

by par. U9150-C1. This applies when evaluating the member’s progress toward obtaining permanent GOV’T<br />

QTRS /private sector housing and in determining TLA authorization/approval during each succeeding period.<br />

5. TLA accrual provisions (par. U9185-E) are applied in computing TLA upon arrival.<br />

B. TLA Start when Authorized ‘MALT-Plus’ Flat Per Diem. When ‘MALT-Plus’ flat per diem is payable on the<br />

reporting day to a new PDS, TLA for the member/dependent(s) is not authorized for that day.<br />

C. TLA Start when Authorized Per Diem (Chapter 4, Part B)<br />

1. Reporting Day to PDS. When a member and/or dependents occupy temporary lodgings on the reporting day<br />

to the new PDS, the member may be authorized TLA for the member and/or dependents.<br />

2. Period while Awaiting the Ship’s Arrival<br />

a. When a member is in a per diem status at the OCONUS home port awaiting arrival of the ship to which<br />

assigned, TLA on the member’s behalf is not payable during the waiting period beginning the arrival day at<br />

the home port and extending through the day before the actual reporting day aboard the ship as the member<br />

is in a TDY status awaiting the ship’s arrival and eligible for per diem. NOTE: This is because the ship is<br />

the member’s PDS for personal travel and until reporting to the ship, the member has not reached the<br />

new PDS.<br />

b. Except on the reporting day to the ship (par. U9160-C1), lodging costs for lodging jointly occupied by<br />

the member and dependents are apportioned 50% for the member and 50% for dependents (regardless of<br />

the number of family members) when a member in a per diem status is receiving TLA for dependents while<br />

at the home port.<br />

c. On the actual reporting day aboard the ship, the lodging cost for lodging jointly occupied by the member<br />

and dependent is not divided between the member and the dependent; the entire lodging cost (100%) is<br />

included as a TLA expense.<br />

d. The number of dependents occupying temporary lodgings in the PDS area, or the home port when the<br />

new PDS is a ship, determines the TLA rate payable on behalf of dependents for days when a member is<br />

authorized per diem.<br />

Change 302 U9C2-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 2: Initial Assignment<br />

*3. TDY/Deployment Period while Away from New PDS. A member receiving TLA who is ordered on TDY<br />

after arrival at a new PDS, or who is ordered on deployment from the home port or permanent duty location of<br />

the ship, staff or afloat unit, may continue to receive TLA on the member’s behalf and may include the<br />

member’s share of the temporary lodging cost as a TLA expense when, because of the member’s military<br />

assignment, those temporary lodging must be retained at the new PDS or the home port or permanent duty<br />

location of the ship, staff, or afloat unit (59 Comp. Gen. 58 (1979)). The member’s order must be annotated<br />

with, or have attached to it, certification that retaining the TLA lodging was because of military necessity and<br />

not because of the member’s personal choice/convenience.<br />

D. TLA when a Member Arrives before a Dependent. When a member arrives at an OCONUS PDS before a<br />

dependent, the member may be authorized TLA if the conditions in par. U9155-A are met. Upon the dependent’s<br />

arrival, TLA also may be authorized/approved for the member and/or dependent for the period the member/<br />

dependent is/are required to use temporary lodgings. If the dependent arrives after the initial 60-day period in par.<br />

U9160-A expires, an additional TLA period may be authorized under par. U9160-G whether or not TLA was paid<br />

during the initial 60-day period.<br />

E. Dependent Arrives at or in the OCONUS PDS Vicinity before the Member. When a dependent arrives at or in<br />

the OCONUS PDS vicinity in advance of a member following Secretarial authority for/approval of advance<br />

dependent arrival under par. U10412, the dependent’s TLA start date is the day TLA is authorized for the member<br />

provided the dependents are command-sponsored as indicated in par. U9000-A2.<br />

U9160<br />

*F. Home Port Change. The new home port is the member’s PDS for TLA purposes (65 Comp. Gen. 888 (1986)) if<br />

a member is:<br />

1. Currently assigned to a ship or other fleet unit with an announced home port change, or<br />

*2. In receipt of a PCS order to a ship or other fleet unit with an announced home port change,<br />

and the dependent is authorized to travel to the new home port.<br />

G. Dependent’s Delayed Departure Authorized/Approved by the Secretarial Process. When a dependent departs the<br />

OCONUS PDS vicinity after the member, following Secretarial Process authorization/approval under par. U10412<br />

of the delayed travel, TLA for the dependent is authorized under the same conditions as applicable to a member.<br />

H. TLA during Hospitalization Period. A member receiving TLA, who is hospitalized after arrival at a new PDS,<br />

may continue to receive TLA on the member's behalf. When, despite the member's hospitalization, TLA lodging<br />

must be retained at the new PDS, the member's share of temporary lodging cost is included as a TLA expense. The<br />

member's order must be annotated, or have attached to it, certification that retaining the TLA lodging was because of<br />

military necessity (i.e., the member's hospitalization) and not because of the member's personal choice/convenience.<br />

I. Additional TLA Period. The OCONUS TLA Authority’s authorizing/approving official(s) (par. U9150) may<br />

authorize/approve a period in addition to the initial 60-day maximum which may follow immediately after the initial<br />

period or begin at some later date after expiration of the initial 60-day period. The additional period may be<br />

authorized/approved when any of the following reasons exist and the reason(s) is/are determined to be beyond the<br />

member's/dependents' control:<br />

1. Non-arrival of HHG;<br />

2. Delay in availability of/assignment to GOV’T QTRS due to Service requirements;<br />

3. Acts of God, fire, flood, earthquake, riot, civil unrest, or other disturbances that make normally available or<br />

anticipated GOV’T QTRS or private sector housing temporarily or permanently uninhabitable or unavailable.<br />

4. Withdrawal of private sector housing from the market by a landlord;<br />

Change 302 U9C2-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 2: Initial Assignment<br />

U9160<br />

5. The member is unable to secure private sector housing that the housing officer considers suitable to the<br />

member's needs, in an acceptable location, and comparable to and within the price range of housing currently<br />

being used by other members in the area. NOTE: This does NOT mean the housing lease cost cannot exceed<br />

the OHA ceiling; it can.; or<br />

6. The member is/dependent(s) are hospitalized or the member’s duties require the member to be away from<br />

the PDS (home port, if attached to a ship) resulting in curtailment of opportunities to arrange for permanent<br />

GOV’T QTRS /private sector housing. The additional TLA period is authorized/approved in increments of 15<br />

or fewer days.<br />

J. TLA Stop. Unless TLA is terminated sooner for one of the reasons in par. U9150-C1e or elsewhere in this Part,<br />

TLA authority upon initial arrival stops on the day before the day a member occupies permanent GOV’T QTRS or<br />

private sector housing. With the exception of the extra lodging charges allowable (see pars. U9185-A2, U9185-C<br />

and U9185-D), no expenses incurred on the permanent GOV’T QTRS /private sector housing occupancy day are<br />

allowable in computing TLA. NOTE: In any case, TLA must stop the day HHG are delivered.<br />

Change 302 U9C2-3<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 2: Initial Assignment<br />

BLANK PAGE<br />

U9160<br />

Change 302 U9C2-4<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 3: Special Conditions<br />

SECTION 3: TLA UNDER SPECIAL CONDITIONS<br />

U9165 TLA UNDER SPECIAL CONDITIONS<br />

A. Member Must Vacate Established Permanent GOV’T QTRS /Private Sector Housing/Privatized housing in the<br />

PDS Vicinity<br />

1. The TLA period for situations in par. U9150-A2, is for the entire period the member is required to use<br />

temporary lodgings if authorized/approved by the OCONUS TLA Authority.<br />

U9165<br />

2. TLA begins the day temporary lodgings are first used and ends on the day before the day permanent GOV’T<br />

QTRS are/private sector housing/privatized housing is reoccupied or when the OCONUS TLA Authority<br />

determines TLA is no longer justified.<br />

3. TLA computation does not include any expenses incurred before the TLA period begins or after it ends,<br />

except for extra lodging charges authorized in par. U9185-A2, U9185-C, or U9185-D.<br />

4. TLA is to be terminated if the OCONUS TLA Authority determines that TLA is no longer necessary (i.e., no<br />

excess costs, or the member fails to accept adequate permanent GOV’T QTRS or the member stops diligently<br />

searching for permanent private sector housing.<br />

*B. Deployment Period while Away from PDS. A member receiving TLA who is ordered on deployment from the<br />

home port of the ship, staff or afloat unit, is authorized to continue to receive TLA on the member’s behalf and may<br />

include the member’s share of temporary lodging cost when, because of the member’s assignment, the temporary<br />

lodging must be retained at the home port or permanent duty location of the ship, staff, or afloat unit (59 Comp.<br />

Gen. 58 (1979)). The member’s order must be annotated with, or have attached to it, certification that retaining the<br />

TLA lodging was because of military necessity and not because of the member’s personal choice/convenience.<br />

C. TLA when Tour Is Converted. A member whose tour is converted to an accompanied tour may be eligible for<br />

TLA for the member and command-sponsored dependents who were dependents on the PCS order effective date to<br />

the OCONUS PDS if par. U9150-C conditions are met. The member must make every reasonable effort to find<br />

suitable permanent GOV’T QTRS /private sector housing for the dependents before they arrive. TLA may be<br />

authorized/approved for the member and dependents only if the member, for reasons beyond the member’s control,<br />

is unable to find suitable permanent GOV’T QTRS /private sector housing for the dependents before they arrive.<br />

D. Member Acquires Dependent(s). A member serving an OCONUS tour who had no dependents on arrival but<br />

who acquires dependents during that tour is not eligible for TLA for those dependents upon arrival at the PDS<br />

because the member was without dependents on the effective date of the PCS order (B-186628, 17 September 1976).<br />

A member may be authorized TLA for the member, when eligible, and/or for dependents acquired while serving at<br />

an OCONUS PDS if the dependents are command-sponsored at the PDS from which departing.<br />

E. PCS Order Cancelled/Revoked. When the member’s PCS order is cancelled/ revoked after the member occupies<br />

temporary lodgings, the member may receive TLA reimbursement up to the maximum number of days allowable.<br />

Change 302 U9C3-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 3: Special Conditions<br />

BLANK PAGE<br />

U9165<br />

Change 302 U9C3-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 4: TLA upon Departure<br />

U9170 TLA UPON DEPARTURE<br />

A. General<br />

SECTION 4: TLA UPON DEPARTURE<br />

1. The TLA period upon departure should not exceed the last 10 days before the day the member departs the<br />

PDS in compliance with a PCS order, except when:<br />

U9170<br />

a. One or more dependents remain in the old PDS vicinity IAW par. U9205-B1or U9220. TLA must not<br />

exceed the last 10 days preceding the day the last dependent departs, without regard to the effective date of<br />

the PCS order from that PDS;<br />

b. A longer TLA period is authorized due to delayed departure (par. U9170-C) or early termination of<br />

permanent GOV’T QTRS/private sector housing (par. U9170-D);<br />

c. The member/dependent(s) is hospitalized or the member’s duties require the member to be away from<br />

the PDS (home port, if attached to a ship).<br />

2. The PCS order effective date is defined in APP A.<br />

3. The TLA accrual provisions (par. U9185-E) apply in computing TLA upon departure.<br />

4. Expenses incurred on the departure day are not considered except that TLA for the preceding day may be<br />

increased under par. U9185-A2, U9185-C, or U9185-D as a result of lodging costs imposed for the temporary<br />

lodging vacating day.<br />

B. Dependents Depart before the Member. When dependents depart an OCONUS PDS before the member, TLA<br />

may be authorized for the member and dependents when the conditions in par. U9155-A are met. TLA incident to<br />

the dependents’ departure must not exceed the last 10 days before the last dependent departs, and must not begin<br />

earlier than the issue date of the PCS order, or official alert notice. Upon departure of the member at a later date,<br />

TLA may again be authorized/approved for the member as in par. U9170-A.<br />

C. Delayed Departure. When the period authorized by par. U9170-A has begun and actual departure is delayed<br />

through no fault of the member or dependents (to include dependents’ delay due to the member’s death, see par.<br />

U10424), TLA may be authorized/approved by the authorizing/approving official (see par. U9150), in increments of<br />

10 or fewer days, for the entire period that temporary lodging must be used.<br />

D. Early Permanent Housing Termination. When, for reasons beyond the control of the member and/or dependents,<br />

permanent GOV’T QTRS/private sector housing must be relinquished more than 10 days before the estimated<br />

departure date, the authorizing/approving official (see par. U9150) may authorize/approve TLA beginning the day<br />

the permanent GOV’T QTRS/private sector housing is relinquished for reasons such as the following:<br />

1. The transportation officer determines it necessary to ship HHG, after considering anticipated leave,<br />

necessary travel time, HHG shipping transit times, compliance with requirements of local packing/crating/<br />

shipping agencies, meeting shipping schedules, and other requirements related to HHG shipments;<br />

2. Expiration/termination of lease/rental agreement occurs after a member has the PCS order or alert notice;<br />

3. The landlord withdraws private sector housing from the market;<br />

4. The authorizing/approving official (see par. U9150) determines that an Act of God, fire, flood, earthquake,<br />

riot, civil unrest, or other disturbance makes occupancy of permanent GOV’T QTRS/private sector housing<br />

inadvisable;<br />

Change 302 U9C4-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 4: TLA upon Departure<br />

5. The member is required by lease, custom, or law to vacate private sector housing in advance of the leases<br />

expiration to permit inspection, finalization of utility bills and deposits, redecoration, and/or adjudication of<br />

damage claims;<br />

6. The lease, custom, or law requires that private sector housing be surrendered at a fix date more than 10 days<br />

before the scheduled departure;<br />

U9170<br />

7. Housing authorities require the member to vacate permanent GOV’T QTRS for the GOV’T’s convenience to<br />

permit its readying for, and/or assignment to, another member;<br />

8. The OCONUS TLA Authority determines that permanent GOV’T QTRS/private sector housing must be<br />

relinquished under circumstances/reasons other than those stated in pars. U9170-D1, U9170-D2, U9170-D3,<br />

U9170-D4, U9170-D5, U9170-D6, and U9170-D7.<br />

The principles in par. U9150-C2 must be applied in determining the need for TLA. TLA is authorized/approved<br />

only for the number of days needed to prevent undue financial hardship to the member during the period involved,<br />

as determined by the OCONUS TLA Authority.<br />

E. Member Detaches from a Ship Away from Home Port. When a member detaches on a PCS from an OCONUS<br />

home ported ship while the ship is away from its home port and returns to the home port, the member may be<br />

authorized TLA on the member’s behalf unless authorized per diem. If the member is authorized per diem at the<br />

home port, no TLA authority exists for the member and only the dependents occupying temporary lodging at the<br />

home port are considered in determining the rate payable under par. U9185-A.<br />

*F. Period of TDY/Deployment while Away from the Old PDS. A member receiving TLA preceding PCS<br />

departure, who is ordered on TDY away from the PDS, or who is ordered on deployment from the home port or<br />

permanent duty location of the ship, staff, or afloat unit, may continue to receive TLA on the member’s behalf. The<br />

member’s temporary lodging cost share is to be included as a TLA expense when, because of the member’s military<br />

assignment, temporary lodging must be retained at the old PDS or the home port or permanent duty location of the<br />

ship, staff, or afloat unit (59 Comp. Gen. 58 (1979)). The member’s order must be annotated with, or have attached<br />

to it, certification that retaining the TLA lodging was because of military necessity and not because of the member’s<br />

personal choice/convenience.<br />

G. TLA before PCS Order Issuance<br />

1. A member may be authorized TLA before a PCS order is issued based on a written statement from the PCS<br />

AO, or the designated representative, that the member was advised before the PCS order was issued that such an<br />

order would be issued. The member must be prepared to provide this statement if finance procedures require<br />

that the voucher be supported by the statement.<br />

2. The length of time between when the PCS order is issued and the member receives written advice that the<br />

order is to be issued may not exceed the relatively short period between the time when a PCS order<br />

determination is made and the date when the order is actually issued.<br />

*3. General information concerning order issuance before the determination is made to actually issue the order,<br />

such as the date of eventual release from active duty, expiration of term of service, retirement eligibility,<br />

expected rotation from OCONUS duty, etc., is not advice that the order is to be issued (52 Comp. Gen. 769<br />

(1973)).<br />

H. TLA during a Hospitalization Period. A member who is receiving TLA before PCS departure, and who is<br />

hospitalized, may continue to receive TLA on the member’s behalf and may include the member’s share of the<br />

temporary lodging cost as a TLA expense when because of the hospitalization, temporary lodging must be retained<br />

at the old PDS. The member’s order must be annotated with, or have attached to it, certification that retaining the<br />

TLA lodging was because of the hospitalization and not because of the member’s personal choice/ convenience.<br />

Change 302 U9C4-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 5: Misc Conditions<br />

SECTION 5: MISCELLANEOUS CONDITIONS<br />

U9175 LEAVE/PERMISSIVE TRAVEL EFFECT ON TLA<br />

U9175-U9182<br />

A. Leave or Permissive <strong>Travel</strong> in the PDS Vicinity. TLA may be paid for any day a member is on leave or<br />

permissive travel in the PDS vicinity, after reporting for duty, while seeking private sector housing or awaiting<br />

GOV’T QTRS assignment. The provision enables a member to complete PCS travel and be placed on leave so that<br />

station allowance eligibility is established (by reporting in to the new PDS).<br />

B. Leave or Permissive <strong>Travel</strong> Away from the PDS Vicinity. TLA is not payable for any day a member is on leave<br />

or permissive travel away from the PDS vicinity, unless one or more dependents remain(s) in the PDS vicinity to<br />

continue to seek private sector housing or while awaiting GOV’T QTRS assignment. In that case, the number of<br />

dependents who continue to occupy temporary lodgings determines the rate payable. In either case, postponement<br />

of TLA pending return is not authorized. This provision helps ensure that TLA is paid only ICW the PDS. See par.<br />

U9150-A4.<br />

U9180 OLD AND NEW PDS IN CLOSE PROXIMITY OR IN THE SAME COUNTRY<br />

A. General. Except as provided in par. U9180-B, the face that a member’s old and new PDSs are in close proximity<br />

to each other or in the same country does not change the TLA authority.<br />

B. New PDS within Commuting Distance. When a member’s new PDS is within commuting distance of the<br />

GOV’T QTRS/private sector housing occupied while at the old PDS, the member may not be authorized TLA unless<br />

the member’s commanding officer approves temporary lodgings occupancy based on a change of residence being<br />

necessary for reasons beyond the member’s control.<br />

U9182 TLA FOR AN RC MEMBER<br />

An RC member called/ordered to:<br />

1. Active duty for other than training for more than 180 days or<br />

2. ADT for 140 or more days<br />

*and authorized PCS HHG transportation is authorized TLA in the same manner as prescribed in this Ch. When a<br />

member is authorized TLA at the with-dependent rate for the PLEAD, there are no command-sponsorship<br />

requirements. The member must reside permanently in the area concerned at the time called/ordered to active duty<br />

(55 Comp. Gen. 135 (1975)). HHG transportation under a TDY order IAW Ch 4, Part H, does not affect this<br />

authorization. COLA authorization begins on the first active duty day.<br />

Change 302 U9C5-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 5: Misc Conditions<br />

BLANK PAGE<br />

U9175-U9182<br />

Change 302 U9C5-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

SECTION 6: RATES PAYABLE, COMPUTATION PROCEDURES AND EXAMPLES<br />

U9185 RATES PAYABLE, COMPUTATION PROCEDURES AND EXAMPLES<br />

A. General<br />

U9185<br />

1. Determining the Number of Persons Occupying Temporary Lodgings. In determining the number of persons<br />

in the family occupying temporary lodgings, the member is not counted for any day when the member is not<br />

authorized TLA in the member’s own behalf. See pars. U9160-B and U9160-C.<br />

2. Extra Room Charge Payment. Except as provided in pars. U9185-C and U9185-D, when the member and/or<br />

dependents check into/out of temporary lodgings at a time of day which results in the payment of room charges<br />

for the calendar day before checking-in or for the checking-out calendar day, the rates of 65%, 100%, 35%, and<br />

25% shown in par. U9185-E are 97.5%, 150%, 52.5%, and 37.5%, respectively, for the calendar day of<br />

checking-in or the calendar day preceding the checking-out day, but for lodging only. M&IE remains at the<br />

ordinary percentages.<br />

3. TLA Authorized on the Reporting Day<br />

a. Reimburse the traveler/dependent(s) 75% of the new OCONUS PDS per diem M&IE rate (par. U5113)<br />

when the PCS is performed by common carrier or transportation-in-kind if the TLA and reporting day are<br />

the same. See pars. U5105-C, U5105-D, U5201-A1a, and U5201-A1b. The reporting day lodging expense<br />

is reimbursed as TLA (par. U9150-C). See par. U9185-H, TLA computation Example 8.<br />

b. TLA is not payable on the reporting day when MALT PLUS is payable, par. U9160-B.<br />

*B. Temporary Lodging Not Available at PDS. When GOV’T/commercial temporary lodgings are not available at<br />

the PDS and the member must obtain GOV’T/commercial temporary lodgings at a nearby place, the maximum daily<br />

TLA amount is determined by multiplying the accommodations location per diem rate by the percentage in par.<br />

U9185-E if the accommodations per diem rate is higher than that for the PDS. Otherwise, the PDS locality per diem<br />

rate is used. Finance regulations might require that payments made under par. U9185-B be supported by a statement<br />

of the member’s commanding officer/or designee, that the accommodations used were the nearest suitable<br />

accommodations available to the member’s PDS.<br />

C. Temporary Lodgings Furnished by a GOV’T Contractor. When a GOV’T contractor furnishes temporary<br />

lodgings, TLA is computed under par. U9185-E. When the member and/or dependents check into/out of GOV’T<br />

contractor temporary lodgings at a time of day that results in the payment of a lodging charge for the calendar day<br />

before checking-in or the checking-out calendar day, the daily amount of TLA for the check-in calendar day or the<br />

calendar day preceding the check-out day is to be increased by the extra amount of QTRS charge paid.<br />

D. Temporary Lodging Occupied in Facilities under GOV’T Jurisdiction. When temporary lodgings are occupied<br />

in guest houses, exchange hotels, temporary lodgings facilities, or transient facilities such as visiting officer’s<br />

QTRS, under GOV’T jurisdiction (operated with appropriated or non-appropriated funds), TLA is computed per par.<br />

U9185-E. When the member and/or dependents check into/out of this type of QTRS at a time of day which results<br />

in the payment of a rental/service charge for the calendar day before checking-in or for the checking-out calendar<br />

day, the daily TLA amount for the check-in calendar day or the calendar day preceding the check-out day is<br />

increased by the amount of the extra rental/service charge paid.<br />

E. General TLA Computation. Except when more than one TLA rate applies within the computation period as in<br />

par. U9185-A or U9185-B, and except as in pars. U9185-F, and U9185-G, TLA computations are made in<br />

increments of 15 or fewer days when TLA ceases to exist before the end of a (15 or fewer days) period.<br />

Computations are as follows:<br />

Change 292 U9C6-1<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

*Step 1: Determine the Daily M&IE and Lodging Ceiling. Multiply the percentage in the following table by the<br />

applicable locality per diem M&IE and lodging rates.<br />

Number of Eligible Persons Occupying Temporary Lodging Percentage Applicable<br />

Member or 1 dependent 65%<br />

Member and 1 dependent, or 2 dependents only 100%<br />

For each additional dependent age 12 and over, add 35%<br />

For each additional dependent under age 12, add 25%<br />

a. Use the above applicable percentage for both lodging and M&IE unless:<br />

1. A TLA – Special has been authorized for lodging. See par. U9195.<br />

2. Temporary lodgings are not available at the PDS. See par. U9185-B.<br />

3. Permanent GOV’T QTRS are being renovated, or lack a stove and/or refrigerator. See par. U9185-F.<br />

4. Temporary QTRS contain cooking facilities. See par. U9185-G.<br />

U9185<br />

5. A member, authorized a temporary lodging cost at the new PDS under par. U9160-C3 as a TLA expense<br />

during a TDY/deployment period, is included in the number of persons occupying the temporary lodgings<br />

for lodging but not M&IE. Determine the member’s share of the meal allowance by dividing the M&IE<br />

amount determined in this step by the number of persons in the member’s family, including the member,<br />

occupying the temporary lodgings. Deduct the member’s share from the M&IE.<br />

b. When computing the applicable percentage for a:<br />

1. Member and family including the member’s spouse and dependent children, the applicable percentage is<br />

100% for the member and spouse, 35% for each dependent age 12 and over, and 25% for each dependent<br />

under age 12. See example #7;<br />

2. Family without the spouse, add the applicable percentage for the member and 1 (the oldest) dependent,<br />

plus the applicable percentage for each additional dependent. For example, the applicable percentage for a<br />

member with two dependents, one age 12 or older and one under age 12 is 125% (member plus dependent<br />

age 12 or older is 100%, plus dependent under 12 is 25%).;<br />

3. Member-married-to-member couple on active duty, with dependents occupying temporary lodging,<br />

claim the dependents for TLA reimbursement IAW the percentage factors in par. U9185-E, as shown in<br />

Examples 5 and 6.<br />

c. Exception occurs when temporary lodgings are not available at the PDS, while renovating GOV’T QTRS, or<br />

when permanent QTRS lack a stove and/or refrigerator. See par. U9185-F.<br />

Step 2: Determine the Payable Lodging Cost<br />

a. Compare the actual daily lodging cost, including lodging tax or value added tax (VAT) certificate cost,<br />

International Transaction (Currency Conversion) Fees charged by the GTCC, and other lodging cost authorized<br />

IAW par. U9160-C3, with the Step 1 lodging cost ceiling. Select the lesser amount.<br />

b. Lodging vendor receipts, invoices, or statements are required for lodging expense verification. See par.<br />

U2510; and par. U9157 for TLA advances.<br />

c. If the member is in a TDY status (regardless of the per diem amount received), reduce the lodging expense<br />

by the lodging cost used to determine the member’s per diem rate.<br />

Change 292 U9C6-2<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

d. When staying with friends/relatives, lodging cost is not allowed and is always zero.<br />

Step 3: Determine Daily TLA Amount. Add the Step 2 result to the Step 1 M&IE rate. This is the daily TLA<br />

amount. For TLA computation examples see pars. U91850-H and U9195 (TLA – Special).<br />

F. TLA while GOV’T QTRS Are Being Renovated, or if GOV’T QTRS Lack/Private Sector Housing Lacks a<br />

Stove and/or Refrigerator<br />

1. The member may be authorized TLA to cover restaurant meals cost, when a member and/or dependents:<br />

a. Occupy GOV’T QTRS while the kitchen is being renovated, or<br />

b. Occupy GOV’T QTRS/private sector housing during utility loss, or<br />

U9185<br />

c. Initially occupy permanent GOV’T QTRS/private sector housing without a stove and/or refrigerator and<br />

meals cannot be prepared.<br />

2. Determine TLA by multiplying the par. U9185-E, Step 1 percentage times the total meals amount in the<br />

locality M&IE per diem rate.<br />

G. Temporary QTRS Contain Facilities for Preparing and Consuming Meals<br />

1. When temporary lodgings have facilities and space for preparing and eating meals, the daily TLA rate is<br />

computed using par. U9185-E, except that the M&IE amount is reduced by one-half.<br />

2. The reduced (one-half) M&IE amount based on cooking facilities does not apply when lodging is provided<br />

by a friend/relative, or to the first and last days of TLA.<br />

3. The presence of a cook stove, work area (table, counter, etc.), refrigerator, sink, water, table, chairs, and<br />

cooking and eating utensils (i.e., all of the foregoing items) is evidence of adequate cooking and eating<br />

facilities.<br />

4. When the member shows, to the satisfaction of the official designated in the local TLA regulations (see par.<br />

U9150) that the facilities for preparing and consuming meals are inadequate or for other reasons may not be<br />

used for all or part of the period involved, the member may be authorized TLA per par. U9185-E, without the<br />

M&IE reduction. The member’s explanation for facilities non-use, endorsed by the OCONUS TLA Authority’s<br />

designated official supports TLA payment under these circumstances.<br />

5. To facilitate TLA administration, the OCONUS TLA Authority’s designated official should ensure that a<br />

current list of available accommodations is maintained and make available to incoming and departing<br />

personnel.<br />

Change 292 U9C6-3<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

U9185<br />

H. TLA Computation Examples. The following TLA computation examples are provided to assist in ensuring TLA<br />

computation uniformity among all of the Uniformed Services.<br />

EXAMPLE 1<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

*A member, with command-sponsored spouse, is assigned to an OCONUS location. The locality per diem rate is $150 ($76/<br />

$74). The member and spouse arrive at the OCONUS location (the new PDS) on 1 April by POC and move into temporary<br />

lodgings the same day. The temporary accommodations do not have facilities for preparing and eating meals. The actual<br />

lodging expense is $114/night, including lodging tax.<br />

4/2 – The member is advised upon reporting to aggressively seek permanent GOV’T QTRS/private sector housing, keep an<br />

accurate lodging expense record (including lodging receipts), and register with and inform the OCONUS TLA Authority of<br />

progress in obtaining permanent QTRS/housing at least every 10 days.<br />

4/11 – The member submits a lodging expense report of $1,140 ($114/day including lodging tax) for 4/2 thru 4/10. The<br />

member’s progress in obtaining permanent QTRS/housing is reviewed, and the member complied with the JFTR and OCONUS<br />

TLA Authority requirements. TLA is extended for another 10-day period.<br />

4/21 – The member submits a lodging expense report of $1,140 ($114/day including lodging tax) for 4/11 thru 4/20. The<br />

member was TDY and received per diem on 4/15 thru 4/18. Lodging costs at the PDS for 4/15, 4/16, and 4/17 were authorized<br />

for the member as a TLA expense under par. U9160-C3. The member moves into permanent QTRS on 4/21. TLA is authorized<br />

only for the number of days the member actually remained in TLA accommodations.<br />

TLA Computation for 1 April. Since ‘MALT-Plus’ per diem was paid on 1 April (OCONUS location arrival date) for the<br />

member and spouse, TLA is not payable for 1 April IAW par. U9185-A3.<br />

TLA COMPUTATION FOR 2-10 APRIL<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

lodging rate. Use the lesser.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount.<br />

Pay $150/day.<br />

TLA COMPUTATION FOR 11-14 APRIL<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

lodging rate. Use the lesser.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount.<br />

Pay $150/day.<br />

TLA COMPUTATION FOR 15-17 APRIL<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

Lodging<br />

2. Determine the member’s share of the M&IE. Divide the Step 1 M&IE result by the<br />

number of occupants (including the member), then subtract that amount from the Step 1<br />

result.<br />

3. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

lodging rate. Use the lesser.<br />

4. Add the Step 2 M&IE to the selected Step 3 lodging amount.<br />

Pay $113/day.<br />

TLA COMPUTATION FOR 18-20 APRIL<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

lodging rate. Use the lesser.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount.<br />

Pay $150/day.<br />

100% x $74 = $74<br />

100% x $76 = $76<br />

$114 vs. $76<br />

$76<br />

$74 + $76 = $150<br />

$150/day x 4 days = $600<br />

100% x $74 = $74<br />

100% x $76 = $76<br />

$114 vs. $76<br />

$76<br />

$74 + $76 = $150<br />

$150/day x 9 days = $1,350<br />

100% x $74 = $74<br />

100% x $76 = $76<br />

$74 divided by 2 = $37<br />

$74 - $37 = $37<br />

$114 vs. $76<br />

$76<br />

$37 + $76 = $113<br />

$113/day x 3 days = $339<br />

100% x $74 = $74<br />

100% x $76 = $76<br />

$114 vs. $76<br />

$76<br />

$74 + $76 = $150<br />

$150/day x 3 days = $450<br />

Change 292 U9C6-4<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

EXAMPLE 2<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

U9185<br />

*A member, with spouse, is assigned to a ship with an OCONUS home port. The locality per diem rate is $132 ($66/ $66). The<br />

member and spouse arrive at the OCONUS home port 10/1 while the ship is away. They occupy temporary GOV’T QTRS. The<br />

temporary accommodation does not have facilities for preparing and eating meals. The actual lodging expense is $98 per night,<br />

including lodging tax. On 10/6 the ship returns to the OCONUS home port and the member reports aboard for duty at 1900 that<br />

day. The ship remains in port until 11/7. The member moves into permanent QTRS on 10/11.<br />

10/2 – The member is advised upon reporting to aggressively seek permanent QTRS/housing, keep an accurate lodging expense<br />

record (including lodging receipts), and register with and inform the OCONUS TLA Authority of progress in obtaining<br />

permanent QTRS/housing at least every 10 days.<br />

10/6 – The member submits a lodging expense report of $490 ($98/day) for the member and spouse from 10/1 thru 10/5. The<br />

member submits a lodging expense report of $490 ($98 per day) from 10/6 thru 10/10. The member has complied with the JFTR<br />

and command OCONUS TLA Authority requirements. TLA is extended for another 10-day period.<br />

TLA COMPUTATION FOR 1-5 OCTOBER<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

Lodging<br />

2. Determine the lodging cost. Divide the allowable daily lodging cost (including lodging<br />

tax) by 2, because the member is in a per diem status. See par. U9160-C.<br />

3. Compare the actual daily lodging cost in Step 2 (including lodging tax) to the Step 1<br />

65% x $66 = $42.90<br />

65% x $66 = $42.90<br />

maximum lodging rate. Use the lesser.<br />

$98 divided by 2 = $49<br />

$49 vs. $42.90<br />

$42.90<br />

4. Add the Step 1 M&IE to the selected Step 3 lodging amount.<br />

$42.90 + $42.90 = $85.80<br />

Pay $85.80/day.<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

$85.80/day x 5 days = $429<br />

TLA COMPUTATION FOR 6-10 OCTOBER<br />

M&IE<br />

100% x $66 = $66<br />

Lodging<br />

100% x $66 = $66<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

$98 vs. $66<br />

lodging rate. Use the lesser.<br />

$66<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount.<br />

$66 + $66 = $132<br />

Pay $132/day.<br />

$132/day x 5 days= $660<br />

EXAMPLE 3<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

*A member and 3 dependents (spouse, and two children under age 12) occupy temporary lodgings containing facilities for<br />

preparing and consuming meals. The locality per diem rate is $150 ($76/ $74). The lodging expense is $138 per night, including<br />

lodging tax.<br />

TLA Computation when Temporary Lodgings Contain Facilities for Preparing and Consuming Meals<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

150% x $74 = $111<br />

Lodging<br />

150% x $76 = $114<br />

2. Reduce the Step 1 M&IE by one-half due to cooking facilities. $111 x 50% = $55.50<br />

3. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

$138 vs. $114<br />

lodging rate. Use the lesser.<br />

$114<br />

4. Add the Step 2 M&IE to the selected Step 3 lodging amount.<br />

$55.50 + $114 = $169.50<br />

Pay $169.50/day.<br />

Pay $169.50 for each day<br />

Change 292 U9C6-5<br />

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Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

EXAMPLE 4<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

U9185<br />

*Member-married-to-member couple, each is without dependents, is assigned to the same OCONUS PDS. They arrived at the<br />

new OCONUS PDS on 1 April by POC and move into the same temporary lodging on the same day. Preparation and cooking<br />

facilities are not available in the temporary lodging. The locality per diem rate is $150 ($76/ $74). The actual lodging expense is<br />

$114/night, including lodging tax.<br />

4/2 – The members are advised upon reporting to aggressively seek permanent QTRS/housing, keep an accurate lodging expense<br />

record (including lodging receipts), and register with and keep the OCONUS TLA Authority informed of progress in obtaining<br />

permanent QTRS/housing at least every 10 days.<br />

4/11 – Each member submits a separate lodging expense report of $570 ($114÷2/day, including tax = $57) for shared temporary<br />

lodging. Moved into permanent QTRS on 4/21. TLA is authorized from 4/11 to 4/20 (10 days).<br />

TLA Computation for a Member-married-to-member Couple in the Same Temporary Lodging<br />

Temporary Lodging without facilities for Preparing and Consuming Meals<br />

(A member IAW 37 USC §421 may not be paid allowances on behalf of a dependent for any period during which that dependent<br />

is entitled to basic pay IAW 37 USC §204.)<br />

1. Determine the maximum rates (applicable percentage x<br />

locality rate).<br />

M&IE<br />

Lodging<br />

2a. Member 1, multiply the Step 1 M&IE times 100% since<br />

preparation and cooking facilities are not available.<br />

2b. Member 2, multiply the Step 1 M&IE times 100% since<br />

preparation and cooking facilities are not available.<br />

3. Compare actual daily lodging cost (including lodging tax) to<br />

Step 1 maximum lodging rate. Use the lesser.<br />

4. Add the Step 1 M&IE to the Step 3 lodging amount.<br />

Pay each member $97.50/day.<br />

Member 1<br />

65% x $74 = $48.10<br />

65% x $76 = $49.40<br />

$48.10 x 100% = $48.10<br />

(2a)<br />

$49.40 vs. $57.00<br />

$49.40<br />

$48.10 + $49.40 = $97.50<br />

$97.50 x 10 = $975.00<br />

Member 2<br />

65% x $74 = $48.10<br />

65% x $76 = $49.40<br />

$48.10 x 100% = $48.10<br />

(2b)<br />

$49.40 vs. $57.00<br />

$49.40<br />

$48.10 + $49.40 = $97.50<br />

$97.50 x 10 = $975.00<br />

EXAMPLE 5<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

*A member without dependents married to another member claiming two dependents (for housing allowance purposes), one age<br />

12 or older and one under age 12, are assigned to the same OCONUS location. They arrived at the new OCONUS PDS on 1<br />

April by POC and move into the same temporary lodging on the same day. Preparation and cooking facilities are available in the<br />

temporary lodging. The locality per diem rate is $160 ($86/ $74).<br />

4/2 – The members are advised upon reporting to aggressively seek permanent QTRS/housing, keep an accurate lodging expense<br />

record (including lodging receipts), and register with and keep the OCONUS TLA Authority informed of progress in obtaining<br />

permanent QTRS/housing at least every 10 days.<br />

4/11 – Each member submits a separate lodging expense report of $850 ($170 per day including lodging tax divided in half, $85)<br />

for shared temporary lodging. They moved into permanent QTRS on 4/21. TLA is authorized from 4/11 to 4/20 (10 days).<br />

TLA COMPUTATION FOR A MEMBER-MARRIED-TO-MEMBER COUPLE WITH DEPENDENTS IN SEPARATE<br />

TEMPORARY LODGINGS<br />

Preparation and Cooking Facilities are Available for Each Member<br />

(A member IAW 37 USC §421 may not be paid allowances on behalf of a dependent for any period during which that dependent<br />

is entitled to basic pay IAW 37 USC §204.)<br />

1. Determine the maximum rates (applicable percentage x locality rate). Member 1 with one Member 2 with one<br />

dependent<br />

dependent<br />

M&IE<br />

100% x $74 = $74 100% x $74 = $74<br />

Lodging<br />

100% x $86 = $86 100% x $86 = $86<br />

2. Member with one dependent, multiply the Step 1 M&IE times 50%<br />

since preparation and cooking facilities are available.<br />

$74 x 50% = $37 74 x 50% = $37<br />

3. Compare the actual daily lodging cost (including lodging tax) to the<br />

$85 vs. $86<br />

$85 vs. $86<br />

Step 1 maximum lodging rate. Use the lesser.<br />

$85<br />

$85<br />

4. Add the Step 2 M&IE to the selected Step 3 lodging amount.<br />

$37 + $85 = $122 $37 + $85 = $122<br />

Pay each member $122 per day.<br />

$122 x 10 = $1,220 $122 x 10 = $1,220<br />

Change 292 U9C6-6<br />

04/01/11

Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

EXAMPLE 6<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

U9185<br />

*A member-married-to-member couple with four dependents, two children age 12 or older and two dependents under age 12, are<br />

assigned to the same OCONUS location. They arrived at the new OCONUS PDS on 1 April by POC and move into the same<br />

temporary lodging on the same day. Preparation and cooking facilities are not available in the temporary lodging. The locality<br />

per diem rate is $200 ($125/ $75).<br />

4/2 – The members are advised upon reporting to aggressively seek permanent QTRS/housing, keep an accurate lodging expense<br />

record (including lodging receipts), and register with and keep the OCONUS TLA Authority informed of progress in obtaining<br />

permanent QTRS/housing at least every 10 days.<br />

4/11 – Each member submits a separate lodging expense report of $1,200 ($120/day including tax) for shared temporary lodging.<br />

They move into permanent QTRS on 4/21. TLA is authorized from 4/11 to 4/20 (10 days).<br />

1. Determine the maximum rates (applicable percentage x<br />

locality rate).<br />

M&IE<br />

Lodging<br />

Total<br />

2a. Member 1 with 2 dependents age 12 or older. Multiply the<br />

Step 1 M&IE times 100% since preparation and cooking<br />

facilities are not available.<br />

2b. Member 2 with 2 dependents under age 12. Multiply the<br />

Step 1 M&IE times 100% since preparation and cooking<br />

facilities are not available.<br />

3. Compare the actual daily lodging cost (including lodging<br />

tax) to the Step 1 maximum lodging rate. Use the lesser.<br />

Member 1 w/2 dependents<br />

over 12<br />

135% x $75 = $101.25<br />

135% x $125 = $168.75<br />

$101.25 + $168.75= $270<br />

$101.25 x 100% = 101.25<br />

$168.75 vs. $120<br />

$120<br />

Member 2 w/2 dependents<br />

under 12<br />

125% x $75 = $93.75<br />

125% x $125 = $156.25<br />

$93.75 + $156.25 = $250<br />

$93.75 x 100% = $93.75<br />

$156.25 vs. $120<br />

$120<br />

4. Add the Step 1 M&IE to the selected Step 3 lodging amount.<br />

$101.25 + $120 = 221.25 $93.75 + $120 = $213.75<br />

5. Pay the lesser of Step 1 and Step 4. $221.25 $213.75<br />

6. Multiply the Step 5 amount by the number of authorized<br />

$221.25/day x 10 days = $213.75/day x 10 days =<br />

TLA days (10).<br />

$2,212.50<br />

$2,137.50<br />

7. Total Amount Paid to Each Member $2,212.50 $2,137.50<br />

Change 292 U9C6-7<br />

04/01/11

Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

EXAMPLE 7<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

U9185<br />

*A member with a spouse, two children age 12 or older and two children under age 12 is assigned to an OCONUS location.<br />

They arrive at the new OCONUS PDS on 1 April by POC and use two rooms for temporary lodging on the same day.<br />

Preparation and cooking facilities are not available in the temporary lodging. The locality per diem rate is $200 ($125/ $75).<br />

The actual lodging expense is $120 per room per night, including lodging tax.<br />

4/2 – The member is advised upon reporting to aggressively seek permanent QTRS/housing, keep an accurate lodging expense<br />

record (including lodging receipts), and register with and keep the OCONUS TLA Authority informed of progress in obtaining<br />

permanent QTRS/housing at least every 10 days.<br />

4/11 – The member submits a lodging expense report of $2,400 ($120/room per day including tax) for two rooms. They move<br />

into permanent QTRS on 4/21. TLA is authorized from 4/11 to 4/20 (10 days).<br />

TLA COMPUTATION INVOLVING MULTIPLE DEPENDENTS (par. U9185-H, NOTE 2)<br />

(When computing the correct total percentage for a member and family – spouse, dependent children—allow 100% for<br />

member/spouse, add 35% for each dependent over 12 and 25% for each dependent under 12).<br />

1. Determine the maximum rates (applicable percentage x locality rate). Member & spouse<br />

100% plus 2 dependents age 12 or older (35% + 35%) 70% plus 2 dependents under age 12<br />

(25% + 25%) 50% = 220%)<br />

M&IE<br />

Lodging<br />

220% x $75 = $165<br />

220% x $125 = $275<br />

$165 + $275= $440<br />

Total<br />

2. Multiply the Step 1 M&IE times 100% since preparation and cooking facilities are not<br />

available.<br />

$165 x 100% = $165<br />

3. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

$275 vs. $240<br />

lodging rate. Use the lesser.<br />

$240<br />

4. Add the Step 2 M&IE to the selected Step 3 lodging amount. $165 + $240 = $405<br />

5. Pay the lesser of Step 1 and Step 4. $405<br />

6. Multiply the Step 5 amount by the number of authorized TLA days (10). $405/day x 10 days = $4,050<br />

7. Total Amount Paid $4,050<br />

Change 292 U9C6-8<br />

04/01/11

Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

U9185<br />

EXAMPLE 8<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

*A member, spouse, and one child under 12 are PCS’d from CONUS to the new OCONUS PDS, travel by transoceanic<br />

transportation (i.e., commercial air, ship, etc.). They arrive at the new OCONUS PDS and concurrently the OCONUS TLA<br />

Approving Official authorizes TLA for 10 days starting on the PCS reporting date. Preparation and cooking facilities are not<br />

available in the temporary lodging. The locality per diem rate is $377 ($250/ $127).<br />

The member is advised upon reporting to aggressively seek permanent QTRS/housing, keep an accurate lodging expense record<br />

(including lodging receipts), and register with and keep the OCONUS TLA Authority informed of progress in obtaining<br />

permanent QTRS/housing at least every 10 days.<br />

The member submits a lodging expense report of $2,250 ($225/day including lodging tax) for 10 days of TLA lodging. They<br />

moved into permanent QTRS on Day 11.<br />

TLA COMPUTATION WHEN THE PCS REPORTING DATE AND AUTHORIZED TLA<br />

ARE ON THE SAME DAY<br />

This example is for travel performed by common carrier or transportation-in-kind.<br />

PCS M&IE paid (par. U5113) = $285.75<br />

TLA paid for 10 days of TLA (par. U9185-A3) $225 + $7,413.75 = $7,638.75<br />

When computing the first day, pay the PCS M&IE based on the OCONUS PDS location and lodging under the TLA program<br />

DAY 1<br />

PCS travel day M&IE<br />

Member Full Rate $127.00<br />

Spouse $127 x 75% $95.25<br />

Child under 12 $127 x 50% + $63.50<br />

TOTAL $285.75<br />

TLA (lodging only)<br />

Member, spouse, and<br />

$250 x 125% = $312.50 (limited to $225) $225.00<br />

dependent (under 12)<br />

DAYS 2 – 10<br />

Step 1 M&IE ($127 x 125%) =<br />

Lodging ($250 x 125%) =<br />

Total =<br />

Step 2 Compare the actual lodging cost including tax ($225) against Step 1 ($312.50), pay the<br />

lesser amount<br />

$158.75<br />

+ $312.50<br />

$471.25<br />

$225.00<br />

Step 3 Add M&IE and lodging ($158.75 + $225) = $383.75<br />

Step 4 Compare steps 1 and 3 totals. Pay the lesser amount. $383.75/day x 9 days = $3,453.75<br />

EXAMPLE 9<br />

NOTE: Per diem rates used in this example may not be current, and are for illustrative purposes only.<br />

*A member and spouse occupy temporary lodgings. Preparation and cooking facilities are not available in the temporary<br />

lodging. The locality per diem rate is $268 ($152/ $116). The lodging expense is $145, including lodging tax and the<br />

international transaction (currency conversion) fee charged by the GTCC is $25.<br />

TLA Computation with Currency Conversion Fees Included<br />

1. Determine the maximum rates (applicable percentage x locality rate).<br />

M&IE<br />

Lodging<br />

International Transaction (currency conversion) Fee<br />

2. Compare the actual daily lodging cost (including lodging tax and currency conversion fee)<br />

($145 + $5 = $150) to the Step 1 maximum lodging rate. Use the lesser.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount.<br />

Pay $266/day.<br />

100% x $116= $116<br />

100% x $152 = $152<br />

$25 ÷ 5 = $5<br />

$150 vs. $152<br />

$150<br />

$116 + $150 = $266<br />

$266/day x 5 days = $1,330<br />

Change 292 U9C6-9<br />

04/01/11

Ch 9: Station Allowances<br />

Part C: TLA/Section 6: Rates Payable, Comp Procedures & Examples<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U9185<br />

Change 292 U9C6-10<br />

04/01/11

Ch 9: Station Allowances<br />

Part C: TLA/Section 7: TLA Special<br />

U9195 TLA-SPECIAL<br />

SECTION 7: TLA SPECIAL<br />

TLA-Special requests for a higher lodging percentage factor under special/unusual circumstances may be<br />

authorized, only in advance of the dates required, by a determination issued by the PDTATAC, Chief.<br />

A. General. The percentage factors (65%, 100%, 35%, and 25%) authorized in par. U9185-E generally are<br />

adequate for TLA reimbursement given that TLA is not intended to cover 100% of the costs. However, these<br />

percentages, when applied to the locality per diem rate lodging ceiling, may be insufficient for a particular time<br />

period because lodging costs are anticipated to escalate due to a forthcoming special event. Examples of one-time<br />

special events that may warrant a TLA-Special include:<br />

1. Missile launch,<br />

2. Summit meeting,<br />

3. Strikes,<br />

4. World’s Fairs,<br />

5. Conventions, or<br />

6. Natural or man-made disaster (including the disaster aftermath) or<br />

7. Other similar events.<br />

TLA’s purpose is to partially reimburse a member for the more than normal expenses incurred while occupying<br />

temporary lodgings and is not intended, and must not be allowed to be used, for a member’s personal enrichment.<br />

U9195<br />

*B. Requirements. Commands must send requests before the fact (i.e., before the days on which the higher rate<br />

is needed) and must include the event dates (the dates for which a TLA-Special is required), hotel prices before and<br />

anticipated during the event stated in U.S. currency from at least 5 to 7 different hotels located in the affected area,<br />

the number of authorized travelers and dependents’ ages, locations affected, recommended lodging amount(s), and<br />

documentation indicating the forthcoming special event occurrence (47 Comp. Gen. 127 (1967) & B-161396, 3<br />

May 1976).<br />

C. Submission Process. Three submission options are available to member’s command to request TLA-Special<br />

authority in advance of the requested dates.<br />

1. Email: From the command by email to tla.specials@dtmo.pentagon.mil<br />

2. Mail:<br />

Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

ATTN: Policy & <strong>Regulations</strong> Branch<br />

4800 Mark Center Drive<br />

Suite 04J25-01<br />

Alexandria, VA 22350-9000 or,<br />

3. FAX: From the command to (571) 372-1301.<br />

D. Limitations. TLA-Special cannot be approved after the days on which the higher TLA rate is needed have<br />

passed regardless of the circumstances. No action is taken on a TLA-Special request received after the dates for<br />

which the TLA-Special rate is needed.<br />

Change 302 U9C7-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 7: TLA Special<br />

1. A member who retires/separates, stays in the PDS area, and then moves at a later date is not eligible for<br />

TLA-Special. See par. U9150, NOTE 1.<br />

U9195<br />

2. TLA-Special is not paid on behalf of a member who is in a TDY per diem status at the OCONUS home port<br />

awaiting arrival of the ship to which assigned. See par. U9160-C2. TLA-Special may be authorized for the<br />

accompanying dependents if authorized by the PDTATAC Chief.<br />

3. TLA-Special is terminated the day after the date a member voluntary refuses adequate GOV’T QTRS for<br />

personal convenience or reasons (e.g., building or purchasing a home).<br />

E. TLA Examples. The percentages (see par. U9185-E, Step 1) for the M&IE portion of TLA remain at the locality<br />

per diem level in all the examples.<br />

NOTE: Locality per diem rates used in the examples may not be the rates currently in effect and are for<br />

illustration purposes only.<br />

TLA-SPECIAL EXAMPLE 1<br />

A member, spouse, and 2 children under age 12 are due to arrive and occupy temporary lodging that does not<br />

contain facilities for preparing and consuming meals. The family occupies temporary lodging 1-20 September<br />

before moving into a permanent dwelling 21 September. The room rates are anticipated to escalate for some part (or<br />

all) of the family's anticipated TLA period due to a national convention.<br />

The lodging expense is $650 per night for 1-5 September and $300 per night for 6-20 September. The locality per<br />

diem rate is $269 ($186/ $83).<br />

PDTATAC was advised by the command BEFORE the TLA expenses were encountered about the lodging cost<br />

increase.<br />

TLA-SPECIAL COMPUTATION FOR 1-5 SEPTEMBER<br />

PDTATAC issued a determination that the lodging factor would be 150% for one person and 75% for each additional<br />

dependent for 25 August – 5 September.<br />

1. Determine maximum rates (given percent x locality rate).<br />

M&IE (150% is the ‘normal’ summary percentage for the four people)<br />

Lodging (this is 150% + 75% + 75% + 75%)<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum lodging<br />

rate. Use the lesser amount, $650 vs. $697.50.<br />

3. Add thee Step 1 M&IE to the selected Step 2 lodging amount, $124.50 + $650 = $774.50. Pay<br />

$774.50/day.<br />

TLA-SPECIAL COMPUTATION FOR 6-20 SEPTEMBER<br />

1. Determine the maximum rates (given percent x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum lodging<br />

rate. Use the lesser amount of $300 vs. $279.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount, $124.50 + $279.00 = $403.50. Pay<br />

$403.50/day.<br />

150% x $83 = $124.50<br />

375% x $186 = $697.50<br />

$650.00<br />

$774.50/day x 5 days =<br />

$3,872.50<br />

150% x $83 = $124.50<br />

150% x $186 = $279.00<br />

$279.00<br />

$403.50/day x 15 days =<br />

$6,052.50<br />

Change 302 U9C7-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part C: TLA/Section 7: TLA Special<br />

TLA-SPECIAL EXAMPLE 2<br />

A member with 3 dependents (spouse, 2 children (1 under and above 12)) asks the receiving command to request<br />

TLA-Special for 5 days because the lodging rate has increased beyond the locality lodging per diem rate due to an<br />

international sporting event. The member uses 2 temporary commercial lodging rooms to accommodate the family<br />

size.<br />

The commercial lodging rate is $200/night (including tax) for each room which does not contain facilities for<br />

preparing and consuming meals. The locality per diem rate is $269 ($186/ $83).<br />

PDTATAC was advised by the command BEFORE the TLA expenses were encountered about the lodging cost<br />

increase.<br />

TLA-SPECIAL COMPUTATION WHEN MULTIPLE ROOMS ARE USED<br />

PDTATAC issued a determination that the lodging factor would be 150% for one person and 75% for each additional<br />

dependent.<br />

1. Determine maximum rates (given percent x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum lodging<br />

rate. Use the lesser amount of $400 vs. $622.50.<br />

3. Add Step M&IE to selected Step 2 lodging amount, $132.80 + 400 = $532.80. Pay $532.80/day.<br />

TLA-SPECIAL EXAMPLE 3<br />

U9195<br />

160% x $83 = $132.80<br />

375% x $186 = $622.50<br />

Change 302 U9C7-3<br />

02/01/12<br />

$400<br />

$532.80/day x 5 days =<br />

$2,664<br />

A member married to member couple, each under a PCS order to the same OCONUS PDS, asks the receiving<br />

command(s) to request TLA-Special for 5 days because the lodging rate has increased beyond the locality lodging<br />

per diem rate due to a national holiday. The members shared temporary commercial lodging facilities.<br />

The commercial lodging rate is $200/night (including tax) which does not contain facilities for preparing and<br />

consuming meals. Each member’s lodging cost is $100, half the room rate. The locality per diem rate is $180<br />

($125/ $55).<br />

PDTATAC was advised by the command BEFORE the TLA expenses were encountered about the lodging cost<br />

increase.<br />

TLA-SPECIAL COMPUTATION FOR A MEMBER MARRIED TO MEMBER COUPLE W/O DEPENDENTS<br />

SHARING TEMPORARY LODGING FACILITIES<br />

PDTATAC issued a determination that TLA-Special is not authorized for 100% of temporary lodging rate of $100 because a<br />

member w/o dependent is limited to 65% of the lodging.<br />

1. Determine maximum rates (given percent x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to<br />

the Step 1 maximum lodging rate. Use the lesser amount for each<br />

member of $65 vs. $100.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount,<br />

$35.75 + $65 = $100.75. Pay $100.75/day.<br />

MEMBER 1 MEMBER 2<br />

65% x $55 = $35.75<br />

65% x $100 = $65<br />

$65<br />

$100.75/day x 5 days =<br />

$503.75<br />

65% x $55 = $35.75<br />

65% x $100 = $65<br />

$65<br />

$100.75/day x 5 days =<br />

$503.75

Ch 9: Station Allowances<br />

Part C: TLA/Section 7: TLA Special<br />

TLA-SPECIAL EXAMPLE 4<br />

A member without dependents departing the OCONUS PDS asks the receiving command to request TLA-Special<br />

for five days because lodging rates are expected to increase beyond the locality lodging per diem rate due to a<br />

national holiday.<br />

The temporary commercial lodging rate is $225/night (including tax) which does not contain facilities for preparing<br />

and consuming meals. The locality per diem rate is $270 ($195/ $75).<br />

PDTATAC was advised by the command BEFORE the TLA expenses were encountered about the lodging cost<br />

increase.<br />

TLA-Special lodging per diem reimbursement is limited to $146.25/night for five days based on 65% of the<br />

temporary ceiling lodging rate of $225.<br />

TLA-SPECIAL COMPUTATION FOR A MEMBER W/O DEPENDENT<br />

U9195<br />

PDTATAC issued a determination that TLA-Special is not authorized for 100% of temporary lodging rate of $177 because a<br />

member w/o dependent is limited to 65% of the lodging.<br />

1. Determine maximum rates (given percent x locality rate).<br />

M&IE<br />

Lodging<br />

2. Compare the actual daily lodging cost (including lodging tax) to the Step 1 maximum<br />

lodging rate. Use the lesser amount of $225 vs. $146.25.<br />

3. Add the Step 1 M&IE to the selected Step 2 lodging amount, $48.75 + $146.25 = $195.<br />

Pay $195/day.<br />

65% x $75 = $48.75<br />

65% x $225 = $146.25<br />

$146.25<br />

$195/day x 5 days = $975<br />

Change 302 U9C7-4<br />

02/01/12

Ch 9: Station Allowances<br />

Part D: Misc Conditions Affecting Allowance Payments<br />

U9200-U9220<br />

PART D: MISCELLANEOUS CONDITIONS AFFECTING ALLOWANCE PAYMENTS<br />

U9200 MEMBER ASSIGNED TO SHIPS OR FLEET UNITS<br />

A. Delayed <strong>Travel</strong>. Secretarial authorization/approval of housing allowance continuation for delayed dependents’<br />

travel from an OCONUS PDS under par. U10412 also authorizes COLA continuation for the same time period<br />

without separate action. TLA for dependents may be authorized/approved IAW par. U9170. Par. U9220 applies<br />

whether the member’s new PDS is in CONUS or OCONUS.<br />

B. Member Assigned to Duty Aboard a Two-crew Submarine (SSBN). The ship’s home port is the member’s PDS<br />

for station allowances.<br />

1. When a Member Reports to the Home Port before Reporting on Board. When a member is assigned to a<br />

two-crew nuclear submarine (SSBN) and reports to the ship’s home port before reporting aboard because the<br />

ship is deployed, the member is authorized station allowances IAW pars. U2200-C3 and U4102-I (57 Comp.<br />

Gen. 178 (1977)).<br />

2. Member without Dependents Ordered to TDY at Home Port. Par. U9200-B2 applies only to COLA (53<br />

Comp. Gen. 535 (1974)). COLA is authorized for a member without dependents assigned to a two-crew<br />

nuclear submarine (SSBN) after reporting on board, while the member is performing TDY ashore, for training<br />

and rehabilitation for periods of more than 15 days at the ship’s OCONUS home port.<br />

C. Fractional COLA for Member-without-Dependents. A member without dependents assigned to duty aboard a<br />

ship or other fleet unit having an assigned OCONUS home port, is authorized a fractional COLA as prescribed in<br />

par. U9125, when the member is not in a travel status but whose duty requires the member to be absent from the<br />

PDS during one or more meals (54 Comp. Gen. 333 (1974)).<br />

U9205 MEMBER SERVING AN UNACCOMPANIED TOUR OR ON UNUSUALLY ARDUOUS SEA<br />

DUTY<br />

A. General. A member with dependents is authorized station allowances at the with-dependents rate based on the<br />

dependents’ OCONUS location when the dependents relocate ICW the PCS, or based on the old PDS when they do<br />

not relocate, if authorized by the same level of Secretarial approval as required for approval of their travel. Station<br />

allowances payment for the dependents’ location begins on the day dependents arrive at that location.<br />

1. Unaccompanied Tour. A member with dependents serving an unaccompanied tour who leaves dependents at<br />

the current location or moves them under the conditions in:<br />

a. Par. U5222-C4b to a designated place in a non-foreign OCONUS area, or<br />

b. Par U5222-C4c to an OCONUS location at which the PCS order states the member is scheduled to serve<br />

an accompanied tour immediately after completing the unaccompanied tour, and<br />

2. Unusually Arduous Sea Duty. A member with dependents, assigned to unusually arduous sea duty, who<br />

moves dependents under:<br />

a. Par. U5222-D1b to a designated place in a non-foreign OCONUS area, or<br />

b. Par. U5222-D1c to an OCONUS location at which the PCS order states the member is scheduled to<br />

serve an accompanied tour immediately after completing the unusually arduous sea tour, or<br />

c. Par. U5222-D1d to an OCONUS location justified under unusual conditions or circumstances.<br />

Change 302 U9D-1<br />

02/01/12

Ch 9: Station Allowances<br />

Part D: Misc Conditions Affecting Allowance Payments<br />

U9200-U9220<br />

B. Member Serves an Unaccompanied Tour/on Unusually Arduous Sea Duty at the First PDS. When a member<br />

serves an unaccompanied tour/on unusually arduous sea duty at the first PDS, station allowances are authorized for<br />

the dependents location if the dependents are approved to reside there through the Secretarial Process (par. U5222-<br />

D1).<br />

C. Reassignment from an Unaccompanied Tour/Unusually Arduous Sea Duty to Another Unaccompanied<br />

Tour/Unusually Arduous Sea Duty<br />

1. Dependents Continue to Remain at the Member’s Prior OCONUS PDS or Previously Designated Place. A<br />

member transferred between unaccompanied tours and/or unusually arduous sea duty assignments, with<br />

dependents who do not move and are authorized station allowances, continues to be authorized station<br />

allowances during the second tour.<br />

2. Dependents Move from Member’s Prior PDS to a Designated Place or from a Designated Place to Another<br />

Designated Place. If dependents choose to relocate ICW a member’s transfer between consecutive<br />

unaccompanied tours/unusually arduous sea duty PCS assignments, station allowances are authorized for the<br />

new designated place under the same conditions and approval authorities as listed in par. U9205-B.<br />

D. Member’s PDS Declared an Unaccompanied Tour Area. When dependents are residing at/in the member’s PDS<br />

vicinity (home port for unusually arduous sea duty) at the time the PDS is declared to be an area in which<br />

dependents may not reside, station allowances are authorized under par. U9205-B if the dependents move to a<br />

designated place, or under par. U9215 if their initial move from the PDS was under evacuation conditions.<br />

E. Entry Permission Withdrawn while Dependents Are en Route. If dependents are en route to a member’s<br />

OCONUS PDS, or to a designated place to which transportation at GOV’T expense has been authorized, and the<br />

new PDS (home port for unusually arduous sea duty) is declared an unaccompanied tour area or a further PCS order<br />

or order amendment is issued assigning the member to another unaccompanied tour area/unusually arduous sea duty<br />

assignment, station allowances are authorized based on the place to which dependents are diverted, starting on the<br />

dependents’ arrival date there and stopping on their departure date. A statement from the member’s commanding<br />

officer, or an officer designated by the commanding officer for that purpose, should support that the dependents<br />

were notified that permission to complete their travel had been withdrawn and that the dependents were directed to<br />

proceed to a specified place to await further instructions.<br />

F. Subsequent Reassignment to an Accompanied Tour Area. Upon subsequent PCS to an accompanied tour area<br />

PDS to which transportation of dependents is authorized (par. U5222-D4), COLA and TLA under par. U9205<br />

terminates as provided in par. U9105-B.<br />

G. Payment of Allowances to Member at Unaccompanied Tour/Unusually Arduous Sea Duty Station. During the<br />

period a member is authorized station allowances for dependents under par. U9205, the member is also authorized<br />

COLA, and TLA, if any, prescribed for a member without dependents at the new PDS.<br />

H. Dependents Relocate from a Designated Place at Personal Expense. If dependents relocate from a designated<br />

place (APP A) at personal expense, stop station allowances based on the old location the day before the dependents<br />

departed. Station allowances are not authorized at another OCONUS location to which the dependents relocate<br />

at personal expense since this location is not a designated place.<br />

U9210 STATION ALLOWANCES WHEN BOTH HUSBAND AND WIFE ARE MEMBERS<br />

A. When Separate Households are Maintained. When both husband and wife are members and separate households<br />

are maintained at/in the vicinity of their OCONUS PDS or PDSs, each is individually authorized station allowances<br />

as a member with- or without-dependents, as applicable, based on whether the member concerned has a dependent at<br />

or in the vicinity of the OCONUS PDS.<br />

Change 302 U9D-2<br />

02/01/12

Ch 9: Station Allowances<br />

Part D: Misc Conditions Affecting Allowance Payments<br />

U9200-U9220<br />

B. COLA when a <strong>Joint</strong> Household Is Maintained. When both spouses are members and a joint household is<br />

maintained at/in the vicinity of their OCONUS PDS(s), only one member is authorized to receive COLA at a rate<br />

based on the number of dependent(s) present, if any. The other member is authorized to receive COLA at the 0dependent<br />

rate. For COLA for member-married-to-member E-5 and below serving on sea duty, par. U9115-B9. In<br />

no case is a spouse, who also is a member on active duty, a dependent for allowance purposes.<br />

U9215 COLA INCIDENT TO EVACUATION OF THE MEMBER'S PDS<br />

NOTE: TLA is not payable incident to an evacuation.<br />

A. A Member with Command-sponsored Dependents<br />

1. Cost-of-Living Allowance. COLA at the with-dependents rate is terminated (Par. U9105-B) effective on the<br />

dependents’ departure date incident to the evacuation. Thereafter, until return of the dependents to the<br />

member's PDS, the member is without dependents for COLA.<br />

2. COLA at Designated Place. A member is authorized COLA at the with-dependents rate for the designated<br />

place location beginning the day after per diem terminates (Par. U9105-B) when dependents are evacuated from<br />

OCONUS or CONUS and they reside at an authorized/approved OCONUS designated place.<br />

B. A Member with Non-command Sponsored Dependents. Station allowances are not payable for non-command<br />

sponsored dependents.<br />

U9220 STATION ALLOWANCES WHEN DEPENDENTS TRAVEL BEFORE (IN ADVANCE OF) OR<br />

AFTER (DELAYED) THE MEMBER TRAVELS<br />

A. Advance <strong>Travel</strong>. When dependents are command-sponsored and authorized to travel before the member and arrive<br />

at the new OCONUS PDS before the member, Secretarial (by either the Secretary Concerned or the Secretarial Process<br />

at Service discretion) authorization/approval of housing allowance changes based on the advance arrival at the<br />

OCONUS PDS can be made under par. U10412. If advance travel of dependents has been authorized/approved by the<br />

selected process, COLA payment is also authorized/approved, without separate action based on the number of<br />

dependents at the new PDS. TLA for dependents may be authorized/approved under the same conditions for initial<br />

assignment under par. U9160.<br />

B. Delayed <strong>Travel</strong>. When dependents are authorized (or required) to travel after the member and arrive at the new<br />

OCONUS PDS after the member, Secretarial (by either the Secretary Concerned or the Secretarial Process at Service<br />

discretion) authorization/approval of housing allowance continuation based on delayed dependents’ travel from an (the<br />

old) OCONUS PDS under par. U10412 also authorizes continuation of COLA for the same time period without<br />

separate action. TLA for dependents may be authorized/approved IAW par. U9170-D. Par. U9220 applies whether<br />

the member’s new PDS is in CONUS or OCONUS.<br />

C. Assigned to GOV’T QTRS. When dependents are assigned to GOV’T QTRS ICW advance arrival at a<br />

member’s OCONUS PDS or during delayed departure from a member’s OCONUS PDS, a Secretarial decision (by<br />

either the Secretary Concerned or the Secretarial Process at Service discretion) to pay/continue station allowances<br />

payment is made at the same approval level as designated for housing allowance approvals. When dependents are<br />

residing in GOV’T QTRS, no specific housing allowance authorization/approval is required since a housing allowance<br />

in such case is not authorized.<br />

*NOTE 1: Prior to a change to 37 USC §405 authorized by the FY06 NDAA, station allowances for a member’s<br />

dependents located at an OCONUS location could be authorized only for a member assigned at an OCONUS<br />

PDS. The FY06 NDAA changed 37 USC §405 by adding a new section (e) titled “Payment of allowances based<br />

on overseas location of dependents.” The new section permits Secretarial authorization/approval for station<br />

allowances payment based on dependents’ OCONUS location, even if the member is assigned inside CONUS.<br />

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Part D: Misc Conditions Affecting Allowance Payments<br />

U9200-U9220<br />

NOTE 2: A member may be authorized dual COLA at the with-dependent rate based on the dependent’s location<br />

and the without-dependent rate at the member’s PDS if dependents are command sponsored and authorized/<br />

approved for advance or delayed travel thru the Secretarial (by either the Secretary Concerned or the Secretarial<br />

Process at Service discretion) process pars. U9105-A, U9130-A, U9205-G, U10412-B and U10412-C).<br />

U9225 STATION ALLOWANCES FOR FOREIGN-BORN DEPENDENTS EARLY RETURNED<br />

*A member, whose foreign-born dependents are authorized early return travel to the native country under par.<br />

U5900, is authorized station allowances at the with-dependents rate based on the dependents’ OCONUS location.<br />

Station allowances payment on behalf of the dependents’ location begins on the day dependents arrive at that<br />

location. DoDI 1315.18, Procedures for Military Personnel Assignments, par. E4.7.<br />

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Paragraph Title/Contents<br />

PART A: GENERAL INFORMATION<br />

CHAPTER 10<br />

HOUSING ALLOWANCES<br />

U10000 DEFINITION OF TERMS AS USED IN THIS CHAPTER<br />

A. Sharer<br />

B. Owner-owned Multiple Occupancy Dwelling<br />

C. Vicinity<br />

D. GOV’T QTRS<br />

E. Privatized Housing<br />

F. Rental Charge<br />

G. Housing Allowance<br />

H. Primary Residence<br />

U10002 HOUSING ALLOWANCE<br />

A. General<br />

B. Rates<br />

C. GOV’T QTRS<br />

D. Dependency Determinations<br />

E. Housing Allowance Start and Stop Dates<br />

Table U10A-1 Date to Start BAH or OHA-Member with Dependents<br />

Table U10A-2 Date to Stop Housing Allowances-Changes in Dependency Status<br />

Table U10A-3 Date to Stop BAH or OHA-Other than Dependency Status Changes<br />

U10004 BAH RATE PROTECTION<br />

U10006 BAH ADVANCES<br />

A. Authority<br />

B. Amount<br />

C. Liquidation<br />

D. Administrative Instructions<br />

E. Special Circumstances<br />

U10008 BAH DIFFERENTIAL (BAH-DIFF)<br />

A. General<br />

B. BAH Payable Amount Limitation for a Member Authorized BAH Solely on the Basis of the<br />

Member’s Child Support Payment<br />

U10010 PARTIAL HOUSING ALLOWANCE (BAH-Partial)<br />

A. Partial Rates<br />

B. Conditions<br />

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C. Navy Barracks Privatization Test<br />

U10012 TRANSIT HOUSING ALLOWANCE (BAH-T)<br />

U10014 RC RATE (BAH-RC)<br />

U10016 FAMILY SEPARATION HOUSING (FSH)<br />

U10020 OHA – GENERAL<br />

A. Purpose<br />

B. OHA and ‘MALT-PLUS’<br />

C. Allowances Payable<br />

D. OHA Calculation<br />

U10022 OHA DETERMINING MONTHLY RENT<br />

A. General<br />

B. Sharers<br />

C. Private Sector Housing Owned<br />

D. Maximum Rental Allowance<br />

U10024 OHA UTILITY/RECURRING MAINTENANCE ALLOWANCE<br />

A. Monthly Allowance<br />

B. Rent Includes All, No, or Some Utilities<br />

U10026 MOVE-IN HOUSING ALLOWANCE (MIHA)<br />

A. General<br />

B. Rules and Information<br />

U10028 OHA ADVANCE PAYMENT<br />

A. Authorization<br />

B. Amount<br />

C. Liquidation<br />

D. Advance Rent Currency Rate Protection<br />

U10030 OHA COMPUTATION DATA<br />

U10032 A MEMBER OCCUPYING A GOV’T TRAILER OR RENTAL GUARANTEE HOUSING<br />

AND OHA<br />

PART B: DEPENDENCY<br />

U10100 DETERMINATIONS AND FRAUDULENT CLAIMS<br />

A. Determinations<br />

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B. Dependency Approval<br />

C. Dependents’ Status Certification<br />

D. RC Member<br />

E. Dependency Re-determinations<br />

F. Fraudulent Claims<br />

U10102 DEPENDENTS<br />

A. Lawful Spouse and Legitimate, Unmarried, Minor Children<br />

B. No Authorization on Dependent’s Behalf<br />

C. Dependent Spouse in Foreign Service<br />

U10104 MEMBER’S MARRIAGE STATUS DETERMINATION<br />

A. Determination<br />

B. Remarriage within a Prohibited Period Following Divorce<br />

C. Marriage by Proxy<br />

D. Marriage by Telephone<br />

E. Common-Law Marriages<br />

F. Foreign Nation Divorce<br />

G. Purported Marriage<br />

H. Child of Legally Invalid Marriage<br />

U10106 DEPENDENT SUPPORT<br />

A. Proof of Support<br />

B. Nonsupport<br />

C. Legal Separation Agreement or Court Decree, Judgment or Order Silent on Support, Not<br />

Stating Support Amount, or Absolving Member of Support Responsibility<br />

D. Legal Separation Agreement or Court Order Stating Support Amount<br />

E. Adequate Support<br />

F. Increase in Support Required by Increase in BAH-DIFF Rates<br />

G. Settlement Agreement<br />

H. Interlocutory Decree of Divorce<br />

I. Doubtful Cases<br />

U10108 SECONDARY DEPENDENTS<br />

U10110 DEPENDENT CHILD ADOPTED BY A THIRD PARTY<br />

U10112 DEPENDENT CONFINED IN PENAL OR CORRECTIONAL INSTITUTION<br />

A. Housing Allowance Payable<br />

B. Doubtful Cases<br />

U10114 DEPENDENT PARENT<br />

A. Determination Basis<br />

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B. Dependency Requirement<br />

C. Change in Dependent Status<br />

D. Stepparent<br />

U10116 DEPENDENCY DETERMINATION FACTORS FOR PARENTS<br />

A. Family Unit Rule<br />

B. Equity and Good Conscience<br />

C. Charity<br />

D. Charitable Institution<br />

E. Social Security, Unemployment Compensation, and Pensions<br />

F. Capital Assets<br />

G. Rate of Return Rule<br />

U10118 ADOPTED, ILLEGITIMATE AND STEPCHILD(REN)<br />

A. General<br />

B. Proof of Parentage<br />

C. Support Requirements<br />

U10120 CHILD(REN) LIVING WITH FORMER SPOUSE REMARRIED TO ANOTHER SERVICE<br />

MEMBER<br />

A. Child in GOV’T QTRS<br />

B. Child Not in GOV’T QTRS<br />

U10122 CHILD(REN) LIVING WITH FORMER SPOUSE – MEMBER REMARRIES<br />

U10124 CHILD(REN) LIVING WITH FORMER SPOUSE OR ESTRANGED SPOUSE WHO IS A<br />

MEMBER ASSIGNED FAMILY GOV’T QTRS<br />

U10126 CHILD(REN) LIVING WITH FORMER OR ESTRANGED SPOUSE IN FAMILY GOV’T<br />

QTRS VISITS MEMBER<br />

Table U10B-1 Who Determines Housing Allowance Dependency Relationship for Army and Air<br />

Force Member<br />

Table U10B-2 Who Determines Dependency Relationship for a Navy and Marine Corps Member<br />

PART C: MEMBER TO MEMBER<br />

U10200 GENERAL<br />

U10202 BAH/OHA WHEN BOTH HUSBAND AND WIFE ARE MEMBERS AND SEPARATE<br />

HOUSEHOLDS ARE MAINTAINED<br />

U10204 OTHER DEPENDENTS<br />

A. Children from Previous Relationships<br />

B. Dependents of Marriage<br />

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C. Members Assigned to Different Locations<br />

D. Dependent Parents<br />

U10206 DEPENDENT SUPPORT<br />

A. Divorce or Legal Separation Effective or Amended after 30 June 1992<br />

B. Children Living with a Former or Estranged Spouse<br />

C. Voluntary Support Payments<br />

U10208 CHILD(REN) LIVING WITH FORMER SPOUSE – MEMBER REMARRIES ANOTHER<br />

MEMBER<br />

A. When Not Authorized a Housing Allowance<br />

B. When Authorized a Housing Allowance<br />

Table U10C-1 BAH or OHA at Permanent Stations for Spouses in a Uniformed Service –<br />

Family-type QTRS not Assigned<br />

PART D: GOV’T QTRS<br />

U10300 GENERAL<br />

U10302 RESPONSIBILITY FOR ASSIGNMENT OR ASSIGNMENT TERMINATION<br />

A. Assignment to GOV’T QTRS<br />

B. QTRS Assignment Date for Housing Allowance<br />

C. QTRS Termination Date for Housing Allowance<br />

U10304 RENTAL QTRS AT A SERVICE ACADEMY<br />

U10306 GOV’T QTRS ASSIGNED OR OCCUPIED<br />

A. GOV’T QTRS Adequacy<br />

B. QTRS Not Designated as Family-Type QTRS<br />

C. QTRS Furnished on Behalf of the U.S.<br />

D. QTRS Occupied by Dependents<br />

E. Rental QTRS (Other Than Inadequate QTRS)<br />

F. QTRS at Safe Haven Temporarily Occupied by Dependents<br />

G. Lease on Private-sector Rental/Leased QTRS<br />

H. Limitation on QTRS Occupied by Member<br />

I. QTRS Occupied during Special Duty Assignment<br />

J. Additional Room Assigned to Chaplain<br />

U10308 QTRS DESIGNATED AS INADEQUATE<br />

A. Housing Allowance Authorization<br />

B. Effect of Subleasing Inadequate QTRS<br />

C. Rental Charge for Inadequate (Sub-standard) QTRS<br />

D. Effective Date of BAH and Rental Charge<br />

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E. Computation of BAH and Rental Charge<br />

F. Inadequate QTRS Re-designated Adequate<br />

G. Husband and Wife Each Authorized BAH<br />

PART E: ASSIGNMENT SITUATIONS<br />

SECTION E1: MEMBER WITHOUT DEPENDENTS<br />

U10400 MEMBER WITHOUT DEPENDENTS<br />

A. General<br />

B. Location Rate<br />

C. Member in Pay Grade E-7 or above not on Sea Duty<br />

D. Member in Pay Grade E-6 not on Sea Duty<br />

E. Member on Sea Duty<br />

Table U10E-1 BAH and OHA Member without Dependents, Entitled to Basic Pay<br />

SECTION E2: MEMBER WITH DEPENDENT<br />

U10402 MEMBER WITH DEPENDENT<br />

A. When Authorized BAH or OHA<br />

B. Location Rate<br />

C. During Leave, <strong>Travel</strong> Status, Separation, and Other Situations<br />

Table U10E-2 BAH or OHA, Member with Dependents Entitled to Basic Pay<br />

SECTION E3: ACQUIRED DEPENDENTS<br />

U10404 ACQUIRED DEPENDENTS<br />

A. General Rules<br />

B. Decision Logic Table<br />

Table U10E-3 Changes when a Member Acquires Dependents<br />

SECTION E4: THE GOV’T DEFERS DEPENDENT TRAVEL<br />

U10406 THE GOV’T DEFERS DEPENDENT TRAVEL<br />

A. General Rules<br />

B. Decision Logic Tables<br />

Table U10E-4 Changes when the GOV’T Defers Dependents’ <strong>Travel</strong> to an OCONUS Duty<br />

Station<br />

Table U10E-5 Changes when the GOV’T Defers Dependents’ <strong>Travel</strong> to a CONUS Duty Station<br />

SECTION E5: MEMBER WITH DEPENDENTS SERVES AN UNACCOMPANIED/DEPENDENT<br />

RESTRICTED TOUR OR UNUSUALLY ARDUOUS SEA DUTY TOUR<br />

U10408 MEMBER WITH A DEPENDENT SERVES AN UNACCOMPANIED/DEPENDENT<br />

RESTRICTED TOUR OR UNUSUALLY ARDUOUS SEA DUTY TOUR<br />

A. General Rules<br />

B. Decision Logic Tables<br />

Table U10E-6 Member with a Dependent Serves an Unaccompanied/Dependent Restricted or<br />

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Unusually Arduous Sea Duty Tour<br />

Table U10E-7 Changes when a Member with a Dependent Serves an Unaccompanied/Dependent<br />

Restricted Tour and Dependents Visit<br />

SECTION E6: EARLY RETURN OF DEPENDENTS<br />

U10410 EARLY RETURN OF DEPENDENTS<br />

A. At GOV’T Expense<br />

B. At Personal Expense<br />

C. Decision Logic Tables<br />

Table U10E-8 Changes Incident to Early Return of Dependents<br />

SECTION E7: DEPENDENT TRAVEL – ADVANCE AND DELAYED<br />

U10412 DEPENDENT TRAVEL - ADVANCE AND DELAYED<br />

A. General<br />

B. Housing Allowance Based on Dependents’ Location or Old PDS<br />

C. Secretarial Determinations<br />

D. Rates Applicable<br />

E. Decision Logic Tables<br />

Table U10E-9 Changes when Dependents <strong>Travel</strong> in Advance of the Member<br />

Table U10E-10 Changes when Dependents <strong>Travel</strong> after the Member<br />

SECTION E8: FAMILY SEPARATION HOUSING (FSH) ALLOWANCE<br />

U10414 FAMILY SEPARATION HOUSING (FSH) ALLOWANCE<br />

A. General<br />

B. Rates Payable<br />

C. When Not Payable<br />

D. Temporary Social Visits by Dependents<br />

E. Dependents Reside in the Member’s PDS Vicinity<br />

F. FSH in Situations Other Than an Unaccompanied/Dependent Restricted Tour<br />

G. Decision Logic Table<br />

Table U10E-11 Conditions Affecting FSH Authorization<br />

SECTION E9: MEMBER IN TRANSIT<br />

U10416 MEMBER IN TRANSIT<br />

A. General<br />

B. Old PDS in the U.S.<br />

C. Old PDS outside the U.S.<br />

D. New Accession<br />

E. Retirement or Separation<br />

F. Decision Logic Table<br />

Table U10E-12 Member in Transit<br />

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SECTION E10: UNUSUAL MEMBER STATUS<br />

U10418 MEMBER IN A MISSING STATUS<br />

A. Member without Dependent<br />

B. Member with Dependent<br />

U10420 MEMBER IN CONFINEMENT<br />

U10422 HOUSING ALLOWANCE FOR A MEMBER IN A NONPAY STATUS<br />

A. Unauthorized Absence<br />

B. Pretrial Confinement in a Foreign Country<br />

C. Excess Leave<br />

SECTION E11: HOUSING ALLOWANCE FOLLOWING MEMBER’S DEATH<br />

U10424 HOUSING ALLOWANCE FOLLOWING MEMBER’S DEATH<br />

A. General<br />

B. Not Payable<br />

C. Payment Priority<br />

D. Payment Amount and Method<br />

E. Payment to a Deceased Member’s Spouse Who is also a Member (Surviving Member Spouse)<br />

(37 USC §403(l))<br />

F. Decision Logic Table<br />

Table U10E-13 Rate Defining Location<br />

SECTION E12: EVACUATION OF A MEMBER’S PDS<br />

U10426 EVACUATION OF MEMBER'S PDS<br />

A. Member with Dependents<br />

B. Member without Dependents<br />

C. Decision Logic Tables<br />

Table U10E-14 Changes Incident to an Evacuation from an OCONUS PDS<br />

Table U10E-15 Changes Incident to an Evacuation from a CONUS PDS<br />

SECTION E13: RESERVE COMPONENTS<br />

U10428 RESERVE COMPONENTS<br />

A. Order Duration<br />

B. Contingency Operations<br />

C. Member Married to Member<br />

D. Location Rate – Called to Active Duty/ADT on/after 6 January 2006<br />

E. Location Rate – Called to Active Duty/ADT before 6 January 2006<br />

F. Decision Logic Tables<br />

Table U10E-16 Reserve Component Member - Called/Ordered to AD/ADT on or after 6 Jan 2006<br />

Table U10E-17 Reserve Component Member - Called/Ordered to AD/ADT before 6 Jan 2006<br />

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Part A: General Information<br />

PART A: GENERAL INFORMATION<br />

U10000 DEFINITION OF TERMS AS USED IN THIS CHAPTER<br />

A. Sharer. For OHA/FSH O purposes, a member who resides with one or more:<br />

1. Members authorized an OHA/FSH O; and/or<br />

U10000-U10032<br />

2. <strong>Federal</strong> civilian employees, including dependents, authorized a living QTRS allowance or COLA (in non<br />

foreign OCONUS locations); and/or<br />

3. Other persons, excluding the member’s dependents, who contribute money toward the payment of rent,<br />

mortgage and/or utilities.<br />

B. Owner Owned Multiple Occupancy Dwelling. A member/owner owned duplex, triplex or other type of multiple<br />

occupancy dwelling that is designed for separate private sector housing units for more than one household. The<br />

units within the dwellings ordinarily have separate addresses and/or entrances. For OHA/FSH O purposes the<br />

member and dependent occupy a single separate unit within the dwelling and the other units are rented out.<br />

C. Vicinity. When a member resides with the dependent and commutes daily to the PDS, the dependent resides in<br />

the PDS vicinity regardless of distance even if at a place in an adjacent country or state. A dependent is residing in<br />

the PDS vicinity if residing in the same country, state (when in Alaska or Hawai’i), or U.S. territory or possession<br />

within which the member’s PDS is located. However, if the member has to maintain separate households, a<br />

dependent is not residing in the PDS vicinity for FSH purposes if maintaining two households is authorized/<br />

approved through the Secretarial Process. A commander may submit a request for determination through channels<br />

to the appropriate office listed below:<br />

1. Army. Through appropriate command channels to: HQDA (DAPE-PRC), 300 Army Pentagon, Washington,<br />

DC 20310-0300;<br />

2. Navy. Through appropriate command channels to: Chief of Naval Personnel (N-130C), 701 S. Courthouse<br />

Road, Building 12, Room 3R180, Arlington, VA 22204-2472;<br />

3. Marine Corps. Through appropriate command channels to: Headquarters U.S. Marine Corps, Manpower and<br />

Reserve Affairs (MPO), 3280 Russell Road, Quantico, VA 22134-5143;<br />

4. Air Force. Through appropriate command channels to: HQ USAF/A1PA, 1500 W. Perimeter Rd, Suite<br />

4790, <strong>Joint</strong> Base Andrews NAF Washington, MD 20762-6604;<br />

5. Coast Guard. Directly to: Commandant (CG-1222), U.S. Coast Guard, 2100 2nd Street SW STOP 7801,<br />

Washington, DC 20593-7801;<br />

6. NOAA Corps. Directly to: Director, Commissioned Personnel Center, NOAA Corps (Attn: Military<br />

Advisory Panel Member), PDTATAC (CPC1), 8403 Colesville Road, Suite 500, Silver Spring, MD 20910-<br />

6333; or<br />

7. U.S. Public Health Service. Directly to: Director, Division of Commissioned Corps Personnel and Readiness<br />

(Attn: PDTATAC MAP Member), 1101 Wootton Parkway, Plaza Level, Suite 100, Rockville, MD 20852-1061.<br />

D. GOV’T QTRS. GOV’T QTRS include:<br />

1. U.S. GOV’T owned or leased sleeping accommodations or family type housing;<br />

2. Lodging or other QTRS obtained by U.S. GOV’T contract;<br />

3. Dormitories or similar facilities operated by cost plus a fixed fee contract;<br />

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4. Sleeping or housing facilities furnished by a foreign government on the GOV’T’s behalf; and<br />

5. QTRS in a state owned National Guard camp.<br />

U10000-U10032<br />

For BAH, GOV’T QTRS do not include transient facilities such as Temporary Lodging Facilities, guest houses,<br />

hostess houses, and hotel type accommodations built and/or operated by non appropriated fund activities, or<br />

privatized housing.<br />

E. Privatized Housing<br />

1. GOV’T QTRS that have been converted to privatized housing are, by definition (APP A1), no longer<br />

GOV’T QTRS.<br />

2. The Service Secretary determines which privatized housing is suitable for use as military family housing.<br />

3. Each member occupying privatized housing is authorized a housing allowance in the same manner as a<br />

member not assigned to GOV’T QTRS.<br />

4. Par. U10010-C explains Navy Barracks Privatization Test.<br />

F. Rental Charge. A charge made on account of occupancy. It does not include service charges for linens,<br />

cleaning, maintenance, etc.<br />

G. Housing Allowance. Housing allowance includes:<br />

1. Basic Allowance for Housing (BAH) (pars. U10004 and U10006);<br />

2. Overseas Housing Allowance (OHA) (pars. U10020 – U10032);<br />

3. Family Separation Housing (FSH) (par. U10016);<br />

4. Basic Allowance for Housing Differential (BAH-Diff) (par. U10008);<br />

5. Partial Basic Allowance for Housing (Partial BAH) (par. U10010);<br />

6. Transit Rate (BAH-T) (par. U10012); and<br />

7. RC Rate (BAH-RC) (par. U10014).<br />

H. Primary Residence. See definition of Primary Residence/Home in APP A.<br />

U10002 HOUSING ALLOWANCE<br />

A. General. Effective 1 January 1998, in general, a member on active duty entitled to basic pay is authorized a<br />

housing allowance based on the member’s grade, dependency status, and location. Rates are prescribed depending<br />

on the member’s grade and whether or not the member has a dependent. The location determines the rate, and<br />

whether the allowance is BAH or OHA. The BAH rate is based on median housing costs and is paid independently<br />

of a member’s actual housing costs. It is paid for housing in the U.S. OHA is a cost reimbursement based<br />

allowance. The authority depends on other elements that factor in such as sharers, utilities, and owner vs. renter.<br />

OHA is paid for housing outside the U.S. The member is reimbursed actual rental costs NTE the maximum OHA<br />

rate for each locality and grade. The maximum OHA rates are established based on members’ actual rental costs in<br />

those locations. FSH-B follows the BAH logic and FSH-O follows the OHA logic. Except for a partial housing<br />

allowance (par. U10010) or BAH-Diff (par. U10008), a housing allowance is not paid to a member assigned to<br />

adequate GOV’T QTRS (Ch 10, Part D).<br />

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B. Rates. The Housing Allowance rates are divided into seven categories: BAH, OHA, FSH, BAH-Partial, BAH-<br />

Diff, BAH-Transit, and BAH-RC.<br />

1. BAH Rates<br />

a. The PDTATAC determines adequate housing costs in a MHA for all Uniformed Services’ members<br />

authorized BAH. The determination for housing allowances is based upon the costs of adequate rental<br />

housing for civilians with comparable income levels in the same area.<br />

b. An adjustment in the BAH rates as a result of PDTATAC housing costs redetermination in an MHA<br />

takes effect with the pay raise each year.<br />

c. A MHA is defined geographically by Zip Code(s) within the U.S. Major military population areas are<br />

further identified by a combination of a 2-digit code for the state and a 3-digit numerical designation within<br />

the state. For small military population areas, Zip Codes are aggregated into areas of similar housing cost<br />

and designated as County Cost Groups.<br />

2. OHA Rates<br />

a. The PDTATAC determines adequate housing costs in a locality for all Uniformed Services’ members<br />

authorized OHA by location.<br />

b. OHA rate ceilings are calculated based on data provided by OCONUS commanders and actual rent data<br />

derived from pay systems.<br />

c. The PDS geographic location governs the OHA rate payable unless otherwise specified. Geographic<br />

locations are determined as outlined in APP K1, par. A.<br />

3. FSH Rates<br />

a. The FSH-B rate is the same as the without dependent BAH rate for the same location.<br />

b. FSH-O is computed under the same rules and conditions as without dependent OHA for the same<br />

location.<br />

4. BAH Partial Rates. The BAH partial rate is the difference in basic pay between the 1980 and 1981<br />

reallocated pay raises and what those basic pay rates would have been had the raise not been reallocated. The<br />

rate is fixed from those years and does not change.<br />

5. BAH Diff Rates. The BAH Diff rate is defined as the difference in Basic Allowance for Quarters (BAQ)<br />

with dependents and BAQ without dependents for the member’s grade as of 31 December 1997, increased each<br />

year by the average pay raise percentage.<br />

6. BAH Transit Rates. The BAH Transit rate varies depending on old PDS location and the housing allowance<br />

type received. Unless a location-specific rate is payable, the default Transit rate is the amount of BAQ on 31<br />

December 1997 incremented by the average housing allowance increase each year.<br />

7. BAH RC Rates. The BAH-RC rate for a period of active duty for a non-contingency of 30 or fewer days is<br />

the BAQ amount on 31 December 1997 incremented by the average housing allowance increase each year.<br />

C. GOV’T QTRS. A housing allowance (except partial BAH or BAH-Diff) is not authorized to a member who is<br />

assigned to GOV’T QTRS appropriate to the member’s grade, rank, or rating and adequate for the member and<br />

dependents, if with dependents (Part D for GOV’T QTRS).<br />

D. Dependency Determinations. For Army, Navy and Air Force determinations of dependency and relationships<br />

for secondary dependents and doubtful primary dependents are made by the <strong>Defense</strong> Finance and Accounting<br />

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U10000-U10032<br />

Service (DFAS). CMC-MPP-1 makes dependency and relationship determinations for secondary dependents and<br />

doubtful primary dependents for Marines. For non-DoD Services, Service regulations. The Secretary Concerned or<br />

persons designated by the Secretary make determinations for primary dependents. The designee may re-delegate<br />

this authority (Part B for dependents).<br />

E. Housing Allowance Start and Stop Dates. Tables U10A-1, U10A-2, and U10A-3.<br />

1. Start. Unless specifically authorized elsewhere in this Chapter, PDS housing allowance eligibility starts on<br />

the member’s reporting day to a new PDS. OHA eligibility starts on the day after the member’s reporting day if,<br />

on the reporting day, a member is authorized MALT PLUS per diem. OHA starts on the day the member<br />

obtains private sector housing. The authorized document for OHA is DD Form 2367 (APP K).<br />

2. Stop. Unless an extension is authorized/approved under par. U10402-B, or the PCS is a close proximity<br />

move as described in pars. U10400-B or U10402-B, OHA and FSH-O authority stops:<br />

a. On the day the member’s OHA lease terminates, or<br />

b. On the day before the member departs in compliance with a PCS order, or<br />

c. On the day before the home port change effective date (from OCONUS) of the ship or unit to which a<br />

member is assigned (par. U10002-E3 below for exception), or<br />

d. Upon assignment to GOV’T QTRS.<br />

3. Member without Dependents Undergoing a Home Port Change. Ordinarily the housing allowance based on<br />

the rate for the old home port stops on the day before the home port change effective date and a housing<br />

allowance based on the new home port rate begins on the home port change effective date. However, if a<br />

member without dependents is undergoing a home port change and the ship delays at the old home port after the<br />

home port change effective date (i.e., does not depart from the old home port before/on the home port change<br />

effective date) and QTRS on board the ship are not available (e.g., ship dry docked) a member without<br />

dependents is authorized a housing allowance based on the old home port until the day the member moves back<br />

aboard the ship.<br />

Change 315 U10A-4<br />

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Ch 10: Housing Allowances<br />

Part A: General Information<br />

Rule If a member:<br />

1 enlists, or is called to EAD<br />

DATE TO START BAH OR OHA—MEMBER WITH DEPENDENTS<br />

2 is appointed to commissioned/warrant officer status<br />

3<br />

4<br />

occupies GOV’T QTRS with dependents and QTRS<br />

assignment is terminated or member and dependents<br />

physically depart PDS pursuant to a PCS order<br />

occupies GOV’T QTRS with dependents and the<br />

QTRS are declared inadequate<br />

5 acquires a dependent (marriage, birth, adoption, etc.) 2<br />

6<br />

acquires a dependent while in an unauthorized absence<br />

status<br />

7 claims dependent parent<br />

8 claims doubtful dependent<br />

Table U10A-1<br />

1 Payment of OHA requires a lease agreement or a verifiable purchase price.<br />

2 Includes dependent acquired while member is on authorized leave.<br />

3 a. Applies to sole dependent of officer or enlisted member.<br />

U10000-U10032<br />

then BAH or OHA at the with-dependent rate<br />

begins on the date: 1<br />

of enlistment or entry on active duty, if the member is not<br />

assigned GOV’T QTRS for the member and dependents on that<br />

date.<br />

active duty pay begins, if the member is not assigned GOV’T<br />

QTRS for the member and dependents on that date.<br />

of QTRS assignment termination or PCS departure date, unless<br />

dependents continue to occupy the QTRS. If definite QTRS<br />

assignment was not required, then BAH or OHA begins the date<br />

QTRS are vacated.<br />

on which designation of inadequacy of QTRS is effective, if the<br />

member and dependents continue to occupy such QTRS.<br />

the dependent is acquired, if the member is not assigned GOV’T<br />

QTRS for member and dependent(s) on that date 3/. Table<br />

U10E-3.<br />

the member is returned to a pay status after apprehension or<br />

surrender, if member is not assigned GOV’T QTRS for the<br />

member and dependents on that date. 4<br />

determined/approved by authority shown in Table U10B-1 or<br />

U10B-2.<br />

b. Applies to any dependent on whose behalf a member is authorized increased BAH or OHA.<br />

c. BAH or OHA starts with date of member’s marriage even though the marriage occurs on same day as divorce from<br />

another member.<br />

d. When blood parents of an illegitimate child marry, the child becomes a legitimate dependent for BAH or OHA<br />

purposes.<br />

4<br />

If there has been any change in the status of dependents on whose behalf BAH or OHA existed on the date an unauthorized<br />

absence commenced, a member must reestablish the right to BAH or OHA.<br />

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Ch 10: Housing Allowances<br />

Part A: General Information<br />

DATE TO STOP HOUSING ALLOWANCES - CHANGES IN DEPENDENCY STATUS<br />

Rule If the sole dependent:<br />

Table U10A-2<br />

1 Dies of death.<br />

2 is divorced 1 of the final decree of divorce. 1<br />

3<br />

is a spouse in a voidable (not void) marriage which is<br />

dissolved by final annulment decree<br />

4 is a spouse in an invalid (void) marriage<br />

5<br />

6<br />

7<br />

8<br />

becomes of age (except a child who is incapable of<br />

self-support because of mental or physical<br />

incapacity)<br />

marries (regardless of age, or mental or physical<br />

incapacity)<br />

is adopted by a third party by interlocutory order or<br />

decree which has effected a changed legal<br />

relationship<br />

is adopted by a third party and a final order or decree<br />

has been entered<br />

U10000-U10032<br />

then stop with-dependent housing allowance<br />

at midnight of the day:<br />

before date of the decree. No BAH or OHA payment may be<br />

made on or after date of the decree, regardless of credits<br />

accrued and not paid. BAH or OHA paid before the date of<br />

decree may be retained. 2<br />

before discovery marriage invalidity. No housing allowance<br />

payment may be made on or after date of discovery, regardless<br />

of credits accrued and not paid. Retention of BAH or OHA<br />

paid before that time depends on validation under DoDFMR,<br />

Vol. 7A, section 5005.<br />

before the child's 21st birthday (or 23 rd birthday if a full time<br />

student). 4<br />

of the child’s marriage. This applies even though even though<br />

the child's marriage is to a Service member who is also<br />

authorized BAH or OHA on child’s behalf for that date.<br />

before date of adoption. 3<br />

before date of adoption.<br />

9 enters military service before day of entry into service.<br />

10<br />

is one who must be “in fact” dependent on member,<br />

and such dependency ceases<br />

before date dependency ceases.<br />

1 Applies also when an affinitive relationship between a member and stepchild ceases because of divorce from the child’s parent.<br />

2 Applies also when affinitive relationship between a member and stepchild ceases because of annulment of marriage.<br />

3 A case involving an Army or Air Force member must be sent to DFAS-IN or DFAS-DE respectively, for determination as to<br />

whether or not an order of decree effected a changed legal relationship. A case involving Navy must be sent to DFAS-CL and a<br />

Marine Corps case is sent to Commandant of the Marine Corps, respectively. A case involving a USPHS member must be sent<br />

to: Director, Division of Commissioned Corps Personnel and Readiness: Attn: DEERS Determination.<br />

4 See par. U10108 regarding dependents over age 21.<br />

Change 315 U10A-6<br />

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Ch 10: Housing Allowances<br />

Part A: General Information<br />

Rule<br />

1<br />

2<br />

3<br />

DATE TO STOP BAH OR OHA - OTHER THAN DEPENDENCY STATUS CHANGES<br />

Table U10A-3<br />

A B<br />

U10000-U10032<br />

If a member: then stop BAH or OHA at 2400 hours of the day:<br />

is furnished GOV’T QTRS at the PDS, adequate for<br />

the member and dependents<br />

is furnished QTRS (cash or in kind) on behalf of the<br />

U.S., adequate for the member and dependents<br />

and dependents occupy inadequate GOV’T QTRS<br />

which are rehabilitated and designated as adequate<br />

GOV’T QTRS<br />

4 is absent without leave Table U10E-2.<br />

before the day QTRS are assigned (or before the day<br />

occupancy begins, if definite assignment was not made). 1<br />

before the day QTRS are furnished.<br />

5 is discharged or released from active duty of discharge or release.<br />

before the effective date of re-designation as adequate GOV’T<br />

QTRS.<br />

6 is retired before the retirement effective date.<br />

7 Dies of death.<br />

1 When dependents are prevented from occupying the assigned QTRS because of an order from a competent authority, BAH or<br />

OHA continues until transportation is arranged for HHG and is available for the dependents (if prompt application is made), plus<br />

the normal travel time for dependents to reach the member’s station via a direct route.<br />

U10004 BAH RATE PROTECTION<br />

The monthly BAH amount actually paid a member (i.e., BAH Rate Protection) must not be reduced as a result of<br />

changes in housing costs in the MHA, changes in the national monthly housing cost, or a member’s promotion. If<br />

the member is demoted, or loses authority for BAH, then the member’s BAH rate protection at the current amount<br />

ceases on the date the member’s eligibility to BAH for a given MHA terminates. The current BAH rate at the<br />

current duty location becomes the member’s new protected BAH rate.<br />

U10006 BAH ADVANCES<br />

A. Authority. Effective April 20, 1999, when allowed by Service regulations, a member’s commanding officer, the<br />

commanding officer’s designated representative, or another designated official may authorize an advance BAH<br />

payment to pay advance rent, security deposits, and/or initial expenses incident to occupying other than GOV’T<br />

housing. The advance may be made at any time during a member’s tour at the station concerned. It also may be<br />

authorized when a member has relocated housing incident to a PCS order. Ordinarily, the advance should not be<br />

disbursed more than 3 working days before the date payment under the lease or rental agreement must be made.<br />

<strong>Office</strong>rs listed herein may authorize disbursement, in extenuating circumstances, more than 3 working days before<br />

the date payment must be made. The member must request the advance payment within 30 days after incurring the<br />

expense(s). Housing expenses must be documented to include copies of the lease, utility company statement and<br />

any other pertinent documentation available. Expenses identified by a member to be used in the purchase of any<br />

real estate or living accommodations must not be considered as a basis for authorizing or determining the amount of<br />

the advance.<br />

B. Amount. The advance amount is determined based on the member’s current prescribed BAH rate. The<br />

member’s ability to repay the advance, considering other advances of pay which may have been made and any<br />

recurring pay deductions, must be considered in determining the advance amount. The BAH advance must not<br />

exceed a total of 3 months BAH expected to be accrued by the member.<br />

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U10000-U10032<br />

C. Liquidation. Advance liquidation should be at a rate of not less than equal monthly installments of one-twelfth<br />

of the amount advanced, per month for the next 12 months. Collection action should begin on the first day of the<br />

month after the advance payment has been made. When justified by the member and authorized by the member’s<br />

commanding officer, the commanding officer’s designated representative, or another service-designated official, the<br />

collection action beginning may be postponed for up to 3 months after the advance is made. Repayment may be<br />

spread over a period of more than 1 year, but NTE 24 months or the member’s scheduled tour at the station<br />

concerned, whichever is shorter. Action must be taken immediately to recoup in a lump sum any advance made<br />

under par. U10006, that has been returned to the member by the landlord, upon receipt of information that the<br />

member has vacated the housing for which the advance was made. Any balance of an advance not returned by the<br />

landlord may be liquidated in monthly installments, if desired by the member, for a period over the balance of the<br />

months remaining on the existing loan repayment schedule.<br />

D. Administrative Instructions. Each Service must prepare regulations for advance BAH payment administration to<br />

include the preparation and disposition of vouchers and supporting papers.<br />

E. Special Circumstances. The Secretary Concerned or the Secretary’s designee may authorize an advance BAH<br />

payment in circumstances and conditions other than those under par. U10006-A. Service regulations must prescribe<br />

liquidation procedures for advances made under par. U10006-E.<br />

U10008 BAH DIFFERENTIAL (BAH-DIFF)<br />

A. General. BAH-DIFF is the difference between the with- and without-dependents BAQ rates as of 31 December<br />

1997 increased by the average pay raise percentage each year.<br />

B. BAH Payable Amount Limitation for a Member Authorized BAH Solely on the Basis of the Member’s Child<br />

Support Payment<br />

1. If a member is assigned to single type GOV’T QTRS or a single type housing facility under a Uniformed<br />

Service’s jurisdiction and is authorized BAH solely by reason of the member’s adequate child support payment,<br />

the member is authorized only BAH-DIFF. A member is not authorized BAH-DIFF if the child support<br />

payment is less than the member’s applicable pay grade BAH-DIFF amount.<br />

2. A member not assigned to GOV’T QTRS, who is authorized BAH or OHA on behalf of a dependent solely<br />

on the basis of child support payment, is authorized a with dependent housing allowance (either BAH or OHA).<br />

3. A member is not authorized BAH or OHA solely on the basis of the member’s child support payment when<br />

the child/children is/are in another active duty member’s custody (including a former spouse), who is assigned<br />

to GOV’T owned/leased family type QTRS (does not include privatized housing) or is in receipt of a with<br />

dependent housing allowance or on behalf of the child/children (pars. U10120, U10122, U10124, U10126 and<br />

U10206).<br />

U10010 PARTIAL HOUSING ALLOWANCE (BAH-Partial)<br />

A. Partial Rates. A member without dependents who is assigned to single type QTRS or is on field or sea duty, and<br />

is not authorized to receive a BAH or OHA, is authorized BAH-Partial.<br />

B. Conditions<br />

1. A member without dependents assigned to single type adequate GOV’T QTRS at the permanent station and<br />

authorized BAH-Partial who is subsequently sick in a hospital (no PCS involved), continues to be authorized<br />

BAH-Partial while hospitalized.<br />

2. Except as provided in pars. U10400-D and U10400-E, a member without dependents in grade E-6 or below<br />

who is offered an assignment of adequate GOV’T QTRS, or is assigned GOV’T QTRS but elects not to occupy<br />

such QTRS and resides in private QTRS at own expense, is considered to be assigned to GOV’T QTRS and not<br />

authorized BAH or OHA. Therefore, such member is authorized BAH-Partial.<br />

Change 315 U10A-8<br />

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Part A: General Information<br />

U10000-U10032<br />

3. BAH-Partial is not authorized during proceed time, leave en route, or travel time on PCS unless the member<br />

is assigned to single type GOV’T QTRS and not authorized BAH or OHA.<br />

4. A member, married to another member, who has no dependents other than the spouse is authorized BAH-<br />

Partial when assigned to single type GOV’T QTRS and is not authorized BAH or OHA at the full rate.<br />

However, such a member assigned to family type GOV’T QTRS is not authorized BAH-Partial.<br />

5. A member occupying single type GOV’T QTRS whose dependents reside in family-type GOV’T QTRS, is<br />

not authorized BAH or OHA at the full rate and therefore, is authorized BAH-Partial, provided the family<br />

QTRS are not assigned under the member’s eligibility.<br />

6. A single member without dependents is not authorized BAH-Partial when assigned to family type GOV’T<br />

QTRS.<br />

7. A member without dependents confined in a guardhouse, brig, or correctional barracks who was assigned to<br />

single-type, GOV’T QTRS before confinement and remains assigned to such QTRS during confinement is<br />

authorized BAH-Partial unless forfeiture of allowances was directed.<br />

8. A member without dependents who is restrained in a status of arrest in assigned single type GOV’T QTRS,<br />

and therefore not authorized BAH or OHA, is authorized BAH-Partial unless forfeiture of allowances was<br />

directed.<br />

9. A member without dependents permanently assigned to a hospital for treatment and assigned QTRS in the<br />

hospital is authorized BAH-Partial.<br />

10. A member married to another member, if neither member has other dependents, who is assigned to sea duty<br />

and occupies GOV’T family QTRS assigned to the spouse when the ship is in port, is a member without<br />

dependents assigned to QTRS on the ship and is not authorized BAH or OHA but is authorized BAH-Partial.<br />

11. A member without dependents who is ordered PCS to confinement in a guardhouse, brig, correctional<br />

barracks, or to additional training in a retraining or rehabilitation facility, is assigned to certain QTRS therein<br />

and is not authorized BAH or OHA. Such member is Authorized BAH-Partial unless forfeiture of allowances<br />

was directed.<br />

12. A member without dependents assigned to single type GOV’T QTRS between PDSs and not authorized<br />

BAH or OHA is authorized BAH-Partial.<br />

13. A member without dependents is not authorized BAH-Partial when assigned to GOV’T single type QTRS<br />

(including GOV’T leased QTRS) that exceed the minimum standards of single QTRS for the member’s grade.<br />

This limitation does not apply to members on medical hold or holdover personnel receiving outpatient medical<br />

treatment who have been designated as requiring a live-in non-medical attendant. The Service determines the<br />

housing standards for these personnel based on medical condition, treatment, non-medical attendant, and other<br />

relevant factors.<br />

14. A member paying child support and receiving BAH-DIFF is not a member without dependents and<br />

therefore is not authorized BAH-Partial.<br />

C. Navy Barracks Privatization Test. Under the authority in 10 USC §2881a, the Navy is conducting a limited test<br />

of barracks privatization. The privatized barracks are defined as GOV’T QTRS for the purposes of the test. For a<br />

member occupying the privatized barracks, a special BAH-Partial rate equal to a percentage of the PDS locality<br />

BAH without dependents rate for the member’s grade is established. The following locations and rates apply.<br />

1. San Diego starting 1 October 2006 a special BAH-Partial rate equal to 34% for double occupancy of the<br />

QTRS and 68% for single occupancy.<br />

Change 315 U10A-9<br />

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Part A: General Information<br />

U10000-U10032<br />

2. Hampton Roads, VA, area which includes both the Hampton/Newport News and the Norfolk/Portsmouth<br />

MHAs starting in 1 April 2007 a special BAH-Partial rate equal to 66% for occupancy of existing<br />

Unaccompanied Housing and 74% for occupancy of new construction privatized housing (two bedroom, two<br />

bath market style).<br />

U10012 TRANSIT HOUSING ALLOWANCE (BAH-T)<br />

A Transit housing allowance rate is a temporary housing allowance paid while a member is in a travel or leave status<br />

between PDSs, provided the member is not assigned GOV’T QTRS. The Transit rate continues during proceed time<br />

and authorized delays en route, including TDY en route (par. U10416).<br />

U10014 RC RATE (BAH-RC)<br />

BAH-RC rates are established by the SECDEF and are determined and set forth in par. U10002-B1. The BAH-RC<br />

Rate is the housing allowance authorized for an RC member called or ordered to active duty for 30 or fewer days<br />

except for an RC member called to active duty for a contingency. An RC member called to active duty for a<br />

contingency is authorized the BAH/OHA rate even for tours of 30 or fewer days (par. U10428).<br />

U10016 FAMILY SEPARATION HOUSING (FSH)<br />

The Family Separation Housing (FSH) allowance is payable to a member with dependents for added housing<br />

expenses resulting from separation from the dependents when a member is assigned to an OCONUS PDS (par.<br />

U10414), or incident to an assignment in the CONUS when dependent travel is delayed or restricted (pars. U5222-N<br />

and U10406).<br />

*Effective 22 January 2013<br />

U10018 TEMPORARY BAH INCREASE<br />

*A. General. The SECDEF may prescribe a temporary increase in BAH rates in an area declared as a major<br />

disaster area by the President, or at an INSTALLATION experiencing a sudden increase in the number of members<br />

assigned. Payment of the higher BAH is only effective for a MHA or specified zip codes within a County Cost<br />

Group. This authority expires 31 December 2013.<br />

B. Eligibility. A temporary increase in BAH rates results in members assigned to the same Zip Code being eligible<br />

for two different BAH rates, depending on the member’s certification of higher costs. To receive the higher BAH<br />

rate, a member must certify to the Secretary Concerned that the member has incurred higher housing costs in an<br />

MHA by reason of a major disaster, or sudden increase of military personnel assigned to an INSTALLATION. The<br />

law requires that the member certify that higher costs have been incurred.<br />

C. Member Certification. Once an MHA area is approved for an increased BAH rate, a member eligible for an<br />

increased allowance must document housing cost. The certification must be in a form acceptable to the approval<br />

authority. The member’s certification must show rent, or mortgage expense in the case of homeowners, utility<br />

expenses and insurance costs (renters or homeowners).<br />

D. Approval. The approval authority is at a level specified through the Secretarial Process. If the total housing<br />

expense (rent or mortgage, utility expenses and insurance costs) from the member’s certification is:<br />

1. Less than the existing BAH rate, no increase is authorized. In this situation, the existing allowance fully<br />

covers the documented expenses, even though the member may be paying more after the disaster/influx of<br />

military personnel than before.<br />

2. Higher than the existing BAH rate, then the member is authorized the increased rate effective the latter of the<br />

approval date of the MHA for an increased rate or the date the member started incurring the increased expenses.<br />

E. Termination. The increased allowance is paid through the day before the next regular rate change effective date<br />

for the area at which time the new regular BAH rate applies. There is no rate protection of temporary increased<br />

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Part A: General Information<br />

U10000-U10032<br />

rates. The following examples reflect how changes during the temporary rate increase period affect the BAH paid.<br />

If a member receiving a temporary BAH rate increase:<br />

1. Is Promoted. The member must certify that housing costs exceed the regular BAH rate for the higher grade,<br />

otherwise change to the regular BAH rate for the higher grade.<br />

2. Is Demoted. The member must certify that housing costs exceed the regular BAH rate for the lower grade,<br />

otherwise change to the regular BAH rate for the lower grade.<br />

3. Has a Dependency Change. The member must recertify housing costs for purposes of comparing applicable<br />

rates.<br />

F. Locations. Any locations that a temporary BAH rate increase is approved are listed below:<br />

1. No Locations at this Time<br />

U10020 OHA - GENERAL<br />

NOTES:<br />

1. The OHA program is designed to help offset housing expenses for a member and/or dependent at the<br />

assigned overseas location. The reported housing must be the actual residence that the member occupies<br />

and from which the member commutes to and from work on a daily basis. If a member is assigned on an<br />

unaccompanied tour or has a Secretarial waiver and is authorized OHA for a dependent who lives<br />

separately, the reported housing must be the actual residence that the member’s dependent occupies.<br />

2. OHA is not intended, and must not be allowed to be used, for the personal enrichment of a member by<br />

including costs incurred for procuring/adapting a residence to accommodate renters or for vacation<br />

purposes.<br />

3. OHA is intended to assist in paying for private sector leased/owned housing for a member and/or a<br />

member’s dependent.<br />

4. Disciplinary action addressed in par. U1035 applies when housing allowances are used for other than the<br />

purpose intended.<br />

A. Purpose. OHA is authorized to assist a member in defraying the housing costs incurred incident to assignment to<br />

a PDS outside the U.S. Every member authorized to live in private sector leased/owned housing is authorized OHA,<br />

provided an Individual Overseas Housing Allowance (OHA) Report (DD Form 2367) is completed by the member<br />

and approved by the senior officer of the Uniformed Services in the country concerned, or the individuals or offices<br />

designated for that purpose by the senior officer. APP M3 for responsibilities of the Overseas Command/<br />

Commander, Senior <strong>Office</strong>r and Country Allowance Coordinator. There are two housing allowance types paid<br />

under the OHA:<br />

1. An up-front, lump sum MIHA for those who qualify (par. U10026 and APP N for rules and information),<br />

and<br />

2. A monthly OHA including a utility/recurring maintenance allowance.<br />

The location MIHA is based on the average “move in” costs for members. The monthly OHA is the rent, up to the<br />

rental allowance at a PDS, plus the utility/recurring maintenance allowance.<br />

B. OHA and ‘MALT Plus’. OHA is not payable on the arrival day when ‘MALT Plus’ per diem is paid.<br />

C. Allowances Payable. The amount of OHA payable is determined as shown in APP K, unless a special<br />

determination jointly issued by the Secretary Concerned and the PDTATAC Chair authorizes a different rate due to<br />

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special circumstances. OHA rates are based on a member’s PDS except as indicated in Part E or par. U10400-B or<br />

U10402-B.<br />

D. OHA Calculation. OHA is calculated by comparing the member’s monthly rent to the prescribed locality rental<br />

allowance, selecting the lesser of the two, and then adding the appropriate utility/recurring maintenance allowance.<br />

MIHA is paid at the start of the OHA. For detail computation procedures, APP K.<br />

U10022 OHA DETERMINING MONTHLY RENT<br />

A. General. Monthly rent is the amount paid per month by a member for possession and use of private sector<br />

housing. The term “private sector housing” includes a mobile home or boat. The rent stated in the lease or as<br />

otherwise agreed to by the landlord and the tenant in a written document must be used in computing the OHA. The<br />

cost of a separate lease for parking at/in the vicinity of the private sector housing also should be added to the<br />

member’s dwelling lease amount in determining the member’s total rental amount. The cost of parking at the place<br />

of duty is not included in rent. The following rules apply for determining rent:<br />

1. A recurring condominium or homeowner association fee, paid by the member, is prorated to a monthly<br />

charge and incorporated into the member’s rent.<br />

2. See par. U10022-C for a member owned dwelling place.<br />

3. A sharer’s monthly rent is determined by dividing the total monthly rent by the number of sharers occupying<br />

the dwelling.<br />

4. In an arrangement by which a member pays rent in advance and the landlord agrees to reimburse the<br />

member all or substantially all of the rental money at the end of the lease agreement, the amount of rent used<br />

in computing a member’s OHA is zero.<br />

5. Re-compute OHA if/when the rent changes.<br />

6. If a member and/or dependent live(s) with relatives or friends (i.e., jointly occupies) in a dwelling owned by<br />

the relatives or friends, the rent amount is zero, even if there is a lease or written document. This restriction<br />

does not apply, when the member/dependent leases lodging from a relative or friend with a bona fide, standard<br />

written lease, in those instances when the relative or friend concerned does not jointly occupy the leased house<br />

or apartment and the friend or relative is in the business of renting on a regular basis the lodgings involved.<br />

There is no authority to pay MIHA or the utility/maintenance allowance when living with relatives or friends.<br />

B. Sharers. NOTE below. A sharer is authorized up to the maximum rental allowance set for a member without<br />

dependents unless accompanied by one or more dependents. A sharer accompanied by dependent(s) is authorized<br />

up to the maximum rental allowance set for a member with dependents. Compute the OHA to which each sharer is<br />

authorized by adding the:<br />

1. Sharer’s prorated share of the rent paid or the maximum rental established for the sharer’s grade and locality,<br />

whichever is less, plus<br />

2. Prorated monthly Utility/Recurring Maintenance Allowance.<br />

A member authorized MIHA “Miscellaneous” (par. U10026 and APP N for specific rules) receives a full rather than<br />

prorated allowance. Only one sharer may claim reimbursement for any individual rent or security related<br />

expense.<br />

NOTE: A renter living in a completely separate unit of an owner owned multiplex dwelling as described in par.<br />

U10022-C4 is not a “sharer”, and OHA is determined as if the renter occupied an unattached unit.<br />

C. Private Sector Housing Owned<br />

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Part A: General Information<br />

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1. Divide the actual purchase price (not an appraised value, the actual purchase price) of the private sector<br />

housing by 120 to derive the monthly “rent” for a member owned private sector dwelling. Settlement costs,<br />

fees for title search, other legal and related costs are not included in determining the actual purchase price.<br />

NOTE: For a member in the Azores who purchased a home on/after 1 January 1999, divide the purchase<br />

price by 24.<br />

2. The amount of any personal installment type loans and real estate equity loans obtained for renovating, or<br />

repairing the current dwelling place are added to the actual purchase price before determining the rent.<br />

a. Definitions:<br />

(1) Renovating: Restoring to a previous condition, as by remodeling.<br />

(2) Repairing: Restoring to sound condition after damage or injury. Fixing, setting right, renewing or<br />

refreshing.<br />

b. A loan used to furnish or decorate the home (including such things as addition of a Jacuzzi or pool to<br />

a home purchased without such an amenity) or a loan for personal reasons, or credit card or line of<br />

credit loan must not be used.<br />

c. To determine the monthly OHA rental equivalency when adding a loan described in par. U10022-C2a,<br />

add the loan amount to the original verifiable purchase price, divide the new total by 120 (24 for the<br />

Azores), and the new ‘rental equivalency’ starts from the loan start date.<br />

d. The Service concerned must adjudicate loans for purposes not specified above. The request with all<br />

documentation should be submitted by the member’s command to:<br />

(1) Army. Through appropriate command channels to: HQDA (DAPE-PRC), 300 Army Pentagon,<br />

Washington, DC 20310-0300;<br />

(2) Navy. Through appropriate command channels to: Chief of Naval Personnel (N-130C), 701 S.<br />

Courthouse Road, Building 12, Room 3R180, Arlington, VA 22204-2472;<br />

(3) Marine Corps. Through appropriate command channels to: Headquarters U.S. Marine Corps,<br />

Manpower and Reserve Affairs (MPO), 3280 Russell Road, Quantico, VA 22134-5143;<br />

(4) Air Force. Through appropriate command channels to: HQ USAF/A1PA,1500 W. Perimeter<br />

Road, Suite 4790, <strong>Joint</strong> Base Andrews NAF Washington, MD 20762-6604;<br />

(5) Coast Guard. Directly to: Commandant (CG-1222), U.S. Coast Guard, 2100 2nd Street SW STOP<br />

7801, Washington, DC 20593-7801;<br />

(6) NOAA Corps. Directly to: Director, Commissioned Personnel Center, NOAA Corps (Attn:<br />

Military Advisory Panel Member), PDTATAC (CPC1), 8403 Colesville Road, Suite 500, Silver<br />

Spring, MD 20910-6333; or<br />

(7) U.S. Public Health Service. Directly to: Director, Division of Commissioned Corps Personnel and<br />

Readiness, (Attn: PDTATAC MAP Member), 1101 Wootton Parkway, Plaza Level, Suite 100,<br />

Rockville, MD 20852-1061.<br />

3. If a member (or the member’s dependent) inherits a dwelling or residence or otherwise receives it without<br />

purchasing it, the dwelling or residence purchase price is $0. In this case, the member is authorized to receive<br />

the utility/recurring maintenance allowance.<br />

NOTE: If a member obtains a mortgage on the inherited dwelling or residence specifically i.e., for home<br />

improvements or takes out a loan to pay inheritance taxes on the residence or dwelling, the mortgage or loan<br />

Change 315 U10A-13<br />

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Part A: General Information<br />

cost may be used as an OHA housing cost.<br />

U10000-U10032<br />

4. If the dwelling is a member owned multiplex unit, the allowance claimed is based on the multiplex unit’s<br />

square footage percentage occupied by the member and dependent, times the same percent of the purchase price<br />

divided by 120. If the member and dependent live in 1,200 square feet (40%) of a 3,000 total square feet<br />

multiplex unit, and the total purchase price of the multiplex unit is $300,000, divide the multiplex unit actual<br />

purchase price by 120 to derive the monthly 'rent' for the multiplex unit which is $2,500. $1,000 (40% of $2,500)<br />

may be claimed for OHA. Renters of other units within the multiplex unit are not ‘sharers’.<br />

5. If the member-owned dwelling place is a mobile home or boat, the monthly lot rental or berthing fee paid is<br />

added to this amount.<br />

D. Maximum Rental Allowance. Use the Overseas Housing Allowance Query to obtain the maximum amount of<br />

monthly rent considered in computing the amount of OHA payable.<br />

U10024 OHA UTILITY/RECURRING MAINTENANCE ALLOWANCE<br />

A. Monthly Allowance<br />

1. The utility/recurring maintenance allowance for each OHA locality is found in the OHA locality tables and<br />

is based on member (with dependent) reported expenses of members who pay all or a majority of their utilities,<br />

2. Covers the utility costs for 80 percent of the members assigned to an area,<br />

3. Is paid to sharers (par. U10000-A) on a pro rated amount of the net allowance,<br />

4. Is paid to a member 'without dependent' (who is not a sharer) at 75 percent of the 'with-dependent' rate, and<br />

5. Is eliminated or paid on a percentage basis if all, or part, of the utilities are included in rent.<br />

B. Rent Includes All, No, or Some Utilities<br />

1. When rent does not include utilities or the member is a homeowner, the member is authorized the utility/<br />

recurring maintenance allowance in par. U10024-A above.<br />

2. When rent includes all utilities, a member is not authorized the utility/recurring maintenance allowance.<br />

However, the appropriate utility/recurring maintenance allowance in par. U10024-A above is added to the<br />

member's rental allowance when computing the OHA.<br />

3. When rent includes some utilities, a member is not authorized all of the utility/recurring maintenance<br />

allowance in par. U10024-A. The locality climate code and the utility point score determine the utility/<br />

recurring maintenance allowance amount percentage the member is authorized. However, the amount to which<br />

the member is not authorized is to be added to the appropriate rental allowance ceiling when computing OHA.<br />

a. Climate Codes. Locality climate codes are indicated on each OHA locality table. The three climate<br />

codes include:<br />

(1) Code 1 (Cold) - long-term mean temperature of 45 degrees F or colder,<br />

(2) Code 2 (Moderate) - neither Code 1 nor Code 3, and<br />

(3) Code 3 (Hot) – long term average of 69 degrees F or warmer, except when long term average for<br />

one or more months of the year drops to 45 degrees F or colder. In such instances, a climate code of 2<br />

is assigned.<br />

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Part A: General Information<br />

U10000-U10032<br />

b. Climate Code Utility Points. Use the table below to determine the correct climate code and then credit<br />

the member with appropriate points for each utility/service that is not included in the rent. The final<br />

number is the member's total utility point score.<br />

Climate Code Utility Points<br />

APP K OHA Locality Tables<br />

3 2 1<br />

Hot Moderate Cold<br />

Electricity 3 3 3<br />

Heating 1 2 3<br />

Air Conditioning 3 2 1<br />

Water 1 1 1<br />

Trash Disposal 1 1 1<br />

c. Utility Point Percentage. After determining the total utility point score use the table below to determine<br />

the correct percentage of the utility/recurring maintenance allowance to be paid.<br />

Utility/Recurring Maintenance<br />

Allowance Payment Percentage<br />

0 0<br />

1-2 25<br />

3-4 65<br />

5-9 100<br />

U10026 MOVE IN HOUSING ALLOWANCE (MIHA)<br />

A. General. MIHA exists to defray the move in costs associated with occupying private sector leased/owned<br />

housing covered under the OHA program. MIHA is not payable to a member occupying GOV’T or GOV’T leased<br />

housing. MIHA does not cover move-out costs. In most cases, a member authorized OHA is authorized MIHA.<br />

DD Form 2556 (MIHA Claim (May 1999)) must accompany MIHA/Rent and/or MIHA/Security related expenses.<br />

Instructions for completing this form are found in APP N. Various surveys are sent to members in private sector<br />

leased housing to document utility and move in expenses. They are discussed in APP N.<br />

B. Rules and Information<br />

1. To be authorized a MIHA, a member must be eligible for OHA.<br />

2. An eligible member is authorized MIHA for one dwelling during a tour at a PDS unless a GOV’T funded<br />

local move occurs and the member occupies another dwelling covered by OHA.<br />

3. There is no MIHA when a:<br />

a. local move would otherwise initiate a second or subsequent MIHA payment request unless that move is<br />

GOV’T funded;<br />

b. member complies with a PCS order but remains in the same dwelling place (includes an RC member<br />

called/ordered to active duty who is authorized OHA based on the primary residence at the time called/<br />

ordered to active duty); or<br />

c. member moves from GOV’T QTRS to private sector housing under par. U5355-A5 (Separation) or par.<br />

U5355-A6 (Retirement).<br />

4. The three MIHA payment types are:<br />

Change 315 U10A-15<br />

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Ch 10: Housing Allowances<br />

Part A: General Information<br />

U10000-U10032<br />

a. MIHA/Miscellaneous. MIHA/Miscellaneous reflects average expenditures made and reported by<br />

members to make their dwellings habitable. See APP K3 to determine reportable/non-reportable MIHA<br />

Miscellaneous expenses and the Overseas Housing Allowance Query to determine the amount payable.<br />

Only one payment is authorized at a PDS unless par. U10026-B2 applies.<br />

b. MIHA/Rent. Homeowners are ineligible. MIHA/Rent totally covers reasonable rent related expenses.<br />

These are fixed, onetime, nonrefundable charges levied on behalf of the landlord, or a foreign GOV’T that<br />

the member must pay before/upon occupying a dwelling. Expenses deferred until lease termination are<br />

not MIHA/Rent. Examples are real estate agents’ fees, redecoration fees if paid up-front, and/or onetime<br />

lease tax. Advance rental payments, refundable deposits, and/or recurring costs are not covered. All<br />

unreasonable expenditures, as determined by the authorizing/approving official, must be disallowed (APP<br />

N, par. C).<br />

c. MIHA/Security. MIHA/Security covers reasonable security related expenses for a member assigned to<br />

an area in which dwellings must be modified to minimize terrorist and/or criminal threat. See APP N, par.<br />

D for qualifying areas and additional rules.<br />

5. Each member authorized OHA receives MIHA/Miscellaneous. To receive MIHA/Miscellaneous, the<br />

member must have the Service designated official complete Block 11 of DD Form 2367. Additionally, a<br />

member with qualifying rent, or security related expenses, must complete and submit DD Form 2556. Each<br />

member classified as a sharer and authorized MIHA is authorized the full MIHA/Miscellaneous allowance.<br />

However, for MIHA/Rent and MIHA/Security, only one sharer may claim the individual expense. See APP N,<br />

pars. C and D.<br />

6. Acceptable claims for MIHA/Rent and/or MIHA/Security must include proper documentation and all<br />

receipts for expenditures of $75 or more.<br />

U10028 OHA ADVANCE PAYMENT<br />

See APP K2 for detailed information on areas with rental advance protection under OHA.<br />

A. Authority<br />

1. Advance Rent – General. Rental payments should be made on a month to month basis whenever possible.<br />

This avoids the need for rental advances.<br />

2. Advance Rent of Less than 4 Months, Security Deposits, and/or Initial Expenses. The Senior <strong>Office</strong>r incountry<br />

or the Senior <strong>Office</strong>r’s designated representative, may authorize an advance OHA payment to pay<br />

advance rent (par. U10028-A3), security deposits, and/or MIHA related expenses incident to occupying private<br />

sector housing. Personal preference is not grounds for authorizing advance rent payment. Advance OHA is<br />

not authorized for lease arrangements in which the member lives rent free after making a onetime payment to<br />

the landlord with the anticipation that the rental amount is to be either completely or substantially refunded at<br />

lease termination. The advance may be made at any time during the member’s tour. It also may be authorized<br />

when a member has located housing incident to a PCS order.<br />

3. Advance Rent of 4 or More Months. Rental advances of 4 or more months (but not for period longer than a<br />

year) may be made only for the locations authorized by PDTATAC APP K4. Requests for a rental advance of 4<br />

or more months are considered for approval if the requirement for the advance rent exists due to:<br />

a. Law,<br />

b. Local custom for everyone, including local nationals, or<br />

c. Economic (i.e., market) conditions preclude availability of secure housing, as confirmed by the U.S.<br />

Embassy.<br />

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Ch 10: Housing Allowances<br />

Part A: General Information<br />

U10000-U10032<br />

Requests to add authorized locations at which rental advances of 4 or more months may be paid must be<br />

submitted to PDTATAC. Requests must be forwarded through the Country Senior <strong>Office</strong>r/Command in APP M<br />

and the Combatant Commander to the Per Diem, <strong>Travel</strong> and Transportation Allowance Committee by:<br />

a. Mail: Per Diem, <strong>Travel</strong> and Transportation Allowance Committee<br />

ATTN: SPP/Allowances Branch<br />

4800 Mark Center Drive, Suite 04J25-01<br />

Alexandria, VA 22350-9000, or<br />

b. FAX: (571) 372-1301.<br />

NOTE: Once a location is authorized by PDTATAC and listed in APP K4 as a country currently designated<br />

as authorized for rental advances, the Senior <strong>Office</strong>r in country or designee may authorize individual<br />

requests.<br />

B. Amount. The amount to be advanced must be determined on the basis of housing expenses, including advance<br />

rent and a security deposit, and the authorized OHA. Housing expenses must be documented. The member’s ability<br />

to repay the advance must be considered in determining the advance amount. While the amount to be advanced<br />

should not exceed the estimated OHA total for 1 year, a larger amount may be authorized if needed to cover<br />

anticipated housing expenses. In no case may the advance payment exceed the:<br />

1. Anticipated housing expenses, or<br />

2. OHA accruable for the member’s tour at that PDS,<br />

whichever is less. Expenses identified by a member for purchase of real estate or living accommodations must<br />

not be considered.<br />

C. Liquidation<br />

1. Repayment within 12 Months. Liquidating monthly installments should be at a rate of one-twelfth of the<br />

amount advanced for the next 12 months. Collection action should begin on the first day of the month after<br />

payment of the advance.<br />

2. Postpone Collection Start. When justified by the member and authorized by an official designated by the<br />

Service concerned, the collection start may be postponed for up to 3 months after the advance. Repayment may<br />

be spread over a period of more than 1 year, but NTE the member’s tour at the PDS.<br />

3. Advance Rent Repayment Postponement until the Member Vacates Housing. An official designated by the<br />

Service concerned may postpone repayment of advance rent until the member vacates the housing for which the<br />

advance rent was paid. Repayment period may be postponed if earlier repayment during the member’s tour<br />

would create an excessive economic burden.<br />

4. Security Deposit Repayment Postponement until the Member Vacates Housing. An official designated by<br />

the Service concerned may postpone repayment of the entire amount of a security deposit of $500 or more until<br />

the member vacates the housing for which the security deposit was paid. Repayment period may be postponed<br />

if earlier repayment during the member’s tour would create an excessive economic burden.<br />

5. Recouping Lump Sum Returned by Landlord. Action to recoup in a lump sum any advance made under par,<br />

U10028 that has been returned to the member by the landlord must be taken immediately upon receipt of<br />

information that the member has vacated the housing for which the advance was made. Any balance of an<br />

advance not returned by the landlord may be liquidated in monthly installments, if desired by the member, for a<br />

period over the balance of the months remaining on the member’s existing loan repayment schedule.<br />

6. Currency Fluctuation Effects. The Service concerned absorbs any loss due to currency fluctuations when<br />

Change 315 U10A-17<br />

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Part A: General Information<br />

U10000-U10032<br />

liquidating advance security deposits. The member must pay to the Service any gains due to currency<br />

fluctuations. These currency protection procedures for security deposits apply without regard to the provisions<br />

for protection of rent advances in par. U10028-D.<br />

7. Pay System Reporting of Monthly Rent. In countries in which rate protection for advance rent has not been<br />

implemented, per par. U10028-D, the monthly rent entered in the respective pay system should be entered in<br />

dollars when a member has taken an advance for rent.<br />

D. Advance Rent Currency Rate Protection. Rate protection may be provided for certain countries that have<br />

undergone a significant currency fluctuation. Protection is accomplished by comparing the OHA rate with the<br />

exchange rate in effect at the time the member received the advance with the greater of:<br />

1. The rental allowance in effect at the time of the advance, or<br />

2. Any higher rental allowance implemented during the repayment period of the advance.<br />

Currency rate protection for additional advances is calculated using the exchange rate in effect at the time the new<br />

advance is paid. In countries in which rate protection for advance rent has been implemented, monthly rents for an<br />

advance rent are processed in dollars. Service regulations for currency fluctuation loss/gain procedures.<br />

U10030 OHA COMPUTATION DATA<br />

OCONUS commanders, or their designated representatives, must periodically furnish data required for authorizing,<br />

changing and terminating OHA for each OCONUS locality within their jurisdictions as required by APP M, or<br />

PDTATAC.<br />

U10032 A MEMBER OCCUPYING A GOV’T TRAILER OR RENTAL GUARANTEE HOUSING AND<br />

OHA<br />

Unless provided in APP K, no housing allowance is payable to a member occupying housing constructed under the<br />

Rental Guarantee Housing Program as authorized in Sec. 302 of the Act of 14 July 1952 (66 Stat. 622) or GOV’T<br />

owned trailers purchased under Sec. 408 of the Act of 1 September 1954 (68 Stat. 1126), or any other statute.<br />

Change 315 U10A-18<br />

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Ch 10: Housing Allowances<br />

Part B: Dependency<br />

PART B: DEPENDENCY<br />

U10100 DETERMINATIONS AND FRAUDULENT CLAIMS<br />

U10100-U10126<br />

A. Determinations. In determining relationship or dependency for housing allowance eligibility, the appropriate<br />

officials must apply the rules in Table U10B-1 or U10B-2. All determinations of dependency and relationships are<br />

made by:<br />

1. Service Secretary or designee for primary dependents (the designee may re-delegate) or<br />

a. Army and Air Force determinations are made by the offices in Table U10B-1.<br />

b. Navy and Marine Corps determinations are made by the offices in Table U10B-2.<br />

2. <strong>Defense</strong> Finance and Accounting Service (DFAS) for secondary dependents and doubtful primary<br />

dependents for Army, Navy and Air Force, or<br />

a. CMC-MRP-1 for Marines,<br />

b. According to Service regulations for non DoD Services.<br />

B. Dependency Approval. Dependency must be determined before a housing allowance is authorized. After initial<br />

approval, the Services must maintain adequate levels of internal audit to assure the legality, propriety, and<br />

correctness of all housing allowance payments. See individual Service regulations for procedures.<br />

C. Dependents’ Status Certification. Upon arrival at a new PDS, each member who is authorized a housing<br />

allowance for dependents must recertify to the Secretary Concerned indicating the status of each dependent to<br />

support a housing allowance on the dependents’ behalf. If a member fails to provide the certification in a timely<br />

manner, the housing allowance on dependents’ behalf is stopped at the end of the month in which the certification is<br />

due. A housing allowance at the appropriate partial or without dependent rate is paid unless the member is not<br />

authorized to that allowance for some other reason. A housing allowance at the with-dependent rate is authorized<br />

effective the date the member provides proper certification. The higher rate is not retroactive unless the member’s<br />

commander certifies that the failure to recertify timely was for reasons beyond the member’s control.<br />

D. RC Member. After initial certification, an RC member must recertify dependency status at least every third year<br />

from the previous certification or upon a dependency status change.<br />

E. Dependency Re-determinations. Annual re-determination of dependency is required for a member who claims a<br />

housing allowance for:<br />

1. Parents, parents in law, stepparents, parents by adoption, or in loco parentis,<br />

2. Students 21 and 22 years of age,<br />

3. Incapacitated children over age 21, or<br />

4. Ward of a court.<br />

F. Fraudulent Claims. Any member who submits a claim for housing allowance which contains false statements is<br />

subject to court-martial or criminal prosecution. In addition, fraudulent acceptance of benefits may cause a civilian<br />

recipient to be subject to criminal prosecution. The law provides for severe penalties of imprisonment and a fine.<br />

For military personnel, it may include a punitive separation, total forfeitures, and confinement.<br />

Change 309 U10B-1<br />

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Ch 10: Housing Allowances<br />

Part B: Dependency<br />

U10102 DEPENDENTS<br />

U10100-U10126<br />

A. Lawful Spouse and Legitimate, Unmarried, Minor Children. A member’s lawful spouse and legitimate,<br />

unmarried, minor children are always dependents for housing allowance purposes except under the situations in par.<br />

U10102-B below and in pars. U10106 and U10202.<br />

B. No Authority on Dependent’s Behalf. A member is not authorized a housing allowance for:<br />

1. A minor child who is entitled to basic pay as a member on active duty in a Uniformed Service. This includes<br />

a minor child attending one of the Military Service academies at which QTRS are furnished by the U.S.<br />

2. A spouse who is on active duty in a U.S. Uniformed Service and entitled to basic pay and allowances. See<br />

Ch 10, Part C, and Table U10C-1 for a guide to housing allowances when both spouses are in the Military<br />

Service and entitled to basic pay and allowances.<br />

3. A dependent for whom the member has been absolved of the requirement to provide support; for example,<br />

desertion without cause.<br />

4. A dependent whose whereabouts is unknown and whose absence or whereabouts remains unexplained.<br />

5. A former spouse to whom the member is paying alimony.<br />

6. A dependent who occupies GOV’T QTRS as a permanent residence without payment of a rental charge. See<br />

par. U10126 for exception.<br />

7. A child/children for whom the member pays child support, if the child/children is/are in another active duty<br />

member’s custody (including a former spouse) who is assigned to GOV’T owned/leased family QTRS (does not<br />

include privatized housing) or is in receipt of a with dependent housing allowance on behalf of the<br />

child/children. See pars. U10120, U10122, U10124, U10126 and U10206.<br />

C. Dependent Spouse in Foreign Service. A member is authorized a housing allowance for a spouse in military<br />

service of a government other than the U.S. This applies even though the spouse is furnished a residence or paid a<br />

monetary allowance in lieu of a residence by that government.<br />

U10104 MEMBER’S MARRIAGE STATUS DETERMINATION<br />

A. Determination. Any case in which the validity of a member’s marriage is questioned is a case of doubtful<br />

relationship.<br />

B. Remarriage within Prohibited Period Following Divorce. Under the laws of some states, a marriage is not<br />

dissolved until a specified period has elapsed after a divorce decree is granted. Remarriage is prohibited within the<br />

specified period. In all states that grant an interlocutory decree before granting a final divorce decree, remarriage<br />

may not occur before the final decree is granted.<br />

C. Marriage by Proxy. Proxy marriages are valid if performed in a jurisdiction which recognizes common law<br />

marriages and has no statute or judicial determination prohibiting proxy marriages.<br />

D. Marriage by Telephone. A marriage by telephone is recognized only if a statute or court decision authorizes or<br />

recognizes telephone marriages in the jurisdiction in which the marriage was performed.<br />

E. Common Law Marriages. Under laws of certain states, a common law marriage may be entered into by persons<br />

who do not obtain a license to marry or go through certain other formalities. Common law marriages entered into in<br />

those states are valid if they are contracted IAW state law.<br />

F. Foreign Nation Divorce. A foreign nation divorce may or may not be recognized as valid in the U.S. depending<br />

on several factors. These factors include place(s) of residence of the parties involved, whether they appeared in<br />

Change 309 U10B-2<br />

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Ch 10: Housing Allowances<br />

Part B: Dependency<br />

U10100-U10126<br />

person to obtain the divorce, and applicable state laws. Any claim involving remarriage of a member following a<br />

foreign nation divorce and any claim by or on behalf of the spouse from whom the member has obtained a foreign<br />

nation divorce are cases of doubtful relationship. A claim based on a member’s marriage to a person who has<br />

obtained a foreign nation divorce is also a doubtful case.<br />

G. Purported Marriage<br />

1. Void Marriage. If a member’s marriage is void (because of a pre existing marriage of the spouse, for<br />

example) the member has no lawful spouse and is not authorized a housing allowance at the with dependent rate<br />

as a result of the purported marriage. When marriage invalidity is discovered, no further housing allowance<br />

payments at the with dependent rate may be made for any period. See Table U10A-2, rule 4. The member may<br />

retain payments already received if they are validated under DoDFMR, Volume 7A, Chapter 50, Section 5006<br />

for DoD Services or Service written material for non DoD Services. When validity of a marriage is<br />

questionable, submit the case to the office shown in par. U10104-G3 for a determination on the marriage<br />

validity and, if necessary, validation of payments already made.<br />

2. Annulled Marriage. If a member’s marriage is annulled by court decree, no further housing allowance<br />

payments may be made for any period. See Table U10A-2, rule 3. The member may retain payments received<br />

before the effective date of the decree. Since validation under DoDFMR, Volume 7a, Section 5005 for DoD<br />

Services or Service written material for non DoD Services is required for retention of such payments in some<br />

annulment cases (based on legal factors), submit all annulment cases to the office shown in par. U10014-G3 for<br />

review and, if necessary, validation of payments made.<br />

3. Determination and Validations. Submit requests for determination on validity of a marriage (doubtful cases)<br />

or for validation of payments to the appropriate address shown below:<br />

a. Army:<br />

DFAS-IN/JMTCB<br />

8899 E. 56 th Street<br />

Indianapolis, IN 46249-0855<br />

b. Navy:<br />

DFAS-IN<br />

<strong>Office</strong> of General Counsel, Mil & Civ Pay<br />

8899 E.56 th Street<br />

Indianapolis, IN 46249-0160<br />

c. Air Force:<br />

DFAS-IN/JFLTBA<br />

8899 E. 56 th Street<br />

Indianapolis, IN 46249-1200<br />

d. Marine Corps:<br />

Commandant of the Marine Corps (MFP-1)<br />

3280 Russell Road<br />

Quantico, VA 22134-5143<br />

e. Coast Guard:<br />

Commanding <strong>Office</strong>r (LGL)<br />

Coast Guard Pay and Personnel Center<br />

<strong>Federal</strong> Building<br />

444 S.E. Quincy Street<br />

Topeka, KS 66683-3591<br />

Change 309 U10B-3<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

f. NOAA Corps<br />

Director, Commissioned Personnel Center<br />

8403 Colesville Road, Suite 500<br />

Silver Spring, MD 20910-6333<br />

g. U.S. Public Health Service Commissioned Corps<br />

<strong>Office</strong> of Commissioned Corps Support Services<br />

Attention: Compensation Branch<br />

5600 Fishers Lane, Room 4-50<br />

Rockville, MD 20857-0001<br />

U10100-U10126<br />

H. Child of Legally Invalid Marriage. An unmarried minor child of an invalid marriage, or a marriage annulled as<br />

void or voidable, is a dependent for housing allowance purposes.<br />

U10106 DEPENDENT SUPPORT<br />

A. Proof of Support. The statutory purpose of a housing allowance on behalf of a dependent is to at least partially<br />

reimburse a member for the expense of providing a private sector residence for the dependents when GOV’T QTRS<br />

are not furnished, and not to pay a housing allowance for a dependent as a bonus merely for the technical status of<br />

being married or a parent. Proof of support of a lawful spouse or unmarried, minor, legitimate child of a member is<br />

generally not required. However, when evidence (e.g., special investigation reports; record reviews; fraud, waste<br />

and abuse complaints; sworn testimony of individuals; statement by member) or complaints from dependents of<br />

nonsupport or inadequate support are received, proof of adequate support as stated in par. U10106-E is required.<br />

B. Nonsupport. A member who fails to support a dependent on whose behalf a housing allowance is received is not<br />

authorized a housing allowance on that dependent’s behalf. Recoup for nonsupport or inadequate support periods.<br />

Unless a nonsupport or inadequate support period was caused by Service mission requirements (e.g., remote<br />

assignment, deployed, limited access to administrative support and/or financial networks, etc.), or outside agencies’<br />

actions (such as financial institutions, postal service, etc.) over which the member has no control, as determined by<br />

Service regulations, the subsequent arrears support payment does not authorize a member a housing allowance for<br />

the dependent for the nonsupport or inadequate support period. If a member is not authorized a housing allowance<br />

for dependents under pars. U10106-C through U10106-I, consider without dependents or BAH-Partial IAW par.<br />

U10400, U10428 or U10010. NOTE: A member does not avoid the legal responsibility to comply with a court<br />

order for support by forfeiting a housing allowance.<br />

C. Legal Separation Agreement or Court Decree, Judgment or Order Silent on Support, Not Stating Support<br />

Amount, or Absolving Member of Support Responsibility. A legal separation agreement, court decree, judgment, or<br />

order that is silent on dependent support, does not state the dependent support amount, or absolves the member of<br />

dependent support responsibility does not of itself affect a member’s housing allowance. This is true regardless of<br />

the jurisdiction in which the decree, agreement or order was issued or of the dependent’s domicile. The member is<br />

authorized a housing allowance on behalf of a dependent if the member contributes to the dependent’s support in an<br />

amount that is not less than the applicable BAH-DIFF rate.<br />

D. Legal Separation Agreement or Court Order Stating Support Amount. If there is a court order or legal separation<br />

agreement stating the support amount, a member must contribute to the dependent’s support the amount specified<br />

therein, but in no case may the support payments be less than the applicable BAH-DIFF rate.<br />

1. When a member is divorced from a nonmember, and they share joint legal custody of a child, and the exspouse<br />

is awarded primary physical custody, then the member is a non-custodial parent for housing allowance<br />

purposes. If the member’s court-ordered child support is less than the applicable BAH-DIFF rate, and the<br />

member is not residing in, or assigned to, GOV’T QTRS, the member is only authorized a housing allowance at<br />

the without-dependents rate. However, a member who pays additional support to the ex-spouse having primary<br />

custody of the child(ren) so that the total child support provided is equal to or more than the BAH-DIFF rate,<br />

and who is not assigned to GOV’T QTRS, is authorized a housing allowance at the with-dependents rate.<br />

Change 309 U10B-4<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

U10100-U10126<br />

2. When a member has temporary custody of a child and they reside in a private sector residence, the cost of<br />

maintaining the residence is not a factor in determining authority for the with-dependents housing allowance<br />

rate and may not be used instead of, or in addition to, child support to qualify for increased allowances. The<br />

dependent child must reside with the member on a non-temporary basis (e.g., for a period of more than 90<br />

consecutive days) for the member to qualify for the with-dependents housing allowance rate for the temporary<br />

period. The cost of maintaining a home may not be added to the child support amount to qualify for the<br />

increased allowances.<br />

E. Adequate Support. If the support requirements are not established by court order or legal separation agreement,<br />

a member must provide a support amount that is not less than the BAH-DIFF rate applicable to the member’s grade.<br />

The support amount required to retain or receive a housing allowance for a dependent does not necessarily mean that<br />

such amount is adequate to meet the Service Concerned policy as to what constitutes adequate support in the<br />

absence of a legal separation agreement or court order.<br />

F. Increase in Support Required by Increase in BAH-DIFF Rates. Whenever there is an increase in BAH-DIFF<br />

rates, the minimum required support for housing allowance purposes increases to the new rate. A member receiving<br />

a housing allowance on behalf of a dependent must increase the amount of support, when applicable, within 60 days<br />

of the increase to continue receiving the housing allowance on the dependent’s behalf.<br />

G. Settlement Agreement<br />

1. Property settlements made under a court order or written agreement are not support for housing allowance<br />

purposes.<br />

2. Payments made under a settlement in place of support are support for the period expressly provided in the<br />

written agreement or court order.<br />

3. A lump-sum settlement in place of support made under written agreement or court order is support for the<br />

period the lump sum would reasonably cover the dependent’s support.<br />

H. Interlocutory Decree of Divorce. If an interlocutory decree of divorce does not provide for support to the<br />

spouse, the member is not authorized a housing allowance for the spouse after the date of the decree unless proof of<br />

support is furnished.<br />

I. Doubtful Cases. Submit any doubtful cases involving support for determination to the offices listed in par.<br />

U10104-G3.<br />

U10108 SECONDARY DEPENDENTS<br />

An incapacitated child over age 21, a ward of the court, or an unmarried child over age 21 and under age 23 (full<br />

time in college), requires an in fact dependency IAW Service regulations. The child must be dependent upon the<br />

member for over one-half of the child’s support. This means:<br />

1. The child’s income, not counting the member’s contributions, must be less than one-half of the child’s living<br />

expenses, and<br />

2. The member’s contribution must be more than one-half of the child’s monthly living expenses.<br />

U10110 DEPENDENT CHILD ADOPTED BY A THIRD PARTY<br />

A member is not authorized a housing allowance for a child after the child is adopted by a third party and final<br />

adoption order or decree has been entered. Authority for a housing allowance continues after an interlocutory<br />

decree has been entered if the decree does not change the legal relationship between the child and the member, and<br />

the member supports the child.<br />

Change 309 U10B-5<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

U10112 DEPENDENT CONFINED IN PENAL OR CORRECTIONAL INSTITUTION<br />

U10100-U10126<br />

A. Housing Allowance Payable. Confinement of a member’s spouse or unmarried minor child in a penal or<br />

correctional institution does not affect member's authority for a housing allowance on the dependent’s behalf,<br />

unless:<br />

1. The member refuses to support the dependent.<br />

2. The member has been absolved from supporting the dependent.<br />

3. The period of confinement may extend beyond 5 years.<br />

4. The case is otherwise doubtful.<br />

B. Doubtful Cases. Submit cases involving a sentence extending beyond 5 years, and doubtful cases to the<br />

addresses shown in par. U10104-G3. Do not pay a housing allowance on behalf of the dependent pending decision.<br />

U10114 DEPENDENT PARENT<br />

A. Determination Basis. A parent’s dependency is determined based on an affidavit submitted by the parent, and<br />

any other evidence required under applicable regulations. The applicable authority in par. U10104-G3 makes the<br />

dependency determination. A legal guardian may complete the form for a mentally incompetent parent.<br />

B. Dependency Requirement. A member is authorized a housing allowance on behalf of a parent if the parent is<br />

dependent upon the member for over one-half of their support. This means:<br />

1. The parents’ income, not counting the member’s contribution, must be less than one-half of their monthly<br />

living expenses, and<br />

2. The member’s contribution must be more than one-half of the parent’s monthly living expenses.<br />

C. Change in Dependent Status. A member is authorized a housing allowance for any active duty period during<br />

which the parent dependency is shown to exist, whether the dependency arose before or after the member entered<br />

service. If dependency arises due to changed circumstances, and the facts show the member has started to contribute<br />

over one-half of the parents’ support, a housing allowance is authorized from the date the contribution began.<br />

D. Stepparent. A stepparent/stepchild relationship ends upon divorce from the blood parent, but not necessarily<br />

upon the blood parent’s death. A housing allowance for a stepparent may be established after the blood parent’s<br />

death.<br />

U10116 DEPENDENCY DETERMINATION FACTORS FOR PARENTS<br />

A. Family Unit Rule. In determining a parent’s dependency, the total income and expenses of the family unit of<br />

which the parent is a member must be considered. Ordinarily, the member’s contribution to the expenses of the unit<br />

must exceed one-half of the unit’s total expenses before any one person in the unit can be considered dependent on<br />

the member. For example, a mother cannot be considered dependent if she is a member of a family unit in which<br />

her husband is supporting himself but is not providing sufficiently for the mother’s individual needs.<br />

B. Equity and Good Conscience. When application of the family unit rule results in manifest injustice, any other<br />

available evidence of dependency is considered, and determination made according to principles of equity and good<br />

conscience.<br />

C. Charity. Contributions made to parents by charitable organizations are counted as part of the parent’s income.<br />

D. Charitable Institution. A parent’s residence in a charitable institution, public or private, is not a bar to authority<br />

if the member claims a housing allowance for the parent and other required conditions are met.<br />

Change 309 U10B-6<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

U10100-U10126<br />

E. Social Security, Unemployment Compensation, and Pensions. Payments made to the parent from the Social<br />

Security Administration, unemployment compensation, and financial assistance from governmental agencies, are<br />

counted as part of the parent’s income. Pensions received by the parent are also considered income.<br />

F. Capital Assets. Unliquidated capital assets are not income, and parents are not required to deplete their capital<br />

assets to establish dependency on a member for housing allowance purposes. However, proceeds derived from the<br />

liquidation of capital assets are income. Amounts placed in reserve for depreciation of property held for income<br />

ordinarily are available for a parent’s current living expenses, and are therefore, income.<br />

G. Rate of Return Rule. In determining dependency of parents who possess uninvested capital, compute the income<br />

return on the basis of 5.25 percent per annum.<br />

U10118 ADOPTED, ILLEGITIMATE AND STEPCHILD(REN)<br />

*A. General. Adopted children, illegitimate children, and stepchild(ren) are primary dependents. As a result, a<br />

dependency determination is no longer required for these dependents.<br />

B. Proof of Parentage. A member who claims a housing allowance for an adopted child, stepchild, or a child born<br />

out of wedlock (parents are not married to each other at the time of the child’s birth) must provide proof of<br />

parentage as follows:<br />

1. For an adopted child, document showing the member is the child’s legal parent.<br />

2. For a stepchild, a marriage license showing the member is married to the child’s legal parent and<br />

documentation showing that the member’s spouse is the child’s parent.<br />

3. For a child born out of wedlock, a birth certificate with the member’s name cited is required. If the<br />

member’s name is not stated on the birth certificate, or a court-order, obtain a signed statement of parentage<br />

from the member. If the illegitimate child(ren) is (are) not in the custody of the member parent, the case is<br />

treated IAW the rules for BAH-DIFF. The same rules apply when applicable to a member-mother not having<br />

custody. See par. U10008.<br />

C. Support Requirements. The member-parent may claim a dependent child(ren), adopted child(ren), illegitimate<br />

child(ren), and stepchild(ren) for housing allowance purposes. Proof of dependent support is ordinarily not required.<br />

The provisions of U10106-A are applied. The member is authorized a housing allowance if the member contributes<br />

to the dependent(s)’ support and that support is not less than the applicable BAH-DIFF. This includes a member<br />

authorized BAH-DIFF and a member assigned to single type GOV’T QTRS when the child(ren) is/are in the<br />

physical custody of another person.<br />

U10120 CHILD(REN) LIVING WITH FORMER SPOUSE REMARRIED TO ANOTHER SERVICE<br />

MEMBER<br />

A. Child in GOV’T QTRS. When a member’s child resides in GOV’T QTRS not assigned to the divorced member<br />

parent, that member is not authorized a housing allowance for the child.<br />

B. Child Not in GOV’T QTRS. A housing allowance may not be paid for a child to both the stepparent and the<br />

natural parent at the same time. The natural parent has priority to a housing allowance for that child if providing<br />

adequate support.<br />

NOTE: Pars. U10206, U10120, U10122 and U10124 when former or estranged spouse is also a member.<br />

U10122 CHILD(REN) LIVING WITH FORMER SPOUSE – MEMBER REMARRIES<br />

See par. U10402-A2 does not apply in the case of a member who is required to support a child in the custody of a<br />

former spouse when the member remarries and is assigned to or occupies family GOV’T QTRS. The member is not<br />

Change 309 U10B-7<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

U10100-U10126<br />

authorized a housing allowance for the child living with the former spouse. See par. U10208 when upon remarriage,<br />

the member marries a member.<br />

U10124 CHILD(REN) LIVING WITH FORMER SPOUSE OR ESTRANGED SPOUSE WHO IS A<br />

MEMBER ASSIGNED FAMILY GOV’T QTRS<br />

When the member parent having custody of the child(ren) is assigned to, or occupies, adequate family-type GOV’T<br />

QTRS with the child(ren) while receiving child support, the member parent paying child support is not authorized a<br />

housing allowance for the child(ren).<br />

U10126 CHILD(REN) LIVING WITH FORMER OR ESTRANGED SPOUSE IN FAMILY GOV’T QTRS<br />

VISITS MEMBER<br />

When a child(ren) who normally reside(s) in family GOV’T QTRS with a member’s former or estranged spouse<br />

(custodial parent) visits the member in a private sector residence for more than 90 days, the visit is considered nontemporary<br />

and the member is authorized a housing allowance for the child(ren) from the first day of the visit. If the<br />

visit is 90 days or less, a housing allowance for the child(ren) is not payable for any part of the visit.<br />

Change 309 U10B-8<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

R<br />

U<br />

L<br />

E<br />

U10100-U10126<br />

WHO DETERMINES HOUSING ALLOWANCE DEPENDENCY RELATIONSHIP FOR ARMY AND AIR FORCE MEMBERS<br />

Table U10B-1<br />

A B C D E F G H I<br />

then<br />

J<br />

If the dependent claimed is<br />

And marriage is<br />

and is under age 21<br />

and is<br />

And certified court adoption<br />

papers are<br />

Change 309 U10B-9<br />

09/01/12<br />

and the child has income<br />

from source other than member<br />

and is incapable of self<br />

support<br />

Army disbursing<br />

officer or designee<br />

determination<br />

is<br />

made by<br />

USAF FSO or<br />

designee<br />

a claim must be submitted through<br />

channels for determination, or<br />

submission to DOHA for decision<br />

1<br />

lawful<br />

X /7 X<br />

2<br />

spouse<br />

legally<br />

questionable<br />

/1<br />

X /8 X<br />

3<br />

legitimate,<br />

or legitimated<br />

by marriage of<br />

blood parents<br />

X /3, 7 X /3<br />

4<br />

Available no<br />

5 yes<br />

/3 yes X /3, 8<br />

6<br />

Adopted/2 not<br />

available<br />

X /3, 8<br />

X /6<br />

7<br />

unmarried<br />

child<br />

Stepchild<br />

/3,7<br />

/4<br />

no X /3, 8 X /3<br />

8<br />

illegitimate<br />

child of<br />

yes<br />

X /3, 8 X /5<br />

9 yes<br />

member or<br />

legitimated by<br />

affidavit or<br />

court order<br />

X /8 X<br />

10 no<br />

under age 23<br />

yes/2<br />

11<br />

Terminated<br />

no and full-time<br />

student<br />

X/9 X<br />

12<br />

married<br />

child<br />

by divorce,<br />

annulment,<br />

or death of<br />

yes<br />

spouse<br />

X /8 X<br />

13<br />

parent,<br />

including<br />

in loco<br />

parentis /2<br />

NOTES:<br />

1. Includes common law spouse; those married by proxy or telephone or within a prohibited period following divorce, or a<br />

divorce granted by a foreign country; and purported marriages.<br />

2. Must be in fact dependent on Service member for substantial portion of support.<br />

3. Applies also if the child is in custody of someone other than Service member (divorced spouse, parent, etc.).

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

4. If this is interlocutory decree of adoption, case must be submitted to DFAS-IN for determination.<br />

U10100-U10126<br />

5. In case of an Army member, the claim must be sent to DFAS-IN only when determination cannot be made by disbursing<br />

officer under AR 37-104-3, Chapter 2, Part 3 or is not covered by note 8.<br />

6. This includes an illegitimate child of the spouse, when the member is not the blood parent. See par. U10118.<br />

7. In the cas e of an Army RC member, the initial determination for dependents listed in rules 1, 3, 4, and 7 can be made by the<br />

RC unit commander or servicing Military Personnel <strong>Office</strong>r.<br />

8. Claim is sent to DFAS-IN/JFLTBA.<br />

9. Student determinations are made by the Personnel <strong>Office</strong>r.<br />

Change 309 U10B-10<br />

09/01/12

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

R<br />

U<br />

L<br />

E<br />

1<br />

2<br />

U10100-U10126<br />

WHO DETERMINES DEPENDENCY RELATIONSHIP FOR NAVY AND MARINE CORPS MEMBERS<br />

Table U10B-2<br />

A B C D E F<br />

and member is a<br />

then determination is made by<br />

If the<br />

dependent<br />

claimed is<br />

any person<br />

who can<br />

qualify as a<br />

dependent<br />

and<br />

marriage is<br />

unquestionably<br />

legal<br />

USN officer<br />

USMC <strong>Office</strong>r<br />

USN enlisted member<br />

USMC enlisted mbrs<br />

3 X X<br />

a spouse<br />

and<br />

Change 309 U10B-11<br />

09/01/12<br />

and<br />

DFAS Cleveland<br />

USMC Commandant<br />

Commanding <strong>Office</strong>r of a<br />

battalion squadron/separate<br />

detached command<br />

X X X<br />

X X X<br />

neither<br />

member<br />

has been<br />

previously<br />

married<br />

marriage<br />

contracted<br />

with<br />

various<br />

states/<br />

territories<br />

by<br />

legal/civil<br />

/ religious<br />

ceremony<br />

4 marriage is<br />

of doubtful<br />

X X<br />

5<br />

legality<br />

(par.<br />

U10104)<br />

X X X X X<br />

6<br />

child is<br />

under age 21<br />

X X<br />

X<br />

/2<br />

7 X X X /4<br />

8<br />

unmarried<br />

legitimate<br />

child<br />

X X<br />

a<br />

combination<br />

9 of any of the<br />

deps in rules<br />

2 - 8<br />

10 an unmarried<br />

child<br />

12 an unmarried<br />

stepchild or<br />

adopted<br />

child<br />

16 an unmarried<br />

illegitimate<br />

18 child<br />

19 a parent<br />

(incl in loco<br />

parentis)<br />

child is<br />

under age 21<br />

dep child<br />

is of<br />

present or<br />

former<br />

spouse/3<br />

X /1<br />

Disbursing <strong>Office</strong>r<br />

X /4 X<br />

X X X X X /4 X<br />

child is age X X X X<br />

11 21 or older/5 X X X<br />

13<br />

14<br />

15<br />

17<br />

child's<br />

dependency<br />

relationship<br />

is not<br />

doubtful<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X<br />

X X<br />

X X X<br />

21 X X X<br />

Claim must be submitted through<br />

channels for determination or<br />

submission to DOHA for decision/2.

Ch 10: Housing Allowances<br />

Part B: Dependency<br />

NOTES:<br />

U10100-U10126<br />

1. This same rule applies when either member or spouse has been previously married, if the previous marriage was dissolved by<br />

death, final decree of divorce, or by annulment (not prohibiting remarriage).<br />

2. Submit doubtful cases through channels to the DOHA.<br />

3. The child’s birth date must be after the date of the marriage concerned.<br />

4. Submit questionable cases to the Commandant of the Marine Corps.<br />

5. Student determinations are made at the local Personnel Support Detachment (PSD) or by the Personnel <strong>Office</strong>r for Navy and<br />

Commandant of the Marine Corps (CMC (MFP-1) for the Marine Corps.<br />

Change 309 U10B-12<br />

09/01/12

Ch 10: Housing Allowances<br />

Part C: Member to Member<br />

U10200 GENERAL<br />

PART C: MEMBER TO MEMBER<br />

U10200-U10208<br />

Per 37 USC §421, a dependent who is on active duty in a U.S. Uniformed Service and entitled to basic pay cannot<br />

be a dependent for housing allowance purposes. See Table U10C-1 for housing allowances when both spouses are<br />

entitled to basic pay. See par. U10400-E4 for member to member couples on sea duty.<br />

U10202 BAH/OHA WHEN BOTH HUSBAND AND WIFE ARE MEMBERS AND SEPARATE<br />

HOUSEHOLDS ARE MAINTAINED<br />

When both husband and wife are members and separate households are maintained at or in the vicinity of their PDS<br />

or PDSs, each is individually authorized BAH/OHA. Only one member may receive BAH/OHA at the withdependent<br />

rate. In no case may a spouse who also is a member in receipt of basic pay be a dependent for<br />

allowance purposes in this Part (37 USC §421).<br />

U10204 OTHER DEPENDENTS<br />

*A. Child(ren) from Previous Relationships and Dependent Parents. When one or both members are authorized<br />

housing allowances for a child(ren) from a previous relationship or on behalf of a dependent parent(s), and the<br />

members marry and are stationed in the same area, all children and dependent parents of either member are one (or<br />

the same) class of dependents. Therefore, only one housing allowance at the with-dependent rate (including BAH-<br />

DIFF) is payable. Any child(ren) born of their marriage, or adopted by them, is within the same class of dependents<br />

for housing allowances purposes. However, if the member elects to stop receiving a housing allowance at the with<br />

dependents rate, then the other member may claim the children for housing allowance purposes. A relationship<br />

determination is required, but ordinarily a dependency determination is not. In all instances of a member having a<br />

spouse on active duty, full details must be given showing the spouse’s full name, social security number, duty<br />

station, and branch of Service. This does not apply to two members living together but not married. These members<br />

are each authorized a housing allowance based on each member’s dependents.<br />

B. Dependents of Marriage. When two members, with no other dependents, are married to each other, they may<br />

elect which member receives a housing allowance for their adopted children or children born of their marriage.<br />

Both members must agree to the election. If the members cannot agree, the senior member is authorized a housing<br />

allowance for their children. Such elections may not be applied retroactively. The members may subsequently elect<br />

to transfer BAH authorization from one member to the other. Changes are effective as of the election date.<br />

C. Members Assigned to Different Locations. Effective 15 April 2003, when married members are assigned to<br />

different locations, pursuant to competent military orders, the authorization for a housing allowance at the withdependent<br />

rate or to GOV’T-furnished QTRS should be determined separately, without regard to the general rule<br />

that all children and parents of the members are dependents of the same class for housing allowances. Each member<br />

is required to have physical custody of a dependent if both members are claiming a housing allowance authorization<br />

at the with-dependent rate.<br />

*D. Dependent Parents. When one of two members married to each other is receiving a housing allowance at the<br />

with-dependent rate, the class of dependents includes either member’s parents and only one member is authorized a<br />

housing allowance at the with-dependent rate or BAH-DIFF for the one class of dependents when the members are<br />

assigned to the same or adjacent bases.<br />

U10206 DEPENDENT SUPPORT<br />

*A. Divorce or Legal Separation. In addition to par.U10106 , the following rules apply when the divorced or<br />

separated parents are both members and the divorce or separation occurred, or the decree or agreement was amended<br />

after 30 June 1992. These rules apply only when neither member is assigned to family-type GOV’T QTRS, unless<br />

otherwise specified.<br />

Change 307 U10C-1<br />

07/01/12

Ch 10: Housing Allowances<br />

Part C: Member to Member<br />

U10200-U10208<br />

1. Unless the members agree to the contrary, the custodial parent is authorized a housing allowance for the<br />

child(ren) regardless of the child support amount received by that member. In addition to the court order, a<br />

separate notarized agreement between the members must be provided for the non-custodial member to receive a<br />

housing allowance for the child(ren).<br />

2. When each member has legal and physical custody of one or more of the children of the marriage, each<br />

member is authorized a housing allowance for the children in their individual custody, regardless of child<br />

support payments from one member to the other.<br />

3. When the child(ren) of the marriage are in a third party’s custody, only one member is authorized a housing<br />

allowance for the children, even if both members are paying sufficient child support to qualify for the housing<br />

allowance. The senior member is authorized a housing allowance for the child(ren) when the two members do<br />

not agree on which person claims the authorization. If the members are of equal rank, date of rank determines<br />

which one receives a housing allowance for the child(ren).<br />

4. In joint legal custody cases, when physical custody changes from one parent to another, each parent is<br />

authorized a housing allowance for the child(ren) during those periods the child(ren) are actually in that parent’s<br />

physical custody.<br />

5. When a non-custodial member pays child support to the custodial parent who also has another dependent<br />

who makes the member eligible for a housing allowance, there is a presumption that the custodial parent’s<br />

authorization is based on the dependent(s) other than the child(ren) of the marriage. The housing allowance<br />

authorization for the custodial and non-custodial parents is determined individually.<br />

*6. When the dependents are no longer in one class, the housing allowance authorization for the custodial and<br />

non-custodial parents is determined individually. For example, if the non-custodial parent pays child support to<br />

a non-active duty parent for a child(ren) from a previous marriage or non-marriage relationship, the noncustodial<br />

parent may qualify for a housing allowance based solely on the basis of the member’s child support<br />

for the child(ren). See par. U10008.<br />

B. Children Living with a Former or Estranged Spouse. Also see pars. U10120, U10122, U10124, and U10126 for<br />

housing allowances when the married members either separate or divorce and children are involved.<br />

C. Voluntary Support Payments. Voluntary support payments must not be considered to determine housing<br />

allowance authorization unless there is a mutual agreement between the member parents that the custodial member<br />

parent accepts the support payments.<br />

U10208 CHILD(REN) LIVING WITH FORMER SPOUSE – MEMBER REMARRIES ANOTHER<br />

MEMBER<br />

A. When Not Authorized a Housing Allowance. Par. U10402-A2 does not apply in the case of a member who is<br />

required to support a child in the custody of a former spouse when the member remarries another member and is<br />

assigned to or occupies GOV’T family QTRS. The member is not authorized a housing allowance for the child<br />

living with the former spouse.<br />

B. When Authorized a Housing Allowance. If a member:<br />

1. Is required to support a child in the custody of a former spouse; and<br />

2. Is married to another member with children born of this marriage, and<br />

3. Lived in family-type GOV’T QTRS with member spouse and children, and<br />

4. Is assigned PCS to a different PDS outside commuting distance, and<br />

5. Current spouse (who is also a member) and children remain in GOV’T QTRS, and<br />

Change 307 U10C-2<br />

07/01/12

Ch 10: Housing Allowances<br />

Part C: Member to Member<br />

6. GOV’T QTRS’ assignment is in or transferred to the remaining member’s name,<br />

U10200-U10208<br />

then the member is authorized a housing allowance for the child(ren) for whom the member is paying child support<br />

(59 Comp. Gen. 681 (1980)). This is based on the rule that a member’s housing allowance is determined<br />

independently of the uniformed spouse when the members are separated by orders and do not reside in the same<br />

household.<br />

R<br />

U<br />

L<br />

E<br />

BAH OR OHA AT PERMANENT STATIONS FOR SPOUSES IN A UNIFORMED SERVICE<br />

FAMILY-TYPE QTRS NOT ASSIGNED<br />

(NOTES 1-5 and NOTE 14)<br />

Table U10C-1<br />

A B C D E F<br />

When<br />

member A<br />

has depns<br />

other than<br />

spouse<br />

and<br />

member B<br />

has depns<br />

other than<br />

spouse<br />

and<br />

member<br />

acquires<br />

a child/<br />

children<br />

(NOTE 7)<br />

and single type<br />

GOV’T QTRS are<br />

assigned to<br />

(NOTE 8)<br />

Member A Member B<br />

then member A is<br />

authorized BAH or OHA<br />

as a member<br />

with depn without<br />

dependent<br />

(NOTES 10<br />

& 12)<br />

and member B is<br />

authorized BAH or OHA<br />

as a member<br />

with depn without<br />

dependent<br />

(NOTES 10 &<br />

12)<br />

1 No No No X X<br />

2 No No No X X<br />

3 No No No X X<br />

4 No No No X X<br />

5 No No Yes X /9 X<br />

6 No No Yes X X X /9<br />

7 No No Yes X X /9 X<br />

8 No No Yes X X /9<br />

9 Yes No No X /11 X<br />

10 Yes No No X X X /11<br />

11 Yes No No X X /11 X<br />

12 Yes No No X X /11<br />

13 Yes No Yes X X<br />

14 Yes No Yes X X X<br />

15 Yes No Yes X X X<br />

16 Yes No Yes X X<br />

17 Yes Yes No X /13 X<br />

18 Yes Yes No X X X X<br />

19 Yes Yes No X X X<br />

20 Yes Yes No X X X<br />

21 Yes Yes Yes X /13 X<br />

22 Yes Yes Yes X X X X<br />

23 Yes Yes Yes X X X<br />

24 Yes Yes Yes X X X<br />

NOTES:<br />

Change 307 U10C-3<br />

07/01/12

Ch 10: Housing Allowances<br />

Part C: Member to Member<br />

U10200-U10208<br />

1. When family-type QTRS are jointly occupied by the members, neither member is authorized BAH or OHA, even though the<br />

dependents do not reside in the QTRS, unless the dependents are prevented by a military order from occupying QTRS.<br />

2. When husband-wife members are stationed at the same or adjacent military INSTALLATIONS, each member is usually<br />

authorized BAH or OHA at the appropriate rate when family-type QTRS are not assigned, notwithstanding the availability of<br />

adequate single QTRS for either or both members.<br />

3. Members are considered to be stationed at the same or adjacent bases or shore INSTALLATIONS when they are not<br />

precluded by distance from living together, or they actually commute on a regular basis, regardless of distance.<br />

4. When husband-wife members have no other dependents and are precluded by distance from living together, each is usually<br />

treated as a member without dependents for BAH or OHA. See Table U10E-1.<br />

5. When husband-wife members, who are both authorized BAH or OHA at the same or adjacent military installation, are<br />

separated geographically by competent orders and one member remains assigned to the old duty station, that member ordinarily<br />

is authorized BAH or OHA continuation notwithstanding the availability of adequate single QTRS for assignment to either<br />

member.<br />

6. RESERVED<br />

7. Refer to par. U10202.<br />

8. If either column in column D is blank, that member is not assigned to single-type GOV’T QTRS.<br />

9. For purposes of this table, the members have agreed that member A is to receive BAH or OHA at the with-dependent rate.<br />

See par. U10202.<br />

10. See Table U10E-1 for BAH or OHA authorization when a member is on field or sea duty.<br />

11. When the dependents listed in column A, rules 9 through 12, are children from a prior marriage or illegitimate children of<br />

member A, the members may elect for member B to receive BAH or OHA for stepchildren IAW par. U10118-B, and for member<br />

A to receive without-dependent BAH or OHA rate when not occupying single QTRS.<br />

12. When one member enters a non-pay status, the other member may claim the member not entitled to pay and allowances as a<br />

dependent and be authorized to draw BAH or OHA at the with-dependent rate for the duration of the non-pay status if otherwise<br />

authorized. For exception, see par. U10112.<br />

13. Members must elect which one is to receive the with-dependent BAH or OHA rate. If they cannot agree as to the election,<br />

the senior member receives the with-dependent rate. Elections cannot be retroactive.<br />

14. When one or both dependents in columns A and B are dependent parents of the members, both members may not receive<br />

with-dependent BAH or OHA, if otherwise authorized. Also, when married members no longer share a common residence due to<br />

competent military orders, their authorization for increased allowances or to GOV’T-furnished QTRS should be determined<br />

separately, without regard to the general rule that all dependents of members are members of the same class for the purpose of<br />

determining housing allowance authorizations. Refer to pars. U10106 and U10206 for BAH or OHA for divorced or legally<br />

separated members.<br />

Change 307 U10C-4<br />

07/01/12

Ch 10: Housing Allowances<br />

Part D: GOV’T QTRS<br />

U10300 GENERAL<br />

PART D: GOV’T QTRS<br />

U10300-U10308<br />

A housing allowance, other than BAH-Partial or BAH-Diff, is not authorized for a member who is assigned to<br />

GOV’T QTRS appropriate to the member’s grade, rank, or rating and adequate for the member and dependents, if<br />

with dependents. BAH-DIFF (U10008) or BAH-Partial (U10010) may only be authorized if the member is assigned<br />

to single-type GOV’T QTRS or a single-type housing facility under a Uniformed Service’s jurisdiction and not<br />

authorized BAH or OHA.<br />

U10302 RESPONSIBILITY FOR ASSIGNMENT OR ASSIGNMENT TERMINATION<br />

A. Assignment to GOV’T QTRS. The Commander responsible for the GOV’T QTRS has the authority to assign<br />

and terminate those QTRS. The commander also determines when QTRS are “adequate” and “suitable” for<br />

assignment based on appropriate directives. GOV’T QTRS or housing facilities under the Uniformed Services’<br />

control are considered to be assigned, suitable, and adequate whenever occupied by a member at the PDS without<br />

rental charges payment. This includes QTRS furnished a member without charge:<br />

1. By an organization or institution on behalf of the U.S.<br />

2. By a foreign government for the member’s official use.<br />

3. When jointly assigned to one or more members without dependents.<br />

NOTE 1: A member is still considered to be assigned to GOV’T QTRS when the member voluntarily vacates<br />

assigned QTRS without the installation commander’s approval. A member in pay grade E-7 and above, without<br />

dependents, may elect not to occupy assigned QTRS unless denied permission by the Secretary concerned (par.<br />

U10400).<br />

NOTE 2: Effective 15 April 2003, a member married to another member who is stationed at the same or adjacent<br />

installations that enable both members to reside in GOV’T family QTRS assigned to one of the members, are<br />

both considered to be assigned GOV’T QTRS. However, if there is a separation agreement, pending divorce, or<br />

martial discord that requires one member to obtain alternative non-GOV’T housing, the member not occupying<br />

family QTRS must obtain a non-assignment statement from the installation housing officer to be authorized a<br />

housing allowance.<br />

B. QTRS Assignment Date for Housing Allowance. A housing allowance continues to accrue through the day<br />

before the date a member is assigned GOV’T QTRS or begins to occupy GOV’T QTRS at the PDS.<br />

C. QTRS Termination Date for Housing Allowance. Housing Allowance accrues from the date the assignment to<br />

GOV’T QTRS is terminated or the date that QTRS are vacated as indicated in Tables U10A-1, U10C-1, U10E-1,<br />

and U10E-2.<br />

U10304 RENTAL QTRS AT A SERVICE ACADEMY<br />

A member is authorized BAH while renting QTRS in a hotel on the grounds of a Service Academy.<br />

U10306 GOV’T QTRS ASSIGNED OR OCCUPIED<br />

A. GOV’T QTRS Adequacy. The Commander responsible for the GOV’T QTRS determines their adequacy and<br />

appropriateness for assignment.<br />

B. QTRS Not Designated as Family-Type QTRS. A member who is neither assigned to nor occupies GOV’T<br />

QTRS is authorized a housing allowance for dependents even though the dependents occupy GOV’T QTRS not<br />

designated as family-type QTRS. Examples of such QTRS are:<br />

Change 311 U10D-1<br />

11/01/12

Ch 10: Housing Allowances<br />

Part D: GOV’T QTRS<br />

1. Dormitory QTRS occupied by a member’s child at a school for dependents of military personnel.<br />

U10300-U10308<br />

2. A hospital room occupied by a dependent under the Dependents’ Medical Care Act (P. L. 84-569, 70 Stat<br />

250). However, a member is not authorized a housing allowance when a sole dependent is hospitalized in a<br />

GOV’T or civilian hospital under the Dependents’ Medical Care Act and the member is assigned to and<br />

occupies GOV’T QTRS (even though private QTRS are maintained and occasionally occupied).<br />

3. Off base housing, non-GOV’T QTRS, occupied by member’s civilian spouse incident to employment<br />

overseas with DODEA as a schoolteacher. NOTE: The member must be separated from the spouse by<br />

competent orders.<br />

C. QTRS Furnished on Behalf of the U.S. A member is not authorized a housing allowance for dependents if the<br />

member and dependents are furnished adequate family-type QTRS for the U.S. without rental charge. Examples of<br />

such family-type QTRS are:<br />

1. QTRS furnished a member in an official capacity by a foreign government.<br />

2. QTRS furnished by a state, county, municipal, or privately owned hospital to an officer serving on active<br />

duty as an intern or resident physician.<br />

3. QTRS furnished by a college, university, or research facility as part of a fellowship, scholarship, or grant.<br />

D. QTRS Occupied by Dependents. A member furnished single-type QTRS is not authorized a housing allowance<br />

for:<br />

1. A spouse who is a sole dependent and who is furnished QTRS-in-kind as a civilian employee at a GOV’T<br />

hospital.<br />

2. A spouse who is a sole dependent and who is furnished GOV’T QTRS while serving with the American Red<br />

Cross overseas.<br />

3. A sole dependent who is a student nurse in training at a GOV’T hospital. However, a housing allowance is<br />

payable on behalf of a dependent who is a student nurse in training at a civilian hospital.<br />

4. A civilian spouse who is a sole dependent and who is furnished GOV’T QTRS while assigned overseas with<br />

DODEA as a schoolteacher.<br />

5. Dependents evacuated from a danger area, who occupy GOV’T housing facilities at a safe haven. See par.<br />

U10306-G for an exception when the member must continue to pay for private-sector housing.<br />

6. Any dependent(s), if one or more of the member’s dependents occupy the QTRS with the member on a<br />

permanent basis (i.e., for more than 90 days) unless other dependents are precluded by a competent order from<br />

residing with the member.<br />

E. Rental QTRS (Other Than Inadequate QTRS). A member and dependents who occupy the following facilities<br />

on a rental basis are authorized a housing allowance. See par. U10000-E for a definition of the rental charge.<br />

1. Any housing facilities, including trailers, under the GOV’T’s jurisdiction other than GOV’T QTRS<br />

constructed or designated for occupancy without charge. The member may sublease such QTRS to a temporary<br />

subleasee with or without charge and neither the sublessor nor a uniformed member subleasee lose the right to a<br />

housing allowance.<br />

2. A hotel on the grounds of a Service Academy.<br />

3. QTRS furnished a member ICW service in a capacity other than that of a member.<br />

Change 311 U10D-2<br />

11/01/12

Ch 10: Housing Allowances<br />

Part D: GOV’T QTRS<br />

U10300-U10308<br />

F. QTRS at Safe Haven Temporarily Occupied by Dependents. A member is authorized a housing allowance for<br />

dependents when:<br />

1. The member’s dependent(s) occupies GOV’T-provided housing at a safe haven area after emergency<br />

evacuation from private-sector housing at the PDS; and<br />

2. Due to conditions beyond the member’s control, member is required to continue rent payment for the<br />

private-sector housing to keep the furnishings and belongings in the private-sector housing and to have housing<br />

available upon the dependents’ return.<br />

This authority continues until such time as a dependent(s) is authorized to return to member’s PDS or the<br />

dependent(s) arrives at a designated place as contemplated by par. U5240-A.<br />

G. Lease on Private-sector Rental/Leased QTRS. Effective 8 December 1997, when a member makes a local move<br />

from private-sector rented/leased housing to GOV’T housing, a housing allowance is not payable for the remainder<br />

of the lease on the private-sector housing even though the member is required to honor the lease.<br />

H. Limitation on QTRS Occupied by Member. When adequate QTRS are not furnished for a member's dependents,<br />

the member may not occupy, either at the permanent or TDY station, GOV’T QTRS which exceed the minimum<br />

standards for the member’s grade without dependents without affecting the authority for BAH or OHA unless:<br />

1. These QTRS are the only QTRS available, and<br />

2. The QTRS are not suitable for joint occupancy; or<br />

3. If suitable for joint occupancy, the QTRS are jointly occupied with other members permanently assigned to<br />

the PDS.<br />

NOTE: The above limitation does not apply to members on medical hold or holdover personnel receiving<br />

outpatient medical treatment who have been designated as requiring a live-in non-medical attendant. The<br />

Service determines the housing standards for these personnel based on medical condition, treatment, nonmedical<br />

attendant, and other relevant factors.<br />

I. QTRS Occupied during Special Duty Assignment. Effective 20 April 1999, a member not accompanied by<br />

dependents and serving in a foreign OCONUS location in a duty assignment having official or diplomatic<br />

responsibilities involving officials of foreign governments, may be assigned to QTRS that exceed the minimum<br />

standards for the member’s grade without dependents, without affecting the member’s authorization for BAH or<br />

OHA. The local Commander or major unit commander is the appropriate authority to decide whether an assignment<br />

entails “official or diplomatic” responsibilities involving officials of foreign governments. However, such QTRS<br />

must not be available on a continuing basis for single occupancy, if they are adequate for assignment as family<br />

housing to members of similar grade (DOHA Claims Case No. 9804021, 15 May 1998).<br />

J. Additional Room Assigned to Chaplain. Assignment of an additional room to a chaplain for spiritual purposes<br />

does not affect the member’s authority for BAH or OHA. The room must be used for official duties and not as<br />

living QTRS.<br />

U10308 QTRS DESIGNATED AS INADEQUATE<br />

*A. Housing Allowance Authority. A member with dependents may be assigned QTRS designated as inadequate<br />

on a rental basis without loss of BAH. This does not apply to bachelor officer QTRS, visiting officer QTRS, guest<br />

houses, and similar type facilities, or to assigned QTRS undergoing ordinary repairs. An order stating that QTRS<br />

were inadequate while repairs were being made cannot serve to authorize BAH during the period involved.<br />

*B. Effect of Subleasing Inadequate QTRS. The member may share the QTRS with others or permit occupancy by<br />

others while on leave. The member may also sublet the QTRS on a rental basis without loss of BAH, the amount of<br />

rent being immaterial.<br />

Change 311 U10D-3<br />

11/01/12

Ch 10: Housing Allowances<br />

Part D: GOV’T QTRS<br />

U10300-U10308<br />

*C. Rental Charge for Inadequate (Sub-standard) QTRS. The authority controlling the inadequate (sub-standard)<br />

QTRS establishes the procedures for collecting rent from the member at the QTRS’ fair rental value. The rental<br />

charge for the QTRS must be the QTRS’ fair rental value, NTE 75% of the member’s with-dependents BAH rate per<br />

10 USC §2830. The rental charge is independent of the amount and type of BAH being paid to the member. See<br />

par. U10308-G for assignment of inadequate QTRS to member-married-to-member couples.<br />

*D. Effective Date of BAH and Rental Charge. BAH and rental charge begin on the date of the member’s<br />

assignment to such QTRS or on the date the determination of inadequacy is effective, whichever is later.<br />

*E. Computation of BAH and Rental Charge. BAH and the rental charge are computed on a 30-day month basis<br />

and prorated at one thirtieth of the monthly rate for each day inadequate QTRS are assigned. BAH is not paid for,<br />

nor is rent charged, for the 31st day of a month. Pay 3 days’ BAH and charge 3 days’ rent when inadequate QTRS<br />

are assigned on the 28th of February. Rent is not charged for the day the assignment is terminated; however, BAH<br />

accrues for the termination day.<br />

*F. Inadequate QTRS Re-designated Adequate. Rental charges and BAH cease on the date rehabilitated inadequate<br />

QTRS are re-designated as adequate GOV’T QTRS. If a member’s assignment was continued during the<br />

rehabilitation period, the adequacy re-designation is effective as of the first day of the month following the month in<br />

which the rehabilitation was completed.<br />

*G. Husband and Wife Each Authorized BAH. When a husband and wife are both members who jointly occupy<br />

inadequate family QTRS on a rental basis, use Table U10C-1 to determine their respective BAH rates. The rental<br />

charge for the QTRS must be the assigned inadequate family-type QTRS’ fair rental value, but must never exceed<br />

75% of the with-dependents BAH rate which would be payable to a member of the same grade and rank as the<br />

member under whose eligibility the QTRS are assigned. The BAH paid to the respective members does not affect<br />

the rent amount charged, even if a member is receiving BAH at the with-dependents rate. BAH is collected IAW<br />

Service procedures. For inter-Service marriages, the rental charge is collected IAW the procedures of the Service<br />

furnishing the QTRS.<br />

Change 311 U10D-4<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 1: Member without Dependents<br />

PART E: ASSIGNMENT SITUATIONS<br />

SECTION 1: MEMBER WITHOUT DEPENDENTS<br />

U10400 MEMBER WITHOUT DEPENDENTS<br />

U10400<br />

Table U10E-1<br />

A. General. A member without dependents, who is entitled to basic pay, is authorized BAH or OHA as set forth in<br />

Table U10E-1. Par. U10416 for a member in transit.<br />

B. Location Rate. Ordinarily a housing allowance is paid based on the member’s PDS or the home port for a<br />

member assigned to a ship or afloat unit. Effective 1 July 2001, the Service instead may pay a housing allowance<br />

based on the old PDS rate in a situation involving a low/no cost move. The Secretary Concerned or the Secretarial<br />

Process, at Service discretion, determines if it is inequitable to pay a housing allowance based on the new PDS.<br />

When a member is ordered on a PCS between PDSs located in proximity and, at the new PDS, the member<br />

continues to commute from the residence occupied while at the old PDS, the housing allowance continues for the<br />

time between the member’s detachment from the old PDS and reporting to the new PDS, unless otherwise<br />

prohibited in this Chapter. If a member is reassigned under the conditions of a low-cost or no-cost PCS and not<br />

authorized a HHG move, the housing allowance is based on the old PDS if:<br />

1. Requested by the member, and<br />

2. The Service selected decision process determines that it would be inequitable to base the member’s<br />

allowances on the housing cost in the new PDS area to which the member is assigned.<br />

C. Member in Grade E-7 or above not on Sea Duty. A member without dependents in grade E-7 and above may<br />

elect at any time not to occupy GOV’T QTRS at the PDS and is authorized BAH or OHA unless the Secretary<br />

Concerned or designee has determined that the member’s exercise of this option would adversely affect a training<br />

mission, military discipline, or readiness.<br />

D. Member in Grade E-6 not on Sea Duty. Effective on or after 1 July 1996, a member without dependents in grade<br />

E-6 assigned to GOV’T QTRS that do not meet the minimum adequacy standards established by DOD for a member<br />

in such grade, or to a housing facility under the jurisdiction of a Uniformed Service that does not meet such<br />

standards, may elect not to occupy such QTRS or facility and instead to receive BAH or OHA. The Secretary<br />

Concerned, or the designee, may deny BAH or OHA on determining that the member’s exercise of this option<br />

would adversely affect a training mission, military discipline, or readiness.<br />

E. Member on Sea Duty. In the case of a member assigned for permanent duty to a ship, GOV’T QTRS (see APP<br />

A, GOV’T QTRS) ordinarily are available aboard that ship. The Secretary Concerned may determine that a ship or<br />

class of ships is inadequate for berthing a member in home port, in which case the ship or class of ships is not<br />

available as GOV’T QTRS for housing allowance determination purposes. When QTRS aboard a ship, deemed<br />

adequate for berthing, become temporarily unavailable due to maintenance or damage, GOV’T QTRS are no longer<br />

available onboard the ship. The Service Concerned may promulgate amplifying guidance on payment of housing/<br />

lodging allowances or alternate berthing procedures for ships that become temporarily unavailable for berthing.<br />

1. A member without dependents in grade E-6 or above assigned to permanent sea duty aboard a ship may elect<br />

not to occupy assigned shipboard GOV’T QTRS and receive BAH or OHA.<br />

2. A member without dependents in grade E-5 assigned to permanent sea duty aboard a ship cannot elect to not<br />

occupy assigned shipboard GOV’T QTRS and receive BAH or OHA. Under Service regulations, the Secretary<br />

Concerned may authorize BAH or OHA to a member without dependents who is serving in grade E-5 and is<br />

assigned to sea duty. In prescribing regulations under par. U10400-E2, the Secretary Concerned must consider<br />

GOV’T QTRS availability for a member serving in grade E-5.<br />

3. A member without dependents in grade E-4 assigned to permanent sea duty aboard a ship cannot elect to not<br />

occupy assigned shipboard GOV’T QTRS and receive BAH or OHA. On or after 31 October 2002, under<br />

Change 302 U10E1-1<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 1: Member without Dependents<br />

U10400<br />

Table U10E-1<br />

Service regulations, the Secretary Concerned may authorize BAH or OHA to a member without dependents<br />

who is serving in grade E-4 and is assigned to sea duty. In prescribing regulations under par. U10400-E3, the<br />

Secretary Concerned must consider GOV’T QTRS availability for a member serving in grade E-4.<br />

4. Two Uniformed Service members married to each other, without dependents, in grade E-5 and/or below and<br />

each is simultaneously assigned to permanent sea duty, on or after 1 October 2003, are each authorized BAH or<br />

OHA at the without-dependent rate applicable for their appropriate grades. Service regulations do not affect<br />

this authority.<br />

BAH AND OHA MEMBER WITHOUT DEPENDENTS, ENTITLED TO BASIC PAY<br />

Table U10E-1<br />

R<br />

U<br />

L<br />

E<br />

If a member is<br />

then BAH or OHA accrues<br />

1 assigned to a PDS if GOV’T QTRS or housing facilities<br />

are not assigned (NOTES 1 & 2)<br />

2 while on a short period of special alert<br />

duty during which the member is<br />

furnished sleeping accommodations at<br />

the PDS at which GOV’T QTRS are<br />

not available for assignment.<br />

3 while on a short training periods during<br />

which, due to military necessity, the<br />

member is furnished sleeping<br />

accommodations at the PDS at which<br />

GOV’T QTRS are not available for<br />

assignment.<br />

4 ordered to report for TDY ICW the<br />

fitting out or conversion of a ship, then<br />

to permanent duty aboard the same ship<br />

when placed in commission<br />

if the member is not assigned to<br />

GOV’T QTRS at the old PDS or<br />

aboard ship (new PDS). Par. U10416<br />

to determine which rate is payable.<br />

5 on sea duty if member is grade E-6 or above and<br />

elects on or after 1 July 1996 not to<br />

occupy available QTRS (NOTE 5)<br />

6 on field duty, PCS not involved<br />

(NOTE 7)<br />

7 assigned PCS to a unit on field duty if the commander certifies that the<br />

member was required to procure QTRS<br />

at personal expense at the initial field<br />

duty site<br />

BAH or OHA does not accrue<br />

if the member is assigned or occupies<br />

GOV’T QTRS suitable and adequate<br />

for the member’s grade (NOTE 3).<br />

if the member is assigned to GOV’T<br />

QTRS at the old PDS or aboard ship<br />

(new PDS).<br />

if member is grade E-5 or below (NOTE<br />

5).<br />

if receiving BAH or OHA at the PDS if assigned or occupying GOV’T QTRS<br />

at the PDS.<br />

for the initial field duty in progress at<br />

time of PCS, unless the member is<br />

required to procure QTRS at personal<br />

expense at field duty site.<br />

8 on excess leave for any period of time.<br />

9 on authorized leave, accrued,<br />

if receiving BAH or OHA at the PDS if assigned QTRS at the PDS.<br />

advanced, or ICW release from active or assigned QTRS are terminated<br />

duty or discharge (PCS not involved) incident to separation (NOTE 1)<br />

10 sick in hospital, or on sick leave from a if receiving BAH or OHA at the PDS, if assigned QTRS at the PDS.<br />

hospital (PCS not involved)<br />

(NOTE 1)<br />

11 being treated at hospital TDY en route<br />

PCS; or assigned PCS direct to hospital<br />

for treatment<br />

If not assigned QTRS if assigned QTRS in the hospital.<br />

12 on TDY (PCS not involved), including<br />

such duty on transport or under a<br />

permissive travel authorization<br />

(NOTES 2 & 6)<br />

If receiving BAH or OHA at the PDS if assigned QTRS at the PDS.<br />

13 in travel status on PCS, including nontravel<br />

status under a permissive travel<br />

if member is not assigned GOV’T<br />

QTRS while at the old or new PDS.<br />

if member is assigned GOV’T QTRS<br />

while at the old or new PDS.<br />

Change 302 U10E1-2<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 1: Member without Dependents<br />

R<br />

U<br />

L<br />

If a member is<br />

E<br />

authorization, TDY en route, leave en<br />

route and proceed time; or is assigned<br />

PCS and is on authorized leave or duty<br />

at the old or new PDS<br />

14 assigned PCS and is on authorized<br />

leave or duty at the old or new PDS<br />

15 initially assigned to active duty and is<br />

TDY at other than indoctrination or<br />

basic training location pending receipt<br />

of an order designating a PDS to<br />

which the member is to report upon<br />

TDY completion<br />

Table U10E-1<br />

then BAH or OHA accrues<br />

Par. U10416 to determine which rate is<br />

payable.<br />

if the member is not assigned GOV’T<br />

QTRS while at the old or new PDS.<br />

when GOV’T QTRS are not available<br />

for assignment and per diem is not<br />

payable.<br />

16 in the accession pipeline between initial TDY and initial PDS<br />

(NOTE 7). An RC member is<br />

authorized BAH based on the<br />

primary residence location at the<br />

time called/ordered to active duty<br />

while attending accession training.<br />

Par. U10416.<br />

17 ordered home or to a place other than a<br />

military organization awaiting another<br />

order ICW Physical Evaluation Board<br />

proceedings<br />

18 training for, attending or participating<br />

in Pan Am or Olympic games, or other<br />

international amateur sports<br />

competition<br />

19 a medical officer on active duty in an<br />

intern or resident physician status at a<br />

state, county, municipal, or private<br />

hospital<br />

20 a student training on a fellowship,<br />

scholarship or grant<br />

21 a Nurse Corps officer or Nurse Corps<br />

candidate attending a course of<br />

instruction or affiliating with a state,<br />

county, municipal, or private hospital<br />

22 in confinement in a guardhouse, brig<br />

or correctional barracks pursuant to a<br />

court-martial (does not include pretrial<br />

confinement/pretrial restraint other<br />

than confinement or an adjudged<br />

sentence of restriction alone, (NOTE<br />

8)<br />

on and after the departure day from<br />

the hospital or old PDS through the<br />

discharge day, or day prior to<br />

retirement effective date.<br />

if not furnished QTRS by the GOV’T<br />

or by an agency sponsoring the<br />

member’s participation<br />

if not furnished QTRS without charge<br />

by the hospital<br />

if not furnished QTRS by the college,<br />

university, or research facility<br />

if the member is not furnished QTRS<br />

without charge<br />

if the sentence is set aside or<br />

disapproved and the member is<br />

otherwise authorized to receive BAH<br />

U10400<br />

Table U10E-1<br />

BAH or OHA does not accrue<br />

for the GOV’T QTRS occupancy<br />

period not incident to a PCS. NOTE:<br />

OHA cannot be paid if there is no rent<br />

expense.<br />

if furnished QTRS by the GOV’T, or<br />

by an agency sponsoring participation.<br />

if furnished QTRS without charge by<br />

the hospital. Such QTRS are considered<br />

furnished on behalf of the U.S.<br />

if furnished QTRS by the college,<br />

university, or research facility. Such<br />

QTRS are considered furnished on<br />

behalf of the U.S.<br />

if furnished QTRS without charge by<br />

the hospital. Such QTRS are<br />

considered furnished on behalf of the<br />

U.S.<br />

while confined pursuant to a courtmartial<br />

and the sentence is effective or<br />

approved (NOTE 9), or, when the<br />

member was not receiving BAH or<br />

OHA on the day before the day of<br />

confinement and GOV’T QTRS<br />

assignment was not terminated before<br />

or during confinement. Uniformed<br />

Service procedures must prescribe how<br />

and by whom GOV’T QTRS<br />

termination must be certified.<br />

Change 302 U10E1-3<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 1: Member without Dependents<br />

NOTES:<br />

U10400<br />

Table U10E-1<br />

1. When not assigned to GOV’T QTRS at the PDS, BAH or OHA accrues while in a duty or authorized leave status<br />

not incident to PCS. BAH or OHA is not forfeited if temporary GOV’T QTRS are occupied.<br />

2. A member away from PDS may occupy GOV’T QTRS designated for a member without dependents at the<br />

member’s TDY station without affecting the member’s authority to receive BAH or OHA or to be assigned to<br />

QTRS, if any, at the member’s PDS. Under such circumstances, a member may not occupy GOV’T QTRS that<br />

exceed the minimum prescribed Service standards for a member of that grade without dependents, unless the only<br />

QTRS available:<br />

(a) Exceed the minimum standards, and<br />

(b) Are made available for joint occupancy with other members.<br />

NOTE: The above limitation does not apply to members on medical hold or holdover personnel receiving outpatient<br />

medical treatment who have been designated as requiring a live-in non-medical attendant. The Service determines<br />

the housing standards for these personnel based on medical condition, treatment, non-medical attendant, and other<br />

relevant factors.<br />

3. GOV’T QTRS in fact occupied without payment of rental charges are deemed assigned as appropriate and<br />

adequate QTRS.<br />

4. BAH/OHA accrues from the reporting date through the day before the date the ship is placed in full commission,<br />

reduced commission, or in service not in commission, whichever occurs first. Par. U10400 and Service regulations<br />

for a member on sea duty.<br />

5. A member in grade E-6 or above is authorized to receive BAH after reporting to a deployed ship or afloat unit. A<br />

member TDY to the ship or afloat unit is also authorized BAH/OHA after reporting to the deployed ship or afloat<br />

unit if in receipt of BAH/OHA at the PDS before beginning TDY. A member in grade E-4 or E-5, without a<br />

dependent, assigned to sea duty may be authorized BAH/OHA if appropriate considering the availability of QTRS<br />

for E-4s and E-5s. Effective 1 October 2003, member-married-to-member couples in grades E-5 and/or below are<br />

authorized BAH/OHA at the without-dependent rate applicable for their appropriate grades. Service regulations do<br />

not affect this last authority. Par. U10400-E for requirements.<br />

6. For a member below grade E-7, authority does not exist during TDY if QTRS are assigned or furnished at the<br />

PDS, even though the QTRS are vacated at the beginning of the TDY.<br />

7. Par. U10416 for transit rules.<br />

8. Neither pretrial confinement/pretrial restraint (which is not punishment) other than confinement nor an adjudged<br />

court-martial sentence that includes restriction alone (which is not confinement) affects a member’s BAH authority.<br />

This rule does not address a member’s authority for a housing allowance when the member is confined by civil or<br />

foreign authorities. Par. U10420.<br />

*9. Confinement imposed pursuant to a court-martial sentence begins to run from the date the sentence is adjudged.<br />

(10 USC §857(a), (b)).<br />

Change 302 U10E1-4<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 2: Mbr with Dep<br />

U10402 MEMBER WITH DEPENDENT<br />

SECTION 2: MEMBER WITH DEPENDENT<br />

U10402<br />

Table U10E-2<br />

A. When Authorized BAH or OHA.<br />

Except for a member paying child support and assigned to GOV’T QTRS a<br />

member with dependent, who is entitled to basic pay, is authorized BAH or OHA at the rate prescribed for a<br />

member with dependent when:<br />

1. Adequate GOV’T QTRS are not furnished for the member and dependent without a rental charge payment.<br />

2. Adequate GOV’T QTRS are not furnished for the member’s dependent, or all of the member’s dependents<br />

are prevented by competent authority from occupying such QTRS, even though QTRS are assigned for the<br />

member’s occupancy. This does not apply to the provisions of par. U10122.<br />

3. A dependent is not en route or does not accompany the member to the PDS, or the vicinity thereof, so as to<br />

preclude assignment of family QTRS. Under such circumstances, the mere availability of QTRS which could<br />

have been assigned does not negate the right of a member to the BAH or OHA for a dependent. See Tables<br />

U10E-6, U10E-12, U10E-13, and U10E-14 for the location to be used in determining the member’s BAH or<br />

OHA authorization.<br />

4. Effective 2 February 2005, a single or divorced member who maintains legal and physical custody of a<br />

child(ren) before receipt of a PCS authorization/order to an unaccompanied tour may continue to be paid BAH<br />

at the with-dependent rate, for last PDS, or designated place for certain periods if the requirements of par.<br />

U10402-A are met. The divorce decree must be specific on the time period(s) the member has legal and<br />

physical custody. BAH at the with-dependent rate is authorized only for the time period the member would<br />

have the custody of the child(ren) if not serving on the unaccompanied tour. The member must, for military<br />

necessity, place the child(ren) in the physical custody of a relative or care giver designated by the member, to be<br />

authorized BAH or OHA at the with-dependent rate.<br />

NOTE:<br />

A member, who is a member with dependent for housing purposes solely because the member is<br />

paying child support, is not authorized a housing allowance other than BAH-Diff if the member is assigned<br />

GOV’T QTRS; or to sea duty unless in a grade above E-3 and, is authorized to, and elects to not occupy<br />

assigned unaccompanied GOV’T QTRS.<br />

B. Location Rate.<br />

Ordinarily a housing allowance is paid based on the member’s PDS, or the home port for a<br />

member assigned to a ship or afloat unit. However, the Service may determine that a member’s assignment to a<br />

PDS or the circumstances of that assignment requires the dependent to reside separately. The Secretary Concerned<br />

or the Secretarial Process, at Service discretion, may authorize/approve a housing allowance based on the<br />

dependent’s location or old PDS.<br />

1. Low/No Cost Moves.<br />

A Service may pay BAH or OHA based on the old PDS rate in situations involving<br />

low/no cost moves and for situations in which the member and dependent are residing separately. The<br />

Secretarial Process determines if it is inequitable to pay BAH or OHA based on the new PDS. When a member<br />

is ordered on a PCS between PDSs located in proximity and, at the new PDS, the member continues to<br />

commute from the residence occupied while at the old PDS, OHA or BAH continues for the time between the<br />

member’s detachment from the old PDS and reporting to the new PDS, unless otherwise prohibited in this<br />

Chapter. A member ordered on PCS with TDY en route is authorized OHA or BAH during that period, see par.<br />

U10416. If a member is reassigned under the conditions of a low-cost or no-cost PCS and not authorized a<br />

HHG move, OHA or BAH is based on the rate for the old PDS if:<br />

a. Requested by the member, and<br />

b. The Secretarial Process determines that it would be inequitable to base the allowance on the housing<br />

cost in the new PDS area to which the member is reassigned.<br />

2. Unaccompanied/Dependent Restricted OCONUS Assignments<br />

Change 270 U10E2-1<br />

6/1/09

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 2: Mbr with Dep<br />

U10402<br />

Table U10E-2<br />

a. Effective 1 July 2001, BAH or OHA is based on the old PDS in a situation in which the member is<br />

making a PCS to a dependent restricted/unaccompanied OCONUS assignment and the dependent remains<br />

at the member’s old PDS. See Table U10E-6, rules 1 and 2.<br />

b. If the dependent of a member, assigned to an unaccompanied tour, moves to a designated place, the<br />

member is authorized BAH/OHA based on the dependent’s location. Payment based on the old PDS is<br />

not authorized.<br />

3. Member Assigned to Duty Aboard a Ship or Other Afloat Unit.<br />

A member with dependent assigned to duty<br />

aboard a ship or other afloat unit is authorized a with-dependent allowance when supported by a statement of<br />

the member's commanding officer, or an officer designated by the commanding officer for that purpose, that the<br />

dependent has established a residence at or in the home port vicinity. The applicable with-dependent allowance<br />

is payable in such cases even though the member is being quartered in kind aboard ship or with the member's<br />

afloat unit. The rate payable is the rate applicable to the ship’s or afloat unit’s home port.<br />

4. Home Port Changes.<br />

Change the housing allowance to the new home port rate on the home port change<br />

effective date prescribed by the Service, if a member:<br />

a. Is currently assigned to a ship or other afloat unit with an announced home port change, or<br />

b. Is in receipt of a PCS authorization/order to a ship or other afloat unit with an announced home port<br />

change, and<br />

c. The dependent is authorized travel to the new home port.<br />

5. Examples of Location Rate Changes Routinely Authorized/Approved:<br />

The member is:<br />

a. Assigned to a PDS in an area at which sufficient housing quantities do not exist;<br />

b. Assigned to unusually arduous sea duty and the dependents reside at or relocate to a designated place in<br />

the U.S.;<br />

c. Assigned or is in receipt of a PCS authorization/order to a ship entering overhaul involving a home port<br />

change and dependents are not relocated incident to the home port change;<br />

d. In receipt of a PCS authorization/order to a unit with a promulgated change of home port and<br />

dependents relocate to the announced home port (or designated place in the U.S. if appropriate) before the<br />

effective date of the home port change;<br />

e. Disadvantaged as a result of reassignment for reasons of improving mission capability and readiness of<br />

the unit, in receipt of a PCS authorization/order between PDSs located in the same proximity, and<br />

disallowed HHG movement. See par. U5355. The Secretarial Process must issue a determination that a<br />

decision to implement this policy is in the interest of correcting an inequity incurred due to movement of<br />

the individual for purposes of improving mission capability and unit readiness;<br />

f. Assigned to ITDY, or TDY pending further orders; or<br />

g. Assigned to a Professional Military Education (PME) or training course that is scheduled for a duration<br />

of one year or less.<br />

6. Other Circumstances. The Secretary Concerned may determine that circumstances, not listed in pars.<br />

U10402-B5a through U10402-B5g, require the dependent(s) to reside separately and authorize/approve a<br />

housing allowance payment based on either the dependent’s location or the old PDS. The Secretary Concerned<br />

may determine an additional reason for a BAH waiver is acceptable and the Secretarial Process may then be<br />

used to authorize/approve individual cases based on that determination.<br />

Change 270 U10E2-2<br />

6/1/09

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 2: Mbr with Dep<br />

U10402<br />

Table U10E-2<br />

7. Multiple Dependent Locations.<br />

In instances of multiple dependent locations, the member must designate the<br />

dependents’ primary residence. The housing allowance rate is based on this primary residence.<br />

*C. During Leave, <strong>Travel</strong> Status, Separation, and Other Situations.<br />

See Table U10E-2 and par. U10416.<br />

BAH OR OHA, MEMBER WITH DEPENDENTS ENTITLED TO BASIC PAY<br />

R<br />

U<br />

If member is<br />

L<br />

E<br />

1 in a duty status or on authorized leave<br />

status not incident to PCS (includes<br />

accrued, advanced, or convalescent<br />

leave) (NOTE 1)<br />

Table U10E-2<br />

and is authorized BAH or OHA<br />

at the PDS<br />

Yes<br />

continues.<br />

2 No does not exist.<br />

then BAH or OHA<br />

authorization<br />

3 on excess leave Yes does not exist except for payment to<br />

dependents as provided in par.<br />

U10422-C for a member in grade E-<br />

4 (4 or fewer years), and more junior<br />

(NOTE 2).<br />

4 in a duty, travel or leave status<br />

exists unless permanent GOV’T<br />

incident to PCS (includes TDY en<br />

QTRS are assigned or occupied.<br />

route) (NOTES 1 and 3)<br />

See par.U10416 to determine rate.<br />

5 on TDY, not incident to PCS<br />

yes<br />

continues as long as the PDS remains<br />

(NOTES 1 and 3)<br />

unchanged, except as restricted by<br />

par. U10306-I.<br />

6 no does not exist.<br />

7 AWOL, not excused as unavoidable does not exist except for payment to<br />

dependents as provided in par.<br />

U10422-A for a member in grade E-4<br />

(4 or fewer years), and more junior.<br />

8 absent due to disease (as<br />

yes continues.<br />

9 distinguished from injury) from<br />

no does not exist. However, if QTRS<br />

alcohol or drugs, causing loss of pay<br />

assignment at the PDS is terminated<br />

during an absence, BAH or OHA<br />

accrues on and after the termination<br />

date.<br />

10 home on PCS awaiting further<br />

orders ICW physical evaluation<br />

board proceedings<br />

NOTES:<br />

continues until the member’s<br />

retirement or discharge.<br />

1. The phrase, "incident to PCS," refers to whether or not the member is en route to a new PDS under a PCS<br />

authorization/order.<br />

2. BAH or OHA does not accrue during excess leave if the member is not to continue in service after leave expires.<br />

Example: A member released from the disciplinary barracks on commandant’s parole, and placed in excess leave<br />

status until the sentence is ordered to be executed.<br />

3. Includes such status under a permissive travel authorization.<br />

Change 270 U10E2-3<br />

6/1/09

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 2: Mbr with Dep<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U10402<br />

Table U10E-2<br />

Change 270 U10E2-4<br />

6/1/09

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 3: Acquired Deps<br />

U10404 ACQUIRED DEPENDENTS<br />

A.<br />

General Rules<br />

SECTION 3: ACQUIRED DEPENDENTS<br />

U10404<br />

Table U10E-3<br />

1. When a member acquires a dependent (marriage, birth, adoption, etc.), a with-dependent housing allowance<br />

is authorized based on the:<br />

a. CONUS PDS to which the member is assigned. A member assigned at a CONUS PDS may request<br />

through the Secretarial Process, a housing allowance based on the dependent’s residence location.<br />

b. Dependent’s location if the member is assigned at an OCONUS PDS and the dependent does not reside<br />

at or near the OCONUS PDS. If the dependent does reside at or near the OCONUS PDS, the housing<br />

allowance is based on the OCONUS PDS.<br />

2. FSH Eligibility. Effective the date the dependent is acquired:<br />

a. If the dependent does reside in the OCONUS PDS vicinity, then an FSH is not authorized and the<br />

member is only authorized the with-dependent housing allowance based on the OCONUS PDS.<br />

b. If single-type GOV’T QTRS are not available for a member assigned to an OCONUS PDS, and the<br />

dependent does not reside in the PDS vicinity, then FSH is also authorized.<br />

c. If a member assigned to an OCONUS PDS is residing in private sector quarters, and single-type GOV’T<br />

QTRS are available at the member’s OCONUS PDS, FSH is not authorized.<br />

d. Dependents may visit the member at an OCONUS PDS without changes to allowances. However, when<br />

the visit exceeds 90 consecutive days, it is no longer a visit but a change of the dependents’ permanent<br />

residence. The with-dependent allowance is changed to be based on the PDS location and FSH, if being<br />

paid, stops. If dependents subsequently depart the PDS area after with-dependent allowances are changed<br />

and FSH stopped, the with-dependent allowance and FSH previously authorized are reinstated as of the<br />

dependent’s departure date.<br />

e. FSH is not authorized for a member assigned to a CONUS PDS unless the member is assigned to a PDS to<br />

which dependent travel is delayed or restricted. Par. U5222-N.<br />

Change 281 U10E3-1<br />

05/01/10

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 3: Acquired Deps<br />

B. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

1<br />

Member<br />

Assigned<br />

Outside<br />

CONUS<br />

CHANGES WHEN A MEMBER ACQUIRES DEPENDENTS<br />

Dependents<br />

Located<br />

In CONUS,<br />

Alaska, or<br />

Hawai’i (BAH<br />

Area)<br />

Dependents<br />

Located At or<br />

Near the PDS<br />

Yes<br />

Table U10E-3<br />

GOV’T QTRS<br />

Available for<br />

the Member<br />

Yes<br />

2 No<br />

3<br />

No<br />

Yes<br />

4 No<br />

5<br />

Yes<br />

6 No<br />

7<br />

Outside<br />

CONUS, Alaska<br />

or Hawai’i<br />

(OHA Area)<br />

No<br />

Yes<br />

Yes<br />

8 No<br />

9<br />

Yes<br />

Yes<br />

10 No<br />

In CONUS<br />

In CONUS,<br />

Alaska, or<br />

Hawai’i (BAH<br />

11<br />

Area)<br />

Yes<br />

12 No<br />

No<br />

U10404<br />

Table U10E-3<br />

Change 281 U10E3-2<br />

05/01/10<br />

Then<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired<br />

Stop BAH at the without-dependent rate as of the day<br />

before acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired<br />

Start BAH at the with-dependent rate based on the<br />

dependent’s location as of the date acquired<br />

Stop the without-dependent allowance as of the day before<br />

acquired<br />

Start BAH at the with-dependent rate based on the<br />

dependent’s location as of the date acquired<br />

Start FSH-B or FSH-O based on the PDS as of the date<br />

acquired<br />

Start OHA based on the PDS as of the date acquired<br />

Start OHA at the with-dependent rate based on the PDS as<br />

of the date acquired<br />

Stop the without-dependent allowance as of the day before<br />

acquired<br />

Start OHA at the with-dependent rate based on the<br />

dependent’s location as of the date acquired<br />

Start OHA at the with-dependent rate based on the<br />

dependent’s location as of the date acquired<br />

Stop the without-dependent allowance as of the day before<br />

acquired<br />

Start FSH-B or FSH-O based on the PDS as of the date<br />

acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired<br />

Stop BAH at the without-dependent rate as of the day<br />

before acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired (NOTE 1)<br />

Stop the without-dependent allowance as of the day before<br />

acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired (NOTE 1)

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 3: Acquired Deps<br />

R<br />

U<br />

L<br />

E<br />

13<br />

Member<br />

Assigned<br />

Dependents<br />

Located<br />

Dependents<br />

Located At or<br />

Near the PDS<br />

Table U10E-3<br />

GOV’T QTRS<br />

Available for<br />

the Member<br />

14<br />

Yes<br />

No<br />

15<br />

In CONUS<br />

Outside<br />

CONUS, Alaska<br />

or Hawai’i<br />

(OHA Area)<br />

Yes<br />

No<br />

16 No<br />

NOTE:<br />

U10404<br />

Table U10E-3<br />

Change 281 U10E3-3<br />

05/01/10<br />

Then<br />

Yes Start BAH based on the PDS as of the date acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired<br />

Stop the without-dependent allowance as of the day before<br />

acquired<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired (NOTE 1)<br />

Start BAH at the with-dependent rate based on the PDS as<br />

of the date acquired (NOTE 1)<br />

Stop the without-dependent allowance as of the day before<br />

acquired<br />

1. In unusual circumstances, the member may request BAH/OHA be based on the dependent location through the Secretarial<br />

Process.

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 3: Acquired Deps<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U10404<br />

Table U10E-3<br />

Change 281 U10E3-4<br />

05/01/10

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 4: Gov’t Defers Dep Tvl<br />

U10406<br />

Tables U10E-4 & U10E-5<br />

SECTION 4: THE GOVERNMENT DEFERS DEPENDENT TRAVEL<br />

U10406 THE GOVERNMENT DEFERS DEPENDENT TRAVEL<br />

A. General Rules<br />

1. When the Gov’t defers dependents’ travel at Gov’t expense to a member’s new CONUS/OCONUS PDS<br />

pending housing availability, a with-dependent housing allowance continues to be paid at the old PDS rate, or at<br />

the dependent location rate if the dependents relocated there at Gov’t expense. In a case in which the<br />

Secretarial Process previously authorized a housing allowance based on the dependent location, that rate<br />

continues.<br />

2. FSH-O/FSH-B for the member’s location starts when the member obtains private sector housing.<br />

3. The payment of the with-dependents allowance and FSH-O/FSH-B continues for 60 days after dependent<br />

travel is authorized. If the 60-day time period expires, dependents have not arrived at the member’s PDS, and<br />

an extension to the 60-day period has not been granted through the Secretarial Process, the member is only<br />

authorized a with-dependents allowance at the PDS location with-dependent rate. A housing allowance is not<br />

authorized for the dependent location.<br />

4. Table U10E-5 applies when an area within CONUS has been declared a concurrent dependent travel<br />

application area. See par. U5222-N.<br />

Change 263 U10E4-1<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 4: Gov’t Defers Dep Tvl<br />

R<br />

U<br />

L<br />

E<br />

B. Decision Logic Tables<br />

U10406<br />

Tables U10E-4 & U10E-5<br />

CHANGES WHEN GOV’T DEFERS DEPENDENTS’ TRAVELTO AN OCONUS DUTY STATION<br />

Expected<br />

<strong>Travel</strong><br />

Delay<br />

Dependents<br />

Relocated<br />

at Gov’t<br />

Expense<br />

Dependents<br />

Arrive Within<br />

60 Days of<br />

<strong>Travel</strong><br />

Authorization<br />

1 Yes<br />

More Than<br />

60 Days<br />

But Less No<br />

Than 20<br />

Weeks<br />

2 No<br />

3<br />

20 or More<br />

Weeks<br />

No<br />

Yes<br />

4 No<br />

5<br />

Yes<br />

Yes<br />

6 No<br />

Table U10E-4<br />

Change 263 U10E4-2<br />

11/1/08<br />

Then<br />

Upon the member’s departure, continue with-dependents allowance based on the old PDS<br />

Start FSH-O/FSH-B as of the date private sector housing is acquired at the new PDS<br />

Stop FSH as of the day before dependent arrival<br />

Stop the with-dependents allowance based on the old PDS as of day before dependent<br />

arrival<br />

Start OHA (BAH in Alaska/Hawai’i) with-dependents rate as of dependents’ arrival date<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-O/FSH-B as of date private sector housing is acquired at the new PDS<br />

Stop FSH as of day 61 after the date travel is authorized to begin<br />

Change the with-dependents allowance from based on the old PDS to based on the new<br />

PDS as of day 61<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-O/FSH-B as of the date private sector housing is acquired at the new PDS<br />

Stop FSH as of day before dependent arrival<br />

Stop the with-dependents allowance based on the old PDS as of day before dependent<br />

arrival<br />

Start OHA (or BAH in Alaska or Hawai’i) at the with-dependents rate as of dependents’<br />

arrival date at the member’s PDS<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-O/FSH-B as of date private sector housing is acquired at the PDS<br />

Stop FSH-O/FSH-B as of day 61 after travel is authorized to begin<br />

Change the with-dependents allowance from based on the old PDS to based on the new<br />

PDS as of day 61<br />

Change the with-dependents allowance based on old PDS to a with-dependents allowance<br />

based on the designated location on the date dependents arrive at the designated location<br />

Start FSH-O/FSH-B on the date private sector housing is acquired at PDS<br />

Stop FSH as of day before dependent arrival<br />

Stop the with-dependents allowance based on dependents location on day before<br />

dependent arrival at the member’s PDS<br />

Start OHA (or BAH in Alaska or Hawai’i) at the with-dependents rate for the member’s<br />

PDS on the dependents’ arrival date at the member’s PDS<br />

Change the with-dependents allowance based on old PDS to a with-dependents allowance<br />

based on the designated location on the date dependents arrive at the designated location<br />

Start FSH-O/FSH-B on the date private sector housing is acquired at the new PDS<br />

Stop FSH-O/FSH-B as of day 61 after travel is authorized to begin<br />

Change the with-dependents allowance from based on the old PDS to based on the new<br />

PDS as of day 61

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 4: Gov’t Defers Dep Tvl<br />

R<br />

U<br />

L<br />

E<br />

U10406<br />

Tables U10E-4 & U10E-5<br />

CHANGES WHEN GOV’T DEFERS DEPENDENTS’ TRAVEL TO A CONUS DUTY STATION<br />

Expected<br />

<strong>Travel</strong><br />

Delay<br />

Dependents<br />

Relocated<br />

at Gov’t<br />

Expense<br />

Dependents<br />

Arrive Within<br />

60 Days of<br />

<strong>Travel</strong><br />

Authorization<br />

1<br />

The Old<br />

PDS is in<br />

the United<br />

Yes<br />

States and<br />

Expected<br />

Delay is<br />

No<br />

2 Less Than<br />

20 Weeks<br />

No<br />

3<br />

The Old<br />

PDS is in<br />

the United<br />

No<br />

4<br />

States and<br />

Expected<br />

Delay is 20<br />

or More<br />

Weeks<br />

No<br />

5<br />

Or<br />

the Old<br />

PDS is<br />

Outside the<br />

United<br />

States<br />

Yes<br />

Yes<br />

Yes<br />

6 No<br />

Table U10E-5<br />

Change 263 U10E4-3<br />

11/1/08<br />

Then<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-B as of the date private sector housing is acquired at the new PDS<br />

Stop FSH as of the day before dependent arrival<br />

Stop with-dependents allowance based on the old PDS as of day before dependent arrival<br />

Start BAH at the with-dependents rate as of dependents’ arrival date at the member’s PDS<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-B as of date private sector housing is acquired at the new PDS<br />

Stop FSH as of day 61 after the date travel is authorized to begin<br />

Change the with-dependents allowance from being based on the old PDS to being based<br />

on the new PDS as of day 61<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-B as of the date private sector housing is acquired at the new PDS<br />

Stop FSH as of day before dependent arrival<br />

Stop the with-dependents allowance based on the old PDS as of day before dependent<br />

arrival<br />

Start BAH at the with-dependents rate as of dependents’ arrival date at the member’s PDS<br />

Upon member’s departure, continue the with-dependents allowance based on the old PDS<br />

Start FSH-B as of date private sector housing is acquired at the PDS<br />

Stop FSH-B as of day 61 after travel is authorized to begin<br />

Change the with-dependents allowance from being based on the old PDS to being based<br />

on the new PDS as of day 61<br />

Change with-dependents allowance based on old PDS to a with-dependents allowance<br />

based on the designated location on the date dependents arrive at the designated location<br />

Start /FSH-B on the date private sector housing is acquired at PDS<br />

Stop FSH as of day before dependent arrival<br />

Stop with-dependents allowance based on dependents location on the day before<br />

dependent arrival at the member’s PDS<br />

Start BAH at the with-dependents rate for the member’s PDS on the dependents’ arrival<br />

date at the member’s PDS<br />

Change the with-dependents allowance based on old PDS to a with-dependents allowance<br />

based on the designated location on the date dependents arrive at the designated location<br />

Start FSH-B on the date private sector housing is acquired at the new PDS<br />

Stop FSH-B as of day 61 after travel is authorized to begin<br />

Change the with-dependents allowance from being based on the dependents’ location to<br />

being based on the new PDS as of day 61

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 4: Gov’t Defers Dep Tvl<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U10406<br />

Tables U10E-4 & U10E-5<br />

Change 263 U10E4-4<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

SECTION 5: MEMBER WITH DEPENDENTS SERVES AN<br />

UNACCOMPANIED/DEPENDENT RESTRICTED TOUR OR<br />

UNUSUALLY ARDUOUS SEA DUTY TOUR<br />

U10408 MEMBER WITH A DEPENDENT SERVES AN UNACCOMPANIED/DEPENDENT<br />

RESTRICTED TOUR OR UNUSUALLY ARDUOUS SEA DUTY TOUR<br />

A. General Rules<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

1. A member with a dependent who serves an unaccompanied/dependent restricted tour (see DoDI 1315.18)<br />

OCONUS or unusually arduous sea duty outside the U.S. is authorized a dependent’s location-based withdependent<br />

housing allowance, or an old PDS-based with-dependent housing allowance if the dependent<br />

remained in the residence shared with the member before PCS, did not relocate, and is not in GOV’T QTRS.<br />

See Table U10E-6 for specific situation-based rate information.<br />

2. If single-type GOV’T QTRS are not available for assignment to the member at the OCONUS PDS, and the<br />

dependent does not reside at or near the PDS, then FSH-O/FSH-B is also authorized. A member assigned to<br />

unusually arduous sea duty is not authorized FSH since GOV’T QTRS are available for assignment.<br />

3. A dependent may visit the member at the PDS for up to 90 consecutive days without affecting the withdependent<br />

allowance or FSH. NOTE: If the visit exceeds 90 days, the dependent is residing at the PDS and<br />

the dependent-location housing allowance and FSH stop. In this event, the member is authorized a PDSbased<br />

with-dependent allowance.<br />

4. If the dependent subsequently departs the PDS after day 90 to establish a residence elsewhere, FSH, if<br />

otherwise payable, and the with-dependent allowance previously authorized are reinstated as of the departure<br />

day.<br />

5. When a member serves an unaccompanied/dependent restricted tour at the first (i.e., the initial PDS when<br />

coming on active duty) PDS, payment of a with-dependent housing allowance is based on one of the locations<br />

described in par. U5222-D1 if the dependent has been authorized/approved to reside at one of the locations<br />

described in par. U5222-D1.<br />

6. A member transferred between unaccompanied/dependent restricted tours, whose dependent does not move,<br />

continues to be authorized a with-dependent rate based on the dependent’s location.<br />

7. A member transferred between unaccompanied/dependent restricted tours whose dependent moves from the<br />

member’s prior PDS (PDS before the member was assigned on the first unaccompanied/dependent restricted<br />

tour) to a designated place, or from a designated place to another designated place if the move is authorized/<br />

approved under par. U5222-F1, is authorized a with-dependent rate based on the dependent’s new location.<br />

8. If the dependent relocates from a designated place at personal expense to any other OHA location that is not<br />

in the vicinity of the member’s PDS, start OHA based on the new location effective the date private sector<br />

housing is obtained once the required documentation is provided. Stop the with-dependent allowance based on<br />

the designated place from which the dependent departed effective the day before dependent departed that<br />

location if an OHA area or the day before the dependent arrive at the new location if departing a BAH area.<br />

9. When a member serves an unaccompanied/dependent restricted tour or is assigned to unusually arduous sea<br />

duty, the housing allowance for the dependent’s location may be authorized/approved to be effective on the date<br />

of the lease.<br />

10. If the dependent relocates at personal expense from a designated place in a BAH area to a different location<br />

in a BAH area that is not at or near the member’s PDS, continue BAH based on the previously authorized<br />

location (either old PDS or dependent location before the move). If the dependent relocates from a designated<br />

Change 311 U10E5-1<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

place in an OHA area to a location in a BAH area, start BAH based on the new location on the dependent’s<br />

arrival date and stop the OHA the day prior to dependent’s departure.<br />

NOTE: If all of a member’s dependents arrive at a member’s OCONUS PDS and stay beyond 90 days, the<br />

member is not authorized OHA simply because the dependents are present. To be paid OHA the member must<br />

provide the required documentation (a completed and approved OHA report (DD Form 2367)) for private sector<br />

leased/owned housing. For BAH, see Table U10E-3.<br />

B. Decision Logic Tables<br />

R<br />

U<br />

L<br />

E<br />

1<br />

2<br />

MEMBER WITH A DEPENDENT SERVES AN UNACCOMPANIED/DEPENDENT RESTRICTED<br />

OR UNUSUALLY ARDUOUS SEA DUTY TOUR<br />

If a member<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

And<br />

Table U10E-6<br />

the dependent retains<br />

the permanent residence<br />

in the U.S.<br />

the dependent retains<br />

the permanent residence<br />

outside the U.S.<br />

then (NOTE 1)<br />

If the dependent remains at the member’s old PDS,<br />

continue to pay old PDS-based BAH.<br />

If the dependent is at a U.S. location other than the old<br />

PDS and the member is receiving BAH based on a<br />

Secretarial waiver, continue the BAH previously<br />

being paid.<br />

If the dependent is at a U.S. location other than the old<br />

PDS and other than a location for which the member<br />

had a Secretarial waiver, stop old PDS-based BAH the<br />

day before the member’s departure.<br />

Pay BAH Transit starting on the member’s departure<br />

day until the day prior to the member’s report day at<br />

the new PDS.<br />

Start BAH based on the dependent’s location the day<br />

the member arrives at the new PDS.<br />

If the dependent remains at the member’s old PDS,<br />

continue to pay old PDS-based OHA.<br />

If the dependent is at an OCONUS location other than<br />

the old PDS and the member is receiving OHA based<br />

on a Secretarial waiver, continue the OHA previously<br />

paid.<br />

If the dependent is at an OCONUS location other than<br />

the old PDS and other than a location for which the<br />

member had a Secretarial waiver, stop OHA the day<br />

before the member’s departure.<br />

Pay BAH Transit starting on the member’s departure<br />

day until the day prior to the member’s report day at<br />

the new PDS.<br />

Start OHA based on the dependent’s location the day<br />

the member arrives at the new PDS.<br />

Change 311 U10E5-2<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

R<br />

U<br />

L<br />

E<br />

3<br />

4<br />

If a member<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

And<br />

Table U10E-6<br />

the dependent relocates<br />

the permanent residence<br />

from the U.S. to<br />

another location in the<br />

U.S. at GOV’T expense<br />

the dependent relocates<br />

the permanent residence<br />

at GOV’T expense<br />

from Outside the U.S.<br />

to the U.S.<br />

then (NOTE 1)<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

If the dependent travels with the member, start<br />

dependent’s location-based BAH the day one or more<br />

dependents arrive at the new residence location and<br />

stop BAH Transit the day before the dependent’s<br />

arrival day.<br />

If the dependent travels after the member, stop old<br />

PDS-based BAH the day prior to the member’s<br />

departure.<br />

Start BAH Transit on the member’s departure day and<br />

pay it through the day prior to the member’s report<br />

day at the new PDS.<br />

Start the member’s old PDS BAH rate the day the<br />

member reports to the new PDS and continue it until<br />

the day prior to the dependents’ arrival at the new<br />

residence location.<br />

Start dependent’s location-based BAH on the day one<br />

or more dependents arrive at the new residence<br />

location.<br />

If the dependent travels in advance of the member,<br />

start dependent’s location-based BAH the day one or<br />

more dependents arrive at the new residence location.<br />

Old PDS-based OHA or BAH Transit continues<br />

through the day before the dependent’s arrival day.<br />

If the dependent travels with the member, stop OHA<br />

the day prior to member’s departure.<br />

Start BAH Transit the day the member departs the old<br />

PDS through the day prior to the dependent’s arrival<br />

at the new location.<br />

Start dependent’s location-based BAH the day one or<br />

more dependents arrive at the new residence location.<br />

If the dependent travels after the member, stop old<br />

PDS-based OHA the day prior to the member’s<br />

departure.<br />

Start BAH Transit on the member’s departure day and<br />

continue it through the day prior to the member’s<br />

report day at the new PDS.<br />

Start old PDS-based OHA the day the member reports<br />

to the new PDS and continue it until the day prior to<br />

the dependent’s departure.<br />

Start dependent’s location-based BAH on the day one<br />

or more dependents arrive at the new residence<br />

location.<br />

Change 311 U10E5-3<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

R<br />

U<br />

L<br />

E<br />

5<br />

If a member<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

And<br />

Table U10E-6<br />

the dependent relocates<br />

the permanent residence<br />

at GOV’T expense<br />

from outside the U.S. to<br />

another location outside<br />

the U.S.<br />

then (NOTE 1)<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

If the dependent travels in advance of the member,<br />

start the dependent’s location-based OHA the day the<br />

dependent incurs permanent lodging costs at the new<br />

residence.<br />

Old PDS-based OHA or BAH Transit continues<br />

through the day before the day dependent’s location<br />

OHA begins.<br />

If the dependent travels with the member, stop<br />

member’s old PDS-based OHA the day prior to the<br />

member’s departure.<br />

Start BAH Transit the day the member departs the old<br />

PDS.<br />

Start dependent’s location-based OHA the day the<br />

dependent incurs permanent lodging costs at the new<br />

residence location and stop BAH Transit the day<br />

before the day dependent’s location OHA begins.<br />

If the dependent travels after the member, stop old<br />

PDS-based OHA the day prior to the member’s<br />

departure.<br />

Start BAH Transit on the member’s departure day and<br />

continue it through the day prior to the member’s<br />

report day at the new PDS.<br />

Start old PDS-based OHA the day the member reports<br />

to the new PDS and continue it until the day prior to<br />

dependent’s departure.<br />

Start OHA based on the dependent’s location on the<br />

day the dependent starts incurring permanent lodging<br />

costs at the new residence location.<br />

Change 311 U10E5-4<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

R<br />

U<br />

L<br />

E<br />

6<br />

7<br />

If a member<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS or<br />

unusually arduous sea<br />

duty outside the U.S.<br />

And<br />

Table U10E-6<br />

*the dependent<br />

relocates the permanent<br />

residence at GOV’T<br />

expense from the U.S.<br />

to a location outside the<br />

U.S.<br />

the dependent relocates<br />

the residence at<br />

personal expense while<br />

the member is serving<br />

an unaccompanied/<br />

dependent restricted<br />

tour<br />

then (NOTE 1)<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

If the dependent travels in advance of the member,<br />

start dependent’s location-based OHA the day the<br />

dependent incurs permanent lodging costs at the new<br />

residence location.<br />

Old PDS-based BAH or BAH Transit continues<br />

through the day before the day dependent’s location<br />

OHA begins.<br />

*If the dependent travels with the member, stop old<br />

PDS-based BAH the day prior to member’s departure.<br />

Start BAH Transit the day the member departs the old<br />

PDS.<br />

Start dependent’s location-based OHA the day the<br />

dependent incurs permanent lodging costs at the new<br />

residence location and stop BAH Transit the day<br />

before the day dependent’s location-based OHA<br />

begins.<br />

If the dependent travels after the member, stop old<br />

PDS-based BAH the day prior to the member’s<br />

departure.<br />

Start BAH Transit on the member’s departure day and<br />

continue it through the day prior to the member’s<br />

report day at the new PDS.<br />

Start old PDS-based BAH the day the member reports<br />

to the new PDS.<br />

Start dependent’s location-based OHA on the day the<br />

dependent starts incurring permanent lodging costs at<br />

the new residence location and stop the old PDS BAH<br />

rate the day before the day dependent’s location-based<br />

OHA begins.<br />

Pay the rate for the location in rules 1 or 2 through the<br />

day before one or more dependents arrive at the new<br />

permanent residence location if the dependent moves<br />

to an OHA area.<br />

OHA authority at the rate applicable to the new<br />

permanent residence location begins on the day one or<br />

more dependents arrive at that location.<br />

If the dependent relocates between BAH locations,<br />

continue BAH based on the rate for the previously<br />

authorized location (either old PDS or dependent<br />

location) before the move).<br />

If the dependent relocates from a designated place<br />

outside the U.S. (OHA area) to a U.S. location,<br />

discontinue previously authorized location-based<br />

OHA the day prior to the dependent’s departure. Start<br />

new permanent residence location-based BAH on the<br />

day one or more dependents arrive at that location.<br />

Change 311 U10E5-5<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

R<br />

U<br />

L<br />

E<br />

8<br />

9<br />

10<br />

NOTES:<br />

If a member<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at a PDS<br />

outside CONUS and the<br />

member is required to<br />

perform TDY anywhere<br />

in the world, incident to a<br />

transfer to another<br />

unaccompanied/dependen<br />

t restricted tour<br />

is assigned to an<br />

unaccompanied/dependen<br />

t restricted tour at an<br />

OCONUS PDS and the<br />

member is required to<br />

perform a TDY incident<br />

to a transfer to the U. S.<br />

is assigned to unusually<br />

arduous sea duty in the<br />

U.S.<br />

And<br />

Table U10E-6<br />

the dependent continues<br />

to reside at the same<br />

location<br />

the dependent continues<br />

to reside at the same<br />

location<br />

the dependent is not<br />

residing with the<br />

member at the unit’s<br />

U.S. home port<br />

then (NOTE 1)<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

Continue to pay the dependent’s permanent residence<br />

location-based housing allowance.<br />

Continue to pay a dependent’s permanent residence<br />

location-based housing allowance through the day<br />

before the day the member reports to the new PDS.<br />

BAH or OHA authority at the new PDS-based rate<br />

begins on the day the member reports at that PDS.<br />

Pay BAH at the unit’s U.S. home port-based rate<br />

unless the member requests through the Secretarial<br />

waiver process BAH/OHA at the old PDS-based rate<br />

(if the dependent remained in the residence shared<br />

with the member before PCS) or dependent’s location.<br />

1. A housing allowance must not be paid if a member is assigned adequate family-type GOV’T QTRS at the PDS. Do not start<br />

the housing allowance until the member terminates the family-type GOV’T QTRS assignment.<br />

Change 311 U10E5-6<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

R<br />

U<br />

L<br />

E<br />

1<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

CHANGES WHEN A MEMBER WITH A DEPENDENT<br />

SERVES AN UNACCOMPANIED/DEPENDENT RESTRICTED TOUR AND DEPENDENTS VISIT<br />

Member on an<br />

Unaccompanied/Dependent<br />

Restricted Assignment<br />

GOV’T QTRS<br />

Available<br />

Table U10E-7<br />

Dependents<br />

Visit for More<br />

Than 90 Days<br />

No No Action Required.<br />

2<br />

Yes<br />

Yes<br />

Stop the with-dependent allowance based on<br />

dependent location on day 90.<br />

Start with-dependent PDS-based allowance<br />

on day 91.<br />

If the dependent departs the PDS after day<br />

91, to take up residence elsewhere, reinstate<br />

the dependent location-based with-dependent<br />

allowance as of the departure day.<br />

3<br />

In Alaska or Hawai’i<br />

(BAH Area)<br />

No<br />

Start PDS-based FSH as of the date private<br />

sector housing is acquired at the PDS.<br />

Stop the dependent location-based withdependent<br />

allowance on day 90.<br />

Stop FSH-B on day 90.<br />

4<br />

No<br />

Yes<br />

Start with-dependent PDS-based BAH on day<br />

91.<br />

If the dependent departs the PDS after day<br />

91, to take up residence elsewhere, reinstate<br />

the dependent location-based with-dependent<br />

allowance and FSH-B as of the departure<br />

day.<br />

5<br />

No No Action Required.<br />

Stop the dependent location-based withdependent<br />

allowance on day 90.<br />

6<br />

Outside U.S., (OHA Area) Yes<br />

Yes<br />

Start PDS-based with-dependent OHA on<br />

day 91.<br />

If the dependent departs the PDS after day<br />

91, to take up residence elsewhere, reinstate<br />

the location-based with-dependent allowance<br />

as of the departure day.<br />

7<br />

No<br />

Start PDS-based FSH-O on the date private<br />

sector housing is acquired.<br />

Stop the dependent location-based withdependent<br />

allowance on day 90.<br />

Stop FSH-O on day 90.<br />

8<br />

No<br />

Yes<br />

Start PDS-based with-dependent OHA as of<br />

day 90.<br />

If the dependent departs the PDS after day<br />

91, to take up residence elsewhere, reinstate<br />

dependent location-based with-dependent<br />

allowance and FSH-O as of the departure<br />

day.<br />

Change 311 U10E5-7<br />

11/01/12<br />

Then

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 5: Mbr w/Dep Serves<br />

Unacc/Dep Restricted or Unusually Arduous Sea Tour<br />

BLANK PAGE<br />

U10408<br />

Table U10E-6<br />

Table U10E-7<br />

Change 311 U10E5-8<br />

11/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 6: Early Return of Deps<br />

SECTION 6: EARLY RETURN OF DEPENDENTS<br />

U10410 EARLY RETURN OF DEPENDENTS<br />

*A. At GOV’T Expense<br />

U10410<br />

Table U10E-8<br />

1. When all of a member’s dependents are returned from an OCONUS PDS at GOV’T expense not due to a<br />

PCS, regardless of the reason for the return, the member is authorized a housing allowance at the withdependent<br />

rate based on the dependents’ permanent residence location effective on the arrival day. If the<br />

dependents’ location is in an OHA area, start OHA on the date private sector housing is acquired.<br />

*2. OHA, or BAH in Alaska or Hawai’i, at the with-dependent rate for the member’s OCONUS PDS stops on<br />

the day prior to the day dependent permanent residence location rate starts . If the member resides in private<br />

sector housing after the dependents’ departure, and single-type GOV’T QTRS are not available (as determined<br />

by the appropriate housing authority), FSH-O/FSH-B for the member’s PDS location is authorized effective on<br />

the day the dependent permanent residence location rate begins. If the member is assigned GOV’T QTRS (i.e.,<br />

GOV’T QTRS are made available to the member) following dependents’ departure, no housing allowance is<br />

payable for the member’s PDS.<br />

*B. At Personal Expense. When all of a member’s dependents are returned early from an OCONUS PDS at<br />

personal expense, the member is not authorized a second housing allowance and the with-dependent rate housing<br />

allowance based on the member’s PDS continues without change (unless there is an OHA-related paperwork<br />

change). If the member vacates family-type GOV’T QTRS that were occupied by the dependents before their<br />

departure, the member is authorized a with-dependent rate allowance for the member’s PDS (for OHA - starting<br />

with the paperwork date).<br />

*C. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

1<br />

Dependents<br />

Returned from<br />

OCONUS PDS<br />

Return Is at<br />

GOV’T Expense<br />

CHANGES INCIDENT TO EARLY RETURN OF DEPENDENTS<br />

Member<br />

Assigned Family<br />

GOV’T QTRS<br />

at OCONUS<br />

PDS<br />

Yes<br />

2 No<br />

3 Return Is Not at<br />

GOV’T Expense<br />

Yes<br />

Table U10E-8<br />

4 No No housing changes required.<br />

Change 281 U10E6-1<br />

05/01/10<br />

Then<br />

*If the dependents’ location is in a BAH area, start with-dependent BAH based<br />

on dependent residence location as of the dependent’s arrival date there. If the<br />

dependents’ location is in an OHA area, start OHA on the date private sector<br />

housing is acquired for the dependents (as noted on the relevant paperwork).<br />

When the member terminates GOV’T family-type QTRS assignment, start FSH<br />

effective on the termination date or the date private sector housing for the<br />

member is acquired (based on the paperwork for OHA), whichever is later, if<br />

single type GOV’T QTRS are not available (i.e., not offered).<br />

*If the dependents’ location is in a BAH area, start with-dependent BAH based<br />

on dependent residence location as of dependent’s arrival date there. If the<br />

dependents’ location is in an OHA area, start OHA on the date private sector<br />

housing is acquired (based on the paperwork). Stop the with-dependent rate<br />

based on the PDS on the day before the dependent location allowance rate starts.<br />

Start FSH-O/FSH-B the day dependent’s location allowance starts if single-type<br />

GOV’T QTRS are not available (i.e., are not offered).<br />

*No housing changes required. When the member terminates GOV’TQTRS<br />

assignment: If in a BAH area, start with-dependent BAH based on the PDS as<br />

of the termination date. If in an OHA area, start with-dependent OHA based on<br />

the PDS as of the date (based on the paperwork) private sector housing is<br />

acquired or the termination date, whichever is later.

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 6: Early Return of Deps<br />

PAGE LEFT BLANK INTENTIONALLY<br />

U10410<br />

Table U10E-8<br />

Change 281 U10E6-2<br />

05/01/10

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 7: Dep Tvl-Advance & Delayed<br />

U10412<br />

Tables U10E-9 & U10E-10<br />

SECTION 7: DEPENDENT TRAVEL – ADVANCE AND DELAYED<br />

U10412 DEPENDENT TRAVEL - ADVANCE AND DELAYED<br />

A. General.<br />

When a PCS order has been issued, the member’s family may perform PCS travel at a different time<br />

than the member.<br />

1. Example of Advance <strong>Travel</strong>.<br />

A member stationed in England receives a PCS authorization/order in July for<br />

reassignment to Norfolk with a November reporting date. The member’s family returns in August to get settled<br />

before school starts in September.<br />

2. Example of Delayed <strong>Travel</strong>.<br />

A member stationed in Chicago receives a PCS authorization/order in January<br />

to report to Japan in April. The member’s family remains in Chicago until the school year ends in June.<br />

B. Housing Allowance Based on Dependents’ Location or Old PDS.<br />

Unless otherwise authorized/approved, a<br />

member’s housing allowance is based on the PDS. A member may be authorized a housing allowance based on the<br />

location at which the dependents maintain a permanent residence, or the old PDS, if authorized/approved through<br />

the Secretarial Process. Examples of separation situations that are routinely authorized/approved at a lower level<br />

than the Service Secretary include:<br />

1. The member is assigned to a PDS in an area in which sufficient housing quantities do not exist;<br />

2. The member is assigned to unusually arduous sea duty and the dependents reside at or relocate to a<br />

designated place in the U. S.;<br />

3. The member is assigned or is in receipt of a PCS authorization/order to a ship entering overhaul involving a<br />

home port change and dependents are not relocated incident to the home port change;<br />

4. The member is in receipt of a PCS authorization/order to a unit with a promulgated change of home port and<br />

dependents relocate to the announced home port (or designated place in the U. S. if appropriate) before the<br />

effective date of the home port change;<br />

5. The member is disadvantaged as a result of reassignment for reasons of improving mission capability and<br />

readiness of the unit, in receipt of a PCS authorization/order between PDSs located in the same proximity, and<br />

disallowed HHG transportation. See par. U5355. The Secretarial Process must issue a determination that a<br />

decision to implement this policy is in the interest of correcting an inequity incurred due to movement of the<br />

individual for purposes of improving mission capability and unit readiness.;<br />

6. The member is assigned to indeterminate TDY, or TDY pending further orders; or<br />

7. The member is assigned to a Professional Military Education (PME) or a training course that is scheduled for<br />

a duration of one year or less.<br />

C. Secretarial Determinations.<br />

The Secretary Concerned may determine that circumstances, not listed in pars.<br />

U10412-B1 through U10412-B7, require the dependents to reside separately and authorize/approve a housing<br />

allowance payment based either on the dependent’s location or the old PDS. The Secretary Concerned may<br />

determine an additional reason for a BAH waiver is acceptable and the Secretarial Process may then be used to<br />

authorize/approve individual cases based on that determination.<br />

D.<br />

Rates Applicable<br />

1. If dependents relocate, the rate applicable to the dependents’ new residence location is effective on the date<br />

one or more dependents arrive there.<br />

Change 263 U10E7-1<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 7: Dep Tvl-Advance & Delayed<br />

U10412<br />

Tables U10E-9 & U10E-10<br />

2. If the dependents do not relocate, the with-dependent allowance is based on the higher of the rates for the<br />

dependents’ location or the member’s old PDS and continues until the dependents depart the authorized/<br />

approved location.<br />

3. A member is generally authorized a Transit Housing Allowance while on leave and travel between PDSs.<br />

However, in situations in which the Secretary Concerned has authorized/approved an advance or delayed travel<br />

situation, the authorized/approved with-dependent allowance rate applies. In delayed travel situations, when<br />

the dependents depart the authorized/approved location, the allowance changes to the new PDS if the member<br />

has already arrived there, or changes to the Transit Housing Allowance if the member is still in transit. See par.<br />

U10416 for the Transit rate.<br />

Change 263 U10E7-2<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 7: Dep Tvl-Advance & Delayed<br />

E.<br />

Decision Logic Tables<br />

U10412<br />

Tables U10E-9 & U10E-10<br />

CHANGES WHEN DEPENDENTS TRAVEL IN ADVANCE OF THE MEMBER<br />

Table U10E-9<br />

R Deps Perform<br />

Assigned Has HA for<br />

U PCS <strong>Travel</strong> in New PDS Gov’t Qtrs at Deps Location<br />

Then<br />

L Advance of the Location the Old PDS Been Auth/App<br />

E Member<br />

by Sec Process?<br />

1<br />

Yes<br />

Yes<br />

Start BAH at the with-dependent rate based on the<br />

dependent’s location on the arrival date, or the date Gov’t<br />

quarters assignment is terminated, or effective date<br />

specified by the authorizing/ approving document,<br />

whichever is later.<br />

2<br />

3<br />

New PDS In<br />

U.S<br />

(BAH Area)<br />

No<br />

No<br />

Yes<br />

Do not start BAH.<br />

Start BAH at the with-dependent rate based on the<br />

dependent’s location on the arrival date or effective date<br />

specified by the authorizing/approving document,<br />

whichever is later.<br />

Stop BAH based on the current PDS as of the day before<br />

BAH starts based on dependent’s location.<br />

4<br />

Old PDS In U.S.<br />

(BAH Area)<br />

No<br />

Continue BAH based on current PDS until member’s<br />

departure.<br />

Start OHA at the with-dependent rate based on the<br />

dependent’s location on the date they obtain private sector<br />

5<br />

Yes<br />

Yes housing at the new PDS, or the date Gov’t quarters<br />

assignment is terminated, or effective date specified by<br />

6<br />

New PDS<br />

Outside U.S.<br />

(OHA Area)<br />

No<br />

the authorizing/approving document, whichever is later.<br />

Do not start OHA.<br />

Start OHA at the with-dependent rate based on the<br />

dependent’s location on the date they obtain private sector<br />

7 No Yes<br />

housing or effective date specified by the<br />

authorizing/approving document, whichever is later.<br />

Stop BAH based on the current PDS as of the day before<br />

OHA starts based on the dependents’ location.<br />

8<br />

No<br />

Continue BAH based on current PDS until member’s<br />

departure.<br />

Start BAH at the with-dependent rate based on the<br />

dependent’s location on the arrival date, or the date Gov’t<br />

9<br />

Yes<br />

Yes quarters assignment is terminated, or effective date<br />

specified by the authorizing/approving document,<br />

whichever is later.<br />

10<br />

11<br />

Old PDS Outside<br />

U.S<br />

(OHA Area)<br />

New PDS In<br />

U.S<br />

(BAH Area)<br />

No<br />

No<br />

Yes<br />

Do not start BAH.<br />

Start BAH at the with-dependent rate based on the<br />

dependent’s location on the arrival date or effective date<br />

specified by the authorizing/approving document,<br />

whichever is later.<br />

Stop OHA based on the current PDS as of the day before<br />

BAH starts based on dependent’s location.<br />

12 No<br />

Continue OHA based on current PDS until member’s<br />

departure.<br />

13 New PDS Yes Yes Start OHA at the with-dependent rate based on the<br />

Outside U.S<br />

dependent’s location on the date they obtain private sector<br />

(OHA Area)<br />

housing at the new PDS, or the date Gov’t quarters<br />

assignment is terminated, or effective date specified by<br />

the authorizing/approving document, whichever is later.<br />

Change 263 U10E7-3<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 7: Dep Tvl-Advance & Delayed<br />

R<br />

U<br />

L<br />

E<br />

Deps Perform<br />

PCS <strong>Travel</strong> in<br />

Advance of the<br />

Member<br />

New PDS<br />

Location<br />

Assigned<br />

Gov’t Qtrs at<br />

the Old PDS<br />

Table U10E-9<br />

Has HA for<br />

Deps Location<br />

Been Auth/App<br />

14<br />

by Sec Process?<br />

No Do not start OHA.<br />

15<br />

No<br />

Yes<br />

16 No<br />

U10412<br />

Tables U10E-9 & U10E-10<br />

Change 263 U10E7-4<br />

11/1/08<br />

Then<br />

Start OHA at the with-dependents rate based on the<br />

dependent’s location on the date they obtain private sector<br />

housing or effective date specified by the<br />

authorizing/approving document, whichever is later.<br />

Stop OHA based on the current PDS as of the day before<br />

OHA starts based on the dependents location.<br />

Continue OHA based on current PDS until member’s<br />

departure.

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 7: Dep Tvl-Advance & Delayed<br />

CHANGES WHEN DEPENDENTS TRAVEL AFTER THE MEMBER<br />

U10412<br />

Tables U10E-9 & U10E-10<br />

R<br />

U<br />

L<br />

E<br />

Deps Perform<br />

PCS <strong>Travel</strong><br />

after the<br />

Member<br />

New PDS<br />

Location<br />

Table U10E-10<br />

Has HA for Deps<br />

Assigned<br />

Location Been<br />

Gov’t Qtrs at<br />

Auth/App by Secr<br />

the Old PDS<br />

Process?<br />

Then<br />

1<br />

Yes<br />

Start BAH based on the higher of the old PDS or the<br />

dependent’s location rates on the date Gov’t quarters<br />

assignment is terminated or the effective date specified by<br />

the authorizing/approving document, whichever is later.<br />

Yes<br />

As of dependents departure date, change to allowance<br />

based on new PDS if member has arrived or Transit<br />

allowance if still in transit.<br />

2<br />

New PDS In<br />

U.S.<br />

(BAH Area)<br />

No<br />

Start BAH based on the new PDS rate when Gov’t<br />

quarters assignment is terminated if member has arrived<br />

or Transit allowance if still in transit.<br />

Continue BAH based on the higher of the old PDS or<br />

dependent’s location rates as of the member’s departure<br />

date from the old PDS, or the effective date specified by<br />

3<br />

No<br />

Yes the authorizing/approving document, whichever is later.<br />

As of dependents departure date, change to allowance<br />

based on new PDS if member has arrived or Transit<br />

allowance if still in transit.<br />

4 Old PDS In U.S.<br />

No Stop BAH as of the day before the member’s departure.<br />

(BAH Area)<br />

Start BAH based on the higher of the old PDS or the<br />

dependent’s location rates on the date Gov’t quarters<br />

assignment is terminated or the effective date specified by<br />

5<br />

Yes the authorizing/approving document, whichever is later.<br />

Yes<br />

As of dependents departure date, change to allowance<br />

based on new PDS if member has arrived or Transit<br />

allowance if still in transit.<br />

6<br />

New PDS<br />

Outside U.S<br />

(OHA Area)<br />

No<br />

Start OHA based on the new PDS rate when Gov’t<br />

quarters assignment is terminated if member has arrived<br />

or Transit allowance if still in transit.<br />

Start BAH based on the higher of the old PDS or the<br />

dependent’s location rates as of the member’s departure<br />

date from the old PDS, or the effective date specified by<br />

7<br />

No<br />

Yes the authorizing/approving document, whichever is later.<br />

As of dependents departure date, change to allowance<br />

based on new PDS if member has arrived or Transit<br />

allowance if still in-transit.<br />

8 No Stop BAH as of the day before the member’s departure.<br />

If dependents move to the new PDS after Gov’t quarters<br />

9<br />

are terminated, start BAH based on new PDS if member<br />

has arrived or Transit allowance if still in transit.<br />

If dependents move to private-sector housing after Gov’t<br />

10<br />

Old PDS<br />

Outside U.S<br />

(OHA Area)<br />

New PDS In<br />

U.S<br />

(BAH Area)<br />

Yes Yes<br />

quarters are terminated, start OHA based on the old PDS<br />

on the date quarters are terminated, or the date private<br />

sector housing is obtained, or the effective date specified<br />

by the authorizing/approving document, whichever is<br />

later.<br />

As of dependents departure date, change to BAH based<br />

on new PDS if member has arrived or Transit allowance<br />

if still in transit.<br />

Start BAH based on the new PDS rate when Gov’t<br />

11 No quarters assignment is terminated if member has arrived<br />

or Transit allowance if still in transit.<br />

Change 263 U10E7-5<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 7: Dep Tvl-Advance & Delayed<br />

R<br />

U<br />

L<br />

E<br />

12<br />

Deps Perform<br />

PCS <strong>Travel</strong><br />

after the<br />

Member<br />

New PDS<br />

Location<br />

U10412<br />

Tables U10E-9 & U10E-10<br />

Table U10E-10<br />

Has HA for Deps<br />

Assigned<br />

Location Been<br />

Gov’t Qtrs at<br />

Auth/App by Secr<br />

the Old PDS<br />

Process?<br />

Then<br />

No<br />

Yes<br />

Continue OHA based on the old PDS as of the member’s<br />

departure date from the old PDS, or the effective date<br />

specified by the authorizing/approving document,<br />

whichever is later.<br />

As of dependents departure date, change to BAH based<br />

on new PDS if member has arrived or Transit allowance<br />

if still in transit.<br />

13 No Stop OHA as of the day before the member’s departure.<br />

If dependents move to the new PDS after Gov’t quarters<br />

14<br />

are terminated, start OHA based on new PDS if member<br />

has arrived or Transit allowance if still in transit.<br />

If dependents move to private sector housing after Gov’t<br />

quarters are terminated, start OHA based on the old PDS<br />

Yes<br />

on the date quarters are terminated, or the date private<br />

sector housing is obtained, or the effective date specified<br />

15<br />

Yes<br />

by the authorizing/approving document, whichever is<br />

later.<br />

As of dependents departure date, change to OHA based<br />

Old PDS<br />

Outside U.S<br />

New PDS<br />

Outside U.S.<br />

on new PDS if member has arrived or Transit allowance<br />

if still in transit.<br />

(OHA Area) (OHA Area)<br />

Start OHA based on the new PDS rate when Gov’t<br />

16 No quarters assignment is terminated if member has arrived<br />

or Transit allowance if still in transit.<br />

Continue OHA based on the old PDS as of the member’s<br />

departure date from the old PDS, or the effective date<br />

specified by the authorizing/approving document,<br />

17<br />

No<br />

Yes whichever is later.<br />

As of dependents departure date, change to OHA based<br />

on new PDS if member has arrived or Transit allowance<br />

if still in transit.<br />

18 No Stop OHA as of the day before the member’s departure.<br />

Change 263 U10E7-6<br />

11/1/08

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 8: FSH Allowance<br />

SECTION 8: FAMILY SEPARATION HOUSING (FSH) ALLOWANCE<br />

U10414 FAMILY SEPARATION HOUSING (FSH) ALLOWANCE<br />

U10414<br />

Table U10E-11<br />

A. General. The FSH allowance is based upon a separation resulting from military orders and not the personal<br />

choice of the member and/or dependents. It is payable to a member with dependents for added housing expenses<br />

resulting from separation from the dependents when a member is assigned to an OCONUS PDS, or to a PDS in<br />

CONUS to which concurrent travel has been denied. General conditions are:<br />

1. Dependent transportation to the PDS is not authorized at GOV’T expense under 37 USC §406;<br />

2. Dependents do not reside in the PDS vicinity; and<br />

3. GOV’T QTRS are not available for assignment to the member.<br />

B. Rates Payable. There are two types of FSH as described in pars. U10414 –B1 and U10414-B2. FSH-B is<br />

payable in a monthly amount equal to the without-dependent BAH rate applicable to the member’s grade and PDS.<br />

FSH-O is payable in a monthly amount up to the without-dependent OHA rate applicable to the member’s grade and<br />

PDS.<br />

1. FSH – BAH Based Location (FSH-B) is payable for assignments at PDSs in Alaska and Hawai’i or to a<br />

CONUS PDS to which concurrent travel has been denied and is based on the PDS location. Payment starts<br />

upon submission of proof that GOV’T QTRS are not available and the member has obtained private-sector<br />

housing.<br />

2. FSH – OHA Based Location (FSH-O) is payable for assignments at PDSs outside the U.S. and is based on<br />

the location of the PDS. Payment is under the same conditions as for OHA for a member without dependents.<br />

OHA rules for determining monthly rent (par. U10022), utility/recurring maintenance allowance (par. U10024),<br />

MIHA (par. U10026), and advances (par. U10028) apply to FSH-O.<br />

C. When Not Payable. A member may not be paid FSH-O/FSH-B when the:<br />

1. Member’s only dependent is entitled to active duty basic pay;<br />

*2. Member has no dependents other than a dependent for whom the member is paying child support but of<br />

whom the member does not have legal custody and control. This situation is fundamentally different from a<br />

member who has a spouse and/or children. The member with spouse/children is authorized transportation of<br />

dependents under 37 USC §406, just not to the PDS because of the nature of the tour or the PDS location. The<br />

member who has a dependent solely by reason of child support is not eligible for any transportation of that<br />

dependent under 37 USC §406, because the member does not have custody and control. The ineligibility for<br />

transportation as opposed to a tour/location denial precludes payment of FSH;<br />

3. Member is assigned to a CONUS PDS other than a PDS in CONUS to which concurrent travel has been<br />

denied; or<br />

4. Member elects not to occupy available assigned GOV’T QTRS and resides in a private-sector residence for<br />

personal convenience.<br />

D. Temporary Social Visits by Dependents<br />

1. FSH-O/FSH-B continues uninterrupted while the member’s dependents visit at or near the member’s PDS,<br />

but for no longer than 90 continuous days. Facts clearly must show that the dependents merely are visiting (not<br />

changing residence) and that the visit is temporary and not intended to exceed 90 days.<br />

Change 302 U10E8-1<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 8: FSH Allowance<br />

U10414<br />

Table U10E-11<br />

2. If, for unforeseen reasons (due to illness or other emergency), a bona fide social visit extends beyond 90<br />

days, FSH-O/FSH-B stops at the end of the 90-day period. FSH-O/FSH-B is again authorized on the day that<br />

the dependents depart from the PDS.<br />

3. If one or more (but not all) dependents visit for longer than 90 days and the member is authorized a withdependent<br />

housing allowance on behalf of the dependents who are not visiting the member or do not reside in<br />

the member’s PDS vicinity, then the member is authorized FSH-O/FSH-B.<br />

4. For consistent action on FSH changes with other housing allowances see par. U10408.<br />

E. Dependents Reside in the Member’s PDS Vicinity. FSH-O/FSH-B is not authorized if all of the member’s<br />

dependents reside in the PDS vicinity. If some (but not all) of the dependents voluntarily reside near the PDS, FSH-<br />

O/FSH-B continues. See par. U10000-C for definition of vicinity.<br />

F. FSH in Situations Other Than an Unaccompanied/Dependent Restricted Tour. FSH may be paid in situations<br />

other than an unaccompanied/dependent restricted tour. For situations and start stop rules see:<br />

1. Acquired dependents. See par. U10404.<br />

2. GOV’T-caused delays. See par. U10406.<br />

3. Early return of dependents. See par. U10410.<br />

4. Evacuation. See par. U10426.<br />

5. Concurrent Dependent <strong>Travel</strong> Denied in CONUS. See par. U5222-N.<br />

G. Decision Logic Table<br />

RULE<br />

CONDITIONS AFFECTING FSH AUTHORITY<br />

Table U10E-11<br />

When an eligible member Then FSH<br />

1 Arrives at PDS outside the CONUS Starts when private sector housing is acquired.<br />

2 Departs upon reassignment from an OCONUS PDS<br />

Continues through the day before the date the member<br />

departs PCS (Eff: 29 Dec 06)<br />

3 No longer has eligible dependent<br />

Continues through the day before the date member no<br />

longer has an eligible dependent<br />

4 Is assigned GOV’T QTRS<br />

Continues through the day before the day GOV’T QTRS<br />

5<br />

6<br />

7<br />

8<br />

9<br />

10<br />

NOTES:<br />

Enters a non-pay status for any reason, except as<br />

provided in 1/<br />

Is on TDY away from member’s PDS, including TDY<br />

within the U.S.<br />

Is hospitalized at or away from PDS, including<br />

hospitalization within the U.S.<br />

Is on authorized leave (accrued or advance) at, or away<br />

from, PDS, including leave within the U.S.<br />

Is in military confinement or otherwise restricted by<br />

military authority<br />

Continues in status covered by rules 6 through 9 for<br />

more than 60 days<br />

1. See par. U10422.<br />

become available for assignment<br />

Continues through the day before the date member enters<br />

non-pay status<br />

Continues for 60 or fewer days without certificate from<br />

member<br />

Continues 2/<br />

2. Payment must be supported by member’s certification that the member maintained private sector housing at the PDS.<br />

Change 302 U10E8-2<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 9: Member in Transit<br />

U10416 MEMBER IN TRANSIT<br />

SECTION 9: MEMBER IN TRANSIT<br />

U10416<br />

Table U10E-12<br />

A. General. A Transit housing allowance (BAH-T) is a temporary housing allowance paid while a member is in a<br />

travel or leave status between PDSs, provided the member is not assigned GOV’T QTRS. BAH-T continues during<br />

proceed time and authorized delays en route, including TDY en route. NOTE: If the member performs TDY en<br />

route at:<br />

1. The new PDS or<br />

2. A location near, but outside the limits of, the new PDS and per diem stops IAW par. U5120-D<br />

BAH for the new PDS begins the day of arrival in a “TDY” status at the new PDS in par. U10416-A1 or the day<br />

per diem stops in the case of par. U10416-A2.<br />

B. Old PDS in the U.S. A member’s old PDS is the PDS for BAH purposes from the day the member departs the<br />

old PDS through the day before the member reports to the new PDS in compliance with a PCS order (if the member<br />

had been residing in GOV’T QTRS at the old PDS, the member is authorized BAH as of the GOV’T QTRS<br />

termination date). Tables U10E-12, U10E-16 and U10E-17 for further guidance.<br />

C. Old PDS outside the U.S. When a member’s old PDS is outside the U.S., the member is authorized OHA (if not<br />

assigned GOV’T QTRS) through the day before departing the OCONUS PDS. The day the member departs OHA is<br />

no longer authorized and the member is authorized BAH-T if the member is not receiving a with-dependent housing<br />

allowance for dependents residing separately. If the member is being paid a with-dependent rate BAH for<br />

dependents residing separately, that BAH rate continues until the member arrives at the new PDS. If the member is<br />

being paid a with-dependent rate OHA for dependents residing separately, that OHA rate continues provided the<br />

dependents remain at the OCONUS location. If the dependents also perform PCS travel, BAH-T applies.<br />

D. New Accession<br />

1. Definition. A member in the accession pipeline includes a:<br />

a. Member who is undergoing initial entry training, to include an RC member;<br />

b. Student (includes ROTC and OCS) without prior Military Service; NOTE below.<br />

c. Service academy graduate upon graduation, until arrival at the first PDS. NOTE below.<br />

The member remains in the accession pipeline until:<br />

a. the member arrives at a PDS, including a training location of 20 or more weeks; or<br />

b. an RC member completes entry-level training or arrives at a PDS, whichever occurs first.<br />

2. Member without a Dependent. A member without a dependent in the accession pipeline is authorized BAH-<br />

T when in a travel, leave en route or proceed time status while transferring from the initial entry training<br />

location, between training locations and to the first PDS. For BAH authorization only (not locality rate), the<br />

training sites are defined as a PDS except for an RC member without a dependent. A member without a<br />

dependent is not authorized BAH (except BAH-Partial) while at the training locations since GOV’T QTRS are<br />

assigned at the PDS. Effective 1 February 2008, an RC member without a dependent attending accession<br />

training is authorized BAH based on the primary residence location at the time called/ordered to active duty if<br />

the member maintains a residence and continues to be responsible for rent, or owns the residence.<br />

NOTE: A Service academy and ROTC graduate without a dependent, who remains on active duty at the<br />

graduation/ commissioning location following graduation and commissioning before proceeding to another<br />

Change 305 U10E9-1<br />

05/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 9: Member in Transit<br />

U10416<br />

Table U10E-12<br />

duty station and is not assigned GOV’T QTRS, is authorized a housing allowance at the without-dependent<br />

rate for the graduation/commissioning location through the day prior to departure en route to the training<br />

location. If the officer acquires a dependent, the officer’s housing allowance with-dependent rate becomes<br />

based on the dependent location effective the date the dependent is acquired.<br />

3. Member with a Dependent The BAH rate for a new accession with a dependent is based on the dependent’s<br />

location if the location is inside the U.S. If dependent is located outside the U.S., BAH is based on the training<br />

site location.<br />

E. Retirement or Separation<br />

1. From a U.S. PDS. A member’s old PDS is the PDS for BAH purposes from the day the member departs the<br />

old PDS through the separation or retirement date (if the member had been residing in GOV’T QTRS at the old<br />

PDS, the member is authorized BAH on GOV’T QTRS termination date provided the member is still on active<br />

duty). See Table U10E-12 for further guidance.<br />

2. From a PDS outside the U.S.<br />

a. Remains outside the U.S. A member at a PDS outside the U.S., who is processing for retirement or<br />

separation or on leave after processing, and who intends to establish a residence in an OHA based area after<br />

retirement or separation, is eligible for a housing allowance (OHA):<br />

(1) If the member continues to occupy private sector leased/owned housing at or in the PDS vicinity<br />

OHA continues until the date of separation or retirement.<br />

(2) If the member occupies private sector leased/owned housing after vacating GOV’T QTRS or<br />

moves to different private sector housing in the same country, OHA starts on the day the member<br />

obtains private sector housing and stops on the date of separation/retirement. In this case, OHA is<br />

based on the PDS rate.<br />

(3) If a member at an OCONUS PDS moves to a different country, which is an OHA area, to establish<br />

a residence after separation/retirement, the member is eligible for a housing allowance based on the<br />

residence location. OHA starts on the day the member obtains private sector housing and stops on the<br />

date of separation/retirement. However, if the member is being paid a with-dependent rate OHA for<br />

dependents residing separately, that OHA rate continues provided the dependents remain at the<br />

OCONUS location.<br />

To be paid OHA under any of the circumstances in par. U10416-E2 above, the member must provide a<br />

lease and an Individual Overseas Housing Allowance (OHA) Report (DD Form 2367) that is completed<br />

and approved.<br />

b. Returns to a U.S. Processing Station. A member separating/retiring at a PDS outside the U.S. who<br />

returns to the U.S. for retirement or separation processing is authorized OHA (if not assigned GOV’T<br />

QTRS) through the day before departing the OCONUS PDS. The day the member departs, OHA is no<br />

longer authorized and the member is authorized the BAH rate for the retirement/ separation processing<br />

location if the member is not receiving a with-dependent housing allowance for dependents residing<br />

separately. If the member is being paid a with-dependent BAH rate for dependents residing separately, that<br />

BAH rate continues until the member separates or retires. NOTE: NOAA's Marine and Aviation<br />

Operations and Commissioned Personnel Centers are processing stations for NOAA.<br />

c. Returns to the U.S. after Completing Separation or Retirement Processing Overseas. A member retiring/<br />

separating at a PDS outside the U.S. who returns to the U.S. after completing retirement/separation<br />

processing at the overseas PDS, and who does not have a processing location within the U.S. is authorized<br />

OHA (if not assigned GOV’T QTRS) through the day before departing the OCONUS PDS. The day the<br />

member departs, OHA is no longer authorized and the member is authorized the BAH rate for the leave<br />

address provided as part of the final processing if the member is not receiving a with-dependent housing<br />

Change 305 U10E9-2<br />

05/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 9: Member in Transit<br />

U10416<br />

Table U10E-12<br />

allowance for dependents residing separately. If the member is being paid a with-dependent rate BAH for<br />

dependents residing separately, that BAH rate continues until the member separates or retires.<br />

F. Decision Logic Table<br />

MEMBER IN TRANSIT<br />

Table U10E-12<br />

R<br />

U<br />

L<br />

E<br />

If the member<br />

and<br />

then (NOTES 1 and 2)<br />

1 is en route PCS from a PDS in the U.S. *Continue old PDS-based BAH through the day before the<br />

day the member reports to the new PDS, to include TDY en<br />

route. New PDS-based BAH or OHA authority begins on<br />

the day the member reports to the new PDS.<br />

2 *from a PDS outside the<br />

U.S.<br />

3 is en route PCS but was not<br />

paid BAH or OHA at the old<br />

PDS because GOV’T QTRS<br />

were assigned<br />

4 from a PDS outside the<br />

5 new accession – newly<br />

inducted, enlisted, reenlisted,<br />

or an officer candidate<br />

*Start the Transit rate beginning the day the member departs<br />

an OHA area through the day before the day the member<br />

reports to the new PDS, to include TDY en route. New<br />

PDS-based BAH or OHA authority begins on the day the<br />

member reports to the new PDS.<br />

from a PDS in the U.S. Start the old PDS-based BAH beginning the day the<br />

member terminates GOV’T QTRS and the new PDS rate the<br />

day the member reports to the new PDS.<br />

Start the Transit rate the day the member departs the old<br />

U.S.<br />

PDS through the day before the member reports to the new<br />

PDS. Start new PDS-based BAH rate beginning the day the<br />

member reports to the new PDS.<br />

the member has<br />

dependents located in the<br />

U.S.<br />

6 the member has<br />

dependents located outside<br />

the U.S.<br />

7 is a new accession in the<br />

pipeline in a travel, leave en<br />

route or proceed time status<br />

while transferring from the<br />

initial training location,<br />

between training locations<br />

and to the first PDS<br />

the member has no<br />

dependent<br />

8 the member is with<br />

dependents<br />

Start dependent location-based BAH beginning the date of<br />

enlistment, entry on active duty or date active duty pay<br />

begins through the day before the day the member reports to<br />

the first PDS (including a training location for 20 or more<br />

weeks). Start the PDS rate beginning the day the member<br />

reports to the first PDS.<br />

Start training location-based BAH beginning the date of<br />

enlistment, entry on active duty or date active duty pay<br />

begins through the day before the day the member reports to<br />

the first PDS (including a training location for 20 or more<br />

weeks). Start the PDS rate beginning the day the member<br />

reports to the first PDS.<br />

Start the Transit rate when the member is in a travel status<br />

between duty/training stations and start the new PDS-based<br />

BAH rate the day the member reports to the new PDS<br />

(including a training location for 20 or more weeks). For an<br />

RC member, pay BAH based on the primary residence<br />

location at the time called/ ordered to active duty for the<br />

accession training duration if the member maintains a<br />

residence and continues to be responsible for rent, or owns<br />

the residence.<br />

For dependents located in the U.S., continue dependent<br />

location-based BAH through the day before the day the<br />

member reports to the new PDS. The first PDS BAH rate<br />

begins the day the member reports to the first PDS. For<br />

dependents located outside the U.S., continue training site<br />

location-based BAH through the day before the day the<br />

member reports to the new PDS. The first PDS rate begins<br />

the day the member reports to the first PDS.<br />

Change 305 U10E9-3<br />

05/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 9: Member in Transit<br />

R<br />

U If the member<br />

L<br />

E<br />

9 New accession – Academy<br />

or ROTC graduate remaining<br />

at the graduation/<br />

commission location<br />

awaiting follow-on training<br />

and not assigned GOV’T<br />

QTRS<br />

10 is in leave status away from<br />

PDS awaiting final discharge<br />

from a PDS in the U.S.<br />

11 is processing for separation<br />

or retirement<br />

and<br />

the member has no<br />

dependents<br />

Table U10E-12<br />

then (NOTES 1 and 2)<br />

U10416<br />

Table U10E-12<br />

Pay graduation/commission location-based BAH through<br />

the day prior to departure en route to the training location.<br />

The Transit rate applies thereafter. Rule 7 above.<br />

Continue old PDS-based BAH through the date of<br />

discharge.<br />

from a PDS in the U.S. Continue old PDS-based BAH through the date of<br />

separation or day before effective date of retirement.<br />

12 from a PDS outside the Start retirement/separation processing location-based BAH<br />

U.S. with a processing beginning the day the member departs the PDS through the<br />

location in the U.S. date of separation or day before effective date of retirement.<br />

If the member is being paid a dependent location-based<br />

BAH, continue that BAH rate through separation/retirement<br />

date.<br />

13 is processing for separation from a PDS outside the Start BAH based on the leave address provided as part of<br />

or retirement<br />

U.S. and returns to U.S. the final out-processing beginning the day the member<br />

after processing OCONUS departs the PDS through the date of separation or day before<br />

effective date of retirement. If the member is being paid a<br />

dependent location-based BAH, continue that BAH rate<br />

through separation/retirement date.<br />

14 from a PDS outside the Continue OHA based on the PDS outside the U.S. provided<br />

U.S. and remains at PDS the member continues to occupy private sector leased/<br />

outside U.S.<br />

owned housing.<br />

15 from a PDS outside the Stop OHA based on the PDS when the member stops paying<br />

U.S. and member remains rent or when the member departs the PDS area and start<br />

OCONUS but moves to a OHA based on the OCONUS location the member moves to<br />

different country<br />

establish a residence on the day the member obtains private<br />

sector housing. Continue OHA through the date of<br />

separation or day before effective date of retirement. If the<br />

member is being paid a dependent location-based OHA,<br />

continue that OHA rate through separation/retirement date<br />

provided the dependents remain at the OCONUS location.<br />

16 is participating in the<br />

Start designated unit of assignment-based BAH/OHA<br />

Educational Leave Program<br />

during scheduled school breaks or leave periods (only when<br />

Relating to Continuing<br />

Public and Community<br />

Services<br />

the member is authorized BAH/OHA).<br />

17 in receipt of an appropriate the member was<br />

Start (for a member authorized BAH) hospital location-<br />

authorization/order<br />

transferred from any PDS based BAH.<br />

associated with a prolonged to a hospital in the U.S.<br />

hospitalization determination for observation or<br />

treatment<br />

NOTES:<br />

1. The member is not authorized BAH/OHA if assigned GOV’T QTRS adequate for the member and<br />

dependent (if applicable). Start BAH/OHA effective the date of QTRS termination, if applicable.<br />

2. If the member has a Secretarial waiver to pay previous PDS-based BAH, or the dependent’s location-based<br />

BAH, then continue that rate until the member arrives at the new PDS. If a Secretarial waiver is for an OHA<br />

location, continue the OHA rate if the dependent remains at the OHA location.<br />

Change 305 U10E9-4<br />

05/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 10: Unusual Member Status<br />

U10418 MEMBER IN A MISSING STATUS<br />

SECTION 10: UNUSUAL MEMBER STATUS<br />

U10418-10422<br />

A. Member without Dependent. A member without a dependent carried in a missing status is authorized withoutdependent<br />

BAH. Pay PDS location-based without-dependent BAH for a member whose PDS is in the U.S. If the<br />

member had a Secretarial waiver to receive former PDS-based BAH due to a low-cost or no-cost PCS (par. U10400-<br />

B), that Secretarial waiver-based BAH rate continues. Pay HOR location-based without-dependent BAH for a<br />

member whose PDS is outside the U.S. If both the member’s HOR and PDS are outside the U.S. then pay the<br />

without-dependent BAH-Transit rate. See DoDFMR, Vol. 7A, par. 340302.<br />

B. Member with Dependent. A member with dependent continues to receive the housing allowance to which<br />

authorized upon entering the missing status. If the dependent relocates, pay the dependent’s location-based withdependent<br />

housing allowance.<br />

U10420 MEMBER IN CONFINEMENT<br />

When a member who is serving a court-martial sentence to confinement is transferred to a confinement facility, then<br />

the BAH/OHA rate is based on the dependent’s location if the member is authorized a housing allowance (other than<br />

partial BAH) while confined. See DoDFMR, Vol. 7A, Chapter 1. For FSH, see JFTR, Table U10E-11, rule 9. For<br />

a member without dependent who is sentenced to confinement pursuant to a court-martial, see Table U10E-1, rule<br />

22 and pars. U10010-B7 and U10010-B8 for BAH-partial rules. Table U10E-11, rule 9, Table U10E-1, rule 22<br />

and pars. U10010-B7 and U10010-B8 do not apply to a member in civil or foreign confinement. A member is not<br />

authorized a housing allowance unless authorized basic pay and all rules concerning whether a member in civil or<br />

foreign confinement (including pre-trial) is authorized basic pay are covered in DoDFMR, Vol. 7A, Chapter 1.<br />

U10422 HOUSING ALLOWANCE FOR A MEMBER IN A NONPAY STATUS<br />

A. Unauthorized Absence. For a period NTE 2 months from the first day of absence, a housing allowance at the<br />

rate being credited a member in grades E-1, E-2, E-3, and E-4 (4 or fewer years’ service) at the time absence<br />

commenced may be paid to a dependent on whose behalf BAH or OHA was claimed prior to commencement of the<br />

absence, if all of the following conditions exist:<br />

1. The member has been in an unauthorized absence status for more than 29 consecutive days.<br />

2. The dependent applies for BAH or OHA payment and the application is received by appropriate authority<br />

within 3 months after the date absence commenced. In the case of a dependent living outside the U.S. and<br />

claiming OHA, a copy of the current lease agreement must be included. Housing expenses must be incurred for<br />

OHA payment.<br />

3. If the Service Concerned fails to provide timely notice to a dependent of the right to apply for BAH/OHA, a<br />

waiver of the 3-month stipulation in par. U10422-A2, may be granted on a case-by-case basis by the authority<br />

specified in par. U10422-B1. If such a waiver is granted, payment may only be made on those applications<br />

received within 2 months after the dependent is properly notified of the right to submit such an application.<br />

4. No positive information has been received that the dependent is residing with or has joined the member at<br />

the place of absence.<br />

5. If a member is assigned GOV’T family-type QTRS (adequate or inadequate), no BAH or OHA payment may<br />

be made. BAH or OHA payment may not be made directly to the member on a dependent’s behalf. Payment<br />

must be made only to the dependent.<br />

Change 303 U10E10-1<br />

03/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 10: Unusual Member Status<br />

U10418-10422<br />

B. Pretrial Confinement in a Foreign Country. For a member in pretrial confinement in a foreign country, BAH or<br />

OHA payment is authorized as follows:<br />

1. An enlisted member in grade E-1, E-2, E-3, or E-4 (4 or fewer years’ service). Payment is authorized for a<br />

period NTE 2 months under the conditions stated in par. U10422-A. For any subsequent months there must be<br />

showing of hardship on the dependent and authorization/approval on a case-by-case basis as<br />

a. Army:<br />

Director, DFAS-PMTA/IN<br />

8899 East 56 th Street<br />

Indianapolis, IN 46249-2301<br />

*b. Navy:<br />

Chief of Naval Personnel (N-130C)<br />

701 S. Courthouse Road<br />

Building 12, Room 3R180<br />

Arlington, VA 22204-2472<br />

c. Air Force:<br />

HQ USAF/A1PA<br />

1500 W. Perimeter Road<br />

Suite 4790<br />

<strong>Joint</strong> Base Andrews NAF Washington, MD 20762-6604<br />

d. Marine Corps:<br />

Commandant of the Marine Corps (MRP-1)<br />

3280 Russell Road<br />

Quantico, VA 22134-5143<br />

e. Coast Guard:<br />

Commandant (CG-1222)<br />

U.S. Coast Guard<br />

2100 2nd Street, SW, STOP 7801<br />

Washington, DC 20593-7801<br />

2. An enlisted member in grade E-4 (over 4 years’ service) or above (cases in which there has been a showing<br />

of hardship on the dependent). The approval authority for the initial and any subsequent payments is as in par.<br />

U10422-A1. No payment may be made without the approval of such authority on a case-by-case basis.<br />

Payments are subject to the conditions stated in par. U10422-B1a. See Service regulations for procedures on<br />

processing claims.<br />

C. Excess Leave. BAH or OHA may continue to be paid to a member in grade E-4 (4 or fewer years of service) or<br />

below, with dependents, for a period NTE 2 months during which an excess-leave status exists unless it is<br />

anticipated that member will not return to duty, for example, appellate leave. The 2-month period is computed from<br />

the first day of excess leave.<br />

Change 303 U10E10-2<br />

03/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 11: HA Following Mbrs Death<br />

U10424<br />

Table U10E-13<br />

SECTION 11: HOUSING ALLOWANCE FOLLOWING MEMBER’S DEATH<br />

U10424 HOUSING ALLOWANCE FOLLOWING A MEMBER’S DEATH<br />

A. General. BAH or OHA continuation, or payment, to the surviving dependents of an ARMED FORCES (APP A)<br />

member who dies while on active duty is authorized for 365 days. It is paid to dependents of an ARMED FORCES<br />

member who dies in the line of duty when on the date of the member’s death the dependents:<br />

1. Do not occupy GOV’T QTRS.<br />

2. Are occupying GOV’T QTRS on a rental basis.<br />

3. Vacate GOV’T QTRS within 365 days of the member’s death.<br />

B. Not Payable. The housing allowance is not payable to:<br />

1. A dependent who killed the member, unless there is evidence which clearly absolves the dependent of any<br />

felonious intent.<br />

2. A surviving dependent of an RC member if that member dies while on inactive duty.<br />

C. Payment Priority. Payments to surviving dependents are made in the following order:<br />

1. Current spouse,<br />

2. If there is no current spouse, the housing allowance is divided equally among the dependents on whose<br />

behalf the deceased member was receiving a with-dependent housing allowance.<br />

D. Payment Amount and Method<br />

1. General. The housing allowance is paid in the same amount and in the same manner as the deceased<br />

member would have been paid. The housing allowance may be paid quarterly as an advance payment but must<br />

be reconciled. Housing allowance payments to the dependents are not subject to collection of any debts owed<br />

by the deceased member to the United States. If the deceased member’s spouse is also a member see par.<br />

U10424-E.<br />

2. Examples<br />

a. A member dies on 16 March 2006, and the member’s dependents do not occupy GOV’T family-type<br />

QTRS. Pay a housing allowance to the dependents from 17 March 2006 through 16 March 2007, a total of<br />

365 calendar days.<br />

b. A member dies on 5 January 2007, and dependents vacate GOV’T QTRS on 12 February 2007. Pay a<br />

housing allowance to the dependents at the appropriate monthly rate for 12 February 2007 through 5<br />

January 2008, which is the 365 th calendar day after the date of the member’s death. Had the member died 5<br />

January of a leap year, the housing allowance termination date would be 4 January of the following year.<br />

*E. Payment to a Deceased Member’s Spouse Who is also a Member (Surviving Member Spouse) (37 USC<br />

§403(l)). The allowance in par. U10424-A may be paid to a deceased member’s spouse even though the spouse is<br />

also a uniformed service member entitled to basic pay. For a member who dies on or after 1 October 2006, the<br />

allowance is paid to the surviving member spouse in addition to any other pay and allowances to which the<br />

surviving member spouse is authorized as a member. Pars. U10424-A, U10424-B, U10424-C and U10424-D apply.<br />

TRANSITION RULE: New payment rules for surviving member spouses are effective 1 October 2006. Payment<br />

is authorized under the new authority for that portion of the 365 day period following the date of the member’s death<br />

that occurs on/or after 1 October 2006. The payment rules in par. U10424-E1 below apply to these payments;<br />

Change 302 U10E11-1<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 11: HA Following Mbrs Death<br />

U10424<br />

Table U10E-13<br />

however, since payments under prior rules may have been made in advance and in some cases dependency of<br />

children for housing allowance purposes automatically changed to the surviving spouse, claims for retroactive<br />

periods must be individually submitted to and adjudicated by each Service.<br />

1. Payment Rules. The following rules apply:<br />

a. Dual housing allowance payments are authorized for a surviving member spouse.<br />

b. When dependents other than a surviving member spouse are involved, the housing allowances are paid<br />

in the same manner that was provided for prior to the member’s death. If the surviving member spouse was<br />

drawing the without dependent housing allowance on the member’s date of death, that rate would continue<br />

for 365 days. On day 366, the surviving member spouse’s housing allowance could change to the withdependent<br />

rate.<br />

c. If the family vacates GOV’T QTRS, the surviving member spouse is paid the housing allowance that<br />

would have been paid to the deceased member as well as the housing allowance to which the surviving<br />

member spouse is authorized. In this case, the surviving member spouse may determine on whose behalf<br />

the with- and without-dependents housing allowances are paid (i.e., which member ‘claims’ the dependents<br />

for housing allowance purposes).<br />

d. If the deceased member was receiving a with-dependent rate housing allowance solely for dependents<br />

who may not be claimed by the surviving member spouse, the surviving member spouse is only authorized<br />

housing allowance continuation at the without-dependent rate. The remainder, the difference between the<br />

with- and without-dependent rates, is divided equally among the dependents on whose behalf the deceased<br />

member was receiving the with-dependent rate. For example, this rule would apply the deceased member<br />

and surviving member spouse who lived in separate locations and each received a with-dependent housing<br />

allowance for children from previous marriages, but claimed no children from the current marriage. Each<br />

would have been drawing a with-dependent housing allowance.<br />

2. Examples<br />

a. A member dies on 1 April 2007 while stationed OCONUS. The surviving member spouse is stationed at<br />

Location A in CONUS and receiving without-dependent rate BAH. The couple had no other dependents.<br />

Continue the surviving member spouse’s BAH at the without-dependent rate for Location A. Also pay the<br />

surviving member a without-dependent Location A BAH at the rate the deceased member would have<br />

received from 2 April 2007 through 31 March 2008 (2008 is a leap year). If 2008 had not been a leap year,<br />

the housing allowance termination would be 1 April 2008.<br />

b. A member dies on 3 May 2007. The deceased member was drawing BAH at the with-dependent rate.<br />

The surviving member spouse was drawing BAH at the without-dependent rate. The couple had children<br />

from the current marriage. The surviving member spouse continues to receive BAH at the withoutdependent<br />

rate and also receives a with-dependent rate BAH that the deceased member would have<br />

received from 4 May 2007 through 2 May 2008 (2008 is a leap year). On 3 May 2008 the surviving<br />

member spouse begins receiving BAH at the with-dependent rate.<br />

c. A member dies on 3 May 2007. The deceased member was drawing without-dependent rate BAH. The<br />

surviving member spouse was drawing the with-dependent rate BAH. The surviving member spouse<br />

continues to receive the with-dependent BAH and also receives a without-dependent BAH that the<br />

deceased member would have received from 4 May 2007 through 2 May 2008 (2008 is a leap year).<br />

d. A member dies on 30 January 2007. The deceased member was drawing with-dependent BAH for<br />

payment of child support for children from a previous marriage. The deceased member was married to<br />

another service member and there were no children of that marriage. The surviving member spouse was<br />

drawing without-dependent BAH. The surviving member spouse continues to receive the withoutdependent<br />

BAH and also receives a without-dependent rate BAH that the deceased member would have<br />

received from 31 January 2007 through 30 January 2008. The remainder of the deceased member’s BAH<br />

Change 302 U10E11-2<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 11: HA Following Mbrs Death<br />

(the difference between the with-and-without-dependent BAH rates) is divided equally among the<br />

dependents on whose behalf the deceased member was receiving the with-dependent BAH.<br />

U10424<br />

Table U10E-13<br />

e. A member dies on 15 January 2007. The deceased member was not in receipt of BAH at the time of<br />

death because the deceased member was living in family-type GOV’T QTRS with the surviving member<br />

spouse and children. The surviving member spouse and children vacate GOV’T QTRS on 1 March 2007.<br />

The surviving member spouse elects to receive without-dependent BAH and also receives a with-dependent<br />

BAH that the deceased member would have received from 1 March 2007 through 15 January 2008. On 16<br />

January 2008 the surviving member spouse begins receiving only with-dependent rate BAH.<br />

f. A member dies on 15 June 2006. The deceased member was drawing with-dependent BAH. The<br />

deceased member was married to another service member and there were children from that marriage. The<br />

surviving member spouse was receiving without dependent BAH but began receiving a single withdependent<br />

BAH for the children on 16 June 2006 under policies in effect at the time. Under the new<br />

payment rules, on 1 October 2006 change the surviving member spouse’s BAH to the without dependent<br />

BAH and also pay the with-dependent rate BAH that the deceased member would have received from 1<br />

October 2006 through 15 June 2007. On 16 June 2007 the surviving member spouse begins receiving only<br />

the with-dependent BAH.<br />

F. Decision Logic Table<br />

R<br />

U<br />

L<br />

E<br />

If a member with<br />

dependents<br />

1 dies on active duty while<br />

assigned to a U. S. PDS<br />

2 dies on active duty while<br />

assigned to a PDS outside<br />

the U. S.<br />

RATE DEFINING LOCATION<br />

and<br />

3 dies on active duty dependents reside in<br />

GOV’T QTRS<br />

Table U10E-13<br />

then the payable housing allowance rate the dependents<br />

receive is that which is prescribed for the<br />

deceased member’s PDS regardless of the location at which<br />

the dependents choose to reside (unless the dependents are<br />

in receipt of a Secretarial waiver).<br />

location at which the dependents reside or choose to reside<br />

in the U. S. If the dependents stay overseas, the housing<br />

allowance is based on the OHA rate (and documented cost)<br />

for the location at which the dependents reside and then<br />

reverts to BAH at the U.S. location at which the dependents<br />

later decide to reside, on the date one or more dependents<br />

arrive at the U.S. location at which they choose to reside or<br />

the date all dependents have departed the PDS location,<br />

whichever is later. Authority exists for 365 days after the<br />

member’s death.<br />

dependent location the day the GOV’T housing facilities<br />

were vacated and that rate continues for 365 days less the<br />

number of days the GOV’T housing facilities were occupied<br />

following the date of the member’s death. If GOV’T<br />

housing was outside the U.S., pay the housing allowance<br />

based on the location at which the dependents choose to<br />

reside.<br />

Change 302 U10E11-3<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 11: HA Following Mbrs Death<br />

BLANK PAGE<br />

U10424<br />

Table U10E-13<br />

Change 302 U10E11-4<br />

02/01/12

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 12: PDS Evacuation<br />

SECTION 12: EVACUATION OF A MEMBER’S PDS<br />

U10426 EVACUATION OF A MEMBER'S PDS<br />

A. Member with Dependents<br />

1. OCONUS PDS - Command Sponsored (for COLA purposes) Dependents<br />

U10426<br />

Tables U10E-14 & U10E-15<br />

a. A member, whose command sponsored dependents are evacuated and who was authorized a withdependent<br />

housing allowance on the evacuation date, continues to be paid such allowance while the<br />

member's PDS remains unchanged and the member continues to maintain private sector housing, as long as<br />

the command-sponsored dependents are receiving evacuation allowances.<br />

b. If dependents’ return to the PDS is not authorized/approved, they are directed to select a designated<br />

place and continue to receive evacuation allowances until they establish a permanent residence. A member<br />

is authorized a with-dependents allowance based on the designated place location beginning the day after<br />

evacuation allowance per diem terminates and OHA/BAH based on the OCONUS PDS stops on the day<br />

before.<br />

c. If GOV’T QTRS are not available for the member at an OCONUS PDS, start FSH based on the PDS on<br />

the same day as the with-dependent allowance based on the designated place starts.<br />

2. OCONUS PDS - Non-Command Sponsored Dependents<br />

a. If the evacuation occurs less than 90 days after dependents arrived at the member’s OCONUS PDS and<br />

the member is still being paid a with-dependent allowance based on the dependent’s permanent residence<br />

(designated place) location and FSH-O/FSH-B based on the OCONUS PDS rate; no changes in housing<br />

allowances are required.<br />

b. If the evacuation occurs 90 or more days after dependents arrived at the member’s OCONUS PDS and<br />

the member is now being paid a with-dependent allowance based on the OCONUS PDS, see par. U10408,<br />

reinstate OHA/BAH based on the dependents’ prior permanent residence (designated place) location on the<br />

dependents’ departure day from the PDS. Reinstate FSH on the same day if GOV’T quarters are not<br />

available for the member, and stop the OHA/BAH based on the OCONUS PDS on the day before.<br />

3. CONUS PDS<br />

a. A member, whose dependents are evacuated and who was authorized a with-dependent BAH on the<br />

evacuation date, continues to be paid such allowance while the member's PDS remains unchanged and the<br />

member continues to maintain private sector housing, as long as the dependents are receiving evacuation<br />

allowances.<br />

b. If return of dependents to the PDS is not authorized/approved, they are directed to select a designated<br />

place and continue to receive evacuation per diem until they establish a permanent residence. A member is<br />

authorized a with-dependents allowance based on the designated place location beginning the day after<br />

evacuation allowances terminate and BAH based on the PDS stops the day before.<br />

B. Member without Dependents. A member without a dependent, who was authorized OHA/BAH at the PDS on<br />

the date an evacuation is ordered or authorized and who continues to maintain a private sector residence, continues<br />

to be authorized such allowances even though the member temporarily may be required to occupy GOV’T quarters<br />

for all or any portion of the period involved, or be sent TDY. When the commanding officer believes the member<br />

will not be permitted to return to the private sector housing in the foreseeable future, the commander must encourage<br />

the member to terminate the private sector housing at the earliest practical date and terminate OHA/BAH concurrent<br />

with the private sector housing termination.<br />

Change 291 U10E12-1<br />

03/01/11

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 12: PDS Evacuation<br />

C. Decision Logic Tables<br />

R<br />

U<br />

L<br />

E<br />

CHANGES INCIDENT TO AN EVACUATION FROM AN OCONUS PDS<br />

Member<br />

Dependents<br />

Assigned<br />

Evacuated from<br />

Quarters at the<br />

PDS<br />

PDS<br />

Dependents<br />

Authorized to<br />

Return to the<br />

PDS<br />

1<br />

Yes<br />

2 No<br />

3<br />

Dependents Are<br />

Command<br />

Sponsored for<br />

OCONUS<br />

4<br />

COLA<br />

No<br />

No<br />

5<br />

6<br />

7<br />

8<br />

Dependents Are<br />

Not Command<br />

Sponsored for<br />

OCONUS<br />

COLA<br />

Yes<br />

No<br />

Table U10E-14<br />

Yes No housing actions required.<br />

U10426<br />

Tables U10E-14 & U10E-15<br />

Change 291 U10E12-2<br />

03/01/11<br />

Then<br />

Start with-dependent allowance based on the dependent-designated<br />

place as of day following termination of evacuation allowances.<br />

Yes No housing allowance actions required.<br />

N/A<br />

Start with-dependent allowance based on the dependent-designated<br />

place as of day following termination of evacuation allowances.<br />

Stop with-dependent allowance based on the PDS as of day prior to the<br />

day the allowance based on the designated place starts.<br />

Start FSH-O/FSH-B on the day the allowance based on the designated<br />

place starts.<br />

If a with-dependent allowance is being paid based on the dependent's<br />

designated place (visit 90 days or less), no action required.<br />

If the with-dependent allowance has been changed to be based on the<br />

PDS (visit more than 90 days):<br />

a. Start a with-dependent allowance based on dependent's designated<br />

place on the day the dependents depart the PDS.<br />

b. Stop with-dependent allowance based on the PDS as of day prior to<br />

the day dependents depart the PDS.<br />

If a with-dependents allowance is being paid based on the dependent's<br />

designated place (visit 90 days or less), no action required.<br />

If the with-dependents allowance has been changed to be based on the<br />

PDS (visit more than 90 days):<br />

a. Start a with-dependent allowance based on dependent's designated<br />

place on the day the dependents depart the PDS.<br />

b. Stop with-dependent allowance based on the PDS as of day prior to<br />

the day dependents depart the PDS.<br />

c. Start FSH based on the PDS on the date the dependents depart the<br />

PDS if GOV’T quarters are not available for the member.<br />

CHANGES INCIDENT TO AN EVACUATION FROM A CONUS PDS<br />

R Dependents Member<br />

Table U10E-15<br />

Dependents<br />

Then<br />

U Evacuated from Assigned Authorized to<br />

L PDS Quarters at the Return to the<br />

E<br />

PDS<br />

PDS<br />

1<br />

Yes No housing actions required.<br />

2<br />

Yes<br />

No<br />

Start with-dependent allowance based on the dependents’ designated<br />

place as of day following evacuation allowances termination.<br />

3 Yes<br />

Yes No housing allowance actions required.<br />

Start with-dependents allowance based on the dependents’ designated<br />

4<br />

No<br />

No<br />

place as of day following termination of evacuation allowances.<br />

Stop with-dependents BAH based on the PDS as of day prior to the day<br />

the allowance based on the designated place starts.

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

U10428 RESERVE COMPONENTS<br />

A. Order Duration<br />

SECTION 13: RESERVE COMPONENTS<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

1. Active Duty Tour Begins before 6 January 2006. An RC member called/ordered to active duty for 139 or<br />

fewer days is authorized the RC rate (BAH-RC) for the active duty period, except for contingency operations<br />

as provided in par. U10428-B. A member, called/ordered to active duty for 140 or more days, is authorized<br />

BAH/OHA. However, if an RC member is initially on a tour of 139 or fewer days and receives an order<br />

modification or assignment extension:<br />

a. Before 6 January 2006 and the prospective (new) period of active duty is 140 or more days then BAH/<br />

OHA would start on the modification date.<br />

b. On or after 6 January 2006 and the prospective (new) active duty period is 31 or more days then BAH/<br />

OHA would start on the modification date.<br />

Do not add periods of active duty previously served to obtain the 140/31 day requirement (Tables U10E-16<br />

and U10E-17 and par. U10428-D).<br />

2. Active Duty Tour Begins 6 January 2006 or Later. An RC member called/ordered to active duty for 30 or<br />

fewer days is authorized the RC rate (BAH-RC), except for contingency operations as provided in par. U10428-<br />

B. Effective 6 January 2006, a member called/ordered to active duty for more than 30 days, except a member<br />

without-dependent during initial entry training, is authorized BAH/OHA. An RC member initially on a tour of<br />

30 or fewer days who receives an order modification or assignment extension with a prospective (new) active<br />

duty period of more than 30 days receives BAH/OHA on the modification date. Do not add periods of active<br />

duty previously served to obtain the more than 30-day requirement (Tables U10E-16 and U10E-17 and par.<br />

U10428-D).<br />

NOTE: Par. U10416-D for the rate for a member in accession pipeline travel.<br />

B. Contingency Operations. An RC member called/ordered to active duty in support of a contingency operation is<br />

authorized BAH/OHA for the duration of the tour. If the RC member receives a PCS order authorizing HHG<br />

transportation, BAH/OHA is based on the new PDS. However, if the member is called or ordered to active duty and<br />

a PCS order is not issued, BAH/OHA rate is based (paid) on the primary residence location at the time called/<br />

ordered to active duty.<br />

C. Member Married to Member. Unless par. U10428-B above applies, an RC member married to another member<br />

on active duty, without dependents, not assigned to GOV’T QTRS, is authorized the Reserve rate at the withoutdependents<br />

rate, when called to active duty for fewer than 30 days. For such an RC member on active duty for more<br />

than 30 days, each member is authorized BAH/OHA at the without-dependent rate. If such a member has<br />

dependents, BAH/OHA is paid as for an active duty member.<br />

D. Location Rate – Called to Active Duty/ADT on/after 6 January 2006<br />

1. Called/Ordered to Active Duty for More Than 30 Days on/after 6 January 2006. An RC member<br />

called/ordered to active duty for more than 30 days, except a member without dependents during initial entry<br />

training, is authorized primary residence-based BAH/OHA beginning on the first active duty day. This rate<br />

continues for the tour duration except as noted below.<br />

a. Called/Ordered to ADT for 140 or More Days. Except as provided in par. U10428-D2 the initial rate<br />

terminates on the day before the day the member reports at the duty location prescribed in the active duty<br />

order. Authority for PDS location-based BAH/OHA begins on the day the member reports at that location.<br />

A member called/ordered to ADT for 140 or more days at one location is authorized BAH/OHA in the<br />

same manner as a member already on active duty.<br />

Change 314 U10E13-1<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

b. Called/Ordered to ADT for 140 or More Days but Not Authorized HHG Transportation. If the member<br />

is not authorized HHG transportation because duty is not performed for 140 or more days at one location or<br />

there is a Secretarial waiver for the school IAW par. U2146-B, the member continues to receive BAH/OHA<br />

based on the member’s primary residence (at the time called/ordered to active duty).<br />

c. Called/Ordered to Active-Duty-for-Other-Than-Training for More Than 180 Days. Except as provided<br />

in par. U10428-D2, the initial rate terminates on the day before the day the member reports at the duty<br />

location prescribed in the active duty order. Authority for PDS location BAH/OHA begins on the day the<br />

member reports at that location. A member called/ordered to active-duty-for-other-than-training for more<br />

than 180 days at one location is authorized BAH/OHA in the same manner as a member already on active<br />

duty.<br />

d. Called/Ordered to Active-Duty-for-Other-Than-Training for More Than 180 Days but Not Authorized<br />

HHG Transportation. An RC member called/ordered to active-duty-for-other-than-training for more than<br />

180 days:<br />

(1) At one or more locations outside the local commuting distance of the member’s primary residence<br />

location, (at the time called/ordered to active duty) and the duty is not for more than 180 consecutive<br />

days at one location, or<br />

(2) At a location other than the member’s primary residence location (at the time called/ordered to<br />

active duty) but authorized TDY allowances IAW par. U7150-F2b(2), or<br />

(3) At a location to which the member commutes from the member’s primary residence (at the time<br />

called/ordered to active duty), or<br />

(4) At an OCONUS location for a prospective period of less than 12 months,<br />

and not authorized PCS HHG transportation IAW Ch 5, Part D, continues to receive primary residencebased<br />

BAH/OHA.<br />

HHG transportation under a TDY order IAW Chapter 4, Part H, does not affect this housing allowance<br />

authority. Par. U10414 for a possible FSH allowance if the RC member is assigned PCS OCONUS.<br />

2. Called/Ordered to Active Duty for a Contingency. A member called/ordered to active duty in support of a<br />

contingency operation is authorized primary residence-based BAH/OHA beginning on the first active duty day.<br />

This rate is authorized even for duty of fewer than 31 days. This rate continues for the duration of the tour<br />

unless the member is authorized PCS HHG transportation in which case the PDS rate would apply on the day<br />

the member reports to the PDS.<br />

E. Location Rate – Called to Active Duty/ADT Before 6 January 2006<br />

1. Called/Ordered to Active Duty for 139 or Fewer Days before 6 January 2006. An RC member called/<br />

ordered to active duty (for other than a contingency) for 139 or fewer days is authorized BAH-RC beginning on<br />

the first active duty day and the rate continues for the tour duration unless the duty is in support of a<br />

contingency operation (par. U10428-E3) or an extension changes the rate (par. U10428-A1).<br />

2. Called/Ordered to Active Duty for 140 or More Days before 6 January 2006. An RC member, called/<br />

ordered to active duty (for other than a contingency) for 140 or more days, is authorized BAH/OHA for the<br />

location from which called/ordered to active duty beginning on the first active duty day. This rate continues for<br />

the tour duration except as noted below.<br />

a. Called/Ordered to ADT for 140 or More Days. The initial rate terminates on the day before the day the<br />

member reports at the duty location prescribed in the active duty order. Authority for PDS location-based<br />

BAH/OHA begins on the day the member reports at the duty location. A member called/ordered to ADT,<br />

Change 314 U10E13-2<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

for 140 or more days at one location, is authorized BAH/OHA in the same manner as a member already on<br />

active duty. Before 6 January 2006, the PDS for BAH purposes for a member of the Army National Guard,<br />

the Air National Guard, or an RC of any of the Uniformed Services on active duty for training was the<br />

place at which the training duty is performed.<br />

b. Called/Ordered to Active-Duty-for-Other-Than-Training for 140 or More Days but Fewer Than 181<br />

Days and Not Authorized PCS HHG Transportation. Except as provided in par. U10428-E2c, the initial<br />

rate terminates on the day before the day the member reports at the duty location prescribed in the active<br />

duty order. Authority for PDS location-based BAH/OHA begins on the day the member reports at that<br />

location. Before 6 January 2006, the PDS for BAH purposes for an RC member ordered to active duty<br />

(other than training and for whom no PCS order was issued) was the member’s monthly drill/training<br />

location. The PDS for an RC member who has no monthly drill/training station (i.e., some individual<br />

mobilization augmentees, a Standby RC member, a retired RC member, and an IRR) was the place from<br />

which called/ordered to active duty.<br />

c. Called/Ordered to Active-Duty-for-Other-Than-Training for More Than 180 Days. Except as provided<br />

in par. U10428-E2d, the initial rate terminates on the day before the day the member reports at the duty<br />

location prescribed in the active duty order. Authority for PDS location-based BAH/OHA begins on the<br />

day the member reports at that location. A member called/ordered to active-duty-for-other-than-training<br />

for more than 180 days at one location is authorized BAH/OHA in the same manner as a member already<br />

on active duty.<br />

d. Called/Ordered to Active-Duty-for-Other-Than-Training for More Than 180 Days but Not Authorized<br />

PCS HHG Transportation. Except when PCS HHG transportation is authorized, an RC member called/<br />

ordered to active-duty-for-other-than-training for more than 180 days at one location, away from the<br />

member’s primary residence (at the time called/ordered to active duty) receives BAH/OHA as prescribed in<br />

par. U10428-E2b.<br />

HHG transportation under a TDY order IAW Ch 4, Part H, does not affect this authority. BAH/OHA authority<br />

begins on the day the member is authorized a housing allowance.<br />

3. Called/Ordered to Active Duty for a Contingency. A member called/ordered to active duty in support of a<br />

contingency operation is authorized primary residence-based BAH/OHA beginning on the first active duty day.<br />

This rate is authorized even for duty of fewer than 140 days. This rate continues for the duration of the tour<br />

unless the member is authorized PCS HHG transportation in which case the duty location rate would apply on<br />

the day the member reports to the PDS. A member without dependents on duty in support of a contingency is<br />

authorized primary residence-based BAH/OHA if the member continues to pay rent or owns a residence at the<br />

primary place of residence even if the member is assigned or occupies GOV’T QTRS suitable and adequate for<br />

the member’s grade at the duty location provided a PCS order has not been issued.<br />

Change 314 U10E13-3<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

F. Decision Logic Tables<br />

R<br />

U<br />

L<br />

E<br />

1<br />

2<br />

3<br />

If member is<br />

(NOTES 1 and 2)<br />

Called/Ordered to<br />

Active Duty for<br />

Training for More Than<br />

30 But Fewer Than 140<br />

Days<br />

Called/Ordered to<br />

Active Duty for Other<br />

Than Training for More<br />

Than 30 But for 180 or<br />

Fewer Days<br />

RESERVE COMPONENT MEMBER<br />

Called/Ordered to AD/ADT on or after 6 January 2006<br />

PCS HHG<br />

Transport<br />

Authorized<br />

Duty in<br />

Support of<br />

Contingency<br />

Operation<br />

No No<br />

No No<br />

Yes No<br />

4<br />

Called/Ordered to<br />

Active Duty for<br />

Training for 140 or<br />

More Days or Other<br />

Than Training for More<br />

Than 180 Days<br />

Yes Yes<br />

5 No No<br />

6 No Yes<br />

Table U10E-16<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

Then<br />

(NOTE 3)<br />

Start primary residence-based BAH/OHA at the time called/<br />

ordered to active duty for training beginning on first active<br />

duty day.<br />

Start primary residence-based BAH/OHA at the time called/<br />

ordered to active duty beginning on first active duty day.<br />

Start primary residence-based BAH/OHA at the time called/<br />

ordered to active duty/active duty for training beginning on<br />

first active duty day through the day before arrival day at<br />

PDS. PDS location-based BAH/OHA begins on the day the<br />

member reports to PDS (NOTE 4).<br />

Start primary residence-based BAH/OHA at the time called/<br />

ordered to active duty/active duty for training beginning on<br />

first active duty day through the day before arrival day at<br />

PDS. PDS location-based BAH/OHA begins on the day<br />

member reports to PDS (NOTE 4).<br />

Start primary residence-based BAH/OHA at the time called/<br />

ordered to active duty beginning on first active duty day.<br />

Start primary residence-based BAH/OHA at the time<br />

called/ordered to active duty beginning on first active duty<br />

day.<br />

7 Called/Ordered to<br />

No No Start BAH-RC beginning on first active duty day.<br />

8<br />

Active Duty for 30 or<br />

fewer Days<br />

*Injured or physically<br />

disabled while on active<br />

No Yes<br />

Start primary residence-based BAH/OHA at time called/<br />

ordered to active duty beginning on first active duty day.<br />

duty or IDT, authorized<br />

Start primary residence-based BAH/OHA beginning on the<br />

9 incapacitation pay<br />

date the member becomes entitled to incapacitation pay<br />

(including BAH/OHA)<br />

under DoDD 1241.01<br />

(NOTE 5)<br />

(NOTE 6).<br />

NOTES:<br />

1. A DoD retired member ordered to active duty is authorized the same housing allowances as an R C member.<br />

2. If the RC member receives an order modification or amendment extending the assignment, the prospective (new) active duty<br />

period determines authority. If the prospective new period is more than 30 days, BAH-RC would stop the day before the<br />

amendment/modification and primary residence-based BAH/OHA would start on the modification date. If the prospective period<br />

is 140 or more days for training or over 180 days and PCS HHG are authorized, the BAH-RC or primary residence-based BAH/<br />

OHA would stop the day before the modification/amendment and PDS-based BAH/OHA would begin on the modification date.<br />

3. A lease agreement or verifiable purchase price is required before OHA payment.<br />

4. OHA/BAH is not authorized for a member assigned adequate (to member’s grade and dependency status) GOV’T QTRS at<br />

the PDS.<br />

Change 314 U10E13-4<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

5. The condition must be a result of an injury, illness, or disease incurred or aggravated In line of duty while performing:<br />

a. Active duty;<br />

*b. IDT (other than work or study ICW a correspondence course of an armed force or attendance in an inactive status at an<br />

education institution under the sponsorship of an armed force or the Public Health Service).<br />

6. BAH/OHA for an eligible RC member may not be paid for more than 6 months except when, in the interest of fairness and<br />

equity, the Secretary Concerned or the Secretary’s designated representative extends incapacitation pay. 37 USC §204(g) and<br />

(h), DoDD 1241.01 and DoDI 1241.2 for offsets.<br />

R<br />

U<br />

L<br />

E<br />

1<br />

If member is<br />

(NOTES 1 and 2)<br />

PCS HHG<br />

Transport<br />

Authorized<br />

RESERVE COMPONENT MEMBER<br />

Called/Ordered to AD/ADT before 6 January 2006<br />

Duty in<br />

Support of<br />

Contingency<br />

Operation<br />

No No<br />

2<br />

Called/Ordered to<br />

Active Duty for<br />

Fewer Than 140<br />

Days before 6<br />

3<br />

January 2006<br />

No Yes<br />

Table U10E-17<br />

Member Assigned<br />

Single GOV’T<br />

QTRS at Duty<br />

Location<br />

Yes<br />

Then<br />

(NOTES 3, 4 and 5)<br />

No Housing Allowances for member without<br />

dependents – other than Partial BAH except BAH-<br />

RC beginning on first active duty day through day<br />

before arrival at duty location.<br />

BAH-RC for member with dependents beginning on<br />

first active duty day.<br />

Primary residence-based BAH/OHA at time called/<br />

ordered to active duty for member with dependent<br />

beginning on first active duty day. l Primary<br />

residence-based BAH/OHA at time called/ordered to<br />

active duty for member without dependent if the<br />

member continues to maintain a primary residence<br />

either owned by the member or for which the<br />

member is responsible for rental payments.<br />

4 No No No BAH-RC beginning on first active duty day.<br />

Primary residence-based BAH/OHA at the time<br />

called/ordered to active duty/active duty for training<br />

5<br />

No<br />

beginning on first active duty day through the day<br />

before arrival day at duty location. PDS locationbased<br />

BAH/OHA begins on the day member reports<br />

to duty location.<br />

No Housing Allowances for member without<br />

dependent– other than Partial BAH except<br />

6<br />

Called/Ordered to<br />

Active Duty for Yes No<br />

BAH/OHA based on the primary residence at the<br />

time called/ ordered to active duty/active duty for<br />

Training for 140<br />

training beginning on first active duty day through<br />

or More Days or<br />

day before arrival at duty location.<br />

Other Than<br />

Yes Primary residence-based BAH/OHA at the time<br />

Training for More<br />

called/ordered to active duty/active duty for training<br />

Than 180 Days<br />

for member with dependents beginning on first active<br />

7 before 6 January<br />

duty day through the day before arrival day at duty<br />

2006<br />

location. PDS location-based BAH/OHA begins on<br />

the day member reports to duty location if QTRS are<br />

not adequate for dependents.<br />

No Housing Allowances for member without<br />

dependent– other than Partial BAH except<br />

8 Yes Yes Yes<br />

BAH/OHA based on the primary residence at the<br />

time called/ ordered to active duty/active duty for<br />

training beginning on first active duty day through<br />

day before arrival at duty location.<br />

Change 314 U10E13-5<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

R<br />

U<br />

L<br />

E<br />

9<br />

10<br />

11<br />

If member is<br />

(NOTES 1 and 2)<br />

Called/Ordered to<br />

Active Duty for<br />

Training for 140<br />

or More Days or<br />

Other Than<br />

Training for More<br />

Than 180 Days<br />

PCS HHG<br />

Transport<br />

Authorized<br />

Duty in<br />

Support of<br />

Contingency<br />

Operation<br />

Table U10E-17<br />

Member Assigned<br />

Single GOV’T<br />

QTRS at Duty<br />

Location<br />

Yes Yes Yes<br />

No No<br />

12 No Yes<br />

Yes<br />

13 No No No<br />

14<br />

*Injured or<br />

physically disabled<br />

while on active<br />

duty or IDT,<br />

authorized<br />

incapacitation pay<br />

(including<br />

BAH/OHA) under<br />

DoDD 1241.01<br />

(NOTE 6)<br />

No No No<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

Then<br />

(NOTES 3, 4 and 5)<br />

BAH/OHA based on the primary residence at the<br />

time called/ordered to active duty/active duty for<br />

training for member with dependents beginning on<br />

first active duty day through the day before arrival<br />

day at duty location. BAH/OHA for the PDS<br />

location begins on the day member reports to duty<br />

location if QTRS are not adequate for dependents.<br />

No Housing Allowances for member without<br />

dependents – other than Partial BAH except BAH/<br />

OHA based on the primary residence at the time<br />

called/ordered to active duty beginning on first active<br />

duty day through day before arrival at duty location.<br />

BAH/OHA based on the primary residence at the<br />

time called/ordered to active duty for member with<br />

dependents beginning on first active duty day<br />

beginning on first active duty day through the day<br />

before arrival day at duty location. BAH/OHA for<br />

the PDS location begins on the day member reports<br />

to the duty location if QTRS are not adequate for<br />

dependents.<br />

BAH/OHA based on the primary residence at time<br />

called/ordered to active duty for member with<br />

dependents beginning on first active duty day.<br />

BAH/OHA based on the primary residence at the<br />

time called/ordered to active duty for member<br />

without dependents if member continues to maintain<br />

a primary residence either owned by the member or<br />

for which the member is responsible for rental<br />

payments.<br />

BAH/OHA based on the primary residence at the<br />

time called/ordered to active duty beginning on first<br />

active duty day through the day before arrival day at<br />

duty location. BAH/OHA for the PDS location<br />

begins on the day member reports to the duty<br />

location if QTRS are not adequate for dependents.<br />

BAH/OHA based on the member’s primary residence<br />

beginning on the date the member becomes entitled<br />

to incapacitation pay (NOTE 7).<br />

Change 314 U10E13-6<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

NOTES:<br />

1. A DoD retired member ordered to active duty is authorized the same housing allowances as an RC member.<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

2. An RC member who is called or ordered to active duty for more than 30 days and begins serving on active duty on or after 6<br />

January 2006, to include a member whose service is extended on or after 6 January 2006, through an amended or modified order,<br />

and the member serves more than 30 days from the date the order is extended. Examples:<br />

Example 1: Member lives in Dallas, receives an order dated 15 November 2005 to begin active duty on 3 January 2006 for<br />

45 days at Atlanta – member is subject to the old rules and gets BAH-RC.<br />

Example 2: The same member in example 2 receives an order extending the active duty period by 15 days. Extension<br />

order is dated 20 January 2006 – still subject to old rules through 19 January but changes to new rules on 20 January (BAH-<br />

RC through 19 January 2006, Dallas based BAH starting 20 January 2006.<br />

Example 3: Member lives in Dallas, receives an order dated 15 November 2005 to begin active duty for 50 days on 8<br />

January 2006 in Naples, Italy – the member is under the new rules since active duty begins on or after 6 January 2006, also<br />

using the policy of basing the housing allowance on the location at which housing expenses are borne (member’s primary<br />

residence), the member receives Dallas BAH starting 8 January 2006.<br />

3. OHA payment requires a lease agreement or verifiable purchase price.<br />

4. A member whose only dependents are those for which the member is paying child support is authorized BAH-DIFF if<br />

assigned GOV’T QTRS at the duty location (par. U10030) or BAH/OHA with-dependent rate if not assigned GOV’T QTRS.<br />

5. Before 6 January 2006, the PDS for BAH purposes for a member of the Army National Guard, the Air National Guard, or an<br />

RC of any of the Uniformed Services on active duty for training was the training duty location. Before 6 January 2006, the PDS<br />

for BAH purposes for an RC member ordered to active duty for other than training and for whom no PCS order was issued was<br />

the member’s monthly drill/training location. The PDS for an RC member who has no monthly drill/training station (i.e., some<br />

individual mobilization augmentees, a Standby RC member, a retired RC member and IRRR) is the place from which called/<br />

ordered to active duty.<br />

6. The condition must be a result of an injury, illness, or disease incurred or aggravated in line of duty while performing:<br />

a. Active duty;<br />

*b. IDT (other than work or study ICW a correspondence course of an armed force or attendance in an inactive status at an<br />

education institution under the sponsorship of an armed force or the Public Health Service).<br />

7. Authority for a BAH/OHA rate for an eligible RC member may not be paid for more than 6 months except when, in the<br />

interest of fairness and equity, the Secretary Concerned or the Secretary’s designated representative extends incapacitation pay.<br />

37 USC §204(g) and (h), DoDD 1241.01 and DoDI 1241.2 for offsets).<br />

Change 314 U10E13-7<br />

02/01/13

Ch 10: Housing Allowances<br />

Part E: Assignment Situations/Section 13: Reserve Components<br />

BLANK PAGE<br />

U10428<br />

Tables U10E-16 & U10E-17<br />

Change 314 U10E13-8<br />

02/01/13

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